HomeMy WebLinkAbout2020-06-22 City Council Meeting MinutesA.
C
E.
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, June 22, 2020
Held Remotely Via Conference Call
Meeting No. 12-20
CALL TO ORDER
A meeting of the City Council was held remotely via conference call and was called to
order at 7:00 p.m. by Mayor Abrams.
Mayor Abrams opened the meeting with remarks about concerns from citizens regarding
the Maplewood Nature Center.
PLEDGE OF ALLEGIANCE
ROLL CALL
Marylee Abrams, Mayor
Present
Kathleen Juenemann, Councilmember
Present
William Knutson, Councilmember
Present
Sylvia Neblett, Councilmember
Present
Bryan Smith, Councilmember
Present
APPROVAL OF AGENDA
The following items were added under F2 Council Presentations:
Nature Center
Liquor License Potential Waiver
Tree Sale
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Neblett Ayes — All, via roll call
The motion passed.
APPROVAL OF MINUTES
1. June 8, 2020 City Council Meeting Minutes
Councilmember Juenemann moved to approve the June 8, 2020 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Neblett Ayes — All, via roll call
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
June 22, 2020
City Council Meeting Minutes
1
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave an update to the council calendar; reviewed other topics of
concern or interest requested by councilmembers; and gave an overview of upcoming
events in the community.
2. Council Presentations
Nature Center
Mayor Abrams reported on the status of the Maplewood Nature Center and the
Recreation Programs.
Liquor License Potential Waiver
Mayor Abrams reported on the potential of waiving a prorated portion of the license fee
for on -sale liquor license establishments.
Tree Sale
Councilmember Juenemann reported on compliments she had received regarding the
Maplewood Tree Sale Program.
3. Preliminary Capital Improvement Plan 2021-2025 Presentation
Finance Director Paulseth gave the presentation. Public Works Director Love gave the
Streets portion of the presentation.
No action was taken, for discussion purposes only.
G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
Agenda item G3 was highlighted.
Councilmember Neblett moved to approve agenda items Gl-G3.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
1. Approval of Claims
Councilmember Neblett moved to approve the approval of claims.
ACCOUNTS PAYABLE:
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City Council Meeting Minutes
$ 419,526.90 Checks #105701 thru #105729
dated 06/09/20
$ 551,909.52 Disbursements via debits to checking account
dated 06/01/20 thru 06/05/20
$ 395,642.41 Checks #105730 thru #105761
dated 06/16/20
$ 332,703.78 Disbursements via debits to checking account
dated 06/08/20 thru 06/12/20
$ 1,699,782.61 Total Accounts Payable
PAYRni I
$ 650,678.79 Payroll Checks and Direct Deposits dated 06/12/20
$ 1,421.00 Payroll Deduction check # 99104216 thru # 99104217 dated 06/12/20
$ 652,099.79 Total Payroll
$ 2,351,882.40 GRAND TOTAL
Seconded by Councilmember Knutson
The motion passed.
Ayes — All, via roll call
2. Resolution Amending Resolution 20-05-1810, Awarding the Sale of
$5,480,000 G.O. Refunding Bonds, Series 2020A
Councilmember Neblett moved to approve the Resolution Amending Resolution No. 20-
05-1810, Awarding the Sale of the City's $5,480,000 G.O. Refunding Bonds, Series
2020A.
CITY OF MAPLEWOOD
Resolution 20-06-1830
RESOLUTION AMENDING RESOLUTION NO. 20-05-1810,
AWARDING THE SALE OF THE CITY'S $5,480,000
GENERAL OBLIGATION REFUNDING BONDS, SERIES 2020A
BE IT RESOLVED By the City Council (the "Council") of the City of Maplewood,
Ramsey County, Minnesota (the "City"), as follows:
Section 1. Recitals.
1.01. By Resolution No. 20-05-1810 adopted on May 11, 2020 (the "Award
Resolution"), the Council awarded the sale of the City's General Obligation Refunding
Bonds, Series 2020A (the "Bonds"), in the original aggregate principal amount of
$5,480,000, to Bremer Bank, National Association (the "Purchaser"). The City proposes
June 22, 2020 3
City Council Meeting Minutes
to apply the proceeds of the Bonds from the sale of the Bonds to the redemption and
prepayment of the City's General Obligation Improvement Bonds, Series 2011A on or
about November 4, 2020.
1.02. Pursuant to Sections 1.02 and 1.05 of the Award Resolution, the Council
approved the issuance of the Bonds at the rate of interest of 1.950%, with serial maturity
dates of February 1 in the years and amounts as follows:
Maturity Date
Maturity Date
(February 1)
Principal
(February 1)
Principal
Amount
Amount
2022
$525,000
2028
$435,000
2023
540,000
2029
450,000
2024
545,000
2030
445,000
2025
545,000
2031
450,000
2026
550,000
2032
445,000
2027
550,000
1.03. In order to simply its administration of the Bonds, the Purchaser has
requested that the Council amend Sections 1.03 and 1.05 of the Award Resolution to provide
for the issuance of the Bonds as a single term bond with annual sinking fund installments of
principal and a single maturity date (the "Term Bond"), rather bonds with multiple serial
annual maturities. The Purchase proposes that the Term Bond be issued as follows:
$5,480,000 1.95%* Term Bond Due February 1, 2032
Price of 100%
Mandatory Sinking
Fund Redemption
Date
(February 1)
Sinking Fund
Principal
Amount*
2022
$525,000
2023
540,000
2024
545,000
2025
545,000
2026
550,000
2027
550,000
2028
435,000
2029
450,000
2030
445,000
2031
450,000
2032
445,000
1.04. The proposed amendment to the Award Resolution does not change the
interest or principal payment dates or aggregate principal amount of the Bonds.
Section 2. Award Resolution Amended.
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City Council Meeting Minutes
2.01. Section 1.02 of the Award Resolution is hereby amended as follows
(strikethrough denotes deleted text; underline denotes inserted text):
1.02. Acceptance of Offer. The offer of Bremer Bank, National
Association (the "Purchaser"), to purchase the Series 2020A Bonds, in
accordance with the terms of proposal, at the rates of interest hereinafter
set forth, and to pay therefor the sum of $5,480,000, is hereby found,
determined and declared to be the most favorable offer received and is
hereby accepted, and the Bonds are hereby awarded to the Purchaser.
The Finance Director of the City (the "Finance Director") is directed to retain
the deposit of said Purchaser. Any amount paid by the Purchaser over the
minimum purchase price shall be credited to the Debt Service Fund or the
Redemption Fund hereinafter created, as determined by the Finance
Director in consultation with the Municipal Advisor.
Maturity Date
(February 1) Interest Rate
20222032* 1.950%
202-3 1
.950
2024 4$50
2025 4$50
2026 4$50
2027 4$50
* Term Bond
True interest cost: 1.9493956%
t ULSW_
N09
2.02. Section 1.05 of the Award Resolution is hereby amended as follows
(strikethrough denotes deleted text; underline denotes inserted text):
1.05. Terms and Principal Amounts of the Bonds. The City shall
forthwith issue and sell the Series 2020A Bonds pursuant to the Act in the
aggregate principal amount of $5,480,000, originally dated as of November
4, 2020, in the denomination of $5,000 each or any integral multiple thereof,
numbered No. R-1, upward, bearing interest as set forth above, and
maturing serially on February 1 in the years and amounts as follows:
Maturity Date Maturity Date
(February 1) Principal Amount (Feb 4) PrinGipal
Awn
$525,0005,480,0 $435,000
20222032* 00 2028
202-3 540,000 2029 450,000
2024 545,000 2030 445,000
2025 545,000 2034 450,000
2026 550,000 2032 445,000
2027 550,000
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City Council Meeting Minutes
* Term Bond
2.03. The Award Resolution hereby is amended to include the following new Section
1.07 (underline denotes inserted text):
1.07 Mandatory Redemption; Term Bond. The Bond maturing on
February 1, 2032 shall hereinafter be referred to as the "Term Bond." The
principal amount of the Term Bond subject to mandatory sinking fund
redemption on any date may be reduced through earlier optional redemptions,
with any partial redemptions of the Term Bond credited against future
mandatory sinking fund redemption of such Term Bond in such order as the
City shall determine. The Term Bond is subject to mandatory sinking fund
redemption and shall be redeemed in part at par plus accrued interest on
February 1 of the following years and in the principal amounts as follows:
February 1, 2032 Term Bond
Mandatory Sinking Fund Sinking Fund
Redemption Date
(February 1)
Principal
Amount*
2022
$525,000
2023
540,000
2024
545,000
2025
545,000
2026
550,000
2027
550,000
2028
435,000
2029
450,000
2030
445,000
2031
450,000
2032*
445,000
* Maturity
2.04. The Award Resolution remains in full force and effect and is not modified
except as provided herein.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
3. Off -Sale Intoxicating Liquor License for Maplewood Liquor LLC dba Happy
Hours, 2227 White Bear Avenue North
Councilmember Neblett moved to approve the Off -Sale Intoxicating Liquor license for
Maplewood Liauor LLC. d/b/a Haaav Hours. located at 2227 White Bear Avenue North.
Seconded by Councilmember Knutson Ayes — All, via roll call
The motion passed.
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City Council Meeting Minutes
H. PUBLIC HEARINGS —If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Strategic Priorities Update
Mayor Abrams gave the report. Councilmember Neblett gave further comments.
Councilmember Smith moved to approve the modification to the definition of the
Communitv Inclusiveness Strateaic Prioritv as amended to read: Create a citv where
everyone is valued and respected, and celebrate our strengths as a diverse multi-
cultural, multi-lingual community. We recognize that our different perspectives and
experiences bind us together to make us stronger.
Seconded by Councilmember Juenemann Ayes — All, via roll call
The motion passed.
2. Sale of City -Owned Property at 2501 Londin Lane East
a. Intent to Close Meeting (Minn. Stat. §13D.05 Subd. 3(c))
b. Resolution Approving the First Amendment to the Purchase
Agreement between the City of Maplewood and INH Property
Management, Inc.
Community Development Director Thomson introduced the item.
Councilmember Juenemann moved to approve to close the regular meeting and go into
closed session to consider purchase offers or counteroffers for city -owned property
located at 2501 Londin Lane East Pursuant to Minnesota Statutes Section 13D.05,
Subdivision 3c.
Seconded by Councilmember Neblett Ayes — All, via roll call
The motion passed.
Mayor Abrams called for a 5 minutes recess at 8:55 pm to join the closed session
meeting at 9:00 pm.
Mayor Abrams closed the regular meeting.
June 22, 2020 7
City Council Meeting Minutes
The following were present during the closed session: Mayor Abrams, Councilmember
Juenemann, Councilmember Knutson, Councilmember Neblett, Councilmember Smith,
City Manager Coleman, Assistant City Manager Sable, City Attorney Batty, Community
Development Director Thomson and IT Director Fowlds.
Mayor Abrams called the regular meeting back to order at 9:31 pm.
Mayor Abrams moved to approve the resolution approving the first amendment in
accordance to discussion to the purchase agreement between the City of Maplewood
and INH Property Management, Inc.
City of Maplewood
Resolution 20-06-1831
RESOLUTION APPROVING THE FIRST AMENDMENT TO THE
PURCHASE AGREEMENT BETWEEN THE CITY OF MAPLEWOOD AND
INH PROPERTY MANAGEMENT, INC.
WHEREAS, the City previously approved a Purchase Agreement dated March 9,
2020 between the City and INH Property Management, Inc. (the "Purchase Agreement")
at its regular meeting on March 9, 2020 which was documented in the City's official
minutes for said meeting; and
WHEREAS, the City subsequently by Resolution No. 20-05-1823 dated May 26,
2020 reaffirmed the City's March 9, 2020 minutes and its approval of the Purchase
Agreement; and
WHEREAS, due to factors outside of the parties' control, the parties now wish to
extend the Closing Date and the Inspection Period as defined within the Purchase
Agreement as well as to make other minor revisions to the related terms therein; and
WHEREAS, the parties hereby wish to approve and execute an "Amendment to
Purchase Agreement" in the form attached as Exhibit A which outlines the terms upon
which the desired extensions shall be governed (the "First Amendment").
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA AS FOLLOWS:
The recitals set forth herein are incorporated into and made a part hereof.
2. The First Amendment to the Purchase Agreement in substantially the
form as attached hereto as Exhibit A is approved, the contents of which are incorporated
herein by reference;
3. The Mayor and the City Manager, staff, and consultants are hereby
authorized and directed to take any and all additional steps and actions necessary or
convenient in order to accomplish the intent hereof.
Exhibit A
FIRST AMENDMENT TO PURCHASE AGREEMENT
June 22, 2020
City Council Meeting Minutes
The city of Maplewood, a municipal corporation under the laws of Minnesota
(the "Seller"), and INH Property Management, Inc., a Minnesota business corporation,
and/or its successors and assigns (the "Buyer"), enter into this First Amendment to
Purchase Agreement (the "First Amendment") effective as of June 29, 2020 (the
"Effective Date").
RECITALS
A. Seller and Buyer entered into a Purchase Agreement dated effective
March 9. 2020 (the "Purchase Agreement"), whereby Seller agreed to
sell and convey to Buyer, and Buyer agreed to Purchase from Seller,
certain real property located in Ramsey County, Minnesota.
B. Due to factors outside of Seller's and/or Buyer's control, Seller and Buyer
desire to extend the Closing Date and the Inspection Period and modify
certain other terms and conditions of the Purchase Agreement as herein
provided.
In consideration of the parties' mutual covenants and representation in this First
Amendment and for other good and valuable consideration, the sufficiency of which the
parties acknowledge, the parties agree as follows:
1. Recitals. The recitals set forth above are true and correct in all material
respects and incorporated herein by reference.
2. Caaitalized Terms. Any capitalized terms used in this First Amendment
which are defined in the Purchase Agreement, as amended, will have the same
meanings when used herein, unless the context clearly requires otherwise.
3. Closina Date. The Closing Date, as defined in Section 3 of the Purchase
Agreement, shall be revised and extended to occur on or before September 30, 2020, or
such earlier date as mutually agreed upon by the parties. As provided in Section 6 of the
Purchase Agreement, the Closing Date may be further extended by the parties for up to
an additional sixty (60) days for the purpose of obtaining any and all governmental
approvals relating to the Buyer's proposed use of the Property but only if the Buyer has
submitted to the Seller complete land use applications by September 20, 2020. For the
purposes of this Section, complete land use applications means applications deemed by
the Seller to be complete within the meaning of Minnesota Statutes, section 15.99 for all
approvals needed from the Seller for Buyer to construct its intended improvements on
the Property.
4. Insaection Period. The Inspection Period, as defined in Section 6 of the
Purchase Agreement, and the deadline by which Buyer must waive or satisfy all Buyer
contingencies set forth in the Purchase Agreement, shall be similarly extended through
the Closing Date, as extended by this First Amendment.
5. Environmental Investiaation. The deadline by which the Buyer must
provide written notice to the Seller of the presence, and the need for removal or
remediation, of Hazardous Substances discovered on the Property, as described in
Section 11 of the Purchase Agreement, shall be December 31, 2020 but shall be
June 22, 2020 9
City Council Meeting Minutes
extended to January 31, 2021 if no building permit has been issued by December 1, 2020
for the development for which the Buyer anticipates using the Property. The total cost
and expense related to such removal and remediation of Hazardous Substances
discovered through December 31, 2020 or January 31, 2021, if extended, shall be shared
equally by the Buyer and the Seller pursuant to the limitations set forth in Section 11 of
the Purchase Agreement, as amended by this First Agreement. The Parties acknowledge
and agree that that the Seller shall have no obligation to contribute toward the removal
or remediation of Hazardous Substances that are discovered after the date specified in
this section.
6. Continuity of Aareement. Except as herein modified, the provisions,
conditions and terms of the Purchase Agreement will remain unchanged and in full force
and effect.
7. Counteraarts. This First Amendment may be executed in one or more
counterparts, each of which shall be deemed an original, but all of which together shall
constitute one and the same instrument. Emailed, facsimile or scanned PDF signatures
shall be binding as if an original signature page has been delivered.
Seconded by Councilmember Smith Ayes — All, via roll call
The motion passed.
K. AWARD OF BIDS
None
L. ADJOURNMENT
Each councilmember shared thoughts on current events.
Mayor Abrams adjourned the meeting at 9:42 p.m.
Andrea Sindt, City Clerk
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