HomeMy WebLinkAbout2020-06-08 City Council Meeting Packet
Meeting is also available on Comcast Ch. 16 and streaming via maplewoodmn.gov
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, June 8,2020
Held Remotely Via Conference Call
Dial 1-888-788-0099
When Prompted Enter Meeting ID:983 9410 8094 #
No Participant ID, Enter # When Prompted
Meeting No.11-20
A.CALL TO ORDER
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
D.APPROVAL OF AGENDA
E.APPROVAL OF MINUTES
1.May 26, 2020City Council Meeting Minutes
F.APPOINTMENTS AND PRESENTATIONS
1.Administrative Presentations
a.Council Calendar Update
2.Council Presentations
G.CONSENT AGENDA –Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
1.Approval of Claims
2.Resolution for Reduction of Retainageon Existing Construction Contract for
Wakefield Park Improvements City Project PR 18-04
3.Conditional Use Permit Review, Plaza 3000 Shopping Center, 3000 White Bear
Avenue
H.PUBLIC HEARINGS–If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
None
I.UNFINISHED BUSINESS
1.Resolution Awarding the Sale of G.O. Improvement Bonds, Series 2020B
2.Pedestrian Crossing Policy
J.NEW BUSINESS
1.2019 Comprehensive AnnualFinancial Report
2.New Maplewood Elementary School, 2410 Holloway Avenue East
a.Conditional Use Permit Resolution
b.Design Review Resolution
3.Maple Ridge Convenience Store, 2501 White Bear Avenue
a.Conditional Use Permit Resolution
b.Design Review and Comprehensive Sign Plan Resolution
4.Property Maintenance Code
a.Ordinance Repealing the Rental and Owner-Occupied Housing
Maintenance Codes, Creating a New Property Maintenance Code and
Adopting, in Part, the International Property Maintenance Code with Certain
Modifications
b.Resolution Authorizing Publication by Title and Summary (4 Votes)
K.ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s
Office at 651.249.2000to make arrangements. Assisted Listening Devices are also available. Please
check with the City Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s
opinions can be heard and understood in a reasonable manner. We appreciate the fact that when
appearing at Council meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other councilmembers or citizens - unless specifically tasked by
your colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk
amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of councilmembers,
staff or others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, May 26, 2020
Held Remotely Via Conference Call
Meeting No.10-20
A.CALL TO ORDER
A meeting of the City Council was held remotely via conference call and was called to
order at 7:00 p.m. by Mayor Abrams.
Mayor Abrams opened the meeting with remarks about the progress of businesses
reopening then gave a reflection on Memorial Day.
Emergency Management Director Lukin gave an update on City operations and personal
protection equipment supplies.
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
Marylee Abrams, MayorPresent
Kathleen Juenemann, CouncilmemberPresent
William Knutson, CouncilmemberPresent
Sylvia Neblett, CouncilmemberPresent
Bryan Smith, CouncilmemberPresent
D.APPROVAL OF AGENDA
CouncilmemberJuenemann moved to approve the amended agenda.
Seconded by CouncilmemberKnutsonAyes – All, via roll call
The motion passed.
E.APPROVAL OFMINUTES
1.May 11,2020 City Council Meeting Minutes
CouncilmemberJuenemann moved to approve the May 11, 2020 City Council Meeting
Minutes as submitted.
Seconded by CouncilmemberKnutsonAyes – All, via roll call
The motion passed.
F.APPOINTMENTS AND PRESENTATIONS
1.Administrative Presentations
a.Council Calendar Update
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City Manager Coleman gave an update to the council calendar; reviewed other topics of
concern or interest requested by councilmembers; and gave an overview of upcoming
events in the community.
Councilmember Juenemann moved to recess the meetingat 7:29 p.m. and reconvene at
8:30 p.m. due to severe weather in the area.
Seconded by CouncilmemberNeblettAyes – Mayor Abrams, Council
Members Juenemann,
Knutson and Neblett
Councilmember Smith had
already left the meeting.
The motion passed.
Mayor Abrams called the meeting was called back to order at 8:30 p.m.
2.Council Presentations
None
3.Ponds at Battle Creek Update from Ramsey County
Community Development Director Thomson introduced the agenda item. Kari Collins,
Director of Community & Economic Development for Ramsey County started the
presentation. Jean Krueger, Property Management Director with Ramsey County
continued the presentation. Each member of the Councilvoicedquestions or comments
regarding the County’s plan.Commissioner Reinhardt addressed the council with further
comments.
No action was taken by the council, informational purposes only.
G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
Agenda item G7 was pulled from the agenda.
Councilmember Juenemann moved to approve agenda items G1-G6 & G8.
Seconded by CouncilmemberKnutsonAyes – All, via roll call
The motion passed.
1.Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
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ACCOUNTS PAYABLE:
$ 223,268.65 Checks #105561 thru #105601
dated 05/12/20
$ 431,098.14 Disbursements via debits to checking account
dated 05/04/20 thru 05/08/20
$ 136,839.56 Checks #105602 thru #105636
dated 05/19/20
$ 234,643.71 Disbursements via debits to checking account
dated 05/11/20 thru 05/15/20
$ 1,025,850.06 Total Accounts Payable
PAYROLL
$ 576,519.34 Payroll Checks and Direct Deposits dated 05/15/20
$ 2,300.25 Payroll Deduction check # 99104191 thru # 99104193 dated 05/15/20
$ 578,819.59 Total Payroll
$ 1,604,669.65 GRAND TOTAL
Seconded by Councilmember KnutsonAyes – All, via roll call
The motion passed.
2.Resolution Adopting State Performance Measures
Councilmember Juenemann moved to approve the resolution to adopt the State
Performance Measures for 2020.
Resolution 20-05-1820
RESOLUTION ADOPTING STATE PERFORMANCE MEASURES
WHEREAS,Benefits to the City of Maplewood for participation in the
Minnesota Council on Local Results and Innovation’s comprehensive performance
measurement program are outlined in MS 6.91 and include eligibility for a
reimbursement as set by State statute; and
WHEREAS,Any city or county participating in the comprehensive performance
measurement program is also exempt from levy limits for taxes, if levy limits are in effect;
and
WHEREAS,The City Council of Maplewood has adopted and implemented at
least 10 of the performance measures, as developed by the Council on Local Results
and Innovation, and a system to use this information to help plan, budget, manage and
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evaluate programs and processes for optimal future outcomes; and
NOW THEREFORE LET IT BE RESOLVED THAT, The City Council of
Maplewood will continue to report the results of the performance measures to its
citizenry by the end of the year through publication, direct mailing, posting on the city’s
website, or through a public hearing at which the budget and levy will be discussed and
public input allowed.
BE IT FURTHER RESOLVED, TheCity Council of Maplewood will submit to the
Office of the State Auditor the actual results of the performance measures adopted by
the city/county.
Seconded by Councilmember KnutsonAyes – All, via roll call
The motion passed.
3.Budgeted Capital Project Transfers for 2020
Councilmember Juenemann moved to approve the budgeted capital project transfers
dated 5/26/2020 and authorize the Finance Director to make the necessary accounting
entries and budget adjustments.
Seconded by Councilmember KnutsonAyes – All, via roll call
The motion passed.
4.Resolution to Maintain Statutory Tort Liability Limits
Councilmember Juenemann moved to approve the resolution to maintain the statutory
tort liability limits.
Resolution 20-05-1821
RESOLUTION TO MAINTAIN THE
STATUTORY TORT LIMITS FOR LIABILITY INSURANCE PROPOSED
WHEREAS, the League of Minnesota Cities Insurance Trust annually requests
member cities to make an election to waive or not waive the tort liability limit established
by Minnesota Statutes 466.04; and
WHEREAS, the City has three choices: to not waive the statutory limit, to waive
the limit but to keep insurance coverage at the statutory limit, and to waive the limit and
to add insurance to a new level;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Maplewood hereby elects to not waive the statutory tort liability limit established by
Minnesota Statutes 466.04.
Seconded by Councilmember KnutsonAyes – All, via roll call
The motion passed.
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5.Resolution Directing Final Payment andAcceptance of Project, Ferndale-Ivy
Area Improvements, City Project 18-01
Councilmember Juenemann moved to approve the resolution Directing Final Payment
and Acceptance of Project for the Ferndale-Ivy Area Improvements, City Project 18-01.
Resolution 20-05-1822
DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT FERNDALE-IVY
AREA IMPROVEMENTS, CITY PROJECT 18-01
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
the Ferndale-Ivy Area Improvements, City Project 18-01, and has let a construction
contract, and
WHEREAS, the City Engineer for the City of Maplewood has determined that the
Ferndale-Ivy Area Improvements, City Project 18-01, is complete and recommends
acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD,Minnesota, that
City Project 18-01is complete and maintenance of the improvements are accepted by the
City; the final construction cost is $3,455,241.04. Final payment to T.A. Schifsky and
Sons, Inc. andthe release of any retainage or escrow is hereby authorized.
Seconded by Councilmember KnutsonAyes – All, via roll call
The motion passed.
6.Conditional Use Permit Review, Unison Restaurant and Banquet, 1800 White
Bear Avenue
Councilmember Juenemann moved to approve the CUP review for Unison Restaurant
and Banquet at 1800 White Bear Avenue and review again in one year.
Seconded by Councilmember KnutsonAyes – All, via roll call
The motion passed.
7.Use of LHB, Inc. for Professional Design, Inspection and Contract
Administration Services for Goodrich Park Updates
This item was pulled from the agenda,no action was taken.
8.Resolution Reaffirming and Approving the Sale of 2501 Londin Lane East
Councilmember Juenemann moved to approve the resolution reaffirming and approving
the sale by the city of 2501 Londin Lane East and the purchase agreement therefor.
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Resolution 20-05-1823
RESOLUTION REAFFIRMING AND APPROVING THE SALE BY THE CITY OF 2501
LONDIN LANE EAST AND THE PURCHASE AGREEMENT THEREFOR
WHEREAS, the City of Maplewood (the “City”) is the owner of certain real property
located at 2501 Londin Lane East, in the City of Maplewood, Minnesota (the “Property”);
and
WHEREAS, the legal description of the Property is:
Part of the Northwest ¼ of the Northeast ¼ of Section 12, Township 28, Range
22 lying Southwesterly of New Lower Afton Road and lying Northerly and
Northwesterly of Londin Lane, Ramsey County, Minnesota.; and
WHEREAS, INH Property Management, Inc., a Minnesota business corporation
(the “Buyer”) has offered to purchase the Property and the City has accepted such offer to
purchase; and
WHEREAS,the City previously approved the Purchase Agreement conveying the
Property to Buyer at its regular meeting on March 9, 2020 and was documented in the
City’s official minutes for said meeting; and
WHEREAS, to timely complete the contemplated transaction the title company
utilized by the City and Buyer now requests that the City execute this Resolution for
recording purposes.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA AS FOLLOWS:
1.The recitals set forth herein are incorporated into and made a part hereof.
2.The City’s minutes from its regular meeting on March 9, 2020 are hereby
reaffirmed and incorporated herein;
3. The Mayor and the City Manager, staff, and consultants are hereby
authorized and directed to take any and all additional steps and actions necessary or
convenient in order to accomplish the intent hereof.
Seconded by Councilmember KnutsonAyes – All, via roll call
The motion passed.
H.PUBLIC HEARINGS– If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
None
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I.UNFINISHED BUSINESS
None
J.NEW BUSINESS
1.City Flexibility in Reopening Restaurants and Bars
City Manager Coleman gave the staff report.City Attorney Batty provided additional
information.
Councilmember Smith moved to approve city staff to apply rules and regulations
regarding restaurants and bars with flexibility to facilitate the partial reopening of these
businesses starting June 1, while maintaining public health and safety and compliance
with state lawas well as waiving such fees for patio liquor licensesas may be needed.
Seconded by Councilmember KnutsonAyes – All, via roll call
The motion passed.
K.AWARD OF BIDS
None
L.ADJOURNMENT
Each councilmember shared thoughts on COVID-19.
Mayor Abramsadjourned the meeting at10:16 p.m.
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F1a
All Workshops have been cancelled until further notice
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MEMORANDUM
Melinda Coleman, City Manager
TO:
Ellen Paulseth, Finance Director
FROM:
June 2, 2020
DATE:
Approval of Claims
SUBJECT:
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and
authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
$ 533,824.94Checks #105637 thru #105661
dated 05/26/20
$ 487,507.27Disbursements via debits to checking account
dated 05/18/20 thru 05/22/20
$ 215,878.97Checks #105663 thru #105700
dated 06/02/20
$ 257,974.34Disbursements via debits to checking account
dated 05/26/20 thru 05/29/20
$ 1,495,185.52Total Accounts Payable
PAYROLL
$ 574,434.57Payroll Checks and Direct Deposits dated 05/29/20
$ -Payroll Deduction check # thru #
dated
$ 574,434.57Total Payroll
$ 2,069,620.09GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
Attachments
Packet Page Number 9 of 211
G1, Attachments
Check Register
City of Maplewood
05/21/2020
CheckDateVendorDescriptionAmount
10563705/26/202006084LINCOLN FINANCIAL GROUPMONTHLY PREMIUM - MAY8,438.37
10563805/26/202000985METROPOLITAN COUNCILWASTEWATER - JUNE297,410.22
05/26/202000985METROPOLITAN COUNCILINDUSTRIAL DISCHARGE PERMIT 2020425.00
10563901337911 DISPATCH SERVICES - APRIL37,638.23
05/26/2020RAMSEY COUNTY-PROP REC & REV
05/26/202001337RAMSEY COUNTY-PROP REC & REVCAD SERVICES - APRIL7,289.58
10564001819LOCAL PHONE SERVICE 04/15 - 05/14592.29
05/26/2020WINDSTREAM
10564105/26/202006030CENTENNIAL FLOORINGCOMPLETE FLOORING INSTALL PD3,460.00
05/26/202006030CENTENNIAL FLOORINGCARPET REPLACEMENT PD OFFICE #3281,185.00
10564205/26/202000755JEFFERSON FIRE & SAFETY INCPHENIX LEATHER HELMETS4,220.00
10564305/26/202005533KIRVIDA FIREREPAIRS TO ENGINE #331641.48
10564405/26/202005425LHB INC.PROJ 19-18 HVAC UPGRADES 19021,296.15
10564503818MONTHLY PREMIUM - JUNE158,543.29
05/26/2020MEDICA
10564605/26/202005838MINNESOTA BENEFIT ASSOCIATIONMONTHLY PREMIUM503.00
10564701126MONTHLY PREMIUM - JUNE544.00
05/26/2020NCPERS GROUP LIFE INS. MN
10564805/26/202001175CITY OF NORTH ST PAULMONTHLY UTILITIES - APRIL2,753.40
10564905/26/202006033NORTHWEST LASERS & INSTRUMENTSSURVERY EQUIP & SURVEY EQUIP MAINT1,092.20
10565005/26/202000001ONE TIME VENDORREFUND A STRUGAR - ADULT SOFTBALL680.00
10565105/26/202000001ONE TIME VENDORREFUND L LOR - WAKEFIELD RENTAL397.29
10565205/26/202000001ONE TIME VENDORREFUND M DOERR - WAKEFIELD RENTAL322.13
10565305/26/202000001ONE TIME VENDORREFUND M NOORAGA - TAI CHI75.00
10565405/26/202000001ONE TIME VENDORREFUND C STEVENSON - TENNIS60.00
10565505/26/202000001ONE TIME VENDORREFUND UNITY ONE - SHELTER RENTAL55.00
10565605/26/202000001ONE TIME VENDORREFUND K NOLTNER - VOLLEYBALL36.00
10565705/26/202001340REGIONS HOSPITALMEDICAL SUPPLIES780.31
10565805/26/202006122SANDSTROM LAND MANAGEMENTSPRING CLEAN-UP & WEED CONTROL3,510.00
10565905/26/202001578T R F SUPPLY CO.4PLY TOWELS FOR DISINFECTING VEH564.00
10566005/26/202006121JOSEPH VANGUILDERCASH AWARDED TO VANGUILDER518.00
10566105/26/202001730W W GOETSCH ASSOCIATES, INC.REPAIR PUMP LIFT STATION #14795.00
533,824.94
25Checks in this report.
Packet Page Number 10 of 211
G1, Attachments
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Settlement
DatePayeeDescriptionAmount
5/18/2020MN State TreasurerState Payroll Tax23,285.82
5/18/2020MN State TreasurerDrivers License/Deputy Registrar25,349.24
5/18/2020Delta DentalDental Premium424.62
5/18/2020Empower - State PlanDeferred Compensation30,415.92
5/18/2020P.E.R.A.P.E.R.A.126,255.16
5/18/2020U.S. TreasurerFederal Payroll Tax102,252.14
5/19/2020MN State TreasurerDrivers License/Deputy Registrar35,139.54
5/19/2020ICMA (Vantagepointe)Deferred Compensation7,673.00
5/19/2020MidAmerica - INGHRA Flex plan15,585.43
5/19/2020Labor UnionsUnion Dues1,691.44
5/20/2020MN State TreasurerDrivers License/Deputy Registrar19,918.04
5/21/2020MN State TreasurerDrivers License/Deputy Registrar45,100.41
5/21/2020Delta DentalDental Premium910.00
5/22/2020MN State TreasurerDrivers License/Deputy Registrar51,153.99
5/22/2020MN Dept of Natural ResourcesDNR electronic licenses994.93
5/22/2020Optum HealthDCRP & Flex plan payments1,357.59
487,507.27
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G1, Attachments
Check Register
City of Maplewood
05/28/2020
CheckDateVendorDescriptionAmount
10566306/02/202000211BRAUN INTERTEC CORP.1902 ROOF ANALYSIS805.95
10566406/02/202000687HUGO'S TREE CARE INCTREE & STUMP REMOVAL-1083 GORDON1,280.00
10566506/02/202002728KIMLEY-HORN & ASSOCIATES INCPROJ 16-18 GLADSTONE PHASE 31,770.74
10566605670HEALTH CHECK IN'S 5/1/20 & 5/22/20292.00
06/02/2020PETERSON COUNSELING/CONSULTING
10566706/02/202001337RAMSEY COUNTY-PROP REC & REVFLEET SUPPORT FEES - APRIL627.12
01337FLEET SUPPORT FEES - APRIL321.36
06/02/2020RAMSEY COUNTY-PROP REC & REV
10566806/02/202001409S E HPH II ENVIRONMENTAL SITE ASSESS8,008.27
10566906/02/202004845TENNIS SANITATION LLCRECYCLING FEE - APRIL62,556.00
10567006/02/202004192TRANS-MEDICEMS BILLING - APRIL6,849.34
10567106/02/202001190XCEL ENERGYELECTRIC UTILITY13,327.11
06/02/202001190XCEL ENERGYELECTRIC UTILITY1,264.78
01190ELECTRIC & GAS UTILITY478.68
06/02/2020XCEL ENERGY
06/02/202001190XCEL ENERGYELECTRIC UTILITY339.69
01190GAS UTILITY111.06
06/02/2020XCEL ENERGY
06/02/202001190XCEL ENERGYGAS UTILITY59.47
06/02/202001190XCEL ENERGYELECTRIC UTILITY18.04
10567206/02/202005761YMCAEMPLOYEE MEMBERSHIPS - MARCH1,353.00
06/02/202005761YMCAEMPLOYEE MEMBERSHIPS - APRIL1,287.00
06/02/202005761YMCAEMPLOYEE MEMBERSHIPS - FEBRUARY1,213.00
06/02/202005761YMCAEMPLOYEE MEMBERSHIPS - JANUARY1,206.00
10567306/02/202005972BHE COMMUNITY SOLAR, LLCCOMMUNITY SOLAR GARDEN-MARCH7,484.18
10567406/02/202003109CLIA LABORATORY PROGRAMCERTIFICATE FEE 9/1/20 - 8/31/22180.00
10567506/02/202005618ENTERPRISE FM TRUSTLEASE CHARGES FIRE & PD VEHICLES2,622.35
10567606/02/202003330HOISINGTON KOEGLER GROUP INCZONING ORDINANCE UPDATE3,877.50
10567706/02/202004152ISD 622 COMMUNITY EDUCATIONREFUND OVERPD PLAN CHECK FEE15,387.89
10567806/02/202002137KENNEDY & GRAVEN CHARTEREDATTORNEY FEES - APRIL13,358.00
10567906/02/202004790MAYER ARTS, INC.DANCE INSTRUCTION 2/3/20 - 4/11/201,812.98
10568006/02/202005356NORTH SUBURBAN ACCESS CORPPRODUCTION SERVICES - APRIL645.00
10568106/02/202000001ONE TIME VENDORREFUND N HANSON-YOUTH BASEBALL180.00
10568206/02/202000001ONE TIME VENDORREFUND WS&D - CANCEL PERMIT117.00
10568306/02/202000001ONE TIME VENDORREFUND S FEHRMAN-YOUTH BASEBALL100.00
10568400001REFUND A TANAKA-YOUTH BASEBALL100.00
06/02/2020ONE TIME VENDOR
10568506/02/202000001ONE TIME VENDORREFUND S ALVAREZ-YOUTH BASEBALL90.00
10568606/02/202000001ONE TIME VENDORREFUND J GANAL-YOUTH BASEBALL90.00
10568706/02/202000001ONE TIME VENDORREFUND S JOHNSON-YOUTH BASEBALL90.00
10568800001REFUND L LOPSHIRE-YOUTH BASEBALL90.00
06/02/2020ONE TIME VENDOR
10568906/02/202000001ONE TIME VENDORREFUND A NGWA-YOUTH BASEBALL90.00
10569006/02/202000001ONE TIME VENDORREFUND D NICHOLS-YOUTH BASEBALL90.00
10569106/02/202000001ONE TIME VENDORREFUND L NICOLAI-YOUTH BASEBALL90.00
10569206/02/202000001ONE TIME VENDORREFUND C OSZMAN-YOUTH BASEBALL90.00
10569306/02/202000001ONE TIME VENDORREFUND SOMMERVOLD-YOUTH BASEBALL90.00
10569406/02/202000001ONE TIME VENDORREFUND L CROTTY - WAKEFIELD RENTAL75.00
10569506/02/202000001ONE TIME VENDORREFUND MORENCY-WAKEFIELD RENTAL75.00
10569606/02/202000001ONE TIME VENDORREFUND R KROSKI - OVERPD PERMIT20.00
10569706/02/202005976SAFE-FAST, INC.COVID-19 SANITIZER445.80
10569806/02/202005772SCHWAB VOLLHABER LUBRATT SRVSWATER TEMP SENSORS - CH CHILLER144.00
10569906/02/202001836ST PAUL, CITY OFLIGHT REPAIR SUMMER & MCMENEMY136.00
06/02/202001836ST PAUL, CITY OFLIGHT REPAIR SUMMER & MCMENEMY14.29
10570006/02/202004207STRYKER SALES CORP.5 AUTOMATED CPR DEVICES65,125.37
215,878.97
38Checks in this report.
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G1, Attachments
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Settlement
DatePayeeDescriptionAmount
5/26/2020MN State TreasurerDrivers License/Deputy Registrar59,747.50
5/26/2020MN Dept of RevenueFuel Tax288.42
5/26/2020Delta DentalDental Premium1,261.50
5/27/2020MN State TreasurerDrivers License/Deputy Registrar73,565.22
5/28/2020MN State TreasurerDrivers License/Deputy Registrar24,129.97
5/29/2020MN State TreasurerDrivers License/Deputy Registrar72,700.89
5/29/2020US Bank VISA One Card*Purchasing card items25,489.84
5/29/2020Optum HealthDCRP & Flex plan payments791.00
257,974.34
*Detailed listing of VISA purchases is attached.
Packet Page Number 13 of 211
G1, Attachments
Transaction DatePosting DateMerchant NameTransaction AmountName
THE HOME DEPOT #2801$14.97JOSHUA ABRAHAM
05/11/202005/13/2020
05/11/202005/13/2020OFFICE DEPOT #1090$102.54REGAN BEGGS
ULINE *SHIP SUPPLIES$248.30BRIAN BIERDEMAN
05/14/202005/14/2020
05/16/202005/18/2020WEARVERTX.COM$14.99BRIAN BIERDEMAN
PATIO TOWN OAKDALEBRENT BUCKLEY
05/12/202005/13/2020$98.85
05/12/202005/13/2020HEJNY RENTAL INC$224.52BRENT BUCKLEY
SQ *FIELD TRAINING SOLUTIDANIEL BUSACK
05/11/202005/12/2020$295.00
05/08/202005/11/2020BREDEMUS HARDWARE CO INC$120.76SCOTT CHRISTENSON
05/12/202005/13/2020CINTAS CORP$60.25SCOTT CHRISTENSON
05/13/202005/14/2020BDI USA$571.37SCOTT CHRISTENSON
05/13/202005/14/2020BDI USA$1,052.10SCOTT CHRISTENSON
05/13/202005/14/2020DISPLAYS2GO$924.76SCOTT CHRISTENSON
05/13/202005/14/2020CINTAS CORP$132.75SCOTT CHRISTENSON
05/14/202005/15/2020NORTHERN DOOR COMPAN$516.45SCOTT CHRISTENSON
05/14/202005/15/2020DISPLAYS2GO$259.73SCOTT CHRISTENSON
05/14/202005/18/2020BREDEMUS HARDWARE CO INC$1,531.50SCOTT CHRISTENSON
05/15/202005/18/2020THE HOME DEPOT 2801$89.78SCOTT CHRISTENSON
VIKING ELECTRIC-CREDIT DE$145.20SCOTT CHRISTENSON
05/18/202005/19/2020
05/18/202005/19/2020VIKING ELECTRIC-CREDIT DE$36.30SCOTT CHRISTENSON
05/20/202005/21/2020CINTAS CORP$67.95SCOTT CHRISTENSON
05/21/202005/22/2020DISPLAYS2GO$311.83SCOTT CHRISTENSON
05/20/202005/21/2020FRANKLIN PLANNER$46.01MELINDA COLEMAN
05/12/202005/13/2020GALLS$62.10KERRY CROTTY
05/20/202005/21/2020IN *ENVUE TELEMATICS LLC$520.00KERRY CROTTY
05/07/202005/11/2020OFFICEMAX/DEPOT 6164$32.53RICHARD DAWSON
05/13/202005/14/2020CVS/PHARMACY #01751$7.28RICHARD DAWSON
05/09/202005/11/2020OPTICSPLANET, INC.$536.33MICHAEL DUGAS
05/13/202005/14/2020U OF M CONTLEARNING($225.00)EMILY DUNLAP
05/09/202005/11/2020CINTAS CORP$49.99CASSIE FISHER
05/16/202005/18/2020CINTAS CORP$49.99CASSIE FISHER
05/11/202005/12/2020AT&T*BILL PAYMENT$31.25MYCHAL FOWLDS
05/14/202005/15/2020AMZN MKTP US*MC3FZ08Z2$12.87MYCHAL FOWLDS
05/17/202005/18/2020ZOOM.US$472.29MYCHAL FOWLDS
05/17/202005/18/2020COMCAST CABLE COMM$4.50MYCHAL FOWLDS
05/10/202005/11/2020AMZN MKTP US*JI4302IL3$24.99NICK FRANZEN
05/12/202005/13/2020AMZN MKTP US*MC5C23SR1$30.84NICK FRANZEN
05/15/202005/18/2020AMZN MKTP US*MC6QA9RD1 AM$17.97NICK FRANZEN
AMAZON.COM*M753Q6AO1NICK FRANZEN
05/19/202005/20/2020$11.99
NEOPOSTALEX GERONSIN
05/08/202005/11/2020$36.05
05/18/202005/19/2020PETSMART # 0461$7.34ANN HUTCHINSON
05/11/202005/11/2020AMAZON.COM*MC3IW9B91$63.00DAVID JAHN
05/11/202005/11/2020AMAZON.COM*O997H97E3$63.00DAVID JAHN
05/11/202005/12/2020AMAZON.COM*MC0X24BX0$98.41DAVID JAHN
05/11/202005/12/2020AMAZON.COM*MC9XE8BM0$98.41DAVID JAHN
05/11/202005/13/2020MENARDS OAKDALE MN$36.08DAVID JAHN
05/19/202005/21/2020THE HOME DEPOT #2801$20.16DAVID JAHN
05/20/202005/21/2020DALCO ENTERPRISES$81.86DAVID JAHN
05/21/202005/22/2020DALCO ENTERPRISES$63.24DAVID JAHN
05/11/202005/13/2020OFFICE DEPOT #1090$55.97ELIZABETH JOHNSON
05/08/202005/11/2020TARGET 00011858$7.92KEVIN JOHNSON
05/08/202005/11/2020IHEALTH LABS INC$289.80LOIS KNUTSON
05/16/202005/18/2020AMAZON.COM*M70676CN0 AMZN$32.72LOIS KNUTSON
05/18/202005/19/2020U OF M ACCT REC OL$2,000.00LOIS KNUTSON
05/18/202005/19/2020URBAN LAND INSTITUTE$15.00LOIS KNUTSON
05/10/202005/11/2020BLUERIBBON BAIT& TACKLE$60.84ERIC KUBAT
05/13/202005/14/2020TRI-TECH FORENSICS, INC.$169.50JASON KUCHENMEISTER
05/15/202005/18/2020DALCO ENTERPRISES$250.98CHING LO
05/08/202005/11/2020ASPEN MILLS$205.50STEVE LUKIN
05/13/202005/13/2020INT'L CODE COUNCIL INC$425.21STEVE LUKIN
Packet Page Number 14 of 211
G1, Attachments
05/15/2020THE HOME DEPOT #2801$27.89STEVE LUKIN
05/18/2020
INT'L CODE COUNCIL INC$300.65STEVE LUKIN
05/21/202005/21/2020
05/21/202005/22/2020ASPEN MILLS$241.85STEVE LUKIN
SITEONE LANDSCAPE SUPPLY,$179.01BRENT MEISSNER
05/19/202005/20/2020
05/15/202005/18/2020BOUND TREE MEDICAL LLC$130.68MICHAEL MONDOR
CINTAS CORPBRYAN NAGEL
05/08/202005/11/2020$73.95
05/13/202005/14/2020AMZN MKTP US*MC9B64KX1$949.19BRYAN NAGEL
SAFE-FAST(MW)BRYAN NAGEL
05/15/202005/18/2020$812.44
05/17/202005/18/2020AMAZON.COM*M73682481$141.24BRYAN NAGEL
05/19/202005/19/2020AMAZON.COM*M72303N50 AMZN$1,222.32BRYAN NAGEL
05/21/202005/22/2020AMAZON.COM*M71811150$760.80BRYAN NAGEL
05/08/202005/11/2020AMAZON.COM*0K3M13503 AMZN$178.80MICHAEL NYE
05/19/202005/20/2020AMAZON.COM*M78UI5JX0$100.18MICHAEL NYE
05/08/202005/11/2020HEJNY RENTAL INC$224.52ERICK OSWALD
05/08/202005/12/2020HEJNY RENTAL INC($44.69)ERICK OSWALD
05/13/202005/15/2020BOUND TREE MEDICAL LLC$120.99KENNETH POWERS
05/11/202005/12/20200391-AUTOPLUS$12.19STEVEN PRIEM
05/14/202005/15/2020TURFWERKS - DAVIS EQUIP$289.01STEVEN PRIEM
0391-AUTOPLUS$79.95STEVEN PRIEM
05/14/202005/15/2020
05/15/202005/18/2020FACTORY MTR PTS #19$164.58STEVEN PRIEM
05/18/202005/19/2020TRI-STATE BOBCAT$212.04STEVEN PRIEM
05/20/202005/21/2020MIDWAY FORD COMPANY$153.45STEVEN PRIEM
05/20/202005/22/2020AN FORD WHITE BEAR LAK$54.87STEVEN PRIEM
05/21/202005/22/2020ALLIED OIL AND SUPPLY MN$297.60STEVEN PRIEM
05/09/202005/11/2020EIG*CONSTANTCONTACT.COM$65.00AUDRA ROBBINS
05/13/202005/14/2020CINTAS CORP$75.51SCOTT SCHULTZ
05/13/202005/14/2020CINTAS CORP$19.04SCOTT SCHULTZ
05/13/202005/14/2020CINTAS CORP$39.10SCOTT SCHULTZ
05/13/202005/14/2020CINTAS CORP$31.35SCOTT SCHULTZ
05/16/202005/18/2020CINTAS CORP$64.74SCOTT SCHULTZ
05/16/202005/18/2020CINTAS CORP$190.63SCOTT SCHULTZ
05/20/202005/21/2020CINTAS CORP$102.14SCOTT SCHULTZ
05/20/202005/21/2020CINTAS CORP$53.02SCOTT SCHULTZ
05/20/202005/21/2020CINTAS CORP$102.07SCOTT SCHULTZ
05/20/202005/21/2020CINTAS CORP$19.04SCOTT SCHULTZ
05/08/202005/11/2020AMZN MKTP US*MC8HC1JL2$51.60MICHAEL SHORTREED
05/12/202005/13/2020EMERGENCY AUTO TECH$45.00MICHAEL SHORTREED
05/12/202005/14/2020GREAT RIVER OFFICE PRODUC$350.00MICHAEL SHORTREED
EMERGENCY AUTO TECHMICHAEL SHORTREED
05/21/202005/22/2020$4,161.78
EMERGENCY AUTO TECHMICHAEL SHORTREED
05/21/202005/22/2020$90.00
05/21/202005/22/2020EMERGENCY AUTO TECH$34.95MICHAEL SHORTREED
05/18/202005/19/2020BATTERIES PLUS - #0031$24.35JOSEPH STEINER
05/20/202005/21/2020OAKDALE RENTAL CENTER$284.00JEFF WILBER
05/11/202005/13/2020BOUND TREE MEDICAL LLC$416.19ERIC ZAPPA
$25,489.84
Packet Page Number 15 of 211
G1, Attachments
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
incl in Amount
CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT
05/29/20ABRAMS, MARYLEE560.80
05/29/20JUENEMANN, KATHLEEN493.60
05/29/20KNUTSON, WILLIAM493.60
05/29/20NEBLETT, SYLVIA493.60
05/29/20SMITH, BRYAN493.60
05/29/20COLEMAN, MELINDA6,835.20
05/29/20KNUTSON, LOIS3,843.95
05/29/20SABLE, MICHAEL4,908.09
05/29/20CHRISTENSON, SCOTT2,437.05
05/29/20DOUGLASS, TOM2,317.46
05/29/20JAHN, DAVID2,569.88
05/29/20HERZOG, LINDSAY2,300.25
05/29/20RAMEAUX, THERESE3,739.30
05/29/20DEBILZAN, JUDY2,590.49
05/29/20OSWALD, BRENDA2,718.42
05/29/20PAULSETH, ELLEN5,574.10
05/29/20RUEB, JOSEPH4,414.14
05/29/20ARNOLD, AJLA647.45
05/29/20BEGGS, REGAN2,314.59
05/29/20COLE, DEBORAH3,698.83
05/29/20EVANS, CHRISTINE2,319.20
05/29/20LARSON, MICHELLE2,316.89
05/29/20SINDT, ANDREA3,913.59
05/29/20HANSON, MELISSA2,048.00
05/29/20HOCKBEIN, JUDY1,113.60
05/29/20KRAMER, PATRICIA1,274.83
05/29/20MOY, PAMELA2,578.40
05/29/20OLSON, THOMAS1,768.80
05/29/20OSTER, ANDREA2,323.82
05/29/20RICHTER, CHARLENE1,500.001,500.00
05/29/20VITT, JULIANNE775.63
05/29/20WEAVER, KRISTINE3,245.54
05/29/20WINKELMAN, JULIA1,171.83
05/29/20ABDI, DAUD2,343.26
05/29/20ABEL, CLINT3,687.26
05/29/20ALDRIDGE, MARK3,720.88
05/29/20BAKKE, LONN4,266.16
05/29/20BARTZ, PAUL50.00
05/29/20BELDE, STANLEY3,882.48
05/29/20BENJAMIN, MARKESE3,753.40
05/29/20BERGERON, ASHLEY3,293.39
05/29/20BIERDEMAN, BRIAN4,893.22
05/29/20BURT-MCGREGOR, EMILY3,079.68
05/29/20BUSACK, DANIEL4,893.22
05/29/20COLEMAN, ALEXANDRA2,768.15
05/29/20CONDON, MITCHELL2,670.11
05/29/20CROTTY, KERRY4,838.41
05/29/20DEMULLING, JOSEPH4,218.94
05/29/20DUGAS, MICHAEL4,378.49
05/29/20FISHER, CASSANDRA2,702.60
Packet Page Number 16 of 211
G1, Attachments
05/29/20FORSYTHE, MARCUS4,055.05
05/29/20FRITZE, DEREK4,144.77
05/29/20GABRIEL, ANTHONY3,587.80
05/29/20GEISELHART, BENJAMIN2,143.39
05/29/20HAWKINSON JR, TIMOTHY3,587.80
05/29/20HENDRICKS, JENNIFER2,060.00
05/29/20HER, PHENG3,515.90
05/29/20HIEBERT, STEVEN3,722.15
05/29/20HOEMKE, MICHAEL354.01
05/29/20JOHNSON, KEVIN4,624.04
05/29/20KANDA, MADELINE2,343.26
05/29/20KIM, WINSTON2,343.26
05/29/20KONG, TOMMY3,671.04
05/29/20KORAN, MARIE2,005.79
05/29/20KROLL, BRETT3,805.55
05/29/20KUCHENMEISTER, JASON1,891.20
05/29/20LANGNER, TODD4,244.50
05/29/20LENERTZ, NICHOLAS3,225.80
05/29/20LYNCH, KATHERINE3,515.90
05/29/20MARINO, JASON3,849.62
05/29/20MCCARTY, GLEN3,849.62
05/29/20METRY, ALESIA25.00
05/29/20MICHELETTI, BRIAN3,804.81
05/29/20MURRAY, RACHEL3,392.63
05/29/20NADEAU, SCOTT5,964.55
05/29/20NYE, MICHAEL4,378.49
05/29/20OLSON, JULIE3,882.48
05/29/20PARKER, JAMES3,712.01
05/29/20PEREZ, GUSTAVO2,397.03
05/29/20PETERS, DANIEL2,996.95
05/29/20SALCHOW, CONNOR2,386.16
05/29/20SHEA, STEPHANIE2,162.59
05/29/20SHORTREED, MICHAEL5,130.29
05/29/20SPARKS, NICOLLE2,743.64
05/29/20STARKEY, ROBERT3,385.48
05/29/20STEINER, JOSEPH4,686.42
05/29/20STOCK, AUBREY2,639.72
05/29/20SWETALA, NOAH2,670.11
05/29/20TAUZELL, BRIAN3,712.01
05/29/20THIENES, PAUL4,419.02
05/29/20WENZEL, JAY3,686.38
05/29/20WIETHORN, AMANDA2,670.11
05/29/20XIONG, KAO3,653.52
05/29/20XIONG, TUOYER2,670.11
05/29/20ZAPPA, ANDREW3,698.41
05/29/20BARRETTE, CHARLES3,280.46
05/29/20BAUMAN, ANDREW3,308.29
05/29/20BEITLER, NATHAN3,037.43
05/29/20CONWAY, SHAWN4,258.86
05/29/20CRAWFORD JR, RAYMOND3,366.48
05/29/20CRUMMY, CHARLES2,959.99
05/29/20DABRUZZI, THOMAS3,711.77
05/29/20DANLEY, NICHOLAS2,791.51
05/29/20DAVISON, BRADLEY2,801.00
05/29/20DAWSON, RICHARD3,593.58
05/29/20HAGEN, MICHAEL3,153.59
05/29/20HALWEG, JODI3,538.14
05/29/20HAWTHORNE, ROCHELLE3,366.48
05/29/20KUBAT, ERIC3,698.62
05/29/20LANDER, CHARLES3,211.68
05/29/20LO, CHING1,238.71
Packet Page Number 17 of 211
G1, Attachments
05/29/20LUKIN, STEVEN5,639.85
05/29/20MALESKI, MICHAEL2,892.48
05/29/20MARTIN, MICHAEL2,642.01
05/29/20MCGEE, BRADLEY2,989.47
05/29/20MERKATORIS, BRETT3,222.14
05/29/20MONDOR, MICHAEL5,447.47
05/29/20NEILY, STEVEN3,037.43
05/29/20NIELSEN, KENNETH2,959.99
05/29/20NOVAK, JEROME3,517.08
05/29/20POWERS, KENNETH3,387.99
05/29/20SEDLACEK, JEFFREY3,377.52
05/29/20STREFF, MICHAEL3,599.07
05/29/20WARDELL, JORDAN3,274.40
05/29/20ZAPPA, ERIC3,222.14
05/29/20CORTESI, LUANNE2,316.89
05/29/20JANASZAK, MEGHAN3,023.16
05/29/20BRINK, TROY3,245.60
05/29/20BUCKLEY, BRENT3,592.58
05/29/20EDGE, DOUGLAS2,625.42
05/29/20JONES, DONALD2,839.20
05/29/20MEISSNER, BRENT2,618.49
05/29/20MLODZIK, JASON2,059.39
05/29/20NAGEL, BRYAN4,604.30
05/29/20OSWALD, ERICK3,094.58
05/29/20RUNNING, ROBERT2,876.00
05/29/20TEVLIN, TODD2,620.80
05/29/20ZAHNOW, LANCE2,059.39
05/29/20BURLINGAME, NATHAN3,862.37
05/29/20DUCHARME, JOHN3,343.02
05/29/20ENGSTROM, ANDREW3,338.40
05/29/20JAROSCH, JONATHAN4,356.32
05/29/20LINDBLOM, RANDAL3,343.02
05/29/20LOVE, STEVEN5,650.67
05/29/20STRONG, TYLER2,885.60
05/29/20HAYS, TAMARA2,573.63
05/29/20HINNENKAMP, GARY2,880.62
05/29/20NAUGHTON, JOHN2,655.36
05/29/20ORE, JORDAN2,564.99
05/29/20SAKRY, JASON2,334.39
05/29/20STOKES, KAL2,004.00
05/29/20BIESANZ, OAKLEY1,700.40
05/29/20GERNES, CAROLE1,937.17
05/29/20HUTCHINSON, ANN3,236.27
05/29/20TROENDLE, CATHY JO16.00
05/29/20WACHAL, KAREN1,158.45
05/29/20DUNLAP, EMILY2,326.60
05/29/20JOHNSON, ELIZABETH2,274.59
05/29/20KROLL, LISA2,335.20
05/29/20THOMSON, JEFFREY4,683.42
05/29/20ADADE, JANE1,854.73
05/29/20FINWALL, SHANN3,944.80
05/29/20MARTIN, MIKE4,194.43
05/29/20DREWRY, SAMANTHA2,885.79
05/29/20SWAN, DAVID3,374.40
05/29/20WEIDNER, JAMES3,209.79
05/29/20WESTLUND, RONALD1,840.00
05/29/20WELLENS, MOLLY2,881.26
05/29/20REININGER, RUSSELL2,462.89
05/29/20ABRAHAM, JOSHUA2,608.20
05/29/20BRENEMAN, NEIL3,272.61
05/29/20KUCHENMEISTER, GINA2,219.20
Packet Page Number 18 of 211
G1, Attachments
05/29/20ROBBINS, AUDRA4,590.08
05/29/20BERGO, CHAD3,757.60
05/29/20SCHMITZ, KEVIN2,311.39
05/29/20SHEERAN JR, JOSEPH4,083.74
05/29/20ADAMS, DAVID2,572.68
05/29/20HAAG, MARK2,876.00
05/29/20JENSEN, JOSEPH2,480.59
05/29/20SCHULTZ, SCOTT4,574.39
05/29/20WILBER, JEFFREY2,516.19
05/29/20PRIEM, STEVEN2,947.91
05/29/20WOEHRLE, MATTHEW2,727.72
05/29/20XIONG, BOON2,512.83
05/29/20FOWLDS, MYCHAL4,672.68
05/29/20FRANZEN, NICHOLAS4,244.74
05/29/20GERONSIN, ALEXANDER2,778.66
05/29/20RENNER, MICHAEL2,876.40
9910420105/29/20AMAH-CLARKE, ALFREDA958.40
574,434.57
Packet Page Number 19 of 211
G2
CITY COUNCILSTAFF REPORT
Meeting Date June 8, 2020
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Steven Love, Public Works Director / City Engineer
Audra Robbins, Parks and Recreation Manager
PRESENTER:Steven Love, Public WorksDirector / City Engineer
AGENDA ITEM:
Resolution for Reduction of Retainage on Existing Construction Contract
for Wakefield Park Improvements City Project PR 18-04
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
City Council will consider approving the attached resolution for reduction of retainage on existing
construction contract for the Wakefield Park Improvements City Project PR 18-04.
Recommended Action:
Motion to approve resolution for reduction of retainage on existing construction contract for
Wakefield Park Improvements City Project PR 18-04.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $63,146.95
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: The release of retainage falls within the
approved construction contract and adopted budget and no adjustments to the approved budget are
necessary at this time.
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
This infrastructure improvement project was previously identified in the City’s Capital Improvement
Plan.
Background
The City Council awarded a construction contract to Versacon Inc. for the Wakefield Park
Improvements City Project PR 18-04, in the amount of $2,074,897.58. This contract included
construction of the Wakefield Park Community Building in the amount of $1,262,939.00. The
contractor, Versacon Inc., has completed the vast majority of project improvements, including the
Packet Page Number 20 of 211
G2
Wakefield Park Community Building. Versacon Inc. is requesting a retainage reduction to 0.5% of
the building budget in the amount of $63,146.95. A reduction in contract retainage to 0.5% of the
building budget is justified based on the amount of the completed work.
Attachments
1.Resolution for Reduction of Retainage on Existing Construction Contract
2.Wakefield Park Building Retainage Request Letter
Packet Page Number 21 of 211
G2, Attachment 1
RESOLUTION
REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT
PROJECT PR 18-04
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvements Project PR 18-04, Wakefield Park Improvements, and has let a construction contract,
and,
WHEREAS, the contractor, Versacon Inc., has completed the requirements of the majority of
the project construction work,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. A reduction in retainage on the construction contract is hereby authorized to be reduced, at
the discretion of the Public Works Director, to 0.5% of the Wakefield Park Community
Building budget.
Adopted by the Maplewood City Council on this 8th day of June, 2020.
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G2, Attachment 2
4/28/2020
Todd Halunen
Kimley-Horn
767 Eustis Street, Suite 100
St. Paul, MN 55114
Dear Mr. Halunen,
Please accept this letter as a formal request to reduce our retainage for the Wakefield Park
Building project. I am requesting that the retainage for the building portion of the project be
released. Please see below for the requested amount:
Building Cost x 5% Retainage = Requested Amount
$1,262,939.00 x .05 = $63,146.95
I greatly appreciate your consideration and assistance with this request. I understand that
retainage reduction requires Council approval and if any additional information is needed, please
let me know.
Sincerely,
VERSACON, INC.
Christopher Kirchoff
Chris Kirchoff
Senior Project Manager
9443 Science Center Drive | Minneapolis, MN 55423 | Office: 763.391.5610 | Fax: 763.391.5611 | www.versaconinc.com
Packet Page Number 23 of 211
G3
CITY COUNCILSTAFF REPORT
Meeting Date June 8, 2020
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:
Jane Adade, Planner
PRESENTER:Jeff Thomson, Community Development Director
AGENDA ITEM:
Conditional Use Permit Review, Plaza3000 Shopping Center, 3000 White
Bear Avenue
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
The Conditional Use Permit (CUP) review for Plaza 3000 Shopping Centerlocated at 3000 White
Bear Avenueis due for itsannual review.
Recommended Action:
Motion to approve theCUP reviewforPlaza 3000 Shopping Centerat 3000White Bear Avenue and
review again only if a problem arises or a major change is proposed.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is$0.
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
City ordinance requires conditional use permits be reviewed by the council within one year of the
date of initial approval unless such review is waived by council decision. At the one-year review, the
council may specify an indefinite term or specific term, not to exceed five years, for subsequent
reviews.
Background
The Plaza 3000 Shopping Center received approval to be constructed at 3000 White Bear Avenue
North in 1974. In 2014, thecity approved a Conditional Use Permit to reduce the parking lot setback
from 11.5 feet to 6 feet 10 inches, on the south side of the building along Lydia Avenue.
In 2016, Golden Corral received approval to remodel the internal space and move into the former Old
Country Buffet space in the Plaza 3000 Shopping Center. In that sameyear, ALDI received design
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approval to remodel and occupy the vacant space on the west end of the shopping center. ALDI
completed all exterior and interior remodeling and received a certificate of occupancy in 2017.
Duringthe 2018CUP review,there were not enough trash enclosures on site and some of the trash
containers were not being stored in the provided enclosures.Staff also received complaints about trash on
site. Staff has worked with the applicant to clear the site of all trash, provide enclosures for the
remaining trash containersand to move all the trash containers into the enclosures. Staff
recommends reviewing the CUP for this siteagain only if a problem arises or if a major change is
proposed.
Timeline
In 1974, the city approved plans for the Plaza 3000 Shopping Center to be constructed at 3000
White Bear Avenue.
On January 28, 2014, the community design review boardapproved design plans for the addition of
the Hobby Lobby to the Plaza 3000 building.
On May 12, 2014, the city council approved a reduced parking lot setback on the south side of the
building along Lydia Avenue.
On May 26, 2015, the city council reviewed the CUP for Plaza 3000 Shopping Center and agreed to
review again in 6 months to ensure the trash containers on site are properly screened and all the
landscaping survived.
On December 21, 2015 the city council reviewed the CUP and agreed to review again in one year.
On August 3, 2016, the community design review board approved plans for ALDI to remodel the
vacant space on the west end of the shopping center.
On November 28, 2016,November 27, 2017 and November 26, 2018the city council reviewed the
CUP and agreed to review again in one year.
Reference Information
Site Description
Site Size: 10.18acres
Existing Land Use: The Plaza 3000 Shopping Center
Surrounding Land Uses
North: The Plaza 3000 North Annex Shopping Center, Denny’s and Firestone
East:The Salvation Army
South: Half Price Books, Michaels and Concordia Arms
West:Maplewood Shopping Center/Chick-Fil-A
Planning
Existing Land Use:Commercial (C)
Existing Zoning:Shopping Center (SC)
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Attachments
1.Overview Map
2.Plaza 3000 Survey
3.May 12, 2014CUP Conditions
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G3, Attachment 1
3000 White Bear Avenue
June 1, 2020
City of Maplewood
Information
Overview Map
Legend
!
I
0390
Feet
Source: City of Maplewood, Ramsey County
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G3, Attachment 2
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G3, Attachment 3
Seconded by Councilmember KoppenAyes – All
The motion passed.
8.Approval of a Conditional Use Permit Resolution to Reduce the Parking Lot
Setback for the Hobby Lobby Dock Addition at the Plaza 3000 Shopping
Center, 3000 White Bear Avenue
City Planner Ekstrand gave the staff report and answered questions of the council. Tom
Schuetteof Azure Properties addressed the council to give additional information and
answer questions.
Councilmember Cardinal moved to approve theconditional use permit resolution
approving the plans for the widening of the Plaza 3000Shopping Center parking lot on
the south side of the building. This approval allows a parking lot setback reduction from
11.5 feet to six feet 10 inches. Approval is based on the findings required by ordinance
and subject to the following conditions:
1.All construction shall follow the site plan approved by the city date-stamped March
27, 2014. Staff may approve minor changes.
2.The proposed parking lot widening shall be substantially started within one year of
council approval of this permit shall be null and void. The council may extend this
deadline for one year.
3.The city council shall review this permit in one year.
4.The property owner shall replace the six trees that would be removed due to this
parking lot widening. They shall plant shrub varieties that grow tall enough to
provide some screening, but not massive enough to have a substantial root spread
that would interfere with nearby buried cables in the street boulevard. The property
owner shallplant six planting groupings of three shrubs each (18 shrubs total) to
replace the six trees to be removed. The planting plan shall be subject to staff
approval.
Resolution 14-5-1067
Conditional Use Permit
WHEREAS, Azure Properties has applied for a conditional use permit to reduce
their parking lot setback on the south side of the building from theLydia Avenue right-of-
way.
WHEREAS, Section 44-12 (e) of the city ordinances requires a conditional use
permit to enlarge, reconstruct or structurally alter a non-confirming use.
WHEREAS, this permit applies to the property located at 3000 White Bear
Avenue. The legal description of this property is:
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G3, Attachment 3
That part of the South ½ of the Northeast ¼ of the Northwest ¼, lying southerly of the
north line of Woodlynn Avenue, subject to Woodlynn Avenue, and lying easterly of White
Bear Avenue as now located by Final Certificate recorded as Document Number
1813704, Section 2, Township 29 North, Range 22 West, City of Maplewood, Ramsey
County, Minnesota.
And
The west 329.31 feet of the Northwest ¼ of the Northeast ¼ Section 2, Township 29
North, Range 22 West, except the north 1321.33 feet, thereof, City of Maplewood,
Ramsey County, Minnesota.
And
Part of the south 640.00 feet of the north 1321.33 feet of the west 329.31 feet of the
Northwest ¼, of the Northeast ¼, Section 2, Township 29 North, Range 22 West, City of
Maplewood, Ramsey County, Minnesota.
WHEREAS, the history of this conditional use permit is as follows:
1.On May 6, 2014, the planning commission held a public hearing. The city
staff published a notice in the paper and sent notices to the surrounding property
owners. The planning commission gave everyone at the hearing a chance to speak and
present written statements. The planning commission also considered the reports and
recommendation of city staff. The planning commission recommended that the city
council approvethis permit.
2.On May 12, 2014, the city council considered reports and
recommendationsof the city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council _________ the
above-described conditional use permit, because:
1.The use would be located, designed, maintained, constructed and
operated to be in conformity with the City's Comprehensive Plan and Code of
Ordinances.
2.The use would not change the existing or planned character of the
surrounding area.
3.The use would not depreciate property values.
4.The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental, disturbing or
cause a nuisance to any person or property, because of excessive noise, glare, smoke,
dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5.The use would generate only minimal vehicular traffic on local streets and
would not create traffic congestion or unsafe access on existing or proposed streets.
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G3, Attachment 3
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water and sewer
systems, schools and parks.
7.The use would not create excessive additional costs for public facilities or
services.
8.The use would maximize the preservation of and incorporate the site's
natural and scenic features into the development design.
9.The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1.All construction shall follow the site plan approved by the city date-
stamped March 27, 2014. Staff may approve minor changes.
2.The proposed parking lot widening shall be substantially started within
one year of council approval of this permit shall be null and void. The council may
extend this deadline for one year.
3.The city council shall review this permit in one year.
4.The property owner shall replace the six trees that would be removed due
to this parking lot widening. Theyshall plant shrub varieties that grow tall enough to
provide some screening, but not massive enough to have a substantial root spread that
would interfere with nearby buried cables in the street boulevard. The property owner
shall plant six planting groupings of three shrubs each (18 shrubs total) to replace the six
trees to be removed. The shrubs shall be at least three feet tall upon planting. The
planting plan shall be subject to staff approval.
The Maplewood City Council approved this resolution onMay 12, 2014.
Seconded by Councilmember KoppenAyes – All
The motion passed.
9. Approval of a Conditional Use Permit Revision Resolution and Design Plans
for Verizon Wireless Ground Equipment at Hillwood Drive and Sterling Street
City Planner Ekstrand gave the staff report. Steven Wegland of Verizon Wireless
addressed the council to give additional information and answer questions.
Councilmember Cardinal moved to:
A.Adopt the conditional use permit revision resolution approving the expansion of the
cell phone and public safety communications facility at the St. Paul Regional Water
Services water tower site at the corner of Hillwood Drive and Sterling Street.
Approvalis based on the findings required by ordinance and subject to the following
conditions (additions are underlined):
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CITY COUNCIL STAFF REPORT
Meeting Date June 8, 2020
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Ellen Paulseth, Finance Director
PRESENTER: Ellen Paulseth, Finance Director
Resolution Awarding the Sale of General Obligation Improvement Bonds,
AGENDA ITEM:
Series 2020B
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The City Council will award the sale of General Obligation Bonds, Series 2020B, in the
approximate amount of $6,875,000. The bond proceeds will provide a portion of the funding for the
2020 Street Projects: Dennis/McClelland Area Improvements and Arcade/County Rd B
Improvements. A recommendation of the award will be presented by Ehlers & Associates.
Recommended Action:
Motion to approve the Resolution Awarding the Sale of the General Obligation Improvement
Bonds, Series 2020B, in the Original Aggregate Principal Amount of $6,875,000; Fixing Their Form
and Specifications; Directing Their Execution and Delivery; and Providing For Their Payment.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $6,875,000
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: Debt Service
Strategic Plan Relevance:
Financial Sustainability Integrated Communication Targeted Redevelopment
Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt.
The improvements are in alignment with the City
street improvement plan.
Background
The City Council authorized the sale of these bonds on May 11, 2020 for the purposes noted
2029. Debt service payments for the bonds are refl
Revenue sources to be used for payment of the bonds include: special assessments,
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intergovernmental grants, utility fund contributions, and tax levies. Consideration has been given
officials participated in a rating call with S&P on
is expected to be affirmed, as a result of the planned call.
Supplementary materials will be delivered prior to the meeting, including the bid results,
sale day report, and recommendations from the municipal advisor.
Attachments
1. Resolution Awarding the Sale of the General Improvement Obligation Bonds, Series 2020B,
in the Original Aggregate Principal Amount of $6,875,000; Fixing Their Form and
Specifications; Directing Their Execution and Delivery; and Providing For Their Payment.
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EXTRACT OF MINUTES OF MEETING OF THE
COUNCIL OF THE CITY OF MAPLEWOOD
RAMSEY COUNTY, MINNESOTA
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Maplewood,
Minnesota, was held \[remotely via conference call\] \[at the City Hall in the City\] on Monday, June 8, 2020,
commencing at 7:00 P.M.
The following members of the City Council were present:
and the following were absent:
* * * * * * * * *
The Mayor announced that the next order of business was consideration of the proposals which had
l Obligation Improvement Bonds, Series 2020B, to be
issued in the original aggregate principal amount of $\[___________\].
The City Manager presented a tabulation of the proposals that had been received in the manner
specified in the Terms of Proposal for the Bonds. The proposals are as set forth in EXHIBIT A attached.
After due consideration of the proposals, Member _____________ then introduced the following
resolution and moved its adoption:
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RESOLUTION NO. _________
A RESOLUTION AWARDING THE SALE OF GENERAL
OBLIGATION IMPROVEMENT BONDS, SERIES 2020B, IN THE
ORIGINAL AGGREGATE PRINCIPAL AMOUNT OF
$\[___________\]; FIXING THEIR FORM AND SPECIFICATIONS;
DIRECTING THEIR EXECUTION AND DELIVERY; AND
PROVIDING FOR THEIR PAYMENT
BE IT RESOLVED by the City Council of the City of Maplewood, Ramsey County, Minnesota
Section 1. Sale of Bonds.
1.01 Authority. It is hereby determined that:
(a) Certain assessable public improvements within the City, including but not limited
to various street improvements known as the Arcade/County Road B and Dennis/McClelland Street
en made, duly ordered or contracts have been
let for the construction thereof pursuant to the provisions of Minnesota Statutes, Chapters 429
(b) It is necessary and expedient to the sound financial management of the affairs of
the City to issue its General Obligation Impr
original aggregate principal amount of $\[___________\], pursuant to the Act, to provide financing
for the Improvements.
(c) The City is authorized by Section 475.60, subdivision 2(9) of the Act to negotiate
the sale of the Bonds, it being determined that the City has retained an independent municipal
advisor in connection with such sale. The actions
in negotiating the sale of the Bonds are ratified and confirmed in all aspects.
to purchase the Bonds of the City is hereby found and determined to be a reasonable offer and is hereby
accepted, the proposal being to purchase the Bonds at a price of $\[___________\] (par amount of
$___________.00, \[plus original issue premium of $___________,\] \[less original issue discount of
ount of $___________), plus accrued interest, if any, to the date
of delivery, for Bonds bearing interest as follows:
Year Interest Rate Year Interest Rate
2022 % 2030 %
2023 2031
2024 2032
2025 2033
2026 2034
2027 2035
2028 2036
2029
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True interest cost: _________%
1.03. Purchase Contract. The sum of $________________, being the amount proposed by the
Purchaser in excess of the minimum bid, shall be credited to the Debt Service Fund hereinafter created or
deposited in the Construction Fund here
retain the good faith check of the Purchaser, pending completion of the sale of the Bonds, and to return the
good faith checks of the unsuccessful proposers. The Mayor and City Manager are directed to execute a
contract with the Purchaser on behalf of the City.
1.04. Terms and Principal Amounts of the Bonds. The City will forthwith issue and sell the Bonds
pursuant to the Act in the total principal amount of $\[___________\], originally dated July 1, 2020, in the
denomination of $5,000 each or any integral multiple thereof, numbered No. R-1, upward, bearing interest
as above set forth, and maturing serially on February 1 in the years and amounts as follows:
Year Amount Year Amount
2022 $ 2030 $
2023 2031
2024 2032
2025 2033
2026 2034
2027 2035
2028 2036
2029
1.05. Optional Redemption. The City may elect on February 1, 2029, and on any day thereafter to
prepay the Bonds due on or after February 1, 2030. Redemption may be in whole or in part and if in part, at
the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are
called for redemption, the City will notify DTC (as defined in Section 7 hereof) of the particular amount of
such maturity to be prepaid. DTC will determine by
maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such
maturity to be redeemed. Prepayments will be at a price of par plus accrued interest.
\[TO BE COMPLETED AND INCLUDED IF TERM BONDS 1.06. Mandatory Redemption;
Term Bond. The Bonds maturing on February 1, 20__ shall hereinafter be referred
The principal amount of the Term Bond subject to mandatory sinking fund redemption on any date may be
reduced through earlier optional redemptions, with any partial redemptions of the Term Bond credited against
future mandatory sinking fund redemptions of such Term Bond in such order as the City shall determine. The
Term Bond is subject to mandatory sinking fund redemption and shall be redeemed in part at par plus accrued
interest on February 1 of the following years and in the principal amounts as follows:
Sinking Fund Installment Date Principal Amount
February 1, 20\[__\] Bond
$
*
____________________
* Maturity\]
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Section 2. Registration and Payment.
2.01. Registered Form. The Bonds will be issued only in fully registered form. The interest
thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued
by the Registrar described herein.
2.02. Dates; Interest Payment Dates. Each Bond will be dated as of the last interest payment
date preceding the date of authentication to which interest on the Bond has been paid or made available
for payment, unless (i) the date of authentication is an interest payment date to which interest has been
paid or made available for payment, in which case the Bond will be dated as of the date of authentication,
or (ii) the date of authentication is prior to the first interest payment date, in which case the Bond will be
dated as of the date of original issue. The interest on the Bonds is payable on February 1 and August 1 of
each year, commencing February 1, 2021, to the registered owners of record thereof as of the close of
business on the fifteenth day of the immediately preceding month, whether or not that day is a business
day.
2.03. Registration. The City will appoint a bond registrar, transfer agent, authenticating agent
gistration and the rights and duties of the City and the
Registrar with respect thereto are as follows:
(a) Register. The Registrar must keep at its principal corporate trust office a bond
register in which the Registrar provides for the registration of ownership of Bonds and the
registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged.
(b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the
registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory
to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized
by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the
designated transferee or transferees, one or more new Bonds of a like aggregate principal amount
and maturity, as requested by the transferor. The Registrar may, however, close the books for
registration of any transfer after the fifteenth day of the month preceding each interest payment
date and until that interest payment date.
(c) Exchange of Bonds. When Bonds are surrendered by the registered owner for
exchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate
principal amount and maturity as requested by the
writing.
(d) Cancellation. Bonds surrendered upon transfer or exchange will be promptly
cancelled by the Registrar and thereafter disposed of as directed by the City.
(e) Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for
transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the
endorsement on the Bond or separate instrument of transfer is valid and genuine and that the
requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good
faith, to make transfers which it, in its judgment, deems improper or unauthorized.
(f) Persons Deemed Owners. The City and the Registrar may treat the person in
whose name a Bond is registered in the bond register as the absolute owner of the Bond, whether
the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal
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of and interest on the Bond and for all other purposes and payments so made to the registered owner
nd effectual to satisfy and discharge the liability
upon the Bond to the extent of the sum or sums so paid.
(g) Taxes, Fees and Charges. The Registrar may impose a charge upon the owner
thereof for a transfer or exchange of Bonds, sufficient to reimburse the Registrar for any tax, fee or
other governmental charge required to be paid with respect to the transfer or exchange.
(h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or is
destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number, maturity
date and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in
lieu of and in substitution for a Bond destroyed, stolen or lost, upon the payment of the reasonable
expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed,
stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was
destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar of an
appropriate bond or indemnity in form, substance and amount satisfactory to it and as provided by
law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to
the Registrar will be cancelled by the Registrar and evidence of such cancellation must be given to
the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for
redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment.
(i) Redemption. In the event any of the Bonds are called for redemption, notice thereof
identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the
redemption notice by first class mail (postage prepaid) to the registered owner of each Bond to be
redeemed at the address shown on the registration books kept by the Registrar and by publishing the
notice if required by law. Failure to give notice by publication or by mail to any registered owner, or
any defect therein, will not affect the validity of the proceedings for the redemption of Bonds. Bonds
so called for redemption will cease to bear interest after the specified redemption date, provided that
the funds for the redemption are on deposit with the place of payment at that time.
2.04. Appointment of Initial Registrar. The City appoints Bond Trust Services Corporation,
Roseville, Minnesota, as the initial Registrar. The Mayor and the City Manager are authorized to execute
and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the
Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by
law to conduct such business, the resulting corporation is authorized to act as successor Registrar. The City
agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City
reserves the right to remove the Registrar upon thirty
successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its
possession to the successor Registrar and must deliver the bond register to the successor Registrar. On or
before each principal or interest due date, without further order of the City Council, the City Manager must
transmit to the Registrar monies sufficient for the payment of all principal and interest then due.
2.05. Execution, Authentication and Delivery. The Bonds will be prepared under the direction
of the City Manager and executed on behalf of the City by the signatures of the Mayor and the City Manager,
provided that those signatures may be printed, engraved or lithographed facsimiles of the originals. If an
officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer
before the delivery of a Bond, that signature or facsimile will nevertheless be valid and sufficient for all
purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution,
a Bond will not be valid or obligatory for any purpose or entitled to any security or benefit under this
resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual
signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds
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need not be signed by the same representative. The executed certificate of authentication on a Bond is
conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds
have been so prepared, executed and authenticated, the City Manager will deliver the same to the Purchaser
upon payment of the purchase price in accordance with the contract of sale heretofore made and executed,
and the Purchaser is not obligated to see to the application of the purchase price.
Section 3. Form of Bond.
3.01. Execution of the Bonds. The Bonds will be printed or typewritten in substantially the form
as attached hereto as EXHIBIT B.
3.02. Approving Legal Opinion. The City Manager is directed to obtain a copy of the proposed
approving legal opinion of Kennedy & Graven, Chartered, Minneapolis, Minnesota, and to cause the
opinion to be printed on or accompany each Bond.
Section 4. Payment; Security; Pledges and Covenants.
4.01. Debt Service Fund. The Bonds are payable from the General Obligation Improvement
ecial assessments levied or to be levied (the
e hereby pledged to the Debt Service Fund. There
is appropriated to the Debt Service Fund amounts over the minimum purchase price of the Bonds paid by
the Purchaser, to the extent designated for deposit in the Debt Service Fund in accordance with Section 1.03
hereof.
4.02. Construction Fund. The proceeds of the Bonds, less the appropriations made in
Section 4.01 hereof, together with any other funds appropriated for the Improvements, the Assessments and
the Taxes collected during the construction of the Improvements, will be deposited in a separate
the payment of principal of and interest on the Bonds prior to the completion and payment of all costs of
the Improvements. Any balance remaining in the Construction Fund after completion of the Improvements
may be used to pay the cost in whole or in part of any other improvement instituted under the Act under the
direction of the City Council. When the Improvements are completed and the cost thereof paid, the
Construction Fund is to be closed and subsequent collections of Assessments and Taxes for the
Improvements are to be deposited in the Debt Service Fund.
4.03. City Covenants. It is hereby determined that the Improvements will directly and indirectly
benefit abutting property, and the City hereby covenants with the holders from time to time of the Bonds
as follows:
(a) The City has caused or will cause the Assessments for the Improvements to be
promptly levied so that the first installment will be collectible not later than 2021 and will take all
steps necessary to assure prompt collection, and the levy of the Assessments is hereby authorized.
The City Council will cause to be taken with due diligence all further actions that are required for
the construction of each Improvement financed wholly or partly from the proceeds of the Bonds,
and will take all further actions necessary for the final and valid levy of the Assessments and the
appropriation of any other funds needed to pay the Bonds and interest thereon when due.
(b) In the event of any current or anticipated deficiency in Assessments and Taxes, the
City Council will levy additional ad valorem taxes in the amount of the current or anticipated
deficiency.
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(c) The City will keep complete and accurate books and records showing receipts and
disbursements in connection with the Improvements, Assessments and Taxes levied therefor and
other funds appropriated for their payment, collections thereof and disbursements therefrom,
monies on hand, and the balance of unpaid Assessments.
(d) The City will cause its books and records to be audited at least annually and will
furnish copies of such audit reports to any interested person upon request.
(e) At least twenty percent (20%) of the cost of the assessable Improvements described
herein will be specially assessed against benefited properties.
4.04. Pledge of Tax Levy. For the purpose of paying a portion of the principal of and interest on
the Bonds, there is levied a direct annual irrepealable ad valorem tax upon all of the taxable property in the
City, which will be spread upon the tax rolls and collected with and as part of other general taxes of the
City. The Taxes will be credited to the Debt Service Fund above provided and will be in the years and
amounts as attached hereto as EXHIBIT C.
4.05. General Obligation Pledge. For the prompt and full payment of principal of and interest
on the Bonds, as the same respectively become due, the full faith, credit, and taxing powers of the City are
irrevocably pledged. If a payment of principal of or interest on the Bonds becomes due when there is not
sufficient money in the Debt Service Fund to pay the same, the City Manager is directed to pay such
principal or interest from the general fund of the City, and the general fund will be reimbursed for those
advances out of the proceeds of Assessments and Taxes when collected.
4.06. Certification to County Auditor as to Debt Service Fund Amount. It is hereby determined
that the estimated collections of Assessments and the foregoing Taxes will produce at least five percent
(5%) in excess of the amount needed to meet when due the principal and interest payments on the Bonds.
The tax levy herein provided for the Bonds is irrepealable until all of the Bonds are paid, provided that at
the time the City makes its annual tax levies the Finance Director may certify to the Director of Property
Debt Service Fund to pay principal and interest due during the ensuing year, and the County Auditor will
thereupon reduce the levy collectible during such year by the amount so certified.
4.07. Certificate of County Auditor as to Registration. The City Manager is authorized and
directed to file a certified copy of this resolution with the County Auditor and to obtain the certificate
required by Section 475.63 of the Act.
4.08. Payment of Costs of Issuance. The City authorizes the Purchaser to forward the amount
of Bond proceeds allocable to the payment of issuance expenses to Old National Bank, Chaska, Minnesota,
on the closing date for further distribution as direct
Associates, Inc.
Section 5. Authentication of Transcript.
5.01. City Proceedings and Records. The officers of the City are authorized and directed to
prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of
proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the
City, and such other certificates, affidavits and transcripts as may be required to show the facts within their
knowledge or as shown by the books and records in their custody and under their control, relating to the
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validity and marketability of the Bonds, and such instruments, including any heretofore furnished, may be
deemed representations of the City as to the facts stated therein.
5.02. Certification as to Final Official Statement. The Mayor and the City Manager are authorized
and directed to certify that they have examined the Final Official Statement prepared and circulated in
connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the
Final Official Statement is a complete and accurate representation of the facts and representations made
therein as of the date of the Final Official Statement.
5.03. Other Certificates. The Mayor, the City Manager, and the Finance Director are hereby
authorized and directed to furnish to the Purchaser at the closing such certificates as are required as a
condition of sale. Unless litigation shall have been commenced and be pending questioning the Bonds or
the organization of the City or incumbency of its officers, at the closing the Mayor and the City Manager
shall also execute and deliver to the Purchaser a suitable certificate as to absence of material litigation, and
the Finance Director shall also execute and deliver a certificate as to payment for and delivery of the Bonds.
5.04. Electronic Signatures. The electronic signature of the Mayor, City Manager, and Finance
Director, to this resolution or to any certificate authorized to be executed hereunder shall be as valid as an
original signature of such party and shall be effective to bind the City thereto. For purposes hereof,
al signature that is then transmitted by electronic
in the form of a facsimile or sent via the
r replicating image attached to an electronic mail or
internet message.
Section 6. Tax Covenants.
6.01. Tax-Exempt Bonds. The City covenants and agrees with the holders from time to time of
the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action
which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code
ations promulgated thereunder, in effect at the
time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative
action within its power that may be necessary to ensure that such interest will not become subject to taxation
under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and
made applicable to the Bonds.
6.02. Rebate. The City will comply with all requirements necessary under the Code to establish
and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code,
including without limitation requirements relating to temporary periods for investments, limitations on
amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings
to the United States (unless the City qualifies for any exemption from rebate requirements based on timely
expenditure of proceeds of the Bonds, in accordance with the Code and applicable Treasury Regulations).
6.03. Not Private Activity Bonds. The City further covenants not to use the proceeds of the
Bonds or the Improvements financed by the Bonds or to cause or permit them or any of them to be used, in
141 through 150 of the Code.
6.04. Qualified Tax-Exempt Obligations. In or
) of the Code, the City makes the following factual
statements and representations:
8
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purposes of Section 265(b)(3) of the Code;
(c) the reasonably anticipated amount of tax-exempt obligations (other than any
private activity bonds that are not qualified 501(c)(3) bonds) which will be issued by the City (and
all subordinate entities of the City) during calendar year 2020 will not exceed $10,000,000; and
(d) not more than $10,000,000 of obligations issued by the City during calendar year
2020 have been designated for purposes of Section 265(b)(3) of the Code.
6.05. Procedural Requirements. The City will use its best efforts to comply with any federal
procedural requirements which may apply in order to effectuate the designations made by this section.
6.06. Reimbursement. The City has or may have incurred certain expenditures with respect to the
Improvements that were financed temporarily from other sources but are expected to be reimbursed with
proceeds of the Bonds. The City hereby declares its intent to reimburse certain costs of the Improvements from
tion is intended to constitute a declaration of official
intent for purposes of the Section 1.150-2 of the Treasury Regulations promulgated under the Code.
Section 7. Book-Entry System; Limited Obligation of City.
7.01. DTC. The Bonds will be initially issued in the form of a separate single typewritten or
printed fully registered Bond for each of the maturities of the Bonds as described in Section 1.04 hereof.
Upon initial issuance, the ownership of each Bond will be registered in the registration books kept by the
Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New
as provided in this section, all of the outstanding
Bonds will be registered in the registration books kept by the Registrar in the name of Cede & Co., as
nominee of DTC.
7.02. Participants. With respect to Bonds registered in the registration books kept by the
Registrar in the name of Cede & Co., as nominee of DTC, the City, the Registrar and the Paying Agent will
have no responsibility or obligation to any broker dealers, banks and other financial institutions from time
behalf of which a Participant holds an interest in the Bonds, including but not limited to any responsibility
or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with
respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any other person (other
than a registered owner of Bonds, as shown by the registration books kept by the Registrar) of any notice
with respect to the Bonds, including any notice of redemption, or (iii) the payment to any Participant or any
other person, other than a registered owner of Bonds, of any amount with respect to principal of, premium,
if any, or interest on the Bonds. The City, the Registrar and the Paying Agent may treat and consider the
person in whose name each Bond is registered in the registration books kept by the Registrar as the holder
and absolute owner of such Bond for the purpose of payment of principal, premium and interest with respect
to such Bond, for the purpose of registering transfers with respect to such Bonds, and for all other purposes.
The Paying Agent will pay all principal of, premium, if any, and interest on the Bonds only to or on the
order of the respective registered owners, as shown in the registration books kept by the Registrar, and all
such payments will be valid and effectual to fully satis
to payment of principal of, premium, if any, or interest on the Bonds to the extent of the sum or sums so
paid. No person other than a registered owner of Bonds, as shown in the registration books kept by the
Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon delivery by
9
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DTC to the City Manager of a written notice to the effect that DTC has determined to substitute a new
upon receipt of such a notice, the City Manager will promptly deliver a copy of the same to the Registrar
and Paying Agent.
7.03. Representation Letter. The City has heretofore executed and delivered to DTC a Blanket
premium, if any, and interest on the Bonds and notices with respect to the Bonds. Any Paying Agent or
Registrar subsequently appointed by the City with respect to the Bonds will agree to take all action
necessary for all representations of the City in the Representation Letter with respect to the Registrar and
Paying Agent, respectively, to be complied with at all times.
7.04. Transfers Outside Book-Entry System. In the event the City, by resolution of the City
Council, determines that it is in the best interests of the persons having beneficial interests in the Bonds that
they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC will notify the
Participants, of the availability through DTC of Bond certificates. In such event the City will issue, transfer
and exchange Bond certificates as requested by DTC and any other registered owners in accordance with
the provisions of this resolution. DTC may determine to discontinue providing its services with respect to
the Bonds at any time by giving notice to the City and discharging its responsibilities with respect thereto
under applicable law. In such event, if no successor securities depository is appointed, the City will issue
and the Registrar will authenticate Bond certificates in accordance with this resolution and the provisions
hereof will apply to the transfer, exchange and method of payment thereof.
7.05. Payments to Cede & Co. Notwithstanding any other provision of this resolution to the
contrary, so long as a Bond is registered in the name of Cede & Co., as nominee of DTC, payments with
respect to principal of, premium, if any, and interest on the Bond and notices with respect to the Bond will
be made and given, respectively in the manner provi
in the Representation Letter.
Section 8. Continuing Disclosure.
means that certain Continuing Disclosure Certificate executed by the Mayor and the City Manager and
dated the date of issuance and delivery of the Bonds, as originally executed and as it may be amended from
time to time in accordance with the terms thereof.
8.02. City Compliance with Provisions of Continuing Disclosure Certificate. The City hereby
covenants and agrees that it will comply with and carry out all of the provisions of the Continuing
Disclosure Certificate. Notwithstanding any other provision of this resolution, failure of the City to comply
with the Continuing Disclosure Certificate is not to be considered an event of default with respect to the
Bonds; however, any Bondholder may take such actions as may be necessary and appropriate, including
seeking mandate or specific performance by court order, to cause the City to comply with its obligations
under this Section.
Section 9. Defeasance. When all Bonds and all interest thereon have been discharged as
provided in this section, all pledges, covenants and other rights granted by this resolution to the holders of the
Bonds will cease, except that the pledge of the full faith and credit of the City for the prompt and full payment
of the principal of and interest on the Bonds will remain in full force and effect. The City may discharge all
Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for
the payment thereof in full. If any Bond should not be paid when due, it may nevertheless be discharged by
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depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date
of such deposit.
(The remainder of this page is intentionally left blank.)
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The motion for the adoption of the foregoing resolution was duly seconded by Member
________________________, and upon vote being taken thereon, the following members voted in favor
of the motion:
and the following voted against the same:
whereupon the resolution was declared duly passed and adopted.
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EXHIBIT A
PROPOSALS
Error! Unknown document property name.
A1
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EXHIBIT B
FORM OF BOND
No. R-_____ $________
UNITED STATES OF AMERICA
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MAPLEWOOD
GENERAL OBLIGATION IMPROVEMENT BOND
SERIES 2020B
Date of
Interest Rate Maturity Date Original Issue CUSIP
February 1, 20__ July 1, 2020
Registered Owner: Cede & Co.
The City of Maplewood, Minnesota, a duly organized and existing municipal corporation in
f to be indebted and for value received hereby
promises to pay to the Registered Owner specified above or registered assigns, the principal sum of
$__________ on the maturity date specified above, with interest thereon from the date hereof at the annual
rate specified above (calculated on the basis of a 360 day year of twelve 30 day months), payable February 1
and August 1 in each year, commencing February 1, 2021, to the person in whose name this Bond is
registered at the close of business on the fifteenth day (whether or not a business day) of the immediately
preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are
payable in lawful money of the United States of America by check or draft by Bond Trust Services
Corporation, Roseville, Minnesota, as Bond Registrar, Paying Agent, Transfer Agent and Authenticating
Agent, or its designated successor under the Resolution described herein. For the prompt and full payment
of such principal and interest as the same respectively become due, the full faith and credit and taxing
powers of the City have been and are hereby irrevocably pledged.
The City may elect on February 1, 2029, and on any day thereafter to prepay the Bonds due on or after
February 1, 2030. Redemption may be in whole or in part and if in part, at the option of the City and in such
manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will
ular amount of such maturity to be prepaid. DTC
will determine by lot the amsuch maturity to be redeemed and each
participant will then select by lot the beneficial ownership interests in such maturity to be redeemed.
Prepayments will be at a price of par plus accrued interest.
This Bond is one of an issue in the aggregate principal amount of $\[___________\] all of like
original issue date and tenor, except as to number, maturity date, redemption privilege, and interest rate, all
issued pursuant to a resolution adopted by the City
purpose of providing money to defray the expenses incurred and to be incurred in making certain assessable
local improvements, pursuant to and in full conformity with the Constitution and laws of the State of
Minnesota, including Minnesota Statutes, Chapters 429 and 475, as amended, and the principal hereof and
interest hereon are payable in part from special assessments against property specially benefited by local
Error! Unknown document property name.
B1
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improvements and in part from ad valorem taxes for the
set forth in the Resolution to which reference is made for a full statement of rights and powers thereby
conferred. The full faith and credit of the City are irrevocably pledged for payment of this Bond and the
City Council has obligated itself to levy additional ad valorem taxes on all taxable property in the City in
the event of any deficiency in special assessments and taxes pledged, which additional taxes may be levied
without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds
in denominations of $5,000 or any integral multiple thereof of single maturities.
The City Council has designated the issue of B
265(b)(3) of the Internal Revenue Code of 1986, as
est expense for financial institutions and within the
$10 million limit allowed by the Code for the calendar year of issue.
As provided in the Resolution and subject to certain limitations set forth therein, this Bond is
transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner
a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner
ed in exchange for Bonds of other authorized
denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in
the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at
the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental
charge required to be paid with respect to such transfer or exchange.
The City and the Bond Registrar may deem and treat the person in whose name this Bond is
registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving
payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any
notice to the contrary.
IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions
and things required by the Constitution and laws of the State of Minnesota, to be done, to exist, to happen
and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding
general obligation of the City in accordance with its terms, have been done, do exist, have happened and
have been performed as so required, and that the issuance of this Bond does not cause the indebtedness of
the City to exceed any constitutional or statutory limitation of indebtedness.
This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the
Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by
manual signature of one of its authorized representatives.
IN WITNESS WHEREOF, the City of Maplewood, Ramsey County, Minnesota, by its City
Council, has caused this Bond to be executed on its behalf by the facsimile or manual signatures of the
Mayor and City Manager and has caused this Bond to be dated as of the date set forth below.
Dated: July 1, 2020
CITY OF MAPLEWOOD, MINNESOTA
(Facsimile) (Facsimile)
Mayor City Manager
Error! Unknown document property name.
B2
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_________________________________
CERTIFICATE OF AUTHENTICATION
This is one of the Bonds delivered pursuant to the Resolution mentioned within.
BOND TRUST SERVICES CORPORATION
By
Authorized Representative
_________________________________
ABBREVIATIONS
The following abbreviations, when used in the inscription on the face of this Bond, will be
construed as though they were written out in full according to applicable laws or regulations:
TEN COM -- as tenants in common UNIF GIFT MIN ACT
_________ Custodian _________
(Cust) (Minor)
TEN ENT -- as tenants by entireties under Uniform Gifts or Transfers to Minors
Act, State of _______________
JT TEN -- as joint tenants with right of
survivorship and not as tenants in common
Additional abbreviations may also be used though not in the above list.
________________________________________
ASSIGNMENT
For value received, the undersigned hereby sells, assigns and transfers unto
________________________________________ the within Bond and all rights thereunder, and does
hereby irrevocably constitute and appoint _________________________ attorney to transfer the said Bond
on the books kept for registration of the within Bond, with full power of substitution in the premises.
Dated:
gnment must correspond with the name as it
appears upon the face of the within Bond in every particular, without alteration or
any change whatever.
Signature Guaranteed:
Error! Unknown document property name.
B3
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NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the Securities
New York Stock Exchange, Inc. Medallion Signatures
addition to, or in substitution for, STAMP, SEMP or
MSP, all in accordance with the Securities Exchange Act of 1934, as amended.
The Bond Registrar will not effect transfer of this Bond unless the information concerning the
assignee requested below is provided.
Name and Address:
(Include information for all joint owners if this Bond is
held by joint account.)
Please insert social security or other identifying
number of assignee
_________________________________
PROVISIONS AS TO REGISTRATION
The ownership of the principal of and interest on the within Bond has been registered on the books
of the Registrar in the name of the person last noted below.
Signature of
Date of Registration Registered Owner Officer of Registrar
Cede & Co.
Federal ID #13-2555119
Error! Unknown document property name.
B4
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EXHIBIT C
TAX LEVY SCHEDULE
YEAR * TAX LEVY
2021 $
2022
2023
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
2035
___________________________
*Year tax levy collected
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STATE OF MINNESOTA )
)
COUNTY OF RAMSEY )
)
CITY OF MAPLEWOOD )
I, the undersigned, being the duly qualified City Clerk of the City of Maplewood, Minnesota (the
ed the attached and foregoing extract of minutes of a
regular meeting of the City Council of the City held on June 8, 2020, with the original thereof on file in my
office and the same is a full, true and correct copy thereof, insofar as the same relates to the issuance and sale
es 2020B, in the original aggregate principal amount
of $\[___________\].
WITNESS my hand as such City Clerk and the corporate seal of the City this ___ day of
________, 2020.
Andrea Sindt, City Clerk
City of Maplewood, Minnesota
(SEAL)
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I1
STATE OF MINNESOTA CERTIFICATE OF DIRECTOR OF
PROPERTY RECORDS AND REVENUE
COUNTY OF RAMSEY AS TO TAX LEVY AND REGISTRATION
I, the undersigned Director of Property Records and Revenue of Ramsey County, Minnesota, hereby
certify that a certified copy of a resolution adopted by the governing body of the City of Maplewood,
the original aggregate principal amount of
$\[___________\], dated as of July 1, 2020, has been filed in my office and said Bonds have been entered on
the register of obligations in my office and that such tax has been levied as required by law.
WITNESS My hand and official seal this _____ day of ____________, 2020.
Director of Property Records and Revenue Ramsey
County, Minnesota
(SEAL)
Deputy
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CITY COUNCILSTAFF REPORT
Meeting Date June 8, 2020
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:Steven Love, Public Works Director / City Engineer
PRESENTER:
Steven Love
AGENDA ITEM:Pedestrian Crossing Policy
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
City staff and the City’s consultant, S.E.H., have developed a Pedestrian Crossing Policy for
determining when and where changes and/or enhancements to crossings should be made.
Recommended Action:
Motion to adopt the Pedestrian Crossing Policy.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is$0.00
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
The Maplewood Crossing Policy provides guidance to ensure the consistent application and
treatment of crossingsfor all users throughout the city.
Background
Pedestrian and bicycle crossings are an important part of the City’s transportation system. The
proposed crossing policy aims to establish guidelines for the consistent and equitable installation of
crosswalks on roadways under the City’s jurisdiction.
The proposed policy and review process is based on adherence with accepted guidelines, good
engineering practice, and review of crash history. Many factors, including the presence of trailsor
school crossings, number of pedestrian/bicycle crossings, roadway geometry, and the volume and
speed of trafficwill beconsidered.The proposed policy is intended to be used as a decision-
making tool to identify where it is appropriate to install a marked crossing based on site-specific
criteria and what treatments should be considered and used.
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Staff has developed an implementation plan which can be grouped into the following three
categories:
Capital Improvement Projects
o As part of the design process, all existing and proposed pedestrian crossing
locations will be evaluated using the City’s crossing policy
Reactive Evaluations
o All requests from the public will be evaluated using the City’s crossing policy
Proactive Evaluations
o Primary – Demonstrated Safety Issues
Review pedestrian/bicycle crash data to identify hot spot locations
o Secondary – Pedestrian Generators
Schools
Order of Priority
o Elementary
o Middle
o High School
Transit Stops
High volume transit stops
High populations of ADA or elderly users
Regional Trails or Parks
Apartments/multi-family housing
The following is the process staff will use to evaluate crossing locations:
o Desktop evaluations using the City’s crossing policy
o Schedule field reviews and data collection based on priorityand available resources
o Based on final review/data collected determine if improvements are needed, what
the improvements are, estimated costs, identify funding source, implement
improvements
Note: Prioritizing areas with higher than average Environmental Justice
populations
Note: Intersections with known safety issues should be the top priority
Additionally, staff will map the location ofthe followingexisting pedestrian crossing measures:
Map Location of Existing Pedestrian Crossing Measures
o Signage – (Completed)
o Painted Markings (Crosswalks and Messages)
o Signals – (Intersections Traffic Signals and Non-Traffic Signals)
Staff recommends the adoption of the Pedestrian Safety Crossing policy be used by staff for
determining when and where application of treatment crossings should be utilized.
Attachments
1.Maplewood’s Crossing Policy
2.City of Maplewood Crossing Policy PowerPoint Presentation
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Maplewood Crossing Policy - DRAFT 2.24.2020
PURPOSE
Crossings are an integral part of our transportation infrastructure for those walking, biking and using wheelchairs.
The Maplewood Crossing Policy provides guidance to ensure the consistent application and treatment of crossings
throughout the city.
review shall be done with adherence to accepted guidelines and good engineering practice, including a review of crash
history. This policy establishes the guidelines and considerations for the consistent and equitable installation of marked
crosswalks from the date of the adoption of this policy.
POLICY
vehicular and pedestrian movements as an enhancement for crossings of roadways under the City’s jurisdiction.
Crosswalk installation shall be in accordance with State Law and the guidelines contained herein.
AUTHORITY
This policy is based on administrative implementation of policy and Minnesota State Statute 169. The policy is
administered under the direction of the Director of Public Works and applies to roadways under the City’s jurisdiction.
COORDINATION
Where the installation of marked crosswalks under consideration are on roadways outside the City’s jurisdiction (e.g.
County, State), the City will coordinate with the appropriate agency and review both City and agency standards.
Where the installation of marked crosswalks being considered are adjacent to active transportation generators such as
schools, housing developments or businesses, the City will coordinate with the entity to understand crossing needs.
STATUTES
MN Statute 169.011 -Subdivision 20. Crosswalk:
“Crosswalk” means (1) that portion of a roadway ordinarily included with the prolongation or connection of the lateral
lines of sidewalks at intersections; (2) any portion of a roadway distinctly indicated for pedestrian crossing by lines or
other markings on the surface.
MN Statute 169.21 - Subdivision 2. Rights in absence of signal:
way to a pedestrian crossing the roadway within a marked crosswalk or at an intersection with no marked crosswalk.
The driver must remain stopped until the pedestrian has passed the lane in which the vehicle is stopped. No
pedestrian shall suddenly leave a curb or other place of safety and walk or run into the path of a vehicle which is
so close that it is impossible for the driver to yield. This provision shall not apply under the conditions as otherwise
provided in this subdivision.
DEFINITIONS
Equitable:
The City shall consider equity when (1.) prioritizing crossing locations to be evaluated and (2.) the distribution of funds
for crossing improvements. Areas with higher than average Environmental Justice (EJ) populations (i.e. youth, seniors,
of pedestrian or bicyclist crashes should be given priority. Resources such as the Environmental Protection Agency’s EJ
Screen may be used to identify EJ communities.
Maplewood Crossing Policy - DRAFT 2.24.2020
Page 1
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I2, Attachment 1
Uncontrolled Crossings:
sign) is present. These common crossing types occur at intersections (where they may be marked or unmarked) and at
Controlled Crossings:
WHEN TO INSTALL A CROSSWALK AND APPROPRIATE TREATMENTS
Factors such as the presence of a regional trail or school crossing, the number of pedestrians (or bicyclists) crossing per
hour (pph), roadway geometry, and the volume and speed of motorists impact not only the opportunity for crossing, but
also motorist and pedestrian compliance and the safety of certain crossing treatments.
The following guidelines are intended for use as a decision making tool to identify where it is appropriate to install a
UNCONTROLLED CROSSINGS
The Uncontrolled Crossing Location Treatment Flowchart (Figure 1)
best practices and federal and state guidance.
If a marked crossing at an uncontrolled location is determined to be appropriate based on Figure 1, the Application
of crash countermeasures by roadway feature table (Table 1) will be applied to determine the need for additional
The uncontrolled crossing guidelines in Table 1 and Figure 1 are not intended for use at Roundabout Controlled
Intersections, which should adhere to accepted roundabout design standards.
CONTROLLED CROSSINGS
following apply to the crossing:
•
school grounds where children have access to the roadway or where a school crossing is in place.
•
• Meets crossing volumes and vehicle volume thresholds – Crossing volumes of 60 or more pedestrians (or bicyclists)
controlled intersection meets the criteria for a marked crosswalk, consider marking all approaches unless crossing is
otherwise prohibited on an approach.
This policy is based upon the review and compilation of crossing research and policies including, but not limited to
Maplewood Crossing Policy - DRAFT 2.24.2020
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Figure 1. Uncontrolled
START
Crossing Location
Treatment Flowchart
(1)
No Action
School Crossing* or
Recommended
Y School Zone**?
N
NY
N
stop or other noticeable, Meets min. crossing
Multi-Use Path
(2)
N
N
Crossing?Y
(3)
crossing?
YY
Nearest marked or
Direct users to
Consider installing “unmarked
nearest marked or
(4)
crossing facilitation”, subject
protected crossing
N
judgment
Y
Adequate stopping sight distance? (8x speed limit)
N
speed limit
Not
Y
Feasible
Feasible
A marked crossing is recommended.
Direct users to nearest marked or
protected crossing
See table 1 for details.
(2) Minimum Crossing Volume Thresholds:
•
•
•
*
students per hour are crossing
school crossing is in place
Maplewood Crossing Policy - DRAFT 2.24.2020
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I2, Attachment 1
Table 1. Application of crash countermeasures by roadway feature
(FHWA-SA-17-072).
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Maplewood Crossing Policy - DRAFT 2.24.2020
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CITY COUNCIL STAFF REPORT
Meeting Date June 8, 2020
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Ellen Paulseth, Finance Director
PRESENTER: Ellen Paulseth, Finance Director
2019 Comprehensive Annual Financial Report
AGENDA ITEM:
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The Council will review and consider acceptance of the 2019 Comprehensive Annual Financial
have provided an unmodified opinion on the financial statement, which is the highest opinion that
can be given.
Recommended Action:
Motion to accept the Comprehensive Annual Financial Report for the Year Ended 12/31/2019.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is 0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
The City is required by Minnesota law to have an external audit annually. The audit provides
reasonable assurance to the City Council and stakeholders that the financial statements are free of
material misstatement and that the financial report is complete and reliable.
Background
The Comprehensive Annual Financial Report (CAFR) of the City has been completed for the year-
Finance Department. It has been audited by the certified public accounting firm of BerganKDV.
Their unmodified opinion on the fair presentation of the financial statements is included within the
Government Auditing Standards Uniform Grant Guidance. A Legal Compliance Report and
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Communications Letter are also included for your review. There were no audit findings. The
Supplementary materials, including the Comprehensive Annual Financial Report (CAFR),
will be provided before the meeting.
Attachments
1.BerganKDV PowerPoint
2.Bergan KDV Communications Letter
3.rt
Bergan KDV Legal Compliance Repo
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City of Maplewood
Communications Letter
December 31, 2019
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City of Maplewood
Table of Contents
Report on Matters Identified as a Result of
the Audit of the Financial Statements 1
Required Communication 3
Financial Analysis 7
Emerging Issues 20
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Report on Matters Identified as a Result of
the Audit of the Financial Statements
Honorable Mayor, Members of the City Council,
and Management
City of Maplewood
Maplewood, Minnesota
In planning and performing our audit of the financial statements of the governmental activities,
business-type activities, each major fund, and the aggregate remaining fund information of the City of
Maplewood, Minnesota, as of and for the year ended December 31, 2019, in accordance with auditing
standards generally accepted in the United States of America, we considered the City's internal control
over financial reporting (internal control) as a basis for designing audit procedures that are appropriate
in the circumstances for the purpose of expressing our opinions on the financial statements, but not for
the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we
do not express an opinion on the effectiveness of the City's internal control.
Our consideration of internal control was for the limited purpose described in the preceding paragraph
and was not designed to identify all deficiencies in internal control that might be material weaknesses or
significant deficiencies and, therefore, material weaknesses or significant deficiencies may exist that
have not been identified. In addition, because of inherent limitations in internal control, including the
possibility of management override of controls, misstatements due to error, or fraud may occur and not
be detected by such controls.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a
combination of deficiencies, in internal control over financial reporting, such that there is a reasonable
possibility that a material misstatement of the City's financial statements will not be prevented, or
detected and corrected, on a timely basis. A reasonable possibility exists when the likelihood of an event
occurring is either reasonably possible or probable as defined as follows:
Reasonably possible. The chance of the future event or events occurring is more than remote but
less than likely.
Probable. The future event or events are likely to occur.
We did not identify any deficiencies in internal control that we consider to be material weaknesses.
A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less
severe than a material weakness, yet important enough to merit attention by those charged with
governance.
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The accompanying memorandum also includes financial analysis provided as a basis for discussion. The
matters discussed herein were considered by us during our audit and they do not modify the opinion
expressed in our Independent Auditor's Report dated May 29, 2020, on such statements.
This communication is intended solely for the information and use of the Members of the City Council,
management and others within the City, and state oversight agencies and is not intended to be, and
should not be, used by anyone other than these specified parties.
Minneapolis, Minnesota
May 29, 2020
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City of Maplewood
Required Communication
We have audited the financial statements of the governmental activities, business-type activities, each
major fund, and the aggregate remaining fund information of the City as of and for the year ended
December 31, 2019. Professional standards require that we advise you of the following matters related
to our audit.
Our Responsibility in Relation to the Financial Statement Audit
As communicated in our engagement letter, our responsibility, as described by professional standards, is
to form and express opinions about whether the financial statements prepared by management with your
oversight are presented fairly, in all material respects, in accordance with accounting principles
generally accepted in the United States of America. Our audit of the financial statements does not
relieve you or management of its respective responsibilities.
Our responsibility, as prescribed by professional standards, is to plan and perform our audit to obtain
reasonable, rather than absolute, assurance about whether the financial statements are free of material
misstatement. An audit of financial statements includes consideration of internal control over financial
reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for
the purpose of expressing an opinion on the effectiveness of the City's internal control over financial
reporting. Accordingly, as part of our audit, we considered the internal control of the City solely for the
purpose of determining our audit procedures and not to provide any assurance concerning such internal
control.
We are also responsible for communicating significant matters related to the audit that are, in our
professional judgement, relevant to your responsibilities in overseeing the financial reporting process.
However, we are not required to design procedures for the purpose of identifying other matters to
communicate to you.
Generally accepted accounting principles provide for certain Required Supplementary Information (RSI)
to supplement the basic financial statements. Our responsibility with respect to the RSI, which
supplements the basic audited financial statements, is to apply certain limited procedures in accordance
with generally accepted auditing standards. However, the RSI was not audited and, because the limited
procedures do not provide us with sufficient evidence to express an opinion or provide any assurance,
we do not express an opinion or provide any assurance on the RSI.
Our responsibility for the supplementary information accompanying the financial statements, as
described by professional standards, is to evaluate the presentation of the supplementary information in
relation to the financial statements as a whole and to report on whether the supplementary information is
fairly stated, in all material respects, in relation to the financial statements as a whole.
Our responsibility with respect to the other information in documents containing the audited financial
statements and auditor's report does not extend beyond the financial information identified in the report.
We have no responsibility for determining whether this other information is properly stated. This other
information was not audited and we do not express an opinion or provide any assurance on it.
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City of Maplewood
Required Communication
Our Responsibility in Relation to Government Auditing Standards
As communicated in our engagement letter, part of obtaining reasonable assurance about whether the
financial statements are free of material misstatement, we performed tests of the City's compliance with
certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which
could have a direct and material effect on the determination of financial statement amounts. However,
the objective of our tests was not to provide an opinion on compliance with such provisions.
Planned Scope and Timing of the Audit
We conducted our audit consistent with the planned scope and timing we previously communicated to
you.
Compliance with All Ethics Requirements Regarding Independence
The engagement team, others in our firm, as appropriate, our firm, and our network firms have complied
with all relevant ethical requirements regarding independence.
Qualitative Aspects of Significant Accounting Practices
Significant Accounting Policies
Management has the responsibility to select and use appropriate accounting policies. A summary of the
significant accounting policies adopted by the City is included in the notes to financial statements. There
have been no initial selection of accounting policies and no changes to significant accounting policies or
their application during 2019. No matters have come to our attention that would require us, under
professional standards, to inform you about (1) the methods used to account for significant unusual
transactions and (2) the effect of significant accounting policies in controversial or emerging areas for
which there is a lack of authoritative guidance or consensus.
Significant Accounting Estimates
Accounting estimates are an integral part of the financial statements prepared by management and are
based on management's current judgements. Those judgements are normally based on knowledge and
experience about past and current events and assumptions about future events. Certain accounting
estimates are particularly sensitive because of their significance to the financial statements and because
of the possibility that future events affecting them may differ markedly from management's current
judgements. The most sensitive estimates affecting the financial statements were:
tly depreciating its capital assets over their estimated useful
lives, as determined by management, using the straight-line method.
Total Other Post Employment Benefits (OPEB) Liability, Deferred Outflows of Resources
Related to OPEB, and Deferred Inflows of Res
based on an actuarial study using the estimates of future obligations of the City for post
employment benefits.
Net Pension Liability, Deferred Outflows of Resources Related to Pensions, and Deferred
ese balances are based on an allocation by the
pension plans using estimates based on contributions.
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City of Maplewood
Required Communication
Qualitative Aspects of Significant Accounting Practices (Continued)
Significant Accounting Estimates (Continued)
We evaluated the key factors and assumptions used to develop the accounting estimates and determined
that they are reasonable in relation to the financial statements taken as a whole.
Financial Statement Disclosures
Certain financial statement disclosures involve significant judgment and are particularly sensitive
because of their significance to financial statement users. The financial statement disclosures are neutral,
consistent, and clear.
Significant Difficulties Encountered during the Audit
We encountered no significant difficulties in dealing with management relating to the performance of
the audit.
Uncorrected and Corrected Misstatements
For the purposes of this communication, professional standards require us to accumulate all known
and likely misstatements identified during the audit, other than those that we believe are trivial, and
communicate them to the appropriate level of management. Further, professional standards require
us to also communicate the effects of uncorrected misstatements related to prior periods on the
relevant classes of transactions, account balances or disclosures, and the financial statements as a
whole. Management did not identify and we did not notify them of any uncorrected financial
statement misstatements.
In addition, professional standards require us to communicate to you all material, corrected
misstatements that were brought to the attention of management as a result of our audit procedures.
None of the misstatements detected as a result of audit procedures and corrected by management were
material, either individually or in the aggregate, to the financial statements taken as a whole.
Disagreements with Management
For purposes of this letter, professional standards define a disagreement with management as a
matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting, or
auditing matter, which could be significant to the City's financial statements or the auditor's report.
No such disagreements arose during the course of our audit.
Representations Requested from Management
We have requested certain written representations from management, which are included in the
management representation letter.
Management's Consultations with Other Accountants
In some cases, management may decide to consult with other accountants about auditing and
accounting matters. Management has informed us that, and to our knowledge, there were no
consultations with other accountants regarding auditing and accounting matters.
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City of Maplewood
Required Communication
Other Significant Matters, Findings, or Issues
In the normal course of our professional association with the City, we generally discuss a variety of
matters, including the application of accounting principles and auditing standards, operating conditions
affecting the City, and operating plans and strategies that may affect the risks of material misstatement.
None of the matters discussed resulted in a condition to our retention as the City's auditor.
Other Information in Documents Containing Audited Financial Statements
We applied certain limited procedures to the RSI that supplements the basic financial statements. Our
procedures consisted of inquiries of management regarding the methods of preparing the information
and comparing the information for consistency with management's responses to our inquiries, the basic
financial statements, and other knowledge we obtained during our audit of the basic financial statements.
We did not audit the RSI and do not express an opinion or provide any assurance on the RSI.
With respect to the supplementary information accompanying the financial statements, we made
certain inquiries of management and evaluated the form, content and methods of preparing the
information to determine that the information complies with accounting principles generally
accepted in the United States of America, the method of preparing it has not changed from the prior
period, and the information is appropriate and complete in relation to our audit of the financial
statements. We compared and reconciled the supplementary information to the underlying
accounting records used to prepare the financial statements or to the financial statements themselves.
We were not engaged to report on the other information accompanying the financial statements but
are not RSI. Such information has not been subjected to the auditing procedures applied in the audit
of the basic financial statements, and accordingly, we do not express an opinion or provide any
assurance on it.
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City of Maplewood
Financial Analysis
The following pages provide graphic representation of select data pertaining to the financial position and
operations of the City for the past five years. Our analysis of each graph is presented to provide a basis
for discussion of past performance and how implementing certain changes may enhance future
performance. We suggest you view each graph and document if our analysis is consistent with yours. A
subsequent discussion of this information should be useful for planning purposes.
GENERAL FUND REVENUES
The General Fund revenues for the past five years are depicted in the following graph:
General Fund Revenues
$22,500,000
$20,000,000
$17,500,000
$15,000,000
$12,500,000
$10,000,000
$7,500,000
$5,000,000
$2,500,000
$-
20152016201720182019
Miscellaneous$96,219$106,314$192,518$368,208$61,673
Investment Income
44,02142,58633,68688,333311,788
Fines and Forfeits
220,951193,934189,861175,173163,016
Charges for Services
2,878,8572,614,7171,307,4001,162,3651,106,725
Special Assessments1,5101,7084,271325101
Intergovernmental
936,437944,311963,4031,845,9311,456,057
Licenses and Permits
1,351,5431,434,6511,792,1681,395,2281,444,503
Taxes
12,351,16113,060,11814,289,84514,854,78815,980,159
General Fund revenues increased $633,671, or 3.2% during the year, from $19,890,351 in 2018 to
$20,524,022 in 2019. The largest fluctuation was in taxes which increased $1,125,371 due to an increase
in the amount levied. Intergovernmental revenues decreased $389,874, or 21.1% from 2018, primarily
due to Local Government Aid being allocated to other funds in 2019. Miscellaneous revenues decreased
$306,535, or 83.3%, due to receiving a settlement related to the dissolution of the fire relief association
in 2018. This decrease was partially offset by an increase in investment income, which increased
$223,455 from 2018 due to improvement in market conditions.
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City of Maplewood
Financial Analysis
GENERAL FUND REVENUES (CONTINUED)
The chart below presents a comparison of budget and actual General Fund revenues by source. The chart
shows the City's actual revenues and other financing sources of $21,912,013 were over the budget of
$21,536,010 by $376,003, or 1.7%.
Investment income was over budget $260,874, due to improvement in market and conservative
budgeting. Intergovernmental revenues were over budget $236,041 due to a reimbursement grant
received from the deputy registrar in 2019 not being in the budget. Taxes were under budgeted amounts
by $158,751. This was due to the City budgeting for the full levy amount and not budgeting for tax
abatements or other adjustments. Revenues in all other categories were relativity consistent with
budgeted amounts.
Over/(Under)
BudgetActualBudgetPercent
Taxes$ 16,138,910$ 15,980,159$ (158,751)-1.0%
Licenses and permits 1,332,000 1,444,503 112,5038.4%
Intergovernmental 1,220,016 1,456,057 236,04119.3%
Special assessments - 101 101100.0%
Charges for services 1,170,300 1,106,725 (63,575)-5.4%
Fines and forfeits 180,000 163,016 (16,984)-9.4%
Investment income 50,914 311,788 260,874512.4%
Miscellaneous 83,500 61,673 (21,827)-26.1%
Transfers and other sources 1,360,370 1,387,991 27,6212.0%
Total revenue and other
financing sources$ 21,536,010$ 21,912,013$ 376,0031.7%
Revenues by category, as a percentage of total revenues, are depicted in the graphs on the following
page. General Fund revenues by source changed slightly from 2018 to 2019 as a result of the changes in
tax revenue, intergovernmental revenue, and miscellaneous revenues as discussed on the previous page.
Overall, taxes accounted for 77.9% and 74.7% of General Fund revenue in 2019 and 2018, respectively.
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City of Maplewood
Financial Analysis
GENERAL FUND REVENUES (CONTINUED)
2019 General Fund Revenues
Taxes
77.9%
Miscellaneous
0.3%
Licenses and Permits
Investment Income
7.0%
1.5%
Intergovernmental
Fines and Forfeits
7.1%
0.8%
Charges for Services
5.4%
2018 General Fund Revenues
Taxes
74.7%
Miscellaneous
1.9%
Investment Income
Licenses and Permits
0.4%
7.0%
Fines and Forfeits
Intergovernmental
0.9%
9.3%
Charges for Services
5.8%
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City of Maplewood
Financial Analysis
GENERAL FUND EXPENDITURES
The General Fund expenditures for the past five years are depicted in the following graph.
General Fund Expenditures
$22,500,000
$20,000,000
$17,500,000
$15,000,000
$12,500,000
$10,000,000
$7,500,000
$5,000,000
$2,500,000
$-
20152016201720182019
Capital Outlay$51,299$21,219$2,935$8,015$-
Investment Management Fees
24,01123,270---
Public Works
3,559,1513,695,6793,719,6053,881,2403,997,573
Police
8,072,6818,385,1698,790,2659,121,8739,282,587
Parks and Recreation
526,431513,210478,550502,877524,297
Legislative
154,906154,963162,932146,020149,140
Fire1,843,3161,922,8542,009,9772,172,0952,259,575
Finance
674,011634,440647,1891,206,2651,276,949
Administration
989,7991,064,3701,206,5641,895,8531,700,712
Community Development
1,067,6831,085,1601,272,5041,316,7521,317,755
Citizen Services
1,176,8531,287,6861,077,951--
General fund expenditures increased 1.3%, from $20,250,990 in 2018, to $20,508,588 in 2019. The
largest increases were in Police and Public Works, which increased $160,714 and $116,333,
respectively. The increase in Police expenditures was a result COLA increases, the addition of a new
officer position and a full year of expenditures for new officers hired in 2018. Public Works
expenditures increased as a result of an increase in snow removal costs due to heavy snow that occurred
early in 2019. These increases were partially offset by a decrease in Administrative expenditures, which
decreased $195,141, or 10.3% from 2018. This was primarily due to a decrease in legal fees as 2018 had
more litigation costs. All other categories were relatively consistent with the prior year.
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City of Maplewood
Financial Analysis
GENERAL FUND EXPENDITURES (CONTINUED)
The chart below presents a comparison of budget and actual General Fund expenditures by function. The
Fund's actual expenditures and transfers out of $20,569,166 were under the budget of $21,336,010 by
$766,844 or 3.6%.
Police expenditures had the largest variance as expenditures were under budget by $384,263 or 4.0%,
primarily due to temporary vacancies in 2019. Public Works expenditures were under budget $190,737,
or 4.6%. This was due to conservative budgeting. Expenditures in all other categories were all under
budget and relatively consistent with budgeted amounts.
Over/(Under)
BudgetActualBudgetPercent
Community Development$ 1,394,050$ 1,317,755$ (76,295)-5.5%
Administration1,760,5301,700,712(59,818)-3.4%
Finance1,323,9901,276,949(47,041)-3.6%
Fire2,282,3502,259,575(22,775)-1.0%
Legislative162,140149,140(13,000)-8.0%
Parks and Recreation557,790524,297(33,493)-6.0%
Police9,666,8509,282,587(384,263)-4.0%
Public Works4,188,3103,997,573(190,737)-4.6%
Transfers to other funds -60,57860,578100.0%
Total expenditures$ 21,336,010$ 20,569,166$ (766,844)-3.6%
Expenditures by function as a percentage of total expenditures are depicted in the graphs on the
following page. Police expenditures are the largest component within the General Fund, accounting for
45.3% of the total, followed by public works with 19.5% of total expenditures.
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City of Maplewood
Financial Analysis
GENERAL FUND EXPENDITURES (CONTINUED)
2019 General Fund Expenditures
Police
45.3%
Parks and Recreation
2.6%
Legislative
0.7%
Public Works
19.5%
Fire
11.0%
Finance
Community
6.2%
Development
Administration
6.4%
8.3%
2018 General Fund Expenditures
Police
45.0%
Parks and Recreation
2.5%
Public Works
Legislative
19.2%
0.7%
Fire
10.7%
Community
Finance
Development
Administration
6.0%
6.5%
9.4%
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City of Maplewood
Financial Analysis
GENERAL FUND OPERATIONS
As illustrated in the following graph, revenues exceeded expenditures for the first time in the five years
presented in 2019, while expenditures exceeded revenues each year prior to that. Revenues exceeded
expenditures in 2019 by $15,434. After taking into consideration transfers and proceeds from the sale of
capital assets, fund balance increased $1,342,847 or 15.2% from 2018 to 2019.
The unassigned fund balance of $10,133,911 as of December 31, 2019, represents 49.4% of the current
year's revenue.
The unassigned fund balance also represents 49.4% of the current year's expenditures which is in line
with the new city policy of a minimum of 40% and a desired level of 50%.
The bar chart below highlights General Fund results for the last five years.
General Fund Operations
$22,500,000100.0%
$20,000,000
80.0%
$17,500,000
$15,000,000
60.0%
$12,500,000
$10,000,000
40.0%
$7,500,000
$5,000,000
20.0%
$2,500,000
$-0.0%
20152016201720182019
Revenues
$17,880,699$18,398,339$18,773,152$19,890,351$20,524,022
Expenditures
18,140,14118,788,02019,368,47220,250,99020,508,588
Unassigned Fund Balance
7,622,2997,500,0758,449,5468,797,35310,133,911
Fund Balance as a Percent of the Year's
42.6%40.8%45.0%44.2%49.4%
Revenues
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City of Maplewood
Financial Analysis
TAX CAPACITY, LEVY, AND RATES
The chart below graphs the tax capacity, certified tax levy, and City tax rate for 2015 through 2019. The
tax capacity is based on total tax capacity, prior to adjustments for captured Tax Increment Financing
(TIF) and fiscal disparities. The certified tax levy amount is also prior to fiscal disparity adjustments.
With increasing market values, the City's tax capacity increased from 2018 to 2019 by $2,927,811, or
6.2%. With an increasing tax capacity and 3.0% increase in the levy, the City's tax rate decreased to
44.7%.
Tax Capacity, Levy, and Rates
$55,000,000
80.00%
$50,434,970
$50,000,000
$47,507,159
70.00%
$44,720,455
$42,412,493
$42,096,087
$45,000,000
60.00%
$40,000,000
$35,000,000
50.00%
48.51%
$30,000,000
46.35%
45.91%
47.25%
44.69%
40.00%
$25,000,000
30.00%
$20,000,000
$22,109,600
$21,465,600
$20,738,833
$18,991,610
$19,435,208
$15,000,000
20.00%
$10,000,000
10.00%
$5,000,000
$-0.00%
20152016201720182019
Total Tax CapacityCertified Tax LevyTax Capacity Rate
* Property tax data was obtained from Ramsey County Department of Property Records and Revenue.
14
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City of Maplewood
Financial Analysis
AMBULANCE SERVICE FUNDS
The Ambulance Service Fund accounts for service charges that are used to finance emergency medical
services.
The Ambulance Service Fund experienced operating income for 2019 totaling $528,811. Operating
revenues increased $442,725 due to an increase in ambulance calls of approximately 10.8% and
increased collections. Operating expenses increased $435,261 due to cost of living increase and having a
full year of full-time paramedics. The fund also receives property taxes and intergovernmental grants
classified as nonoperating revenue. The net position increased from $3,187,109 in 2018 to $3,924,504 in
2019. The cash balance of the fund at December 31, 2019, was $1,204,165, which was an increase of
$14,387.
Although the City has responded to the health of the Ambulance Service Fund by adding a tax levy in
2012 and removing administrative charges in the fund beginning in 2017, it should continue to monitor
the fund and make necessary changes to improve performance if necessary.
Ambulance Service Fund
$3,700,000
$3,200,000
$2,700,000
$2,200,000
$3,583,725
$2,545,412
$2,572,825
$3,023,632
$3,140,966
$2,569,626 $2,459,844
$2,619,653
$2,561,506
$1,700,000
$3,054,914
$1,200,000
$671,064
$675,048
$642,479
$700,000
$69,269
$38,270
$200,000
$563,788 $521,313
$528,811
$3,199
$(16,094)
$(300,000)
20152016201720182019
Operating RevenuesOperating Expenses
Operating Income (Loss)Operating Income Excluding Depreciation
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J1, Attachment 2
City of Maplewood
Financial Analysis
ENVIRONMENTAL UTILITY FUND
The Environmental Utility Fund accounts for revenues and expenses related to the administration,
planning, implementation, and maintenance of the storm water management program.
Operating revenues increased by $113,335, or 3.8%, in 2019 due to an increase in the environmental fee
by 3.8% in 2019. Operating expenses increased $228,020 from 2018 due to an increase in wages and
pension expense. In 2019, this fund contributed $165,650 to the General Fund for administrative fees,
and $1,835,529 to various Capital Improvement Funds and Debt Service Funds. The cash balance of the
fund at December 31, 2019, was $1,969,593, an increase of $1,515.
Environmental Utility Fund
$3,500,000
$3,000,000
$2,500,000
$3,109,407
$2,606,420 $2,831,795
$2,521,597 $2,996,072
$2,000,000
$1,500,000
$1,784,202
$2,002,836
$1,779,249
$1,551,229
$1,910,566
$1,000,000
$2,017,575
$1,922,271
$1,618,700
$1,092,284
$1,269,377
$500,000
$518,761
$1,047,593 $1,444,843
$695,854
$1,330,158
$-
20152016201720182019
Operating RevenuesOperating ExpensesOperating IncomeOperating Income Excluding Depreciation
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City of Maplewood
Financial Analysis
RECYCLING PROGRAM FUND
The Recycling Program Fund accounts for recycling charges that are levied to cover cart fees, finance
recycling costs, and public education on solid waste reduction and recycling.
Operating revenues increased $56,447, compared with the prior year, while operating expenses
increased $33,043. Operating revenues increased as a result of the City adding trash fees that were
previously recorded in another fund. Operating expenses increased due to an increase in trash haulers fee
from the prior year. After factoring transfers in and transfers out of the fund, the fund balance decreased
in 2019 by $54,853. The cash balance of the fund at December 31, 2019, was $210,047, a decrease of
$213,509.
Recycling Project Fund
$800,000
$700,000
$600,000
$609,852 $708,235
$566,002 $613,826
$651,788
$500,000
$651,075
$692,451
$659,408
$740,698 $659,977
$400,000
$300,000
$200,000
$100,000
$15,784
$-
$(130,846)
$(7,620)
$(85,073)
$(46,151)
$(100,000)
$(200,000)
20152016201720182019
Operating RevenuesOperating ExpensesOperating Income (Loss)
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City of Maplewood
Financial Analysis
SANITARY SEWER FUND
The Sanitary Sewer Fund accounts for customer sewer charges which are used to finance sewer system
operating expenses.
Operating revenues increased $131,378 or 2.6% from 2018. Operating expenses increased $310,391 due
to an increase in wastewater treatment costs. In 2019, this fund contributed $387,780 to the General
Fund for administrative fees and $673,736 to various Capital Improvement Funds and Debt Service
Funds. The cash balance of the fund at December 31, 2019, was $2,826,991, a decrease of $916,242.
Sanitary Sewer Fund
$6,000,000
$5,000,000
$4,000,000
$4,924,559
$5,029,707 $5,067,050
$5,198,428
$5,020,996
$4,481,134
$4,664,188 $4,557,699
$4,494,013
$4,868,090
$3,000,000
$2,000,000
$942,582
$928,803
$912,001
$739,597
$1,000,000
$652,791
$535,694 $539,862
$509,351
$330,338
$260,371
$-
20152016201720182019
Operating RevenuesOperating Expenses
Operating IncomeOperating Income Excluding Depreciation
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City of Maplewood
Financial Analysis
STREET LIGHT UTILITY FUND
The Street Light Utility Fund accounts for electric franchise fee revenues that are used to finance street
light expenses.
Operating revenues decreased $61,705 from 2018, while operating expenses decreased $32,467 due to
decreases in supplies and utility costs, resulting in an operating income of $265,370. The cash balance of
the fund at December 31, 2019, was $701,566, an increase of $281,087.
Street Light Utility Fund
$600,000
$500,000
$507,812
$477,280
$496,562 $446,107
$517,643
$400,000
$300,000
$200,000
$205,481
$213,204
$338,378
$224,675 $180,737
$158,184 $294,608
$271,799 $292,968
$265,370
$100,000
$-
20152016201720182019
Operating RevenuesOperating ExpensesOperating Income
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City of Maplewood
Emerging Issues
Executive Summary
The following is an executive summary of financial and business related updates to assist you in staying
current on emerging issues in accounting and finance. This summary will give you a preview of the new
standards that have been recently issued and what is on the horizon for the near future. The most recent
and significant update includes:
Statement No. 87 relating to accounting and financial reporting for leases. This new statement
establishes a single model for lease accounting based on the principle that leases are financing of the
right to use an underlying asset.
The following are extensive summaries of each of the current updates. As your continued business
partner, we are committed to keeping you informed of new and emerging issues. We are happy to
discuss these issues with you further and their applicability to your city.
LEASES
The objective of this Statement is to better meet the information needs of financial statement users by
improving accounting and financial reporting for leases by governments. This Statement increases the
usefulness of governments' financial statements by requiring recognition of certain lease assets and
liabilities for leases that previously were classified as operating leases and recognized as inflows of
resources or outflows of resources based on the payment provisions of the contract. It establishes a
single model for lease accounting based on the foundational principle that leases are financings of the
right to use an underlying asset. Under this Statement, a lessee is required to recognize a lease liability
and an intangible right-to-use lease asset, and a lessor is required to recognize a lease receivable and a
deferred inflow of resources, thereby enhancing the relevance and consistency of information about
governments' leasing activities.
A lease is defined as a contract that conveys control of the right to use another entity's nonfinancial asset
(the underlying asset) as specified in the contract for a period of time in an exchange or exchange-like
transaction. Examples of nonfinancial assets include buildings, land, vehicles, and equipment. Any
contract that meets this definition should be accounted for under the leases guidance, unless specifically
excluded in this Statement.
A short-term lease is defined as a lease that, at the commencement of the lease term, has a maximum
possible term under the lease contract of 12 months (or less), including any options to extend, regardless
of their probability of being exercised. Lessees and lessors should recognize short-term lease payments
as outflows of resources or inflows of resources, respectively, based on the payment provisions of the
lease contract.
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City of Maplewood
Emerging Issues
LEASES
(CONTINUED)
A lessee should recognize a lease liability and a lease asset at the commencement of the lease term,
unless the lease is a short-term lease or it transfers ownership of the underlying asset. The lease liability
should be measured at the present value of payments expected to be made during the lease term (less any
lease incentives). The lease asset should be measured at the amount of the initial measurement of the
lease liability, plus any payments made to the lessor at or before the commencement of the lease term
and certain direct costs. A lessee should reduce the lease liability as payments are made and recognize
an outflow of resources (for example, expense) for interest on the liability. The lessee should amortize
the lease asset in a systematic and rational manner over the shorter of the lease term or the useful life of
the underlying asset. The notes to financial statements should include a description of leasing
arrangements, the amount of lease assets recognized, and a schedule of future lease payments to be
made.
A lessor should recognize a lease receivable and a deferred inflow of resources at the commencement of
the lease term, with certain exceptions for leases of assets held as investments, certain regulated leases,
short-term leases, and leases that transfer ownership of the underlying asset. A lessor should not
derecognize the asset underlying the lease. The lease receivable should be measured at the present value
of lease payments expected to be received during the lease term. The deferred inflow of resources
should be measured at the value of the lease receivable plus any payments received at or before the
commencement of the lease term that relate to future periods. A lessor should recognize interest revenue
on the lease receivable and an inflow of resources (for example, revenue) from the deferred inflows of
resources in a systematic and rational manner over the term of the lease. The notes to financial
statements should include a description of leasing arrangements and the total amount of inflows of
resources recognized from leases.
GASB Statement No. 87 is effective for reporting periods beginning after June 15, 2021.
Information provided above was obtained from www.gasb.org.
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City of Maplewood
Ramsey County, Minnesota
Reports on Compliance with
Government Auditing Standards
and Minnesota Legal Compliance
December 31, 2019
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City of Maplewood
Table of Contents
Report on Internal Control over Financial Reporting and on Compliance and
Other Matters Based on an Audit of Financial Statements Performed in
Accordance with Government Auditing Standards 1
Minnesota Legal Compliance 3
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Report on Internal Control over Financial Reporting
and on Compliance and Other Matters Based on an
Audit of Financial Statements Performed in
Accordance with Government Auditing Standards
Independent Auditor's Report
Honorable Mayor and Members
of the City Council
City of Maplewood
Maplewood, Minnesota
We have audited, in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States, the financial statements of the governmental
activities, the business-type activities, each major fund and the aggregate remaining fund information of
the City of Maplewood, Minnesota, as of and for the year ended December 31, 2019, and the related
notes to financial statements, which collectively comprise the City's basic financial statements and have
issued our report thereon dated May 29, 2020.
Internal Control over Financial Reporting
In planning and performing our audit of the financial statements, we considered the City's internal
control over financial reporting (internal control) to determine the audit procedures that are appropriate
in the circumstances for the purpose of expressing our opinions on the financial statements, but not for
the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we
do not express an opinion on the effectiveness of the City's internal control.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a
combination of deficiencies, in internal control such that there is a reasonable possibility that a material
misstatement of the City's financial statements will not be prevented, or detected and corrected, on a
timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control
that is less severe than a material weakness, yet important enough to merit attention by those charged
with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this
section and was not designed to identify all deficiencies in internal control that might be material
weaknesses, or significant deficiencies. Given these limitations, during our audit we did not identify any
deficiencies in internal control that we consider to be material weaknesses. However, material
weaknesses may exist that were not identified.
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Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City's financial statements are free from
material misstatement, we performed tests of its compliance with certain provisions of laws, regulations,
contracts, and grant agreements, noncompliance with which could have a direct and material effect on
the determination of financial statement amounts. However, providing an opinion on compliance with
those provisions was not an objective of our audit, and accordingly, we do not express such an opinion.
The results of our tests disclosed no instances of noncompliance or other matters that are required to be
reported under Government Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and
compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City's
internal control or on compliance. This report is an integral part of an audit performed in accordance
with Government Auditing Standards in considering the City's internal control and compliance.
Accordingly, this communication is not suitable for any other purpose.
Minneapolis, Minnesota
May 29, 2020
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J1, Attachment 3
Minnesota Legal Compliance
Independent Auditor's Report
Honorable Mayor and Members
of the City Council
City of Maplewood
Maplewood, Minnesota
We have audited, in accordance with auditing standards generally accepted in the United States of
America, and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States, the financial statements of the governmental
activities, the business-type activities, each major fund, and the aggregate remaining fund information of
the City of Maplewood, Minnesota, as of and for the year ended December 31, 2019, and the related
notes to financial statements which collectively comprise the City's basic financial statements, and have
issued our report thereon dated May 29, 2020.
In connection with our audit, nothing came to our attention that caused us to believe that the City of
Maplewood failed to comply with the provisions of the contracting and bidding, deposits and
investments, conflicts of interest, public indebtedness, claims and disbursements, miscellaneous
provisions, and tax increment financing sections of the Minnesota Legal Compliance Audit Guide for
Cities, promulgated by the State Auditor pursuant to Minnesota Statutes § 6.65. However, our audit was
not directed primarily toward obtaining knowledge of such noncompliance. Accordingly, had we
performed additional procedures, other matters may have come to our attention regarding the City's
noncompliance with the above referenced provisions.
The purpose of this report is solely to describe the scope of our testing of compliance and the results of
that testing, and not to provide an opinion on compliance. Accordingly, this communication is not
suitable for any other purpose.
Minneapolis, Minnesota
May 29. 2020
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CITY COUNCIL STAFF REPORT
Meeting Date June 8, 2020
REPORT TO: Melinda Coleman, City Manager
REPORT FROM:
Michael Martin, AICP, Assistant Community Development Director
PRESENTER:Jeff Thomson, Community Development Director
AGENDA ITEM:
New Maplewood Elementary School, 2410 Holloway Avenue East
a. Conditional Use Permit Resolution
b. Design Review Resolution
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
Independent School District 622 is proposing to build a new elementary school building on the
existing Maplewood Middle School site. The new building will house approximately 800 Pre-K
through 5th grade students, and will also include Special Education programming. After the new
elementary school is completed, the existing middle school will be demolished. To move forward
with this project, the applicant needs city council approval of design review and a conditional use
permit for a school.
Recommended Action:
a. Motion to approve a resolution for a conditional use permit for a new elementary school to be
constructed at 2410 Holloway Avenue East.
b. Motion to approve a resolution for design review for project plans date-stamped April 22, 2020
for a new elementary school to be constructed at 2410 Holloway Avenue East.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Financial Sustainability Integrated Communication Targeted Redevelopment
Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt.
The city deemed the applicant’s application complete on May 7, 2020. The initial 60-day review
deadline for a decision is July 6, 2020. As stated in Minnesota State Statute 15.99, the city is
allowed to take an additional 60 days if necessary to complete the review.
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Background:
Independent School District 622 is proposing to build a new elementary school building on the
existing Maplewood Middle School site. The new elementary school would be built south of the
existing building. Once the new school is complete, the middle school would be removed and
replaced with athletic fields.
Many of the comments the city received from neighboring property owners concerned parking on
local streets and the condition of Lakewood Drive North. The school district believes many of the
current parking concerns result from after school events and usage of the swimming pool in the
existing middle school. With the site converting from a middle school to an elementary school –
which includes the elimination of the swimming pool – the district believes event parking demand
will be reduced.
The city’s engineering department has reviewed this project and its impact on local infrastructure
and determined that Lakewood Drive North is designed to handle the loading caused by school
buses, similar to residential streets throughout Maplewood. It should be noted that Lakewood Drive
North is on the Maplewood’s 10-year Capital Improvement Plan and will need to be reconstructed
within the next 10 years
Conditional Use Permit
Section 44-1092 of the city code permits schools to be located within any zoning district with an
approved conditional use permit. The existing building predates this code requirement so no
conditional use permit currently exists for this site. The new building project will bring the site into
compliance with this requirement. The site will continue to operate as a school. The existing middle
school has approximately 725 students attending the 113,400-square-foot school. The new school
will be 112,600 square feet in size with 800 students attending.
Design Review
Site Plan
The new school will be located on the south half of the site with the main parking lot just off the
north of the building. Parents will access the building and parking lot from a drive directly accessing
Holloway Avenue East. The elongated parent-drop off is intended to allow for car stacking on site
and alleviate congestion at Holloway Avenue East. Buses will access the site off of Lakewood Drive
North. The bus access is likely the biggest change to the site plan as compared to existing
conditions. The bus drive access is in the southwest corner of the site. The majority of feedback the
city has received regarding this project has been concerning bus traffic on Lakewood Drive. The city
engineer has reviewed this project and has deemed that Lakewood Drive is suitable for bus traffic.
A 100’ x 80’ playground will be located on the south side of the site near the bus parking area and
south of the new building. When the middle school is removed that area of the site will be restored
to allow for athletic fields.
Building Elevations
Most of the new school building will be approximately 30 feet in height. The gymnasium on the west
side of the building will be 33 feet in height and the center portion of the east half the building is
approximately 48 feet tall. Most of the building will be finished with a tan field brick and will be
accented with a darker colored-brick, frames, metal panels and precast panels.
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Parking
There will be 129 parking spaces as part of this new school project. The number of spaces exceeds
the city’s parking ordinance requirements for schools. As a comparison, the remodeled Carver
Elementary School was approved in 2019 with 124 parking spaces. The existing middle school has
130 parking spaces.
Landscaping
The overall site is sparse in terms of landscaping today and minimal landscaping is proposed with
this new project. Two rain gardens on the north half of the site will remain in place. Additional
raingardens will be constructed to the east and south of the new school as part of the project’s
required stormwater retention requirements. City ordinance requires a landscaped and possible
screened area of not less than 20 feet in width be provided where a nonresidential use abuts a
residentially zoned or planned property.
The applicant’s plans are providing for the required landscaped area but staff is recommending
additional screening be added adjacent to the south and east property lines to ensure year-round
screening to the homes in line with either the parking lot or new school building. Screening should
also be required along the west property line to screen the loading dock and chiller areas from the
residential homes west of the site. In revising the landscape plan, the applicant can account for
existing landscaping that provides year-round screening. The applicant will be required to submit a
tree preservation plan and revised landscape plan that meet all ordinance requirements and provide
the additional screening.
Lighting
The applicant will be required to submit an updated photometric plan that includes property lines to
ensure all city requirements are being met.
Department Comments
Engineering
Please see Jon Jarosch’s engineering report, dated May 8, 2020, attached to this report.
Environmental
Please see Shann Finwall’s environmental report, dated May 12, 2020, attached to this report.
Public Safety
Police and Fire have reviewed this project and have no comments.
Board and Commission Review
May 19, 2020: The Community Design Review Board (CDRB) reviewed this project and
recommended approval. The CDRB recommended the applicant be required to add additional
screening on the west property line and that the school’s monument sign should be consistent with
the building design.
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May 19, 2020: The planning commission held a public hearing, reviewed this project and
recommended approval.
Resident Comments
Staff surveyed the 172 surrounding property owners within 500 feet of the proposed site for their
opinion about this proposal. Staff received 11 responses as shown below.
1. As a home owner on Lakewood Drive, that has been effected by the school/athletic fields and
the lack of off street parking. During the past years of athletic sports being played, trying to
drive on Lakewood Drive is next to impossible. The parking is "only one side", people do not
follow directions and not enforced. I am concerned that the parking issues are still not being
addressed. I recommend that the current parking lot located at the north east area remain.
This is already being close to the proposed soccer/softball field. I also recommend removal of
the security/parking lot lights and standards.
As a commercial driver, I have issues with the "bus parking" area. Drivers pull into angle
parking to drop off or pick up students. The drivers will need to back out or back into the
parking slots. Who will be watching for the children in the lot when the buses start to move?
There are major "blind spots" for the drivers, even with all the mirrors and front bumper
crossing arm.
Receiving area. ULF, SYSCO delivery companies will need to "blind side" into the loading
dock. This is another area that should be addressed. (Steven Larson, 1747 Lakewood Drive
North)
2. After watching the video on the proposed construction of an elementary school on the site of
the current junior high school I have the following initial comments:
Naming--- do NOT name this school after any political person, nor entity…. No Obama…
no Trump… etc.
Make sure there is NO PARKING on both sides of Lakewood Drive both during and after
construction. This includes NO SCHOOL BUSES NOR CARS being lined up on Lakewood
Drive to drop off or pick up students. This has been a very dangerous situation for years,
and now is the time to take care of it. From the video provided, it looks like the bus drop off
area might NOT have enough room to accommodate all the buses in a parked position.
PLEASE MAKE SURE IT DOES!
Thank you for your attention to these matters. (Richard Telke, 1754 Lakewood Drive North)
3. Thank you for asking the surrounding residents of the New Elementary School for comments.
I live on Lakewood Drive in the new homes, behind the school property, 1767 Lakewood
Drive. For me and many of the neighbors that built homes on Lakewood Drive, we love the
woods that surround us. Many of us are concerned about the woods disappearing at the far
south end of the school property. I know there will be a bus pick up area there. We are hoping
that you leave the tree line there. If not hoping there would be trees, hedges planted on that
corner. I feel for the neighbors that are right on the corner of Ripley and Lakewood Drive.
Right now they have trees and an open field. Hedges, bushes, trees would be appreciated in
that area.
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Also, the Lakewood Drive and Myrtle Street homes have had to put up with a lot of traffic for
the school which have destroyed both streets. They have ruined both streets to the point that
they are ruining our cars. They are NEVER repaired, huge potholes year round. The buses go
up and down those streets, turn around along with delivery semis for the school. Our hope is
that streets will be repaired and curbs put in.
Those are my wishes/concerns. Looking forward to the new Elementary School in our
neighborhood! Thank you. (Kim Elfstrom, 1767 Lakewood Drive North)
4. First impression is that there is not enough outdoor play space. Playing in the bus parking lot
does not seem like a good idea. Will you use Hillside Park? If so we will need a sidewalk put
in between the houses for access. Second it looks like we need more buffer space in the
southwest corner between the buses and houses. Hope the southern tree border will be kept.
Lastly is there funding to better maintain Myrtle and Lakewood Drive Streets? Current traffic
leaves many potholes. (Sharon D. Reinemann, 1770 Lakewood Drive North)
5. We decided to live here because of the trees and natural landscape around our homes. We
did not see if any existing trees surrounding the back area of this project where a play area is
planned will be removed and would not want to see any mature trees and natural areas
disturbed. If there are plans to remove any of the mature trees bordering the school site and
having an open space between the school and homes bordering the property, I hope that will
not happen. Could you please let us know what the plans look like for the trees being left as
they are. (Denise and Dale Bergquist, 1771 Lakewood Drive North)
6. What are the other solution alternatives/design options? There is never just one possible
solution. Please show us all the alternatives, and related to those alternatives provide the
following: advantages and disadvantages (related to all stakeholders), costs (internal and
external), time (effort and duration), and risks (potential issues and obstacles). Don’t make us
do the analysis on your one proposed solution. Show us the various options that are possible
and why you are recommending this solution so we can have an informed discussion. Do your
due diligence. (Michelle Tatreau, 1778 Lakewood Drive North)
7. My wife and I own the property at 1784 Lakewood Drive, immediately adjacent to the school
property. (and to the proposed school bus parking lot).
The first information we received detailing this project (other than rumors) came in the form of
a postcard received last week from the school district. The post card invited us to access the
District internet site for information on the new building construction. This information was,
unfortunately, of little value since it was short on details regarding the actual construction,
concentrating instead on features the new building will contain.
There was no mention of the impact this massive project will have on tax paying property
owners adjoining the site. In addition, it appeared there would be two schools built, as the
current Middle School would be in operation until the new building is completed. The website
seemed to indicate once the current Middle School is demolished, another building would be
constructed in its place.
After receiving your letter, we looked at the much more complete and detailed information on
Maplewood’s website. Again missing is any kind of study on the impact to our neighborhoods
in terms of traffic, noise, destruction of Lakewood Drive by school buses, impact on property
values etc. If such a study has been done, we’d appreciate a copy. If not, we’d hope such a
study would be undertaken. It appears school buses will be primarily using Lakewood Drive
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between Holloway and the entrance to the bus parking area. Lakewood is generally in bad
shape even without numerous daily school buses. The school bus parking lot and (play) area
are very close to my property. We object to the proposed route of buses on Lakewood Drive.
Lakewood Drive has no sidewalks, children can be seen riding bikes in the street and people
often walk in the street to get to Holloway. It would seem this project will have a huge impact
on the quality of life for property owners in this neighborhood.
I urge the City to not approve the proposed bus traffic and parking plan, and have the district
look at alternatives. Lakewood Drive was never designed to handle school bus traffic and
concurrent neighborhood vehicles plus pedestrians. Will a traffic signal be installed on
Lakewood and Holloway? Would the City have to use taxpayer dollars to upgrade Lakewood
Drive to include sufficient safety improvements? We thank the City of Maplewood for inviting
our comments. To say we are concerned about the impact of this project, would be an
understatement. We look forward to the public hearing on this project. (Bob and Deb Gagne,
1784 Lakewood Drive North)
8. We live about as close as anyone can be to the school and, more specifically, to the proposed
bus entrance. We understand the importance of good schools and would likely be supportive
if the design would include one very minor consideration for us neighbors.
On the far south side of the school property is a line of trees that provides a small but very
nice sight and sound barrier between our neighborhood and the school property. We would
love to see this sight/sound barrier improved or replaced. The improvement or replacement
requested would be a dense row, or rows, of pine trees to act as a natural barrier. Not small
pine trees that may become a nice barrier in 10-15 years but more mature trees that would
start at 8-10 feet or more in height. This would really be a win-win for both the school property
(showing that the city/school cares about creating a beautiful and natural environment) and for
us Maplewood property owners. Given the over-all cost of the school it’s a safe bet that the
cost of this request would be a small fraction of 1% of the overall school cost. A very small
price to pay to show care and consideration for us school neighbors. I hope you do “give
careful consideration” to this request. (Robert and Teri Hei, 1787 Lakewood Drive North)
9. I have reviewed the current layout for the school and the bus and drop off areas. I am
concerned about the traffic this will cause on my street when we are all having to also leave
our residence to go to work in the morning at the drop off time. As well as the current condition
of our street as it is. Adding more traffic without these issues being resolved is a huge
problem. I'm not opposed to having an elementary school put here, however I think the
parking and drop off routes need to be revised. (Anne Louden, 1815 Lakewood Drive North)
10. My question to you is how will this impact Lakewood Dr. during the "normal" school year I had
dozens of staff, parents etc. using my driveway as a turnaround spot. Needless to say this
puts extra usage on my driveway. There were several times I came home from work and had
to wait in the street to pull into my own driveway. Also, how will this affect people driving down
Lakewood that want to take a left at the intersection of Lakewood Dr. and Holloway. Will there
be stop lights, etc. or will we be faced with a long wait time to be able to make that left turn.
Again when school was "normal" there was times where I had to wait at least 5 minutes to
make that turn, due to children crossing the street, buses or parents and staff coming to the
school. (Debbie Wells, 1863 Lakewood Drive North)
11. Our home/backyard is in direct line of the south end of the current parking lot. For 47 years we
have had water issues. When it rains, water runs off the higher ground the school sits on,
down the hill, pools in the ditch behind our house. During times of the year when the ground is
Packet Page Number 121 of 211
J2
saturated due to lots of rain, or there is one very heavy rainfall, we end up with water in our
yard and flowing into our basement.
My husband grew up in this house. We bought it from his father. Many years ago, in the 80's,
there were sewers built into the ditch area behind our homes. Over the years, those ditches
have been covered up. We believe they do not work any longer because the water issue has
increased over the 90's and 2000's.
We are really concerned that the new project, along with the grading of the land included in it
will continue to present huge water problems for us. We are asking that this issue be
considered during the planning. (Karen and Chris Wallrich, 1865 Mary Jo Lane)
Reference Information
Site Description
Site Size: 19.86 acres
Existing Land Use: Middle School
Surrounding Land Uses
North: Holloway Avenue East and single-family homes in North Saint Paul
East: Single-family homes in North Saint Paul
South: Single family homes
West: Lakewood Drive North and single family homes
Planning
Existing Land Use: Institutional
Existing Zoning: Single Dwelling
Attachments:
1. Conditional Use Permit Resolution
2. Design Review Resolution
3. Overview Map
4. 2040 Future Land Use Map
5. Zoning Map
6. Applicant’s Narrative
7. Site Plan
8. Landscape Plan
9. Building Elevations
10. Jon Jarosch’s Engineering Report, dated May 8, 2020
11. Shann Finwall’s Environmental Report, dated May 9, 2020
12. Draft CDRB Minutes, May 19, 2020
13. Draft PC Minutes, May 19, 2020
14. June 8, 2020 City Council Power Point Presentation
15. Applicant’s Plans (separate attachment)
Packet Page Number 122 of 211
J2, Attachment 1
CONDITIONAL USE PERMIT RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Independent School District 622 has requested approval of a conditional use permit
for a new elementary school building.
1.02 The property is located at 2410 Holloway Avenue East and is legally described as:
Tract A
The East 174 feet of the North 250 feet of the West 1/4 of the Northeast 1/4 of the
Southwest 1/4 of Section 13, Township 29, Range 22 West, according to the United
States Government Survey thereof, subject to the rights of the public in the North 33
feet thereof for Holloway Avenue, said tract being also described as Lot 1, Block 1,
Wiesner Park, together with abutting south half of Holloway Avenue, according to the
plat of said Wiesner Park on file and of record in the office of the Register of Deeds
in and for Ramsey County, Minnesota.
Tract B
The West 1/4 of the Northeast 1/4 of the Southwest 1/4, Section 13, Township
29, Range 22, according to the United States Government Survey thereof, except
the East 174 feet of the North 250 feet thereof, subject to the rights of the public in
the North 33 feet thereof for Holloway Avenue and in the West 33 feet thereof for
Meyer Avenue, said tract being described as all of Wiesner Park, except Lot 1, Block
1 thereof and except the south half of Holloway Avenue abutting upon said Lot 1,
Block 1, according to the plat of said Wiesner Park on file and of record in the office
of the Register of Deeds in and for Ramsey County, Minnesota.
Tract C
The East 1/2 of the West 1/2 of the Northeast 1/4 of the Southwest 1/4 of
Section 13, Township 29, Range 22, Ramsey County, Minnesota, according to the
United States Government Survey thereof, subject to the rights of the public in the
North 33 feet thereof for Holloway Avenue.
(Abstract Property)
Section 2. Standards.
2.01 City Ordinance Section 44-1092(3) requires a Conditional Use Permit for Educational
Institutions.
2.02 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a)
states that the City Council must base approval of a Conditional Use Permit on the
following nine standards for approval.
1. The use would be located, designed, maintained, constructed and operated to be
in conformity with the City’s Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding
area.
Packet Page Number 123 of 211
J2, Attachment 1
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods
of operation that would be dangerous, hazardous, detrimental, disturbing or
cause a nuisance to any person or property, because of excessive noise, glare,
smoke, dust, odor, fumes, water or air pollution, drainage, water run-off,
vibration, general unsightliness, electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer systems,
schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site’s natural
and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Section 3. Findings.
3.01 The proposal meets the specific conditional use permit standards.
Section 4. City Review Process
4.01 The City conducted the following review when considering this conditional use permit
request.
1. On May 19, 2020, the planning commission held a public hearing. The city staff
published a hearing notice in the Pioneer Press and sent notices to the
surrounding property owners. The planning commission gave everyone at the
hearing a chance to speak and present written statements. The planning
commission recommended that the city council approve this resolution.
2. On June 8, 2020, the city council discussed this resolution. They considered
reports and recommendations from the planning commission and city staff.
Section 5. City Council
5.01 The city council hereby _______ the resolution. Approval is based on the findings
outlined in section 3 of this resolution. Approval is subject to the following conditions:
(additions are underlined and deletions are crossed out):
1. Adherence to the design and site plans date-stamped April 22, 2020. The
director of community development may approve minor changes.
2. The proposed construction must be started within one year of council approval or
the permit shall end. The council may extend this deadline for one year.
Packet Page Number 124 of 211
J2, Attachment 1
3. The city council shall review this permit in one year.
4. Comply with all city ordinance requirements for signage.
5. Parking on Lakewood Drive North for any school-related events is limited to the
east side of the street.
6. Provide year-round screening adjacent to the south and east property lines to the
homes aligned with either the parking lot or new school building and along the
west property line adjacent to the school’s loading dock and chiller equipment.
__________ by the City Council of the City of Maplewood, Minnesota, on June 8, 2020.
Packet Page Number 125 of 211
J2, Attachment 2
DESIGN REVIEW RESOLUTION
Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Independent School District 622 has requested approval of design review for a new
elementary school building.
1.02 The property is located at 2410 Holloway Avenue East and is legally described as:
Tract A
The East 174 feet of the North 250 feet of the West 1/4 of the Northeast 1/4 of the
Southwest 1/4 of Section 13, Township 29, Range 22 West, according to the United
States Government Survey thereof, subject to the rights of the public in the North 33
feet thereof for Holloway Avenue, said tract being also described as Lot 1, Block 1,
Wiesner Park, together with abutting south half of Holloway Avenue, according to the
plat of said Wiesner Park on file and of record in the office of the Register of Deeds
in and for Ramsey County, Minnesota.
Tract B
The West 1/4 of the Northeast 1/4 of the Southwest 1/4, Section 13, Township
29, Range 22, according to the United States Government Survey thereof, except
the East 174 feet of the North 250 feet thereof, subject to the rights of the public in
the North 33 feet thereof for Holloway Avenue and in the West 33 feet thereof for
Meyer Avenue, said tract being described as all of Wiesner Park, except Lot 1, Block
1 thereof and except the south half of Holloway Avenue abutting upon said Lot 1,
Block 1, according to the plat of said Wiesner Park on file and of record in the office
of the Register of Deeds in and for Ramsey County, Minnesota.
Tract C
The East 1/2 of the West 1/2 of the Northeast 1/4 of the Southwest 1/4 of
Section 13, Township 29, Range 22, Ramsey County, Minnesota, according to the
United States Government Survey thereof, subject to the rights of the public in the
North 33 feet thereof for Holloway Avenue.
(Abstract Property)
Section 2. Site and Building Plan Standards and Findings.
2.01 City ordinance Section 2-290(b) requires that the community design review board
make the following findings to approve plans:
1. That the design and location of the proposed development and its relationship to
neighboring, existing or proposed developments and traffic is such that it will not
impair the desirability of investment or occupation in the neighborhood; that it will
not unreasonably interfere with the use and enjoyment of neighboring, existing or
proposed developments; and that it will not create traffic hazards or congestion.
2. That the design and location of the proposed development is in keeping with the
character of the surrounding neighborhood and is not detrimental to the
harmonious, orderly and attractive development contemplated by this article and
Packet Page Number 126 of 211
J2, Attachment 2
the city's comprehensive municipal plan.
3. That the design and location of the proposed development would provide a
desirable environment for its occupants, as well as for its neighbors, and that it is
aesthetically of good composition, materials, textures and colors.
Section 3. City Council Action.
3.01 The above-described site and design plans are hereby approved based on the
findings outlined in Section 2 of this resolution. Subject to staff approval, the site
must be developed and maintained in substantial conformance with the site and
design plans date-stamped April 22, 2020. Approval is subject to the applicant doing
the following:
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. All requirements of the fire marshal and building official must be met.
3. Meet all requirements in the engineering report, dated May 8, 2020.
4. Meet all requirements in the environmental report, dated May 12, 2020.
5. The applicant shall obtain all required permits from the Ramsey-Washington
Metro Watershed District.
6. All rooftop equipment shall be screened. Additional screening shall be added
along the west property line to screen the loading dock and chiller areas.
7. Prior to the issuance of a building permit, the applicant shall submit for staff
approval the following items:
a. A revised landscape plan that includes additional landscape screening to
meet ordinance requirements along the south and east property lines that are
in line with the new school building. This revised landscape plan can account
for existing year-round screening elements.
b. A tree replacement plan that meets the requirements of the city’s tree
replacement code.
c. A revised photometric plan that includes property lines and meets the
requirements of the city’s lighting code.
d. The applicant shall provide the city with a cash escrow or an irrevocable letter
of credit for all required exterior improvements. The amount shall be 150
percent of the cost of the work.
8. The applicant shall complete the following before occupying the building:
a. Replace any property irons removed because of this construction.
Packet Page Number 127 of 211
J2, Attachment 2
b. Provide continuous concrete curb and gutter around the parking lot and
driveways.
c. Install all required landscaping and an in-ground lawn irrigation system for all
landscaped areas.
d. Install all required outdoor lighting.
e. Restore all former curb cuts on Gervais Court to a continuous concrete curb
per City of Maplewood requirements.
9. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety
or welfare.
b. The above-required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or contractor
shall complete any unfinished exterior improvements by June 1 of the
following year if occupancy of the building is in the fall or winter or within six
weeks of occupancy of the building if occupancy is in the spring or summer.
10. All work shall follow the approved plans. The director of community development
may approve minor changes.
11. The applicant shall provide building samples submitted to staff for approval.
12. The applicant shall work the city staff regarding sign materials used on the
monument sign that are consistent with the building design which is subject to
staff approval.
__________ by the City Council of the City of Maplewood, Minnesota, on June 8, 2020.
Packet Page Number 128 of 211
J2, Attachment 3
2410 Holloway Avenue East - New Elementary School
April 23, 2020
City of Maplewood
Legend
!
I
0340
Feet
Source: City of Maplewood, Ramsey County
Packet Page Number 129 of 211
J2, Attachment 4
2410 Holloway Avenue East - New Elementary School
April 23, 2020
City of Maplewood
Legend
!
I
Future Land Use - 2040
Low Density Residential
Public/Institutional
Open Space
Park
P
0340
Feet
Source: City of Maplewood, Ramsey County
Packet Page Number 130 of 211
J2, Attachment 5
2410 Holloway Avenue East - New Elementary School
April 23, 2020
City of Maplewood
Legend
!
I
Zoning
Open Space/Park
Single Dwelling (r1)
P
0340
Feet
Source: City of Maplewood, Ramsey County
Packet Page Number 131 of 211
J2, Attachment 6
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PROJECT NARRATIVE po!Bqsjm!33-!3131
The Proposed project submitted for Community Design Board Review and a Conditional Use Permit is for
a new elementary school building on the existing Maplewood Middle School site. This project is in
response to the referendum approved by voters in the community on May 14, 2019. The bond called for
improvements at sites throughout the district to address safety, security, maintenance, and the
programmatic needs of aging facilities.
The elimination of Maplewood Middle school is in response to a district initiative to create two distinct
pathways for students in the District. Currently, students from three middle school buildings filter into two
high schools. Half of the students from Maplewood Middle School are placed at North High and the other
half attend Tartan High. Additions and renovations at Skyview Middle School and John Glenn Middle
School will provide space so that students will continue together from middle to high school. Boundaries
will be adjusted for the 2022-2023 school year when all construction projects are complete to accommodate
this change. The existing middle school is planned to be demolished in summer 2022.
The proposed conditional use for the site is a public elementary school. The new building will house
approximately 800 Pre-K through 5th grade students, and will also include center based Special Education
programming. The new elementary building will allow for the decommissioning of older and less efficient
buildings in the district. It will provide a facility, which meets the teaching and learning needs of a diverse
student population. A new bus loop behind the building will separate buses from parent drop-off for
student safety. The elongated parent-drop off will allow for car stacking on site and alleviate congestion at
Holloway Ave E. Sufficient parking will also be provided for staff and visitors. Both existing rain gardens
on site will be repurposed and remain in use with the proposed site layout.
Packet Page Number 132 of 211
J2, Attachment 7
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by City of Maplewood
on April 22, 2020
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Packet Page Number 133 of 211
J2, Attachment 8
Num
North
23793
Date
Revisions
White Bear Lake, MN 55110White Bear Lake, MN 55110www.larsonengr.comwww.larsonengr.com
Engineering, Inc.3524 Labore Road3524 Labore Road651.481.9120 (f) 651.481.9201651.481.9120 (f) 651.481.9201
Larson
1219618004.20.2020MTH/KBKGAB
04.20.20
C 2020 Larson Engineering, Inc. All rights reserved.
C500
was prepared by me or under my direct supervisionGreg A. Buchal, P.E.Date: Lic. No.:Description
I hereby certify that this plan, specifications or reportand that I am a duly licensed Professional Engineerunder the laws of the state of Minnesota.
Comm:Date:Drawn:Check:Scale:
2410 Holloway Ave EMaplewood, MN 551092520 12th Ave ENorth St. Paul, MN 55109 LANDSCAPEPLAN - SOUTH
SCHOOL INDEPENDENT SCHOOLDISTRICT #622
NEW MAPLE WOODELEMENTARY
60
8
NORTH
1530
0
SEE DETAIL 11/C601CRIMSON SPIRE OAKSEE DETAIL 5/C602SEE DETAIL 5/C602SEE DETAIL 5/C602CHICAGOLAND GREEN BOXWOOD (CGB)SEE DETAIL 6/C602TATARIAN DOGWOOD (TD)SEE DETAIL 6/C602
NEW RAIN GARDEN MIXNEW SODNEW EROSION CONTROL BLANKETMAPLE, NORTHWOOD REDPINE TREE
Received
on April 22, 2020
by City of Maplewood
colored hardwood wood mulch over a weed barrier fabric.mulch placed around the tree at 4' diameter and 6" deep.unless otherwise specified.
SYMBOL LEGEND
CITY SUBMITTAL
2.All trees not planted in landscaped areas shall have shredded hardwood3.Restore all disturbed turf areas with 6" of good quality topsoil and seed
LANDSCAPING NOTES 1.Planting areas shall be edged with 6" black vinyl edging and have 4"
NOT FOR CONSTRUCTION
7
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EXISTING BUILDING
MATCHLINE - C201MATCHLINE - C200
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P:\\Projects\\Projects - 2019\\12196180 - New Elem School Maplewood WOLD\\C. Design\\Drawing Files\\12196180 C500 - Landscape.dwg
MN
Packet Page Number 134 of 211
J2, Attachment 8
Num
North
23793
Date
Revisions
White Bear Lake, MN 55110White Bear Lake, MN 55110www.larsonengr.comwww.larsonengr.com
Engineering, Inc.3524 Labore Road3524 Labore Road651.481.9120 (f) 651.481.9201651.481.9120 (f) 651.481.9201
Larson
1219618004.20.2020MTH/KBKGAB
04.20.20
C 2020 Larson Engineering, Inc. All rights reserved.
C501
was prepared by me or under my direct supervisionGreg A. Buchal, P.E.Date: Lic. No.:Description
I hereby certify that this plan, specifications or reportand that I am a duly licensed Professional Engineerunder the laws of the state of Minnesota.
Comm:Date:Drawn:Check:Scale:
2410 Holloway Ave EMaplewood, MN 551092520 12th Ave ENorth St. Paul, MN 55109 LANDSCAPEPLAN - NORTH
SCHOOL INDEPENDENT SCHOOLDISTRICT #622
NEW MAPLE WOODELEMENTARY
60
8
NORTH
1530
0
SEE DETAIL 11/C601CRIMSON SPIRE OAKSEE DETAIL 5/C602SEE DETAIL 5/C602SEE DETAIL 5/C602CHICAGOLAND GREEN BOXWOOD (CGB)SEE DETAIL 6/C602TATARIAN DOGWOOD (TD)SEE DETAIL 6/C602
NEW RAIN GARDEN MIXNEW SODNEW EROSION CONTROL BLANKETMAPLE, NORTHWOOD REDPINE TREE
Received
on April 22, 2020
by City of Maplewood
SYMBOL LEGEND
CITY SUBMITTAL
LANDSCAPING NOTES 1.See Sheet C500 for Landscaping Notes.
NOT FOR CONSTRUCTION
7
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13"
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"
36
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P:\\Projects\\Projects - 2019\\12196180 - New Elem School Maplewood WOLD\\C. Design\\Drawing Files\\12196180 C500 - Landscape.dwg
MN
Packet Page Number 135 of 211
J2, Attachment 9
Exterior -Axon
Received
on April 22, 2020
by City of Maplewood
Packet Page Number 136 of 211
J2, Attachment 9
Received
on April 22, 2020
by City of Maplewood
Packet Page Number 137 of 211
J2, Attachment 9
Received
on April 22, 2020
by City of Maplewood
Packet Page Number 138 of 211
J2, Attachment 9
Exterior -Bus Entry (Palette 2)
Received
on April 22, 2020
by City of Maplewood
Packet Page Number 139 of 211
J2, Attachment 10
Engineering Plan Review
PROJECT: New Elementary School – 2410 Holloway Avenue
PROJECT NO: 20-12
COMMENTS BY: Jon Jarosch, Assistant City Engineer
DATE: 5-8-2020
PLAN SET: Engineering plans dated 4-20-2020
The applicant is proposing to remove the existing Maplewood Middle school and construct a
new elementary school further south on the site. The site will also be reconfigured to better
accommodate drop-off and pick-up activities. The applicant is requesting design approval for the
site plan.
Stormwater management for site is proposed to be accommodated via the use of rainwater
gardens and filtration basins. Sump structures will also be added to reduce the amount of
sediment reaching these water quality features.
The revised site layout routes school bus traffic up Lakewood Drive as a means to separate bus
traffic from parent pickup/drop-off. Buses and parents currently utilize the loop drive off of
Holloway Avenue for these activities. This change will result in additional traffic on Lakewood
Drive. This street is designed to handle the loading caused by school buses, similar to
residential streets throughout the City.
It should be noted that Lakewood Drive is on the City’s 10-year Capital Improvement Plan. With
a pavement condition index rating of 30 out of 100, the street has deteriorated to the point that it
needs reconstruction within the next 10 years. City staff will continue to monitor the street and
make repairs as necessary until such time that reconstruction occurs.
This review does not constitute a final review of the plans, as the applicant will need to submit
construction documents for final review, along with ratified agreements, prior to issuing building
and grading permits.
The following are engineering review comments on the design and act as conditions prior to
issuing permits:
Drainage and Stormwater Management
1) The project shall be submitted to the Ramsey-Washington Metro Watershed District
(RWMWD) for review. All conditions of RWMWD shall be met.
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2) A joint stormwater maintenance agreement with the City and RWMWD shall be signed
by the owner for the proposed infiltration/filtration basins and associated storm sewer
system.
3) The project shall be reviewed by the City of North Saint Paul (NSP). The site’s storm
sewer system at the northwest corner of the site discharges into the NSP storm sewer
system. All conditions of NSP shall be met.
4) Outlet velocities into basins shall be 10 feet per second or less. This is typically achieved
through a drop structure and minimally sloped pipe to the outlet (0.5%). In all instances,
adequate scour protection shall be provided at piped outlets.
5) Cleanouts shall be added to draintile systems beneath the filtration basins, at regular
intervals, to ensure the draintile system can be readily cleaned and maintained.
6) Sump structures or other pre-treatment devices shall be installed upstream of all
discharge points to basins or offsite storm sewer systems.
Grading and Erosion Control
7) Emergency overflows for all basins shall be shown on the grading plan. Adequate
erosion and scour protection shall be provided in the overflow locations.
8) The infiltration/filtration basins shall be protected from sedimentation and compaction
throughout construction.
9) Inlet protection devices shall be installed on all existing and proposed onsite storm
sewer until all exposed soils are stabilized.
10) Public and private drives and roadways shall be swept as needed to keep the pavement
clear of sediment and construction debris.
11) All pedestrian facilities shall be ADA compliant.
12) A copy of the project SWPPP and NDPES Permit shall be submitted prior to the
issuance of a grading permit.
Sanitary Sewer and Water Service
13) Sanitary sewer service piping shall be schedule 40 PVC or SDR 35.
14) The proposed water service modifications are subject to the review and conditions of
Saint Paul Regional Water Services (SPRWS). The applicant shall submit plans and
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specifications to SPRWS for review and meet all requirements they may have prior to
the issuance of a grading permit by the City.
15) Insulation should be considered in areas where the storm sewer system crosses the
proposed watermain loop within the site.
16) The disconnection from the North Saint Paul water system at the former school building
location is subject to the review and requirements of North Saint Paul.
17) The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to
the improvements proposed with this phase of the project. Appropriate fees shall be
charged during the permitting process.
Other
18) The plans shall be signed by a professional engineer currently licensed in the State of
Minnesota.
Public Works Permits
The following permits are required by the Public Works Department for this project. The
applicant should verify the need for other City permits with the Building Department.
19) Grading and erosion control permit
20) Sanitary Sewer Permit
21) Storm Sewer Permit
22) Right-of-Way Permit
- END COMMENTS -
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Environmental Review
Project: New Elementary School
Date of Plans: Landscape Plan – April 20, 2020
Date of Review: May 12, 2020
Location: 2401 Holloway Avenue
Staff Reviewing: Shann Finwall, AICP, Environmental Planner
(651) 249-2304; shann.finwall@maplewoodmn.org
Emily Dunlap, Natural Resources Coordinator
(651) 249-2416; emily.dunlap@maplewoodmn.org
Project Background:
Redevelopment of the Maplewood Middle School site with a new elementary school.
Environmental Ordinances and Policies:
1. Tree Preservation Ordinance
The tree preservation ordinance describes a significant tree as a hardwood tree
with a minimum of 6 inches in diameter, an evergreen tree with a minimum of 8
inches in diameter, and a softwood tree with a minimum of 12 inches in diameter.
A specimen tree is defined as a healthy tree of any species which is 28 inches in
diameter or greater.
The tree preservation ordinance requires any significant tree removed to be
replaced based on a tree mitigation calculation. The calculation takes into
account the size and number of trees on the site, versus the size and number of
trees removed. The calculation also allows credits to the final tree replacement
when preserving specimen trees.
If less than 20 percent of the total significant tree diameter inches is removed
from the site, the applicant shall replace one tree per significant tree removed.
Tree replacement shall be a minimum of 2-caliper inches in size.
Tree Ordinance Analysis
a. Tree Impacts:
No tree plan was submitted with the application.
b. Tree Replacement Requirements:
If less than 20 percent of the significant trees on the site are being removed, the
applicant must replace one 2-caliper inch tree per one significant tree removed.
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If more than 20 percent of the significant trees on the site are being removed, the
applicant must replace trees based on the City’s tree replacement calculation.
c. Tree Replacement Proposed:
A minimal landscape plan was submitted identifying the location of trees.
However, there is no legend on the landscape plan that outlines the tree species,
size, and number of trees to be planted.
d. Tree Preservation Recommendations:
1) Submit a tree plan that meets the City’s tree preservation ordinance.
2) Submit a landscape plan that identifies the number, size, and species of trees
proposed to be planted on site.
2.Landscaping
a. Landscaping Policy: Maplewood strives for diverse landscaping in its
developments including plants that thrive in this area.
b. Landscaping Recommendations:
1) The planting schedule has very low diversity. Consider increasing tree
and shrub diversity to add visual interest and limit the number of affected
plants in case of disease.
2) Chicagoland Green Boxwood: This shrub’s Hardiness Zone is 5-8.
Maplewood is Zone 4 so this plant will likely not survive the winter.
Please choose a different species.
3) Pine Tree: Please specify species.
3. Infiltration Basins
a. Infiltration Basin Policies
The City requires a portion of the basin to be planted rather than seeded;
typically a minimum of 5,000 square feet of plantings are required on large
basins. Using plants rather than seeds hastens establishment and provides a
better chance of successful establishment. Basin bottoms and lower elevations
almost never establish successfully from seed since the seed is washed away
when stormwater flows into the basin.
Contractors typically take one of three approaches to plant material for large
basins: Plant shrubs in the bottom of the basin and seed the slopes. A 10,000
square foot bottom would require about 275 shrubs planted 6’ apart. Large
shrubs such as highbush American cranberry can be planted at this spacing;
most shorter shrub species require closer spacing. If shrubs are planted, they
would be mulched with shredded hardwood mulch.
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On sites that don’t need immediate aesthetic appeal, a combination of seed and
plugs is sometimes used. The basin is seeded with a native seed mix, then
grasses, sedges, and flowers are planted in the bottom of the basin 18” apart
(about 2,250 plants for 5,000 square feet). This spacing of plants does not
provide full coverage, it just helps ensure establishment of native species in the
basin bottom in case seed is washed away.
Plant portions of the basin slopes to better integrate the basin into the site
design. This may include shrub beds, perennials (native or non-native), or a
combination of trees, shrubs, and perennials. These beds would be mulched
and maintained as landscaped areas. For the bottom, do a combination of
seeding and planting as explained above.
b. Infiltration Basin Recommendations
1) Please provide a planting plan for the infiltration basins. If a seed mix is
being used, a seed mix list is required that specifies the species and
percentage of each species.
2) The City would like to see a minimum of 5,000 square feet of planted
areas for each of the two infiltration basins.
3) Provide a landscape drawing for each infiltration basin, including list of
species, container size, spacing, and quantities.
4) If proposing to seed the bottom of the basins, provide explanation of
measures that will be taken to ensure seed does not wash away.
5) For any area using a native seed mix (ex: pond slopes), provide
information on maintenance for planting year, Year 2 and Year 3,
addressing what maintenance activities will be required and what entity
(developer, owner, etc.) will take on this responsibility.
6) Plant Schedule: The City would like Eulalia Grass (Miscanthus sinensis
‘Morning Light’) to be removed from the plant schedule. Miscanthus has
the potential to escape to nearby natural areas and become invasive,
especially if it hybridizes with a nearby plant of a different cultivar. It is
recommended that Eulalia Grass be replaced with a different grass such
as Feather Reed Grass or Switchgrass.
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DRAFT
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, MAY 19, 2020
5:30 P.M.
E. NEW BUSINESS
b. Design Review, New Maplewood Elementary School, 2410 Holloway Avenue
East
i. Assistant Community Development Director, Michael Martin gave the report on
the Design Review for the New Maplewood Elementary School, 2410 Holloway
Avenue East and answered questions of the board.
ii. Architect, Sean Kelly, Wold Architects, 332 Minnesota Street, Suite W2000, St
Paul, addressed and answered questions of the board.
iii. Greg Buchal, with Larson Engineering, 3524 Labore Road, White Bear Lake,
addressed and answered question of the board.
Boardmember Ledvina made friendly amendments that are reflected in the motion below
in bold and underlined.
The speakers representing the applicant said they are willing to work with city staff
regarding the friendly amendments requested.
Boardmember Thompson moved to approve the resolution for design review for project
plans date-stamped April 22, 2020 for a new elementary school to be constructed at
2410 Holloway Avenue East. (changes to the staff conditions are underlined and in
bold).
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. All requirements of the fire marshal and building official must be met.
3. Meet all requirements in the engineering report, dated May 8, 2020.
4. Meet all requirements in the environmental report, dated May 12, 2020.
5. The applicant shall obtain all required permits from the Ramsey-Washington Metro
Watershed District.
6. All rooftop equipment shall be screened. Additional screening shall be added
along the west property line to screen the loading dock and chiller areas.
7. Prior to issuance of a building permit, the applicant shall submit for staff approval the
following items:
a. A revised landscape plan that includes additional landscape screening to meet
ordinance requirements along the south and east property lies that are I line with
the new school building. This revised landscape plan can account for existing
year-round screening elements.
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b. A tree replacement plan that meets the requirements of the city’s tree
replacement code.
c. A revised photometric plan that includes property lines and meets the
requirements of the city’s lighting code.
d. The applicant shall provide the city with a cash escrow or an irrevocable letter of
credit for all required exterior improvements. The amount shall be 150 percent of
the cost of the work.
8. The applicant shall complete the following before occupying the building:
a. Replace any property irons removed because of this construction.
b. Provide continuous concrete curb and gutter around the parking lot and
driveways.
c. Install all required landscaping and an in-ground lawn irrigation system for all
landscaped areas.
d. Install all required outdoor lighting.
e. Restore all former curb cuts on Gervais Court to a continuous concrete curb per
City of Maplewood requirements.
9. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety or
welfare.
b. The above-required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or contractor shall
complete any unfinished exterior improvements by June 1 of the following year if
occupancy of the building is in the fall or winter or within six weeks of occupancy
of the building if occupancy is I the spring or summer.
10. All work shall follow the approved plans. The director of community development
may approve minor changes.
11. The applicant shall provide building samples submitted to staff for approval.
12. The applicant shall work the city staff regarding sign materials used on the
monument sign that are consistent with the building design which is subject to
staff approval.
Seconded by Boardmember Ledvina. Ayes – All
The friendly amendments made by Boardmember Ledvina was approved by the board.
The motion passed.
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DRAFT
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, MAY 19, 2020
7:00 P.M.
E. PUBLIC HEARING
1. 7:00 p.m. or later: New Maplewood Elementary School, 2410 Holloway Avenue
East
a. Conditional Use Permit Resolution
i. Assistant Community Development Director, Michael Martin gave the report
on the Maplewood Elementary School, 2410 Holloway Avenue East and
answered questions of the commission.
th
ii. Randy Anderson, ISD 622, 2520 East 12
Avenue, North St Paul,
addressed and answered questions of the commission.
iii. Sean Kelly & Sal Bagley, Wold Architects, 332 Minnesota Street, Suite
W2000, St Paul, addressed and answered questions of the commission.
Chairperson Arbuckle opened the public hearing.
1. Kathleen Johnson on Lakewood Drive addressed the commission about the street
conditions and asked if this project could wait until the roads are reconstructed. She
also asked how decisions were made regarding placements of things on the
property.
Chairperson Arbuckle closed the public hearing.
Commissioner Desai moved to approve the resolution in the staff report for a conditional
use permit for a new elementary school to be constructed at 2410 Holloway Avenue
East.
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the City’s Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools
and parks.
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7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site’s natural and
scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Seconded by Commissioner Ige. Ayes - All
The motion passed.
This is proposed to go to the city council June 8, 2020.
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Current Controls of PropertiesExisting school predates CUP requirement, this project will being site into compliance School buildings must meet all site design requirements as any other
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anticipates reduction of on-street parking demand
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Process
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CITY COUNCIL STAFF REPORT
Meeting Date June 8, 2020
REPORT TO: Melinda Coleman, City Manager
REPORT FROM:
Michael Martin, AICP, Assistant Community Development Director
PRESENTER:Jeff Thomson, Community Development Director
Maple Ridge Convenience Store, 2501 White Bear Avenue
AGENDA ITEM:
a.Conditional Use Permit Resolution
b.Design Review and Comprehensive Sign Plan Resolution
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
Slate Asset Management – owner of the Maple Ridge Shopping Center, 2501 White Bear Avenue –
is proposing to build a new 4,200-foot convenience store and make changes to the access points
along White Bear Avenue and Gervais Avenue. The convenience store, if approved, would be
owned and operated by a new grocer that would occupy the former Rainbow Foods building. To
move forward with this project, the applicant needs city council approval of a conditional use permit
for a planned unit development and a motor fuel station, design review and a comprehensive sign
plan amendment.
Recommended Action:
a.Motion to approve a resolution for a conditional use permit for a planned unit development and a
motor fuel station at 2501 White Bear Avenue.
b.Motion to approve a resolution for design review and a comprehensive sign plan amendment for
a new convenience store to be constructed at 2501 White Bear Avenue North and for the
access changes from the site to White Bear Avenue North and Gervais Avenue East.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
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The city deemed the applicant’s application complete on May 7, 2020. The initial 60-day review
deadline for a decision is July 6, 2020. As stated in Minnesota State Statute 15.99, the city is
allowed to take an additional 60 days if necessary to complete the review.
Background:
Slate Asset Management – owner of the Maple Ridge Shopping Center, 2501 White Bear Avenue –
is proposing to build a new 4,200-foot convenience store and gas station and make changes to the
access points along White Bear Avenue and Gervais Avenue. The convenience store, if approved,
would be owned and operated by a new grocer that would occupy the former Rainbow Foods
building.
Conditional Use Permit – Planned Unit Development
Section 44-1092 of the city code permits planned unit developments within any zoning district with
an approved conditional use permit. City code defines planned unit developments as a type of
development characterized by a unified site design, with two or more principal uses or structures. In
the case of this project, the principal uses on the site will be the grocery store building, convenience
store building and the multi-tenant shopping center building that require coordination in the site plan
as the uses share parking and access drives.
In addition, the city's zoning ordinance allows the city council to grant flexibility from strict ordinance
compliance in the internal and external design requirements of a proposed PUD and may consider
deviations from those requirements. Deviations may be granted for planned unit developments
provided that:
1. The proposed development and the surrounding neighborhood can be better served by
relaxing the code requirements that regulate the physical development or layout of the
project because of its unique nature.
2. The PUD would be consistent with the spirit, intent and purposes of this chapter.
3. The planned unit development would produce a development of equal or superior quality to
that which would result from strict adherence to this chapter.
4. The deviations would not constitute a significant threat to the property values, safety, health
or general welfare of the owners or occupants of nearby land or to the environment.
5. The deviations are required for the reasonable and practical physical development of the
project.
Front Yard Setback
City code requires all buildings be setback thirty feet from a street right-of-way. The applicant is
requesting approval to set the new convenience store building 19.7 feet from the White Bear
Avenue right-of-way. There is a water main easement between the fuel canopy and the proposed
convenience store building. The proposed building placement allows for some additional space
between the building and the easement to minimize the impact of the proposed improvements and
utilities on the water main easement. Additionally, the reduced setback is requested to maintain
additional parking for the center.
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Parking
Per city code, this site is required to provide parking at a ratio of one parking space per every 200
square feet of retail space – meaning 599 parking stalls would be required with the addition of the
new convenience store building. This site currently provides 650 parking spaces. The applicant is
requesting the center be required to provide parking at a one parking space per every 250 square
feet of retail space. Using this ratio, 479 parking spaces would be required with the new building
and the applicant’s proposed site plan provides 506 stalls. The proposed parking would be 93
spaces less than what code typically would require.
In the applicant’s submitted narrative they have provided justification in why this reduced parking
ratio works. In addition, the city had approved a project for this site in 2017 that would have allowed
two additional buildings and a similar parking reduction. This project never materialized but staff is
still comfortable with the proposed parking count.
Conditional Use Permit – Motor Fuel Station
Section 44-512 requires conditional use permits for motor fuel stations. Major motor fuel stations
are required to be setback at least 350 feet from any residential property. This proposed project is
approximately 537 feet from the nearest residential property line. Motor fuel stations typically have
some outdoor storage and sales displays for items like windshield washer fluid and water-softener
salt. Staff recommends allowing such outdoor displays along the front or west elevation of the
building and under the fuel canopy. Outdoor storage and sales should be prohibited anywhere else
on the convenience store site.
Design Review
Site Plan
The convenience store will be located on the east side of the site in line with the existing multi-
tenant building. As part of this development, and in anticipation of a future grocery store occupying
the former Rainbow Foods space, significant changes to site access are proposed as a part of this
development. These site access changes have been thoroughly reviewed by both the City and
Ramsey County.
Along Gervais Avenue, the existing three access points will be consolidated to two site accesses.
As part of this reconfiguration, the center island on Gervais Avenue will be modified to provide a full
access point. Likewise, this segment of Gervais Avenue will be re-striped to include only one thru-
traffic lane in each direction, matching up with the section of Gervais Avenue to the west, improving
traffic safety in this busy section of Gervais Avenue.
Likewise, major access improvements are proposed to the White Bear Avenue site access. The
existing right-in/right-out access point, which has been a historic enforcement issue, will be
removed. A fully signalized intersection is proposed just south of the former access site, aligning
with property access points on the east side of White Bear Avenue as well. This fully signalized
intersection will improve access to both sites, along with improving traffic safety along the corridor.
This proposed signalized intersection has been reviewed by both the City of Maplewood and
Ramsey County.
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In addition to the site access changes, the application is proposing to add a canopy to a parking
area directly north to the grocery store building. This canopy will cover 10 parking spaces which will
be used for drive up pick up for grocery orders placed online.
Building Elevations
The new building will be 18 feet in height with the parapet in the middle of the building extending up
to 23 feet in height. The fuel canopy will be 19 feet and 6 inches tall. The building and fuelcanopy
are proposed to be constructed with two different colors of brick and limestone panels. The
proposed building materials will be an upgrade for this site but staff does feel that additional
architectural details need to be added to the east elevation. This building is very visible from White
Bear Avenue and the east elevation needs to be treated as a front elevation.
During the Community Design Review Board (CDRB) review, the group recommended the
applicant be required to submit revised building elevations to city staff and staff shall provide to the
CDRB as a minor project review. These building elevations would incorporate staff’s
recommendation of adding additional architectural elements to the east elevation. The applicant has
submitted revised building elevations showing additional windows being added to the east elevation
– see elevations attached to this report. T he community design review board also recommends
requiring additional landscaping between the east façade of the building and White Bear Avenue.
Landscaping
The landscape plan identifies seven trees being removed during development. Six in the location of
the proposed convenience store, and one along Gervais Avenue in the location of the new entry
driveway. The applicant’s landscape plan shows the planting of four trees. Three 2.5 caliper inch
maple trees and one 8-foot high black hills spruce tree. Numerous shrubs and perennials will be
planted near the new White Bear Avenue access and around the convenience store site.
Lighting
The applicant will be required to submit an updated photometric plan that ensures all city
requirements are being met.
Comprehensive Sign Plan Amendment
There is an existing comprehensive sign plan for this site which regulates the size and placement of
wall signs for the tenants of the multi-tenant building. The sign plan states the grocery store building
needs to abide by the city’s sign ordinance requirements. The applicant is requesting signage for
the new convenience store building, fuel canopy and a 15-foot-tall monument sign for the grocery
store. Staff feels these requests are reasonable and would recommend the size of each of the new
requested signs be limited by the city’s sign ordinance requirements.
Department Comments
Engineering
Please see Jon Jarosch’s engineering report, dated May 11, 2020, attached to this report.
Environmental
Please see Shann Finwall’s environmental report, dated June 2, 2020, attached to this report.
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Public Safety
Police and Fire have reviewed this project and have no comments.
Board and Commission Review
May 19, 2020: The community design review board reviewed this project and recommended
approval. In additional to items already discussed in this report, the community design review board
recommended the applicant be required to wrap the columns for the fuel canopy with full brick and
slightly revise and relocate the location of the site’s trash enclosure.
May 19, 2020: The planning commission held a public hearing, reviewed this project and
recommended approval.
Resident Comments
Staff surveyed the 18 surrounding property owners within 500 feet of the proposed site for their
opinion about this proposal. Staff received one comment.
1. My parents built my childhood house in 1979 in Maplewood. I went off to college, and now I
am raising my family in Maplewood. In my opinion, and depending on the brand, this is what
Maplewood needs to stimulate its growth and development. Also, for grocery shopping at a
quality store, I shop in Vadnais Heights, White Bear Lake, and Woodbury. It would be nice
to keep those dollars in my community. I am of support of this and be willing to help in any
way if it is a quality store. Thanks! (Tiffany Scott Knox, 2199 Stanich Street)
Reference Information
Site Description
Site Size: 12.83 acres
Existing Land Use: Shopping Center
Surrounding Land Uses
North: Auto Mall
East: White Bear Avenue and commercial uses
South: Church
West: Senior housing and Ramsey County Open Space
Planning
Existing Land Use: Commercial
Existing Zoning: Business Commercial
Attachments:
1. Conditional Use Permit Resolution
2. Design Review and Comprehensive Sign Plan Resolution
3. Overview Map
4. 2040 Future Land Use Map
5. Zoning Map
6. Applicant’s Narrative
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7. Site Plan
8. Landscape Plan
9. Building Elevations
10. Jon Jarosch’s Engineering Report, dated May 11, 2020
11. Shann Finwall’s Environmental Report, dated June 2, 2020
12. Draft CDRB Minutes, May 19, 2020
13. Draft PC Minutes, May 19, 2020
14. June 8, 2020 City Council Power Point Presentation
15. Applicant’s Plans (separate attachment)
Packet Page Number 162 of 211
J3, Attachment 1
CONDITIONAL USE PERMIT RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Slate Asset Management has requested approval of a conditional use permit for a
planned unit development and a motor fuel station.
1.02 The property is located at 2501 White Bear Avenue North and is legally described
as:
That part of Lot 2, Block 1, Maple Ridge Mall, lying East of the West line of the
Northeast Quarter of the Northwest Quarter of Section 11, Township 29, Range 22,
and lying South of the North line of the South 4 acres of the West Half of the North
Half of the East Half of the Northwest Quarter of Section 11, Township 29, Range 22,
Ramsey County MN
AND
That part of Lots 3 and 4, Block 1, Map Ridge Mall, lying west of the west line of the
Northwest Quarter of the Southeast Quarter of Section 11, Township 29, Range 22,
Ramsey County, MN
AND
That part of Lot 2, Block 1, Maple Ridge Mall according to the recorded plat thereof,
lying South of Lot 1 of said Block 1 and the westerly extension thereof except that
part of said Lot 2 lying East of the West line of the Northeast Quarter of the
Northwest Quarter of Section 11, Township 29, Range 22, and lying South of the
North line of the South 4 acres of the West Half of the North Half of the Northwest
Quarter of Section 11, Township 29, Range 22, Ramsey County, MN
AND
That part of Lots 3 and 4, Block 1, Maple Ridge Mall, according to the recorded plat
thereof lying East of the West line of the Northwest Quarter of the Southeast Quarter
of the Northwest Quarter of Section 11, Township 29, Range 22, Ramsey County,
MN
Section 2. Standards.
2.01 City Ordinance Section 44-1092(6) requires a Conditional Use Permit for Planned
Unit Developments.
2.02 City Ordinance Section 44-512(8) requires a Conditional Use Permit for a motor fuel
station.
2.03 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a)
states that the City Council must base approval of a Conditional Use Permit on the
following nine standards for approval.
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1. The use would be located, designed, maintained, constructed and operated to be
in conformity with the City’s Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding
area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods
of operation that would be dangerous, hazardous, detrimental, disturbing or
cause a nuisance to any person or property, because of excessive noise, glare,
smoke, dust, odor, fumes, water or air pollution, drainage, water run-off,
vibration, general unsightliness, electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer systems,
schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site’s natural
and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Section 3. Findings.
3.01 The proposal meets the specific conditional use permit standards.
Section 4. City Review Process
4.01 The City conducted the following review when considering this conditional use permit
request.
1. On May 19, 2020, the planning commission held a public hearing. The city staff
published a hearing notice in the Pioneer Press and sent notices to the
surrounding property owners. The planning commission gave everyone at the
hearing a chance to speak and present written statements. The planning
commission recommended that the city council approve this resolution.
2. On June 8, 2020, the city council discussed this resolution. They considered
reports and recommendations from the planning commission and city staff.
Section 5. City Council
5.01 The city council hereby _______ the resolution. Approval is based on the findings
outlined in section 3 of this resolution. Approval is subject to the following conditions:
(additions are underlined and deletions are crossed out):
Packet Page Number 164 of 211
J3, Attachment 1
1. Adherence to the site plan and building elevations date-stamped June 1, 2020
and the remaining design plans date-stamped April 27, 2020. The director of
community development may approve minor changes.
2. The proposed construction must be started within one year of council approval or
the permit shall end. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
4. The planned unit development for this site approves a minimum front yard
setback of 19.7 feet from the White Bear Avenue right-of-way.
5. The planned unit development for this site approves a parking ratio of one
parking space for every 250 square feet of retail space. Parking ratios for any
other type of use of this site shall meet city ordinance requirements.
6. Comply with the comprehensive sign plan for this site.
7. The applicant shall sign a developer’s agreement with the city before the
issuance of any permits. This agreement shall outline all roles, responsibilities
and financial arrangements for the access improvements on White Bear Avenue
and Gervais Avenue.
8. Intercom use may be limited by the city if there are complaints about volume and
late night use.
9. Outdoor storage and sales are allowed along the west building elevation of the
convenience store building and under the gas canopy. Outdoor sales are also
allowed directly in front of the grocery store building, along the east elevation.
Outdoor storage and sales for the convenience store are not allowed anywhere
else on site.
__________ by the City Council of the City of Maplewood, Minnesota, on June 8, 2020.
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J3, Attachment 2
DESIGN REVIEWAND COMPREHENSIVE SIGN PLAN RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Background.
1.01 Slate Asset Management has requested approval of design review and
comprehensive sign plan.
1.02 The property is located at 2501 White Bear Avenue North and is legally described
as:
That part of Lot 2, Block 1, Maple Ridge Mall, lying East of the West line of the
Northeast Quarter of the Northwest Quarter of Section 11, Township 29, Range 22,
and lying South of the North line of the South 4 acres of the West Half of the North
Half of the East Half of the Northwest Quarter of Section 11, Township 29, Range 22,
Ramsey County MN
AND
That part of Lots 3 and 4, Block 1, Map Ridge Mall, lying west of the west line of the
Northwest Quarter of the Southeast Quarter of Section 11, Township 29, Range 22,
Ramsey County, MN
AND
That part of Lot 2, Block 1, Maple Ridge Mall according to the recorded plat thereof,
lying South of Lot 1 of said Block 1 and the westerly extension thereof except that
part of said Lot 2 lying East of the West line of the Northeast Quarter of the
Northwest Quarter of Section 11, Township 29, Range 22, and lying South of the
North line of the South 4 acres of the West Half of the North Half of the Northwest
Quarter of Section 11, Township 29, Range 22, Ramsey County, MN
AND
That part of Lots 3 and 4, Block 1, Maple Ridge Mall, according to the recorded plat
thereof lying East of the West line of the Northwest Quarter of the Southeast Quarter
of the Northwest Quarter of Section 11, Township 29, Range 22, Ramsey County,
MN
Section 2. Site, Building and Sign Plan Standards and Findings.
2.01 City ordinance Section 2-290(b) requires that the community design review board
make the following findings to approve plans:
1. That the design and location of the proposed development and its relationship to
neighboring, existing or proposed developments and traffic is such that it will not
impair the desirability of investment or occupation in the neighborhood; that it will
not unreasonably interfere with the use and enjoyment of neighboring, existing or
proposed developments; and that it will not create traffic hazards or congestion.
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2. That the design and location of the proposed development is in keeping with the
character of the surrounding neighborhood and is not detrimental to the
harmonious, orderly and attractive development contemplated by this article and
the city's comprehensive municipal plan.
3. That the design and location of the proposed development would provide a
desirable environment for its occupants, as well as for its neighbors, and that it is
aesthetically of good composition, materials, textures and colors.
2.02 City ordinance Section 44-738 requires a comprehensive sign plan shall be provided
for business premises with five or more tenants on the premises and all multiple-
story buildings with two or more tenants in the building.
Such a plan, which shall include the location, size, height, color, lighting and
orientation of all signs and/or murals, shall be submitted for preliminary plan approval
by the city. Exceptions to the sign ordinance of this article may be permitted for sign
areas, densities, and dynamic display changeover rates for the plan as a whole if the
signs are in conformity with the intent of this article, results in an improved
relationship between the various parts of the plan, encourages and promotes the
removal of nonconforming signs through the use of shared signs, and in the case of
long-term exemptions to temporary window and banner signs show that there are
unusual circumstances with the request. In addition, murals must be tasteful, in
keeping with the business premises and surrounding properties, and not contain any
defamatory, obscene, treasonous expressions or opinions, including graffiti.
Section 3. City Council Action.
3.01 The above-described site, design and sign plans are hereby approved based on the
findings outlined in Section 3 of this resolution. Subject to staff approval, the site
must be developed and maintained in substantial conformance with the site plan and
building elevations date-stamped June 1, 2020 and the remaining design plans date-
stamped April 27, 2020. Approval is subject to the applicant doing the following:
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. All requirements of the fire marshal and building official must be met.
3. Meet all requirements in the engineering report, dated May 11, 2020.
4. Meet all requirements in the environmental report, dated June 2, 2020.
5. All rooftop equipment shall be screened.
6. Prior to the issuance of a building permit, the applicant shall submit for staff
approval the following items:
a. A signed developer’s agreement with the city before the issuance of any
permits. This agreement shall outline all roles, responsibilities and financial
arrangements for the access improvements on White Bear Avenue and
Gervais Avenue.
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b. Revised building elevations that detail additional architectural elements on
the east elevation of the new building.
c. A revised site plan that includes an extension of the proposed sidewalk on
the north side of the convenience store so that it connects to the existing side
walk on White Bear Avenue.
d. A revised photometric plan that meets the requirements of the city’s lighting
code.
e. The applicant shall provide the city with a cash escrow or an irrevocable letter
of credit for all required exterior improvements. The amount shall be 150
percent of the cost of the work.
7. A comprehensive sign plan is approved for this site per the following conditions.
a. The conditions of this resolution replace and supersede any and all previous
comprehensive sign plan approvals for this site.
b. Exterior tenant signage at the Maple Ridge Center’s multi-tenant building
shall consist of store identification only and copy shall be restricted to the
Tenant's proper name and major product or service offered. Corporate logos,
emblems, shields and similar identifying devices shall be permitted provided
they are confined within the signage panel.
c. For the multi-tenant building, the signs shall be located 18 inches inset from
the sides of its leased space. Tenants with 6,000 square feet or more of
leased space shall be limited to 36-inch-tall signs. Tenants with less than
6,000 square feet of leased space shall be limited to 24-inch-tall signs.
d. For the grocery store building, one 15-foot-tall monument sign is permitted
and must meet all setback requirements. Wall signs are permitted for the
grocery building and must meet code requirements.
e. Signage for the convenience store and fuel canopy is limited to wall signage
and must meet code requirements. No additional freestanding signs are
permitted for the convenience store building.
f. All tenants are allowed use of individual illuminated letters only.
g. Electrical connection and transformers will be located in the tenant space.
Access panels will be provided on the back side of the signage panel and a
3/4" conduit will carry electrical service along the cylindrical window mullions
to the transformer.
8. The applicant shall complete the following before occupying the building:
a. Replace any property irons removed because of this construction.
b. Provide continuous concrete curb and gutter around the parking lot and
driveways.
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c. Install all required landscaping and an in-ground lawn irrigation system for all
landscaped areas.
d. Install all required outdoor lighting.
e. Restore all former curb cuts on Gervais Avenue and White Bear Avenue to a
continuous concrete curb per City of Maplewood and Ramsey County
requirements.
9. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety
or welfare.
b. The above-required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or contractor
shall complete any unfinished exterior improvements by June 1 of the
following year if occupancy of the building is in the fall or winter or within six
weeks of occupancy of the building if occupancy is in the spring or summer.
10. All work shall follow the approved plans. The director of community development
may approve minor changes.
11. The applicant shall provide additional landscaping between the east façade of
the building and White Bear Avenue.
12. The applicant shall relocate the trash enclosure 5 feet to the north but the east
and west walls shall extend 5 feet south of the gates of the trash enclosure.
13. The applicant shall submit revised building elevations to city staff and staff shall
provide to the CDRB as a minor project review.
14. The applicant shall wrap the columns for the fuel canopy with full brick.
15. There shall be no striping or banding on the canopy other than what is shown on
the plan.
16. The light fixtures in the canopy shall be recessed.
__________ by the City Council of the City of Maplewood, Minnesota, on June 8, 2020.
Packet Page Number 169 of 211
J3, Attachment 3
2501 White Bear Avenue
April 28, 2020
City of Maplewood
Legend
!
I
P
0350
Feet
Source: City of Maplewood, Ramsey County
Packet Page Number 170 of 211
J3, Attachment 4
2501 White Bear Avenue
April 28, 2020
City of Maplewood
Legend
!
I
Future Land Use - 2040
Low Density Residential
High Density Residential
Mixed Use - Neighborhood
Commercial
Public/Institutional
Employment
Open Space
P
0350
Feet
Source: City of Maplewood, Ramsey County
Packet Page Number 171 of 211
J3, Attachment 5
2501 White Bear Avenue
April 28, 2020
City of Maplewood
Legend
!
I
Zoning
Single Dwelling (r1)
Planned Unit Development (pud)
Farm (f)
Light Manufacturing (m1)
Limited Business Commercial (lbc)
Business Commercial (bc)
0350
Feet
Source: City of Maplewood, Ramsey County
Packet Page Number 172 of 211
J3, Attachment 6
Mapleridge Project Summary
Slate is proposing improvements to the existing Mapleridge Center at the northwest corner of White Bear
Avenue and Gervais Ave. A 4,200-convenience store is proposed on the east side of the site along White
Bear Avenue. Also, Slate is proposing changes to the access points along White Bear Avenue and
Gervais Avenue.
The zoning on the property is currently (BC) Business Commercial District. Slate is applying for a PUD
and CUP in conjunction with the site plan approval to allow the convenience store use and for deviations
in the front yard building setback and reduction in the parking requirement. The building setback along
White Bear Avenue is 30 feet. Slate is requesting a reduction to 20 feet. The parking required by current
city ordinance is 1 per 200 square feet of retail space. By current requirements, 599 parking stalls would
be required. Slate is requesting a reduction to 1 per 250 square feet of retail space, or 479 parking spaces.
The proposed plan has 506 stalls.
Parking requirements have been trending down nationally as for a variety of reasons. It is not uncommon
to see a parking requirement of 1 per 250 square feet in retail centers in other communities. Additionally,
it is common to see reduction in parking requirements in a large center with multiple users. The diverse
array of users have differing peak needs for parking. Therefore, the center can operate more efficiently
with fewer parking stalls. Lifestyles are changing and delivery and pickup options are much more
common. These services are another reason parking is in lower demand in these centers.
There are two reasons the 20-foot setback from White Bear Avenue is requested. There is a water main
easement between the fuel canopy and the proposed c-store building. The proposed building placement
allows for some additional space between the building and the easement to minimize the impact of the
proposed improvements and utilities on the water main easement. Additionally, the 20-foot setback is
requested not only to maintain adequate parking for the center, but to maintain convenient parking for the
tenants at the south end of the retail strip center.
Slate is proposing access changes along White Bear Avenue and Gervais Avenue. The existing access to
White Bear Avenue is proposed to move approximately 80 feet south to align with a drive on the east side
of White Bear Avenue. The access is proposed to be signalized. A traffic study has been completed and
Slate is working with the County on approval. Modifications to the access alone Gervais are also
proposed. The eastern most access point is proposed to move 90 feet west and the median in Gervais is
proposed to be opened to allow for full access. The western most existing access point to the center is
proposed to be removed. Gervais Avenue is proposed to be restriped west of White Bear Avenue to a
single lane with painted shoulder and turn lanes.
Packet Page Number 173 of 211
J3, Attachment 7
SITE PLAN
MAPLE RIDGE SHOPPING CENTER
PUD SUBMITTAL
SITE NOTES:SITE DATA:
Received
on June 1, 2020
by City of Maplewood
E
UNE
VA R
AEB
ETI
HW
4,100 SF
GAS STATION/CONVENIENCE STORE
GERVAIS AVENUE
58,600 SF58,600 SF
IN-LINE RETAILIN-LINE RETAIL
57,000 SF57,000 SF
EXISTING GROCERYEXISTING GROCERY
SITE LEGEND:
Packet Page Number 174 of 211
J3, Attachment 7
C-STORE SITE PLAN
MAPLE RIDGE SHOPPING CENTER
PUD SUBMITTAL
SITE LEGEND:
Received
on June 1, 2020
by City of Maplewood
E
U
N
E
V
A
R
A
EB
ET
I
H
W
E
U
N
E
VA
R
AE
B
E
T
IH
W
4,100 SF
GAS STATION/CONVENIENCE STORE
Packet Page Number 175 of 211
J3, Attachment 8
LANDSCAPE PLAN
MAPLEWOOD SHOPPING CENTER
PUD SUBMITTAL
MULCH AT SIDEWALK DETAIL NOT TO SCALE MULCH AT SOD DETAIL NOT TO SCALE
5
4
PLANTING NOTES:
LANDSCAPE SCHEDULE:LANDSCAPE REQUIREMENTS:
Received
on April 27, 2020
by City of Maplewood
EU
NEV
A R
AEB
ETI
HW
4,100 SF
GAS STATION/CONVENIENCE STORE
GERVAIS AVENUE
58,600 SF58,600 SF
IN-LINE RETAILIN-LINE RETAIL
57,000 SF57,000 SF
EXISTING GROCERYEXISTING GROCERY
TREE PLANTING NOT TO SCALE
PERENNIAL PLANTINGS NOT TO SCALE
SHRUB PLANTING NOT TO SCALE
1
3
2
Packet Page Number 176 of 211
J3, Attachment 9
Received
on June 1, 2020
by City of Maplewood
Packet Page Number 177 of 211
J3, Attachment 10
Engineering Plan Review
PROJECT: Gas Station and Convenience Store – 2501 White Bear Avenue
PROJECT NO: 20-13
COMMENTS BY: Jon Jarosch, Assistant City Engineer
DATE: 5-11-2020
PLAN SET: Engineering plans dated 4-23-2020
A 4,200-convenience store is proposed on the east side of the site along White Bear
Avenue. The applicant is proposing changes to the access points along White Bear Avenue and
Gervais Avenue in conjunction with this development. This gas station and convenience store is
intended to pair with a grocery store that would occupy the former Rainbow Foods space. The
applicant is requesting design approval for the site plan.
Stormwater management for site is proposed to be accommodated via the use of a proprietary
stormwater treatment device.
This review does not constitute a final review of the plans, as the applicant will need to submit
construction documents for final review, along with ratified agreements, prior to issuing building
and grading permits.
The following are engineering review comments on the design and act as conditions prior to
issuing permits:
Drainage and Stormwater Management
1) Should the project, or a combination of this and future improvements to the site, exceed
1-acre of disturbance or generate 10,000 square feet or more of new impervious
surfaces, the project shall be submitted to the Ramsey-Washington Metro Watershed
District (RWMWD) for review. All conditions of RWMWD shall be met.
2) A stormwater maintenance agreement with the City shall be signed by the owner for the
proposed istormwater treatment devices and associated storm sewer system.
3) A stormwater management plan, including hydraulic calculations and geotechnical
findings shall be submitted to ensure the project meets the City’s Stormwater
management standards.
4) A trench-drain is included in the design directly adjacent to the gas pump island. This
design would allow gasoline to have a direct route into the storm sewer system in the
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J3, Attachment 10
case of a spill. A shut-off valve shall be installed downstream of the trench drain so that
this system can be isolated in the event a gas spill occurs.
Grading and Erosion Control
5) Inlet protection devices shall be installed on all existing and proposed onsite storm
sewer until all exposed soils are stabilized.
6) Public and private drives and roadways shall be swept as needed to keep the pavement
clear of sediment and construction debris.
7) All pedestrian facilities shall be ADA compliant.
8) A copy of the project SWPPP and NDPES Permit shall be submitted prior to the
issuance of a grading permit.
9) A sidewalk is shown along the north side of the proposed gas station, but stops short of
the sidewalk along White Bear Avenue. The new sidewalk shall be extended to connect
to the sidewalk along White Bear Avenue.
10) The existing walkway along Gervais Avenue at the south end of the site has deteriorated
over the years and is difficult to navigate for some users. A large portion of this walkway
will be disturbed and replaced by the access reconfiguration along Gervais Avenue. The
remainder of this walkway shall also be replaced as part of this project.
Sanitary Sewer and Water Service
11) Sanitary sewer service piping shall be schedule 40 PVC or SDR 35.
12) The proposed water service modifications are subject to the review and conditions of
Saint Paul Regional Water Services (SPRWS). The applicant shall submit plans and
specifications to SPRWS for review and meet all requirements they may have prior to
the issuance of a grading permit by the City.
13) The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to
the improvements proposed with this phase of the project. Appropriate fees shall be
charged during the permitting process.
Other
14) The plans shall be signed by a professional engineer currently licensed in the State of
Minnesota.
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J3, Attachment 10
15) Significant work is shown within Ramsey County right-of-way. This work shall be
reviewed by Ramsey County and all conditions thereof shall be met prior to issuance of
City permits.
Site Access Discussion
As part of this development, and in anticipation of a future grocery store occupying the former
Rainbow Foods space, significant changes to site access are proposed as a part of this
development. These site access changes have been thoroughly reviewed by both the City and
Ramsey County.
Along Gervais Avenue, the existing three access points will be consolidated to two site
accesses. As part of this reconfiguration, the center island on Gervais Avenue will be modified
to provide a full access point. Likewise, this segment of Gervais Avenue will be re-striped to
include only one thru-traffic lane in each direction, matching up with the section of Gervais
Avenue to the west, improving traffic safety in this busy section of Gervais Avenue.
Likewise, major access improvements are proposed to the White Bear Avenue site access. The
existing right-in/right-out access point, which has been a historic enforcement issue, will be
removed. A fully signalized intersection is proposed just south of the former access site, aligning
with property access points on the east side of White Bear Avenue as well. This fully signalized
intersection will improve access to both sites, along with improving traffic safety along the
corridor. This proposed signalized intersection has been reviewed by both the City of
Maplewood and Ramsey County.
The applicant shall continue to work with both Ramsey County and the City of Maplewood on
finalizing these access improvements. All conditions of both entities shall be met. The details of
these access improvements shall be finalized and agreed upon via a Developer’s Agreements
prior to the issuance of permits.
Public Works Permits
The following permits are required by the Public Works Department for this project. The
applicant should verify the need for other City permits with the Building Department.
16) Grading and erosion control permit
17) Sanitary Sewer Permit
18) Storm Sewer Permit
19) Maplewood Right-of-Way Permit
- END COMMENTS -
Packet Page Number 180 of 211
J3, Attachment 11
Environmental Review
Project: Convenience/Gas Station as an Accessory to a Future Grocery Store
Date of Plans: Landscape Plan - April 23, 2020
Date of Review: June 2, 2020
Location: 2501 White Bear Avenue
Staff Reviewing: Shann Finwall, AICP, Environmental Planner
Project Background:
Development of a convenience store and gas station in an existing parking lot as an accessory
to a future grocery store on the site.
Environmental Ordinances and Policies:
Tree Preservation Ordinance
The tree preservation ordinance describes a significant tree as a hardwood tree with a
minimum of 6 inches in diameter, an evergreen tree with a minimum of 8 inches in
diameter, and a softwood tree with a minimum of 12 inches in diameter.
A specimen tree is defined as a healthy tree of any species which is 28 inches in
diameter or greater.
The tree preservation ordinance requires any significant tree removed to be replaced
based on a tree mitigation calculation. The calculation takes into account the size and
number of trees on the site, versus the size and number of trees removed. The
calculation also allows credits to the final tree replacement when preserving specimen
trees.
If less than 20 percent of the total significant tree diameter inches is removed from the
site, the applicant shall replace one tree per significant tree removed.
Tree replacement shall be a minimum of 2-caliper inches in size.
Analysis
1. Tree Impacts:
The landscape plan identifies seven trees removed during development. Six in the
location of the proposed convenience store, and one along Gervais Avenue in the
location of the new entry driveway. Four of the trees are identified as significant.
2. Tree Replacement Requirements:
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J3, Attachment 11
The four significant trees that will be removed from the site represent less than 20
percent of the overall trees on the site. Therefore, four 2-caliper inch trees are required
to be replaced as part of the City’s tree replacement requirements.
3. Tree Replacement Proposed:
The applicant’s landscape plan shows the planting of four trees. Three 2.5-caliper inch
maple trees and one 8-foot high black hills spruce tree. The tree replacement meets the
City’s tree preservation ordinance requirements.
4. Tree Preservation Recommendations:
a. Submit a plan showing tree protection measures for the trees scheduled to be
preserved within the development area.
b. Submit a cash escrow or letter of credit to cover 150% of the tree replacement
requirements.
Packet Page Number 182 of 211
J3, Attachment 12
DRAFT
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, MAY 19, 2020
5:30 P.M.
E. NEW BUSINESS
c.Design Review and Comprehensive Sign Plan Amendment, Maple Ridge
Convenience Store, 2501 White Bear Avenue
i. Assistant Community Development Director, Michael Martin gave the report on
the Design Review and Comprehensive Sign Plan Amendment for Maple Ridge
Convenience Store, 2501 White Bear Avenue.
ii. Dave Nash, Alliant Engineering, 733 Marquette Avenue, Suite 700, Minneapolis,
addressed and answered questions of the board.
iii. Phil Hoey, representing the applicant, addressed and answered questions of the
board.
The board supported that the applicant provide changes to the plans and there be a
minor project review.
The board requested additional landscape plantings be added to the site.
Four out of the five boardmembers were in agreement that staff could review
modifications to the building elevations Boardmember Ledvina was not.
Boardmember Ledvina stated because of visibility he preferred that a decorative gate be
used on the trash enclosure instead of a wood gate.
The board requested that the applicant wrap the columns with full brick for the fuel
canopy as was requested in two other projects at Holiday Station and Costco.
Boardmember Ledvina made friendly amendments – there shall be no striping or
banding on the fuel canopy other than what is shown on the plan and the light fixtures
shall be recessed in the canopy.
Boardmember Shankar moved to approve the resolution for design review and a
comprehensive sign plan amendment for project plans date-stamped April 27, 2020 for a
new convenience store to be constructed at 2501 White Bear Avenue and for the access
changes from the site to White Bear Avenue North and Gervais Avenue East. (changes
to the staff conditions are underlined and in bold):
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. All requirements of the fire marshal and building official must be met.
3. Meet all requirements in the engineering report, dated May 11, 2020.
4. Meet all requirements in the environmental report, dated May 11, 2020.
Packet Page Number 183 of 211
J3, Attachment 12
5. All rooftop equipment shall be screened.
6. Prior to the issuance of a building permit, the applicant shall submit for staff approval
the following items:
a. A signed developer’s agreement with the city before the issuance of any permits.
This agreement shall outline all roles. Responsibilities and financial
arrangements for the access improvements on White Bear Avenue and Gervais
Avenue.
b. Revised building elevations that detail additional architectural elements on the
east elevation of the new building.
c. A revised site plan that includes an extension of the proposed sidewalk on the
north side of the convenience store so that it connects to the existing side walk
on White Bear Avenue.
d. A revised photometric plan that meets the requirements of the city’s lighting
code.
e. The applicant shall provide the city with a cash escrow or an irrevocable letter of
credit for all required exterior improvements. The amount shall be 150 percent of
the cost of the work.
7. A comprehensive sign plan is approved for this site per the following conditions:
a. The conditions of this resolution replace and supersede any and all previous
comprehensive sign plan approvals for this site.
b. Exterior tenant signage at the Maple Ridge Center’s multi-tenant building shall
consist of store identification only and copy shall be restricted to the Tenant’s
proper name and major product or service offered. Corporate logos, emblems,
shields and similar identifying devices shall be permitted provided they are
confined within the signage panel.
c. For the multi-tenant building, the signs shall be located 18 inches inset from the
sides of its leased space. Tenants with 6,000 square feet or more of leased
space shall be limited to 36-inch tall signs. Tenants with less than 6,000 square
feet of leased space shall be limited to 25-inch-tall signs.
d. For the grocery store building, one monument sign is permitted and must meet
code requirements. Wall signs are permitted for the grocery building and must
meet code requirements.
e. Signage for the convenience store and fuel canopy is limited to wall signage and
must meet code requirements. No additional freestanding sigs are permitted for
the convenience store building.
f. All tenants are allowed use of individual illuminated letters only.
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g. Electrical connection and transformers will be located in the tenant space.
Access panels will be provided on the back side of the signage panel and a 3/4”
conduit will carry electrical service along the cylindrical window mullions to the
transformer.
8. The applicant shall complete the following before occupying the building:
a. Replace any property irons removed because of this construction.
b. Provide continuous concrete curb and gutter around the parking lot and
driveways.
c. Install all required landscaping and an in-ground lawn irrigation system for all
landscaped areas.
d. Install all required outdoor lighting.
e. Restore all former curb cuts on Gervais Avenue and White Bear Avenue to a
continuous concrete curb per City of Maplewood and Ramsey County
requirements.
9. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety or
welfare.
b. The above-required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or contractor shall
complete any unfinished exterior improvements by June 1 of the following year if
occupancy of the building is in the fall or winter or within six weeks of occupancy
of the building if occupancy is in the spring or summer.
10. All work shall follow the approved plans. The director of community development
may approve minor changes.
11. The applicant shall provide additional landscaping between the east façade of
the building and White Bear Avenue.
12. The applicant shall relocate the trash enclosure 5 feet to the north but the east
and west walls shall extend 5 feet south of the gates of the trash enclosure.
13. The applicant shall submit revised building elevations to city staff and staff
shall provide to the CDRB as a minor project review.
14. The applicant shall wrap the columns for the fuel canopy with full brick.
15. There shall be no striping or banding on the canopy other than what is shown
on the plan.
16. The light fixtures in the canopy shall be recessed.
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Seconded by Boardmember Lamers. Ayes – Chairperson Kempe,
Boardmember’s
Lamers,
& Shankar
Nay – Boardmember Ledvina
All friendly amendments were agreed upon.
The motion passed.
Boardmember Ledvina voted nay because he felt this is a prominent location and the
building elevations are lacking in terms of detailing and he felt it was not an adequate
project for this site.
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DRAFT
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, MAY 19, 2020
7:00 P.M.
E. PUBLIC HEARING
2. 7:00 p.m. or later: Maple Ridge Convenience Store, 2501 White Bear Avenue
a. Conditional Use Permit Resolution
i. Assistant Community Development Director, Michael Martin gave the report
on the Maple Ridge Convenience Store, 2501 White Bear Avenue for the
Conditional Use Permit Resolution and answered questions of the
commission.
ii. Brittney Finch, Slate Asset Management, property owner
Chairperson Arbuckle opened the public hearing.
Nobody requested to address the commission during the meeting.
Chairperson Arbuckle closed the public hearing.
Commissioner Yang moved to approve the resolution in the staff report for a conditional
use permit for a planned unit development and a motor fuel station at 2501 White Bear
Avenue.
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the City’s Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools
and parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site’s natural and
scenic features into the development design.
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9. The use would cause minimal adverse environmental effects.
Seconded by Commissioner Desai. Ayes - All
The motion passed.
This is proposed to go to the city council June 8, 2020.
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4,200 sqftconvenience store will be owned and operated by a new grocery tenant that will occupy former Rainbow Foods buildingConditional Use Permit Design Review Comprehensive Sign Plan
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New Convenience Store and Improved Access Drives on White Bear and Gervais Avenues Requesting approval for
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Conditional Use Permits are required for Planned Unit Developments and Motor Fuel StationsPUD allows for a unified site design and flexibility for code requirementsMotor fuel stations
are required to be setback at least 350 feet from residential
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C-Store to be located on east side of siteExisting access on White Bear to be closed and shifted south and traffic light installedGervais Avenue access drives reduced from three to two
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C-Store to be 18 feet in height with parapet rising to 23 feet; fuel canopy will be 19 feet and 6 inches tallC-store and fuel canopy to be constructed with two different colors of brick
and limestone panelsAdditional architectural elements additional landscaping will be required as well
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Existing multi-tenant building will continue with requirements already in placeGrocery store building permitted wall signage and one monument sign per ordinance requirementsC-store building
permitted wall signs, no freestanding signs, per ordinance requirements
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Neighborhood survey sent to properties within 500 feet (18 This presentation posted prior to CDRB and PC meetingsStaff is recommending approval of the requested items
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CITY COUNCILSTAFF REPORT
Meeting Date June 8, 2020
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Samantha Drewry, Neighborhood Preservation Specialist
Shann Finwall, AICP, Environmental Planner
PRESENTER:Jeff Thomson, Community Development Director
AGENDA ITEM:
Property Maintenance Code
a.Ordinance Repealing the Rental and Owner-Occupied Housing
Maintenance Codes, Creating a New Property Maintenance Code and
Adopting, in Part, the International Property Maintenance Code with
Certain Modifications
b.Resolution Authorizing Publication by Title and Summary (4 Votes)
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
One of the implementation steps for the rental housing licensing program is to update the city’s
property maintenance regulations to provide clear, specific, and consistent regulations to ensure
clean, secure, and well-maintained properties in the community. The purpose of this action is to
establish minimum safety and sanitation requirements for residential and non-residential structures
and premises.
Recommended Action:
dopt the ordinance repealing the Rental and Owner-Occupied Housing
Maintenance Codes,creating a new Property Maintenance Code and adopting, in part, the
International PropertyMaintenance Code with certain modifications.
dopt the resolution authorizing publication by title and summary (4 votes).
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
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The adoption of the new property maintenance code will allow the city to provide efficient and
effective programs for establishing minimum safety and sanitation requirements for residential and
non-residential properties.
Background:
On September 23, 2019, the City Council adopted an ordinance establishing rental licensing
requirements for all rental dwellings in the city. The goals of the rental licensing ordinance are to:
(1)provide clean, secure, and well-maintained rental properties and units; (2) ensure safe and
crime-free housing for renters; and (3) enhance neighborhood stability. One of the implementation
strategies for the new rental housing licensing program is to update the city’s property maintenance
regulations to provide clear, specific, and consistent regulations to ensure clean, secure, and well-
maintained properties in the community.
Current Property Maintenance Ordinances
Property maintenance is currently regulated by the rental housing and owner-occupied housing
maintenance codes. The purpose of those two codes it to establish minimum standards for the
maintenance of the exterior and interior areas of rental and owner-occupied housing. Additionally,
the city code regulates specific property maintenance through other codes such as abandoned
motor vehicles, swimming pools, solid waste, and nuisance codes.
International Property Maintenance Code
The International Property Maintenance Code (IPMC) (https://codes.iccsafe.org/content/IPMC2018
)
is published by the International Code Council (2018 edition). It includes model code regulations
that establish minimum requirements for the maintenance of existing buildings and properties. The
IPMC sets clear and specific property maintenance and property improvement provisions.
WhIPMC?
The IPMC is compatible with building and fire codes, is regularly reviewed for improvements and
updates, and has been adopted by other cities in the Twin Cities area. The adoption of the IPMC
will:
1.Create clear and concise standards for all properties in Maplewood, including residential
and non-residential properties.
2 Remove ambiguity created by having two property maintenance codes, one for rental
housing and one for owner-occupied housing.
3.Provide:
a.Clean, secure, and well-maintained rental and owner-occupied units
b.Safe and crime-free housing for renters
c.Enhanced neighborhood stability in the city
d.Consistency in enforcing the requirements
e.National standards set forth by the International Code Council
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4. Allow City staff to address exterior property maintenance violations including dilapidated
buildings while also providing safety standards and requirements for the interior of rental
homes.
5. Outline occupancy limitations for rental properties, which is not addressed by City Code.
6. Outline fire safety and electrical requirements.
What changes are proposed to the IPMC?
City staff reviewed the existing property maintenance codes and compared them to the IPMC.
Based on this review staff is recommending the following modifications to the IPMC:
1. Violations shall be handled in accordance with the City’s existing ordinances on general
penalties for violations and administrative offences.
2. Notices and orders shall be handled in accordance with the City’s existing format outlined in
the rental and owner-occupied housing property maintenance ordinances.
3. Appeals to compliance orders shall be handled by the Community Development Director.
4. Codes relating to weeds shall be handled in accordance with the existing noxious weed and
nonnative turf grass ordinance, rental and owner-occupied housing property maintenance
ordinances, and additional language to ensure nonnative turf grass does not exceed 8
inches in height.
5. City codes pertaining to abandoned motor vehicles, swimming pools, and solid waste will be
adopted instead of the IPMC sections. These codes are more restrictive and explicit.
Attachments:
1. Ordinance Repealing the Rental and Owner-Occupied Housing Maintenance Codes,
Creating a New Property Maintenance Code and Adopting, in part, the International
Property Maintenance Code with Certain Modifications
2. Resolution Authorizing Publication of Property Maintenance Code by Title and Summary
3. June 8, 2020 City Council Power Point Presentation
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J4, Attachment 1
ORDINANCE NO. _____
An Ordinance Repealing the Rental and Owner-Occupied Housing Maintenance Codes,
Creating a New Property Maintenance Code and Adopting, in Parts, the International
Property Maintenance Code (IPMC) With Certain Modifications
The Maplewood City Council ordains as follows:
Section I. This section repeals the Rental Housing Maintenance Code, Secs. 12-96 to 12-141
and the Owner-Occupied Housing Maintenance Code, Secs. 12-142 to 12-181 and replaces
them with a new Property Maintenance Code.
Article IV. - Property Maintenance Code
Section 12-96. - Purpose
The purpose of this article is to establish minimum safety and sanitation requirements for
residential and non-residential structures and premises.
Section 12-97. - Adoption
Hereby adopted by reference is the International Property Maintenance Code (IPMC), 2018
edition, as published by the International Code Council, Inc., (ICC) for the establishment of
minimum acceptable standards for the maintenance of existing buildings, structures, premises
and facilities to protect health, safety and general welfare. Each and all of the standards,
regulations and requirements, save and except such portions as are hereinafter deleted,
amended or modified, as set about and specified in the IPMC, 2018 edition, are hereby
adopted, referred to, incorporated and made a part hereof as if fully set out at length herein.
Section 12-98. - Applicability
The provisions of this ordinance shall apply to all existing residential and nonresidential
structures and all existing premises and constitute minimum requirements and standards for
premises, structures, equipment and facilities.
Section 12-99. - Standards
The City Manager or his or her designee shall have the authority to develop policy standards
concerning the management of the Property Maintenance Code. These standards shall not be
contrary to this division.
Section 12-100. – General
The following provisions of the IPMC 2018 are modified as follows (underlined text is additional
to, or an amendment to IPMC text):
(a) References to plumbing, mechanical, fire, and electrical codes shall be replaced by
current Minnesota State-adopted plumbing, mechanical, fire, and electrical codes.
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(b) Scope and Administration (IPMC Chapter 100)
(1) Section 101.1 (Title) shall be amended to read as follows:
These regulations shall be known as International Property Maintenance Code of
Maplewood, Minnesota, hereinafter referred to as “this code.”
(2) Section 103.5 (Fees) shall be amended to read as follows:
The fees for activities and services performed by the department for carrying out
its responsibilities under this code shall be outlined in the City’s fee schedule.
(3) Section 106 (Violations) shall be replaced with the following:
Any person violating any provisions of this ordinance shall be guilty of a
misdemeanor and, upon conviction, shall be punished in accordance with
Maplewood City Code at Section 1-15 (General Penalties for Violations;
Continuing Violations). The City may also handle violations of this ordinance
through the administrative offenses procedures outlined in Section 1-17
(Administrative Offences).
(4) Section 107 (Notices and Orders) shall be replaced with the following:
Whenever a code official determines that any building or premise fails to meet
the requirements of this ordinance, the code official may issue a compliance
order. Such compliance order shall state the violation(s) of the ordinance and
order the owner to correct such violations. This compliance order shall:
a. Be in writing.
b. Describe the location and nature of the violation of this ordinance.
c. Set the required corrective action and a date and time for the completion
of the correction of such violation.
d. Advise the owner of the appeal procedure.
e. Be served upon the occupant as follows:
1. Personal service; or
2. Sent by mail to the property address; or
3. Posted on or about the property conspicuously.
f. Be served upon the owner as follows:
1. Personal service; or
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2.Sent by mail to the addressindicated by county property records for
owner.
(5) Section 111 (Means of Appeal) shall be replaced with the following:
The Community Development Director shall hear and decide all appeals from a
property owner for any alleged erroneous decisions of the code official or an
issuance of a compliance order relating to the enforcement of this ordinance.
Appeals must be filed with the Community Development Director within five (5)
business days of the compliance order. The Community Development Director
will submit their decision and resolution to the appeal to the owner within ten (10)
business days.
(6) Section 112.4 (Failure to Comply) shall be amended to read as follows:
Any person who shall continue work after having been served with a stop work
order, except such work as that person is directed to perform to remove a
violation or unsafe condition, shall be liable to a fine as outlined in the City’s fee
schedule.
(c) Definitions (IPMC Chapter 200).
Section 202 (Definitions) as it relates to the definition of “Inoperable motor vehicle” and
“Rubbish” shall be repealed.
(d) General Requirements (IPMC Chapter 300).
(1) Section 302.4 (Weeds) shall be replaced with the following:
The yard shall be free from noxious weeds and nonnative turf grass that as
required by Maplewood City Code at Section 18-31(8). Nonnative turf grass shall
not exceed eight (8) inches in height. Yards and landscaping shall be maintained
and all damaged or dead plants required by the city must be replaced. If a yard
is landscaped with tall native grasses, a five (5) foot manicured buffer of mowed
grass or other shorter plants will be required around the perimeter of the yard
that is adjacent other properties with manicured lawns.
(2) Section 302.8 (Motor Vehicle) shall be replaced with Maplewood Code of
Ordinances, Chapter 18, Article II, Division 2 (Abandoned Motor Vehicles).
(3) Section 303 (Swimming Pools, Spas and Hot Tubs) shall be replaced with
Maplewood Code of Ordinances, Chapter 14, Article XII (Swimming Pools).
(4) Section 304.3 (Premises Identification) shall be replaced with Maplewood Code
of Ordinances, Chapter 32, Article VII, Sections 32-281 (Display Required) and
Section 32-282 (Dimensions, Specifications, and Materials to be Used).
(5) Section 304.14 (Insect Screens) shall be amended to read as follows:
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During the period of January 1 to December 31 every door, window, and outside
opening required for ventilation of habitable rooms, food preparation areas, food
service areas or any areas where products to be included or utilized in food for
human consumption are processed, manufactured, packaged, or stored shall be
supplied with approved tightly fitting screens of minimum of 16 mesh per inch (16
mesh per 25 mm), and every screen door used for insect control shall have a
self-closing device in good working condition.
(6) Section 308 (Rubbish and Garbage) shall be replaced with Maplewood Code of
Ordinances, Chapter 30 (Solid Waste Management).
(e) Light, Ventilation and Occupancy Limitations (IPMC Chapter 400)
(1) Section 404.7 (Food Preparation) shall be amended to read as follows:
Spaces to be occupied for food preparation purposes shall contain suitable
space and equipment to store, prepare, and serve foods in a sanitary manner.
There shall be adequate facilities and services for the sanitary disposal of food
wastes and refuse, including facilities for temporary storage.
Per Section 14-318 (State Health Rules Adopted) of the Maplewood Code of
Ordinances and Minnesota Administrative Rules, Section 4626.1425 (Private
Homes and Living Quarters; Use Prohibition), a private home, a room used as
living or sleeping quarters, or an area directly opening into a room used as living
or sleeping quarters must not be used for conducting food establishment
operations.
(f) Mechanical and Electrical Requirements (IPMC Chapter 600)
(1) Section 602.3 (Heat Supply) shall be amended to read as follows:
Every owner or operator or any building who rents, leases, or lets one or more
dwelling units or sleeping units on terms, either expressed or implied, to furnish
heat to the occupants thereof shall supply heat during the period from September
1 to June 1 to maintain a minimum temperature of 68 degrees F (20 degrees C)
in all habitable rooms, bathrooms, and toilet rooms.
(2) Section 602.4 (Occupied Work Space) shall be amended to read as follows:
Indoor occupiable work spaces shall be supplied with heat during the period of
September 1 to June 1 to maintain a minimum temperature of 65 degrees F (18
degrees C) during the period the spaces are occupied.
Article V. Reserved.
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Section 2. This ordinance shall be effective following its adoption and publication.
Approved by the City Council of the City of Maplewood on June 8, 2020.
Signed:
_______________________________ _______________________________
Marylee Abrams, Mayor Date
Attest:
_______________________________ ________________________________
Andrea Sindt, City Clerk Date
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CITY OF MAPLEWOOD
RESOLUTION NO. ______
RESOLUTION AUTHORIZING PUBLICATION OF ORD. NO. ____ BY TITLE AND SUMMARY
WHEREAS, the City Council of the City of Maplewood has adopted Ordinance No. ____,
an ordinance repealing the Rental and Owner-Occupied Housing Maintenance Codes, creating a
new Property Maintenance Code and adopting, in parts, the International Property Maintenance
Code (IPMC) with certain modifications; and
WHEREAS, MinnesotaStatutes, §412.191, subd. 4, allows publication by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the ordinance is several pages in length; and
WHEREAS, the City Council believes that the following summary would clearly inform the
public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood that
the City Clerk shall cause the following summary of Ordinance No. ___ to be published in the
official newspaper in lieu of the entire ordinance:
Public Notice
The Maplewood City Council has adopted Ordinance No. ___, repealing the Rental and
Owner-Occupied Housing Maintenance Codes, creating a new Property Maintenance Code and
adopting, in parts, the International Property Maintenance Code (IPMC) with certain modifications.
The IPMC is published by the International Code Council (2018 edition). It includes model code
regulations that establishes minimum requirements for the maintenance of existing buildings and
properties including residential and nonresidential and owner occupied and rental properties. It
sets clear and specific property maintenance and property improvement provisions, is compatible
with building and fire codes, and is regularly reviewed for improvements and updates by the
International Code Council. Modifications to the IPMC include modifying text in the violations,
notices and orders, appeals, and nonnative turf grass sections. In addition to repealing the
sections on abandoned motor vehicles, swimming pools, and solid waste and replacing with the
City’s current ordinance in these areas which are more restrictive and explicit.
Andrea Sindt, City Clerk
BE IT FURTHER RESOLVED by the City Council of the City of Maplewood that the City
Clerk keep a copy of the ordinance in her office at city hall for public inspection.
th
Adopted by the Maplewood City Council this 8day of June, 2020.
Marylee Abrams, Mayor
ATTEST:
Andrea Sindt, City Clerk
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provide clean, secure, and well-maintained rental propertiesand unitsensure safe and crime-free housing for rentersenhance neighborhood stability
GoalsImplementation Strategy
Adopted
Rental Housing Licensing Ordinance
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Rental housing maintenanceOwner-occupied housing maintenanceNuisanceAbandoned motor vehiclesSwimming poolsSolid waste
Current Property Maintenance Codes
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nimum requirements for the
d specific property maintenance
International Property Maintenance Code
Published by the International CodeModel code regulationsEstablishes mimaintenance of existing buildings andpropertiesSets clear anand property improvement provisions
Council (2018 edition)
International Property Maintenance Code (IPMC)
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the International Code Council
What will the IPMC provide to the City?
Clean, secure, well-maintained rental and owner-occupied unitsSafe and crime-free housing for rentersEnhanced neighborhood stability in the cityConsistency in enforcing the requirementsNational
standards set forth by Standards to address exterior property maintenance violationsOccupancy limitations for rental propertiesFire safety and electrical requirements
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urf Grass
ViolationsNotices and ordersAppealsWeeds/nonnative TAbandoned motor vehiclesSwimming poolsSolid waste
What changes are proposed to the IPMC?
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ing publication of ordinance
Conclusion and Recommended Actions
Occupied Housing Maintenance Codes, Creating a NewProperty Maintenance Code and adopting, in part, theInternational Property Maintenance Code with certainmodificationsby title and summary
1.Adopt the ordinance repealing the Rental and Owner-2.Adopt the resolution authoriz
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