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2020-05-11 City Council Meeting Packet
Meeting is also available on Comcast Ch. 16 and streaming via maplewoodmn.gov AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, May 11, 2020 Held Remotely Via Conference Call Dial 1-888-788-0099 When Prompted Enter Meeting ID: 913 5136 0003 # No Participant ID, Enter # When Prompted Meeting No. 09-20 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. April 27, 2020 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Resolution of Appreciation for Bill Kempe, Planning Commission 4. Xcel Energy County Road B Gas Main Replacement Phase 2 Update G. CONSENT AGENDA — Items on the ConsentAgenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Amendment to Solar Rewards Customer Contract for the Maplewood Community Center Solar Panels 3. Purchase New 800Hz Radios 4. 2020 Minnesota Department of Natural Resources No Child Left Inside Grant a. Resolution Accepting 2020 Minnesota Department of Natural Resources No Child Left Inside Grant b. Minnesota Department of Natural Resources No Child Left Inside Grant Agreement H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None UNFINISHED BUSINESS 1. Resolution Awarding the Sale of $5,500,000 G.O. Refunding Bonds, Series 2020A J. NEW BUSINESS 1. Resolution Providing for the Sale of $6,875,000 G.O. Improvement Bonds, Series 2020B 2. Maplewood Senior Living, 1818 and 1832 Gervais Court a. Comprehensive Plan Amendment Resolution (requires 4 council votes) b. Planned Unit Development and Lot Division Resolution c. Design Review Resolution 3. Rush Line Bus Rapid Transit Project, City Project 15-06 a. Resolution of Support for 15 Percent Plans Within the City of Maplewood b. Agreement with Ramsey County Regional Railroad Authority for Harvest Park Master Plan K. AWARD OF BIDS 1. Resolution Receiving Bids and Awarding Construction Contract, Dennis - McClelland Area Street Improvements, City Project 19-10 2. Resolution Receiving Bids and Awarding Construction Contract, Schaller Area Pavement Rehabilitation, City Project 19-11 3. County Road B & Arcade Street Improvements, City Project 19-22 a. Resolution Receiving Bids and Awarding Construction Contract b. Use of Bolton and Menk, Inc. for Construction Phase Services L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk's Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other's time keeping remarks brief, to the point and non -repetitive. A C 7 E F E1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, April 27, 2020 Held Remotely Via Conference Call Meeting No. 08-20 CALL TO ORDER A meeting of the City Council was held remotely via conference call and was called to order at 7:00 p.m. by Mayor Abrams. Mayor Abrams reported on observations she has had during this stay-at-home time. Communications Director Sherren gave an update on the 2020 census self -response rate. Emergency Management Director Lukin reported on the mask drive, PPE status, city employee mask use and Plexiglas dividers being installed for public facing. PLEDGE OF ALLEGIANCE ROLL CALL Marylee Abrams, Mayor Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Sylvia Neblett, Councilmember Present Bryan Smith, Councilmember Present APPROVAL OF AGENDA The following item was added to Council Presentations: Tree Sale Councilmember Neblett moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes — All The motion passed. APPROVAL OF MINUTES 1. April 13, 2020 City Council Meeting Minutes Councilmember Juenemann moved to approve the April 13, 2020 City Council Meeting Minutes as submitted. Seconded by Councilmember Smith Ayes — All The motion passed. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations April 27, 2020 City Council Meeting Minutes 1 Packet Page Number 1 of 177 E1 a. Council Calendar Update City Manager Coleman gave an update to the council calendar; reviewed other topics of concern or interest requested by councilmembers; and gave an overview of upcoming events in the community. 2. Council Presentations Tree Sale Councilmember Juenemann requested staff give an update on the tree sale pick up process. G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda items G2 and G4 were highlighted. Councilmember Neblett moved to approve agenda items G1 -G4. Seconded by Councilmember Juenemann Ayes — All, via roll call The motion passed. 1. Approval of Claims Councilmember Neblett moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 80,559.07 Checks #105448 thru #105477 dated 04/14/20 $ 243,945.28 Disbursements via debits to checking account dated 04/06/20 thru 04/10/20 $ 153,611.49 Checks #105478 thru #105499 dated 04/21/20 $ 441,280.10 Disbursements via debits to checking account dated 04/13/20 thru 04/17/20 $ 919,395.94 Total Accounts Payable PAYROLL: $ 581,197.12 Packet Page Number 2 of 177 Payroll Checks and Direct Deposits dated 04/17/20 April 27, 2020 City Council Meeting Minutes E E1 $ 2,300.25 Payroll Deduction check # 99104162 thru # 99104164 dated 04/17/20 $ 583,497.37 Total Payroll $ 1,502,893.31 GRAND TOTAL Seconded by Councilmember Juenemann The motion passed. Ayes — All, via roll call 2. Strategic Plan Update for First Quarter 2020 Councilmember Neblett moved to approve the Strategic Plan Update for First Quarter of 2020. Seconded by Councilmember Juenemann Ayes — All, via roll call The motion passed. 3. Massage Center License for We Knead You, LLC dba We Knead You, 1900 County Road D East, Suite 130 Councilmember Neblett moved to approve the Massage Center license for We Knead You, LLC d/b/a We Knead You 1900 County Road D East, Suite 130. Seconded by Councilmember Juenemann Ayes — All, via roll call The motion passed. 4. Temporary Sale of Wine and Beer with To -Go Orders No action is required to allow these sales to occur. H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. North Fire Station Construction Project a. Request for Proposal Results April 27, 2020 3 City Council Meeting Minutes Packet Page Number 3 of 177 E1 b. Architectural and Engineering Services Contract Agreement with Short Elliot Hendrickson, Inc. EMS Chief Mondor gave the staff report. Councilmember Juenemann moved to approve the request for proposal results of the North Fire Station Construction Project. Seconded by Councilmember Knutson Ayes — All, via roll call The motion passed. Councilmember Juenemann moved to approve the architectural and engineering services contract agreement with Short Elliot Hendrickson, Inc. for the North Fire Station Construction Project. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. 2. Temporary Sign Ordinance Community Development Director Thomson gave the staff report. No action required, for discussion purposes only. K. AWARD OF BIDS None L. ADJOURNMENT Each councilmember shared thoughts on COVID-19. Mayor Abrams adjourned the meeting at 7:59 p.m. April 27, 2020 City Council Meeting Minutes Packet Page Number 4 of 177 0 Fla CITY COUNCIL STAFF REPORT Meeting Date May 11, 2020 REPORT TO: City Council REPORT FROM: Melinda Coleman, City Manager PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Council Calendar Update Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Uacomina Aaenda Items and Work Sessions Schedule: All Workshops have been cancelled for the foreseeable future May 26 City Council Meeting (note change to Tuesday) June 8 June 22 Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1. Tobacco 21 — Workshop & Council Meeting —follow up after the 2020 legislative session 2. Create Pedestrian Safety Plan — details of the plan were communicated via the FYI 3. Construction Sales Tax Exemption Legislation — in process 4. Abandoned Housing Licensing — Research is underway Packet Page Number 5 of 177 F3 CITY COUNCIL STAFF REPORT Meeting Date May 11, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, Assistant Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Resolution of Appreciation for Bill Kempe, Planning Commission Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: When citizen members end their time of service on a board or commission, the city considers adoption of a resolution of appreciation recognizing the individual for their time committed to serving Maplewood. Recommended Action: Motion to approve a resolution of appreciation for Planning Commission member Bill Kempe. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The City of Maplewood appreciates its citizen volunteers who serve on the city's board and commissions and works to provide recognition for members upon resignation. Background Bill Kempe recently resigned as a member of the Maplewood Planning Commission. The city council appointed Mr. Kempe to the Planning Commission on February 11, 2013 and he served until December 31, 2019. The Planning Commission reviewed this resolution at is April 21, 2020 meeting and recommended approval. Attachments 1. Resolution of Appreciation for Bill Kempe Packet Page Number 6 of 177 F3, Attachment 1 RESOLUTION OF APPRECIATION WHEREAS, Bill Kempe has been a member of the Maplewood Planning Commission since February 11, 2013 and has served faithfully in that capacity until December 31, 2019; and WHEREAS, the Planning Commission and the City Council has appreciated Bill's experience, insights and good judgment; and WHEREAS, Bill has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Bill has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBYRESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Bill Kempe is hereby extended our gratitude and appreciation for his dedicated service. Passed by the Maplewood City Council on , 2020 Passed by the Maplewood Planning Commission On April 21, 2020 Attest: Andrea Sindt, Cit, Clerk Marylee Abrams, Mayor Paul Arbuckle, Chairperson Packet Page Number 7 of 177 F4 CITY COUNCIL STAFF REPORT Meeting Date May 11, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer PRESENTER: Steven Love Jake Sedlacek - Xcel Energy AGENDA ITEM: Xcel Energy County Road B Gas Main Replacement Phase 2 Update Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: At tonight's City Council meeting, representatives from Xcel Energy will be presenting on phase 2 of their proposed Northeast Metro Natural Gas Project along County Road B. They will be providing an overview of phase 2 of the project, project staging, and project communication. Recommended Action: No formal action is required or requested. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. Xcel Energy provides natural gas to the business and residents of Maplewood. This infrastructure replacement project will allow Xcel Energy to continue to provide safe and reliable natural gas service in Maplewood. Background Xcel Energy is planning on replacing approximately 8 miles of natural gas infrastructure in 2019 - 2020. The project generally runs along County Road B and Century Avenue and extends from Rice Street to Century Avenue. An information sheet for phase 2 has been attached to the agenda report that includes a project location and phasing map. Packet Page Number 8 of 177 F4 The project includes the removal of existing gas mains, the installation of new gas mains within public rights -of -ways and easements, and restoration of disturbed areas. Xcel Energy's phase 2 presentation will include a project overview, project schedule, project communication, and construction activities. Xcel Energy representatives will also be available for questions and to gather feedback on the project. Attachments 1. Northeast Metro Natural Gas Project informational sheet 2. Xcel Energy Presentation Packet Page Number 9 of 177 NORTHEAST METRO NATURAL GAS PROJECT F4, Attachment 1 rhe map above is a graphic representation and may not show exact locations. Construction work areas are subject to additional refinement. Project Overview Xcel Energy is replacing approximately eight miles of natural gas infrastructure in Ramsey County for the Northeast Metro Natural Gas Project. In 2020, the project team will continue replacing the natural gas line for Phase 2 of the project. The project is being constructed as part of our commitment to system revitalization, to ensure the continued safe and reliable natural gas service our customers expect. Construction in Your Area The project contractor, Q3 Contracting, will begin construction soon. The 2020 anticipated work areas are shown above with construction continuing into fall 2020. To receive specific work area updates, visit our website, call our hotline or email our team (see below). Please note that construction schedules are subject to change. During construction, we will take measures to reduce temporary public inconveniences, which may include: • Partial or complete road closures. • Traffic control measures such as flaggers and detour signs. • Changes or restrictions to site access. • Elevated levels of noise during construction and testing of the natural gas line. We will restore previous work areas to the conditions required by permits Project Safety Public safety is at the foundation of all we do. The safety of the public around Xcel Energy's natural gas system influences every decision we make. For your safety and the safety of the crews, please follow all posted detour signs and directions from construction personnel. Xcel Energy COVID-19 Response At Xcel Energy, we have a strong track record of preparing for emergencies, because our customers and our communities rely on us to power their homes and businesses and to keep the economy moving. The energy grid is a key part of the nation's critical infrastructure, so we have a responsibility to take a well-planned, heightened approach to the threats that coronavirus poses. Our employees and our subcontractors are taking precautions when constructing our projects to limit exposure to themselves and others. Xcel Energy is requesting that members of the public not approach our workers in the field. This helps maintain social distance to keep everyone healthy and allows our workers to continue their critical work. To learn more about Xcel Energy's response to COVID-19, please visit xcelenergy.com/COVID-19_Response. Packet Page Number 10 of 1xQ lenergy.com © 2020 Xcel Energy Inc. I Xcel Energy is a registered trademark of Xcel Energy Inc. I 6; I a County Rd B E I x in I Cn h h U _J w _GatewaYStateTra,l ---------- ----- Roselawn-Ave-E- -=Frost=Ave_ Spring/Summer 2020 Work Areas* Future Work Areas* — — — — Lako � 'Constmctlon phasing is suhjectto change. PhcilP37 \, m rhe map above is a graphic representation and may not show exact locations. Construction work areas are subject to additional refinement. Project Overview Xcel Energy is replacing approximately eight miles of natural gas infrastructure in Ramsey County for the Northeast Metro Natural Gas Project. In 2020, the project team will continue replacing the natural gas line for Phase 2 of the project. The project is being constructed as part of our commitment to system revitalization, to ensure the continued safe and reliable natural gas service our customers expect. Construction in Your Area The project contractor, Q3 Contracting, will begin construction soon. The 2020 anticipated work areas are shown above with construction continuing into fall 2020. To receive specific work area updates, visit our website, call our hotline or email our team (see below). Please note that construction schedules are subject to change. During construction, we will take measures to reduce temporary public inconveniences, which may include: • Partial or complete road closures. • Traffic control measures such as flaggers and detour signs. • Changes or restrictions to site access. • Elevated levels of noise during construction and testing of the natural gas line. We will restore previous work areas to the conditions required by permits Project Safety Public safety is at the foundation of all we do. The safety of the public around Xcel Energy's natural gas system influences every decision we make. For your safety and the safety of the crews, please follow all posted detour signs and directions from construction personnel. Xcel Energy COVID-19 Response At Xcel Energy, we have a strong track record of preparing for emergencies, because our customers and our communities rely on us to power their homes and businesses and to keep the economy moving. The energy grid is a key part of the nation's critical infrastructure, so we have a responsibility to take a well-planned, heightened approach to the threats that coronavirus poses. Our employees and our subcontractors are taking precautions when constructing our projects to limit exposure to themselves and others. Xcel Energy is requesting that members of the public not approach our workers in the field. This helps maintain social distance to keep everyone healthy and allows our workers to continue their critical work. To learn more about Xcel Energy's response to COVID-19, please visit xcelenergy.com/COVID-19_Response. Packet Page Number 10 of 1xQ lenergy.com © 2020 Xcel Energy Inc. I Xcel Energy is a registered trademark of Xcel Energy Inc. LCI I 0 w F- LU 2 F- a W F - w 0 z W a 0 a F- C.) W 0 w a 0 0 N T- r F4, Attachment 2 Packet Page Number 12 of 177 _0 O U � U) O N U • (n to O 'L> �O E N N_ O E O > N _ 'O }' M O M C:O M o U M N •_ O C O O D M O a_ Q U U a_ cn U U Q Packet Page Number 12 of 177 V O L O F4, Attachment 2 Packet Page Number 13 of 177 00 p CU U M Q CU M :3 O •a) o I I CU N CU O O •> N CU U N L . NCU N N N CU CU Cn N C • > N -C -s-- = > C 0� a_ a C/) C/) to � Packet Page Number 13 of 177 F4, Attachment 2 A7NL_n09 NOIONIHSVM y ® pptt N and �San;u#O 1 AlNnoo A3swvu� w Ill w e m c w 3 o O Gc 0 Q a 0 0 Q ! y oN PE 146!uNOW . a if �6 a O o qd �h a any JOB a1!9M A IS pooM!azeH V w y O e A u usn6ua 3 as Packet Page Number 14 of 177 O v'rP 35 uOua6P3 o� w a' 0 fl 3 rn R C Na` o� F4, Attachment 2 O U 4-- O E o c6 O c6 rn O 0 7 700 Packet Page Number 15 of 177 70 O CU O 7 W 0 CU m 70 70 M U �70 CO U) M o 0 A .> O O U }, O N •mom% Q a .gym o 0 O .� C:) O NO N p • — V N�C\l c6 O O N O N U= N •— �••r I > M I Q 7 Q F4, Attachment 2 O U 4-- O E o c6 O c6 rn O 0 7 700 Packet Page Number 15 of 177 V O L O Packet Page Number 16 of 177 II F4, Attachment 2 F4, Attachment 2 0 L a) Ma — O M •> U) a) (1) CU o U) E � 0 MrM ._ C) o O U) }' U •� O o U o O � p to •� • U O U O a� N C: Ma U) CY) Q � - 70 Q O 75 U Packet Page Number 17 of 177 Packet Page Number 18 of 177 O _0 O O U 0O N M M > Q M M O NU N -0 O M U) MO U N > N U U > U) 23 N to -6-1 _N O O 4 N -0to M LL E E O — — U F4, Attachment 2 r O U F4, Attachment 2 ,f d a) CO0 Q M E w L O 0 E a) L 4— Cn L Jr Cn C: O U E E O U Packet Page Number 19 of 177 o- �' � N 8 As • _ � F m _ a E _ _ c a) CO0 Q M E w L O 0 E a) L 4— Cn L Jr Cn C: O U E E O U Packet Page Number 19 of 177 r 0 O U Packet Page Number 20 of 177 F4, Attachment 2 0 ♦-- _0 U N U p (n M O a-, L- UO � a) U) m a oU U M � Q O � O � a) U � (Ci U) U to Q U)i O � 0) 0 Q }' •� �_ O M> O LU V Ov _ O x ' U +_� L (� O U O X to a -- O a O u F= O Q to �0 U'0 a)� -C p Cl F=M O � � p 070Z U) (L)O p p O ° -6-1F- Xj Al WWII" i� O U �O L- 0- C/)M 0 N i� O U N �0 0- M CD 0 p TF W U O E w W U X L- a) N a--� 0 M �> CO �O CO � N � N m � CO w F4, Attachment 2 Packet Page Number 21 of 177 N OU O U M M O O W W � O U p X X 4- � .E Q O W :3UCO E O Q p�O ---) U U C) oo N LO U T N M L _O _0 411- - N N N. C/) LO M LO a) Q QD U Packet Page Number 21 of 177 F4, Attachment 2 Packet Page Number 22 of 177 G1 IJiIAJiIs] ZULIIBill Jil TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: May 5, 2020 SUBJECT: Approval of Claims Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 576,893.48 Checks #105500 thru #105529 dated 04/28/20 $ 148,179.68 Disbursements via debits to checking account dated 04/20/20 thru 04/24/20 $ 99,625.64 Checks #105530 thru #105560 dated 05/05/20 $ 146,836.61 Disbursements via debits to checking account dated 04/27/20 thru 05/01/20 $ 971,535.41 Total Accounts Payable PAYROLL $ 583,491.48 Payroll Checks and Direct Deposits dated 05/01/20 $ 1,421.00 Payroll Deduction check # 99104178 thru # 99104179 dated 05/01/20 $ 584,912.48 Total Payroll $ 1,556,447.89 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments Packet Page Number 23 of 177 Check Register City of Maplewood 04/23/2020 G1, Attachment Check Date Vendor Description Amount 105500 04/28/2020 03759 HOTSYMINNESOTA.COM INSTALL HOSE REELS STATION 1 2,111.70 04/28/2020 03759 HOTSYMINNESOTA.COM INSTALL HOSE REELS STATION 1 198.00 105501 04/28/2020 06084 LINCOLN FINANCIAL GROUP MONTHLY PREMIUM - APRIL 8,407.90 105502 04/28/2020 00985 METROPOLITAN COUNCIL WASTEWATER - MAY 297,410.22 105503 04/28/2020 05944 M IDAMERICA ADM IN ISTRATIVE & ADMIN FEES -HRA DEBIT CARD -3RD QTR 2,550.00 105504 04/28/2020 01337 RAMSEY COUNTY -PROP REC & REV 911 DISPATCH SERVICES - MARCH 37,638.23 04/28/2020 01337 RAMSEY COUNTY -PROP REC & REV CAD SERVICES - MARCH 7,289.58 04/28/2020 01337 RAMSEY COUNTY -PROP REC & REV FLEET SUPPORT FEES - MARCH 627.12 04/28/2020 01337 RAMSEY COUNTY -PROP REC & REV FLEET SUPPORT FEES - MARCH 321.36 105505 04/28/2020 01409 S E H PH II ENVIRONMENTAL SITE ASSESS 1,988.19 105506 04/28/2020 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 5,252.63 04/28/2020 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 2,556.43 04/28/2020 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 310.07 105507 04/28/2020 04848 AVESIS MONTHLY PREMIUM - MAY 344.56 105508 04/28/2020 03921 COTTAGE GROVE ATHLETIC ASSOC. YOUTH BASKETBALL LEAGUE EXPENSES 5,415.40 105509 04/28/2020 00464 EMERGENCY AUTOMOTIVE TECH, INC NEW SQUAD EQ #960 V#6284 12,743.85 105510 04/28/2020 05283 EMERGENCY RESPONSE SOLUTIONS RESCUE SUPPORT 114.00 04/28/2020 05283 EMERGENCY RESPONSE SOLUTIONS CLEANER REFILL 53.96 105511 04/28/2020 05493 HANDTEVY EQUIPMENT POUCHES 523.00 105512 04/28/2020 00713 ITL PATCH COMPANY INC PATCHES-POLICE/COMM SRVS OFFICERS 1,951.50 105513 04/28/2020 02137 KENNEDY & GRAVEN CHARTERED ATTORNEY FEES - MARCH 12,899.89 105514 04/28/2020 05533 KIRVIDA FIRE SLIDE FOR TWO TRAYS ENGINE #313 296.71 105515 04/28/2020 00857 LEAGUE OF MINNESOTA CITIES 2020 PATROL ONLINE TRAINING SUB 4,950.00 105516 04/28/2020 02060 CITY OF LITTLE CANADA YOUTH BASKETBALL LEAGUE EXPENSES 607.80 105517 04/28/2020 00896 M C M A MEMBERSHIP FEE - M COLEMAN 262.00 105518 04/28/2020 05910 MAHTOMEDI BASKETBALL ASSOC. YOUTH BASKETBALL LEAGUE EXPENSES 2,702.68 105519 04/28/2020 03818 MEDICA MONTHLY PREMIUM - MAY 159,318.87 105520 04/28/2020 05838 MINNESOTA BENEFIT ASSOCIATION MONTHLY PREMIUM 484.73 105521 04/28/2020 01089 MN UC FUND QTR UNEMPLOYMENT - 1ST QTR 4,771.17 105522 04/28/2020 01126 NCPERS GROUP LIFE INS. MN MONTHLY PREMIUM - MAY 544.00 105523 04/28/2020 00001 ONE TIME VENDOR REFUND P LEE - WAKEFIELD RENTAL 322.13 105524 04/28/2020 00001 ONE TIME VENDOR REFUND R HOOPS - YOUTH TENNIS 120.00 105525 04/28/2020 00001 ONE TIME VENDOR REFUND R PIKE - YOUTH TENNIS 120.00 105526 04/28/2020 00001 ONE TIME VENDOR REFUND P YARBROUG - ADULT TENNIS 60.00 105527 04/28/2020 00001 ONE TIME VENDOR REFUND N KARIM - ADULT TENNIS 60.00 105528 04/28/2020 04207 STRYKER SALES CORP. COMMUNITY PARAMEDIC SOFTWARE -MAY 882.00 105529 04/28/2020 06116 THE WALDRON COMPANY LEAD ACADEMY SPEAKER 683.80 30 Checks in this report. 576.893.48 Packet Page Number 24 of 177 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement Date Payee 4/20/2020 MN State Treasurer 4/20/2020 Delta Dental 4/20/2020 Empower - State Plan 4/21/2020 MN State Treasurer 4/21/2020 MN Dept of Revenue 4/21/2020 Delta Dental 4/22/2020 MN State Treasurer 4/23/2020 MN State Treasurer 4/24/2020 MN State Treasurer 4/24/2020 MN Dept of Natural Resources 4/24/2020 Optum Health Description Drivers License/Deputy Registrar Dental Premium Deferred Compensation Drivers License/Deputy Registrar Sales Tax Dental Premium Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar DNR electronic licenses DCRP & Flex plan payments G1, Attachment ►r:r."M 38,123.29 645.15 30,101.00 16,685.43 232.00 920.00 39,090.43 10,517.04 7,297.73 274.70 4,292.91 148,179.68 Packet Page Number 25 of 177 04/30/2020 Check 105530 105531 105532 105533 105534 105535 105536 105537 105538 105539 105540 105541 105542 105543 105544 105545 105546 105547 105548 105549 105550 105551 105552 105553 105554 105555 105556 105557 105558 105559 105560 Date 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 05/05/2020 Vendor 03877 05695 01409 04192 01190 01190 01190 01190 01190 01190 01190 00043 00043 00043 04992 05187 06117 00453 06118 05642 00532 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 05121 05121 05817 02008 00198 01836 01730 Check Register City of Maplewood ASSOC OF RECYCLING MANAGERS PETE KOEGEL SEH TRANS -MEDIC XCELENERGY XCELENERGY XCELENERGY XCELENERGY XCELENERGY XCELENERGY XCELENERGY ADAM'S PEST CONTROL INC ADAM'S PEST CONTROL INC ADAM'S PEST CONTROL INC BERGANKDV WHITE BEAR AREA CHAMBER OF COMME CHEF MARSHALL O'BRIEN LLC. EHLERS, INC. RICK JACOBSON KFT FIRE TRAINER, LLC MADDEN GALANTER HANSEN, LLP ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR OTTO ENVIRONMENTAL SYS NA INC OTTO ENVIRONMENTAL SYS NA INC PALE BLUE DOT LLC RAMSEY COUNTY PUBLIC WORKS ST PAUL REGIONAL WATER SRVS ST PAUL, CITY OF W W GOETSCH ASSOCIATES, INC. 31 Checks in this report. Packet Page Number 26 of 177 G1, Attachment Description MEMBERSHIP DUES - SHANN FINWALL REISSUE 2016 ELECTION JUDGE PROJ 19-33 PED CROSSING POLICY EMS BILLING - MARCH ELECTRIC UTILITY ELECTRIC UTILITY ELECTRIC UTILITY ELECTRIC & GAS UTILITY GAS UTILITY GAS UTILITY ELECTRIC UTILITY QUARTERLY SERVICE - PUBLIC WORKS QUARTERLY SERVICE - CITY HALL QUARTERLY SRVS - PARK/REC GARAGE 2019 AUDIT MEMBERSHIP FEES JUNE 2020 -MAY 2021 WELLNESS VIDEOS TIF SERVICES PD PAINTING PROJ - 3 INTERIOR ROOMS SERVICE CONTRACT 4/01/2020-9/30/2020 HR ATTORNEY FEE LABOR REL -MARCH REFUND C BORDER - WAKEFIELD RENTAL REFUND WINNER - FOOD PERMIT FEE REFUND R OSORIO - FOOD PERMIT FEE REFUND DONOVAN - FOOD PERMIT FEE REFUND R O'NEIL - FOOD PERMIT FEE REFUND D DOCKEN - FOOD PERMIT FEE REFUND MIK MART - FOOD PERMIT FEE REFUND WALTERS - FOOD PERMIT FEE REFUND D PORTER - LEGO CAMP REFUND D PORTER -KARATE G SWANBY - OVERPMT OF TITLE REG REFUND T MICHELS - SOCCER REFUND E WILEY - GYMNASTICS TRASH CARTS - SOLID WASTE PROG TRASH CARTS - SOLID WASTE PROG FY2018 INVENTORY/2019 GSC SUPPORT SALT BRINE JAN -FEB WATER UTILITY REPAIR ROSELAWN SPEED DISPLAY REPAIR BOTH PUMPS LIFT STATION #6 Amount 15.00 304.00 3,777.15 7,769.03 13,309.13 830.04 359.24 315.92 192.13 86.59 17.75 182.02 99.11 62.17 15,000.00 540.00 1,250.00 795.00 1,200.00 3,986.00 32.00 429.51 250.00 250.00 250.00 250.00 250.00 250.00 250.00 150.00 63.00 94.99 65.00 50.00 29,194.84 2,764.16 2,100.00 867.90 1,677.96 144.00 10,152.00 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement Date Payee 4/27/2020 MN State Treasurer 4/27/2020 MN Dept of Revenue 4/28/2020 MN State Treasurer 4/29/2020 MN State Treasurer 4/30/2020 MN State Treasurer 5/1/2020 MN State Treasurer 5/1/2020 MN Dept of Natural Resources 5/1/2020 US Bank VISA One Card* 5/1/2020 Optum Health 5/1/2020 US Bank Description Drivers License/Deputy Registrar Fuel Tax Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar DNR electronic licenses Purchasing card items DCRP & Flex plan payments Credit Card Billing Fee *Detailed listing of VISA purchases is attached. G1, Attachment Omni int 15,674.26 314.93 28,459.24 22,383.91 10,068.15 26,415.55 274.00 38,997.31 4,174.27 74.99 146,836.61 Packet Page Number 27 of 177 Transaction Date 04/15/2020 04/16/2020 04/12/2020 04/20/2020 04/17/2020 04/17/2020 04/22/2020 04/22/2020 04/15/2020 04/24/2020 04/09/2020 04/10/2020 04/14/2020 04/15/2020 04/17/2020 04/22/2020 04/22/2020 04/15/2020 04/10/2020 04/18/2020 04/20/2020 04/21/2020 04/11/2020 04/11/2020 04/23/2020 04/21/2020 04/22/2020 04/13/2020 04/14/2020 04/14/2020 04/14/2020 04/21/2020 04/10/2020 04/10/2020 04/14/2020 04/16/2020 04/17/2020 04/17/2020 04/18/2020 04/20/2020 04/21/2020 04/21/2020 04/23/2020 04/23/2020 04/23/2020 04/23/2020 04/23/2020 04/13/2020 04/20/2020 04/22/2020 04/20/2020 04/10/2020 04/15/2020 04/13/2020 04/17/2020 04/14/2020 04/15/2020 04/15/2020 04/15/2020 Posting Date 04/17/2020 04/20/2020 04/13/2020 04/21/2020 04/17/2020 04/17/2020 04/23/2020 04/23/2020 04/16/2020 04/24/2020 04/13/2020 04/13/2020 04/17/2020 04/16/2020 04/22/2020 04/23/2020 04/23/2020 04/16/2020 04/13/2020 04/20/2020 04/21/2020 04/22/2020 04/13/2020 04/13/2020 04/24/2020 04/22/2020 04/24/2020 04/14/2020 04/14/2020 04/15/2020 04/15/2020 04/22/2020 04/13/2020 04/13/2020 04/15/2020 04/17/2020 04/17/2020 04/20/2020 04/20/2020 04/21/2020 04/22/2020 04/23/2020 04/23/2020 04/23/2020 04/23/2020 04/23/2020 04/24/2020 04/14/2020 04/21/2020 04/23/2020 04/22/2020 04/13/2020 04/16/2020 04/14/2020 04/22/2020 04/15/2020 04/17/2020 04/16/2020 04/16/2020 Packet Page Number 28 of 177 Merchant Name OFFICE DEPOT #1090 OFFICE DEPOT #1090 WEARVERTX.COM COVERT TRACK GROUP INC UNIVERSAL ATHLETIC, LL UNIVERSAL ATHLETIC, LL SITEONE LANDSCAPE SUPPLY, TRI-STATE BOBCAT GRAFIX SHOPPE WEARVERTX.COM THE HOME DEPOT #2801 CINTAS CORP THE HOME DEPOT #2801 CINTAS CORP TWIN CITY FILTER SERVICE STATE SUPPLY CINTAS CORP EVENT* 2020 GALLUP AT GALLS GALLS IN *ENVUE TELEMATICS LLC GALLS MENARDS MAPLEWOOD MN SHELL OIL 57444610000 FEDEX 940468869240 GRAINGER MENARDS MAPLEWOOD MN BRAVO COMPANY USA INC AMZN MKTP US*G36R639J3 AM TRANS UNION CINTAS CORP CINTAS CORP AMAZON.COM*2F39Y6213 AMZN AT&T*BILL PAYMENT ZOOM.US BESTBUYCOM805808821419 COMCAST CABLE COMM BESTBUYCOM805819244209 ZOOM.US AMZN MKTP US*BL1 MV82V3 AM AMAZON.COM*4G36H50W3 AMZN U.S.INTERNET CORP COMCAST CABLE COMM LOFFLER COMPANIES, INC LOFFLER COMPANIES, INC LOFFLER COMPANIES, INC TMOBILE*POSTPAID TEL FOUNDATION TECHNOLOGIE APPLE.COM/BILL FOUNDATION TECHNOLOGIE THE HOME DEPOT #2801 FLEET FARM 2700 PETSMART # 0461 DALCO ENTERPRISES DALCO ENTERPRISES RED WING SHOE #727 OFFICE DEPOT #1090 THE STAR TRIBUNE CIRCULAT IN *EMCASA WEST, LLC Transaction Amount $77.62 $138.83 $161.24 $2,605.00 $791.82 $576.00 $196.09 $570.00 $765.00 $149.98 $40.38 $13.98 $16.34 $99.45 $46.12 $342.22 $36.15 $444.00 $4,999.76 $1,266.22 $520.00 $137.00 $2.14 $16.06 $67.06 $27.34 $18.98 $1,061.24 $14.78 $55.00 $49.99 $49.99 $81.60 $31.25 $4.16 $599.86 $4.50 $622.76 $435.84 $93.38 $37.03 $394.00 $144.71 $192.71 $931.89 $274.00 $128.31 $262.50 $2.14 $187.50 $102.93 $25.99 $7.33 $30.92 $427.44 $292.72 $90.99 $490.36 $395.00 G1, Attachment Name REGAN BEGGS REGAN BEGGS BRIAN BIERDEMAN BRIAN BIERDEMAN NEIL BRENEMAN NEIL BRENEMAN TROY BRINK TROY BRINK DANIEL BUSACK DANIEL BUSACK SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON SCOTT CHRISTENSON MELINDA COLEMAN KERRY CROTTY KERRY CROTTY KERRY CROTTY KERRY CROTTY THOMAS DABRUZZI THOMAS DABRUZZI RICHARD DAWSON TOM DOUGLASS TOM DOUGLASS MICHAEL DUGAS MICHAEL DUGAS CASSIE FISHER CASSIE FISHER CASSIE FISHER MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS NICK FRANZEN NICK FRANZEN NICK FRANZEN TAMARA HAYS GARY HINNENKAMP ANN HUTCHINSON DAVID JAHN DAVID JAHN JOEJENSEN ELIZABETH JOHNSON LOIS KNUTSON JASON KUCHENMEISTER G1, Attachment 04/16/2020 04/16/2020 ULINE *SHIP SUPPLIES $310.52 JASON KUCHENMEISTER 04/17/2020 04/20/2020 AMZN MKTP US*5177X2PS3 $24.94 JASON KUCHENMEISTER 04/20/2020 04/21/2020 PEAVEY CORP. $53.35 JASON KUCHENMEISTER 04/14/2020 04/16/2020 AXON ($495.00) DAVID KVAM 04/21/2020 04/22/2020 DALCO ENTERPRISES $111.54 CHING LO 04/14/2020 04/15/2020 GALLS $1,009.26 STEVE LUKIN 04/14/2020 04/15/2020 THE BERNARD GROUP $591.33 STEVE LUKIN 04/16/2020 04/17/2020 ASPEN MILLS $261.60 STEVE LUKIN 04/16/2020 04/20/2020 MENARDS OAKDALE MN $7.69 STEVE LUKIN 04/17/2020 04/20/2020 MINNESOTA STATE FIRE CHIE $220.00 STEVE LUKIN 04/21/2020 04/22/2020 CUB FOODS #1599 $50.00 STEVE LUKIN 04/22/2020 04/22/2020 AIRGAS USA, LLC $595.17 STEVE LUKIN 04/16/2020 04/17/2020 EVEREST EMERGENCY VEHICLE $166.60 MICHAEL MONDOR 04/16/2020 04/17/2020 PMT* PELICAN*BRANDSHOP $33.85 MICHAEL MONDOR 04/16/2020 04/20/2020 BOUND TREE MEDICAL LLC $53.85 MICHAEL MONDOR 04/16/2020 04/20/2020 BOUND TREE MEDICAL LLC $362.10 MICHAEL MONDOR 04/10/2020 04/13/2020 CINTAS CORP $73.95 BRYAN NAGEL 04/10/2020 04/13/2020 TRI-STATE BOBCAT $750.00 JOHN NAUGHTON 04/16/2020 04/17/2020 VERSALOK OAKDALE $29.95 JOHN NAUGHTON 04/14/2020 04/16/2020 SAFARILAND, LLC $803.12 MICHAEL NYE 04/16/2020 04/17/2020 SHOPLET.COM $133.97 MICHAEL NYE 04/16/2020 04/17/2020 SERFINITYMEDICAL $76.94 MICHAEL NYE 04/23/2020 04/24/2020 SHOPLET.COM ($133.97) MICHAEL NYE 04/10/2020 04/13/2020 PATIO TOWN OAKDALE $32.95 JORDAN ORE 04/14/2020 04/17/2020 THE HOME DEPOT #2801 $25.84 JORDAN ORE 04/15/2020 04/17/2020 BOUND TREE MEDICAL LLC $1,972.96 KENNETH POWERS 04/20/2020 04/22/2020 BOUND TREE MEDICAL LLC $3.53 KENNETH POWERS 04/20/2020 04/22/2020 BOUND TREE MEDICAL LLC $28.24 KENNETH POWERS 04/21/2020 04/22/2020 TELEFLEX LLC $278.64 KENNETH POWERS 04/21/2020 04/23/2020 BOUND TREE MEDICAL LLC $3.53 KENNETH POWERS 04/10/2020 04/13/2020 AN FORD WHITE BEAR LAK $18.60 STEVEN PRIEM 04/13/2020 04/14/2020 MACQUEEN EQUIPMENT GROUP $93.53 STEVEN PRIEM 04/13/2020 04/14/2020 TRI-STATE BOBCAT $48.87 STEVEN PRIEM 04/15/2020 04/16/2020 0391-AUTOPLUS $74.35 STEVEN PRIEM 04/16/2020 04/17/2020 POMP S TIRE #021 $209.50 STEVEN PRIEM 04/17/2020 04/20/2020 0391-AUTOPLUS $17.84 STEVEN PRIEM 04/17/2020 04/20/2020 TRUCK UTILITIES INC ST PA $118.00 STEVEN PRIEM 04/18/2020 04/20/2020 AN FORD WHITE BEAR LAK $60.39 STEVEN PRIEM 04/21/2020 04/22/2020 COMOLUBE AND SUPPLIES INC $63.53 STEVEN PRIEM 04/21/2020 04/22/2020 0391-AUTOPLUS $170.39 STEVEN PRIEM 04/21/2020 04/22/2020 TRI-STATE BOBCAT $27.02 STEVEN PRIEM 04/22/2020 04/23/2020 POMP S TIRE #021 $925.60 STEVEN PRIEM 04/22/2020 04/23/2020 FLEETPRIDE570 $88.76 STEVEN PRIEM 04/23/2020 04/24/2020 0391-AUTOPLUS $44.16 STEVEN PRIEM 04/13/2020 04/14/2020 PIONEER PRESS ADV $4,440.00 TERRIE RAMEAUX 04/13/2020 04/20/2020 GRANDVIEW LODGE AND TENNI ($146.98) MIKE SABLE 04/16/2020 04/20/2020 MENARDS OAKDALE MN $565.14 JASON SAKRY 04/20/2020 04/22/2020 MENARDS OAKDALE MN $53.49 JASON SAKRY 04/11/2020 04/13/2020 CINTAS CORP $130.14 SCOTT SCHULTZ 04/15/2020 04/16/2020 CINTAS CORP $19.04 SCOTT SCHULTZ 04/15/2020 04/16/2020 CINTAS CORP $187.07 SCOTT SCHULTZ 04/15/2020 04/16/2020 CINTAS CORP $42.85 SCOTT SCHULTZ 04/15/2020 04/16/2020 CINTAS CORP $49.83 SCOTT SCHULTZ 04/21/2020 04/23/2020 ON SITE SANITATION INC ($123.00) SCOTT SCHULTZ 04/22/2020 04/23/2020 CINTAS CORP $19.04 SCOTT SCHULTZ 04/22/2020 04/23/2020 CINTAS CORP $109.54 SCOTT SCHULTZ 04/22/2020 04/23/2020 CINTAS CORP $56.29 SCOTT SCHULTZ 04/22/2020 04/23/2020 CINTAS CORP $12.75 SCOTT SCHULTZ 04/14/2020 04/15/2020 AMZN MKTP US*ZUOIAON13 $53.26 STEPHANIE SHEA 04/15/2020 04/17/2020 PROFESSIONAL LAW ENFORCEM $35.00 STEPHANIE SHEA Packet Page Number 29 of 177 G1, Attachment 04/11/2020 04/13/2020 TIERNEY BROTHERS, INC $388.20 JOE SHEERAN 04/10/2020 04/13/2020 SHERWIN WILLIAMS 703127 $28.93 MICHAEL SHORTREED 04/15/2020 04/16/2020 SHERWIN WILLIAMS 703127 $358.33 MICHAEL SHORTREED 04/15/2020 04/16/2020 GRAFIX SHOPPE $388.00 MICHAEL SHORTREED 04/22/2020 04/23/2020 STREICHER'S MO $1,051.00 MICHAEL SHORTREED 04/10/2020 04/13/2020 BCA TRAINING EDUCATION $75.00 JOSEPH STEINER 04/22/2020 04/23/2020 PIONEER PRESS CIRC $10.00 JEFF THOMSON 04/09/2020 04/13/2020 BOUND TREE MEDICAL LLC $149.80 ERIC ZAPPA $38,997.31 Packet Page Number 30 of 177 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 05/01/20 ABRAMS, MARYLEE 560.80 05/01/20 JUENEMANN, KATHLEEN 493.60 05/01/20 KNUTSON, WILLIAM 493.60 05/01/20 NEBLETT, SYLVIA 493.60 05/01/20 SMITH, BRYAN 493.60 05/01/20 COLEMAN, MELINDA 6,835.20 05/01/20 KNUTSON, LOIS 3,313.09 05/01/20 SABLE, MICHAEL 5,335.59 05/01/20 CHRISTENSON, SCOTT 2,437.05 05/01/20 DOUGLASS, TOM 2,334.96 05/01/20 JAHN, DAVID 2,322.08 05/01/20 HERZOG, LINDSAY 2,327.75 05/01/20 RAMEAUX, THERESE 3,766.81 05/01/20 DEBILZAN, JUDY 2,590.49 05/01/20 OSWALD, BRENDA 2,718.42 05/01/20 PAULSETH, ELLEN 5,801.60 05/01/20 RUEB, JOSEPH 4,441.64 05/01/20 ARNOLD, AJLA 478.01 05/01/20 BEGGS, REGAN 2,314.59 05/01/20 COLE, DEBORAH 3,726.33 05/01/20 EVANS, CHRISTINE 2,319.20 05/01/20 LARSON, MICHELLE 2,316.89 05/01/20 SINDT, ANDREA 3,941.09 05/01/20 HANSON, MELISSA 2,048.00 05/01/20 HOCKBEIN, JUDY 1,102.00 05/01/20 KRAMER, PATRICIA 1,262.03 05/01/20 MOY, PAMELA 1,855.36 05/01/20 OLSON, THOMAS 1,768.80 05/01/20 OSTER, ANDREA 2,323.82 05/01/20 RICHTER, CHARLENE 1,388.75 05/01/20 VITT, JULIANNE 766.91 05/01/20 WEAVER, KRISTINE 3,499.76 05/01/20 WINKELMAN, JULIA 1,061.28 05/01/20 ABDI, DAUD 2,343.26 05/01/20 ABEL, CLINT 3,788.46 05/01/20 ALDRIDGE, MARK 3,856.59 05/01/20 BAKKE, LONN 4,008.30 05/01/20 BELDE, STANLEY 3,957.48 05/01/20 BENJAMIN, MARKESE 3,587.80 05/01/20 BERGERON, ASHLEY 3,400.85 05/01/20 BIERDEMAN, BRIAN 4,785.84 05/01/20 BURT-MCGREGOR, EMILY 2,996.95 05/01/20 BUSACK, DANIEL 4,785.85 05/01/20 COLEMAN, ALEXANDRA 2,756.06 05/01/20 CONDON, MITCHELL 2,670.11 05/01/20 CROTTY, KERRY 4,838.41 05/01/20 DEMULLING, JOSEPH 4,322.24 05/01/20 DUGAS, MICHAEL 5,371.75 05/01/20 FISHER, CASSANDRA 2,702.59 05/01/20 FORSYTHE, MARCUS 4,371.02 G1, Attachment Exp Reimb, Severance, Conversion incl in Amount Packet Page Number 31 of 177 G1, Attachment 05/01/20 FRITZE, DEREK 4,108.15 05/01/20 GABRIEL, ANTHONY 3,800.19 05/01/20 GEISELHART, BENJAMIN 2,143.39 05/01/20 HAWKINSON JR, TIMOTHY 3,787.80 150.00 05/01/20 HENDRICKS, JENNIFER 2,060.00 05/01/20 HER, PHENG 3,607.73 05/01/20 HIEBERT, STEVEN 3,686.38 05/01/20 HOEMKE, MICHAEL 376.98 05/01/20 JOHNSON, KEVIN 4,624.04 05/01/20 KANDA, MADELINE 2,343.26 05/01/20 KIM, WINSTON 2,343.26 05/01/20 KONG, TOMMY 3,653.52 05/01/20 KORAN, MARIE 2,005.79 05/01/20 KROLL, BRETT 3,738.08 05/01/20 KUCHENMEISTER, JASON 1,891.20 05/01/20 LANGNER, TODD 4,051.48 05/01/20 LENERTZ, NICHOLAS 2,996.95 05/01/20 LYNCH, KATHERINE 3,515.90 05/01/20 MARINO, JASON 4,209.20 05/01/20 MCCARTY, GLEN 3,849.62 05/01/20 METRY, ALESIA 25.00 05/01/20 MICHELETTI, BRIAN 3,492.12 05/01/20 MURRAY, RACHEL 3,355.70 05/01/20 NADEAU, SCOTT 5,992.05 05/01/20 NYE, MICHAEL 4,378.49 05/01/20 OLSON, JULIE 4,244.52 05/01/20 PARKER, JAMES 3,787.01 05/01/20 PEREZ, GUSTAVO 2,287.87 05/01/20 PETERS, DANIEL 2,996.95 05/01/20 SALCHOW, CONNOR 2,386.16 05/01/20 SHEA, STEPHANIE 2,162.59 05/01/20 SHORTREED, MICHAEL 5,157.79 05/01/20 SPARKS, NICOLLE 2,572.09 05/01/20 STARKEY, ROBERT 3,465.72 05/01/20 STEINER, JOSEPH 4,763.95 05/01/20 STOCK, AUBREY 2,639.72 05/01/20 SWETALA, NOAH 2,572.10 05/01/20 TAUZELL, BRIAN 4,884.51 05/01/20 THIENES, PAUL 4,702.73 05/01/20 WENZEL, JAY 3,686.38 05/01/20 WIETHORN, AMANDA 2,670.11 05/01/20 XIONG, KAO 3,670.61 05/01/20 XIONG, TUOYER 2,694.62 05/01/20 ZAPPA, ANDREW 3,748.41 05/01/20 BARRETTE, CHARLES 3,344.98 05/01/20 BAUMAN, ANDREW 3,441.22 05/01/20 BEITLER, NATHAN 2,959.99 05/01/20 CONWAY, SHAWN 4,258.86 05/01/20 CRAWFORD JR, RAYMOND 3,409.48 05/01/20 CRUMMY, CHARLES 3,076.14 05/01/20 DABRUZZI, THOMAS 3,847.94 05/01/20 DANLEY, NICHOLAS 2,882.03 05/01/20 DAVISON, BRADLEY 3,788.92 05/01/20 DAWSON, RICHARD 5,387.12 05/01/20 HAGEN, MICHAEL 3,482.66 05/01/20 HALWEG, JODI 3,576.92 05/01/20 HAWTHORNE, ROCHELLE 5,091.60 531.67 05/01/20 KUBAT, ERIC 3,843.52 05/01/20 LANDER, CHARLES 3,316.20 05/01/20 LO, CHING 1,438.70 05/01/20 LUKIN, STEVEN 5,667.35 Packet Page Number 32 of 177 G1, Attachment 05/01/20 MALESKI, MICHAEL 2,910.76 05/01/20 MARTIN, MICHAEL 2,624.89 05/01/20 MCGEE, BRADLEY 4,139.47 1,150.00 05/01/20 MERKATORIS, BRETT 3,190.78 05/01/20 MONDOR, MICHAEL 5,474.97 05/01/20 NEILY, STEVEN 3,231.02 05/01/20 NIELSEN, KENNETH 4,315.18 05/01/20 NOVAK, JEROME 3,764.41 05/01/20 POWERS, KENNETH 3,409.48 05/01/20 SEDLACEK, JEFFREY 3,887.09 05/01/20 STREFF, MICHAEL 3,466.14 05/01/20 WARDELL, JORDAN 4,194.22 05/01/20 ZAPPA, ERIC 3,197.75 05/01/20 CORTESI, LUANNE 2,316.89 05/01/20 JANASZAK, MEGHAN 3,023.16 05/01/20 BRINK, TROY 2,903.50 05/01/20 BUCKLEY, BRENT 2,780.05 05/01/20 EDGE, DOUGLAS 2,786.98 05/01/20 JONES, DONALD 2,660.61 05/01/20 MEISSNER, BRENT 2,635.99 05/01/20 MLODZIK, JASON 2,076.89 05/01/20 NAGEL, BRYAN 4,631.80 05/01/20 OSWALD, ERICK 2,642.92 05/01/20 RUNNING, ROBERT 2,903.50 05/01/20 TEVLIN, TODD 2,658.30 05/01/20 ZAHNOW, LANCE 2,059.39 05/01/20 BURLINGAME, NATHAN 3,278.40 05/01/20 DUCHARME, JOHN 3,343.02 05/01/20 ENGSTROM, ANDREW 3,365.90 05/01/20 JAROSCH, JONATHAN 4,356.32 05/01/20 LINDBLOM, RANDAL 3,343.02 05/01/20 LOVE, STEVEN 5,850.67 05/01/20 STRONG, TYLER 2,885.60 05/01/20 HAYS, TAMARA 2,582.49 05/01/20 HINNENKAMP, GARY 2,880.62 05/01/20 NAUGHTON, JOHN 2,681.50 05/01/20 ORE, JORDAN 2,582.49 05/01/20 SAKRY, JASON 2,280.89 05/01/20 STOKES, KAL 2,004.00 05/01/20 BIESANZ, OAKLEY 2,080.45 05/01/20 GERNES, CAROLE 1,937.17 05/01/20 HUTCHINSON, ANN 3,263.77 05/01/20 TROENDLE, CATHY JO 24.00 05/01/20 WACHAL, KAREN 1,158.45 05/01/20 DUNLAP, EMILY 2,326.60 05/01/20 JOHNSON, ELIZABETH 2,274.59 05/01/20 KROLL, LISA 2,319.20 05/01/20 THOMSON, JEFFREY 4,910.92 05/01/20 ADADE, JANE 1,854.73 05/01/20 FINWALL, SHANN 3,972.30 05/01/20 MARTIN, MIKE 4,221.93 05/01/20 SWAN, DAVID 3,401.90 05/01/20 WEIDNER, JAMES 3,209.79 05/01/20 WESTLUND, RONALD 1,840.00 05/01/20 WELLENS, MOLLY 2,657.84 05/01/20 REININGER, RUSSELL 2,623.39 05/01/20 ABRAHAM, JOSHUA 2,608.19 05/01/20 BRENEMAN, NEIL 3,272.61 05/01/20 KUCHENMEISTER, GINA 2,219.20 05/01/20 ROBBINS, AUDRA 4,617.58 05/01/20 BERGO, CHAD 3,785.10 Packet Page Number 33 of 177 05/01/20 SCHMITZ, KEVIN 2,338.89 05/01/20 SHEERAN JR, JOSEPH 4,111.24 05/01/20 ADAMS, DAVID 3,457.14 05/01/20 HAAG, MARK 2,903.50 05/01/20 JENSEN, JOSEPH 2,462.49 05/01/20 SCHULTZ, SCOTT 4,601.89 05/01/20 WILBER, JEFFREY 2,666.19 05/01/20 PRIEM, STEVEN 2,965.41 05/01/20 WOEHRLE, MATTHEW 2,938.36 05/01/20 XIONG, BOON 2,547.61 05/01/20 FOWLDS, MYCHAL 4,900.18 05/01/20 FRANZEN, NICHOLAS 4,272.24 05/01/20 GERONSIN, ALEXANDER 2,806.16 05/01/20 RENNER, MICHAEL 3,199.40 583,491.48 Packet Page Number 34 of 177 G1, Attachment 150.00 G2 CITY COUNCIL STAFF REPORT Meeting Date May 11, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Shann Finwall, AICP, Environmental Planner PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Amendment to Solar Rewards Customer Contract for the Maplewood Community Center Solar Panels Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: In 2012 Maplewood entered into an agreement with Xcel Energy conveying the Renewable Energy Credits (RECs) generated by the Maplewood Community Center (MCC) — YMCA solar panels to Xcel Energy for 20 years. The term of the agreement must be amended due to the removal and reinstallation of the solar panels in 2017-2018 for repairs to the roof. Recommended Action: Motion to approve the Amendment to Solar Rewards Customer Contract with Xcel Energy. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The Maplewood Community Center solar panels are part of the City's capital assets. The amended agreement with Xcel Energy will ensure the City's long term investment is preserved and uninterrupted. Background The City entered into a solar rewards agreement with Xcel Energy in 2012 for the installation of solar panels on top of the Maplewood Community Center at 2100 White Bear Avenue. The agreement conveyed to the City a payment in the amount of $89,910 to help fund the solar panels. In return the City conveyed the RECs to Xcel Energy for 20 years, expiring in 2032. Packet Page Number 35 of 177 G2 The City removed the solar panels from the Maplewood Community Center in November 2017 in order to repair the roof. The solar panels were reinstalled one year later in November 2018. The amended solar rewards agreement extends the time frame which the City conveys the Renewable Energy Credits to Xcel Energy for one more year, expiring in 2033. Attachments 1. Amendment to Solar Rewards Customer Contract Packet Page Number 36 of 177 G2, Attachment 1 �& XcelEnergy� Amendment to Solar*Rewards Customer Contract (Regarding Extending Term Due to Re -Installation of Generation System) This amendment to a Solar*Rewards Customer Contract (Regarding Extending Term Due to Re -Installation of Generation System) ("Amendment') by and between City of Maplewood ("Customer") and Northern States Power Company, a Minnesota corporation ("Xcel Energy"), is applicable to below identified Solar*Reward Customer Contract (with Addendum to Solar*Rewards Contract Addressing Minnesota Bonus Rebate) ("S*R Contract') between the Customer and Xcel Energy: Service Address in S*R Contract: 2100 White Bear Ave North, Maplewood, MN 55109 Project number: SR019280 Date S*R Contract countersigned by 6/28/2012 Xcel Energy: The Customer and Xcel Energy are referred to as the "Parties." Background: The Customer has removed and re -installed the PV System at the Service Address identified above. During the course of this removal and re -installation, the PV System was out of operation for a period of time. The S*R Contract has a term of 20 years during which Xcel Energy is to receive the RECs associated with the production over this 20 year term. Due to the fact that that PV System was out of service, the Parties desire to amend the S*R Contract to extend its term so that the Xcel Energy may receive the RECs associated with 20 years of production from this PV System. On September 25, 2015, in Docket No. E -002/M-15-650, the Minnesota Public Utilities Commission issued an order allowing consideration of proposed amendments of first or second generation Solar*Rewards contracts if the filing includes a red -lined version showing changes to the standard contract. The S*R Contract at issue is a first generation Solar*Rewards Contract. To conform with the Commission expectations, this Amendment shows in redline format the changes to the S*R Contract Agreement: Customer and Xcel Energy agree as follows: Capitalized Terms. Capitalized terms used but not defined herein shall have the meanings set forth in the S*R Contract. Amendment to S*R Contract. a. The following paragraph from the S*R Contract (as found on tariff Sheet 15) is changed as indicated in redline: Ownership of Renewable Energy Credits. Customer and Company agree: a. On the terms and subject to the conditions set forth in this Contract, the Customer agrees to convey to the Company and the Company will own all of the Renewable Energy Credits ("RECs"), defined in Section 5(I) below generated by the PV System at the Service Address for a term of twenty (20) years from the installation date set forth in the "Actual System Installation Information" attached to this Contract as Exhibit 1, Packet Page Number 37 of 177 G2, Attachment 1 �& XcelEnergy� , with an additional length of Contract term to account for time period during which the PV System was removed from service and re -installed. Taking this into account the term of this Contract expires on June 17, 2033. b. The following paragraphs from the S*R Contract (as found on tariff Sheet 22) is changed as indicated in redline: 7. Commencement and Term; Assignment; Enforceability. a. This Contract becomes effective as soon as it is signed by the Customer and the Company and shall continue for a term ^f %WGRty (20) „oars expiring on June 17, 2033. b. This Contract is assignable by Customer to any subsequent purchaser of Customer's premises at the Service Address. Company shall have ownership of all RECs produced by the PV System during the +,.,o„+„ (20) „oar term of this Contract. In order for an assignment to be effective, Customer is required to provide to assignee the following documents: Assignment Agreement, a copy of this Contract, and any remaining warranty information for the PV System. Customer is released from any and all future liability under this Contract upon its effective assignment. No Other Amendments. Except as specifically provided in this Amendment, no other amendments, revisions or changes are made or have been made to the S*R Contract other than those amendments which have been authorized by the Minnesota Public Utilities Commission. All other terms and conditions of the S*R Contract shall remain in full force and effect, and the Parties hereby ratify and confirm their rights and obligations under the S*R Contract, as amended hereby. Effective Date. This Amendment shall only become effective after it is signed by the Paries and after the Minnesota Public Utilities Commission either issues a written order approving this Amendment, or if this Amendment is permitted under the process described in Commission Docket No. E -002/M-15-650. 2 Packet Page Number 38 of 177 G2, Attachment 1 �& XcelEnergy� SIGNATURES IN WITNESS WHEREOF, the Parties hereto have caused this Amendment to be executed by their duly authorized representatives. Each Party may sign using an electronic signature. Electronic signatures shall have the same effect as original signatures. Copies of signatures to this Amendment shall be as valid as original signatures. Customer By: Name: Title: Date: 9 Northern States Power Company, a Minnesota corporation By: Name: Title: Date: Packet Page Number 39 of 177 G3 CITY COUNCIL STAFF REPORT Meeting Date May 11, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steve Lukin, Fire Chief PRESENTER: Steve Lukin, Fire Chief AGENDA ITEM: Purchase New 800 Hz Radios Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: This is year four of the Public Safety radio replacement program. The new 800 MHz radios will be split between police and fire to continue the radio replacement process. The City Council approved $81,500 in the 2020 CIP funding for the purchase of new 800 MHz radios. Recommended Action: Motion to approve and authorize the expenditure of $81,766.75 to ANCON for the purchase of 19 new 800 Hz radios. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $81,766.75 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Replacing radios that are over 15 years old, and no longer supported for service. Background The funds are available in the 2020 CIP to purchase 19 new radios. The total cost is $81,766.75. Of this amount, $81,500 will be paid with the funding from the 2020 CIP. The remaining balance of $266.75 will be paid by the police and fire 2020 general fund budget. A44-mrhr",mnfc 1. Quote from ANCOM for Radio Purchase Packet Page Number 40 of 177 Q O O CO 0 LO L 0) CO N AL1 W U W 0 0 CO m LO rn w w a UU z_z to w zUJ O Z Ui � C) Z =2z 2 Z M_ U oUi O N O N r LU Q O O U C d CU L CU ti M C M O , ❑ M O C Ui O la LO O C ti CO C CU M N la ❑ ti a) 'a O c6 ._ m E v)aLLw c d CU a Q ++ O a) a) LOr ❑ O Y LCn z J iL U > O w O 4; O" O � y U y d Q L Q U W 2 O Cn D U II ►W 0) 4.+ X W V L C U C O V G3, Attachment 1 O O O O 0 0 0 0 0 0 0 O 0 0 N 0 <O 0 N 0 to 0 0 0 0 0 t0 0 0 to 0 (D O M6) 0)t- -It O O M M <O O 00 r t0 00 N is al t0 tT N - - - {� LO r v r M v v v v v v v O r Q p = o LO r ta ta LU Ef? Ef? Ef? Ef? Ef? Ef? Ef? Ef? N 2 O to O O to O O O O to O o O f- O O Cl! O O O to N O 00 00 N V 00 is O to V 00 is to r�- O O U to N N V z Q V N M 2 z MM z N J O a= O Ef? Ef? Ef? Ef? Ef? Ef? Ef? Ef? Ef? Ef? Ef? 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N V i C O v Cn C O M N a O I- 0 O C .E E L 0 CL CV .0 O C N O O 0 O O O w O Ln O N T" M O W Ln � ti Q1 T- CO T- M T- N r N 40- 40- 60- 60- a� L O ii a- 0 0 0 0 0 O O d d O O O O E E a a as as �_ L_ O O O O O O O O Ln Ln O O CO CC CC CC x x x x a a a a Q Q Q Q La ca ca ca 0 0 0 0 L L L L O O O O O O O O 2 2 2 2 Ln r CO G3, Attachment 1 U G4 CITY COUNCIL STAFF REPORT Meeting Date May 11, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director/City Engineer Audra Robbins, Parks and Recreation Manager Oakley Biesanz, Naturalist PRESENTER: Steven Love, Public Works Director/City Engineer AGENDA ITEM: 2020 Minnesota Department of Natural Resources No Child Left Inside Grant a. Resolution Accepting 2020 Minnesota Department of Natural Resources No Child Left Inside Grant b. Minnesota Department of Natural Resources No Child Left Inside Grant Agreement Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: Staff received a Minnesota Department of Natural Resources (DNR) Grant for Phase 2, No Child Left Inside. The grant proposal awarded to the City of Maplewood was titled `Nature Fun for Everyone -creating enjoyable nature experiences for kids of diverse backgrounds'. This grant will allow the Nature Center to broaden their reach to schools that typically have smaller budgets for field trips and outreach, and help us become even more inclusive for all, and specifically for Somali students, and the American Indian Community. Recommended Action: a. Motion to approve the resolution accepting the 2020 Minnesota Department of Natural Resources No Child Left Inside Grant. b. Motion to authorize the Mayor and the City Manager to enter into a grant agreement with the Minnesota Department of Natural Resources. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is Awarded: $24.767.20 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: MN DNR Grant Strategic Plan Relevance: ✓ Financial Sustainability ❑ Operational Effectiveness ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Packet Page Number 45 of 177 G4 Participation in this grant is an Action Initiative in the Strategic Plan. Background Maplewood was awarded a $24,767.20 grant to fund the Maplewood Nature Center in creating enjoyable nature experiences for students of diverse backgrounds. `Nature Fun for Everyone' will fund nature programs over the next two school years for 875 students with a minimum of 2,600 contact hours for students, (grades 3-5, and 9-12) from four local schools. The Nature Center already teaches these programs and uses these materials, but this grant will allow the Nature Center to broaden their reach to these schools that typically have smaller budgets for field trips and outreach, and help the programs become even more inclusive. The schools they will be working with have a number of students from underserved populations including Somali, Karen, Hmong, American Indian, Latino, and African American. Students will be offered the opportunity to have fun and explore the outdoors at their own school sites, nearby parks, the Gateway Trail, and Maplewood Nature Center. The Nature Center staff are seeing students, especially new immigrants to the community, and underserved populations who are afraid and therefore uncomfortable in natural settings. The Nature Center's purpose for this project is to get youth outside with varying activities in which they learn something new and fun, build confidence and in turn feel more comfortable in nature. We will see outcomes of self-reported enjoyable experiences and learning in nature, pilot a Somali mentors program, and adapt an American Indian Game indoor curriculum that has been vetted by native elders and aligns with state standards for use outdoors. Ultimately the goal is to leave with students wanting to do more outdoors. The Friends of Maplewood Nature nonprofit group has approved a $1000 match for this grant to be used for bussing, and the remaining $10,116.92 of in-kind match will be provided by the City of Maplewood with staff time, community volunteer time, and regular program materials. Included in this in-kind match is nearly $3,000 worth of volunteer time that will be contributed by regular Nature Center Volunteers, an ongoing valuable asset to the City for over 40 years. The grant period begins as soon as the grant contract is fully executed and ends June 30th, 2022, or until all obligations have been successfully fulfilled. This very long grant period window creates a very flexible timeline schedule as outlined in the contract, and allows ample flexibility to deal with COVID-19 concerns. Flexibility is also built into this plan for site locations, schedule, and curriculum choices, to accommodate students' interests, classroom availability, learning objectives required by the teachers, and accessibility accommodations that students might require. Funding is provided by the Minnesota DNR. Staff requests that Council accepts the grant and authorizes the City Manager to enter into a grant agreement with the Minnesota DNR Attachments 1. Resolution Accepting Grant 2. State of Minnesota Grant Contract Packet Page Number 46 of 177 CITY OF MAPLEWOOD, MINNESOTA RESOLUTION NO. G4, Attachment 1 ACCEPTANCE OF 2020 NATURE FUN FOR EVERYONE -CREATING ENJOYABLE NATURE EXPERIENCES FOR KIDS OF DIVERSE BACKGROUNDS, PHASE 2- NO CHILD LEFT INSIDE MINNESOTA DNR GRANT WHEREAS, this grant contract is between the State of Minnesota, acting through its Commissioner of Department of Natural Resources ("State") and The City of Maplewood, 1830 County Road B E, Maplewood, MN 55109 ("Grantee"). WHEREAS Under Minn. Stat. 84.026 subd. and Minn. Stat. 97A.057 subd. 2, the State is empowered to enter into this grant. WHEREAS Developing a grants program for statewide groups is one strategy the State is using to provide "outdoor environmental, ecological, and other natural -resource- based education and recreation programs serving youth" (Minn.Stat.§ 84.976, Subd. 1). WHEREAS The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the satisfaction of the State. Pursuant to Minn.Stat.§16B.98, Subd.1, the Grantee agrees to minimize administrative costs as a condition of this grant. THEREFORE, the State and Grantee agree to the following terms and conditions. NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood to accept this grant. Adopted this 11th day of May, 2020. Marylee Abrams, Mayor ATTEST: Andrea Sindt, City Clerk Packet Page Number 47 of 177 NCP2 - CAT1 145 STATE OF MINNESOTA G4, Attachment 2 GRANT CONTRACT This grant contract is between the State of Minnesota, acting through its Commissioner of Department of Natural Resources ("State") and The City of Maplewood, 1830 County Road B E, Maplewood, MN 55109 ("Grantee"). Recitals 1. Under Minn. Stat. 84.026 subd. and Minn. Stat. 97A.057 subd. 2, the State is empowered to enter into this grant. 2. Developing a grants program for statewide groups is one strategy the State is using to provide "outdoor environmental, ecological, and other natural -resource-based education and recreation programs serving youth" (Minn.Stat.§ 84.976, Subd. 1). 3. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the satisfaction of the State. Pursuant to Minn. Stat. § 16B.9 8, Subd.1, the Grantee agrees to minimize administrative costs as a condition of this grant. Grant Contract Term of Grant Contract 1.1 Effective date: The date the State obtains all required signatures under Minn. Stat. § 16B.98, Subd. 5. Per, Minn.Stat. § 16B.98 Subd. 7, no payments will be made to the Grantee until this grant contract is fully executed. The Grantee must not begin work under this grant contract until this contract is fully executed and the Grantee has been notified by the State's Authorized Representative to begin the work. 1.2 Expiration date: June 30, 2022, or until all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms: The following clauses survive the expiration or cancellation of this grant contract: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15. Data Disclosure. 2 Grantee's Duties The Grantee, who is not a state employee, will: 2.1 Comply with required grants management policies and procedures set forth through Minn. Stat. § 16B.97 Subd. 4 (a) (1). 2.2 Perform the duties specified in Exhibit A, which is attached and incorporated into this Grant Contract. 3 Time The Grantee must comply with all the time requirements described in this grant contract. In the performance of this grant contract, time is of the essence. 4 Consideration and Payment 4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows: (a) Compensation The Grantee will be paid $24,767.20 after Grantee presents an invoice with appropriate documentation for expenditures as described in Exhibit B, which is attached and incorporated into this agreement. (b) Travel Expenses Reimbursement for travel and subsistence expenses actually and necessarily incurred by the Grantee as a result of this grant contract will not exceed $0.00; provided that the Grantee will be reimbursed Fnacke PageNumbe 48 of 177 G4, Attachment 2 NCP2 - CAT1 145 for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Commissioner's Plan" promulgated by the Commissioner of Minnesota Management and Budget (MMB). The Grantee will not be reimbursed for travel and subsistence expenses incurred outside Minnesota unless it has received the State's prior written approval for out of state travel. Minnesota will be considered the home state for determining whether travel is out of state. (c) Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this grant contract will not exceed $24,767.20. 4.2 Payment (a) Invoices The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted timely, in compliance with the State's Payment Request and Project Interim and Final Report Summary forms, and according to the following schedule: Upon completion of services. Final invoices to be submitted no later than July 30, 2022. (b) Unexpended Funds The Grantee must promptly return to the State any unexpended funds that have not been accounted for annually in a financial report to the State du . rant closeout. 4.3 Contracting and Bidding Requirements N (a) Any services and/or materials that are expected to cost $25,000 or more must undergo a formal notice and bidding process. (b) Any services and/or materials that are expected to cost between $10,000 and $24,999 must be scoped out in writing and offered to a minimum of three (3) bidders. (c) Any services and/or materials that are expected to cost between $5,000 and $9,999 must be competitively based on a minimum of three (3) verbal quotes. Support documentation of the bidding process utilized to contract services must be included in the grantee's financial records, including support documentation justifying a single/sole source bid, if applicable. (d) Support documentation of the bid ng process utilized to contract services must be included in the grantee's financial records, including support documentation justifying a single/sole source bid, if applicable. "* (e) For projects that i"udenstruction work of $25,000 or more, prevailing wage rules apply per; Minn. Stat. §§177.41 through 177.44 consequently, the bid request must state the project is subject to prevailing wage. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. A prevailing wage form should accompany these bid submittals. 5 Conditions of Payment All services provided by the Grantee under this grant contract must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. Updated December 26, 2019 Packet Page Number 49 of 177 NCP2 - CAT1 145 6 Authorized Representative G4, Attachment 2 The State's Authorized Representative is Karen Harrison, 500 Lafayette Road, Saint Paul, MN, 55155, 651-259-5903, karen.harrison@state.mn.us, or his/her successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services provided under this grant contract. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. The Grantee's Authorized Representative is Oakley Biesanz, Maplewood Nature Center, 2659 East 7th Street, Maplewood, MN, 55119, 651-249-2173, oakley.biesanz@maplewoodmn.gov. If the Grantee's Authorized Representative changes at any time during this grant contract, the Grantee must immediately notify the State. 7 Assignment Amendments, Waiver, and Grant Contract Complete 7.1 Assignment The Grantee shall neither assign nor transfer any rights or obligations under this grant contract without the prior written consent of the State, approved by the same parties who executed and approved this grant contract, or their successors in office. 7.2 Amendments Any amendments to this grant contract must be in writing and will not be tiuntil it has been executed and approved by the same parties who executed and ap roved the o al grant contract, or their successors in office. 7.3 Waiver If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or the State's right to enforce it. 7.4 Grant Contract Complete This grant contract contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to bind either party. 8 Liability The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this grant contract by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant contract. 9 State Audits Under Minn. Stat. § 1613.98, Subd_8, the Grantee's books, records, documents, and accounting procedures and practices of the Grantee or other party relevant to this grant agreement or transaction are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. 10 Government Data Practices and Intellectual Property Rights 10.1 Government Data Practices The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. The Grantee's response to the request shall comply with applicable law Fnacke Page Numbe 1b0 of 177 NCP2 - CAT1 145 10.2 Intellectual Property Rights G4, Attachment 2 (a) Intellectual Property Rights. The State owns all rights, title, and interest in all of the intellectual property rights, including copyrights, patents, trade secrets, trademarks, and service marks in the works and documents created and paid for under this Contract. The "works" means all inventions, improvements, discoveries (whether or not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, and disks conceived, reduced to practice, created or originated by the Grantee, its employees, agents, and subcontractors, either individually or jointly with others in the performance of this Contract. "Works" includes documents. The "documents" are the originals of any databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether in tangible or electronic forms, prepared by the Grantee, its employees, agents, or subcontractors, in the performance of this Contract. The documents will be the exclusive property of the State and all such documents must be immediately returned to the State by the Grantee upon completion or cancellation of this Contract. To the extent possible, those works eligible for copyright protection under the United States Copyright Act will be deemed to be "works made for hire." The Grantee assigns all right, title, and interest it may have in the works and the documents to the State. The Grantee must, at the request of the State, execute all papers and perform all other acts necessary to transfer or record the State's ownership interest in the works and documents. (b) Obligations (1) Notification. Whenever any invention, improvement, or discovery (whether or not patentable) is made or conceived for the first time or actually or constructively reduced to practice by the Grantee, including its employees and -subcontractors, in the performance of this Contract, the Grantee will immediately give the State's Authorized Representative written notice thereof, and must promptly furnish the State's Authorized Representative with complete information and/or disclosure thereon. (2) Representation. The Grantee -must perform all acts, and take all steps necessary to ensure that all intellectual property rights in the works and documents are the sole property of the State, and that neither Grantee nor its employees, agents, or subcontractors retain any interest in and to the works and documents. The Grantee represents and warrants that the works and documents do not and will not infringe upon any intellectual property rights of other persons or entities. Notwithstanding Clause 8, the Grantee will indemnify; defend, to the extent permitted by the Attorney General; and hold harmless the State, at the Grantee's expense, from any action or claim -.brought against the State to the extent that it is based on a claim that all or part of the works or documents infringe upon the intellectual property rights of others. The Grantee will be responsible for payment of any and all such claims, demands, obligations, liabilities, costs, and damages, including but not limited to, attorney fees. If such a claim or action arises, or in the Grantee's or the State's opinion is likely to arise, the Grantee must, at the State's discretion, either procure for the State the right or license to use the intellectual property rights at issue or replace or modify the allegedly infringing works or documents as necessary and appropriate to obviate the infringement claim. This remedy of the State will be in addition to and not exclusive of other remedies provided by law. 11 Workers Compensation The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, Subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 4 Updated December 26, 2019 Packet Page Number 51 of 177 NCP2 - CAT1 145 12 Publicity and Endorsement G4, Attachment 2 12.1 Publicity Any publicity regarding the subject matter of this grant contract must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant contract. 12.2 Endorsement The Grantee must not claim that the State endorses its products or services. 13 Invasive Species Requirements The State requires active steps to prevent or limit the introduction, establishment, and spread of invasive species when working on or entering into land under the control of the State, or during State - funded work. All parties involved in the project shall prevent invasiverspecies from entering into or spreading within a project site by cleaning equipment vehicles, gear, and/or clothing prior to arriving at the project site and after completion of the project. If the equipment, vehicles, gear, or clothing arrives at the project site with soil, egate material, mulch, vegetation (including seeds) or animals, it shall be cleaned by operator- f shed tools or equipment (brush/broom, compressed air or pressure washer) at the staging area. The operator shall dispose of material cleaned from equipment and clothing at a location determined by the State Wildlife Area Manager. If the material cannot be disposed of onsite, secure material prior to transport (sealed container, covered truck, or wrap with tarp) and legally di e of offsite. The operator shall ensure that all equipment and clothing used for work in infested waters has been adequately decontaminated for invasive species (e.g_, zebra mussels) priorto being used in non -infested waters. All equipment and clothing including but not limited to waders, tracked vehicles, barges, boats, turbidity curtain, sheet pile, and pumps that come in contact with any infested waters must be thoroughly decontaminated. 14 Pollinator Habitat Enhancement Habitat restorations and enhancements conducted on State lands and prairie restorations on state lands or on any lands using state funds are subject to pollinator best management practices and habitat restoration guidelines pursuant to Nfian. Stat. § 84.973. Practices and guidelines ensure an appropriate diversity of native species to provide habitat for pollinators through the growing season. Current specific practices and guidelines to be followed for contract and grant work can be found on the State' s website under MN Pollinator Resources. 15 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice -of -law provisions, governs this grant contract. Venue for all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 16 Termination 16.1 Termination by the State The State may immediately terminate this grant contract with or without cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. Fnacke PageNumbe l92 of 177 NCP2 - CAT1 145 16.2 Termination for Cause G4, Attachment 2 The State may immediately terminate this grant contract if the State finds that there has been a failure to comply with the provisions of this grant contract, that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 16.3 Termination for Insufficient Funding The State may immediately terminate this grant contract if: (a) It does not obtain funding from the Minnesota Legislature. (b) Or, if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined 9V pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the contract is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the State's receiving that notice. 17 Data Disclosure Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 18 Monitoring The State shall be allowed at any time to conduct periodic site visits and inspections to ensure work progress in accordance with this grant agreement, including a final inspection upon program completion. At least one monitoring visit per grant period on all state grants of over $50,000 will be conducted and at least annual monitoring visits on grants of over $250,000. Am - Am Updated December 26, 2019 Packet Page Number 53 of 177 G4, Attachment 2 Signature Page for: Grant Agreement between ("Grantee") and the Minnesota. Department of Natural Resources ("State"). 1. STATE ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minn. Stat. ' ' 16A.15 and 16C.05 Signed: Date SWIFT Contract: PO Number: 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant contract on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. T Fnacket F-age'umber 54 of 177 3. STATE AGENCY Initials: Date: @fPPAPdPBPPPPPwr„ ���� Date: G4, Attachment 2 Exhibit A Project Work Plan Use the following format to develop a work plan that describes how you will deliver and evaluate your program, including timeframes. If awarded a grant, this work plan and budget will be incorporated into your grant agreement. Organization Maplewood Nature Center Project title Nature Fun for Everyone: creating enjoyable nature experiences for kids of diverse backgrounds Goal statement — Identify the purpose and expected outcomes of the project — why is this project necessary and what is it you hope to achieve. (Use only the space provided). There is a noticeable decline in youth participation in outdoor activities and youth's understanding of their relationship to nature. We are seeing students, especially new immigrants to the community, and underserved populations who are afraid and therefore uncomfortable in natural settings. The nature center's purpose for this project is to get youth outside with varying activities in which they learn something new and fun, build confidence and in turn feel more comfortable in nature. We will see outcomes of self-reported enjoyable experiences and learning in nature, pilot a Somali mentors program, and adapt an American Indian Game indoor curriculum that has been vetted by native elders and aligns with state standards for use outdoors. Ultimately the goal is to leave with students wanting to do more outdoor activities. Tasks — Outline the key steps (tasks) to implement the project and the necessary actions (subtasks) to implement each step. There is no minimum or maximum number of tasks a project must have. The two tasks that must be included are Evaluation and Reporting. For each subtask, identify the timeframe, responsible party, and estimated funds. Sample work plan task table can be found on page 10 in the RFP, additional tasks sheets available upon request Clear Work Plan Project Work Plan Grand Total $ 35,884.12 (grant funds used, match applied) Packet Page Number 55 of 177 Grant Task Task name Sub- Description of tasks Person(s) Timeframe funds Match Total number task responsible used applied cost 1 Program 1A Meetings/communications with program Apri115- Oct Scheduling I teachers to select programs, sites, schedules, other coordination coordinator/ teachers 2020 783.69 783.69 2 Programs 2A Prepare Evaluations, purchase program Apri115- Preparations I program supplies, adaptive coordinator/ November 1,242.20 2,320.50 3,562.70 equipment, train staff and volunteers Natrlist staff 1 2020 2B Purchase of American Indian Toys American Sept 1 and Games trunk supplies (class set) Indian 2020 -Sept 2,500.00 2,500.00 Contractor 12021 3 Program 3A Programs given at school sites and Instructors/ Sept Implementati nature sites, including pilot program teachers/ 2020 -June 16,550.11 7,759.62 24,309.73 on I for Somali leaders, busing, videos volunteers 12022 3B American Indian Toys and Games American Sept program Implementation and Indian 2021 -May 3,000.00 3,000.00 Instructor/teacher training Contractor 1 2022 4. Evaluation 4A I Assess student knowledge and program Sept attitudes before and after programs, coordinator/ 2020 -June 691.20 691.20 and teacher feedback, and analysis Natrlist staff 2022 5 Sharing 5A Presentation of this project at annual program November Results conference for professional coordinator 2021 518.40 518.40 naturalists, MN Naturalists Association 6 Reporting 6A Compile and submit interim report program April'20 21 6B Compile and submit final report. coordinator July, 2022 518.40 518.40 Clear Work Plan Project Work Plan Grand Total $ 35,884.12 (grant funds used, match applied) Packet Page Number 55 of 177 G4, Attachment 2 Exhibit B Budget Worksheet Budget — Enter your projected costs in each applicable cost category in the tables below (State funds, Cash match, and In-kind match). Some projects won't have costs in all categories. Match may be in the form of cash or in-kind labor, materials, etc. Important: Costs incurred prior to the start date of the grant agreement are not eligible for reimbursement or match. Please refer to the RFP for a full list of grant requirements, limitations and eligible costs. Estimated Funding: a. State (amount you are requesting from MN DNR) b. Applicant (funding from you) c. Local funding from other sources (non -applicant) d. In-kind (labor, materials, etc...) e. Total project cost $ 24,767.20 $ 150.00 $ 1,000.00 $ 9,966.92 $ 35,884.12 Estimated BUdRet detail — itemize the oroiect budget in the tables below. State -funded budget items (detail for item "a" above) Item cost # Items Total cost Lead Nature Center Staff Grant Project Coordination (per hour costs) $ 39.18 40 $ 1,567.20 American Indian Liason Contractor (project total) $ 3,000.00 1 $ 3,000.00 Naturalist Instructor Staff for programs and prep (per hour costs) $ 25.00 580 $ 14,500.00 Adaptive Snow Sled $ 800.00 1 $ 800.00 American Indian Games and Toys -Class Set -Trunk $ 2,500.00 1 $ 2,500.00 Buses for School groups $ 200.00 12 $ 2,400.00 State total $ 24,767.20 Cash match items (detail for items "b" and "c" above) Item value # Items Total value Friends Group will contribute for bus costs $ 200.00 5 $ 1,000.00 Printing for programs and assessments $ 0.10 1,500 $ 150.00 Cash match total $ 1,150.00 In kind labor services match description (detail for item "d" above) volunteer labor=$24.03/hr. Item cost/ hourly rate # Items/hrs. Total value Nature Center Naturalist Staff Time (per hour) $ 34.56 120.0 $ 4,147.20 Volunteer's Time (Nature Center Volunteers) $ 24.03 124.0 $ 2,979.72 program materials, eg snowshoe repair, net replacements, weather gear, etc (rate per program:) $ 20.00 62.0 $ 1,240.00 Communications Department Video (price per video) $ 800.00 2.0 $ 1,600.00 In kind total $ 9,966.92 Clear Budget Worksheet [: Packet Page Number 56 of 177 Project Grand Total $ 35,884.12 (state funds, cash match, in-kind match) 11 CITY COUNCIL STAFF REPORT Meeting Date May 11, 2020 REPORT TO: Melinda Coleman REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Resolution Awarding the Sale of $5,500,000 G.O. Refunding Bonds, Series 2020A Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: V Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City is considering the issuance of the 2020A General Obligation Refunding Bonds in the amount of $5,500,000 for the purpose of refinancing the 2011A G.O. Bonds. The City Council will review the bid results with the City's bond consultant, specify the final terms of the bond sale and award the bonds to the winning bidder. Recommended Action: Motion to approve the Resolution Awarding the Sale of $5,500,000 G.O. Refunding Bonds, Series 2020A; Fixing Their Form and Specifications; Directing Their Execution and Delivery; and Providing for Their Payment. If bid results are not satisfactory to the City Council, the resolution will not be needed. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is N/A Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: •� Financial Sustainability ❑ Integrated Communication Targeted Redevelopment Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The issuance of bonds will allow the City to capitalize on the current lower interest rates. Background The City Council authorized the sale of the 2020A General Obligation Refunding Bonds in the amount of $5,500,000 on April 13, 2020 for the purpose of refunding the 2011A G.O. Bonds. The 2011A Bonds were originally issued to finance street improvements in the Western Hills Area and the Gladstone Shores Project. The estimated net present value savings to be achieved by Packet Page Number 57 of 177 11 refunding these bonds was reported to be 8.98% of the refunded principal, or a net present value benefit of $488,477. The estimated amount of interest savings as a result of this refunding was reported at $547,000 over the life of the bonds. The method of the proposed issuance is slightly different than the conventional G.O. refunding. The City is exploring the direct bank negotiation model, to save money on underwriting fees. At least eight banks responded to the initial proposal with significant interest. Since that time, the federal government released the Paycheck Protection Program (PPP) that provides SBA loans to help businesses keep their workforce employed during the Covid-19 crisis. Currently, many banks are finding that their business focus has changed to prioritizing PPP loan processing and are working with their existing clients who have been impacted by the pandemic. Many of the banks that were initially interested in making a proposal no longer have the resources to give consideration to the City's proposal. However, as of this writing, several banks are still considering the proposal. It the bids do not meet the City's expectations, the City has the option of simply waiting until the call date and issuing G.O. Refunding Bonds at the same time debt is issued to finance the fire station. Anticipated savings with the G.O. issuance will be similar, except for the underwriting fees would not be saved. No fees will be charged for the direct bank negotiations if the City rejects the bids. Bruce Kimmel from Ehler's, Inc. will be present for the meeting to present the bid results and make a recommendation. Detailed financing plans are included in the attached report from Ehler's. Attachments 1. Resolution Awarding the Sale of $5,500,000 General Obligation Refunding Bonds, Series 2020A; Fixing Their Form and Specifications; Directing Their Execution and Delivery; and Providing for Their Payment. 2. Ehler's pre -sale report for the General Obligation Refunding Bonds, Series 2020A. Packet Page Number 58 of 177 11, Attachment 1 EXTRACT OF MINUTES OF MEETING OF THE COUNCIL OF THE CITY OF MAPLEWOOD RAMSEY COUNTY, MINNESOTA Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Maplewood, Minnesota, was held [remotely via conference call] [at the City Hall in the City] on Monday, May 11, 2020, commencing at 7:00 P.M. The following members of the Council were present: and the following were absent: The following resolution was presented by Member , who moved its adoption: Packet Page Number 59 of 177 11, Attachment 1 CITY OF MAPLEWOOD, MINNESOTA RESOLUTION NO. RESOLUTION AWARDING THE SALE OF $ GENERAL OBLIGATION REFUNDING BONDS, SERIES 2020A; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT BE IT RESOLVED by the City Council of the City of Maplewood, Ramsey County, Minnesota (the "City") as follows: Section 1. Findings, Determinations, Sale of Bonds. 1.01 It is hereby determined that: (a) On June 8, 2011 the City issued its General Obligation Improvement Bonds, Series 2011A (the "Series 2011A Bonds" or "Refunded Bonds"), in the original aggregate principal amount of $10,000,000, of which $5,440,000 in principal amount is subject to redemption and prepayment on February 1, 2021 (the "Redemption Date"). The Series 2011A Bonds were issued by the City pursuant to Minnesota Statutes, Chapters 429 and 475, as amended (collectively, the "Act"), to finance the construction of various improvement projects within the City (the "Improvements")- (b) Improvements").(b) The City is authorized by Section 475.67, subdivision 3 of the Act to issue and sell its general obligation bonds to refund obligations and the interest thereon before the due date of the obligations, if consistent with covenants made with the holders thereof, when determined by the City Council to be necessary or desirable for the reduction of debt service costs to the City or for the extension or adjustment of maturities in relation to the resources available for their payment. (c) It is necessary and desirable for the reduction of debt service costs to the City that the City issue its General Obligation Refunding Bonds, Series 2020A (the "Series 2020A Bonds" or "Bonds"), in the original aggregate principal amount of $ , pursuant to the Act, including in particular, Section 475.67, subdivision 3, to refund the outstanding principal amount of the Series 2011A Bonds on the Redemption Date. (d) The City is authorized by Section 475.60, subdivision 2(9) of the Act to negotiate the sale of the Series 2020A Bonds by private negotiation and to place the Bonds with one or more financial institutions, it being determined that the City has retained an independent municipal advisor in connection with such sale. The actions of the City staff and the City's municipal advisor in negotiating the sale of the Bonds are ratified and confirmed in all aspects. (e) Offers to purchase the Bonds were solicited on behalf of the City by Ehlers & Associates, Inc. (the "Municipal Advisor"). (f) The offers were received at the offices of the Municipal Advisor, 3060 Centre Pointe Drive, Roseville, Minnesota 55113-1105, at 12:00 noon on May 6, 2020 and are set forth in EXHIBIT A attached hereto. Packet Page Number 60 of 177 11, Attachment 1 1.02. Acceptance of Offer. The offer of (the "Purchaser"), to purchase the Series 2020A Bonds, in accordance with the terms of proposal, at the rates of interest hereinafter set forth, and to pay therefor the sum of $ 'is hereby found, determined and declared to be the most favorable offer received and is hereby accepted, and the Bonds are hereby awarded to the Purchaser. The Finance Director of the City (the "Finance Director") is directed to retain the deposit of said Purchaser. Any amount paid by the Purchaser over the minimum purchase price shall be credited to the Debt Service Fund or the Redemption Fund hereinafter created, as determined by the Finance Director in consultation with the Municipal Advisor. Maturity Date (February 1) 2022 2023 2024 2025 2026 2027 True interest cost: % Interest Rate Maturity Date (February 1) 2028 2029 2030 2031 2032 Interest Rate 1.04. Purchase Contract. The Mayor and City Manager are directed to execute a contract with the Purchaser on behalf of the City. 1.05. Terms and Principal Amounts of the Bonds. The City shall forthwith issue and sell the Series 2020A Bonds pursuant to the Act in the aggregate principal amount of $ , originally dated as of November 4, 2020, in the denomination of $5,000 each or any integral multiple thereof, numbered No. R-1, upward, bearing interest as set forth above, and maturing serially on February 1 in the years and amounts as follows: Maturity Date (February 1) 2022 2023 2024 2025 2026 2027 Principal Amount Maturity Date (February 1) 2028 2029 2030 2031 2032 Principal Amount 1.06. Optional Redemption. The City may elect on February 1, 2028, and on any day thereafter to prepay Series 2020A Bonds. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City shall determine. Prepayments will be at a price of par plus accrued interest. Section 2. Registration and Pam. 2.01. Registered Form. The Bonds shall be issued only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. Packet Page Number 61 of 177 11, Attachment 1 2.02. Dates, Interest Payment Dates. The Series 2020A Bonds will be dated as of the date of delivery. The interest on the Series 2020A Bonds is payable on February I and August I of each year, commencing August 1, 2021, to the registered owners of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not that day is a business day. 2.03. Registration. The City appoints the Finance Director as bond registrar, transfer agent, authenticating agent, and paying agent (the "Registrar"). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a) Register. The Registrar must keep at its principal corporate office a bond register in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until that interest payment date. (c) Exchange of Bonds. When Bonds are surrendered by the registered owner for exchange the Registrar shall authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity as requested by the registered owner or the owner's attorney in writing. (d) Cancellation. Bonds surrendered upon transfer or exchange shall be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar shall incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Bond is registered in the bond register as the absolute owner of the Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes and payments so made to the registered owner or upon the registered owner's order will be valid and effectual to satisfy and discharge the liability upon the Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. The Registrar may impose a charge upon the owner thereof for a transfer or exchange of Bonds, sufficient to reimburse the Registrar for any tax, fee, or other governmental charge required to be paid with respect to the transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen, or lost the Registrar shall deliver a new Bond of like amount, number, maturity date, and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in Packet Page Number 62 of 177 11, Attachment 1 lieu of and in substitution for a Bond destroyed, stolen, or lost upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen, or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen, or lost and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance, and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar shall be cancelled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen, or lost Bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. (i) Redemption. In the event any of the Bonds are called for redemption, notice thereof identifying the Bonds to be redeemed shall be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar and by publishing the notice if required by law. Failure to give notice by publication or by mail to any registered owner, or any defect therein, shall not affect the validity of the proceedings for the redemption of Bonds. Bonds so called for redemption shall cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit at the place of payment at that time. 2.04. Execution, Authentication and Delivery. The Bonds shall be prepared under the direction of the City Manager and executed on behalf of the City by the signatures of the Mayor and the City Manager, provided that those signatures may be printed, engraved, or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of a Bond, that signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond shall not be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on a Bond is conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds have been so prepared, executed, and authenticated, the City Manager shall deliver the same to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. 2.05. Temporary Bonds. The City may elect to deliver in lieu of printed definitive Bonds one or more typewritten temporary Bonds in substantially the form set forth in Section 3 with such changes as may be necessary to reflect more than one maturity in a single temporary bond. Upon the execution and delivery of definitive Bonds the temporary Bonds will be exchanged therefor and cancelled. Section 3. Form of Bond. 3.01. Execution of the Bonds. The Bonds shall be printed or typewritten in substantially the form attached hereto as EXHIBIT B. 3.02. Approving Legal Opinion. The City Manager is directed to obtain a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered, Minneapolis, Minnesota, which is to be complete except as to dating thereof and to cause the opinion to be printed on or to accompany each Bond. Section 4. Payment: Security: Pledges and Covenants. 4.01. Debt Service Fund. For the convenience and proper administration of the moneys to be Packet Page Number 63 of 177 11, Attachment 1 borrowed and repaid on the Bonds, and to provide adequate and specific security for the Purchaser and holders from time to time of the Bonds, there is hereby created a special fund to be designated the General Obligation Refunding Bonds, Series 2020A Debt Service Fund (the "Debt Service Fund") to be administered and maintained by the Finance Director as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. The Debt Service Fund will be maintained in the manner herein specified until all of the Refunded Bonds have been paid and until all of the Series 2020A Bonds and the interest thereon have been fully paid. There is hereby credited and irrevocably appropriated to the Debt Service Fund: (i) after February 1, 2021 (the "Redemption Date"), the special assessments collected for the Improvements (the "Assessments") pursuant to the resolution authorizing the issuance and sale of the Series 201 IA Bonds (the "Prior Resolution"), which Assessments are pledged to the Debt Service Fund; (ii) proceeds of general taxes hereinafter levied (the "Taxes") for payment of the Bonds, which Taxes are pledged to the Debt Service Fund; (iii) environmental utility fee revenues of the City (the "EUF Revenues") for payment of the Bonds, which EUF Revenues are pledged to the Debt Service Fund; and (iv) any amount over the minimum purchase price paid by the Purchaser and any accrued interest paid by the Purchaser upon closing and delivery of the Bonds. 4.02. Redemption Fund. All proceeds of the Bonds, less the appropriations made in Section 4.01 hereof and the costs of issuance of the Bonds, will be deposited in a separate fund (the "Redemption Fund") to be applied to the payment and the redemption and prepayment, on February 1, 2021 (the Redemption Date), of the outstanding Series 201 IA Bonds. It is hereby found and determined that the proceeds derived from the sale of the Bonds are sufficient for the payment and the redemption and prepayment on the Redemption Date, of the Refunded Bonds. It is hereby found and determined that the issuance of the Bonds and application of the proceeds of the Bonds to the redemption and prepayment of the Series 201 IA Bonds is consistent with covenants made with the holders of the Series 201 IA Bonds and is necessary and desirable for the reduction of debt service costs to the City. The City Manager is hereby authorized to deliver such notices of redemption and to take such other actions as are necessary or appropriate to provide for such redemption and prepayment of the Refunded Bonds on February 1, 2021. 4.03. Prior Debt Service Fund. The debt service fund heretofore established for the Refunded Bonds pursuant to the Prior Resolution shall be terminated on the Redemption Date, following the redemption of the Refunded Bonds, and all moneys therein shall hereby be transferred to the Debt Service Fund herein created. 4.04. Prior Resolution Pledges. The pledges and covenants of the City made by the Prior Resolution relating to the Assessments levied for the Improvements are restated and confirmed in all respects. The provisions of the Prior Resolution are hereby supplemented to the extent necessary to give full effect to the provisions hereof. 4.05. General Obligation Pledgee. For the prompt and full payment of the principal of and interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City will be and are hereby irrevocably pledged. If the balance in the Debt Service Fund is ever insufficient to pay all principal and interest then due on the Bonds and any other bonds payable therefrom, the deficiency will be promptly paid out of monies in the general fund of the City which are available for such purpose, and such general fund may be reimbursed with or without interest from the Debt Service Fund when a sufficient balance is available therein. 4.06. Pledge of Tax Levies. To provide moneys for payment of the principal of and interest on the Bonds, there is hereby levied a direct annual irrepealable ad valorem tax upon all of the taxable property in the City, which will be spread upon the tax rolls and collected with and as part of other general taxes of the City. Such Taxes will be credited to the Debt Service Fund above provided and will be in the years and amounts attached hereto as EXHIBIT C. Packet Page Number 64 of 177 11, Attachment 1 4.07. Cancellation of Prior Levy after Redemption Date. Following the payment in full of all outstanding principal of and interest on the Refunded Bonds on the Redemption Date, the City Clerk -Treasurer is hereby directed to certify such fact to and request the Director of Property Records and Revenue of Ramsey County, Minnesota (the "County Auditor") to cancel any and all tax levies made for the Refunded Bonds. 4.08. Debt Coverage. It is hereby determined that the estimated collection of Assessments, Taxes, and EUF Revenues for the payment of principal of and interest on the Bonds will produce at least five percent (5%) in excess of the amount needed to meet, when due, the principal and interest payments on the Bonds. The tax levy herein provided is irrepealable until all of the Bonds are paid, provided that at the time the City makes its annual tax levies the Finance Director may certify to the County Auditor the amount available in the Debt Service Fund to pay principal and interest due during the ensuing year, and the County Auditor will thereupon reduce the levy collectible during such year by the amount so certified. 4.09. Filing of Resolution. The City Manager is authorized and directed to file a certified copy of this resolution with the County Auditor and to obtain the certificate required by Section 475.63 of the Act. Section 5. Refunding, Findings, Redemption of Refunded Bonds. 5.01. Purpose of Refunding. The Refunded Bonds maturing after the Redemption Date will be called for redemption on the Redemption Date in the amount of $5,440,000. It is hereby found and determined that based upon information presently available from the Municipal Advisor, as placement agent, the issuance of the Bonds, a portion of which will be used to refund the Refunded Bonds, is consistent with covenants made with the holders of the Refunded Bonds. 5.02. Application of Proceeds of Bonds. It is hereby found and determined that the proceeds of the Bonds deposited in the Redemption Fund, along with any other funds on hand in the debt service fund established pursuant to the Prior Resolution, will be sufficient to prepay all of the principal of, interest on and redemption premium (if any) on the Refunded Bonds. 5.03. Redemption, Date of Redemption, Notice of Call for Redemption. The Refunded Bonds maturing after the Redemption Date will be redeemed and prepaid on the Redemption Date. The Refunded Bonds will be redeemed and prepaid in accordance with their terms and in accordance with the terms and conditions set forth in the form of Notice of Call for Redemption attached hereto as EXHIBIT D, which terms and conditions are hereby approved and incorporated herein by reference. The registrar for the Refunded Bonds is authorized and directed to send a copy of the Notice of Call for Redemption to each registered holder of the Refunded Bonds at least thirty (30) days prior to the Redemption Date. Section 6. Authentication of Transcript. 6.01. City Proceedings and Records. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, affidavits, and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds, and such instruments, including any heretofore furnished, may be deemed representations of the City as to the facts stated therein. 6.02. No Official Statement or Prospectus. It is determined that no official statement or prospectus has been prepared or circulated by the City in connection with the sale of the Bonds and that the Packet Page Number 65 of 177 11, Attachment 1 Purchaser has made its own investigations concerning the City as set forth in an investment letter of even date, receipt of which is hereby acknowledged. 6.03. Other Certificates. The Mayor, the City Manager, and Finance Director are hereby authorized and directed to furnish to the Purchaser at the closing such certificates as are required as a condition of sale. Unless litigation shall have been commenced and be pending questioning the Bond or the organization of the City or incumbency of its officers, at the closing the Mayor and the City Manager shall also execute and deliver to the Purchaser a suitable certificate as to absence of material litigation, and the Finance Director shall also execute and deliver a certificate as to payment for and delivery of the Bond. Section 7. Tax Covenants. 7.01. Tax -Exempt Bonds. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees, or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the "Code"), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds. 7.02, Rebate Required. To that end, the City will comply with all requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States (unless the City qualifies for any exemption from rebate requirements based on timely expenditure of proceeds of the Bonds, in accordance with the Code and applicable Treasury Regulations). 7.03. Not Private Activi , Bonds. The City further covenants not to use the proceeds of the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be "private activity bonds" or "arbitrage bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 7.04. Designation of Qualified Tax -Exempt Obligations. In order to qualify the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations: (a) the Bonds are not "private activity bonds" as defined in Section 141 of the Code; (b) the Series 2011A Bonds were previously designated as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code, the average maturity of the Bonds is not longer than the average maturity of the Series 2011A Bonds and the Bonds mature not later than 30 years after the date the Series 2011A Bonds were issued and therefore the Bonds issued to refund the outstanding principal amount of the Series 2011A Bonds are deemed designated as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code in the amount of $5,440,000; (c) the City designates the Bonds, to the extent the principal amount of the Bonds exceeds the outstanding principal amount of the Series 2011A Bonds (i.e. $5,440,000), as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code; Packet Page Number 66 of 177 11, Attachment 1 (d) the reasonably anticipated amount of tax-exempt obligations (other than private activity bonds that are not qualified 501(c)(3) bonds and bonds described under Section 265(b)(3)(D)(10) of the Code) which will be issued by the City (and all subordinate entities of the City) during calendar year 2020 will not exceed $10,000,000; and (e) not more than $10,000,000 of obligations issued by the City during calendar year 2020 have been designated for purposes of Section 265(b)(3) of the Code. (f) the aggregate face amount of the issue of the Bonds is not greater than $10,000,000. 7.05. Procedural Requirements. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section. 7.06. Written Procedures to Monitor the Requirements of Section 148 of the Code. The City shall take all actions necessary to ensure that the Series 2020A Bonds shall be monitored for compliance with the arbitrage, yield restriction, and rebate requirements of Section 148 of the Code and applicable Treasury Regulations. The City may retain the services of qualified third parties to ensure compliance with the provisions of this Section 7.06. Section 7. Continuing Disclosure. The Purchaser and participating underwriters, if any, need not comply with the continuing disclosure requirements of Rule 15c2-12, promulgated by the Securities and Exchange Commission under the Securities Exchange Act of 1934, because the offering is of municipal securities in authorized denominations of $100,000 or more and sold by private placement to no more than 35 sophisticated investors who agree they are purchasing for their own account. Consequently, the City will not enter into any undertaking to provide continuing disclosure of any kind with respect to the Bonds. Section 8. Defeasance. When the Series 2020A Bonds have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to holders of the Series 2020A Bonds will cease, except that the pledge of the full faith and credit of the City for the prompt and full payment of the principal of and interest on the Series 2020A Bonds will remain in full force and effect. The City may discharge all Series 2020A Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full. If any Series 2020A Bonds should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. Packet Page Number 67 of 177 11, Attachment 1 The motion for the adoption of the foregoing resolution was duly seconded by Councilmember and upon vote being taken thereon the following members voted in favor of the motion: and the following voted against: whereupon the resolution was declared duly passed and adopted. Packet Page Number 68 of 177 EXHIBIT A BIDS REEIVED A-1 11, Attachment 1 Packet Page Number 69 of 177 No. R - EXHIBIT B Form of Series 2020A Bond UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD GENERAL OBLIGATION REFUNDING BOND SERIES 2020A Interest Rate Registered Owner: Principal Amount: Maturity Date February 1, 20 Dollars ($ Nominal Date of Original Issue November 4, 2020 11, Attachment 1 E9 The City of Maplewood Minnesota, a duly organized and existing municipal corporation in Ramsey County, Minnesota (the "City"), acknowledges itself to be indebted and for value received hereby promises to pay to the Registered Owner specified above or registered assigns, the principal sum specified above on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above, payable February 1 and August 1 in each year, commencing August 1, 2021, to the person in whose name this Bond is registered at the close of business on the fifteenth day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by the City Manager of the City, as Bond Registrar, Paying Agent, Transfer Agent, and Authenticating Agent, or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. The City may elect on February 1, 2028, and on any day thereafter to prepay Bonds. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City shall determine. Prepayment will be at a price of par plus accrued interest. This Bond is one of an issue in the aggregate principal amount of $ all of like original issue date and tenor, except as to number, maturity date, redemption privilege, and interest rate, all issued under the terms of a resolution adopted by the City Council on May 11, 2020 (the "Resolution"), for the purpose of to refinance the City's General Obligation Improvement Bonds, Series 2011A, pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapters 429 and 475, as amended, and Section 475.67. The principal hereof and a portion of the interest hereon are payable from special assessments levied against property specially benefited by local improvements, ad valorem taxes levied on all taxable property in the City, and environmental utility fee revenues of the City, all as set forth in the Resolution to which reference is made for a full statement of rights and powers thereby B-1 Packet Page Number 70 of 177 11, Attachment 1 conferred. The full faith and credit of the City are irrevocably pledged for payment of this Bond and the City Council has obligated itself to levy additional ad valorem taxes on all taxable property in the City in the event of any deficiency in special assessments, ad valorem taxes, and environmental utility fee revenues pledged, which taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by the owner's attorney duly authorized in writing, upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or the owner's attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee, or governmental charge required to be paid with respect to such transfer or exchange. This Bond has been designated by the Issuer as a "qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED, AND AGREED that all acts, conditions, and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen, and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened, and have been performed as so required, and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional, statutory, or charter limitation of indebtedness. This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual signature of one of its authorized representatives. Packet Page Number 71 of 177 11, Attachment 1 IN WITNESS WHEREOF, the City of Maplewood, Ramsey County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile or manual signatures of the Mayor and City Manager and has caused this Bond to be dated as of the date set forth below. Dated: November 4, 2020 CITY OF MAPLEWOOD, MINNESOTA (Facsimile) Mayor City Manager PROVISIONS AS TO REGISTRATION acsimile The ownership of the principal of and interest on the within Bond has been registered on the books of the Registrar in the name of the person last noted below. Date of Registration Registered Owner Signature of City Finance Director [Name] [Address] [City, State, Zip] November 4, 2020 Federal ID # (The remainder of this page is intentionally left blank.) B-3 Packet Page Number 72 of 177 EXHIBIT C Tax Levy Schedule Year* Amount * Year tax levy collected. C-1 Error! Unknown document property name. 11, Attachment 1 Packet Page Number 73 of 177 11, Attachment 1 EXHIBIT D Notice of Call for Redemption General Obligation Improvement Bonds, Series 2011A (the "Series 2011A Bonds" or "Refunded Bonds"), in the original aggregate principal amount of $10,000,000, of which $5,440,000 in principal amount is subject to redemption and prepayment on February 1, 2021 $10,000,000 CITY OF MAPLEWOOD, MINNESOTA GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2011A NOTICE IS HEREBY GIVEN that, by order of the City Council of the City of Maplewood, Minnesota (the "City"), there have been called for redemption and prepayment on February 1, 2021 all outstanding bonds of the City designated as General Obligation Improvement Bonds, Series 2011A, dated as of June 1, 2011, issued by the City in the original aggregate principal amount of $10,000,000, having stated maturity dates of February 1 in the years 2021 through 2032, both inclusive, totaling $5,440,000 in principal amount: * Term Bond Year of Maturity Amount CUSIP Number 2021 $510,000 565557 PMI 2022 510,000 565557 PN9 2023 510,000 565557 PP4 2024 520,000 565557 PQ2 2025 525,000 565557 PRO 2026 530,000 565557 PS8 2027 540,000 565557 PT6 2028 435,000 565557 PU3 2030* 910,000 565557 PW9 2032* 960,000 565557 PY5 The bonds are being called at a price of par plus accrued interest to February 1, 2021, on which date all interest on said bonds will cease to accrue. Holders of the bonds hereby called for redemption are requested to present their bonds for payment at the main office of U.S. Bank National Association, Saint Paul, Minnesota, at the following address, on or before February 1, 2021: If by mail: U.S. Bank National Association Corporate Trust Operations, 3rd Floor P.O. Box 64111 St. Paul, MN 55164-0111 Packet Page Number 74 of 177 If by hand or overnight: U.S. Bank National Association 60 Livingston Avenue EP -MN- W S3 C Bond Drop Window, 1St Floor St. Paul, MN 55107 D-1 11, Attachment 1 Important Notice: In compliance with the Economic Growth and Tax Relief Reconciliation Act of 2009, the Trustee is required to withhold a specified percentage of the principal amount of the redemption price payable to the holder of any bonds subject to redemption and prepayment on the redemption date, unless the Trustee is provided with the Social Security Number or Federal Employer Identification Number of the holder, properly certified. Submission of a fully executed Request for Taxpayer Identification Number and Certification, Form W-9 (Rev. December 2011), will satisfy the requirements of this paragraph. Dated: 20 BY ORDER OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA By /s/ Melinda Coleman City Manager City of Maplewood, Minnesota D-2 Packet Page Number 75 of 177 11, Attachment 1 STATE OF MINNESOTA ) COUNTY OF RAMSEY ) CITY OF MAPLEWOOD ) I, the undersigned, being the duly qualified and City Clerk of the City of Maplewood, Minnesota (the "City"), do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of said City held on May 11, 2020, with the original thereof on file in my office and the same is a full, true and correct copy thereof, insofar as the same relates to the issuance and sale of the City's General Obligation Refunding Bonds, Series 2020A, in the original aggregate principal amount of $ WITNESS my hand as such City Clerk and the corporate seal of the City this day of , 2020. Andrea Sindt, City Clerk City of Maplewood, Minnesota (SEAL) Packet Page Number 76 of 177 STATE OF MINNESOTA COUNTY OF RAMSEY J1, Attachment 1 CERTIFICATE OF DIRECTOR OF PROPERTY RECORDS AND REVENUE AS TO TAX LEVY AND REGISTRATION I, the undersigned Director of Property Records and Revenue of Ramsey County, Minnesota, hereby certify that a certified copy of a resolution adopted by the governing body of the City of Maplewood, Minnesota (the "City"), on May 11, 2020, levying taxes for the payment of the City's General Obligation Refunding Bonds, Series 2020A (the "Bonds"), in the original aggregate principal amount of $ , dated as of November 4, 2020, has been filed in my office and said Bonds have been entered on the register of obligations in my office and that such tax has been levied as required by law. WITNESS My hand and official seal this day of 12020. (SEAL) Director of Property Records and Revenue Ramsey County, Minnesota Deputy Packet Page Number 77 of 177 11, Attachment 2 EHLE-RS LL AL L,xS Iry-'JL✓Llt.= NANLc April 13, 2020 Pre -Sale Report for City of Maplewood, Minnesota $5,500,000 General Obligation Refunding Bonds, Series 2020A Prepared by: Bruce Kimmel, CIPMA Senior Municipal Advisor Jason Aarsvold, CIPMA Senior Municipal Advisor Chris Mickelson, CIPMA Municipal Advisor 13UILDING COMMUNITIES. IT'S WHAT WE DO. info@ehlers-inc.com � 1 (SQO) 552-1171 is www.ehiers-inc.com Packet Page Number 78 of 177 11, Attachment 2 Executive Summary of Proposed Debt Proposed Issue: $5,500,000 General Obligation Refunding Bonds, Series 2020A Purposes: The proposed issue includes financing to current refund the City's Series 2011A Bonds for interest cost savings. The City proposes to achieve this refunding via a forward delivery contract with a bank to be determined (see "Method of Sale"). The 2011A issue has a callable principal balance of $5,440,000. Interest rates on the obligations proposed to be refunded are 3.00% to 4.00%. The refunding is expected to reduce interest expense by approximately $547,000 over the next 11 years. The Net Present Value Benefit of the refunding is estimated to be $488,477, equal to 8.98% of the refunded principal. This refunding is a current refunding as the 2011A Bonds being refunded will be redeemed on February 1, 2021 — less than 90 days from the expected Series 2020A Bond closing date of November 4, 2020. The forward delivery mechanism allows for this delayed closing (i.e. more than the standard 25 - 40 days following the May 11, 2020 Council award of the Series 2020A Bonds). Authority: Like the Series 2011A Bonds being refunded, the Series 2020A Bonds are being issued pursuant to Minnesota Statutes, Chapters 429 and 475. The Bonds will also continue to be general obligations of the City for which its full faith, credit and taxing powers are pledged. Term/Call Feature: The Bonds are being issued for an 11.25 -year term. Principal on the Bonds will be due on February 1 in the years 2022 through 2032. Interest is payable every six months beginning August 1, 2021. The Bonds will be subject to prepayment at the discretion of the City on February 1, 2028 or any date thereafter. Bank Qualification: Because the 2020A Bonds will refund the 2011A Bonds, which were designated bank qualified when issued, the City can designate the Bonds as "bank qualified" obligations. Only the issuance costs of the Bonds will count towards the City's $10,000,000 annual bank qualified limit. Bank qualified status broadens the market for the Bonds, which can result in lower interest rates. Rating: This issue will not be rated, as bank placements are not rated. The City, however, intends to seek a credit rating on its upcoming Series 2020B issuance. Method of Sale/Placement: The forward delivery mechanism is not an option with the competitive public bond sale that the City typically uses, and instead must be secured via a negotiated bond offering or a direct bank placement. Because of this factor, as well as the City's desire to limit issuance costs and expedite the execution of the proposed refunding, and our general knowledge of bank interest in similar Presale Report April 13, 2020 City of Maplewood, Minnesota Page 1 Packet Page Number 79 of 177 11, Attachment 2 Presale Report City of Maplewood, Minnesota Packet Page Number 80 of 177 April 13, 2020 Page 2 municipal offerings, we recommend that the City pursue a bank placement, soliciting competitive bids from a limited set of regional banks. Basis for Recommendation: The proposed Bond issue is the most cost-efficient means of achieving the desired refunding and is expected to yield the lowest possible interest cost while also preserving future prepayment flexibility. Review of Existing Debt: We have reviewed all outstanding indebtedness for the City and find that, other than the obligations proposed to be refunded by the Bonds, there are no other refunding opportunities at this time. We will continue to monitor the market and the call dates for the City's outstanding debt and will alert you to any future refunding opportunities. Continuing Disclosure: Because the Bonds will be placed directly with the bank that wins the limited competitive solicitation, with no subsequent reoffering to other investors, there is no requirement for continuing disclosure relating to the Bonds. Arbitrage Monitoring: Because the Bonds are tax-exempt obligations, the City must ensure compliance with certain Internal Revenue Service (IRS) rules throughout the life of the issue. These rules apply to all gross proceeds of the issue, including initial bond proceeds and investment earnings in construction, escrow, debt service, and any reserve funds. How issuers spend bond proceeds and how they track interest earnings on funds (arbitrage/yield restriction compliance) are common subjects of IRS inquiries. Your specific responsibilities will be detailed in the Tax Certificate prepared by your Bond Attorney and provided at closing. We recommend that you regularly monitor compliance with these rules and/or retain the services of a qualified firm to assist you. Ehlers is available to assist the City with its Arbitrage Monitoring responsibilities, as desired. Risk Factors: The Bonds are being issued for the purpose of current refunding prior City debt obligations. Those prior debt obligations are callable as of February 1, 2021 and can therefore be paid off within 90 days of the Series 2020A issuance. The forward delivery feature of this financing allows closing to occur more than 42 days after award of sale. This refunding is being undertaken based in part on an assumption that the City does not expect to have surplus revenues available to prepay the prior debt obligations and that market conditions warrant the refinancing through forward delivery at this time. Other Service Providers: This debt issuance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf Where you have previously used a firm to provide a service, we have assumed that you will continue that relationship. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other Presale Report City of Maplewood, Minnesota Packet Page Number 80 of 177 April 13, 2020 Page 2 11, Attachment 2 This presale report summarizes our understanding of the City's objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure and/or terms of this financing to achieve results consistent with the City's objectives. Presale Report April 13, 2020 City of Maplewood, Minnesota Page 3 Packet Page Number 81 of 177 sources. Our pre -sale bond sizing includes a good faith estimate of these fees, but the final fees may vary. If you have any questions pertaining to the identified service providers or their role, or if you would like to use a different service provider for any of the listed services please contact us. Bond Counsel: Kennedy & Graven, Chartered Paying Agent: Issuer (Debt service payments made direct to purchaser) Rating Agency: This issue will not be rated. Summary: The decisions to be made by the City Council are as follows: • Accept or modify the finance assumptions described in this report • Adopt the resolution attached to this report. This presale report summarizes our understanding of the City's objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure and/or terms of this financing to achieve results consistent with the City's objectives. Presale Report April 13, 2020 City of Maplewood, Minnesota Page 3 Packet Page Number 81 of 177 11, Attachment 2 Proposed Debt Issuance Schedule Pre -Sale Review by City Council: April 13, 2020 Distribute Offering Document to Banks: April 15, 2020 City and Ehlers Receive Proposals from Banks: May 6, 2020 City Council Meeting to Award Sale of the Bonds: May 11, 2020 Estimated Closing Date: November 4, 2020 Redemption Date for 2011A Bonds: February 1, 2021 Attachments Estimated Sources and Uses of Funds Estimated Proposed Debt Service Schedule Estimated Debt Service Comparison Resolution Authorizing Ehlers to Proceed with Bond Sale Ehlers Contacts Municipal Advisors: Disclosure Coordinator: Financial Analyst: Presale Report City of Maplewood, Minnesota Packet Page Number 82 of 177 Bruce Kimmel (651) 697-8572 Jason Aarsvold (651) 697-8512 Chris Mickelson (651) 697-8556 Silvia Johnson (651) 697-8580 Alicia Gage (651) 697-8551 April 13, 2020 Page 4 Maplewood, Minnesota $5,500,000 G.O. Improvement Refunding Bonds, Series 2020A Issue Summary - Proposed Forward Delivery Cur Ref 2011 A Assuming Current GO BQ Non -Rated Market Rates Total Issue Sources And Uses Dated 11/04/2020 1 Delivered 11/04/2020 Proposed Proposed Current Current Refunding of Refunding of Series 2011A Series 2011A 11, Attachment 2 Proposed Current Refunding of Series 2011A Issue Asses Levy EUF Summary Sources Of Funds Par Amount of Bonds $1,695,000.00 $2,595,000.00 $1,210,000.00 $5,500,000.00 Total Sources $1,695,000.00 $2,595,000.00 $1,210,000.00 $5,500,000.00 Uses Of Funds Costs of Issuance 17,874.54 27,365.46 12,760.00 58,000.00 Deposit to Current Refunding Fund 1,675,000.00 2,565,000.00 1,200,000.00 5,440,000.00 Rounding Amount 2,125.46 2,634.54 (2,760.00) 2,000.00 Total Uses $1,695,000.00 $2,595,000.00 $1,210,000.00 $5,500,000.00 Series 2020A GO Ref Bds C I Issue Summary 1 4/ 3/2020 1 11:59 AM EHLERS Packet Page Number 83 of 177 11, Attachment 2 Maplewood, Minnesota $5,500,000 G.O. Improvement Refunding Bonds, Series 2020A Issue Summary - Proposed Forward Delivery Cur Ref 2011A Assuming Current GO BQ Non -Rated Market Rates Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 11/04/2020 - - 08/01/2021 - - 71,385.42 71,385.42 - 02/01/2022 535,000.00 1.750% 48,125.00 583,125.00 654,510.42 08/01/2022 - - 43,443.75 43,443.75 - 02/01/2023 545,000.00 1.750% 43,443.75 588,443.75 631,887.50 08/01/2023 - - 38,675.00 38,675.00 - 02/01/2024 550,000.00 1.750% 38,675.00 588,675.00 627,350.00 08/01/2024 - - 33,862.50 33,862.50 - 02/01/2025 555,000.00 1.750% 33,862.50 588,862.50 622,725.00 08/01/2025 - - 29,006.25 29,006.25 - 02/01/2026 550,000.00 1.750% 29,006.25 579,006.25 608,012.50 08/01/2026 - - 24,193.75 24,193.75 - 02/01/2027 545,000.00 1.750% 24,193.75 569,193.75 593,387.50 08/01/2027 - - 19,425.00 19,425.00 - 02/01/2028 435,000.00 1.750% 19,425.00 454,425.00 473,850.00 08/01/2028 - - 15,618.75 15,618.75 - 02/01/2029 445,000.00 1.750% 15,618.75 460,618.75 476,237.50 08/01/2029 - - 11,725.00 11,725.00 - 02/01/2030 445,000.00 1.750% 11,725.00 456,725.00 468,450.00 08/01/2030 - - 7,831.25 7,831.25 - 02/01/2031 450,000.00 1.750% 7,831.25 457,831.25 465,662.50 08/01/2031 - - 3,893.75 3,893.75 - 02/01/2032 445,000.00 1.750% 3,893.75 448,893.75 452,787.50 Total $5,500,000.00 $574,860.42 $6,074,860.42 Yield Statistics Bond Year Dollars Average Life Average Coupon Net Interest Cost (NIC) True Interest Cost (TIC) Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) IRS Form 8038 $32,849.17 5.973 Years 1.7500000% 1.7500000% 1.7495146% 1.7495146% 1.9401517% Net Interest Cost 1.7500000% Weighted Average Maturity 5.973 Years Series 2020A GO Ref Bds C I Issue Summary 1 4/ 3/2020 1 11:59 AM jgw EHLERS Packet Page Number 84 of 177 11, Attachment 2 Maplewood, Minnesota $5,500,000 G.O. Improvement Refunding Bonds, Series 2020A Issue Summary - Proposed Forward Delivery Cur Ref 2011A Assuming Current GO BQ Non -Rated Market Rates Debt Service Comparison Date Total P+I Net New D/S Old Net D/S Savings 02/01/2021 - (2,000.00) - 2,000.00 02/01/2022 654,510.42 654,510.42 699,412.50 44,902.08 02/01/2023 631,887.50 631,887.50 684,112.50 52,225.00 02/01/2024 627,350.00 627,350.00 678,812.50 51,462.50 02/01/2025 622,725.00 622,725.00 668,212.50 45,487.50 02/01/2026 608,012.50 608,012.50 656,150.00 48,137.50 02/01/2027 593,387.50 593,387.50 648,925.00 55,537.50 02/01/2028 473,850.00 473,850.00 525,025.00 51,175.00 02/01/2029 476,237.50 476,237.50 524,800.00 48,562.50 02/01/2030 468,450.00 468,450.00 516,800.00 48,350.00 02/01/2031 465,662.50 465,662.50 513,400.00 47,737.50 02/01/2032 452,787.50 452,787.50 504,400.00 51,612.50 Total $6,074,860.42 $6,072,860.42 $6,620,050.00 $547,189.58 PV Analysis Summary (Net to Net) Gross PV Debt Service Savings ..................... 486,477.37 Net PV Cashflow Savings @ 1.940%(AIC)............ 486,477.37 Contingency or Rounding Amount .................... 2,000.00 Net Present Value Benefit $488,477.37 Net PV Benefit / $5,991,845.40 PV Refunded Debt Service 8.152% Net PV Benefit / $5,440,000 Refunded Principal... 8.979% Net PV Benefit / $5,500,000 Refunding Principal.. 8.881% Refunding Bond Information Refunding Dated Date 11/04/2020 Refunding Delivery Date 11/04/2020 Series 2020A GO Ref Bds C I Issue Summary 1 4/ 3/2020 1 11:59 AM %�E,HLERS Packet Page Number 85 of 177 For the permanent record Meeting Date: 05/11/2020 Agenda Item: I1, Attachment 1 EXTRACT OF MINUTES OF MEETING OF THE COUNCIL OF THE CITY OF MAPLEWOOD RAMSEY COUNTY, MINNESOTA Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Maplewood, Minnesota, was held [remotely via conference call] [at the City Hall in the City] on Monday, May 11, 2020, commencing at 7:00 P.M. The following members of the Council were present: and the following were absent: The following resolution was presented by Member , who moved its adoption: MA745\25\648026.v1 For the permanent record Meeting Date: 05/11/2020 Agenda Item: I1, Attachment 1 CITY OF MAPLEWOOD, MINNESOTA RESOLUTION NO. RESOLUTION AWARDING THE SALE OF $5,480,000 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2020A; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT BE IT RESOLVED by the City Council of the City of Maplewood, Ramsey County, Minnesota (the "City") as follows: Section 1. Findings, Determinations, Sale of Bonds. 1.01 It is hereby determined that: (a) On June 8, 2011 the City issued its General Obligation Improvement Bonds, Series 2011A (the "Series 2011A Bonds" or "Refunded Bonds"), in the original aggregate principal amount of $10,000,000, of which $5,440,000 in principal amount is subject to redemption and prepayment on February 1, 2021 (the "Redemption Date"). The Series 2011A Bonds were issued by the City pursuant to Minnesota Statutes, Chapters 429 and 475, as amended (collectively, the "Act"), to finance the construction of various improvement projects within the City (the "Improvements"). (b) The City is authorized by Section 475.67, subdivision 3 of the Act to issue and sell its general obligation bonds to refund obligations and the interest thereon before the due date of the obligations, if consistent with covenants made with the holders thereof, when determined by the City Council to be necessary or desirable for the reduction of debt service costs to the City or for the extension or adjustment of maturities in relation to the resources available for their payment. (c) It is necessary and desirable for the reduction of debt service costs to the City that the City issue its General Obligation Refunding Bonds, Series 2020A (the "Series 2020A Bonds" or "Bonds"), in the original aggregate principal amount of $5,480,000, pursuant to the Act, including in particular, Section 475.67, subdivision 3, to refund the outstanding principal amount of the Series 2011A Bonds on the Redemption Date. (d) The City is authorized by Section 475.60, subdivision 2(9) of the Act to negotiate the sale of the Series 2020A Bonds by private negotiation and to place the Bonds with one or more financial institutions, it being determined that the City has retained an independent municipal advisor in connection with such sale. The actions of the City staff and the City's municipal advisor in negotiating the sale of the Bonds are ratified and confirmed in all aspects. (e) Offers to purchase the Bonds were solicited on behalf of the City by Ehlers & Associates, Inc. (the "Municipal Advisor"). (f) The offers were received at the offices of the Municipal Advisor, 3060 Centre Pointe Drive, Roseville, Minnesota 55113-1105, at 12:00 noon on May 6, 2020 and are set forth in EXHIBIT A attached hereto. MA745\25\648026.v1 For the permanent record Meeting Date: 05/11/2020 Agenda Item: I1, Attachment 1 1.02. Acceptance of Offer. The offer of Bremer Bank, National Association (the "Purchaser"), to purchase the Series 2020A Bonds, in accordance with the terms of proposal, at the rates of interest hereinafter set forth, and to pay therefor the sum of $5,480,000, is hereby found, determined and declared to be the most favorable offer received and is hereby accepted, and the Bonds are hereby awarded to the Purchaser. The Finance Director of the City (the "Finance Director") is directed to retain the deposit of said Purchaser. Any amount paid by the Purchaser over the minimum purchase price shall be credited to the Debt Service Fund or the Redemption Fund hereinafter created, as determined by the Finance Director in consultation with the Municipal Advisor. Maturity Date (February 1) 2022 2023 2024 2025 2026 2027 True interest cost: 1.9493956% Interest Rate 1.950% 1.950 1.950 1.950 1.950 1.950 Maturity Date (February 1) 2028 2029 2030 2031 2032 Interest Rate 1.950% 1.950 1.950 1.950 1.950 1.04. Purchase Contract. The Mayor and City Manager are directed to execute a forward delivery bond purchase contract with the Purchaser on behalf of the City. 1.05. Terms and Principal Amounts of the Bonds. The City shall forthwith issue and sell the Series 2020A Bonds pursuant to the Act in the aggregate principal amount of $5,480,000, originally dated as of November 4, 2020, in the denomination of $5,000 each or any integral multiple thereof, numbered No. R-1, upward, bearing interest as set forth above, and maturing serially on February 1 in the years and amounts as follows: Maturity Date (February 1) 2022 2023 2024 2025 2026 2027 Principal Amount $525,000 540,000 545,000 545,000 550,000 550,000 Maturity Date (February 1) 2028 2029 2030 2031 2032 Principal Amount $435,000 450,000 445,000 450,000 445,000 1.06. Optional Redemption. The City may elect on February 1, 2028, and on any day thereafter to prepay Series 2020A Bonds. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City shall determine. Prepayments will be at a price of par plus accrued interest. 3 MA745\25\648026.v1 For the permanent record Meeting Date: 05/11/2020 Agenda Item: I1, Attachment 1 Section 2. Registration and Pam. 2.01. Registered Form. The Bonds shall be issued only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02. Dates, Interest Payment Dates. The Series 2020A Bonds will be dated as of the date of delivery. The interest on the Series 2020A Bonds is payable on February 1 and August 1 of each year, commencing August 1, 2021, to the registered owners of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not that day is a business day. 2.03. Registration. The City appoints the Finance Director as bond registrar, transfer agent, authenticating agent, and paying agent (the "Registrar"). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a) Re ig ster. The Registrar must keep at its principal corporate office a bond register in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until that interest payment date. (c) Exchange of Bonds. When Bonds are surrendered by the registered owner for exchange the Registrar shall authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity as requested by the registered owner or the owner's attorney in writing. (d) Cancellation. Bonds surrendered upon transfer or exchange shall be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar shall incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Bond is registered in the bond register as the absolute owner of the Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes and payments so made to the registered owner or upon the registered owner's order will be valid and effectual to satisfy and discharge the liability upon the Bond to the extent of the sum or sums so paid. 4 MA745\25\648026.v1 For the permanent record Meeting Date: 05/11/2020 Agenda Item: I1, Attachment 1 (g) Taxes, Fees and Charges. The Registrar may impose a charge upon the owner thereof for a transfer or exchange of Bonds, sufficient to reimburse the Registrar for any tax, fee, or other governmental charge required to be paid with respect to the transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen, or lost the Registrar shall deliver a new Bond of like amount, number, maturity date, and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for a Bond destroyed, stolen, or lost upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen, or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen, or lost and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance, and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar shall be cancelled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen, or lost Bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. (i) Redemption. In the event any of the Bonds are called for redemption, notice thereof identifying the Bonds to be redeemed shall be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar and by publishing the notice if required by law. Failure to give notice by publication or by mail to any registered owner, or any defect therein, shall not affect the validity of the proceedings for the redemption of Bonds. Bonds so called for redemption shall cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit at the place of payment at that time. 2.04. Execution, Authentication and Delivery. The Bonds shall be prepared under the direction of the City Manager and executed on behalf of the City by the signatures of the Mayor and the City Manager, provided that those signatures may be printed, engraved, or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of a Bond, that signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond shall not be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on a Bond is conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds have been so prepared, executed, and authenticated, the City Manager shall deliver the same to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. 2.05. Temporary Bonds. The City may elect to deliver in lieu of printed definitive Bonds one or more typewritten temporary Bonds in substantially the form set forth in Section 3 with such changes as may be necessary to reflect more than one maturity in a single temporary bond. Upon the execution and delivery of definitive Bonds the temporary Bonds will be exchanged therefor and cancelled. MA745\25\648026.v1 For the permanent record Meeting Date: 05/11/2020 Agenda Item: I1, Attachment 1 Section 3. Form of Bond. 3.01. Execution of the Bonds. The Bonds shall be printed or typewritten in substantially the form attached hereto as EXHIBIT B. 3.02. Approving Legal Opinion. The City Manager is directed to obtain a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered, Minneapolis, Minnesota, which is to be complete except as to dating thereof and to cause the opinion to be printed on or to accompany each Bond. Section 4. Pavment_ Security: Pledees and Covenants. 4.01. Debt Service Fund. For the convenience and proper administration of the moneys to be borrowed and repaid on the Bonds, and to provide adequate and specific security for the Purchaser and holders from time to time of the Bonds, there is hereby created a special fund to be designated the General Obligation Refunding Bonds, Series 2020A Debt Service Fund (the "Debt Service Fund") to be administered and maintained by the Finance Director as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. The Debt Service Fund will be maintained in the manner herein specified until all of the Refunded Bonds have been paid and until all of the Series 2020A Bonds and the interest thereon have been fully paid. There is hereby credited and irrevocably appropriated to the Debt Service Fund: (i) after February 1, 2021 (the "Redemption Date"), the special assessments collected for the Improvements (the "Assessments") pursuant to the resolution authorizing the issuance and sale of the Series 2011A Bonds (the "Prior Resolution"), which Assessments are pledged to the Debt Service Fund; (ii) proceeds of general taxes hereinafter levied (the "Taxes") for payment of the Bonds, which Taxes are pledged to the Debt Service Fund; (iii) environmental utility fee revenues of the City (the "EUF Revenues") for payment of the Bonds, which EUF Revenues are pledged to the Debt Service Fund; and (iv) any amount over the minimum purchase price paid by the Purchaser and any accrued interest paid by the Purchaser upon closing and delivery of the Bonds. 4.02. Redemption Fund. All proceeds of the Bonds, less the appropriations made in Section 4.01 hereof and the costs of issuance of the Bonds, will be deposited in a separate fund (the "Redemption Fund") to be applied to the payment and the redemption and prepayment, on February 1, 2021 (the Redemption Date), of the outstanding Series 2011A Bonds. It is hereby found and determined that the proceeds derived from the sale of the Bonds are sufficient for the payment and the redemption and prepayment on the Redemption Date, of the Refunded Bonds. It is hereby found and determined that the issuance of the Bonds and application of the proceeds of the Bonds to the redemption and prepayment of the Series 2011A Bonds is consistent with covenants made with the holders of the Series 2011A Bonds and is necessary and desirable for the reduction of debt service costs to the City. The City Manager is hereby authorized to deliver such notices of redemption and to take such other actions as are necessary or appropriate to provide for such redemption and prepayment of the Refunded Bonds on February 1, 2021. 4.03. Prior Debt Service Fund. The debt service fund heretofore established for the Refunded Bonds pursuant to the Prior Resolution shall be terminated on the Redemption Date, following the redemption of the Refunded Bonds, and all moneys therein shall hereby be transferred to the Debt Service Fund herein created. 4.04. Prior Resolution Pledges. The pledges and covenants of the City made by the Prior Resolution relating to the Assessments levied for the Improvements are restated and confirmed in all respects. The provisions of the Prior Resolution are hereby supplemented to the extent necessary to give full effect to the provisions hereof. MA745\25\648026.v1 For the permanent record Meeting Date: 05/11/2020 Agenda Item: I1, Attachment 1 4.05. General Obligation Pledge. For the prompt and full payment of the principal of and interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City will be and are hereby irrevocably pledged. If the balance in the Debt Service Fund is ever insufficient to pay all principal and interest then due on the Bonds and any other bonds payable therefrom, the deficiency will be promptly paid out of monies in the general fund of the City which are available for such purpose, and such general fund may be reimbursed with or without interest from the Debt Service Fund when a sufficient balance is available therein. 4.06. Pledge of Tax Levies. To provide moneys for payment of the principal of and interest on the Bonds, there is hereby levied a direct annual irrepealable ad valorem tax upon all of the taxable property in the City, which will be spread upon the tax rolls and collected with and as part of other general taxes of the City. Such Taxes will be credited to the Debt Service Fund above provided and will be in the years and amounts attached hereto as EXHIBIT C. 4.07. Cancellation of Prior Levy after Redemption Date. Following the payment in full of all outstanding principal of and interest on the Refunded Bonds on the Redemption Date, the City Clerk -Treasurer is hereby directed to certify such fact to and request the Director of Property Records and Revenue of Ramsey County, Minnesota (the "County Auditor") to cancel any and all tax levies made for the Refunded Bonds. 4.08. Debt Coverage. It is hereby determined that the estimated collection of Assessments, Taxes, and EUF Revenues for the payment of principal of and interest on the Bonds will produce at least five percent (5%) in excess of the amount needed to meet, when due, the principal and interest payments on the Bonds. The tax levy herein provided is irrepealable until all of the Bonds are paid, provided that at the time the City makes its annual tax levies the Finance Director may certify to the County Auditor the amount available in the Debt Service Fund to pay principal and interest due during the ensuing year, and the County Auditor will thereupon reduce the levy collectible during such year by the amount so certified. 4.09. Filing of Resolution. The City Manager is authorized and directed to file a certified copy of this resolution with the County Auditor and to obtain the certificate required by Section 475.63 of the Act. Section 5. Refunding: Findings, Redemption of Refunded Bonds. 5.01. Purpose of Refunding. The Refunded Bonds maturing after the Redemption Date will be called for redemption on the Redemption Date in the amount of $5,440,000. It is hereby found and determined that based upon information presently available from the Municipal Advisor, as placement agent, the issuance of the Bonds, a portion of which will be used to refund the Refunded Bonds, is consistent with covenants made with the holders of the Refunded Bonds. 5.02. Application of Proceeds of Bonds. It is hereby found and determined that the proceeds of the Bonds deposited in the Redemption Fund, along with any other funds on hand in the debt service fund established pursuant to the Prior Resolution, will be sufficient to prepay all of the principal of, interest on and redemption premium (if any) on the Refunded Bonds. 5.03. Redemption, Date of Redemption, Notice of Call for Redemption. The Refunded Bonds maturing after the Redemption Date will be redeemed and prepaid on the Redemption Date. The Refunded Bonds will be redeemed and prepaid in accordance with their terms and in accordance with the terms and conditions set forth in the form of Notice of Call for Redemption attached hereto as EXHIBIT D, which terms and conditions are hereby approved and incorporated herein by reference. The registrar for the Refunded Bonds is authorized and directed to send a copy of the Notice of Call for MA745\25\648026.v1 For the permanent record Meeting Date: 05/11/2020 Agenda Item: I1, Attachment 1 Redemption to each registered holder of the Refunded Bonds at least thirty (30) days prior to the Redemption Date. Section 6. Authentication of Transcript. 6.01. City Proceedings and Records. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, affidavits, and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds, and such instruments, including any heretofore furnished, may be deemed representations of the City as to the facts stated therein. 6.02. No Official Statement or Prospectus. It is determined that no official statement or prospectus has been prepared or circulated by the City in connection with the sale of the Bonds and that the Purchaser has made its own investigations concerning the City as set forth in an investment letter of even date, receipt of which is hereby acknowledged. 6.03. Other Certificates. The Mayor, the City Manager, and Finance Director are hereby authorized and directed to furnish to the Purchaser at the closing such certificates as are required as a condition of sale. Unless litigation shall have been commenced and be pending questioning the Bond or the organization of the City or incumbency of its officers, at the closing the Mayor and the City Manager shall also execute and deliver to the Purchaser a suitable certificate as to absence of material litigation, and the Finance Director shall also execute and deliver a certificate as to payment for and delivery of the Bond. Section 7. Tax Covenants. 7.01. Tax -Exempt Bonds. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees, or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the "Code"), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds. 7.02, Rebate Required. To that end, the City will comply with all requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States (unless the City qualifies for any exemption from rebate requirements based on timely expenditure of proceeds of the Bonds, in accordance with the Code and applicable Treasury Regulations). 7.03. Not Private Activi , Bonds. The City further covenants not to use the proceeds of the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be "private activity bonds" or "arbitrage bonds" within the meaning of Sections 103 and 141 through 150 of the Code. MA745\25\648026.v1 For the permanent record Meeting Date: 05/11/2020 Agenda Item: I1, Attachment 1 7.04. Designation of Qualified Tax -Exempt Obligations. In order to qualify the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations: (a) the Bonds are not "private activity bonds" as defined in Section 141 of the Code; (b) the Series 2011A Bonds were previously designated as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code, the average maturity of the Bonds is not longer than the average maturity of the Series 2011A Bonds and the Bonds mature not later than 30 years after the date the Series 2011A Bonds were issued and therefore the Bonds issued to refund the outstanding principal amount of the Series 2011A Bonds are deemed designated as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code in the amount of $5,440,000; (c) the City designates the Bonds, to the extent the principal amount of the Bonds exceeds the outstanding principal amount of the Series 2011A Bonds (i.e. $5,440,000), as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code; (d) the reasonably anticipated amount of tax-exempt obligations (other than private activity bonds that are not qualified 501(c)(3) bonds and bonds described under Section 265(b)(3)(D)(10) of the Code) which will be issued by the City (and all subordinate entities of the City) during calendar year 2020 will not exceed $10,000,000; and (e) not more than $10,000,000 of obligations issued by the City during calendar year 2020 have been designated for purposes of Section 265(b)(3) of the Code. (f) the aggregate face amount of the issue of the Bonds is not greater than $10,000,000. 7.05. Procedural Requirements. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section. 7.06. Written Procedures to Monitor the Requirements of Section 148 of the Code. The City shall take all actions necessary to ensure that the Series 2020A Bonds shall be monitored for compliance with the arbitrage, yield restriction, and rebate requirements of Section 148 of the Code and applicable Treasury Regulations. The City may retain the services of qualified third parties to ensure compliance with the provisions of this Section 7.06. Section 7. Continuing Disclosure. The Purchaser and participating underwriters, if any, need not comply with the continuing disclosure requirements of Rule 15c2-12, promulgated by the Securities and Exchange Commission under the Securities Exchange Act of 1934, because the offering is of municipal securities in authorized denominations of $100,000 or more and sold by private placement to no more than 35 sophisticated investors who agree they are purchasing for their own account. Consequently, the City will not enter into any undertaking to provide continuing disclosure of any kind with respect to the Bonds. Section 8. Defeasance. When the Series 2020A Bonds have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to holders of the Series 2020A Bonds will cease, except that the pledge of the full faith and credit of the City for the prompt and full payment of the principal of and interest on the Series 2020A Bonds will remain in full force and effect. The City may discharge all Series 2020A Bonds which are due on any date by depositing with the MA745\25\648026.v1 For the permanent record Meeting Date: 05/11/2020 Agenda Item: I1, Attachment 1 Registrar on or before that date a sum sufficient for the payment thereof in full. If any Series 2020A Bonds should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. 10 MA745\25\648026.v1 For the permanent record Meeting Date: 05/11/2020 Agenda Item: I1, Attachment 1 The motion for the adoption of the foregoing resolution was duly seconded by Councilmember and upon vote being taken thereon the following members voted in favor of the motion: and the following voted against: whereupon the resolution was declared duly passed and adopted. 11 MA745\25\648026.v1 For the permanent record Meeting Date: 05/11/2020 Agenda Item: I1, Attachment 1 EXHIBIT A BIDS REEIVED A-1 MA745\25\648026.v1 No. R - EXHIBIT B Form of Series 2020A Bond UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD GENERAL OBLIGATION REFUNDING BOND SERIES 2020A Interest Rate Maturity Date February 1, 20 Registered Owner: BREMER BANK, NATIONAL ASSOCIATION Principal Amount: Dollars ($ For the permanent record Meeting Date: 05/11/2020 Agenda Item: I1, Attachment 1 Nominal Date of Original Issue November 4, 2020 E9 The City of Maplewood Minnesota, a duly organized and existing municipal corporation in Ramsey County, Minnesota (the "City"), acknowledges itself to be indebted and for value received hereby promises to pay to the Registered Owner specified above or registered assigns, the principal sum specified above on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above, payable February 1 and August 1 in each year, commencing August 1, 2021, to the person in whose name this Bond is registered at the close of business on the fifteenth day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by the City Manager of the City, as Bond Registrar, Paying Agent, Transfer Agent, and Authenticating Agent, or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. The City may elect on February 1, 2028, and on any day thereafter to prepay Bonds. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City shall determine. Prepayment will be at a price of par plus accrued interest. This Bond is one of an issue in the aggregate principal amount of $5,480,000 all of like original issue date and tenor, except as to number, maturity date, redemption privilege, and interest rate, all issued under the terms of a resolution adopted by the City Council on May 11, 2020 (the "Resolution"), for the purpose of to refinance the City's General Obligation Improvement Bonds, Series 2011A, pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapters 429 and 475, as amended, and Section 475.67. The principal hereof and a portion of the interest hereon are payable from special assessments levied against property specially benefited by local improvements, ad valorem taxes levied on all taxable property in the City, and environmental utility fee revenues of the City, all as set forth in the Resolution to which reference is made for a full statement of rights B-1 MA745\25\648026.v1 For the permanent record Meeting Date: 05/11/2020 Agenda Item: I1, Attachment 1 and powers thereby conferred. The full faith and credit of the City are irrevocably pledged for payment of this Bond and the City Council has obligated itself to levy additional ad valorem taxes on all taxable property in the City in the event of any deficiency in special assessments, ad valorem taxes, and environmental utility fee revenues pledged, which taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by the owner's attorney duly authorized in writing, upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or the owner's attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee, or governmental charge required to be paid with respect to such transfer or exchange. This Bond has been designated by the Issuer as a "qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED, AND AGREED that all acts, conditions, and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen, and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened, and have been performed as so required, and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional, statutory, or charter limitation of indebtedness. This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual signature of one of its authorized representatives. B-2 MA745\25\648026.v1 For the permanent record Meeting Date: 05/11/2020 Agenda Item: I1, Attachment 1 IN WITNESS WHEREOF, the City of Maplewood, Ramsey County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile or manual signatures of the Mayor and City Manager and has caused this Bond to be dated as of the date set forth below. Dated: November 4, 2020 CITY OF MAPLEWOOD, MINNESOTA Mayor City Manager PROVISIONS AS TO REGISTRATION acsimile acsimile The ownership of the principal of and interest on the within Bond has been registered on the books of the Registrar in the name of the person last noted below. Date of Registration Registered Owner Signature of City Finance Director Bremer Bank, National Association 225 South 6th Street, Suite 300 Minneapolis, MN 55402 November 4, 2020 Federal ID # (The remainder of this page is intentionally left blank.) B-3 MA745\25\648026.v1 For the permanent record Meeting Date: 05/11/2020 Agenda Item: I1, Attachment 1 EXHIBIT C Tax Levy Schedule Year* Amount 2021 $184,848.74 2022 415,593.63 2023 409,787.13 2024 398,628.25 2025 392,719.38 2026 381,458.13 2027 334,206.88 2028 341,050.25 2029 326,586.50 2030 322,725.13 2031 308,261.38 * Year tax levy collected. C-1 MA745\25\648026.v1 For the permanent record Meeting Date: 05/11/2020 Agenda Item: I1, Attachment 1 EXHIBIT D Notice of Call for Redemption $10,000,000 CITY OF MAPLEWOOD, MINNESOTA GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2011A NOTICE IS HEREBY GIVEN that, by order of the City Council of the City of Maplewood, Minnesota (the "City"), there have been called for redemption and prepayment on February 1, 2021 all outstanding bonds of the City designated as General Obligation Improvement Bonds, Series 2011A, dated as of June 1, 2011, issued by the City in the original aggregate principal amount of $10,000,000, having stated maturity dates of February 1 in the years 2022 through 2032, both inclusive, totaling $5,440,000 in principal amount: Year of Maturity Amount CUSIP Number 2022 $510,000 565557 PN9 2023 510,000 565557 PP4 2024 520,000 565557 PQ2 2025 525,000 565557 PRO 2026 530,000 565557 PS8 2027 540,000 565557 PT6 2028 435,000 565557 PU3 2030* 910,000 565557 PW9 2032* 960,000 565557 PY5 * Term Bond The bonds are being called at a price of par plus accrued interest to February 1, 2021, on which date all interest on said bonds will cease to accrue. Holders of the bonds hereby called for redemption are requested to present their bonds for payment at the main office of U.S. Bank National Association, Saint Paul, Minnesota, at the following address, on or before February 1, 2021: If by mail: U.S. Bank National Association Corporate Trust Operations, 3rd Floor P.O. Box 64111 St. Paul, MN 55164-0111 If by hand or overnight: U.S. Bank National Association 60 Livingston Avenue EP -MN- W S3 C Bond Drop Window, 1St Floor St. Paul, MN 55107 Important Notice: In compliance with the Economic Growth and Tax Relief Reconciliation Act of 2009, the Trustee is required to withhold a specified percentage of the principal amount of the redemption price payable to the holder of any bonds subject to redemption and prepayment on the redemption date, unless the Trustee is provided with the Social Security Number or Federal Employer Identification D-1 MA745\25\648026.v1 For the permanent record Meeting Date: 05/11/2020 Agenda Item: I1, Attachment 1 Number of the holder, properly certified. Submission of a fully executed Request for Taxpayer Identification Number and Certification, Form W-9 (Rev. December 2011), will satisfy the requirements of this paragraph. Dated: 20 BY ORDER OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA By /s/ Melinda Coleman City Manager City of Maplewood, Minnesota D-2 MA745\25\648026.v1 For the permanent record Meeting Date: 05/11/2020 Agenda Item: I1, Attachment 1 STATE OF MINNESOTA ) COUNTY OF RAMSEY ) CITY OF MAPLEWOOD ) I, the undersigned, being the duly qualified and City Clerk of the City of Maplewood, Minnesota (the "City"), do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of said City held on May 11, 2020, with the original thereof on file in my office and the same is a full, true and correct copy thereof, insofar as the same relates to the issuance and sale of the City's General Obligation Refunding Bonds, Series 2020A, in the original aggregate principal amount of $5,480,000. WITNESS my hand as such City Clerk and the corporate seal of the City this day of , 2020. Andrea Sindt, City Clerk City of Maplewood, Minnesota (SEAL) MA745\25\648026.v1 For the permanent record Meeting Date: 05/11/2020 Agenda Item: I1, Attachment 1 STATE OF MINNESOTA CERTIFICATE OF DIRECTOR OF PROPERTY RECORDS AND REVENUE COUNTY OF RAMSEY AS TO TAX LEVY AND REGISTRATION I, the undersigned Director of Property Records and Revenue of Ramsey County, Minnesota, hereby certify that a certified copy of a resolution adopted by the governing body of the City of Maplewood, Minnesota (the "City"), on May 11, 2020, levying taxes for the payment of the City's General Obligation Refunding Bonds, Series 2020A (the "Bonds"), in the original aggregate principal amount of $5,480,000, dated as of November 4, 2020, has been filed in my office and said Bonds have been entered on the register of obligations in my office and that such tax has been levied as required by law. WITNESS My hand and official seal this day of 12020. Director of Property Records and Revenue Ramsey County, Minnesota (SEAL) Deputy MA745\25\648026.v1 For the permanent record Meeting Date: 5/11/2020 Agenda Item: 11, Attachment 2 E H L E RS LEADERS IN PUBLIC FINANCE Memo To: City of Maplewood, Minnesota From: Bruce Kimmel, Senior Municipal Advisor Chris Mickelson, Municipal Advisor Date: May 8, 2020 Subject: Bank Proposals for Series 2020A General Obligation Refunding Bonds Ehlers received four proposals for the purchase of the City's Series 2020A General Obligation Refunding Bonds, to current refund the City's existing Series 2011A Bonds through a forward delivery agreement. Two proposals were submitted by Bremer Bank: Option A: 1.95% fixed interest rate, $5,500 forward commitment fee; and, Option B: 1.86% fixed interest rate, $54,000 forward commitment fee. Proposals were also received from Capital One Public Funding and Old National Bank. We recommend the City Council consider awarding the sale of the Series 2020A Bonds to Bremer Bank and its Option A proposal, as it will generate $501,900 of net cashflow savings for the City. This represents $444,500 in net present value (NPV) savings, which is equal to 8.17% of the refunded bond principal. Bremer Option A represents the highest level of savings for the City of the four proposals received. Ehlers' April 13 presale report estimated an NPV benefit of $488,477, equal to 8.98% of the refunded principal. In the last month, however, we have observed a weakening of bank demand for placements such as this forward delivery, as banks have focused their efforts on underwriting Payroll Protection Program loans and are reserving more capital in anticipation of commercial loan losses. We therefore believe that Bremer Option A is reasonable given the unsettled bank market and observe that its 8.17% in NPV savings compares favorably to the oft -cited 3% threshold for minimum refunding performance. The City may opt to reject all proposals and pursue a traditional refunding of the 2011A Bonds this fall or early next year (i.e. via a competitive sale, with no forward delivery agreement). Our analysis, however, indicates that the prospective benefit of waiting for a public offering would be eliminated if market interest rates were to increase by 25 basis points (0.25%). We believe this result further recommends Bremer Option A for Council consideration, as we cannot predict how long the bond market will maintain its current, relatively stable condition. Please feel free to contact Bruce at (651) 697-8572 or Chris at (651) 697-8556 with any questions about this memo. We value our advisory relationship with the City of Maplewood and appreciate the opportunity to be of assistance. BUILDING COMMUNITIES. IT'S WHAT WE DO. E info@ehlers-inc,com '�, 1 (800) 552-1171 (@ www.ehlers-inc,com For the permanent record Meeting Date: 5/11/2020 Agenda Item: 11, Attachment 2 Maplewood, Minnesota $5,480,000 General Obligation Refunding Bonds, Series 2020A Issue Summary Forward Delivery Cur Ref 2011A Total Issue Sources And Uses Dated 11104/20201 Delivered 11/04/2020 Current Current Current Refunding of Refunding of Refunding of Series 2011A Series 2011A Series 2011A Issue Asses Levy EUF Summary Sources Of Funds Par Amount of Bonds $1,690,000.00 $2,580,000.00 $1,210,000.00 $5,480,000.00 Total Sources $1,690,000.00 $2,580,000.00 $1,210,000.00 $5,480,000.00 Uses Of Funds Financial Advisor 7,332.07 11,193.34 5,249.59 23,775.00 Bond Counsel (Kennedy & Graven) 3,746.77 1,217.24 3,535.99 8,500.00 Bank Fee (Bremer) 1,696.16 2,589.42 1,214.42 5,500.00 Deposit to Current Refunding Fund 1,675,000.00 2,565,000.00 1,200,000.00 5,440,000.00 Deposit to Debt Service Fund (Rounding) 2,225.00 2,225.00 Total Uses $1,690,000.00 $2,580,000.00 $1,210,000.00 $5,480,000.00 Series 2020A GO Ref Bds C I Issue Summary 1 5/ 7/2020 1 11:16 AM g EHLERS For the permanent record Meeting Date: 5/11/2020 Agenda Item: 11, Attachment 2 Maplewood, Minnesota $5,480,000 General Obligation Refunding Bonds, Series 2020A Issue Summary Forward Delivery Cur Ref 2011A Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 11/04/2020 - - 08/01/2021 - - 79,254.51 79,254.51 - 02/01/2022 525,000.00 1.950% 53,430.00 578,430.00 657,684.51 08/01/2022 - - 48,311.25 48,311.25 - 02/01/2023 540,000.00 1.950% 48,311.25 588,311.25 636,622.50 08/01/2023 - - 43,046.25 43,046.25 - 02/01/2024 545,000.00 1.950% 43,046.25 588,046.25 631,092.50 08/01/2024 - - 37,732.50 37,732.50 - 02/01/2025 545,000.00 1.950% 37,732.50 582,732.50 620,465.00 08/01/2025 - - 32,418.75 32,418.75 - 02/01/2026 550,000.00 1.950% 32,418.75 582,418.75 614,837.50 08/01/2026 - - 27,056.25 27,056.25 - 02/01/2027 550,000.00 1.950% 27,056.25 577,056.25 604,112.50 08/01/2027 - - 21,693.75 21,693.75 - 02/01/2028 435,000.00 1.950% 21,693.75 456,693.75 478,387.50 08/01/2028 - - 17,452.50 17,452.50 - 02/01/2029 450,000.00 1.950% 17,452.50 467,452.50 484,905.00 08/01/2029 - - 13,065.00 13,065.00 - 02/01/2030 445,000.00 1.950% 13,065.00 458,065.00 471,130.00 08/01/2030 - - 8,726.25 8,726.25 - 02/01/2031 450,000.00 1.950% 8,726.25 458,726.25 467,452.50 08/01/2031 - - 4,338.75 4,338.75 - 02/01/2032 445,000.00 1.950% 4,338.75 449,338.75 453,677.50 Total $5,480,000.00 $640,367.01 $6,120,367.01 Yield Statistics Bond Year Dollars Average Life Average Coupon Net Interest Cost (NIC) True Interest Cost (TIC) Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) IRS Form 8038 $32,839.33 5.993 Years 1.9500000% 1.9500000% 1.9493956% 1.9493956% 2.0742489% Net Interest Cost 1.9500000% Weighted Average Maturity 5.993 Years Series 2020A GO Ref Bds C I Issue Summary 1 5/ 7/2020 1 11:16 AM 19 'E"EHLERS For the permanent record Meeting Date: 5/11/2020 Agenda Item: 11, Attachment 2 Maplewood, Minnesota $5,480,000 General Obligation Refunding Bonds, Series 2020A Issue Summary Forward Delivery Cur Ref 2011A Debt Service Comparison Date Total P+I Net New D/S Old Net D/S Savings 02/01/2021 - (2,225.00) - 2,225.00 02/01/2022 657,684.51 657,684.51 699,412.50 41,727.99 02/01/2023 636,622.50 636,622.50 684,112.50 47,490.00 02/01/2024 631,092.50 631,092.50 678,812.50 47,720.00 02/01/2025 620,465.00 620,465.00 668,212.50 47,747.50 02/01/2026 614,837.50 614,837.50 656,150.00 41,312.50 02/01/2027 604,112.50 604,112.50 648,925.00 44,812.50 02/01/2028 478,387.50 478,387.50 525,025.00 46,637.50 02/01/2029 484,905.00 484,905.00 524,800.00 39,895.00 02/01/2030 471,130.00 471,130.00 516,800.00 45,670.00 02/01/2031 467,452.50 467,452.50 513,400.00 45,947.50 02/01/2032 453,677.50 453,677.50 504,400.00 50,722.50 Total $6,120,367.01 $6,118,142.01 $6,620,050.00 $501,907.99 PV Analysis Summary (Net to Net) Gross PV Debt Service Savings ..................... 442,238.95 Net PV Cashflow Savings @ 2.074%(AIC)............ 442,238.95 Contingency or Rounding Amount .................... 2,225.00 Net Present Value Benefit $444,463.95 Net PV Benefit / $5,925,428.57 PV Refunded Debt Service 7.501% Net PV Benefit / $5,440,000 Refunded Principal... 8.170% Net PV Benefit / $5,480,000 Refunding Principal.. 8.111% Refunding Bond Information Refunding Dated Date 11/04/2020 Refunding Delivery Date 11/04/2020 Series 2020A GO Ref Bds C I Issue Summary 1 5/ 7/2020 1 11:16 AM 19 1%EHLERS THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 86 of 177 J1 CITY COUNCIL STAFF REPORT Meeting Date May 11, 2020 REPORT TO: Melinda Coleman REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Resolution Providing for the Sale of $6,875,000 General Obligation Bonds, Series 2020B Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: V Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: General Obligation Bonds in the approximate amount of $6,875,000 will be issued to finance two of the City's 2020 street improvement projects, including the Dennis McClelland Area Improvements and the Arcade/County Road B Improvements. Recommended Action: Motion to approve the Resolution providing for the Sale of $6,875,000 General Obligation Bonds, Series 20208. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $6,875,000 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: Financial Sustainability ❑ Integrated Communication ✓ Targeted Redevelopment Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The issuance of bonds will allow for necessary street improvements without undue debt burden. Background The street improvement projects are included in the City's Capital Improvement Plan and have previously been approved as individual projects for construction in 2020. Estimated principal and interest on the bonds will be paid over 15 years with the following revenue sources: Special Assessments $2,862,574 Tax Levy $5,184,328 Total $8.046.902 Packet Page Number 87 of 177 J1 Detailed financing plans are included in the attached report from Ehler's. A rating conference with S&P will be scheduled prior to the sale of the bonds. The City Council will consider the award of bids for the bond sale on Monday, June 22, 2020. The debt service obligations for these issues have been evaluated for affordability and are reflected in the City's long-term financial plan. Attachments 1. Resolution providing for the sale of $6,875,000 General Obligation Bonds, Series 20208; 2. Ehler's pre -sale report for the General Obligation Bonds, Series 2020B Packet Page Number 88 of 177 J1, Attachment 1 Resolution No. Councilmember introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $6,875,000 General Obligation Improvement Bonds, Series 2020B A. WHEREAS, the City Council of the City of Maplewood, Minnesota has heretofore determined that it is necessary and expedient to issue the City's $6,875,000 General Obligation Improvement Bonds, Series 2020B (the "Bonds"), to finance the Arcade/County Road B and Dennis/McClelland street improvement project in the City; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Ehlers to assist the City for the sale of the Bonds. 2. Meeting; Proposal Opening. The City Council shall meet at 7:00 p.m. on June 8, 2020, for the purpose of considering proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember and, after full discussion thereof and upon a vote being taken thereon, the following Councilmembers voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 11th day of May, 2020. City Manager Packet Page Number 89 of 177 g'J1, Attachment 2 *Z E H L E RS W LEADERS IN PUBLIC FINANCE May 11, 2020 Pre -Sale Report for City of Maplewood, Minnesota $6,875,000 General Obligation Improvement Bonds, Series 2020B Prepared by: Bruce Kimmel, CIPMA Senior Municipal Advisor Jason Aarsvold, CIPMA Senior Municipal Advisor Chris Mickelson, CIPMA Municipal Advisor BUILDING COMMUNITIES. IT'S WHAT WE DO. ® info@ehlers-inc.com 1 (800) 552-1171 ® www.ehlers-inc.com Packet Page Number 90 of 177 J1, Attachment 2 Executive Summary of Proposed Debt Proposed Issue: $6,875,000 General Obligation Improvement Bonds, Series 2020B Purposes: The proposed issue includes financing to fund the Arcade/County Road B and Dennis/McClelland street improvement projects. Debt service will be paid from special assessments and taxes for both purposes. Authority: The Bonds are being issued pursuant to Minnesota Statutes, Chapter 429 and Chapter 475. The Bonds will be general obligations of the City for which its full faith, credit and taxing powers are pledged. Because the City is assessing at least 20% of the project costs, the Bonds can be a general obligation without a referendum and will not count against the City's debt limit. Term/Call Feature: The Bonds are being issued for a 15.5 -year term. Principal on the Bonds will be due on February 1 in the years 2022 through 2036. Interest is payable every six months beginning February 1, 2021. The Bonds will be subject to prepayment at the discretion of the City on February 1, 2029 or any date thereafter. Bank Qualification: Because the City is expecting to issue no more than $10,000,000 in tax exempt debt during the calendar year, the City will be able to designate the Bonds as "bank qualified" obligations. Bank qualified status broadens the market for the Bonds, which can result in lower interest rates. Rating: The City's most recent bond issues were rated "AA+ / Stable" by Standard & Poor's. The City will request a new rating for the Bonds. Basis for Recommendation: The proposed Bond issue is the most cost-efficient means of achieving the desired improvement financing and is expected to yield the lowest possible interest cost while also preserving future prepayment flexibility. Moreover, the competitive sale approach described below is consistent with the City's historical debt issuance method, as well as best practices published by the Governmental Finance Officers Association. Method of Sale/Placement: We will solicit competitive bids for the purchase of the Bonds from underwriters and banks. We will include an allowance for discount bidding in the terms of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction. Presale Report May 11, 2020 City of Maplewood, Minnesota Page 1 Packet Page Number 91 of 177 J1, Attachment 2 Presale Report City of Maplewood, Minnesota Packet Page Number 92 of 177 May 11, 2020 Page 2 If the Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to reduce your borrowing amount. Premium Pricing: In some cases, investors in municipal bonds prefer "premium" pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to the investor, resulting in a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered "reoffering premium." The underwriter of the bonds will retain a portion of this reoffering premium as their compensation (or "discount") but will pay the remainder of the premium to the City. The amount of the premium varies, but it is not uncommon to see premiums for new issues in the range of 2.00% to 10.00% of the face amount of the issue. This means that an issuer with a $2,000,000 offering may receive bids that result in proceeds of $2,040,000 to $2,200,000. For this Bond issuance, it is to be determined if any premium received will reduce the size of the issue or increase the net proceeds for the project. The adjustments may slightly change the true interest cost of the original bid, either up or down. Review of Existing Debt: We are currently in the process of receiving bank proposals to current refund through forward delivery the City's Series 2011A Bonds. There are no additional refunding opportunities at this time. We will continue to monitor the market and the call dates for the City's outstanding debt and will alert you to any future refunding opportunities. Continuing Disclosure: Because the City has more than $10,000,000 in outstanding debt (including this issue) and this issue is over $1,000,000, the City will be agreeing to provide certain updated Annual Financial Information and its Audited Financial Statement annually, as well as providing notices of the occurrence of certain reportable events to the Municipal Securities Rulemaking Board (the "MSRB"), as required by rules of the Securities and Exchange Commission (SEC). The City is already obligated to provide such reports for its existing bonds and has contracted with Ehlers to prepare and file the reports. Arbitrage Monitoring: Because the Bonds are tax-exempt obligations, the City must ensure compliance with certain Internal Revenue Service (IRS) rules throughout the life of the issue. These rules apply to all gross proceeds of the issue, including initial bond proceeds and investment earnings in construction, escrow, debt service, and any reserve funds. How issuers spend bond proceeds and how they track interest earnings on funds (arbitrage/yield restriction compliance) are common subjects of IRS inquiries. Your specific responsibilities will be detailed in the Tax Certificate prepared by your Bond Attorney and provided at closing. We recommend that you regularly monitor compliance with these rules and/or retain Presale Report City of Maplewood, Minnesota Packet Page Number 92 of 177 May 11, 2020 Page 2 J1, Attachment 2 This presale report summarizes our understanding of the City's objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure and/or terms of this financing to achieve results consistent with the City's objectives. Presale Report May 11, 2020 City of Maplewood, Minnesota Page 3 Packet Page Number 93 of 177 the services of a qualified firm to assist you. Ehlers is available to assist the City with its Arbitrage Monitoring responsibilities, as desired. Investment of Bond Proceeds: To maximize interest earnings, we recommend using an SEC registered investment advisor to assist with the investment of bond proceeds until they are needed to pay project costs. Ehlers is a registered investment advisor and can assist the City in developing an appropriate investment strategy if needed. Risk Factors: Special Assessments: We have not assumed any pre -paid special assessments and we have assumed that assessments are levied as projected. If the City receives a significant amount of pre -paid assessments or does not levy the assessments, the levy portion of the debt service may need to be increased to make up for lower interest earnings than the expected assessment interest rate. Other Service Providers: This debt issuance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf. Where you have previously used a firm to provide a service, we have assumed that you will continue that relationship. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other sources. Our pre -sale bond sizing includes a good faith estimate of these fees, but the final fees may vary. If you have any questions pertaining to the identified service providers or their role, or if you would like to use a different service provider for any of the listed services please contact us. Bond Counsel: Kennedy & Graven, Chartered Paying Agent: Bond Trust Services Corporation Rating Agency: S&P Global Ratings (S&P) Summary: The decisions to be made by the City Council are as follows: • Accept or modify the finance assumptions described in this report • Adopt the resolution attached to this report. This presale report summarizes our understanding of the City's objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure and/or terms of this financing to achieve results consistent with the City's objectives. Presale Report May 11, 2020 City of Maplewood, Minnesota Page 3 Packet Page Number 93 of 177 J1, Attachment 2 Proposed Debt Issuance Schedule Pre -Sale Review by City Council: May 11, 2020 Due Diligence Call to review Official Statement: Week of May 25, 2020 Distribute Official Statement: Week of May 25, 2020 Conference with Rating Agency: Week of May 25, 2020 City Council Meeting to Award Sale of the Bonds: June 8, 2020 Estimated Closing Date: July 2, 2020 Attachments Estimated Sources and Uses of Funds Estimated Proposed Debt Service Schedule Resolution Authorizing Ehlers to Proceed with Bond Sale Ehlers Contacts Municipal Advisors: Bruce Kimmel (651) 697-8572 Jason Aarsvold (651) 697-8512 Chris Mickelson (651) 697-8556 Disclosure Coordinator: Silvia Johnson (651) 697-8580 Financial Analyst: Alicia Gage (651) 697-8551 The Preliminary Official Statement for this financing will be sent to the City Council at their home or email address for review prior to the sale date. Presale Report City of Maplewood, Minnesota Packet Page Number 94 of 177 May 11, 2020 Page 4 J1, Attachment 2 Maplewood, Minnesota $6,875,000 General Obligation Improvement Bonds, Series 2020B Issue Summary Assumes Current Market BQ AA Rates plus 25bps Total Issue Sources And Uses Dated 07/01/2020 1 Delivered 07/01/2020 Dennis/ Arcade/ Issue McClelland County Rd B Summary Sources Of Funds Par Amount of Bonds $3,995,000.00 $2,880,000.00 $6,875,000.00 Total Sources Uses Of Funds $3,995,000.00 $2,880,000.00 $6,875,000.00 Total Underwriter's Discount (1.200%) 47,940.00 34,560.00 82,500.00 Costs of Issuance 41,548.00 29,952.00 71,500.00 Deposit to Project Construction Fund 3,903,425.00 2,816,852.00 6,720,277.00 Rounding Amount 2,087.00 (1,364.00) 723.00 Total Uses Series 2020B GO Imp Bonds I Issue Summary 1 4/30/2020 1 11:31 AM 9 EHLERS $3,995,000.00 $2,880,000.00 $6,875,000.00 Packet Page Number 95 of 177 J1, Attachment 2 Maplewood, Minnesota $6,875,000 General Obligation Improvement Bonds, Series 2020B Issue Summary Assumes Current Market BQ AA Rates plus 25bps Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 07/01/2020 2.1877446% IRS Form 8038 Net Interest Cost - Weighted Average Maturity - - 02/01/2021 70,711.67 70,711.67 70,711.67 08/01/2021 - - 60,610.00 60,610.00 - 02/01/2022 410,000.00 1.300% 60,610.00 470,610.00 531,220.00 08/01/2022 - - 57,945.00 57,945.00 - 02/01/2023 415,000.00 1.350% 57,945.00 472,945.00 530,890.00 08/01/2023 - - 55,143.75 55,143.75 - 02/01/2024 420,000.00 1.400% 55,143.75 475,143.75 530,287.50 08/01/2024 - - 52,203.75 52,203.75 - 02/01/2025 430,000.00 1.450% 52,203.75 482,203.75 534,407.50 08/01/2025 - - 49,086.25 49,086.25 - 02/01/2026 430,000.00 1.500% 49,086.25 479,086.25 528,172.50 08/01/2026 - - 45,861.25 45,861.25 - 02/01/2027 440,000.00 1.550% 45,861.25 485,861.25 531,722.50 08/01/2027 - - 42,451.25 42,451.25 - 02/01/2028 445,000.00 1.600% 42,451.25 487,451.25 529,902.50 08/01/2028 - - 38,891.25 38,891.25 - 02/01/2029 455,000.00 1.700% 38,891.25 493,891.25 532,782.50 08/01/2029 - - 35,023.75 35,023.75 - 02/01/2030 465,000.00 1.800% 35,023.75 500,023.75 535,047.50 08/01/2030 - - 30,838.75 30,838.75 - 02/01/2031 465,000.00 1.850% 30,838.75 495,838.75 526,677.50 08/01/2031 - - 26,537.50 26,537.50 - 02/01/2032 480,000.00 1.950% 26,537.50 506,537.50 533,075.00 08/01/2032 - - 21,857.50 21,857.50 - 02/01/2033 490,000.00 2.050% 21,857.50 511,857.50 533,715.00 08/01/2033 - - 16,835.00 16,835.00 - 02/01/2034 500,000.00 2.150% 16,835.00 516,835.00 533,670.00 08/01/2034 - - 11,460.00 11,460.00 - 02/01/2035 510,000.00 2.200% 11,460.00 521,460.00 532,920.00 08/01/2035 - - 5,850.00 5,850.00 - 02/01/2036 520,000.00 2.250% 5,850.00 525,850.00 531,700.00 Total $6,875,000.00 $1,171,901.67 $8,046,901.67 Yield Statistics Bond Year Dollars $61,210.42 Average Life 8.903 Years Average Coupon 1.9145461% Net Interest Cost (NIC) 2.0493271% True Interest Cost (TIC) 2.0553704% Bond Yield for Arbitrage Purposes 1.9049557% All Inclusive Cost (AIC) 2.1877446% IRS Form 8038 Net Interest Cost 1.9145461% Weighted Average Maturity 8.903 Years Series 2020B GO Imp Bonds I Issue Summary 1 4/30/2020 1 11:31 AM I EHLERS Packet Page Number 96 of 177 J1, Attachment 2 Maplewood, Minnesota $6,875,000 General Obligation Improvement Bonds, Series 2020B Issue Summary Assumes Current Market BQ AA Rates plus 25bps Debt Service Schedule Date Principal Coupon Interest Total P+I 105% of Total Assessments Levy/(Surplus) 02/01/2021 - - 70,711.67 Bond Yield for Arbitrage Purposes 70,711.67 All Inclusive Cost (AIC) 74,247.25 - 74,247.25 02/01/2022 410,000.00 1.300% 121,220.00 531,220.00 557,781.00 190,838.29 366,942.71 02/01/2023 415,000.00 1.350% 115,890.00 530,890.00 557,434.50 190,838.29 366,596.21 02/01/2024 420,000.00 1.400% 110,287.50 530,287.50 556,801.88 190,838.31 365,963.57 02/01/2025 430,000.00 1.450% 104,407.50 534,407.50 561,127.88 190,838.31 370,289.57 02/01/2026 430,000.00 1.500% 98,172.50 528,172.50 554,581.13 190,838.30 363,742.83 02/01/2027 440,000.00 1.550% 91,722.50 531,722.50 558,308.63 190,838.28 367,470.35 02/01/2028 445,000.00 1.600% 84,902.50 529,902.50 556,397.63 190,838.29 365,559.34 02/01/2029 455,000.00 1.700% 77,782.50 532,782.50 559,421.63 190,838.30 368,583.33 02/01/2030 465,000.00 1.800% 70,047.50 535,047.50 561,799.88 190,838.29 370,961.59 02/01/2031 465,000.00 1.850% 61,677.50 526,677.50 553,011.38 190,838.28 362,173.10 02/01/2032 480,000.00 1.950% 53,075.00 533,075.00 559,728.75 190,838.29 368,890.46 02/01/2033 490,000.00 2.050% 43,715.00 533,715.00 560,400.75 190,838.28 369,562.47 02/01/2034 500,000.00 2.150% 33,670.00 533,670.00 560,353.50 190,838.29 369,515.21 02/01/2035 510,000.00 2.200% 22,920.00 532,920.00 559,566.00 190,838.29 368,727.71 02/01/2036 520,000.00 2.250% 11,700.00 531,700.00 558,285.00 190,838.30 367,446.70 Total $6,875,000.00 - $1,171,901.67 $8,046,901.67 $8,449,246.75 $2,862,574.39 $5,586,672.36 Significant Dates Dated 7/01/2020 First Coupon Date 2/01/2021 Yield Statistics Bond Year Dollars $61,210.42 Average Life 8.903 Years Average Coupon 1.9145461% Net Interest Cost (MIC) 2.0493271% True Interest Cost(TIC) 2.0553704% Bond Yield for Arbitrage Purposes 1.9049557% All Inclusive Cost (AIC) 2.1877446% Series 2020B GO Imp Bonds I Issue Summary 1 4/30/2020 1 11:31 AM 191MZ1 E,HLERS Packet Page Number 97 of 177 J1, Attachment 2 Maplewood, Minnesota $3,995,000 General Obligation Improvement Bonds, Series 2020B Dennis/McClelland Assumes Current Market BQ AA Rates plus 25bps Debt Service Schedule Date Principal Coupon Interest Total P+I 105% of Total Assessments Levy/(Surplus) 02/01/2021 2.0488163% - - 41,075.42 41,075.42 43,129.19 2.1873511% - 43,129.19 02/01/2022 240,000.00 1.300% 70,415.00 310,415.00 325,935.75 118,420.17 207,515.58 02/01/2023 240,000.00 1.350% 67,295.00 307,295.00 322,659.75 118,420.17 204,239.58 02/01/2024 245,000.00 1.400% 64,055.00 309,055.00 324,507.75 118,420.18 206,087.57 02/01/2025 250,000.00 1.450% 60,625.00 310,625.00 326,156.25 118,420.18 207,736.07 02/01/2026 250,000.00 1.500% 57,000.00 307,000.00 322,350.00 118,420.17 203,929.83 02/01/2027 255,000.00 1.550% 53,250.00 308,250.00 323,662.50 118,420.16 205,242.34 02/01/2028 260,000.00 1.600% 49,297.50 309,297.50 324,762.38 118,420.16 206,342.22 02/01/2029 265,000.00 1.700% 45,137.50 310,137.50 325,644.38 118,420.17 207,224.21 02/01/2030 270,000.00 1.800% 40,632.50 310,632.50 326,164.13 118,420.17 207,743.96 02/01/2031 270,000.00 1.850% 35,772.50 305,772.50 321,061.13 118,420.16 202,640.97 02/01/2032 280,000.00 1.950% 30,777.50 310,777.50 326,316.38 118,420.17 207,896.21 02/01/2033 285,000.00 2.050% 25,317.50 310,317.50 325,833.38 118,420.17 207,413.21 02/01/2034 290,000.00 2.150% 19,475.00 309,475.00 324,948.75 118,420.17 206,528.58 02/01/2035 295,000.00 2.200% 13,240.00 308,240.00 323,652.00 118,420.16 205,231.84 02/01/2036 300,000.00 2.250% 6,750.00 306,750.00 322,087.50 118,420.17 203,667.33 Total $3,995,000.00 - $680,115.42 $4,675,115.42 $4,908,871.19 $1,776,302.53 $3,132,568.66 Significant Dates Dated 7/01/2020 First Coupon Date 2/01/2021 Yield Statistics Bond Year Dollars $35,535.42 Average Life 8.895 Years Average Coupon 1.9139087% Net Interest Cost (NIC) 2.0488163% True Interest Cost (TIC) 2.0548661% Bond Yield for Arbitrage Purposes 1.9049557% All Inclusive Cost (AIC) 2.1873511% Series 2020B GO Imp Bonds I Dennis/McClelland 1 4/30/2020 1 11:31 AM �EHLERS Packet Page Number 98 of 177 J1, Attachment 2 Maplewood, Minnesota $2,880,000 General Obligation Improvement Bonds, Series 2020B Arcade/County Rd B Assumes Current Market BQ AA Rates plus 25bps Debt Service Schedule Date Principal Coupon Interest Total P+I 105% of Total Assessments Levy/(Surplus) 02/01/2021 2.0500341% - - 29,636.25 29,636.25 31,118.06 - 31,118.06 02/01/2022 170,000.00 1.300% 50,805.00 220,805.00 231,845.25 72,418.12 159,427.13 02/01/2023 175,000.00 1.350% 48,595.00 223,595.00 234,774.75 72,418.12 162,356.63 02/01/2024 175,000.00 1.400% 46,232.50 221,232.50 232,294.13 72,418.13 159,876.00 02/01/2025 180,000.00 1.450% 43,782.50 223,782.50 234,971.63 72,418.13 162,553.50 02/01/2026 180,000.00 1.500% 41,172.50 221,172.50 232,231.13 72,418.13 159,813.00 02/01/2027 185,000.00 1.550% 38,472.50 223,472.50 234,646.13 72,418.12 162,228.01 02/01/2028 185,000.00 1.600% 35,605.00 220,605.00 231,635.25 72,418.13 159,217.12 02/01/2029 190,000.00 1.700% 32,645.00 222,645.00 233,777.25 72,418.13 161,359.12 02/01/2030 195,000.00 1.800% 29,415.00 224,415.00 235,635.75 72,418.12 163,217.63 02/01/2031 195,000.00 1.850% 25,905.00 220,905.00 231,950.25 72,418.12 159,532.13 02/01/2032 200,000.00 1.950% 22,297.50 222,297.50 233,412.38 72,418.12 160,994.26 02/01/2033 205,000.00 2.050% 18,397.50 223,397.50 234,567.38 72,418.11 162,149.27 02/01/2034 210,000.00 2.150% 14,195.00 224,195.00 235,404.75 72,418.12 162,986.63 02/01/2035 215,000.00 2.200% 9,680.00 224,680.00 235,914.00 72,418.13 163,495.87 02/01/2036 220,000.00 2.250% 4,950.00 224,950.00 236,197.50 72,418.13 163,779.37 Total $2,880,000.00 - $491,786.25 $3,371,786.25 $3,540,375.56 $1,086,271.86 $2,454,103.70 Significant Dates Dated 7/01/2020 First Coupon Date 2/01/2021 Yield Statistics Bond Year Dollars $25,675.00 Average Life 8.915 Years Average Coupon 1.9154284% Net Interest Cost (NIC) 2.0500341% True Interest Cost (TIC) 2.0560685% Bond Yield for Arbitrage Purposes 1.9049557% All Inclusive Cost (AIC) 2.1882893% Series 2020B GO Imp Bonds I Arcade/County Rd B 1 4/30/2020 1 11:31 AM �EHLERS Packet Page Number 99 of 177 Councilmember J1, Attachment 2 Resolution No. introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $6,875,000 General Obligation Improvement Bonds, Series 2020B A. WHEREAS, the City Council of the City of Maplewood, Minnesota has heretofore determined that it is necessary and expedient to issue the City's $6,875,000 General Obligation Improvement Bonds, Series 2020B (the "Bonds"), to finance the Arcade/County Road B and Dennis/McClelland street improvement project in the City; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Ehlers to assist the City for the sale of the Bonds. 2. Meeting: Proposal Opening. The City Council shall meet at 7:00 p.m. on June 8, 2020, for the purpose of considering proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember and, after full discussion thereof and upon a vote being taken thereon, the following Councilmembers voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this I I' day of May, 2020. City Manager Packet Page Number 100 of 177 J2 CITY COUNCIL STAFF REPORT Meeting Date May 11, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Maplewood Senior Living, 1818 and 1832 Gervais Court a. Comprehensive Plan Amendment Resolution (Requires 4 Council Votes) b. Planned Unit Development and Lot Division Resolution c. Design Review Resolution Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Bo Nickoloff of Augusta Development is proposing to develop a 119 -unit, senior housing building on the properties located at 1818 and 1832 Gervais Court. To move forward with this project, the applicant needs city council approval of the following applications: comprehensive plan amendment, planned unit development, lot combination and design review. Recommended Action: a. Motion to approve a resolution for a comprehensive plan amendment reguiding the properties from Employment to High Density Residential. Approval of this resolution requires four council votes. b. Motion to approve a resolution for a conditional use permit for a planned unit development and lot division which approves a four-story, 119 -unit senior housing building to be constructed at 1818 and 1832 Gervais Court. c. Motion to approve a resolution for design review for project plans date-stamped March 31, 2020 for the 119 -unit senior housing building to be constructed at 1818 and 1832 Gervais Court. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Packet Page Number 101 of 177 J2 The city deemed the applicant's application complete on March 31, 2020. The initial 60 -day review deadline for a decision is May 30, 2020. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. Background: Augusta Development is proposing to develop a 119 -unit, senior housing building on the properties located at 1818 and 1832 Gervais Court. These properties are currently occupied by a one-story entertainment center — Saints North — and a one-story office building. The new building will be located primarily on the east side of the site with parking lots located to the north, west and south. A courtyard and walking path will be located east of the building. Comprehensive Plan Amendment The two properties are currently guided for Employment. The senior housing facility will require an amendment to the city's comprehensive plan to High Density Residential. High Density Residential allows up to 25 units per acre. The applicant is requesting approval for a 119 -unit senior housing facility that will sit on 3.79 acres of land. Typically, 3.79 acres of land would allow up to 94 housing units. Section 44-300 of Maplewood's zoning code provides for density credits that if met allow for additional units to be built on site. The applicant is seeking approval of the following density credits: • Underground parking — net acreage may be increased by 300 square feet for each parking space — applicant is proposing 68 underground spaces. • Open space — net acreage may be increased by 100 square feet per unit where 25 percent of the entire area is reserved in one area for open space — the applicant is meeting this requirement to the east and south side of the building. • Landscaping — net acreage may be increased by 100 square feet per unit where one percent of the construction cost is allocated to the planting of trees or the applicant pays the equivalent cost into the city's tree fund — the applicant will be paying this cost to the city's tree fund. • High-rise — net acreage for calculating density may be increased by 100 square feet for each dwelling unit above three stories — applicant is proposing 32 units on a fourth floor. The above-described density credits add another 0.98 acres to the site — totaling 4.77 acres. Using the 4.77 acres figure, the applicant would be permitted to build up to the requested 119 units on this site. The city's 2040 Comprehensive Plan has established several housing goals, many which are applicable to this request. Those goals include: 1. Encourage infill development to be sensitively designed to fit within the existing neighborhood. 2. Promote the availability of a full range of services and facilities for its residents, and the improvement of, access to, and linkage between housing and development. Packet Page Number 102 of 177 J2 3. Ensure the City has a variety of housing types for ownership and rental for people in all stages of their life cycle. Planned Unit Development Residential planned unit developments (PUD) means a type of development characterized by a unified site design, with five or more dwelling units. PUDs are approved via a conditional use permit resolution. In addition, the city's zoning ordinance allows the city council to grant flexibility from strict ordinance compliance in the internal and external design requirements of a proposed PUD and may consider deviations from those requirements. Deviations may be granted for planned unit developments provided that: 1. The proposed development and the surrounding neighborhood can be better served by relaxing the code requirements that regulate the physical development or layout of the project because of its unique nature. 2. The PUD would be consistent with the spirit, intent and purposes of this chapter. 3. The planned unit development would produce a development of equal or superior quality to that which would result from strict adherence to this chapter. 4. The deviations would not constitute a significant threat to the property values, safety, health or general welfare of the owners or occupants of nearby land or to the environment. 5. The deviations are required for the reasonable and practical physical development of the project. Parking The city's zoning ordinance provides the same parking requirement for multi -family residential and senior housing developments. Based on code requirements a senior housing facility with 119 units would be required to have 238 parking spaces with half of them covered. The applicant is requesting a reduction in the amount of required parking. Sixty-eight underground parking spaces are being provided, while an additional 108 surface -level parking on the north, west and south sides of the building — totaling 176 parking spaces serving this project. The applicant believes based on other similar facilities it operates this will provide an adequate amount of parking. Floor Area The city's multi -family housing code sets minimum floor areas for residential units. For a studio and one -bedroom the minimum floor area is 580 square feet. For a two-bedroom unit the minimum is 740 square feet. For the project's independent living one- and two-bedroom units these minimums are being met. The applicant is seeking approval for flexibility to these minimums for its studio units. The studio units have a minimum size of 485 square feet. Staff feel this request for flexibility in floor area for the studio units is reasonable. This facility will also house a memory care wing limited to 24 suites with a minimum size of 434 square feet. In 2015, the city amended its ordinance stating that the minimum habitable floor area for "assisted living" and "memory care" senior housing shall not be less than that required by the Minnesota Department of Health. The applicant is meeting this requirement. Packet Page Number 103 of 177 J2 Building Height The city's multi -family housing code requires a conditional use permit for buildings more than three stories or 35 feet in height. The midpoint of the fourth floor of the proposed building is 53 feet. Approval of this building height will be built into the planned unit development. Lot Division to Combine Lots As mentioned in this report, the applicant is proposing to combine the two properties located at 1818 and 1832 Gervais Court into a single site to build this new project. If the applicant's other requests are approved, staff has no issues or concerns with combining the two lots into a single parcel of property. Design Review Site Plan The site will be accessed by two drives coming off Gervais Court. The building's main entrance is located on the west side of the building with parking on the north, west and south sides of the site The applicants submitted a wetland delineation report which shows a .40 acre basin located on the south side of the two lots, adjacent Highway 36. The basin does not appear on the City or National wetland maps. The applicant has submitted the wetland delineation report to the Ramsey - Washington Metro Watershed District for review. Ramsey -Washington Metro Watershed District has made a preliminary decision that this is an incidental wetland (drainage ditch) so there the City's wetland ordinance would not apply. The applicant will be required to submit an official determination letter from Ramsey -Washington Metro Watershed District confirming this basin is not a wetland. Building Elevations The height of the four-story building is 53 feet. The exterior of the building will be comprised of masonry veneer exteriors in combination with manufactured siding, panels and trims together with large windows and metal balconies. Landscaping The tree preservation plan identifies 135 significant trees on the two lots with 115 of the trees scheduled to be removed. The landscape plan calls for 76 replacement trees. In addition to the trees, numerous shrubs, perennials and grasses will be planted throughout the site. Staff believes the new plantings are distributed well throughout the site. The applicant intends to pay into the city's tree fund in order to meet the requirements of the tree preservation ordinance. Lighting The applicant's submitted photometric plan meets all city requirements. Packet Page Number 104 of 177 J2 Department Comments Engineering Please see Jon Jarosch's engineering report, dated April 8, 2020, attached to this report. Environmental Please see Shann Finwall's environmental report, dated April 13, 2020, attached to this report. Board and Commission Review April 21, 2020: The community design review board reviewed this project and recommended approval. April 21, 2020: The planning commission held a public hearing, reviewed this project and recommended approval. Citizen Comments Staff surveyed the 14 surrounding property owners within 500 feet of the proposed site for their opinion about this proposal. Staff received two responses as shown below. 1. We are in full support of this project going forward. (Mike Smith, Lead Pastor, Redeeming Love Church, 2425 White Bear Ave North) 2. While I think senior housing is a worthy project, especially if it is low-income focused, the Saints Roller Rink provides entertainment and positive socialization experiences for all ages, including children. Please consider another site for this housing project. (Deborah L Steinmetz, 1809 Gervais Avenue #2) Reference Information Site Description Site Size: 3.79 acres Existing Land Use: Saints North entertainment center and a one-story office building Surrounding Land Uses North: Senior housing facility East: Qwest Corporation South: Highway 36 West: Self -storage facility Planning Existing Land Use: Employment Existing Zoning: Light Manufacturing (M-1) and Limited Business Commercial (LBC) Packet Page Number 105 of 177 J2 Attachments: 1. Comprehensive Plan Amendment Resolution 2. Conditional Use Permit For A Planned Unit Development and Lot Division Resolution 3. Design Review Resolution 4. Overview Map 5. 2040 Future Land Use Map 6. Zoning Map 7. Proposed Land Use Map 8. Applicant's Narrative 9. Site Plan 10. Landscape Plan 11. Building Elevations 12. Jon Jarosch's Engineering Report, dated April 8, 2020 13. Shann Finwall's Environmental Report, dated April 13, 2020 14. Draft CDRB Minutes, dated April 21, 2020 15. Draft Planning Commission Minutes, dated April 21, 2020 16. Minnesota Department of Transportation Review Letter, dated April 23, 2020 17. Presentation Slides 18. Applicant's Plans (separate attachment) Packet Page Number 106 of 177 J2, Attachment 1 COMPREHENSIVE PLAN AMENDMENT RESOLUTION Resolution approving the comprehensive plan amendment reguiding the properties at 1818 and 1832 Gervais Court from Employment to High Density Residential. Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Bo Nickoloff, of Augusta Development, has requested approval of a comprehensive plan amendment. 1.02 The properties are located at 1818 and 1832 Gervais Court and are legally described as: PIN: 112922320013 — The East 226.325 feet of the West 531.425 feet of the Northwest Quarter of the Southwest Quarter of Section 11, Township 29, Range 22, lying Northerly of State Trunk Highway No. 36, except the Northerly 33 fee of the Easterly 100.775 feet. _►9 PIN: 112922320004 — The East'/2 of the East 201.55 feet of the West 632.30 feet of the Northwest Quarter of the Southwest Quarter of Section 11, Township 29, Range 22, Except the South 450 feet and the North 33 feet taken for road, except that portion taken for Highway 36, Ramsey County, Minnesota. Section 2. Criteria. 2.01 The 2040 Comprehensive Plan states the document may require amending due to a property owner request to change land use designation to allow a proposed development or redevelopment. 2.02 The 2040 Comprehensive Plan amendment process follows the same City identified public hearing process as the major update process used to develop the 2040 Comprehensive Plan. Amendments are required to submit and gain approval from the Metropolitan Council. Section 3. Findings 3.01 The requested amendment would meet various amendment criteria outlined in the 2040 Comprehensive Guide Plan. 1. Encourage infill development to be sensitively designed to fit within the existing neighborhood. 2. Promote the availability of a full range of services and facilities for its residents, and the improvement of, access to, and linkage between housing and development. 3. Ensure the City has a variety of housing types for ownership and rental for people in all stages of their life cycle. Packet Page Number 107 of 177 J2, Attachment 1 Section 4. City Review Process 4.01 The City conducted the following review when considering this amendment request. On April 21, 2020, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the comprehensive plan amendment. 2. On May 11, 2020, the city council discussed the comprehensive plan amendment. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The above described comprehensive plan amendment is based on the findings outlined in section 3 of this resolution. Approval is subject to, and only effective upon, the following conditions: 1. Review and approval of the Metropolitan Council as provided by state statute. 2. The site must be developed and maintained in substantial conformance with the following plans: a. Design and site plans, date-stamped March 31, 2020. 3. The development must further comply with all conditions outlined in City Council Resolution No. for a planned unit development and lot division by the Maplewood City Council on May 11, 2020. by the City Council of the City of Maplewood, Minnesota, on May 11, 2020. Packet Page Number 108 of 177 J2, Attachment 2 CONDITIONAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT AND LOT DIVISION RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Bo Nickoloff, of Augusta Development, has requested approval of a conditional use permit for a planned unit development. 1.02 The applicant has requested approval of a lot division to combine two lots 1.03 The properties are located at 1818 and 1832 Gervais Court and are legally described as: PIN: 112922320013 —The East 226.325 feet of the West 531.425 feet of the Northwest Quarter of the Southwest Quarter of Section 11, Township 29, Range 22, lying Northerly of State Trunk Highway No. 36, except the Northerly 33 fee of the Easterly 100.775 feet. PIN: 112922320004 —The East'/2 of the East 201.55 feet of the West 632.30 feet of the Northwest Quarter of the Southwest Quarter of Section 11, Township 29, Range 22, Except the South 450 feet and the North 33 feet taken for road, except that portion taken for Highway 36, Ramsey County, Minnesota. Section 2. Standards. 2.01 City Ordinance Section 44-1092(6) requires a Conditional Use Permit for Planned Unit Developments. 2.02 City Ordinance Section 34-14(a) states a lot division shall not result in the creation of more than three lots. 2.03 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, Packet Page Number 109 of 177 J2, Attachment 2 smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings 3.01 The proposal meets the specific conditional use permit standards. 3.02 The proposal will result in less than three lots being created. Section 4. City Review Process 4.01 The City conducted the following review when considering these conditional use permit for a planned unit development and lot division requests. 1. On April 21, 2020, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On May 11, 2020, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: (additions are underlined and deletions are crossed out): 1. Adherence to the design and site plans date-stamped March 31, 2020. The director of community development may approve minor changes. 2. The proposed construction must be started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. Packet Page Number 110 of 177 J2, Attachment 2 4. This approval permits the project's studio units to have a minimum of 485 square feet of floor area. The floor area minimums for this project are approved for senior housing units only. Any future conversion of this building requires amendment to this permit. 5. This approval permits the project to build a four-story, 53 -foot tall senior housing building. All requirements of the fire department must be met in the construction of this building. 6. This approval permits the project to provide 68 underground parking stalls and 108 surface parking stalls — a waiver of 62 spaces. 7. This permit approves a parking waiver for a senior housing facility. If this use is proposed to be converted to any other type of use this PUD must be amended to address parking requirements. 8. This project must meet all requirement of Minnesota Department of Transportation's Review Letter dated April 23, 2020. This includes mitigating highway noise impacts on residential units in this building. 9. The lot division approval is subject to the following conditions: a. A survey shall be submitted to staff with a legal description for a new single parcel reflecting the two properties being combined. b. Prior to issuance of a certificate of occupancy for the new senior housing building, proof that Ramsey County has recorded the lot division must be submitted to city staff. 10. Metropolitan Council approval of Resolution No. for a comprehensive plan amendment by the Maplewood City Council on May 11, 2020. by the City Council of the City of Maplewood, Minnesota, on May 11, 2020. Packet Page Number 111 of 177 J2, Attachment 3 DESIGN REVIEW RESOLUTION Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Bo Nickoloff, of Augusta Development, has requested approval of site and design plans for a senior housing project. 1.02 The properties are located at 1818 and 1832 Gervais Court and are legally described as: PIN: 112922320013 — The East 226.325 feet of the West 531.425 feet of the Northwest Quarter of the Southwest Quarter of Section 11, Township 29, Range 22, lying Northerly of State Trunk Highway No. 36, except the Northerly 33 feet of the Easterly 100.775 feet. AND PI N: 112922320004 — The East'/2 of the East 201.55 feet of the West 632.30 feet of the Northwest Quarter of the Southwest Quarter of Section 11, Township 29, Range 22, Except the South 450 feet and the North 33 feet taken for road, except that portion taken for Highway 36, Ramsey County, Minnesota. 1.03 On April 21, 2020, the community design review board reviewed this request. The applicant was provided the opportunity to present information to the community design review board. The community design review board considered all of the comments received and the staff report, which are incorporated by reference into this resolution. Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Packet Page Number 112 of 177 J2, Attachment 3 Section 3. City Council Action. 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the site and design plans date-stamped March 31, 2020. Approval is subject to the applicant doing the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal and building official must be met. 3. Meet all requirements in the engineering report, dated April 8, 2020. 4. Meet all requirements in the environmental report, dated April 13, 2020. 5. Meet all requirements in Minnesota Department of Transportation's Review Letter dated April 23, 2020 6. The applicant shall obtain all required permits from the Ramsey -Washington Metro Watershed District. 7. The applicant shall submit a decision letter from Ramsey -Washington Metro Watershed District stating the basin between the property and Highway 36 is not a wetland. 8. Rooftop vents and equipment shall be located out of view from Highway 36 as much as possible. 9. A maximum of two monument signs, each up to 32 -square -feet in size, are approved for this site. Monument signs shall not exceed six feet in height. A maximum of two wall signs, each up to 24 square feet in size, shall be allowed. All signs require permits. 10. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. Payment to the city's tree fund to meet the requirements of the city's tree replacement code. b. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 10. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. Packet Page Number 113 of 177 J2, Attachment 3 c. Install all required landscaping and an in -ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Restore all former curb cuts on Gervais Court to a continuous concrete curb per City of Maplewood requirements. 11. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above -required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 12. Metropolitan Council approval of Resolution No. for a comprehensive plan amendment by the Maplewood City Council on May 11, 2020. 13. The applicant shall modify the grading plan to either show a retaining wall in the southern part of the site, adjacent to the south parking lot or alter the grading of the site to meet city requirements. 14. Revised landscaping plan incorporating grading changes in the southeast corner. 15. The applicant shall work with the city engineer to resolve the concern of using metal pipe in the stormwater system. 16. All work shall follow the approved plans. The director of community development may approve minor changes. by the City Council of the City of Maplewood, Minnesota, on May 11, 2020. Packet Page Number 114 of 177 1818 and 1832 Gervias Court K w A City of Maplewood Ilk Overview Map e eMK _ R 7 0,or. ! P FStV _ _-�� Gervais Ct J2, Attachment 4 March 31, 2020 a M 4 - '10 r , dw �3 gend e - Project Area A A �g�, 350 ININK::::= Feet at ce: Cit of Ma lewood, Ra mse Count nr rt ,r ->_ F.�x,.,. Packet Page Number 115 of 177 1818 and 1832 Gervias Court J2, Attachment 5 M V-�' M City of Maplewood March 31, 2020 Maplewood Packet Page Number 116 of 177 1818 and 1832 Gervias Court J2, Attachment 6 W V--' M City of Maplewood March 31, 2020 Maplewood Packet Page Number 117 of 177 1818 and 1832 Gervias Court City of Maplewood Maplewood t: Proposed FLU Map D II L. Carefree- C-,ottages Dr, J2, Attachment 7 March 31, 2020 i A ! A _ y Legend e ti Area to be reguided � as High Density Residential - A 0 350,.. Feet s' Source: Cit of Maplewood, Ramsey Count - Sou . Packet Page Number 118 of 177 a SPERIRES RFTIIRRS dA CHTTECTS, TNC, J2, Attachment 8 PROJECT NARRATIVE March 27, 2020 Maplewood Senior Living 1818 Gervais Court, Maplewood, MN Project Team: Owner/Developer Augusta Development 10700 Normandale Blvd Suite 202 Bloomington, MN 55437 Contact: Bo Nickoloff, Managing Partner Phone: 651-324-9492 Email: bnickoloff@augustadevelopment.org Design Architect Sperides Reiners Architects, Inc. 4200 West Old Shakopee Road Bloomington, MN 55437 Contact: Eric A. Reiners, AIA Phone: 952-996-9662 email: eric@sra-mn.com Civil Engineer Civil Site Group 4931 West 35th Street St. Louis Park, MN 55416 Contact: David Knaeble Phone: 612-615-0060 Email: dknaeble@civilsitegroup.com Contractor CBS Construction Services, Inc. 11124 Zealand Avenue North Champlin, MN 55316 Contact: Stuart Bestul Phone: 763-251-8700 Email: sbestul@scbsconstruct.com Architect of Record Sperides Reiners Architects, Inc. 4200 West Old Shakopee Road Bloomington, MN 55437 Contact: Eric A. Reiners, AIA Phone: 952-996-9662 email: eric@sra-mn.com Structural Engineer BKBM Engineers 6120 Earle Brown Drive, Suite 700 Minneapolis, MN 55430 Contact: Tina Wyffles, PE Phone: 763-843-0436 email: twvffles@bkbm.com Landscape Architect Civil Site Group 4931 West 35th Street St. Louis Park, MN 55416 Contact: David Knaeble Phone: 612-615-0060 Email: dknaeble@civilsitegroup.com Packet Page Number 119 of 177 J2, Attachment 8 PROJECT SITE DATA Parcel Basics The proposed site is currently a light manufacturing and limited business commercial zoned site totaling 3.79 acres [164,983 sq. ft.], and is currently occupied by a 1 -story entertainment center and a 1 -story office building. The property is bounded by Gervais Court to the north, a 1 -story storage center to the west, a 1 -story business building to the east, and Highway 36 to the south. Protect Land Use Data Parcel 1 is currently zoned M1 light manufacturing, and Parcel 2 is currently zoned LBC limited business commercial; both of which do not allow for housing. The site would be re -zoned R-313 to accommodate the proposed senior housing structure together with its associated site programming and parking. The existing buildings will be removed, and the site will be entirely redeveloped per the plans contained in the attached submittal package. The redeveloped site will meet the zoning and performance requirements for building setbacks, green space, and impervious characteristics. The building height of the proposed structure will be 53 feet to the mid -point of the sloped roof, which is 18 feet above the maximum height of 35 feet for a R -3b zone. City ordinance requires 2 parking spaces for each senior living unit, which would be 240 parking spaces. This site however, will not hold that many parking spaces. Refer to the matrix below for a parking summary illustrating proposed parking. Parking 24 Memory Care Residents 95 Independent/Assisted Residents Proposed .5 per unit = 12 12 1.5 per unit = 144 143 Volunteers 9 Senior Housing Staff Largest Shift 16 TOTAL PARKING 180 The site will have a total of 112 total surface parking spaces. Surface parking will be configured as a parking field surrounding the building on the north, west, and south sides. The housing structure will also have an additional 68 underground parking spaces for resident and staff use bringing the total development parking to 180 spaces. Data compiled from completed senior housing facilities in our portfolio of similar size and proposed occupancy ratios illustrates a regular parking utilization by residents of one (1) space per independent living apartment unit, one (1) space for every five (5) assisted living apartment units, and zero parking spaces for memory care and enhanced care suites. If the building's independent and assisted living unit ratio is maintained around 40% independent and 60% assisted occupancies, this would equate to approximately fifty (50) daily occupied parking spaces, plus an average of twelve (12) staff occupied parking spaces and up to ten (10) visitors at any given time for a total of seventy-two (72) parking spaces —well below the planned total of 180 parking spaces. Packet Page Number 120 of 177 J2, Attachment 8 The possibility exists for heavy or peak parking utilization to exceed daily averages at the senior living facility, especially on weekends, holidays, or evening family events. However, we anticipate that the average daily surplus of over one hundred stalls should provide ample supply to service these peak parking needs. The balance of the site will be preserved as green space and provided with central gardens and patios, site activity zones and walking paths, together with accommodations for storm water management areas. The memory care wing will also have two outdoor courtyards for use exclusively by the memory care residents. PROJECT DEVELOPMENT DATA Program The site will be developed and finished to accommodate a 119 -unit, senior housing structure (see unit summary below) whose primary focus will be to provide independent living, assisted living, and memory care suites to senior citizens together with a full continuum of care allowing the residents to comfortably age in place, while supported by the full range of additional services provided by the facility operator. Independent and Assisted Living units will account for 95 of 119 total units. The other 24 units will be memory care suites. Density Credits will be used, to increase the net acreage and maximum density standards. Base acreage is 3.79 acres, which allows 94.75 base units. The base maximum and density credit increases, are as follows: Base Lot Square Footage 164,983 SF 164,983 SF (1) Underground Parking 68 parking spots x 300 SF 20,400 SF (2) Open Space 94.75 base units x 100 SF 9,475 SF (3) Landscaping 94.75 base units x 100 SF 9,475 SF (4) High-rise 32 units on fourth floor x 100 SF 3.200 SF Total Net Square Footage 207,533 SF Total Net Acreage (43,560 SF/acre) 4.764 Total Net Units (acreage x 25) 119 units The site will also include a series of both interior and exterior amenities for the residents as well. These amenities include community spaces, club room, cafe, restaurant -style dining, salon, fitness room, patios, gardens, and walking paths. Site Western Parcel 1 of the existing site is currently developed, and contains little or no vegetation. Eastern Parcel 2 is partially developed on the northern end, and majority vegetated on the southern side. The Packet Page Number 121 of 177 J2, Attachment 8 existing 1 -story buildings on site, will be completely removed. Under this development plan, the site will be re -graded to accommodate the planned building construction and required infrastructure, as well as the underground parking access. There is a high water table on this site, and the site re -grading will keep the underground garage level four feet above the water table elevation. Civil engineering and storm water management provides a combination of small surface infiltration area, ponding, and underground management systems to meet the site's treatment and infiltration, volume control, and discharge requirements. Underground components of the storm water management system will be located below the parking fields. Surface treatment areas will be placed on the south side of the site, and work in combination with other components of the storm water and treatment plan. Geotechnical test results and soils report can be reviewed in appendix 2 of this narrative, and civil engineering encompassing all components of the storm water management system are attached in the full-size sheet portion of this submittal. Building Design The new building will be a four-story wood frame structure over a concrete and precast basement. The basement level will house utility, storage and inside parking for the residents. The structure will be capped by a sloped roof, and total 53' to the mid -point of the sloped roof above entrance grade. The exterior of the building will be comprised of masonry veneer exteriors in combination with manufactured siding, panels and trims together with large windows and metal balconies. The facility will welcome residents and visitors through a covered main entrance and into a grand lobby. This first level will also encompass the commercial kitchen and dining rooms, and access to the rest of the development amenities including the primary health care functions, guest suite, community rooms, and activity spaces. A closed 24 -suite memory care wing, will be on the first level. Levels two, three and four will contain the resident apartments varying in size from 485 SF studios to 1,316 SF, two-bedroom, two -bath residences. Selected residences are provided with balconies and other in - unit amenities. Each floor also contains spaces for health care attendants, and laundry (to supplement washer/ dryers available in most units). Existing landscaping on the far east side of Parcel 2 will be augmented by new plantings, adding value to the enjoyment of the site by residents and visitors. Exterior building materials will be masonry and pre -finished siding, and as mentioned above, the structure will have a sloped roof. Gutters and downspouts will discharge on grade and into catch basins that will flow through storm water treatment areas on grade, or be captured for on-site treatment and/or infiltration. Storm water that is not reused on site will be held in infiltration areas or exit the site through traditional methods. The full drawing submittal and associated civil engineering plans for storm water handling and treatment is attached as a part of the full drawing submittal. Miscellaneous Building Components Mechanical screening as required by city ordinance is very limited as most of the mechanical systems are contained within the structure. Limited screening, where required, will be achieved by roof screens designed to coordinate with the building architecture. Packet Page Number 122 of 177 J2, Attachment 8 Site trash enclosure is not illustrated in the development plan and will not be used. Interior trash rooms are utilized in the facility plan, dumpsters will be rolled out on collection days at the garage elevation, and back inside to trash rooms following pick up. Site deliveries, move-in/move-out, and building service are all achieved on the main level. Trash collection will be completed through the lower level garage access area. Neighborhood Information Update Correspondence and project information will be shared with all property owners within 500 feet of the development site, together with development contact information so that neighboring property owners can collect accurate resources directly from the development team. Neighborhood questions, comments, and concerns will be collected and shared with city staff, as well as steps in how the development team is addressing any neighborhood concerns within the final development plan. Proposed Development Schedule A preliminary outline of the current proposed development schedule is inserted below: City Submittal March 27, 2020 Planning Commission Approval April 21, 2020 City Council Approval May 25, 2020 Permit Submittal June 26, 2020 Groundbreaking and Construction Start July 27, 2020 FACILITY OPERATIONS Augusta Development - Owner Augusta Development LLC (AD) is a real estate development firm focused on senior living centers, market rate apartments and mixed-use developments. AD prides itself on partnering with industry leading architects, contractors and operators to build and operate top -line facilities for its clients and ownership partners. AD's team of partners have combined to develop over $1.0 Billion in projects the past 10 years, consisting of over 100 projects and 7700 living units. Some highlighted Senior Living Projects include Plymouth Senior Living (130 -unit IL, AL, MC Senior Housing) Seven Hills Senior Living in St. Paul (100 unit IL, AL, MC Senior Housing Project) Yorkshire of Edina (100 -unit IL, AL, MC Senior Housing), Havenwood of Richfield (88 -unit IL, AL, MC Senior Housing Project), Legends of Champlin (184 -unit IL Senior Housing), St. Therese of Woodbury (216 -unit IL, AL, MC, SC Senior Housing), Woodland Hills (160 -Unit IL, AL, MC, Senior Housing), and Havenwood of Minnetonka (101 -unit IL, AL, MC Senior Housing) just to name a few. Augusta Development's team seeks and secures strong marketable sites for its projects that provides for successful development, completion and well desired interest from the marketplace. Augusta Packet Page Number 123 of 177 J2, Attachment 8 Development's continuous involvement from start to finish as well as significant ownership once completed ensures that all partners and owners receive impeccable service in each new project. Public Benefits of Senior Housing The proposed senior community will benefit the public by providing senior housing for the area so that seniors who have spent their lives in Maplewood and the surrounding communities may remain in the area. Many seniors are attracted by the health benefits of a senior housing community as an attractive alternative to the isolation of living alone and the burden of maintaining a home. The proposed facility will help to meet the current housing needs of seniors in the immediate area while also helping to meet the anticipated needs of unmet demand in the near future as projected by a recent independent market study. Senior Housing is a great community partner — not only creating a place where people come to volunteer, but also housing people who are interested in contributing back to their surrounding community. Senior Housing residents participate in local churches, volunteer opportunities, and engage in the greater community. Senior Housing also supports local economic development since seniors typically prefer to shop in their familiar community. In addition, these developments can bring high quality jobs to the communities in which they operate. There is also no better neighbor than a senior citizen. They are light on the land, streets and park systems, yet senior communities create significant tax base without burdening infrastructure and school systems. Larger senior housing communities like this project proposed for the Gervais Court site provides operational efficiencies when compared to smaller ones. Some of the operating benefits of a larger building are listed below: i. A larger facility can afford to offer a broader range of healthcare services, options, and amenities to Maplewood seniors while limiting disruptive moves from one facility to another for additional care. ii. Creating a larger pool of care staff helps to support stable services for the residents. More hours of care and therefore staffing can be offered to provide more consistent employment, rather than a lot of part-time positions that are more difficult to fill with qualified care givers. This is expected to be increasingly important if the current shortage of qualified nurses continues, as we expect, as our population ages. iii. A larger building allows for more competitive wages and benefits at all levels of staff which typically translates to better care for our residents. iv. A larger facility offers more apartment options, which reduces the chance that families have to split up (i.e. one spouse needs Memory Care and the other can live in an Independent Unit, all under one roof) Packet Page Number 124 of 177 LLQ bo 9Z6 aagwnN abed;@Ved niu `scr3cmoxv sx3nu3xs3mxaas �'� .����® No Nw'aoO/Alla w 0 Yob '�S JNIAII dOINIS QOO/Al]dbW 6 IUE)WgOe}}y `Zr O N J2, Attachment 10 °a ti LE SSNW'NOISNIIVOOl8`ZOZ31InsciWn31no33lVNVW`ONOOLOI 1N3WdO3A3O tl1Snontl JOa3woo���ow g p =p o J 6MS Nw'OOOM37dVw'31anoo SIVna39 Z69ISalal 2iOIN3S dOOM3-ldVW ® 0 Packet Page Number 126 of 177 s $ Mg o- oa Y�a 90 Mg o- oa Y�a 90 Q \� O J2, Attachment 11 Packet Page Number 127 of 177 J2, Attachment 11 Packet Page Number 128 of 177 J2, Attachment 12 Engineering Plan Review PROJECT: Maplewood Senior Living — 1818 Gervais Court PROJECT NO: 20-07 COMMENTS BY: Jon Jarosch, Assistant City Engineer DATE: 4-8-2020 PLAN SET: Engineering plans dated 3-27-2020 Stormwater Management Plan dated 3-27-2020 The applicant is proposing to demolish the existing Saints North Roller Rink and an office building located on two parcels — 1818 and 1832 Gervais Court. The site would then be developed to accommodate an 119 -unit, senior housing facility. The applicant is requesting design approval. As this project disturbs more than 1/2 acre, it will be required to meet the City's water quality and rate control requirements. Stormwater management for the site is proposed to be accommodated via the use of an underground filtration system located beneath the parking lot. It appears from the stormwater management plan that the proposed development meets the City's stormwater management standards. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents for final review, along with ratified agreements, prior to issuing building and grading permits. The following are engineering review comments on the design and act as conditions prior to issuing permits: Drainage and Stormwater Management 1) The project shall be submitted to the Ramsey -Washington Metro Watershed District (RWMWD) for review. All conditions of RWMWD shall be met. 2) A joint stormwater maintenance agreement with the City and RWMWD shall be signed by the owner for the proposed underground filtration system, sump structures, and associated storm sewer system. 3) As a portion of this site drains onto MnDOT right-of-way, the project shall be submitted to MnDOT for review. All conditions of MnDOT, including obtaining necessary permits, shall be met prior to the issuance of City permits. Packet Page Number 129 of 177 J2, Attachment 12 4) Soil boring information or infiltration test data shall be submitted to support the statement that onsite soils are not conducive to infiltration. 5) Emergency overflow routes shall be identified on the plans for low -points throughout the site. This is particularly noteworthy along the western property line, where grades will need to be carefully controlled so as to not send runoff onto neighboring properties. 6) The 100 -year high-water level shall be included on the plans for the underground filtration system. Freeboard requirements shall be met regarding this high-water level and the proposed building. 7) The proposed trench drain is noted to be `pumped to interior mechanical system'. Stormwater runoff shall not be routed to the sanitary sewer. The applicant shall depict on the plans how the trench drain runoff will be routed to the storm sewer system. 8) It is recommended that the applicant consider alternative materials for the underground stormwater filtration system. Corrugated metal pipe is susceptible to early failure due to corrosion, in instances such as this, where it will be exposed to significant road salt. If an alternative material is not utilized, the applicant should consider utilizing a geomembrane liner. Gradina and Erosion Control 9) The underground filtration system shall be protected from sedimentation throughout construction. 10) Inlet protection devices shall be installed on all existing and proposed onsite storm sewer until all exposed soils are stabilized. 11) Public and private drives shall be swept as needed to keep the pavement clear of sediment and construction debris. 12) All pedestrian facilities shall be ADA compliant. 13) A copy of the project SWPPP and NDPES Permit shall be submitted prior to the issuance of a grading permit. 14) All slopes shall be 3H:1V or less steep in slope. 15) The total cut/fill volume shall be noted on the grading plan. 16) Stabilized rock construction entrances shall be installed at all entry/exit points into the site. Packet Page Number 130 of 177 J2, Attachment 12 17) A large portion of the site slopes from east to west. As such, a double row of perimeter control shall be installed along the west side of the site where concentrations of runoff are more likely. One of these rows shall be heavy-duty silt fence. 18) Relatively flat grades are noted in the outdoor space between the proposed building and the proposed retaining wall along the east side of the site. The applicant shall review the grading in this area to ensure adequate slopes are achieved to properly drain the area. Sanitary Sewer and Water Service 19) Sanitary sewer service piping shall be schedule 40 PVC or SDR 35. 20) The proposed water service modifications are subject to the review and conditions of Saint Paul Regional Water Services (SPRWS). The applicant shall submit plans and specifications to SPRWS for review and meet all requirements they may have prior to the issuance of a grading permit by the City 21) The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to the improvements proposed with this phase of the project. Appropriate fees shall be charged during the permitting process. 22) All points where the storm sewer and sanitary sewer cross the watermain shall be reviewed for appropriate clearance. These areas shall be reviewed with SPRWS to determine whether or not insulation is needed for freeze protection. Other 23) All work within MnDOT right-of-way requires approval from MnDOT. All conditions of MnDOT shall be met prior to issuance of permits. 24) The proposed retaining walls will require a structurally engineered design and a permit from the Maplewood Building Department. Public Works Permits The following permits are required by the Public Works Department for this project. The applicant should verify the need for other City permits with the Building Department. 25) Grading and erosion control permit 26) Sanitary Sewer Permit 27) Storm Sewer Permit 28) Right-of-way Permit - END COMMENTS - Packet Page Number 131 of 177 J2, Attachment 13 Environmental Review Project: New Senior Living Building Date of Plans: Civil Plans — March 27, 2020 Wetland Delineation Report — March 18, 2020 Date of Review: April 13, 2020 Location: 1818 and 1832 Gervais Court Reviewer: Shann Finwall, Environmental Planner (651) 249-2304; shann.finwallCu)-maplewoodmn.org Emily Dunlap, Natural Resources Coordinator (651) 249-2416; emily.dunlap(a)maplewoodmn.org Project Background Redevelopment of the Saints North Roller Rink and an office building located at 1818 and 1832 Gervais Court into a 119 unit senior housing structure. Discussion 1. Tree Ordinance Maplewood's tree preservation ordinance describes a significant tree as a hardwood tree with a minimum of 6 inches in diameter, an evergreen tree with a minimum of 8 inches in diameter, and a softwood tree with a minimum of 12 inches in diameter. A specimen tree is defined as a healthy tree of any species which is 28 inches in diameter or greater. The ordinance requires any significant tree removed to be replaced based on a tree replacement calculation. The calculation takes into account the overall caliper inches of trees removed versus the caliper inches of trees remaining on the site. Tree Replacement Mitigation Requirements The City's tree standards state that once the total caliper inches for replacement trees are determined, the applicant shall mitigate loss of significant and specimen trees by planting replacement trees in appropriate areas on the property in accordance with the tree removal, mitigation, and replacement section of the tree ordinance. After putting as many trees as feasible on the site, if the replacement requirement is still not met, the Community Development Director can approve tree replacement steps as outlined below prior to issuance of a grading or building permit: a. Planting replacement trees on city property under the direction of the Community Development Director. Packet Page Number 132 of 177 J2, Attachment 13 b. Mulched beds of native or drought tolerant shrubs that are not required as part of foundation, screening, stormwater planting requirements, or other city -required plantings will qualify towards tree replacement at a rate of .5 caliper inches per number three (#3) shrub. C. Alternative forms of mitigation can be approved by the Community Development Director. Examples of alternative mitigation includes buckthorn removal and management. Buckthorn removal and management will qualify the applicant for reducing the number of replacement trees or the payment into the city's tree fund with a dollar for dollar credit. d. Paying the city $60 per caliper inch for all trees that cannot be planted on site. Payment shall be deposited into an account designated specifically for tree planting on public property or providing financial assistance for properties that want to voluntarily plant trees. Tree Impacts The tree preservation plan identifies 135 significant trees on the two lots, for a total of 1,274 caliper inches. One hundred fifteen of those are scheduled to be removed, for a total of 1,132 caliper inches. This is 88 percent of the significant trees on the site. Based on the tree removal and overall trees on the site, the City's tree replacement calculation requires the applicant replant 926 caliper inches of trees on the site, or 463 — 2 caliper inch trees. Tree Replacement The landscape plan calls for 76 replacement trees, for a total of 116.5 caliper inches. This is 795.5 less than the 926 caliper inches of replacement trees required by City code. Tree Preservation Recommendations a. The applicant must submit a revised tree preservation and landscape plan with the following information: The tree preservation plan identifies two trees in the boulevard that will be removed. The size and species of those trees is not identified. Include all significant trees removed in the tree preservation plan, both trees on site and trees within the boulevard. 2. The addition of 795.5 caliper inches of trees planted on the site. If the applicant is unable to add trees, they may pay into the City's tree fund at a rate of $60 per caliper inch of tree that cannot be planted on site. Currently that fee would be $45,570 (759.5 x $60). 2 Packet Page Number 133 of 177 J2, Attachment 13 b. The applicant shall submit a cash escrow or letter of credit to cover 150% of the tree replacement requirements. 2. Wetland Ordinance The applicants submitted a wetland delineation report which shows a .40 acre basin located on the south side of the two lots, adjacent Highway 36. The basin does not appear on the City or National wetland maps. The applicant has submitted the wetland delineation report to the Ramsey -Washington Metro Watershed District for review. If the basin is determined to be an incidental wetland (drainage ditch), the City's wetland ordinance does not apply. However, if the wetland is determined to be a wetland the City's wetland ordinance requires a wetland buffer be maintained where no mowing, grading, or building is allowed. That buffer width will be dependent on the wetland classification identified by the watershed district. Wetland Impacts The existing Saints North parking lot was constructed to the edge of the basin. Removal of the existing parking lot for the construction of the senior housing development will therefore require grading to within the edge of the basin. The new parking lot will be setback approximately 20 feet from the edge of the basin at its closest point. Wetland Buffer Recommendations a. Submit the results of the Ramsey -Washington Metro Watershed District's review of the wetland delineation report. If the basin is determined to be a wetland, the City will review the project to determine if a wetland buffer variance or wetland buffer mitigation is required. 3. Landscape Recommendations a. Due to disease concerns, the following species needs to be substituted: Colorado blue spruce (Picea pugens) is not recommended due to its susceptibility to fungal pathogens. This includes Cytospora canker, which causes needle death and cankers to form on the trunk. Needle cast is another serious fungus that results in needle shed. A recommended substitution for Colorado spruce is Black Hills spruce. b. General comments: A more diverse plant list should be considered. There are large numbers of certain species such as Dwarf Norway Spruce (127 plants), Gro -Low Sumac (148 plants), Karl Forester Grass (394 plants), and Walker's Low Catmint (359 plants). 9 Packet Page Number 134 of 177 J2, Attachment 14 DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, APRIL 21, 2020 6:00 P.M. (THIS MEETING WAS HELD REMOTELY VIA CONFERENCE CALL) E. NEW BUSINESS 1. Maplewood Senior Living, 1818 and 1832 Gervais Court i. Assistant Community Development Director, Michael Martin gave the report on the design review for Maplewood Senior Living at 1818 and 1832 Gervais Court and answered questions of the board. ii. Civil Engineer, David Knaeble, Civil Site Group, 4931 West 351h Street, St. Louis Park, addressed and answered questions of the board. iii. Architect, Eric Reiners, AIA, Sperides Reiners Architects Inc., 4200 West Old Shakopee Road, Bloomington, addressed and answered questions of the board. iv. Applicant Bo Nickloff, Augusta Development, 10700 Normandale Blvd, Suite 202, Bloomington, addressed and answered questions of the board. The board made amendments to the staff conditions in number 6, 13, 14, and 15. They are noted in bold and underlined. Boardmember Ledvina moved to approve the resolution for design review project plans date-stamped March 31, 2020 for the 119 -unit senior housing building to be constructed at 1818 and 1832 Gervais Court. Approval is subject to the conditions in the staff report: (changes to the staff conditions are in bold and underlined) 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal and building official must be met. 3. Meet all requirements in the engineering report, dated April 8, 2020. 4. Meet all requirements in the environmental report, dated April 13, 2020. 5. The applicant shall obtain all required permits from the Ramsey -Washington Metro Watershed District. 6. All rooftop equipment shall be screened. Rooftop vents and equipment shall be located out of view from Highway 36 as much as possible. 7. A maximum of two monument signs, each up to 32 -square -feet in size, are approved for this site. Monument signs shall not exceed six feet in height. A maximum of two Packet Page Number 135 of 177 J2, Attachment 14 wall signs, each up to 24 square feet in size shall be allowed. All signs require permits. 8. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. Payment to the city's tree fund to meet the requirements of the city's tree replacement code. b. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 9. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in -ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Restore all former curb cuts on Gervais Court to a continuous concrete curb per City of Maplewood requirements. 10. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above -required of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 11. Metropolitan Council approval of a resolution for a comprehensive plan amendment by the Maplewood City Council. 12. All work shall follow the approved plans. The director of community development may approve minor changes. 13. The applicant shall modify the grading plan to show a retaining wall in the southern part of the site, adjacent to the south parking lot. 14. Revised landscaping plan incorporating grading changes in the southeast corner. Packet Page Number 136 of 177 J2, Attachment 14 15. The applicant shall work with the city engineer to resolve the concern of using metal pipe in the stormwater system. Packet Page Number 137 of 177 J2, Attachment 15 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, APRIL 21, 2020 7:00 P.M. (THIS MEETING WAS HELD REMOTELY VIA CONFERENCE CALL) E. PUBLIC HEARING 1. 7:00 p.m. or later: Maplewood Senior Living, 1818 and 1832 Gervais Court a. Comprehensive Plan Amendment Resolution b. Planned Unit Development and Lot Division Resolution i. Assistant Community Development Director, Michael Martin gave the presentation on the Maplewood Senior Living at 1818 and 1832 Gervais Court and answered questions of the commission. ii. Applicant, Bo Nickloff, Augusta Development, 10700 Normandale Blvd, Suite 202, Bloomington, addressed and answered questions of the board. iii. Architect, Eric Reiners, AIA, Sperides Reiners Architects Inc., 4200 West Old Shakopee Road, Bloomington, addressed and answered questions of the board. Chairperson Arbuckle opened the public hearing. There were 2 callers from a construction company but they didn't have additional comments. Chairperson Arbuckle closed the public hearing. Commissioner Desai moved to approve a comprehensive plan amendment resolution reauidina the Droaerties from EmDlovment to Hiah Densitv Residential at 1818 and 1832 Gervais Court. Commissioner Desai moved to approve the Conditional Use Permit for a Planned Unit Development and Lot Division which approves a four-story, 119 -unit senior housing buildina to be constructed at 1818 and 1832 Gervais Court. Seconded by Commissioner Ige. Ayes — All The motion passed. This item will go to the city council on May 11, 2020 Packet Page Number 138 of 177 MDEPARTMENT OF TRANSPORTATION April 23, 2020 Michael A. Martin Assistant Community Development Director City of Maplewood 1830 County Rd B E Maplewood, MN 55109 SUBJECT: Maplewood Senior Living MnDOT Review # S20-027 NW quadrant of MN 36 and White Bear Ave N Control Section: 6211 City of Maplewood, Ramsey County Dear Michael A. Martin, J2, Attachment 16 Metropolitan District 1500 County Road B2 West Roseville, MN 55113 The Minnesota Department of Transportation (MnDOT) Metropolitan District has reviewed the site plan and associated documents for Maplewood Senior Living, received 4/7/20, in compliance with Minnesota Statute 505.03, subdivision 2, Plats. Before any further development, please address the following: Drainage A drainage permit is required. The development will need to maintain or reduce existing drainage flow rates to MnDOT right of way. Drainage patterns should be maintained to and from MnDOT right of way. With the permit application, the project developer will need to submit existing and proposed hydraulic computations for both 10 and 100 year rainfall events. Maps with delineated drainage areas will be needed for both pre and post development conditions. A copy of the most current plan set should also be included with the submittal. Please contact Jason Swenson, Water Resources Engineering, at 651-234-7539 or jason.swenson&state.mn.us with any questions. Permits Any other work that impacts MnDOT right-of-way will require an appropriate permit. All permits are available and should be submitted at: haps://dotgpp7.dot.state.mn.us/OLPA. For questions regarding permit submittal requirements, please contact Buck Craig of MnDOT's Metro District Permits Section at 651-234-7911 or buck. craiggstate.mn.us. Noise MnDOT's policy is to assist local governments in promoting compatibility between land use and highways. Residential uses located adjacent to highways often result in complaints about traffic noise. Traffic noise from this highway could exceed noise standards established by the Minnesota Pollution Control Agency (MPGA), the U.S. Department of Housing and Urban Development, and the U.S. Department of Transportation. Minnesota Rule 7030.0030 states that municipalities having the authority Page 1 of 3 Packet Page Number 139 of 177 J2, Attachment 16 to regulate land use shall take all reasonable measures to prevent the establishment of land use activities, listed in the MPCA's Noise Area Classification (NAC), anywhere that the establishment of the land use would result in immediate violations of established State noise standards. MnDOT policy regarding development adjacent to existing highways prohibits the expenditure of highway funds for noise mitigation measures in such developed areas. The project proposer is required to assess the existing noise situation and take the action deemed necessary to minimize the impact to the proposed development from any highway noise. If you have any questions regarding MnDOT's noise policy please contact Natalie Ries, Metro District Noise and Air Quality, at 651-234-7681 or natal ie.riesgstate.mn.us. Review Submittal Options MnDOT's goal is to complete the review of documents within 30 days. Submittals sent in electronically can usually be turned around faster. In order of preference, please submit either: 1. Email documents in PDF format to metrodevreviews.dotgstate.mn.us. Attachments may not exceed 20 megabytes per email. If multiple emails are necessary, number each message. 2. Upload PDF file(s) to MnDOT's external shared internet workspace site at: https://mft.dot.state.mn.us. Contact MnDOT Planning development review staff at metrodevreviews.dot@state.mn.us for access instructions and send an email listing the file name(s) after the document(s) has/have been uploaded. 3. Mail, courier, or hand deliver documents and plans in PDF format on a CD-ROM or flash drive to: MnDOT — Metro District Planning Section Development Reviews Coordinator 1500 West County Road B-2 Roseville, MN 55113 4. Submit printed documents via mail, courier, or hand delivery to the address above. Include one set of full-size plans. You are welcome to contact me at (651) 234-7792, or david.kratzgstate.mn.us with any questions. Sincerely, David Kratz Senior Planner Copy sent via E -Mail: Bryce Fossand, Water Resources Nick Olson, Area Engineer Jason Swenson, Water Resources Lance Schowalter, Design Page 2 of 3 Packet Page Number 140 of 177 Buck Craig, Permits Cameron Muhic, Multi -Modal Ben Klismith, Right -of -Way Tod Sherman, Planning Ashley Roup, Traffic Natalie Ries, Noise Russell Owen, Metropolitan Council J2, Attachment 16 Page 3 of 3 Packet Page Number 141 of 177 J2, Attachment 17 b� • Packet Page Number 142 of 177 C-, T a- O >U Ln _ •V C Q Ln �` i V 4-1 0 �� Q C6 (10"' (}" • b� • Packet Page Number 142 of 177 A J2, Attachment 17 iLilpoo/v\E)IdeW Packet Page Number 143 of 177 n W Ln • �j ^ 1..L \ / C > QV O O U T OU Ln Ln 0N Ln +� +� N >1 O MD O p O Q O QJm E � � _ c6 Ln :V O —iN -� Q _jN E U J O V O C T iLilpoo/v\E)IdeW Packet Page Number 143 of 177 J2, Attachment 17 Of '40, Will Packet Page Number 144 of 177 LA N i V C6 C U E C) N N O u L:`4- �� ' — `� N �� 1--� 0 M a_+ Cl M ON Q- c6 ._ N O N .4-j -0 +-, QJ Ln C N 4 -J V ._ C 4-j Ln 00 C +) N Q� � U vi In Q� �64--) O O m U O M Ln (� • 25) +J — C L Of '40, Will Packet Page Number 144 of 177 J2, Attachment 17 Packet Page Number 145 of 177 O Q4-1 >1 lQ) T +J m Q)U Q) N N Q) T (J) L -n 4 4- Q) m U N N C6 00 O 00 0 O C -D Ln N N U O +-J _, J U D U O T O 0 Q O N CO � I UQ) — N 0 > :f U cn 0 . _ O E�+—, Q) 00 +-' N 0 • — QO N ,n O � CO E O n3 Q) _O l� O '— Ln 5 E O V ON I – — (D U a) _ U '.a..N I o� Q� n3 n3 Q)� N Q — Q) cry � Q�T� – M O C 0C V v CO L Packet Page Number 145 of 177 1_ J2, Attachment 17 Poo/v\a i d e W Packet Page Number 146 of 177 ry /i J2, Attachment 17 EEESMLOM Packet Page Number 147 of 177 cn � N O + V • cn c6 O O E N NN •� V X E � +� Ov .0 O 0O Q •� O M �2 N E U ' �n LU EEESMLOM Packet Page Number 147 of 177 J2, Attachment 17 Ln _ �OLn O � ) Ln O O cri V) — in.4-j j O > 04--) O or Q-C� D — � —`� O Ln ' V)= Ln � • � Ln E w Q� Q) LU Ln� k;ilpoo/v\E)jdeW Packet Page Number 148 of 177 cn 4� N_ tl 4-0 D I Cn .C: J L .0 w Ln Ln M rM �t- • J2, Attachment 17 Packet Page Number 149 of 177 O � N N N N N N N ONr-ImwLnO b.0 00 r -I cv m oo cv O mmcNR:zj-m�-4:1- .N J2, Attachment 17 Packet Page Number 149 of 177 O � N O b.0 O - O .N C O N O ' •- r,4 — Q cn C: 2 E Oro E O .Q •E O O p E N N U Q) = L.- N O _ -� L-- O c6 p U Q) Ll-- E E N N U w J2, Attachment 17 Packet Page Number 149 of 177 J2, Attachment 17 M*ERO IAIR Packet Page Number 150 of 177 4) N N c�r� rl m Lr) Lr) Ln v v N v N v •v 0 0 p O Ul 4-j Ln 4-J V) +, N }, N 4J N 0 -j o V � o I � J O ^ -� ®0 E . N r14 0 O V N ro N Q v > _0 cn i c6 ® `n V) +J U v C C Ln w w N C: E v C V) � O " W 0 M*ERO IAIR Packet Page Number 150 of 177 J2, Attachment 17 r 1 1 99 Mo I* Ri, Rw Me, 9oRAL Packet Page Number 151 of 177 a -j U Q) m •o 4 QLn L Ln CD 4 ' CD °' Ln 4-j E U j U N N U Q m Q Q� I'4-j Q � Q T Q Q > Q — Q — a -j — .� Q Q •� p 4--)— Q N U c6 L > o •- � •� Q U V U N cn N Q N O � •� E cn Q ) 4—j Q 4-, U Q•� Q _ ) Q N cn = Q) � � N Q U •— Q cn T r 1 1 99 Mo I* Ri, Rw Me, 9oRAL Packet Page Number 151 of 177 J3 CITY COUNCIL STAFF REPORT Meeting Date January 13, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Director of Public Works/City Engineer PRESENTER: Steven Love AGENDA ITEM: Rush Line Bus Rapid Transit Project, City Project 15-06 a. Resolution of Support for 15 Percent Plans Within the City of Maplewood b. Agreement with Ramsey County Regional Railroad Authority For Harvest Park Master Plan Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: Ramsey County is leading the design of the Rush Line Bus Rapid Transit (BRT) project through the Environmental Analysis Phase. Ramsey County is requesting municipalities where the Rush Line BRT project crosses to provide a Resolution of Support for the 15 percent design plans. Recommended Action: a. Motion to approve the resolution of support for 15 percent plans within the City of Maplewood b. Motion to approve the attached agreement by and between the City of Maplewood and Ramsey County Regional Railroad Authority for the Rush Line Bus Rapid Transit Components of the Harvest Park Master Plan, City Project 15-06 and direct the Mayor and City Manager to sign the agreement. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $25,000 for the preparation of the Harvest Park Master Plan. Financing source(s): ❑ Adopted Budget ✓ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Funding provided from Ramsey County Regional Rail Authority (RCRRA) for costs associated with the preparation of the Harvest Park Master Plan. Strategic Plan Relevance: ✓ Financial Sustainability ✓ Operational Effectiveness Packet Page Number 152 of 177 ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. J3 The proposed Rush Line BRT project is a 14 mile transit route between Union Depot in Saint Paul and downtown White Bear Lake. The proposed BRT project will provide fast and reliable transit services. Background The Rush Line BRT project is a 14 mile transit route, led by Ramsey County, with stations located between the Union Depot in Saint Paul and downtown White Bear Lake. The attached flyer shows the proposed route and general location of its stations. In Maplewood there are five transit stations including one stop at the park and ride located next to the Maplewood Mall. The proposed transit route will provide a fast and reliable transit service to help connect people to jobs, education, healthcare and recreation destinations. Ramsey County has been working collaboratively with MnDot, the Metropolitan Council and the multiple municipalities which would be served by the proposed BRT transit route. Residents and businesses have participated in numerous committees, community meeting, pop-up events, and other public forums to provide feedback and assist with the development of the 15% design plans. City of Maplewood staff have served on several committees as part of the development of the 15% design plans. The proposed 15% design plans are consistent with the proposed route, station location, and design reviewed by City staff. The 15% design plans contain two options for the station located at Harvest Park. Option one includes a station and a shared park and ride located at the southwest corner of the Harvest Park. Option two includes just a station stop near the southwest corner of Harvest Park. The proposed 15% design plans are consistent with the proposed route, station location, and design reviewed by City staff. City staff recommends the City Council to approve the attached Resolution To help the city plan and understand impacts and benefits of a proposed station and park and ride, Ramsey County Regional Railroad Authority (RCRRA) has agreed to contribute up to $25,000 for the development of the Harvest Park Master Plan. Staff further recommends the City Council approve the attached agreement and direct the Mayor and City Manager to sign the agreement between the City of Maplewood and RCRRA for transit components of the Harvest Park Master plan. Attachments 1. Resolution of Support for the Rush Line Bus Rapid Transit Project 15 Percent Plans within the City of Maplewood 2. Agreement by and Between the City of Maplewood and Ramsey County Regional Railroad Authority for the Rush Line Bus Rapid Transit Components of the Harvest Park Master Plan 3. Rush Line BRT Information Flyer Packet Page Number 153 of 177 J3, Attachment 1 RESOLUTION OF SUPPORT FOR THE RUSH LINE BUS RAPID TRANSIT PROJECT 15 PERCENT PLANS WITHIN THE CITY OF MAPLEWOOD WHEREAS, Ramsey County is leading the design of the Rush Line Bus Rapid Transit Project ("Project") through the Environmental Analysis Phase; in partnership with the Minnesota Department of Transportation (MnDOT), the Metropolitan Council and its Metro Transit division (Metropolitan Council), Saint Paul, Maplewood, Vadnais Heights, Gem Lake, White Bear Lake and White Bear Township ("Municipalities"); and WHEREAS, the Environmental Analysis Phase includes the preparation of an Environmental Assessment in partnership with MnDOT, the Metropolitan Council and the Municipalities; and WHEREAS, Ramsey County has been working collaboratively with MnDOT, the Metropolitan Council and the Municipalities and other stakeholders over the previous two years to resolve issues and develop a scope of work of project components (known as the 15% plans) for evaluation in the Environmental Assessment; and WHEREAS, residents and businesses have participated in numerous committees, community meetings, pop-up events, and other public forums to provide feedback and assist with developing the 15 percent plans; and WHEREAS, City of Maplewood staff has reviewed the 15 percent plans and has provided comments and direction on plan refinements; and WHEREAS, Ramsey County has worked collaboratively with MnDOT, Metropolitan Council, and the Municipalities to address staff comments on the 15 percent plans: and WHEREAS, Ramsey County is requesting that the Municipalities, as the agencies with local jurisdiction, provide a Resolution of Support or Letter of Support for the 15 percent plans: and WHEREAS, the Municipalities will have additional opportunities to provide comments during the Environmental Assessment public comment period and on the subsequent 30%, 60% and 90% design plans prior to construction; and WHEREAS, the City of Maplewood desires that Ramsey County, MnDOT, Metropolitan Council and the other Municipalities continue to work collaboratively with the City of Maplewood to address issues and work with City of Maplewood staff to satisfactorily resolve issues that have arisen or could arise as the Project design advances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota that the City of Maplewood provides its support for the 15 percent plans for the Rush Line BRT Project. Adopted by the Maplewood City Council this 11th day of May, 2020 Packet Page Number 154 of 177 A Attachment 2 AGREEMENT BY AND BETWEEN THE CITY OF MAPLEWOOD AND RAMSEY COUNTY REGIONAL RAILROAD AUTHORITY FOR THE RUSH LINE BUS RAPID TRANSIT COMPONENTS OF THE HARVEST PARK MASTER PLAN THIS AGREEMENT ("Agreement") is entered into this _ day of , 20_ by and between the City of Maplewood, a Minnesota municipal corporation ("Maplewood"), and Ramsey County Regional Railroad Authority, a political subdivision of the State of Minnesota ("RCRRA"). RECITALS A. Maplewood desires to enter into an agreement with RCRRA for the preparation of a Park Master Plan for Harvest Park (the "Services"). B. Harvest Park is located along Gervais Avenue and the Bruce Vento Trail. It is one of two of Maplewood's athletic parks and serves an important role in the region's park system. C. RCRRA intends to contribute funding for the evaluation of the Rush Line bus rapid transit (BRT) components of the Harvest Park Master Pian which includes a potential park and ride facility near the intersection of the Bruce Vento Trail and Gervais Avenue. Ramsey County staff wish to explore the opportunity to relocate the existing parking lot to the southwest corner of Harvest Park and build a joint use parking facility that would serve both the riders of the Rush Line and users of Harvest Park. D. In order to properly evaluate this opportunity and ensure that Harvest Park will continue to meet the needs of Maplewood residents and other park users, it is important to have the aforementioned Park Master Plan prepared. E. Minnesota Statutes, section 471.85 authorizes governmental entities to transfer personal property, which includes funds, to another governmental entity for public use without consideration. F. The purpose of this Agreement is to set out the understandings of the parties regarding the Services. AGREEMENT NOW THEREFORE, in consideration of the mutual promises and agreements contained herein, the parties do hereby agree as follows: Resmusibility for Contractin¢. The Services are being contracted for solely by Maplewood pursuant to its statutory authority. The Rush Line BRT components of the Harvest Park Master Plan are estimated to cost a total of $25,000. RCRRA assumes no responsibility related to said contract but rather, agrees to contribute funds to Maplewood pursuant to its authority under Minnesota Statutes, section 471.85 in an amount equal to $25,000. The parties do not intend the Services to be a joint undertaking or cooperative activity. 620677v4MA745-1 Packet Page Number 155 of 177 A Attachment 2 2. Ressibility for Costs. Within 30 days from written notice by Maplewood that the Services are completed, RCRRA agrees to pay Maplewood a total of $25,000 for the costs that Maplewood incurred associated with the Services ("Costs"). Maplewood agrees that it shall be solely responsible for 100% of all Costs for the Services that exceed $25,000. RCRRA shall have no other responsibility, financial or otherwise, related to the Services except as outlined in this Agreement. Maplewood shall include with its notice of completion a detailed statement of the Costs that includes copies of all applicable invoices or statements from the company that it contracted with to perform said Services. 3. Term. This Agreement is effective as of the date indicated above and shall terminate upon completion of the transfer of funds as agreed upon herein. 4. Miscellaneous. a. Entire Agreement. This document, including the recitals, constitutes the entire agreement between the parties related to the Services. This Agreement is valid only when signed by both parties. b. Governing Law. This Agreement will be governed and construed in accordance with the laws of the State of Minnesota. c. No Third PartyRights. This Agreement is solely for the benefit of the parties hereto. This Agreement shall not create or establish any rights in or for the benefit of any third parry. d. Executed in Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but all of which, taken together, shall constitute one and the same agreement. [signature page to follow] 620677v4MA745-1 Packet Page Number 156 of 177 J3, Attachment 2 IN WITNESS WTiEREOF. the parties have executed this Agreement effective on the date indicated above. MA PLEWOOD: Its: Mayor RAMSEY COUNTY Its: City Manager NAL RAILROAD AUTHORITY: Its: Deputy Director of Multi -Modal Planning 620677v4M.A745-1 Approved As To Form: q Its: Co Attorney, Packet Page Number 157 of 177 ;; Rush Line Bus Rapid Transit The Rush Line BRT Project is a proposed 14 -mile transit route led by Ramsey County with stations between Union Depot in Saint Paul and downtown White Bear Lake. The Rush Line BRT will: • Run seven days a week from early in the morning to late at night. • Arrive every 10 minutes during rush hours and every 15 minutes other times. • Provide fast and reliable transit service. • Operate primarily in dedicated bus lanes. • Have stations with amenities like shelter, light, heat, fare payment machines and real-time departure signs. • Conveniently connect to METRO Green Line, local and intercity buses and Amtrak' service at Union Depot. • Connect people to jobs, education, healthcare and recreation destinations. • Support economic development. • Serve more than 97,000 people who are diverse in income, race, ethnicity, age, ability and languages spoken. More than 18 percent of these households do not have access to a vehicle. • Connect to 106,000 jobs within a ten-minute walk of the 21 planned stations. Orange Line BRT, Los Angeles, CA Packet Page Number 158 of 177 T Legend Proposed Route 0 Proposed Station 0 Proposed Station and Park -and -Ride Ramsey County Rail Right -of -Way (project assumes co -location with Bruce Vento Trail) — METRO Green Line — Route 54 61 Downtown White Bear Lake CSAH 96 Whitaker Street 10th Street 5th/6th Str`t Union Depot sz 0.75 1.5 I Miles The Rush Line BRT Project includes further exploration of connector bus service north to Forest Lake, along with other transit system improvements. ® County Road F Cedar Avenue County Road E County _ Road E 0 Buerkle ® Road Maplewood Mall County Road D 7ra�nsit.Center Baa A—E St. John's Boulevard Beam Ave E Maplewood Mall Transit Center County Road C ® Highway 36 O 4 36 � m County Road B L Frost Avenue LarpenteurAve Larpenteur Z Avenue at C m > Q Q O Z > m EMaryland•Ave Maryland Avenue Z Arcade Cook Avenue Street Cayuga Street Mt. Airy ;Payne Street Olive ' Avenue m� 10th Street 5th/6th Str`t Union Depot sz 0.75 1.5 I Miles The Rush Line BRT Project includes further exploration of connector bus service north to Forest Lake, along with other transit system improvements. R Public Input The Rush Line BRT Project seeks public input on: • How are cultural, historic and natural resources maintained within the project area? • How will communities along the route benefit from this investment? • How will BRT operate alongside people walking, rolling, biking and driving? • What kind of development and pedestrian, bicycle and transit connections do we want to see at and near stations? E/ Environmental Analysis The project is currently in the two-year environmental analysis phase (as shown below). This phase will advance the project's design while seeking to increase the potential benefits of the project and minimize potential social and environmental impacts along the route. Emphasis will be placed on increasing access to and from the BRT stations and thoughtfully planning for new development near stations. The environmental analysis will follow state and federal processes and result in a document that explains why the project is needed, the alternatives that were considered, the project's impacts to the natural and built environments, and mitigation strategies for those impacts. Health Line BRT, Cleveland, OH Health Line BRT, Cleveland, OH FEDERAL TRANSIT ADMINISTRATION PROCESS BRT Chosen as Locally Environmental Project Development Final Engineering Construction Preferred Alternative Analysis Phase Ongoing Public Engagement WE ARE HERE Sign up for email updates. Provide input. Ask questions. Learn more. 0 rushline.org 2 info@rushline.org N 651-266-2760 M facebook.com/rushline © @rushIinetransit Packet Page Number 159 of 177 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 160 of 177 K1 CITY COUNCIL STAFF REPORT Meeting Date May 11, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER: Steven Love AGENDA ITEM: Resolution Receiving Bids and Awarding Construction Contract, Dennis - McClelland Area Street Improvements, City Project 19-10 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City Council should consider approving a resolution receiving bids and awarding a construction contract to Veit & Company Inc. for the Dennis -McClelland Area Street Improvements, City Project 19-10. Recommended Action: Motion to approve the resolution receiving bids and awarding construction contract for the Dennis - McClelland Area Street Improvements, City Project 19-10, to Veit & Company Inc. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $6,582,236.23 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Construction Contract Strategic Plan Relevance: ✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The proposed improvements continue the City's investment into improving the condition of the infrastructure throughout the City. Background Six valid bids were received and tabulated. A summary of the bids are shown below in Table 1. The bids have been checked and tabulated for accuracy. The Engineer's Estimate for project construction cost was $7,070,185.50. As seen in Table 1, the bid from Veit & Company Inc. of Packet Page Number 161 of 177 K1 $6,582,236.23 is approximately $488,000 (7%) lower than the Engineer's Estimate. Staff feels the bid is competitive and is recommending award of the bid. Bid Tabulation - Table 1 Revenues Bidder G.O. Improvement Bonds Total Bid Engineering Estimate $ 7,070,185.50 Veit & Company Inc. $ 6,582,236.23 T.A. Schifsk 's & Sons Inc. $ 6,788,095.31 Valley Paving Inc. $ 6,898,436.63 Geislin er & Sons $ 7,147,785.40 Bituminous Roadways Inc. $ 7,180,823.00 Park Construction Company $ 7,381,498.45 The City has worked successfully with Veit & Company Inc. as a prime contractor in the past, most recently during the Gladstone Phase 3 (Frost Avenue) Improvements constructed in 2019. Budget Impact: The currently approved financing plan, established at the feasibility stage of the project, is $8,388,000. The total estimated project costs (including indirect costs and a 10% contingency) is $8,109,315, approximately $279,000 below the current financing plan. The proposed financing plan, based off of bid pricing, is shown below. Estimated Project Cost Recovery Revenues Proposed Funding Plan G.O. Improvement Bonds $ 2,591,375.00 Sanitary Sewer Fund $ 589,457.00 Environmental Utility Fund $ 1,629,967.00 Special Benefit Assessment $ 1,312,050.00 Saint Paul Regional Water $ 1,545,392.00 W.A.C. Fund $ 441,074.00 Total Funding $ 8,109,315.00 The estimated project costs and proposed funding plan have been reviewed by the Finance Director. A final budget adjustment will be made based on final construction costs after construction is complete. No budget adjustments are recommended at this time. Assessment Discussion: In the past, Assessment Hearings have typically been held at the same Council meetings as the Award of Construction contracts. Given the uncertainty caused by the current COVID-19 situation, Staff is recommending awarding a construction contract now and holding the Assessment Hearing later this year. In doing so, residents subject to assessments will be provided additional time before assessments would be payable. This would also reduce accumulated interest prior to the assessment's certification with Ramsey County. This method of separating the Assessment Hearing from the Award of Contract is allowed via State Statute 429 and is standard operating procedure in many other municipalities. Packet Page Number 162 of 177 K1 On -Street Parking Discussion: During the public hearing, a number of residents within the project area voiced opposition to the proposed restriction of parking to one side of each project street, as guided by the City's Living Street's Policy. At that time, staff was directed to further investigate the need for restricting parking to one -side in this neighborhood. Since that meeting, staff have visited the neighborhood a number of times, at various times of the day, and during different days of the week (including weekends). During the majority of those visits, there were less than 10 vehicles parked on the street throughout the neighborhood. Staff did note, however, a couple of instances in which a concentration of vehicles were parked along neighborhood streets, closest to Upper Afton Road and Carver Elementary. This concentration was occurring during pick-up and drop-off times for the school. Staff also consulted with the Fire Department to discuss the proposed street width as it pertains to the on -street parking discussion. In the worst-case scenario of having vehicles parked on both sides of the 29 -foot wide street, utilizing a typical 8 -foot wide parking space; 13 -feet would be available for emergency vehicle access. The Fire Department noted that this width is adequate, although tight, for fire truck access. For reference, a standard fire truck is 10 -feet in width. After considering the input from the Fire Department and the unique nature of this neighborhood being in close proximity to Carver Elementary; staff is recommending that on -street parking remain on both sides of the street at this time. Staff further recommends that the parking situation in the neighborhood be monitored in the future and parking restrictions be reconsidered if issues should arise. Proposed Schedule: Project Milestone Date Accept Feasibility Study, Order Public Hearing, Authorize Preparation of Plans & Specifications 1/13/2020 Public Hearing & Order Improvement 2/10/2020 Approve Plans and Specifications, Authorize Advertisement for Bids, Authorize Preparation of Assessment Roll 3/23/2020 Bid Opening 4/23/2020 Award Contract 5/11/2020 Begin Construction Ma /June 2020 Accept Assessment Roll & Order Assessment Hearings September 2020 Assessment Hearing, October 2020 Adopt Revised Assessment Roll October 2020 Assessments Certified to Ramsey Ramsey-County November 2020 -County Complete Construction November 2020 Attachments 1. Resolution Receiving Bids and Awarding Construction Contract 2. Project Location Map Packet Page Number 163 of 177 K1, Attachment 1 RESOLUTION RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT WHEREAS, pursuant to resolution passed by the City Council on March 23, 2020, approving plans and specifications and advertising for bids for the Dennis -McClelland Area Street Improvements, City Project 19-10, and WHEREAS, the plans and specifications were advertised for bids pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, bids were received and opened on April 23, 2020 at 10:00 A.M. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that that the base bid of Veit & Company Inc. in the amount of $6,582,236.23 is the lowest responsible bid for the construction of Dennis -McClelland Area Street Improvements, City Project 19-10, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project and to prepare a budget adjustment based on final construction costs. Approved this 11th day of May 2020. Packet Page Number 164 of 177 K1 Attarhmant 7 SM�r 11 -L MM 225 Q 229 2N VVV � 01 230 Q 221 224 _ 220 N 04 HUDSON �t AK -�uE R RE ARK g �GIONA� P Afton Heights Park 1+1 1, 9z 0\,�4IEWpR__ /CrPPk � PROPOSED STREET IMPROVEMENT NO SCALE Dennis -McClelland Area Street Improvements Project Location Map City Project 19-10 Packet Page Number 165 of 177 DR. U' 0 z Q U)J J U)JJ �� Q ~ J Q Z W J p w o z _ Q cn U � D Q LZLJ U � PROPOSED STREET IMPROVEMENT NO SCALE Dennis -McClelland Area Street Improvements Project Location Map City Project 19-10 Packet Page Number 165 of 177 W511 CITY COUNCIL STAFF REPORT Meeting Date May 11, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER: Steven Love AGENDA ITEM: Resolution Receiving Bids and Awarding Construction Contract, Schaller Area Pavement Rehabilitation, City Project 19-11 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City Council should consider approving a resolution receiving bids and awarding a construction contract to Northwest Asphalt, Inc. for the Schaller Area Pavement Rehabilitation, City Project 19- 11. Recommended Action: Motion to approve the resolution receiving bids and awarding construction contract for the Schaller Area Pavement Rehabilitation, City Project 19-11, to Northwest Asphalt, Inc. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $1,367,132.48 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Construction Contract Strategic Plan Relevance: ✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The proposed improvements continue the City's investment into improving the condition of the infrastructure throughout the City. Background Seven valid bids were received and tabulated. A summary of the bids are shown below in Table 1. The bids have been checked and tabulated for accuracy. The Engineer's Estimate for project construction cost for the base bid was $1,592,922.00. As seen in Table 1, the bid from Northwest of Packet Page Number 166 of 177 W511 $1,367,132.48 is approximately $226,000 (14%) lower than the Engineer's Estimate. Staff feels the bid is competitive and is recommending award of the bid. Bid Tabulation - Table 1 Revenues Bidder Special Assessments Base Bid Engineering Estimate $ 1,592,922.00 Northwest $ 1,367,132.48 OMG Midwest Inc. dba Minnesota Paving & Materials $ 1,374,350.39 T. A. Schifsk & Sons, Inc $ 1,379,083.98 Park Construction Company $ 1,383,679.22 North Valley, Inc. $ 1,397,658.95 Valley Paving, Inc $ 1,416,446.93 Bituminous Roadways Inc. $ 1,482,025.00 The low bidder, Northwest Asphalt, Inc., has not completed a project in the City of Maplewood recently, but has successfully worked on similar projects with other local agencies through the Twin Cities metro area. Staff recommends awarding the bid to Northwest Asphalt, Inc. Budget Impact: The currently approved financing plan, established at the feasibility stage of the project, is $2,032,000. The total estimated project costs (including indirect costs and a 10% contingency) is approximately $1,684,307, approximately $348,000 below the current financing plan. The proposed financing plan, based off of bid pricing, is shown below. Estimated Project Cost Recovery Revenues Proposed Funding Plan Special Assessments $ 765,900.00 Sanitary Sewer Fund $ 73,866.00 Environmental Utility Fund $ 154,396.00 Street Revitalization Fund $ 633,384.00 W.A.C. Fund $ 56,761.00 Total Funding $ 1,684,307.00 The estimated project costs and proposed funding plan have been reviewed by the Finance Director. A final budget adjustment will be made based on final construction costs after construction is complete. No budget adjustments are recommended at this time. Assessment Discussion: In the past, Assessment Hearings have typically been held at the same Council meetings as the Award of Construction contracts. Given the uncertainty caused by the current COVID-19 situation, Staff is recommending awarding a construction contract now and holding the Assessment Hearing later this year. In doing so, residents subject to assessments will be provided additional time before assessments would be payable. This would also reduce accumulated interest prior to the assessment's certification with Ramsey County. This method of separating the Assessment Hearing from the Award of Contract is allowed via State Statute 429 and is standard operating procedure in many other municipalities. Packet Page Number 167 of 177 a Proposed Schedule: Project Milestone Date Accept Feasibility Study, Order Public Hearing, Authorize Preparation of Plans & Specifications 1/13/2020 Public Hearing & Order Improvement 2/24/2020 Approve Plans and Specifications, Authorize Advertisement for Bids, Authorize Preparation of Assessment Roll 3/23/2020 Bid Opening 4/24/2020 Award Contract 5/11/2020 Begin Construction May/June 2020 Accept Assessment Roll & Order Assessment Hearings September 2020 Assessment Hearing October 2020 Adopt Revised Assessment Roll October 2020 Assessments Certified to Ramsey County November 2020 Complete Construction 11 September 2020 Attachments 1. Resolution Receiving Bids and Awarding Construction Contract 2. Project Location Map Packet Page Number 168 of 177 K2, Attachment 1 RESOLUTION RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT WHEREAS, pursuant to resolution passed by the City Council on March 23, 2020, approving plans and specifications and advertising for bids for the Schaller Area Pavement Rehabilitation, City Project 19-11, and WHEREAS, the plans and specifications were advertised for bids pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, bids were received and opened on April 24, 2020 at 10:00 A.M. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that that the base bid of Northwest Asphalt, Inc. in the amount of $1,367,132.48 is the lowest responsible bid for the construction of Schaller Area Pavement Rehabilitation, City Project 19-11, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project and to prepare a budget adjustment based on final construction costs. Approved this 11th day of May 2020. Packet Page Number 169 of 177 K7 Attarhmant 7 KING // ST. '/ �' "� o GOLF MAI LAND CIR. O COURSE 0 CC) Vista Hills Z 1. CRESTVIEW Mailand FOREST TEAK- Q O Park Park _:J DR. WOOD O (y 3:F--1 2' 2. DEER RIDGE w TEAKWOOD DR. LN. CT. o C/) Y OAKRIDGE DR. Q 3 w HILLWOOD `'� z pQ u� 2. O�� � DR. HIL �K� U 1 . � SPR//V GS/p 6 -��� IpGE Cr LINWOOD R• �v� � AVE. DAH L H OPL AVE. �INw0pp CT. pP�`�'� �ih L=--� H AVE• PROMONTORY Q��p c�p,L w Pork APPod -J 2 F- Cn TIMBER WHITE OAK TIMBER o 39: = o w BER w C� Q SGNPLLER DR. CIR. c� o TIM ZCn o z , wAVE Q � PHYLIS CT. g 0� DR.:2 W VALLEY F,� 3 VALLEY VIEW AVE. REpp�N AV. 1. C U R R I E CT. CSR. E 2. VALLEY VIEW CT. 74 1 U 2• 3. LAKEWOOD CT. Cnn v~i V) AVE. 1 1 HIGHWOOD AVE.w Cn ~ MgMIE cn Q o Z v' � MAMIE AVE a O� AVE. cn O J I w LIJ LJ O Ld o' NQEM ITZ z J OD Q � NEMITZ ST. 0 � AVE. 0 > �_ V) LLJ SOUTHCREST SOU THCREST LLJ ^ ,T. � n, Pleasantview PROPOSED STREET IMPROVEMENT Schaller Area Pavement Rehabilitation Project Location Map City Project 19-11 Packet Page Number 170 of 177 C2,' Li Q z C2,' L, U w� � U ' -DP BVLD RED PLS ER CIR. SNOWDRI -1 CIR. >� N 23 3 1 1 1 74 25 494 C 72 NO SCALE K3 CITY COUNCIL STAFF REPORT Meeting Date May 11, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER: Steven Love AGENDA ITEM: County Road B & Arcade Street, City Project 19-22 a. Resolution Receiving Bids and Awarding Construction Contract b. Use of Bolton and Menk, Inc. for Construction Phase Services Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: The City Council should consider approving a resolution receiving bids and awarding a construction contract to Valley Paving Inc. for the County Road B and Arcade Street Improvements, City Project 19-22. Additionally, the City Council will consider authorizing the use of Bolton and Menk, Inc. for construction phase services. Recommended Action: a. Motion to approve the resolution receiving bids and awarding construction contract for the County Road B and Arcade Street Improvements, City Project 19-22, to Valley Paving Inc. b. Motion to authorize the use of Bolton and Menk, Inc. for construction phase services and further authorize the Mayor and City Manager to sign the attached work order with Bolton and Menk, Inc. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $4,056,778.60 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Construction Contract and work order Strategic Plan Relevance: ✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The proposed improvements continue the City's investment into improving the condition of the infrastructure throughout the City. Packet Page Number 171 of 177 K3 Background Four valid bids were received and tabulated. A summary of the bids are shown below in Table 1. The bids have been checked and tabulated for accuracy. The Engineer's Estimate for project construction cost was $4,385,394.75. As seen in Table 1, the bid from Valley Paving Inc. of $4,056,778.60 is approximately $329,000 (7%) lower than the Engineer's Estimate. Staff, along with Bolton and Menk, Inc., feel the bid is competitive and is recommending award of the bid. Bid Tabulation - Table 1 Revenues Bidder G.O. Improvement Bonds Base Bid Engineering Estimate $ 4,385,394.75 Valley Paving Inc. $ 4,056,778.60 T.A. Schifsk 's & Sons Inc. $ 4,153,155.45 Park Construction Company $ 4,199,981.58 Veit & Company Inc. $ 4,214,427.27 The low bidder, Valley Paving Inc., has not completed a project in the City of Maplewood recently, but has successfully completed similar projects with other local agencies through the Twin Cities metro area. Staff recommends awarding the bid to Valley Paving, Inc. Budget Impact: The currently approved financing plan, established at the feasibility stage of the project, is $5,048,900. The total estimated project costs (including indirect costs and a 10% contingency) is $5,267,140, approximately $218,000 above the current financing plan. The majority of this overage is due to a change in watermain installation procedures due to the COVID-19 situation and will be funded through Saint Paul Regional Water Services. The proposed financing plan, based off of bid pricing, is shown below. Estimated Project Cost Recovery Revenues Feasibility Funding Plan G.O. Improvement Bonds $ 2,014,487.00 Street Revitalization Fund $ 110,000.00 Sanitary Sewer Fund $ 57,541.00 Environmental Utility Fund $ 386,274.00 Special Benefit Assessment $ 802,365.00 Saint Paul Regional Water $ 1,120,856.00 W.A.C. Fund $ 399,493.00 Xcel Energy $ 376,124.00 Total Funding $ 5,267,140.00 The estimated project costs and proposed funding plan have been reviewed by the Finance Director. A final budget adjustment will be made based on final construction costs after construction is completed. No budget modifications are proposed at this time. Packet Page Number 172 of 177 K3 Assessment Discussion: In the past, Assessment Hearings have typically been held at the same Council meetings as the Award of Construction contracts. Given the uncertainty caused by the current COVID-19 situation, Staff is recommending awarding a construction contract now and holding the Assessment Hearing later this year. In doing so, residents subject to assessments will be provided additional time before assessments would be payable. This would also reduce accumulated interest prior to the assessment's certification with Ramsey County. This method of separating the Assessment Hearing from the Award of Contract is allowed via State Statute 429 and is standard operating procedure in many other municipalities. Construction Phase Services: The City's consultant, Bolton and Menk, Inc., has completed the feasibility study, project design, and the preparation of plans and specifications. Bolton and Menk, Inc. has submitted a work order agreement for contract administration, project engineering, inspections, material testing, surveying, and the creation of as -built drawings in the amount of $434,244. This work order will see the County Road B and Arcade Street project through construction to the end of the project. Staff recommends the use of Bolton and Menk, Inc. for providing construction phase services for the County Road B and Arcade Street project. Proposed Schedule: Project Milestone Date Accept Feasibility Study, Order Public Hearing, Authorize Preparation of Plans & Specifications 1/13/2020 Public Hearing & Order Improvement 2/10/2020 Approve Plans and Specifications, Authorize Advertisement for Bids, Authorize Preparation of Assessment Roll 3/23/2020 Bid Opening 4/20/2020 Award Contract 5/11/2020 Begin Construction May/June 2020 Accept Assessment Roll & Order Assessment Hearings September 2020 Assessment Hearing, October 2020 Adopt Revised Assessment Roll October 2020 Assessments Certified to Ramsey County November 2020 Complete Construction November 2020 Attachments 1. Resolution Receiving Bids and Awarding Construction Contract 2. Construction Phase Work Order, Bolton and Menk, Inc. 3. Project Location Map Packet Page Number 173 of 177 K3, Attachment 1 RESOLUTION RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT WHEREAS, pursuant to resolution passed by the City Council on March 23, 2020, approving plans and specifications and advertising for bids for the County Road B and Arcade Street Improvements, City Project 19-22, and WHEREAS, the plans and specifications were advertised for bids pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, bids were received and opened on April 20, 2020 at 10:00 A.M. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that that the base bid of Valley Paving, Inc. in the amount of $ $4,056,778.60 is the lowest responsible bid for the construction of County Road B and Arcade Street Improvements, City Project 19-22, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project and to prepare a budget adjustment based on final construction costs. Approved this 11th day of May 2020. Packet Page Number 174 of 177 K3, Attachment 2 WORK ORDER NO. 24 COUNTY ROAD B AND ARCADE STREET CONSTRUCTION PHASE CITY PROJECT NO. 19-22 CITY OF MAPLEWOOD and BOLTON & MENK, INC. Work Order No. 24, made this day of April 2020, by and between the CITY OF MAPLEWOOD, 1830 East County Road B, Maplewood, Minnesota 55109 ("CLIENT") and BOLTON & MENK, INC., 2035 County Road D East, Suite B, Maplewood, Minnesota 55109 ("CONSULTANT") is an addendum to the original Master Agreement between the City and Bolton & Menk, Inc. dated January 28, 2019 ("Master Agreement"). All provisions of the Master Agreement shall apply to this Work Order except and unless specifically modified herein. SECTION I — SCOPE OF WORK CLIENT has jurisdiction over County Road B and Arcade Street. Due to private utility work planned for 2020 within this area, CLIENT wishes to have in place construction administration for improvements within County Road B between Edgerton Street and Arcade Street and within Arcade Street south of Highway 36 to Highway 61. CONSULTANT agrees to perform Engineering services on behalf of CLIENT. These services include the following tasks which are detailed on the attached proposal: e Task 1 — Construction Administration e Task 2 — Materials Testing SECTION II - SCHEDULE It is anticipated Work by CONSULTANT will begin in May 2020 and will be substantially completed in November 2020. SECTION III - COMPENSATION FOR SERVICES Compensation for these engineering services shall be on an hourly basis in accordance with the 2020 Schedule of Fees, or such Schedule as may be subsequently revised and accepted, in writing, by CLIENT in accordance with Section III.A.2 of Master Agreement. Estimated budget for the Work shall be as shown on the fee table attached to this document. Estimated total cost for the Work is $434,244. City of Maplewood Page 1 of 2 Packet Page Number 175 of 177 K3, Attachment 2 SECTION IV - SIGNATURES THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions or obligation referring to the subject matter other than contained herein. This Work Order may only be amended, supplemented, modified or canceled by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf. CLIENT: City of Maplewood Marylee Abrams or CLIENT: City of Maplewood Melinda Coleman City Manager CLIENT: City of Maplewood Steve Love. P.E. Deputy Public Works Dir./City Engineer City of Maplewood Packet Page Number 176 of 177 CONSULTANT: Bolton & Menk, Inc. Mark D. Kasma, P.E. Senior Principal Engineer Page 2 of 2 K3 Attachment 3 36 7 U VIKING DR. 60 Ke ry w w O z n w Q Q \ Q z LAURIE CT. Q J� � Q w 25 C/1) o BURKE CT. COUNTY RD. B BURK Maplecrest y U C AVE. Park YELDRIDGE AVE. :::) AV E. n 58 Oehrline BELMONT N. Lake �! U� AVE. IF� S K I LLMAN AV. >- z �- KEN OOD J o0 LN. o w �CD mA 00 o z w w JE. Edgerton w W Park As Q w 0 ROSELAWN AVE. n J CD AVE. BELLWOOD 61 U) SUM o MER o 00 CT. � U � z —U w Cl -z r J o z Off. Li (n � PROPOSED STREET IMPROVEMENT NO SCALE County Road B and Arcade Street Improvements Project Location Map City Project 19-22 Packet Page Number 177 of 177