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Home My WebLink About2020-06-22 City Council Meeting PacketMeeting is also available on Comcast Ch. 16 and streaming via maplewoodmn.gov AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, June 22, 2020 Held Remotely Via Conference Call Dial 1-888-788-0099 When Prompted Enter Meeting ID: 940 1967 9309 # No Participant ID, Enter # When Prompted Meeting No. 12-20 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. June 8, 2020 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Preliminary Capital Improvement Plan 2021-2025 Presentation G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Resolution Amending Resolution 20-05-1810, Awarding the Sale of the City's $5,480,000 G.O. Refunding Bonds, Series 2020A 3. Off -Sale Intoxicating Liquor License for Maplewood Liquor LLC dba Happy Hours, 2227 White Bear Avenue North H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None UNFINISHED BUSINESS None J. NEW BUSINESS 1. Strategic Priorities Update 2. Sale of City -Owned Property at 2501 Londin Lane East a. Intent to Close Meeting (Minn. Stat. §13D.05 Subd. 3(c)) b. Resolution Approving the First Amendment to the Purchase Agreement between the City of Maplewood and INH Property Management, Inc. K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk's Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other's time keeping remarks brief, to the point and non -repetitive. A C 7 E F E1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, June 8, 2020 Held Remotely Via Conference Call Meeting No. 10-20 CALL TO ORDER A meeting of the City Council was held remotely via conference call and was called to order at 7:00 p.m. by Mayor Abrams. Council took a moment of silence for George Floyd. Mayor Abrams opened the meeting with a reflection on Maplewood's racial equity efforts and forethought to future options. Public Safety Director Nadeau gave an overview and response of Maplewood's policing and use of force. PLEDGE OF ALLEGIANCE ROLL CALL Marylee Abrams, Mayor Kathleen Juenemann, Councilmember William Knutson, Councilmember Sylvia Neblett, Councilmember Bryan Smith, Councilmember APPROVAL OF AGENDA Item J3 was removed from the agenda. Councilmember Juenemann moved to Seconded by Councilmember Knutson The motion passed. APPROVAL OF MINUTES Present Present Present Present Present rove the aaenda as amended. 1. May 26, 2020 City Council Meeting Minutes Ayes — All, via roll call Councilmember Neblett moved to approve the May 26, 2020 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann The motion passed. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update Ayes — All, via roll call June 8, 2020 City Council Meeting Minutes 1 Packet Page Number 1 of 173 E1 City Manager Coleman gave an update to the council calendar; reviewed other topics of concern or interest requested by councilmembers; and gave an overview of upcoming events in the community. 2. Council Presentations None G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda item G2 was highlighted. Councilmember Knutson moved to approve agenda items G1 -G3. Seconded by Councilmember Juenemann Ayes — All, via roll call The motion passed. 1. Approval of Claims Councilmember Knutson moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 533,824.94 Checks #105637 thru #105661 dated 05/26/20 $ 487,507.27 Disbursements via debits to checking account dated 05/18/20 thru 05/22/20 $ 215,878.97 Checks #105663 thru #105700 dated 06/02/20 $ 257,974.34 Disbursements via debits to checking account dated 05/26/20 thru 05/29/20 $ 1,495,185.52 Total Accounts Payable PAYROLL $ 574,434.57 Payroll Checks and Direct Deposits dated 05/29/20 - Payroll Deduction check # thru # dated June 8, 2020 City Council Meeting Minutes Packet Page Number 2 of 173 E E1 $ 574,434.57 Total Payroll $ 2,069,620.09 GRAND TOTAL Seconded by Councilmember Juenemann Ayes — All, via roll call The motion passed. 2. Resolution for Reduction of Retainage on Existing Construction Contract for Wakefield Park Improvements, City Project PR 18-04 Councilmember Knutson moved to approve the resolution for reduction of retainage on existing construction contract for Wakefield Park Improvements City Project PR 18-04. Resolution 20-06-1823 REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT PROJECT PR 18-04 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project PR 18-04, Wakefield Park Improvements, and has let a construction contract, and, WHEREAS, the contractor, Versacon Inc., has completed the requirements of the majority of the project construction work, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: A reduction in retainage on the construction contract is hereby authorized to be reduced, at the discretion of the Public Works Director, to 0.5% of the Wakefield Park Community Building budget. Seconded by Councilmember Juenemann Ayes — All, via roll call The motion passed. 3. Conditional Use Permit Review, Plaza 3000 Shopping Center, 3000 White Bear Avenue Councilmember Knutson moved to approve the CUP review for Plaza 3000 Shopping Center at 3000 White Bear Avenue and review again only if a problem arises or a major change is proposed. Seconded by Councilmember Juenemann Ayes — All, via roll call The motion passed. H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address June 8, 2020 3 City Council Meeting Minutes Packet Page Number 3 of 173 E1 clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None UNFINISHED BUSINESS Resolution Awarding the Sale of G.O. Improvement Bonds, Series 2020B Finance Director Paulseth gave the staff report. Bruce Kimmel of Ehlers gave the details of the sale and the recent S&P rating call. Councilmember Juenemann moved to approve the Resolution Awarding the Sale of the General Obligation Improvement Bonds, Series 20208, in the Original Aggregate Principal Amount of $6,200,000; Fixing Their Form and Specifications; Directing Their Execution and Delivery; and Providing for Their Payment. Resolution 20-06-1824 A RESOLUTION AWARDING THE SALE OF GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 20208, IN THE ORIGINAL AGGREGATE PRINCIPAL AMOUNT OF $6,200,000; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT BE IT RESOLVED by the City Council of the City of Maplewood, Ramsey County, Minnesota (the "City"), as follows: Section 1. Sale of Bonds. 1.01 Authority. It is hereby determined that: (a) Certain assessable public improvements within the City, including but not limited to various street improvements known as the Arcade/County Road B and Dennis/McClelland Street Improvement Projects (the "Improvements"), have been made, duly ordered or contracts have been let for the construction thereof pursuant to the provisions of Minnesota Statutes, Chapters 429 and 475, as amended (collectively, the "Act") . (b) It is necessary and expedient to the sound financial management of the affairs of the City to issue its General Obligation Improvement Bonds, Series 2020B (the "Bonds"), in the original aggregate principal amount of $6,200,000, pursuant to the Act, to provide financing for the Improvements. (c) The City is authorized by Section 475.60, subdivision 2(9) of the Act to negotiate the sale of the Bonds, it being determined that the City has retained an independent municipal advisor in connection with such sale. The actions of the City staff and the City's municipal advisor in negotiating the sale of the Bonds are ratified and confirmed in all aspects. 1.02. Award to the Purchaser and Interest Rates. The proposal of Northland June 8, 2020 4 City Council Meeting Minutes Packet Page Number 4 of 173 E1 Securities, Inc. (the "Purchaser"), to purchase the Bonds of the City is hereby found and determined to be a reasonable offer and is hereby accepted, the proposal being to purchase the Bonds at a price of $6,786,630.53 (par amount of $6,200,000.00, plus original issue premium of $623,447.25, less underwriter's discount of $36,816.72), plus accrued interest, if any, to the date of delivery, for Bonds bearing interest as follows: Year Interest Rate Year Interest Rate 2022 4.000% 2030 2.000% 2023 4.000 2031 2.000 2024 4.000 2032 2.000 2025 4.000 2033 2.000 2026 4.000 2034 2.000 2027 4.000 2035 2.000 2028 4.000 2036 2.000 2029 4.000 True interest cost: 1.4453654% 1.03. Purchase Contract. Any amount paid by the Purchaser over the minimum purchase price shall be credited to the Debt Service Fund hereinafter created or deposited in the Construction Fund hereinafter created, as determined by the City's Finance Director (the "Finance Director") in consultation with the City's municipal advisor. The Finance Director is directed to retain the good faith check of the Purchaser, pending completion of the sale of the Bonds, and to return the good faith checks of the unsuccessful proposers. The Mayor and City Manager are directed to execute a contract with the Purchaser on behalf of the City. 1.04. Terms and Principal Amounts of the Bonds. The City will forthwith issue and sell the Bonds pursuant to the Act in the total principal amount of $6,200,000, originally dated July 1, 2020, in the denomination of $5,000 each or any integral multiple thereof, numbered No. R-1, upward, bearing interest as above set forth, and maturing serially on February 1 in the years and amounts as follows: Year Amount Year Amount 2022 $320,000 2030 $440,000 2023 335,000 2031 445,000 2024 345,000 2032 455,000 2025 360,000 2033 465,000 2026 370,000 2034 475,000 2027 390,000 2035 485,000 2028 405,000 2036 490,000 2029 420,000 1.05. Optional Redemption. The City may elect on February 1, 2029, and on any day thereafter to prepay the Bonds due on or after February 1, 2030. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC (as defined in Section 7 hereof) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such June 8, 2020 City Council Meeting Minutes A Packet Page Number 5 of 173 E1 maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. Section 2. Registration and Payment. 2.01. Registered Form. The Bonds will be issued only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02. Dates; Interest Payment Dates. Each Bond will be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case the Bond will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case the Bond will be dated as of the date of original issue. The interest on the Bonds is payable on February 1 and August 1 of each year, commencing February 1, 2021, to the registered owners of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not that day is a business day. 2.03. Registration. The City will appoint a bond registrar, transfer agent, authenticating agent and paying agent (the "Registrar"). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a) Register. The Registrar must keep at its principal corporate trust office a bond register in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until that interest payment date. (c) Exchange of Bonds. When Bonds are surrendered by the registered owner for exchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity as requested by the registered owner or the owner's attorney in writing. (d) Cancellation. Bonds surrendered upon transfer or exchange will be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the June 8, 2020 6 City Council Meeting Minutes Packet Page Number 6 of 173 E1 Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Bond is registered in the bond register as the absolute owner of the Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes and payments so made to the registered owner or upon the registered owner's order will be valid and effectual to satisfy and discharge the liability upon the Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. The Registrar may impose a charge upon the owner thereof for a transfer or exchange of Bonds, sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for a Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar will be cancelled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. (i) Redemption. In the event any of the Bonds are called for redemption, notice thereof identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar and by publishing the notice if required by law. Failure to give notice by publication or by mail to any registered owner, or any defect therein, will not affect the validity of the proceedings for the redemption of Bonds. Bonds so called for redemption will cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit with the place of payment at that time. 2.04. Appointment of Initial Registrar. The City appoints Bond Trust Services Corporation, Roseville, Minnesota, as the initial Registrar. The Mayor and the City Manager are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, the resulting corporation is authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services June 8, 2020 7 City Council Meeting Minutes Packet Page Number 7 of 173 E1 performed. The City reserves the right to remove the Registrar upon thirty (30) days' notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the successor Registrar and must deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of the City Council, the City Manager must transmit to the Registrar monies sufficient for the payment of all principal and interest then due. 2.05. Execution, Authentication and Delivery. The Bonds will be prepared under the direction of the City Manager and executed on behalf of the City by the signatures of the Mayor and the City Manager, provided that those signatures may be printed, engraved or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of a Bond, that signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on a Bond is conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds have been so prepared, executed and authenticated, the City Manager will deliver the same to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. Section 3. Form of Bond. 3.01. Execution of the Bonds. The Bonds will be printed or typewritten in substantially the form as attached hereto as EXHIBIT B. 3.02. Approving Legal Opinion. The City Manager is directed to obtain a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered, Minneapolis, Minnesota, and to cause the opinion to be printed on or accompany each Bond. Section 4. Payment; Security; Pledges and Covenants. 4.01. Debt Service Fund. The Bonds are payable from the General Obligation Improvement Bonds, Series 2020B Debt Service Fund (the "Debt Service Fund") hereby created, and the proceeds of general taxes hereinafter levied (the "Taxes") and special assessments levied or to be levied (the "Assessments") for the Improvements described herein are hereby pledged to the Debt Service Fund. There is appropriated to the Debt Service Fund amounts over the minimum purchase price of the Bonds paid by the Purchaser, to the extent designated for deposit in the Debt Service Fund in accordance with Section 1.03 hereof. 4.02. Construction Fund. The proceeds of the Bonds, less the appropriations made in Section 4.01 hereof, together with any other funds appropriated for the Improvements, the Assessments and the Taxes collected during the construction of the Improvements, will be deposited in a separate construction fund (the "Construction June 8, 2020 City Council Meeting Minutes Packet Page Number 8 of 173 E1 Fund") to be used solely to defray expenses of the Improvements and the payment of principal of and interest on the Bonds prior to the completion and payment of all costs of the Improvements. Any balance remaining in the Construction Fund after completion of the Improvements may be used to pay the cost in whole or in part of any other improvement instituted under the Act under the direction of the City Council. When the Improvements are completed and the cost thereof paid, the Construction Fund is to be closed and subsequent collections of Assessments and Taxes for the Improvements are to be deposited in the Debt Service Fund. 4.03. City Covenants. It is hereby determined that the Improvements will directly and indirectly benefit abutting property, and the City hereby covenants with the holders from time to time of the Bonds as follows: (a) The City has caused or will cause the Assessments for the Improvements to be promptly levied so that the first installment will be collectible not later than 2021 and will take all steps necessary to assure prompt collection, and the levy of the Assessments is hereby authorized. The City Council will cause to be taken with due diligence all further actions that are required for the construction of each Improvement financed wholly or partly from the proceeds of the Bonds, and will take all further actions necessary for the final and valid levy of the Assessments and the appropriation of any other funds needed to pay the Bonds and interest thereon when due. (b) In the event of any current or anticipated deficiency in Assessments and Taxes, the City Council will levy additional ad valorem taxes in the amount of the current or anticipated deficiency. (c) The City will keep complete and accurate books and records showing receipts and disbursements in connection with the Improvements, Assessments and Taxes levied therefor and other funds appropriated for their payment, collections thereof and disbursements therefrom, monies on hand, and the balance of unpaid Assessments. (d) The City will cause its books and records to be audited at least annually and will furnish copies of such audit reports to any interested person upon request. (e) At least twenty percent (20%) of the cost of the assessable Improvements described herein will be specially assessed against benefited properties. 4.04. Pledge of Tax Levy. For the purpose of paying a portion of the principal of and interest on the Bonds, there is levied a direct annual irrepealable ad valorem tax upon all of the taxable property in the City, which will be spread upon the tax rolls and collected with and as part of other general taxes of the City. The Taxes will be credited to the Debt Service Fund above provided and will be in the years and amounts as attached hereto as EXHIBIT C. 4.05. General Obligation Pledge. For the prompt and full payment of principal of and interest on the Bonds, as the same respectively become due, the full faith, credit, and taxing powers of the City are irrevocably pledged. If a payment of principal of or interest on the Bonds becomes due when there is not sufficient money in the Debt Service Fund June 8, 2020 9 City Council Meeting Minutes Packet Page Number 9 of 173 E1 to pay the same, the City Manager is directed to pay such principal or interest from the general fund of the City, and the general fund will be reimbursed for those advances out of the proceeds of Assessments and Taxes when collected. 4.06. Certification to County Auditor as to Debt Service Fund Amount. It is hereby determined that the estimated collections of Assessments and the foregoing Taxes will produce at least five percent (5%) in excess of the amount needed to meet when due the principal and interest payments on the Bonds. The tax levy herein provided for the Bonds is irrepealable until all of the Bonds are paid, provided that at the time the City makes its annual tax levies the Finance Director may certify to the Director of Property Records and Revenue of Ramsey County, Minnesota (the "County Auditor") the amount available in the Debt Service Fund to pay principal and interest due during the ensuing year, and the County Auditor will thereupon reduce the levy collectible during such year by the amount so certified. 4.07. Certificate of County Auditor as to Registration. The City Manager is authorized and directed to file a certified copy of this resolution with the County Auditor and to obtain the certificate required by Section 475.63 of the Act. 4.08. Payment of Costs of Issuance. The City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of issuance expenses to Old National Bank, Chaska, Minnesota, on the closing date for further distribution as directed by the City's municipal advisor, Ehlers and Associates, Inc. Section 5. Authentication of Transcri 5.01. City Proceedings and Records. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds, and such instruments, including any heretofore furnished, may be deemed representations of the City as to the facts stated therein. 5.02. Certification as to Final Official Statement. The Mayor and the City Manager are authorized and directed to certify that they have examined the Final Official Statement prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Final Official Statement is a complete and accurate representation of the facts and representations made therein as of the date of the Final Official Statement. 5.03. Other Certificates. The Mayor, the City Manager, and the Finance Director are hereby authorized and directed to furnish to the Purchaser at the closing such certificates as are required as a condition of sale. Unless litigation shall have been commenced and be pending questioning the Bonds or the organization of the City or incumbency of its officers, at the closing the Mayor and the City Manager shall also execute and deliver to the Purchaser a suitable certificate as to absence of material litigation, and the Finance Director shall also execute and deliver a certificate as to payment for and delivery of the Bonds. June 8, 2020 10 City Council Meeting Minutes Packet Page Number 10 of 173 E1 5.04. Electronic Signatures. The electronic signature of the Mayor, City Manager, and Finance Director, to this resolution or to any certificate authorized to be executed hereunder shall be as valid as an original signature of such party and shall be effective to bind the City thereto. For purposes hereof, (i) "electronic signature" means a manually signed original signature that is then transmitted by electronic means; and (ii) "transmitted by electronic means" means sent in the form of a facsimile or sent via the internet as a portable document format ("pdf') or other replicating image attached to an electronic mail or internet message. Section 6. Tax Covenants. 6.01. Tax -Exempt Bonds. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the "Code"), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds. 6.02. Rebate. The City will comply with all requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States (unless the City qualifies for any exemption from rebate requirements based on timely expenditure of proceeds of the Bonds, in accordance with the Code and applicable Treasury Regulations). 6.03. Not Private Activity Bonds. The City further covenants not to use the proceeds of the Bonds or the Improvements financed by the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 6.04. Qualified Tax -Exempt Obligations. In order to qualify the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations: (a) the Bonds are not "private activity bonds" as defined in Section 141 of the Code; (b) the City hereby designates the Bonds as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code; (c) the reasonably anticipated amount of tax-exempt obligations (other than any private activity bonds that are not qualified 501(c)(3) bonds) which will be issued by the City (and all subordinate entities of the City) during calendar year 2020 will not exceed $10,000,000; and (d) not more than $10,000,000 of obligations issued by the City during June 8, 2020 11 City Council Meeting Minutes Packet Page Number 11 of 173 E1 calendar year 2020 have been designated for purposes of Section 265(b)(3) of the Code. 6.05. Procedural Requirements. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section. 6.06. Reimbursement. The City has or may have incurred certain expenditures with respect to the Improvements that were financed temporarily from other sources but are expected to be reimbursed with proceeds of the Bonds. The City hereby declares its intent to reimburse certain costs of the Improvements from proceeds of the Bonds (the "Declaration"). This Declaration is intended to constitute a declaration of official intent for purposes of the Section 1.150-2 of the Treasury Regulations promulgated under the Code. Section 7. Book -Entry System; Limited Obligation of City. 7.01. DTC. The Bonds will be initially issued in the form of a separate single typewritten or printed fully registered Bond for each of the maturities of the Bonds as described in Section 1.04 hereof. Upon initial issuance, the ownership of each Bond will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York, and its successors and assigns ("DTC"). Except as provided in this section, all of the outstanding Bonds will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC. 7.02. Participants. With respect to Bonds registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC, the City, the Registrar and the Paying Agent will have no responsibility or obligation to any broker dealers, banks and other financial institutions from time to time for which DTC holds Bonds as securities depository (the "Participants") or to any other person on behalf of which a Participant holds an interest in the Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any other person (other than a registered owner of Bonds, as shown by the registration books kept by the Registrar) of any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to any Participant or any other person, other than a registered owner of Bonds, of any amount with respect to principal of, premium, if any, or interest on the Bonds. The City, the Registrar and the Paying Agent may treat and consider the person in whose name each Bond is registered in the registration books kept by the Registrar as the holder and absolute owner of such Bond for the purpose of payment of principal, premium and interest with respect to such Bond, for the purpose of registering transfers with respect to such Bonds, and for all other purposes. The Paying Agent will pay all principal of, premium, if any, and interest on the Bonds only to or on the order of the respective registered owners, as shown in the registration books kept by the Registrar, and all such payments will be valid and effectual to fully satisfy and discharge the City's obligations with respect to payment of principal of, premium, if any, or interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of Bonds, as shown in the registration books kept by the Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon delivery by DTC to the City Manager of a written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the June 8, 2020 12 City Council Meeting Minutes Packet Page Number 12 of 173 E1 words "Cede & Co." will refer to such new nominee of DTC; and upon receipt of such a notice, the City Manager will promptly deliver a copy of the same to the Registrar and Paying Agent. 7.03. Representation Letter. The City has heretofore executed and delivered to DTC a Blanket Issuer Letter of Representations (the "Representation Letter") which shall govern payment of principal of, premium, if any, and interest on the Bonds and notices with respect to the Bonds. Any Paying Agent or Registrar subsequently appointed by the City with respect to the Bonds will agree to take all action necessary for all representations of the City in the Representation Letter with respect to the Registrar and Paying Agent, respectively, to be complied with at all times. 7.04. Transfers Outside Book -Entry System. In the event the City, by resolution of the City Council, determines that it is in the best interests of the persons having beneficial interests in the Bonds that they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC will notify the Participants, of the availability through DTC of Bond certificates. In such event the City will issue, transfer and exchange Bond certificates as requested by DTC and any other registered owners in accordance with the provisions of this resolution. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and discharging its responsibilities with respect thereto under applicable law. In such event, if no successor securities depository is appointed, the City will issue and the Registrar will authenticate Bond certificates in accordance with this resolution and the provisions hereof will apply to the transfer, exchange and method of payment thereof. 7.05. Payments to Cede & Co. Notwithstanding any other provision of this resolution to the contrary, so long as a Bond is registered in the name of Cede & Co., as nominee of DTC, payments with respect to principal of, premium, if any, and interest on the Bond and notices with respect to the Bond will be made and given, respectively in the manner provided in DTC's Operational Arrangements, as set forth in the Representation Letter. Section 8. Continuing Disclosure. 8.01. Execution of Continuing Disclosure Certificate. "Continuing Disclosure Certificate" means that certain Continuing Disclosure Certificate executed by the Mayor and the City Manager and dated the date of issuance and delivery of the Bonds, as originally executed and as it may be amended from time to time in accordance with the terms thereof. 8.02. City Compliance with Provisions of Continuing Disclosure Certificate. The City hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate. Notwithstanding any other provision of this resolution, failure of the City to comply with the Continuing Disclosure Certificate is not to be considered an event of default with respect to the Bonds; however, any Bondholder may take such actions as may be necessary and appropriate, including seeking mandate or specific performance by court order, to cause the City to comply with its obligations under this Section. Section 9. Defeasance. When all Bonds and all interest thereon have been discharged as provided in this section, all pledges, covenants and other rights granted by June 8, 2020 13 City Council Meeting Minutes Packet Page Number 13 of 173 E1 this resolution to the holders of the Bonds will cease, except that the pledge of the full faith and credit of the City for the prompt and full payment of the principal of and interest on the Bonds will remain in full force and effect. The City may discharge all Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full. If any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. .■ C C FORM OF BOND No. R- $ UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD GENERAL OBLIGATION IMPROVEMENT BOND SERIES 2020B Interest Rate Maturity Date February 1, 20_ Registered Owner: Cede & Co. Date of Original Issue July 1, 2020 CUSIP 565557 The City of Maplewood, Minnesota, a duly organized and existing municipal corporation in Ramsey County, Minnesota (the "City"), acknowledges itself to be indebted and for value received hereby promises to pay to the Registered Owner specified above or registered assigns, the principal sum of $ on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above (calculated on the basis of a 360 day year of twelve 30 day months), payable February 1 and August 1 in each year, commencing February 1, 2021, to the person in whose name this Bond is registered at the close of business on the fifteenth day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by Bond Trust Services Corporation, Roseville, Minnesota, as Bond Registrar, Paying Agent, Transfer Agent and Authenticating Agent, or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. The City may elect on February 1, 2029, and on any day thereafter to prepay the Bonds due on or after February 1, 2030. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify The Depository Trust Company ("DTC') of the particular amount of such maturity to be prepaid. DTC will determine June 8, 2020 14 City Council Meeting Minutes Packet Page Number 14 of 173 E1 by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. This Bond is one of an issue in the aggregate principal amount of $6,200,000 all of like original issue date and tenor, except as to number, maturity date, redemption privilege, and interest rate, all issued pursuant to a resolution adopted by the City Council on June 8, 2020 (the "Resolution"), for the purpose of providing money to defray the expenses incurred and to be incurred in making certain assessable local improvements, pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapters 429 and 475, as amended, and the principal hereof and interest hereon are payable in part from special assessments against property specially benefited by local improvements and in part from ad valorem taxes for the City's share of the cost of the improvements, as set forth in the Resolution to which reference is made for a full statement of rights and powers thereby conferred. The full faith and credit of the City are irrevocably pledged for payment of this Bond and the City Council has obligated itself to levy additional ad valorem taxes on all taxable property in the City in the event of any deficiency in special assessments and taxes pledged, which additional taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities. The City Council has designated the issue of Bonds of which this Bond forms a part as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the "Code") relating to disallowance of interest expense for financial institutions and within the $10 million limit allowed by the Code for the calendar year of issue. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by the owner's attorney duly authorized in writing, upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or the owner's attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota, to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required, and that the issuance of this Bond does not cause the June 8, 2020 15 City Council Meeting Minutes Packet Page Number 15 of 173 E1 indebtedness of the City to exceed any constitutional or statutory limitation of indebtedness. This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City of Maplewood, Ramsey County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile or manual signatures of the Mayor and City Manager and has caused this Bond to be dated as of the date set forth below. Dated: July 1, 2020 Mayor Facsimile CITY OF MAPLEWOOD, MINNESOTA Facsimile City Manager CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. BOND TRUST SERVICES CORPORATION go Authorized Representative ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, will be construed as though they were written out in full according to applicable laws or regulations: TEN COM -- as tenants in common TEN ENT -- as tenants by entireties JT TEN -- as joint tenants with right of survivorship and not as tenants in common UNIF GIFT MIN ACT Custodian (Cust) (Minor) under Uniform Gifts or Transfers to Minors Act, State of Additional abbreviations may also be used though not in the above list. June 8, 2020 City Council Meeting Minutes Packet Page Number 16 of 173 16 E1 ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto thereunder, and does registration of the within Bond, Dated the within Bond and all rights hereby irrevocably constitute and appoint attorney to transfer the said Bond on the books kept for with full power of substitution in the premises. Notice: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the Securities Transfer Agent Medallion Program ("STAMP"), the Stock Exchange Medallion Program ("SEMP"), the New York Stock Exchange, Inc. Medallion Signatures Program ("MSP") or other such "signature guarantee program" as may be determined by the Registrar in addition to, or in substitution for, STAMP, SEMP or MSP, all in accordance with the Securities Exchange Act of 1934, as amended. The Bond Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided. Name and Address: (Include information for all joint owners if this Bond is held by joint account.) Please insert social security or other identifying number of assignee PROVISIONS AS TO REGISTRATION The ownership of the principal of and interest on the within Bond has been registered on the books of the Registrar in the name of the person last noted below. June 8, 2020 17 City Council Meeting Minutes Packet Page Number 17 of 173 Date of Registration TAX LEVY CALCULATION City of Maplewood, MN E1 Signature of Registered Owner Officer of Registrar Cede & Co. Federal ID #13-2555119 EXHIBIT C TAX LEVY SCHEDULE Issue IDfI 336632 $6,200,000 General Obligation Improvement Bonds, Series 2020B Tax Levy Tax Collect Bond Pay Year Year Year Total P & Dated Date: 7/1/2020 Call Date: 2/1/2029 (2) Less: Special (3) Less: Special Assessments- Assessments - Dennis/ Arcade/ P & I @ 105°% McClelland County Rd B Net Levy 2019 / 2020 / 2021 106,691.67 112,026.25 112,026.25 2020 / 2021 / 2022 502,900.00 528,045.00 (113,514.13) (69,417.90) 345,112.97 2021 1 2022 / 2023 505,100.00 530,355.00 (113,514.13) (69,417.90) 347,422.97 2022 J 2023 / 2024 501,700.00 526,785.00 (113,514.14) (69,417.92) 343,852.94 2023 / 2024 / 2025 502,900.00 528,045.00 (113,514.13) (69,417.90) 345,112.97 2024 / 2025 / 2026 498,500.00 523,425.00 (113,514.13) (69,417.90) 340,492.97 2025 / 2026 / 2027 503,700.00 528,885.00 (113,514.13) (69,417.91) 345,952.96 2026 / 2027 / 2028 503,100.00 528,255.00 (113,514.13) (69,417.90) 345,322.97 2027 1 2028 / 2029 501,900.00 526,995.00 (113,514.12) (69,417.90) 344,062.98 2028 J 2029 / 2030 505,100.00 530,355.00 (113,514.14] (69,417.91) 347,422.95 2029 1 2030 1 2031 501,300.00 526.365.00 (113,514.13) (69,417.91) 343,432.96 2030 J 2031 / 2032 502,400.00 527,520.00 (113,514.12) (69,417.90) 344,587.98 2031 1 2032 / 2033 503,300.00 528,465.00 (113,514.13) (69,417.91) 345,532.96 2032 / 2033 / 2034 504,000.00 529,200.00 (113,514.12) (69,417.90) 346,267.98 2033 / 2034 1 2035 504,500.00 529,725.00 (113,514.13) (69,417.91) 346,792.96 2034 / 2035 / 2036 499,800.00 524,790.00 (113,514.14) (69,417.90) 341,857.96 Totals 7,646,891.67 8,029,236.25 (1,702,711.95) (1,041,268.57) 5,285,255.73 (2) Projected special assessment revenue based on $1,312,050.00 assessed at 3.450'% (Dennis/McClelland Project) (3) Projected special assessment revenue based on $802,365.00 assessed at 3.450% (Arcade/County Rd B Project) Cashflow and levy needs should he reviewed annually to account for prepaid and/or delinquent assessments. Seconded by Councilmember Smith Ayes — All, via roll call The motion passed. 2. Pedestrian Crossing Policy Public Works Director Love gave the staff report. June 8, 2020 City Council Meeting Minutes Packet Page Number 18 of 173 18 E1 Councilmember Knutson moved to approve the Pedestrian Crossing Policy. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. J. NEW BUSINESS 2019 Comprehensive Annual Financial Report Finance Director Paulseth introduced the presentation. Matt Mayer of Bergan KDV gave the presentation. Councilmember Smith moved to approve the Comprehensive Annual Financial Report for the Year Ended 12/31/2019. Seconded by Councilmember Juenemann Ayes — All, via roll call The motion passed. 2. New Maplewood Elementary School, 2410 Holloway Avenue East a. Conditional Use Permit Resolution b. Design Review Resolution Community Development Director Thomson gave the report. Sean Kelly with Wold Architects gave further information. Councilmember Juenemann moved to approve the resolution for a conditional use permit for a new elementary school to be constructed at 2410 Holloway Avenue East. Resolution 20-06-1825 CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Independent School District 622 has requested approval of a conditional use permit for a new elementary school building. 1.02 The property is located at 2410 Holloway Avenue East and is legally described as: Tract A The East 174 feet of the North 250 feet of the West 1/4 of the Northeast 1/4 of the Southwest 1/4 of Section 13, Township 29, Range 22 West, according to the United States Government Survey thereof, subject to the rights of the public in the North 33 feet thereof for Holloway Avenue, said tract being also described as Lot 1, Block 1, Wiesner Park, together with abutting south half of Holloway Avenue, according to the plat of said Wiesner Park on file and of record in the office of the Register of Deeds in June 8, 2020 19 City Council Meeting Minutes Packet Page Number 19 of 173 E1 and for Ramsey County, Minnesota. Tract B The West 1/4 of the Northeast 1/4 of the Southwest 1/4, Section 13, Township 29, Range 22, according to the United States Government Survey thereof, except the East 174 feet of the North 250 feet thereof, subject to the rights of the public in the North 33 feet thereof for Holloway Avenue and in the West 33 feet thereof for Meyer Avenue, said tract being described as all of Wiesner Park, except Lot 1, Block 1 thereof and except the south half of Holloway Avenue abutting upon said Lot 1, Block 1, according to the plat of said Wiesner Park on file and of record in the office of the Register of Deeds in and for Ramsey County, Minnesota. Tract C The East 1/2 of the West 1/2 of the Northeast 1/4 of the Southwest 1/4 of Section 13, Township 29, Range 22, Ramsey County, Minnesota, according to the United States Government Survey thereof, subject to the rights of the public in the North 33 feet thereof for Holloway Avenue. (Abstract Property) Section 2. Standards. 2.01 City Ordinance Section 44-1092(3) requires a Conditional Use Permit for Educational Institutions. 2.02 General Conditional Use Permit Standards. City Ordinance Section 44- 1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water June 8, 2020 20 City Council Meeting Minutes Packet Page Number 20 of 173 E1 and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. On May 19, 2020, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On June 8, 2020, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby approved the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1. Adherence to the design and site plans date-stamped April 22, 2020. The director of community development may approve minor changes. 2. The proposed construction must be started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Comply with all city ordinance requirements for signage. 5. Parking on Lakewood Drive North for any school -related events is limited to the east side of the street. 6. Provide year-round screening adjacent to the south and east property June 8, 2020 21 City Council Meeting Minutes Packet Page Number 21 of 173 E1 lines to the homes aligned with either the parking lot or new school building and along the west property line adjacent to the school's loading dock and chiller equipment. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. Councilmember Juenemann moved to approve the resolution for design review for project plans date-stamped April 22, 2020 for a new elementary school to be constructed at 2410 Holloway Avenue East subject to all the conditions by the commissions and staff; and to staff resolving the issues raised during the meeting. Resolution 20-06-1826 DESIGN REVIEW RESOLUTION Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Independent School District 622 has requested approval of design review for a new elementary school building. 1.02 The property is located at 2410 Holloway Avenue East and is legally described as: Tract A The East 174 feet of the North 250 feet of the West 1/4 of the Northeast 1/4 of the Southwest 1/4 of Section 13, Township 29, Range 22 West, according to the United States Government Survey thereof, subject to the rights of the public in the North 33 feet thereof for Holloway Avenue, said tract being also described as Lot 1, Block 1, Wiesner Park, together with abutting south half of Holloway Avenue, according to the plat of said Wiesner Park on file and of record in the office of the Register of Deeds in and for Ramsey County, Minnesota. Tract B The West 1/4 of the Northeast 1/4 of the Southwest 1/4, Section 13, Township 29, Range 22, according to the United States Government Survey thereof, except the East 174 feet of the North 250 feet thereof, subject to the rights of the public in the North 33 feet thereof for Holloway Avenue and in the West 33 feet thereof for Meyer Avenue, said tract being described as all of Wiesner Park, except Lot 1, Block 1 thereof and except the south half of Holloway Avenue abutting upon said Lot 1, Block 1, according to the plat of said Wiesner Park on file and of record in the office of the Register of Deeds in and for Ramsey County, Minnesota. Tract C The East 1/2 of the West 1/2 of the Northeast 1/4 of the Southwest 1/4 of Section 13, Township 29, Range 22, Ramsey County, Minnesota, according to the United States Government Survey thereof, subject to the June 8, 2020 22 City Council Meeting Minutes Packet Page Number 22 of 173 E1 rights of the public in the North 33 feet thereof for Holloway Avenue. (Abstract Property) Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Council Action. 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 2 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the site and design plans date-stamped April 22, 2020. Approval is subject to the applicant doing the following: Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal and building official must be met. 3. Meet all requirements in the engineering report, dated May 8, 2020. 4. Meet all requirements in the environmental report, dated May 12, 2020. 5. The applicant shall obtain all required permits from the Ramsey - Washington Metro Watershed District. 6. All rooftop equipment shall be screened. Additional screening shall be added along the west property line to screen the loading June 8, 2020 23 City Council Meeting Minutes Packet Page Number 23 of 173 E1 dock and chiller areas. 7. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. A revised landscape plan that includes additional landscape screening to meet ordinance requirements along the south and east property lines that are in line with the new school building. This revised landscape plan can account for existing year- round screening elements. b. A tree replacement plan that meets the requirements of the city's tree replacement code. c. A revised photometric plan that includes property lines and meets the requirements of the city's lighting code. d. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 8. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in -ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Restore all former curb cuts on Gervais Court to a continuous concrete curb per City of Maplewood requirements. 9. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above -required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or June 8, 2020 24 City Council Meeting Minutes Packet Page Number 24 of 173 E1 summer. 10. All work shall follow the approved plans. The director of community development may approve minor changes. 11. The applicant shall provide building samples submitted to staff for approval. 12. The applicant shall work the city staff regarding sign materials used on the monument sign that are consistent with the building design which is subject to staff approval. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. 3. Maple Ridge Convenience Store, 2501 White Bear Avenue a. Conditional Use Permit Resolution b. Design Review and Comprehensive Sign Plan Resolution This item was removed from the agenda. 4. Property Maintenance Code a. Ordinance Repealing the Rental and Owner -Occupied Housing Maintenance Codes, Creating a New Property Maintenance Code and Adopting, in Part, the International Property Maintenance Code with Certain Modifications b. Resolution Authorizing Publication by Title and Summary (4 Votes) Community Development Director Thomson gave the presentation. Councilmember Juenemann moved to approve the ordinance repealing the Rental and Owner -Occupied Housing Maintenance Codes, creating a new Property Maintenance Code and adoatina. in Dart. the International Proaerty Maintenance Code with certain modifications Ordinance 1011 An Ordinance Repealing the Rental and Owner -Occupied Housing Maintenance Codes, Creating a New Property Maintenance Code and Adopting, in Parts, the International Property Maintenance Code (IPMC) With Certain Modifications The Maplewood City Council ordains as follows: Section I. This section repeals the Rental Housing Maintenance Code, Secs. 12-96 to 12-141 and the Owner -Occupied Housing Maintenance Code, Secs. 12-142 to 12-181 and replaces them with a new Property Maintenance Code. Article IV. - Property Maintenance Code Section 12-96. - Purpose June 8, 2020 25 City Council Meeting Minutes Packet Page Number 25 of 173 E1 The purpose of this article is to establish minimum safety and sanitation requirements for residential and non-residential structures and premises. Section 12-97. - Adoption Hereby adopted by reference is the International Property Maintenance Code (IPMC), 2018 edition, as published by the International Code Council, Inc., (ICC) for the establishment of minimum acceptable standards for the maintenance of existing buildings, structures, premises and facilities to protect health, safety and general welfare. Each and all of the standards, regulations and requirements, save and except such portions as are hereinafter deleted, amended or modified, as set about and specified in the IPMC, 2018 edition, are hereby adopted, referred to, incorporated and made a part hereof as if fully set out at length herein. Section 12-98. - Applicability The provisions of this ordinance shall apply to all existing residential and nonresidential structures and all existing premises and constitute minimum requirements and standards for premises, structures, equipment and facilities. Section 12-99. - Standards The City Manager or his or her designee shall have the authority to develop policy standards concerning the management of the Property Maintenance Code. These standards shall not be contrary to this division. Section 12-100. —General The following provisions of the IPMC 2018 are modified as follows (underlined text is additional to, or an amendment to IPMC text): (a) References to plumbing, mechanical, fire, and electrical codes shall be replaced by current Minnesota State -adopted plumbing, mechanical, fire, and electrical codes. (b) Scope and Administration (IPMC Chapter 100) (1) Section 101.1 (Title) shall be amended to read as follows: These regulations shall be known as International Property Maintenance Code of Maplewood, Minnesota, hereinafter referred to as "this code." (2) Section 103.5 (Fees) shall be amended to read as follows: The fees for activities and services performed by the department for carrying out its responsibilities under this code shall be outlined in the City's fee schedule. (3) Section 106 (Violations) shall be replaced with the following: June 8, 2020 26 City Council Meeting Minutes Packet Page Number 26 of 173 E1 Any person violating any provisions of this ordinance shall be guilty of a misdemeanor and, upon conviction, shall be punished in accordance with Maplewood City Code at Section 1-15 (General Penalties for Violations; Continuing Violations). The City may also handle violations of this ordinance through the administrative offenses procedures outlined in Section 1-17 (Administrative Offences). (4) Section 107 (Notices and Orders) shall be replaced with the following: Whenever a code official determines that any building or premise fails to meet the requirements of this ordinance, the code official may issue a compliance order. Such compliance order shall state the violation(s) of the ordinance and order the owner to correct such violations. This compliance order shall: a. Be in writing. b. Describe the location and nature of the violation of this ordinance. C. Set the required corrective action and a date and time for the completion of the correction of such violation. d. Advise the owner of the appeal procedure. e. Be served upon the occupant as follows: 1. Personal service; or 2. Sent by mail to the property address; or 3. Posted on or about the property conspicuously. f. Be served upon the owner as follows: 1. Personal service; or 2. Sent by mail to the address indicated by county property records for owner. (5) Section 111 (Means of Appeal) shall be replaced with the following: The Community Development Director shall hear and decide all appeals from a property owner for any alleged erroneous decisions of the code official or an issuance of a compliance order relating to the enforcement of this ordinance. Appeals must be filed with the Community Development Director within five (5) business days of the compliance order. The Community Development Director will submit their decision and resolution to the appeal to the owner within ten (10) business days. (6) Section 112.4 (Failure to Comply) shall be amended to read as follows: June 8, 2020 27 City Council Meeting Minutes Packet Page Number 27 of 173 E1 Any person who shall continue work after having been served with a stop work order, except such work as that person is directed to perform to remove a violation or unsafe condition, shall be liable to a fine as outlined in the City's fee schedule. (c) Definitions (IPMC Chapter 200). Section 202 (Definitions) as it relates to the definition of "Inoperable motor vehicle" and "Rubbish" shall be repealed. (d) General Requirements (IPMC Chapter 300). (1) Section 302.4 (Weeds) shall be replaced with the following: The yard shall be free from noxious weeds and nonnative turf grass that as required by Maplewood City Code at Section 18-31(8). Nonnative turf grass shall not exceed eight (8) inches in height. Yards and landscaping shall be maintained and all damaged or dead plants required by the city must be replaced. If a yard is landscaped with tall native grasses, a five (5) foot manicured buffer of mowed grass or other shorter plants will be required around the perimeter of the yard that is adjacent other properties with manicured lawns. (2) Section 302.8 (Motor Vehicle) shall be replaced with Maplewood Code of Ordinances, Chapter 18, Article II, Division 2 (Abandoned Motor Vehicles). (3) Section 303 (Swimming Pools, Spas and Hot Tubs) shall be replaced with Maplewood Code of Ordinances, Chapter 14, Article XII (Swimming Pools). (4) Section 304.3 (Premises Identification) shall be replaced with Maplewood Code of Ordinances, Chapter 32, Article VII, Sections 32-281 (Display Required) and Section 32-282 (Dimensions, Specifications, and Materials to be Used). (5) Section 304.14 (Insect Screens) shall be amended to read as follows: During the period of January 1 to December 31 every door, window, and outside opening required for ventilation of habitable rooms, food preparation areas, food service areas or any areas where products to be included or utilized in food for human consumption are processed, manufactured, packaged, or stored shall be supplied with approved tightly fitting screens of minimum of 16 mesh per inch (16 mesh per 25 mm), and every screen door used for insect control shall have a self-closing device in good working condition. (6) Section 308 (Rubbish and Garbage) shall be replaced with Maplewood Code of Ordinances, Chapter 30 (Solid Waste Management). (e) Light, Ventilation and Occupancy Limitations (IPMC Chapter 400) June 8, 2020 28 City Council Meeting Minutes Packet Page Number 28 of 173 E1 (1) Section 404.7 (Food Preparation) shall be amended to read as follows: Spaces to be occupied for food preparation purposes shall contain suitable space and equipment to store, prepare, and serve foods in a sanitary manner. There shall be adequate facilities and services for the sanitary disposal of food wastes and refuse, including facilities for temporary storage. Per Section 14-318 (State Health Rules Adopted) of the Maplewood Code of Ordinances and Minnesota Administrative Rules, Section 4626.1425 (Private Homes and Living Quarters; Use Prohibition), a private home, a room used as living or sleeping quarters, or an area directly opening into a room used as living or sleeping quarters must not be used for conducting food establishment operations. (f) Mechanical and Electrical Requirements (IPMC Chapter 600) (1) Section 602.3 (Heat Supply) shall be amended to read as follows: Every owner or operator or any building who rents, leases, or lets one or more dwelling units or sleeping units on terms, either expressed or implied, to furnish heat to the occupants thereof shall supply heat during the period from September 1 to June 1 to maintain a minimum temperature of 68 degrees F (20 degrees C) in all habitable rooms, bathrooms, and toilet rooms. (2) Section 602.4 (Occupied Work Space) shall be amended to read as follows: Indoor occupiable work spaces shall be supplied with heat during the period of September 1 to June 1 to maintain a minimum temperature of 65 degrees F (18 degrees C) during the period the spaces are occupied. Article V. Reserved. Section 2. This ordinance shall be effective following its adoption and publication. Seconded by Councilmember Neblett Ayes — All, via roll call The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Each councilmember shared thoughts on current events. Mayor Abrams adjourned the meeting at 9:21 p.m. June 8, 2020 29 City Council Meeting Minutes Packet Page Number 29 of 173 Fla CITY COUNCIL STAFF REPORT Meeting Date June 22, 2020 REPORT TO: City Council REPORT FROM: Melinda Coleman, City Manager PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Council Calendar Update Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Upcoming Agenda Items and Work Sessions Schedule: All Workshops have been cancelled until further notice July 13 Council Review of 2021 — 2025 CIP July 27 Preliminary Review of 2021 Budget Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1. Abandoned Housing Licensing — Research Review will be presented to Council on Aug. 10 Packet Page Number 30 of 173 F3 CITY COUNCIL WORKSHOP STAFF REPORT Meeting Date June 22, 2020 REPORT TO: Melinda Coleman REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Preliminary Capital Improvement Plan 2021-2025 Presentation Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The annual Capital Improvement Plan coordinates the planning, financing and timing of major equipment purchases and construction projects. The City Council will consider the adoption of the CIP along with the 2021 budget in December. This timeframe aligns the CIP process with the annual budget process and allows for changes throughout the process. Adopting the CIP does not commit the council to the proposed projects. Recommended Action: No action required at this time. This item is for discussion only. Council members should consider how they wish to prioritize projects contained in the plan and which projects will be appropriated for the 2021 budget year. All projects are included in the attached project listing. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $69,845,821 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ✓ Financial Sustainability ✓ Integrated Communication ✓ Targeted Redevelopment ✓ Operational Effectiveness ✓ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. An analysis of projected debt is included in the attachment, indicating the City's ability to accomplish the recommended projects within the framework of the City's existing debt policy. Background The plan will be reviewed by the Planning Commission and a public hearing will be held at the Planning Commission meeting on July 21s' at 7:00 PM. The final CIP document will be adopted with the 2021 budget process. The CIP will be available on the City's webpage. Packet Page Number 31 of 173 F3 Attachments 1. PowerPoint 2. Project List by Department CIP 2021-2025 3. Project Detail List CIP 2021-2025 Packet Page Number 32 of 173 O N O N N N F3, Attachment 1 Packet Page Number 33 of 173 cn a -j V N �O ® Q) O N O � N E a a F3, Attachment 1 Packet Page Number 34 of 173 Ln ^n W V 0 r 4� E 4� 0 E V F3, Attachment 1 Packet Page Number 35 of 173 LL ON F3, Attachment 1 C N ^ E a `- N O M a) LU E Q) (6 Q) LA X LJ ❑ ❑ Packet Page Number 36 of 173 Q1 r Ln L O 0 U • a J bi, U m • F3, Attachment 1 Packet Page Number 37 of 173 Q) E 0 Q) Q F3, Attachment 1 Packet Page Number 38 of 173 F3, Attachment 1 0 Packet Page Number 39 of 173 • L }, N E _ _0 '• ® Lln • � [� ^, 'ELL ® E E c: ® •V •3 - U - O O O U 4—J•� 0 -0 �o 0 Lr) 0 0 C11 N N C) O N OC)N O N E E N F3, Attachment 1 0 Packet Page Number 39 of 173 F3, Attachment 1 Packet Page Number 40 of 173 ts� L Ln - OLZ U 0 0 O i Ln N .1Z s ON 0Ln �Ln Q r E O C— Uon — z L/) O vi .p a--+ }' O O N V - Q� A A F3, Attachment 1 Packet Page Number 40 of 173 ON l�^ i E W O E L W 4-J M U` Zi N O N W7 U O` L E E F3, Attachment 1 Packet Page Number 41 of 173 00 O O � N 00 O O O O O O N Il N n Y C Ol 0q, L!1 m N lD O N w Lr w l0 F- CO V1 N m t M I, O O O O O O O O O O O O O O O In O q N O w m O N 1A N O lD In O w O N ti ti c0 N N O O O O O O O O O O O O O O In lD Ln l0 V O N m O lD M N O W 0 0 7 M O N O ' Ol .-y 7 n N r N Dl M N O O O O y N O O O O O O O O N Ol N (1 ry� O. 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'• Ln LU 0 c� z 0 Z y = yb LL CL c O b a O � � O R V vrn N 0 N 0 d t+ C C :%a LL M 0) 0 00 ^ fy �c 41 W LL O 7E m 0 � 00r Crvi M L N Q1 O M +-j 05.M V ern C: N (10 O - N CL 1 � N � O N E O %w O n ,0 W E rVOO 4� W F3, Attachment 1 Packet Page Number 44 of 173 O O O — — — — O r` N r` 00 - - O r` M CD r AD \O O r- M zo z 0 0 0 0 0 0 0 H � �� Ww z� z O O o �I'D Or`M W A vi vi vl N O A W Z 0 0 V!1 0 0 0 0 M M C1 O O O W 00 0\ It 00 O O Oo l 00 A Z 0 0 0 0 0 W 0 0 00 O M O CD CD ��a1 CG 0\ O O O O O O O O N N N N N N N Packet Page Number 44 of 173 r V N O O N •- O N � O E N O OV -1--J " n ,0 W �O L W F3, Attachment 1 Packet Page Number 45 of 173 al A�t M C) kr) zo z a�w z� z 0 0 0 0 — — — I 01) N O � � � o Wz W 0 O1 0 M 0 V) 0 M 0 O1 0 O N O M r` O O W �O 00 O1 It M O hil It vn O r- 00 M A o0 �6 �6 �6 �6 A Z w Ct 0 0 0 — 0 0 0 0 �n N O M a O O O N M O O�, w CG :. 00 O1 O — N M O O O O O O O N N N N N N N Packet Page Number 45 of 173 F3, Attachment 1 3:' Dd OC a cc a p o a, N V N O Q) r- a_ M C ®' •� 0 W F -F D Q N ON � L")W W M O V — -F,- N O ]- :w �[ Q 47, O 00 � M 4� U V Q Lool (L) 'M Q j Q 4-j� Q Q 4 Q) C)Q — a--+ C V V N .� .Q) O p� Q 0� Un �' N N � V N l� V L 4—j'O m O u ® E V N Lr) `� Q O Q W 0[ i74 b4 -b4 Packet Page Number 46 of 173 Or� J F3, Attachment 1 Packet Page Number 47 of 173 F3, Attachment 1 L.L Packet Page Number 48 of 173 4-jo o L . > M L/) U O O .(1) O Ln Un j Ln Q o X w pry } a -j M o Ln 0 E o � L Ln IZI- D T Q ; a--+ Q a--� 0 r6 C 'U Q C a--+ Q Ln a- C N w U O Q N N 0-) cn E — to > N s N cn Lr) z N U N Packet Page Number 48 of 173 U w N LL N g N re) -� M U C � L 0 LL w M V M 4� O 'm O O � N Ln >, N cU O C: ('%,J bei. I F3, Attachment 1 Packet Page Number 50 of 173 v� v� v) 7t 7 N O�C �C M N Q G� rte, v v v v v v v '7t 7t 7t 7tM 0 z �� Ww �W �z �C vi l� 7 C\ C\ O A o w� 0 0 0 0 0 0 0 0 0 0 0 0 o W C\ 7 O O O v v v O r.. �C I- �C 7t N r` 7t 7t ow -Ct Ct Z A N O O O m U N C \O M N 7t \O Q n Q\ M M Ct Ga N N N N N N N N N N N N Packet Page Number 50 of 173 M LL F3, Attachment 1 M �.L M V L. M i O 00 Packet Page Number 51 of 173 O V D i a --j cn Lli ® V N i O Un Oa) T O Q) V1 4--' O O V N T O V °' -011, °) LA 0 O °O qL ■ O N 0 A F3, Attachment 1 Packet Page Number 52 of 173 V Q) E +- V O i � CL N CL cn C6 V Q) V �Eo N ca N 0 iL N > 0') >1Q) COC i v� �Q) ta a)o E E o Q) }' .N i2' -L Li C) E A cn U Packet Page Number 52 of 173 Ln Q) E +- V O � l� T � j2L Q) �Eo N O 0 O COC v� ca Q) E Li Q E E� U af A� A� Packet Page Number 52 of 173 1-\ Un . Q) O On CD O � O O O M V � o 13W F3, Attachment 1 Z Ln Q) m Q) U II cn +, C: > E O > u Q) O CO Q E a) CO +j LW W -0 E m ~ N N +� O O O V) CD m O rn �O Q Packet Page Number 53 of 173 E > > COM a- CO W Q �Q a a� MLn �CO m CDO Z � 0 Ln 00V V OAA Ln 1-\ Un . Q) O On CD O � O O O M V � o 13W F3, Attachment 1 Z Ln Q) m Q) U II cn +, C: > E O > u Q) O CO Q E a) CO +j LW W -0 E m ~ N N +� O O O V) CD m O rn �O Q Packet Page Number 53 of 173 L.ton O c: W E > C O 0. • E V C — M w C 6— LJ. }, V V t/1 LU C: V) E V) V) U Q _w ,1 ___ } <� "� �j NO LL U C6 L L.L F3, Attachment 1 Packet Page Number 54 of 173 OF 00 N V m a--+ cn N C F3, Attachment 1 Packet Page Number 55 of 173 c� � > cn 4—J ® -0 V1 E LA��-+ C a) " 0 > (� fu ® 0+ -J Ea--+ O — +� >,} i — .— ®VJa�� Packet Page Number 55 of 173 • a '!.-. --`:+q•-.• 'arc:... `� h s ID 0 N N O a N 0 C ,N. 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L F3, Attachment 1 0 Packet Page Number 59 of 173 � Q � U a- c- � 0 o O A A A F3, Attachment 1 0 Packet Page Number 59 of 173 F3, Attachment 1 Packet Page Number 60 of 173 F3, Attachment 2 City of Maplewood, Minnesota Capital Improvement Plan 2021 thru 2025 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project # Priority 2021 2022 2023 2024 2025 Total Ambulance EMS Cardiac Monitors Replacement FD19.010 1 214,000 214,000 Ambulance Replacement FD21.011 1 265,000 271,000 282,000 287,000 1,105,000 Ambulance Total 265,000 271,000 214,000 282,000 287,000 1,319,000 Ambulance Fund 265,000 271,000 214,000 282,000 287,000 1,319,000 Community Development Total 100,000 1,000,000 100,000 1,000,000 2,200,000 General Government Eden System replacement IT15.020 2 100,000 100,000 Fiber Optics IT20.01 3 125,000 125,000 Packet Page Number 61 of 173 Ambulance Total 265,000 271,000 214,000 282,000 287,000 1,319,000 Building Maintenance Municipal Facility Upgrades MT16.01 3 200,000 200,000 400,000 City Hall/PD Emergency Generator/Garage Floor Seal MT18.01 3 105,000 105,000 1902 A/C Replacement MT18.02 3 65,000 65,000 Salt Shed - Fabric Canopy Cover MT20.01 2 27,000 27,000 LED Lighting MT21.01 3 40,000 40,000 Garage Floor Sealing MT21.02 3 55,000 55,000 Emergency Generator Replacement MT21.03 2 85,000 85,000 Public Works Site Paving MT21.04 3 120,000 120,000 Building Maintenance Total 197,000 180,000 120,000 200,000 200,000 897,000 Building Replacement Fund 197,000 180,000 120,000 200,000 200,000 897,000 Building Maintenance Total 197,000 180,000 120,000 200,000 200,000 897,000 Community Development Housing Replacement Program CD02.01 3 100,000 100,000 200,000 Redevelopment CD15.01 2 1,000,000 1,000,000 2,000,000 Community Development Total 100,000 1,000,000 100,000 1,000,000 2,200,000 Bonds Tax Increment 1,000,000 1,000,000 2,000,000 EDA Fund 100,000 100,000 200,000 Community Development Total 100,000 1,000,000 100,000 1,000,000 2,200,000 General Government Eden System replacement IT15.020 2 100,000 100,000 Fiber Optics IT20.01 3 125,000 125,000 Packet Page Number 61 of 173 Department Project # Priority 2021 2022 2023 F3, Attachment 2 2024 2025 Total 106,000 General Government Total FD21.010 225,000 825,000 225,000 IT Fund FD21.03 1 225,000 1,200,000 225,000 FD21.05 General Government Total 225,000 10,700,000 Grass Truck Replacement 225,000 Parks and Recreation 65,000 65,000 Police & Fire 800 MHZ Radios Replacement FD21.07 1 85,000 Park Upgrades to Existing Parks PM07.010 3 92,000 442,000 130,000 130,000 130,000 390,000 Open Space Improvements PM08.060 3 150,000 25,000 250,000 25,000 25,000 475,000 Goodrich Park PM11.020 3 Bonds GO CIP 1,000,000 7,100,000 1,000,000 Harvest Park PM14.020 3 300,000 87,000 88,000 90,000 300,000 Park Maintenance and Re -Investment PM16.001 3 3,600,000 1,000,000 1,000,000 2,000,000 Fish Creek Open Space PM16.005 3 1,475,000 446,000 1,100,000 275,000 300,000 300,000 Maplewood Nature Center Improvements PM18.01 3 534,000 200,000 367,000 14,713,000 100,000 300,000 Picnic Shelters in Maplewood Area Neighborhoods PM18.03 3 250,000 250,000 500,000 Hazelwood Park PM19.01 2 50,000 500,000 550,000 Vista Hills Court Replacement PM20.01 3 110,000 110,000 Parks and Recreation Total 150,000 2,885,000 430,000 1,905,000 555,000 5,925,000 Bonds Tar Abatement 1,000,000 1,000,000 2,000,000 CIP Fund 110,000 130,000 130,000 130,000 500,000 Park Improvement Fund 150,000 1,775,000 300,000 275,000 275,000 2,775,000 Ramsey County 150,000 150,000 Watershed District 500,000 500,000 Parks and Recreation Total 150,000 2,885,000 430,000 1,905,000 555,000 5,925,000 Public Safety Fire Fighting Turn Out Gear FD21.01 1 106,000 106,000 Fire Engine/Tanker Replacement FD21.010 1 825,000 825,000 Ladder Truck Replacement FD21.03 1 1,200,000 1,200,000 North Fire Station Construction FD21.05 1 10,700,000 10,700,000 Grass Truck Replacement FD21.06 2 65,000 65,000 Police & Fire 800 MHZ Radios Replacement FD21.07 1 85,000 87,000 88,000 90,000 92,000 442,000 Squad Replacement PD21.010 1 275,000 275,000 275,000 275,000 275,000 1,375,000 Public Safety Total 11,060,000 1,562,000 534,000 1,190,000 367,000 14,713,000 Bonds GO CIP 7,100,000 7,100,000 CIP Fund 85,000 87,000 88,000 90,000 92,000 442,000 Fire Equipment Fund 3,600,000 3,600,000 Public Safety Fund 275,000 1,475,000 446,000 1,100,000 275,000 3,571,000 Public Safety Total 11,060,000 1,562,000 534,000 1,190,000 367,000 14,713,000 Public Works Lift Station Upgrade Program PW03.21 2 20,000 20,000 20,000 20,000 20,000 100,000 Pond Clean Out/Dredging Projects PW14.01 3 100,000 100,000 100,000 300,000 Packet Page Number 62 of 173 Department Project # Priority 2021 2022 2023 F3, Attachment 2 2024 2025 Total Water Tanker PW15.02 2 110,000 110,000 16' Park Mower PW17.02 3 90,000 90,000 One and One -Half Ton Utility Truck PW17.03 3 100,000 100,000 Single -Axle Plow Truck PW17.04 2 230,000 230,000 Asphalt Paver PW17.05 2 100,000 100,000 Three -Quarter Ton Truck PW18.13 2 45,000 45,000 Half -Ton Truck PW18.14 2 26,000 26,000 Single Axle Plow Truck PW18.15 2 240,000 240,000 One -Ton Utility Sign Truck PW18.16 2 55,000 55,000 Three -Quarter Ton Van PW18.17 2 25,000 25,000 Half -Ton Truck PW18.18 2 90,000 90,000 10,0001b Capacity Trailer PW18.19 2 15,000 15,000 Single Axle Plow Truck PW18.21 2 245,000 245,000 Two Park Maintenance Machines PW18.22 2 80,000 80,000 160,000 Two Front End Loaders PW18.23 2 300,000 300,000 600,000 CCTV Truck PW18.24 2 160,000 160,000 One and One -Half Ton Truck PW18.30 2 70,000 70,000 Two Half -Ton Trucks PW18.38 2 52,000 52,000 One and One -Half Ton Dump Truck PW19.02 2 80,000 80,000 Half -Ton Truck PW19.03 2 25,000 25,000 T650 Skid Steer PW19.04 2 55,000 55,000 Unit 730 Toolcat Work Machine PW21.01 2 45,000 45,000 Unit 653 and Unit 545 Two Park Maintenance Machine PW21.02 2 84,000 84,000 Unit 654: Park Maintenance Machine PW21.03 2 42,000 42,000 Unit 611 and Unit 531: Two 1/2 Ton Trucks PW21.04 2 54,000 54,000 Maple Hills Storm Sewer Force Main PW21.14 2 80,000 80,000 Public Works Total 732,000 684,000 593,000 635,000 634,000 3,278,000 Environmental Utility Fund 180,000 100,000 100,000 380,000 Fleet Management Fund 532,000 664,000 473,000 615,000 514,000 2,798,000 Sanitary Sewer Fund 20,000 20,000 20,000 20,000 20,000 100,000 Public Works Total 732,000 684,000 593,000 635,000 634,000 3,278,000 (Streets Rice Street PW16.06 2 470,000 470,000 Sterling Street Bridge Replacement PW16.25 1 1,300,000 11300,000 Cope/McMenemy Street Improvements PW18.01 1 8,290,000 8,290,000 Gervais Area Pavement PW18.02 1 60,000 2,410,000 21470,000 Hazel/Cope Area Improvements PW18.04 1 6,510,000 6,510,000 Wood I yn n/South lawn Area Pavement PW18.05 1 60,000 2,680,350 21740,350 Birmingham/Sandhurst Area Street Improvements PW18.06 1 4,870,000 4,870,000 Maplewood Dr./Cypress Area Pavement PW18.07 1 60,000 1,960,000 2,020,000 Walter/Beam Area Pavement PW18.09 1 60,000 60,000 Montana/Nebraska Area Pavement PW18.11 1 1,870,000 1,870,000 Prosperity Road Street Improvements PW19.09 1 4,640,000 4,640,000 Southcrest/Femdale Area Pavement PW20.03 1 2,300,000 2,300,000 East Shore Drive Area Street Improvements PW20.08 1 6,140,000 6,140,000 Packet Page Number 63 of 173 Department Project # Priority 2021 2022 2023 F3, Attachment 2 2024 2025 Total McKnight Traffic Signal Replacement PW21.10 1 321,650 323,921 645,571 County Road D Street Improvements PW21.20 1 176;300 176,300 White Bear Ave/Larpentuer Ave Street Improvements PW21.21 1 602,500 602,500 Streets Total 5,530,000 11,021,650 11,163,921 9,426,650 7,962,500 45,104,721 Bonds GO Improvement 4,612,981 5,317,800 4,241,530 2,497,300 16,669,611 City of St. Paul Water Dept 842,400 615,800 392,000 347,200 2,197,400 Environmental Utility Fund 211,500 1,203,000 2,039,000 1,263,000 997,000 5,713,500 Municipal State Aid 115,000 176,300 1,072,500 1,363,800 Sanitary Sewer Fund 126,900 660,200 902,000 597,000 462,600 2,748,700 SRF Special Assessment 1,943,012 2,256,992 1,125,400 1,556,012 1,255,018 8,136,434 State Grants 1,185,000 1,185,000 Street Revitalization Fund 1,821,688 1,028,877 758,921 826,808 1,037,282 5,473,576 Water - WAC Fund 126,900 417,200 405,000 374,000 293,600 1,616,700 ,Streets Total 5,530,000 11,021,650 11,163,921 9,426,650 7,962,500 45,104,721 Grand Total 18,159,000 16,703,650 14,054,921 13,738,650 11,005,500 73,661,721 Packet Page Number 64 of 173 F3, Attachment 3 Capital Improvement Flan 2021 thril 2025 City of Maplewood, Minnesota Justification Chis purchase will replace the department's current cardiac monitors, which were purchased in 2016 and will be at or beyond their useful life. Chere are currently two sources that regularly review depreciation of medical supplies. The American Hospital Association estimates that the life ;xpectancy of a defibrillator/cardiac monitor is 5 years. The Department of the Army Technical Bulletin (TB MED 7) lists life expectancy of a lefibrillator/monitor at 8 years. New cardiac monitors will improve patient care through increased technology and enhanced data integration. Jew cardiac monitors will allow for timely Quality Assurance/Quality Improvement reviews and will guarantee that Maplewood EMS continues o deliver state of the art Dre-hospital care. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 214,000 214,000 Total 214,000 214,000 Funding Sources 2021 2022 2023 2024 2025 Total Ambulance Fund 214,000 214,000 Total 214,000 214,000 Budget Impact/Other laving a cardiac monitor replacement cycle of 7 years will help keep maintenance and operating costs level over the operating period. The cost )f maintenance, service, repairs and parts starts to climb significantly each year after 3 years of ownership. The department has evaluated ;xtended service contracts on current devices, but the service contracts are cost -prohibitive as the amounts add up to over $80,000 during the Packet Page Number 65 of 173 F3, Attachment 3 Capital Improvement Flan 2021 rhrit 2025 City of Maplewood, Minnesota Justification Che purchase of the new ambulances will ensure that our fleet technology is consistent and meets the current healthcare needs of the community vhile providing enhanced safety for staff. These purchases will eliminate ambulances that are over 8 years old from our fleet and will ensure that )ur replacement schedule follows a cycle that does not extend ambulances beyond their useful life. We will continue to utilize three primary ambulances and one spare, primary ambulances average 20-30 thousand miles per year. Having a 5 -year replacement schedule will place ambulances into reserve status once they are at least 5 -years old and have an excess of 100,000 miles. This plan will ensure that the age and ,ondition of our ambulances does not create excessive out -of -service time and maintenance costs. The new -to -the -fleet ambulance in 2021 will illow the department to keep up with the increased call load. The purchase of this new ambulance will ensure that our fleet technology is ,onsistent and meets the current healthcare needs of the community while providing enhanced safety for staff. We will continue to utilize three )rimary ambulances on 24 our shifts. The addition of this ambulance will allow us to have the necessary fleet to staff a peak load ambulance and msme that the department has two spare vehicles. Additionally, the purchase will ensure that reserve vehicles remain in serviceable condition vith acceptable technology. The goal of the fleet replacement will be to ensure that primary ambulances are cycled into reserve roles after 5 tears and 100,000 miles and that reserve ambulances are sold after they are ten years old. This plan will ensure that the department has reliable )rimary and reserve ambulances while increasing the the sale value of reserve ambulances. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 265,000 271,000 282,000 287,000 1,105,000 Total Funding Sources 265,000 2021 271,000 2022 2023 282,000 2024 287,000 2025 1,105,000 Total Ambulance Fund 265,000 271,000 282,000 287,000 1,105,000 Total 265,000 271,000 282,000 287,000 1,105,000 Having an ambulance replacement cycle of 5 years will help keep maintenance and operating costs level over the operating period. The addition of an ambulance in 2021 will raise operating costs by an estimated $1,500 annually. We anticipate to see a slight decrease in maintenance costs in older vehicles as older vehicles will be vlaced in reserve status sooner. Budget Items 2021 2022 2023 2024 2025 Total Maintenance 1,200 1,500 1,500 1,500 1,000 6,700 Total 1,200 1,500 1,500 1,500 1,000 6,700 Packet Page Number 66 of 173 Capital Improvement Flan City of Maplewood, Minnesota sect # MT16.01 2021 thril 2025 F3, Attachment 3 Justification Replace critical systems per Asset Management Study recommendations. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 200,000 200,000 400,000 Tom 200,000 200,000 400,000 Funding Sources 2021 2022 2023 2024 2025 Total Building Replacement Fund 200,000 200,000 400,000 Total 200,000 200,000 400,000 Budget Impact/Other Chis plan will allow the City to pay for needed upgrades and maintenance items without borrowing. Packet Page Number 67 of 173 Capital Improvement Flan City of Maplewood, Minnesota 2021 thril 2025 Project # MT18.01 Project Name City MUNI) Emergency Generator/Garage Floor Seal Type Improvement Department Building Maintenance Useful Life 20 years Contact Public Works Director Category Buildings Priority 3Important F3, Attachment 3 Status Active Description Total Project Cost: $105,000 2ity Hall/Police Department Emergency Generator located inside of the police department garage area was new in 1985 and has been "ecommended for renewal. As part of this project, it is recommended that the police garage floor be sealed with an epoxy sealant. Justification n the event of a power outage the emergency generator provides back-up power to critical equipment and emergency lighting throughout the wilding. The emergency generator has been recommended for the renewal per the Asset Management Study for 2020. Che epoxy sealant will help prevent damage to the concrete floor from the winter road salt that is tracked into the garage and will also help with ;leaning operations. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 105,000 105,000 Funding Sources Total 105,000 2021 2022 2023 2024 2025 Total 105,000 Building Replacement Fund 105,000 105,000 Total 105,000 105,000 Budget Impact/Other Packet Page Number 68 of 173 Capital Improvement Flan City of Maplewood, Minnesota 2021 thril 2025 F3, Attachment 3 Type Improvement Department Building Maintenance Useful Life 20 years Contact Public Works Director Category Buildings Priority 3Important -ir Status Active Description Total Project Cost: $65,000 fhe 12.5 ton roof top mounted A/C unit located on the 2005 additionn on the 1902 Public Works building has been recommended for renewal Justification 3ased on industry standards the life expectancy of the mechanical A/C unit is 15-20 years, This unit will be 16 years old and has been ecommended for renewal per the Asset Management Study for the year 2021. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 65,000 65,000 TOW 65,000 65,000 Funding Sources 2021 2022 2023 2024 2025 Total Building Replacement Fund 65,000 65,000 Total 65,000 Budget Impact/Other 65,000 Packet Page Number 69 of 173 Capital Improvement Flan City of Maplewood, Minnesota Project # MT20.01 Project Name Salt Shed -Fabric Canopy Cover 2021 thril 2025 Type Improvement Department Building Maintenance Useful Life 15 years Contact Public Works Director Category Buildings Priority 2 Very Important Status Active Description Total Project Cost: $27,000 fhe fabric roof cover of the Public Works Salt Shed, 72' x 96' built in 2005, is in need of renewal F3, Attachment 3 Justification Che shed consists of metal frame and fabric cover. A recent inspection completed in January 2019, shows that holes have started to develop, as Nell as seam separation. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 27,000 27,000 TOW 27,000 27,000 Funding Sources 2021 2022 2023 2024 2025 Total Building Replacement Fund 27,000 27,000 Total 27,000 27,000 Budget Impact/Other 'roper salt storage is required to prevent chloride runoff which impacts surface and groundwater. Salt storage is required as part of the City's AS4 permit. Packet Page Number 70 of 173 Capital Improvement Flan ect # MT21.01 ect Name LED Lighting Usciut Luc cv ycain Category Buildings Justification 2021 thril 2025 %-uuiacL ruuuU W01i LucUwi Priority 3lmportant Status Active Total Project Cost: $40,000 F3, Attachment 3 'onverting exisitng lighting to LED will reduce lighting energy by 46% (three garage average) and result in annual electric savings of approximately $3300. There are possible rebates associated to the project. Currently, 2020 - $9000. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 40,000 40,000 TOW 40,000 40,000 Funding Sources 2021 2022 2023 2024 2025 Total Building Replacement Fund 40,000 40,000 Total Budget Impact/Other 40,000 40,000 Packet Page Number 71 of 173 Capital Improvement Flan City of Maplewood, Minnesota ect # MT21.02 F3, Attachment 3 2021 thril 2025 Justification The epoxy sealant will help prevent any further damage to the concrete floor from the road salt that is tracked in and drops off plow equipment. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 55,000 55,000 TOW 55,000 55,000 Funding Sources 2021 2022 2023 2024 2025 Total Building Replacement Fund 55,000 55,000 Total Budget Impact/Other Packet Page Number 72 of 173 55,000 55,000 Capital Improvement Flan City of Maplewood, Minnesota ect # MT21.03 Usciut Luc cv ycain Category Buildings Justification 2021 thril 2025 %-uuiacL ruuuU W01i LucUwi Priority 2 Very Important Status Active Total Project Cost: $85,000 F3, Attachment 3 Che most recent inspection/service report, December 2019, recommends to have a generator replacement plan in place. Report receommends eplacement because of deteriorating condition due to age. The original equipment is estimated to be 25 years old. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 85,000 85,000 TOW 85,000 85,000 Funding Sources 2021 2022 2023 2024 2025 Total Building Replacement Fund 85,000 85,000 Total Budget Impact/Other 85,000 85,000 Packet Page Number 73 of 173 Capital Improvement Flan 2021 thril 2025 F3, Attachment 3 Justification t is recommended that the yard area of the Public Works site be paved. This will offer dust control and eliminate stained water and sediment un off into the storm system and Wicklander Pond where a sediment removal project was completed in 2018. Work to be completed by city naintenance staff. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 120,000 120,000 TOW 120,000 120,000 Funding Sources 2021 2022 2023 2024 2025 Total Building Replacement Fund 120,000 120,000 Total Budget Impact/Other Packet Page Number 74 of 173 120,000 120,000 Capital Improvement Flan City of Maplewood, Minnesota Project # CD02.01 Project Name Housing Replacement Program Type improvement Useful Life Category Redevelopment Justification 2021 thril 2025 department community tievetopment Contact EEDD Director Priority 3Important Status Active Total Project Cost: $300,000 F3, Attachment 3 Che primary purpose of the Housing Replacement Program is to prevent neighborhoods from deteriorating. If a single dwelling deteriorates to the toint of becoming a detriment or an eyesore, it will have an affect on the surrounding area. Other property owners may not be motivated to care or or to improve their properties if they live near or next to a rundown house. With this in mind, the city council established the Housing 3eplacement Program. The city council also has adopted policy guidelines that set standards for the purchase and resale of these properties. The ,ost estimate is based on the premise of purchasing a minimum of one property every other year until the goals of the program change. The city i" ,urrently updating its comprehensive plan which will incorporate the housing policy requirements directed from the Metropolitan Council and dso the housing Dolicv goals established by the Maplewood Citv Council. This expenditure is reflected to match those expected Dolicv goals. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance Funding Sources EDA Fund Total 100,000 100,000 2021 2022 2023 100,000 100,000 100,000 2024 2025 100,000 200,000 200,000 Total 200,000 Total 100,000 100,000 200,000 Budget Impact/Other Chere will be no direct impact on the operating budget. However, this program is designed to improve the tax base in the City, which could totentially lower property taxes. Packet Page Number 75 of 173 Capital Improvement Flan City of Maplewood, Minnesota Project # CD15.01 Project Name Redevelopment 2021 thril 2025 Type Improvement Department Community Development Useful Life Contact EEDD Director Category Redevelopment Priority 2 Very Important F3, Attachment 3 I Status Active O Description Total Project Cost: $5,000,000 Specific properties in the Gladstone area will be identified and the City may facilitate the acquistion and redevelopment of the properties in accordance with the approved Gladstone Master Plan and the City's Comprehensive Plan. Justification Che development of the Gladstone is underway. Phase 1 and Phase 2 street, landscape and roadway improvements have been completed. Plans ire underway for Phase 3 public improvements beginning in 2023. The Shores senior housing project on Phalen Place was constructed in 2012 and 50 future units are to be completed in the near future. In addition, redevelopment occurred in 2015 on the former Maplewood Bowl site, esulting in 50 affordable and 107 market -rate senior housing. The final phase will include funding for the acquisition of property for edevelopment. Specific properties will be identified and the City may act as developer or in agreement with a private developer to acquire and lemolish existing buildings and property for development in accordance with the approved Gladstone Master Plan and the City's Comprehensive Ilan. Expenditures 2021 2022 2023 2024 2025 Total Land Acquisition 1,000,000 1,000,000 2,000,000 Total 1,000,000 1,000,000 2,000,000 Funding Sources 2021 2022 2023 2024 2025 Total Bonds Tax Increment 1,000,000 1,000,000 2,000,000 Total 1,000,000 1,000,000 2,000,000 Budget Impact/Other Chere will be no direct impact on the operating budget. However, this program is designed to improve the tax base in the City, which could )otentially lower property taxes. Packet Page Number 76 of 173 Capital Improvement Flan City of Maplewood, Minnesota Project # IT15.020 Project Name Eden System replacement 2021 thril 2025 F3, Attachment 3 Type Equipment Department General Government Useful Life Category 20 years Equipment: Computers Contact IT Director Priority 2 Very Important _— Status Active Description Total Project Cost: $100,000 Zeplacement of portions of Eden Systems software Justification 'urrently we are using the application Eden Systems by Tyler Technologies to manage a variety of items within various City departments. While 'den Systems is not going away any time soon, they are not actively improving the application either. In some departments we have a need to )ecome more mobile while also bringing resources closer to our applications/customers. This item would be to replace some modules of Eden Systems with a new application that would provide us those capabilities. In 2017 we will look at more mobile based modules for employees in he field. 2019 would be upgrading any modules left with Eden Systems. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 100,000 100,000 Funding Sources Total 100,000 100,000 2021 2022 2023 2024 2025 Total IT Fund 100,000 100,000 Total 100,000 100,000 Budget Impact/Other Che annual maintenance agreement may increase, depending on options chosen. Impact on the operating budget will most likely be less than ;5,000 annually. Budget Items 2021 2022 2023 2024 2025 Total Maintenance 100,000 100,000 100,000 100,000 400,000 Total 100,000 100,000 100,000 100,000 400,000 Packet Page Number 77 of 173 Capital Improvement Flan City of Maplewood, Minnesota Project # IT20.01 Project Name Fiber Optics F3, Attachment 3 2021 thril 2025 Type Equipment Department General Government Useful Life 30 years Contact IT Director�� Category Equipment Priority 3Important Status Active Description Total Project Cost: $125,000 The City has a need to provide data connectivity to the new Fire Station 3. This is the only site remaining that rely on Comcast I -Net fiber for connectivity back to City Hall. Justification Our current cable franchise agreement does not allow us the use of an institutional network (I -Net) to connect to all of our remote sites Therefore, we will need another solution in place. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 125,000 125,000 TOW 125,000 125,000 Funding Sources 2021 2022 2023 2024 2025 Total IT Fund 125,000 125,000 Total 125,000 Budget Impact/Other Packet Page Number 78 of 173 125,000 Capital Improvement Flan City of Maplewood, Minnesota Project # PM07.010 Project Name Park Upgrades to Existing Parks 2021 thril 2025 Type Improvement Department Parks and Recreation Useful Life 20 years Contact Park Director Category Park Improvements Priority 3 Important Status Active Description Total Project Cost: $1,040,000 2ommunity field upgrades, equipment, fences, courts at Nebraska, Sunset, and Sherwood Parks F3, Attachment 3 Justification k main theme identified by our Parks System Master Plan was "Taking care of what we have" in our aging parks system. This proposal will )rovide the City with resources to continue updating and/or replacing basketball and tennis courts, fields, fences and playgrounds to accomplish hat goal. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 130,000 130,000 130,000 390,000 TOW Funding Sources 2021 130,000 2022 2023 130,000 2024 130,000 2025 390,000 Total CIP Fund 130,000 130,000 130,000 390,000 Total 130,000 130,000 130,000 390,000 Budget Impact/Other The upgrades should not impact the operating budget, except for a sustained decrease in maintenance costs. Budget Items 2021 2022 2023 2024 2025 Total Maintenance -500 -500 -500 -1,500 Total -500 -500 -500 -1,500 Packet Page Number 79 of 173 Capital Improvement Flan City of Maplewood, Minnesota 2021 thril 2025 Project # PM08.060 Project Name Open Space Improvements Im D rt t Parks and Recreation Typeprovement Useful Life 20 years Category Park Improvements Justification epa men Contact Park Director Priority 3Important Status Active Total Project Cost: $875,000 F3, Attachment 3 llRw`A. i, vlaplewood's Neighborhood Preserve system includes 15 preserves. Seven of the sites have maintained trails and nine sites have received estoration or active management. The Parks System Master Plan calls for adding trails where appropriate and restoring sites to native 7egetation. In 2019, restoration at Prairie Farm preserve will be completed (funded by $62,000 grant) and enhancements at Priory Preserve will )egin (entry, boardwalk, sitting area, restoration). Trails will be constructed at Joy Park (2021), Spoon lake (2023), and Prairie Farm (2025, short section). Restoration projects are planned for 2021, 2023 and 2024. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 150,000 25,000 250,000 25,000 25,000 475,000 Total 150,000 25,000 250,000 25,000 25,000 475,000 Funding Sources 2021 2022 2023 2024 2025 Total Park Improvement Fund 150,000 25,000 250,000 25,000 25,000 475,000 Total 150,000 25,000 250,000 25,000 25,000 475,000 Budget Impact/Other Che improvements will require maintenance. Staff time will be allocated to future budges once the improvements are completed. Budget Items 2021 2022 2023 2024 2025 Total Maintenance 1,000 1,000 1,000 1,000 1,000 5.000 Total 1,000 1,000 1,000 1,000 1,000 5,000 Packet Page Number 80 of 173 Capital Improvement Flan City of Maplewood, Minnesota Project # PM11.020 Project Name Goodrich Park Type Improvement Useful Life 20 years Category Park Improvements Description 3oodrich Park improvements. Justification 2021 thril 2025 Department Parks and Recreation Contact Park Director Priority 3Important Status Active Total Project Cost: $1,500,000 F3, Attachment 3 )ne of the major recommendations in the Parks System Plan is to fill the need for destination or "signature" parks. Reinvestment in four ventrally -located parks and connecting them with trails was recommended. One of these signature parks has been identified as Goodrich Park and t is envisioned as a major destination for community gathering in Maplewood. A universally accessible playground was added in 2018 and uture improvements will include additional parking, natural resources restoration, ball field upgrades, and a picnic shelter. It will also include a iew or renovated concessions building complete with accessible restrooms and storage. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 1,000,000 1,000,000 Total 1,000,000 1,000,000 Funding Sources 2021 2022 2023 2024 2025 Total Park Improvement Fund 1,000,000 1,000,000 Total 1,000,000 1,000,000 Budget Impact/Other 3quipment and facilities will require maintenance and periodic upgrades. These costs will be identified and built into the operating budget upon ;ompletion. Budget Items 2021 2022 2023 2024 2025 Total Maintenance 1,000 1,000 1,000 1,000 4,000 Total 1,000 1,000 1,000 1,000 4,000 Packet Page Number 81 of 173 Capital Improvement Flan 2021 thril 2025 F3, Attachment 3 Justification 3arvest Park is a 25 acre park located at 2561 Barclay. This park is reaching its effective life cycle, and many of the amenities are in poor ,ondition. Staff will work with residents to develop a master plan for this park in 2020 and begin implementation of that plan starting in 2023. Che plan will likely include a re -configuration of the ball fields, a picnic shelter, new playground, new internal trails, and additional amenities. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 300,000 300,000 TOW 300,000 300,000 Funding Sources 2021 2022 2023 2024 2025 Total Park Improvement Fund 300,000 300,000 Total 300,000 300,000 Budget Impact/Other 3quipment and facilities will require maintenance and periodic upgrades. These costs will be identified and built into the operating budget upon Packet Page Number 82 of 173 Capital Improvement Plan 2021 /brit 2025 Citv of Maplewood. Minnesota rojecr i� YMI6.UU1 roject Name Park Maintenance and Re -Investment Useful Life 15 years Category Park Improvements Justification �_r_--------_ -------------------_-- Contact Park Director Priority 3Important Status Active Total Project Cost: $5,000,000 F3, Attachment 3 kt the time the Parks System Plan was adopted, specific prioritization was given to improvements in the parks system. With more projects than ending available, prioritization was necessary to guide where funds would be allocated. As part of this prioritization process, it was identified hat the Maintenance and Reinvestment portion of the plan would be the highest priority and essential to the future health of the parks system. Che Maintenance and Reinvestment recommendation identifies $7,000,000 of improvements to our existing system. This addresses the highest )riorities that we heard from our residents of "Taking care of what we have" and for trail connectivity throughout our park system. For all of these projects, staff will lead the community through a thorough public process. Future projects will be decided at a later date and will )e based on outcomes gained from the Parks System Master Plan. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance Funding Sources Bonds Tax Abatement Total 1,000,000 1,000,000 2021 2022 2023 1,000,000 1,000,000 1,000,000 2024 2025 1,000,000 2,000,000 2,000,000 Total 2,000,000 Total 1,000,000 1,000,000 2,000,000 Budget Impact/Other 3quipment and facilities will require maintenance and periodic upgrades. These costs will be identified and built into the operating budget upon Budget Items 2021 2022 2023 2024 2025 Total Other (Insurance, Utilities) 20,000 20,000 20,000 20,000 80,000 Total 20,000 20,000 20,000 20,000 80,000 Packet Page Number 83 of 173 F3, Attachment 3 Capital Improvement Flan 2021 thril 2025 Citv of Maplewood_ Minnesota Justification vlaplewood acquired the 70 -acre Fish Creek site in 2013 and constructed trails in 2016. Partner Great River Greening (GRG) conducted voodland and prairie restoration in 2012-2015. Maplewood and Ramsey County are discussing the possibility of this site becoming part of the Zegional Park System. The next projects at the site, in partnership with Ramsey County, are installing a parking lot (2021), shelter, and a rustic rail along the creek. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 300,000 300,000 TOW 300,000 300,000 Funding Sources 2021 2022 2023 2024 2025 Total Park Improvement Fund 150,000 150,000 Ramsey County 150,000 150,000 Total 300,000 300,000 Budget Impact/Other additional operating costs will be incurred to maintain the parking lot. These costs will be identified and incorporated into the annual budget ifter completion. Packet Page Number 84 of 173 Capital Improvement Plan City of Maplewood, Minnesota Project # PM18.01 Project Name Maplewood Nature Center Improvements Useful Life 20 years Category Buildings Justification Contact Park Director Priority 3lmportant Status Active Total Project Cost: $300,000 2021 thril 2025 F3, Attachment 3 vlaplewood Nature Center Visitor Center was built in 1978, added onto in 1994, and had major repairs and maintenance in 2017. A Master Plan o guide improvements and programming was completed in 2019. Improvements needed include: 1) Add storage shed, 2) fix bridges, 3) replace )bservation decks, 4) repair or replace boardwalk (reaches useful life of 20 years old in 2019), 5) repair or replace patio, 6) install ADA door )pener, and 7) replacing indoor exhibits (20 years old in 2024). Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 200,000 100,000 300,000 TOW 200,000 100,000 300,000 Funding Sources 2021 2022 2023 2024 2025 Total Park Improvement Fund 200,000 100,000 300,000 Total 200,000 100,000 300,000 Budget Impact/Other Chere will be no additional budget impact to the operating budget once this project is completed. Maintenance of these is already incorporated nto the annual operating budget. Packet Page Number 85 of 173 Capital Improvement Flan City of Maplewood, Minnesota 2021 thril 2025 jest # PM18.03 iectName Picnic Shelters in Maplewood Area Neighborhoods Type Improvement Department Parks and Recreation Useful Life 20 years Contact Park Director Category Park Improvements Priority 3 Important Status Active Description Total Project Cost: $750,000 Manning and construction of picnic shelters at Western Hills, Pleasantview, and Vista Hills Parks Justification F3, Attachment 3 )ne of the outcomes of the Parks System Master Plan Process was that residents voiced a need for gathering places for families and celebrations. Chere is a noted absence of these facilities in certain areas of Maplewood, especially in the Western Hills, Highland and Vista Hills ieighborhoods. This proposal fills that need by adding picnic shelters complete with accessible amenities, and electricity in these underserved treas of the City. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 250,000 250,000 500,000 TOW 250,000 250,000 500,000 Funding Sources 2021 2022 2023 2024 2025 Total Park Improvement Fund 250,000 250,000 500,000 Total 250,000 Budget Impact/Other Chere will be no additional impact to the operating budget at this time. Packet Page Number 86 of 173 250,000 500,000 Capital Improvement Flan City of Maplewood, Minnesota Project # PM19.01 Project Name Hazelwood Park Type Improvement Useful Life 20 years Category Park Improvements 2021 thril 2025 Department Parks and Recreation Contact Park Director Priority 2 Very Important Status Active Description Total Project Cost: $550,000 2reation and implementation of the Hazelwood Park Master Plan. Justification F3, Attachment 3 3azelwood Park is a 50 acre park located at 1663 Co. Road C. This park is reaching its effective life cycle and many of the amenities are in poor ;ondition. In addition, one of the major recommendations in the Parks System Master Plan is to fill the need for destination or "signature" parks. 3azelwood is home to Maplewood's largest soccer complex and is the site for the City's largest community celebration on the Fourth of July. itaff will work with residents to develop a master plan for this park in 2019 with construction to begin in 2020. Key features will include a new )layground, upgraded parking, natural resources restoration, field enhancements, picnic shelter/community gathering facility with restrooms. itaff will partner with the Watershed to address water quality issues within the park and surrounding areas. Expenditures 2021 2022 2023 2024 2025 Total Planning/Design 50,000 2025 50,000 Construction/Maintenance 1,000 500,000 500,000 Total 50,000 500,000 550,000 Funding Sources 2021 2022 2023 2024 2025 Total Park Improvement Fund 50,000 50,000 Watershed District 500,000 500,000 Total 50,000 500,000 550,000 Budget Impact/Other 3quipment and facilities will require maintenance and periodic upgrades. These costs will be identified and built into the operating budget upon Budget Items 2021 2022 2023 2024 2025 Total Maintenance 1,000 1,000 1,000 3;000 Total 1,000 1,000 1,000 3,000 Packet Page Number 87 of 173 Capital Improvement Flan City of Maplewood, Minnesota Project # PM20.01 Project Name Vista Hills Court Replacement Type Improvement Useful Life Category Park Improvements 2021 thril 2025 Department Parks and Recreation Contact Park Director Priority 3Important Status Active Description Total Project Cost: $110,000 Zeplacement of tennis and basketball courts at Vista Hills Park. Justification F3, Attachment 3 'Taking care of what we have" throughout our park system was one of the highest priorities of Maplewood residents during our master planning )rocess. Many of our sport courts are in need of repair or replacement. Both the tennis courts and basketball court at Vista Hills Park need to be eplaced. These courts have been identified as a priority replacement in the southern service area of Maplewood. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 110,000 110,000 TOW 110,000 110,000 Funding Sources 2021 2022 2023 2024 2025 Total CIP Fund 110,000 110,000 Total 110,000 110,000 Budget Impact/Other 3quipment and facilities will require maintenance and periodic upgrades. These costs will be identified and built into the operating budget upon Packet Page Number 88 of 173 Capital Improvement Flan City of Maplewood, Minnesota Project # FD21.01 Project Name Fire Fighting Turn Out Gear Type Equipment Useful Life 5 years Category Equipment Department Public Safety Contact Fire Chief Priority 1 Critical 2021 thril 2025 Status Active Description Total Project Cost: $216,000 ire fighting turnout gear, including pants, coat, boots, hoods, helmets, gloves, goggles. Justification F3, Attachment 3 JVe are requesting to replace 30 sets of turnout gear. This request allows us to bring our current tourout gear (pants, coats, gloves, hoods, boots) tp to date with the NFPA 1851 edition 2014 and OSHA 1910.156. Currently, we are not able to meet the NFPA 1851 or OSHA 1910 equirements for cleaning and repairing of firefighter turnout gear. When repairs are required, or when washing and drying is needed, firefighters to not have a second set of turnout gear available. Washing and drying the turnout gear is of paramount importance in order to remove the ;arcinogens which are embedded in the turnout gear. A turnout gear replacement program will be implemented which places turnout gear in ,spare" status after 5 years, with replacement at 10 years which is the end of the useful life of the turnout gear. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 106,000 106,000 Total 106,000 106,000 Funding Sources 2021 2022 2023 2024 2025 Total Public Safety Fund 106,000 106,000 Total 106,000 106,000 Budget Impact/Other Chis gear will be an ongoing operating expense on a five year cycle. Packet Page Number 89 of 173 Capital Improvement Improvement Plan +� 2021 thril 2025 F3, Attachment 3 Justification Chis Engine / Tanker fire truck at the time of its replacement will be 20 years old and will be replace by the same type of truck. The mileage at ime of replacement will be close to of not over 100,000 miles. This engine/tanker will have a 2,500 gallon water tank that is still needed due to he lack of hydrants that are available in the southern leg of the city. This truck will be stationed at station 1 were it currently is now. The new ruck will be equipped with up to date technology and the latest in firefighting equipment. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 825,000 825,000 Tom 825,000 825,000 Funding Sources 2021 2022 2023 2024 2025 Total Public Safety Fund 825,000 825,000 Total 825,000 825,000 Budget Impact/Other Chere will be a positive impact on the operating budget due to lower maintenance cost. The truck will be purchased with a tax - exempt master ease agreement through the government leasing program with a 12 year amortization period. Budget Items 2021 2022 2023 2024 2025 Total Maintenance -20,000 -20,000 -40,000 Total -20,000 -20,000 -40,000 Packet Page Number 90 of 173 Capital Improvement Flan 2021 thril 2025 F3, Attachment 3 Justification Chis truck will replace a 2000, 100' ladder/ pumper fire truck that at the time if its replacement will be 22 years old. The mileage at the time of -eplacement will be close to 100,000 miles. There have been significant changes in safety and technology since 2000 when the original truck was )urchased. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 1,200,000 1,200,000 Total 1,200,000 1,200,000 Funding Sources 2021 2022 2023 2024 2025 Total Public Safety Fund 1,200,000 1,200,000 Total 1,200,000 1,200,000 Budget Impact/Other Chere will be a positive impact on the operating budget due to lower maintenance costs. The truck will be purchased with a tax-exempt master ease agreement through the government leasing program with a 12 -year amortization period. Budget Items 2021 2022 2023 2024 2025 Total Maintenance -2,000 -1;000 -1,000 -1;000 -5,000 Total -2,000 -1,000 -1,000 -1,000 -5,000 Packet Page Number 91 of 173 Capital Improvement Flan City of Maplewood, Minnesota Project # FD21.05 Project Name North Fire Station Construction Type Improvement Useful Life 30 years Category Buildings Description Department Public Safety Contact Fire Chief Priority 1 Critical Status Active Total Project Cost: $10,700,000 F3, Attachment 3 2021 thril 2025 The new station is a proposed 30,000 square foot fire station that will be built on the existing site of the North fire station. The proposed station gives the department the opportunity to consolidate functions, replacing two of the City's outdated and deteriorating stations. The station will include proper housing and safety considerations for employees while also ensuring that the department has adequate space for current and future apparatus, an adequate training and community space that can also serve as an emergency operations center and will include the relocation of all of the department's administrative functions. The facility will focus on function and operations, sustainability and community pride and will accomodate departmental growth for the next 30 years. The new station will feature 7 drive through apparatus bays, public/support areas, adequate dorms and living areas and will include state of the art technology that focuses on a reduction of the impacts of cancer and heart disease in the fire service. Justification 12017, the Fire Department hired a third party consultant to conduct a Fire Station Location and Operational review. One of the ;commendations from the study was to consolidate the North and Central Fire Stations, demolish the existing North Fire Station and rebuild on ie existing site. Following the study, the department hosted a series of community meetings and gathered community feedback via survey's and ther digital platforms. In 2019, the department hired an architectural firm to conduct a space needs assessment. The needs assessment included ;edback from stakeholders at all levels of the organization. The recommendations of the needs assessment include a 30,000 square foot fire ation to meet the needs of the department now and modestly into the future. The total project cost established by the space needs assessment is 10,700,000. Overall, work on this project spans from 2011 to current. The department in partnership with other City staff have worked iligently to come to a solution that will allow the department to continue to meet the communities needs. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 10,700,000 10,700,000 Total 10,700,000 10,700,000 Funding Sources 2021 2022 2023 2024 2025 Total Bonds GO CIP 7,100,000 7,100,000 Fire Equipment Fund 3,600,000 3,600,000 Total 10,700,000 10,700,000 Budget Impact/Other Che new station will be paid for through the issuance of bonds, utilization of the fire equipment fund and proceeds from sales of property. While he costs of the project are signfiicant, the fire station project will reduce the department's overall capital footprint, while eliminating nefficiencies and maintenance costs of operating three stations, two of which are outdated and in need of serious repairs, renovation and/or reconstruction. Budget Items 2021 2022 2023 2024 2025 Total Maintenance -10,000 -10,000 -10,000 -10,000 -10,000 -50,000 Other (Insurance, Utilities) -10,000 -10,000 -10,000 -10,000 -10,000 -50,000 Total -20,000 -20,000 -20,000 -20,000 -20,000 -100,000 Packet Page Number 92 of 173 Capital Improvement Flan City of Maplewood, Minnesota Project # FD21.06 Project Name Grass Truck Replacement 2021 thril 2025 F3, Attachment 3 Type Equipment Department Public Safety Useful Life 15 years Contact Fire Chief i Category Vehicles Priority 2 Very Important �# Status Active Description Total Project Cost: $65,000 The grass truck will provide the department the capability of fighting grass fires and other types of off-road fires. The current grass truck is a 1992 Ford 1 -ton 4WD pickup, with a skid load pump and water tank in the back of the truck. The truck and tank pump system, at the time of replacement will be 29 years old.. Justification Both the vehicle and the water tank are severely rusted and in need of repairs. It is not cost effectrive to make the necessary repairs due to the of both pieces of equipment. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 65,000 65,000 Total 65,000 65,000 Funding Sources 2021 2022 2023 2024 2025 Total Public Safety Fund 65,000 65,000 Total 65,000 65,000 Budget Impact/Other JVe anticipate lower operating and maintenance costs. Budget Items 2021 2022 2023 2024 2025 Total Maintenance -1.000 -1.000 -1.000 -3,000 Total -1,000 -1,000 -1,000 -3,000 Packet Page Number 93 of 173 Capital Improvement Flan City of Maplewood, Minnesota Project # FD21.07 Project Name Police & Fire 800 MHZ Radios Replacement Type Equipment Useful Life 10 years Category Equipment Description 100 MHz Mobile and Portable Radios Justification Department Public Safety Contact Priority 1 Critical Status Active Total Project Cost: $818,000 2021 thril 2025 F3, Attachment 3 n 2007, all public safety agencies within Ramsey County moved from the old UHF VHF radio system to the new 800 MHz system. This new ;ystem provided interoperability between all public safety disciplines and improved total state communications. Moving to the new system equired a total replacement of all existing radio devices within Ramsey County. Through a grant process at the time, Ramsey County was able to eplace all existing radios within Ramsey County used by public safety disciplines. There was no cost to the city of Maplewood for this eplacement. Starting in 2015, those radios purchased back in 2007 were no longer supported by manufacturer which in turn will require us to )urchase newer models. Currently within the city of Maplewood's public safety, we have 265 radios. We are trying to reduce that number, at an average cost of $3,500 per radio. Starting in 2016, we started replacing about 10 of these a year as needed. The technology has not changed, we ust won't be able to get the current radios repaired as they begin to break down. We will continue to look for grant opportunities as they become available as well as work with our neighboring departments to ensure the best possible pricing. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 85,000 87,000 88,000 90,000 92,000 442,000 Funding Sources TOW 85,000 87,000 88,000 90,000 92,000 442,000 2021 2022 2023 2024 2025 Total CIP Fund 85,000 87,000 88,000 90,000 92,000 442,000 Total 85,000 87,000 88,000 90,000 92,000 442,000 Budget Impact/Other Chere will be no additional operating costs after the initial purchase. A maintenance plan is in place. Packet Page Number 94 of 173 Capital Improvement Flan City of Maplewood, Minnesota Project # PD21.010 Project Name Squad Replacement Type Equipment Useful Life 4 years Category Vehicles Department Public Safety Contact Police Chief Priority 1 Critical Status Active Description Total Project Cost: $2,750,000 3ach year the police department needs to replace four to six marked squad cars and one unmarked squad car. The fully burdened cost of police ;quads is $48,869. Instead of building in an annual inflation increase, it is recognized that certain elements (e.g., light bars, push bumpers) may )r may not be replaced depending on condition and servicabiltiy. The vehicles are purchased through the State Cooperative Purchasing Program. Justification In recognition that effective policing efforts require high visibility and high mobility, the department needs to maintain and invest in fleet operations. As vehicles become more efficient and as we collect and evaluate data about the best fleet resources for specific types of police work maintaining a current and operational fleet is critical. Marked police vehicles are the primary means of responsive service delivery. At present the police department operates 26 marked squads. With the exception of two police reserve squads, a marked police car has a useful life for approximately 40 months - 100,000 to 120,000 miles.. Expenditures 2021 2022 2023 2024 2025 Total F3, Attachment 3 2021 thril 2025 Equip/Vehicles/Furnishings 275,000 2753000 275,000 275,000 275,000 1,375,000 Total 275,000 275,000 275,000 275,000 275,000 1,375,000 Funding Sources 2021 2022 2023 2024 2025 Total Public Safety Fund 275,000 275,000 275,000 275,000 275,000 1,375,000 Total 275,000 275,000 275,000 275,000 275,000 1,375,000 Budget Impact/Other adhering to the appropriate replacement schedule has a positive impact on the operating budget by minimizing maintenance costs and down time. �osts have not been quantified because the regular replacement of sqaud cars is ongoing, creating little change is maintenance costs. Packet Page Number 95 of 173 Capital Improvement Flan useful Lire OU years Category Utilities Justification 2021 thril 2025 t-ontact rublic worKs mrector Priority 2 Very Important Status Active Total Project Cost: $220,000 F3, Attachment 3 Chis program involves the refurbishing of lift stations. This expenditure is a preventive maintenance expenditure to help reduce backups and 'ailures due to emergency situations. The program includes pump rebuilds, wet well inspections and general site improvements for the nine lift stations located throughout the City. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 20,000 20,000 20,000 20,000 20,000 100,000 Total 20,000 20,000 20,000 20,000 20,000 100,000 Funding Sources 2021 2022 2023 2024 2025 Total Sanitary Sewer Fund 20,000 20,000 20,000 20,000 20,000 100,000 Total 20,000 20,000 20,000 20,000 20,000 100,000 Budget Impact/Other Che upgrade program has a positive impact on the operating budget by reducing maintenance costs. However, no quantifiable costs are listed )ecause the program is ongoing. Packet Page Number 96 of 173 Capital Improvement Flan City of Maplewood, Minnesota 2021 thril 2025 F3, Attachment 3 Project # PW14.01 Project Name Pond Clean Out/Dredging Projects,, Type Maintenance Department Public Works Useful Life 50 years Contact Public Works Director Category Utilities Priority 3Important Status Active DescriptionTotal Project Cost: $500,000 3tormwater ponds, also known as wet ponds, "NURP" ponds, or retention basins, are a necessary component for land development in order to nanage stormwater runoff. These basins within the city of Maplewood were typically built to control runoff rates to minimize downstream looding and erosion. These ponds are now also viewed as a mechanism to capture and settle pollutants. Maintaining the city's stormwater ponds -equires the removal of sediment by conducting dredging projects. Justification )ue to the buildup of sediment, maintenance is required to ensure these basins are providing the designed rate control and maintain their ability o improve the quality of stormwater runoff. As part of the pond maintenance program, the city has established a goal of completing at least one )ond assessment every two years based on available funding and staff resources. Additionally, the city will look to capitalize on partnerships vith the local watershed districts and neighboring cities that are doing similar projects. The city is required to have a pond maintenance program is part of its NPDES MS4 general permit. This program would also coordinate with our flood mitigation projects and may be used for finalizing )ut identified Droiects as a result of the Julv 2011 flood event if thev are of a higher Driority than a Dond cleanout. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance ." Funding Sources Environmental Utility Fund 100,000 100,000 2021 2022 100,000 100,000 100,000 2023 2024 100,000 100,000 300,000 100,000 300,000 2025 Total 100,000 300,000 Total 100,000 100,000 100,000 300,000 Budget Impact/Other Chere will be a positive impact on the operating budget due to lower maintenance costs. However, no costs are quantified due to the ongoing iature of the project. Packet Page Number 97 of 173 Capital Improvement Flan 2021 thril 2025 F3, Attachment 3 Justification Che 1996 water tanker is in need of replacement due to age, high engine hours and heavy structural wear to the tanker's frame/body. Operating his unit is no longer cost effective. This tanker is utilized year round by all three divisions in Public Works. The street department uses the anker to wash medians, the utility department uses it to flush sanitary sewer mains and the parks department uses it to flood ice rinks. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 110,000 110,000 Tom 110,000 110,000 Funding Sources 2021 2022 2023 2024 2025 Total Fleet Management Fund 110,000 110,000 Total 110,000 Budget Impact/Other Chere will be a positive impact on the operating budget due to lower maintenance costs. Packet Page Number 98 of 173 110,000 Capital Improvement Flan /"4.L- -r w Ar ---I ----- - -1 i► Ar -'---- 2021 thril 2025 F3, Attachment 3 Justification Che 2007 mower is due for replacement. This is the largest mower in the park maintenance fleet. It cuts a 16 foot path and is utilized every day luring the mowing season throughout the parks system. This machine has high engine hours and is showing heavy wear. It is inefficient and no onger cost effective to operate. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 90,000 90,000 Total 90,000 90,000 Funding Sources 2021 2022 2023 2024 2025 Total Fleet Management Fund 90,000 90,000 Total 90,000 Budget Impact/Other Chere will be a positive impact on the operating budget due to lower maintenance costs. 90,000 Packet Page Number 99 of 173 Capital Improvement Flan City of Maplewood, Minnesota Project # PW17.03 Project Name One and One -Half Ton Utility Truck 2021 thril 2025 Type Equipment Department Public Works Useful Life 12 years Contact Public Works Director Category Vehicles Priority 3Important Status Active Description Total Project Cost: $100,000 fhe 2009 1 1/2 -ton utility truck, Unit 612, is due for replacement in 2021. Justification F3, Attachment 3 Che 2009 1 1/2 -ton utility truck is due for replacement. This is the primary truck used in the utility department. It is equipped with a crane for naintenance of the city's nine sanitary sewer lift stations. The truck has high miles and the crane system is becoming unreliable and is often out )f service. Without this unit in service lift station pumps are unable to be maintained. This could result in costly sanitary sewer back-ups and )verflows that could have an impact on residents and the environment. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 100,000 100,000 Tom 100,000 100,000 Funding Sources 2021 2022 2023 2024 2025 Total Fleet Management Fund 100,000 100,000 Total 100,000 Budget Impact/Other Chere will be a positive impact on the operating budget due to lower maintenance costs. Packet Page Number 100 of 173 100,000 Capital Improvement Flan City of Maplewood, Minnesota Project # PW17.04 Project Name Single -Axle Plow Truck 2021 thril 2025 Type Equipment Department Public Works Useful Life 15 years Contact Public Works Director Category Vehicles Priority 2 Very Important Status Active Description Total Project Cost: $230,000 fhe 2005 single -axle plow truck, Unit 532, is due for replacement in 2022. Justification F3, Attachment 3 Che 2005 model year single -axle plow truck is in need of replacement due to high miles and maintenance costs. This unit is one of eight single- txle trucks in the fleet. This truck is an intergral piece of equipment in the fleet for the street maintenance division. It is utilized year round. In Cummer, the truck is used for patching and paving streets. In winter, it is used every snow/ice event for treating and plowing city streets. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 230,000 230,000 Total 230,000 230,000 Funding Sources 2021 2022 2023 2024 2025 Total Fleet Management Fund 230,000 230,000 Total 230,000 Budget Impact/Other Chere will be a positive impact on the operating budget due to lower maintenance costs. 230,000 Packet Page Number 101 of 173 Capital Improvement Flan /-4-*1-- -ll► Ar ---I ----- - 1 ,► Ar -'---- 2021 thril 2025 F3, Attachment 3 Justification Che 2001 asphalt paving machine is in need of replacement. The paver is utilized by the street department to pave city streets, parking lots, park rails and other miscellaneous asphalt areas throughout the city campus and facilities. This machine has many high wear moving parts and rydraulic lines that become worn out over time and are not repairable. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 100,000 100,000 Total 100,000 100,000 Funding Sources 2021 2022 2023 2024 2025 Total Fleet Management Fund 100,000 100,000 Total 100,000 Budget Impact/Other Chere will be a positive impact on the operating budget due to lower maintenance costs. Packet Page Number 102 of 173 100,000 Capital Improvement Flan City of Maplewood, Minnesota Project # PW18.13 Project Name Three -Quarter Ton Truck 2021 thril 2025 Type Equipment Department Public Works Useful Life 12 years Contact Public Works Director Category Vehicles Priority 2 Very Important Status Active Description Total Project Cost: $45,000 fhe 2000 3/4 ton truck, Unit 500 is due for replacement Justification F3, Attachment 3 Chis truck is utilized by the fleet maintenance mechanics. It is used for service calls to repair broken down maintenance equipment throughout he City. Due to its age (23 years old) it is no longer cost effective to operate. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 45,000 45,000 Tom 45,000 45,000 Funding Sources 2021 2022 2023 2024 2025 Total Fleet Management Fund 45,000 45,000 Total 45,000 Budget Impact/Other Chere will be a positive impact on the fleet operating budget due to lower maintenance costs. 45,000 Packet Page Number 103 of 173 Capital Improvement Flan City of Maplewood, Minnesota jest # PW18.14 iectNa'ne Half -Ton Truck Type Equipment Useful Life 12 years Category Vehicles F3, Attachment 3 2021 thril 2025 Department Public Works )Eft Contact Public Works Director Priority 2 Very Important Status Active Total Project Cost: $26,000 Justification This 1/2 ton truck is used by the public works engineering division. It is used for inspections and surveying thoughout the year on street improvement projects. The old truck has high mileage and is no longer cost effective to operate. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 26,000 26,000 Total 26,000 26,000 Funding Sources 2021 2022 2023 2024 2025 Total Fleet Management Fund 26,000 26,000 Total 26,000 Budget Impact/Other Chere will be a positive impact on the fleet operating budget due to lower maintenance costs. Packet Page Number 104 of 173 26,000 Capital Improvement Flan City of Maplewood, Minnesota Project # PW18.15 Project Name Single Axle Plow Truck 2021 thril 2025 Type Equipment Department Public Works Useful Life 12 years Contact Public Works Director Category Vehicles Priority 2 Very Important Status Active Description Total Project Cost: $240,000 fhe 2005 single axle plow truck, Unit 539 is due for replacement in 2023. Justification F3, Attachment 3 Che 2005 model year single axle plow truck is due for replacement. This unit is one of eight single axle trucks in the fleet. This truck is an ntegral piece of equipment for the street maintenance division that is utilized year round. In the summer, the truck is used for patching and )aving streets, and in winter it is out on every snow/ice event, treating and plowing city streets. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 240,000 240,000 Tom 240,000 240,000 Funding Sources 2021 2022 2023 2024 2025 Total Fleet Management Fund 240,000 240,000 Total 240,000 Budget Impact/Other Chere will be a positive impact on the fleet operating budget due to lower maintenance costs. 240,000 Packet Page Number 105 of 173 Capital Improvement Flan City of Maplewood, Minnesota Project # PW18.16 Project Name One -Ton Utility Sign Truck 2021 thril 2025 Type Equipment Department Public Works Useful Life 12 years Contact Public Works Director Category Vehicles Priority 2 Very Important Status Active Description Total Project Cost: $55,000 fhe 2007 1 -ton utility sign truck, Unit 546 is due for replacement. Justification F3, Attachment 3 Chis 2007 1 ton truck is used year round in the street maintenance division. The truck is equipped with a utility body containing specialty tools or street sign maintenance and repair. The City owns and maintains over 5,000 signs throughout the City. The old unit has high miles and is no onger cost effective to operate. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 55,000 55,000 Tom 55,000 55,000 Funding Sources 2021 2022 2023 2024 2025 Total Fleet Management Fund 55,000 55,000 Total 55,000 Budget Impact/Other Chere will be a positive impact on the fleet operating budget due to lower maintenance costs. Packet Page Number 106 of 173 55,000 Capital Improvement Flan City of Maplewood, Minnesota Project # Pw18.17 Project NameThYee_QUal %,I TOR Van 2021 thril 2025 Type Equipment Department Public Works Useful Life 12 years Contact Public Works Director Category Vehicles Priority 2 Very Important Status Active Description Total Project Cost: $25,000 fhe 2002 3/4 ton van, Unit 642 is due for replacement. Justification F3, Attachment 3 Chis 2002 van is utilized by multiple departments throughout the City. The primary use is for transporting staff to various engagements such as raining and meetings etc. It is also used heavily by the Parks & Recreation division for transporting children to camps and other recreation activities. Due to its age and high miles the vehicle is becoming unsafe and unreliable for use. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 25,000 25,000 Tom 25,000 25,000 Funding Sources 2021 2022 2023 2024 2025 Total Fleet Management Fund 25,000 25,000 Total 25,000 Budget Impact/Other Chere will be a positive impact on the fleet operating budget due to lower maintenance costs. 25,000 Packet Page Number 107 of 173 Capital Improvement Flan 2021 thril 2025 F3, Attachment 3 Justification One 2007 1 1/2 ton truck is due for replacement. This truck is equipped with a dump body, snow plow, and lift gate. The unit is utilized year round in the park maintenance division. The old unit has high miles and is becoming inefficient to operate. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 90,000 90,000 Tom 90,000 90,000 Funding Sources 2021 2022 2023 2024 2025 Total Fleet Management Fund 90,000 90,000 Total 90,000 Budget Impact/Other Chere will be a positive impact on the fleet operating budget due to lower maintenance costs. Packet Page Number 108 of 173 90,000 Capital Improvement Flan City of Maplewood, Minnesota Project # PW18.19 Project Name 10,0001b Capacity Trailer 2021 thril 2025 Type Equipment Department Public Works Useful Life 20 years Contact Public Works Director Category Vehicles Priority 2 Very Important Status Active Description Total Project Cost: $15,000 Jne 1992 10,000 lb capacity trailer, Unit 715 is scheduled for replacement. Justification F3, Attachment 3 )ne 1992 10,000 lb capacity trailer is in need of replacement. This trailer is utilized by all divisions in public works for transporting various )feces of equipment to jobsites throughout the City. The trailer will need costly repairs to pass the annual D.O.T. inspection. It is no longer cost affective to keep it in service. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 15,000 15,000 Tom 15,000 15,000 Funding Sources 2021 2022 2023 2024 2025 Total Fleet Management Fund 15,000 15,000 Total 15,000 Budget Impact/Other Chere will be a positive impact on the fleet operating budget due to lower maintenance costs. 15,000 Packet Page Number 109 of 173 Capital Improvement Flan 2021 thril 2025 F3, Attachment 3 Justification Che 2007 model year single axle plow truck is due for replacement. This unit is one of eight single axle trucks in the fleet. This truck is an megral piece of equipment for the street maintenance division that is utilized year round. In summer the truck is used for patching and paving ;treets and in winter it is out on every snow/ice event, treating and plowing city streets. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 245,000 245,000 Total 245,000 245,000 Funding Sources 2021 2022 2023 2024 2025 Total Fleet Management Fund 245,000 245,000 Total Budget Impact/Other Chere will be a positive impact on the fleet operating budget due to lower maintenance costs. Packet Page Number 110 of 173 245,000 245,000 Capital Improvement Flan City of Maplewood, Minnesota project # Pw18.22 'roiect Name 'r-- 13-1r Aii.,..h. — 2021 thril 2025 F3, Attachment 3 Justification Cwo 2013 park maintenance machines are in need of replacement. These two machines perform year round maintenance throughout the parks ;ystem. In the winter season they are equipped with snowblowers and brooms for snow removal and ice rink maintenance throughout the City. During the mowing season the machines our out in the system five days a week cutting grass. These are high wear machines. The 2013 models lave high engine hours and are in need of costly repairs. They are no longer cost effective to operate. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 80,000 80,000 160,000 Total 80,000 80,000 160,000 Funding Sources 2021 2022 2023 2024 2025 Total Fleet Management Fund 80,000 80,000 160,000 Total 80,000 80,000 160,000 Budget Impact/Other Chere will be a positive impact on the fleet operating budget due to lower maintenance costs. Packet Page Number 111 of 173 Capital Improvement Flan ,4'. f 2021 thr77 2025 F3, Attachment 3 Justification Cwo front end loaders are scheduled for replacement. The 1999 model, Unit 701, is scheduled for replacement in 2024 and the 2001 model, Unit 717 in 2025. These heavy duty pieces of equipment perform many tasks for all divisions in public works. They are both equipped with plows and Kings for snow and ice removal in winter and are used daily in the summer months for miscellaneous public works jobs. The expected life cycle or heavy use equipment such as this is 15 years. Due to them being 20 plus years old very large maintenance and repair costs have been incurred and will continue to if they are not replaced. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 300,000 300,000 600,000 Total Funding Sources 2021 300,000 2022 2023 2024 300,000 2025 600,000 Total Fleet Management Fund 300,000 300,000 600,000 Total 300,000 300,000 600,000 Budget Impact/Other Chere will be a positive impact on the fleet operating budget due to lower maintenance costs. Packet Page Number 112 of 173 Capital Improvement Flan 2021 thril 2025 F3, Attachment 3 Justification Che 2007 CCTV truck is due for replacement. This vehicle/Equipment performs inspections of all underground sewer pipes. This iehicle/equipment is utilized throughout all public works divisions. This equipment is essential for sanitary sewer and storm water compliance Kith the Minnesota Pollution Control Agency. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 160,000 160,000 Total 160,000 160,000 Funding Sources 2021 2022 2023 2024 2025 Total Fleet Management Fund 160,000 160,000 Total Budget Impact/Other Chere will be a positive impact on the fleet operating budget due to lower maintenance costs. 160,000 160,000 Packet Page Number 113 of 173 Capital Improvement Plan City of Maplewood, Minnesota ect # PW18.30 F3, Attachment 3 2021 thril 2025 Justification )ne 2009 1 1/2 ton truck is scheduled for replacement. This truck is equipped with a dump body and snow plow. The unit is utilized year round n the Utility maintenance division. The old unit has high miles and is becoming inefficient to operate. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 70,000 70,000 Tom 70,000 70,000 Funding Sources 2021 2022 2023 2024 2025 Total Fleet Management Fund 70,000 70,000 Total Budget Impact/Other Chere will be a positive impact on the fleet operating budget due to lower maintenance costs. Packet Page Number 114 of 173 70,000 70,000 Capital Improvement Flan City of Maplewood, Minnesota Project # PW18.38 Project Name Two Half -Ton Trucks 2021 thril 2025 Type Equipment Department Public Works Useful Life 12 years Contact Public Works Director Category Vehicles Priority 2 Very Important Status Active Description Total Project Cost: $52,000 Two 2010 1/2 ton trucks, Units 513 and 514 are scheduled for replacement Justification F3, Attachment 3 .rte ........ � - .� Chese two 2010 trucks are equipped with arrow boards for traffic control. They are utilized by both the public works and police departments. 3oth units have high mileage and are in need of costly repairs that exceed the value of the trucks. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 52,000 52,000 Tom 52,000 52,000 Funding Sources 2021 2022 2023 2024 2025 Total Fleet Management Fund 52,000 52,000 Total 52,000 Budget Impact/Other Chere will be a positive impact on the fleet operating budget due to lower maintenance costs. 52,000 Packet Page Number 115 of 173 Capital Improvement Flan City of Maplewood, Minnesota Dject # PW19.02 3jectName One and One -Half Ton Dump Truck 2021 thril 2025 Type Equipment Department Public Works Useful Life 12 years Contact Utilities Superintendent Category Vehicles Priority 2 Very Important Status Active Description Total Project Cost: $80,000 fhe 2007 1 1/2 ton dump truck, Unit 540, is due for replacement. Justification F3, Attachment 3 Chis 2007 1 '/z ton truck is used year round in the street maintenance division. This truck is equipped with a dump body and plow. During the ;ummer months, the truck is used for storm sewer and street maintenance projects. In the winter months, it has a designated plow route and is ;quipped with an anti -icing system for pre -wetting streets prior to snow events. The old unit has high miles and is in need of costly repairs. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 80,000 80,000 Total 80,000 80,000 Funding Sources 2021 2022 2023 2024 2025 Total Fleet Management Fund 80,000 80,000 Total 80,000 Budget Impact/Other Chere will be a positive impact on the fleet operating budget due to lower maintenance costs. Packet Page Number 116 of 173 80,000 Capital Improvement Plan City of Maplewood, Minnesota Project # PW19.03 Vselut Llle 1V yudlb Category Vehicles Justification 2021 thril 2025 %-OLILaeL VL111L1GJ JUt1G1ll1LG11UCHL Priority 2 Very Important Status Active Total Project Cost: $25,000 F3, Attachment 3 Chis 1/2 ton truck is used by the Public Works Engineering Division. It is used for inspections and surveying throughout the year on street mprovement projects. The old truck has high mileage and is no longer cost effective to operate. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 25,000 25,000 Total 25,000 25,000 Funding Sources 2021 2022 2023 2024 2025 Total Fleet Management Fund 25,000 25,000 Total 25,000 Budget Impact/Other Chere will be a positive impact on the fleet operating budget due to lower maintenance costs. 25,000 Packet Page Number 117 of 173 Capital Improvement Flan useful Lire 12 years Category Vehicles Justification 2021 thril 2025 Lontact uttnues �,upermtenaent Priority 2 Very Important Status Active Total Project Cost: $55,000 F3, Attachment 3 Che T650 skid steer is in need of replacement. This unit has high hours and costly repairs are needed. It is not cost effective to continue to Iperate this piece of equipment. This unit is utilized heavily by all three maintenance divisions within Public Works (Streets, Utility, and Parks). Chis piece of equipment is used in all aspects of Public Works maintenance including asphalt work, storm water projects, sanitary sewer projects, ;xcavating, and winter snow removal. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 55,000 55,000 Total 55,000 55,000 Funding Sources 2021 2022 2023 2024 2025 Total Fleet Management Fund 55,000 55,000 Total 55,000 Budget Impact/Other Chere will be a positive impact on the fleet operating budget due to lower maintenance costs. Packet Page Number 118 of 173 55,000 Capital Improvement Flan City of Maplewood, Minnesota Project # PW21.01 Project Name Unit 730 Toolcat Work Machine 2021 thril 2025 F3, Attachment 3 Type Equipment Department Public Works Useful Life 20 years Contact Public Works Director Category Equipment Priority 2 Very Important Status Active Description Total Project Cost: $45,000 Currently, the City operates three Toolcat work machines. The Toolcats are utilized year round in all three divisions of Public Works and are the primary pieces of equipment for sidewalk snow removal. Justification The 2015 Toolcat machine (Unit 730) is in need of replacement due to high engine hours and use. The machine is continously in need of repair, which makes it unreliable and no longer cost effective to operate. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 45,000 45,000 Total 45,000 45,000 Funding Sources 2021 2022 2023 2024 2025 Total Fleet Management Fund 45,000 45,000 Total Budget Impact/Other 45,000 45,000 Packet Page Number 119 of 173 Capital Improvement Flan 2021 thril 2025 F3, Attachment 3 Justification Due to age and high engine hours, the machines are no longer cost effective to operate. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 84,000 84,000 Tom 84,000 84,000 Funding Sources 2021 2022 2023 2024 2025 Total Fleet Management Fund 84,000 84,000 Total Budget Impact/Other Packet Page Number 120 of 173 84,000 84,000 Capital Improvement Flan 2021 thril 2025 F3, Attachment 3 Justification Due to age and high engine hours, the machine is no longer cost effective to operate. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 42,000 42,000 Tom 42,000 42,000 Funding Sources 2021 2022 2023 2024 2025 Total Fleet Management Fund 42,000 42,000 Total Budget Impact/Other 42,000 42,000 Packet Page Number 121 of 173 Capital Improvement Flan 2021 thril 2025 F3, Attachment 3 Justification These trucks are single person, light use vehicles and will be kept in the fleet to replace older units that are no longer cost effective to operate. Expenditures 2021 2022 2023 2024 2025 Total Equip/Vehicles/Furnishings 54,000 54,000 Tom 54,000 54,000 Funding Sources 2021 2022 2023 2024 2025 Total Fleet Management Fund 54,000 54,000 Total Budget Impact/Other Packet Page Number 122 of 173 54,000 54,000 F3, Attachment 3 Capital Improvement Flan 2021 thril 2025 Citv of Maplewood. Minnesota Justification Che existing storm sewer basin does not have an outlet that allows the City to maintain the water levels within the basin. Stronger and more mense storm events are taking place due to climate change. The proposed project will extend the existing storm sewer from the intersection of vlaple Hills Drive and Parkway Drive to the existing storm sewer system located at the intersection of Parkway Drive and Highway 61. This will illow staff to pump down the water level in the pond so there is adequate volume available for large storm events. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 80,000 80,000 Total 80,000 80,000 Funding Sources 2021 2022 2023 2024 2025 Total Environmental Utility Fund 80,000 80,000 Budget Impact/Other Total 80,000 80,000 Packet Page Number 123 of 173 Capital Improvement Flan City of Maplewood, Minnesota Project # PW16.06 Project Name Rice Street Type Improvement Useful Life 20 years Category Street Construction 2021 thril 2025 Department Streets Contact Public Works Director Priority 2 Very Important F3, Attachment 3 LITTLE CANADA G 2020 Status Active -H o U s Description Total Project Cost: $470,000 �nn Zamsey County is proposing to fully reconstruct Rice Street between County Road B and Wheelock Parkway in 2024. This will be a county led )roject. Full street reconstruction projects generally include the replacement of the road pavement, installation of concrete curb and gutter, ;xpansion of stormwater facilities, sanitary sewer repairs, watermain repairs and pedestrian improvements. Justification kccording to Ramsey County's TIP (Transportation Improvement Plan) the county is leading a street reconstruction project on Rice Street from .arpenteur Avenue to Wheelock Parkway. This project is currently proposed to be constructed in 2024. The City's estimated share for these Mould be scheduled to be paid in the year the project is constructed. It should be noted that the date for this project is subject to change and this )roject serves as a place holder for the proposed project. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 470,000 470,000 TOW 470,000 470,000 Funding Sources 2021 2022 2023 2024 2025 Total Municipal State Aid 470,000 470,000 Total 470,000 470,000 Budget Impact/Other Che total estimated project cost is $9,075,000. The estimated project cost for the City of Maplewood is $470,000. Packet Page Number 124 of 173 Capital Improvement Flan 2021 rhrit 2025 Project # PW16.25 Project Name Sterling Street Bridge Replacement Category Street Construction Justification Priority 1 Critical Status Active Total Project Cost: $1,300,000 F3, Attachment 3 Che bridge on Sterling Street in south Maplewood is in need of replacement in the coming years and programmed for a 2021 replacement in accordance with the council adopted bridge program. State Bridge Funds are expected to pay for a majority of the cost of the project once it lualifies for funding as a result of its condition. Timing for this project depends on the condition of the bridge and available state funding. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 1,300,000 1,300,000 Total Funding Sources 1,300,000 2021 2022 2023 2024 2025 1,300,000 Total Municipal State Aid State Grants 115,000 1,185,000 115,000 1,185,000 Total Budget Impact/Other 1,300,000 1,300,000 Chere will be a positive impact on the operating budget due to lower maintenance costs. Budget Items 2021 2022 2023 2024 2025 Total Maintenance -1,000 -1,000 -1,000 -1,000 -4,000 Total -1,000 -1,000 -1,000 -1,000 -4,000 Packet Page Number 125 of 173 Capital Improvement Flan City of Maplewood, Minnesota 2021 thril 2025 Project # PW18.01 Project Name Cope/McMenemy Street Improvements Type Improvement Useful Life 20 years Category Street Construction Description Department Streets Contact Public Works Director Priority 1 Critical Status Active Total Project Cost: $8,290,000 F3, Attachment 3 �uuuuL EV16 a0 oJI - ,� 2022 1, -IIS' Cope Ave. has existing concrete curb and gutter and is proposed to be partially reconstructed in 2022. Partial street reconstruction projects generally include the replacement of the road pavement, expansion of stormwater facilities, sanitary sewer repairs, watermain repairs, and pedestrian improvements. McMenemy St. currently has bituminous curb and is proposed to be fully reconstructed in 2022. Barclay St. and Sherren Ave. do not have curb and gutter and are proposed to be fully reconstructed in 2022.Full street reconstruction projects generally include the replacement of the road pavement, installation of concrete curb and gutter, expansion of stormwater facilities, sanitary sewer repairs, watermain repairs, and pedestrian improvements. Justification :ope Ave. has continued to deteriorate and will require a partial reconstruction. The east section of Cope Ave. is currently four lanes wide with io pedestrian facilities. As part of the partial reconstruction Cope Ave. will be designed to meet the requirement of the City's Living Streets 'olicy. Cope Ave. improvements will also include pavement replacement and replacement of the existing water main. McMenemy St. has ontinued to deteriorate and will require a full reconstruction with concrete curb and gutter. McMenemy St. improvements will also include iavement replacement and replacement of the existing water main. Project includes $30,000 for fog seal preventative maintenance treatment area to be determined) and $100,000 for sanitary sewer main lining (location to be determined). .35 miles of streets, Average PCI: 44/100 Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 8,290,000 8,290,000 Total 8,290,000 8,290,000 Funding Sources 2021 2022 2023 2024 2025 Total Bonds GO Improvement 4,289,060 4,289,060 City of St. Paul Water Dept 842,400 842,400 Environmental Utility Fund 1,058,000 1,058,000 Sanitary Sewer Fund 599,000 599,000 SRF Special Assessment 1,145,540 1,145,540 Water - WAC Fund 356,000 356,000 Total 8,290,000 8,290,000 Budget Impact/Other will be a positive impact on the operating budget due to lower maintenance costs. Packet Page Number 126 of 173 Capital Improvement Flan City of Maplewood, Minnesota Project # PW18.02 Project Name Gervais Area Pavement Type Improvement Useful Life 20 years Category Street Construction 2021 thril 2025 Department Streets Contact Public Works Director Priority 1 Critical F3, Attachment 3 7g c G 5 cin oiF M N s 2022 GRMIDVIEW AVE. 36 }6 VIKING GR. Status Active Description Total Project Cost: $2,470,000 fhe street pavement in the Gervais area is proposed to be rehabilitated in 2022 due to poor pavement condition. Typically, the street pavement is pilled or reclaimed and new pavement is installed. This type of rehabilitation work is done in areas with concrete curb and gutter which have inderground utilities in good condition. Justjfication The streets lying north of Highway 36 and east of Barclay St. (Gervais Ave., Gervais Ct., Flandrau St., Barclay St., Sextant Ave., Germain Ct., Eleventh Ave., and Ariel St.) are in poor condition and in need of repair. These streets have existing concrete curb and gutter which will be maintained and the existing pavement is proposed to be reclaimed and replaced. Also, the inclusion of new sidewalk segments will be evaluated as part of this project. The proposed project will be partially funded by the street revitalization fund. 2.55 miles of streets, Average PCI: 45/100 Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 60,000 2;410;000 2,470,000 Total 60,000 2,410,000 2,470,000 Funding Sources 2021 2022 2023 2024 2025 Total Bonds GO Improvement 323,921 323,921 Environmental Utility Fund 145,000 145,000 Sanitary Sewer Fund 61,200 61,200 SRF Special Assessment 1,111,452 1,111,452 Street Revitalization Fund 60,000 707,227 767,227 Water - WAC Fund 61,200 61,200 Total 60,000 2,410,000 2,470,000 will be a positive impact on the operating budget due to lower maintenance costs. Packet Page Number 127 of 173 F3, Attachment 3 Capital Improvement Flan 2021 thril 2025 Citv of Maplewood. Minnesota Justification [The streets north of City Hall and east of White Bear Ave. are in poor condition and are in need of repair. The streets include VanDyke St., 'ity Hall Dr., Hazel St., Craig Pl., German St., Ariel St., Cope Ave., Stanich Ct., Stanch St., and Laurie Rd.. Several of these streets have ;oncrete curb and gutter which for most areas will remain. There are several streets that do not currently have concrete curb and gutter and will )e required to be fully reconstructed. The existing pavement will be removed and replaced. The proposed project will also include sidewalks, Nater main replacement, trails, and storm water quality features. The project includes $30,000 for fog seal preventative maintenance treatment area to be determined) and $100,000 for sanitary sewer main lining (location to be determined). ?11 miles of streets, Average PCI: 38/100 Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 6,510,000 6,510,000 Tom 6,510,000 6,510,000 Funding Sources 2021 2022 2023 2024 2025 Total Bonds GO Improvement 3,401,180 3,401,180 City of St. Paul Water Dept 392,000 392,000 Environmental Utility Fund 1,138,000 1,138,000 Sanitary Sewer Fund 522,000 522,000 SRF Special Assessment 757,820 757,820 Water - WAC Fund 299,000 299,000 Total 6,510,000 6,510,000 Budget Impact/Other [here will be a positive impact on the operating budget due to lower maintenance costs. Packet Page Number 128 of 173 Capital Improvement Flan City of Maplewood, Minnesota Project # PW18.05 Project Name Woodlynn/Southlawn Area Pavement Type Improvement Useful Life 20 years Category Street Construction 2021 thril 2025 Department Streets Contact Public Works Director Priority 1 Critical F3, Attachment 3 couNrr E eµ 3 � � 2024 Woo—N nvE- EI n pure 5 �; J DA� E � = w Irl I LJL L0 Funding Sources 2021 C AVE —AC Status Active 2024 Description Total Project Cost: $2,740,350 fhe street pavement in the Woodlynn/Southlawn area is proposed to be rehabilitated in 2024 due to poor pavement condition. Typically, the ;treet pavement is milled or reclaimed and new pavement is installed. This type of rehabilitation work is done in areas with concrete curb and ;utter which have underground utilities in good condition. Justification The streets lying east and west of White Bear Ave. and north and south of Beam Ave. are in poor condition and in need of repair. The streets include Woodlynn Ave., Ariel St., Furness Ct., Kennard St., Southlawn Dr., and Radatz Ave. These streets have existing concrete curb and gutter which will be maintained and the existing pavement is proposed to be reclaimed and replaced. The proposed project will be partially funded by the Street Replacement Fund. 1.69 miles of streets, Average PCI: 42/100 Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 60,000 2,680,350 2,740,350 Tom 60,000 2,680,350 2,740,350 Funding Sources 2021 2022 2023 2024 2025 Total Bonds GO Improvement 840,350 840,350 Environmental Utility Fund 125,000 125,000 Sanitary Sewer Fund 75,000 75,000 SRF Special Assessment 798,192 798,192 Street Revitalization Fund 60,000 766,808 826,808 Water - WAC Fund 75,000 75,000 Total 60,000 2,680,350 2,740,350 will be a positive impact on the operating budget due to lower maintenance costs. Packet Page Number 129 of 173 Capital Improvement Flan City of Maplewood, Minnesota 2021 thril 2025 Project # PW18.06 Project Name Birmingham/Sandhurst Area Street Improvements F3, Attachment 3 SHERREN AVE. 11 Type Improvement Department Streets coaE c1. coPE AVE uJ Useful Life 20 years Contact Public Works Director �aRK Q AVF Category Street Construction Priority co. Ro. LAURIE Ro. z 1 Critical �� o sn%ok RD. — i SAND HU Park LL TioN = AVE. Z 5 7 e C e� d Q qV RAF e�RKE BU KE AVE E Status Active /� IE F& Description Total Project Cost: $4,870,000 fhe Birmingham/Sandhurst Area streets are proposed to be fully reconstructed in 2025. Full street reconstruction projects generally include the -eplacement of the road pavement, installation of concrete curb and gutter, expansion of stormwater facilities, sanitary sewer repairs, watermain -epairs, and pedestrian improvements. Justification Che streets north of County Road B and west of Hazelwood St. are in poor condition and in need of repair. The streets include Ide Ct., Laurie td., Lark Ave., Sandhurst Ave., Birmingham St., and Barclay St.. The existing pavement will be removed and replaced and concrete curb and ;utter will be installed. The proposed project will also include sidewalks, trails, water main repairs, sanitary sewer main repairs, and storm water luality features. The project includes $30,000 for fog seal preventative maintenance treatment (area to be determined) and $100,000 for sanitary ;ewer main lining (location to be determined). 1.40 miles of streets, Average PCI: 43/100 Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 4,870,000 4,870,000 Total 4,870,000 4,870,000 Funding Sources 2021 2022 2023 2024 2025 Total Bonds GO Improvement 2,497,300 2,497,300 City of St. Paul Water Dept 347,200 347,200 Environmental Utility Fund 896,000 896,000 Sanitary Sewer Fund 402,000 402,000 SRF Special Assessment 494,500 494,500 Water - WAC Fund 233,000 233,000 Total 4,870,000 4,870,000 will be a positive impact on the operating budget due to lower maintenance costs. Packet Page Number 130 of 173 Capital Improvement Flan City of Maplewood, Minnesota Project # Pw18.07 Project Name Maplewood Dr./Cypress Area Pavement Type Improvement Useful Life 20 years Category Street Construction 2021 thril 2025 Department Streets Contact Public Works Director Priority 1 Critical F3, Attachment 3 G 725 5 vE eOAD J 2025I� Status Active Description Total Project Cost: $2,020,000 The street pavement in the Maplewood Dr./Cypress area is proposed to be rehabilitated in 2025 due to poor pavement condition. Typically, the ;treet pavement is milled or reclaimed and new pavement is installed. This type of rehabilitation work is done in areas with concrete curb and ;utter which have underground utilities in good condition. Justification The streets in this project area in poor condition and in need of repair. The streets include Maplewood Dr. E., Duluth St., Connor Ave., Edgehill Wit., Hilltop Ct., English St., Cypress St., Sextant Ave., Adele St., Demont Ave . These streets have existing concrete curb and gutter which will be maintained and the existing pavement is proposed to be reclaimed and replaced. The proposed project will be partially funded by the gas franchise fee. 1.98 miles of streets, Average PCI: 44/100 Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 60,000 1,960,000 2,020,000 Total 60,000 1,960,000 2,020,000 Funding Sources 2021 2022 2023 2024 2025 Total Environmental Utility Fund 101,000 101,000 Sanitary Sewer Fund 60,600 60,600 SRF Special Assessment 760,518 760,518 Street Revitalization Fund 60,000 977,282 1,037,282 Water - WAC Fund 60,600 60,600 Total 60,000 1,960,000 2,020,000 Budget Impact/Other (here will be a positive impact on the operating budget due to lower maintenance costs. Packet Page Number 131 of 173 Capital Improvement Flan 2021 thril 2025 F3, Attachment 3 Justification Che streets lying south of County Road D and west of TH 61 area in poor condition and in need of repair. The streets include Walter St., Beam kve., Duluth St., Duluth Ct., Countryview Cir., Summit Ct., Frank St., Frank Ct., Lydia Ave., Carey Hts. Dr., and Edward St.. These streets have ;xisting concrete curb and gutter which will be maintained and the existing pavement is proposed to be reclaimed and replaced. The proposed )roject will be partially funded by the gas franchise fee. ?.25 miles of streets, Average PCI: 55/100 Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 60;000 60,000 Total 60,000 60,000 Funding Sources 2021 2022 2023 2024 2025 Total Street Revitalization Fund 60,000 60,000 Total 60,000 60,000 Budget Impact/Other Chere will be a positive impact on the operating budget due to lower maintenance costs. Packet Page Number 132 of 173 Capital Improvement Flan useful Lite aU years Category Street Construction 2021 thril 2025 Lontact ruunc worxs rnrector Priority 1 Critical Status Active Total Project Cost: $1,870,000 yl� F3, Attachment 3 Justlficatlon Che streets lying south of Larpenteur Ave. and east of McKnight Rd. area in poor condition and in need of repair. The streets include Currie St., .akewood Dr., Montana Ave., Mary St., Nebraska Ave., Myrtle Ct., Tevlin Ct., Arlington Ave., Sterling St., Hoyt Ave., and Oak Cir. These streets have existing concrete curb and gutter which will be maintained and the existing pavement is proposed to be reclaimed and replaced. The )roposed project will be partially funded by the street revitalization fund. ?35 miles of streets, Average PCI: 41/100 Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 1,870,000 1,870,000 Total 1,870,000 1,870,000 Funding Sources 2021 2022 2023 2024 2025 Total Environmental Utility Fund 93,500 93,500 Sanitary Sewer Fund 56,100 56,100 SRF Special Assessment 786,462 786,462 Street Revitalization Fund 877,838 877,838 Water - WAC Fund 56,100 56,100 Total 1,870,000 1,870,000 Budget Impact/Other Chere will be a positive impact on the operating budget due to lower maintenance costs. Packet Page Number 133 of 173 Capital Improvement Flan City of Maplewood, Minnesota 2021 thril 2025 Project # PW19.09 Project Name Prosperity Road Street Improvements Type Improvement Useful Life 20 years Category Street Construction Description Department Streets Contact Public Works Director Priority 1 Critical Status Active Total Project Cost: $4,640,000 F3, Attachment 3 IF—] k` 2025 Total Construction/Maintenance 4,640,000 4,640,000 Total 4,640,000 4,640,000 Funding Sources 2021 2022 2023 2024 2025 Total Bonds GO Improvement 2,001,000 2,001,000 City of St. Paul Water Dept 461,000 — rF•En�1,11 Environmental Utility Fund 844,000 844,000 Sanitary Sewer Fund 371,000 371,000 SRF Special Assessment 432,000 432,000 Street Revitalization Fund 375,000 375,000 Water - WAC Fund 156,000 156,000 Total 4,640,000 4,640,000 JLAL�i Ave. has existing concrete curb and gutter and is proposed to be fully reconstructed in 2023. Full street reconstruction projects generally le the replacement of the road pavement, installation of concrete curb and gutter, expansion of storm water facilities, sanitary sewer repairs, main repairs, and pedestrian improvements. Prosperity Rd is currently built as a rural section road with no curb and gutter. Justification sperity Road has continued to deteriorate and will require a full reconstruction with concrete curb and gutter. As part of the full mstruction, Prosperity Road will be designed to meet the requirement of the City's Living Streets Policy. Prosperity Road improvements will include pavement replacement, installation of concrete curb and gutter, and replacement of the existing water main. The project includes 1,000 for fog seal preventative maintenance treatment (area to be determined) and $100,000 for sanitary sewer main lining (location to be ;rmined). Wakefield Lake is an impaired water body and a top priority of Ramsey Washington Metro Watershed District. 12 miles of streets. Averaee PCI 38/100 Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 4,640,000 4,640,000 Total 4,640,000 4,640,000 Funding Sources 2021 2022 2023 2024 2025 Total Bonds GO Improvement 2,001,000 2,001,000 City of St. Paul Water Dept 461,000 461,000 Environmental Utility Fund 844,000 844,000 Sanitary Sewer Fund 371,000 371,000 SRF Special Assessment 432,000 432,000 Street Revitalization Fund 375,000 375,000 Water - WAC Fund 156,000 156,000 Total 4,640,000 4,640,000 Budget Impact/Other will be a positive impact on the opertaing budget due to lower maintenance costs. Packet Page Number 134 of 173 Capital Improvement Flan City of Maplewood, Minnesota Project # PW20.03 Project Name Southcrest/Ferndale Area Pavement Type Improvement Useful Life 20 years Category Street Construction 2021 thril 2025 Department Streets Contact Public Works Director Priority 1 Critical Status Active F3, Attachment 3 Description I Total Project Cost: $2,360,000 c7, 0? 1 fhe street pavement in the Southcrest/Femdale area is proposed to be rehabilitated in 2021 due to poor pavement condition. Typically, the street Tavement is milled or reclaimed and new pavement is installed. This type of rehabilitation work is done in areas with concrete curb and gutter which have underground utilities in good condition. Justjfication Che streets lying south of Highwood Ave. and east of Sterling St. are in poor condition and in need of repair. The streets include Valley View kve., Sterling St., South Crest Ave., Dennis St., O'Day St., McCelland St., Ferndale St., Nemitz Ave., Arlington Ave., Currie St., and Myrtle St these streets have existing concrete curb and gutter which will be maintained and the existing pavement is proposed to be reclaimed and -eplaced. The proposed project will be partially funded by the street revitalization fund. .00 miles of streets. Averaee PCI: 40/100 Expenditures 7r:niK 2023 2024 2025 Total Construction/Maintenance 2,300,000 2,300,000 �pFH ry -CTS 9 2,300,000 2,300,000 Funding Sources 2021 2022 VALLEY I�', YI EN" AVE. .r - .�1 ,.r� -T 118,000 Sanitary Sewer Fund 70,800 70,800 SRF Special Assessment 1,156,550 Jrn4 Street Revitalization Fund xlll- I ST. ' Water - WAC Fund 70,800 70,800 TOW Description I Total Project Cost: $2,360,000 c7, 0? 1 fhe street pavement in the Southcrest/Femdale area is proposed to be rehabilitated in 2021 due to poor pavement condition. Typically, the street Tavement is milled or reclaimed and new pavement is installed. This type of rehabilitation work is done in areas with concrete curb and gutter which have underground utilities in good condition. Justjfication Che streets lying south of Highwood Ave. and east of Sterling St. are in poor condition and in need of repair. The streets include Valley View kve., Sterling St., South Crest Ave., Dennis St., O'Day St., McCelland St., Ferndale St., Nemitz Ave., Arlington Ave., Currie St., and Myrtle St these streets have existing concrete curb and gutter which will be maintained and the existing pavement is proposed to be reclaimed and -eplaced. The proposed project will be partially funded by the street revitalization fund. .00 miles of streets. Averaee PCI: 40/100 Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 2,300,000 2,300,000 Total 2,300,000 2,300,000 Funding Sources 2021 2022 2023 2024 2025 Total Environmental Utility Fund 118,000 118,000 Sanitary Sewer Fund 70,800 70,800 SRF Special Assessment 1,156,550 1,156,550 Street Revitalization Fund 883,850 883,850 Water - WAC Fund 70,800 70,800 TOW 2,300,000 2,300,000 Budget Impact/Other Chere will be a positive impact on the operating budget due to lower maintenance costs. Packet Page Number 135 of 173 Capital Improvement Flan City of Maplewood, Minnesota Project # PW20.08 Project Name East Shore Drive Area Street Improvements Type Improvement Useful Life 20 years Category Street Construction 2021 thril 2025 Department Streets Contact Public Works Director Priority 1 Critical F3, Attachment 3 Status Active Phalen i Description Total Project Cost: $6,140,000 fhe East Shore Drive Area streets are proposed to be fully reconstructed in 2023- Full street reconstruction projects generally include the -eplacement of the road pavement, installation of concrete curb and gutter, expansion of stormwater facilities, sanitary sewer repairs, watermain -epairs, and pedestrian improvements. Justification Chese streets have continued to deteriorate and will require a full reconstruction with the addition of concrete curb and gutter- The following ;treets are included in the improvements: East Shore Dr-, Adele St-, Gordon Ave-, Ripley Ave-, Sophia Ave-, Walter St-, Fenton Ave-, Phalen Pl., iophia Ave-, and Ide St- This project lies directly north of Lake Phalen- The proposed project will also include pavement replacement, vatermain replacement on several of the above streets, and unique storm water treatment methods along with the installation of drainage nfrastructure- Project includes $30,000 for fog seal preventative maintenance treatment (area to be determined) and $100,000 for sanitary sewer nain lining (location to be determined)- ?33 miles of street, Average PCI: 29/100 Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 6,140,000 LLJ 6 w NIP% A% m 4A s I CO i� C3 2025 Total Bonds GO Improvement 3,316,800 3,316,800 2021 154,800 154,800 " 3 ke Lake � t Status Active Phalen i Description Total Project Cost: $6,140,000 fhe East Shore Drive Area streets are proposed to be fully reconstructed in 2023- Full street reconstruction projects generally include the -eplacement of the road pavement, installation of concrete curb and gutter, expansion of stormwater facilities, sanitary sewer repairs, watermain -epairs, and pedestrian improvements. Justification Chese streets have continued to deteriorate and will require a full reconstruction with the addition of concrete curb and gutter- The following ;treets are included in the improvements: East Shore Dr-, Adele St-, Gordon Ave-, Ripley Ave-, Sophia Ave-, Walter St-, Fenton Ave-, Phalen Pl., iophia Ave-, and Ide St- This project lies directly north of Lake Phalen- The proposed project will also include pavement replacement, vatermain replacement on several of the above streets, and unique storm water treatment methods along with the installation of drainage nfrastructure- Project includes $30,000 for fog seal preventative maintenance treatment (area to be determined) and $100,000 for sanitary sewer nain lining (location to be determined)- ?33 miles of street, Average PCI: 29/100 Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 6,140,000 6,140,000 Total 6,140,000 6,140,000 Funding Sources 2021 2022 2023 2024 2025 Total Bonds GO Improvement 3,316,800 3,316,800 City of St. Paul Water Dept 154,800 154,800 Environmental Utility Fund 1,195,000 1,195,000 Sanitary Sewer Fund 531,000 531,000 SRF Special Assessment 693,400 693,400 Water - WAC Fund 249,000 249,000 Total 6,140,000 6,140,000 Budget Impact/Other Chere will be a positive impact on the operating budget due to lower maintenance costs. PacketPage Number 136 of 173 Capital Improvement Flan ,4'. e 2021 thril 2025 F3, Attachment 3 Justification vlcKnight Road is a Ramsey County road and includes several traffic signalized intersections. Several of these signals are near the end of their ifecycle and will be replaced as part of Ramsey County's project. The City of Maplewood is responsible for a portion of the signal replacement ;osts per existing agreements. The project is anticipated to be constructed in 2021 and 2022 with Maplewood paying their portion of the signal eplacement in 2022 and 2023. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 321,650 323,921 645,571 TOW 321,650 323,921 645,571 Funding Sources 2021 2022 2023 2024 2025 Total Street Revitalization Fund 321,650 323,921 645,571 Total 321,650 323,921 645,571 Budget Impact/Other 'osts associated with these improvements will be paid through the Street Light Utility Fund and the improvements will have a positive impact )edestrians and bicyclists in this area. Packet Page Number 137 of 173 Capital Improvement Flan 2021 thril 2025 F3, Attachment 3 Justification kccording to Ramsey County's TIP (Transportation Improvement Plan) the county is leading the improvements to County Road D. This project s currently proposed to be constructed in 2023. The city's estimated share for these would be scheduled to be paid in the year after the project is ;onstructed. It should be noted that the date for this project is subject to change and this project serves as a place holder for the proposed project. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 176,300 176,300 TOW 176,300 176,300 Funding Sources 2021 2022 2023 2024 2025 Total Municipal State Aid 176,300 176,300 Total Budget Impact/Other Packet Page Number 138 of 173 176,300 176,300 F3, Attachment 3 Capital Improvement Flan City of Maplewood, Minnesota 2021 thril 2025 Project # PW21.21 P -i -f N- 'ti7l.-*,- D--- A __../T A_... Q-- 7_...��..__.. _... .. _. �.. Justification kccording to Ramsey County's TIP (Transportation Improvement Plan) the county is leading the improvements to White Bear Avenue and .arpenteur Avenue. This project is currently proposed to be constructed in 2024. The city's estimated share for these would be scheduled to be )aid in the year after the project is constructed. It should be noted that the date for this project is subject to change and this project serves as a )lace holder for the proposed project. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 602,500 602,500 TOW 602,500 602,500 Funding Sources Municipal State Aid Total Budget Impact/Other 2021 2022 2023 2024 2025 Total 602,500 602,500 602,500 602,500 Packet Page Number 139 of 173 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 140 of 173 G1 IJiIAJiIs] ZULIIBill Jil TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: June 16, 2020 SUBJECT: Approval of Claims Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 419,526.90 Checks #105701 thru #105729 dated 06/09/20 $ 551,909.52 Disbursements via debits to checking account dated 06/01/20 thru 06/05/20 $ 395,642.41 Checks #105730 thru #105761 dated 06/16/20 $ 332,703.78 Disbursements via debits to checking account dated 06/08/20 thru 06/12/20 $ 1,699,782.61 Total Accounts Payable PAYROLL $ 650,678.79 Payroll Checks and Direct Deposits dated 06/12/20 $ 1,421.00 Payroll Deduction check # 99104216 thru # 99104217 dated 06/12/20 $ 652,099.79 Total Payroll $ 2,351,882.40 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments Packet Page Number 141 of 173 Check Register City of Maplewood 06/04/2020 G1, Attachments Check Date Vendor Description Amount 105701 06/09/2020 05114 BOLTON & MENK, INC. GENERAL GIS ASSISTANCE 2,285.00 06/09/2020 05114 BOLTON & MENK, INC. GENERAL GIS ASSISTANCE 1,567.50 105702 06/09/2020 00585 GOPHER STATE ONE -CALL NET BILLABLE TICKETS - MAY 816.75 105703 06/09/2020 02728 KIMLEY-HORN & ASSOCIATES INC PROJ 18-04 WAKEFIELD CONST 1,942.95 06/09/2020 02728 KIMLEY-HORN & ASSOCIATES INC PROJ 19-10 MCCLELLAND ST IMPROV 1,759.60 06/09/2020 02728 KIMLEY-HORN & ASSOCIATES INC PROJ 16-18 GLADSTONE PHASE 3 1,531.70 105704 06/09/2020 01574 T A SCHIFSKY & SONS, INC PROJ 18-01 FERNDALE-IVY FINAL PMT 235,233.10 06/09/2020 01574 T A SCHIFSKY & SONS, INC A/C ASPHALT MIXES FOR SPOT PAVING 5,401.35 06/09/2020 01574 T A SCHIFSKY & SONS, INC BITUMINOUS MATERIALS 3,289.70 06/09/2020 01574 T A SCHIFSKY & SONS, INC BITUMINOUS MATERIALS 2,057.12 06/09/2020 01574 T A SCHIFSKY & SONS, INC BITUMINOUS MATERIALS 1,772.82 105705 06/09/2020 04848 AVESIS MONTHLY PREMIUM - JUNE 357.98 105706 06/09/2020 05819 CLEAN RESPONSE, INC. SEWER BACK UP - 1784 IDE ST 1,500.00 105707 06/09/2020 05786 COLONIAL LIFE PROCESSING CTR MONTHLY PREMIUM BCN:E4677316-MAY 300.70 105708 06/09/2020 00372 DALCO ENTERPRISES INC. PARTS & SUPPLIES FOR SCRUBBERS 14,684.23 06/09/2020 00372 DALCO ENTERPRISES INC. PARTS & SUPPLIES FOR SCRUBBERS 259.20 105709 06/09/2020 00464 EMERGENCY AUTOMOTIVE TECH, INC NEW SQUAD EQ #945 V#2960 11,532.64 06/09/2020 00464 EMERGENCY AUTOMOTIVE TECH, INC LIGHTING FOR ATV 3,242.42 105710 06/09/2020 05283 EMERGENCY RESPONSE SOLUTIONS TURNOUT GEAR 367.60 06/09/2020 05283 EMERGENCY RESPONSE SOLUTIONS CHEMGUARD CLASS A PLUS FOAM 180.00 105711 06/09/2020 00479 EULL'S MANUFACTURING CO., INC. MANHOLE RINGS & CONCRETE SPEC MIX 1,837.18 105712 06/09/2020 03725 FINANCE AND COMMERCE, INC. PROJ 19-10 AD FOR BID 424.38 06/09/2020 03725 FINANCE AND COMMERCE, INC. PROJ 19-11 AD FOR BID 412.49 105713 06/09/2020 00671 HIRSHFIELD'S TOTE OF ATHLETIC FIELD MARKING PAINT 2,135.20 105714 06/09/2020 05533 KIRVIDA FIRE REPAIRS TO ENGINE #325 359.98 105715 06/09/2020 05425 LHB INC. HARVEST PARK MASTER PLAN 3,920.00 105716 06/09/2020 00532 MADDEN GALANTER HANSEN, LLP HR ATTORNEY FEE LABOR REL -APRIL 224.00 105717 06/09/2020 05838 MINNESOTA BENEFIT ASSOCIATION MONTHLY PREMIUM 503.00 105718 06/09/2020 04148 MINNESOTA REVENUE REFUND ALBERITA BAILEY MW7004134-1 340.27 105719 06/09/2020 04148 MINNESOTA REVENUE REFUND JOSE RODRIGUEZ MW8001328 310.39 105720 06/09/2020 03548 MN STATE AUDITOR ALPR AUDIT SERVICES 4,913.12 105721 06/09/2020 06017 NOW MICRO INC DELL PC'S OFF STATE OF MN CONTRACT 14,945.00 105722 06/09/2020 00001 ONE TIME VENDOR REFUND J DELOYE - ADULT SOFTBALL 680.00 105723 06/09/2020 00001 ONE TIME VENDOR REFUND C XIONG - WAKEFIELD RENTAL 558.35 105724 06/09/2020 00001 ONE TIME VENDOR REFUND C BROWN - SOCCER 130.00 105725 06/09/2020 00001 ONE TIME VENDOR REFUND J THURY- TAI CHI 75.00 105726 06/09/2020 03271 R J MARCO CONSTRUCTION INC SERVICE COUNTER ENCLOSURES 11,984.00 105727 06/09/2020 06014 RENDER FORESTRY CONSULTING TREE INSPECTION SRVS - MAY 414.08 105728 06/09/2020 00198 ST PAUL REGIONAL WATER SRVS WATER UTILITY 3,303.08 105729 06/09/2020 06123 VALLEY PAVING, INC. PROJ 19-22 CO RD B & ARCADE PMT#1 81,975.02 419.526.90 29 Checks in this report. Packet Page Number 142 of 173 Settlement Date Payee 6/1/2020 6/1/2020 6/1/2020 6/1/2020 6/1/2020 6/1/2020 6/1/2020 6/1/2020 6/1/2020 6/1/2020 6/2/2020 6/2/2020 6/3/2020 6/4/2020 6/5/2020 6/5/2020 6/5/2020 CITY OF MAPLEWOOD Disbursements via Debits to Checking account MN State Treasurer US Bank Delta Dental P.E.R.A. U.S. Treasurer ICMA (Vantagepointe) ICMA (Vantagepointe) Labor Unions MN State Treasurer MN Dept of Natural Resources MN State Treasurer Empower - State Plan MN State Treasurer MN State Treasurer MN State Treasurer MN Dept of Natural Resources Optum Health Description Drivers License/Deputy Registrar Credit Card Billing Fee Dental Premium P.E.R.A. Federal Payroll Tax Deferred Compensation Retiree Health Savings Union Dues State Payroll Tax DNR electronic licenses Drivers License/Deputy Registrar Deferred Compensation Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar DNR electronic licenses DCRP & Flex plan payments G1, Attachments Omni int 11,526.37 74.99 883.89 125,526.56 105,898.39 7,673.00 2,520.00 3,423.45 24,182.80 437.48 35,912.56 30,435.00 73,226.83 70,519.83 58,563.84 1,025.31 79.22 551,909.52 Packet Page Number 143 of 173 Check Register City of Maplewood 06/11/2020 G1, Attachments Check Date Vendor Description Amount 105730 06/16/2020 05598 KELLY & LEMMONS, P.A. PROSECUTION SERVICES - MAY 16,250.00 06/16/2020 05598 KELLY & LEMMONS, P.A. REMACKEL ABATEMENT FEES FOR SRVS 600.00 105731 06/16/2020 05353 MANSFIELD OIL CO CONTRACT GASOLINE - JUNE 9,934.51 06/16/2020 05353 MANSFIELD OIL CO CONTRACT DIESEL - JUNE 7,116.16 105732 06/16/2020 01202 NYSTROM PUBLISHING CO INC MAPLEWOOD LIVING - JUNE 6,434.50 105733 06/16/2020 01546 SUBURBAN SPORTSWEAR PROMOTIONAL MATERIALS/PRIZE BAGS 1,375.28 105734 06/16/2020 06044 CARDINAL INVESTIGATIONS EMPLOYMENT BACKGROUND CHECK 1,025.40 105735 06/16/2020 05819 CLEAN RESPONSE, INC. SEWER BACK UP - 77 MAYHILL RD N 725.00 105736 06/16/2020 04024 DEPT OF HUMAN SERVICES NON -FED SHARE/AMB SUPPLEMENT PMT 122,048.00 105737 06/16/2020 05283 EMERGENCY RESPONSE SOLUTIONS SCBA FLOW TEST 3,928.00 105738 06/16/2020 00003 ESCROW REFUND ESCROW REL S SIMEK-2730 HAZELWOOD 2,062.47 105739 06/16/2020 00527 FOREST PRODUCTS SUPPLY CO WALL UNIT REPORT WRITING ROOM 9,140.00 105740 06/16/2020 06124 IMA GROUP MGMT CO PRE-EMPLOYMENT PSYCH 650.00 105741 06/16/2020 00755 JEFFERSON FIRE & SAFETY INC STROKES BASKET 1,296.00 06/16/2020 00755 JEFFERSON FIRE & SAFETY INC CALIBRATION GAS BOTTLES 516.66 105742 06/16/2020 05830 MODERN MARKETING KIDS - FIRE STICKERS 284.33 105743 06/16/2020 04060 MUNICIPAL EMERGENCY SRVS HAND SANITIZER FOR COVID-19 980.24 105744 06/16/2020 05804 NM CLEAN 1, LLC VEHICLE WASHES - MAY 51.96 06/16/2020 05804 NM CLEAN 1, LLC VEHICLE WASHES - APRIL 25.98 105745 06/16/2020 00001 ONE TIME VENDOR REFUND J SIELENI - TRANS MEDIC 794.55 105746 06/16/2020 00001 ONE TIME VENDOR REFUND W RAMSEY - TRANS MEDIC 600.00 105747 06/16/2020 00001 ONE TIME VENDOR REIMB M SPAETH - SPRINKLER REPAIR 275.00 105748 06/16/2020 00001 ONE TIME VENDOR REFUND S TACHENY - TRANS MEDIC 270.00 105749 06/16/2020 00001 ONE TIME VENDOR REFUND M HOANG - MINECRAFT PROG 150.00 105750 06/16/2020 00001 ONE TIME VENDOR REFUND P STOTZHEIM-MINECRAFT PROG 150.00 105751 06/16/2020 00001 ONE TIME VENDOR REFUND A JOHNSON - KARATE 118.00 105752 06/16/2020 00001 ONE TIME VENDOR REFUND D CALISTRO - PAINTING CLASS 40.00 105753 06/16/2020 00001 ONE TIME VENDOR REFUND D CARTER - PAINTING CLASS 40.00 105754 06/16/2020 00396 MN DEPT OF PUBLIC SAFETY TITLE AND REG UNMARKED SQUAD 1,859.27 105755 06/16/2020 00396 MN DEPT OF PUBLIC SAFETY TITLE POLICE FORFEITURE 27.00 105756 06/16/2020 01340 REGIONS HOSPITAL MEDICAL SUPPLIES 1,755.26 105757 06/16/2020 01578 T R F SUPPLY CO. NITRILE SAFETY GLOVES 242.82 105758 06/16/2020 06107 TOKLE INSPECTIONS, INC. ELECTRICAL INSPECTIONS - MAY 1,703.00 105759 06/16/2020 02464 US BANK PAYING AGENT & ACCEPTANCE FEE 450.00 06/16/2020 02464 US BANK PAYING AGENT & ACCEPTANCE FEE 450.00 105760 06/16/2020 05291 VEIT & COMPANY, INC. PROJ 16-18 GLADSTONE CORRIDOR IMP 139,126.07 105761 06/16/2020 05936 VERSACON, INC. PROJ 18-04 WAKEFIELD PARK RETAINAGE 63,146.95 395.642.41 32 Checks in this report. Packet Page Number 144 of 173 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement Date Payee 6/8/2020 MN State Treasurer 6/8/2020 Delta Dental 6/9/2020 MN State Treasurer 6/10/2020 MN State Treasurer 6/11/2020 MN State Treasurer 6/12/2020 MN State Treasurer 6/12/2020 MN Dept of Natural Resources 6/12/2020 US Bank VISA One Card* 6/12/2020 Optum Health Description Drivers License/Deputy Registrar Dental Premium Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar DNR electronic licenses Purchasing card items DCRP & Flex plan payments *Detailed listing of VISA purchases is attached. G1, Attachments Omni int 47,064.40 1,538.37 18,157.76 63,460.99 72,758.11 90,116.27 1,428.06 37,015.95 1,163.87 332,703.78 Packet Page Number 145 of 173 G1, Attachments Transaction Date Posting Date Merchant Name Transaction Amount Name 06/03/2020 06/05/2020 THE HOME DEPOT #2801 $43.96 DAVE ADAMS 05/29/2020 06/01/2020 OFFICE DEPOT #1090 $88.89 REGAN BEGGS 05/25/2020 05/26/2020 AMAZON. COM*M720L6GV2 AMZN $78.44 BRIAN BIERDEMAN 05/27/2020 05/27/2020 ACORN NATURALISTS $471.11 OAKLEY BIESANZ 05/28/2020 06/01/2020 DIAMOND VOGEL PAINT #807 $1,037.00 TROY BRINK 06/04/2020 06/05/2020 TRI-STATE BOBCAT $195.00 TROY BRINK 05/31/2020 06/01/2020 AMAZON. COM*MY4A26O30 AMZN $17.10 NATHAN BURLINGAME 05/23/2020 05/25/2020 THE TRANE COMPANY $750.50 SCOTT CHRISTENSON 05/26/2020 05/27/2020 VIKING ELECTRIC -CREDIT DE $86.40 SCOTT CHRISTENSON 05/27/2020 05/28/2020 CINTAS CORP $132.75 SCOTT CHRISTENSON 05/28/2020 06/01/2020 MUSKA ELECTRIC CO $198.60 SCOTT CHRISTENSON 06/03/2020 06/04/2020 CINTAS CORP $65.95 SCOTT CHRISTENSON 06/04/2020 06/05/2020 VIKING ELECTRIC -DIST CTR $100.00 SCOTT CHRISTENSON 06/04/2020 06/05/2020 VIKING ELECTRIC -DIST CTR $217.80 SCOTT CHRISTENSON 05/23/2020 05/25/2020 REI.COM $120.00 THOMAS DABRUZZI 05/25/2020 05/27/2020 THE HOME DEPOT #2801 $109.23 THOMAS DABRUZZI 05/22/2020 05/25/2020 THE HOME DEPOT #2801 $36.46 RICHARD DAWSON 05/24/2020 05/25/2020 COSTCO WHSE #1021 $12.87 RICHARD DAWSON 06/01/2020 06/02/2020 WALGREENS #6057 $22.99 RICHARD DAWSON 05/27/2020 05/29/2020 THE HOME DEPOT #2801 $16.98 TOM DOUGLASS 05/27/2020 05/28/2020 88 TACTICAL ($675.00) MICHAEL DUGAS 06/03/2020 06/04/2020 N AMERICA RESCUE PRODUCT $380.25 MICHAEL DUGAS 05/28/2020 05/29/2020 NAPA STORE 3279016 $83.88 DOUG EDGE 05/22/2020 05/25/2020 POST BOARD LICENSING $1,080.00 CASSIE FISHER 05/23/2020 05/25/2020 CINTAS CORP $49.99 CASSIE FISHER 05/30/2020 06/01/2020 CINTAS CORP $49.99 CASSIE FISHER 05/21/2020 05/25/2020 U.S.INTERNET CORP $394.00 MYCHAL FOWLDS 05/23/2020 05/25/2020 COMCAST CABLE COMM $144.71 MYCHAL FOWLDS 05/27/2020 05/28/2020 WEB*NETWORKSOLUTIONS $5.99 MYCHAL FOWLDS 05/29/2020 06/01/2020 IN *STORMWIND LLC $3,870.00 MYCHAL FOWLDS 06/03/2020 06/04/2020 CAN*CANONFINANCIAL CFS $316.84 MYCHAL FOWLDS 06/03/2020 06/04/2020 CAN*CANONFINANCIAL CFS $331.57 MYCHAL FOWLDS 06/03/2020 06/04/2020 CAN*CANONFINANCIAL CFS $1,270.57 MYCHAL FOWLDS 06/03/2020 06/04/2020 TMOBILE*POSTPAID TEL $345.35 MYCHAL FOWLDS 05/22/2020 05/25/2020 APPLE.COM/US $40.00 NICK FRANZEN 06/01/2020 06/02/2020 BESTBUYCOM806093496975 $158.52 NICK FRANZEN 06/04/2020 06/05/2020 BESTBUYCOM806093712091 $79.26 NICK FRANZEN 06/04/2020 06/05/2020 OTTERBOX/LIFEPROOF $225.37 NICK FRANZEN 05/27/2020 05/28/2020 U OF M CONTLEARNING OS ($225.00) TAMARA HAYS 05/28/2020 05/29/2020 SITEONE LANDSCAPE SUPPLY, $17.76 TAMARA HAYS 06/02/2020 06/03/2020 SITEONE LANDSCAPE SUPPLY, $276.01 TAMARA HAYS 06/02/2020 06/03/2020 SITEONE LANDSCAPE SUPPLY, $34.39 TAMARA HAYS 05/22/2020 05/25/2020 PROFESSIONAL LAW ENFORCEM $35.00 JENNY HENDRICKS 06/03/2020 06/04/2020 SITEONE LANDSCAPE SUPPLY, $642.02 GARY HINNENKAMP 05/26/2020 05/27/2020 DISCOUNTMUGS.COM $103.00 ANN HUTCHINSON 05/29/2020 06/01/2020 DALCO ENTERPRISES $258.60 DAVID JAHN 06/03/2020 06/04/2020 AMZN MKTP US*MY46EOPK1 AM $44.99 MEGHAN JANASZAK 06/02/2020 06/03/2020 SHRED -IT USA LLC $59.85 LOIS KNUTSON 05/27/2020 05/28/2020 88 TACTICAL ($675.00) DAVID KVAM 05/20/2020 05/25/2020 THE HOME DEPOT #2801 $7.32 RANDY LINDBLOM 05/29/2020 06/01/2020 COSTCO WHSE #1021 $239.28 STEVE LUKIN 06/01/2020 06/01/2020 AIRGAS USA, LLC $71.90 STEVE LUKIN 06/01/2020 06/01/2020 AIRGAS USA, LLC $93.08 STEVE LUKIN 06/02/2020 06/03/2020 BARNETT WHITE BEAR CHRYSL $652.00 STEVE LUKIN 06/03/2020 06/04/2020 AIRGAS USA, LLC $257.54 STEVE LUKIN 06/03/2020 06/04/2020 COMCAST CABLE COMM $2.25 STEVE LUKIN 06/03/2020 06/05/2020 BOUND TREE MEDICAL LLC $753.90 MICHAEL MONDOR Packet Page Number 146 of 173 G1, Attachments 05/22/2020 05/25/2020 CINTAS CORP $73.95 BRYAN NAGEL 05/23/2020 05/25/2020 CERTIFIED LABORATORIES $3,233.48 BRYAN NAGEL 05/26/2020 05/26/2020 AMAZON. COM*M771V5XI2 $326.40 BRYAN NAGEL 05/29/2020 05/29/2020 AMAZON.COM ($9.51) BRYAN NAGEL 05/26/2020 05/27/2020 SITEONE LANDSCAPE SUPPLY, $736.03 JOHN NAUGHTON 05/27/2020 05/28/2020 LTG POWER EQUIPMENT $187.78 JOHN NAUGHTON 06/01/2020 06/02/2020 SITEONE LANDSCAPE SUPPLY, $76.80 JOHN NAUGHTON 06/03/2020 06/05/2020 LTG POWER EQUIPMENT $73.01 JOHN NAUGHTON 05/22/2020 05/25/2020 BOUND TREE MEDICAL LLC $186.90 KENNETH POWERS 05/26/2020 05/28/2020 BOUND TREE MEDICAL LLC $1,143.11 KENNETH POWERS 05/26/2020 05/28/2020 HEALTH CARE LOGISTICS $710.35 KENNETH POWERS 05/28/2020 06/01/2020 BOUND TREE MEDICAL LLC $5.30 KENNETH POWERS 06/01/2020 06/03/2020 BOUND TREE MEDICAL LLC $28.00 KENNETH POWERS 06/01/2020 06/03/2020 BOUND TREE MEDICAL LLC $22.40 KENNETH POWERS 05/22/2020 05/25/2020 FRONTIER HASTINGS 010102 $176.65 STEVEN PRIEM 05/22/2020 05/25/2020 STATE CHEMIC*STATE CHE $3.65 STEVEN PRIEM 05/22/2020 05/25/2020 STATE CHEMIC*STATE CHE $241.85 STEVEN PRIEM 05/26/2020 05/27/2020 0391-AUTOPLUS $23.27 STEVEN PRIEM 05/26/2020 05/27/2020 IN *MIDWEST LIFT WORKS $750.00 STEVEN PRIEM 05/26/2020 05/27/2020 TRI-STATE BOBCAT $453.57 STEVEN PRIEM 05/26/2020 05/28/2020 BOYER FORD TRUCKS $212.91 STEVEN PRIEM 05/26/2020 05/28/2020 AN FORD WHITE BEAR LAK $121.35 STEVEN PRIEM 05/27/2020 05/28/2020 KATH FUEL OFFICE $108.00 STEVEN PRIEM 05/27/2020 05/28/2020 0391-AUTOPLUS $49.55 STEVEN PRIEM 05/28/2020 05/29/2020 TURFWERKS - DAVIS EQUIP $865.50 STEVEN PRIEM 05/28/2020 05/29/2020 0391-AUTOPLUS $185.90 STEVEN PRIEM 05/29/2020 06/01/2020 A-1 HYDRAULIC SALES & SER $12.29 STEVEN PRIEM 05/29/2020 06/01/2020 NUSS TRUCK & EQUIPMENT $52.83 STEVEN PRIEM 06/01/2020 06/02/2020 TURFWERKS - DAVIS EQUIP $217.28 STEVEN PRIEM 06/01/2020 06/02/2020 0391-AUTOPLUS $122.48 STEVEN PRIEM 06/02/2020 06/04/2020 METRO PRODUCTS INC $9.98 STEVEN PRIEM 06/02/2020 06/04/2020 METRO PRODUCTS INC $50.87 STEVEN PRIEM 06/02/2020 06/04/2020 PERFORMANCE TRANSMISSION $100.95 STEVEN PRIEM 06/03/2020 06/04/2020 MACQUEEN EQUIPMENT GROUP $60.00 STEVEN PRIEM 06/03/2020 06/05/2020 AN FORD WHITE BEAR LAK $2,123.81 STEVEN PRIEM 06/02/2020 06/03/2020 PIONEER PRESS ADV $2,170.00 TERRIE RAMEAUX 05/22/2020 05/25/2020 AMZN MKTP US*M78B85TP2 $137.44 MICHAEL RENNER 05/28/2020 05/29/2020 AMZN MKTP US*M78K66YT1 $32.20 MICHAEL RENNER 06/03/2020 06/04/2020 CINTAS CORP $56.55 AUDRA ROBBINS 05/27/2020 05/28/2020 IN *EMERGENCY RESPONSE SO $421.40 ROBERT RUNNING 06/04/2020 06/05/2020 SITEONE LANDSCAPE SUPPLY, $29.34 ROBERT RUNNING 06/04/2020 06/05/2020 SITEONE LANDSCAPE SUPPLY, $52.66 ROBERT RUNNING 06/04/2020 06/05/2020 BROCK WHITE 180 $247.20 ROBERT RUNNING 06/04/2020 06/05/2020 HEJNY RENTAL INC $275.67 JASON SAKRY 05/22/2020 05/25/2020 ON SITE SANITATION INC $93.00 SCOTT SCHULTZ 05/27/2020 05/28/2020 CINTAS CORP $11.94 SCOTT SCHULTZ 05/27/2020 05/28/2020 CINTAS CORP $93.55 SCOTT SCHULTZ 05/27/2020 05/28/2020 CINTAS CORP $53.02 SCOTT SCHULTZ 05/27/2020 05/28/2020 CINTAS CORP $19.04 SCOTT SCHULTZ 06/03/2020 06/04/2020 CINTAS CORP $102.07 SCOTT SCHULTZ 06/03/2020 06/04/2020 CINTAS CORP $19.04 SCOTT SCHULTZ 06/03/2020 06/04/2020 CINTAS CORP $11.94 SCOTT SCHULTZ 06/03/2020 06/04/2020 CINTAS CORP $39.10 SCOTT SCHULTZ 05/28/2020 06/01/2020 OFFICEMAX/OFFICEDEPT#6874 $15.98 STEPHANIE SHEA 05/28/2020 06/01/2020 OFFICE DEPOT #1079 $5.39 STEPHANIE SHEA 05/28/2020 06/01/2020 OFFICE DEPOT #1090 $39.55 STEPHANIE SHEA 05/29/2020 06/01/2020 AUTOZONE3948 $75.13 MICHAEL SHORTREED 05/29/2020 06/01/2020 OFFICEMAX/DEPOT 6337 $461.11 MICHAEL SHORTREED Packet Page Number 147 of 173 05/29/2020 06/01/2020 EMERGENCY AUTO TECH 05/29/2020 06/01/2020 FLEET FARM 2700 06/01/2020 06/02/2020 FOREST PRODUCTS SUPPLY 05/28/2020 05/29/2020 MCDONALD'S F34928 05/27/2020 05/28/2020 SITEONE LANDSCAPE SUPPLY, 05/27/2020 05/29/2020 THE HOME DEPOT #2801 05/27/2020 05/29/2020 THE HOME DEPOT #2801 05/27/2020 05/29/2020 THE HOME DEPOT #2801 05/22/2020 05/25/2020 PIONEER PRESS CIRC 05/26/2020 05/28/2020 BOUND TREE MEDICAL LLC Packet Page Number 148 of 173 G1, Attachments $90.00 MICHAEL SHORTREED $85.68 MICHAEL SHORTREED $3,560.00 MICHAEL SHORTREED $95.77 JOSEPH STEINER $195.54 TODD TEVLIN ($16.04) TODD TEVLIN $16.04 TODD TEVLIN $14.94 TODD TEVLIN $10.00 JEFF THOMSON $1,162.80 ERIC ZAPPA $37,015.95 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT 06/12/20 ABRAMS, MARYLEE 560.80 06/12/20 JUENEMANN, KATHLEEN 493.60 06/12/20 KNUTSON, WILLIAM 493.60 06/12/20 NEBLETT, SYLVIA 493.60 06/12/20 SMITH, BRYAN 493.60 06/12/20 COLEMAN, MELINDA 6,835.20 06/12/20 KNUTSON, LOIS 3,403.95 06/12/20 SABLE, MICHAEL 5,335.59 06/12/20 CHRISTENSON, SCOTT 2,419.77 06/12/20 DOUGLASS, TOM 2,500.14 06/12/20 JAHN, DAVID 2,322.08 06/12/20 HERZOG, LINDSAY 2,327.76 06/12/20 RAMEAUX, THERESE 3,766.80 06/12/20 DEBILZAN, JUDY 2,590.50 06/12/20 OSWALD, BRENDA 2,718.40 06/12/20 PAULSETH, ELLEN 5,801.60 06/12/20 RUEB, JOSEPH 4,441.64 06/12/20 ARNOLD, AJLA 739.23 06/12/20 BEGGS, REGAN 2,314.59 06/12/20 COLE, DEBORAH 3,726.33 06/12/20 EVANS, CHRISTINE 2,319.20 06/12/20 LARSON, MICHELLE 2,316.89 06/12/20 SINDT, ANDREA 3,941.09 06/12/20 HANSON, MELISSA 2,048.00 06/12/20 HOCKBEIN, JUDY 1,067.20 06/12/20 KRAMER, PATRICIA 1,633.23 06/12/20 MOY, PAMELA 1,977.40 06/12/20 OLSON, THOMAS 1,768.80 06/12/20 OSTER, ANDREA 2,323.82 06/12/20 VITT, JULIANNE 1,610.83 06/12/20 WEAVER, KRISTINE 3,287.92 06/12/20 WINKELMAN, JULIA 1,774.34 06/12/20 ABDI, DAUD 2,343.26 06/12/20 ABEL, CLINT 3,781.32 06/12/20 ALDRIDGE, MARK 6,920.42 06/12/20 BAKKE, LONN 3,954.72 06/12/20 BARTZ, PAUL 6.25 06/12/20 BELDE, STANLEY 4,208.64 06/12/20 BENJAMIN, MARKESE 4,117.72 06/12/20 BERGERON, ASHLEY 3,593.92 06/12/20 BIERDEMAN, BRIAN 4,893.22 06/12/20 BURT-MCGREGOR, EMILY 2,996.95 06/12/20 BUSACK, DANIEL 4,893.22 06/12/20 COLEMAN, ALEXANDRA 3,736.46 06/12/20 CONDON, MITCHELL 3,356.39 06/12/20 CROTTY, KERRY 4,904.95 06/12/20 DEMULLING, JOSEPH 4,675.46 06/12/20 DUGAS, MICHAEL 5,878.10 06/12/20 FISHER, CASSANDRA 3,198.99 06/12/20 FORSYTHE, MARCUS 3,987.68 G1, Attachments Exp Reimb, Severance, Conversion incl in Amount Packet Page Number 149 of 173 G1, Attachments 06/12/20 FRITZE, DEREK 5,738.10 06/12/20 GABRIEL, ANTHONY 6,337.20 06/12/20 GEISELHART, BENJAMIN 2,143.39 06/12/20 HAWKINSON JR, TIMOTHY 3,748.64 06/12/20 HENDRICKS, JENNIFER 2,060.00 06/12/20 HER, PHENG 3,710.57 06/12/20 HIEBERT, STEVEN 4,229.01 06/12/20 HOEMKE, MICHAEL 376.98 06/12/20 JOHNSON, KEVIN 4,940.52 06/12/20 KANDA, MADELINE 2,343.26 06/12/20 KIM, WINSTON 2,343.26 06/12/20 KONG, TOMMY 4,146.18 06/12/20 KORAN, MARIE 2,005.79 06/12/20 KROLL, BRETT 3,822.20 06/12/20 KUCHENMEISTER, JASON 1,891.20 06/12/20 LANGNER, TODD 5,188.60 06/12/20 LENERTZ, NICHOLAS 3,323.78 06/12/20 LYNCH, KATHERINE 4,246.13 06/12/20 MARINO, JASON 5,810.91 06/12/20 MCCARTY, GLEN 4,276.49 06/12/20 METRY, ALESIA 75.00 06/12/20 MICHELETTI, BRIAN 3,776.22 06/12/20 MURRAY, RACHEL 4,136.45 06/12/20 NADEAU, SCOTT 5,992.05 06/12/20 NYE, MICHAEL 5,270.15 06/12/20 OLSON, JULIE 4,316.28 06/12/20 PARKER, JAMES 3,787.01 06/12/20 PEREZ, GUSTAVO 2,697.33 06/12/20 PETERS, DANIEL 2,996.95 06/12/20 SALCHOW, CONNOR 3,008.21 06/12/20 SHEA, STEPHANIE 2,162.59 06/12/20 SHORTREED, MICHAEL 5,157.79 06/12/20 SPARKS, NICOLLE 3,136.13 06/12/20 STARKEY, ROBERT 4,568.27 06/12/20 STEINER, JOSEPH 5,837.84 06/12/20 STOCK, AUBREY 547.96 06/12/20 SWETALA, NOAH 3,295.61 06/12/20 TAUZELL, BRIAN 6,735.31 06/12/20 THIENES,PAUL 8,134.27 06/12/20 WENZEL, JAY 3,686.38 06/12/20 WIETHORN, AMANDA 3,626.00 06/12/20 XIONG, KAO 3,990.87 06/12/20 XIONG, TUOYER 3,454.43 06/12/20 ZAPPA, ANDREW 4,415.58 06/12/20 BARRETTE, CHARLES 3,925.57 06/12/20 BAUMAN, ANDREW 4,194.49 06/12/20 BEITLER, NATHAN 4,315.14 06/12/20 CONWAY, SHAWN 4,258.86 06/12/20 CRAWFORD JR, RAYMOND 7,215.84 06/12/20 CRUMMY, CHARLES 3,986.02 06/12/20 DABRUZZI, THOMAS 7,168.57 06/12/20 DANLEY, NICHOLAS 4,710.64 06/12/20 DAVISON, BRADLEY 3,514.46 06/12/20 DAWSON, RICHARD 5,047.18 06/12/20 HAGEN, MICHAEL 3,889.22 06/12/20 HALWEG, JODI 3,979.05 06/12/20 HAWTHORNE, ROCHELLE 4,557.24 06/12/20 KUBAT, ERIC 4,085.02 06/12/20 LANDER, CHARLES 5,768.31 06/12/20 LO, CHING 1,343.34 06/12/20 LUKIN, STEVEN 5,667.35 Packet Page Number 150 of 173 06/12/20 MALESKI, MICHAEL 5,179.30 06/12/20 MARTIN, MICHAEL 4,576.00 06/12/20 MCGEE, BRADLEY 3,752.07 06/12/20 MERKATORIS, BRETT 4,256.89 06/12/20 MONDOR, MICHAEL 5,474.97 06/12/20 NEILY, STEVEN 4,257.06 06/12/20 NIELSEN, KENNETH 3,385.86 06/12/20 NOVAK, JEROME 4,573.88 06/12/20 POWERS, KENNETH 5,807.21 06/12/20 SEDLACEK, JEFFREY 6,966.65 06/12/20 STREFF, MICHAEL 4,186.18 06/12/20 WARDELL, JORDAN 3,943.31 06/12/20 ZAPPA, ERIC 4,263.84 06/12/20 CORTESI, LUANNE 2,316.89 06/12/20 JANASZAK, MEGHAN 3,023.16 06/12/20 BRINK, TROY 3,095.56 06/12/20 BUCKLEY, BRENT 3,707.12 06/12/20 EDGE, DOUGLAS 2,672.93 06/12/20 JONES, DONALD 2,640.61 06/12/20 MEISSNER, BRENT 2,635.99 06/12/20 MLODZIK, JASON 2,076.89 06/12/20 NAGEL, BRYAN 4,631.80 06/12/20 OSWALD, ERICK 2,652.92 06/12/20 RUNNING, ROBERT 3,583.66 06/12/20 TEVLIN, TODD 2,678.30 06/12/20 ZAHNOW, LANCE 2,059.39 06/12/20 BURLINGAME, NATHAN 4,261.93 06/12/20 DUCHARME, JOHN 3,343.02 06/12/20 ENGSTROM, ANDREW 3,365.90 06/12/20 JAROSCH, JONATHAN 6,525.68 06/12/20 LINDBLOM, RANDAL 3,343.02 06/12/20 LOVE, STEVEN 5,850.67 06/12/20 STRONG, TYLER 2,885.60 06/12/20 ZIEMAN, SCOTT 640.00 06/12/20 HAYS, TAMARA 2,582.49 06/12/20 HINNENKAMP, GARY 2,880.62 06/12/20 NAUGHTON, JOHN 2,638.30 06/12/20 ORE, JORDAN 2,582.50 06/12/20 SAKRY, JASON 2,394.49 06/12/20 STOKES, KAL 2,004.00 06/12/20 BIESANZ, OAKLEY 1,873.15 06/12/20 GERNES, CAROLE 1,852.43 06/12/20 HUTCHINSON, ANN 3,263.77 06/12/20 WACHAL, KAREN 1,271.41 06/12/20 DUNLAP, EMILY 2,326.59 06/12/20 JOHNSON, ELIZABETH 2,274.59 06/12/20 KROLL, LISA 2,319.20 06/12/20 THOMSON, JEFFREY 4,910.92 06/12/20 ADADE, JANE 1,781.87 06/12/20 FINWALL, SHANN 3,972.30 06/12/20 MARTIN, MIKE 4,221.93 06/12/20 DREWRY, SAMANTHA 2,885.79 06/12/20 SWAN, DAVID 3,401.90 06/12/20 WEIDNER, JAMES 3,209.79 06/12/20 WESTLUND, RONALD 1,656.00 06/12/20 WELLENS, MOLLY 2,720.57 06/12/20 REININGER, RUSSELL 2,334.49 06/12/20 ABRAHAM, JOSHUA 2,608.19 06/12/20 BRENEMAN, NEIL 3,272.61 06/12/20 KUCHENMEISTER, GINA 2,252.40 06/12/20 ROBBINS, AUDRA 4,617.58 G1, Attachments Packet Page Number 151 of 173 06/12/20 BERGO, CHAD 3,785.10 06/12/20 SCHMITZ, KEVIN 2,338.89 06/12/20 SHEERAN JR, JOSEPH 4,111.24 06/12/20 ADAMS, DAVID 2,608.85 06/12/20 HAAG, MARK 2,903.50 06/12/20 JENSEN, JOSEPH 2,533.69 06/12/20 SCHULTZ, SCOTT 4,601.89 06/12/20 WILBER, JEFFREY 2,516.19 06/12/20 PRIEM, STEVEN 2,965.41 06/12/20 WOEHRLE, MATTHEW 2,732.80 06/12/20 XIONG, BOON 2,530.33 06/12/20 FOWLDS, MYCHAL 4,900.18 06/12/20 FRANZEN, NICHOLAS 4,457.60 06/12/20 GERONSIN, ALEXANDER 3,529.42 06/12/20 RENNER, MICHAEL 3,114.40 99104215 06/12/20 AMAH-CLARKE, ALFREDA 1,916.80 650,678.79 Packet Page Number 152 of 173 G1, Attachments G2 CITY COUNCIL STAFF REPORT Meeting Date June 22, 2020 REPORT TO: Melinda Coleman REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Resolution Amending Resolution 20-05-1810, Awarding the Sale of $5,480,000 G.O. Refunding Bonds, Series 2020A Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: V Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City Council will consider amending Resolution #20-05-1810, dated May 11, 2020, Awarding the Sale of $5,480,000 G.O. Refunding Bonds, Series 2020A. Bremer Bank is requesting a small technical amendment to the award resolution, which will provide for the issuance of the bonds as a single term bond with annual sinking fund installments of principal and a single maturity date, rather than multiple bonds with multiple serial annual maturities. This is a technical change that will ease administrative requirements of Bremer Bank but will not impact the City in any way. The City will retire principal and make interest payments in the same manner that was expected. This sale was the result of a direct bank negotiation, which is slightly different than a competitively bid G.O. bond sale. Therefore, variations in semantics of the terminology are not unusual. The amended resolution has been approved by the City's municipal advisors and bond counsel. Both are recommending the amendment. Recommended Action: Motion to approve the Resolution Amending Resolution No. 20-05-1810, Awarding the Sale of the City's $5,480,000 G.O. Refunding Bonds, Series 2020A. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is N/A Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: V Financial Sustainability V Integrated Communication Targeted Redevelopment Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The issuance of the refunding bonds will allow the City to capitalize on the current lower interest rates. Packet Page Number 153 of 173 G2 Background The City Council authorized the sale of the 2020A General Obligation Refunding Bonds in the amount of $5,500,000 on April 13, 2020 for the purpose of refunding the 2011A G.O. Bonds. The 2011A Bonds were originally issued to finance street improvements in the Western Hills Area and the Gladstone Shores Project. The Council awarded the sale of the 2020A refunding bonds to Bremer Bank on May 11, 2020. The estimated net present value savings by refunding these bonds is 8.17% of the refunded principal, or a net present value benefit of $444,500. The estimated amount of interest savings as a result of the refunding is $501,900 over the life of the bonds. The method of the proposed issuance is slightly different than the conventional G.O. refunding. The City utilized the direct bank negotiation model, to save money on underwriting fees. At least eight banks responded to the initial proposal. Attachments 1. Resolution Amending Resolution No. 20-05-1810, Awarding the Sale of the City's $5,480,000 General Obligation Refunding Bonds, Series 2020A. Packet Page Number 154 of 173 G2, Attachment 1 EXTRACT OF MINUTES OF MEETING OF THE COUNCIL OF THE CITY OF MAPLEWOOD RAMSEY COUNTY, MINNESOTA Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Maplewood, Minnesota, was held [remotely via conference call] [at the City Hall in the City] on Monday, June 22, 2020, commencing at 7:00 P.M. The following members of the Council were present: and the following were absent: The following resolution was presented by Member , who moved its adoption: Packet Page Number 155 of 173 G2, Attachment 1 CITY OF MAPLEWOOD, MINNESOTA RESOLUTION NO. RESOLUTION AMENDING RESOLUTION NO. 20-05-1810, AWARDING THE SALE OF THE CITY'S $5,480,000 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2020A BE IT RESOLVED By the City Council (the "Council") of the City of Maplewood, Ramsey County, Minnesota (the "City"), as follows: Section 1. Recitals. 1.01. By Resolution No. 20-05- adopted on May 11, 2020 (the "Award Resolution"), the Council awarded the sale of the City's General Obligation Refunding Bonds, Series 2020A (the "Bonds"), in the original aggregate principal amount of $5,480,000, to Bremer Bank, National Association (the "Purchaser"). The City proposes to apply the proceeds of the Bonds from the sale of the Bonds to the redemption and prepayment of the City's General Obligation Improvement Bonds, Series 2011A on or about November 4, 2020. 1.02. Pursuant to Sections 1.02 and 1.05 of the Award Resolution, the Council approved the issuance of the Bonds at the rate of interest of 1.950%, with serial maturity dates of February 1 in the years and amounts as follows: Maturity Date (February 1) 2022 2023 2024 2025 2026 2027 Principal Amount $525,000 540,000 545,000 545,000 550,000 550,000 Maturity Date (February 1) 2028 2029 2030 2031 2032 Principal Amount $435,000 450,000 445,000 450,000 445,000 1.03. In order to simply its administration of the Bonds, the Purchaser has requested that the Council amend Sections 1.03 and 1.05 of the Award Resolution to provide for the issuance of the Bonds as a single term bond with annual sinking fund installments of principal and a single maturity date (the "Term Bond"), rather bonds with multiple serial annual maturities. The Purchase proposes that the Term Bond be issued as follows: $5,480,000 1.95%* Term Bond Due February 1, 2032 Price of 100% Mandatory Sinking Fund Redemption Date (February 1) 2022 2023 2024 Packet Page Number 156 of 173 Sinking Fund Principal Amount* $525,000 540,000 545,000 G2, Attachment 1 2025 545,000 2026 550,000 2027 550,000 2028 435,000 2029 450,000 2030 445,000 2031 450,000 2032 445,000 1.04. The proposed amendment to the Award Resolution does not change the interest or principal payment dates or aggregate principal amount of the Bonds. Section 2. Award Resolution Amended. 2.01. Section 1.02 of the Award Resolution is hereby amended as follows (strikethrough denotes deleted text; underline denotes inserted text): 1.02. Acceptance of Offer. The offer of Bremer Bank, National Association (the "Purchaser"), to purchase the Series 2020A Bonds, in accordance with the terms of proposal, at the rates of interest hereinafter set forth, and to pay therefor the sum of $5,480,000, is hereby found, determined and declared to be the most favorable offer received and is hereby accepted, and the Bonds are hereby awarded to the Purchaser. The Finance Director of the City (the "Finance Director") is directed to retain the deposit of said Purchaser. Any amount paid by the Purchaser over the minimum purchase price shall be credited to the Debt Service Fund or the Redemption Fund hereinafter created, as determined by the Finance Director in consultation with the Municipal Advisor. Maturity Date (February 1) 242-22032* ;=!A 2024 2025 2026 2027 * Term Bond True interest cost: 1.9493956% Interest Rate 1.950% i .950 i.950 i.950 i.950 i.950 2.02. Section 1.05 of the Award Resolution is hereby amended as follows (strikethrough denotes deleted text; underline denotes inserted text): 1.05. Terms and Principal Amounts of the Bonds. The City shall forthwith issue and sell the Series 2020A Bonds pursuant to the Act in the aggregate principal amount of $5,480,000, originally dated as of November 4, 2020, in the denomination of $5,000 each or any integral multiple thereof, numbered No. R-1, upward, bearing interest as set forth above, and maturing serially on February 1 in the years and amounts as follows: Packet Page Number 157 of 173 Maturity Date (February 1) 20=2032* 2824 2025 2026 202-7 * Term Bond Principal Amount $50005.480.000 540,000 545,000 545,000 550,000 550,000 �8 �9 X030 2031 2032 G2, Attachment 1 2.03. The Award Resolution hereby is amended to include the following new Section 1.07 (underline denotes inserted text): herein. 1.07 Mandatory Redemption: Term Bond. The Bond maturing on February 1, 2032 shall hereinafter be referred to as the "Term Bond." The principal amount of the Term Bond subject to mandatory sinking fund redemption on any date may be reduced through earlier optional redemptions, with any partial redemptions of the Term Bond credited against future mandatory sinking fund redemption of such Term Bond in such order as the City shall determine. The Term Bond is subject to mandatory sinking fund redemption and shall be redeemed in part at par plus accrued interest on February 1 of the following years and in the principal amounts as follows: February 1. 2032 Term Bond Mandatory Sinking Fund Redemption Date (February 1) 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032* * Maturity Sinking Fund Principal Amount* $525,000 540,000 545,000 545,000 550,000 550,000 435,000 450,000 445,000 450,000 445,000 2.04. The Award Resolution remains in full force and effect and is not modified except as provided Packet Page Number 158 of 173 G2, Attachment 1 Approved by the City Council of the City of Maplewood, Minnesota, this 22nd day of June, 2020. Mayor Attest: City Clerk Packet Page Number 159 of 173 G3 CITY COUNCIL STAFF REPORT Meeting Date June 22, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Andrea Sindt, City Clerk Regan Beggs, Business License Specialist PRESENTER: Andrea Sindt, City Clerk AGENDA ITEM: Off -Sale Intoxicating Liquor License for Maplewood Liquor LLC d/b/a Happy Hours, 2227 White Bear Avenue North Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: In accordance with City Code Chapter 6 (Alcoholic Beverages), an application for an Off -Sale Intoxicating Liquor license was submitted by Muzit Ambase to be used by Maplewood Liquor LLC d/b/a Happy Hours, located at 2227 White Bear Avenue North. This location has been previously licensed as an Off -Sale Liquor establishment, operating as White Bear Liquors. Recommended Action: Motion to approve the Off -Sale Intoxicating Liquor license for Maplewood Liquor LLC, d/b/a Happy Hours, located at 2227 White Bear Avenue North. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Council approval is required prior to issuance of an Off -Sale Intoxicating Liquor license, per City Code Sec. 6-165. Background For the purposes of the license application a background investigation was conducted Ms. Ambase; nothing was found that would prohibit the issuance of this license. Packet Page Number 160 of 173 G3 Police Chief Nadeau has also met with the applicant to discuss measures to eliminate the sale of alcohol to underage persons, general security, retail crime issues and the city ordinances pertaining to the service of alcohol. In addition to Council approval, issuance of the license is contingent upon completion of all building, and fire inspections. Attachments None Packet Page Number 161 of 173 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 162 of 173 J1 CITY COUNCIL STAFF REPORT Meeting Date June 22, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Marylee Abrams, Mayor Sylvia Neblett, Council Member PRESENTER: Marylee Abrams, Mayor Sylvia Neblett, Council Member AGENDA ITEM: Strategic Priorities Update Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Mayor Marylee Abrams and Council Member Sylvia Neblett are proposing a modification to the definition of the Community Inclusiveness Strategic Priority that is part of the City of Maplewood's Strategic Plan. Recommended Action: Motion to approve the modification to the definition of the Community Inclusiveness Strategic Priority. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ✓ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Modifying the definition will guide staff in planning future events and programs for the residents of our diverse community. Background Strategic planning is an organizational management activity that is used to set priorities, focus energy and resources, strengthen operations, ensure that employees and other stakeholders are working toward common goals, establish agreement around intended outcomes/results, and assess and adjust the organization's direction in response to a changing environment. Packet Page Number 163 of 173 J1 In response to the recent events in the Twin Cities community and the entire country, it is being proposed that the definition of our Community Inclusiveness strategic priority be modified. The current definition is: Strive to create a community that is engaged, tolerant, and compassionate about everyone. To further build a community that embraces and respects diversity and that uses different perspectives and experiences to build an inclusive and equitable city for all. The proposed definition is: Create a city where everyone is valued and respected, and celebrate our strengths as a diverse multi -cultural, multi-lingual community. We recognize our different perspectives and experiences bind us together to make us stronger. Attachments None Packet Page Number 164 of 173 CITY COUNCIL STAFF REPORT Meeting Date June 22, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jeff Thomson, Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Sale of City -Owned Property at 2501 Londin Lane East a. Intent to Close Meeting (Minn. Stat. §13D.05 Subd. 3(c)) b. Resolution Approving the First Amendment to the Purchase Agreement between the City of Maplewood and INH Property Management, Inc. Action Requested: Form of Action: Policy Issue: ✓ Motion ❑ Discussion ❑ Public Hearing ✓ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation J2 The city entered into a purchase agreement with INH Property Management on March 9, 2020 to sell city -owned property at 2501 Londin Lane East. INH has requested an amendment to the purchase agreement to extend the closing date, inspection period, and environmental investigation period. Recommended Action: Before the meeting is closed, the City Council must state on the record the specific grounds permitting the meeting to be closed and describe the subject to be discussed. Therefore, it is recommended the City Council introduce the following motion: a. Pursuant to Minnesota Statutes Section 13D.05, Subdivision 3c, I hereby motion to close the regular meeting and go into closed session to consider purchase offers or counteroffers for city -owned property located at 2501 Londin Lane East. Upon completion of the closed session, the council may consider approval of the purchase agreement amendment in open session: b. Motion to adopt the resolution approving the first amendment to the purchase agreement between the City of Maplewood and INH Property Management, Inc. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Closing the meeting has no fiscal impact. The potential sale of City - owned property would result in the City receiving funds from the sale. Packet Page Number 165 of 173 Strategic Plan Relevance: ❑ Financial Sustainability ✓ Operational Effectiveness Mgmt. ❑ Integrated Communication ❑ Community Inclusiveness J2 ✓ Targeted Redevelopment ❑ Infrastructure & Asset This property has historically been used as a fire station. The fire station went dormant several years ago and the building has largely been used for storage. Most recently the building has been leased for storage of a mobile dental trailer. Background The purpose of this agenda item is to consider an amendment to the purchase agreement to sell city -owned property located at 2501 Londin Lane East. Minnesota State Statute 13D.05 Subd. 3c, allows a public body to close a meeting to consider offers made for property and to develop counteroffers. At the meeting, city staff and the city attorney will provide an update to the council on the reason for the extension. Attachments 1. Resolution 2. Amendment to Purchase Agreement with INH Property Management, Inc. Packet Page Number 166 of 173 J2, Attachment 1 CITY OF MAPLEWOOD, MINNESOTA RESOLUTION NO. RESOLUTION APPROVING THE FIRST AMENDMENT TO THE PURCHASE AGREEMENT BETWEEN THE CITY OF MAPLEWOOD AND INH PROPERTY MANAGEMENT, INC. WHEREAS, the city of Maplewood (the "City") previously approved a purchase agreement dated March 9, 2020 between the City and INH Property Management, Inc. (the "Purchase Agreement") at its regular meeting on March 9, 2020, which approval was documented in the City's official minutes for said meeting; and WHEREAS, the city council subsequently by Resolution No. 20-05-1823 dated May 26, 2020 reaffirmed the City's March 9, 2020 minutes and its approval of the Purchase Agreement; and WHEREAS, due to factors outside of the parties' control, the parties now wish to extend the Closing Date as defined in the Purchase Agreement as well as to make other revisions to the terms therein; and WHEREAS, the parties hereby wish to approve and execute a "First Amendment to Purchase Agreement" in the form attached as Exhibit A which outlines the terms upon which the desired amendment shall be governed (the "First Amendment"). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA AS FOLLOWS: The recitals set forth herein are incorporated into and made a part hereof. 2. The First Amendment to the Purchase Agreement in substantially the form as attached hereto as Exhibit A is approved, the contents of which are incorporated herein by reference; 3. The Mayor and the City Manager are hereby authorized and directed to execute the First Amendment on behalf of the City and city staff and consultants are likewise authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent hereof. Packet Page Number 167 of 173 J2, Attachment 1 Approved this 22nd day of June, 020, by the City Council of the City of Maplewood, Minnesota. CITY OF MAPLEWOOD, MINNESOTA Marylee Abrams, Mayor Attest: Andrea Sindt, City Cleric Packet Page Number 168 of 173 EXHIBIT A The First Amendment J2, Attachment 1 Packet Page Number 169 of 173 J2, Attachment 2 AMENDMENT TO PURCHASE AGREEMENT The city of Maplewood, a municipal corporation under the laws of Minnesota (the "Seller"), and INH Property Management, Inc., a Minnesota business corporation, and/or its successors and assigns (the "Buyer"), enter into this Amendment to Purchase Agreement (this "Amendment") effective as of June , 2020 (the "Effective Date"). RECITALS A. Seller and Buyer entered into a Purchase Agreement dated effective March 9. 2020 (the "Purchase Agreement"), whereby Seller agreed to sell and convey to Buyer, and Buyer agreed to Purchase from Seller, certain real property located in Ramsey County, Minnesota. B. Due to factors outside of Seller's and/or Buyer's control, Seller and Buyer desire to extend the Closing Date and the Inspection Period and modify certain other terms and conditions of the Purchase Agreement as herein provided. In consideration of the parties' mutual covenants and representation in this Amendment and for other good and valuable consideration, the sufficiency of which the parties acknowledge, the parties agree as follows: 1. Recitals. The recitals set forth above are true and correct in all material respects and incorporated herein by reference. 2. Capitalized Terms. Any capitalized terms used in this Amendment which are defined in the Purchase Agreement, as amended, will have the same meanings when used herein, unless the context clearly requires otherwise. 3. Closing Date. The Closing Date, as defined in Section 3 of the Purchase Agreement, shall be revised and extended to occur on or before September 30, 2020, or on another date as mutually agreed upon by the parties. The Closing Date may be further extended by the parties for up to an additional sixty (60) days for the purpose of obtaining any and all governmental approvals relating to the Buyer's proposed use of the Property. 4. Inspection Period. The Inspection Period, as defined in Section 6 of the Purchase Agreement, and the deadline by which Buyer must waive or satisfy all Buyer contingencies set forth in the Purchase Agreement, shall be similarly extended through the Closing Date, as extended by this Agreement. 5. Environmental Investigation. The deadline by which the Buyer must provide written notice to the Seller of the presence, and the need for removal or remediation, of Hazardous Substances discovered on the Property, as described in Section 11 of the Purchase Agreement, shall be extended to on or before March 31, 2021, and the total cost and expense related to such removal and remediation of Hazardous Substances discovered through March 31, 2021 shall be shared equally by the Buyer and the Seller pursuant to the limitations set forth in Section 11 of the Purchase Agreement, as amended by this Agreement. The Parties acknowledge and agree that that 1 Packet Page Number 170 of 173 J2, Attachment 2 Seller shall have no obligation to contribute toward the removal or remediation of Hazardous Substances that are discovered after March 31, 2021. 6. Continuity of Agreement. Except as herein modified, the provisions, conditions and terms of the Purchase Agreement will remain unchanged and in full force and effect. 7. Counterparts. This Amendment may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Emailed, facsimile or scanned PDF signatures shall be binding as if an original signature page has been delivered. [Remainder ofpage intentionally left blank. Signature pages to follow.] 2 Packet Page Number 171 of 173 J2, Attachment 2 SIGNATURE PAGE TO AMENDMENT TO PURCHASE AGREEMENT The Seller has executed this Amendment effective as of the Effective Date. S-1 Packet Page Number 172 of 173 CITY OF MAPLEWOOD By: Marylee Abrams Its: Mayor By: Melinda Coleman Its: City Manager J2, Attachment 2 SIGNATURE PAGE TO AMENDMENT TO PURCHASE AGREEMENT The Buyer has executed this Amendment effective as of the Effective Date. MWS.jls 12019-7289.333 INH PROPERTY MANAGEMENT, INC. By: James E. Illies, Jr. Its: President This instrument was drafted by: Marc W. Sugden PEMBERTON LAW, P.L.L.P. 203 22nd Avenue West I Alexandria, MN 56308 Telephone: 320-759-3143 www.pemlaw.com S-2 Packet Page Number 173 of 173