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2020-06-08 City Council Meeting Packet
Meeting is also available on Comcast Ch. 16 and streaming via maplewoodmn.gov AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, June 8, 2020 Held Remotely Via Conference Call Dial 1-888-788-0099 When Prompted Enter Meeting ID: 983 9410 8094 # No Participant ID, Enter # When Prompted Meeting No. 11-20 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. May 26, 2020 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Resolution for Reduction of Retainage on Existing Construction Contract for Wakefield Park Improvements City Project PR 18-04 3. Conditional Use Permit Review, Plaza 3000 Shopping Center, 3000 White Bear Avenue H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS 1. Resolution Awarding the Sale of G.O. Improvement Bonds, Series 2020B 2. Pedestrian Crossing Policy J. NEW BUSINESS 1. 2019 Comprehensive Annual Financial Report 2. New Maplewood Elementary School, 2410 Holloway Avenue East a. Conditional Use Permit Resolution b. Design Review Resolution 3. Maple Ridge Convenience Store, 2501 White Bear Avenue a. Conditional Use Permit Resolution b. Design Review and Comprehensive Sign Plan Resolution 4. Property Maintenance Code a. Ordinance Repealing the Rental and Owner -Occupied Housing Maintenance Codes, Creating a New Property Maintenance Code and Adopting, in Part, the International Property Maintenance Code with Certain Modifications b. Resolution Authorizing Publication by Title and Summary (4 Votes) K. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk's Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other's time keeping remarks brief, to the point and non -repetitive. A A C a E F MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, May 26, 2020 Held Remotely Via Conference Call Meeting No. 10-20 CALL TO ORDER E1 A meeting of the City Council was held remotely via conference call and was called to order at 7:00 p.m. by Mayor Abrams. Mayor Abrams opened the meeting with remarks about the progress of businesses reopening then gave a reflection on Memorial Day. Emergency Management Director Lukin gave an update on City operations and personal protection equipment supplies. PLEDGE OF ALLEGIANCE ROLL CALL Marylee Abrams, Mayor Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Sylvia Neblett, Councilmember Present Bryan Smith, Councilmember Present APPROVAL OF AGENDA Councilmember Juenemann moved to approve the amended agenda. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. APPROVAL OF MINUTES 1. May 11, 2020 City Council Meeting Minutes Councilmember Juenemann moved to approve the May 11, 2020 City Council Meeting Minutes as submitted. Seconded by Councilmember Knutson The motion passed. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update Ayes — All, via roll call May 26, 2020 City Council Meeting Minutes 1 Packet Page Number 1 of 211 E1 City Manager Coleman gave an update to the council calendar; reviewed other topics of concern or interest requested by councilmembers; and gave an overview of upcoming events in the community. Councilmember Juenemann moved to recess the meeting at 7:29 p.m. and reconvene at 8:30 p.m. due to severe weather in the area. Seconded by Councilmember Neblett The motion passed. Ayes — Mayor Abrams, Council Members Juenemann, Knutson and Neblett Councilmember Smith had already left the meeting. Mayor Abrams called the meeting was called back to order at 8:30 p.m. 2. Council Presentations None 3. Ponds at Battle Creek Update from Ramsey County Community Development Director Thomson introduced the agenda item. Kari Collins, Director of Community & Economic Development for Ramsey County started the presentation. Jean Krueger, Property Management Director with Ramsey County continued the presentation. Each member of the Council voiced questions or comments regarding the County's plan. Commissioner Reinhardt addressed the council with further comments. No action was taken by the council. informational Durposes onlv. G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda item G7 was pulled from the agenda. Councilmember Juenemann moved to Seconded by Councilmember Knutson The motion passed. Approval of Claims rove aaenda items G1 -G6 & G8. Ayes — All, via roll call Councilmember Juenemann moved to approve the approval of claims. May 26, 2020 City Council Meeting Minutes Packet Page Number 2 of 211 2 E1 ACCOUNTS PAYABLE: $ 223,268.65 Checks #105561 thru #105601 dated 05/12/20 $ 431,098.14 Disbursements via debits to checking account dated 05/04/20 thru 05/08/20 $ 136,839.56 Checks #105602 thru #105636 dated 05/19/20 $ 234,643.71 Disbursements via debits to checking account dated 05/11/20 thru 05/15/20 $ 1,025,850.06 Total Accounts Payable PAYROLL $ 576,519.34 Payroll Checks and Direct Deposits dated 05/15/20 $ 2,300.25 Payroll Deduction check # 99104191 thru # 99104193 dated 05/15/20 $ 578,819.59 Total Payroll $ 1,604,669.65 GRAND TOTAL Seconded by Councilmember Knutson The motion passed. Ayes — All, via roll call 2. Resolution Adopting State Performance Measures Councilmember Juenemann moved to approve the resolution to adopt the State Performance Measures for 2020. Resolution 20-05-1820 RESOLUTION ADOPTING STATE PERFORMANCE MEASURES WHEREAS, Benefits to the City of Maplewood for participation in the Minnesota Council on Local Results and Innovation's comprehensive performance measurement program are outlined in MS 6.91 and include eligibility for a reimbursement as set by State statute; and WHEREAS, Any city or county participating in the comprehensive performance measurement program is also exempt from levy limits for taxes, if levy limits are in effect; and WHEREAS, The City Council of Maplewood has adopted and implemented at least 10 of the performance measures, as developed by the Council on Local Results and Innovation, and a system to use this information to help plan, budget, manage and May 26, 2020 3 City Council Meeting Minutes Packet Page Number 3 of 211 E1 evaluate programs and processes for optimal future outcomes; and NOW THEREFORE LET IT BE RESOLVED THAT, The City Council of Maplewood will continue to report the results of the performance measures to its citizenry by the end of the year through publication, direct mailing, posting on the city's website, or through a public hearing at which the budget and levy will be discussed and public input allowed. BE IT FURTHER RESOLVED, The City Council of Maplewood will submit to the Office of the State Auditor the actual results of the performance measures adopted by the city/county. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 3. Budgeted Capital Project Transfers for 2020 Councilmember Juenemann moved to approve the budgeted capital project transfers dated 5/26/2020 and authorize the Finance Director to make the necessary accounting entries and budget adjustments. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 4. Resolution to Maintain Statutory Tort Liability Limits Councilmember Juenemann moved to approve the resolution to maintain the statutory tort liability limits. Resolution 20-05-1821 RESOLUTION TO MAINTAIN THE STATUTORY TORT LIMITS FOR LIABILITY INSURANCE PROPOSED WHEREAS, the League of Minnesota Cities Insurance Trust annually requests member cities to make an election to waive or not waive the tort liability limit established by Minnesota Statutes 466.04; and WHEREAS, the City has three choices: to not waive the statutory limit, to waive the limit but to keep insurance coverage at the statutory limit, and to waive the limit and to add insurance to a new level; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Maplewood hereby elects to not waive the statutory tort liability limit established by Minnesota Statutes 466.04. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. May 26, 2020 4 City Council Meeting Minutes Packet Page Number 4 of 211 E1 5. Resolution Directing Final Payment and Acceptance of Project, Ferndale -Ivy Area Improvements, City Project 18-01 Councilmember Juenemann moved to approve the resolution Directing Final Payment and Acceptance of Project for the Ferndale -Ivy Area Improvements, City Project 18-01. Resolution 20-05-1822 DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT FERNDALE-IVY AREA IMPROVEMENTS, CITY PROJECT 18-01 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Ferndale -Ivy Area Improvements, City Project 18-01, and has let a construction contract, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Ferndale -Ivy Area Improvements, City Project 18-01, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that City Project 18-01 is complete and maintenance of the improvements are accepted by the City; the final construction cost is $3,455,241.04. Final payment to T.A. Schifsky and Sons, Inc. and the release of any retainage or escrow is hereby authorized. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 6. Conditional Use Permit Review, Unison Restaurant and Banquet, 1800 White Bear Avenue Councilmember Juenemann moved to approve the CUP review for Unison Restaurant and Banquet at 1800 White Bear Avenue and review again in one year. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. 7. Use of LHB, Inc. for Professional Design, Inspection and Contract Administration Services for Goodrich Park Updates This item was pulled from the agenda, no action was taken. 8. Resolution Reaffirming and Approving the Sale of 2501 Londin Lane East Councilmember Juenemann moved to approve the resolution reaffirming and approving the sale by the city of 2501 Londin Lane East and the purchase agreement therefor. May 26, 2020 5 City Council Meeting Minutes Packet Page Number 5 of 211 E1 Resolution 20-05-1823 RESOLUTION REAFFIRMING AND APPROVING THE SALE BY THE CITY OF 2501 LONDIN LANE EAST AND THE PURCHASE AGREEMENT THEREFOR WHEREAS, the City of Maplewood (the "City") is the owner of certain real property located at 2501 Londin Lane East, in the City of Maplewood, Minnesota (the "Property"); and WHEREAS, the legal description of the Property is: Part of the Northwest'/4 of the Northeast'/4 of Section 12, Township 28, Range 22 lying Southwesterly of New Lower Afton Road and lying Northerly and Northwesterly of Londin Lane, Ramsey County, Minnesota.; and WHEREAS, INH Property Management, Inc., a Minnesota business corporation (the "Buyer") has offered to purchase the Property and the City has accepted such offer to purchase; and WHEREAS, the City previously approved the Purchase Agreement conveying the Property to Buyer at its regular meeting on March 9, 2020 and was documented in the City's official minutes for said meeting; and WHEREAS, to timely complete the contemplated transaction the title company utilized by the City and Buyer now requests that the City execute this Resolution for recording purposes. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA AS FOLLOWS: 1. The recitals set forth herein are incorporated into and made a part hereof. 2. The City's minutes from its regular meeting on March 9, 2020 are hereby reaffirmed and incorporated herein; 3. The Mayor and the City Manager, staff, and consultants are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent hereof. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None May 26, 2020 6 City Council Meeting Minutes Packet Page Number 6 of 211 E1 UNFINISHED BUSINESS None J. NEW BUSINESS 1. City Flexibility in Reopening Restaurants and Bars City Manager Coleman gave the staff report. City Attorney Batty provided additional information. Councilmember Smith moved to approve city staff to apply rules and regulations regarding restaurants and bars with flexibility to facilitate the partial reopening of these businesses starting June 1, while maintaining public health and safety and compliance with state law as well as waiving such fees for patio liquor licenses as may be needed. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Each councilmember shared thoughts on COVID-19. Mayor Abrams adjourned the meeting at 10:16 p.m. May 26, 2020 7 City Council Meeting Minutes Packet Page Number 7 of 211 Fla CITY COUNCIL STAFF REPORT Meeting Date June 8, 2020 REPORT TO: City Council REPORT FROM: Melinda Coleman, City Manager PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Council Calendar Update Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Uacomina Aaenda Items and Work Sessions Schedule: All Workshops have been cancelled until further notice June 22 Council Preliminary Review of CIP and 2020 Budget Adjustment July 13 Council Review of 2021 — 2025 CIP July 27 Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1. Create Pedestrian Safety Plan — plan to be reviewed at 6/8 council meeting 2. Abandoned Housing Licensing — Research is underway Packet Page Number 8 of 211 G1 IJiIAJiIs] ZULIIBill Jil TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: June 2, 2020 SUBJECT: Approval of Claims Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 533,824.94 Checks #105637 thru #105661 dated 05/26/20 $ 487,507.27 Disbursements via debits to checking account dated 05/18/20 thru 05/22/20 $ 215,878.97 Checks #105663 thru #105700 dated 06/02/20 $ 257,974.34 Disbursements via debits to checking account dated 05/26/20 thru 05/29/20 $ 1,495,185.52 Total Accounts Payable PAYROLL $ 574,434.57 Payroll Checks and Direct Deposits dated 05/29/20 $ - Payroll Deduction check # thru # dated $ 574,434.57 Total Payroll $ 2,069,620.09 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments Packet Page Number 9 of 211 05/21/2020 Check 105637 105638 105639 105640 105641 105642 105643 105644 105645 105646 105647 105648 105649 105650 105651 105652 105653 105654 105655 105656 105657 105658 105659 105660 105661 Date 05/26/2020 05/26/2020 05/26/2020 05/26/2020 05/26/2020 05/26/2020 05/26/2020 05/26/2020 05/26/2020 05/26/2020 05/26/2020 05/26/2020 05/26/2020 05/26/2020 05/26/2020 05/26/2020 05/26/2020 05/26/2020 05/26/2020 05/26/2020 05/26/2020 05/26/2020 05/26/2020 05/26/2020 05/26/2020 05/26/2020 05/26/2020 05/26/2020 Vendor 06084 00985 00985 01337 01337 01819 06030 06030 00755 05533 05425 03818 05838 01126 01175 06033 00001 00001 00001 00001 00001 00001 00001 01340 06122 01578 06121 01730 Check Register City of Maplewood LINCOLN FINANCIAL GROUP METROPOLITAN COUNCIL METROPOLITAN COUNCIL RAMSEY COUNTY -PROP REC & REV RAMSEY COUNTY -PROP REC & REV WINDSTREAM CENTENNIAL FLOORING CENTENNIAL FLOORING JEFFERSON FIRE & SAFETY INC KIRVIDA FIRE LHB INC. MEDICA MINNESOTA BENEFIT ASSOCIATION NCPERS GROUP LIFE INS. MN CITY OF NORTH ST PAUL NORTHWEST LASERS & INSTRUMENTS ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR REGIONS HOSPITAL SANDSTROM LAND MANAGEMENT T R F SUPPLY CO. JOSEPH VANGUILDER W W GOETSCH ASSOCIATES, INC. 25 Checks in this report. Packet Page Number 10 of 211 G1, Attachments Description MONTHLY PREMIUM - MAY WASTEWATER -JUNE INDUSTRIAL DISCHARGE PERMIT 2020 911 DISPATCH SERVICES -APRIL CAD SERVICES - APRIL LOCAL PHONE SERVICE 04/15 - 05/14 COMPLETE FLOORING INSTALL PD CARPET REPLACEMENT PD OFFICE #328 PHENIX LEATHER HELMETS REPAIRS TO ENGINE #331 PROJ 19-18 HVAC UPGRADES 1902 MONTHLY PREMIUM - JUNE MONTHLY PREMIUM MONTHLY PREMIUM - JUNE MONTHLY UTILITIES - APRIL SURVERY EQUIP & SURVEY EQUIP MAINT REFUND A STRUGAR - ADULT SOFTBALL REFUND L LOR - WAKEFIELD RENTAL REFUND M DOERR - WAKEFIELD RENTAL REFUND M NOORAGA - TAI CHI REFUND C STEVENSON - TENNIS REFUND UNITY ONE - SHELTER RENTAL REFUND K NOLTNER - VOLLEYBALL MEDICAL SUPPLIES SPRING CLEAN-UP & WEED CONTROL 4PLY TOWELS FOR DISINFECTING VEH CASH AWARDED TO VANGUILDER REPAIR PUMP LIFT STATION #14 Amount 8,438.37 297,410.22 425.00 37,638.23 7,289.58 592.29 3,460.00 1,185.00 4,220.00 641.48 1,296.15 158,543.29 503.00 544.00 2,753.40 1,092.20 680.00 397.29 322.13 75.00 60.00 55.00 36.00 780.31 3,510.00 564.00 518.00 795.00 533.824.94 Settlement Date Payee 5/18/2020 5/18/2020 5/18/2020 5/18/2020 5/18/2020 5/18/2020 5/19/2020 5/19/2020 5/19/2020 5/19/2020 5/20/2020 5/21/2020 5/21/2020 5/22/2020 5/22/2020 5/22/2020 CITY OF MAPLEWOOD Disbursements via Debits to Checking account MN State Treasurer MN State Treasurer Delta Dental Empower - State Plan P.E.R.A. U.S. Treasurer MN State Treasurer ICMA (Vantagepointe) MidAmerica - ING Labor Unions MN State Treasurer MN State Treasurer Delta Dental MN State Treasurer MN Dept of Natural Resources Optum Health Description State Payroll Tax Drivers License/Deputy Registrar Dental Premium Deferred Compensation P.E.R.A. Federal Payroll Tax Drivers License/Deputy Registrar Deferred Compensation HRA Flex plan Union Dues Drivers License/Deputy Registrar Drivers License/Deputy Registrar Dental Premium Drivers License/Deputy Registrar DNR electronic licenses DCRP & Flex plan payments G1, Attachments Omni int 23,285.82 25,349.24 424.62 30,415.92 126,255.16 102,252.14 35,139.54 7,673.00 15,585.43 1,691.44 19,918.04 45,100.41 910.00 51,153.99 994.93 1,357.59 487,507.27 Packet Page Number 11 of 211 05/28/2020 Check 105663 105664 105665 105666 105667 105668 105669 105670 105671 105672 105673 105674 105675 105676 105677 105678 105679 105680 105681 105682 105683 105684 105685 105686 105687 105688 105689 105690 105691 105692 105693 105694 105695 105696 105697 105698 105699 105700 Date 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 06/02/2020 Vendor 00211 00687 02728 05670 01337 01337 01409 04845 04192 01190 01190 01190 01190 01190 01190 01190 05761 05761 05761 05761 05972 03109 05618 03330 04152 02137 04790 05356 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 05976 05772 01836 01836 04207 Check Register City of Maplewood BRAUN INTERTEC CORP. HUGO'S TREE CARE INC KIMLEY-HORN & ASSOCIATES INC PETERSON COUNSELING/CONSULTING RAMSEY COUNTY -PROP REC & REV RAMSEY COUNTY -PROP REC & REV SEH TENNIS SANITATION LLC TRANS -MEDIC XCELENERGY XCELENERGY XCELENERGY XCELENERGY XCELENERGY XCELENERGY XCELENERGY YMCA YMCA YMCA YMCA BHE COMMUNITY SOLAR, LLC CLIA LABORATORY PROGRAM ENTERPRISE FM TRUST HOISINGTON KOEGLER GROUP INC ISD 622 COMMUNITY EDUCATION KENNEDY & GRAVEN CHARTERED MAYER ARTS, INC. NORTH SUBURBAN ACCESS CORP ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR SAFE -FAST, INC. SCHWAB VOLLHABER LUBRATT SRVS ST PAUL, CITY OF ST PAUL, CITY OF STRYKER SALES CORP. 38 Checks in this report. Packet Page Number 12 of 211 G1, Attachments Description 1902 ROOF ANALYSIS TREE & STUMP REMOVAL -1083 GORDON PROJ 16-18 GLADSTONE PHASE 3 HEALTH CHECK IN'S 5/1/20 & 5/22/20 FLEET SUPPORT FEES - APRIL FLEET SUPPORT FEES - APRIL PH II ENVIRONMENTAL SITE ASSESS RECYCLING FEE - APRIL EMS BILLING - APRIL ELECTRIC UTILITY ELECTRIC UTILITY ELECTRIC & GAS UTILITY ELECTRIC UTILITY GAS UTILITY GAS UTILITY ELECTRIC UTILITY EMPLOYEE MEMBERSHIPS - MARCH EMPLOYEE MEMBERSHIPS - APRIL EMPLOYEE MEMBERSHIPS - FEBRUARY EMPLOYEE MEMBERSHIPS - JANUARY COMMUNITY SOLAR GARDEN -MARCH CERTIFICATE FEE 9/1/20 - 8/31/22 LEASE CHARGES FIRE & PD VEHICLES ZONING ORDINANCE UPDATE REFUND OVERPD PLAN CHECK FEE ATTORNEY FEES - APRIL DANCE INSTRUCTION 2/3/20 - 4/11/20 PRODUCTION SERVICES - APRIL REFUND N HANSON-YOUTH BASEBALL REFUND WS&D - CANCEL PERMIT REFUND S FEHRMAN-YOUTH BASEBALL REFUND A TANAKA-YOUTH BASEBALL REFUNDS ALVAREZ-YOUTH BASEBALL REFUND J GANAL-YOUTH BASEBALL REFUNDS JOHNSON -YOUTH BASEBALL REFUND L LOPSHIRE-YOUTH BASEBALL REFUND A NGWA-YOUTH BASEBALL REFUND D NICHOLS-YOUTH BASEBALL REFUND L NICOLAI-YOUTH BASEBALL REFUND C OSZMAN-YOUTH BASEBALL REFUND SOMMERVOLD-YOUTH BASEBALL REFUND L GROTTY- WAKEFIELD RENTAL REFUND MORENCY-WAKEFIELD RENTAL REFUND R KROSKI - OVERPD PERMIT COVID-19 SANITIZER WATER TEMP SENSORS - CH CHILLER LIGHT REPAIR SUMMER & MCMENEMY LIGHT REPAIR SUMMER & MCMENEMY 5 AUTOMATED CPR DEVICES Amount 805.95 1,280.00 1,770.74 292.00 627.12 321.36 8,008.27 62,556.00 6,849.34 13,327.11 1,264.78 478.68 339.69 111.06 59.47 18.04 1,353.00 1,287.00 1,213.00 1,206.00 7,484.18 180.00 2,622.35 3,877.50 15,387.89 13,358.00 1,812.98 645.00 180.00 117.00 100.00 100.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 75.00 75.00 20.00 445.80 144.00 136.00 14.29 65,125.37 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement Date Payee 5/26/2020 MN State Treasurer 5/26/2020 MN Dept of Revenue 5/26/2020 Delta Dental 5/27/2020 MN State Treasurer 5/28/2020 MN State Treasurer 5/29/2020 MN State Treasurer 5/29/2020 US Bank VISA One Card* 5/29/2020 Optum Health Description Drivers License/Deputy Registrar Fuel Tax Dental Premium Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar Purchasing card items DCRP & Flex plan payments *Detailed listing of VISA purchases is attached. G1, Attachments Omni int 59,747.50 288.42 1,261.50 73,565.22 24,129.97 72,700.89 25,489.84 791.00 257,974.34 Packet Page Number 13 of 211 G1, Attachments Transaction Date Posting Date Merchant Name Transaction Amount Name 05/11/2020 05/13/2020 THE HOME DEPOT #2801 $14.97 JOSHUA ABRAHAM 05/11/2020 05/13/2020 OFFICE DEPOT #1090 $102.54 REGAN BEGGS 05/14/2020 05/14/2020 ULINE *SHIP SUPPLIES $248.30 BRIAN BIERDEMAN 05/16/2020 05/18/2020 WEARVERTX.COM $14.99 BRIAN BIERDEMAN 05/12/2020 05/13/2020 PATIO TOWN OAKDALE $98.85 BRENT BUCKLEY 05/12/2020 05/13/2020 HEJNY RENTAL INC $224.52 BRENT BUCKLEY 05/11/2020 05/12/2020 SQ *FIELD TRAINING SOLUTI $295.00 DANIEL BUSACK 05/08/2020 05/11/2020 BREDEMUS HARDWARE CO INC $120.76 SCOTT CHRISTENSON 05/12/2020 05/13/2020 CINTAS CORP $60.25 SCOTT CHRISTENSON 05/13/2020 05/14/2020 BDI USA $571.37 SCOTT CHRISTENSON 05/13/2020 05/14/2020 BDI USA $1,052.10 SCOTT CHRISTENSON 05/13/2020 05/14/2020 DISPLAYS2GO $924.76 SCOTT CHRISTENSON 05/13/2020 05/14/2020 CINTAS CORP $132.75 SCOTT CHRISTENSON 05/14/2020 05/15/2020 NORTHERN DOOR COMPAN $516.45 SCOTT CHRISTENSON 05/14/2020 05/15/2020 DISPLAYS2GO $259.73 SCOTT CHRISTENSON 05/14/2020 05/18/2020 BREDEMUS HARDWARE CO INC $1,531.50 SCOTT CHRISTENSON 05/15/2020 05/18/2020 THE HOME DEPOT 2801 $89.78 SCOTT CHRISTENSON 05/18/2020 05/19/2020 VIKING ELECTRIC -CREDIT DE $145.20 SCOTT CHRISTENSON 05/18/2020 05/19/2020 VIKING ELECTRIC -CREDIT DE $36.30 SCOTT CHRISTENSON 05/20/2020 05/21/2020 CINTAS CORP $67.95 SCOTT CHRISTENSON 05/21/2020 05/22/2020 DISPLAYS2GO $311.83 SCOTT CHRISTENSON 05/20/2020 05/21/2020 FRANKLIN PLANNER $46.01 MELINDA COLEMAN 05/12/2020 05/13/2020 GALLS $62.10 KERRY CROTTY 05/20/2020 05/21/2020 IN *ENVUE TELEMATICS LLC $520.00 KERRY CROTTY 05/07/2020 05/11/2020 OFFICEMAX/DEPOT 6164 $32.53 RICHARD DAWSON 05/13/2020 05/14/2020 CVS/PHARMACY #01751 $7.28 RICHARD DAWSON 05/09/2020 05/11/2020 OPTICSPLANET, INC. $536.33 MICHAEL DUGAS 05/13/2020 05/14/2020 U OF M CONTLEARNING ($225.00) EMILY DUNLAP 05/09/2020 05/11/2020 CINTAS CORP $49.99 CASSIE FISHER 05/16/2020 05/18/2020 CINTAS CORP $49.99 CASSIE FISHER 05/11/2020 05/12/2020 AT&T*BILL PAYMENT $31.25 MYCHAL FOWLDS 05/14/2020 05/15/2020 AMZN MKTP US*MC3FZ08Z2 $12.87 MYCHAL FOWLDS 05/17/2020 05/18/2020 ZOOM.US $472.29 MYCHAL FOWLDS 05/17/2020 05/18/2020 COMCAST CABLE COMM $4.50 MYCHAL FOWLDS 05/10/2020 05/11/2020 AMZN MKTP US*J14302IL3 $24.99 NICK FRANZEN 05/12/2020 05/13/2020 AMZN MKTP US*MC5C23SR1 $30.84 NICK FRANZEN 05/15/2020 05/18/2020 AMZN MKTP US*MC6QA9RD1 AM $17.97 NICK FRANZEN 05/19/2020 05/20/2020 AMAZON.COM*M753Q6AO1 $11.99 NICK FRANZEN 05/08/2020 05/11/2020 NEOPOST $36.05 ALEX GERONSIN 05/18/2020 05/19/2020 PETSMART # 0461 $7.34 ANN HUTCHINSON 05/11/2020 05/11/2020 AMAZON.COM*MC31W9B91 $63.00 DAVID JAHN 05/11/2020 05/11/2020 AMAZON.COM*O997H97E3 $63.00 DAVID JAHN 05/11/2020 05/12/2020 AMAZON.COM*MCOX24BXO $98.41 DAVID JAHN 05/11/2020 05/12/2020 AMAZON.COM*MC9XE8BMO $98.41 DAVID JAHN 05/11/2020 05/13/2020 MENARDS OAKDALE MN $36.08 DAVID JAHN 05/19/2020 05/21/2020 THE HOME DEPOT #2801 $20.16 DAVID JAHN 05/20/2020 05/21/2020 DALCO ENTERPRISES $81.86 DAVID JAHN 05/21/2020 05/22/2020 DALCO ENTERPRISES $63.24 DAVID JAHN 05/11/2020 05/13/2020 OFFICE DEPOT #1090 $55.97 ELIZABETH JOHNSON 05/08/2020 05/11/2020 TARGET 00011858 $7.92 KEVIN JOHNSON 05/08/2020 05/11/2020 IHEALTH LABS INC $289.80 LOIS KNUTSON 05/16/2020 05/18/2020 AMAZON.COM*M70676CNO AMZN $32.72 LOIS KNUTSON 05/18/2020 05/19/2020 U OF M ACCT REC OL $2,000.00 LOIS KNUTSON 05/18/2020 05/19/2020 URBAN LAND INSTITUTE $15.00 LOIS KNUTSON 05/10/2020 05/11/2020 BLUERIBBON BAIT& TACKLE $60.84 ERIC KUBAT 05/13/2020 05/14/2020 TRI -TECH FORENSICS, INC. $169.50 JASON KUCHENMEISTER 05/15/2020 05/18/2020 DALCO ENTERPRISES $250.98 CHING LO 05/08/2020 05/11/2020 ASPEN MILLS $205.50 STEVE LUKIN 05/13/2020 05/13/2020 INT'L CODE COUNCIL INC $425.21 STEVE LUKIN Packet Page Number 14 of 211 05/15/2020 05/18/2020 THE HOME DEPOT #2801 05/21/2020 05/21/2020 INT'L CODE COUNCIL INC 05/21/2020 05/22/2020 ASPEN MILLS 05/19/2020 05/20/2020 SITEONE LANDSCAPE SUPPLY, 05/15/2020 05/18/2020 BOUND TREE MEDICAL LLC 05/08/2020 05/11/2020 CINTAS CORP 05/13/2020 05/14/2020 AMZN MKTP US*MC9B64KX1 05/15/2020 05/18/2020 SAFE-FAST(MW) 05/17/2020 05/18/2020 AMAZON.COM*M73682481 05/19/2020 05/19/2020 AMAZON.COM*M72303N50 AMZN 05/21/2020 05/22/2020 AMAZON.COM*M71811150 05/08/2020 05/11/2020 AMAZON.COM*OK3M13503 AMZN 05/19/2020 05/20/2020 AMAZON.COM*M78U15JX0 05/08/2020 05/11/2020 HEJNY RENTAL INC 05/08/2020 05/12/2020 HEJNY RENTAL INC 05/13/2020 05/15/2020 BOUND TREE MEDICAL LLC 05/11/2020 05/12/2020 0391-AUTOPLUS 05/14/2020 05/15/2020 TURFWERKS - DAVIS EQUIP 05/14/2020 05/15/2020 0391-AUTOPLUS 05/15/2020 05/18/2020 FACTORY MTR PTS #19 05/18/2020 05/19/2020 TRI-STATE BOBCAT 05/20/2020 05/21/2020 MIDWAY FORD COMPANY 05/20/2020 05/22/2020 AN FORD WHITE BEAR LAK 05/21/2020 05/22/2020 ALLIED OIL AND SUPPLY MN 05/09/2020 05/11/2020 EIG*CONSTANTCONTACT.COM 05/13/2020 05/14/2020 CINTAS CORP 05/13/2020 05/14/2020 CINTAS CORP 05/13/2020 05/14/2020 CINTAS CORP 05/13/2020 05/14/2020 CINTAS CORP 05/16/2020 05/18/2020 CINTAS CORP 05/16/2020 05/18/2020 CINTAS CORP 05/20/2020 05/21/2020 CINTAS CORP 05/20/2020 05/21/2020 CINTAS CORP 05/20/2020 05/21/2020 CINTAS CORP 05/20/2020 05/21/2020 CINTAS CORP 05/08/2020 05/11/2020 AMZN MKTP US*MC8HC1JL2 05/12/2020 05/13/2020 EMERGENCY AUTO TECH 05/12/2020 05/14/2020 GREAT RIVER OFFICE PRODUC 05/21/2020 05/22/2020 EMERGENCY AUTO TECH 05/21/2020 05/22/2020 EMERGENCY AUTO TECH 05/21/2020 05/22/2020 EMERGENCY AUTO TECH 05/18/2020 05/19/2020 BATTERIES PLUS - #0031 05/20/2020 05/21/2020 OAKDALE RENTAL CENTER 05/11/2020 05/13/2020 BOUND TREE MEDICAL LLC G1, Attachments $27.89 STEVE LUKIN $300.65 STEVE LUKIN $241.85 STEVE LUKIN $179.01 BRENT MEISSNER $130.68 MICHAEL MONDOR $73.95 BRYAN NAGEL $949.19 BRYAN NAGEL $812.44 BRYAN NAGEL $141.24 BRYAN NAGEL $1,222.32 BRYAN NAGEL $760.80 BRYAN NAGEL $178.80 MICHAEL NYE $100.18 MICHAEL NYE $224.52 ERICK OSWALD ($44.69) ERICK OSWALD $120.99 KENNETH POWERS $12.19 STEVEN PRIEM $289.01 STEVEN PRIEM $79.95 STEVEN PRIEM $164.58 STEVEN PRIEM $212.04 STEVEN PRIEM $153.45 STEVEN PRIEM $54.87 STEVEN PRIEM $297.60 STEVEN PRIEM $65.00 AUDRA ROBBINS $75.51 SCOTT SCHULTZ $19.04 SCOTT SCHULTZ $39.10 SCOTT SCHULTZ $31.35 SCOTT SCHULTZ $64.74 SCOTT SCHULTZ $190.63 SCOTT SCHULTZ $102.14 SCOTT SCHULTZ $53.02 SCOTT SCHULTZ $102.07 SCOTT SCHULTZ $19.04 SCOTT SCHULTZ $51.60 MICHAEL SHORTREED $45.00 MICHAEL SHORTREED $350.00 MICHAEL SHORTREED $4,161.78 MICHAEL SHORTREED $90.00 MICHAEL SHORTREED $34.95 MICHAEL SHORTREED $24.35 JOSEPH STEINER $284.00 JEFF WILBER $416.19 ERIC ZAPPA $25,489.84 Packet Page Number 15 of 211 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 05/29/20 ABRAMS, MARYLEE 560.80 05/29/20 JUENEMANN, KATHLEEN 493.60 05/29/20 KNUTSON, WILLIAM 493.60 05/29/20 NEBLETT, SYLVIA 493.60 05/29/20 SMITH, BRYAN 493.60 05/29/20 COLEMAN, MELINDA 6,835.20 05/29/20 KNUTSON, LOIS 3,843.95 05/29/20 SABLE, MICHAEL 4,908.09 05/29/20 CHRISTENSON, SCOTT 2,437.05 05/29/20 DOUGLASS, TOM 2,317.46 05/29/20 JAHN, DAVID 2,569.88 05/29/20 HERZOG, LINDSAY 2,300.25 05/29/20 RAMEAUX, THERESE 3,739.30 05/29/20 DEBILZAN, JUDY 2,590.49 05/29/20 OSWALD, BRENDA 2,718.42 05/29/20 PAULSETH, ELLEN 5,574.10 05/29/20 RUEB, JOSEPH 4,414.14 05/29/20 ARNOLD, AJLA 647.45 05/29/20 BEGGS, REGAN 2,314.59 05/29/20 COLE, DEBORAH 3,698.83 05/29/20 EVANS, CHRISTINE 2,319.20 05/29/20 LARSON, MICHELLE 2,316.89 05/29/20 SINDT, ANDREA 3,913.59 05/29/20 HANSON, MELISSA 2,048.00 05/29/20 HOCKBEIN, JUDY 1,113.60 05/29/20 KRAMER, PATRICIA 1,274.83 05/29/20 MOY, PAMELA 2,578.40 05/29/20 OLSON, THOMAS 1,768.80 05/29/20 OSTER, ANDREA 2,323.82 05/29/20 RICHTER, CHARLENE 1,500.00 05/29/20 VITT, JULIANNE 775.63 05/29/20 WEAVER, KRISTINE 3,245.54 05/29/20 WINKELMAN, JULIA 1,171.83 05/29/20 ABDI, DAUD 2,343.26 05/29/20 ABEL, CLINT 3,687.26 05/29/20 ALDRIDGE, MARK 3,720.88 05/29/20 BAKKE, LONN 4,266.16 05/29/20 BARTZ, PAUL 50.00 05/29/20 BELDE, STANLEY 3,882.48 05/29/20 BENJAMIN, MARKESE 3,753.40 05/29/20 BERGERON, ASHLEY 3,293.39 05/29/20 BIERDEMAN, BRIAN 4,893.22 05/29/20 BURT-MCGREGOR, EMILY 3,079.68 05/29/20 BUSACK, DANIEL 4,893.22 05/29/20 COLEMAN, ALEXANDRA 2,768.15 05/29/20 CONDON, MITCHELL 2,670.11 05/29/20 CROTTY, KERRY 4,838.41 05/29/20 DEMULLING, JOSEPH 4,218.94 05/29/20 DUGAS, MICHAEL 4,378.49 05/29/20 FISHER, CASSANDRA 2,702.60 Packet Page Number 16 of 211 G1, Attachments Exp Reimb, Severance, Conversion incl in Amount 1,500.00 05/29/20 FORSYTHE, MARCUS 4,055.05 05/29/20 FRITZE, DEREK 4,144.77 05/29/20 GABRIEL, ANTHONY 3,587.80 05/29/20 GEISELHART, BENJAMIN 2,143.39 05/29/20 HAWKINSON JR, TIMOTHY 3,587.80 05/29/20 HENDRICKS, JENNIFER 2,060.00 05/29/20 HER, PHENG 3,515.90 05/29/20 HIEBERT, STEVEN 3,722.15 05/29/20 HOEMKE, MICHAEL 354.01 05/29/20 JOHNSON, KEVIN 4,624.04 05/29/20 KANDA, MADELINE 2,343.26 05/29/20 KIM, WINSTON 2,343.26 05/29/20 KONG, TOMMY 3,671.04 05/29/20 KORAN, MARIE 2,005.79 05/29/20 KROLL, BRETT 3,805.55 05/29/20 KUCHENMEISTER, JASON 1,891.20 05/29/20 LANGNER, TODD 4,244.50 05/29/20 LENERTZ, NICHOLAS 3,225.80 05/29/20 LYNCH, KATHERINE 3,515.90 05/29/20 MARINO, JASON 3,849.62 05/29/20 MCCARTY, GLEN 3,849.62 05/29/20 METRY, ALESIA 25.00 05/29/20 MICHELETTI, BRIAN 3,804.81 05/29/20 MURRAY, RACHEL 3,392.63 05/29/20 NADEAU, SCOTT 5,964.55 05/29/20 NYE, MICHAEL 4,378.49 05/29/20 OLSON, JULIE 3,882.48 05/29/20 PARKER, JAMES 3,712.01 05/29/20 PEREZ, GUSTAVO 2,397.03 05/29/20 PETERS, DANIEL 2,996.95 05/29/20 SALCHOW, CONNOR 2,386.16 05/29/20 SHEA, STEPHANIE 2,162.59 05/29/20 SHORTREED, MICHAEL 5,130.29 05/29/20 SPARKS, NICOLLE 2,743.64 05/29/20 STARKEY, ROBERT 3,385.48 05/29/20 STEINER, JOSEPH 4,686.42 05/29/20 STOCK, AUBREY 2,639.72 05/29/20 SWETALA, NOAH 2,670.11 05/29/20 TAUZELL, BRIAN 3,712.01 05/29/20 THIENES, PAUL 4,419.02 05/29/20 WENZEL, JAY 3,686.38 05/29/20 WIETHORN, AMANDA 2,670.11 05/29/20 XIONG, KAO 3,653.52 05/29/20 XIONG, TUOYER 2,670.11 05/29/20 ZAPPA, ANDREW 3,698.41 05/29/20 BARRETTE, CHARLES 3,280.46 05/29/20 BAUMAN, ANDREW 3,308.29 05/29/20 BEITLER, NATHAN 3,037.43 05/29/20 CONWAY, SHAWN 4,258.86 05/29/20 CRAWFORD JR, RAYMOND 3,366.48 05/29/20 CRUMMY, CHARLES 2,959.99 05/29/20 DABRUZZI, THOMAS 3,711.77 05/29/20 DANLEY, NICHOLAS 2,791.51 05/29/20 DAVISON, BRADLEY 2,801.00 05/29/20 DAWSON, RICHARD 3,593.58 05/29/20 HAGEN, MICHAEL 3,153.59 05/29/20 HALWEG, JODI 3,538.14 05/29/20 HAWTHORNE, ROCHELLE 3,366.48 05/29/20 KUBAT, ERIC 3,698.62 05/29/20 LANDER, CHARLES 3,211.68 05/29/20 LO, CHING 1,238.71 G1, Attachments Packet Page Number 17 of 211 05/29/20 LUKIN, STEVEN 5,639.85 05/29/20 MALESKI, MICHAEL 2,892.48 05/29/20 MARTIN, MICHAEL 2,642.01 05/29/20 MCGEE, BRADLEY 2,989.47 05/29/20 MERKATORIS, BRETT 3,222.14 05/29/20 MONDOR, MICHAEL 5,447.47 05/29/20 NEILY, STEVEN 3,037.43 05/29/20 NIELSEN, KENNETH 2,959.99 05/29/20 NOVAK, JEROME 3,517.08 05/29/20 POWERS, KENNETH 3,387.99 05/29/20 SEDLACEK, JEFFREY 3,377.52 05/29/20 STREFF, MICHAEL 3,599.07 05/29/20 WARDELL, JORDAN 3,274.40 05/29/20 ZAPPA, ERIC 3,222.14 05/29/20 CORTESI, LUANNE 2,316.89 05/29/20 JANASZAK, MEGHAN 3,023.16 05/29/20 BRINK, TROY 3,245.60 05/29/20 BUCKLEY, BRENT 3,592.58 05/29/20 EDGE, DOUGLAS 2,625.42 05/29/20 JONES, DONALD 2,839.20 05/29/20 MEISSNER, BRENT 2,618.49 05/29/20 MLODZIK, JASON 2,059.39 05/29/20 NAGEL, BRYAN 4,604.30 05/29/20 OSWALD, ERICK 3,094.58 05/29/20 RUNNING, ROBERT 2,876.00 05/29/20 TEVLIN, TODD 2,620.80 05/29/20 ZAHNOW, LANCE 2,059.39 05/29/20 BURLINGAME, NATHAN 3,862.37 05/29/20 DUCHARME, JOHN 3,343.02 05/29/20 ENGSTROM, ANDREW 3,338.40 05/29/20 JAROSCH, JONATHAN 4,356.32 05/29/20 LINDBLOM, RANDAL 3,343.02 05/29/20 LOVE, STEVEN 5,650.67 05/29/20 STRONG, TYLER 2,885.60 05/29/20 HAYS, TAMARA 2,573.63 05/29/20 HINNENKAMP, GARY 2,880.62 05/29/20 NAUGHTON, JOHN 2,655.36 05/29/20 ORE, JORDAN 2,564.99 05/29/20 SAKRY, JASON 2,334.39 05/29/20 STOKES, KAL 2,004.00 05/29/20 BIESANZ, OAKLEY 1,700.40 05/29/20 GERNES, CAROLE 1,937.17 05/29/20 HUTCHINSON, ANN 3,236.27 05/29/20 TROENDLE, CATHY JO 16.00 05/29/20 WACHAL, KAREN 1,158.45 05/29/20 DUNLAP, EMILY 2,326.60 05/29/20 JOHNSON, ELIZABETH 2,274.59 05/29/20 KROLL, LISA 2,335.20 05/29/20 THOMSON, JEFFREY 4,683.42 05/29/20 ADADE, JANE 1,854.73 05/29/20 FINWALL, SHANN 3,944.80 05/29/20 MARTIN, MIKE 4,194.43 05/29/20 DREWRY, SAMANTHA 2,885.79 05/29/20 SWAN, DAVID 3,374.40 05/29/20 WEIDNER, JAMES 3,209.79 05/29/20 WESTLUND, RONALD 1,840.00 05/29/20 WELLENS, MOLLY 2,881.26 05/29/20 REININGER, RUSSELL 2,462.89 05/29/20 ABRAHAM, JOSHUA 2,608.20 05/29/20 BRENEMAN, NEIL 3,272.61 05/29/20 KUCHENMEISTER, GINA 2,219.20 Packet Page Number 18 of 211 G1, Attachments 05/29/20 ROBBINS, AUDRA 4,590.08 05/29/20 BERGO, CHAD 3,757.60 05/29/20 SCHMITZ, KEVIN 2,311.39 05/29/20 SHEERAN JR, JOSEPH 4,083.74 05/29/20 ADAMS, DAVID 2,572.68 05/29/20 HAAG, MARK 2,876.00 05/29/20 JENSEN, JOSEPH 2,480.59 05/29/20 SCHULTZ, SCOTT 4,574.39 05/29/20 WILBER, JEFFREY 2,516.19 05/29/20 PRIEM, STEVEN 2,947.91 05/29/20 WOEHRLE, MATTHEW 2,727.72 05/29/20 XIONG, BOON 2,512.83 05/29/20 FOWLDS, MYCHAL 4,672.68 05/29/20 FRANZEN, NICHOLAS 4,244.74 05/29/20 GERONSIN, ALEXANDER 2,778.66 05/29/20 RENNER, MICHAEL 2,876.40 99104201 05/29/20 AMAH-CLARKE, ALFREDA 958.40 574,434.57 G1, Attachments Packet Page Number 19 of 211 G2 CITY COUNCIL STAFF REPORT Meeting Date June 8, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer Audra Robbins, Parks and Recreation Manager PRESENTER: Steven Love, Public Works Director / City Engineer AGENDA ITEM: Resolution for Reduction of Retainage on Existing Construction Contract for Wakefield Park Improvements City Project PR 18-04 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: City Council will consider approving the attached resolution for reduction of retainage on existing construction contract for the Wakefield Park Improvements City Project PR 18-04. Recommended Action: Motion to approve resolution for reduction of retainage on existing construction contract for Wakefield Park Improvements City Project PR 18-04. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $63,146.95 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: The release of retainage falls within the approved construction contract and adopted budget and no adjustments to the approved budget are necessary at this time. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. This infrastructure improvement project was previously identified in the City's Capital Improvement Plan. Background The City Council awarded a construction contract to Versacon Inc. for the Wakefield Park Improvements City Project PR 18-04, in the amount of $2,074,897.58. This contract included construction of the Wakefield Park Community Building in the amount of $1,262,939.00. The contractor, Versacon Inc., has completed the vast majority of project improvements, including the Packet Page Number 20 of 211 G2 Wakefield Park Community Building. Versacon Inc. is requesting a retainage reduction to 0.5% of the building budget in the amount of $63,146.95. A reduction in contract retainage to 0.5% of the building budget is justified based on the amount of the completed work. Attachments 1. Resolution for Reduction of Retainage on Existing Construction Contract 2. Wakefield Park Building Retainage Request Letter Packet Page Number 21 of 211 G2, Attachment 1 RESOLUTION REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT PROJECT PR 18-04 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project PR 18-04, Wakefield Park Improvements, and has let a construction contract, and, WHEREAS, the contractor, Versacon Inc., has completed the requirements of the majority of the project construction work, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. A reduction in retainage on the construction contract is hereby authorized to be reduced, at the discretion of the Public Works Director, to 0.5% of the Wakefield Park Community Building budget. Adopted by the Maplewood City Council on this 8th day of June, 2020. Packet Page Number 22 of 211 G2, Attachment 2 con A SDVOSB General Contracting Company 4/28/2020 Todd Halunen Kimley-Horn 767 Eustis Street, Suite 100 St. Paul, MN 55114 RE: Wakefield Park Building — Reduction in Retainage Dear Mr. Halunen, Please accept this letter as a formal request to reduce our retainage for the Wakefield Park Building project. I am requesting that the retainage for the building portion of the project be released. Please see below for the requested amount: Building Cost x 5% Retainage = Requested Amount $1,262,939.00 x .05 = $63,146.95 I greatly appreciate your consideration and assistance with this request. I understand that retainage reduction requires Council approval and if any additional information is needed, please let me know. Sincerely, VERSACON, INC. Chris Kirchoff Senior Project Manager 9443 Science Center Drive I Minneapolis, MN 55423 1 Office: 763.391.5610 1 Fax: 763.391.5611 1 www.versaconinc.com Packet Page Number 23 of 211 G3 CITY COUNCIL STAFF REPORT Meeting Date June 8, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jane Adade, Planner PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Conditional Use Permit Review, Plaza 3000 Shopping Center, 3000 White Bear Avenue Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The Conditional Use Permit (CUP) review for Plaza 3000 Shopping Center located at 3000 White Bear Avenue is due for its annual review. Recommended Action: Motion to approve the CUP review for Plaza 3000 Shopping Center at 3000 White Bear Avenue and review again only if a problem arises or a major change is proposed. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. City ordinance requires conditional use permits be reviewed by the council within one year of the date of initial approval unless such review is waived by council decision. At the one-year review, the council may specify an indefinite term or specific term, not to exceed five years, for subsequent reviews. Background The Plaza 3000 Shopping Center received approval to be constructed at 3000 White Bear Avenue North in 1974. In 2014, the city approved a Conditional Use Permit to reduce the parking lot setback from 11.5 feet to 6 feet 10 inches, on the south side of the building along Lydia Avenue. In 2016, Golden Corral received approval to remodel the internal space and move into the former Old Country Buffet space in the Plaza 3000 Shopping Center. In that same year, ALDI received design Packet Page Number 24 of 211 G3 approval to remodel and occupy the vacant space on the west end of the shopping center. ALDI completed all exterior and interior remodeling and received a certificate of occupancy in 2017. During the 2018 CUP review, there were not enough trash enclosures on site and some of the trash containers were not being stored in the provided enclosures. Staff also received complaints about trash on site. Staff has worked with the applicant to clear the site of all trash, provide enclosures for the remaining trash containers and to move all the trash containers into the enclosures. Staff recommends reviewing the CUP for this site again only if a problem arises or if a major change is proposed. Timeline In 1974, the city approved plans for the Plaza 3000 Shopping Center to be constructed at 3000 White Bear Avenue. On January 28, 2014, the community design review board approved design plans for the addition of the Hobby Lobby to the Plaza 3000 building. On May 12, 2014, the city council approved a reduced parking lot setback on the south side of the building along Lydia Avenue. On May 26, 2015, the city council reviewed the CUP for Plaza 3000 Shopping Center and agreed to review again in 6 months to ensure the trash containers on site are properly screened and all the landscaping survived. On December 21, 2015 the city council reviewed the CUP and agreed to review again in one year. On August 3, 2016, the community design review board approved plans for ALDI to remodel the vacant space on the west end of the shopping center. On November 28, 2016, November 27, 2017 and November 26, 2018 the city council reviewed the CUP and agreed to review again in one year. Reference Information Site Description Site Size: 10.18 acres Existing Land Use: The Plaza 3000 Shopping Center Surrounding Land Uses North: The Plaza 3000 North Annex Shopping Center, East: The Salvation Army South: Half Price Books, Michaels and Concordia Arms West: Maplewood Shopping Center/Chick-Fil-A Planning Existing Land Use: Commercial (C) Existing Zoning: Shopping Center (SC) Denny's and Firestone Packet Page Number 25 of 211 G3 Attachments 1. Overview Map 2. Plaza 3000 Survey 3. May 12, 2014 CUP Conditions Packet Page Number 26 of 211 3000 White Bear Avenue K w A City of Maplewood ManlP\,vnnr- G3, Attachment 1 June 1, 2020 Packet Page Number 27 of 211 CA LA. a2 < LU z 00 Ca 0 0 CL L 0 0 , I Packet Page Number 28 of 211 G3, Attachment 2 -----------1----- W w, G3, Attachment 3 SeconSeconded b� Co inc;lm km r 6Cnnnr n Arc c 411 ded �.y ..,.,tip �.......,h.h.,., .y,... , . Tho mntonp r..�ccorJ 8. Approval of a Conditional Use Permit Resolution to Reduce the Parking Lot Setback for the Hobby Lobby Dock Addition at the Plaza 3000 Shopping Center, 3000 White Bear Avenue City Planner Ekstrand gave the staff report and answered questions of the council. Tom Schuette of Azure Properties addressed the council to give additional information and answer questions. Councilmember Cardinal moved to approve the conditional use permit resolution approving the plans for the widening of the Plaza 3000 Shopping Center parking lot on the south side of the building. This approval allows a parking lot setback reduction from 11.5 feet to six feet 10 inches. Approval is based on the findings required by ordinance and subject to the following conditions: 1. All construction shall follow the site plan approved by the city date-stamped March 27, 2014. Staff may approve minor changes. 2. The proposed parking lot widening shall be substantially started within one year of council approval of this permit shall be null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year 4. The property owner shall replace the six trees that would be removed due to this parking lot widening. They shall plant shrub varieties that grow tall enough to provide some screening, but not massive enough to have a substantial root spread that would interfere with nearby buried cables in the street boulevard. The property owner shall plant six planting groupings of three shrubs each (18 shrubs total) to replace the six trees to be removed. The planting plan shall be subject to staff approval. Resolution 14-5-1067 Conditional Use Permit WHEREAS, Azure Properties has applied for a conditional use permit to reduce their parking lot setback on the south side of the building from the Lydia Avenue right-of- way. WHEREAS, Section 44-12 (e) of the city ordinances requires a conditional use permit to enlarge, reconstruct or structurally alter a non -confirming use. WHEREAS, this permit applies to the property located at 3000 White Bear Avenue. The legal description of this property is: Packet Page Number 29 of 211 G3, Attachment 3 That part of the South'/2 of the Northeast'/4 of the Northwest 114, lying southerly of the north line of Woodlynn Avenue, subject to Woodlynn Avenue, and lying easterly of White Bear Avenue as now located by Final Certificate recorded as Document Number 1813704, Section 2, Township 29 North, Range 22 West, City of Maplewood, Ramsey County, Minnesota. And The west 329.31 feet of the Northwest'/4 of the Northeast'/4 Section 2, Township 29 North, Range 22 West, except the north 1321.33 feet, thereof, City of Maplewood, Ramsey County, Minnesota. And Part of the south 640.00 feet of the north 1321.33 feet of the west 329.31 feet of the Northwest 114, of the Northeast 114, Section 2, Township 29 North, Range 22 West, City of Maplewood, Ramsey County, Minnesota. WHEREAS, the history of this conditional use permit is as follows: 1. On May 6, 2014, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On May 12, 2014, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. Packet Page Number 30 of 211 G3, Attachment 3 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city date- stamped March 27, 2014. Staff may approve minor changes. 2. The proposed parking lot widening shall be substantially started within one year of council approval of this permit shall be null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The property owner shall replace the six trees that would be removed due to this parking lot widening. They shall plant shrub varieties that grow tall enough to provide some screening, but not massive enough to have a substantial root spread that would interfere with nearby buried cables in the street boulevard. The property owner shall plant six planting groupings of three shrubs each (18 shrubs total) to replace the six trees to be removed. The shrubs shall be at least three feet tall upon planting. The planting plan shall be subject to staff approval. The Maplewood City Council approved this resolution on May 12, 2014 Seconded by Councilmember Koppen Ayes — All The motion passed. E_. iTM :rrtMT. rsFr.�:r. r= ■ rr_� ■r_ +r.�tr■-lt�rr�rt:� -�11 nsrrtsrr. ■ ■ter. rw- ■l -Crrl Goll GhGGG acrd G61blin safety GGmmI IRiG;4iGGc fiaGility at the St Paul RGGiGGaI \A/a4Gr CGr\IIGGcC Bei;4Gr tnwpr ci4G ;;4 the GGrper Gf Willwee d Arnie ;;Ad Ste FliRg C4rGG4 GGRGlitiGGc ;rG i Iri&KIORP-d- Packet Page Number 31 of 211 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 32 of 211 11 CITY COUNCIL STAFF REPORT Meeting Date June 8, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Resolution Awarding the Sale of General Obligation Improvement Bonds, Series 2020B Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City Council will award the sale of General Obligation Bonds, Series 20208, in the approximate amount of $6,875,000. The bond proceeds will provide a portion of the funding for the 2020 Street Projects: Dennis/McClelland Area Improvements and Arcade/County Rd B Improvements. A recommendation of the award will be presented by Ehlers & Associates. Recommended Action: Motion to approve the Resolution Awarding the Sale of the General Obligation Improvement Bonds, Series 20208, in the Original Aggregate Principal Amount of $6,875,000; Fixing Their Form and Specifications; Directing Their Execution and Delivery; and Providing For Their Payment. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $6,875,000 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Debt Service Strategic Plan Relevance: ✓ Financial Sustainability ❑ Integrated Communication ✓ Targeted Redevelopment ✓ Operational Effectiveness ✓ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The improvements are in alignment with the City's strategic plan, debt reduction plan, and the street improvement plan. Background The City Council authorized the sale of these bonds on May 11, 2020 for the purposes noted above. Principal on the bonds will be paid in the years 2022 — 2036, with a call date of February 1, 2029. Debt service payments for the bonds are reflected in the City's long-term financial plan. Revenue sources to be used for payment of the bonds include: special assessments, Packet Page Number 33 of 211 11 intergovernmental grants, utility fund contributions, and tax levies. Consideration has been given in the financing plan for these projects to the City Council's long term goals for debt reduction. City officials participated in a rating call with S&P on Friday, May 29, 2020. The City's AA+ bond rating is expected to be affirmed, as a result of the planned call. Supplementary materials will be delivered prior to the meeting, including the bid results, sale day report, and recommendations from the municipal advisor. Attachments 1. Resolution Awarding the Sale of the General Improvement Obligation Bonds, Series 20208, in the Original Aggregate Principal Amount of $6,875,000; Fixing Their Form and Specifications; Directing Their Execution and Delivery; and Providing For Their Payment. Packet Page Number 34 of 211 11, Attachment 1 EXTRACT OF MINUTES OF MEETING OF THE COUNCIL OF THE CITY OF MAPLEWOOD RAMSEY COUNTY, MINNESOTA Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Maplewood, Minnesota, was held [remotely via conference call] [at the City Hall in the City] on Monday, June 8, 2020, commencing at 7:00 P.M. The following members of the City Council were present: and the following were absent: The Mayor announced that the next order of business was consideration of the proposals which had been received for the purchase of the City's General Obligation Improvement Bonds, Series 2020B, to be issued in the original aggregate principal amount of $[ ] The City Manager presented a tabulation of the proposals that had been received in the manner specified in the Terms of Proposal for the Bonds. The proposals are as set forth in EXHIBIT A attached. After due consideration of the proposals, Member then introduced the following resolution and moved its adoption: Packet Page Number 35 of 211 11, Attachment 1 RESOLUTION NO. A RESOLUTION AWARDING THE SALE OF GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2020B, IN THE ORIGINAL AGGREGATE PRINCIPAL AMOUNT OF $[ J; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT BE IT RESOLVED by the City Council of the City of Maplewood, Ramsey County, Minnesota (the "City"), as follows: Section 1. Sale of Bonds. 1.01 Authorily. It is hereby determined that: (a) Certain assessable public improvements within the City, including but not limited to various street improvements known as the Arcade/County Road B and Dennis/McClelland Street Improvement Projects (the "Improvements"), have been made, duly ordered or contracts have been let for the construction thereof pursuant to the provisions of Minnesota Statutes, Chapters 429 and 475, as amended (collectively, the "Act"). (b) It is necessary and expedient to the sound financial management of the affairs of the City to issue its General Obligation Improvement Bonds, Series 2020B (the "Bonds"), in the original aggregate principal amount of $[ �, pursuant to the Act, to provide financing for the Improvements. (c) The City is authorized by Section 475.60, subdivision 2(9) of the Act to negotiate the sale of the Bonds, it being determined that the City has retained an independent municipal advisor in connection with such sale. The actions of the City staff and the City's municipal advisor in negotiating the sale of the Bonds are ratified and confirmed in all aspects. 1.02. Award to the Purchaser and Interest Rates. The proposal of (the "Purchaser"), to purchase the Bonds of the City is hereby found and determined to be a reasonable offer and is hereby accepted, the proposal being to purchase the Bonds at a price of $[ J (par amount of $ .00, [plus original issue premium of $ J [less original issue discount of $ J [less underwriter's discount of $ ), plus accrued interest, if any, to the date of delivery, for Bonds bearing interest as follows: Year Interest Rate 2022 2023 2024 2025 2026 2027 2028 2029 Packet Page Number 36 of 211 Year Interest Rate 2030 % 2031 2032 2033 2034 2035 2036 11, Attachment 1 True interest cost: % 1.03. Purchase Contract. The sum of $ , being the amount proposed by the Purchaser in excess of the minimum bid, shall be credited to the Debt Service Fund hereinafter created or deposited in the Construction Fund hereinafter created, as determined by the City's Finance Director (the "Finance Director") in consultation with the City's municipal advisor. The Finance Director is directed to retain the good faith check of the Purchaser, pending completion of the sale of the Bonds, and to return the good faith checks of the unsuccessful proposers. The Mayor and City Manager are directed to execute a contract with the Purchaser on behalf of the City. 1.04. Terms and Principal Amounts of the Bonds. The City will forthwith issue and sell the Bonds pursuant to the Act in the total principal amount of $[ J, originally dated July 1, 2020, in the denomination of $5,000 each or any integral multiple thereof, numbered No. R-1, upward, bearing interest as above set forth, and maturing serially on February 1 in the years and amounts as follows: Year Amount Year Amount 2022 $ 2030 $ 2023 2031 2024 2032 2025 2033 2026 2034 2027 2035 2028 2036 2029 1.05. Optional Redemption. The City may elect on February 1, 2029, and on any day thereafter to prepay the Bonds due on or after February 1, 2030. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC (as defined in Section 7 hereof) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. [TO BE COMPLETED AND INCLUDED IF TERM BONDS 1.06. Mandatory Redemption: Term Bond. The Bonds maturing on February 1, 20_ shall hereinafter be referred to as the "Term Bond." The principal amount of the Term Bond subject to mandatory sinking fund redemption on any date may be reduced through earlier optional redemptions, with any partial redemptions of the Term Bond credited against future mandatory sinking fund redemptions of such Term Bond in such order as the City shall determine. The Term Bond is subject to mandatory sinking fund redemption and shall be redeemed in part at par plus accrued interest on February 1 of the following years and in the principal amounts as follows: Sinking Fund Installment Date Principal Amount February 1, 20[ 1 Bond Ell * Maturity] Packet Page Number 37 of 211 11, Attachment 1 Section 2. Registration and Payment. 2.01. Registered Form. The Bonds will be issued only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02. Dates, Interest Payment Dates. Each Bond will be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case the Bond will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case the Bond will be dated as of the date of original issue. The interest on the Bonds is payable on February 1 and August 1 of each year, commencing February 1, 2021, to the registered owners of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not that day is a business day. 2.03. Registration. The City will appoint a bond registrar, transfer agent, authenticating agent and paying agent (the "Registrar"). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a) Re ig ster. The Registrar must keep at its principal corporate trust office a bond register in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until that interest payment date. (c) Exchange of Bonds. When Bonds are surrendered by the registered owner for exchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity as requested by the registered owner or the owner's attorney in writing. (d) Cancellation. Bonds surrendered upon transfer or exchange will be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Bond is registered in the bond register as the absolute owner of the Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal 4 Packet Page Number 38 of 211 11, Attachment 1 of and interest on the Bond and for all other purposes and payments so made to the registered owner or upon the registered owner's order will be valid and effectual to satisfy and discharge the liability upon the Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. The Registrar may impose a charge upon the owner thereof for a transfer or exchange of Bonds, sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for a Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar will be cancelled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. (i) Redemption. In the event any of the Bonds are called for redemption, notice thereof identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar and by publishing the notice if required by law. Failure to give notice by publication or by mail to any registered owner, or any defect therein, will not affect the validity of the proceedings for the redemption of Bonds. Bonds so called for redemption will cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit with the place of payment at that time. 2.04. Appointment of Initial Registrar. The City appoints Bond Trust Services Corporation, Roseville, Minnesota, as the initial Registrar. The Mayor and the City Manager are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, the resulting corporation is authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon thirty (30) days' notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the successor Registrar and must deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of the City Council, the City Manager must transmit to the Registrar monies sufficient for the payment of all principal and interest then due. 2.05. Execution, Authentication and Delivery. The Bonds will be prepared under the direction of the City Manager and executed on behalf of the City by the signatures of the Mayor and the City Manager, provided that those signatures may be printed, engraved or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of a Bond, that signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds Packet Page Number 39 of 211 11, Attachment 1 need not be signed by the same representative. The executed certificate of authentication on a Bond is conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds have been so prepared, executed and authenticated, the City Manager will deliver the same to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. Section 3. Form of Bond. 3.01. Execution of the Bonds. The Bonds will be printed or typewritten in substantially the form as attached hereto as EXHIBIT B. 3.02. Approving Legal Opinion. The City Manager is directed to obtain a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered, Minneapolis, Minnesota, and to cause the opinion to be printed on or accompany each Bond. Section 4. Payment: Security: Pledges and Covenants. 4.01. Debt Service Fund. The Bonds are payable from the General Obligation Improvement Bonds, Series 2020B Debt Service Fund (the "Debt Service Fund") hereby created, and the proceeds of general taxes hereinafter levied (the "Taxes") and special assessments levied or to be levied (the "Assessments") for the Improvements described herein are hereby pledged to the Debt Service Fund. There is appropriated to the Debt Service Fund amounts over the minimum purchase price of the Bonds paid by the Purchaser, to the extent designated for deposit in the Debt Service Fund in accordance with Section 1.03 hereof. 4.02. Construction Fund. The proceeds of the Bonds, less the appropriations made in Section 4.01 hereof, together with any other funds appropriated for the Improvements, the Assessments and the Taxes collected during the construction of the Improvements, will be deposited in a separate construction fund (the "Construction Fund") to be used solely to defray expenses of the Improvements and the payment of principal of and interest on the Bonds prior to the completion and payment of all costs of the Improvements. Any balance remaining in the Construction Fund after completion of the Improvements may be used to pay the cost in whole or in part of any other improvement instituted under the Act under the direction of the City Council. When the Improvements are completed and the cost thereof paid, the Construction Fund is to be closed and subsequent collections of Assessments and Taxes for the Improvements are to be deposited in the Debt Service Fund. 4.03. City Covenants. It is hereby determined that the Improvements will directly and indirectly benefit abutting property, and the City hereby covenants with the holders from time to time of the Bonds as follows: (a) The City has caused or will cause the Assessments for the Improvements to be promptly levied so that the first installment will be collectible not later than 2021 and will take all steps necessary to assure prompt collection, and the levy of the Assessments is hereby authorized. The City Council will cause to be taken with due diligence all further actions that are required for the construction of each Improvement financed wholly or partly from the proceeds of the Bonds, and will take all further actions necessary for the final and valid levy of the Assessments and the appropriation of any other funds needed to pay the Bonds and interest thereon when due. (b) In the event of any current or anticipated deficiency in Assessments and Taxes, the City Council will levy additional ad valorem taxes in the amount of the current or anticipated deficiency. Packet Page Number 40 of 211 11, Attachment 1 (c) The City will keep complete and accurate books and records showing receipts and disbursements in connection with the Improvements, Assessments and Taxes levied therefor and other funds appropriated for their payment, collections thereof and disbursements therefrom, monies on hand, and the balance of unpaid Assessments. (d) The City will cause its books and records to be audited at least annually and will furnish copies of such audit reports to any interested person upon request. (e) At least twenty percent (20%) of the cost of the assessable Improvements described herein will be specially assessed against benefited properties. 4.04. Pledge of Tax Levy. For the purpose of paying a portion of the principal of and interest on the Bonds, there is levied a direct annual irrepealable ad valorem tax upon all of the taxable property in the City, which will be spread upon the tax rolls and collected with and as part of other general taxes of the City. The Taxes will be credited to the Debt Service Fund above provided and will be in the years and amounts as attached hereto as EXHIBIT C. 4.05. General Obligation Pledgee. For the prompt and full payment of principal of and interest on the Bonds, as the same respectively become due, the full faith, credit, and taxing powers of the City are irrevocably pledged. If a payment of principal of or interest on the Bonds becomes due when there is not sufficient money in the Debt Service Fund to pay the same, the City Manager is directed to pay such principal or interest from the general fund of the City, and the general fund will be reimbursed for those advances out of the proceeds of Assessments and Taxes when collected. 4.06. Certification to County Auditor as to Debt Service Fund Amount. It is hereby determined that the estimated collections of Assessments and the foregoing Taxes will produce at least five percent (5%) in excess of the amount needed to meet when due the principal and interest payments on the Bonds. The tax levy herein provided for the Bonds is irrepealable until all of the Bonds are paid, provided that at the time the City makes its annual tax levies the Finance Director may certify to the Director of Property Records and Revenue of Ramsey County, Minnesota (the "County Auditor") the amount available in the Debt Service Fund to pay principal and interest due during the ensuing year, and the County Auditor will thereupon reduce the levy collectible during such year by the amount so certified. 4.07. Certificate of County Auditor as to Registration. The City Manager is authorized and directed to file a certified copy of this resolution with the County Auditor and to obtain the certificate required by Section 475.63 of the Act. 4.08. Payment of Costs of Issuance. The City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of issuance expenses to Old National Bank, Chaska, Minnesota, on the closing date for further distribution as directed by the City's municipal advisor, Ehlers and Associates, Inc. Section 5. Authentication of Transcript. 5.01. City Proceedings and Records. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the Packet Page Number 41 of 211 11, Attachment 1 validity and marketability of the Bonds, and such instruments, including any heretofore furnished, may be deemed representations of the City as to the facts stated therein. 5.02. Certification as to Final Official Statement. The Mayor and the City Manager are authorized and directed to certify that they have examined the Final Official Statement prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Final Official Statement is a complete and accurate representation of the facts and representations made therein as of the date of the Final Official Statement. 5.03. Other Certificates. The Mayor, the City Manager, and the Finance Director are hereby authorized and directed to furnish to the Purchaser at the closing such certificates as are required as a condition of sale. Unless litigation shall have been commenced and be pending questioning the Bonds or the organization of the City or incumbency of its officers, at the closing the Mayor and the City Manager shall also execute and deliver to the Purchaser a suitable certificate as to absence of material litigation, and the Finance Director shall also execute and deliver a certificate as to payment for and delivery of the Bonds. 5.04. Electronic Signatures. The electronic signature of the Mayor, City Manager, and Finance Director, to this resolution or to any certificate authorized to be executed hereunder shall be as valid as an original signature of such party and shall be effective to bind the City thereto. For purposes hereof, (i) "electronic signature" means a manually signed original signature that is then transmitted by electronic means; and (ii) "transmitted by electronic means" means sent in the form of a facsimile or sent via the internet as a portable document format ("pdf') or other replicating image attached to an electronic mail or internet message. Section 6. Tax Covenants. 6.01. Tax -Exempt Bonds. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the "Code"), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds. 6.02. Rebate. The City will comply with all requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States (unless the City qualifies for any exemption from rebate requirements based on timely expenditure of proceeds of the Bonds, in accordance with the Code and applicable Treasury Regulations). 6.03. Not Private Activi , Bonds. The City further covenants not to use the proceeds of the Bonds or the Improvements financed by the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 6.04. Qualified Tax -Exempt Obligations. In order to qualify the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations: Packet Page Number 42 of 211 11, Attachment 1 (a) the Bonds are not "private activity bonds" as defined in Section 141 of the Code; (b) the City hereby designates the Bonds as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code; (c) the reasonably anticipated amount of tax-exempt obligations (other than any private activity bonds that are not qualified 501(c)(3) bonds) which will be issued by the City (and all subordinate entities of the City) during calendar year 2020 will not exceed $10,000,000; and (d) not more than $10,000,000 of obligations issued by the City during calendar year 2020 have been designated for purposes of Section 265(b)(3) of the Code. 6.05. Procedural Requirements. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section. 6.06. Reimbursement. The City has or may have incurred certain expenditures with respect to the Improvements that were financed temporarily from other sources but are expected to be reimbursed with proceeds of the Bonds. The City hereby declares its intent to reimburse certain costs of the Improvements from proceeds of the Bonds (the "Declaration"). This Declaration is intended to constitute a declaration of official intent for purposes of the Section 1.150-2 of the Treasury Regulations promulgated under the Code. Section 7. Book-Enja System, Limited Obligation of City. 7.01. DTC. The Bonds will be initially issued in the form of a separate single typewritten or printed fully registered Bond for each of the maturities of the Bonds as described in Section 1.04 hereof. Upon initial issuance, the ownership of each Bond will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York, and its successors and assigns ("DTC"). Except as provided in this section, all of the outstanding Bonds will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC. 7.02. Participants. With respect to Bonds registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC, the City, the Registrar and the Paying Agent will have no responsibility or obligation to any broker dealers, banks and other financial institutions from time to time for which DTC holds Bonds as securities depository (the "Participants") or to any other person on behalf of which a Participant holds an interest in the Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any other person (other than a registered owner of Bonds, as shown by the registration books kept by the Registrar) of any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to any Participant or any other person, other than a registered owner of Bonds, of any amount with respect to principal of, premium, if any, or interest on the Bonds. The City, the Registrar and the Paying Agent may treat and consider the person in whose name each Bond is registered in the registration books kept by the Registrar as the holder and absolute owner of such Bond for the purpose of payment of principal, premium and interest with respect to such Bond, for the purpose of registering transfers with respect to such Bonds, and for all other purposes. The Paying Agent will pay all principal of, premium, if any, and interest on the Bonds only to or on the order of the respective registered owners, as shown in the registration books kept by the Registrar, and all such payments will be valid and effectual to fully satisfy and discharge the City's obligations with respect to payment of principal of, premium, if any, or interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of Bonds, as shown in the registration books kept by the Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon delivery by Packet Page Number 43 of 211 11, Attachment 1 DTC to the City Manager of a written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the words "Cede & Co." will refer to such new nominee of DTC; and upon receipt of such a notice, the City Manager will promptly deliver a copy of the same to the Registrar and Paying Agent. 7.03. Representation Letter. The City has heretofore executed and delivered to DTC a Blanket Issuer Letter of Representations (the "Representation Letter") which shall govern payment of principal of, premium, if any, and interest on the Bonds and notices with respect to the Bonds. Any Paying Agent or Registrar subsequently appointed by the City with respect to the Bonds will agree to take all action necessary for all representations of the City in the Representation Letter with respect to the Registrar and Paying Agent, respectively, to be complied with at all times. 7.04. Transfers Outside Book-EnjU System. In the event the City, by resolution of the City Council, determines that it is in the best interests of the persons having beneficial interests in the Bonds that they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC will notify the Participants, of the availability through DTC of Bond certificates. In such event the City will issue, transfer and exchange Bond certificates as requested by DTC and any other registered owners in accordance with the provisions of this resolution. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and discharging its responsibilities with respect thereto under applicable law. In such event, if no successor securities depository is appointed, the City will issue and the Registrar will authenticate Bond certificates in accordance with this resolution and the provisions hereof will apply to the transfer, exchange and method of payment thereof. 7.05. Payments to Cede & Co. Notwithstanding any other provision of this resolution to the contrary, so long as a Bond is registered in the name of Cede & Co., as nominee of DTC, payments with respect to principal of, premium, if any, and interest on the Bond and notices with respect to the Bond will be made and given, respectively in the manner provided in DTC's Operational Arrangements, as set forth in the Representation Letter. Section 8. Continuing Disclosure. 8.01. Execution of Continuing Disclosure Certificate. "Continuing Disclosure Certificate" means that certain Continuing Disclosure Certificate executed by the Mayor and the City Manager and dated the date of issuance and delivery of the Bonds, as originally executed and as it may be amended from time to time in accordance with the terms thereof. 8.02. Citompliance with Provisions of Continuing Disclosure Certificate. The City hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate. Notwithstanding any other provision of this resolution, failure of the City to comply with the Continuing Disclosure Certificate is not to be considered an event of default with respect to the Bonds; however, any Bondholder may take such actions as may be necessary and appropriate, including seeking mandate or specific performance by court order, to cause the City to comply with its obligations under this Section. Section 9. Defeasance. When all Bonds and all interest thereon have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds will cease, except that the pledge of the full faith and credit of the City for the prompt and full payment of the principal of and interest on the Bonds will remain in full force and effect. The City may discharge all Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full. If any Bond should not be paid when due, it may nevertheless be discharged by 10 Packet Page Number 44 of 211 11, Attachment 1 depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. (The remainder of this page is intentionally left blank.) 11 Packet Page Number 45 of 211 11, Attachment 1 The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon, the following members voted in favor of the motion: and the following voted against the same: whereupon the resolution was declared duly passed and adopted. 12 Packet Page Number 46 of 211 EXHIBIT A PROPOSALS Error! Unknown document property name. A-1 11, Attachment 1 Packet Page Number 47 of 211 No. R - EXHIBIT B FORM OF BOND UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD GENERAL OBLIGATION IMPROVEMENT BOND SERIES 2020B Interest Rate Maturi . Date February 1, 20 Registered Owner: Cede & Co. Date of Original Issue July 1, 2020 11, Attachment 1 CUSIP The City of Maplewood, Minnesota, a duly organized and existing municipal corporation in Ramsey County, Minnesota (the "City"), acknowledges itself to be indebted and for value received hereby promises to pay to the Registered Owner specified above or registered assigns, the principal sum of $ on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above (calculated on the basis of a 360 day year of twelve 30 day months), payable February 1 and August 1 in each year, commencing February 1, 2021, to the person in whose name this Bond is registered at the close of business on the fifteenth day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by Bond Trust Services Corporation, Roseville, Minnesota, as Bond Registrar, Paying Agent, Transfer Agent and Authenticating Agent, or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. The City may elect on February 1, 2029, and on any day thereafter to prepay the Bonds due on or after February 1, 2030. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify The Depository Trust Company ("DTC") of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. This Bond is one of an issue in the aggregate principal amount of all of like original issue date and tenor, except as to number, maturity date, redemption privilege, and interest rate, all issued pursuant to a resolution adopted by the City Council on June 8, 2020 (the "Resolution"), for the purpose of providing money to defray the expenses incurred and to be incurred in making certain assessable local improvements, pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapters 429 and 475, as amended, and the principal hereof and interest hereon are payable in part from special assessments against property specially benefited by local Error! Unknown document property name. B_1 Packet Page Number 48 of 211 11, Attachment 1 improvements and in part from ad valorem taxes for the City's share of the cost of the improvements, as set forth in the Resolution to which reference is made for a full statement of rights and powers thereby conferred. The full faith and credit of the City are irrevocably pledged for payment of this Bond and the City Council has obligated itself to levy additional ad valorem taxes on all taxable property in the City in the event of any deficiency in special assessments and taxes pledged, which additional taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities. The City Council has designated the issue of Bonds of which this Bond forms a part as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the "Code") relating to disallowance of interest expense for financial institutions and within the $10 million limit allowed by the Code for the calendar year of issue. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by the owner's attorney duly authorized in writing, upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or the owner's attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota, to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required, and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional or statutory limitation of indebtedness. This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City of Maplewood, Ramsey County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile or manual signatures of the Mayor and City Manager and has caused this Bond to be dated as of the date set forth below. Dated: July 1, 2020 (Facsimile) Mayor Error! Unknown document property name. CITY OF MAPLEWOOD, MINNESOTA (Facsimile) City Manager B-2 Packet Page Number 49 of 211 11, Attachment 1 CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. BOND TRUST SERVICES CORPORATION LM Authorized Representative ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, will be construed as though they were written out in full according to applicable laws or regulations: TEN COM -- as tenants in common TEN ENT -- as tenants by entireties JT TEN -- as joint tenants with right of survivorship and not as tenants in common UNIF GIFT MIN ACT Custodian (Gust) (Minor) under Uniform Gifts or Transfers to Minors Act, State of Additional abbreviations may also be used though not in the above list. ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: Notice: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: Error! Unknown document property name. Packet Page Number 50 of 211 B-3 11, Attachment 1 NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the Securities Transfer Agent Medallion Program ("STAMP"), the Stock Exchange Medallion Program ("SEMP"), the New York Stock Exchange, Inc. Medallion Signatures Program ("MSP") or other such "signature guarantee program" as may be determined by the Registrar in addition to, or in substitution for, STAMP, SEMP or MSP, all in accordance with the Securities Exchange Act of 1934, as amended. The Bond Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided. Name and Address: (Include information for all joint owners if this Bond is held by joint account.) Please insert social security or other identifying number of assignee PROVISIONS AS TO REGISTRATION The ownership of the principal of and interest on the within Bond has been registered on the books of the Registrar in the name of the person last noted below. Date of Res4istration Error! Unknown document property name. Registered Owner Cede & Co. Federal ID #13-2555119 A Signature of Officer of Registrar Packet Page Number 51 of 211 EXHIBIT C TAX LEVY SCHEDULE YEAR * TAX LEVY 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 *Year tax levy collected Packet Page Number 52 of 211 E9 11, Attachment 1 11, Attachment STATE OF MINNESOTA ) COUNTY OF RAMSEY ) CITY OF MAPLEWOOD ) I, the undersigned, being the duly qualified City Clerk of the City of Maplewood, Minnesota (the "City"), do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City held on June 8, 2020, with the original thereof on file in my office and the same is a full, true and correct copy thereof, insofar as the same relates to the issuance and sale of the City's General Obligation Improvement Bonds, Series 2020B, in the original aggregate principal amount of % 1. WITNESS my hand as such City Clerk and the corporate seal of the City this day of , 2020. (SEAL) Andrea Sindt, City Clerk City of Maplewood, Minnesota Packet Page Number 53 of 211 STATE OF MINNESOTA COUNTY OF RAMSEY 11 CERTIFICATE OF DIRECTOR OF PROPERTY RECORDS AND REVENUE AS TO TAX LEVY AND REGISTRATION I, the undersigned Director of Property Records and Revenue of Ramsey County, Minnesota, hereby certify that a certified copy of a resolution adopted by the governing body of the City of Maplewood, Minnesota (the "City"), on June 8, 2020, levying taxes for the payment of the City's General Obligation Improvement Bonds, Series 2020B (the "Bonds"), in the original aggregate principal amount of $[ 1, dated as of July 1, 2020, has been filed in my office and said Bonds have been entered on the register of obligations in my office and that such tax has been levied as required by law. WITNESS My hand and official seal this day of , 2020. Director of Property Records and Revenue Ramsey County, Minnesota (SEAL) Deputy Packet Page Number 54 of 211 For the permanent record Meeting Date: 06-08-2020 Agenda Item: 11 Attachment 1 EXTRACT OF MINUTES OF MEETING OF THE COUNCIL OF THE CITY OF MAPLEWOOD RAMSEY COUNTY, MINNESOTA Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Maplewood, Minnesota, was held remotely via conference call on Monday, June 8, 2020, commencing at 7:00 P.M. The following members of the City Council were present: and the following were absent: The Mayor announced that the next order of business was consideration of the proposals which had been received for the purchase of the City's General Obligation Improvement Bonds, Series 2020B, to be issued in the original aggregate principal amount of 6,200,000. The City Manager presented a tabulation of the proposals that had been received in the manner specified in the Terms of Proposal for the Bonds. The proposals are as set forth in EXHIBIT A attached. After due consideration of the proposals, Member then introduced the following resolution and moved its adoption: For the permanent record Meeting Date: 06-08-2020 Agenda Item: 11 Attachment 1 RESOLUTION NO. A RESOLUTION AWARDING THE SALE OF GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2020B, IN THE ORIGINAL AGGREGATE PRINCIPAL AMOUNT OF $6,200,000; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT BE IT RESOLVED by the City Council of the City of Maplewood, Ramsey County, Minnesota (the "City"), as follows: Section 1. Sale of Bonds. 1.01 Authorily. It is hereby determined that: (a) Certain assessable public improvements within the City, including but not limited to various street improvements known as the Arcade/County Road B and Dennis/McClelland Street Improvement Projects (the "Improvements"), have been made, duly ordered or contracts have been let for the construction thereof pursuant to the provisions of Minnesota Statutes, Chapters 429 and 475, as amended (collectively, the "Act"). (b) It is necessary and expedient to the sound financial management of the affairs of the City to issue its General Obligation Improvement Bonds, Series 2020B (the "Bonds"), in the original aggregate principal amount of $6,200,000, pursuant to the Act, to provide financing for the Improvements. (c) The City is authorized by Section 475.60, subdivision 2(9) of the Act to negotiate the sale of the Bonds, it being determined that the City has retained an independent municipal advisor in connection with such sale. The actions of the City staff and the City's municipal advisor in negotiating the sale of the Bonds are ratified and confirmed in all aspects. 1.02. Award to the Purchaser and Interest Rates. The proposal of Northland Securities, Inc. (the "Purchaser"), to purchase the Bonds of the City is hereby found and determined to be a reasonable offer and is hereby accepted, the proposal being to purchase the Bonds at a price of $6,786,630.53 (par amount of $6,200,000.00, plus original issue premium of $623,447.25, less underwriter's discount of $36,816.72), plus accrued interest, if any, to the date of delivery, for Bonds bearing interest as follows: MA745-26-653855.0 Year Interest Rate Year Interest Rate 2022 4.000% 2030 2.000% 2023 4.000 2031 2.000 2024 4.000 2032 2.000 2025 4.000 2033 2.000 2026 4.000 2034 2.000 2027 4.000 2035 2.000 2028 4.000 2036 2.000 2029 4.000 For the permanent record Meeting Date: 06-08-2020 Agenda Item: 11 Attachment 1 True interest cost: 1.4453654% 1.03. Purchase Contract. Any amount paid by the Purchaser over the minimum purchase price shall be credited to the Debt Service Fund hereinafter created or deposited in the Construction Fund hereinafter created, as determined by the City's Finance Director (the "Finance Director") in consultation with the City's municipal advisor. The Finance Director is directed to retain the good faith check of the Purchaser, pending completion of the sale of the Bonds, and to return the good faith checks of the unsuccessful proposers. The Mayor and City Manager are directed to execute a contract with the Purchaser on behalf of the City. 1.04. Terms and Principal Amounts of the Bonds. The City will forthwith issue and sell the Bonds pursuant to the Act in the total principal amount of $6,200,000, originally dated July 1, 2020, in the denomination of $5,000 each or any integral multiple thereof, numbered No. R-1, upward, bearing interest as above set forth, and maturing serially on February 1 in the years and amounts as follows: Year Amount Year Amount 2022 $320,000 2030 $440,000 2023 335,000 2031 445,000 2024 345,000 2032 455,000 2025 360,000 2033 465,000 2026 370,000 2034 475,000 2027 390,000 2035 485,000 2028 405,000 2036 490,000 2029 420,000 1.05. Optional Redemption. The City may elect on February 1, 2029, and on any day thereafter to prepay the Bonds due on or after February 1, 2030. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC (as defined in Section 7 hereof) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. Section 2. Registration and Pam. 2.01. Registered Form. The Bonds will be issued only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02. Dates, Interest Payment Dates. Each Bond will be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case the Bond will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case the Bond will be dated as of the date of original issue. The interest on the Bonds is payable on February 1 and August 1 of each year, commencing February 1, 2021, to the registered owners of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not that day is a business day. MA745-26-653855.0 For the permanent record Meeting Date: 06-08-2020 Agenda Item: 11 Attachment 1 2.03. Registration. The City will appoint a bond registrar, transfer agent, authenticating agent and paying agent (the "Registrar"). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a) Register. The Registrar must keep at its principal corporate trust office a bond register in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until that interest payment date. (c) Exchange of Bonds. When Bonds are surrendered by the registered owner for exchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity as requested by the registered owner or the owner's attorney in writing. (d) Cancellation. Bonds surrendered upon transfer or exchange will be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Bond is registered in the bond register as the absolute owner of the Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes and payments so made to the registered owner or upon the registered owner's order will be valid and effectual to satisfy and discharge the liability upon the Bond to the extent of the sum or sums so paid. (g) Taxes. Fees and Charges. The Registrar may impose a charge upon the owner thereof for a transfer or exchange of Bonds, sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange. (h) Mutilated. Lost. Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for a Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to MA745-26-653855.0 4 For the permanent record Meeting Date: 06-08-2020 Agenda Item: 11 Attachment 1 the Registrar will be cancelled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. (i) Redemption. In the event any of the Bonds are called for redemption, notice thereof identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar and by publishing the notice if required by law. Failure to give notice by publication or by mail to any registered owner, or any defect therein, will not affect the validity of the proceedings for the redemption of Bonds. Bonds so called for redemption will cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit with the place of payment at that time. 2.04. Appointment of Initial Registrar. The City appoints Bond Trust Services Corporation, Roseville, Minnesota, as the initial Registrar. The Mayor and the City Manager are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, the resulting corporation is authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon thirty (30) days' notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the successor Registrar and must deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of the City Council, the City Manager must transmit to the Registrar monies sufficient for the payment of all principal and interest then due. 2.05. Execution. Authentication and Delivery. The Bonds will be prepared under the direction of the City Manager and executed on behalf of the City by the signatures of the Mayor and the City Manager, provided that those signatures may be printed, engraved or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of a Bond, that signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on a Bond is conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds have been so prepared, executed and authenticated, the City Manager will deliver the same to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. Section 3. Form of Bond. 3.01. Execution of the Bonds. The Bonds will be printed or typewritten in substantially the form as attached hereto as EXHIBIT B. 3.02. Approving _LegalOpinion. The City Manager is directed to obtain a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered, Minneapolis, Minnesota, and to cause the opinion to be printed on or accompany each Bond. Section 4. Payment: Security: Pledges and Covenants. MA745-26-653855.0 For the permanent record Meeting Date: 06-08-2020 Agenda Item: 11 Attachment 1 4.01. Debt Service Fund. The Bonds are payable from the General Obligation Improvement Bonds, Series 2020B Debt Service Fund (the "Debt Service Fund") hereby created, and the proceeds of general taxes hereinafter levied (the "Taxes") and special assessments levied or to be levied (the "Assessments") for the Improvements described herein are hereby pledged to the Debt Service Fund. There is appropriated to the Debt Service Fund amounts over the minimum purchase price of the Bonds paid by the Purchaser, to the extent designated for deposit in the Debt Service Fund in accordance with Section 1.03 hereof. 4.02. Construction Fund. The proceeds of the Bonds, less the appropriations made in Section 4.01 hereof, together with any other funds appropriated for the Improvements, the Assessments and the Taxes collected during the construction of the Improvements, will be deposited in a separate construction fund (the "Construction Fund") to be used solely to defray expenses of the Improvements and the payment of principal of and interest on the Bonds prior to the completion and payment of all costs of the Improvements. Any balance remaining in the Construction Fund after completion of the Improvements may be used to pay the cost in whole or in part of any other improvement instituted under the Act under the direction of the City Council. When the Improvements are completed and the cost thereof paid, the Construction Fund is to be closed and subsequent collections of Assessments and Taxes for the Improvements are to be deposited in the Debt Service Fund. 4.03. City Covenants. It is hereby determined that the Improvements will directly and indirectly benefit abutting property, and the City hereby covenants with the holders from time to time of the Bonds as follows: (a) The City has caused or will cause the Assessments for the Improvements to be promptly levied so that the first installment will be collectible not later than 2021 and will take all steps necessary to assure prompt collection, and the levy of the Assessments is hereby authorized. The City Council will cause to be taken with due diligence all further actions that are required for the construction of each Improvement financed wholly or partly from the proceeds of the Bonds, and will take all further actions necessary for the final and valid levy of the Assessments and the appropriation of any other funds needed to pay the Bonds and interest thereon when due. (b) In the event of any current or anticipated deficiency in Assessments and Taxes, the City Council will levy additional ad valorem taxes in the amount of the current or anticipated deficiency. (c) The City will keep complete and accurate books and records showing receipts and disbursements in connection with the Improvements, Assessments and Taxes levied therefor and other funds appropriated for their payment, collections thereof and disbursements therefrom, monies on hand, and the balance of unpaid Assessments. (d) The City will cause its books and records to be audited at least annually and will furnish copies of such audit reports to any interested person upon request. (e) At least twenty percent (20%) of the cost of the assessable Improvements described herein will be specially assessed against benefited properties. 4.04. Pledge of Tax Levy. For the purpose of paying a portion of the principal of and interest on the Bonds, there is levied a direct annual irrepealable ad valorem tax upon all of the taxable property in the City, which will be spread upon the tax rolls and collected with and as part of other general taxes of the City. The Taxes will be credited to the Debt Service Fund above provided and will be in the years and amounts as attached hereto as EXHIBIT C. MA745-26-653855.0 For the permanent record Meeting Date: 06-08-2020 Agenda Item: 11 Attachment 1 4.05. General Obligation Pledgee. For the prompt and full payment of principal of and interest on the Bonds, as the same respectively become due, the full faith, credit, and taxing powers of the City are irrevocably pledged. If a payment of principal of or interest on the Bonds becomes due when there is not sufficient money in the Debt Service Fund to pay the same, the City Manager is directed to pay such principal or interest from the general fund of the City, and the general fund will be reimbursed for those advances out of the proceeds of Assessments and Taxes when collected. 4.06. Certification to County Auditor as to Debt Service Fund Amount. It is hereby determined that the estimated collections of Assessments and the foregoing Taxes will produce at least five percent (5%) in excess of the amount needed to meet when due the principal and interest payments on the Bonds. The tax levy herein provided for the Bonds is irrepealable until all of the Bonds are paid, provided that at the time the City makes its annual tax levies the Finance Director may certify to the Director of Property Records and Revenue of Ramsey County, Minnesota (the "County Auditor") the amount available in the Debt Service Fund to pay principal and interest due during the ensuing year, and the County Auditor will thereupon reduce the levy collectible during such year by the amount so certified. 4.07. Certificate of County Auditor as to Registration. The City Manager is authorized and directed to file a certified copy of this resolution with the County Auditor and to obtain the certificate required by Section 475.63 of the Act. 4.08. Payment of Costs of Issuance. The City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of issuance expenses to Old National Bank, Chaska, Minnesota, on the closing date for further distribution as directed by the City's municipal advisor, Ehlers and Associates, Inc. Section 5. Authentication of Transcript. 5.01. City Proceedings and Records. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds, and such instruments, including any heretofore furnished, may be deemed representations of the City as to the facts stated therein. 5.02. Certification as to Final Official Statement. The Mayor and the City Manager are authorized and directed to certify that they have examined the Final Official Statement prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Final Official Statement is a complete and accurate representation of the facts and representations made therein as of the date of the Final Official Statement. 5.03. Other Certificates. The Mayor, the City Manager, and the Finance Director are hereby authorized and directed to furnish to the Purchaser at the closing such certificates as are required as a condition of sale. Unless litigation shall have been commenced and be pending questioning the Bonds or the organization of the City or incumbency of its officers, at the closing the Mayor and the City Manager shall also execute and deliver to the Purchaser a suitable certificate as to absence of material litigation, and the Finance Director shall also execute and deliver a certificate as to payment for and delivery of the Bonds. 5.04. Electronic Signatures. The electronic signature of the Mayor, City Manager, and Finance Director, to this resolution or to any certificate authorized to be executed hereunder shall be as valid as an MA745-26-653855.0 For the permanent record Meeting Date: 06-08-2020 Agenda Item: 11 Attachment 1 original signature of such party and shall be effective to bind the City thereto. For purposes hereof, (i) "electronic signature" means a manually signed original signature that is then transmitted by electronic means; and (ii) "transmitted by electronic means" means sent in the form of a facsimile or sent via the internet as a portable document format ("pdf') or other replicating image attached to an electronic mail or internet message. Section 6. Tax Covenants. 6.01. Tax -Exempt Bonds. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the "Code"), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds. 6.02. Rebate. The City will comply with all requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States (unless the City qualifies for any exemption from rebate requirements based on timely expenditure of proceeds of the Bonds, in accordance with the Code and applicable Treasury Regulations). 6.03. Not Private Activily Bonds. The City further covenants not to use the proceeds of the Bonds or the Improvements financed by the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 6.04. Qualified Tax -Exempt Obligations. In order to qualify the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations: (a) the Bonds are not "private activity bonds" as defined in Section 141 of the Code; (b) the City hereby designates the Bonds as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code; (c) the reasonably anticipated amount of tax-exempt obligations (other than any private activity bonds that are not qualified 501(c)(3) bonds) which will be issued by the City (and all subordinate entities of the City) during calendar year 2020 will not exceed $10,000,000; and (d) not more than $10,000,000 of obligations issued by the City during calendar year 2020 have been designated for purposes of Section 265(b)(3) of the Code. 6.05. Procedural Requirements. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section. 6.06. Reimbursement. The City has or may have incurred certain expenditures with respect to the Improvements that were financed temporarily from other sources but are expected to be reimbursed with proceeds of the Bonds. The City hereby declares its intent to reimburse certain costs of the Improvements from MA745-26-653855.0 For the permanent record Meeting Date: 06-08-2020 Agenda Item: 11 Attachment 1 proceeds of the Bonds (the "Declaration"). This Declaration is intended to constitute a declaration of official intent for purposes of the Section 1.150-2 of the Treasury Regulations promulgated under the Code. Section 7. Book-Enja System, Limited Obligation of City. 7.01. DTC. The Bonds will be initially issued in the form of a separate single typewritten or printed fully registered Bond for each of the maturities of the Bonds as described in Section 1.04 hereof. Upon initial issuance, the ownership of each Bond will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York, and its successors and assigns ("DTC"). Except as provided in this section, all of the outstanding Bonds will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC. 7.02. Participants. With respect to Bonds registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC, the City, the Registrar and the Paying Agent will have no responsibility or obligation to any broker dealers, banks and other financial institutions from time to time for which DTC holds Bonds as securities depository (the "Participants") or to any other person on behalf of which a Participant holds an interest in the Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any other person (other than a registered owner of Bonds, as shown by the registration books kept by the Registrar) of any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to any Participant or any other person, other than a registered owner of Bonds, of any amount with respect to principal of, premium, if any, or interest on the Bonds. The City, the Registrar and the Paying Agent may treat and consider the person in whose name each Bond is registered in the registration books kept by the Registrar as the holder and absolute owner of such Bond for the purpose of payment of principal, premium and interest with respect to such Bond, for the purpose of registering transfers with respect to such Bonds, and for all other purposes. The Paying Agent will pay all principal of, premium, if any, and interest on the Bonds only to or on the order of the respective registered owners, as shown in the registration books kept by the Registrar, and all such payments will be valid and effectual to fully satisfy and discharge the City's obligations with respect to payment of principal of, premium, if any, or interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of Bonds, as shown in the registration books kept by the Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon delivery by DTC to the City Manager of a written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the words "Cede & Co." will refer to such new nominee of DTC; and upon receipt of such a notice, the City Manager will promptly deliver a copy of the same to the Registrar and Paying Agent. 7.03. Representation Letter. The City has heretofore executed and delivered to DTC a Blanket Issuer Letter of Representations (the "Representation Letter") which shall govern payment of principal of, premium, if any, and interest on the Bonds and notices with respect to the Bonds. Any Paying Agent or Registrar subsequently appointed by the City with respect to the Bonds will agree to take all action necessary for all representations of the City in the Representation Letter with respect to the Registrar and Paying Agent, respectively, to be complied with at all times. 7.04. Transfers Outside Book -Entry, sem. In the event the City, by resolution of the City Council, determines that it is in the best interests of the persons having beneficial interests in the Bonds that they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC will notify the Participants, of the availability through DTC of Bond certificates. In such event the City will issue, transfer and exchange Bond certificates as requested by DTC and any other registered owners in accordance with the provisions of this resolution. DTC may determine to discontinue providing its services with respect to MA745-26-653855.0 For the permanent record Meeting Date: 06-08-2020 Agenda Item: 11 Attachment 1 the Bonds at any time by giving notice to the City and discharging its responsibilities with respect thereto under applicable law. In such event, if no successor securities depository is appointed, the City will issue and the Registrar will authenticate Bond certificates in accordance with this resolution and the provisions hereof will apply to the transfer, exchange and method of payment thereof. 7.05. Payments to Cede & Co. Notwithstanding any other provision of this resolution to the contrary, so long as a Bond is registered in the name of Cede & Co., as nominee of DTC, payments with respect to principal of, premium, if any, and interest on the Bond and notices with respect to the Bond will be made and given, respectively in the manner provided in DTC's Operational Arrangements, as set forth in the Representation Letter. Section 8. Continuing Disclosure. 8.01. Execution of Continuing Disclosure Certificate. "Continuing Disclosure Certificate" means that certain Continuing Disclosure Certificate executed by the Mayor and the City Manager and dated the date of issuance and delivery of the Bonds, as originally executed and as it may be amended from time to time in accordance with the terms thereof. 8.02. Citompliance with Provisions of Continuing Disclosure Certificate. The City hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate. Notwithstanding any other provision of this resolution, failure of the City to comply with the Continuing Disclosure Certificate is not to be considered an event of default with respect to the Bonds; however, any Bondholder may take such actions as may be necessary and appropriate, including seeking mandate or specific performance by court order, to cause the City to comply with its obligations under this Section. Section 9. Defeasance. When all Bonds and all interest thereon have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds will cease, except that the pledge of the full faith and credit of the City for the prompt and full payment of the principal of and interest on the Bonds will remain in full force and effect. The City may discharge all Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full. If any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. (The remainder of this page is intentionally left blank.) MA745-26-653855.0 10 For the permanent record Meeting Date: 06-08-2020 Agenda Item: 11 Attachment 1 The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon, the following members voted in favor of the motion: and the following voted against the same: whereupon the resolution was declared duly passed and adopted. MA745-26-653855.0 11 For the permanent record Meeting Date: 06-08-2020 Agenda Item: 11 Attachment 1 EXHIBIT A PROPOSALS MA745-26-653855.v3 A-1 For the permanent record Meeting Date: 06-08-2020 Agenda Item: 11 Attachment 1 di"-EHLERS 0 PUBLIC FINANCE ADVISORS BID TABULATION $6,875,000* General Obligation Improvement Bonds, Series 2020E City of Maplewood, Minnesota SALE: June 8, 2020 AWARD: NORTHLAND SECURITIES. INC. Rating: S&P Global Ratings "AAS" Tax Exempt - Bank Qualified BAIRD Milwaukee. Wisconsin PIPER SANDLER & CO. Chicago; Illinois FEIN FINANCIAL CAPITAL MARKETS Memphis. Tennessee STIFEL. NICOLAUS Birmingham. Alabama $7,521.437.40 $933.262.60 1.4545% $7,451,766.45 $930,133.55 1.4566% $7.412.284.42 $940.648.91 1.4769% $7,488.303.35 $966.396.65 1.5106% Subsequent to bid opening the issue size was decreased to $6,2.00,000. Adjusted Price - $6.786,630.53 Adjusted Net Interest Cost - $860,261.14 Adjusted TIC - 1.4453% BUILDING COMMUNITIES. IT'S WHAT WE DO. Q infogehlers-inc.com \, 1 (80(5) 552-1171 ED www.ehlers.-inc.com MA745-26-653855.v3 A-2 NET TRUE 1LATL-RITY REOFFERING INTEREST INTEREST NAME OF BIDDER (Februai" - 1) RATE YIELD PRICE COST RATE NORTHLAND SECURITIES, INC. $7,535;074.45 $919.625.55 1.4315% Minneapolis, Minnesota 2022 4.000% 0.400% 2023 4.000% 0.450% 2024 4.000% 0.550% 2025 4.000% 0.650% 2026 4.000% 0.800% 2027 4.000% 0.900% 2028 4.000% 1.000% 2029 4.000% 1.100% 2030 2.000% 1.200% 2031 2.000% 1.300% 2032 2.000% 1.400% 2033 2.000% 1.450% 2034 2.000% 1.500% 2035 2.000% 1.550% 2036 2.000% 1.600% BAIRD Milwaukee. Wisconsin PIPER SANDLER & CO. Chicago; Illinois FEIN FINANCIAL CAPITAL MARKETS Memphis. Tennessee STIFEL. NICOLAUS Birmingham. Alabama $7,521.437.40 $933.262.60 1.4545% $7,451,766.45 $930,133.55 1.4566% $7.412.284.42 $940.648.91 1.4769% $7,488.303.35 $966.396.65 1.5106% Subsequent to bid opening the issue size was decreased to $6,2.00,000. Adjusted Price - $6.786,630.53 Adjusted Net Interest Cost - $860,261.14 Adjusted TIC - 1.4453% BUILDING COMMUNITIES. IT'S WHAT WE DO. Q infogehlers-inc.com \, 1 (80(5) 552-1171 ED www.ehlers.-inc.com MA745-26-653855.v3 A-2 No. R - For the permanent record Meeting Date: 06-08-2020 Agenda Item: 11 Attachment 1 EXHIBIT B FORM OF BOND UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD GENERAL OBLIGATION IMPROVEMENT BOND SERIES 2020B Date of Interest Rate Maturity Date Original Issue CUSIP February 1, 20 July 1, 2020 565557 Registered Owner: Cede & Co. The City of Maplewood, Minnesota, a duly organized and existing municipal corporation in Ramsey County, Minnesota (the "City"), acknowledges itself to be indebted and for value received hereby promises to pay to the Registered Owner specified above or registered assigns, the principal sum of $ on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above (calculated on the basis of a 360 day year of twelve 30 day months), payable February 1 and August 1 in each year, commencing February 1, 2021, to the person in whose name this Bond is registered at the close of business on the fifteenth day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by Bond Trust Services Corporation, Roseville, Minnesota, as Bond Registrar, Paying Agent, Transfer Agent and Authenticating Agent, or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. The City may elect on February 1, 2029, and on any day thereafter to prepay the Bonds due on or after February 1, 2030. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify The Depository Trust Company ("DTC") of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. This Bond is one of an issue in the aggregate principal amount of $6,200,000 all of like original issue date and tenor, except as to number, maturity date, redemption privilege, and interest rate, all issued pursuant to a resolution adopted by the City Council on June 8, 2020 (the "Resolution"), for the purpose of providing money to defray the expenses incurred and to be incurred in making certain assessable local improvements, pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapters 429 and 475, as amended, and the principal hereof and interest hereon are payable in part from special assessments against property specially benefited by local MA745-26-653855.0 B-1 For the permanent record Meeting Date: 06-08-2020 Agenda Item: 11 Attachment 1 improvements and in part from ad valorem taxes for the City's share of the cost of the improvements, as set forth in the Resolution to which reference is made for a full statement of rights and powers thereby conferred. The full faith and credit of the City are irrevocably pledged for payment of this Bond and the City Council has obligated itself to levy additional ad valorem taxes on all taxable property in the City in the event of any deficiency in special assessments and taxes pledged, which additional taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities. The City Council has designated the issue of Bonds of which this Bond forms a part as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the "Code") relating to disallowance of interest expense for financial institutions and within the $10 million limit allowed by the Code for the calendar year of issue. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by the owner's attorney duly authorized in writing, upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or the owner's attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota, to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required, and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional or statutory limitation of indebtedness. This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City of Maplewood, Ramsey County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile or manual signatures of the Mayor and City Manager and has caused this Bond to be dated as of the date set forth below. Dated: July 1, 2020 (Facsimile) Mayor MA745-26-653855.0 B-2 CITY OF MAPLEWOOD, MINNESOTA (Facsimile) City Manager For the permanent record Meeting Date: 06-08-2020 Agenda Item: 11 Attachment 1 CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. BOND TRUST SERVICES CORPORATION LM Authorized Representative ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, will be construed as though they were written out in full according to applicable laws or regulations: TEN COM -- as tenants in common TEN ENT -- as tenants by entireties JT TEN -- as joint tenants with right of survivorship and not as tenants in common UNIF GIFT MIN ACT Custodian (Gust) (Minor) under Uniform Gifts or Transfers to Minors Act, State of Additional abbreviations may also be used though not in the above list. ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: Notice: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: MA745-26-653855.0 B-3 For the permanent record Meeting Date: 06-08-2020 Agenda Item: 11 Attachment 1 NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the Securities Transfer Agent Medallion Program ("STAMP"), the Stock Exchange Medallion Program ("SEMP"), the New York Stock Exchange, Inc. Medallion Signatures Program ("MSP") or other such "signature guarantee program" as may be determined by the Registrar in addition to, or in substitution for, STAMP, SEMP or MSP, all in accordance with the Securities Exchange Act of 1934, as amended. The Bond Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided. Name and Address: (Include information for all joint owners if this Bond is held by joint account.) Please insert social security or other identifying number of assignee PROVISIONS AS TO REGISTRATION The ownership of the principal of and interest on the within Bond has been registered on the books of the Registrar in the name of the person last noted below. Signature of Date of Registration Res4istered Owner Officer of Registrar Cede & Co. Federal ID #13-2555119 MA745-26-653855.0 B-4 For the permanent record Meeting Date: 06-08-2020 Agenda Item: 11 Attachment 1 TAX LEVY CALCULATION EXHIBIT C TAX LEVY SCHEDULE Issue ID# 336632 City of Maplewood, MN Dated Date: 7/1/2020 $6,200,000 General Obligation Improvement Bonds, Series 2020B Call Date: 2/1/2029 (2) Projected special assessment revenue based on $1,312,050.00 assessed at 3.450%(Dennis/McClelland Project) (3) Projected special assessment revenue based on $802,365.00 assessed at 3.450% (Arcade/County Rd B Project) Cashflow and levy needs should be reviewed annually to account for prepaid and/or delinquent assessments. MA745-26-653855.0 C-1 (2) Less: Special (3) Less: Special Assessments- Assessments - Tax Levy Tax Collect Bond Pay Dennis/ Arcade/ Year Year Year Total P & I P & I @ 105% McClelland County Rd B Net Levy 2019 / 2020 / 2021 106,691.67 112,026.25 112,026.25 2020 / 2021 / 2022 502,900.00 528,045.00 (113,514.13) (69,417.90) 345,112.97 2021 / 2022 / 2023 505,100.00 530,355.00 (113,514.13) (69,417.90) 347,422.97 2022 / 2023 / 2024 501,700.00 526,785.00 (113,514.14) (69,417.92) 343,852.94 2023 / 2024 / 2025 502,900.00 528,045.00 (113,514.13) (69,417.90) 345,112.97 2024 / 2025 / 2026 498,500.00 523,425.00 (113,514.13) (69,417.90) 340,492.97 2025 / 2026 / 2027 503,700.00 528,885.00 (113,514.13) (69,417.91) 345,952.96 2026 / 2027 / 2028 503,100.00 528,255.00 (113,514.13) (69,417.90) 345,322.97 2027 J 2028 J 2029 501,900.00 526,995.00 (113,514.12) (69,417.90) 344,062.98 2028 / 2029 / 2030 505,100.00 530,355.00 (113,514.14) (69,417.91) 347,422.95 2029 / 2030 / 2031 501,300.00 526,365.00 (113,514.13) (69,417.91) 343,432.96 2030 / 2031 / 2032 502,400.00 527,520.00 (113,514.12) (69,417.90) 344,587.98 2031 / 2032 / 2033 503,300.00 528,465.00 (113,514.13) (69,417.91) 345,532.96 2032 / 2033 / 2034 504,000.00 529,200.00 (113,514.12) (69,417.90) 346,267.98 2033 / 2034 / 2035 504,500.00 529,725.00 (113,514.13) (69,417.91) 346,792.96 2034 / 2035 / 2036 499,800.00 524,790.00 (113,514.14) (69,417.90) 341,857.96 Totals 7,646,891.67 8,029,236.25 (1,702,711.95) (1,041,268.57) 5,285,255.73 (2) Projected special assessment revenue based on $1,312,050.00 assessed at 3.450%(Dennis/McClelland Project) (3) Projected special assessment revenue based on $802,365.00 assessed at 3.450% (Arcade/County Rd B Project) Cashflow and levy needs should be reviewed annually to account for prepaid and/or delinquent assessments. MA745-26-653855.0 C-1 For the permanent record Meeting Date: 06-08-2020 Agenda Item: 11 Attachment 1 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified City Clerk of the City of Maplewood, Minnesota (the "City"), do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City held on June 8, 2020, with the original thereof on file in my office and the same is a full, true and correct copy thereof, insofar as the same relates to the issuance and sale of the City's General Obligation Improvement Bonds, Series 2020B, in the original aggregate principal amount of $6,200,000. WITNESS my hand as such City Clerk and the corporate seal of the City this day of June, 2020. Andrea Sindt, City Clerk City of Maplewood, Minnesota (SEAL) MA745-26-653855.0 STATE OF MINNESOTA COUNTY OF RAMSEY For the permanent record Meeting Date: 06-08-2020 Agenda Item: 11 Attachment 1 CERTIFICATE OF DIRECTOR OF PROPERTY RECORDS AND REVENUE AS TO TAX LEVY AND REGISTRATION I, the undersigned Director of Property Records and Revenue of Ramsey County, Minnesota, hereby certify that a certified copy of a resolution adopted by the governing body of the City of Maplewood, Minnesota (the "City"), on June 8, 2020, levying taxes for the payment of the City's General Obligation Improvement Bonds, Series 2020B (the "Bonds"), in the original aggregate principal amount of $6,200,000, dated as of July 1, 2020, has been filed in my office and said Bonds have been entered on the register of obligations in my office and that such tax has been levied as required by law. WITNESS My hand and official seal this day of 12020. (SEAL) MA745-26-653855.0 Director of Property Records and Revenue Ramsey County, Minnesota Deputy For the permanent record Meeting Date: 06/11/2020 gmAgenda Item: 11, Attachment 2 *-EHLERS PUBLIC FINANCE ADVISORS June 8, 2020 Sale Day Report for City of Maplewood, Minnesota $6,200,000 General Obligation Improvement Bonds, Series 2020B Prepared by: Bruce Kimmel, CIPMA Senior Municipal Advisor Jason Aarsvold, CIPMA Senior Municipal Advisor Chris Mickelson, CIPMA Municipal Advisor BUILDING COMMUNITIES. IT'S WHAT WE DO. cam'__ info@ehlers-inc,com �, 1 (800) 552-1171 (@ www.ehlers-inc,com For the permanent record Meeting Date: 06/11/2020 Agenda Item: 11, Attachment 2 Sale Day Report — June 8, 2020 City of Maplewood, Minnesota $6,200,000 General Obligation Improvement Bonds, Series 2020B Purpose: To finance the Arcade/County Road B and Dennis/McClelland street improvement projects. Rating: S&P Global Ratings "AA+" Number of Bids: 5 Low Bidder: Northland Securities, Inc., Minneapolis, Minnesota Comparison from Low Bid Lowest to Highest 1.4315% Bid: (TIC as bid) Notes: Closing Date: High Bid Interest Difference 1.5106% $46,771 Summary of Sale Results: Principal Amount*: $6,200,000 Underwriter's Discount: $36,816 Reoffering Premium: $623,447 True Interest Cost: 1.4453% Costs of Issuance: $63,270 Yield: 0.40% - 1.60% Total Net P&I $7,646,891 City Council Action: Bond Trust Services Corporation, Roseville, Minnesota will serve as Paying Agent on the Bonds. The Bonds maturing February 1, 2030 and thereafter are callable February 1, 2029 or any date thereafter. *The issue size was reduced by $675,000 due to a reduction in the costs of issuance and the receipt of a premium bid. July 1, 2020 Adopt a resolution awarding the sale of $6,200,000 General Obligation Improvement Bonds, Series 2020B. Attachments: . Bid Tabulation • Sources and Uses of Funds • Final Debt Service Schedules • S&P Rating Report • Bond Resolution (Distributed in City Council Packets) Sale Day Report City of Maplewood, Minnesota June 8, 2020 For the permanent record Meeting Date: 06/11/2020 ItH nda It L , EAtta S PUBLIC FINANCE ADVISORS BID TABULATION $6,875,000* General Obligation Improvement Bonds, Series 2020B City of Maplewood, Minnesota SALE: June 8, 2020 AWARD: NORTHLAND SECURITIES, INC. Rating: S&P Global Ratings "AA+" Tax Exempt - Bank Qualified 2023 4.000% NET TRUE 4.000% MATURITY REOFFERING INTEREST INTEREST NAME OF BIDDER (February 1) RATE YIELD PRICE COST RATE 2027 4.000% 0.900% 2028 NORTHLAND SECURITIES, INC. $7,535,074.45 $919,625.55 1.4315% Minneapolis, Minnesota 2022 4.000% 0.400% 2.000% 1.200% 2023 4.000% 0.450% 2024 4.000% 0.550% 2025 4.000% 0.650% 2026 4.000% 0.800% 2027 4.000% 0.900% 2028 4.000% 1.000% 2029 4.000% 1.100% 2030 2.000% 1.200% 2031 2.000% 1.300% 2032 2.000% 1.400% 2033 2.000% 1.450% 2034 2.000% 1.500% 2035 2.000% 1.550% 2036 2.000% 1.600% BAIRD Milwaukee, Wisconsin PIPER SANDLER & CO. Chicago, Illinois FHN FINANCIAL CAPITAL MARKETS Memphis, Tennessee STIFEL, NICOLAUS Birmingham, Alabama Subsequent to bid opening the issue size was decreased to $6,200,000. Adjusted Price - $6,786,630.53 Adjusted Net Interest Cost - $860,261.14 $7,521,437.40 $933,262.60 1.4545% $7,451,766.45 $930,133.55 1.4566% $7,412,284.42 $940,648.91 1.4769% $7,488,303.35 $966,396.65 1.5106% Adjusted TIC - 1.4453% BUILDING COMMUNITIES. IT'S WHAT WE DO. Q info@ehlers-inc.com '�, 1 (800) 552-1171 (2) www.ehlers-incxom Maplewood, Minnesota $6,200,000 General Obligation Improvement Bonds, Series 2020B Issue Summary Total Issue Sources And Uses Dated 07/01/2020 1 Delivered 07/01/2020 Dennis/ Arcade/ For the permanent record Meeting Date: 06/11/2020 Agenda Item: 11, Attachment 2 Issue McClelland County Rd B Summary Sources Of Funds Par Amount of Bonds $3,600,000.00 Reoffering Premium 362,103.90 $2,600,000.00 261,343.35 $6,200,000.00 623,447.25 Total Sources $3,962,103.90 $2,861,343.35 $6,823,447.25 Uses Of Funds Total Underwriter's Discount (0.594%) 21,377.45 15,439.27 36,816.72 Costs of Issuance 36,737.42 26,532.58 63,270.00 Deposit to Project Construction Fund 3,903,989.03 2,819,371.50 6,723,360.53 Total Uses Series 2020B GO Imp Bonds I Issue Summary 1 6/ 8/2020 1 10:14 AM EHLERS $3,962,103.90 $2,861,343.35 $6,823,447.25 For the permanent record Meeting Date: 06/11/2020 Agenda Item: 11, Attachment 2 Maplewood, Minnesota $6,200,000 General Obligation Improvement Bonds, Series 2020B Issue Summary Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 07/01/2020 1.5613672% IRS Form 8038 - 1.3391485% - 9.012 Years - 02/01/2021 106,691.67 106,691.67 106,691.67 08/01/2021 - - 91,450.00 91,450.00 - 02/01/2022 320,000.00 4.000% 91,450.00 411,450.00 502,900.00 08/01/2022 - - 85,050.00 85,050.00 - 02/01/2023 335,000.00 4.000% 85,050.00 420,050.00 505,100.00 08/01/2023 - - 78,350.00 78,350.00 - 02/01/2024 345,000.00 4.000% 78,350.00 423,350.00 501,700.00 08/01/2024 - - 71,450.00 71,450.00 - 02/01/2025 360,000.00 4.000% 71,450.00 431,450.00 502,900.00 08/01/2025 - - 64,250.00 64,250.00 - 02/01/2026 370,000.00 4.000% 64,250.00 434,250.00 498,500.00 08/01/2026 - - 56,850.00 56,850.00 - 02/01/2027 390,000.00 4.000% 56,850.00 446,850.00 503,700.00 08/01/2027 - - 49,050.00 49,050.00 - 02/01/2028 405,000.00 4.000% 49,050.00 454,050.00 503,100.00 08/01/2028 - - 40,950.00 40,950.00 - 02/01/2029 420,000.00 4.000% 40,950.00 460,950.00 501,900.00 08/01/2029 - - 32,550.00 32,550.00 - 02/01/2030 440,000.00 2.000% 32,550.00 472,550.00 505,100.00 08/01/2030 - - 28,150.00 28,150.00 - 02/01/2031 445,000.00 2.000% 28,150.00 473,150.00 501,300.00 08/01/2031 - - 23,700.00 23,700.00 - 02/01/2032 455,000.00 2.000% 23,700.00 478,700.00 502,400.00 08/01/2032 - - 19,150.00 19,150.00 - 02/01/2033 465,000.00 2.000% 19,150.00 484,150.00 503,300.00 08/01/2033 - - 14,500.00 14,500.00 - 02/01/2034 475,000.00 2.000% 14,500.00 489,500.00 504,000.00 08/01/2034 - - 9,750.00 9,750.00 - 02/01/2035 485,000.00 2.000% 9,750.00 494,750.00 504,500.00 08/01/2035 - - 4,900.00 4,900.00 - 02/01/2036 490,000.00 2.000% 4,900.00 494,900.00 499,800.00 Total $6,200,000.00 $1,446,891.67 $7,646,891.67 Yield Statistics Bond Year Dollars $56,776.67 Average Life 9.158 Years Average Coupon 2.5483914% Net Interest Cost (NIC) 1.5151667% True Interest Cost (TIC) 1.4453654% Bond Yield for Arbitrage Purposes 1.2160189% All Inclusive Cost (AIC) 1.5613672% IRS Form 8038 Net Interest Cost 1.3391485% Weighted Average Maturity 9.012 Years Series 2020B GO Imp Bonds I Issue Summary 1 6/ 8/2020 1 10:14 AM 19 IS, EHLERS For the permanent record Meeting Date: 06/11/2020 Agenda Item: 11, Attachment 2 Maplewood, Minnesota $6,200,000 General Obligation Improvement Bonds, Series 2020B Issue Summary Debt Service Schedule Date Principal Coupon Interest Total P+I 105% of Total Assessments Levy/(Surplus) 02/01/2021 - - 106,691.67 Bond Yield for Arbitrage Purposes 106,691.67 112,026.25 1.5613672% - 112,026.25 02/01/2022 320,000.00 4.000% 182,900.00 502,900.00 528,045.00 182,932.03 345,112.97 02/01/2023 335,000.00 4.000% 170,100.00 505,100.00 530,355.00 182,932.03 347,422.97 02/01/2024 345,000.00 4.000% 156,700.00 501,700.00 526,785.00 182,932.06 343,852.94 02/01/2025 360,000.00 4.000% 142,900.00 502,900.00 528,045.00 182,932.03 345,112.97 02/01/2026 370,000.00 4.000% 128,500.00 498,500.00 523,425.00 182,932.03 340,492.97 02/01/2027 390,000.00 4.000% 113,700.00 503,700.00 528,885.00 182,932.04 345,952.96 02/01/2028 405,000.00 4.000% 98,100.00 503,100.00 528,255.00 182,932.03 345,322.97 02/01/2029 420,000.00 4.000% 81,900.00 501,900.00 526,995.00 182,932.02 344,062.98 02/01/2030 440,000.00 2.000% 65,100.00 505,100.00 530,355.00 182,932.05 347,422.95 02/01/2031 445,000.00 2.000% 56,300.00 501,300.00 526,365.00 182,932.04 343,432.96 02/01/2032 455,000.00 2.000% 47,400.00 502,400.00 527,520.00 182,932.02 344,587.98 02/01/2033 465,000.00 2.000% 38,300.00 503,300.00 528,465.00 182,932.04 345,532.96 02/01/2034 475,000.00 2.000% 29,000.00 504,000.00 529,200.00 182,932.02 346,267.98 02/01/2035 485,000.00 2.000% 19,500.00 504,500.00 529,725.00 182,932.04 346,792.96 02/01/2036 490,000.00 2.000% 9,800.00 499,800.00 524,790.00 182,932.04 341,857.96 Total $6,200,000.00 - $1,446,891.67 $7,646,891.67 $8,029,236.25 $2,743,980.52 $5,285,255.73 Significant Dates Dated 7/01/2020 First Coupon Date 2/01/2021 Yield Statistics Bond Year Dollars $56,776.67 Average Life 9.158 Years Average Coupon 2.5483914% Net Interest Cost (MIC) 1.5151667% True Interest Cost(TIC) 1.4453654% Bond Yield for Arbitrage Purposes 1.2160189% All Inclusive Cost (AIC) 1.5613672% Series 2020B GO Imp Bonds I Issue Summary 1 6/8/2020 1 10:14 AM ►EHLERS S&P Global Ratings For the permanent record Meeting Date: 06/11/2020 Agenda Item: 11, Attachment 2 RatingsDirect @ Summary: Maplewood, Minnesota; General Obligation Primary Credit Analyst: Caroline E West, Chicago (1) 312-233-7047; caroline.west@spglobal.com Secondary Contact: Alexander Vargas, CFA, Chicago (1) 312-233-7093; alexander.vargas@spglobal.com Table Of Contents Rating Action Stable Outlook Credit Opinion Related Research WWW STAN DARDANDPOORS COM/RATINGSDIRECT JUNE 4, 2020 1 For the permanent record Meeting Date: 06/11/2020 Agenda Item: 11, Attachment 2 Summary: Maplewood, Minnesota; General Obligation Credit Profile US$6.875 mil GO imp bnds ser 2020B dtd 07/01/2020 due 02/01/2036 Long Term Rating AA+/Stable New Maplewood GO Long Term Rating AA+/Stable Affirmed Rating Action S&P Global Ratings assigned its 'AA+' rating to Maplewood, Minn.'s series 2020B general obligation (GO) improvement bonds and affirmed its 'AA+' rating on the city's existing GO debt. The outlook is stable. Officials intend to use bond proceeds to finance street and utility improvements. The city pledges its full faith and credit and taxing power to levy direct general ad valorem taxes for the repayment of the series 2020B bonds. It anticipates it will pay a portion of the improvement debt service from special assessments from benefited properties and the remainder from property taxes. Credit overview Maplewood has maintained consistently strong financial performance in recent years, with surplus operating results. It also holds high levels of general fund reserves that have historically exceeded the city's 40% of expenditures minimum policy. Its central location in the Minneapolis -St. Paul metropolitan statistical area (MSA) supports economic stability, and the city has large stable employers within its boundaries. We view Maplewood's debt burden as high relative to its operating budget, but its rapid amortization schedule mitigates this somewhat. Given the uncertainty in the current economic environment stemming from the recent spread of coronavirus (COVID-19), in our view, the city could face unexpected economic or financial pressures over the medium -to -long term. Even accounting for these potential risks, we believe it has sufficient financial flexibility and robust policies in place to address uncertainties and budget pressures. Generally, our rating outlook timeframe is up to two years; given the current uncertainty around the pandemic, our view of the credit risks to the city centers on the more immediate budget effects in 2020. The rating reflects our opinion of the city's: • Strong economy, with access to a broad and diverse MSA; • Very strong management, with strong financial policies and practices under our Financial Management Assessment (FMA) methodology; • Adequate budgetary performance, with operating surpluses in the general fund and at the total governmental fund level in fiscal 2018; • Very strong budgetary flexibility, with an available fund balance in fiscal 2018 of 43% of operating expenditures; • Very strong liquidity, with total government available cash at 112.6% of total governmental fund expenditures and WWW STANDARDANDPOORS COM/RATINGSDIRECT JUNE 4, 2020 2 For the permanent record Meeting Date: 06/11/2020 Agenda Item: 11, Attachment 2 Summary: Maplewood, Minnesota; General Obligation 3.9x governmental debt service, and access to external liquidity we consider strong; • Weak debt and contingent liability position, with debt service carrying charges at 28.6% of expenditures and net direct debt that is 162.3% of total governmental fund revenue, but rapid amortization, with 77.8% of debt scheduled to be retired in 10 years; and • Strong institutional framework score. Environmental, social, and governance (ESG) factors The rating also incorporates our view of the health and safety risks posed by the COVID-19 pandemic, which we consider social risk factors. Although the scope of economic and financial challenges posed by the pandemic remains unknown, we believe a prolonged disruption could weaken the city's local economy. Absent the implications of COVID-19, we consider the city's social risks to be in line with those of the sector. We also view governance and environmental risks as being in line with our view of the sector as a whole. Stable Outlook Downside scenario A lower rating is possible if the budgetary performance were to weaken to such an extent that reserves were materially affected. Upside scenario While we don't view this as likely given current macroeconomic conditions, we could raise the rating if the city's economic profile were to improve to levels commensurate with those of higher -rated peers, coupled with a decrease in its overall debt burden. Credit Opinion Strong economy We consider Maplewood's economy strong. The city, with an estimated population of 41,911, is in Ramsey County in the Minneapolis -St. Paul -Bloomington MSA, which we consider to be broad and diverse. It has a projected per capita effective buying income of 104.7% of the national level and per capita market value of $103,549. The most recent market values exceed $4.3 billion. Management reports that disruption to the economy due to COVID-19 and the ensuing recession is concentrated in the city's retail and restaurant community; we understand that its top employers and taxpayers, including 3M Global Headquarters and M Health Fairview St John's Hospital, have not experienced layoffs, and that transit, medical, commercial, and residential development is ongoing despite the recent stay-at-home orders. Residences make up a majority of the tax base (61%), followed by commercial/industrial (37%). Residential demand has been strong in recent years, including a new apartment complex valued at $20 million that was completed in 2019. Maplewood Mall is the city's second-largest property taxpayer, but totals only 2.7% of total market value, illustrating the diversity of properties and lack of tax base concentration in the city. Maplewood Mall has a pending tax appeal, WWW STANDARDANDPOORS COM/RATINGSDIRECT JUNE 4, 2020 3 For the permanent record Meeting Date: 06/11/2020 Agenda Item: 11, Attachment 2 Summary: Maplewood, Minnesota; General Obligation which is expected to be resolved in 2020; in 2018, the city placed a significant portion of these petitions in escrow. Given the strength of the city's tax base, we expect that our view of the local economy will remain unchanged over the near term, but there is uncertainty and the possibility of declines in property taxes and other local economic metrics given the ongoing U.S. recession (see "An Already Historic U.S. Downturn Now Looks Even Worse," published April 16, 2020 on RatingsDirect). Very strong management We view the city's management as very strong, with strong financial policies and practices under our FMA methodology, indicating financial practices are strong, well embedded, and likely sustainable. Elements include management's: • Realistic and well-grounded assumptions when setting the annual budget; • Monthly monitoring of budget -to -actual performance; • Ten-year financial forecast that projects out general fund revenue, expenditures, and assumptions; • Five-year rolling capital plan it updates annually; • Formal investment -management policy that mirrors state guidelines, coupled with monthly investment reports; • Formal debt management policy that is more restrictive than state law and limitations; and • Formal fund balance policy that calls for a minimum available fund balance at 40% of operating expenditures. The city has cyber -attack mitigation policies and insurance coverage through the League of Minnesota Cities. Adequate budgetary performance Maplewood's budgetary performance is adequate, in our opinion. The city had operating surpluses of 1.6% of expenditures in the general fund and 13.7% across all governmental funds in fiscal 2018. While the city has consistently generated net positive results, we believe the pressures resulting from the pandemic and recession could pose budgetary challenges in the medium -to -long term for Maplewood and all municipalities nationwide. In our opinion, the large fiscal year 2019 surplus and fiscal year 2020 expenditure cuts mitigate near term pressure. Additionally, given the city's recently strong operating results, we think Maplewood could absorb larger -than -anticipated reduced or delayed revenues and still maintain a strong financial profile. The fiscal year 2020 budget calls for a $450,000 general fund surplus. Property taxes for 2020 are currently in process, and while Ramsey County is providing a payment grace period for certain property owners, based on collections received so far, the city is expecting an immaterial amount of delays in property tax collections. The city is closely watching revenues and expenditures and is estimating that it will see at worst a $1 million reduction in revenue due to the recession, but has identified an equal amount of expenditure reductions to offset the revenue loss. The fiscal 2019 unaudited results show a $1.3 million general fund surplus (6% of expenditures), outperforming the city's budgeted $200,000 surplus; although revenues were higher than budgeted, the majority of the surplus is due to lower expenditures across all departments. WWW STAN DARDAN DPOORS COM/RATINGSDIRECT JUNE 4, 2020 4 For the permanent record Meeting Date: 06/11/2020 Agenda Item: 11, Attachment 2 Summary: Maplewood, Minnesota, General Obligation For the fiscal 2018 audit (year-end Dec. 31), our analysis includes adjustments for the spending of bond proceeds, expenditures relating to bond refunding, and the transfers into and from enterprise funds. The fiscal 2018 general fund surplus of $319,000 is fairly typical for the city, given its conservative budgeting practices. Very strong budgetary flexibility Maplewood's budgetary flexibility is very strong, in our view, with an available fund balance in fiscal 2018 of 43% of operating expenditures, or $8.8 million. We expect the available fund balance to remain above 30% of expenditures for the current and next fiscal years, which we view as a positive credit factor. Based on the 2019 estimates and budget for fiscal 2020, we believe the city's available fund balance will remain at very strong levels in excess of its policy, even accounting for potential recessionary pressures on the budget. Very strong liquidity In our opinion, Maplewood's liquidity is very strong, with total government available cash at 112.6% of total governmental fund expenditures and 3.9x governmental debt service in 2018. In our view, the city has strong access to external liquidity if necessary. We believe Maplewood has strong access to capital markets, evidenced by annual GO debt issuance. We do not expect liquidity to worsen during the next two fiscal years. The city primarily invests in U.S. Treasury notes, U.S. government agency securities, certificates of deposit, and money-market accounts; we do not believe its investments are aggressive. Maplewood is in the process of finalizing a forward bond agreement in the amount of $5.5 million to refund its series 2011A GO bonds, which the city expects to close in November 2020. The terms we reviewed do not contain any permissive events of default or acceleration provisions; therefore, we do not view this as a contingent liability risk. Weak debt and contingent liability profile In our view, Maplewood's debt and contingent liability profile is weak. Total governmental fund debt service is 28.6% of total governmental fund expenditures, and net direct debt is 162.3% of total governmental fund revenue. Approximately 77.8% of the direct debt is scheduled to be repaid within 10 years, which is, in our view, a positive credit factor. The city has $58 million in total outstanding debt. Officials plan to issue up to $11.7 million of bonds over the next two years, but will amortize that amount over the same period, leaving the overall debt profile unchanged. Its debt and annual carrying charges are high, and during a prolonged economic downturn, these fixed costs could pressure the budget. However, management has implemented a debt reduction plan that will reduce total debt by approximately $1 million annually by finding other revenue sources for projects. Based on the city's projections, it will reduce its direct debt by 14% in 2024. Maplewood's pension contributions totaled 5.0% of total governmental fund expenditures in 2018. The city made its full annual required pension contribution in 2018. WWW STANDARDANDPOORS.COM/RATINGSOIRECT JUNE 4, 2020 5 For the permanent record Meeting Date: 06/11/2020 Agenda Item: 11, Attachment 2 Summary: Maplewood, Minnesota; General Obligation Pensions and OPEBs We do not believe that pension and other postemployment benefit (OPEB) liabilities represent a medium-term credit pressure, as contributions are only a modest share of the budget, and we believe the city has the capacity to absorb higher costs without pressuring operations. • The city's two largest pension plans have seen improvements in funded status in recent years, although plan statutory contributions have regularly fallen short of actuarial recommendations. Along with certain plan -specific actuarial assumptions and methods, this introduces some long-term risk of funding volatility and cost acceleration. Although the city funds its OPEBs on a pay-as-you-go basis, exposing it to cost acceleration and volatility, we expect that medium-term costs will remain only a small share of total spending and therefore are not a significant budgetary pressure. The city participates in the following defined -benefit plans: • Minnesota General Employees Retirement Fund (GERF): 79.5% funded (as of June 30, 2019), with a city proportionate share of the plan's net pension liability at $5.46 million • Minnesota Police and Fire Fund (PEPFF): 88.8% funded (as of June 30, 2019), with a proportionate share of $7.19 million • A single -employer OPEB plan, which is funded on a pay-as-you-go basis with a net OPEB liability of $2.45 million (as of Dec. 31, 2018) Annual contributions are based on a statutory formula, which we view as a negative credit factor. We think this increases risk of underfunding over time if future funding shortfalls are not met with offsetting adjustments by the state legislature. Statutory rates did not meet our minimum funding progress metric last year; however, these fixed rates are scheduled to increase in 2020. Another key risk is a 7.5% investment rate of return assumption (for both plans), which is higher than our 6.5% guideline. This indicates some exposure to liability acceleration from market volatility. Regardless, costs remain only a modest share of total spending and, in our view, are unlikely to pressure the city's medium-term operational health. City retirees could remain on the health care plan at a 100% cost to the retiree, creating an implicit subsidy, which Maplewood funds on a pay-as-you-go basis. Strong institutional framework The institutional framework score for Minnesota cities with a population greater than 2,500 is strong. Related Research • Criteria Guidance: Assessing U.S. Public Finance Pension And Other Postemployment Obligations For GO Debt, Local Government GO Ratings, And State Ratings, Oct. 7, 2019 • Through The ESG Lens 2.0: A Deeper Dive Into U.S. Public Finance Credit Factors, April 28, 2020 WWW STAN DAR DAN DPOORS COM/RATINGSDIRECT JUNE 4, 2020 6 For the permanent record Meeting Date: 06/11/2020 Agenda Item: 11, Attachment 2 Summary: Maplewood, Minnesota; General Obligation Ratings Detail (As Of June 4, 2020) (cont.) Maplewood GO Long Term Rating AA+/Stable Affirmed Maplewood GO Long Term Rating AA+/Stable Affirmed Maplewood GO Long Term Rating AA+/Stable Affirmed Maplewood GO Long Term Rating AA+/Stable Affirmed Certain terms used in this report, particularly certain adjectives used to express our view on rating relevant factors, have specific meanings ascribed to them in our criteria, and should therefore be read in conjunction with such criteria. Please see Ratings Criteria at www.standardandpoors.com for further information. Complete ratings information is available to subscribers of RatingsDirect at www.capitaliq.com. All ratings affected by this rating action can be found on S&P Global Ratings' public website at www.standardandpoors.com. Use the Ratings search box located in the left column. WWW.STANDAHDANDPOORS.COM/RATINGSDIRECT JUNE 4, 2020 7 V CITY COUNCIL STAFF REPORT Meeting Date June 8, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer PRESENTER: Steven Love AGENDA ITEM: Pedestrian Crossing Policy Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: City staff and the City's consultant, S.E.H., have developed a Pedestrian Crossing Policy for determining when and where changes and/or enhancements to crossings should be made. Recommended Action: Motion to adopt the Pedestrian Crossing Policy. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ✓ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The Maplewood Crossing Policy provides guidance to ensure the consistent application and treatment of crossings for all users throughout the city. Background Pedestrian and bicycle crossings are an important part of the City's transportation system. The proposed crossing policy aims to establish guidelines for the consistent and equitable installation of crosswalks on roadways under the City's jurisdiction. The proposed policy and review process is based on adherence with accepted guidelines, good engineering practice, and review of crash history. Many factors, including the presence of trails or school crossings, number of pedestrian/bicycle crossings, roadway geometry, and the volume and speed of traffic will be considered. The proposed policy is intended to be used as a decision- making tool to identify where it is appropriate to install a marked crossing based on site-specific criteria and what treatments should be considered and used. Packet Page Number 55 of 211 V Staff has developed an implementation plan which can be grouped into the following three categories: Capital Improvement Projects o As part of the design process, all existing and proposed pedestrian crossing locations will be evaluated using the City's crossing policy Reactive Evaluations o All requests from the public will be evaluated using the City's crossing policy Proactive Evaluations o Primary — Demonstrated Safety Issues ■ Review pedestrian/bicycle crash data to identify hot spot locations o Secondary — Pedestrian Generators ■ Schools Order of Priority o Elementary o Middle o High School Transit Stops • High volume transit stops • High populations of ADA or elderly users Regional Trails or Parks Apartments/multi-family housing The following is the process staff will use to evaluate crossing locations: o Desktop evaluations using the City's crossing policy o Schedule field reviews and data collection based on priority and available resources o Based on final review/data collected determine if improvements are needed, what the improvements are, estimated costs, identify funding source, implement improvements ■ Note: Prioritizing areas with higher than average Environmental Justice populations ■ Note: Intersections with known safety issues should be the top priority Additionally, staff will map the location of the following existing pedestrian crossing measures: • Map Location of Existing Pedestrian Crossing Measures o Signage —(Completed) o Painted Markings (Crosswalks and Messages) o Signals — (Intersections Traffic Signals and Non -Traffic Signals) Staff recommends the adoption of the Pedestrian Safety Crossing policy be used by staff for determining when and where application of treatment crossings should be utilized. Attachments 1. Maplewood's Crossing Policy 2. City of Maplewood Crossing Policy PowerPoint Presentation Packet Page Number 56 of 211 12, Attachment 1 Maplewood Crossing Policy - DRAFT 2.24.2020 PURPOSE Crossings are an integral part of our transportation infrastructure for those walking, biking and using wheelchairs. The Maplewood Crossing Policy provides guidance to ensure the consistent application and treatment of crossings throughout the city. To be effective and promote safety, marked crosswalks must be installed after careful consideration and review. The review shall be done with adherence to accepted guidelines and good engineering practice, including a review of crash history. This policy establishes the guidelines and considerations for the consistent and equitable installation of marked crosswalks from the date of the adoption of this policy. POLICY The City of Maplewood may consider the installation of marked crosswalks where there is substantial conflict between vehicular and pedestrian movements as an enhancement for crossings of roadways under the City's jurisdiction. Crosswalk installation shall be in accordance with State Law and the guidelines contained herein. AUTHORITY This policy is based on administrative implementation of policy and Minnesota State Statute 169. The policy is administered under the direction of the Director of Public Works and applies to roadways under the City's jurisdiction. COORDINATION Where the installation of marked crosswalks under consideration are on roadways outside the City's jurisdiction (e.g. County, State), the City will coordinate with the appropriate agency and review both City and agency standards. Where the installation of marked crosswalks being considered are adjacent to active transportation generators such as schools, housing developments or businesses, the City will coordinate with the entity to understand crossing needs. STATUTES MN Statute 169.011 -Subdivision 20. Crosswalk. "Crosswalk" means (1) that portion of a roadway ordinarily included with the prolongation or connection of the lateral lines of sidewalks at intersections; (2) any portion of a roadway distinctly indicated for pedestrian crossing by lines or other markings on the surface. MN Statute 169.21 - Subdivision 2. Rights in absence of signal. (a) Where traffic -control signals are not in place or in operation, the driver of a vehicle shall stop to yield the right-of- way to a pedestrian crossing the roadway within a marked crosswalk or at an intersection with no marked crosswalk. The driver must remain stopped until the pedestrian has passed the lane in which the vehicle is stopped. No pedestrian shall suddenly leave a curb or other place of safety and walk or run into the path of a vehicle which is so close that it is impossible for the driver to yield. This provision shall not apply under the conditions as otherwise provided in this subdivision. DEFINITIONS Equitable: The City shall consider equity when (1.) prioritizing crossing locations to be evaluated and (2.) the distribution of funds for crossing improvements. Areas with higher than average Environmental Justice (EJ) populations (i.e. youth, seniors, low-income and minority populations), proximity to schools or other senior/youth pedestrian generators, or a history of pedestrian or bicyclist crashes should be given priority. Resources such as the Environmental Protection Agency's EJ Screen may be used to identify EJ communities. Maplewood Crossing Policy- DRAFT 2.24.2020 Page 1 Packet Page Number 57 of 211 12, Attachment 1 Uncontrolled Crossings: The Federal Highway Administration (FHWA) defines an uncontrolled crossing as "a pedestrian crossing location where sidewalks or designated walkways intersect a roadway at a location where no traffic control (i.e. traffic signal or STOP sign) is present. These common crossing types occur at intersections (where they may be marked or unmarked) and at non -intersection or midblock locations (where they must be marked as crossings)." Controlled Crossings: A controlled crossing is a pedestrian crossing at a location where traffic control (i.e. traffic signal or STOP sign) is present. WHEN TO INSTALL CROSSWALK AND APPROPRIATE TREATMENTS Factors such as the presence of a regional trail or school crossing, the number of pedestrians (or bicyclists) crossing per hour (pph), roadway geometry, and the volume and speed of motorists impact not only the opportunity for crossing, but also motorist and pedestrian compliance and the safety of certain crossing treatments. The following guidelines are intended for use as a decision making tool to identify where it is appropriate to install a marked crossing based on site-specific criteria that effect the safety and necessity of a marked crossing. UNCONTROLLED CROSSINGS The Uncontrolled Crossing Location Treatment Flowchart (Figure 1) represents up-to-date local and national safety best practices and federal and state guidance. If a marked crossing at an uncontrolled location is determined to be appropriate based on Figure 1, the Application of crash countermeasures by roadway feature table (Table 1) will be applied to determine the need for additional treatments such as in -roadway signs and Rectangular Rapid Flashing Beacons (RRFBs). The uncontrolled crossing guidelines in Table 1 and Figure 1 are not intended for use at Roundabout Controlled Intersections, which should adhere to accepted roundabout design standards. CONTROLLED CROSSINGS Marked crosswalks should be installed at signalized intersections in accordance with traffic signal design. It is recommended to install marked crosswalks at intersection approaches controlled by STOP signs if any of the following apply to the crossing: School Crossing or Located in a School Zone - A school crossing is defined as a crossing location where ten or more student pedestrians per hour are crossing. A school zone is defined as a segment of street or highway that abuts school grounds where children have access to the roadway or where a school crossing is in place. Multi -use Trail Crossing - The City of Maplewood has several multi -use trails, including the Gateway State Trail Meets crossing volumes and vehicle volume thresholds - Crossing volumes of 60 or more pedestrians (or bicyclists) per hour during the peak hour are expected and vehicular daily volumes of 3,000 or more are expected to cross over the crosswalk. Young, elderly, and disabled pedestrians count 2x towards volume thresholds. If a marked crossing at a location controlled by a STOP sign is determined to be appropriate based on the above guidelines, a standard crosswalk marking should be installed at the crossing. If one approach to an all -way stop controlled intersection meets the criteria for a marked crosswalk, consider marking all approaches unless crossing is otherwise prohibited on an approach. This policy is based upon the review and compilation of crossing research and policies including, but not limited to the: MnDOT Technical Memorandum No. 15-01-T-01; FHWA Guide for Improving Pedestrian Safety at Uncontrolled Crossings; City of Boulder Pedestrian Crossing Treatment Installation Guidelines; Portland Crosswalk Site Evaluation Guidelines; City of St. Paul Draft Pedestrian Crossing Site Evaluation Guidelines for Uncontrolled Locations. Maplewood Crossing Policy- DRAFT 2.24.2020 Packet Page Number 58 of 211 Page 2 Figure 1. Uncontrolled Crossing Location Treatment Flowchart No Action Recommended W Crossing serves transit stop or other noticeable, defined and regular crnssing? (3) Y Consider installing "unmarked crossing facilitation" (4), subject to staff review/engineering judgment Remove sight distance obstructions or lower speed limit Not Feasible 12, Attachmentin� START Should a location have a marked crossing? ADT >_1,000 vpd? m N Meets min. crossing N volume thresholds?(z, ly Nearest marked or protected crossing>_ 350' away? Y Direct users to nearest marked or protected crossing 1,1 School Crossing* or School Zone**? Multi -Use Path N 1 Crossing? Direct users to nearest marked or N protected crossing Adequate stopping sight distance? (8x speed limit) Feasible (1) Exception to the 1,000 vpd min. roadway volume threshold maybe made for School Crossings* where the peak hour traffic exceeds 10x/0 of the daily traffic (2) Minimum Crossing Volume Thresholds: 20 pedestrians/bicyclists per hour*** in any one hour, or 18 pedestrians/bicyclists per hour*** in any two hours, or 15 pedestrians/bicyclists per hour*** in any three hours * School Crossing defined as a crossing location where ten or more students per hour are crossing ** School Zone defined as a segment of street or highwaythat abuts school grounds where children have access to the roadway orwhere a school crossing is in place Y A marked crossing is recommended. See table 1 for details. *** Young, elderly, and disabled users count 2x towards volume thresholds (3) Referto note 2 for guidance on reasonable volume thresholds (4) "Unmarked crossing facilitation" is anytreatment that improves a user's abilityto cross a roadway, short ofthe marked, signed and enhanced crossings detailed in Table 1. Installation ofthistype offacilitation is subject to engineering judgment and may include curb ramps and/ or a raised median refuge. However, no effort is made to attract users or recommend that they cross at this location. The treatments simply provide an improvement for a lowvolume crossing where pedestrians and bicyclists are already crossing and will like continue to cross. Maplewood Crossing Policy- DRAFT 2.24.2020 Page 3 Packet Page Number 59 of 211 12, Attachment 1 Table 1. Application of crash countermeasures by roadway feature Source: Guide for Improving Pedestrian Safety at Uncontrolled Crossing Locations, FHWA,July 2018 (FHWA-SA-17-072). Maple' '. If this table is updated by FHWA, the most recent version should be utilized Posted Speed Limit and AADT Vehicle AADT <9,000 Vehicle AADT 9,000-15,000 Vehicle AADT >15,000 Roadway Configuration 730 mph 35 mph >_40 mph <30 mph 35 mph >_40 mph <30 mph 35 mph >_40 mph O 2 OO O OO O O O (lanes 4 5 6 5 6 5 6 4 5 6 5 6 5 6 4 5 6 5 6 5 6 (1 lane in each direction) 7 9 p O 7 9 p 0 7 9 7 9 O 2 3 O © O D 3 D © © © O O O O O O 3 lanes with raised median 4 5 5 5 4 5 5 5 4 5 5 5 (1 lane in each direction) `7 NO 9 0.7 9 4D 0.0 0.7 9 0 O O 3 lanes w/o raised median O 2�3 �O © ) © O 3 O ©D ©O ©O © O (1 lane in each direction with a 4 5 6 5 6 5 6 4 5 6 5 6 5 6 4 5 6 5 6 5 6 two-way left -turn lane) 7 9 7 9 0 7 9 0 O 0 7 9 O O O ©O ©O D©DO ©©© O O O O 0 4+ lanes with raised median 5 5 5 5 5 5 5 5 5 (2 or more lanes in each direction) 7 8 9 7 8 9 8 017 8 9 0 8 0 8 0 0 8 0 8 01 8 0 O ©O ©CD ©O ©O ©O ©O ©O ©O 4+ lanes w/o raised median 5 6 5 p 5 p 5 p 5 p 5 p 5 p 5 p 5 p (2 or more lanes in each direction) 7 8 9 7 8 9 8 0 7 8 9 4D 8 0 8 00 8 0 8 0 8 0 Given the set of conditions in a cell, 1 High -visibility crosswalk markings, parking restrictions on # Signifies that the countermeasure is a candidate crosswalk approach, adequate nighttime lighting levels, treatment at a marked uncontrolled crossing location. and crossing warning signs • Signifies that the countermeasure should always be 2 Raised crosswalk 3 Advance Yield Here To (Stop Here For) Pedestrians sign considered, but not mandated or required, based upon and yield (stop) line engineering judgment at a marked uncontrolled crossing location. 4 In -Street Pedestrian Crossing sign O Signifies that crosswalk visibility enhancements should Curb extension 5 5Pedestrian refuge island always occur in conjunction with other identified countermeasures.* 7 Rectangular Rapid -Flashing Beacon (RRFB)** The absence of a number signifies that the countermeasure 8 Road Diet is generally not an appropriate treatment, but exceptions may 9 Pedestrian Hybrid Beacon (PHB)** be considered following engineering judgment. *Refer to Chapter 4, 'Using Table 1 and Table 2 to Select Countermeasures,' for more information about using multiple countermeasures. **It should be noted that the PHB and RRFB are not both installed at the some crossing location. This table was developed using information from: Zegeer, C.V., J.R. Stewart, H.H. Huang, P.A. Logerwey, J. Feagones, and B.J. Campbell.(2005). Safety effects of marked versus unmarked crosswalks at uncontrolled locations: Final report and recommended guidelines. FHWA, No. FHWA-HRT-04-100, Washington, D.C.; FHWA. Manual on Uniform Traffic Control Devices, 2009 Edition. (revised 2012). Chapter 4F, Pedestrian Hybrid Beacons. FHWA, Washington, D.C.; FHWA. Crash Modification Factors (CMF) Clearinghouse. http://www.cmfcleoringhouse.org/, FHWA. Pedestrian Safety Guide and Countermeasure Selection System(PEDSAFE). http:lAvww.pedbikesafe.org/PEDSAFE/, Zegeer, C., R. Srinivasan, B. Lan, D. Carter, S. Smith, C. Sundstrom, N.J. Thirsk, J. Zegeer, C. Lyon, E. Ferguson, R. Van Houten. NCO Report 841: Development Crash Modification Factors for Uncontrolled Pedestrian Crossing Treatments. Transportation Research Board, and (2017). of Washington, D.C.; Thomas, Thirsk, and Zegeer. (2016). NCHRP Synthesis 498: Application of Pedestrian Crossing Treatments for Streets and Highways. Transportation Research Board, Washington, D.C.; and personal interviews with selected pedestrian safety practitioners. Maplewood Crossing Policy- DRAFT 2.24.2020 Packet Page Number 60 of 211 Page 4 r-1 V D V V O _N Q ca O Q) Q) N r O N O N OC N 12, Attachment 2 a� M Packet Page Number 61 of 211 �(1) V 1 0 D r Packet Page Number 62 of 211 0 12, Attachment 2 I Q) O Q) cn C6 cn O Q) Q L E V E U4.- 0 O U U N � Q • E Q N N \>1 -L'N t ; a 1 O � 4 ca � +J — N Ln 0Ln ca ii � 1t' i 4-j 0 D — U N cn i O r >� U cn >1 LnT N O , , r V Q ca O O Packet Page Number 62 of 211 0 12, Attachment 2 I Q) O Q) cn C6 cn O Q) Q L E V E U4.- 0 O U U N � Q • E Q N N \>1 -L'N OV C N O O � 4 ca � +J — N Ln 0Ln ca Q 4-j 0 D — U N cn i O >� U cn >1 LnT N O V Q ca O O Ln O i N cn Un Q)N L O CL � W U .� • • Packet Page Number 62 of 211 0 12, Attachment 2 I Q) O Q) cn C6 cn O Q) Q L E V E U4.- 0 O U U N � Q • O M N N Q 12, Attachment 2 c. n Packet Page Number 63 of 211 IN T ca L N Q) O i L N c cn C 0 O N O N O Q Q) N W 0 CT O > W � w >, L cn ���-+ � � V U L N Q Q O ' Q V Ctf f— 12, Attachment 2 c. n Packet Page Number 63 of 211 O M N N Q Packet Page Number 64 of 211 N N Q) O i CL N Q) O r • I cn O ca D Q O Q N N V N N N 4 lN� M N T E cn i N O O �L = w • 12, Attachment 2 M —0 ca N N O cn N O QT - V — ca N— T —_ N — N 0 O D cn C3) N > +-0 V C Ln Ln —C O (� LL N Q) O r • I cn O ca D Q O Q N N V N N N 4 lN� M N T E cn i N O O �L = w • 12, Attachment 2 J1 REPORT TO: REPORT FROM: PRESENTER AGENDA ITEM: Action Requested: Form of Action: Policy Issue: CITY COUNCIL STAFF REPORT Meeting Date June 8, 2020 Melinda Coleman, City Manager Ellen Paulseth, Finance Director Ellen Paulseth, Finance Director 2019 Comprehensive Annual Financial Report V Motion ❑ Discussion ❑ Public Hearing ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation The Council will review and consider acceptance of the 2019 Comprehensive Annual Financial Report. The report will be presented by the City's external auditors, BerganKDV. The auditors have provided an unmodified opinion on the financial statement, which is the highest opinion that can be given. Recommended Action: Motion to accept the Comprehensive Annual Financial Report for the Year Ended 12/31/2019. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is 0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: •� Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness ✓ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The City is required by Minnesota law to have an external audit annually. The audit provides reasonable assurance to the City Council and stakeholders that the financial statements are free of material misstatement and that the financial report is complete and reliable. Background The Comprehensive Annual Financial Report (CAFR) of the City has been completed for the year - ended December 31, 2019. The CAFR is the City's official annual report and is prepared by the Finance Department. It has been audited by the certified public accounting firm of BerganKDV. Their unmodified opinion on the fair presentation of the financial statements is included within the CAFR. The CAFR includes the Independent Auditor's Report and the Reports on Compliance with Government Auditing Standards Uniform Grant Guidance. A Legal Compliance Report and Packet Page Number 65 of 211 J1 Communications Letter are also included for your review. There were no audit findings. The CAFR will be available on the City's website after approval. Supplementary materials, including the Comprehensive Annual Financial Report (CAFR), will be provided before the meeting. Attachments 1. BerganKDV PowerPoint 2. Bergan KDV Communications Letter 3. Bergan KDV Legal Compliance Report Packet Page Number 66 of 211 J1, Attachment 1 D ro 21 Packet Page Number 67 of 211 J1, Attachment 1 Packet Page Number 68 of 211 • • • 4 3 u J1, Attachment 1 H L �J 4 3 u Packet Page Number 69 of 211 b V r M a O� r ao M1 O .-. N b V9 .••-� M b 01 y ao N b a0 b M M 00 � \\\\\ M 10 O a N 7 ~O v1 Q a N N1 O \ \ M b 4 y� N M � N a f19 � � N N N •--i r��f O� � ti M N O O 0 0 O O O O O O i9 0 0 0 0 0 0 0 V C. C. a ID 0 I 'D o s ID W-) IC04IM s 53 Is K a H5 4 3 u Packet Page Number 69 of 211 J1, Attachment 1 Q) nC W I�1 Packet Page Number 70 of 211 J1, Attachment 1 �J 4 3 N 3 0 z W E F- EA � U ,y w (aj a` OE 0 N O d � u Packet Page Number 71 of 211 J1, Attachment 1 W W �J Packet Page Number 72 of 211 n 'r- -,*: � o � U � F� U U 4 3 N 3 0 z W E r EA A U ,y w Q a` OE 0 N O Of u J1, Attachment 1 �J 4 3 u Packet Page Number 73 of 211 M � o Y1 Y1 N N� OF N N N 1� rn O N M r O V1 O V7 N M N n 00 ,�. aro S O aha a0 m N b� O a N yg DO .Ni O 7 N a0 M IJ n N N .A L F n a0 �` N b O � N N 0 M 00 y N b b a_ O r M r br O1 b -- V O O b N N �y M OD 60 V N b 00 �! 4N9 N b M DM e DD vy O O C= O� N N p rn N 7 K O N 4 N O w7 dJ r M DD b N N 64 q In In w4 ry4 � u9 `4 W 4 3 u Packet Page Number 73 of 211 69 O O O O O O O O V1 M 01 V1 � 01 V1 ^� N � N U O O U �-4 PL� P H Packet Page Number 74 of 211 J1, Attachment 1 J1, Attachment 1 4 3 �J ONO lad a a u Packet Page Number 75 of 211 J1, Attachment 1 e a. 0 L 0. Packet Page Number 76 of 211 J1, Attachment 1 Packet Page Number 77 of 211 J1, Attachment 1 I 0 0 0 0 0 O O O O O O O O o O O O O O O O O O O O O O O O O O 0o R b tn -e r1 N O Packet Page Number 78 of 211 O O O O O O O O O O O O O O O O O O O O O O W O O O O O O O O O O O O O O O O O O O O O Cp O O O C O O O O O d O O v'a's w iq 4-1 i1 -A ' fA n VR d fA N Ile N -A -�-� dq © 104 21 0 N r N b N u J1, Attachment 1 1 u Packet Page Number 79 of 211 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N Mf' 1+1 N N W W 1 u Packet Page Number 79 of 211 J1, Attachment 1 H M Q) E C 0 MI Packet Page Number 80 of 211 0 0 0 0 0 0 0 'A 0 0 0 0 0 0 0 WO h OC, V1 CL en' O W N N 4} 44 W V} {q p r- U Q) NC 0 0 o a o 0 0 0 ci cS c4 ca ci o d o 'A 1 44 M 4 &9 N3 MD d4 V} Vi V} Vi Packet Page Number 81 of 211 a (�1 C 1 r; —1 O Packet Page Number 81 of 211 J1, Attachment 1 N N L— M NO Packet Page Number 82 of 211 0 0 0 0 0 0 w 0 0 0 0 0 0 C, 0 0 0 0 0 W W W K N K 4 3 W 3 0 z W E r w� U ,y w Q a` OE 0 N O a u J1, Attachment 1 0 0 0 o ca ca 0 0 0 0 0 0 0 0 0 0 0 0 ir9 i9 W 44 44 Packet Page Number 83 of 211 Packet Page Number 84 of 211 E N Ln Ol E J1, Attachment 1 a 3 3 0 x E r o w � U d n w Caj � c Z O Eo CO d � u J1, Attachment 1 Packet Page Number 85 of 211 Packet Page Number 86 of 211 low- Vl-,. J1, Attachment 1 r-� L-1 a 4 � \ \ \ % » » » 121, . % \ 2 = c ± G ® = o oz c ®= 3 c\ o C ® -0 ° � } \\ § ` \ \ \ City of Maplewood Communications Letter December 31, 2019 bergonkdv.com 11 DO MORE. Packet Page Number 88 of 211 J1, Attachment 2 berganKDV City of Maplewood Table of Contents Report on Matters Identified as a Result of the Audit of the Financial Statements Required Communication Financial Analysis J1, Attachment 2 7 Emerging Issues 20 Packet Page Number 89 of 211 C Report on Matters Identified as a Result of the Audit of the Financial Statements Honorable Mayor, Members of the City Council, and Management City of Maplewood Maplewood, Minnesota J1, Attachment 2 In planning and performing our audit of the financial statements of the governmental activities, business -type activities, each major fund, and the aggregate remaining fund information of the City of Maplewood, Minnesota, as of and for the year ended December 31, 2019, in accordance with auditing standards generally accepted in the United States of America, we considered the City's internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control. Our consideration of internal control was for the limited purpose described in the preceding paragraph and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and, therefore, material weaknesses or significant deficiencies may exist that have not been identified. In addition, because of inherent limitations in internal control, including the possibility of management override of controls, misstatements due to error, or fraud may occur and not be detected by such controls. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control over financial reporting, such that there is a reasonable possibility that a material misstatement of the City's financial statements will not be prevented, or detected and corrected, on a timely basis. A reasonable possibility exists when the likelihood of an event occurring is either reasonably possible or probable as defined as follows: Reasonably possible. The chance of the future event or events occurring is more than remote but less than likely. Probable. The future event or events are likely to occur. We did not identify any deficiencies in internal control that we consider to be material weaknesses. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. BERGANKDV, LTD. I BERGANKDV.COM I DO MORE. Packet Page Number 90 of 211 J1, Attachment 2 The accompanying memorandum also includes financial analysis provided as a basis for discussion. The matters discussed herein were considered by us during our audit and they do not modify the opinion expressed in our Independent Auditor's Report dated May 29, 2020, on such statements. This communication is intended solely for the information and use of the Members of the City Council, management and others within the City, and state oversight agencies and is not intended to be, and should not be, used by anyone other than these specified parties. Minneapolis, Minnesota. May 29, 2020 BERGANKDV, LTD. I BERGANKDV.COM I DO MORE. 2 Packet Page Number 91 of 211 J1, Attachment 2 City of Maplewood Required Communication We have audited the financial statements of the governmental activities, business -type activities, each major fund, and the aggregate remaining fund information of the City as of and for the year ended December 31, 2019. Professional standards require that we advise you of the following matters related to our audit. Our Responsibility in Relation to the Financial Statement Audit As communicated in our engagement letter, our responsibility, as described by professional standards, is to form and express opinions about whether the financial statements prepared by management with your oversight are presented fairly, in all material respects, in accordance with accounting principles generally accepted in the United States of America. Our audit of the financial statements does not relieve you or management of its respective responsibilities. Our responsibility, as prescribed by professional standards, is to plan and perform our audit to obtain reasonable, rather than absolute, assurance about whether the financial statements are free of material misstatement. An audit of financial statements includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control over financial reporting. Accordingly, as part of our audit, we considered the internal control of the City solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control. We are also responsible for communicating significant matters related to the audit that are, in our professional judgement, relevant to your responsibilities in overseeing the financial reporting process. However, we are not required to design procedures for the purpose of identifying other matters to communicate to you. Generally accepted accounting principles provide for certain Required Supplementary Information (RSI) to supplement the basic financial statements. Our responsibility with respect to the RSI, which supplements the basic audited financial statements, is to apply certain limited procedures in accordance with generally accepted auditing standards. However, the RSI was not audited and, because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance, we do not express an opinion or provide any assurance on the RSI. Our responsibility for the supplementary information accompanying the financial statements, as described by professional standards, is to evaluate the presentation of the supplementary information in relation to the financial statements as a whole and to report on whether the supplementary information is fairly stated, in all material respects, in relation to the financial statements as a whole. Our responsibility with respect to the other information in documents containing the audited financial statements and auditor's report does not extend beyond the financial information identified in the report. We have no responsibility for determining whether this other information is properly stated. This other information was not audited and we do not express an opinion or provide any assurance on it. 3 Packet Page Number 92 of 211 J1, Attachment 2 City of Maplewood Required Communication Our Responsibility in Relation to Government Auditing Standards As communicated in our engagement letter, part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we performed tests of the City's compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, the objective of our tests was not to provide an opinion on compliance with such provisions. Planned Scope and Timing of the Audit We conducted our audit consistent with the planned scope and timing we previously communicated to you. Compliance with All Ethics Requirements Regarding Independence The engagement team, others in our firm, as appropriate, our firm, and our network firms have complied with all relevant ethical requirements regarding independence. Qualitative Aspects of Significant Accounting Practices Significant Accounting Policies Management has the responsibility to select and use appropriate accounting policies. A summary of the significant accounting policies adopted by the City is included in the notes to financial statements. There have been no initial selection of accounting policies and no changes to significant accounting policies or their application during 2019. No matters have come to our attention that would require us, under professional standards, to inform you about (1) the methods used to account for significant unusual transactions and (2) the effect of significant accounting policies in controversial or emerging areas for which there is a lack of authoritative guidance or consensus. Significant Accounting Estimates Accounting estimates are an integral part of the financial statements prepared by management and are based on management's current judgements. Those judgements are normally based on knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ markedly from management's current judgements. The most sensitive estimates affecting the financial statements were: Depreciation — The City is currently depreciating its capital assets over their estimated useful lives, as determined by management, using the straight-line method. Total Other Post Employment Benefits (OPEB) Liability, Deferred Outflows of Resources Related to OPEB, and Deferred Inflows of Resources Related to OPEB — These balances are based on an actuarial study using the estimates of future obligations of the City for post employment benefits. Net Pension Liability, Deferred Outflows of Resources Related to Pensions, and Deferred Inflows of Resources Related to Pensions — These balances are based on an allocation by the pension plans using estimates based on contributions. 4 Packet Page Number 93 of 211 J1, Attachment 2 City of Maplewood Required Communication Qualitative Aspects of Significant Accounting Practices (Continued) Significant Accounting Estimates (Continued) We evaluated the key factors and assumptions used to develop the accounting estimates and determined that they are reasonable in relation to the financial statements taken as a whole. Financial Statement Disclosures Certain financial statement disclosures involve significant judgment and are particularly sensitive because of their significance to financial statement users. The financial statement disclosures are neutral, consistent, and clear. Significant Difficulties Encountered during the Audit We encountered no significant difficulties in dealing with management relating to the performance of the audit. Uncorrected and Corrected Misstatements For the purposes of this communication, professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that we believe are trivial, and communicate them to the appropriate level of management. Further, professional standards require us to also communicate the effects of uncorrected misstatements related to prior periods on the relevant classes of transactions, account balances or disclosures, and the financial statements as a whole. Management did not identify and we did not notify them of any uncorrected financial statement misstatements. In addition, professional standards require us to communicate to you all material, corrected misstatements that were brought to the attention of management as a result of our audit procedures. None of the misstatements detected as a result of audit procedures and corrected by management were material, either individually or in the aggregate, to the financial statements taken as a whole. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting, or auditing matter, which could be significant to the City's financial statements or the auditor's report. No such disagreements arose during the course of our audit. Representations Requested from Management We have requested certain written representations from management, which are included in the management representation letter. Management's Consultations with Other Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters. Management has informed us that, and to our knowledge, there were no consultations with other accountants regarding auditing and accounting matters. 5 Packet Page Number 94 of 211 J1, Attachment 2 City of Maplewood Required Communication Other Significant Matters, Findings, or Issues In the normal course of our professional association with the City, we generally discuss a variety of matters, including the application of accounting principles and auditing standards, operating conditions affecting the City, and operating plans and strategies that may affect the risks of material misstatement. None of the matters discussed resulted in a condition to our retention as the City's auditor. Other Information in Documents Containing Audited Financial Statements We applied certain limited procedures to the RSI that supplements the basic financial statements. Our procedures consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We did not audit the RSI and do not express an opinion or provide any assurance on the RSI. With respect to the supplementary information accompanying the financial statements, we made certain inquiries of management and evaluated the form, content and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. We were not engaged to report on the other information accompanying the financial statements but are not RSI. Such information has not been subjected to the auditing procedures applied in the audit of the basic financial statements, and accordingly, we do not express an opinion or provide any assurance on it. 6 Packet Page Number 95 of 211 J1, Attachment 2 City of Maplewood Financial Analysis The following pages provide graphic representation of select data pertaining to the financial position and operations of the City for the past five years. Our analysis of each graph is presented to provide a basis for discussion of past performance and how implementing certain changes may enhance future performance. We suggest you view each graph and document if our analysis is consistent with yours. A subsequent discussion of this information should be useful for planning purposes. GENERAL FUND REVENUES The General Fund revenues for the past five years are depicted in the following graph: General Fund Revenues y66,JVV,VVV $20,000,000 $17,500,000 $15,000,000 $12,500,000 $10,000,000 $7,500,000 $5,000,000 $2,500,000 $- 2015 2016 2017 2018 2019 ❑ Miscellaneous $96,219 $106,314 $192,518 $368,208 $61,673 ■ Investment Income 44,021 42,586 33,686 88,333 311,788 ■ Fines and Forfeits 220,951 193,934 189,861 175,173 163,016 ❑ Charges for Services 2,878,857 2,614,717 1,307,400 1,162,365 1,106,725 ❑ Special Assessments 1,510 1,708 4,271 325 101 13 Intergovernmental 936,437 944,311 963,403 1,845,931 1,456,057 ■ Licenses and Permits 1,351,543 1,434,651 1,792,168 1,395,228 1,444,503 ■ Taxes 12,351,161 13,060,118 14,289,845 14,854,788 15,980,159 General Fund revenues increased $633,671, or 3.2% during the year, from $19,890,351 in 2018 to $20,524,022 in 2019. The largest fluctuation was in taxes which increased $1,125,371 due to an increase in the amount levied. Intergovernmental revenues decreased $389,874, or 21.1% from 2018, primarily due to Local Government Aid being allocated to other funds in 2019. Miscellaneous revenues decreased $306,535, or 83.3%, due to receiving a settlement related to the dissolution of the fire relief association in 2018. This decrease was partially offset by an increase in investment income, which increased $223,455 from 2018 due to improvement in market conditions. 7 Packet Page Number 96 of 211 J1, Attachment 2 City of Maplewood Financial Analysis GENERAL FUND REVENUES (CONTINUED) The chart below presents a comparison of budget and actual General Fund revenues by source. The chart shows the City's actual revenues and other financing sources of $21,912,013 were over the budget of $21,536,010 by $376,003, or 1.7%. Investment income was over budget $260,874, due to improvement in market and conservative budgeting. Intergovernmental revenues were over budget $236,041 due to a reimbursement grant received from the deputy registrar in 2019 not being in the budget. Taxes were under budgeted amounts by $158,751. This was due to the City budgeting for the full levy amount and not budgeting for tax abatements or other adjustments. Revenues in all other categories were relativity consistent with budgeted amounts. Total revenue and other financing sources $ 21,536,010 $ 21,912,013 $ 376,003 Percent -1.0% 8.4% 19.3% 100.0% -5.4% -9.4% 512.4% -26.1% 2.0% 1.7% Revenues by category, as a percentage of total revenues, are depicted in the graphs on the following page. General Fund revenues by source changed slightly from 2018 to 2019 as a result of the changes in tax revenue, intergovernmental revenue, and miscellaneous revenues as discussed on the previous page. Overall, taxes accounted for 77.9% and 74.7% of General Fund revenue in 2019 and 2018, respectively. 8 Packet Page Number 97 of 211 Over/(Under) Budget Actual Budget Taxes $ 16,138,910 $ 15,980,159 $ (158,751) Licenses and permits 1,332,000 1,444,503 112,503 Intergovernmental 1,220,016 1,456,057 236,041 Special assessments - 101 101 Charges for services 1,170,300 1,106,725 (63,575) Fines and forfeits 180,000 163,016 (16,984) Investment income 50,914 311,788 260,874 Miscellaneous 83,500 61,673 (21,827) Transfers and other sources 1,360,370 1,387,991 27,621 Total revenue and other financing sources $ 21,536,010 $ 21,912,013 $ 376,003 Percent -1.0% 8.4% 19.3% 100.0% -5.4% -9.4% 512.4% -26.1% 2.0% 1.7% Revenues by category, as a percentage of total revenues, are depicted in the graphs on the following page. General Fund revenues by source changed slightly from 2018 to 2019 as a result of the changes in tax revenue, intergovernmental revenue, and miscellaneous revenues as discussed on the previous page. Overall, taxes accounted for 77.9% and 74.7% of General Fund revenue in 2019 and 2018, respectively. 8 Packet Page Number 97 of 211 City of Maplewood Financial Analysis GENERAL FUND REVENUES (CONTINUED) Miscellaneous 0.3% Investment 1.5' Miscellaneous 1.9% Investmen 0.4 2019 General Fund Revenues Taxes 77.9% v.oio Charges for Services l V 5.4% 2018 General Fund Revenues Taxes 7470/. Charges for Services 5.8% Packet Page Number 98 of 211 J1, Attachment 2 Licenses and Permits 7.0% .ceases and Permits 7.0% 2 City of Maplewood Financial Analysis GENERAL FUND EXPENDITURES J1, Attachment 2 The General Fund expenditures for the past five years are depicted in the following graph. General Fund Expenditures y66,JVV,VVV $20,000,000 $17,500,000 $15,000,000 $12,500,000 $10,000,000 $7,500,000 $5,000,000 $2,500,000 $ 2015 2016 2017 2018 2019 ® Capital Outlay $51,299 $21,219 $2,935 $8,015 $- ■ Investment Management Fees 24,011 23,270 - - - ■Public Works 3,559,151 3,695,679 3,719,605 3,881,240 3,997,573 ■Police 8,072,681 8,385,169 8,790,265 9,121,873 9,282,587 ■ Parks and Recreation 526,431 513,210 478,550 502,877 524,297 ■ Legislative 154,906 154,963 162,932 146,020 149,140 ■Fire 1,843,316 1,922,854 2,009,977 2,172,095 2,259,575 ■Finane e 674,011 634,440 647,189 1,206,265 1,276,949 m Administration 989,799 1,064,370 1,206,564 1,895,853 1,700,712 ■ Community Development 1,067,683 1,085,160 1,272,504 1,316,752 1,317,755 ■ Citizen Services 1,176,853 1,287,686 1,077,951 - General fund expenditures increased 1.3%, from $20,250,990 in 2018, to $20,508,588 in 2019. The largest increases were in Police and Public Works, which increased $160,714 and $116,333, respectively. The increase in Police expenditures was a result COLA increases, the addition of a new officer position and a full year of expenditures for new officers hired in 2018. Public Works expenditures increased as a result of an increase in snow removal costs due to heavy snow that occurred early in 2019. These increases were partially offset by a decrease in Administrative expenditures, which decreased $195,141, or 10.3% from 2018. This was primarily due to a decrease in legal fees as 2018 had more litigation costs. All other categories were relatively consistent with the prior year. 10 Packet Page Number 99 of 211 J1, Attachment 2 City of Maplewood Financial Analysis GENERAL FUND EXPENDITURES (CONTINUED) The chart below presents a comparison of budget and actual General Fund expenditures by function. The Fund's actual expenditures and transfers out of $20,569,166 were under the budget of $21,336,010 by $766,844 or 3.6%. Police expenditures had the largest variance as expenditures were under budget by $384,263 or 4.0%, primarily due to temporary vacancies in 2019. Public Works expenditures were under budget $190,737, or 4.6%. This was due to conservative budgeting. Expenditures in all other categories were all under budget and relatively consistent with budgeted amounts. Community Development Administration Finance Fire Legislative Parks and Recreation Police Public Works Transfers to other funds Budget $ 1,394,050 1,760,530 1,323,990 2,282,350 162,140 557,790 9,666,850 4,188,310 Actual $ 1,317,755 1,700,712 1,276,949 2,259,575 149,140 524,297 9,282,587 3,997,573 60,578 Total expenditures $ 21,336,010 $ 20,569,166 Over/(Under) Budget $ (76,295) (59,818) (47,041) (22,775) (13,000) (33,493) (384,263) (190,737) 60,578 $ (766,844) Percent -5.5% -3.4% -3.6% -1.0% -8.0% -6.0% -4.0% -4.6% 100.0% -3.6% Expenditures by function as a percentage of total expenditures are depicted in the graphs on the following page. Police expenditures are the largest component within the General Fund, accounting for 45.3% of the total, followed by public works with 19.5% of total expenditures. 11 Packet Page Number 100 of 211 City of Maplewood Financial Analysis GENERAL FUND EXPENDITURES (CONTINUED) Parks and 2.1 Legislat 0.7% Fij 1L( 2019 General Fund Expenditures Police 45.3% Parks and 2.' Legislativ 0.7% Administration Development 8.3% ° a 2018 General Fund Expenditures Police 45.0% J1, Attachment 2 Public Works 19.5% 6.0/o o Administration "everopmem 9.4% 6.5% Public Works 19.2% 12 Packet Page Number 101 of 211 City of Maplewood Financial Analysis GENERAL FUND OPERATIONS J1, Attachment 2 As illustrated in the following graph, revenues exceeded expenditures for the first time in the five years presented in 2019, while expenditures exceeded revenues each year prior to that. Revenues exceeded expenditures in 2019 by $15,434. After taking into consideration transfers and proceeds from the sale of capital assets, fund balance increased $1,342,847 or 15.2% from 2018 to 2019. The unassigned fund balance of $10,133,911 as of December 31, 2019, represents 49.4% of the current year's revenue. The unassigned fund balance also represents 49.4% of the current year's expenditures which is in line with the new city policy of a minimum of 40% and a desired level of 50%. The bar chart below highlights General Fund results for the last five years. General Fund Operations $22,500,000 $20,000,000 $17,500,000 $15,000,000 $12,500,000 $10,000,000 $7,500,000 $5,000,000 $2,500,000 100.0% 80.0% 60.0% 40.0% 20.0% 0.0% 13 Packet Page Number 102 of 211 2015 2016 2017 2018 2019 Revenues $17,880,699 $18,398,339 $18,773,152 $19,890,351 $20,524,022 Expenditures 18,140,141 18,788,020 19,368,472 20,250,990 20,508,588 Unassigned Fund Balance 7,622,299 7,500,075 8,449,546 8,797,353 10,133,911 Fund Balance as a Percent of the Year's Revenues 42.6% 40.8% 45.0% 44.2% 49.4% 13 Packet Page Number 102 of 211 J1, Attachment 2 City of Maplewood Financial Analysis TAX CAPACITY, LEVY, AND RATES The chart below graphs the tax capacity, certified tax levy, and City tax rate for 2015 through 2019. The tax capacity is based on total tax capacity, prior to adjustments for captured Tax Increment Financing (TIF) and fiscal disparities. The certified tax levy amount is also prior to fiscal disparity adjustments. With increasing market values, the City's tax capacity increased from 2018 to 2019 by $2,927,811, or 6.2%. With an increasing tax capacity and 3.0% increase in the levy, the City's tax rate decreased to 44.7%. $55,000,000 $50,000,000 $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 Tax Capacity, Levy, and Rates $50,434,970 $47,507,159 — - 1 1111111 =$44,720,455 F$42,096,087 $42,412,493 48.51% 46.35% 47.25% 45.91% 44.69% $18,991,610 $19,435,208 $20,738,833 $21,465,600 $22,109,600 2015 2016 2017 2018 2019 t Total Tax Capacity —Certified Tax Levy —Tax Capacity Rate 80.00% 70.00% 60.00% 50.00% 40.00% 30.00% 20.00% 10.00% 0.00% * Property tax data was obtained from Ramsey County Department of Property Records and Revenue. 14 Packet Page Number 103 of 211 City of Maplewood Financial Analysis AMBULANCE SERVICE FUNDS J1, Attachment 2 The Ambulance Service Fund accounts for service charges that are used to finance emergency medical services. The Ambulance Service Fund experienced operating income for 2019 totaling $528,811. Operating revenues increased $442,725 due to an increase in ambulance calls of approximately 10.8% and increased collections. Operating expenses increased $435,261 due to cost of living increase and having a full year of full-time paramedics. The fund also receives property taxes and intergovernmental grants classified as nonoperating revenue. The net position increased from $3,187,109 in 2018 to $3,924,504 in 2019. The cash balance of the fund at December 31, 2019, was $1,204,165, which was an increase of $14,387. Although the City has responded to the health of the Ambulance Service Fund by adding a tax levy in 2012 and removing administrative charges in the fund beginning in 2017, it should continue to monitor the fund and make necessary changes to improve performance if necessary. $3,700,000 $3,200,000 $2,700,000 $2,200,000 $1,700,000 $1,200,000 $ 700,000 $200,000 $(300,000) Ambulance Service Fund 2015 2016 2017 2018 2019 ■ Operating Revenues ■ Operating Expenses ■ Operating Income Loss ■ Operating Income Excluding Depreciation 15 Packet Page Number 104 of 211 City of Maplewood Financial Analysis ENVIRONMENTAL UTILITY FUND J1, Attachment 2 The Environmental Utility Fund accounts for revenues and expenses related to the administration, planning, implementation, and maintenance of the storm water management program. Operating revenues increased by $113,335, or 3.8%, in 2019 due to an increase in the environmental fee by 3.8% in 2019. Operating expenses increased $228,020 from 2018 due to an increase in wages and pension expense. In 2019, this fund contributed $165,650 to the General Fund for administrative fees, and $1,835,529 to various Capital Improvement Funds and Debt Service Funds. The cash balance of the fund at December 31, 2019, was $1,969,593, an increase of $1,515. $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 Environmental Utility Fund 2015 2016 2017 2018 2019 ■ Operating Revenues ■ Operating Expenses ■ Operating Income ■ Operating Income Excluding Depreciation 16 Packet Page Number 105 of 211 City of Maplewood Financial Analysis RECYCLING PROGRAM FUND J1, Attachment 2 The Recycling Program Fund accounts for recycling charges that are levied to cover cart fees, finance recycling costs, and public education on solid waste reduction and recycling. Operating revenues increased $56,447, compared with the prior year, while operating expenses increased $33,043. Operating revenues increased as a result of the City adding trash fees that were previously recorded in another fund. Operating expenses increased due to an increase in trash haulers fee from the prior year. After factoring transfers in and transfers out of the fund, the fund balance decreased in 2019 by $54,853. The cash balance of the fund at December 31, 2019, was $210,047, a decrease of $213,509. $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $(100,000) $(200,000) Recycling Project Fund 2015 2016 2017 2018 2019 ■ Operating Revenues ■ Operating Expenses ■ Operating Income (Loss) Packet Page Number 106 of 211 17 City of Maplewood Financial Analysis SANITARY SEWER FUND J1, Attachment 2 The Sanitary Sewer Fund accounts for customer sewer charges which are used to finance sewer system operating expenses. Operating revenues increased $131,378 or 2.6% from 2018. Operating expenses increased $310,391 due to an increase in wastewater treatment costs. In 2019, this fund contributed $387,780 to the General Fund for administrative fees and $673,736 to various Capital Improvement Funds and Debt Service Funds. The cash balance of the fund at December 31, 2019, was $2,826,991, a decrease of $916,242. $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 Sanitary Sewer Fund $5,029,707 24,559$5,020,996 $5,198,428 $4,494,013 $4,664,188 $4,481,134 p868,090 $652,791 $539 - $535, ,862 $260,371 2015 2016 2017 2018 2019 ■ Operating Revenues ■ Operating Expenses ■ Operating Income ■ Operating Income ExcludingDe reciation is Packet Page Number 107 of 211 City of Maplewood Financial Analysis STREET LIGHT UTILITY FUND J1, Attachment 2 The Street Light Utility Fund accounts for electric franchise fee revenues that are used to finance street light expenses. Operating revenues decreased $61,705 from 2018, while operating expenses decreased $32,467 due to decreases in supplies and utility costs, resulting in an operating income of $265,370. The cash balance of the fund at December 31, 2019, was $701,566, an increase of $281,087. $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 Street Light Utility Fund 2015 2016 2017 2018 2019 ■ Operating Revenues ■ Operating Expenses ■ Operating Income 19 Packet Page Number 108 of 211 J1, Attachment 2 City of Maplewood Emerging Issues Executive Summary The following is an executive summary of financial and business related updates to assist you in staying current on emerging issues in accounting and finance. This summary will give you a preview of the new standards that have been recently issued and what is on the horizon for the near future. The most recent and significant update includes: • Accounting Standard Update — GASB Statement No. 87 — Leases — GASB has issued GASB Statement No. 87 relating to accounting and financial reporting for leases. This new statement establishes a single model for lease accounting based on the principle that leases are financing of the right to use an underlying asset. The following are extensive summaries of each of the current updates. As your continued business partner, we are committed to keeping you informed of new and emerging issues. We are happy to discuss these issues with you further and their applicability to your city. ACCOUNTING STANDARD UPDATE — GASB STATEMENT NO. 87 — LEASES The objective of this Statement is to better meet the information needs of financial statement users by improving accounting and financial reporting for leases by governments. This Statement increases the usefulness of governments' financial statements by requiring recognition of certain lease assets and liabilities for leases that previously were classified as operating leases and recognized as inflows of resources or outflows of resources based on the payment provisions of the contract. It establishes a single model for lease accounting based on the foundational principle that leases are financings of the right to use an underlying asset. Under this Statement, a lessee is required to recognize a lease liability and an intangible right -to -use lease asset, and a lessor is required to recognize a lease receivable and a deferred inflow of resources, thereby enhancing the relevance and consistency of information about governments' leasing activities. A lease is defined as a contract that conveys control of the right to use another entity's nonfinancial asset (the underlying asset) as specified in the contract for a period of time in an exchange or exchange -like transaction. Examples of nonfinancial assets include buildings, land, vehicles, and equipment. Any contract that meets this definition should be accounted for under the leases guidance, unless specifically excluded in this Statement. A short-term lease is defined as a lease that, at the commencement of the lease term, has a maximum possible term under the lease contract of 12 months (or less), including any options to extend, regardless of their probability of being exercised. Lessees and lessors should recognize short-term lease payments as outflows of resources or inflows of resources, respectively, based on the payment provisions of the lease contract. 20 Packet Page Number 109 of 211 J1, Attachment 2 City of Maplewood Emerging Issues ACCOUNTING STANDARD UPDATE — GASB STATEMENT NO. 87 — LEASES (CONTINUED) A lessee should recognize a lease liability and a lease asset at the commencement of the lease term, unless the lease is a short-term lease or it transfers ownership of the underlying asset. The lease liability should be measured at the present value of payments expected to be made during the lease term (less any lease incentives). The lease asset should be measured at the amount of the initial measurement of the lease liability, plus any payments made to the lessor at or before the commencement of the lease term and certain direct costs. A lessee should reduce the lease liability as payments are made and recognize an outflow of resources (for example, expense) for interest on the liability. The lessee should amortize the lease asset in a systematic and rational manner over the shorter of the lease term or the useful life of the underlying asset. The notes to financial statements should include a description of leasing arrangements, the amount of lease assets recognized, and a schedule of future lease payments to be made. A lessor should recognize a lease receivable and a deferred inflow of resources at the commencement of the lease term, with certain exceptions for leases of assets held as investments, certain regulated leases, short-term leases, and leases that transfer ownership of the underlying asset. A lessor should not derecognize the asset underlying the lease. The lease receivable should be measured at the present value of lease payments expected to be received during the lease term. The deferred inflow of resources should be measured at the value of the lease receivable plus any payments received at or before the commencement of the lease term that relate to future periods. A lessor should recognize interest revenue on the lease receivable and an inflow of resources (for example, revenue) from the deferred inflows of resources in a systematic and rational manner over the term of the lease. The notes to financial statements should include a description of leasing arrangements and the total amount of inflows of resources recognized from leases. GASB Statement No. 87 is effective for reporting periods beginning after June 15, 2021. Information provided above was obtained from www.gasb.org. 21 Packet Page Number 110 of 211 City of Maplewood Ramsey County, Minnesota Reports on Compliance with Government Auditing Standards and Minnesota Legal Compliance December 31, 2019 bergonkdv.com 11 DO MORE. J1, Attachment 3 berganKDV Packet Page Number 111 of 211 J1, Attachment 3 City of Maplewood Table of Contents Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards Minnesota Legal Compliance Packet Page Number 112 of 211 %1 lil Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards Independent Auditor's Report Honorable Mayor and Members of the City Council City of Maplewood Maplewood, Minnesota J1, Attachment 3 We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business -type activities, each major fund and the aggregate remaining fund information of the City of Maplewood, Minnesota, as of and for the year ended December 31, 2019, and the related notes to financial statements, which collectively comprise the City's basic financial statements and have issued our report thereon dated May 29, 2020. Internal Control over Financial Reporting In planning and performing our audit of the financial statements, we considered the City's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the City's financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses, or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that were not identified. BERGANKDV, LTD. I BERGANKDV.COM I DO MORE. Packet Page Number 113 of 211 J1, Attachment 3 Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. Minneapolis, Minnesota May 29, 2020 BERGANKDV, LTD. I BERGANKDV.COM I DO MORE. 2 Packet Page Number 114 of 211 Minnesota Legal Compliance Independent Auditor's Report Honorable Mayor and Members of the City Council City of Maplewood Maplewood, Minnesota J1, Attachment 3 We have audited, in accordance with auditing standards generally accepted in the United States of America, and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of Maplewood, Minnesota, as of and for the year ended December 31, 2019, and the related notes to financial statements which collectively comprise the City's basic financial statements, and have issued our report thereon dated May 29, 2020. In connection with our audit, nothing came to our attention that caused us to believe that the City of Maplewood failed to comply with the provisions of the contracting and bidding, deposits and investments, conflicts of interest, public indebtedness, claims and disbursements, miscellaneous provisions, and tax increment financing sections of the Minnesota Legal Compliance Audit Guide for Cities, promulgated by the State Auditor pursuant to Minnesota Statutes § 6.65. However, our audit was not directed primarily toward obtaining knowledge of such noncompliance. Accordingly, had we performed additional procedures, other matters may have come to our attention regarding the City's noncompliance with the above referenced provisions. The purpose of this report is solely to describe the scope of our testing of compliance and the results of that testing, and not to provide an opinion on compliance. Accordingly, this communication is not suitable for any other purpose. Minneapolis, Minnesota May 29. 2020 BERGANKDV, LTD. I BERGANKDV.COM I DO MORE. Packet Page Number 115 of 211 J2 CITY COUNCIL STAFF REPORT Meeting Date June 8, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: New Maplewood Elementary School, 2410 Holloway Avenue East a. Conditional Use Permit Resolution b. Design Review Resolution Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Independent School District 622 is proposing to build a new elementary school building on the existing Maplewood Middle School site. The new building will house approximately 800 Pre -K through 5th grade students, and will also include Special Education programming. After the new elementary school is completed, the existing middle school will be demolished. To move forward with this project, the applicant needs city council approval of design review and a conditional use permit for a school. Recommended Action: a. Motion to approve a resolution for a conditional use permit for a new elementary school to be constructed at 2410 Holloway Avenue East. b. Motion to approve a resolution for design review for project plans date-stamped April 22, 2020 for a new elementary school to be constructed at 2410 Holloway Avenue East. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The city deemed the applicant's application complete on May 7, 2020. The initial 60 -day review deadline for a decision is July 6, 2020. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. Packet Page Number 116 of 211 J2 Background: Independent School District 622 is proposing to build a new elementary school building on the existing Maplewood Middle School site. The new elementary school would be built south of the existing building. Once the new school is complete, the middle school would be removed and replaced with athletic fields. Many of the comments the city received from neighboring property owners concerned parking on local streets and the condition of Lakewood Drive North. The school district believes many of the current parking concerns result from after school events and usage of the swimming pool in the existing middle school. With the site converting from a middle school to an elementary school — which includes the elimination of the swimming pool — the district believes event parking demand will be reduced. The city's engineering department has reviewed this project and its impact on local infrastructure and determined that Lakewood Drive North is designed to handle the loading caused by school buses, similar to residential streets throughout Maplewood. It should be noted that Lakewood Drive North is on the Maplewood's 10 -year Capital Improvement Plan and will need to be reconstructed within the next 10 years Conditional Use Permit Section 44-1092 of the city code permits schools to be located within any zoning district with an approved conditional use permit. The existing building predates this code requirement so no conditional use permit currently exists for this site. The new building project will bring the site into compliance with this requirement. The site will continue to operate as a school. The existing middle school has approximately 725 students attending the 113,400 -square -foot school. The new school will be 112,600 square feet in size with 800 students attending. Desian Review Site Plan The new school will be located on the south half of the site with the main parking lot just off the north of the building. Parents will access the building and parking lot from a drive directly accessing Holloway Avenue East. The elongated parent -drop off is intended to allow for car stacking on site and alleviate congestion at Holloway Avenue East. Buses will access the site off of Lakewood Drive North. The bus access is likely the biggest change to the site plan as compared to existing conditions. The bus drive access is in the southwest corner of the site. The majority of feedback the city has received regarding this project has been concerning bus traffic on Lakewood Drive. The city engineer has reviewed this project and has deemed that Lakewood Drive is suitable for bus traffic. A 100' x 80' playground will be located on the south side of the site near the bus parking area and south of the new building. When the middle school is removed that area of the site will be restored to allow for athletic fields. Building Elevations Most of the new school building will be approximately 30 feet in height. The gymnasium on the west side of the building will be 33 feet in height and the center portion of the east half the building is approximately 48 feet tall. Most of the building will be finished with a tan field brick and will be accented with a darker colored -brick, frames, metal panels and precast panels. Packet Page Number 117 of 211 J2 Parking There will be 129 parking spaces as part of this new school project. The number of spaces exceeds the city's parking ordinance requirements for schools. As a comparison, the remodeled Carver Elementary School was approved in 2019 with 124 parking spaces. The existing middle school has 130 parking spaces. Landscaping The overall site is sparse in terms of landscaping today and minimal landscaping is proposed with this new project. Two rain gardens on the north half of the site will remain in place. Additional raingardens will be constructed to the east and south of the new school as part of the project's required stormwater retention requirements. City ordinance requires a landscaped and possible screened area of not less than 20 feet in width be provided where a nonresidential use abuts a residentially zoned or planned property. The applicant's plans are providing for the required landscaped area but staff is recommending additional screening be added adjacent to the south and east property lines to ensure year-round screening to the homes in line with either the parking lot or new school building. Screening should also be required along the west property line to screen the loading dock and chiller areas from the residential homes west of the site. In revising the landscape plan, the applicant can account for existing landscaping that provides year-round screening. The applicant will be required to submit a tree preservation plan and revised landscape plan that meet all ordinance requirements and provide the additional screening. Lighting The applicant will be required to submit an updated photometric plan that includes property lines to ensure all city requirements are being met. Deaartment Comments Engineering Please see Jon Jarosch's engineering report, dated May 8, 2020, attached to this report. Environmental Please see Shann Finwall's environmental report, dated May 12, 2020, attached to this report. Public Safety Police and Fire have reviewed this project and have no comments. Board and Commission Review May 19, 2020: The Community Design Review Board (CDRB) reviewed this project and recommended approval. The CDRB recommended the applicant be required to add additional screening on the west property line and that the school's monument sign should be consistent with the building design. Packet Page Number 118 of 211 J2 May 19, 2020: The planning commission held a public hearing, reviewed this project and recommended approval. Resident Comments Staff surveyed the 172 surrounding property owners within 500 feet of the proposed site for their opinion about this proposal. Staff received 11 responses as shown below. As a home owner on Lakewood Drive, that has been effected by the school/athletic fields and the lack of off street parking. During the past years of athletic sports being played, trying to drive on Lakewood Drive is next to impossible. The parking is 'only one side", people do not follow directions and not enforced. I am concerned that the parking issues are still not being addressed. I recommend that the current parking lot located at the north east area remain. This is already being close to the proposed soccer/softball field. I also recommend removal of the security/parking lot lights and standards. As a commercial driver, I have issues with the "bus parking" area. Drivers pull into angle parking to drop off or pick up students. The drivers will need to back out or back into the parking slots. Who will be watching for the children in the lot when the buses start to move? There are major "blind spots" for the drivers, even with all the mirrors and front bumper crossing arm. Receiving area. ULF, SYSCO delivery companies will need to "blind side" into the loading dock. This is another area that should be addressed. (Steven Larson, 1747 Lakewood Drive North) 2. After watching the video on the proposed construction of an elementary school on the site of the current junior high school I have the following initial comments: • Naming--- do NOT name this school after any political person, nor entity.... No Obama... no Trump... etc. Make sure there is NO PARKING on both sides of Lakewood Drive both during and after construction. This includes NO SCHOOL BUSES NOR CARS being lined up on Lakewood Drive to drop off or pick up students. This has been a very dangerous situation for years, and now is the time to take care of it. From the video provided, it looks like the bus drop off area might NOT have enough room to accommodate all the buses in a parked position. PLEASE MAKE SURE IT DOES! Thank you for your attention to these matters. (Richard Telke, 1754 Lakewood Drive North) 3. Thank you for asking the surrounding residents of the New Elementary School for comments. I live on Lakewood Drive in the new homes, behind the school property, 1767 Lakewood Drive. For me and many of the neighbors that built homes on Lakewood Drive, we love the woods that surround us. Many of us are concerned about the woods disappearing at the far south end of the school property. I know there will be a bus pick up area there. We are hoping that you leave the tree line there. If not hoping there would be trees, hedges planted on that corner. I feel for the neighbors that are right on the corner of Ripley and Lakewood Drive. Right now they have trees and an open field. Hedges, bushes, trees would be appreciated in that area. Packet Page Number 119 of 211 J2 Also, the Lakewood Drive and Myrtle Street homes have had to put up with a lot of traffic for the school which have destroyed both streets. They have ruined both streets to the point that they are ruining our cars. They are NEVER repaired, huge potholes year round. The buses go up and down those streets, turn around along with delivery semis for the school. Our hope is that streets will be repaired and curbs put in. Those are my wishes/concerns. Looking forward to the new Elementary School in our neighborhood! Thank you. (Kim Elfstrom, 1767 Lakewood Drive North) 4. First impression is that there is not enough outdoor play space. Playing in the bus parking lot does not seem like a good idea. Will you use Hillside Park? If so we will need a sidewalk put in between the houses for access. Second it looks like we need more buffer space in the southwest corner between the buses and houses. Hope the southern tree border will be kept. Lastly is there funding to better maintain Myrtle and Lakewood Drive Streets? Current traffic leaves many potholes. (Sharon D. Reinemann, 1770 Lakewood Drive North) 5. We decided to live here because of the trees and natural landscape around our homes. We did not see if any existing trees surrounding the back area of this project where a play area is planned will be removed and would not want to see any mature trees and natural areas disturbed. If there are plans to remove any of the mature trees bordering the school site and having an open space between the school and homes bordering the property, I hope that will not happen. Could you please let us know what the plans look like for the trees being left as they are. (Denise and Dale Bergquist, 1771 Lakewood Drive North) 6. What are the other solution alternatives/design options? There is never just one possible solution. Please show us all the alternatives, and related to those alternatives provide the following: advantages and disadvantages (related to all stakeholders), costs (internal and external), time (effort and duration), and risks (potential issues and obstacles). Don't make us do the analysis on your one proposed solution. Show us the various options that are possible and why you are recommending this solution so we can have an informed discussion. Do your due diligence. (Michelle Tatreau, 1778 Lakewood Drive North) 7. My wife and I own the property at 1784 Lakewood Drive, immediately adjacent to the school property. (and to the proposed school bus parking lot). The first information we received detailing this project (other than rumors) came in the form of a postcard received last week from the school district. The post card invited us to access the District internet site for information on the new building construction. This information was, unfortunately, of little value since it was short on details regarding the actual construction, concentrating instead on features the new building will contain. There was no mention of the impact this massive project will have on tax paying property owners adjoining the site. In addition, it appeared there would be two schools built, as the current Middle School would be in operation until the new building is completed. The website seemed to indicate once the current Middle School is demolished, another building would be constructed in its place. After receiving your letter, we looked at the much more complete and detailed information on Maplewood's website. Again missing is any kind of study on the impact to our neighborhoods in terms of traffic, noise, destruction of Lakewood Drive by school buses, impact on property values etc. If such a study has been done, we'd appreciate a copy. If not, we'd hope such a study would be undertaken. It appears school buses will be primarily using Lakewood Drive Packet Page Number 120 of 211 J2 between Holloway and the entrance to the bus parking area. Lakewood is generally in bad shape even without numerous daily school buses. The school bus parking lot and (play) area are very close to my property. We object to the proposed route of buses on Lakewood Drive. Lakewood Drive has no sidewalks, children can be seen riding bikes in the street and people often walk in the street to get to Holloway. It would seem this project will have a huge impact on the quality of life for property owners in this neighborhood. I urge the City to not approve the proposed bus traffic and parking plan, and have the district look at alternatives. Lakewood Drive was never designed to handle school bus traffic and concurrent neighborhood vehicles plus pedestrians. Will a traffic signal be installed on Lakewood and Holloway? Would the City have to use taxpayer dollars to upgrade Lakewood Drive to include sufficient safety improvements? We thank the City of Maplewood for inviting our comments. To say we are concerned about the impact of this project, would be an understatement. We look forward to the public hearing on this project. (Bob and Deb Gagne, 1784 Lakewood Drive North) 8. We live about as close as anyone can be to the school and, more specifically, to the proposed bus entrance. We understand the importance of good schools and would likely be supportive if the design would include one very minor consideration for us neighbors. On the far south side of the school property is a line of trees that provides a small but very nice sight and sound barrier between our neighborhood and the school property. We would love to see this sight/sound barrier improved or replaced. The improvement or replacement requested would be a dense row, or rows, of pine trees to act as a natural barrier. Not small pine trees that may become a nice barrier in 10-15 years but more mature trees that would start at 8-10 feet or more in height. This would really be a win-win for both the school property (showing that the city/school cares about creating a beautiful and natural environment) and for us Maplewood property owners. Given the over-all cost of the school it's a safe bet that the cost of this request would be a small fraction of 1 % of the overall school cost. A very small price to pay to show care and consideration for us school neighbors. I hope you do "give careful consideration" to this request. (Robert and Teri Hei, 1787 Lakewood Drive North) 9. 1 have reviewed the current layout for the school and the bus and drop off areas. I am concerned about the traffic this will cause on my street when we are all having to also leave our residence to go to work in the morning at the drop off time. As well as the current condition of our street as it is. Adding more traffic without these issues being resolved is a huge problem. I'm not opposed to having an elementary school put here, however I think the parking and drop off routes need to be revised. (Anne Louden, 1815 Lakewood Drive North) 10. My question to you is how will this impact Lakewood Dr. during the "normal" school year I had dozens of staff, parents etc. using my driveway as a turnaround spot. Needless to say this puts extra usage on my driveway. There were several times I came home from work and had to wait in the street to pull into my own driveway. Also, how will this affect people driving down Lakewood that want to take a left at the intersection of Lakewood Dr. and Holloway. Will there be stop lights, etc. or will we be faced with a long wait time to be able to make that left turn. Again when school was "normal" there was times where I had to wait at least 5 minutes to make that turn, due to children crossing the street, buses or parents and staff coming to the school. (Debbie Wells, 1863 Lakewood Drive North) 11. Our home/backyard is in direct line of the south end of the current parking lot. For 47 years we have had water issues. When it rains, water runs off the higher ground the school sits on, down the hill, pools in the ditch behind our house. During times of the year when the ground is Packet Page Number 121 of 211 J2 saturated due to lots of rain, or there is one very heavy rainfall, we end up with water in our yard and flowing into our basement. My husband grew up in this house. We bought it from his father. Many years ago, in the 80's, there were sewers built into the ditch area behind our homes. Over the years, those ditches have been covered up. We believe they do not work any longer because the water issue has increased over the 90's and 2000's. We are really concerned that the new project, along with the grading of the land included in it will continue to present huge water problems for us. We are asking that this issue be considered during the planning. (Karen and Chris Wallrich, 1865 Mary Jo Lane) Reference Information Site Description Site Size: 19.86 acres Existing Land Use: Middle School Surrounding Land Uses North: Holloway Avenue East and single-family homes in North Saint Paul East: Single-family homes in North Saint Paul South: Single family homes West: Lakewood Drive North and single family homes Planning Existing Land Use: Institutional Existing Zoning: Single Dwelling Attachments: 1. Conditional Use Permit Resolution 2. Design Review Resolution 3. Overview Map 4. 2040 Future Land Use Map 5. Zoning Map 6. Applicant's Narrative 7. Site Plan 8. Landscape Plan 9. Building Elevations 10. Jon Jarosch's Engineering Report, dated May 8, 2020 11. Shann Finwall's Environmental Report, dated May 9, 2020 12. Draft CDRB Minutes, May 19, 2020 13. Draft PC Minutes, May 19, 2020 14. June 8, 2020 City Council Power Point Presentation 15. Applicant's Plans (separate attachment) Packet Page Number 122 of 211 J2, Attachment 1 CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Independent School District 622 has requested approval of a conditional use permit for a new elementary school building. 1.02 The property is located at 2410 Holloway Avenue East and is legally described as: Tract A The East 174 feet of the North 250 feet of the West 1/4 of the Northeast 1/4 of the Southwest 1/4 of Section 13, Township 29, Range 22 West, according to the United States Government Survey thereof, subject to the rights of the public in the North 33 feet thereof for Holloway Avenue, said tract being also described as Lot 1, Block 1, Wiesner Park, together with abutting south half of Holloway Avenue, according to the plat of said Wiesner Park on file and of record in the office of the Register of Deeds in and for Ramsey County, Minnesota. Tract B The West 1/4 of the Northeast 1/4 of the Southwest 1/4, Section 13, Township 29, Range 22, according to the United States Government Survey thereof, except the East 174 feet of the North 250 feet thereof, subject to the rights of the public in the North 33 feet thereof for Holloway Avenue and in the West 33 feet thereof for Meyer Avenue, said tract being described as all of Wiesner Park, except Lot 1, Block 1 thereof and except the south half of Holloway Avenue abutting upon said Lot 1, Block 1, according to the plat of said Wiesner Park on file and of record in the office of the Register of Deeds in and for Ramsey County, Minnesota. Tract C The East 1/2 of the West 1/2 of the Northeast 1/4 of the Southwest 1/4 of Section 13, Township 29, Range 22, Ramsey County, Minnesota, according to the United States Government Survey thereof, subject to the rights of the public in the North 33 feet thereof for Holloway Avenue. (Abstract Property) Section 2. Standards. 2.01 City Ordinance Section 44-1092(3) requires a Conditional Use Permit for Educational Institutions. 2.02 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. Packet Page Number 123 of 211 J2, Attachment 1 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1. On May 19, 2020, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On June 8, 2020, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: (additions are underlined and deletions are crossed out): 1. Adherence to the design and site plans date-stamped April 22, 2020. The director of community development may approve minor changes. 2. The proposed construction must be started within one year of council approval or the permit shall end. The council may extend this deadline for one year. Packet Page Number 124 of 211 J2, Attachment 1 3. The city council shall review this permit in one year. 4. Comply with all city ordinance requirements for signage. 5. Parking on Lakewood Drive North for any school -related events is limited to the east side of the street. 6. Provide year-round screening adjacent to the south and east property lines to the homes aligned with either the parking lot or new school building and along the west property line adjacent to the school's loading dock and chiller equipment. by the City Council of the City of Maplewood, Minnesota, on June 8, 2020. Packet Page Number 125 of 211 J2, Attachment 2 DESIGN REVIEW RESOLUTION Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Independent School District 622 has requested approval of design review for a new elementary school building. 1.02 The property is located at 2410 Holloway Avenue East and is legally described as: Tract A The East 174 feet of the North 250 feet of the West 1/4 of the Northeast 1/4 of the Southwest 1/4 of Section 13, Township 29, Range 22 West, according to the United States Government Survey thereof, subject to the rights of the public in the North 33 feet thereof for Holloway Avenue, said tract being also described as Lot 1, Block 1, Wiesner Park, together with abutting south half of Holloway Avenue, according to the plat of said Wiesner Park on file and of record in the office of the Register of Deeds in and for Ramsey County, Minnesota. Tract B The West 1/4 of the Northeast 1/4 of the Southwest 1/4, Section 13, Township 29, Range 22, according to the United States Government Survey thereof, except the East 174 feet of the North 250 feet thereof, subject to the rights of the public in the North 33 feet thereof for Holloway Avenue and in the West 33 feet thereof for Meyer Avenue, said tract being described as all of Wiesner Park, except Lot 1, Block 1 thereof and except the south half of Holloway Avenue abutting upon said Lot 1, Block 1, according to the plat of said Wiesner Park on file and of record in the office of the Register of Deeds in and for Ramsey County, Minnesota. Tract C The East 1/2 of the West 1/2 of the Northeast 1/4 of the Southwest 1/4 of Section 13, Township 29, Range 22, Ramsey County, Minnesota, according to the United States Government Survey thereof, subject to the rights of the public in the North 33 feet thereof for Holloway Avenue. (Abstract Property) Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and Packet Page Number 126 of 211 J2, Attachment 2 the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Council Action. 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 2 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the site and design plans date-stamped April 22, 2020. Approval is subject to the applicant doing the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal and building official must be met. 3. Meet all requirements in the engineering report, dated May 8, 2020. 4. Meet all requirements in the environmental report, dated May 12, 2020. 5. The applicant shall obtain all required permits from the Ramsey -Washington Metro Watershed District. 6. All rooftop equipment shall be screened. Additional screening shall be added along the west property line to screen the loading dock and chiller areas. 7. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. A revised landscape plan that includes additional landscape screening to meet ordinance requirements along the south and east property lines that are in line with the new school building. This revised landscape plan can account for existing year-round screening elements. b. A tree replacement plan that meets the requirements of the city's tree replacement code. c. A revised photometric plan that includes property lines and meets the requirements of the city's lighting code. d. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 8. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. Packet Page Number 127 of 211 J2, Attachment 2 b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in -ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Restore all former curb cuts on Gervais Court to a continuous concrete curb per City of Maplewood requirements. 9. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above -required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 10. All work shall follow the approved plans. The director of community development may approve minor changes. 11. The applicant shall provide building samples submitted to staff for approval. 12. The applicant shall work the city staff regarding sign materials used on the monument sign that are consistent with the building design which is subject to staff approval. by the City Council of the City of Maplewood, Minnesota, on June 8, 2020. Packet Page Number 128 of 211 r'.FM 2410 Holloway Avenue East - New Elementary School J2, Attachment 3 R iv"a City of Maplewood Maplewood April 23, 2020 Packet Page Number 129 of 211 2410 Holloway Avenue East - New Elementary School J2, Attachment 4 W V--' M City of Maplewood April 23, 2020 ManlP\,vnnr- Packet Page Number 130 of 211 PROJECT NARRATIVE J2, Attachment 6 Received by City of Maplewood on April 22, 2020 The Proposed project submitted for Community Design Board Review and a Conditional Use Permit is for a new elementary school building on the existing Maplewood Middle School site. This project is in response to the referendum approved by voters in the community on May 14, 2019. The bond called for improvements at sites throughout the district to address safety, security, maintenance, and the programmatic needs of aging facilities. The elimination of Maplewood Middle school is in response to a district initiative to create two distinct pathways for students in the District. Currently, students from three middle school buildings filter into two high schools. Half of the students from Maplewood Middle School are placed at North High and the other half attend Tartan High. Additions and renovations at Skyview Middle School and John Glenn Middle School will provide space so that students will continue together from middle to high school. Boundaries will be adjusted for the 2022-2023 school year when all construction projects are complete to accommodate this change. The existing middle school is planned to be demolished in summer 2022. The proposed conditional use for the site is a public elementary school. The new building will house approximately 800 Pre -K through 5th grade students, and will also include center based Special Education programming. The new elementary building will allow for the decommissioning of older and less efficient buildings in the district. It will provide a facility, which meets the teaching and learning needs of a diverse student population. A new bus loop behind the building will separate buses from parent drop-off for student safety. The elongated parent -drop off will allow for car stacking on site and alleviate congestion at Holloway Ave E. Sufficient parking will also be provided for staff and visitors. Both existing rain gardens on site will be repurposed and remain in use with the proposed site layout. Packet Page Number 132 of 211 nwo Received by City of Maplewood on April 22, 2020 .I9 Attachment 7 INDEPENDENT SCHOOL DISTRICT #622 NEW ELEMENTARY ON MAPLEWOOD SITE " N 4 HOLLOWAY AVE E � a � •'RAIN GARDEN �f ` EXISTING ' BUILDING ; FOOTPRINT I • ccI ------------------L G • RAIN GARDEN PARKING 0 LU J � � I '• BUILDING FOOTPRINT I RECEIVING t x P PLAY P� Maplewood Site Diagram 17.42 1" = 160'-0" 0 120' 240' Maplewood Site Diagram Comm No: 192163 Packet Page Number 133 of 211 J2, Attachment 8 S o C �$ U �. . �� O ^ :QZ Y/ WJU — ONRc O J0, $ oo JJ zw0) �s 30�= "R4 J €w�v a U z I O Y F o r Ym o a s 7 IM 0 LL �' a •` sm ;� � � U rY O z 1 I I 11 It it s ,1 1 I I nao r T, � � f t tl 3ANaa�3N�,----------\- - 1. � —I-- — T— — �— —�— _ I.T. � � a I I I I I I I I I I I I I I I I I I I Packet Page Number 134 of 211 J2, Attachment 8 $ o TP aaJ 5�@� 90. Ca.1z O a w 0 i�>> 9 1� 1 R'o,9g$�`�'% m N ../^1 ��O : Jwa€m a id �8. s:a QZ Y/ WJU - ONRc O J0, $ oo JJ U z O H gpg w ave ©z °F Q 3 sa 89 I9 9 �9 �9 ~O � •� � N � F � a - U ¢ � n LL �vy N b } O z Packet Page Number 135 of 211 Packet Page N C: O X Q J2, Attachment 9 0 N Y a3i N � a 41 o o (p N u o U Na� O O ° a L U) a a cV L W J2, Attachment 9 Packet Page Number 137 of 211 0 0 o N Na . m �� W 1 .1.r o o > Q (Q N � N Z NWo ss '❑ o A+ F � W i+Q U ©a v o a � U1 � a a J2, Attachment 9 Packet Page Number 137 of 211 Packet Page N loo"N N J2, Attachment 9 N L W J2, Attachment 9 Q 04 0 30 W 41(L) N N L o o co N 4 � 0 0 L � U T U) a a Packet Page Number 139 of 211 J2, Attachment 10 Engineering Plan Review PROJECT: New Elementary School — 2410 Holloway Avenue PROJECT NO: 20-12 COMMENTS BY: Jon Jarosch, Assistant City Engineer DATE: 5-8-2020 PLAN SET: Engineering plans dated 4-20-2020 The applicant is proposing to remove the existing Maplewood Middle school and construct a new elementary school further south on the site. The site will also be reconfigured to better accommodate drop-off and pick-up activities. The applicant is requesting design approval for the site plan. Stormwater management for site is proposed to be accommodated via the use of rainwater gardens and filtration basins. Sump structures will also be added to reduce the amount of sediment reaching these water quality features. The revised site layout routes school bus traffic up Lakewood Drive as a means to separate bus traffic from parent pickup/drop-off. Buses and parents currently utilize the loop drive off of Holloway Avenue for these activities. This change will result in additional traffic on Lakewood Drive. This street is designed to handle the loading caused by school buses, similar to residential streets throughout the City. It should be noted that Lakewood Drive is on the City's 10 -year Capital Improvement Plan. With a pavement condition index rating of 30 out of 100, the street has deteriorated to the point that it needs reconstruction within the next 10 years. City staff will continue to monitor the street and make repairs as necessary until such time that reconstruction occurs. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents for final review, along with ratified agreements, prior to issuing building and grading permits. The following are engineering review comments on the design and act as conditions prior to issuing permits: Drainage and Stormwater Management 1) The project shall be submitted to the Ramsey -Washington Metro Watershed District (RWMWD) for review. All conditions of RWMWD shall be met. Packet Page Number 140 of 211 J2, Attachment 10 2) A joint stormwater maintenance agreement with the City and RWMWD shall be signed by the owner for the proposed infiltration/filtration basins and associated storm sewer system. 3) The project shall be reviewed by the City of North Saint Paul (NSP). The site's storm sewer system at the northwest corner of the site discharges into the NSP storm sewer system. All conditions of NSP shall be met. 4) Outlet velocities into basins shall be 10 feet per second or less. This is typically achieved through a drop structure and minimally sloped pipe to the outlet (0.5%). In all instances, adequate scour protection shall be provided at piped outlets. 5) Cleanouts shall be added to draintile systems beneath the filtration basins, at regular intervals, to ensure the draintile system can be readily cleaned and maintained. 6) Sump structures or other pre-treatment devices shall be installed upstream of all discharge points to basins or offsite storm sewer systems. Grading and Erosion Control 7) Emergency overflows for all basins shall be shown on the grading plan. Adequate erosion and scour protection shall be provided in the overflow locations. 8) The infiltration/filtration basins shall be protected from sedimentation and compaction throughout construction. 9) Inlet protection devices shall be installed on all existing and proposed onsite storm sewer until all exposed soils are stabilized. 10) Public and private drives and roadways shall be swept as needed to keep the pavement clear of sediment and construction debris. 11) All pedestrian facilities shall be ADA compliant. 12) A copy of the project SWPPP and NDPES Permit shall be submitted prior to the issuance of a grading permit. Sanitary Sewer and Water Service 13) Sanitary sewer service piping shall be schedule 40 PVC or SDR 35. 14) The proposed water service modifications are subject to the review and conditions of Saint Paul Regional Water Services (SPRWS). The applicant shall submit plans and Packet Page Number 141 of 211 J2, Attachment 10 specifications to SPRWS for review and meet all requirements they may have prior to the issuance of a grading permit by the City 15) Insulation should be considered in areas where the storm sewer system crosses the proposed watermain loop within the site. 16) The disconnection from the North Saint Paul water system at the former school building location is subject to the review and requirements of North Saint Paul. 17) The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to the improvements proposed with this phase of the project. Appropriate fees shall be charged during the permitting process. Other 18) The plans shall be signed by a professional engineer currently licensed in the State of Minnesota. Public Works Permits The following permits are required by the Public Works Department for this project. The applicant should verify the need for other City permits with the Building Department. 19) Grading and erosion control permit 20) Sanitary Sewer Permit 21) Storm Sewer Permit 22) Right -of -Way Permit - END COMMENTS - Packet Page Number 142 of 211 J2, Attachment 11 Environmental Review Project: New Elementary School Date of Plans: Landscape Plan — April 20, 2020 Date of Review: May 12, 2020 Location: 2401 Holloway Avenue Staff Reviewing: Shann Finwall, AICP, Environmental Planner (651) 249-2304; shann.finwall(a)maplewoodmn.org Emily Dunlap, Natural Resources Coordinator (651) 249-2416; emily.dunlap(a)-maplewoodmn.org Project Background: Redevelopment of the Maplewood Middle School site with a new elementary school. Environmental Ordinances and Policies: Tree Preservation Ordinance • The tree preservation ordinance describes a significant tree as a hardwood tree with a minimum of 6 inches in diameter, an evergreen tree with a minimum of 8 inches in diameter, and a softwood tree with a minimum of 12 inches in diameter. • A specimen tree is defined as a healthy tree of any species which is 28 inches in diameter or greater. • The tree preservation ordinance requires any significant tree removed to be replaced based on a tree mitigation calculation. The calculation takes into account the size and number of trees on the site, versus the size and number of trees removed. The calculation also allows credits to the final tree replacement when preserving specimen trees. • If less than 20 percent of the total significant tree diameter inches is removed from the site, the applicant shall replace one tree per significant tree removed. • Tree replacement shall be a minimum of 2 -caliper inches in size. Tree Ordinance Analysis a. Tree Impacts: No tree plan was submitted with the application. b. Tree Replacement Requirements: If less than 20 percent of the significant trees on the site are being removed, the applicant must replace one 2 -caliper inch tree per one significant tree removed. Packet Page Number 143 of 211 J2, Attachment 11 If more than 20 percent of the significant trees on the site are being removed, the applicant must replace trees based on the City's tree replacement calculation. Tree Replacement Proposed: A minimal landscape plan was submitted identifying the location of trees. However, there is no legend on the landscape plan that outlines the tree species, size, and number of trees to be planted. Tree Preservation Recommendations: 1) Submit a tree plan that meets the City's tree preservation ordinance. 2) Submit a landscape plan that identifies the number, size, and species of trees proposed to be planted on site. 2. Landscaping a. Landscaping Policy: Maplewood strives for diverse landscaping in its developments including plants that thrive in this area. b. Landscaping Recommendations: 1) The planting schedule has very low diversity. Consider increasing tree and shrub diversity to add visual interest and limit the number of affected plants in case of disease. 2) Chicagoland Green Boxwood: This shrub's Hardiness Zone is 5-8. Maplewood is Zone 4 so this plant will likely not survive the winter. Please choose a different species. 3) Pine Tree: Please specify species. 3. Infiltration Basins a. Infiltration Basin Policies The City requires a portion of the basin to be planted rather than seeded; typically a minimum of 5,000 square feet of plantings are required on large basins. Using plants rather than seeds hastens establishment and provides a better chance of successful establishment. Basin bottoms and lower elevations almost never establish successfully from seed since the seed is washed away when stormwater flows into the basin. Contractors typically take one of three approaches to plant material for large basins: Plant shrubs in the bottom of the basin and seed the slopes. A 10,000 square foot bottom would require about 275 shrubs planted 6' apart. Large shrubs such as highbush American cranberry can be planted at this spacing; most shorter shrub species require closer spacing. If shrubs are planted, they would be mulched with shredded hardwood mulch. Packet Page Number 144 of 211 J2, Attachment 11 On sites that don't need immediate aesthetic appeal, a combination of seed and plugs is sometimes used. The basin is seeded with a native seed mix, then grasses, sedges, and flowers are planted in the bottom of the basin 18" apart (about 2,250 plants for 5,000 square feet). This spacing of plants does not provide full coverage, it just helps ensure establishment of native species in the basin bottom in case seed is washed away. Plant portions of the basin slopes to better integrate the basin into the site design. This may include shrub beds, perennials (native or non-native), or a combination of trees, shrubs, and perennials. These beds would be mulched and maintained as landscaped areas. For the bottom, do a combination of seeding and planting as explained above. b. Infiltration Basin Recommendations 1) Please provide a planting plan for the infiltration basins. If a seed mix is being used, a seed mix list is required that specifies the species and percentage of each species. 2) The City would like to see a minimum of 5,000 square feet of planted areas for each of the two infiltration basins. 3) Provide a landscape drawing for each infiltration basin, including list of species, container size, spacing, and quantities. 4) If proposing to seed the bottom of the basins, provide explanation of measures that will be taken to ensure seed does not wash away. 5) For any area using a native seed mix (ex: pond slopes), provide information on maintenance for planting year, Year 2 and Year 3, addressing what maintenance activities will be required and what entity (developer, owner, etc.) will take on this responsibility. 6) Plant Schedule: The City would like Eulalia Grass (Miscanthus sinensis `Morning Light') to be removed from the plant schedule. Miscanthus has the potential to escape to nearby natural areas and become invasive, especially if it hybridizes with a nearby plant of a different cultivar. It is recommended that Eulalia Grass be replaced with a different grass such as Feather Reed Grass or Switchgrass. Packet Page Number 145 of 211 J2, Attachment 12 DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MAY 19, 2020 5:30 P.M. E. NEW BUSINESS b. Design Review, New Maplewood Elementary School, 2410 Holloway Avenue East i. Assistant Community Development Director, Michael Martin gave the report on the Design Review for the New Maplewood Elementary School, 2410 Holloway Avenue East and answered questions of the board. ii. Architect, Sean Kelly, Wold Architects, 332 Minnesota Street, Suite W2000, St Paul, addressed and answered questions of the board. iii. Greg Buchal, with Larson Engineering, 3524 Labore Road, White Bear Lake, addressed and answered question of the board. Boardmember Ledvina made friendly amendments that are reflected in the motion below in bold and underlined. The speakers representing the applicant said they are willing to work with city staff regarding the friendly amendments requested. Boardmember Thompson moved to approve the resolution for design review for project plans date-stamped April 22, 2020 for a new elementary school to be constructed at 2410 Holloway Avenue East. (changes to the staff conditions are underlined and in bold). 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal and building official must be met. 3. Meet all requirements in the engineering report, dated May 8, 2020. 4. Meet all requirements in the environmental report, dated May 12, 2020. 5. The applicant shall obtain all required permits from the Ramsey -Washington Metro Watershed District. 6. All rooftop equipment shall be screened. Additional screening shall be added along the west property line to screen the loading dock and chiller areas. 7. Prior to issuance of a building permit, the applicant shall submit for staff approval the following items: a. A revised landscape plan that includes additional landscape screening to meet ordinance requirements along the south and east property lies that are I line with the new school building. This revised landscape plan can account for existing year-round screening elements. Packet Page Number 146 of 211 J2, Attachment 12 b. A tree replacement plan that meets the requirements of the city's tree replacement code. c. A revised photometric plan that includes property lines and meets the requirements of the city's lighting code. d. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 8. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in -ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Restore all former curb cuts on Gervais Court to a continuous concrete curb per City of Maplewood requirements. 9. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above -required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is I the spring or summer. 10. All work shall follow the approved plans. The director of community development may approve minor changes. 11. The applicant shall provide building samples submitted to staff for approval. 12. The applicant shall work the city staff regarding sign materials used on the monument sign that are consistent with the building design which is subject to staff approval. Seconded by Boardmember Ledvina. Ayes — All The friendly amendments made by Boardmember Ledvina was approved by the board. The motion passed. Packet Page Number 147 of 211 J2, Attachment 13 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MAY 19, 2020 7:00 P.M. E. PUBLIC HEARING 1. 7:00 p.m. or later: New Maplewood Elementary School, 2410 Holloway Avenue East a. Conditional Use Permit Resolution i. Assistant Community Development Director, Michael Martin gave the report on the Maplewood Elementary School, 2410 Holloway Avenue East and answered questions of the commission. ii. Randy Anderson, ISD 622, 2520 East 12th Avenue, North St Paul, addressed and answered questions of the commission. iii. Sean Kelly & Sal Bagley, Wold Architects, 332 Minnesota Street, Suite W2000, St Paul, addressed and answered questions of the commission. Chairperson Arbuckle opened the public hearing 1. Kathleen Johnson on Lakewood Drive addressed the commission about the street conditions and asked if this project could wait until the roads are reconstructed. She also asked how decisions were made regarding placements of things on the property. Chairperson Arbuckle closed the public hearing. Commissioner Desai moved to aaarove the resolution in the staff reaort for a conditional use Dermit for a new elementary school to be constructed at 2410 Hollowav Avenue East 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. Packet Page Number 148 of 211 J2, Attachment 13 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Seconded by Commissioner Ige. Ayes - All The motion passed. This is proposed to go to the city council June 8, 2020. Packet Page Number 149 of 211 J2, Attachment 14 I : V N 1p Q -�v 4mr 00 m > a) O I : V N Q 00 m > a) O V p E Un C M > 1 ' V N Q V Q) L o w a, E Q Q-0 N z N N a--@ V V 0 a--@ �4-j N E N � Q c� _Q Q a) Ln -0 +-@ -0 C M w V V Q41 Packet Page Number 150 of 211 J2, Attachment 14 Packet Page Number 151 of 211 71jv- Ir � d °� ul nf'faayl ^r ""�'y. . '�^ A!p x, • -e A,. a = 4 3 Nd A o Y, JCR * �� l — K• Packet Page Number 151 of 211 J2, Attachment 14 Al, r z Cr LU Cc4 13I r4li 13- u. M CD Z N HO OOCLM3)Nl 40 2 'llFtvFMr!lw- �7k, Q) Q) Q) V cn Q) 0 Q) C) 4--J N Q) cn O Q) E C) 0 0 CD E 00 C� 0 (7 M 4--J 0 Q) E Q) 0 > 0 CD E CD 11 Q) Q) ;:1- CD M Q) 11 CD Q) > Q) 0 Q) Q) C) 0 0 T >-0 0 0 C\j -4- E 0 l 0 0 Q) 0 U Q) t ,0 Q) Ln r\j Q) Q) L LU m> Q Packet Page Number 152 of 211 E 'A *# W k�. AW.Sw LU in LU Cc N HO GOOMBW-1 J2, Attachment 14 6 Packet Page Number 153 of 211 J2, Attachment 14 Li O O o V C/1 � W I DC Packet Page Number 154 of 211 O � � � � O =o � Packet Page Number 154 of 211 •� � O Q � • � � cry Packet Page Number 154 of 211 J2, Attachment 14 u!.1. .... i Lzi� Packet Page Number 155 of 211 Ln /1 W V� +-,-�,oN O r/ / L • v I O O O s 4-j z ) N N c6 V "' V) Q) E V V •� 0." N cn v O v a --j O • CT J C - J • • • Packet Page Number 155 of 211 J2, Attachment 14 Packet Page Number 156 of 211 N + O V N C � cn N _ N •L/) a--' 4-jCD QJ N O O E N Ln 4-j O U U j E r N cn �' Q) 0c6 V v m OC N Q � O � I O N p O > O 4—' c6 c6 O � p 'r o O a--' ' UnQ O Q U V Un CD 4 Ln o (1) 4 Q U V N z v O E � '� O N� V N �'" O Q ko = N Q •- O •v to Packet Page Number 156 of 211 J3 CITY COUNCIL STAFF REPORT Meeting Date June 8, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Maple Ridge Convenience Store, 2501 White Bear Avenue a. Conditional Use Permit Resolution b. Design Review and Comprehensive Sign Plan Resolution Action Requested: ✓ Motion ❑ Discussion ✓ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Slate Asset Management — owner of the Maple Ridge Shopping Center, 2501 White Bear Avenue — is proposing to build a new 4,200 -foot convenience store and make changes to the access points along White Bear Avenue and Gervais Avenue. The convenience store, if approved, would be owned and operated by a new grocer that would occupy the former Rainbow Foods building. To move forward with this project, the applicant needs city council approval of a conditional use permit for a planned unit development and a motor fuel station, design review and a comprehensive sign plan amendment. Recommended Action: a. Motion to approve a resolution for a conditional use permit for a planned unit development and a motor fuel station at 2501 White Bear Avenue. b. Motion to approve a resolution for design review and a comprehensive sign plan amendment for a new convenience store to be constructed at 2501 White Bear Avenue North and for the access changes from the site to White Bear Avenue North and Gervais Avenue East. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Packet Page Number 157 of 211 J3 The city deemed the applicant's application complete on May 7, 2020. The initial 60 -day review deadline for a decision is July 6, 2020. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. Background: Slate Asset Management — owner of the Maple Ridge Shopping Center, 2501 White Bear Avenue - is proposing to build a new 4,200 -foot convenience store and gas station and make changes to the access points along White Bear Avenue and Gervais Avenue. The convenience store, if approved, would be owned and operated by a new grocer that would occupy the former Rainbow Foods building. Conditional Use Permit — Planned Unit Develoament Section 44-1092 of the city code permits planned unit developments within any zoning district with an approved conditional use permit. City code defines planned unit developments as a type of development characterized by a unified site design, with two or more principal uses or structures. In the case of this project, the principal uses on the site will be the grocery store building, convenience store building and the multi -tenant shopping center building that require coordination in the site plan as the uses share parking and access drives. In addition, the city's zoning ordinance allows the city council to grant flexibility from strict ordinance compliance in the internal and external design requirements of a proposed PUD and may consider deviations from those requirements. Deviations may be granted for planned unit developments provided that: 1. The proposed development and the surrounding neighborhood can be better served by relaxing the code requirements that regulate the physical development or layout of the project because of its unique nature. 2. The PUD would be consistent with the spirit, intent and purposes of this chapter. 3. The planned unit development would produce a development of equal or superior quality to that which would result from strict adherence to this chapter. 4. The deviations would not constitute a significant threat to the property values, safety, health or general welfare of the owners or occupants of nearby land or to the environment. 5. The deviations are required for the reasonable and practical physical development of the project. Front Yard Setback City code requires all buildings be setback thirty feet from a street right-of-way. The applicant is requesting approval to set the new convenience store building 19.7 feet from the White Bear Avenue right-of-way. There is a water main easement between the fuel canopy and the proposed convenience store building. The proposed building placement allows for some additional space between the building and the easement to minimize the impact of the proposed improvements and utilities on the water main easement. Additionally, the reduced setback is requested to maintain additional parking for the center. Packet Page Number 158 of 211 J3 Parking Per city code, this site is required to provide parking at a ratio of one parking space per every 200 square feet of retail space — meaning 599 parking stalls would be required with the addition of the new convenience store building. This site currently provides 650 parking spaces. The applicant is requesting the center be required to provide parking at a one parking space per every 250 square feet of retail space. Using this ratio, 479 parking spaces would be required with the new building and the applicant's proposed site plan provides 506 stalls. The proposed parking would be 93 spaces less than what code typically would require. In the applicant's submitted narrative they have provided justification in why this reduced parking ratio works. In addition, the city had approved a project for this site in 2017 that would have allowed two additional buildings and a similar parking reduction. This project never materialized but staff is still comfortable with the proposed parking count. Conditional Use Permit — Motor Fuel Station Section 44-512 requires conditional use permits for motor fuel stations. Major motor fuel stations are required to be setback at least 350 feet from any residential property. This proposed project is approximately 537 feet from the nearest residential property line. Motor fuel stations typically have some outdoor storage and sales displays for items like windshield washer fluid and water -softener salt. Staff recommends allowing such outdoor displays along the front or west elevation of the building and under the fuel canopy. Outdoor storage and sales should be prohibited anywhere else on the convenience store site. Design Review Site Plan The convenience store will be located on the east side of the site in line with the existing multi - tenant building. As part of this development, and in anticipation of a future grocery store occupying the former Rainbow Foods space, significant changes to site access are proposed as a part of this development. These site access changes have been thoroughly reviewed by both the City and Ramsey County. Along Gervais Avenue, the existing three access points will be consolidated to two site accesses. As part of this reconfiguration, the center island on Gervais Avenue will be modified to provide a full access point. Likewise, this segment of Gervais Avenue will be re -striped to include only one thru- traffic lane in each direction, matching up with the section of Gervais Avenue to the west, improving traffic safety in this busy section of Gervais Avenue. Likewise, major access improvements are proposed to the White Bear Avenue site access. The existing right-in/right-out access point, which has been a historic enforcement issue, will be removed. A fully signalized intersection is proposed just south of the former access site, aligning with property access points on the east side of White Bear Avenue as well. This fully signalized intersection will improve access to both sites, along with improving traffic safety along the corridor. This proposed signalized intersection has been reviewed by both the City of Maplewood and Ramsey County. Packet Page Number 159 of 211 J3 In addition to the site access changes, the application is proposing to add a canopy to a parking area directly north to the grocery store building. This canopy will cover 10 parking spaces which will be used for drive up pick up for grocery orders placed online. Building Elevations The new building will be 18 feet in height with the parapet in the middle of the building extending up to 23 feet in height. The fuel canopy will be 19 feet and 6 inches tall. The building and fuel canopy are proposed to be constructed with two different colors of brick and limestone panels. The proposed building materials will be an upgrade for this site but staff does feel that additional architectural details need to be added to the east elevation. This building is very visible from White Bear Avenue and the east elevation needs to be treated as a front elevation. During the Community Design Review Board (CDRB) review, the group recommended the applicant be required to submit revised building elevations to city staff and staff shall provide to the CDRB as a minor project review. These building elevations would incorporate staff's recommendation of adding additional architectural elements to the east elevation. The applicant has submitted revised building elevations showing additional windows being added to the east elevation — see elevations attached to this report. The community design review board also recommends requiring additional landscaping between the east fagade of the building and White Bear Avenue. Landscaping The landscape plan identifies seven trees being removed during development. Six in the location of the proposed convenience store, and one along Gervais Avenue in the location of the new entry driveway. The applicant's landscape plan shows the planting of four trees. Three 2.5 caliper inch maple trees and one 8 -foot high black hills spruce tree. Numerous shrubs and perennials will be planted near the new White Bear Avenue access and around the convenience store site. Lighting The applicant will be required to submit an updated photometric plan that ensures all city requirements are being met. Comprehensive Sian Plan Amendment There is an existing comprehensive sign plan for this site which regulates the size and placement of wall signs for the tenants of the multi -tenant building. The sign plan states the grocery store building needs to abide by the city's sign ordinance requirements. The applicant is requesting signage for the new convenience store building, fuel canopy and a 15 -foot -tall monument sign for the grocery store. Staff feels these requests are reasonable and would recommend the size of each of the new requested signs be limited by the city's sign ordinance requirements. Department Comments Engineering Please see Jon Jarosch's engineering report, dated May 11, 2020, attached to this report. Environmental Please see Shann Finwall's environmental report, dated June 2, 2020, attached to this report Packet Page Number 160 of 211 J3 Public Safety Police and Fire have reviewed this project and have no comments. Board and Commission Review May 19, 2020: The community design review board reviewed this project and recommended approval. In additional to items already discussed in this report, the community design review board recommended the applicant be required to wrap the columns for the fuel canopy with full brick and slightly revise and relocate the location of the site's trash enclosure. May 19, 2020: The planning commission held a public hearing, reviewed this project and recommended approval. Resident Comments Staff surveyed the 18 surrounding property owners within 500 feet of the proposed site for their opinion about this proposal. Staff received one comment. My parents built my childhood house in 1979 in Maplewood. I went off to college, and now I am raising my family in Maplewood. In my opinion, and depending on the brand, this is what Maplewood needs to stimulate its growth and development. Also, for grocery shopping at a quality store, I shop in Vadnais Heights, White Bear Lake, and Woodbury. It would be nice to keep those dollars in my community. I am of support of this and be willing to help in any way if it is a quality store. Thanks! (Tiffany Scott Knox, 2199 Stanich Street) Reference Information Site Description Site Size: 12.83 acres Existing Land Use: Shopping Center Surrounding Land Uses North: Auto Mall East: White Bear Avenue and commercial uses South: Church West: Senior housing and Ramsey County Open Space Planning Existing Land Use: Commercial Existing Zoning: Business Commercial Attachments: 1. Conditional Use Permit Resolution 2. Design Review and Comprehensive Sign Plan Resolution 3. Overview Map 4. 2040 Future Land Use Map 5. Zoning Map 6. Applicant's Narrative Packet Page Number 161 of 211 J3 7. Site Plan 8. Landscape Plan 9. Building Elevations 10. Jon Jarosch's Engineering Report, dated May 11, 2020 11. Shann Finwall's Environmental Report, dated June 2, 2020 12. Draft CDRB Minutes, May 19, 2020 13. Draft PC Minutes, May 19, 2020 14. June 8, 2020 City Council Power Point Presentation 15. Applicant's Plans (separate attachment) Packet Page Number 162 of 211 J3, Attachment 1 CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Slate Asset Management has requested approval of a conditional use permit for a planned unit development and a motor fuel station. 1.02 The property is located at 2501 White Bear Avenue North and is legally described as: That part of Lot 2, Block 1, Maple Ridge Mall, lying East of the West line of the Northeast Quarter of the Northwest Quarter of Section 11, Township 29, Range 22, and lying South of the North line of the South 4 acres of the West Half of the North Half of the East Half of the Northwest Quarter of Section 11, Township 29, Range 22, Ramsey County MN _►9 That part of Lots 3 and 4, Block 1, Map Ridge Mall, lying west of the west line of the Northwest Quarter of the Southeast Quarter of Section 11, Township 29, Range 22, Ramsey County, MN _►9 That part of Lot 2, Block 1, Maple Ridge Mall according to the recorded plat thereof, lying South of Lot 1 of said Block 1 and the westerly extension thereof except that part of said Lot 2 lying East of the West line of the Northeast Quarter of the Northwest Quarter of Section 11, Township 29, Range 22, and lying South of the North line of the South 4 acres of the West Half of the North Half of the Northwest Quarter of Section 11, Township 29, Range 22, Ramsey County, MN AND That part of Lots 3 and 4, Block 1, Maple Ridge Mall, according to the recorded plat thereof lying East of the West line of the Northwest Quarter of the Southeast Quarter of the Northwest Quarter of Section 11, Township 29, Range 22, Ramsey County, MN Section 2. Standards. 2.01 City Ordinance Section 44-1092(6) requires a Conditional Use Permit for Planned Unit Developments. 2.02 City Ordinance Section 44-512(8) requires a Conditional Use Permit for a motor fuel station. 2.03 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. Packet Page Number 163 of 211 J3, Attachment 1 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1. On May 19, 2020, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On June 8, 2020, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: (additions are underlined and deletions are crossed out): Packet Page Number 164 of 211 J3, Attachment 1 1. Adherence to the site plan and building elevations date-stamped June 1, 2020 and the remaining design plans date-stamped April 27, 2020. The director of community development may approve minor changes. 2. The proposed construction must be started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The planned unit development for this site approves a minimum front yard setback of 19.7 feet from the White Bear Avenue right-of-way. 5. The planned unit development for this site approves a parking ratio of one parking space for every 250 square feet of retail space. Parking ratios for any other type of use of this site shall meet city ordinance requirements. 6. Comply with the comprehensive sign plan for this site. 7. The applicant shall sign a developer's agreement with the city before the issuance of any permits. This agreement shall outline all roles, responsibilities and financial arrangements for the access improvements on White Bear Avenue and Gervais Avenue. 8. Intercom use may be limited by the city if there are complaints about volume and late night use. 9. Outdoor storage and sales are allowed along the west building elevation of the convenience store building and under the gas canopy. Outdoor sales are also allowed directly in front of the grocery store building, along the east elevation. Outdoor storage and sales for the convenience store are not allowed anywhere else on site. by the City Council of the City of Maplewood, Minnesota, on June 8, 2020. Packet Page Number 165 of 211 J3, Attachment 2 DESIGN REVIEW AND COMPREHENSIVE SIGN PLAN RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Background. 1.01 Slate Asset Management has requested approval of design review and comprehensive sign plan. 1.02 The property is located at 2501 White Bear Avenue North and is legally described as: That part of Lot 2, Block 1, Maple Ridge Mall, lying East of the West line of the Northeast Quarter of the Northwest Quarter of Section 11, Township 29, Range 22, and lying South of the North line of the South 4 acres of the West Half of the North Half of the East Half of the Northwest Quarter of Section 11, Township 29, Range 22, Ramsey County MN _►9 That part of Lots 3 and 4, Block 1, Map Ridge Mall, lying west of the west line of the Northwest Quarter of the Southeast Quarter of Section 11, Township 29, Range 22, Ramsey County, MN _►9 That part of Lot 2, Block 1, Maple Ridge Mall according to the recorded plat thereof, lying South of Lot 1 of said Block 1 and the westerly extension thereof except that part of said Lot 2 lying East of the West line of the Northeast Quarter of the Northwest Quarter of Section 11, Township 29, Range 22, and lying South of the North line of the South 4 acres of the West Half of the North Half of the Northwest Quarter of Section 11, Township 29, Range 22, Ramsey County, MN AND That part of Lots 3 and 4, Block 1, Maple Ridge Mall, according to the recorded plat thereof lying East of the West line of the Northwest Quarter of the Southeast Quarter of the Northwest Quarter of Section 11, Township 29, Range 22, Ramsey County, MN Section 2. Site, Building and Sign Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. Packet Page Number 166 of 211 J3, Attachment 2 2. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. 2.02 City ordinance Section 44-738 requires a comprehensive sign plan shall be provided for business premises with five or more tenants on the premises and all multiple - story buildings with two or more tenants in the building. Such a plan, which shall include the location, size, height, color, lighting and orientation of all signs and/or murals, shall be submitted for preliminary plan approval by the city. Exceptions to the sign ordinance of this article may be permitted for sign areas, densities, and dynamic display changeover rates for the plan as a whole if the signs are in conformity with the intent of this article, results in an improved relationship between the various parts of the plan, encourages and promotes the removal of nonconforming signs through the use of shared signs, and in the case of long-term exemptions to temporary window and banner signs show that there are unusual circumstances with the request. In addition, murals must be tasteful, in keeping with the business premises and surrounding properties, and not contain any defamatory, obscene, treasonous expressions or opinions, including graffiti. Section 3. City Council Action. 3.01 The above-described site, design and sign plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the site plan and building elevations date-stamped June 1, 2020 and the remaining design plans date- stamped April 27, 2020. Approval is subject to the applicant doing the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal and building official must be met. 3. Meet all requirements in the engineering report, dated May 11, 2020. 4. Meet all requirements in the environmental report, dated June 2, 2020. 5. All rooftop equipment shall be screened. 6. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. A signed developer's agreement with the city before the issuance of any permits. This agreement shall outline all roles, responsibilities and financial arrangements for the access improvements on White Bear Avenue and Gervais Avenue. Packet Page Number 167 of 211 J3, Attachment 2 b. Revised building elevations that detail additional architectural elements on the east elevation of the new building. c. A revised site plan that includes an extension of the proposed sidewalk on the north side of the convenience store so that it connects to the existing side walk on White Bear Avenue. d. A revised photometric plan that meets the requirements of the city's lighting code. e. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 7. A comprehensive sign plan is approved for this site per the following conditions. a. The conditions of this resolution replace and supersede any and all previous comprehensive sign plan approvals for this site. b. Exterior tenant signage at the Maple Ridge Center's multi -tenant building shall consist of store identification only and copy shall be restricted to the Tenant's proper name and major product or service offered. Corporate logos, emblems, shields and similar identifying devices shall be permitted provided they are confined within the signage panel. c. For the multi -tenant building, the signs shall be located 18 inches inset from the sides of its leased space. Tenants with 6,000 square feet or more of leased space shall be limited to 36 -inch -tall signs. Tenants with less than 6,000 square feet of leased space shall be limited to 24 -inch -tall signs. d. For the grocery store building, one 15 -foot -tall monument sign is permitted and must meet all setback requirements. Wall signs are permitted for the grocery building and must meet code requirements. e. Signage for the convenience store and fuel canopy is limited to wall signage and must meet code requirements. No additional freestanding signs are permitted for the convenience store building. f. All tenants are allowed use of individual illuminated letters only. g. Electrical connection and transformers will be located in the tenant space. Access panels will be provided on the back side of the signage panel and a 3/4" conduit will carry electrical service along the cylindrical window mullions to the transformer. 8. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. Packet Page Number 168 of 211 J3, Attachment 2 c. Install all required landscaping and an in -ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Restore all former curb cuts on Gervais Avenue and White Bear Avenue to a continuous concrete curb per City of Maplewood and Ramsey County requirements. 9. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above -required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 10. All work shall follow the approved plans. The director of community development may approve minor changes. 11. The applicant shall provide additional landscaping between the east fagade of the building and White Bear Avenue. 12. The applicant shall relocate the trash enclosure 5 feet to the north but the east and west walls shall extend 5 feet south of the gates of the trash enclosure. 13. The applicant shall submit revised building elevations to city staff and staff shall provide to the CDRB as a minor project review. 14. The applicant shall wrap the columns for the fuel canopy with full brick. 15. There shall be no striping or banding on the canopy other than what is shown on the plan. 16. The light fixtures in the canopy shall be recessed. by the City Council of the City of Maplewood, Minnesota, on June 8, 2020. Packet Page Number 169 of 211 2501 White Bear Avenue Maplewood ■ Overview Ma A Attachment 3 April 28, 2020 Legend e =11 Project Site 0 350 Feet Source: Cit of Ma lewood, Ramse Count .% Packet Page Number 170 of 211 2501 White Bear Avenue K lv A City of Maplewood Maplewood ' Future Land Use - 2040 Map Legend � Future Land Use - 2040 Low Density Residential High Density Residential Mixed Use - Neighborhood Commercial Public/Institutional Employment Open Space Project Site 0 350 Feet Source: City of Maplewood, Ramsey Count A Attachment 4 April 28, 2020 Packet Page Number 171 of 211 E r r; Packet Page Number 171 of 211 2501 White Bear Avenue K — f_'A City of Maplewood Maplewooc, Zoning Map 0 -,W Legend e Zoning Single Dwelling (r1) Planned Unit Development (pud) Farm (f) Light Manufacturing (m1) Limited Business Commercial (Ibc) a Business Commercial (bc) 0 350 Feet Source: City of Maplewood, Ramsey County i Packet Page Number 172 of 211 J3, Attachment 5 April 28, 2020 i Gervais Av�,,,.,,,�, e J3, Attachment 6 Mapleridge Project Summary Slate is proposing improvements to the existing Mapleridge Center at the northwest corner of White Bear Avenue and Gervais Ave. A 4,200 -convenience store is proposed on the east side of the site along White Bear Avenue. Also, Slate is proposing changes to the access points along White Bear Avenue and Gervais Avenue. The zoning on the property is currently (BC) Business Commercial District. Slate is applying for a PUD and CUP in conjunction with the site plan approval to allow the convenience store use and for deviations in the front yard building setback and reduction in the parking requirement. The building setback along White Bear Avenue is 30 feet. Slate is requesting a reduction to 20 feet. The parking required by current city ordinance is I per 200 square feet of retail space. By current requirements, 599 parking stalls would be required. Slate is requesting a reduction to I per 250 square feet of retail space, or 479 parking spaces. The proposed plan has 506 stalls. Parking requirements have been trending down nationally as for a variety of reasons. It is not uncommon to see a parking requirement of I per 250 square feet in retail centers in other communities. Additionally, it is common to see reduction in parking requirements in a large center with multiple users. The diverse array of users have differing peak needs for parking. Therefore, the center can operate more efficiently with fewer parking stalls. Lifestyles are changing and delivery and pickup options are much more common. These services are another reason parking is in lower demand in these centers. There are two reasons the 20 -foot setback from White Bear Avenue is requested. There is a water main easement between the fuel canopy and the proposed c -store building. The proposed building placement allows for some additional space between the building and the easement to minimize the impact of the proposed improvements and utilities on the water main easement. Additionally, the 20 -foot setback is requested not only to maintain adequate parking for the center, but to maintain convenient parking for the tenants at the south end of the retail strip center. Slate is proposing access changes along White Bear Avenue and Gervais Avenue. The existing access to White Bear Avenue is proposed to move approximately 80 feet south to align with a drive on the east side of White Bear Avenue. The access is proposed to be signalized. A traffic study has been completed and Slate is working with the County on approval. Modifications to the access alone Gervais are also proposed. The eastern most access point is proposed to move 90 feet west and the median in Gervais is proposed to be opened to allow for full access. The western most existing access point to the center is proposed to be removed. Gervais Avenue is proposed to be restriped west of White Bear Avenue to a single lane with painted shoulder and turn lanes. 733 Marquette Ave Ste 700 612.758.3080 MAIN Minneapolis, MN 55402 612.758.3099 FAX www.alliant-inc.com Packet Page Number 173 of 211 J3, Attachment 7 U o a a A _. 3nN3AAV HV39311HM T _ eveeneeee... 3 �s o N s �4 :o 0 0 � 3a ------------ -1 ------- n A,kkl W w 110 FLOU) $W S.`is �6®l qJ Packet Page Number 174 of 211 NV-ld 311S g E - $ - o R H31N30 JNlddOHS 39GlH 3-ldtlW = LCL " c NW `OOOM31d VW ]AV dV28 31lHM S lGZ = _ — - "� 5 a ' ` a_ V �nuiwens and U o a a A _. 3nN3AAV HV39311HM T _ eveeneeee... 3 �s o N s �4 :o 0 0 � 3a ------------ -1 ------- n A,kkl W w 110 FLOU) $W S.`is �6®l qJ Packet Page Number 174 of 211 HU - 7T — - U o a a A _. 3nN3AAV HV39311HM T _ eveeneeee... 3 �s o N s �4 :o 0 0 � 3a ------------ -1 ------- n A,kkl W w 110 FLOU) $W S.`is �6®l qJ Packet Page Number 174 of 211 lu LCL " c U o a a A _. 3nN3AAV HV39311HM T _ eveeneeee... 3 �s o N s �4 :o 0 0 � 3a ------------ -1 ------- n A,kkl W w 110 FLOU) $W S.`is �6®l qJ Packet Page Number 174 of 211 J3, Attachment 7 DnNIAV UVD9 DiIHM — — 0 1 01_ of 0 J - 1 _ 1 = III a 1 ' � oe 3aois�n�mr�wo3mrouvissvo - II 1 II �s <o m� =I 11 � 1 1 — Packet Page Number 175 of 211 NV-ld 311S 3HOlS-O r� g m Z W W o N 4®®U �� Jz W V�r0 � 2 F 3 0- R H'31N'30 JNIddOHS 3JaIFJ 3-IdtlW N M J a NW `OOOM3ld VW „ N w w _ a _ wunNens and DnNIAV UVD9 DiIHM — — 0 1 01_ of 0 J - 1 _ 1 = III a 1 ' � oe 3aois�n�mr�wo3mrouvissvo - II 1 II �s <o m� =I 11 � 1 1 — Packet Page Number 175 of 211 r� m Z W W o N 4®®U �� Jz W V�r0 � 2 F 3 0- U o a a DnNIAV UVD9 DiIHM — — 0 1 01_ of 0 J - 1 _ 1 = III a 1 ' � oe 3aois�n�mr�wo3mrouvissvo - II 1 II �s <o m� =I 11 � 1 1 — Packet Page Number 175 of 211 J3, Attachment 8 P E- NV_ld'3dVOSGNV_l o Z g H'31N'30 E)NlddOHS GOOM'3 -1—P. ; I s , , _- 'g NW '000731dM ]AV dV38 IiIIHM SISZ and -ivLLiwensW2 P E- g U5 2 E 2 6 S, 04 B Va 0_ m G o�p - g 4 ❑ .- o g E lu LU R� 0 n LU CL A Packet Page Number 176 of 211 g U5 2 Packet Page Number 176 of 211 <e z 0 LU F- Cn LU I H g �0 o H (D ID a 2 W z 0 LU 0 0 z < 0 J3, Attachment 9 NW'(IOOAA3-ldVW 3MOIS 30N3lN3ANOO MnIINAO A!DOINAIdVW E wg Packet Page Number 177 of 211 J3, Attachment 10 Engineering Plan Review PROJECT: Gas Station and Convenience Store — 2501 White Bear Avenue PROJECT NO: 20-13 COMMENTS BY: Jon Jarosch, Assistant City Engineer DATE: 5-11-2020 PLAN SET: Engineering plans dated 4-23-2020 A 4,200 -convenience store is proposed on the east side of the site along White Bear Avenue. The applicant is proposing changes to the access points along White Bear Avenue and Gervais Avenue in conjunction with this development. This gas station and convenience store is intended to pair with a grocery store that would occupy the former Rainbow Foods space. The applicant is requesting design approval for the site plan. Stormwater management for site is proposed to be accommodated via the use of a proprietary stormwater treatment device. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents for final review, along with ratified agreements, prior to issuing building and grading permits. The following are engineering review comments on the design and act as conditions prior to issuing permits: Drainage and Stormwater Management 1) Should the project, or a combination of this and future improvements to the site, exceed 1 -acre of disturbance or generate 10,000 square feet or more of new impervious surfaces, the project shall be submitted to the Ramsey -Washington Metro Watershed District (RWMWD) for review. All conditions of RWMWD shall be met. 2) A stormwater maintenance agreement with the City shall be signed by the owner for the proposed istormwater treatment devices and associated storm sewer system. 3) A stormwater management plan, including hydraulic calculations and geotechnical findings shall be submitted to ensure the project meets the City's Stormwater management standards. 4) A trench -drain is included in the design directly adjacent to the gas pump island. This design would allow gasoline to have a direct route into the storm sewer system in the Packet Page Number 178 of 211 J3, Attachment 10 case of a spill. A shut-off valve shall be installed downstream of the trench drain so that this system can be isolated in the event a gas spill occurs. Grading and Erosion Control 5) Inlet protection devices shall be installed on all existing and proposed onsite storm sewer until all exposed soils are stabilized. 6) Public and private drives and roadways shall be swept as needed to keep the pavement clear of sediment and construction debris. 7) All pedestrian facilities shall be ADA compliant. 8) A copy of the project SWPPP and NDPES Permit shall be submitted prior to the issuance of a grading permit. 9) A sidewalk is shown along the north side of the proposed gas station, but stops short of the sidewalk along White Bear Avenue. The new sidewalk shall be extended to connect to the sidewalk along White Bear Avenue. 10) The existing walkway along Gervais Avenue at the south end of the site has deteriorated over the years and is difficult to navigate for some users. A large portion of this walkway will be disturbed and replaced by the access reconfiguration along Gervais Avenue. The remainder of this walkway shall also be replaced as part of this project. Sanitary Sewer and Water Service 11) Sanitary sewer service piping shall be schedule 40 PVC or SDR 35. 12) The proposed water service modifications are subject to the review and conditions of Saint Paul Regional Water Services (SPRWS). The applicant shall submit plans and specifications to SPRWS for review and meet all requirements they may have prior to the issuance of a grading permit by the City 13) The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to the improvements proposed with this phase of the project. Appropriate fees shall be charged during the permitting process. Other 14) The plans shall be signed by a professional engineer currently licensed in the State of Minnesota. Packet Page Number 179 of 211 J3, Attachment 10 15) Significant work is shown within Ramsey County right-of-way. This work shall be reviewed by Ramsey County and all conditions thereof shall be met prior to issuance of City permits. Site Access Discussion As part of this development, and in anticipation of a future grocery store occupying the former Rainbow Foods space, significant changes to site access are proposed as a part of this development. These site access changes have been thoroughly reviewed by both the City and Ramsey County. Along Gervais Avenue, the existing three access points will be consolidated to two site accesses. As part of this reconfiguration, the center island on Gervais Avenue will be modified to provide a full access point. Likewise, this segment of Gervais Avenue will be re -striped to include only one thru-traffic lane in each direction, matching up with the section of Gervais Avenue to the west, improving traffic safety in this busy section of Gervais Avenue. Likewise, major access improvements are proposed to the White Bear Avenue site access. The existing right-in/right-out access point, which has been a historic enforcement issue, will be removed. A fully signalized intersection is proposed just south of the former access site, aligning with property access points on the east side of White Bear Avenue as well. This fully signalized intersection will improve access to both sites, along with improving traffic safety along the corridor. This proposed signalized intersection has been reviewed by both the City of Maplewood and Ramsey County. The applicant shall continue to work with both Ramsey County and the City of Maplewood on finalizing these access improvements. All conditions of both entities shall be met. The details of these access improvements shall be finalized and agreed upon via a Developer's Agreements prior to the issuance of permits. Public Works Permits The following permits are required by the Public Works Department for this project. The applicant should verify the need for other City permits with the Building Department. 16) Grading and erosion control permit 17) Sanitary Sewer Permit 18) Storm Sewer Permit 19) Maplewood Right -of -Way Permit - END COMMENTS - Packet Page Number 180 of 211 J3, Attachment 11 Environmental Review Project: Convenience/Gas Station as an Accessory to a Future Grocery Store Date of Plans: Landscape Plan - April 23, 2020 Date of Review: June 2, 2020 Location: 2501 White Bear Avenue Staff Reviewing: Shann Finwall, AICP, Environmental Planner Project Background: Development of a convenience store and gas station in an existing parking lot as an accessory to a future grocery store on the site. Environmental Ordinances and Policies: Tree Preservation Ordinance • The tree preservation ordinance describes a significant tree as a hardwood tree with a minimum of 6 inches in diameter, an evergreen tree with a minimum of 8 inches in diameter, and a softwood tree with a minimum of 12 inches in diameter. • A specimen tree is defined as a healthy tree of any species which is 28 inches in diameter or greater. • The tree preservation ordinance requires any significant tree removed to be replaced based on a tree mitigation calculation. The calculation takes into account the size and number of trees on the site, versus the size and number of trees removed. The calculation also allows credits to the final tree replacement when preserving specimen trees. • If less than 20 percent of the total significant tree diameter inches is removed from the site, the applicant shall replace one tree per significant tree removed. • Tree replacement shall be a minimum of 2 -caliper inches in size. Analysis Tree Impacts: The landscape plan identifies seven trees removed during development. Six in the location of the proposed convenience store, and one along Gervais Avenue in the location of the new entry driveway. Four of the trees are identified as significant. 2. Tree Replacement Requirements: Packet Page Number 181 of 211 J3, Attachment 11 The four significant trees that will be removed from the site represent less than 20 percent of the overall trees on the site. Therefore, four 2 -caliper inch trees are required to be replaced as part of the City's tree replacement requirements. 3. Tree Replacement Proposed: The applicant's landscape plan shows the planting of four trees. Three 2.5 -caliper inch maple trees and one 8 -foot high black hills spruce tree. The tree replacement meets the City's tree preservation ordinance requirements. 4. Tree Preservation Recommendations: a. Submit a plan showing tree protection measures for the trees scheduled to be preserved within the development area. b. Submit a cash escrow or letter of credit to cover 150% of the tree replacement requirements. Packet Page Number 182 of 211 J3, Attachment 12 DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MAY 19, 2020 5:30 P.M. E. NEW BUSINESS c. Design Review and Comprehensive Sign Plan Amendment, Maple Ridge Convenience Store, 2501 White Bear Avenue i. Assistant Community Development Director, Michael Martin gave the report on the Design Review and Comprehensive Sign Plan Amendment for Maple Ridge Convenience Store, 2501 White Bear Avenue. ii. Dave Nash, Alliant Engineering, 733 Marquette Avenue, Suite 700, Minneapolis, addressed and answered questions of the board. iii. Phil Hoey, representing the applicant, addressed and answered questions of the board. The board supported that the applicant provide changes to the plans and there be a minor project review. The board requested additional landscape plantings be added to the site. Four out of the five boardmembers were in agreement that staff could review modifications to the building elevations Boardmember Ledvina was not. Boardmember Ledvina stated because of visibility he preferred that a decorative gate be used on the trash enclosure instead of a wood gate. The board requested that the applicant wrap the columns with full brick for the fuel canopy as was requested in two other projects at Holiday Station and Costco. Boardmember Ledvina made friendly amendments — there shall be no striping or banding on the fuel canopy other than what is shown on the plan and the light fixtures shall be recessed in the canopy. Boardmember Shankar moved to approve the resolution for design review and a comprehensive sign plan amendment for project plans date-stamped April 27, 2020 for a new convenience store to be constructed at 2501 White Bear Avenue and for the access changes from the site to White Bear Avenue North and Gervais Avenue East. (changes to the staff conditions are underlined and in bold): 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal and building official must be met. 3. Meet all requirements in the engineering report, dated May 11, 2020. 4. Meet all requirements in the environmental report, dated May 11, 2020 Packet Page Number 183 of 211 J3, Attachment 12 5. All rooftop equipment shall be screened. 6. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. A signed developer's agreement with the city before the issuance of any permits. This agreement shall outline all roles. Responsibilities and financial arrangements for the access improvements on White Bear Avenue and Gervais Avenue. b. Revised building elevations that detail additional architectural elements on the east elevation of the new building. c. A revised site plan that includes an extension of the proposed sidewalk on the north side of the convenience store so that it connects to the existing side walk on White Bear Avenue. d. A revised photometric plan that meets the requirements of the city's lighting code. e. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 7. A comprehensive sign plan is approved for this site per the following conditions: a. The conditions of this resolution replace and supersede any and all previous comprehensive sign plan approvals for this site. b. Exterior tenant signage at the Maple Ridge Center's multi -tenant building shall consist of store identification only and copy shall be restricted to the Tenant's proper name and major product or service offered. Corporate logos, emblems, shields and similar identifying devices shall be permitted provided they are confined within the signage panel. c. For the multi -tenant building, the signs shall be located 18 inches inset from the sides of its leased space. Tenants with 6,000 square feet or more of leased space shall be limited to 36 -inch tall signs. Tenants with less than 6,000 square feet of leased space shall be limited to 25 -inch -tall signs. d. For the grocery store building, one monument sign is permitted and must meet code requirements. Wall signs are permitted for the grocery building and must meet code requirements. e. Signage for the convenience store and fuel canopy is limited to wall signage and must meet code requirements. No additional freestanding sigs are permitted for the convenience store building. f. All tenants are allowed use of individual illuminated letters only. Packet Page Number 184 of 211 J3, Attachment 12 g. Electrical connection and transformers will be located in the tenant space. Access panels will be provided on the back side of the signage panel and a 3/4" conduit will carry electrical service along the cylindrical window mullions to the transformer. 8. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in -ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Restore all former curb cuts on Gervais Avenue and White Bear Avenue to a continuous concrete curb per City of Maplewood and Ramsey County requirements. 9. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above -required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 10. All work shall follow the approved plans. The director of community development may approve minor changes. 11. The applicant shall provide additional landscaping between the east facade of the building and White Bear Avenue. 12. The applicant shall relocate the trash enclosure 5 feet to the north but the east and west walls shall extend 5 feet south of the gates of the trash enclosure. 13. The applicant shall submit revised building elevations to city staff and staff shall provide to the CDRB as a minor project review. 14. The applicant shall wrap the columns for the fuel canopy with full brick. 15. There shall be no striping or banding on the canopy other than what is shown on the plan. 16. The light fixtures in the canopy shall be recessed. Packet Page Number 185 of 211 J3, Attachment 12 Seconded by Boardmember Lamers. Ayes — Chairperson Kempe, Boardmember's Lamers, & Shankar Nay — Boardmember Ledvina All friendly amendments were agreed upon. The motion passed. Boardmember Ledvina voted nay because he felt this is a prominent location and the building elevations are lacking in terms of detailing and he felt it was not an adequate project for this site. Packet Page Number 186 of 211 J3, Attachment 13 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MAY 19, 2020 7:00 P.M. E. PUBLIC HEARING 2. 7:00 p.m. or later: Maple Ridge Convenience Store, 2501 White Bear Avenue a. Conditional Use Permit Resolution i. Assistant Community Development Director, Michael Martin gave the report on the Maple Ridge Convenience Store, 2501 White Bear Avenue for the Conditional Use Permit Resolution and answered questions of the commission. ii. Brittney Finch, Slate Asset Management, property owner Chairperson Arbuckle opened the public hearing. Nobody requested to address the commission during the meeting. Chairperson Arbuckle closed the public hearing. Commissioner Yang moved to approve the resolution in the staff report for a conditional use permit for a planned unit development and a motor fuel station at 2501 White Bear Avenue. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. Packet Page Number 187 of 211 J3, Attachment 13 9. The use would cause minimal adverse environmental effects. Seconded by Commissioner Desai. Ayes - All The motion passed. This is proposed to go to the city council June 8, 2020. Packet Page Number 188 of 211 N a K i 3 A Attachment 14 C))V C: CL CL CL c� O V) Packet Page Number 189 of 211 Q) 0 0 n Q) 0 C6 m N 0 k Q)W ^ O } ^ O C C E L�1 U `i Q) 0 V O > �_ C Ln U (a) c6 > N Q }'N �A — N�:�O 0 Q) 0 0+�� V Q V U Q) V Q) • Q) • • • zQ� oc Packet Page Number 189 of 211 n J3, Attachment 14 Packet Page Number 190 of 211 ^L W W W C))V 0) DC . C: _W CL i.i CL c� O V) J3, Attachment 14 I Y- P � r i e I s sf 'i i e V) Q) •� O 7 V) O () a --J Q) V C6 Q) Q) E � o Q T Q) Q) 73 Q) • Q) V T O � C6 T3 Q) E CO M Q L O V) O`�1 T V)= a)V� V � — V) �-C3.E Q) a--� .X O E 5) W V • Packet Page Number 191 of 211 el T O)U 0) C: CL O 2 Ln fA wk Ln cn O O O • 4—J — nn `` W 4--J U n� n O•Q U C6 U •� nlWW` — J . '� m �N� i 000 Q��� .> O.� a) a) J3, Attachment 14 Packet Page Number 192 of 211 cn O nn `` W n O•Q U C6 U O-0o(a) Q��� Packet Page Number 192 of 211 sa= = W �J min Ai N �1 Ai A Attachment 14 w Q a) w E 00 o +- O NQ N N c� W— U N —0O V � T Q (� N a -j E U U E •U �O o �� �+ �4--)N N �o � oa OE .w 4—j . — N c6 I-_ LO DC Q Packet Page Number 193 of 211 .0 CL W � J C))U i CL Cir - CO O Q A Attachment 14 w Q a) w E 00 o +- O NQ N N c� W— U N —0O V � T Q (� N a -j E U U E •U �O o �� �+ �4--)N N �o � oa OE .w 4—j . — N c6 I-_ LO DC Q Packet Page Number 193 of 211 A Attachment 14 Packet Page Number 194 of 211 J3, Attachment 14 Packet Page Number 195 of 211 a--) U N N 00 0 Q cn Q Un 4-j N >1 Ln a -j •N UO N 0 N +� O Ln E O U CL � U � r I +� E L OU �Q) Q)� m C: OC N O U O^ U `� O o O >, — — U > Q Q o o Q o N U c6 Q .� (� >_ � Q U N W U � .� •� O Q 4-j U cn Q ^, N Q U •— Q z Q ° Packet Page Number 195 of 211 J4 CITY COUNCIL STAFF REPORT Meeting Date June 8, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Samantha Drewry, Neighborhood Preservation Specialist Shann Finwall, AICP, Environmental Planner PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Property Maintenance Code a. Ordinance Repealing the Rental and Owner -Occupied Housing Maintenance Codes, Creating a New Property Maintenance Code and Adopting, in Part, the International Property Maintenance Code with Certain Modifications b. Resolution Authorizing Publication by Title and Summary (4 Votes) Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ✓ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: One of the implementation steps for the rental housing licensing program is to update the city's property maintenance regulations to provide clear, specific, and consistent regulations to ensure clean, secure, and well-maintained properties in the community. The purpose of this action is to establish minimum safety and sanitation requirements for residential and non-residential structures and premises. Recommended Action: a. Motion to adopt the ordinance repealing the Rental and Owner -Occupied Housing Maintenance Codes, creating a new Property Maintenance Code and adopting, in part, the International Property Maintenance Code with certain modifications. b. Motion to adopt the resolution authorizing publication by title and summary (4 votes). Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Packet Page Number 196 of 211 J4 The adoption of the new property maintenance code will allow the city to provide efficient and effective programs for establishing minimum safety and sanitation requirements for residential and non-residential properties. Background: On September 23, 2019, the City Council adopted an ordinance establishing rental licensing requirements for all rental dwellings in the city. The goals of the rental licensing ordinance are to: (1) provide clean, secure, and well-maintained rental properties and units; (2) ensure safe and crime -free housing for renters; and (3) enhance neighborhood stability. One of the implementation strategies for the new rental housing licensing program is to update the city's property maintenance regulations to provide clear, specific, and consistent regulations to ensure clean, secure, and well- maintained properties in the community. Current Property Maintenance Ordinances Property maintenance is currently regulated by the rental housing and owner -occupied housing maintenance codes. The purpose of those two codes it to establish minimum standards for the maintenance of the exterior and interior areas of rental and owner -occupied housing. Additionally, the city code regulates specific property maintenance through other codes such as abandoned motor vehicles, swimming pools, solid waste, and nuisance codes. International Property Maintenance Code The International Property Maintenance Code (IPMC) (https://codes.iccsafe.org/content/IPMC2018) is published by the International Code Council (2018 edition). It includes model code regulations that establish minimum requirements for the maintenance of existing buildings and properties. The IPMC sets clear and specific property maintenance and property improvement provisions. What will the IPMC provide to the City? The IPMC is compatible with building and fire codes, is regularly reviewed for improvements and updates, and has been adopted by other cities in the Twin Cities area. The adoption of the IPMC will: 1. Create clear and concise standards for all properties in Maplewood, including residential and non-residential properties. 2 Remove ambiguity created by having two property maintenance codes, one for rental housing and one for owner -occupied housing. 3. Provide a. Clean, secure, and well-maintained rental and owner -occupied units b. Safe and crime -free housing for renters c. Enhanced neighborhood stability in the city d. Consistency in enforcing the requirements e. National standards set forth by the International Code Council Packet Page Number 197 of 211 J4 4. Allow City staff to address exterior property maintenance violations including dilapidated buildings while also providing safety standards and requirements for the interior of rental homes. 5. Outline occupancy limitations for rental properties, which is not addressed by City Code. 6. Outline fire safety and electrical requirements. What changes are proposed to the IPMC? City staff reviewed the existing property maintenance codes and compared them to the IPMC. Based on this review staff is recommending the following modifications to the IPMC: Violations shall be handled in accordance with the City's existing ordinances on general penalties for violations and administrative offences. 2. Notices and orders shall be handled in accordance with the City's existing format outlined in the rental and owner -occupied housing property maintenance ordinances. 3. Appeals to compliance orders shall be handled by the Community Development Director. 4. Codes relating to weeds shall be handled in accordance with the existing noxious weed and nonnative turf grass ordinance, rental and owner -occupied housing property maintenance ordinances, and additional language to ensure nonnative turf grass does not exceed 8 inches in height. 5. City codes pertaining to abandoned motor vehicles, swimming pools, and solid waste will be adopted instead of the IPMC sections. These codes are more restrictive and explicit. Attachments: 1. Ordinance Repealing the Rental and Owner -Occupied Housing Maintenance Codes, Creating a New Property Maintenance Code and Adopting, in part, the International Property Maintenance Code with Certain Modifications 2. Resolution Authorizing Publication of Property Maintenance Code by Title and Summary 3. June 8, 2020 City Council Power Point Presentation Packet Page Number 198 of 211 J4, Attachment 1 ORDINANCE NO. An Ordinance Repealing the Rental and Owner -Occupied Housing Maintenance Codes, Creating a New Property Maintenance Code and Adopting, in Parts, the International Property Maintenance Code (IPMC) With Certain Modifications The Maplewood City Council ordains as follows: Section I. This section repeals the Rental Housing Maintenance Code, Secs. 12-96 to 12-141 and the Owner -Occupied Housing Maintenance Code, Secs. 12-142 to 12-181 and replaces them with a new Property Maintenance Code. Article IV. - Property Maintenance Code Section 12-96. - Purpose The purpose of this article is to establish minimum safety and sanitation requirements for residential and non-residential structures and premises. Section 12-97. - Adoption Hereby adopted by reference is the International Property Maintenance Code (IPMC), 2018 edition, as published by the International Code Council, Inc., (ICC) for the establishment of minimum acceptable standards for the maintenance of existing buildings, structures, premises and facilities to protect health, safety and general welfare. Each and all of the standards, regulations and requirements, save and except such portions as are hereinafter deleted, amended or modified, as set about and specified in the IPMC, 2018 edition, are hereby adopted, referred to, incorporated and made a part hereof as if fully set out at length herein. Section 12-98. - Applicability The provisions of this ordinance shall apply to all existing residential and nonresidential structures and all existing premises and constitute minimum requirements and standards for premises, structures, equipment and facilities. Section 12-99. - Standards The City Manager or his or her designee shall have the authority to develop policy standards concerning the management of the Property Maintenance Code. These standards shall not be contrary to this division. Section 12-100. —General The following provisions of the IPMC 2018 are modified as follows (underlined text is additional to, or an amendment to IPMC text): (a) References to plumbing, mechanical, fire, and electrical codes shall be replaced by current Minnesota State -adopted plumbing, mechanical, fire, and electrical codes. Packet Page Number 199 of 211 J4, Attachment 1 (b) Scope and Administration (IPMC Chapter 100) (1) Section 101.1 (Title) shall be amended to read as follows: These regulations shall be known as International Property Maintenance Code of Maplewood, Minnesota, hereinafter referred to as "this code." (2) Section 103.5 (Fees) shall be amended to read as follows: The fees for activities and services performed by the department for carrying out its responsibilities under this code shall be outlined in the City's fee schedule. (3) Section 106 (Violations) shall be replaced with the following: Any person violating any provisions of this ordinance shall be guilty of a misdemeanor and, upon conviction, shall be punished in accordance with Maplewood City Code at Section 1-15 (General Penalties for Violations; Continuing Violations). The City may also handle violations of this ordinance through the administrative offenses procedures outlined in Section 1-17 (Administrative Offences). (4) Section 107 (Notices and Orders) shall be replaced with the following: Whenever a code official determines that any building or premise fails to meet the requirements of this ordinance, the code official may issue a compliance order. Such compliance order shall state the violation(s) of the ordinance and order the owner to correct such violations. This compliance order shall: a. Be in writing. b. Describe the location and nature of the violation of this ordinance. C. Set the required corrective action and a date and time for the completion of the correction of such violation. d. Advise the owner of the appeal procedure. e. Be served upon the occupant as follows: Personal service; or 2. Sent by mail to the property address; or 3. Posted on or about the property conspicuously. Be served upon the owner as follows: Personal service; or Packet Page Number 200 of 211 J4, Attachment 1 2. Sent by mail to the address indicated by county property records for owner. (5) Section 111 (Means of Appeal) shall be replaced with the following: The Community Development Director shall hear and decide all appeals from a Property owner for any alleged erroneous decisions of the code official or an issuance of a compliance order relating to the enforcement of this ordinance. Appeals must be filed with the Community Development Director within five (5) business days of the compliance order. The Community Development Director will submit their decision and resolution to the appeal to the owner within ten (1i business days. (6) Section 112.4 (Failure to Comply) shall be amended to read as follows: Any person who shall continue work after having been served with a stop work order, except such work as that person is directed to perform to remove a violation or unsafe condition, shall be liable to a fine as outlined in the City's fee schedule. (c) Definitions (IPMC Chapter 200). Section 202 (Definitions) as it relates to the definition of "Inoperable motor vehicle" and "Rubbish" shall be repealed. (d) General Requirements (IPMC Chapter 300). (1) Section 302.4 (Weeds) shall be replaced with the following: The yard shall be free from noxious weeds and nonnative turf grass that as required by Maplewood City Code at Section 18-31(8). Nonnative turf grass shall not exceed eight (8) inches in height. Yards and landscaping shall be maintained and all damaged or dead plants required by the city must be replaced. If a yard is landscaped with tall native grasses, a five (5) foot manicured buffer of mowed grass or other shorter plants will be required around the perimeter of the yard that is adjacent other properties with manicured lawns. (2) Section 302.8 (Motor Vehicle) shall be replaced with Maplewood Code of Ordinances, Chapter 18, Article II, Division 2 (Abandoned Motor Vehicles). (3) Section 303 (Swimming Pools, Spas and Hot Tubs) shall be replaced with Maplewood Code of Ordinances, Chapter 14, Article XII (Swimming Pools). (4) Section 304.3 (Premises Identification) shall be replaced with Maplewood Code of Ordinances, Chapter 32, Article VII, Sections 32-281 (Display Required) and Section 32-282 (Dimensions, Specifications, and Materials to be Used). (5) Section 304.14 (Insect Screens) shall be amended to read as follows: Packet Page Number 201 of 211 J4, Attachment 1 During the period of January 1 to December 31 every door, window, and outside opening required for ventilation of habitable rooms, food preparation areas, food service areas or any areas where products to be included or utilized in food for human consumption are processed, manufactured, packaged, or stored shall be supplied with approved tightly fitting screens of minimum of 16 mesh per inch (16 mesh per 25 mm), and every screen door used for insect control shall have a self-closing device in good working condition. (6) Section 308 (Rubbish and Garbage) shall be replaced with Maplewood Code of Ordinances, Chapter 30 (Solid Waste Management). (e) Light, Ventilation and Occupancy Limitations (IPMC Chapter 400) (1) Section 404.7 (Food Preparation) shall be amended to read as follows: Spaces to be occupied for food preparation purposes shall contain suitable space and equipment to store, prepare, and serve foods in a sanitary manner. There shall be adequate facilities and services for the sanitary disposal of food wastes and refuse, including facilities for temporary storage. Per Section 14-318 (State Health Rules Adopted) of the Maplewood Code of Ordinances and Minnesota Administrative Rules, Section 4626.1425 (Private Homes and Living Quarters; Use Prohibition), a private home, a room used as living or sleeping quarters, or an area directly opening into a room used as living or sleeping quarters must not be used for conducting food establishment operations. (f) Mechanical and Electrical Requirements (IPMC Chapter 600) (1) Section 602.3 (Heat Supply) shall be amended to read as follows: Every owner or operator or any building who rents, leases, or lets one or more dwelling units or sleeping units on terms, either expressed or implied, to furnish heat to the occupants thereof shall supply heat during the period from September 1 to June 1 to maintain a minimum temperature of 68 degrees F (20 degrees C) in all habitable rooms, bathrooms, and toilet rooms. (2) Section 602.4 (Occupied Work Space) shall be amended to read as follows: Indoor occupiable work spaces shall be supplied with heat during the period of September 1 to June 1 to maintain a minimum temperature of 65 degrees F (18 degrees C) during the period the spaces are occupied. Article V. Reserved. Packet Page Number 202 of 211 J4, Attachment 1 Section 2. This ordinance shall be effective following its adoption and publication. Approved by the City Council of the City of Maplewood on June 8, 2020. Signed: Marylee Abrams, Mayor Date Attest: Andrea Sindt, City Clerk Date Packet Page Number 203 of 211 J4, Attachment 2 CITY OF MAPLEWOOD RESOLUTION NO. RESOLUTION AUTHORIZING PUBLICATION OF ORD. NO. BY TITLE AND SUMMARY WHEREAS, the City Council of the City of Maplewood has adopted Ordinance No. an ordinance repealing the Rental and Owner -Occupied Housing Maintenance Codes, creating a new Property Maintenance Code and adopting, in parts, the International Property Maintenance Code (I PMC) with certain modifications; and WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is several pages in length; and WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood that the City Clerk shall cause the following summary of Ordinance No. _ to be published in the official newspaper in lieu of the entire ordinance: Public Notice The Maplewood City Council has adopted Ordinance No. _, repealing the Rental and Owner -Occupied Housing Maintenance Codes, creating a new Property Maintenance Code and adopting, in parts, the International Property Maintenance Code (IPMC) with certain modifications. The IPMC is published by the International Code Council (2018 edition). It includes model code regulations that establishes minimum requirements for the maintenance of existing buildings and properties including residential and nonresidential and owner occupied and rental properties. It sets clear and specific property maintenance and property improvement provisions, is compatible with building and fire codes, and is regularly reviewed for improvements and updates by the International Code Council. Modifications to the IPMC include modifying text in the violations, notices and orders, appeals, and nonnative turf grass sections. In addition to repealing the sections on abandoned motor vehicles, swimming pools, and solid waste and replacing with the City's current ordinance in these areas which are more restrictive and explicit. Andrea Sindt, City Clerk BE IT FURTHER RESOLVED by the City Council of the City of Maplewood that the City Clerk keep a copy of the ordinance in her office at city hall for public inspection. Adopted by the Maplewood City Council this 8t" day of June, 2020. Marylee Abrams, Mayor ATTEST: Andrea Sindt, City Clerk Packet Page Number 204 of 211 J4, Attachment 3 Packet Page Number 205 of 211 O0)V C: V � � C: � N C O + N = V00 � O V � � V O J4, Attachment 3 Packet Page Number 205 of 211 J4, Attachment 3 pooN\@ldeW Packet Page Number 206 of 211 V Ln � •— Q U O O 0 O OV) •� N Q) cr, O UM Q JLn Ln O cn N — v cry m 4-j Ln L N M � c� Q pooN\@ldeW Packet Page Number 206 of 211 UO 0 V Q) V L!, E M C DC .V Q) o a -j 0 E 0 C6 Q J4. Attachment 3 V) 0 0 C .E E �pooN\aIdew Packet Page Number 207 of 211 Q) 0 0 U Q) U Q) Q) C) 0 r) 0 Q) .o— U r) Attachment 3 Q) U Q) Ln 0 ELn 5; 4-j S.- 0 S.- Q) 0 Q) E U Q) > U 0 Q) 0 - LA E 4-j Q) Q) 0 U Ln Z, Q) C • �poonnaIdeW Packet Page Number 208 of 211 Q) (7 4-j k-- 0 — Q) 4— Ln 0 4-j C V) Q) M E U 0 4-j CT Q) M 0 E 4-j 0 cn• Q) E Q) CO T-- Q) U CD -0 Ln 0 Q) ca U Ln Q) Ln U Q) 0 0 2 E U'j Q) U Q) Ln 0 ELn 5; 4-j S.- 0 S.- Q) 0 Q) E U Q) > U 0 Q) 0 - LA E 4-j Q) Q) 0 U Ln Z, Q) C • �poonnaIdeW Packet Page Number 208 of 211 Q) O 0 C) W (A M Q) k Q) V V Q) -j C Q) V W Ln 4-j C Q) E Q) Q) 4-j V k 0 Q) V C- Q) 4-j cn 4-j -j k 0 a--+ Q) Ln cn cn cn O O Q) V c6 Q) E 4-j k Q 0 Q O Q) Q) cn cn Q) O 4-j cn Un J4, Attachment 3 Ln Q) 4-+ k Q 0 Q M Q) 0 cn O E V Q V V 0 pooAAa I d e w cn 4-j Q) E Q) Q) k M k 4-j V Q) KOO Q) Packet Page Number 209 of 211 Q) 4—j 0 UO 0 C 0 C UO V 0 C6 0 J4, Attachment 3 RIM M V) _Q) V Q) o a -j 0 E Q) C- 0 C6 Q _Un 0 0 .E E �poo/\Aoidew Packet Page Number 210 of 211 J4, Attachment 3 pooN\a I d eW Packet Page Number 211 of 211 N .V o 'a--� O V) Q Q .0 0 Q - U M U �--+ - E C3) U O - Q) N C6 �_ O 4-j Q 4-j Q D- Q 4-j U O N O 0 U E -O QOM Q� 7 --- : N pooN\a I d eW Packet Page Number 211 of 211