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Home My WebLink About2020-05-26 City Council Meeting PacketMeeting is also available on Comcast Ch. 16 and streaming via maplewoodmn.gov AMENDED AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Tuesday, May 26, 2020 Held Remotely Via Conference Call Dial 1-888-788-0099 When Prompted Enter Meeting ID: 911 3541 6571 # No Participant ID, Enter # When Prompted Meeting No. 10-20 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. May 11, 2020 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Ponds at Battle Creek Update from Ramsey County G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Resolution Adopting State Performance Measures 3. Budgeted Capital Project Transfers for 2020 4. Resolution to Maintain Statutory Tort Liability Limits 5. Resolution Directing Final Payment and Acceptance of Project, Ferndale -Ivy Area Improvements, City Project 18-01 6. Conditional Use Permit Review, Unison Restaurant and Banquet, 1800 White Bear Avenue 7. Use of LHB, Inc. for Professional Design, Inspection and Contract Administration Services for Goodrich Park Updates 8. Resolution Reaffirming and Approving the Sale of 2501 Londin Lane East H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None UNFINISHED BUSINESS None J. NEW BUSINESS 1. City Flexibility in Reopening Restaurants and Bars K. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk's Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other's time keeping remarks brief, to the point and non -repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, May 11, 2020 Held Remotely Via Conference Call Meeting No. 09-20 A. CALL TO ORDER A meeting of the City Council was held remotely via conference call and was called to order at 7:05 p.m. by Mayor Abrams. Mayor Abrams opened the meeting with remarks on the stay-at-home executive order; recognized Public Service Professionals Week with a shout out to Maplewood staff and leadership team; and indicated June starts the budget planning for 2021. Emergency Management Director Lukin gave a brief update on where things are with Fire and EMS response to City services due to the pandemic. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Sylvia Neblett, Councilmember Present Bryan Smith, Councilmember Present D. APPROVAL OF AGENDA Agenda item G4 - 2020 Minnesota Department of Natural Resources No Child Left Inside Grant was pulled from the agenda. The following items were added under council presentation: Tree Pick Up Reminder Dispatch Policy National Law Enforcement Week Gold Line Commission Councilmember Neblett moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes — All, via roll call The motion passed. E. APPROVAL OF MINUTES April 27, 2020 City Council Meeting Minutes Councilmember Neblett moved to approve the April 27, 2020 City Council Meeting Minutes as submitted. May 11, 2020 City Council Meeting Minutes Packet Page Number 1 of 96 E1 Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar; reviewed other topics of concern or interest requested by councilmembers; and gave an overview of upcoming events in the community. 2. Council Presentations Tree Pick Up Councilmember Juenemann reminded residence the tree pick up dates are May 16th and May 18th Ramsey County Dispatch Councilmember Juenemann reported on the Ramsey County Dispatch meeting she attended. National Law Enforcement Week Councilmember Juenemann reported that this week is National Law Enforcement Week. Gold Line Commission Meeting Councilmember Smith reported on the Gold Line Commission meeting he attended. 3. Resolution of Appreciation for Bill Kempe, Planning Commission Community Development Director Thomson gave the staff report. Councilmember Juenemann moved to approve the resolution of appreciation for Planning Commission member Bill Kempe. Resolution 20-05-1819 Resolution of Appreciation WHEREAS, Bill Kempe has been a member of the Maplewood Planning Commission since February 11, 2013 and has served faithfully in that capacity until December 31, 2019; and WHEREAS, the Planning Commission and the City Council has appreciated Bill's experience, insights and good judgment; and WHEREAS, Bill has freely given of his time and energy, without May 11, 2020 2 City Council Meeting Minutes Packet Page Number 2 of 96 E1 compensation, for the betterment of the City of Maplewood; and WHEREAS, Bill has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Bill Kempe is hereby extended our gratitude and appreciation for his dedicated service. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. 4. Xcel Energy County Road B Gas Main Replacement Phase 2 Update Public Works Director Love introduced the staff report. Jake Sedlacek, Community Relations Manager with Xcel Energy gave the presentation. David Butler, Program Manager with Xcel Energy gave further information. G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda item G3 was highlighted. Councilmember Knutson moved to approve agenda items G1 -G3. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. 1. Approval of Claims Councilmember Knutson moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 576,893.48 Checks #105500 thru #105529 dated 04/28/20 $ 148,179.68 Disbursements via debits to checking account dated 04/20/20 thru 04/24/20 $ 99,625.64 Checks #105530 thru #105560 dated 05/05/20 $ 146,836.61 Disbursements via debits to checking account dated 04/27/20 thru 05/01/20 May 11, 2020 3 City Council Meeting Minutes Packet Page Number 3 of 96 E1 $ 971,535.41 Total Accounts Payable PAYROLL $ 583,491.48 Payroll Checks and Direct Deposits dated 05/01/20 $ 1,421.00 Payroll Deduction check # 99104178 thru # 99104179 dated 05/01/20 $ 584,912.48 Total Payroll $ 1,556,447.89 GRAND TOTAL Seconded by Councilmember Neblett The motion passed. Ayes — All, via roll call 2. Amendment to Solar Rewards Customer Contract for the Maplewood Community Center Solar Panels Councilmember Knutson moved to approve the Amendment to Solar Rewards Customer Contract with Xcel Energy. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. 3. Purchase New 800Hz Radios Councilmember Knutson moved to approve the the expenditure of $81,766.75 to ANCON for the purchase of 19 new 800 Hz radios. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. 4. 2020 Minnesota Department of Natural Resources No Child Left Inside Grant a. Resolution Accepting 2020 Minnesota Department of Natural Resources No Child Left Inside Grant b. Minnesota Department of Natural Resources No Child Left Inside Grant Agreement This item was pulled from the agenda. H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None May 11, 2020 City Council Meeting Minutes Packet Page Number 4 of 96 M E1 UNFINISHED BUSINESS 1. Resolution Awarding the Sale of $5,500,000 G.O. Refunding Bonds, Series 2020A Finance Director Paulseth gave the report. Bruce Kimmel, Senior Municipal Advisor with Ehlers, Inc. gave further background information. Councilmember Juenemann moved to approve the Resolution Awarding the Sale of $5,480,000 G.O. Refunding Bonds, Series 2020A; Fixing Their Form and Specifications; Directing Their Execution and Delivery; and Providing for Their Payment. Resolution 20-05-1810 RESOLUTION AWARDING THE SALE OF $5,480,000 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2020A; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT BE IT RESOLVED by the City Council of the City of Maplewood, Ramsey County, Minnesota (the "City") as follows: Section 1. Findings, Determinations; Sale of Bonds 1.01 It is hereby determined that: (a) On June 8, 2011 the City issued its General Obligation Improvement Bonds, Series 2011A (the "Series 2011A Bonds" or "Refunded Bonds"), in the original aggregate principal amount of $10,000,000, of which $5,480,000 in principal amount is subject to redemption and prepayment on February 1, 2021 (the "Redemption Date"). The Series 2011A Bonds were issued by the City pursuant to Minnesota Statutes, Chapters 429 and 475, as amended (collectively, the "Act"), to finance the construction of various improvement projects within the City (the "Improvements"). (b) The City is authorized by Section 475.67, subdivision 3 of the Act to issue and sell its general obligation bonds to refund obligations and the interest thereon before the due date of the obligations, if consistent with covenants made with the holders thereof, when determined by the City Council to be necessary or desirable for the reduction of debt service costs to the City or for the extension or adjustment of maturities in relation to the resources available for their payment. (c) It is necessary and desirable for the reduction of debt service costs to the City that the City issue its General Obligation Refunding Bonds, Series 2020A (the "Series 2020A Bonds" or "Bonds"), in the original aggregate principal amount of $5,480,000, pursuant to the Act, including in particular, Section 475.67, subdivision 3, to refund the outstanding principal amount of the Series 2011A Bonds on the Redemption Date. (d) The City is authorized by Section 475.60, subdivision 2(9) of the Act to negotiate the sale of the Series 2020A Bonds by private negotiation and to place the Bonds with one or more financial institutions, it being determined that the City May 11, 2020 5 City Council Meeting Minutes Packet Page Number 5 of 96 E1 has retained an independent municipal advisor in connection with such sale. The actions of the City staff and the City's municipal advisor in negotiating the sale of the Bonds are ratified and confirmed in all aspects. (e) Offers to purchase the Bonds were solicited on behalf of the City by Ehlers & Associates, Inc. (the "Municipal Advisor"). (f) The offers were received at the offices of the Municipal Advisor, 3060 Centre Pointe Drive, Roseville, Minnesota 55113-1105, at 12:00 noon on May 6, 2020 and are set forth in EXHIBIT A attached hereto. 1.02. Acceptance of Offer. The offer of Bremer Bank, National Association (the "Purchaser"), to purchase the Series 2020A Bonds, in accordance with the terms of proposal, at the rates of interest hereinafter set forth, and to pay therefor the sum of $5,480,000, is hereby found, determined and declared to be the most favorable offer received and is hereby accepted, and the Bonds are hereby awarded to the Purchaser. The Finance Director of the City (the "Finance Director") is directed to retain the deposit of said Purchaser. Any amount paid by the Purchaser over the minimum purchase price shall be credited to the Debt Service Fund or the Redemption Fund hereinafter created, as determined by the Finance Director in consultation with the Municipal Advisor. Maturity Date Maturity Date (February 1) 1 nterest Rate (February 1) 1 nterest Rate 2022 1.950% 2028 1.950% 2023 1.950 2029 1.950 2024 1.950 2030 1.950 2025 1.950 2031 1.950 2026 1.950 2032 1.950 2027 1.950 True interest cost: 1.9493956% 1.04. Purchase Contract. The Mayor and City Manager are directed to execute a forward delivery bond purchase contract with the Purchaser on behalf of the City. 1.05. Terms and Principal Amounts of the Bonds. The City shall forthwith issue and sell the Series 2020A Bonds pursuant to the Act in the aggregate principal amount of $5,480,000, originally dated as of November 4, 2020, in the denomination of $5,000 each or any integral multiple thereof, numbered No. R-1, upward, bearing interest as set forth above, and maturing serially on February 1 in the years and amounts as follows: May 11, 2020 6 City Council Meeting Minutes Packet Page Number 6 of 96 E1 Maturity Date Maturity Date (February 1) Principal (February 1) Principal Amount Amount 2022 $525,000 2028 $435,000 2023 540,000 2029 450,000 2024 545,000 2030 445,000 2025 545,000 2031 450,000 2026 550,000 2032 445,000 2027 550,000 1.06. Optional Redemption. The City may elect on February 1, 2028, and on any day thereafter to prepay Series 2020A Bonds. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City shall determine. Prepayments will be at a price of par plus accrued interest. Section 2. Registration and Payment. 2.01. Registered Form. The Bonds shall be issued only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02. Dates; Interest Payment Dates. The Series 2020A Bonds will be dated as of the date of delivery. The interest on the Series 2020A Bonds is payable on February 1 and August 1 of each year, commencing August 1, 2021, to the registered owners of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not that day is a business day. 2.03. Registration. The City appoints the Finance Director as bond registrar, transfer agent, authenticating agent, and paying agent (the "Registrar"). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a) Register. The Registrar must keep at its principal corporate office a bond register in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until that interest payment date. (c) Exchange of Bonds. When Bonds are surrendered by the registered owner for exchange the Registrar shall authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity as requested by the registered owner or the owner's attorney in writing. May 11, 2020 7 City Council Meeting Minutes Packet Page Number 7 of 96 E1 (d) Cancellation. Bonds surrendered upon transfer or exchange shall be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar shall incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Bond is registered in the bond register as the absolute owner of the Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes and payments so made to the registered owner or upon the registered owner's order will be valid and effectual to satisfy and discharge the liability upon the Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. The Registrar may impose a charge upon the owner thereof for a transfer or exchange of Bonds, sufficient to reimburse the Registrar for any tax, fee, or other governmental charge required to be paid with respect to the transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen, or lost the Registrar shall deliver a new Bond of like amount, number, maturity date, and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for a Bond destroyed, stolen, or lost upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen, or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen, or lost and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance, and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar shall be cancelled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen, or lost Bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. (i) Redemption. In the event any of the Bonds are called for redemption, notice thereof identifying the Bonds to be redeemed shall be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar and by publishing the notice if required by law. Failure to give notice by publication or by mail to any registered owner, or any defect therein, shall not affect the validity of the proceedings for the redemption of Bonds. Bonds so called for redemption shall cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit at the place of payment at that time. May 11, 2020 8 City Council Meeting Minutes Packet Page Number 8 of 96 E1 2.04. Execution, Authentication and Delivery. The Bonds shall be prepared under the direction of the City Manager and executed on behalf of the City by the signatures of the Mayor and the City Manager, provided that those signatures may be printed, engraved, or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of a Bond, that signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond shall not be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on a Bond is conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds have been so prepared, executed, and authenticated, the City Manager shall deliver the same to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. 2.05. Temporary Bonds. The City may elect to deliver in lieu of printed definitive Bonds one or more typewritten temporary Bonds in substantially the form set forth in Section 3 with such changes as may be necessary to reflect more than one maturity in a single temporary bond. Upon the execution and delivery of definitive Bonds the temporary Bonds will be exchanged therefor and cancelled. Section 3. Form of Bond. 3.01. Execution of the Bonds. The Bonds shall be printed or typewritten in substantially the form attached hereto as EXHIBIT B. 3.02. Approving Legal Opinion. The City Manager is directed to obtain a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered, Minneapolis, Minnesota, which is to be complete except as to dating thereof and to cause the opinion to be printed on or to accompany each Bond. Section 4. Payment; Security; Pledges and Covenants. 4.01. Debt Service Fund. For the convenience and proper administration of the moneys to be borrowed and repaid on the Bonds, and to provide adequate and specific security for the Purchaser and holders from time to time of the Bonds, there is hereby created a special fund to be designated the General Obligation Refunding Bonds, Series 2020A Debt Service Fund (the "Debt Service Fund") to be administered and maintained by the Finance Director as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. The Debt Service Fund will be maintained in the manner herein specified until all of the Refunded Bonds have been paid and until all of the Series 2020A Bonds and the interest thereon have been fully paid. There is hereby credited and irrevocably appropriated to the Debt Service Fund: (i) after February 1, 2021 (the "Redemption Date"), the special assessments collected for the Improvements (the "Assessments") pursuant to the resolution authorizing the issuance and sale of the Series 2011 A Bonds (the "Prior Resolution"), which Assessments are pledged to the Debt Service Fund; (ii) proceeds of general taxes hereinafter levied (the "Taxes") for payment of the Bonds, which Taxes are pledged to the Debt Service Fund; (iii) environmental utility fee revenues of the City (the "EUF Revenues") for payment of the Bonds, which EUF May 11, 2020 9 City Council Meeting Minutes Packet Page Number 9 of 96 E1 Revenues are pledged to the Debt Service Fund; and (iv) any amount over the minimum purchase price paid by the Purchaser and any accrued interest paid by the Purchaser upon closing and delivery of the Bonds. 4.02. Redemption Fund. All proceeds of the Bonds, less the appropriations made in Section 4.01 hereof and the costs of issuance of the Bonds, will be deposited in a separate fund (the "Redemption Fund") to be applied to the payment and the redemption and prepayment, on February 1, 2021 (the Redemption Date), of the outstanding Series 2011A Bonds. It is hereby found and determined that the proceeds derived from the sale of the Bonds are sufficient for the payment and the redemption and prepayment on the Redemption Date, of the Refunded Bonds. It is hereby found and determined that the issuance of the Bonds and application of the proceeds of the Bonds to the redemption and prepayment of the Series 2011A Bonds is consistent with covenants made with the holders of the Series 2011A Bonds and is necessary and desirable for the reduction of debt service costs to the City. The City Manager is hereby authorized to deliver such notices of redemption and to take such other actions as are necessary or appropriate to provide for such redemption and prepayment of the Refunded Bonds on February 1, 2021. 4.03. Prior Debt Service Fund. The debt service fund heretofore established for the Refunded Bonds pursuant to the Prior Resolution shall be terminated on the Redemption Date, following the redemption of the Refunded Bonds, and all moneys therein shall hereby be transferred to the Debt Service Fund herein created. 4.04. Prior Resolution Pledges. The pledges and covenants of the City made by the Prior Resolution relating to the Assessments levied for the Improvements are restated and confirmed in all respects. The provisions of the Prior Resolution are hereby supplemented to the extent necessary to give full effect to the provisions hereof. 4.05. General Obligation Pledge. For the prompt and full payment of the principal of and interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City will be and are hereby irrevocably pledged. If the balance in the Debt Service Fund is ever insufficient to pay all principal and interest then due on the Bonds and any other bonds payable therefrom, the deficiency will be promptly paid out of monies in the general fund of the City which are available for such purpose, and such general fund may be reimbursed with or without interest from the Debt Service Fund when a sufficient balance is available therein. 4.06. Pledge of Tax Levies. To provide moneys for payment of the principal of and interest on the Bonds, there is hereby levied a direct annual irrepealable ad valorem tax upon all of the taxable property in the City, which will be spread upon the tax rolls and collected with and as part of other general taxes of the City. Such Taxes will be credited to the Debt Service Fund above provided and will be in the years and amounts attached hereto as EXHIBIT C. 4.07. Cancellation of Prior Levy after Redemption Date. Following the payment in full of all outstanding principal of and interest on the Refunded Bonds on the Redemption Date, the City Clerk -Treasurer is hereby directed to certify such fact to and request the Director of Property Records and Revenue of Ramsey County, Minnesota (the "County Auditor") to cancel any and all tax levies made for the Refunded Bonds. 4.08. Debt Coverage. It is hereby determined that the estimated collection of Assessments, Taxes, and EUF Revenues for the payment of principal of and interest on May 11, 2020 10 City Council Meeting Minutes Packet Page Number 10 of 96 E1 the Bonds will produce at least five percent (5%) in excess of the amount needed to meet, when due, the principal and interest payments on the Bonds. The tax levy herein provided is irrepealable until all of the Bonds are paid, provided that at the time the City makes its annual tax levies the Finance Director may certify to the County Auditor the amount available in the Debt Service Fund to pay principal and interest due during the ensuing year, and the County Auditor will thereupon reduce the levy collectible during such year by the amount so certified. 4.09. Filing of Resolution. The City Manager is authorized and directed to file a certified copy of this resolution with the County Auditor and to obtain the certificate required by Section 475.63 of the Act. Section 5. Refunding; Findings; Redemption of Refunded Bonds. 5.01. Purpose of Refunding. The Refunded Bonds maturing after the Redemption Date will be called for redemption on the Redemption Date in the amount of $5,440,000. It is hereby found and determined that based upon information presently available from the Municipal Advisor, as placement agent, the issuance of the Bonds, a portion of which will be used to refund the Refunded Bonds, is consistent with covenants made with the holders of the Refunded Bonds. 5.02. Application of Proceeds of Bonds. It is hereby found and determined that the proceeds of the Bonds deposited in the Redemption Fund, along with any other funds on hand in the debt service fund established pursuant to the Prior Resolution, will be sufficient to prepay all of the principal of, interest on and redemption premium (if any) on the Refunded Bonds. 5.03. Redemption; Date of Redemption; Notice of Call for Redemption. The Refunded Bonds maturing after the Redemption Date will be redeemed and prepaid on the Redemption Date. The Refunded Bonds will be redeemed and prepaid in accordance with their terms and in accordance with the terms and conditions set forth in the form of Notice of Call for Redemption attached hereto as EXHIBIT D, which terms and conditions are hereby approved and incorporated herein by reference. The registrar for the Refunded Bonds is authorized and directed to send a copy of the Notice of Call for Redemption to each registered holder of the Refunded Bonds at least thirty (30) days prior to the Redemption Date. Section 6. Authentication of Transcript. 6.01. City Proceedings and Records. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, affidavits, and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds, and such instruments, including any heretofore furnished, may be deemed representations of the City as to the facts stated therein. 6.02. No Official Statement or Prospectus. It is determined that no official statement or prospectus has been prepared or circulated by the City in connection with the sale of the Bonds and that the Purchaser has made its own investigations concerning May 11, 2020 11 City Council Meeting Minutes Packet Page Number 11 of 96 E1 the City as set forth in an investment letter of even date, receipt of which is hereby acknowledged. 6.03. Other Certificates. The Mayor, the City Manager, and Finance Director are hereby authorized and directed to furnish to the Purchaser at the closing such certificates as are required as a condition of sale. Unless litigation shall have been commenced and be pending questioning the Bond or the organization of the City or incumbency of its officers, at the closing the Mayor and the City Manager shall also execute and deliver to the Purchaser a suitable certificate as to absence of material litigation, and the Finance Director shall also execute and deliver a certificate as to payment for and delivery of the Bond. Section 7. Tax Covenants. 7.01. Tax -Exempt Bonds. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees, or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the "Code"), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds. 7.02, Rebate Required. To that end, the City will comply with all requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States (unless the City qualifies for any exemption from rebate requirements based on timely expenditure of proceeds of the Bonds, in accordance with the Code and applicable Treasury Regulations). 7.03. Not Private Activity Bonds. The City further covenants not to use the proceeds of the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be "private activity bonds" or "arbitrage bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 7.04. Designation of Qualified Tax -Exempt Obligations. In order to qualify the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations: (a) the Bonds are not "private activity bonds" as defined in Section 141 of the Code; (b) the Series 2011A Bonds were previously designated as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code, the average maturity of the Bonds is not longer than the average maturity of the Series 2011A Bonds and the Bonds mature not later than 30 years after the date the Series 2011A Bonds were issued and therefore the Bonds issued to refund the outstanding principal amount of the Series 2011A Bonds are deemed designated May 11, 2020 12 City Council Meeting Minutes Packet Page Number 12 of 96 E1 as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code in the amount of $5,440,000; (c) the City designates the Bonds, to the extent the principal amount of the Bonds exceeds the outstanding principal amount of the Series 2011A Bonds (i.e. $5,440,000), as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code; (d) the reasonably anticipated amount of tax-exempt obligations (other than private activity bonds that are not qualified 501(c)(3) bonds and bonds described under Section 265(b)(3)(D)(ii)) of the Code) which will be issued by the City (and all subordinate entities of the City) during calendar year 2020 will not exceed $10,000,000; and (e) not more than $10,000,000 of obligations issued by the City during calendar year 2020 have been designated for purposes of Section 265(b)(3) of the Code. (f) the aggregate face amount of the issue of the Bonds is not greater than $10,000,000. 7.05. Procedural Requirements. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section. 7.06. Written Procedures to Monitor the Requirements of Section 148 of the Code. The City shall take all actions necessary to ensure that the Series 2020A Bonds shall be monitored for compliance with the arbitrage, yield restriction, and rebate requirements of Section 148 of the Code and applicable Treasury Regulations. The City may retain the services of qualified third parties to ensure compliance with the provisions of this Section 7.06. Section 7. Continuing Disclosure. The Purchaser and participating underwriters, if any, need not comply with the continuing disclosure requirements of Rule 15c2-12, promulgated by the Securities and Exchange Commission under the Securities Exchange Act of 1934, because the offering is of municipal securities in authorized denominations of $100,000 or more and sold by private placement to no more than 35 sophisticated investors who agree they are purchasing for their own account. Consequently, the City will not enter into any undertaking to provide continuing disclosure of any kind with respect to the Bonds. Section 8. Defeasance. When the Series 2020A Bonds have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to holders of the Series 2020A Bonds will cease, except that the pledge of the full faith and credit of the City for the prompt and full payment of the principal of and interest on the Series 2020A Bonds will remain in full force and effect. The City may discharge all Series 2020A Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full. If any Series 2020A Bonds should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. May 11, 2020 13 City Council Meeting Minutes Packet Page Number 13 of 96 E1 Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. J. NEW BUSINESS Resolution Providing for the Sale of $6,875,000 G.O. Improvement Bonds, Series 2020B Finance Director Paulseth introduced the report. Bruce Kimmel, Senior Municipal Advisor with Ehlers, Inc. gave the presentation. Councilmember Neblett moved to approve the Resolution providing for the Sale of $6,875,000 General Obligation Bonds, Series 20208. Resolution 20-05-1811 Resolution Providing for the Sale of $6,875,000 General Obligation Improvement Bonds, Series 2020B A. WHEREAS, the City Council of the City of Maplewood, Minnesota has heretofore determined that it is necessary and expedient to issue the City's $6,875,000 General Obligation Improvement Bonds, Series 2020B (the "Bonds"), to finance the Arcade/County Road B and Dennis/McClelland street improvement project in the City; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Ehlers to assist the City for the sale of the Bonds. 2. Meeting; Proposal Opening. The City Council shall meet at 7:00 p.m. on June 8, 2020, for the purpose of considering proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. Seconded by Councilmember Juenemann Ayes — All, via roll call The motion passed. 2. Maplewood Senior Living, 1818 and 1832 Gervais Court a. Comprehensive Plan Amendment Resolution (requires 4 council votes) b. Planned Unit Development and Lot Division Resolution May 11, 2020 14 City Council Meeting Minutes Packet Page Number 14 of 96 E1 c. Design Review Resolution Community Development Director Thomson gave the staff report. Bo Nickoloff with Augusta Development gave further information on the development. Eric Reiners, with Sperides Reiners Architects, Inc. gave additional information. Councilmember Juenemann moved to approve the resolution for a comprehensive plan amendment reguiding the properties from Employment to High Density Residential. Approval of this resolution requires four council votes. Resolution 20-05-1812 COMPREHENSIVE PLAN AMENDMENT RESOLUTION Resolution approving the comprehensive plan amendment reguiding the properties at 1818 and 1832 Gervais Court from Employment to High Density Residential. Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Bo Nickoloff, of Augusta Development, has requested approval of a comprehensive plan amendment. 1.02 The properties are located at 1818 and 1832 Gervais Court and are legally described as: PIN: 112922320013 — The East 226.325 feet of the West 531.425 feet of the Northwest Quarter of the Southwest Quarter of Section 11, Township 29, Range 22, lying Northerly of State Trunk Highway No. 36, except the Northerly 33 fee of the Easterly 100.775 feet. AND PIN: 112922320004 — The East'/2 of the East 201.55 feet of the West 632.30 feet of the Northwest Quarter of the Southwest Quarter of Section 11, Township 29, Range 22, Except the South 450 feet and the North 33 feet taken for road, except that portion taken for Highway 36, Ramsey County, Minnesota. Section 2. Criteria. 2.01 The 2040 Comprehensive Plan states the document may require amending due to a property owner request to change land use designation to allow a proposed development or redevelopment. 2.02 The 2040 Comprehensive Plan amendment process follows the same City identified public hearing process as the major update process used to develop the 2040 Comprehensive Plan. Amendments are required to submit and gain approval from the Metropolitan Council. Section 3. Findings 3.01 The requested amendment would meet various amendment criteria outlined in May 11, 2020 15 City Council Meeting Minutes Packet Page Number 15 of 96 E1 the 2040 Comprehensive Guide Plan. 1. Encourage infill development to be sensitively designed to fit within the existing neighborhood. 2. Promote the availability of a full range of services and facilities for its residents, and the improvement of, access to, and linkage between housing and development. 3. Ensure the City has a variety of housing types for ownership and rental for people in all stages of their life cycle. Section 4. City Review Process 4.01 The City conducted the following review when considering this amendment request. On April 21, 2020, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the comprehensive plan amendment. 2. On May 11, 2020, the city council discussed the comprehensive plan amendment. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The above described comprehensive plan amendment is approved based on the findings outlined in section 3 of this resolution. Approval is subject to, and only effective upon, the following conditions: 1. Review and approval of the Metropolitan Council as provided by state statute. 2. The site must be developed and maintained in substantial conformance with the following plans: a. Design and site plans, date-stamped March 31, 2020. 3. The development must further comply with all conditions outlined in City Council Resolution No. 20-05-1813 for a planned unit development and lot division approved by the Maplewood City Council on May 11, 2020. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. Councilmember Neblett moved to approve the resolution for a conditional use permit for a planned unit development and lot division which approves a four-story, 119 -unit senior housing building to be constructed at 1818 and 1832 Gervais Court. May 11, 2020 16 City Council Meeting Minutes Packet Page Number 16 of 96 E1 Resolution 20-05-1813 CONDITIONAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT AND LOT DIVISION RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Bo Nickoloff, of Augusta Development, has requested approval of a conditional use permit for a planned unit development. 1.02 The applicant has requested approval of a lot division to combine two lots 1.03 The properties are located at 1818 and 1832 Gervais Court and are legally described as: PIN: 112922320013 —The East 226.325 feet of the West 531.425 feet of the Northwest Quarter of the Southwest Quarter of Section 11, Township 29, Range 22, lying Northerly of State Trunk Highway No. 36, except the Northerly 33 fee of the Easterly 100.775 feet. _►9 PIN: 112922320004 — The East'/2 of the East 201.55 feet of the West 632.30 feet of the Northwest Quarter of the Southwest Quarter of Section 11, Township 29, Range 22, Except the South 450 feet and the North 33 feet taken for road, except that portion taken for Highway 36, Ramsey County, Minnesota. Section 2. Standards. 2.01 City Ordinance Section 44-1092(6) requires a Conditional Use Permit for Planned Unit Developments. 2.02 City Ordinance Section 34-14(a) states a lot division shall not result in the creation of more than three lots. 2.03 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, May 11, 2020 17 City Council Meeting Minutes Packet Page Number 17 of 96 E1 disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. 3.02 The proposal will result in less than three lots being created. Section 4. City Review Process 4.01 The City conducted the following review when considering these conditional use permit for a planned unit development and lot division requests. 1. On April 21, 2020, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On May 11, 2020, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby approved the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: (additions are underlined and deletions are crossed out): 1. Adherence to the design and site plans date-stamped March 31, 2020. The director of community development may approve minor changes. 2. The proposed construction must be started within one year of council approval or the permit shall end. The council may extend this deadline for one year. May 11, 2020 18 City Council Meeting Minutes Packet Page Number 18 of 96 E1 3. The city council shall review this permit in one year. 4. This approval permits the project's studio units to have a minimum of 485 square feet of floor area. The floor area minimums for this project are approved for senior housing units only. Any future conversion of this building requires amendment to this permit. 5. This approval permits the project to build a four-story, 53 -foot tall senior housing building. All requirements of the fire department must be met in the construction of this building. 6. This approval permits the project to provide 68 underground parking stalls and 108 surface parking stalls — a waiver of 62 spaces. 7. This permit approves a parking waiver for a senior housing facility. If this use is proposed to be converted to any other type of use this PUD must be amended to address parking requirements. 8. This project must meet all requirement of Minnesota Department of Transportation's Review Letter dated April 23, 2020. This includes mitigating highway noise impacts on residential units in this building. 9. The lot division approval is subject to the following conditions: a. A survey shall be submitted to staff with a legal description for a new single parcel reflecting the two properties being combined. b. Prior to issuance of a certificate of occupancy for the new senior housing building, proof that Ramsey County has recorded the lot division must be submitted to city staff. 10. Metropolitan Council approval of Resolution No. 20-05-1812 for a comprehensive plan amendment approved by the Maplewood City Council on May 11, 2020. Seconded by Councilmember Juenemann Ayes — All, via roll call The motion passed. Councilmember Juenemann moved to approve the resolution for design review for project plans date-stamped March 31, 2020 for the 119 -unit senior housing building to be constructed at 1818 and 1832 Gervais Court. Resolution 20-05-1814 DESIGN REVIEW RESOLUTION Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Bo Nickoloff, of Augusta Development, has requested approval of site and design plans for a senior housing project. May 11, 2020 19 City Council Meeting Minutes Packet Page Number 19 of 96 E1 1.02 The properties are located at 1818 and 1832 Gervais Court and are legally described as: PIN: 112922320013 — The East 226.325 feet of the West 531.425 feet of the Northwest Quarter of the Southwest Quarter of Section 11, Township 29, Range 22, lying Northerly of State Trunk Highway No. 36, except the Northerly 33 feet of the Easterly 100.775 feet. AND PI N: 112922320004 — The East'/2 of the East 201.55 feet of the West 632.30 feet of the Northwest Quarter of the Southwest Quarter of Section 11, Township 29, Range 22, Except the South 450 feet and the North 33 feet taken for road, except that portion taken for Highway 36, Ramsey County, Minnesota. 1.03 On April 21, 2020, the community design review board reviewed this request. The applicant was provided the opportunity to present information to the community design review board. The community design review board considered all of the comments received and the staff report, which are incorporated by reference into this resolution. Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Council Action. 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial May 11, 2020 20 City Council Meeting Minutes Packet Page Number 20 of 96 E1 conformance with the site and design plans date-stamped March 31, 2020. Approval is subject to the applicant doing the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal and building official must be met. 3. Meet all requirements in the engineering report, dated April 8, 2020. 4. Meet all requirements in the environmental report, dated April 13, 2020. 5. Meet all requirements in Minnesota Department of Transportation's Review Letter dated April 23, 2020 6. The applicant shall obtain all required permits from the Ramsey - Washington Metro Watershed District. 7. The applicant shall submit a decision letter from Ramsey -Washington Metro Watershed District stating the basin between the property and Highway 36 is not a wetland. 8. Rooftop vents and equipment shall be located out of view from Highway 36 as much as possible. 9. A maximum of two monument signs, each up to 32 -square -feet in size, are approved for this site. Monument signs shall not exceed six feet in height. A maximum of two wall signs, each up to 24 square feet in size, shall be allowed. All signs require permits. 10. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. Payment to the city's tree fund to meet the requirements of the city's tree replacement code. b. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 10. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in -ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. May 11, 2020 21 City Council Meeting Minutes Packet Page Number 21 of 96 E1 e. Restore all former curb cuts on Gervais Court to a continuous concrete curb per City of Maplewood requirements. 11. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above -required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 12. Metropolitan Council approval of Resolution No. 20-05-1812 for a comprehensive plan amendment approved by the Maplewood City Council on May 11, 2020. 13. The applicant shall modify the grading plan to either show a retaining wall in the southern part of the site, adjacent to the south parking lot or alter the grading of the site to meet city requirements. 14. Revised landscaping plan incorporating grading changes in the southeast corner. 15. The applicant shall work with the city engineer to resolve the concern of using metal pipe in the stormwater system. 16. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Smith Ayes — All, via roll call The motion passed. 3. Rush Line Bus Rapid Transit Project, City Project 15-06 a. Resolution of Support for 15 Percent Plans Within the City of Maplewood b. Agreement with Ramsey County Regional Railroad Authority for Harvest Park Master Plan Public Works Director Love gave the staff report. Ramsey County Commissioner Reinhardt addressed the council and gave background information. Andy Gitzlaff, Rush Line Project Manager gave additional information. Councilmember Neblett moved to approve the resolution of support for the Rush Line Bus Rapid Transit Project 15 percent plans within the City of Maplewood. Resolution 20-05-1816 RESOLUTION OF SUPPORT FOR THE RUSH LINE BUS RAPID TRANSIT PROJECT 15 PERCENT PLANS WITHIN THE CITY OF MAPLEWOOD May 11, 2020 22 City Council Meeting Minutes Packet Page Number 22 of 96 E1 WHEREAS, Ramsey County is leading the design of the Rush Line Bus Rapid Transit Project ("Project") through the Environmental Analysis Phase; in partnership with the Minnesota Department of Transportation (MnDOT), the Metropolitan Council and its Metro Transit division (Metropolitan Council), Saint Paul, Maplewood, Vadnais Heights, Gem Lake, White Bear Lake and White Bear Township ("Municipalities"); and WHEREAS, the Environmental Analysis Phase includes the preparation of an Environmental Assessment in partnership with MnDOT, the Metropolitan Council and the Municipalities; and WHEREAS, Ramsey County has been working collaboratively with MnDOT, the Metropolitan Council and the Municipalities and other stakeholders over the previous two years to resolve issues and develop a scope of work of project components (known as the 15% plans) for evaluation in the Environmental Assessment; and WHEREAS, residents and businesses have participated in numerous committees, community meetings, pop-up events, and other public forums to provide feedback and assist with developing the 15 percent plans; and WHEREAS, City of Maplewood staff has reviewed the 15 percent plans and has provided comments and direction on plan refinements; and WHEREAS, Ramsey County has worked collaboratively with MnDOT, Metropolitan Council, and the Municipalities to address staff comments on the 15 percent plans: and WHEREAS, Ramsey County is requesting that the Municipalities, as the agencies with local jurisdiction, provide a Resolution of Support or Letter of Support for the 15 percent plans: and WHEREAS, the Municipalities will have additional opportunities to provide comments during the Environmental Assessment public comment period and on the subsequent 30%, 60% and 90% design plans prior to construction; and WHEREAS, the City of Maplewood desires that Ramsey County, MnDOT, Metropolitan Council and the other Municipalities continue to work collaboratively with the City of Maplewood to address issues and work with City of Maplewood staff to satisfactorily resolve issues that have arisen or could arise as the Project design advances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota that the City of Maplewood provides its support for the 15 percent plans for the Rush Line BRT Project. Seconded by Councilmember Smith Ayes — All, via roll call The motion passed. Councilmember Juenemann moved to approve the agreement by and between the City of Maplewood and Ramsey County Regional Railroad Authority for the Rush Line Bus Rapid Transit Components of the Harvest Park Master Plan, City Project 15-06 and direct the Mayor and City Manager to sign the agreement. May 11, 2020 23 City Council Meeting Minutes Packet Page Number 23 of 96 E1 Seconded by Councilmember Smith Ayes — All, via roll call The motion passed. K. AWARD OF BIDS 1. Resolution Receiving Bids and Awarding Construction Contract, Dennis - McClelland Area Street Improvements, City Project 19-10 Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the resolution receiving bids and awarding construction contract for the Dennis -McClelland Area Street Improvements, City Project 19-10, to Veit & Company Inc. Resolution 20-05-1816 RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT WHEREAS, pursuant to resolution passed by the City Council on March 23, 2020, approving plans and specifications and advertising for bids for the Dennis - McClelland Area Street Improvements, City Project 19-10, and WHEREAS, the plans and specifications were advertised for bids pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, bids were received and opened on April 23, 2020 at 10:00 A.M. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that that the base bid of Veit & Company Inc. in the amount of $6,582,236.23 is the lowest responsible bid for the construction of Dennis - McClelland Area Street Improvements, City Project 19-10, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project and to prepare a budget adjustment based on final construction costs. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 2. Resolution Receiving Bids and Awarding Construction Contract, Schaller Area Pavement Rehabilitation, City Project 19-11 Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the resolution receiving bids and awarding construction contract for the Schaller Area Pavement Rehabilitation, City Proiect 19-11. to Northwest Asphalt. Inc. May 11, 2020 City Council Meeting Minutes Packet Page Number 24 of 96 24 E1 Resolution 20-05-1817 RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT WHEREAS, pursuant to resolution passed by the City Council on March 23, 2020, approving plans and specifications and advertising for bids for the Schaller Area Pavement Rehabilitation, City Project 19-11, and WHEREAS, the plans and specifications were advertised for bids pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, bids were received and opened on April 24, 2020 at 10:00 A.M. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that that the base bid of Northwest Asphalt, Inc. in the amount of $1,367,132.48 is the lowest responsible bid for the construction of Schaller Area Pavement Rehabilitation, City Project 19-11, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project and to prepare a budget adjustment based on final construction costs. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. 3. County Road B & Arcade Street Improvements, City Project 19-22 a. Resolution Receiving Bids and Awarding Construction Contract b. Use of Bolton and Menk, Inc. for Construction Phase Services Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the resolution receiving bids and awarding construction contract for the County Road B and Arcade Street Improvements, City Project 19-22, to Valley Paving Inc. Resolution 20-05-1818 RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT WHEREAS, pursuant to resolution passed by the City Council on March 23, 2020, approving plans and specifications and advertising for bids for the County Road B and Arcade Street Improvements, City Project 19-22, and WHEREAS, the plans and specifications were advertised for bids pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, bids were received and opened on April 20, 2020 at 10:00 A.M. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that that the base bid of Valley Paving, Inc. in the amount of $ $4,056,778.60 is the lowest responsible bid for the construction of County Road B May 11, 2020 25 City Council Meeting Minutes Packet Page Number 25 of 96 E1 and Arcade Street Improvements, City Project 19-22, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project and to prepare a budget adjustment based on final construction costs. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. Councilmember Knutson moved to approve the use of Bolton and Menk, Inc. for construction phase services and further authorize the Mayor and City Manager to sign the attached work order with Bolton and Menk, Inc. Seconded by Councilmember Juenemann Ayes — All, via roll call The motion passed. L. ADJOURNMENT Each councilmember shared thoughts on COVID-19. Mayor Abrams adjourned the meeting at 9:26 p.m. May 11, 2020 City Council Meeting Minutes Packet Page Number 26 of 96 26 Fla CITY COUNCIL STAFF REPORT Meeting Date May 26, 2020 REPORT TO: City Council REPORT FROM: Melinda Coleman, City Manager PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Council Calendar Update Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Upcoming Agenda Items and Work Sessions Schedule: All Workshops have been cancelled until further notice June 8 June 22 July 13 Council Review of 2021 — 2025 CIP July 27 Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1. Tobacco 21 —signed into law during the 2020 legislative session, code update needed 2. Create Pedestrian Safety Plan — details of the plan were communicated via the FYI 3. Construction Sales Tax Exemption Legislation — Legislature will address tax bill in June 4. Abandoned Housing Licensing — Research is underway Packet Page Number 27 of 96 F3 CITY COUNCIL STAFF REPORT Meeting Date May 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jeff Thomson, Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Ponds at Battle Creek Update from Ramsey County Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Ramsey County staff will be present at the meeting to update the city council on the Ponds at Battle Creek. Recommended Action: No action is requested from the council at this time. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The update will assist the city in working with the county on planning for the future of the Ponds at Battle Creek site. Background In 2019, the Ramsey County Board adopted its biennium budget which includes closure of the Ponds at Battle Creek golf course at the end of 2020. In addition, Ramsey County is considering repositioning the 77 -acre property to the north of the corrections facility at Century Avenue and Lower Afton Road. Ramsey County staff will be present at the meeting to update the city council on the Ponds closure and future use of the county's property. At this time, the county has not determined the proposed future use of the Ponds property. The county is considering various options for repositioning the property from a county -operated golf Packet Page Number 28 of 96 F3 course. The Ponds property is guided in the city's comprehensive plan for parks and open space, and the 2040 comp plan adopted last year does not anticipate redevelopment of the site. If Ramsey County proposes to reposition the property for a use other than parks and open space, city staff has developed a six-month community engagement and redevelopment plan process. The purpose of the planning process would be to assure that the future use of the Ponds property evolves in a manner that reflects both the needs of the stakeholders but also the long-range vision for the city. The process would include community engagement and input. Attachments 1. Ramsey County Presentation 2. Redevelopment Plan Proposed Scope of Work Packet Page Number 29 of 96 M M it Packet Page Number 30 of 96 F3, Attachment 1 li F3, Attachment 1 N 4— O O P� N N E E O O N wO N -0 4— =3 O -0 _0 r --i C: N N O rq M O w N � O � U COO O >- 0 +j cn C =3 C: U a_ • Packet Page Number 31 of 96 0 W � C L - b-0 O N C: U � C w `n O4 N -J U C: +_� C: O O }, — M M O +�-0 -0 +�-0 � CO N C: .ca i O S � N � CidO � tf > U i U 4-0 O > +(D C:a r' Li O � r14 Ln 4 O V O w ca Q U C N • • F3, Attachment 1 N 4— O O P� N N E E O O N wO N -0 4— =3 O -0 _0 r --i C: N N O rq M O w N � O � U COO O >- 0 +j cn C =3 C: U a_ • Packet Page Number 31 of 96 WO F e a it Packet Page Number 32 of 96 r. M FL a� • • F3, Attachment 1 LCL •U C: bA Qj fa O 4-J U •� }' t�A C: LL +� 4-J 0 ca O O ca U a--+ i N N +�+O C: 4-J O = 'L) O C:O i U C: W _0 M a)ca M � CL • • F3, Attachment 1 Ow RR U..l Cf, ry of F3, Attachment 1 0 0 N L A Packet Page Number 33 of 96 —0 —0 ° cn �..7 U c% - •� >. N +� U M C N L O ca U O N O .W 0 4- O cn O O O E a� w ° m 0 0- O a� m m o N -C o" O LO O a� > 0 o O W �••+ l�A N N �, 0 O O ate-+ U O a--+ N C6 i O a 0 0 N L A Packet Page Number 33 of 96 li i Q O L. Q M LL H C O i i O U O C .0 L O CL C L 0 Packet Page Number 34 of 96 F3, Attachment 1 LO 4 i 4-J O 00 U O z O — 0 cn 0 E o N E o a� •�, a, O N N }' ' 'N +J U (6 N ate--+ U +-+ +-+ U a..+ > .N 4-J LL f6 m •N N J Q O O N +.+ >- i N N U i }' L 0 U U LO li L D Q C (1) U �+ cn W x UO (1) z U ry li L U O O N - O CSA a--+ 4A N N N '(3) O (3) CL � � �' cin N Z3 4-1 4-1 Q L U cn O CO m � O O L O � X LnN cn O ' 4-1 , Q a-1 � Ln � Q E bn p Ln Ln _0 bn 4 '4-1 E O E Ln N4 -1A -i 0 O_0 � U 0 U a; � cO E m CO U (a U E U U U • • • • F3, Attachment 1 0 Ln N O L 4-1 Q N E bn bn N 4-1 E E O Packet Page Number 35 of 96 it Packet Page Number 36 of 96 on +j C: E 0- 0 O U .E O U W CO a_+ E E U L.:, O a lisl Ln E O U Ln O M Ln Q0 F3, Attachment 1 tw w i c�a N cn E O U L 115 PA Ln Q0 F3, Attachment 2 Perkins&Will 3.9.2020 Jeff Thomson Community Development Director Michael Martin Assistant Community Development Director IDS Center, 80 South 8th Street, Suite 300 Minneapolis, Minnesota 55402 www.perkinswill.com City of Maplewood, Minnesota 1902 County Road B East Maplewood, Minnesota 55109 Re: Ponds of Battle Creek Redevelopment Plan - Proposed Scope of Work Dear Mr. Thomson and Mr. Martin: Thank you for inviting Perkins and Will to resubmit a revised scope of services for potential community engagement related to the future use of the Ponds at Battle Creek Golf Course located in southern Maplewood. Below is a description of our understanding of the project, which is followed by our revised scope of services based on input from a meeting between the City of Maplewood, Ramsey County, and Perkins and Will on Wednesday, March 4, 2020. PROJECT UNDERSTANDING The Ponds at Battle Creek Golf Course is a 95 -acre site located near the intersection of Century Avenue and Lower Afton Road. The property is owned by Ramsey County. However, the County will cease operations of the golf course by the end of 2020. Although the property is currently not for -sale, the County is considering various options for disposing of the property. Due to the property's large size, development of it will have a significant impact on the immediate neighborhood and potentially the entire city. Therefore, the City of Maplewood is interested in working with the County to best guide any future development, should it occur, so that it is consistent with the City's comprehensive plan and is vetted by the property's neighbors. Currently, the Ponds at Battle Creek property is guided, according to the comprehensive plan, as park or open space. The planned land uses are based on the property maintaining its current use indefinitely. If the future use of the property is to change, the City of Maplewood would look to amend its comprehensive plan. The City of Maplewood not only sees this planning effort as an opportunity to provide a more realistic vision for the property should a new owner desire to change its land use, but it would also give Ramsey County, as the current owner, more certainty in how the City of Maplewood and other stakeholders view the future of the property should the County decide to sell it. SCOPE OF SERVICES The following scope of services reflects the steps needed to guide the City through a participatory process that will assure that the future use of the Ponds at Battle Creek property evolves in a manner that reflects both the needs of stakeholders but also the long-range Packet Page Number 37 of 96 Perkins&Will F3, Attachment 2 3.9.2020 vision for the entire City. This scope reflects a process that primarily focuses on engaging Ponds of Battle Creek community stakeholders on what would be an acceptable vision for the future land use of the Redevelopment Plan - Proposed Ponds at Battle Creek property. Scope of Work PHASE 1: Analysis and Visioning The purpose of Phase 1 is to assess existing conditions of the property, identify concerns, issues, opportunities and constraints, and establish of a vision for the property. Task 1.1 City and County Staff Meeting #1 - Project Kick -Off: The project team will kick off the process by meeting with key City staff members and other key stakeholders to: Discuss project goals and objectives. Collect base information. Refine the work program for the study and resolve any questions regarding contract interpretation. Review roles and responsibilities and expectations. Establish effective lines and means of communication. Establish a firm schedule and basis for all participants to work together to create a successful project. Refine a public participation and communications plan. Task 1.2 Existing Conditions Analysis: A basic inventory of existing elements pertinent to the subject site will be prepared. This inventory will augment base information that has already been documented by the City of Maplewood. In particular, Perkins and Will will work with appropriate departments within the City of Maplewood to document the existing infrastructure serving the site including sanitary sewer, water main, storm sewer, private utilities, and roadways in order to identify deficiencies and define upgrades necessary to adequately serve possible future redevelopment/development on the site. The Perkins+Will team will also look to explore the potential opportunities for stormwater management alternatives on-site to support future redevelopment efforts. The primary purpose of the existing conditions analysis will be to identify the unique components that will define design parameters and shape the generation of design alternatives. In addition to the above elements critical for determining development constraints and depending on the availability of data, the inventory and analysis may include land use and zoning districts, trails, transit access, sidewalks, surrounding development, and generalized market dynamics. Task 1.3 Community/Stakeholder Meeting #1 - Visioning Workshop: Perkins and Will will facilitate a workshop to provide a forum to involve interested stakeholders in a meaningful dialogue focusing on the future of the Ponds at Battle Creek site. Potential stakeholders will be defined during the kick-off meeting. Perkins and Will will work with the City of Maplewood to coordinate the recruitment of participants. The workshop is proposed to include the following agenda items: Introduction of the participants, overview of the planning process and background information Review of existing conditions analysis Visioning exercise to help define goals and objectives of the redevelopment plan Local views on specific issues and objectives, opportunities, and threats will be identified Packet Page Number 38 of 96 Perkins&Will 3.9.2020 Ponds of Battle Creek Redevelopment Plan - Proposed Scope of Work F3, Attachment 2 PHASE 2: Development of Site Concept Plan The purpose of Phase 2 is to prepare and test up to two alternative site plan concepts for the potential development of the subject site. These concepts will provide the framework upon which a redevelopment plan will be created. Task 2.1 Draft Site Plan Concepts: Conceptual site plan alternatives will be prepared for the site that illustrate the intent of the design principles and address the project issues, goals and objectives. From Phase 1, we will integrate input from Tasks 1.2 and 1.3 into the site concepts in a manner that will maximize the potential for market synergy and to reinforce the urban design objectives. Considerations in completing the alternatives will include: Density and scale within the historic setting Traffic circulation and parking Pedestrian friendly orientation and circulation Right-of-way enhancements Streetscape/ visual character Architectural characteristics that either enhance surrounding environment, or create a distinct character for each site Potential sustainable design principles that could be incorporated into development standards for each subject site. On-site stormwater management techniques Task 2.2 City and County Staff Meeting #2 - Review Concept Plans: The purpose of the meeting will be to review draft concept plans for the site, discuss the implications of the plans, and determine whether necessary refinement will be needed prior to stakeholder input. Task 2.3 Planning Commission and/or City Council Workshop: The purpose of the workshop will be to update City leaders on the progress of the planning effort and to solicit input from them on the alternative draft concepts. Task 2.4 Community/Stakeholder Meeting #2 - Design Workshop: Perkins and Will will facilitate a design workshop/charrette with stakeholders. The intent of the workshop is to provide an informal setting to review alternatives for land uses and development of the Ponds at Battle Creek site. We will also define with the workshop participants existing issues and opportunities associated with various potential development scenarios. The agenda may include the following items: Summary of findings to date A summary of Urban Design Principles and examples Presentation of alternative site concepts: small group discussions of alternatives Wrap-up summary: small group representatives report summary of discussion to large group Task 2.5 City and County Staff Meeting #3 - Review Stakeholder Input: The purpose of the meeting will be to review stakeholder input and discuss necessary refinement prior to stakeholder input. Task 2.6 Prepare Preferred Concept Plan: Based on outcomes of the workshops with stakeholders and city leaders, Perkins and Will will refine preferred elements of the alternatives into a unified concept plan for the site. The preferred concept plans will be flexible enough to respond to market and site conditions and changes in preferences that may occur over time, but at the same time will provide specific guidelines that will shape the 3 Packet Page Number 39 of 96 Perkins&Will F3, Attachment 2 3.9.2020 character of any future development and be appropriate for adoption as an amendment to Ponds of Battle Creek the comprehensive plan. Redevelopment Plan - Proposed Task 2.7 City and County Staff Meeting #4 - Review Revised Plan: The purpose of the Scope of Work meeting will be to review stakeholder input and discuss necessary refinement prior to stakeholder input. Task 2.8 Community/Stakeholder Meeting #3 - Open House: Perkins and Will will facilitate an open house to present the preferred concept plan for the subject site and to solicit any additional comments and input on the plan. PHASE 3: Implementation Th purpose of Phase 3 will be to finalize the redevelopment plans and prepare documentation in support of plan adoption and subsequent implementation. Task 3.1 Draft Redevelopment Plan Documentation: Perkins and Will will prepare a plan document that summarizes the planning process, the preferred concept plan, and key actions needed to implement the plan. Task 3.2 Finalize Plan Document: Perkins and Will will integrate comments from City and County staff into the final RFP and plan document. See following pages for detailed breakdown of our proposed project fees and project schedule. Sincerely, Jay Demma Senior Planner Perkins and Will t. +612 8515016 iay.demmaPPerkinswill.com Packet Page Number 40 of 96 4 Perkins&Will 3.9.2020 Ponds of Battle Creek Redevelopment Plan - Proposed Scope of Work Budget Breakdown: Ponds at Battle Creek Redevelopment Plan March 9. 2020 L e 1: Analysis and Visioning Task 1.1 City and County Staff Meeting #1 - Project Kickoff ............................................................................................................................................................................................................. Task 1.2 Existing Conditions Analysis Task 1.3 Community/Stakeholder Meeting #1 - Visioning Workshop Phase 1 Fee Total Phase 2: Concept Development Task 2.1 Draft Site Plan Concepts Task 2.2 City and County Staff Meeting #2 - Review Concept Plans Task 2.3 Planning Commission and/or City Council Workshop Task 2.4 Communnity/Stakeholder Meeting #2 - Design Workshop Task 2.5 City and County Staff Meeting #3 - Review Stakeholder Input Task 2.6 Prepare Preferred Concept Plan Task 2.7 City and County Staff Meeting #4 - Review Revised Plan Task 2.8 Communnity/Stakeholder Meeting #3 - Open House Phase 2 Fee Total .................................................................................................................................................................... Task 3: Implementation Task 3.1 Redevelopment Plan Document Preparation Task 3.2 Finalize Plan Document Phase 3 Fee Total Total Labor Hours Total Labor Fee .............................$....................................................................................................., Direct Costs/Reimbursables Printing Mileaae (10 �tCios�ry�iles�/tCir) 5 F3, Attachment 2 Project Project Manager PIC/UD Lead Support 0 76 2 2 2 ........................... 10 6 30 ;46 8 4 12 $ 3,500 $ 2,340 $ 5,060 $ 10,900 48 44 120 212 16 16 60 92 2 2 2 6 2 2 4 12 4 12 28 2 2 2 6 6 12 30 48 2 2 2 6 6 4 12 22 $ 8,400 $ 8,580 $ 13,800 $ 30,780 12 2 20 34 6 2 8 16 $ 3,150 $ 780 $ 3,220 $ 7,150 .. 60 192 338 $ 15,050 $ 11,700 $ 22,080 1 $ 48,830 50 $ 850 50 $ 150 $ 1,000 Packet Page Number 41 of 96 Perkins&Will 3.9.2020 Ponds of Battle Creek Redevelopment Plan - Proposed Scope of Work Packet Page Number 42 of 96 F3, Attachment 2 _ O cc R L R Q d L a d E 0 O r- 4) d = E a v ++ O = p a> _ E CL a O 9N_ N R 6 G1 IJiIAJiIs] ZULIIBill Jil TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: May 19, 2020 SUBJECT: Approval of Claims Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 223,268.65 Checks #105561 thru #105601 dated 05/12/20 $ 431,098.14 Disbursements via debits to checking account dated 05/04/20 thru 05/08/20 $ 136,839.56 Checks #105602 thru #105636 dated 05/19/20 $ 234,643.71 Disbursements via debits to checking account dated 05/11/20 thru 05/15/20 $ 1,025,850.06 Total Accounts Payable PAYROLL $ 576,519.34 Payroll Checks and Direct Deposits dated 05/15/20 $ 2,300.25 Payroll Deduction check # 99104191 thru # 99104193 dated 05/15/20 $ 578,819.59 Total Payroll $ 1,604,669.65 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments Packet Page Number 43 of 96 Check Register City of Maplewood 05/07/2020 G1, Attachments Check Date Vendor Description Amount 105561 05/12/2020 00283 CENTURY COLLEGE MEDICAL SCHOOL SPRING - M HAGEN 3,180.64 05/12/2020 00283 CENTURY COLLEGE MEDICAL SCHOOL SPRING - N DANLEY 3,180.64 105562 05/12/2020 00585 GOPHER STATE ONE -CALL NET BILLABLE TICKETS - APRIL 943.65 05/12/2020 00585 GOPHER STATE ONE -CALL NET BILLABLE TICKETS - MARCH 345.60 105563 05/12/2020 03759 HOTSYMINNESOTA.COM POWER WASHER HOSE 196.63 105564 05/12/2020 00687 HUGO'S TREE CARE INC TREE REMOVAL - NATURE CENTER 1,434.00 05/12/2020 00687 HUGO'S TREE CARE INC TREE REMOVAL - 2320 ARLINGTON 546.25 05/12/2020 00687 HUGO'S TREE CARE INC TREE REMOVAL - 2485 MONTANA CIR 300.00 105565 05/12/2020 05598 KELLY & LEMMONS, P.A. PROSECUTION SERVICES - APRIL 16,250.00 105566 05/12/2020 04316 CITY OF MINNEAPOLIS RECEIVABLES WORKFORCE DIRECTOR - 1ST QTR 2020 2,135.00 05/12/2020 04316 CITY OF MINNEAPOLIS RECEIVABLES WORKFORCE DIRECTOR - 4TH QTR 2019 1,995.00 105567 05/12/2020 01337 RAMSEY COUNTY -PROP REC & REV RANGE USE - FEBRUARY 1,200.00 105568 05/12/2020 01546 SUBURBAN SPORTSWEAR ADULT V -BALL AWARD T-SHIRTS 254.00 105569 05/12/2020 05525 USDA, APHIS, GENERAL DEER MANAGEMENT -WINTER 2019-2020 2,751.13 105570 05/12/2020 00100 ANCOM COMMUNICATIONS INC RADIO MAINTENANCE 275.00 105571 05/12/2020 05786 COLONIAL LIFE PROCESSING CTR MONTHLY PREMIUM BCN:E4677316-APR 300.70 105572 05/12/2020 06119 CRESTVIEW FOREST II TOWHOME REIMB FOR SPRINKLER SYS REPAIR 1,583.00 105573 05/12/2020 00372 DALCO ENTERPRISES INC. TNT T-500 28" AUTOSCRUBBER CYLINDRIC 14,451.44 105574 05/12/2020 05283 EMERGENCY RESPONSE SOLUTIONS BALL SHUTOFFS & TIPS 1,433.26 05/12/2020 05283 EMERGENCY RESPONSE SOLUTIONS SWIVELING ROCKER LUG ADAPTER 330.21 05/12/2020 05283 EMERGENCY RESPONSE SOLUTIONS CHEMGUARD CLASS A PLUS FOAM 180.00 05/12/2020 05283 EMERGENCY RESPONSE SOLUTIONS HORIZONTAL LOCK PLUG 29.05 105575 05/12/2020 05826 ENVISIO SOLUTIONS INC. STRATEGIC IMP SOFTWARE/SUPPORT 10,627.03 105576 05/12/2020 05640 GRAYBAR ELECTRIC CO, INC UPS YEARLY SRVS AGREEMENT 2020-21 2,481.61 105577 05/12/2020 05533 KIRVIDA FIRE REPAIRS TO ENGINE #313 1,346.30 05/12/2020 05533 KIRVIDA FIRE REPAIRS TO ENGINE #323 164.56 105578 05/12/2020 00857 LEAGUE OF MINNESOTA CITIES MCSC MEMBERSHIP FOR 2020 1,280.00 105579 05/12/2020 05259 LEICA GEOSYSTEMS INC. TRIPOD FOR TOPO EQUIP 272.00 105580 05/12/2020 05425 LHB INC. PROJ 19-18 HVAC UPGRADES 1902 1,510.00 105581 05/12/2020 00986 METROPOLITAN COUNCIL MONTHLY SAC - APRIL 132,848.10 105582 05/12/2020 00001 ONE TIME VENDOR REFUND L KATNER - TRANS MEDIC 522.00 105583 05/12/2020 00001 ONE TIME VENDOR REFUND A WHEELER - TRANS MEDIC 415.39 105584 05/12/2020 00001 ONE TIME VENDOR REFUND L RHODES - WAKEFIELD RENTAL 397.29 105585 05/12/2020 00001 ONE TIME VENDOR REFUND J FAGNANT - TRANS MEDIC 186.00 105586 05/12/2020 00001 ONE TIME VENDOR REFUND A HJORT - SOCCER & T-BAL 130.00 105587 05/12/2020 00001 ONE TIME VENDOR REFUND C MEISTER - TRANS MEDIC 100.00 105588 05/12/2020 00001 ONE TIME VENDOR REFUND C OLSON - WAKEFIELD RENTAL 75.00 105589 05/12/2020 00001 ONE TIME VENDOR REFUND S SOMMER - KARATE CLASSES 63.00 105590 05/12/2020 00001 ONE TIME VENDOR REFUND J LIZARRAGE - BASKETBALL 36.00 105591 05/12/2020 00396 MN DEPT OF PUBLIC SAFETY CJDN ACCESS FEE - 1ST QTR JAN -MAR 1,920.00 105592 05/12/2020 06111 QUADIENT FINANCE USA, INC. POSTAGE - CITY HALL POSTAGE MACHINE 1,539.00 05/12/2020 06111 QUADIENT FINANCE USA, INC. POSTAGE - 1902 POSTAGE MACHINE 6297 1,000.00 105593 05/12/2020 06014 RENDER FORESTRY CONSULTING TREE INSPECTION SRVS - APRIL 436.93 105594 05/12/2020 02001 CITY OF ROSEVILLE PHONE & IT SUPPORT SRVS - APRIL 6,230.00 05/12/2020 02001 CITY OF ROSEVILLE 1920 RICE ST LIGHT -SHARED XCEL BILL 51.66 105595 05/12/2020 06025 COLLEEN DOYLE SATYSHUR NC PROG INSTRUCTOR 04/18/20 150.00 105596 05/12/2020 04130 SCHINDLER ELEVATOR CORP QUARTERLY MAINT - 1902 PW 5/1 -7/31 796.38 105597 05/12/2020 04256 SHI INTERNATIONAL CORP EMS EQUIPMENT WARRANTY 529.00 105598 05/12/2020 01836 ST PAUL, CITY OF ANIMAL BOARDING SRVS - FEB -MARCH 1,370.00 05/12/2020 01836 ST PAUL, CITY OF RADIO MAINT & SRVS - DECEMBER 202.50 105599 05/12/2020 06107 TOKLE INSPECTIONS, INC. ELECTRICAL INSPECTIONS - APRIL 2,074.72 105600 05/12/2020 05528 TOSHIBA FINANCIAL SERVICES (2) CONTRACT 7950665-013 266.18 05/12/2020 05528 TOSHIBA FINANCIAL SERVICES (2) CONTRACT 7950665-012 102.80 105601 05/12/2020 06077 WOLD ARCHITECTS & ENGINEERS NEW STATION STUDY - FINAL BILLING 850.00 223.268.65 41 Checks in this report. Packet Page Number 44 of 96 Settlement Date Payee 5/4/2020 5/4/2020 5/4/2020 5/4/2020 5/4/2020 5/4/2020 5/4/2020 5/4/2020 5/5/2020 5/5/2020 5/6/2020 5/7/2020 5/8/2020 5/8/2020 5/8/2020 CITY OF MAPLEWOOD Disbursements via Debits to Checking account MN State Treasurer Delta Dental Empower - State Plan P.E.R.A. U.S. Treasurer ICMA (Vantagepointe) MidAmerica - ING Labor Unions MN State Treasurer MN State Treasurer MN State Treasurer MN State Treasurer MN State Treasurer MN Dept of Natural Resources Optum Health Description Drivers License/Deputy Registrar Dental Premium Deferred Compensation P.E.R.A. Federal Payroll Tax Deferred Compensation HRA Flex plan Union Dues Drivers License/Deputy Registrar State Payroll Tax Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar DNR electronic licenses DCRP & Flex plan payments G1, Attachments Omni int 8,471.37 88.75 30,151.00 128,080.50 104,384.70 7,673.00 15,581.26 2,976.03 38,074.29 23,914.45 13,983.01 24,226.46 32,703.46 367.80 422.06 431,098.14 Packet Page Number 45 of 96 Check Register City of Maplewood 05/14/2020 G1, Attachments Check Date Vendor Description Amount 105602 05/19/2020 00519 FLEXIBLE PIPE TOOL CO. CHAIN & SAFETY SPLASH 1,016.40 105603 05/19/2020 00393 MN DEPT OF LABOR & INDUSTRY MONTHLY SURTAX - APRIL 1235052020 4,432.40 05/19/2020 00393 MN DEPT OF LABOR & INDUSTRY MONTHLY SURTAX - MARCH 1230352020 1,628.50 105604 05/19/2020 05353 MANSFIELD OIL CO CONTRACT GASOLINE - MAY 9,930.28 05/19/2020 05353 MANSFIELD OIL CO CONTRACT DIESEL - MAY 7,114.01 105605 05/19/2020 01202 NYSTROM PUBLISHING CO INC MAPLEWOOD LIVING - MAY 9,223.92 105606 05/19/2020 01574 T A SCHIFSKY & SONS, INC BITUMINOUS MATERIALS 3,157.04 05/19/2020 01574 T A SCHIFSKY & SONS, INC BITUMINOUS MATERIALS 3,090.71 05/19/2020 01574 TA SCHIFSKY & SONS, INC BITUMINOUS MATERIALS 3,013.83 05/19/2020 01574 T A SCHIFSKY & SONS, INC A/C ASPHALT MIXES FOR SPOT PAVING 2,677.32 105607 05/19/2020 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 4,450.79 05/19/2020 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 2,088.17 05/19/2020 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 238.01 05/19/2020 01190 XCEL ENERGY FIRE SIRENS 22.86 105608 05/19/2020 01190 XCEL ENERGY MCC - GAS/ELECTRIC 2,697.87 05/19/2020 01190 XCEL ENERGY MCC - GAS/ELECTRIC 1,646.59 105609 05/19/2020 03486 BUBERL BLACK DIRT INC BLACK DIRT FOR PLOW DAMAGE 285.00 105610 05/19/2020 00464 EMERGENCY AUTOMOTIVE TECH, INC NEW SQUAD EQ #946 V#2959 11,549.29 105611 05/19/2020 04067 ESCAPE FIRE FIRE SPRINKLER INSPECTION - PW 1,140.00 05/19/2020 04067 ESCAPE FIRE FIRE SPRINKLER INSPECTION - FD#2 1,090.00 05/19/2020 04067 ESCAPE FIRE FIRE SPRINKLER INSPECTION -CITY HALL 795.00 05/19/2020 04067 ESCAPE FIRE FIRE SPRINKLER INSPECTION - FD#1 690.00 05/19/2020 04067 ESCAPE FIRE FIRE SPRINKLER INSPECTION-PARK&REC 640.00 05/19/2020 04067 ESCAPE FIRE FIRE SPRINKLER INSPECTION - NC 515.00 105612 05/19/2020 00531 FRA -DOR INC. BLACK DIRT - RAMCO/MW CURB PROJ 119.00 105613 05/19/2020 06120 MIKE MCPHILLIPS, INC. FIELD WELDING REPAIR -WAKEFIELD 233.33 105614 05/19/2020 04835 MN HELICOPTERS INC. AERIAL SURVEY OF DEER POPULATION 502.50 105615 05/19/2020 01088 MN POLLUTION CONTROL AGENCY HAZARDOUS WASTE ANNUAL FEE (2019 W 276.49 105616 05/19/2020 00001 ONE TIME VENDOR REFUND S WALKER - TRANS MEDIC 958.47 105617 05/19/2020 00001 ONE TIME VENDOR REFUND K POWERS- WAKEFIELD RENTAL 262.13 105618 05/19/2020 00001 ONE TIME VENDOR REFUND T YOST - B & C BASEBALL 190.00 05/19/2020 00001 ONE TIME VENDOR REFUND T YOST - BASKETBALL CLINIC 55.00 105619 05/19/2020 00001 ONE TIME VENDOR REFUND T GREEN - BALLROOM DANCE 150.00 105620 05/19/2020 00001 ONE TIME VENDOR REFUND OHNSORG - BALLROOM DANCE 150.00 105621 05/19/2020 00001 ONE TIME VENDOR REFUND J PETERSON - DAYTRIP 130.00 105622 05/19/2020 00001 ONE TIME VENDOR REFUND STEINKAMP - BALLROOM DANCE 112.50 105623 05/19/2020 00001 ONE TIME VENDOR REFUND L HER - OVERPD FOR TITLE 80.00 105624 05/19/2020 00001 ONE TIME VENDOR REFUND G HAGE - BALLROOM DANCE 75.00 105625 05/19/2020 00001 ONE TIME VENDOR REFUND M HER - VOLLEYBALL CLINIC 55.00 105626 05/19/2020 00001 ONE TIME VENDOR REFUND A HEDBERG-BASKETBALL CLINIC 55.00 105627 05/19/2020 01397 RYAN PLUMBING & HEATING CO. RPZ & FIRE SPRINKLER TEST 275.00 105628 05/19/2020 01836 ST PAUL, CITY OF BITUMINOUS MATERIALS—PO 101171 10,055.68 05/19/2020 01836 ST PAUL, CITY OF BITUMINOUS MATERIALS PO 101171 4,135.75 105629 05/19/2020 04882 SWEDE BRO, INC. PD MOSAIC FLOORING SYS/LOGOS 39,460.00 105630 05/19/2020 05921 TRACKER ANNUAL SUB FEE - JUNE 1, 2020-2021 3,540.00 105631 05/19/2020 01653 TRUCK UTILITIES & MANUF CO AMB SEAT COVERS 1,169.28 105632 05/19/2020 05842 MIKE TURNBULL FIRE MARSHAL SERVICES 03/27 - 04/08 312.00 105633 05/19/2020 01669 TWIN CITIES TRANSPORT & TOW AMBULANCE 150.00 105634 05/19/2020 02069 ULTIMATE DRAIN SERVICES INC REPAIR AT STATION #1 115.00 105635 05/19/2020 00300 ULTIMATE SAFETY CONCEPTS INC. SCBA MOUNTING BRACKET 864.44 105636 05/19/2020 02464 US BANK PAYING AGENT & ACCEPTANCE FEE 225.00 100,00U.00 35 Checks in this report. S:\Citizen Services\City Clerk\2020 AGENDA REPORTS\05-26-2020\COUNCIL\EXCEL-WORD\G1 Approval of Claims Packet Page Number 46 of 96 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement Date Payee 5/11/2020 MN State Treasurer 5/11/2020 Delta Dental 5/12/2020 MN State Treasurer 5/13/2020 MN State Treasurer 5/14/2020 MN State Treasurer 5/15/2020 MN State Treasurer 5/15/2020 Optum Health 5/15/2020 US Bank VISA One Card* 5/15/2020 MN Dept of Natural Resources Description Drivers License/Deputy Registrar Dental Premium Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar DCRP & Flex plan payments Purchasing card items DNR electronic licenses *Detailed listing of VISA purchases is attached. G1, Attachments Omni int 55,328.63 700.30 31,719.83 7,678.40 47,897.33 37,630.81 1,026.63 52,077.10 584.68 234,643.71 Packet Page Number 47 of 96 Transaction Date Posting Date 05/04/2020 05/04/2020 05/06/2020 05/06/2020 05/01/2020 05/05/2020 05/05/2020 04/28/2020 05/05/2020 04/30/2020 05/06/2020 05/01/2020 04/28/2020 04/29/2020 04/29/2020 04/30/2020 05/01/2020 05/01/2020 05/06/2020 04/30/2020 05/05/2020 04/26/2020 04/30/2020 04/28/2020 04/29/2020 05/01/2020 05/06/2020 05/05/2020 05/05/2020 05/07/2020 04/25/2020 05/06/2020 05/06/2020 04/27/2020 04/29/2020 04/30/2020 05/01/2020 05/01/2020 05/01/2020 05/01/2020 05/01/2020 05/04/2020 05/04/2020 05/06/2020 04/28/2020 05/06/2020 05/08/2020 05/04/2020 05/04/2020 04/26/2020 04/30/2020 05/04/2020 04/27/2020 04/28/2020 04/29/2020 04/24/2020 04/24/2020 04/27/2020 04/28/2020 04/28/2020 04/30/2020 05/07/2020 05/07/2020 05/01/2020 05/06/2020 05/07/2020 04/29/2020 05/07/2020 05/01/2020 05/07/2020 05/04/2020 04/29/2020 04/30/2020 04/30/2020 05/01/2020 05/04/2020 05/04/2020 05/07/2020 05/04/2020 05/06/2020 04/27/2020 05/04/2020 04/29/2020 04/30/2020 05/04/2020 05/08/2020 05/06/2020 05/06/2020 05/08/2020 04/27/2020 05/07/2020 05/07/2020 04/28/2020 04/30/2020 05/01/2020 05/04/2020 05/04/2020 05/04/2020 05/04/2020 05/04/2020 05/05/2020 05/05/2020 05/07/2020 04/29/2020 05/07/2020 05/08/2020 05/05/2020 05/05/2020 04/27/2020 05/01/2020 05/05/2020 04/28/2020 04/29/2020 04/30/2020 04/27/2020 04/27/2020 04/28/2020 04/29/2020 04/29/2020 04/30/2020 Packet Page Number 48 of 96 Merchant Name AMZN MKTP US"OW6XM13K3 AMZN MKTP US*CL4OD25N3 AM AMZN MKTP US"UH6BM98J3 AM WEARVERTX.COM TACTICALGEAR.COM COMO PARK ANIMAL HOSPI USPS PO 2683490018 THE HOME DEPOT 2801 FACEBK PGMCMQJGN2 WINNICK SUPPLY AMAZON. COM"YA09L1W03 AMZN VIKING ELECTRIC -CREDIT DE MINVALCO INC - ST. PAUL CINTAS CORP PAYPAL"GESCAN MINVALCO INC - ST. PAUL STATE SUPPLY CINTAS CORP MENARDS MAPLEWOOD MN GALLS O'REILLY AUTO PARTS 2074 THE HOME DEPOT #2801 AMZN MKTP US"3Z9UO67Q3 AMZN MKTP US"ZR1826DY3 OFFICEMAX/DEPOT 6164 BREDEMUS HARDWARE CO INC SUAREZ INTERNATIONAL USA BLUE FORCE GEAR INC HOPE HAVEN CINTAS CORP LANGUAGE LINE THOMSON WEST"TCD AMZN MKTP US"313TB70O3 AM WEB"NETWORKSOLUTIONS ZOOM.US CAN"CANONFINANCIAL CFS CAN"CANONFINANCIAL CFS CAN"CANONFINANCIAL CFS CAN"CANONFINANCIAL CFS LOFFLER COMPANIES, INC ZOHO-ANALYTICS IN "ARCHIVESOCIAL INC VZWRLSS"APOCC VISB CDW GOVT #XRF3815 APPLE.COM/US APPLE.COM/US FRATTALLONES WOODBURY AC COREMARK METALS -MN SALOMONSUU NTOARMADAATOMI C SITEONE LANDSCAPE SUPPLY, SITEONE LANDSCAPE SUPPLY, FRATTALLONES WOODBURY AC FLEET FARM 2700 FRATTALLONES WOODBURY AC DALCO ENTERPRISES BREDEMUS HARDWARE CO INC DALCO ENTERPRISES DALCO ENTERPRISES DALCO ENTERPRISES DISPLAYS2GO Transaction Amount $53.50 $14.61 $40.13 $75.72 $31.08 $381.77 $44.00 $246.72 $12.00 $158.10 $29.99 $344.69 $1,496.40 $99.45 $178.17 $1,001.01 $20.94 $16.95 $12.53 $4,992.71 $34.95 $39.04 $38.58 $128.60 $98.30 $249.69 $199.98 $155.35 $2,469.98 $49.99 $122.43 $587.60 $55.16 $5.99 $60.81 $1,270.57 $316.84 $331.57 $331.57 $100.00 $540.00 $4,788.00 $7,407.37 $87.18 $60.00 $50.00 $19.26 $140.67 $172.50 $788.04 $23.16 $34.06 $39.99 $148.60 $344.48 $401.91 $352.12 $520.00 $641.98 $132.12 G1, Attachments Name JOSHUA ABRAHAM JOSHUA ABRAHAM JOSHUA ABRAHAM BRIAN BIERDEMAN BRIAN BIERDEMAN BRIAN BIERDEMAN OAKLEY BI ESANZ OAKLEY BI ESANZ NEIL BRENEMAN TROY BRINK DANIEL BUSACK SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SHAWN CONWAY KERRY CROTTY THOMAS DABRUZZI THOMAS DABRUZZI RICHARD DAWSON RICHARD DAWSON RICHARD DAWSON TOM DOUGLASS MICHAEL DUGAS MICHAEL DUGAS ANDREW ENGSTROM CASSIE FISHER CASSIE FISHER CASSIE FISHER MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS NICK FRANZEN NICK FRANZEN NICK FRANZEN MARK HAAG MARK HAAG TAMARA HAYS TAMARA HAYS TAMARA HAYS GARY HINNENKAMP GARY HINNENKAMP GARY HINNENKAMP DAVID JAHN DAVID JAHN DAVID JAHN DAVID JAHN DAVID JAHN DAVID JAHN G1, Attachments 04/30/2020 05/01/2020 AMZN MKTP US"GF8BY62E3 $55.96 DAVID JAHN 05/01/2020 05/04/2020 SP " FRESHWATERSY STEMS $188.38 DAVID JAHN 04/28/2020 04/30/2020 VIKING INDUSTRIAL CENTER $166.44 JOE JENSEN 04/29/2020 05/01/2020 NORTHERN TOOL+EQUIP $32.12 JOE JENSEN 05/04/2020 05/05/2020 SITEONE LANDSCAPE SUPPLY, $122.98 DON JONES 05/06/2020 05/07/2020 SITEONE LANDSCAPE SUPPLY, $73.11 DON JONES 05/04/2020 05/05/2020 SHRED -IT USA LLC $43.47 LOIS KNUTSON 05/05/2020 05/07/2020 IPROMOTEU $1,865.00 LOIS KNUTSON 04/25/2020 04/27/2020 MENARDS MAPLEWOOD MN $21.57 ERIC KUBAT 05/01/2020 05/04/2020 CANVA" 02677-19292579 $2.00 GINA KUCHENMEISTER 05/06/2020 05/08/2020 OFFICE DEPOT #1090 $51.68 GINA KUCHENMEISTER 04/27/2020 04/29/2020 MENARDS MAPLEWOOD MN $39.98 JASON KUCHENMEISTER 04/29/2020 05/04/2020 SIRCHIE FINGER PRINT LABO $52.51 JASON KUCHENMEISTER 04/29/2020 05/04/2020 SIRCHIE FINGER PRINT LABO $44.95 JASON KUCHENMEISTER 05/04/2020 05/05/2020 AMZN MKTP US"9G5Z027J3 $85.26 JASON KUCHENMEISTER 05/05/2020 05/06/2020 IN "THE LOCKER GUY, LLC $170.00 JASON KUCHENMEISTER 05/01/2020 05/04/2020 AIRGAS USA, LLC $70.07 STEVE LU KIN 05/01/2020 05/04/2020 AIRGAS USA, LLC $90.72 STEVE LU KIN 05/03/2020 05/04/2020 COMCAST CABLE COMM $2.25 STEVE LU KIN 04/28/2020 04/30/2020 EVEREST EMERGENCY VEHICLE $79.70 MICHAEL MONDOR 05/05/2020 05/06/2020 EVEREST EMERGENCY VEHICLE $101.14 MICHAEL MONDOR 05/06/2020 05/07/2020 EVEREST EMERGENCY VEHICLE $154.31 MICHAEL MONDOR 05/06/2020 05/07/2020 EVEREST EMERGENCY VEHICLE $93.75 MICHAEL MONDOR 05/07/2020 05/08/2020 EVEREST EMERGENCY VEHICLE $80.78 MICHAEL MONDOR 04/24/2020 04/27/2020 CINTAS CORP $73.95 BRYAN NAGEL 04/30/2020 05/01/2020 SITEONE LANDSCAPE SUPPLY, $240.40 JOHN NAUGHTON 05/06/2020 05/08/2020 MENARDS OAKDALE MN $14.96 JOHN NAUGHTON 04/27/2020 04/28/2020 AMAZON.COM"C96105G23 $14.00 MICHAEL NYE 05/05/2020 05/06/2020 AMZN MKTP US"VQ60101M3 AM $33.98 MICHAEL NYE 05/05/2020 05/06/2020 AMZN MKTP US"YY2L01AX3 $139.99 MICHAEL NYE 05/06/2020 05/07/2020 AMAZON.COM"DG4WL3JT3 $53.48 MICHAEL NYE 04/24/2020 04/27/2020 BOUND TREE MEDICAL LLC $264.78 KENNETH POWERS 04/29/2020 05/01/2020 BOUND TREE MEDICAL LLC $147.42 KENNETH POWERS 05/04/2020 05/06/2020 BOUND TREE MEDICAL LLC $118.20 KENNETH POWERS 05/06/2020 05/08/2020 BOUND TREE MEDICAL LLC $416.48 KENNETH POWERS 04/23/2020 04/27/2020 AN FORD WHITE BEAR LAK $95.00 STEVEN PRIEM 04/24/2020 04/27/2020 0391-AUTOPLUS $194.77 STEVEN PRIEM 04/27/2020 04/28/2020 0391-AUTOPLUS ($55.64) STEVEN PRIEM 04/27/2020 04/28/2020 0391-AUTOPLUS $72.00 STEVEN PRIEM 04/29/2020 04/30/2020 PIONEER RIM AND WHEEL COM $182.07 STEVEN PRIEM 04/30/2020 05/01/2020 ZARNOTH BRUSH WORKS INC $3,556.00 STEVEN PRIEM 04/30/2020 05/01/2020 0391-AUTOPLUS $234.41 STEVEN PRIEM 04/30/2020 05/04/2020 NORTHERN TOOL+EQUIP $26.97 STEVEN PRIEM 05/01/2020 05/04/2020 0391-AUTOPLUS $10.07 STEVEN PRIEM 05/04/2020 05/05/2020 POMP S TIRE #021 $79.50 STEVEN PRIEM 05/04/2020 05/05/2020 O'REILLY AUTO PARTS 3255 $115.02 STEVEN PRIEM 05/04/2020 05/06/2020 AN FORD WHITE BEAR LAK $151.82 STEVEN PRIEM 05/05/2020 05/06/2020 POMP S TIRE #021 $627.00 STEVEN PRIEM 05/05/2020 05/06/2020 TURFWERKS - DAVIS EQUIP $1,265.34 STEVEN PRIEM 05/05/2020 05/06/2020 ASPEN EQUIPMENT-BLOOMIN $1,675.89 STEVEN PRIEM 05/05/2020 05/06/2020 0391-AUTOPLUS $12.74 STEVEN PRIEM 05/06/2020 05/07/2020 TURFWERKS - DAVIS EQUIP $32.30 STEVEN PRIEM 05/06/2020 05/07/2020 0391-AUTOPLUS $4.24 STEVEN PRIEM 05/06/2020 05/07/2020 TRI-STATE BOBCAT $21.84 STEVEN PRIEM 05/06/2020 05/08/2020 WEBER AND TROSETH INC $204.00 STEVEN PRIEM 05/07/2020 05/08/2020 TRI-STATE BOBCAT $57.09 STEVEN PRIEM 05/07/2020 05/08/2020 TRI-STATE BOBCAT $32.42 STEVEN PRIEM 04/29/2020 04/29/2020 AMZN MKTP US"Y26Z60PN3 $69.77 MICHAEL RENNER 05/04/2020 05/05/2020 AMZN MKTP US"9412E9RY3 $48.27 MICHAEL RENNER 04/24/2020 04/27/2020 AMZN MKTP US"4G8T61EW3 AM $102.37 AUDRA ROBBINS 04/24/2020 04/27/2020 AMAZON.COM"2M2683NO3 AMZN $8.58 AUDRA ROBBINS Packet Page Number 49 of 96 G1, Attachments 04/30/2020 05/01/2020 BCS"ISD 622 COMMUNITY ED $785.00 AUDRA ROBBINS 04/27/2020 04/28/2020 SITEONE LANDSCAPE SUPPLY, $9.82 ROBERT RUNNING 04/28/2020 04/29/2020 GRAINGER $838.00 ROBERT RUNNING 04/24/2020 04/27/2020 FASTENAL COMPANY 01 MNT11 $105.28 SCOTT SCHULTZ 04/24/2020 04/27/2020 FASTENAL COMPANY 01 MNT11 $128.45 SCOTT SCHULTZ 04/29/2020 04/30/2020 CINTAS CORP $12.75 SCOTT SCHULTZ 04/29/2020 04/30/2020 CINTAS CORP $19.04 SCOTT SCHULTZ 04/29/2020 04/30/2020 CINTAS CORP $75.51 SCOTT SCHULTZ 04/29/2020 04/30/2020 CINTAS CORP $42.85 SCOTT SCHULTZ 04/29/2020 04/30/2020 POLLUTION CONTROL AGENCY $40.00 SCOTT SCHULTZ 05/06/2020 05/07/2020 CINTAS CORP $120.11 SCOTT SCHULTZ 05/06/2020 05/07/2020 CINTAS CORP $53.02 SCOTT SCHULTZ 05/06/2020 05/07/2020 CINTAS CORP $15.31 SCOTT SCHULTZ 05/06/2020 05/07/2020 CINTAS CORP $37.08 SCOTT SCHULTZ 04/29/2020 04/30/2020 AMZN MKTP US"M28UX41T3 $55.96 MICHAEL SHORTREED 05/01/2020 05/04/2020 EMERGENCY AUTO TECH $1,029.42 MICHAEL SHORTREED 05/01/2020 05/04/2020 EMERGENCY AUTO TECH $220.50 MICHAEL SHORTREED 05/04/2020 05/05/2020 DMR SUPPLIES $121.00 MICHAEL SHORTREED 04/29/2020 04/30/2020 AMAZON. COM"LK4RC7NH3 AMZN $112.58 JOSEPH STEINER 05/01/2020 05/04/2020 SITEONE LANDSCAPE SUPPLY, $129.14 TODD TEVLIN 04/27/2020 04/29/2020 BOUND TREE MEDICAL LLC $484.70 ERIC ZAPPA 04/27/2020 04/29/2020 BOUND TREE MEDICAL LLC $604.61 ERIC ZAPPA 04/30/2020 05/04/2020 BOUND TREE MEDICAL LLC $418.45 ERIC ZAPPA $52,077.10 Packet Page Number 50 of 96 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 05/15/20 ABRAMS, MARYLEE 560.80 05/15/20 JUENEMANN, KATHLEEN 493.60 05/15/20 KNUTSON, WILLIAM 493.60 05/15/20 NEBLETT, SYLVIA 493.60 05/15/20 SMITH, BRYAN 493.60 05/15/20 COLEMAN, MELINDA 6,835.20 05/15/20 KNUTSON, LOIS 3,313.09 05/15/20 SABLE, MICHAEL 4,935.59 05/15/20 CHRISTENSON, SCOTT 2,445.69 05/15/20 DOUGLASS, TOM 2,390.02 05/15/20 JAHN, DAVID 2,514.82 05/15/20 HERZOG, LINDSAY 2,327.75 05/15/20 RAMEAUX, THERESE 3,766.80 05/15/20 DEBILZAN, JUDY 2,590.50 05/15/20 OSWALD, BRENDA 2,718.43 05/15/20 PAULSETH, ELLEN 5,601.60 05/15/20 RUEB, JOSEPH 4,441.64 05/15/20 ARNOLD, AJLA 534.49 05/15/20 BEGGS, REGAN 2,314.59 05/15/20 COLE, DEBORAH 3,726.33 05/15/20 EVANS, CHRISTINE 2,319.20 05/15/20 LARSON, MICHELLE 2,316.89 05/15/20 SINDT, ANDREA 3,941.09 05/15/20 HANSON, MELISSA 2,048.00 05/15/20 HOCKBEIN, JUDY 1,113.60 05/15/20 KRAMER, PATRICIA 1,262.03 05/15/20 MOY, PAMELA 2,126.50 05/15/20 OLSON, THOMAS 1,768.80 05/15/20 OSTER, ANDREA 2,323.82 05/15/20 RICHTER, CHARLENE 2,450.37 05/15/20 VITT, JULIANNE 775.63 05/15/20 WEAVER, KRISTINE 3,499.76 05/15/20 WINKELMAN, JULIA 1,061.28 05/15/20 ABDI, DAUD 2,343.26 05/15/20 ABEL, CLINT 3,822.20 05/15/20 ALDRIDGE, MARK 3,686.38 05/15/20 BAKKE, LONN 3,882.48 05/15/20 BARTZ, PAUL 25.00 05/15/20 BELDE, STANLEY 2,142.74 05/15/20 BENJAMIN, MARKESE 3,587.80 05/15/20 BERGERON, ASHLEY 3,308.92 05/15/20 BIERDEMAN, BRIAN 4,893.22 05/15/20 BURT-MCGREGOR, EMILY 3,084.46 05/15/20 BUSACK, DANIEL 4,893.22 05/15/20 COLEMAN, ALEXANDRA 2,792.66 05/15/20 CONDON, MITCHELL 2,707.04 05/15/20 CROTTY, KERRY 4,838.43 05/15/20 DEMULLING, JOSEPH 4,590.92 05/15/20 DUGAS, MICHAEL 4,439.56 05/15/20 FISHER, CASSANDRA 2,702.59 G1, Attachments Exp Reimb, Severance, Conversion incl in Amount 1,898.58 Packet Page Number 51 of 96 05/15/20 FORSYTHE, MARCUS 3,853.35 05/15/20 FRITZE, DEREK 4,273.20 05/15/20 GABRIEL, ANTHONY 3,703.58 05/15/20 GEISELHART, BENJAMIN 2,143.39 05/15/20 HAWKINSON JR, TIMOTHY 3,637.80 05/15/20 HENDRICKS, JENNIFER 2,060.00 05/15/20 HER, PHENG 3,865.99 05/15/20 HIEBERT, STEVEN 3,738.66 05/15/20 HOEMKE, MICHAEL 376.98 05/15/20 JOHNSON, KEVIN 4,458.92 05/15/20 KANDA, MADELINE 2,343.26 05/15/20 KIM, WINSTON 2,343.26 05/15/20 KONG, TOMMY 3,653.52 05/15/20 KORAN, MARIE 2,005.79 05/15/20 KROLL, BRETT 3,805.55 05/15/20 KUCHENMEISTER, JASON 1,891.20 05/15/20 LANGNER, TODD 4,183.96 05/15/20 LENERTZ, NICHOLAS 2,996.95 05/15/20 LYNCH, KATHERINE 3,515.90 05/15/20 MARINO, JASON 3,924.62 05/15/20 MCCARTY, GLEN 3,849.62 05/15/20 METRY, ALESIA 25.00 05/15/20 MICHELETTI, BRIAN 3,444.25 05/15/20 MURRAY, RACHEL 3,198.95 05/15/20 NADEAU, SCOTT 5,992.05 05/15/20 NYE, MICHAEL 4,378.49 05/15/20 OLSON, JULIE 3,957.48 05/15/20 PARKER, JAMES 3,787.01 05/15/20 PEREZ, GUSTAVO 2,450.51 05/15/20 PETERS, DANIEL 2,996.95 05/15/20 SALCHOW, CONNOR 2,343.26 05/15/20 SHEA, STEPHANIE 2,162.59 05/15/20 SHORTREED, MICHAEL 5,157.79 05/15/20 SPARKS, NICOLLE 2,670.11 05/15/20 STARKEY, ROBERT 3,419.95 05/15/20 STEINER, JOSEPH 4,217.63 05/15/20 STOCK, AUBREY 2,639.72 05/15/20 SWETALA, NOAH 2,694.62 05/15/20 TAUZELL, BRIAN 3,787.01 05/15/20 THIENES, PAUL 4,824.32 05/15/20 WENZEL, JAY 3,686.38 05/15/20 WIETHORN, AMANDA 2,670.11 05/15/20 XIONG, KAO 3,653.52 05/15/20 XIONG, TUOYER 2,670.11 05/15/20 ZAPPA, ANDREW 3,494.25 05/15/20 BARRETTE, CHARLES 3,280.46 05/15/20 BAUMAN, ANDREW 4,371.73 05/15/20 BEITLER, NATHAN 2,959.99 05/15/20 CONWAY, SHAWN 4,258.86 05/15/20 CRAWFORD JR, RAYMOND 3,818.09 05/15/20 CRUMMY, CHARLES 3,076.14 05/15/20 DABRUZZI, THOMAS 3,847.94 05/15/20 DANLEY, NICHOLAS 2,900.14 05/15/20 DAVISON, BRADLEY 2,910.76 05/15/20 DAWSON, RICHARD 4,531.40 05/15/20 HAGEN, MICHAEL 3,250.38 05/15/20 HALWEG, JODI 3,687.70 05/15/20 HAWTHORNE, ROCHELLE 3,613.78 05/15/20 KUBAT, ERIC 4,157.47 05/15/20 LANDER, CHARLES 3,368.46 05/15/20 LO, CHING 1,410.13 Packet Page Number 52 of 96 G1, Attachments 05/15/20 LUKIN, STEVEN 5,667.35 05/15/20 MALESKI, MICHAEL 2,929.06 05/15/20 MARTIN, MICHAEL 2,727.58 05/15/20 MCGEE, BRADLEY 3,126.35 05/15/20 MERKATORIS, BRETT 3,316.20 05/15/20 MONDOR, MICHAEL 5,474.97 05/15/20 NEILY, STEVEN 3,153.58 05/15/20 NIELSEN, KENNETH 4,005.42 05/15/20 NOVAK, JEROME 3,651.99 05/15/20 POWERS, KENNETH 3,678.30 05/15/20 SEDLACEK, JEFFREY 3,510.45 05/15/20 STREFF, MICHAEL 3,909.24 05/15/20 WARDELL, JORDAN 3,420.73 05/15/20 ZAPPA, ERIC 3,190.78 05/15/20 CORTESI, LUANNE 2,316.89 05/15/20 JANASZAK, MEGHAN 3,023.16 05/15/20 BRINK, TROY 2,903.50 05/15/20 BUCKLEY, BRENT 2,764.03 05/15/20 EDGE, DOUGLAS 2,647.92 05/15/20 JONES, DONALD 2,640.61 05/15/20 MEISSNER, BRENT 2,635.99 05/15/20 MLODZIK, JASON 2,076.89 05/15/20 NAGEL, BRYAN 4,631.80 05/15/20 OSWALD, ERICK 2,647.92 05/15/20 RUNNING, ROBERT 2,903.50 05/15/20 TEVLIN, TODD 2,638.30 05/15/20 ZAHNOW, LANCE 2,059.39 05/15/20 BURLINGAME, NATHAN 3,278.40 05/15/20 DUCHARME, JOHN 3,343.02 05/15/20 ENGSTROM, ANDREW 3,365.90 05/15/20 JAROSCH, JONATHAN 4,356.32 05/15/20 LINDBLOM, RANDAL 3,343.02 05/15/20 LOVE, STEVEN 5,650.67 05/15/20 STRONG, TYLER 2,885.62 05/15/20 HAYS, TAMARA 2,582.49 05/15/20 HINNENKAMP, GARY 2,880.62 05/15/20 NAUGHTON, JOHN 2,681.50 05/15/20 ORE, JORDAN 2,582.49 05/15/20 SAKRY, JASON 2,280.89 05/15/20 STOKES, KAL 2,004.00 05/15/20 BIESANZ, OAKLEY 1,976.80 05/15/20 GERNES, CAROLE 1,937.17 05/15/20 HUTCHINSON, ANN 3,263.77 05/15/20 TROENDLE, CATHY JO 80.00 05/15/20 WACHAL, KAREN 1,158.45 05/15/20 DUNLAP, EMILY 2,326.59 05/15/20 JOHNSON, ELIZABETH 2,274.59 05/15/20 KROLL, LISA 2,319.20 05/15/20 THOMSON, JEFFREY 4,710.92 05/15/20 ADADE, JANE 1,781.87 05/15/20 FINWALL, SHANN 3,972.30 05/15/20 MARTIN, MIKE 4,221.93 05/15/20 DREWRY, SAMANTHA 1,415.20 05/15/20 SWAN, DAVID 3,401.90 05/15/20 WEIDNER, JAMES 3,209.79 05/15/20 WESTLUND, RONALD 1,840.00 05/15/20 WELLENS, MOLLY 2,678.75 05/15/20 REININGER, RUSSELL 2,270.29 05/15/20 ABRAHAM, JOSHUA 2,608.19 05/15/20 BRENEMAN, NEIL 3,272.61 05/15/20 KUCHENMEISTER, GINA 2,219.20 G1, Attachments Packet Page Number 53 of 96 05/15/20 ROBBINS, AUDRA 4,617.58 05/15/20 BERGO, CHAD 3,785.10 05/15/20 SCHMITZ, KEVIN 2,338.89 05/15/20 SHEERAN JR, JOSEPH 4,111.24 05/15/20 ADAMS, DAVID 2,560.80 05/15/20 HAAG, MARK 3,223.60 05/15/20 JENSEN, JOSEPH 2,462.49 05/15/20 SCHULTZ, SCOTT 4,601.89 05/15/20 WILBER, JEFFREY 2,836.29 05/15/20 PRIEM, STEVEN 2,965.41 05/15/20 WOEHRLE, MATTHEW 2,746.30 05/15/20 XIONG, BOON 2,530.33 05/15/20 FOWLDS, MYCHAL 4,700.18 05/15/20 FRANZEN, NICHOLAS 4,318.58 05/15/20 GERONSIN, ALEXANDER 3,445.32 05/15/20 RENNER, MICHAEL 3,318.40 576,519.34 Packet Page Number 54 of 96 G1, Attachments G2 CITY COUNCIL STAFF REPORT Meeting Date May 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Resolution Adopting State Performance Measures Action Requested: Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The Council will consider the continuation of participation in the State Performance Measures Program. The City will receive a State grant of $5,322 for participating in 2020. Recommended Action: Motion to approve the resolution to adopt the State Performance Measures for 2020. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The City has included performance measurement in its strategic plan. This resolution will allow reimbursement for some of the costs involved. Background The Council on Local Results and Innovation was created by the 2010 Legislature to set benchmarks for city and county operations. The Council adopted standards to aid taxpayers and local government officials in determining the efficacy of city and county services and to measure the community's opinion of those services. Participation is voluntary; however, participants are eligible for a reimbursement of $0.14 per capita in local government aid (not to exceed $25,000) and are exempt from potential levy limits for taxes payable in 2021. The League of MN Cities has summarized the reporting requirements and created a survey tool to help cities fulfill the citizen survey requirement. It will not be necessary to mail a formal survey. The League typically creates an on-line survey hosted by Survey Monkey, which allows the city to share the survey link with Packet Page Number 55 of 96 G2 residents on the city website, in the city newsletter and through social media. This year, the City can use the survey it already conducted. Attachments 1. Model Performance Measures for Cities 2. Resolution Adopting State Performance Measures Packet Page Number 56 of 96 G2, Attachment 1 Model Performance Measures for Cities The following are the recommended model measures of performance outcomes for cities, with alternatives provided in some cases. Key output measures are also suggested for consideration by local city officials. General: 1. Rating of the overall quality of services provided by your city (Citizen Survey: excellent, good, fair, poor) 2. Percent change in the taxable property market value 3. Citizens' rating of the overall appearance of the city (Citizen Survey: excellent, good, fair, poor) Police Services: 4. Part I and II crime rates (Submit data as reported by the Minnesota Bureau of Criminal Apprehension. Part I crimes include murder, rape, aggravated assault, burglary, larceny, motor vehicle theft, and arson. Part II crimes include other assaults, forgery/counterfeiting, embezzlement, stolen property, vandalism, weapons, prostitution, other sex offenses, narcotics, gambling, family/children crime, D. U.I, liquor laws, disorderly conduct, and other offenses.) OR Citizens' rating of safety in their community (Citizen Survey: very safe, somewhat safe, neither safe nor unsafe, somewhat unsafe, very unsafe) Output Measure: Police response time (Time it takes on top priority calls from dispatch to the first officer on scene.) Fire Services: 5. Insurance industry rating of fire services (The Insurance Service Office (ISO) issues ratings to Fire Departments throughout the country for the effectiveness of their fire protection services and equipment to protect their community. The ISO rating is a numerical grading system and is one of the primary elements used by the insurance industry to develop premium rates for residential and commercial businesses. ISO analyzes data using a Fire Suppression Rating Schedule (FSRS) and then assigns a Public Protection Classification from I to 10. Class I generally represents superior property fire protection and Class 10 indicates that the area's fire suppression program does not meet ISO's minimum criteria.) OR Citizens' rating of the quality of fire protection services (Citizen Survey: excellent, good, fair, poor) Output Measure: Fire response time (Time it takes from dispatch to apparatus on scene for calls that are dispatched as a possible fire). Emergency Medical Services (EMS) response time (if applicable) (Time it takes from dispatch to arrival of EMS) Streets: 6. Average city street pavement condition rating (Provide average rating and the rating system program/type. Example: 70 rating on the Pavement Condition Index (PCI)) Packet Page Number 57 of 96 G2, Attachment 1 OR Citizens' rating of the road condition in their city (Citizen Survey: good condition, mostly good condition, many bad spots) 7. Citizens' rating the quality of snowplowing on city streets (Citizen Survey: excellent, good, fair, poor) Water: 8. Citizens' rating of the dependability and quality of city water supply (centrally -provided system) (Citizen Survey: excellent, good, fair, poor) Output Measure: Operating cost per 1,000,000 gallons of water pumped/produced (centrally -provided system) (Actual operating expense for water utility / (total gallons pumped/1, 000, 000)) Sanitary Sewer: 9. Citizens' rating of the dependability and quality of city sanitary sewer service (centrally provided system) (Citizen Survey: excellent, good, fair, poor) Output Measure: Number of sewer blockages on city system per 100 connections (centrally provided system) (Number of sewer blockages on city system reported by sewer utility / (population/100)) Parks and Recreation: 10. Citizens' rating of the quality of city recreational programs and facilities (parks, trails, park buildings) (Citizen Survey: excellent, good, fair, poor) Packet Page Number 58 of 96 G2, Attachment 2 RESOLUTION ADOPTING STATE PERFORMANCE MEASURES WHEREAS, Benefits to the City of Maplewood for participation in the Minnesota Council on Local Results and Innovation's comprehensive performance measurement program are outlined in MS 6.91 and include eligibility for a reimbursement as set by State statute; and WHEREAS, Any city or county participating in the comprehensive performance measurement program is also exempt from levy limits for taxes, if levy limits are in effect; and WHEREAS, The City Council of Maplewood has adopted and implemented at least 10 of the performance measures, as developed by the Council on Local Results and Innovation, and a system to use this information to help plan, budget, manage and evaluate programs and processes for optimal future outcomes; and NOW THEREFORE LET IT BE RESOLVED THAT, The City Council of Maplewood will continue to report the results of the performance measures to its citizenry by the end of the year through publication, direct mailing, posting on the city's website, or through a public hearing at which the budget and levy will be discussed and public input allowed. BE IT FURTHER RESOLVED, The City Council of Maplewood will submit to the Office of the State Auditor the actual results of the performance measures adopted by the city/county. Packet Page Number 59 of 96 G3 CITY COUNCIL STAFF REPORT Meeting Date May 26, 2020 REPORT TO: Melinda Coleman REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Budgeted Capital Project Transfers for 2020 Action Requested: V Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Transfers between funds are made at appropriate times during the year and are approved by the City Council. The transfers on the attached list represent budgeted capital project transfers related to capital project financing. The original budget amounts were amended after the bid opening. Recommended Action: Motion to approve the budgeted capital project transfers dated 5/26/2020 and authorize the Finance Director to make the necessary accounting entries and budget adjustments. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is N/A Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: Financial Sustainability ❑ Integrated Communication ✓ Targeted Redevelopment Operational Effectiveness ❑ Community Inclusiveness •/ Infrastructure & Asset Mgmt. The transfers are a component of the City's annual budget. Necessary transfers provide for operational effectiveness. Background Transfers are part of the City's budget and long-term financial plan and do not have a fiscal impact because they represent activity between funds. The debt service transfers are part of the approved financing plan and typically represent contributions from the utility funds to finance the utility component of a capital project. Attachments 1. List of Budgeted Capital Project Transfers Dated May 26, 2020 Packet Page Number 60 of 96 BUDGETED CAPITAL PROJECT TRANSFERS DATED MAY 26, 2020 Transfer From Fund: Transfer To Fund: 601 Sewer 589,457 521 Dennis/McClelland 589,457 604 EUF 1,629,967 521 Dennis/McClelland 1,629,967 407 St. Paul WAC 441,074 521 Dennis/McClelland 441,074 499 Street SRF 765,900 522 Schaller Pavement 765,900 601 Sewer 73,866 522 Schaller Pavement 73,866 604 EUF 154,396 522 Schaller Pavement 154,396 499 Street SRF 573,384 522 Schaller Pavement 573,384 407 St. Paul WAC 56,761 522 Schaller Pavement 56,761 499 Street SRF 110,000 526 County Rd B 110,000 601 Sewer 57,541 526 County Rd B 57,541 604 EUF 386,274 526 County Rd B 386,274 407 St. Paul WAC 399,493 526 County Rd B 399,493 5,238,113 5,238,113 G3, Attachment 1 Reason: Capital Project Financing Plan Capital Project Financing Plan Capital Project Financing Plan Capital Project Financing Plan Capital Project Financing Plan Capital Project Financing Plan Capital Project Financing Plan Capital Project Financing Plan Capital Project Financing Plan Capital Project Financing Plan Capital Project Financing Plan Capital Project Financing Plan Packet Page Number 61 of 96 G4 CITY COUNCIL STAFF REPORT Meeting Date May 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Resolution to Maintain Statutory Tort Liability Limits Action Requested: V Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The Council will consider waiving the statutory tort liability limits to the amount of coverage purchased by the City. This is an annual requirement by the League of Minnesota Cities Insurance Trust. Recommended Action: Motion to approve the resolution to maintain the statutory tort liability limits. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is 0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strateaic Plan Relevance: Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. By approving the statutory tort liability limits, the City is protecting itself from claims that exceed the amount of liability insurance coverage. Background Cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide each year whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. The decision to waive or not to waive the statutory limits has the following effects: • If the city does not waive the statutory tort limits, an individual claimant would be able to recover no more than $500,000 on any claim to which the statutory tort limits apply. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits would apply regardless of whether or not the city purchases the optional excess liability coverage. Packet Page Number 62 of 96 G4 If the city waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could potentially recover up to $1,500,000 on a single occurrence. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to $1,500,000, regardless of the number of claimants. If the city waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. This decision must be made by the City Council. The City has elected to not waive the statutory tort limits in the past, which would limit recovery to $500,000 per claimant and $1,500,000 per occurrence for the upcoming policy period. A resolution is required each year to affirm the City's decision. Attachments Resolution to Maintain the Statutory Tort Limits for Liability Insurance Proposed Packet Page Number 63 of 96 G4, Attachment 1 RESOLUTION TO MAINTAIN THE STATUTORY TORT LIMITS FOR LIABILITY INSURANCE PROPOSED WHEREAS, the League of Minnesota Cities Insurance Trust annually requests member cities to make an election to waive or not waive the tort liability limit established by Minnesota Statutes 466.04; and WHEREAS, the City has three choices: to not waive the statutory limit, to waive the limit but to keep insurance coverage at the statutory limit, and to waive the limit and to add insurance to a new level; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Maplewood hereby elects to not waive the statutory tort liability limit established by Minnesota Statutes 466.04. Packet Page Number 64 of 96 G5 CITY COUNCIL STAFF REPORT Meeting Date May 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Director of Public Works / City Engineer Jon Jarosch, Assistant City Engineer PRESENTER: Steven Love AGENDA ITEM: Resolution Directing Final Payment and Acceptance of Project, Ferndale - Ivy Area Improvements, City Project 18-01 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City Council will consider approving the attached resolution Directing Final Payment and Acceptance of Project for the Ferndale -Ivy Area Improvements, City Project 18-01. Recommended Action: Motion to approve the attached resolution Directing Final Payment and Acceptance of Project for the Ferndale -Ivy Area Improvements, City Project 18-01. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $3,455,241.04 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: The final contract amount, including indirect costs, falls within the approved budget of $3,806,000. No adjustments to the approved budget are needed. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. This infrastructure improvement project was previously identified in the City's Capital Improvement Plan and included the replacement of the severely deteriorated streets and utilities in the Ferndale - Ivy project area. Background The City Council previously awarded a construction contract to T.A. Schifsky and Sons, Inc. for the Ferndale -Ivy Area Improvements, City Project 18-01, in the amount of $3,586,720.38. The project Packet Page Number 65 of 96 G5 improvements included the full reconstruction of the project streets, the expansion of the storm sewer system, upgrades to the watermain system, repairs to the sanitary sewer system, and the installation of sidewalks along Ferndale Street and Ivy Avenue. The final construction cost of $3,455,241.04 came in under the original contract amount by roughly $130,000. No changes to the approved budget are recommended at this time. The contractor, T.A. Schifsky and Sons, Inc., has completed the project improvements. City staff have reviewed the work and deemed it acceptable. The contractor has submitted all final project documents required for final acceptance of the project. Attachments 1. Final Payment Application 2. Resolution Directing Final Payment and Acceptance of Project, Ferndale -Ivy Area Improvements, City Project 18-01 Packet Page Number 66 of 96 G5, Attachment 1 APPLICATION FOR FINAL PAYMENT PAYMENT NO. 10 Contract: City Project 18-01 Project: Ferndale -Ivy Area Street Improvements Owner: City of Maplewood, Minnesota Contractor: Application Date: 5/7/2020 For Period Ending: 5/7/2020 Original Contract Amount: $ 3,586,720.38 Contract Amendments: Contract Amount to Date: $ 3,586,720.38 Total Amount of Work Completed to Date: $ 3,455,241.04 Material Stored On -Site but not in Work: $ - Gross Amount Due to Date: $ 3,455,241.04 Less 0.0% Retainage $ - Amount Due to Date: $ 3,455,241.04 Less Previous Payments: $ 3,220,007.94 Total Due This Application: $ 235,233.10 I hereby certify that all items and amounts shown are correct for the work completed to date. Contractor: T.A. Schifsky and Sons, Inc. By:9—&At--a� Yy Date: 5/07/2020 The Work on this project and application for payment have been reviewed and the amount shown is recommended for payment. Engineer: City of Maplewood - Public Works Department By: Date: Approved for Payment Owner: City of Maplewood Date: Packet Page Number 67 of 96 G5, Attachment 1 PAYMENT HISTORY Contract: City Project 18-01 Project Name: Ferndale -Ivy Area Street Improvements Owner: City of Maplewood, Minnesota Contractor: T.A. Schifsky and Sons Payment Payment Payment Number Cutoff Date Application Amount 1 7/19/2019 7/29/2019 $ 595,749.46 2 8/2/2019 8/12/2019 $ 461,881.93 3 8/16/2019 8/26/2019 $ 349,860.30 4 8/30/2019 9/4/2019 $ 371,522.48 5 9/13/2019 9/24/2019 $ 148,176.65 6 9/30/2019 10/8/2019 $ 459,563.16 7 10/18/2019 10/29/2019 $ 335,508.44 8 11/1/2019 11/12/2019 $ 469,659.24 9 12/5/2019 12/5/2019 $ 28,086.28 To Date Total Payment: $3,220,007.94 Packet Page Number 68 of 96 G5, Attachment 1 o X W d A D r Z.(O A VI M -2 �a A 0 O' 0 O NE» 0 O N 0 M O O fA 0 O N E» 0 O � 0 O E» 0 O E» M 0 O O yj O N(O 0 O Ff3 CO 0 O N N O 0 O V Ff3 O O VV O Od) V Ff3 N o V Ff3 M O V o V O M O O N 0N o O Ff3 O M N O O M Ff3 O O O o Ff3 O O ori Ff3 LOO r Cb o o O O .. 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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that City Project 18-01 is complete and maintenance of the improvements are accepted by the City; the final construction cost is $3,455,241.04. Final payment to T.A. Schifsky and Sons, Inc. and the release of any retainage or escrow is hereby authorized. Adopted by the Maplewood City Council on this 26th day of May 2020. Packet Page Number 73 of 96 G6 CITY COUNCIL STAFF REPORT Meeting Date May 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jane Adade, Planner PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Conditional Use Permit Review, Unison Restaurant and Banquet, 1800 White Bear Avenue Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The conditional use permit (CUP) review for Unison Restaurant and Banquet located at 1800 White Bear Avenue is due for its annual review. Recommended Action: Motion to approve the CUP review for Unison Restaurant and Banquet at 1800 White Bear Avenue and review again in one year. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. City ordinance requires conditional use permits be reviewed by the council within one year of the date of initial approval, unless such review is waived by council decision. At the one-year review, the council may specify an indefinite term or specific term, not to exceed five years, for subsequent reviews. Background The city approved a conditional use permit for the internal space of the Junior Achievement building to be reconfigured into a community center with uses to include a 300 -seat banquet hall, a 187 -seat sports bar and restaurant, fitness gym, and office space. As part of the conditions of approval, the city required that landscaping along White Bear Avenue and Ripley be replaced, a traffic management plan for large events be submitted to staff, the site be cleared of all debris and all trash dumpsters be screened. The applicant has replaced the trees Packet Page Number 74 of 96 G6 along White Bear Avenue and Ripley and submitted a traffic control plan to staff. Staff has worked with the applicant to clear the site of all trash and debris and to move one of the three trash dumpsters into the enclosure north of the building. The applicant plans to construct additional enclosures for the remaining dumpsters this coming fall. Staff will work with the applicant to enclose the remaining dumpsters. Staff recommends approval of the CUP review for Unison Restaurant and Banquet at 1800 White Bear Avenue and review the project again in one year. Timeline On July 25, 1989, the city approved remodeling plans for Mid America Bank. On November 3, 2000, the city approved plans for Junior Achievement to make minor exterior improvements to the building. On October 10, 2003, the city council approved a 5 -foot parking lot setback variance for the Junior Achievement building. November 13, 2018: The city council approved a conditional use permit to reconfigure the internal space of the Junior Achievement building into a community center. Reference Information Site Description Site Size: 4.53 acres Existing Land Use: Unison Restaurant and Banquet and Hall Surrounding Land Uses North: Aldrich Arena South: Auto Repair Shop, Our Neighbor Church, Computer Shop East: Restaurant Southeast Woodland Church Southwest: Power Equipment Sales, Gas Station West: Residential Dwelling Planning Existing Land Use: Mixed Use (MU) Existing Zoning: Mixed Use (MU) Attachments 1. Overview Map 2. Existing Site Conditions 3. Applicant's Plans 4. Traffic Control Plan 5. November 13, 2018 CUP Conditions Packet Page Number 75 of 96 1800 White Bear Avenue North_ rVI_,,_I-City of Maplewood Maplewood G6, Attachment 1 September 10, 2018 Packet Page Number 76 of 96 G6, Attachment 2 Unison Restaurant and Banquet — Facing East, April 2020 Packet Page Number 77 of 96 Below are the layout of the various quarters: Layout of the Banquet Hall: ELECTRCAL 11- SPRINKLES`; k Layout of the Sports Bar Restaurant: Packet Page Number 78 of 96 G6, Attachment 3 DAN,2F 8,000 SF EILOOR STAG " sET$ BAR Z6 s:Ea-s G6, Attachment 3 tir U U---EEF--U L j, '7- Di%pG LFT MIDO DINING 10 ID0`..�� 'fINN- Layout of potential future use (larger lounge area): Kitchen / Storage / offices: Packet Page Number 79 of 96 G¥ Attachment 3 e ;v Packet Page Number 80Gge k\ ;\ §z. o �,\// 05 ` -J Z . §2 e ;v Packet Page Number 80Gge k\ ;\ �,\// // e ;v Packet Page Number 80Gge k\ G6, Attachment 4 1800 White Bear Ave Traffic Control for Dual Events Objective: To filter and balance traffic into parking lot entrances and still allowing neighbors in the west bound direction to be able to make left turns into their driveway. n AC r r Packet Page Number 81 of 96 G6, Attachment 5 of vvtca iii. ti ic G en eFal-E+eet+en-09 N e -a Glawok. ,G,,,, M eTA eP'3TCb Fa ng s , 2. Conditional Use Permit Resolution, Community Center, 1800 White Bear Avenue North City Manager Coleman introduced the staff report. Interim Environmental and Economic Development Director/Economic Development Coordinator Martin gave the staff report. Public Works Director Love gave additional information. Public Safety Director Nadeau gave information about public safety. Commissioner Dahm gave the Planning Commission report. Applicant and co-owner Touyer Moua addressed the council to give additional information about the business. Maplewood resident Sue Allhiser addressed the council to express concerns from the neighborhood. City Attorney Batty gave additional information on adding conditions to the conditional use permit. Councilmember Abrams moved to approve the conditional use permit resolution for a community center to be located at 1800 White Bear Avenue North with the addition of number 9 indicating the hours for operation from Sunday -Thursday will close at 11:00 p.m. and Friday -Saturday will close at midnight. Resolution 18-11-1627 Conditional Use Permit Resolution WHEREAS, Touyer Moua, on behalf of Naocha Sees LLC., has applied for a conditional use permit for a community center which includes the uses of a banquet hall, sports bar, restaurant, fitness gym and office space at 1800 White Bear Avenue North. WHEREAS, conditional use permits are required for a community center within the City of Maplewood according to section 44-1092. WHEREAS, this permit applies to the site at 1800 White Bear Avenue North. The legal description is: Tract B, Registered Land Survey Number 587, Ramsey County, Minnesota. PID 14-29-22-33-0026 WHEREAS, the history of this conditional use permit revision is as follows: On October 16, 2018, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and November 13, 2018 13 City Council Meeting Minutes Packet Page Number 82 of 96 G6, Attachment 5 sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the conditional use permit. 2. On November 13, 2018, the city council discussed the conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use permit because: The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: The applicant must submit for staff approval a plan for traffic control during large banquet events. 2. The applicant must submit to staff a copy of the executed parking lease agreement between 1800 White Bear Avenue and 1762 White Bear Avenue. 3. Prior to issuance of a building permit the applicant must: November 13, 2018 14 City Council Meeting Minutes Packet Page Number 83 of 96 G6, Attachment 5 a. Submit a landscape plan which shows three additional trees and a shrub planting bed on the intersection of White Bear Avenue and Ripley Avenue. b. Submit trash and recycling dumpster screening plan. C. The applicant shall comply with all the requirements set forth in the engineering report dated September 18, 2018 by Tyler Strong, Civil Engineer I. d. The applicant shall comply with all requirements set forth in the building report dated September 19, 2018 by Jason Brash, Building Official. 4. Prior to issuance of a certificate of occupancy the applicant must: a. Restripe the parking lot. b. Clear the site of all debris. C. Construct trash and dumpster enclosure d. Comply with conditions outlined by Molly Wellens, Environmental Health Officer as follows: 1) The applicant must go through the plan review process and pay all associated fees. 2) The applicant must obtain a food license to open, and must maintain the license annually. e. The applicant is required to obtain all applicable licenses for alcohol and food from the city and must maintain these licenses annually. 5. Any exterior site improvements in the future would be subject to the city's design review process. This site is regulated under the mixed use zoning district which has specific design standards and landscaping requirements. 6. This permit only allows for a banquet hall, sports bar, restaurant, fitness gym and office space at the site. Any additional uses would require city review and approval. 7. All signs require a separate sign permit and must meet city code requirements. 8. The city council shall review this permit in one year. 9. All uses within the building shall be closed for operation no later than 11 p.m. on Sunday through Thursday and 12 a.m. on Friday and Saturday. Seconded by Councilmember Juenemann Ayes — Mayor Slawik, Council November 13, 2018 City Council Meeting Minutes Packet Page Number 84 of 96 15 G6, Attachment 5 Members Abrams, Juenemann and Xiong The motion passed. WHEREAS, Minnesota Statutes section 473.858 requires a local governmental November 13, 2018 16 City Council Meeting Minutes Packet Page Number 85 of 96 G7 CITY COUNCIL STAFF REPORT Meeting Date May 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Director of Public Works/City Engineer Audra Robbins, Parks and Recreation Manager PRESENTER: Steven Love, Director of Public Works/City Engineer AGENDA ITEM: Use of LHB, Inc. for Professional Design, Inspection, and Contract Administration Services for Goodrich Park Updates Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: The Maplewood Parks & Recreation System Master Plan calls for taking care of the assets that we have as well as making necessary improvements to our parks system based on the changing needs of the community. The City Council will consider agreeing to the use of LHB, Inc. (LHB) for Professional Design, Inspection, and Contract Administration Services for Goodrich Park Updates Recommended Action: Motion to authorize the use of LHB for professional design services and to further authorize the Mayor and the City Manager to sign the attached work order with LHB. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $49,940 (includes a 10% contingency fee). Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Park Improvement Fund Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ✓ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The proposed updates to Goodrich Park touch on several of the City Council's strategic initiatives by evaluating what we have, planning for the future, and improving accessibility to our facilities for the community. Background Maplewood's Parks and Recreation system has transitioned from a developing system into a mature system, which presents unique challenges. At the core of future issues is the need for Packet Page Number 86 of 96 G7 extensive park revitalization and reinvestment and system -wide replacement of aging park facilities such as playgrounds, courts, fields, shelters, and signage is needed. Maplewood's first, universally -designed playground was installed at Goodrich Park in 2017 and has been very popular with the public since the day that it opened. A parking lot to improve accessibility to the playground has always been a part of the plan as there is currently only street parking in that area of the park. The addition of a picnic shelter is also an amenity that residents have long wanted to see included at Goodrich Park. The City is proposing to utilize the professional services of LHB from the City's consultant pool, for the addition of a parking lot and picnic shelter to Goodrich Park. LHB has provided a proposal for these services in the amount of $54,700 plus reimbursable expenses to be funded by the Park Improvement Fund. Pending Council approval, LHB Inc. is prepared to start immediately on this project. LHB's proposed Scope of Services Includes: • Concept Development • Design Development/Construction Document Phase • Bidding Phase • Construction Phase Attachments 1. Goodrich Park Updates Work Order Packet Page Number 87 of 96 PERFORMANCE DRIVEN DESIGN. LHBcorp.com CITY OF MAPLEWOOD WORK ORDER FIVE G7, Attachment 1 This Work Order dated May 15, 2020 is submitted for services to be performed in accordance with the terms and conditions of the Master Services Agreement dated January 28, 2019 between LHB, Inc. "LHB" and City of Maplewood "Client". Descriptive Project Title: Goodrich Park Parking Lot Scope of Work and Assumptions, Deliverables, Anticipated Schedule, Additional Services: Per the attached "Goodrich Park Parking Lot Proposal for Design Services" dated April 15, 2020 and revised on May 15, 2020. Compensation: Compensation shall be for a stipulated sum of Fifty -Four Thousand Seven Hundred Dollars ($54,700) plus reimbursable expenses. The Compensation shall be divided as follows: ConceptDevelopment................................................................................................................$6,300 Design Development/Construction Document Phase .......................................................$31,800 BiddingPhase............................................................................................................................... $2,900 ConstructionPhase.................................................................................................................... S13,700 Total.................................................................................................................... $54,700 Named Representatives and Contact Information: CLIENT: Audra Robbins Name (651) 249-2125. Audra.Robbins(a,maDlewoodmn.Lov Telephone and E -Mail LHB: Lvdia Maior Name 612-752-6956. Lvdla.MaiornaLHBcoro.com Telephone and E -Mail 21 West Superior Street, Suite 500 1 Duluth, MN 55802 1 218.727.8446 701 Washington Avenue North, Suite 200 1 Minneapolis, MN 55401 1 612.338.2029 324 Garfield Street South I Cambridge, MN 55008 1 763.689.4042 63 East Second Street, Suite 150 1 Superior, WI 54880 1 715.392.2902 Packet Page Number 88 of 96 G7, Attachment 1 This Work Order is an authorization for LHB to proceed with the work described above consistent with the terms and condition of the Master Services Agreement. CITY OF MAPLEWOOD By: (Signature) Its: City ManaLyer Name: (Title) CITY OF MAPLEWOOD By: (Signature) Its: Mayor (Title) Name: (Printed Name) (Printed Name) LHB, Inc. By: (Signature) Its: Principal (Title) Name: Michael A. Fischer (Printed Name) Attachments: • "Goodrich Park Parking Lot Proposal for Design Services" dated April 15, 2020 and revised on May • 15, 2020 • "Reimbursable Expenses" dated April 30, 2020 LHB Template: Last Revised 09-14-2016 M:\20Proj\200290\100 Fin2ncial\Agreements\200290 20200430 Work Order 5.docx Work Order Page 2 of 2 Packet Page Number 89 of 96 G7, Attachment 1 PERFORMANCE DRIVEN DESIGN. LHBcorp.com April 15, 2020 and revised on May 15, 2020 Audra Robbins and Steve Love City of Maplewood 1830 County Road B E Maplewood, Minnesota 55109 GOODRICH PARK PARKING LOT PROPOSAL FOR DESIGN SERVICES Dear Audra and Steve: Thank you for contacting me about working with you on the Goodrich Park Parking Lot project. I am pleased to propose the following services to the City of Maplewood focused on design, bidding, and construction observation services for a new parking lot to serve the playground at Goodrich Park. I understand that you have planned to invest $500,000.00 at the park this year, and your top priority is to add a new parking lot near the playground. Understanding the City's budget constraints relative to the proposed improvements, we highly recommend and propose that a detailed look at project costs be provided early in the design process to prioritize and establish a final project scope that is in-line with the City's identified construction budget and the corresponding anticipated level of design effort. Please review this proposal and let me know if you need any modifications to our scope, schedule, or fee— we are happy to make adjustments to better meet your needs. Please let me know if you need additional background or have questions about our work. SCOPE OF SERVICES Concept Development Following our initial analysis, LHB will explore feasible solutions for configuring the parking lot near the playground and related improvements, including the potential for a picnic shelter. We will provide site sketches showing the potential circulation, parking lot spaces, sidewalks or trails, shelter, and other major elements. We will use CAD software to analyze turning radii for anticipated vehicles. We anticipate one team meeting during this work to review the sketches and determine a preferred approach. We will provide an engineer's opinion of cost, based on the preferred direction, to determine how we need to refine the project scope to stay within your budget. Our design work will require information that is normally provided by a geotechnical engineer. We willwork with you to issue an RFP for these services, which will then be contracted directly with the City. Design Development/ Construction Document Phase For efficiency, we will move directly from concepts to documentation for entitlement and bidding. During this phase we will do the following: • LHB will prepare Storm Water Pollution Prevention Plans (SWPPP) and a narrative as required 21 West Superior Street, Suite 500 1 Duluth, MN 55802 1 218.727.8446 701 Washington Avenue North, Suite 200 1 Minneapolis, MN 55401 1 612.338.2029 324 Garfield Street South I Cambridge, MN 55008 1 763.689.4042 63 East Second Street, Suite 150 1 Superior, WI 54880 1 715.392.2902 Packet Page Number 90 of 96 G7, Attachment 1 Page: 2 Date: April 15, 2020 and revised on May 15, 2020 for an NPDES permit from the MPCA. The stormwater management plans will also conform to the watershed requirements. • LHB will prepare a site removals and temporary erosion and sedimentation control plan. • LHB will prepare a detailed grading plan to establish parking lot grades including accessible parking and pedestrian walkway elevation and tying into the surrounding site and roadways. • LHB will prepare a site surfacing plan with associated details for bituminous parking lot pavement, concrete curb and gutter, concrete walkway pavements and other miscellaneous site features. • LHB will prepare a site utility plan with associated details indicating on-site storm water collection, conveyance, treatment and retention/detention. • LHB will provide landscape planting design plans and details. • If a picnic shelter is included, we will work with you to determine if this is a designed, design/build, or "off-the-shelf' structure and make the necessary accommodations. If it is a design -bid -build structure, we will provide an additional services request for the design work including building utility services. • LHB will provide a site electrical and lighting plan and details. • LHB will provide a Project Manual including technical construction specifications in CSI format for Divisions 31-33. • The scope of work includes the City of Maplewood entitlement process. • The scope of work includes the watershed permit process, with engineering representation at one preliminary meeting with the watershed district. • The phase includes two design review meetings with the Owner. Bidding Phase • LHB will attend one pre-bid meeting. • LHB will answer bidder's questions and issue addenda as needed during the bidding process. • LHB will review bids for completeness and provide Owner with a recommendation. Construction Phase LHB will provide limited construction services and will include: • Attend one pre -construction meeting with the selected Contractor. • Review of Shop Drawings and Material Submittals for Divisions 31-33. • Review of test results by the project Testing Agency for compliance with the project specifications. • Attendance at Construction Meetings when requested. This proposal includes attendance at two construction meetings. Additional meetings will be billed hourly. • Final Site review by the Civil Engineer and Landscape Architect and one final completion punch list for site work. Client's Role: • Provide background plans and documents • Provide geotechnical report to aid in parking lot recommendations for mill and overlay, reclamation, or full reconstruction. (We will coordinate RFP process.) • Participate in at least three working meetings. • Participate in the City and Watershed entitlement processes, including reviewing and signing forms, providing payment for fees, and attending required meetings. • Provide timely, consolidated review of all materials. Packet Page Number 91 of 96 G7, Attachment 1 Page: 3 Date: April 15, 2020 and revised on May 15, 2020 Project Assumptions and Exclusions • No services have been included for preparation of any required Variance, Conditional Use, or Special Use permits. • The Geotechnical Report will be provided by the Owner. LHB will assist with preparation of the Geotechnical Request for Proposal. • A separate fee will be provided later if the preferred course is to design a picnic shelter. • Construction Documents will be issued as a lump sum, single bid project. • Construction layout and staking will be done by the Contractor. • If the scope of services identified by this proposal has not been completed within twelve (12) months of the date of this proposal, through no fault of LHB, additional compensation will be negotiated for an extension of LHB's services. • If the project commences later than three (3) months past the date of this proposal, LHB reserves the right to review and renegotiate compensation. • If the project is placed on hold after initial commencement for a period more than thirty (30) days, LHB reserves its right to adjust its fees to reflect re -startup costs. • If other services are required, LHB will work with you to determine a fee before beginning this work to provide a more accurate estimate, based on the type of service and level of staff involvement anticipated. SCHEDULE LHB can begin to work on this project following Council approval. We anticipate bidding in the Fall of 2020. PROPOSED FEE Compensation for LHB's services shall be for a stipulated sum of Fifty -Four Thousand Seven Hundred Dollars ($54,700), plus reimbursable expenses. The Compensation shall be divided as follows: ConceptDevelopment...........................................................................................................$6,300 Design Development/Construction Document Phase .....................................................$31,800 BiddingPhase.........................................................................................................................$2,900 ConstructionPhase.............................................................................................................. $13,700 Total.................................................................................................................... $54,700 Upon recognizing the need to perform additional services, LHB shall notify the Client and LHB shall not proceed to provide additional services until LHB receives the Client's written authorization. If compensation for additional services exceeds the contingency amount, LHB shall notify the Client and enter into negotiation to address the changed conditions. Reimbursable expenses shall be additional, per LHB's Standard Reimbursables Schedule attached below. Reimbursable expenses include printing, messenger and delivery expenses, and mileage. TERMS AND CONDITIONS Upon your approval of this proposal, LHB will prepare a Work Order consistent with the terms and conditions of our Master Services Agreement dated January 28, 2019. Please contact me at 612.752.6956 with any questions. I am excited to have the opportunity to work with you as you imagine the future of this site. Packet Page Number 92 of 96 Page: 4 Date: April 15, 2020 and revised on May 15, 2020 M09991 Lydia Major Project Manager c: LHB File 200290 C:\UseLs\12m2joL\Desktop\200290 Goodrich Niking Lot PLopoul.docx G7, Attachment 1 Mike Fischer Project Principal Packet Page Number 93 of 96 G7, Attachment 1 Reimbursable Expenses are in addition to compensation for the Engineer/Architect services and include expenses incurred by LHB employees and consultants directly related to the Project. Items include, but are not limited to: Travel -Automobile Current IRS Rate Meals & Lodging 110% of cost Fee Paid for Regulatory Review and Approvals 110% of cost Postage & Handling 110% of cost Copies $0.15 each face Regular Bond Plots $2.00 each Color Plots $10.00 each Construction Documents for Construction 110% of cost Renderings and Models 110% of cost Excess Project Insurance (if requested by Owner) Cost Global Positionin System (GPS) $150 per day Total Station $60 per day Underground Utility Locator $25 per day The reimbursable expenses are current as of the date of issue shown below. Rates are subject to adjustment for market conditions without specific notification. Reimbursable Expenses Page 1 of 1 21 West Superior Street, Suite 500 1 Duluth, MN 55802 1 218.727.8446 701 Washington Avenue North, Suite 200 1 Minneapolis, MN 55401 1 612.338.2029 324 Garfield Street South I Cambridge, MN 55008 1 763.689.4042 63 East Second Street, Suite 150 1 Superior, WI 54880 1 715.392.2902 Packet Page Number 94 of 96 Date Issued: 4/30/2020 G8 CITY COUNCIL STAFF REPORT Meeting Date May 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Andrea Sindt, City Clerk PRESENTER: Ron Batty, City Attorney AGENDA ITEM: Resolution Reaffirming and Approving the Sale of 2501 Londin Lane East Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: At the March 9, 2020 city council meeting, by motion council approved the purchase agreement with INH Properties for the sale of city -owned property at 2501 Londin Lane. The title company is now requesting a resolution reaffirming and approving the sale and purchase agreement for recording purposes. Recommended Action: Motion to approve the resolution reaffirming and approving the sale by the city of 2501 Londin Lane East and the purchase agreement therefor. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness Background: ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The city council approved the purchase agreement conveying the property at 2501 Londin Lane East to INH Property Management, Inc during its regular meeting on March 9, 2020 and this was documented in the city's official minutes. However, for timely completion of the transaction, the title company has requested the city council execute the attached resolution for recording purposes. Attachments: 1. Resolution Packet Page Number 95 of 96 G8, Attachment 1 CITY OF MAPLEWOOD, MINNESOTA RESOLUTION NO. RESOLUTION REAFFIRMING AND APPROVING THE SALE BY THE CITY OF 2501 LONDIN LANE EAST AND THE PURCHASE AGREEMENT THEREFOR WHEREAS, the City of Maplewood (the "City") is the owner of certain real property located at 2501 Londin Lane East, in the City of Maplewood, Minnesota (the "Property"); and WHEREAS, the legal description of the Property is: Part of the Northwest 1/4 of the Northeast 1/4 of Section 12, Township 28, Range 22 lying Southwesterly of New Lower Afton Road and lying Northerly and Northwesterly of Londin Lane, Ramsey County, Minnesota.; and WHEREAS, INH Property Management, Inc., a Minnesota business corporation (the "Buyer") has offered to purchase the Property and the City has accepted such offer to purchase; and WHEREAS, the City previously approved the Purchase Agreement conveying the Property to Buyer at its regular meeting on March 9, 2020 and was documented in the City's official minutes for said meeting; and WHEREAS, to timely complete the contemplated transaction the title company utilized by the City and Buyer now requests that the City execute this Resolution for recording purposes. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA AS FOLLOWS: The recitals set forth herein are incorporated into and made a part hereof. 2. The City's minutes from its regular meeting on March 9, 2020 are hereby reaffirmed and incorporated herein; 3. The Mayor and the City Manager, staff, and consultants are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent hereof. Approved this 26 day of May, 2020, by the City Council of the City of Maplewood, Minnesota. CITY OF MAPLEWOOD, MINNESOTA Marylee Abrams, Mayor Attest: Andrea Sindt, City Clerk Packet Page Number 96 of 96 J1 CITY COUNCIL STAFF REPORT Meeting Date May 26, 2020 REPORT TO: City Council REPORT FROM: Ron Batty, City Attorney PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: City Flexibility in Reopening Restaurants and Bars Action Requested: ✓ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: On May 13, 2020 the Governor's Stay at Home Order expired and was replaced with the Stay Safe MN Order. On May 20, 2020 the Governor introduced a phased plan to achieve a limited reopening of certain business starting June 1. The plan encourages local governments to show flexibility in applying normal rules and regulations to allow the phased reopening of specified businesses, including restaurants and bars. Recommended Action: Discussion and motion to authorize city staff to apply rules and regulations regarding restaurants and bars with flexibility to facilitate the partial reopening these businesses starting June 1, while maintaining public health and safety and compliance with state law. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ✓ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Background: Governor Walz announced Phase II of his Stay Safe MN Order which allows limited in -facility service at restaurants and bars beginning June 1, 2020. In -facility service is allowed only under the following conditions: Outdoor seating only J1 Tables must be spaced 6 feet apart and a maximum of 50 customers are allowed Reservations required — no walk-ins Maximum of 4 persons per table (6 if family) Masks for workers mandatory, encouraged for customers Allowing restaurants and bars to utilize outdoor areas for service will require creativity on the part of the businesses and the city. It is difficult to know in advance the full range of issues which may arise from moving from primarily indoor to exclusively outdoor but they may include the following: Planning — provide a site plan demonstrating that the seating area is safe for customers, does not restrict sight lines or pose a traffic hazard and does not materially affect available parking for other businesses. Public Health — adopting a COVID-19 Preparedness Plan ensuring that food and drink can be served outdoors in a safe and sanitary manner. Public Safety — ensuring that outdoor property is secured so as not to increase the risk of theft or other crimes. Bars and restaurants with liquor licenses pose a special challenge because service may occur outside their licensed premises. The city may be permissive about that but state law requires that the licensed premises be "compact and contiguous." This means that any outdoor area in which alcohol is served will need to be contiguous with the currently licensed area. The city already has a "patio" license which is used to allow service of alcohol on adjacent patios or other outdoor areas. There is a $200 fee for a patio liquor license, which the council could waive to support these businesses. To be sure, there will be a need to submit some documentation and information to city staff. City approval will likely take the form of a permit or license issued administratively. Businesses dissatisfied with the staff's actions will be allowed to appeal to the city council. In addition, certain state requirements, particularly in regard to the sale of alcohol, will need to be met. This process will not be automatic but staff's hope is that with the good faith cooperation of the business, it can be relatively quick and painless. Staff members will be more familiar with their areas of regulation and be better able to articulate regulations which may need to be modified. The purpose of this agenda item is not to identify every specific instance requiring flexibility. The intent is to get council approval of the general concept and authorize staff to exercise discretion in applying standard rules in the immediate future. The flexibility envisioned is temporary although it is difficult now to specify and end date. That is something that can be monitored and the council is free to phase out or terminate this policy when appropriate. Attachments: None For the permanent record Meeting Date: 05/26/2020 Agenda Item: J1 CITY COUNCIL STAFF REPORT Meeting Date May 26, 2020 REPORT TO: City Council REPORT FROM: Ron Batty, City Attorney PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: City Flexibility in Reopening Restaurants and Bars Action Requested: ✓ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: On May 13, 2020 the Governor's Stay at Home Order expired and was replaced with the Stay Safe MN Order. On May 20, 2020 the Governor introduced a phased plan to achieve a limited reopening of certain business starting June 1. The plan encourages local governments to show flexibility in applying normal rules and regulations to allow the phased reopening of specified businesses, including restaurants and bars. Recommended Action: Discussion and motion to authorize city staff to apply rules and regulations regarding restaurants and bars with flexibility to facilitate the partial reopening these businesses starting June 1, while maintaining public health and safety and compliance with state law. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ✓ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Background: Governor Walz announced Phase II of his Stay Safe MN Order which allows limited in -facility service at restaurants and bars beginning June 1, 2020. In -facility service is allowed only under the following conditions: Outdoor seating only For the permanent record Meeting Date: 05/26/2020 Agenda Item: J1 Tables must be spaced 6 feet apart and a maximum of 50 customers are allowed Reservations required — no walk-ins Maximum of 4 persons per table (6 if family) Masks for workers mandatory, encouraged for customers Allowing restaurants and bars to utilize outdoor areas for service will require creativity on the part of the businesses and the city. It is difficult to know in advance the full range of issues which may arise from moving from primarily indoor to exclusively outdoor but they may include the following: Planning — provide a site plan demonstrating that the seating area is safe for customers, does not restrict sight lines or pose a traffic hazard and does not materially affect available parking for other businesses. Public Health — adopting a COVID-19 Preparedness Plan ensuring that food and drink can be served outdoors in a safe and sanitary manner. Public Safety — ensuring that outdoor property is secured so as not to increase the risk of theft or other crimes. Bars and restaurants with liquor licenses pose a special challenge because service may occur outside their licensed premises. The city may be permissive about that but state law requires that the licensed premises be "compact and contiguous." This means that any outdoor area in which alcohol is served will need to be contiguous with the currently licensed area. The city already has a "patio" license which is used to allow service of alcohol on adjacent patios or other outdoor areas. There is a $200 fee for a patio liquor license, which the council could waive to support these businesses. To be sure, there will be a need to submit some documentation and information to city staff. City approval will likely take the form of a permit or license issued administratively. Businesses dissatisfied with the staff's actions will be allowed to appeal to the city council. In addition, certain state requirements, particularly in regard to the sale of alcohol, will need to be met. This process will not be automatic but staff's hope is that with the good faith cooperation of the business, it can be relatively quick and painless. Staff members will be more familiar with their areas of regulation and be better able to articulate regulations which may need to be modified. The purpose of this agenda item is not to identify every specific instance requiring flexibility. The intent is to get council approval of the general concept and authorize staff to exercise discretion in applying standard rules in the immediate future. The flexibility envisioned is temporary although it is difficult now to specify and end date. That is something that can be monitored and the council is free to phase out or terminate this policy when appropriate. Attachments: None