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Home My WebLink About2020-05-26 City Council Meeting Packet Meeting is also available on Comcast Ch. 16 and streaming via maplewoodmn.gov AMENDED AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Tuesday, May 26, 2020 Held Remotely Via Conference Call Dial 1-888-788-0099 When Prompted Enter Meeting ID: 911 3541 6571 # No Participant ID, Enter # When Prompted Meeting No. 10-20 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. May 11, 2020 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Ponds at Battle Creek Update from Ramsey County Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Resolution Adopting State Performance Measures 3. Budgeted Capital Project Transfers for 2020 4. Resolution to Maintain Statutory Tort Liability Limits 5. Resolution Directing Final Payment and Acceptance of Project, Ferndale-Ivy Area Improvements, City Project 18-01 6. Conditional Use Permit Review, Unison Restaurant and Banquet, 1800 White Bear Avenue 7. Use of LHB, Inc. for Professional Design, Inspection and Contract Administration Services for Goodrich Park Updates 8. Resolution Reaffirming and Approving the Sale of 2501 Londin Lane East H. PUBLIC HEARINGS with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. City Flexibility in Reopening Restaurants and Bars K. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at leas Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. E1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, May 11, 2020 Held Remotely Via Conference Call Meeting No. 09-20 A.CALL TO ORDER A meeting of the City Council was held remotely via conference call and was called to order at 7:05 p.m. by Mayor Abrams. Mayor Abrams opened the meeting with remarks on the stay-at-home executive order; recognizedPublic Service Professionals Weekwitha shout out to Maplewood staff and leadership team; and indicated June starts the budget planning for 2021. Emergency Management Director Lukin gave a brief update on where things are with Fire and EMS response to City services due to the pandemic. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Marylee Abrams, MayorPresent Kathleen Juenemann, CouncilmemberPresent William Knutson, CouncilmemberPresent Sylvia Neblett, CouncilmemberPresent Bryan Smith, CouncilmemberPresent D.APPROVAL OF AGENDA Agenda item G4 - 2020 Minnesota Department of Natural Resources No Child Left Inside Grant was pulled from the agenda. The following items were added under council presentation: Tree Pick UpReminder Dispatch Policy National Law Enforcement Week Gold Line Commission CouncilmemberNeblett moved to approve the agenda as amended. Seconded by CouncilmemberJuenemannAyes – All, via roll call The motion passed. E.APPROVAL OF MINUTES 1.April 27,2020 City Council Meeting Minutes CouncilmemberNeblett moved to approve the April 27, 2020 City Council Meeting Minutes as submitted. May 11,20201 City Council Meeting Minutes Packet Page Number 1 of 96 E1 Seconded by CouncilmemberKnutsonAyes – All, via roll call The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City Manager Coleman gave an update to the council calendar; reviewed other topics of concern or interest requested by councilmembers; and gave an overview of upcoming events in the community. 2.Council Presentations Tree Pick Up th Councilmember Juenemann reminded residence the tree pick up dates are May 16and th May 18. Ramsey County Dispatch Councilmember Juenemannreported on the Ramsey County Dispatch meeting she attended. National Law Enforcement Week Councilmember Juenemannreported that this week is National Law Enforcement Week. Gold Line Commission Meeting Councilmember Smithreported on the Gold Line Commission meeting he attended. 3.Resolution of Appreciation for Bill Kempe, Planning Commission Community Development Director Thomson gave the staff report. Councilmember Juenemann moved to approve theresolution of appreciation for Planning Commission member Bill Kempe. Resolution 20-05-1819 Resolution of Appreciation WHEREAS, Bill Kempe has been a member of the Maplewood Planning Commission since February 11, 2013 and has served faithfully in that capacity until December 31, 2019; and WHEREAS, the Planning Commission and the City Council has appreciated Bill’s experience, insights and good judgment; and WHEREAS, Bill has freely given of his time and energy, without May 11,20202 City Council Meeting Minutes Packet Page Number 2 of 96 E1 compensation, for the betterment of the City of Maplewood; and WHEREAS, Bill has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Bill Kempe is hereby extended our gratitude and appreciation for his dedicated service. Seconded by Councilmember NeblettAyes – All, via roll call The motion passed. 4.Xcel Energy County Road B Gas Main Replacement Phase 2 Update Public Works Director Love introduced the staff report. Jake Sedlacek, Community Relations Manager with Xcel Energy gave the presentation. David Butler, Program Manager with Xcel Energy gave further information. G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda item G3 was highlighted. Councilmember Knutson moved to approve agenda items G1-G3. Seconded by CouncilmemberNeblettAyes – All, via roll call The motion passed. 1.Approval of Claims Councilmember Knutson moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 576,893.48 Checks #105500 thru #105529 dated 04/28/20 $ 148,179.68 Disbursements via debits to checking account dated 04/20/20 thru 04/24/20 $ 99,625.64 Checks #105530 thru #105560 dated 05/05/20 $ 146,836.61 Disbursements via debits to checking account dated 04/27/20 thru 05/01/20 May 11,20203 City Council Meeting Minutes Packet Page Number 3 of 96 E1 $ 971,535.41 Total Accounts Payable PAYROLL $ 583,491.48 Payroll Checks and Direct Deposits dated 05/01/20 $ 1,421.00 Payroll Deduction check # 99104178 thru # 99104179 dated 05/01/20 $ 584,912.48 Total Payroll $ 1,556,447.89 GRAND TOTAL Seconded by Councilmember NeblettAyes – All, via roll call The motion passed. 2.Amendment to Solar Rewards Customer Contract for the Maplewood Community Center Solar Panels Councilmember Knutson moved to approve the Amendment to Solar Rewards Customer Contract with Xcel Energy. Seconded by Councilmember NeblettAyes – All, via roll call The motion passed. 3.Purchase New 800Hz Radios Councilmember Knutson moved to approve the the expenditure of $81,766.75 to ANCON for the purchase of 19 new 800 Hz radios. Seconded by Councilmember NeblettAyes – All, via roll call The motion passed. 4.2020 Minnesota Department of Natural Resources No Child Left Inside Grant a.Resolution Accepting 2020 Minnesota Department of Natural Resources No Child Left Inside Grant b.Minnesota Department of Natural Resources No Child Left Inside Grant Agreement This item was pulled from the agenda. H.PUBLIC HEARINGS– If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None May 11,20204 City Council Meeting Minutes Packet Page Number 4 of 96 E1 I.UNFINISHED BUSINESS 1.Resolution Awarding the Sale of $5,500,000 G.O. Refunding Bonds, Series 2020A Finance Director Paulseth gave the report. Bruce Kimmel, Senior Municipal Advisor with Ehlers, Inc. gave further background information. Councilmember Juenemann moved to approve the Resolution Awarding the Sale of $5,480,000G.O. Refunding Bonds, Series 2020A; Fixing Their Form and Specifications; Directing Their Execution and Delivery; and Providing for Their Payment. Resolution 20-05-1810 RESOLUTION AWARDING THE SALE OF $5,480,000 GENERAL OBLIGATION REFUNDING BONDS, SERIES2020A; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT BE IT RESOLVED by the City Council of the City of Maplewood, Ramsey County, Minnesota (the “City”) as follows: Section 1.Findings, Determinations; Sale of Bonds. 1.01It is hereby determined that: (a)On June 8, 2011 the City issued its General Obligation Improvement Bonds, Series 2011A (the “Series 2011A Bonds” or “Refunded Bonds”), in the original aggregate principal amount of $10,000,000, of which $5,480,000in principal amount is subject to redemption and prepayment on February 1, 2021 (the “Redemption Date”). The Series 2011A Bonds were issued by the City pursuant to Minnesota Statutes, Chapters 429 and 475, as amended (collectively, the “Act”), to finance the construction of various improvement projects within the City (the “Improvements”). (b)The City is authorized by Section 475.67, subdivision 3 of the Act to issue and sell its general obligation bonds to refund obligations and the interest thereon before the due date of the obligations, if consistent with covenants made with the holders thereof, when determined by the City Council to be necessary or desirable for the reduction of debt service costs to the City or for the extension or adjustment of maturities in relation to the resources available for their payment. (c) It is necessary and desirable for the reduction of debt service costs to the City that the City issue its General Obligation Refunding Bonds, Series 2020A (the “Series 2020A Bonds” or “Bonds”), in the original aggregate principal amount of $5,480,000, pursuant to the Act, including in particular, Section475.67, subdivision 3, to refund the outstanding principal amount of the Series 2011A Bonds on the Redemption Date. (d)The City is authorized by Section 475.60, subdivision 2(9) of the Act to negotiate the sale of the Series 2020A Bonds by private negotiation and to place the Bonds with one or more financial institutions, it being determined that the City May 11,20205 City Council Meeting Minutes Packet Page Number 5 of 96 E1 has retained an independent municipal advisor in connection with such sale. The actions of the City staff and the City’s municipal advisor in negotiating the sale of the Bonds are ratified and confirmed in all aspects. (e)Offers to purchase the Bonds were solicited on behalf of the City by Ehlers & Associates, Inc. (the “Municipal Advisor”). (f)The offers were received at the offices of the Municipal Advisor, 3060 Centre Pointe Drive, Roseville, Minnesota 55113-1105, at 12:00 noon on May 6, 2020 and are set forth in EXHIBIT A attached hereto. 1.02.Acceptance of Offer. The offer of Bremer Bank, National Association (the “Purchaser”), to purchase the Series 2020A Bonds, in accordance with the terms of proposal, at the rates of interest hereinafter set forth, and to pay therefor the sum of $5,480,000, is hereby found, determined and declared to be the most favorable offer received and is hereby accepted, and the Bonds are hereby awarded to the Purchaser. The Finance Director of the City (the “Finance Director”) is directed to retain the deposit of said Purchaser. Any amount paid by the Purchaser over the minimum purchase price shall be credited to the Debt Service Fund or the Redemption Fund hereinafter created, as determined by the Finance Director in consultation with the Municipal Advisor. Maturity DateMaturity Date (February 1)Interest Rate(February 1)Interest Rate 20221.950%20281.950% 20231.95020291.950 20241.95020301.950 20251.95020311.950 20261.95020321.950 20271.950 True interest cost: 1.9493956% 1.04.Purchase Contract. The Mayor and City Manager are directed to execute a forward delivery bond purchase contract with the Purchaser on behalf of the City. 1.05.Terms and Principal Amounts of the Bonds. The City shall forthwith issue and sell the Series 2020A Bonds pursuant to the Act in the aggregate principal amount of $5,480,000, originally dated as of November 4, 2020, in the denomination of $5,000 each or any integral multiple thereof, numbered No. R-1, upward, bearing interest as set forth above, and maturing serially on February1 in the years and amounts as follows: May 11,20206 City Council Meeting Minutes Packet Page Number 6 of 96 E1 Maturity DateMaturity Date (February1)Principal (February1)Principal AmountAmount 2022$525,0002028$435,000 2023540,0002029450,000 2024545,0002030445,000 2025545,0002031450,000 2026550,0002032445,000 2027550,000 1.06.Optional Redemption. The City may elect on February 1, 2028, and on any day thereafter to prepay Series 2020A Bonds. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City shall determine. Prepayments will be at a price of par plus accrued interest. Section 2.Registration and Payment. 2.01.Registered Form. The Bonds shall be issued only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02.Dates; Interest Payment Dates. TheSeries 2020A Bonds will be dated as of the date of delivery. The interest on the Series 2020A Bonds is payable on February1 and August1 of each year, commencing August 1, 2021, to the registered owners of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not that day is a business day. 2.03.Registration. The City appoints the Finance Director as bond registrar, transfer agent, authenticating agent, and paying agent (the “Registrar”). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a)Register. The Registrar must keep at its principal corporate office a bond register in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b)Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until that interest payment date. (c) Exchange of Bonds. When Bonds are surrendered by the registered owner for exchange the Registrar shall authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity as requested by the registered owner or the owner’s attorney in writing. May 11,20207 City Council Meeting Minutes Packet Page Number 7 of 96 E1 (d)Cancellation. Bonds surrendered upon transfer or exchange shall be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e)Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar shall incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f)Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Bond is registered in the bond register as the absolute owner of the Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes and payments so made to the registered owner or upon the registered owner’s order will be valid and effectual to satisfy and discharge the liability upon the Bond to the extent of the sum or sums so paid. (g)Taxes, Fees and Charges. The Registrar may impose a charge upon the owner thereof for a transfer or exchange of Bonds, sufficient to reimburse the Registrar for any tax, fee, or other governmental charge required to be paid with respect to the transfer orexchange. (h)Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen, or lost the Registrar shall deliver a new Bond of like amount, number, maturity date, and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for a Bond destroyed, stolen, or lost upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen, or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen, or lost and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance, and amount satisfactory toit and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar shall be cancelled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen, or lost Bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. (i)Redemption. In the event any of the Bonds are called for redemption, notice thereof identifying the Bonds to be redeemed shall be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar and by publishing the notice if required by law. Failure to give notice by publication or by mail to any registered owner, or any defect therein, shall not affect the validity of the proceedings for the redemption of Bonds. Bonds so called for redemption shall cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit at the place of payment at that time. May 11,20208 City Council Meeting Minutes Packet Page Number 8 of 96 E1 2.04.Execution, Authentication and Delivery. The Bonds shall be prepared under the direction of the City Manager and executed on behalf of the City by the signatures of the Mayor and the City Manager, provided that those signatures may be printed, engraved, or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of a Bond, that signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond shall not be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on a Bond is conclusive evidence that it has beenauthenticated and delivered under this resolution. When the Bonds have been so prepared, executed, and authenticated, the City Manager shall deliver the same to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. 2.05.Temporary Bonds. The City may elect to deliver in lieu of printed definitive Bonds one or more typewritten temporary Bonds in substantially the form set forth in Section 3 with such changes as may be necessary to reflect more than one maturity in a single temporary bond. Upon the execution and delivery of definitive Bonds the temporary Bonds will be exchanged therefor and cancelled. Section 3.Form of Bond. 3.01.Execution of the Bonds.The Bonds shall be printed or typewritten in substantially the form attached hereto as EXHIBITB. 3.02.Approving Legal Opinion. The City Manager is directed to obtain a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered, Minneapolis, Minnesota, which is to be complete except as to dating thereof and to cause the opinion to be printed on or to accompany each Bond. Section 4.Payment; Security; Pledges and Covenants. 4.01.Debt Service Fund.For the convenience and proper administration of the moneys to be borrowed and repaid on the Bonds, and to provide adequate and specific security for the Purchaser and holders from time to time of the Bonds, there is hereby created a specialfund to be designated the General Obligation Refunding Bonds, Series 2020A Debt Service Fund (the “Debt Service Fund”) to be administered and maintained by the Finance Director as a bookkeeping account separate and apart from all other funds maintained inthe official financial records of the City. The Debt Service Fund will be maintained in the manner herein specified until all of the Refunded Bonds have been paid and until all of the Series 2020A Bonds and the interest thereon have been fully paid. There is hereby credited and irrevocably appropriated to the Debt Service Fund: (i) after February 1, 2021 (the “Redemption Date”), the special assessments collected for the Improvements (the “Assessments”) pursuant to the resolution authorizing the issuanceand sale of the Series 2011A Bonds (the “Prior Resolution”), which Assessments are pledged to the Debt Service Fund; (ii) proceeds of general taxes hereinafter levied (the “Taxes”) for payment of the Bonds, which Taxes are pledged to the Debt Service Fund; (iii) environmental utility fee revenues of the City (the “EUF Revenues”) for payment of the Bonds, which EUF May 11,20209 City Council Meeting Minutes Packet Page Number 9 of 96 E1 Revenues are pledged to the Debt Service Fund; and (iv) any amount over the minimum purchase price paid by the Purchaser and any accrued interest paid by the Purchaser upon closing and delivery of the Bonds. 4.02.Redemption Fund. All proceeds of the Bonds, less the appropriations made in Section 4.01 hereof and the costs of issuance of the Bonds, will be deposited in a separate fund (the “RedemptionFund”) to be applied to the payment and the redemption and prepayment, on February 1, 2021 (the Redemption Date), of the outstanding Series 2011A Bonds. It is hereby found and determined that the proceeds derived from the sale of the Bonds are sufficientfor the payment and the redemption and prepayment on the Redemption Date, of the Refunded Bonds. It is hereby found and determined that the issuance of the Bonds and application of the proceeds of the Bonds to the redemption and prepayment of the Series 2011A Bonds is consistent with covenants made with the holders of the Series 2011A Bonds and is necessary and desirable for the reduction of debt service costs to the City. The City Manager is hereby authorized to deliver such notices of redemption and totake such other actions as are necessary or appropriate to provide for such redemption and prepayment of the Refunded Bonds on February 1, 2021. 4.03.Prior Debt Service Fund.The debt service fund heretofore established for the Refunded Bonds pursuant to the Prior Resolution shall be terminated on the Redemption Date, following the redemption of the Refunded Bonds, and all moneys therein shall hereby be transferred to the Debt Service Fund herein created. 4.04.Prior Resolution Pledges. The pledges and covenants of the City made by the Prior Resolution relating to the Assessments levied for the Improvements are restated and confirmed in all respects. The provisions of the Prior Resolution are hereby supplemented to the extent necessary to give full effect to the provisions hereof. 4.05.General Obligation Pledge. For the prompt and full payment of the principal of and interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City will be and are hereby irrevocably pledged. If the balance in the Debt Service Fund is ever insufficient to pay all principal and interest then due on the Bonds and any other bonds payable therefrom, the deficiency will be promptly paid out of monies in the general fund of the City which are available for such purpose, and such general fund may be reimbursed with or without interest from the Debt Service Fund when a sufficient balance is available therein. 4.06.Pledge of Tax Levies.To provide moneys for payment of the principal of and intereston the Bonds, there is hereby levied a direct annual irrepealable ad valorem tax upon all of the taxable property in the City, which will be spread upon the tax rolls and collected with and as part of other general taxes of the City. Such Taxes will be credited to the Debt Service Fund above provided and will be in the years and amounts attached hereto as EXHIBIT C. 4.07.Cancellation of Prior Levy after Redemption Date. Following the payment in full of all outstanding principal of and interest on the Refunded Bonds on the Redemption Date, the City Clerk-Treasurer is hereby directed to certify such fact to and request the Director of Property Records and Revenueof Ramsey County, Minnesota (the “County Auditor”) to cancel any and all tax levies made for the Refunded Bonds. 4.08.Debt Coverage. It is hereby determined that the estimated collection of Assessments, Taxes, and EUF Revenues for the payment of principal of and interest on May 11,202010 City Council Meeting Minutes Packet Page Number 10 of 96 E1 the Bonds will produce at least five percent (5%) in excess of the amount needed to meet, when due, the principal and interest payments on the Bonds. The tax levy herein provided is irrepealable until all of the Bonds are paid, provided that at the time the City makes its annual tax levies the Finance Director may certify to the County Auditor the amount available in the Debt Service Fund to pay principal and interest due during the ensuing year, and the County Auditor will thereupon reduce the levy collectible during such year by the amount so certified. 4.09.Filing of Resolution. The City Manager is authorized and directed to file a certified copy of this resolution with the County Auditor and to obtain the certificate required by Section475.63 of the Act. Section 5.Refunding; Findings; Redemption of Refunded Bonds. 5.01. Purpose of Refunding. The Refunded Bonds maturing after the Redemption Date will be called for redemption on the Redemption Date in the amount of $5,440,000. It is hereby found and determined that based upon information presently available from the Municipal Advisor, as placement agent, the issuance of the Bonds, a portion of which will be used to refund the Refunded Bonds, is consistent with covenants made with the holders of the Refunded Bonds. 5.02.Application of Proceeds of Bonds.It is hereby found and determined that the proceeds of the Bonds deposited in the Redemption Fund, along with any other funds on hand in the debt service fund established pursuant to the Prior Resolution, will be sufficient to prepay all of the principal of, interest on and redemption premium (if any) on the Refunded Bonds. 5.03. Redemption; Date of Redemption; Notice of Call for Redemption. The Refunded Bonds maturing after the Redemption Date will be redeemed and prepaid on the Redemption Date. The Refunded Bonds will be redeemed and prepaid in accordance with their terms and in accordance with the terms and conditions set forth in the form of Notice of Call for Redemption attached hereto as EXHIBITD, which terms and conditions are hereby approved and incorporated herein by reference. The registrar for the Refunded Bonds is authorized and directed to send a copy of the Notice of Call for Redemption to each registered holder of the Refunded Bonds at least thirty (30) days prior to the Redemption Date. Section 6.Authentication of Transcript. 6.01.City Proceedings and Records. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, affidavits, and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds, and such instruments, including any heretofore furnished, may be deemed representations of the City as to the facts stated therein. 6.02.No Official Statement or Prospectus. It is determined that no official statement or prospectus has been prepared or circulated by the City in connection with the sale of the Bonds and that the Purchaser has made its own investigations concerning May 11,202011 City Council Meeting Minutes Packet Page Number 11 of 96 E1 the City as set forth in an investment letter of even date,receipt of which is hereby acknowledged. 6.03.Other Certificates. The Mayor, the City Manager, and Finance Director are hereby authorized and directed to furnish to the Purchaser at the closing such certificates as are required as a condition of sale. Unless litigation shall have been commenced and be pending questioning the Bond or the organization of the City or incumbency of its officers, at the closing the Mayor and the City Manager shall also execute and deliver to the Purchaser a suitable certificate as to absence of material litigation, and the Finance Directorshall also execute and deliver a certificate as to payment for and delivery of the Bond. Section 7.Tax Covenants. 7.01.Tax-Exempt Bonds.The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees, or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the“Code”), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds. 7.02,Rebate Required.To that end, the City will comply with all requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States (unless the City qualifies for any exemption from rebate requirements based on timely expenditure of proceeds of the Bonds, in accordance with the Code and applicable Treasury Regulations). 7.03.Not Private Activity Bonds.The City further covenants not to use the proceeds of the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be “private activity bonds” or “arbitrage bonds” within the meaning of Sections 103 and 141 through 150 of the Code. 7.04.Designation of Qualified Tax-Exempt Obligations. In order to qualify the Bonds as “qualified tax-exempt obligations” within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations: (a)the Bonds are not “private activity bonds” as defined in Section 141 of the Code; (b)the Series 2011A Bonds were previously designated as “qualified tax-exempt obligations” for purposes of Section 265(b)(3) of the Code, the average maturity of the Bonds is not longer than the average maturity of the Series 2011A Bonds and the Bonds mature not later than 30 years after the date the Series 2011A Bonds were issued and therefore the Bonds issued to refund the outstanding principal amount of the Series 2011A Bonds are deemed designated May 11,202012 City Council Meeting Minutes Packet Page Number 12 of 96 E1 as “qualified tax-exempt obligations” for purposes of Section 265(b)(3) of the Code in the amount of $5,440,000; (c) the City designates the Bonds, to the extent the principal amount of the Bonds exceeds the outstanding principal amount of the Series 2011A Bonds (i.e. $5,440,000), as “qualified tax-exempt obligations” for purposes of Section 265(b)(3) of the Code; (d)the reasonably anticipated amount of tax-exempt obligations (other than private activity bonds that are not qualified 501(c)(3) bonds and bonds described under Section 265(b)(3)(D)(ii)) of the Code) which will be issued by the City (and all subordinate entities of the City) during calendar year 2020 willnot exceed $10,000,000; and (e)not more than $10,000,000 of obligations issued by the City during calendar year 2020 have been designated for purposes of Section 265(b)(3) of the Code. (f)the aggregate face amount of the issue of the Bonds is not greater than $10,000,000. 7.05.Procedural Requirements. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section. 7.06.Written Procedures to Monitor the Requirements of Section 148 of the Code. The City shall take all actions necessary to ensure that the Series 2020A Bonds shall be monitored for compliance with the arbitrage, yield restriction, and rebate requirements of Section 148 of the Code and applicable Treasury Regulations. The City may retain the services of qualified third parties to ensure compliance with the provisions of this Section 7.06. Section 7. Continuing Disclosure.The Purchaser and participating underwriters, if any, need not comply with the continuing disclosure requirements of Rule 15c2-12, promulgated by the Securities and Exchange Commission under the Securities Exchange Act of 1934, because the offering is of municipal securities in authorized denominations of $100,000or more and sold by private placement to no more than 35 sophisticated investors who agree they are purchasing for their own account. Consequently, the City will not enter into any undertaking to provide continuing disclosure of any kind with respect to the Bonds. Section 8. Defeasance. When the Series 2020A Bonds have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to holders of the Series 2020A Bonds will cease, except that the pledge ofthe full faith and credit of the City for the prompt and full payment of the principal of and interest on the Series 2020A Bonds will remain in full force and effect. The City may discharge all Series 2020A Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full. If any Series 2020A Bonds should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. May 11,202013 City Council Meeting Minutes Packet Page Number 13 of 96 E1 Seconded by Councilmember KnutsonAyes – All, via roll call The motion passed. J.NEW BUSINESS 1.Resolution Providing for the Sale of $6,875,000 G.O. Improvement Bonds, Series 2020B Finance DirectorPaulseth introduced the report. Bruce Kimmel, Senior Municipal Advisor with Ehlers, Inc. gave the presentation. Councilmember Neblett moved to approve the Resolution providing for the Sale of $6,875,000 General Obligation Bonds, Series 2020B. Resolution20-05-1811 Resolution Providing for the Sale of $6,875,000 General Obligation Improvement Bonds, Series 2020B A.WHEREAS, the City Council of the City of Maplewood, Minnesota has heretofore determined that it is necessary and expedient to issue the City's $6,875,000 General Obligation Improvement Bonds, Series 2020B (the "Bonds"), to finance the Arcade/County Road B and Dennis/McClelland street improvement project in the City; and B.WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1.Authorization. The City Council hereby authorizes Ehlers to assist the City for the sale of the Bonds. 2.Meeting; Proposal Opening. The City Council shall meet at 7:00 p.m. on June 8, 2020, for the purpose of considering proposals for and awarding the sale of the Bonds. 3.Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. Seconded by Councilmember JuenemannAyes – All, via roll call The motion passed. 2.Maplewood Senior Living, 1818 and 1832 Gervais Court a.Comprehensive Plan Amendment Resolution (requires 4 council votes) b.Planned Unit Development and Lot Division Resolution May 11,202014 City Council Meeting Minutes Packet Page Number 14 of 96 E1 c.Design Review Resolution Community Development Director Thomson gave the staff report. Bo Nickoloffwith Augusta Development gave further information on the development. Eric Reiners, with Sperides Reiners Architects, Inc. gave additional information. CouncilmemberJuenemann moved to approve the resolution for a comprehensive plan amendment reguiding the properties from Employment to High Density Residential. Approval of this resolution requires four council votes. Resolution20-05-1812 COMPREHENSIVE PLAN AMENDMENT RESOLUTION Resolution approving the comprehensive plan amendment reguiding the properties at 1818 and 1832 Gervais Court from Employment to High Density Residential. Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01Bo Nickoloff, of Augusta Development, has requested approval of a comprehensive plan amendment. 1.02 The properties are located at 1818 and 1832 Gervais Court and are legally described as: PIN: 112922320013 – The East 226.325 feet of the West 531.425 feet of the Northwest Quarter of the Southwest Quarter of Section 11, Township 29, Range 22, lying Northerly of State Trunk Highway No. 36, except the Northerly 33 fee of the Easterly 100.775 feet. AND PIN: 112922320004 – The East ½ of the East 201.55 feet of the West 632.30 feet of the Northwest Quarter of the Southwest Quarter of Section 11, Township 29, Range 22, Except the South 450 feet and the North 33 feet taken for road, except that portion taken for Highway 36, Ramsey County, Minnesota. Section 2.Criteria. 2.01The 2040 Comprehensive Plan states the document may require amending due to a property owner request to change land use designation to allow a proposed development or redevelopment. 2.02The 2040 Comprehensive Plan amendment process follows the same City identified public hearing process as the major update process used to develop the 2040 Comprehensive Plan. Amendments are required to submit and gain approval from the Metropolitan Council. Section 3.Findings 3.01The requested amendment would meet various amendment criteria outlined in May 11,202015 City Council Meeting Minutes Packet Page Number 15 of 96 E1 the 2040 Comprehensive Guide Plan. 1.Encourage infill development to be sensitively designed to fit within the existing neighborhood. 2.Promote the availability of a full range of services and facilities for its residents, and the improvement of, access to, and linkage between housing and development. 3.Ensure the City has a variety of housing types for ownership and rental for people in all stages of their life cycle. Section 4. City Review Process 4.01The City conducted the following review when considering this amendment request. 1.On April 21, 2020, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the comprehensive plan amendment. 2.On May 11, 2020, the city council discussed the comprehensive plan amendment. They considered reports and recommendations from the planning commission and city staff. Section 5.City Council 5.01The above described comprehensive plan amendment is approvedbased on the findings outlined in section 3 of this resolution. Approval is subject to, and only effective upon, the following conditions: 1.Review and approval of the Metropolitan Council as provided by state statute. 2.The site must be developed and maintained in substantial conformance with the following plans: a.Design and site plans, date-stamped March 31, 2020. 3.The development must further comply with all conditions outlined in City Council Resolution No. 20-05-1813for a planned unit development and lot division approvedby the Maplewood City Council on May 11, 2020. Seconded by Councilmember KnutsonAyes – All, via roll call The motion passed. Councilmember Neblett moved to approve the resolution for a conditional use permit for a planned unit development and lot division which approves a four-story, 119-unit senior housing building to be constructed at 1818 and 1832 Gervais Court. May 11,202016 City Council Meeting Minutes Packet Page Number 16 of 96 E1 Resolution20-05-1813 CONDITIONAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT AND LOT DIVISION RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01Bo Nickoloff, of Augusta Development, has requested approval of a conditional use permit for a planned unit development. 1.02The applicant has requested approval of a lot division to combine two lots 1.03The properties are located at 1818 and 1832 Gervais Court and are legally described as: PIN: 112922320013 – The East 226.325 feet of the West 531.425 feet of the Northwest Quarter of the Southwest Quarter ofSection 11, Township 29, Range 22, lying Northerly of State Trunk Highway No. 36, except the Northerly 33 fee of the Easterly 100.775 feet. AND PIN: 112922320004 – The East ½ of the East 201.55 feet of the West 632.30 feet of the Northwest Quarter of the Southwest Quarter of Section 11, Township 29, Range 22, Except the South 450 feet and the North 33 feet taken for road, except that portion taken for Highway 36, Ramsey County, Minnesota. Section 2.Standards. 2.01City Ordinance Section 44-1092(6) requires a Conditional Use Permit for Planned Unit Developments. 2.02City Ordinance Section 34-14(a) states a lot division shall not result in the creation of more than three lots. 2.03General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, May 11,202017 City Council Meeting Minutes Packet Page Number 17 of 96 E1 disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water andsewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01The proposal meets the specific conditional use permit standards. 3.02The proposal will result in less than three lots being created. Section 4. City Review Process 4.01The City conducted the following review when considering these conditional use permit for a planned unit development and lot division requests. 1.On April 21, 2020, the planning commission held a public hearing. The city staff published a hearing notice inthe Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2.On May 11, 2020, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5.City Council 5.01The city council hereby approvedthe resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: (additions are underlined and deletions are crossed out): 1.Adherence to the design and site plans date-stamped March 31, 2020. The director of community development may approve minor changes. 2.The proposed construction must be started within one year of council approval or the permit shall end. The council may extend this deadline for one year. May 11,202018 City Council Meeting Minutes Packet Page Number 18 of 96 E1 3.The city council shall review this permit in one year. 4.This approval permits the project's studio units to have a minimum of 485 square feet of floor area. The floor area minimums for this project are approved for senior housing units only. Any future conversion of this building requires amendment to this permit. 5.This approval permits the project to build a four-story, 53-foot tall senior housing building. All requirements of the fire department must be met in the construction of this building. 6.This approval permits the project to provide 68 underground parking stalls and 108 surface parking stalls –a waiver of 62 spaces. 7.This permit approves a parking waiver for a senior housing facility. If this use is proposed to be converted to any other type of use this PUD must be amended to address parking requirements. 8.This project must meet all requirement of Minnesota Department of Transportation’s Review Letter dated April 23, 2020. This includes mitigating highway noise impacts on residential units in this building. 9.The lot division approval is subject to the following conditions: a.A survey shall be submitted to staff with a legal description for a new single parcel reflecting the two properties being combined. b.Prior to issuance of a certificate of occupancy for the new senior housing building, proof that Ramsey County has recorded the lot division must be submitted to city staff. 10.Metropolitan Council approval of Resolution No.20-05-1812for a comprehensive plan amendment approvedby the Maplewood City Council on May 11, 2020. Seconded by Councilmember Juenemann Ayes – All, via roll call The motion passed. Councilmember Juenemann moved to approve the resolution for design review for project plans date-stamped March 31, 2020 for the 119-unit senior housing building to be constructed at 1818 and 1832 Gervais Court. Resolution20-05-1814 DESIGN REVIEW RESOLUTION Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01Bo Nickoloff, of Augusta Development, has requested approval of site and design plans for a senior housing project. May 11,202019 City Council Meeting Minutes Packet Page Number 19 of 96 E1 1.02The properties are located at 1818 and 1832 Gervais Court and are legally described as: PIN: 112922320013 – The East 226.325 feet of the West 531.425 feet of the Northwest Quarter of the Southwest Quarter of Section 11, Township 29, Range 22, lying Northerly of State Trunk Highway No. 36, except the Northerly 33 feet of the Easterly 100.775 feet. AND PIN: 112922320004 – The East ½ of the East 201.55 feet of the West 632.30 feet of the Northwest Quarter of the Southwest Quarterof Section 11, Township 29, Range 22, Except the South 450 feet and the North 33 feet taken for road, except that portion taken for Highway 36, Ramsey County, Minnesota. 1.03 On April 21, 2020, the community design review board reviewed this request. The applicant was provided the opportunity to present information to the community design review board. The community design review board considered all of the comments received and the staff report, which are incorporated by reference into this resolution. Section 2. Site and Building Plan Standards and Findings. 2.01City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1.That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2.That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensivemunicipal plan. 3.That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Council Action. 3.01The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial May 11,202020 City Council Meeting Minutes Packet Page Number 20 of 96 E1 conformance with the site and design plans date-stamped March 31, 2020. Approval is subject to the applicant doing the following: 1.Repeat this review in two years if the city has not issued a building permit for this project. 2.All requirements of the fire marshal and building official must be met. 3.Meet all requirements in the engineering report, dated April 8, 2020. 4.Meet all requirements in the environmental report, dated April 13, 2020. 5.Meet all requirements in Minnesota Department of Transportation’s Review Letter dated April 23, 2020 6.The applicant shall obtain all required permits from the Ramsey- Washington Metro Watershed District. 7.The applicant shall submit a decision letter from Ramsey-Washington Metro Watershed District stating the basin between the property and Highway 36 is not a wetland. 8.Rooftop vents and equipment shall be located out of view from Highway 36 as much as possible. 9.A maximum of two monument signs, each up to 32-square-feet in size, are approved for this site. Monument signs shall not exceed six feet in height. A maximum of two wall signs, each up to 24 square feet in size, shall be allowed. All signs require permits. 10.Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a.Payment to the city’s tree fund to meet the requirements of the city’s tree replacement code. b.The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 10.The applicant shall complete the following before occupying the building: a.Replace any property irons removed because of this construction. b.Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d.Install all required outdoor lighting. May 11,202021 City Council Meeting Minutes Packet Page Number 21 of 96 E1 e.Restore all former curb cuts on Gervais Court to a continuous concrete curb per City of Maplewood requirements. 11. If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to the public health, safety or welfare. b.The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 12.Metropolitan Council approval of Resolution No. 20-05-1812for a comprehensive plan amendment approvedby the Maplewood City Council on May 11, 2020. 13.The applicant shall modify the grading plan to either show a retaining wall in the southern part of the site, adjacent to the south parking lot or alter the grading of the site to meet city requirements. 14.Revised landscaping plan incorporating grading changes in the southeast corner. 15.The applicant shall work with the city engineer to resolve the concern of using metal pipe in the stormwater system. 16.All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember SmithAyes – All, via roll call The motion passed. 3.Rush Line Bus Rapid Transit Project, City Project 15-06 a.Resolution of Support for 15 Percent Plans Within the City of Maplewood b.Agreement with Ramsey County Regional Railroad Authority for Harvest Park Master Plan Public Works Director Love gave the staff report. Ramsey County Commissioner Reinhardt addressed the council and gave background information. Andy Gitzlaff, Rush Line Project Manager gave additional information. Councilmember Neblett moved to approve the resolution of support for the Rush Line Bus Rapid Transit Project 15 percent plans within the City of Maplewood. Resolution20-05-1816 RESOLUTION OF SUPPORT FOR THE RUSH LINE BUS RAPID TRANSIT PROJECT 15 PERCENT PLANS WITHIN THE CITY OF MAPLEWOOD May 11,202022 City Council Meeting Minutes Packet Page Number 22 of 96 E1 WHEREAS, Ramsey County is leading the design of the Rush Line Bus Rapid Transit Project (“Project”) through the Environmental Analysis Phase; in partnership with the Minnesota Department of Transportation (MnDOT), the Metropolitan Council and its Metro Transit division (Metropolitan Council), Saint Paul, Maplewood, Vadnais Heights, Gem Lake, White Bear Lake and White Bear Township (“Municipalities”); and WHEREAS, the Environmental Analysis Phase includes the preparation of an Environmental Assessment in partnership with MnDOT, the Metropolitan Council and the Municipalities; and WHEREAS, Ramsey County has been working collaboratively with MnDOT, the Metropolitan Council and the Municipalities and other stakeholders over the previous two years to resolve issues and develop a scope of work of project components (known as the 15% plans) for evaluation in the Environmental Assessment; and WHEREAS, residents and businesses have participated in numerous committees, community meetings, pop-up events, and other public forums to provide feedback and assist with developing the 15 percent plans; and WHEREAS, City of Maplewood staff has reviewed the 15 percent plans and has provided comments and direction on plan refinements; and WHEREAS, Ramsey County has worked collaboratively with MnDOT, Metropolitan Council, and the Municipalities to address staff comments on the 15 percent plans: and WHEREAS, Ramsey County is requesting that the Municipalities, as the agencies with local jurisdiction, provide a Resolution of Support or Letter of Support for the 15 percent plans: and WHEREAS, the Municipalities will have additional opportunities to provide comments during the Environmental Assessment public comment period and on the subsequent 30%, 60% and 90% design plans prior to construction; and WHEREAS, the City of Maplewood desires that Ramsey County, MnDOT, Metropolitan Council and the other Municipalities continue to work collaboratively with the City of Maplewood to address issuesand work with City of Maplewood staff to satisfactorily resolve issues that have arisen or could arise as the Project design advances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota that the City of Maplewood provides its support for the 15 percent plans for the Rush Line BRT Project. Seconded by Councilmember SmithAyes – All, via roll call The motion passed. Councilmember Juenemann moved to approve the agreement by and between the City of Maplewood and Ramsey County Regional Railroad Authority for the Rush Line Bus Rapid Transit Components of the Harvest Park Master Plan, City Project 15-06 and direct the Mayor and City Manager to sign the agreement. May 11,202023 City Council Meeting Minutes Packet Page Number 23 of 96 E1 Seconded by CouncilmemberSmithAyes – All, via roll call The motion passed. K.AWARD OF BIDS 1.Resolution Receiving Bids and Awarding Construction Contract, Dennis- McClelland Area Street Improvements, City Project 19-10 Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the resolution receiving bids and awarding construction contract for the Dennis-McClelland Area Street Improvements, City Project 19-10, to Veit & Company Inc. Resolution20-05-1816 RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT WHEREAS, pursuant to resolution passed by the City Council on March 23, 2020, approving plans and specifications and advertising for bids for the Dennis- McClelland Area Street Improvements, City Project 19-10, and WHEREAS, the plans and specifications were advertised for bidspursuant to Minnesota Statutes, Chapter 429, and WHEREAS, bids were received and opened on April 23, 2020 at 10:00 A.M. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that that the base bid of Veit & Company Inc. in the amount of $6,582,236.23 is the lowest responsible bid for the construction of Dennis- McClelland Area Street Improvements, City Project 19-10, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project and to prepare a budget adjustment based on final construction costs. Seconded by Councilmember KnutsonAyes – All, via roll call The motion passed. 2.Resolution Receiving Bids and Awarding Construction Contract, Schaller Area Pavement Rehabilitation, City Project 19-11 Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the resolution receiving bids and awarding construction contract for the Schaller Area Pavement Rehabilitation, City Project 19-11, to Northwest Asphalt, Inc. May 11,202024 City Council Meeting Minutes Packet Page Number 24 of 96 E1 Resolution20-05-1817 RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT WHEREAS,pursuant to resolution passed by the City Council on March 23, 2020, approving plans and specifications and advertising for bids for the Schaller Area Pavement Rehabilitation, City Project 19-11, and WHEREAS, the plans and specifications were advertised for bids pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, bids were received and opened on April 24, 2020 at 10:00 A.M. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that that the base bid of Northwest Asphalt, Inc. in the amount of $1,367,132.48 is the lowest responsible bid for the construction of Schaller Area Pavement Rehabilitation, City Project 19-11, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project and to prepare a budget adjustment based on final construction costs. Seconded by CouncilmemberNeblettAyes – All, via roll call The motion passed. 3.County Road B & Arcade Street Improvements, City Project 19-22 a.Resolution Receiving Bids and Awarding Construction Contract b.Use of Bolton and Menk, Inc. for Construction Phase Services Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the resolution receiving bids and awarding construction contract for the County Road B and Arcade Street Improvements, City Project 19-22, to Valley Paving Inc. Resolution20-05-1818 RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT WHEREAS, pursuant to resolution passed by the City Council on March 23, 2020, approving plans and specifications and advertising for bids for the County Road B and Arcade Street Improvements, City Project 19-22, and WHEREAS, the plans and specifications were advertised for bids pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, bids were received and opened on April 20, 2020 at 10:00 A.M. NOW, THEREFORE, BE IT RESOLVED BY THECITY COUNCIL OF MAPLEWOOD, MINNESOTA that that the base bid of Valley Paving, Inc. in the amount of $ $4,056,778.60 is the lowest responsible bid for the construction of County Road B May 11,202025 City Council Meeting Minutes Packet Page Number 25 of 96 E1 and Arcade Street Improvements, City Project 19-22, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the projectand to prepare a budget adjustment based on final construction costs. Seconded by Councilmember NeblettAyes – All, via roll call The motion passed. Councilmember Knutson moved to approve the use of Bolton and Menk, Inc. for construction phase servicesand further authorize the Mayor and City Manager to sign the attached work order with Bolton and Menk, Inc. Seconded by Councilmember JuenemannAyes – All, via roll call The motion passed. L.ADJOURNMENT Each councilmember shared thoughts on COVID-19. Mayor Abramsadjourned the meeting at9:26 p.m. May 11,202026 City Council Meeting Minutes Packet Page Number 26 of 96 F1a All Workshops have been cancelled until further notice Packet Page Number 27 of 96 F3 CITY COUNCILSTAFF REPORT Meeting Date May 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Jeff Thomson, Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM:Ponds at Battle Creek Update from Ramsey County Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: Ramsey County staff will be presentat the meeting to update the city council on the Ponds at Battle Creek. Recommended Action: No action is requested from the council at this time. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Theupdate will assist the city in working with the county on planning for the future of the Ponds at Battle Creek site. Background In 2019, the Ramsey County Board adopted its biennium budget which includes closure of the Ponds at Battle Creek golf course at the end of 2020. In addition, Ramsey County is considering repositioning the 77-acre property to the north of the corrections facilityat Century Avenue and Lower Afton Road. Ramsey County staff will be presentat the meeting to update the city council on the Ponds closure and future use of the county’s property. At this time, the county has not determined the proposed future use of the Ponds property. The county is considering various options for repositioning the property froma county-operated golf Packet Page Number 28 of 96 F3 course. The Ponds property is guided in the city’s comprehensiveplan for parks and open space, and the 2040 comp plan adopted last year does not anticipate redevelopment of the site. If Ramsey County proposesto reposition the property for a use other than parks and open space, city staff has developed a six-month community engagement and redevelopment plan process. The purpose of the planning process would be to assure that the future use of the Ponds property evolves in a manner that reflects both the needs of the stakeholders but also the long-range vision for the city. The process would include community engagement and input. Attachments 1.Ramsey County Presentation 2.Redevelopment Plan Proposed Scope of Work Packet Page Number 29 of 96 F3, Attachment 1 Packet Page Number 30 of 96 F3, Attachment 1 Packet Page Number 31 of 96 F3, Attachment 1 Packet Page Number 32 of 96 F3, Attachment 1 Packet Page Number 33 of 96 F3, Attachment 1 Packet Page Number 34 of 96 F3, Attachment 1 Packet Page Number 35 of 96 F3, Attachment 1 Packet Page Number 36 of 96 F3, Attachment 2 Jeff Thomson 3.9.2020 Community Development Director Michael Martin Assistant Community Development Director City of Maplewood, Minnesota 1902 County Road B East Maplewood, Minnesota 55109 Re: Ponds of Battle Creek Redevelopment Plan Proposed Scope of Work Dear Mr. Thomson and Mr. Martin: Thank you for inviting Perkins and Will to resubmit a revised scope of services for potential community engagement related to the future use of the Ponds at Battle Creek Golf Course located in southern Maplewood. Below is a description of our understanding of the project, which is followed by our revised scope of services based on input from a meeting between the City of Maplewood, Ramsey County, and Perkins and Will on Wednesday, March 4, 2020. PROJECT UNDERSTANDING The Ponds at Battle Creek Golf Course is a 95-acre site located near the intersection of Century Avenue and Lower Afton Road. The property is owned by Ramsey County. However, the County will cease operations of the golf course by the end of 2020. Although the property is currently not for-sale, the County is considering various options for disposing of the property. Due to the propertysize, development of it will have a significant impact on the immediate neighborhood and potentially the entire city. Therefore, the City of Maplewood is interested in working with the County to best guide any future development, should it occur, so that it is and neighbors. Currently, the Ponds at Battle Creek property is guided, according to the comprehensive plan, as park or open space. The planned land uses are based on the property maintaining its current use indefinitely. If the future use of the property is to change, the City of Maplewood would look to amend its comprehensive plan. The City of Maplewood not only sees this planning effort as an opportunity to provide a more realistic vision for the property should a new owner desire to change its land use, but it would also give Ramsey County, as the current owner, more certainty in how the City of Maplewood and other stakeholders view the future of the property should the County decide to sell it. SCOPE OF SERVICES The following scope of services reflects the steps needed to guide the City through a participatory process that will assure that the future use of the Ponds at Battle Creek property evolves in a manner that reflects both the needs of stakeholders but also the long-range IDS Center, 80 South 8th Street, Suite 300 Minneapolis, Minnesota 55402 www.perkinswill.com Packet Page Number 37 of 96 F3, Attachment 2 3.9.2020 vision for the entire City. This scope reflects a process that primarily focuses on engaging community stakeholders on what would be an acceptable vision for the future land use of the Ponds of Battle Creek Ponds at Battle Creek property. Redevelopment Plan Proposed Scope of Work PHASE 1: Analysis and Visioning The purpose of Phase 1 is to assess existing conditions of the property, identify concerns, issues, opportunities and constraints, and establish of a vision for the property. Task 1.1 City and County Staff Meeting #1 Project Kick-Off: The project team will kick off the process by meeting with key City staff members and other key stakeholders to: Discuss project goals and objectives. Collect base information. Refine the work program for the study and resolve any questions regarding contract interpretation. Review roles and responsibilities and expectations. Establish effective lines and means of communication. Establish a firm schedule and basis for all participants to work together to create a successful project. Refine a public participation and communications plan. Task 1.2 Existing Conditions Analysis: A basic inventory of existing elements pertinent to the subject site will be prepared. This inventory will augment base information that has already been documented by the City of Maplewood. In particular, Perkins and Will will work with appropriate departments within the City of Maplewood to document the existing infrastructure serving the site including sanitary sewer, water main, storm sewer, private utilities, and roadways in order to identify deficiencies and define upgrades necessary to adequately serve possible future redevelopment/development on the site. The Perkins+Will team will also look to explore the potential opportunities for stormwater management alternatives on-site to support future redevelopment efforts. The primary purpose of the existing conditions analysis will be to identify the unique components that will define design parameters and shape the generation of design alternatives. In addition to the above elements critical for determining development constraints and depending on the availability of data, the inventory and analysis may include land use and zoning districts, trails, transit access, sidewalks, surrounding development, and generalized market dynamics. Task 1.3 Community/Stakeholder Meeting #1 - Visioning Workshop: Perkins and Will will facilitate a workshop to provide a forum to involve interested stakeholders in a meaningful dialogue focusing on the future of the Ponds at Battle Creek site. Potential stakeholders will be defined during the kick-off meeting. Perkins and Will will work with the City of Maplewood to coordinate the recruitment of participants. The workshop is proposed to include the following agenda items: Introduction of the participants, overview of the planning process and background information Review of existing conditions analysis Visioning exercise to help define goals and objectives of the redevelopment plan Local views on specific issues and objectives, opportunities, and threats will be identified 2 Packet Page Number 38 of 96 F3, Attachment 2 3.9.2020 PHASE 2: Development of Site Concept Plan Ponds of Battle Creek The purpose of Phase 2 is to prepare and test up to two alternative site plan concepts for the Redevelopment Plan Proposed potential development of the subject site. These concepts will provide the framework upon Scope of Work which a redevelopment plan will be created. Task 2.1 Draft Site Plan Concepts: Conceptual site plan alternatives will be prepared for the site that illustrate the intent of the design principles and address the project issues, goals and objectives. From Phase 1, we will integrate input from Tasks 1.2 and 1.3 into the site concepts in a manner that will maximize the potential for market synergy and to reinforce the urban design objectives. Considerations in completing the alternatives will include: Density and scale within the historic setting Traffic circulation and parking Pedestrian friendly orientation and circulation Right-of-way enhancements Streetscape/ visual character Architectural characteristics that either enhance surrounding environment, or create a distinct character for each site Potential sustainable design principles that could be incorporated into development standards for each subject site. On-site stormwater management techniques Task 2.2 City and County Staff Meeting #2 - Review Concept Plans: The purpose of the meeting will be to review draft concept plans for the site, discuss the implications of the plans, and determine whether necessary refinement will be needed prior to stakeholder input. Task 2.3 Planning Commission and/or City Council Workshop: The purpose of the workshop will be to update City leaders on the progress of the planning effort and to solicit input from them on the alternative draft concepts. Task 2.4 Community/Stakeholder Meeting #2 - Design Workshop: Perkins and Will will facilitate a design workshop/charrette with stakeholders. The intent of the workshop is to provide an informal setting to review alternatives for land uses and development of the Ponds at Battle Creek site. We will also define with the workshop participants existing issues and opportunities associated with various potential development scenarios. The agenda may include the following items: Summary of findings to date A summary of Urban Design Principles and examples Presentation of alternative site concepts: small group discussions of alternatives Wrap-up summary: small group representatives report summary of discussion to large group Task 2.5 City and County Staff Meeting #3 - Review Stakeholder Input: The purpose of the meeting will be to review stakeholder input and discuss necessary refinement prior to stakeholder input. Task 2.6 Prepare Preferred Concept Plan: Based on outcomes of the workshops with stakeholders and city leaders, Perkins and Will will refine preferred elements of the alternatives into a unified concept plan for the site. The preferred concept plans will be flexible enough to respond to market and site conditions and changes in preferences that may occur over time, but at the same time will provide specific guidelines that will shape the 3 Packet Page Number 39 of 96 F3, Attachment 2 3.9.2020 character of any future development and be appropriate for adoption as an amendment to the comprehensive plan. Ponds of Battle Creek Redevelopment Plan Proposed Task 2.7 City and County Staff Meeting #4 - Review Revised Plan: The purpose of the Scope of Work meeting will be to review stakeholder input and discuss necessary refinement prior to stakeholder input. Task 2.8 Community/Stakeholder Meeting #3 Open House: Perkins and Will will facilitate an open house to present the preferred concept plan for the subject site and to solicit any additional comments and input on the plan. PHASE 3: Implementation Th purpose of Phase 3 will be to finalize the redevelopment plans and prepare documentation in support of plan adoption and subsequent implementation. Task 3.1 Draft Redevelopment Plan Documentation: Perkins and Will will prepare a plan document that summarizes the planning process, the preferred concept plan, and key actions needed to implement the plan. Task 3.2 Finalize Plan Document: Perkins and Will will integrate comments from City and County staff into the final RFP and plan document. See following pages for detailed breakdown of our proposed project fees and project schedule. Sincerely, Jay Demma Senior Planner Perkins and Will t. +612 851 5016 jay.demma@perkinswill.com 4 Packet Page Number 40 of 96 F3, Attachment 2 3.9.2020 Ponds of Battle Creek Redevelopment Plan Proposed Scope of Work Budget Breakdown: Ponds at Battle Creek Redevelopment Plan March 9, 2020 Project Project ManagerPIC/UD LeadSupport DemmaSlackTBDTOTAL Task $ 175$ 195 $ 115 Phase 1: Analysis and Visioning 20124476 Task 1.1City and County Staff Meeting #1 - Project Kickoff 2226 Task 1.2Existing Conditions Analysis 1063046 Task 1.3Community/Stakeholder Meeting #1 - Visioning Workshop8412 24 Phase 1 Fee Total$ 3,500 $ 2,340 $ 5,060 $ 10,900 Phase 2: Concept Development 4844120212 Task 2.1Draft Site Plan Concepts161660 92 Task 2.2City and County Staff Meeting #2 - Review Concept Plans222 6 Task 2.3Planning Commission and/or City Council Workshop22 4 Task 2.4Communnity/Stakeholder Meeting #2 - Design Workshop12412 28 Task 2.5City and County Staff Meeting #3 - Review Stakeholder Input222 6 Task 2.6Prepare Preferred Concept Plan61230 48 Task 2.7City and County Staff Meeting #4 - Review Revised Plan222 6 Task 2.8Communnity/Stakeholder Meeting #3 - Open House6412 22 Phase 2 Fee Total$ 8,400 $ 8,580 $ 13,800$ 30,780 Task 3: Implementation 1842850 Task 3.1Redevelopment Plan Document Preparation12220 34 Task 3.2Finalize Plan Document628 16 Phase 3 Fee Total$ 3,150$ 780$ 3,220$ 7,150 Total Labor Hours8660192338 Total Labor Fee$ 1 5,050$ 1 1,700$ 22,080$ 48,830 Direct Costs/Reimbursables Printing$850$ 850 Mileage (10 trips @ 25 miles/trip x $0.575/mi)$150$ 150 $ 1,000 Total Cost $ 49,830 5 Packet Page Number 41 of 96 F3, Attachment 2 3.9.2020 Ponds of Battle Creek Redevelopment Plan Proposed Scope of Work 6 Packet Page Number 42 of 96 G1 MEMORANDUM Melinda Coleman, City Manager TO: Ellen Paulseth, Finance Director FROM: May 19, 2020 DATE: Approval of Claims SUBJECT: Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 223,268.65Checks #105561 thru #105601 dated 05/12/20 $ 431,098.14Disbursements via debits to checking account dated 05/04/20 thru 05/08/20 $ 136,839.56Checks #105602 thru #105636 dated 05/19/20 $ 234,643.71Disbursements via debits to checking account dated 05/11/20 thru 05/15/20 $ 1,025,850.06Total Accounts Payable PAYROLL $ 576,519.34Payroll Checks and Direct Deposits dated 05/15/20 $ 2,300.25Payroll Deduction check # 99104191 thru # 99104193 dated 05/15/20 $ 578,819.59Total Payroll $ 1,604,669.65GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments Packet Page Number 43 of 96 G1, Attachments Check Register City of Maplewood 05/07/2020 CheckDateVendorDescriptionAmount 10556105/12/202000283CENTURY COLLEGEMEDICAL SCHOOL SPRING - M HAGEN3,180.64 05/12/202000283CENTURY COLLEGEMEDICAL SCHOOL SPRING - N DANLEY3,180.64 10556205/12/202000585GOPHER STATE ONE-CALLNET BILLABLE TICKETS - APRIL943.65 00585NET BILLABLE TICKETS - MARCH345.60 05/12/2020GOPHER STATE ONE-CALL 10556305/12/202003759HOTSYMINNESOTA.COMPOWER WASHER HOSE196.63 10556400687TREE REMOVAL - NATURE CENTER1,434.00 05/12/2020HUGO'S TREE CARE INC 05/12/202000687HUGO'S TREE CARE INCTREE REMOVAL - 2320 ARLINGTON546.25 05/12/202000687HUGO'S TREE CARE INCTREE REMOVAL - 2485 MONTANA CIR300.00 10556505/12/202005598KELLY & LEMMONS, P.A.PROSECUTION SERVICES - APRIL16,250.00 10556605/12/202004316CITY OF MINNEAPOLIS RECEIVABLESWORKFORCE DIRECTOR - 1ST QTR 20202,135.00 05/12/202004316CITY OF MINNEAPOLIS RECEIVABLESWORKFORCE DIRECTOR - 4TH QTR 20191,995.00 10556701337RANGE USE - FEBRUARY1,200.00 05/12/2020RAMSEY COUNTY-PROP REC & REV 10556805/12/202001546SUBURBAN SPORTSWEARADULT V-BALL AWARD T-SHIRTS254.00 10556905525DEER MANAGEMENT-WINTER 2019-20202,751.13 05/12/2020USDA, APHIS, GENERAL 10557005/12/202000100ANCOM COMMUNICATIONS INCRADIO MAINTENANCE275.00 10557105/12/202005786COLONIAL LIFE PROCESSING CTRMONTHLY PREMIUM BCN:E4677316-APR300.70 10557205/12/202006119CRESTVIEW FOREST II TOWHOMEREIMB FOR SPRINKLER SYS REPAIR1,583.00 10557305/12/202000372DALCO ENTERPRISES INC.TNT T-500 28" AUTOSCRUBBER CYLINDRIC14,451.44 10557405/12/202005283EMERGENCY RESPONSE SOLUTIONSBALL SHUTOFFS & TIPS1,433.26 05/12/202005283EMERGENCY RESPONSE SOLUTIONSSWIVELING ROCKER LUG ADAPTER330.21 05/12/202005283EMERGENCY RESPONSE SOLUTIONSCHEMGUARD CLASS A PLUS FOAM180.00 05/12/202005283EMERGENCY RESPONSE SOLUTIONSHORIZONTAL LOCK PLUG29.05 10557505/12/202005826ENVISIO SOLUTIONS INC.STRATEGIC IMP SOFTWARE/SUPPORT10,627.03 10557605/12/202005640GRAYBAR ELECTRIC CO, INCUPS YEARLY SRVS AGREEMENT 2020-212,481.61 10557705/12/202005533KIRVIDA FIREREPAIRS TO ENGINE #3131,346.30 05/12/202005533KIRVIDA FIREREPAIRS TO ENGINE #323164.56 10557805/12/202000857LEAGUE OF MINNESOTA CITIESMCSC MEMBERSHIP FOR 20201,280.00 10557905/12/202005259LEICA GEOSYSTEMS INC.TRIPOD FOR TOPO EQUIP272.00 10558005/12/202005425LHB INC.PROJ 19-18 HVAC UPGRADES 19021,510.00 10558105/12/202000986METROPOLITAN COUNCILMONTHLY SAC - APRIL132,848.10 10558205/12/202000001ONE TIME VENDORREFUND L KATNER - TRANS MEDIC522.00 10558305/12/202000001ONE TIME VENDORREFUND A WHEELER - TRANS MEDIC415.39 10558405/12/202000001ONE TIME VENDORREFUND L RHODES - WAKEFIELD RENTAL397.29 10558505/12/202000001ONE TIME VENDORREFUND J FAGNANT - TRANS MEDIC186.00 10558605/12/202000001ONE TIME VENDORREFUND A HJORT - SOCCER & T-BAL130.00 10558700001REFUND C MEISTER - TRANS MEDIC100.00 05/12/2020ONE TIME VENDOR 10558805/12/202000001ONE TIME VENDORREFUND C OLSON - WAKEFIELD RENTAL75.00 10558900001REFUND S SOMMER - KARATE CLASSES63.00 05/12/2020ONE TIME VENDOR 10559005/12/202000001ONE TIME VENDORREFUND J LIZARRAGE - BASKETBALL36.00 10559105/12/202000396MN DEPT OF PUBLIC SAFETYCJDN ACCESS FEE - 1ST QTR JAN-MAR1,920.00 10559205/12/202006111QUADIENT FINANCE USA, INC.POSTAGE - CITY HALL POSTAGE MACHINE1,539.00 05/12/202006111QUADIENT FINANCE USA, INC.POSTAGE - 1902 POSTAGE MACHINE 62971,000.00 10559305/12/202006014REHDER FORESTRY CONSULTINGTREE INSPECTION SRVS - APRIL436.93 10559405/12/202002001CITY OF ROSEVILLEPHONE & IT SUPPORT SRVS - APRIL6,230.00 05/12/202002001CITY OF ROSEVILLE1920 RICE ST LIGHT-SHARED XCEL BILL51.66 10559505/12/202006025COLLEEN DOYLE SATYSHURNC PROG INSTRUCTOR 04/18/20150.00 10559605/12/202004130SCHINDLER ELEVATOR CORPQUARTERLY MAINT - 1902 PW 5/1 -7/31796.38 10559705/12/202004256SHI INTERNATIONAL CORPEMS EQUIPMENT WARRANTY529.00 10559805/12/202001836ST PAUL, CITY OFANIMAL BOARDING SRVS - FEB-MARCH1,370.00 05/12/202001836ST PAUL, CITY OFRADIO MAINT & SRVS - DECEMBER202.50 10559905/12/202006107TOKLE INSPECTIONS, INC.ELECTRICAL INSPECTIONS - APRIL2,074.72 10560005/12/202005528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-013266.18 05/12/202005528TOSHIBA FINANCIAL SERVICES (2)CONTRACT 7950665-012102.80 10560105/12/202006077WOLD ARCHITECTS & ENGINEERSNEW STATION STUDY - FINAL BILLING850.00 223,268.65 Packet Page Number 44 of 96 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 5/4/2020MN State TreasurerDrivers License/Deputy Registrar8,471.37 5/4/2020Delta DentalDental Premium88.75 5/4/2020Empower - State PlanDeferred Compensation30,151.00 5/4/2020P.E.R.A.P.E.R.A.128,080.50 5/4/2020U.S. TreasurerFederal Payroll Tax104,384.70 5/4/2020ICMA (Vantagepointe)Deferred Compensation7,673.00 5/4/2020MidAmerica - INGHRA Flex plan15,581.26 5/4/2020Labor UnionsUnion Dues2,976.03 5/5/2020MN State TreasurerDrivers License/Deputy Registrar38,074.29 5/5/2020MN State TreasurerState Payroll Tax23,914.45 5/6/2020MN State TreasurerDrivers License/Deputy Registrar13,983.01 5/7/2020MN State TreasurerDrivers License/Deputy Registrar24,226.46 5/8/2020MN State TreasurerDrivers License/Deputy Registrar32,703.46 5/8/2020MN Dept of Natural ResourcesDNR electronic licenses367.80 5/8/2020Optum HealthDCRP & Flex plan payments422.06 431,098.14 Packet Page Number 45 of 96 G1, Attachments Packet Page Number 46 of 96 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 5/11/2020MN State TreasurerDrivers License/Deputy Registrar55,328.63 5/11/2020Delta DentalDental Premium700.30 5/12/2020MN State TreasurerDrivers License/Deputy Registrar31,719.83 5/13/2020MN State TreasurerDrivers License/Deputy Registrar7,678.40 5/14/2020MN State TreasurerDrivers License/Deputy Registrar47,897.33 5/15/2020MN State TreasurerDrivers License/Deputy Registrar37,630.81 5/15/2020Optum HealthDCRP & Flex plan payments1,026.63 5/15/2020US Bank VISA One Card*Purchasing card items52,077.10 5/15/2020MN Dept of Natural ResourcesDNR electronic licenses584.68 234,643.71 *Detailed listing of VISA purchases is attached. Packet Page Number 47 of 96 G1, Attachments Transaction DatePosting DateMerchant NameTransaction AmountName AMZN MKTP US*OW6XM13K3 05/04/202005/04/2020$53.50JOSHUA ABRAHAM AMZN MKTP US*CL4OD25N3 AM$14.61JOSHUA ABRAHAM 05/06/202005/07/2020 05/06/202005/07/2020AMZN MKTP US*UH6BM98J3 AM$40.13JOSHUA ABRAHAM WEARVERTX.COM 05/01/202005/01/2020$75.72BRIAN BIERDEMAN TACTICALGEAR.COMBRIAN BIERDEMAN 05/05/202005/06/2020$31.08 COMO PARK ANIMAL HOSPI 05/05/202005/07/2020$381.77BRIAN BIERDEMAN USPS PO 2683490018 $44.00OAKLEY BIESANZ 04/28/202004/29/2020 THE HOME DEPOT 2801OAKLEY BIESANZ 05/05/202005/07/2020$246.72 FACEBK PGMCMQJGN2 04/30/202005/01/2020$12.00NEIL BRENEMAN WINNICK SUPPLY $158.10TROY BRINK 05/06/202005/07/2020 05/01/202005/04/2020AMAZON.COM*YA09L1W03 AMZN$29.99DANIEL BUSACK VIKING ELECTRIC-CREDIT DE 04/28/202004/29/2020$344.69SCOTT CHRISTENSON MINVALCO INC - ST. 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SUPPLY, 05/04/202005/05/2020$122.98DON JONES SITEONE LANDSCAPE SUPPLY,DON JONES 05/06/202005/07/2020$73.11 SHRED-IT USA LLC 05/04/202005/05/2020$43.47LOIS KNUTSON IPROMOTEU $1,865.00LOIS KNUTSON 05/05/202005/07/2020 MENARDS MAPLEWOOD MNERIC KUBAT 04/25/202004/27/2020$21.57 CANVA* 02677-19292579 05/01/202005/04/2020$2.00GINA KUCHENMEISTER OFFICE DEPOT #1090 $51.68GINA KUCHENMEISTER 05/06/202005/08/2020 04/27/202004/29/2020MENARDS MAPLEWOOD MN$39.98JASON KUCHENMEISTER SIRCHIE FINGER PRINT LABO 04/29/202005/04/2020$52.51JASON KUCHENMEISTER SIRCHIE FINGER PRINT LABO$44.95JASON KUCHENMEISTER 04/29/202005/04/2020 AMZN MKTP US*9G5Z027J3 05/04/202005/05/2020$85.26JASON KUCHENMEISTER IN *THE LOCKER GUY, LLC 05/05/202005/06/2020$170.00JASON KUCHENMEISTER AIRGAS USA, LLC$70.07STEVE LUKIN 05/01/202005/04/2020 AIRGAS USA, LLC 05/01/202005/04/2020$90.72STEVE LUKIN COMCAST CABLE COMM 05/03/202005/04/2020$2.25STEVE LUKIN 04/28/202004/30/2020EVEREST EMERGENCY VEHICLE$79.70MICHAEL MONDOR EVEREST EMERGENCY VEHICLE 05/05/202005/06/2020$101.14MICHAEL MONDOR EVEREST EMERGENCY VEHICLE 05/06/202005/07/2020$154.31MICHAEL MONDOR EVEREST EMERGENCY VEHICLE 05/06/202005/07/2020$93.75MICHAEL MONDOR EVEREST EMERGENCY VEHICLE 05/07/202005/08/2020$80.78MICHAEL MONDOR CINTAS CORP 04/24/202004/27/2020$73.95BRYAN NAGEL SITEONE LANDSCAPE SUPPLY, 04/30/202005/01/2020$240.40JOHN NAUGHTON MENARDS OAKDALE MN 05/06/202005/08/2020$14.96JOHN NAUGHTON AMAZON.COM*C96IC5G23 04/27/202004/28/2020$14.00MICHAEL NYE AMZN MKTP US*VQ60I01M3 AM 05/05/202005/06/2020$33.98MICHAEL NYE AMZN MKTP US*YY2L01AX3 05/05/202005/06/2020$139.99MICHAEL NYE AMAZON.COM*DG4WL3JT3 05/06/202005/07/2020$53.48MICHAEL NYE BOUND TREE MEDICAL LLC 04/24/202004/27/2020$264.78KENNETH POWERS BOUND TREE MEDICAL LLC 04/29/202005/01/2020$147.42KENNETH POWERS BOUND TREE MEDICAL LLC 05/04/202005/06/2020$118.20KENNETH POWERS BOUND TREE MEDICAL LLC 05/06/202005/08/2020$416.48KENNETH POWERS AN FORD WHITE BEAR LAK 04/23/202004/27/2020$95.00STEVEN PRIEM 0391-AUTOPLUS 04/24/202004/27/2020$194.77STEVEN PRIEM 0391-AUTOPLUS 04/27/202004/28/2020($55.64)STEVEN PRIEM 0391-AUTOPLUS 04/27/202004/28/2020$72.00STEVEN PRIEM 04/29/202004/30/2020PIONEER RIM AND WHEEL COM$182.07STEVEN PRIEM ZARNOTH BRUSH WORKS INC STEVEN PRIEM 04/30/202005/01/2020$3,556.00 0391-AUTOPLUS STEVEN PRIEM 04/30/202005/01/2020$234.41 NORTHERN TOOL+EQUIP 04/30/202005/04/2020$26.97STEVEN PRIEM 0391-AUTOPLUS 05/01/202005/04/2020$10.07STEVEN PRIEM POMP S TIRE #021 05/04/202005/05/2020$79.50STEVEN PRIEM O'REILLY AUTO PARTS 3255 05/04/202005/05/2020$115.02STEVEN PRIEM AN FORD WHITE BEAR LAK 05/04/202005/06/2020$151.82STEVEN PRIEM POMP S TIRE #021 05/05/202005/06/2020$627.00STEVEN PRIEM TURFWERKS - DAVIS EQUIP 05/05/202005/06/2020$1,265.34STEVEN PRIEM ASPEN EQUIPMENT-BLOOMIN 05/05/202005/06/2020$1,675.89STEVEN PRIEM 0391-AUTOPLUS 05/05/202005/06/2020$12.74STEVEN PRIEM TURFWERKS - DAVIS EQUIP 05/06/202005/07/2020$32.30STEVEN PRIEM 0391-AUTOPLUS 05/06/202005/07/2020$4.24STEVEN PRIEM TRI-STATE BOBCAT 05/06/202005/07/2020$21.84STEVEN PRIEM WEBER AND TROSETH INC 05/06/202005/08/2020$204.00STEVEN PRIEM TRI-STATE BOBCAT 05/07/202005/08/2020$57.09STEVEN PRIEM TRI-STATE BOBCAT 05/07/202005/08/2020$32.42STEVEN PRIEM AMZN MKTP US*Y26Z60PN3 04/29/202004/29/2020$69.77MICHAEL RENNER AMZN MKTP US*9412E9RY3 05/04/202005/05/2020$48.27MICHAEL RENNER AMZN MKTP US*4G8T61EW3 AM 04/24/202004/27/2020$102.37AUDRA ROBBINS AMAZON.COM*2M2683N03 AMZN 04/24/202004/27/2020$8.58AUDRA ROBBINS Packet Page Number 49 of 96 G1, Attachments 04/30/202005/01/2020BCS*ISD 622 COMMUNITY ED$785.00AUDRA ROBBINS SITEONE LANDSCAPE SUPPLY, 04/27/202004/28/2020$9.82ROBERT RUNNING GRAINGER$838.00ROBERT RUNNING 04/28/202004/29/2020 04/24/202004/27/2020FASTENAL COMPANY 01MNT11$105.28SCOTT SCHULTZ FASTENAL COMPANY 01MNT11 04/24/202004/27/2020$128.45SCOTT SCHULTZ CINTAS CORPSCOTT SCHULTZ 04/29/202004/30/2020$12.75 CINTAS CORP 04/29/202004/30/2020$19.04SCOTT SCHULTZ CINTAS CORP $75.51SCOTT SCHULTZ 04/29/202004/30/2020 CINTAS CORPSCOTT SCHULTZ 04/29/202004/30/2020$42.85 POLLUTION CONTROL AGENCY 04/29/202004/30/2020$40.00SCOTT SCHULTZ CINTAS CORP $120.11SCOTT SCHULTZ 05/06/202005/07/2020 05/06/202005/07/2020CINTAS CORP$53.02SCOTT SCHULTZ CINTAS CORP 05/06/202005/07/2020$15.31SCOTT SCHULTZ CINTAS CORP$37.08SCOTT SCHULTZ 05/06/202005/07/2020 AMZN MKTP US*M28UX41T3 04/29/202004/30/2020$55.96MICHAEL SHORTREED EMERGENCY AUTO TECH 05/01/202005/04/2020$1,029.42MICHAEL SHORTREED EMERGENCY AUTO TECH$220.50MICHAEL SHORTREED 05/01/202005/04/2020 DMR SUPPLIES 05/04/202005/05/2020$121.00MICHAEL SHORTREED AMAZON.COM*LK4RC7NH3 AMZN 04/29/202004/30/2020$112.58JOSEPH STEINER 05/01/202005/04/2020SITEONE LANDSCAPE SUPPLY,$129.14TODD TEVLIN BOUND TREE MEDICAL LLC 04/27/202004/29/2020$484.70ERIC ZAPPA BOUND TREE MEDICAL LLC 04/27/202004/29/2020$604.61ERIC ZAPPA BOUND TREE MEDICAL LLC 04/30/202005/04/2020$418.45ERIC ZAPPA $52,077.10 Packet Page Number 50 of 96 G1, Attachments CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT 05/15/20ABRAMS, MARYLEE560.80 05/15/20JUENEMANN, KATHLEEN493.60 05/15/20KNUTSON, WILLIAM493.60 05/15/20NEBLETT, SYLVIA493.60 05/15/20SMITH, BRYAN493.60 05/15/20COLEMAN, MELINDA6,835.20 05/15/20KNUTSON, LOIS3,313.09 05/15/20SABLE, MICHAEL4,935.59 05/15/20CHRISTENSON, SCOTT2,445.69 05/15/20DOUGLASS, TOM2,390.02 05/15/20JAHN, DAVID2,514.82 05/15/20HERZOG, LINDSAY2,327.75 05/15/20RAMEAUX, THERESE3,766.80 05/15/20DEBILZAN, JUDY2,590.50 05/15/20OSWALD, BRENDA2,718.43 05/15/20PAULSETH, ELLEN5,601.60 05/15/20RUEB, JOSEPH4,441.64 05/15/20ARNOLD, AJLA534.49 05/15/20BEGGS, REGAN2,314.59 05/15/20COLE, DEBORAH3,726.33 05/15/20EVANS, CHRISTINE2,319.20 05/15/20LARSON, MICHELLE2,316.89 05/15/20SINDT, ANDREA3,941.09 05/15/20HANSON, MELISSA2,048.00 05/15/20HOCKBEIN, JUDY1,113.60 05/15/20KRAMER, PATRICIA1,262.03 05/15/20MOY, PAMELA2,126.50 05/15/20OLSON, THOMAS1,768.80 05/15/20OSTER, ANDREA2,323.82 05/15/20RICHTER, CHARLENE2,450.371,898.58 05/15/20VITT, JULIANNE775.63 05/15/20WEAVER, KRISTINE3,499.76 05/15/20WINKELMAN, JULIA1,061.28 05/15/20ABDI, DAUD2,343.26 05/15/20ABEL, CLINT3,822.20 05/15/20ALDRIDGE, MARK3,686.38 05/15/20BAKKE, LONN3,882.48 05/15/20BARTZ, PAUL25.00 05/15/20BELDE, STANLEY2,142.74 05/15/20BENJAMIN, MARKESE3,587.80 05/15/20BERGERON, ASHLEY3,308.92 05/15/20BIERDEMAN, BRIAN4,893.22 05/15/20BURT-MCGREGOR, EMILY3,084.46 05/15/20BUSACK, DANIEL4,893.22 05/15/20COLEMAN, ALEXANDRA2,792.66 05/15/20CONDON, MITCHELL2,707.04 05/15/20CROTTY, KERRY4,838.43 05/15/20DEMULLING, JOSEPH4,590.92 05/15/20DUGAS, MICHAEL4,439.56 05/15/20FISHER, CASSANDRA2,702.59 Packet Page Number 51 of 96 G1, Attachments 05/15/20FORSYTHE, MARCUS3,853.35 05/15/20FRITZE, DEREK4,273.20 05/15/20GABRIEL, ANTHONY3,703.58 05/15/20GEISELHART, BENJAMIN2,143.39 05/15/20HAWKINSON JR, TIMOTHY3,637.80 05/15/20HENDRICKS, JENNIFER2,060.00 05/15/20HER, PHENG3,865.99 05/15/20HIEBERT, STEVEN3,738.66 05/15/20HOEMKE, MICHAEL376.98 05/15/20JOHNSON, KEVIN4,458.92 05/15/20KANDA, MADELINE2,343.26 05/15/20KIM, WINSTON2,343.26 05/15/20KONG, TOMMY3,653.52 05/15/20KORAN, MARIE2,005.79 05/15/20KROLL, BRETT3,805.55 05/15/20KUCHENMEISTER, JASON1,891.20 05/15/20LANGNER, TODD4,183.96 05/15/20LENERTZ, NICHOLAS2,996.95 05/15/20LYNCH, KATHERINE3,515.90 05/15/20MARINO, JASON3,924.62 05/15/20MCCARTY, GLEN3,849.62 05/15/20METRY, ALESIA25.00 05/15/20MICHELETTI, BRIAN3,444.25 05/15/20MURRAY, RACHEL3,198.95 05/15/20NADEAU, SCOTT5,992.05 05/15/20NYE, MICHAEL4,378.49 05/15/20OLSON, JULIE3,957.48 05/15/20PARKER, JAMES3,787.01 05/15/20PEREZ, GUSTAVO2,450.51 05/15/20PETERS, DANIEL2,996.95 05/15/20SALCHOW, CONNOR2,343.26 05/15/20SHEA, STEPHANIE2,162.59 05/15/20SHORTREED, MICHAEL5,157.79 05/15/20SPARKS, NICOLLE2,670.11 05/15/20STARKEY, ROBERT3,419.95 05/15/20STEINER, JOSEPH4,217.63 05/15/20STOCK, AUBREY2,639.72 05/15/20SWETALA, NOAH2,694.62 05/15/20TAUZELL, BRIAN3,787.01 05/15/20THIENES, PAUL4,824.32 05/15/20WENZEL, JAY3,686.38 05/15/20WIETHORN, AMANDA2,670.11 05/15/20XIONG, KAO3,653.52 05/15/20XIONG, TUOYER2,670.11 05/15/20ZAPPA, ANDREW3,494.25 05/15/20BARRETTE, CHARLES3,280.46 05/15/20BAUMAN, ANDREW4,371.73 05/15/20BEITLER, NATHAN2,959.99 05/15/20CONWAY, SHAWN4,258.86 05/15/20CRAWFORD JR, RAYMOND3,818.09 05/15/20CRUMMY, CHARLES3,076.14 05/15/20DABRUZZI, THOMAS3,847.94 05/15/20DANLEY, NICHOLAS2,900.14 05/15/20DAVISON, BRADLEY2,910.76 05/15/20DAWSON, RICHARD4,531.40 05/15/20HAGEN, MICHAEL3,250.38 05/15/20HALWEG, JODI3,687.70 05/15/20HAWTHORNE, ROCHELLE3,613.78 05/15/20KUBAT, ERIC4,157.47 05/15/20LANDER, CHARLES3,368.46 05/15/20LO, CHING1,410.13 Packet Page Number 52 of 96 G1, Attachments 05/15/20LUKIN, STEVEN5,667.35 05/15/20MALESKI, MICHAEL2,929.06 05/15/20MARTIN, MICHAEL2,727.58 05/15/20MCGEE, BRADLEY3,126.35 05/15/20MERKATORIS, BRETT3,316.20 05/15/20MONDOR, MICHAEL5,474.97 05/15/20NEILY, STEVEN3,153.58 05/15/20NIELSEN, KENNETH4,005.42 05/15/20NOVAK, JEROME3,651.99 05/15/20POWERS, KENNETH3,678.30 05/15/20SEDLACEK, JEFFREY3,510.45 05/15/20STREFF, MICHAEL3,909.24 05/15/20WARDELL, JORDAN3,420.73 05/15/20ZAPPA, ERIC3,190.78 05/15/20CORTESI, LUANNE2,316.89 05/15/20JANASZAK, MEGHAN3,023.16 05/15/20BRINK, TROY2,903.50 05/15/20BUCKLEY, BRENT2,764.03 05/15/20EDGE, DOUGLAS2,647.92 05/15/20JONES, DONALD2,640.61 05/15/20MEISSNER, BRENT2,635.99 05/15/20MLODZIK, JASON2,076.89 05/15/20NAGEL, BRYAN4,631.80 05/15/20OSWALD, ERICK2,647.92 05/15/20RUNNING, ROBERT2,903.50 05/15/20TEVLIN, TODD2,638.30 05/15/20ZAHNOW, LANCE2,059.39 05/15/20BURLINGAME, NATHAN3,278.40 05/15/20DUCHARME, JOHN3,343.02 05/15/20ENGSTROM, ANDREW3,365.90 05/15/20JAROSCH, JONATHAN4,356.32 05/15/20LINDBLOM, RANDAL3,343.02 05/15/20LOVE, STEVEN5,650.67 05/15/20STRONG, TYLER2,885.62 05/15/20HAYS, TAMARA2,582.49 05/15/20HINNENKAMP, GARY2,880.62 05/15/20NAUGHTON, JOHN2,681.50 05/15/20ORE, JORDAN2,582.49 05/15/20SAKRY, JASON2,280.89 05/15/20STOKES, KAL2,004.00 05/15/20BIESANZ, OAKLEY1,976.80 05/15/20GERNES, CAROLE1,937.17 05/15/20HUTCHINSON, ANN3,263.77 05/15/20TROENDLE, CATHY JO80.00 05/15/20WACHAL, KAREN1,158.45 05/15/20DUNLAP, EMILY2,326.59 05/15/20JOHNSON, ELIZABETH2,274.59 05/15/20KROLL, LISA2,319.20 05/15/20THOMSON, JEFFREY4,710.92 05/15/20ADADE, JANE1,781.87 05/15/20FINWALL, SHANN3,972.30 05/15/20MARTIN, MIKE4,221.93 05/15/20DREWRY, SAMANTHA1,415.20 05/15/20SWAN, DAVID3,401.90 05/15/20WEIDNER, JAMES3,209.79 05/15/20WESTLUND, RONALD1,840.00 05/15/20WELLENS, MOLLY2,678.75 05/15/20REININGER, RUSSELL2,270.29 05/15/20ABRAHAM, JOSHUA2,608.19 05/15/20BRENEMAN, NEIL3,272.61 05/15/20KUCHENMEISTER, GINA2,219.20 Packet Page Number 53 of 96 G1, Attachments 05/15/20ROBBINS, AUDRA4,617.58 05/15/20BERGO, CHAD3,785.10 05/15/20SCHMITZ, KEVIN2,338.89 05/15/20SHEERAN JR, JOSEPH4,111.24 05/15/20ADAMS, DAVID2,560.80 05/15/20HAAG, MARK3,223.60 05/15/20JENSEN, JOSEPH2,462.49 05/15/20SCHULTZ, SCOTT4,601.89 05/15/20WILBER, JEFFREY2,836.29 05/15/20PRIEM, STEVEN2,965.41 05/15/20WOEHRLE, MATTHEW2,746.30 05/15/20XIONG, BOON2,530.33 05/15/20FOWLDS, MYCHAL4,700.18 05/15/20FRANZEN, NICHOLAS4,318.58 05/15/20GERONSIN, ALEXANDER3,445.32 05/15/20RENNER, MICHAEL3,318.40 576,519.34 Packet Page Number 54 of 96 G2 CITY COUNCIL STAFF REPORT Meeting Date May 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director Resolution Adopting State Performance Measures AGENDA ITEM: Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The Council will consider the continuation of participation in the State Performance Measures Program. The City will receive a State grant of $5,322 for participating in 2020. Recommended Action: Motion to approve the resolution to adopt the State Performance Measures for 2020. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The City has included performance measurement in its strategic plan. This resolution will allow reimbursement for some of the costs involved. Background The Council on Local Results and Innovation was created by the 2010 Legislature to set benchmarks for city and county operations. The Council adopted standards to aid taxpayers and local government officials in determining the efficacy of city and county services and to measure eligible for a reimbursement of $0.14 per capita in local government aid (not to exceed $25,000) and are exempt from potential levy limits for taxes payable in 2021. The League of MN Cities has summarized the reporting requirements and created a survey tool to help cities fulfill the citizen survey requirement. It will not be necessary to mail a formal survey. The League typically creates an on-line survey hosted by Survey Monkey, which allows the city to share the survey link with Packet Page Number 55 of 96 G2 residents on the city website, in the city newsletter and through social media. This year, the City can use the survey it already conducted. Attachments 1.Model Performance Measures for Cities 2.Resolution Adopting State Performance Measures Packet Page Number 56 of 96 Model Performance Measures for Cities The following are the recommended model measures of performance outcomes for cities, with alternatives provided in some cases. Key output measures are also suggested for consideration by local city officials. General: 1.Rating of the overall quality of services provided by your city (Citizen Survey: excellent, good, fair, poor) 2.Percent change in the taxable property market value 3.(Citizen Survey: excellent, good, fair, poor) Police Services: 4.Part I and II crime rates (Submit data as reported by the Minnesota Bureau of Criminal Apprehension. Part I crimes include murder, rape, aggravated assault, burglary, larceny, motor vehicle theft, and arson. Part II crimes include other assaults, forgery/counterfeiting, embezzlement, stolen property, vandalism, weapons, prostitution, other sex offenses, narcotics, gambling, family/children crime, D.U.I., liquor laws, disorderly conduct, and other offenses.) OR (Citizen Survey: very safe, somewhat safe, neither safe nor unsafe, somewhat unsafe, very unsafe) Output Measure: Police response time (Time it takes on top priority calls from dispatch to the first officer on scene.) Fire Services: 5.Insurance industry rating of fire services (The Insurance Service Office (ISO) issues ratings to Fire Departments throughout the country for the effectiveness of their fire protection services and equipment to protect their community. The ISO rating is a numerical grading system and is one of the primary elements used by the insurance industry to develop premium rates for residential and commercial businesses. ISO analyzes data using a Fire Suppression Rating Schedule (FSRS) and then assigns a Public Protection Classification from 1 to 10. Class 1 generally represents superior property fire protection and Class 10 indicates that the area's fire suppression program does not meet ISO's minimum criteria.) OR (Citizen Survey: excellent, good, fair, poor) Output Measure: Fire response time (Time it takes from dispatch to apparatus on scene for calls that are dispatched as a possible fire). Emergency Medical Services (EMS) response time (if applicable) (Time it takes from dispatch to arrival of EMS) Streets: 6.Average city street pavement condition rating (Provide average rating and the rating system program/type. Example: 70 rating on the Pavement Condition Index (PCI)) Packet Page Number 57 of 96 G2, Attachment 1 OR (Citizen Survey: good condition, mostly good condition, many bad spots) 7. rating the quality of snowplowing on city streets (Citizen Survey: excellent, good, fair, poor) Water: 8. rating of the dependability and quality of city water supply (centrally-provided system) (Citizen Survey: excellent, good, fair, poor) Output Measure: Operating cost per 1,000,000 gallons of water pum ped/produced (centrally-provided system) (Actual operating expense for water utility / (total gallons pumped/1,000,000)) Sanitary Sewer: 9. provided system) (Citizen Survey: excellent, good, fair, poor) Output Measure: Number of sewer blockages on city system per 100 connections (centrally provided system) (Number of sewer blockages on city system reported by sewer utility / (population/100)) Parks and Recreation: 10. rating of the quality of city recreational programs and facilities (parks, trails, park buildings) (Citizen Survey: excellent, good, fair, poor) Packet Page Number 58 of 96 G2, Attachment 2 RESOLUTION ADOPTING STATE PERFORMANCE MEASURES WHEREAS, Benefits to the City of Maplewood for participation in the Minnesota Council on Local e measurement program are outlined in MS 6.91 and include eligibility for a reimbursement as set by State statute; and WHEREAS, Any city or county participating in the comprehensive performance measurement program is also exempt from levy limits for taxes, if levy limits are in effect; and WHEREAS, The City Council of Maplewood has adopted and implemented at least 10 of the performance measures, as developed by the Council on Local Results and Innovation, and a system to use this information to help plan, budget, manage and evaluate programs and processes for optimal future outcomes; and NOW THEREFORE LET IT BE RESOLVED THAT, The City Council of Maplewood will continue to report the results of the performance measures to its citizenry by the end of the year through budget and levy will be discussed and public input allowed. BE IT FURTHER RESOLVED, The City Council of Maplewood will submit to the Office of the State Auditor the actual results of the performance measures adopted by the city/county. Packet Page Number 59 of 96 CITY COUNCIL STAFF REPORT Meeting Date May 26, 2020 REPORT TO: Melinda Coleman REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director Budgeted Capital Project Transfers for 2020 AGENDA ITEM: Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Transfers between funds are made at appropriate times during the year and are approved by the City Council. The transfers on the attached list represent budgeted capital project transfers related to capital project financing. The original budget amounts were amended after the bid opening. Recommended Action: Motion to approve the budgeted capital project transfers dated 5/26/2020 and authorize the Finance Director to make the necessary accounting entries and budget adjustments. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is N/A Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. operational effectiveness. Background because they represent activity between funds. The debt service transfers are part of the approved financing plan and typically represent contributions from the utility funds to finance the utility component of a capital project. Attachments 1.List of Budgeted Capital Project Transfers Dated May 26, 2020 Packet Page Number 60 of 96 BUDGETEDCAPITALPROJECTTRANSFERSDATEDMAY26,2020 TransferFromFund:TransferToFund:Reason: 601Sewer589,457521Dennis/McClelland589,457CapitalProjectFinancingPlan 604EUF1,629,967521Dennis/McClelland1,629,967CapitalProjectFinancingPlan 407St.PaulWAC441,074521Dennis/McClelland441,074CapitalProjectFinancingPlan 499StreetSRF765,900522SchallerPavement765,900CapitalProjectFinancingPlan 601Sewer73,866522SchallerPavement73,866CapitalProjectFinancingPlan 604EUF154,396522SchallerPavement154,396CapitalProjectFinancingPlan 499StreetSRF573,384522SchallerPavement573,384CapitalProjectFinancingPlan 407St.PaulWAC56,761522SchallerPavement56,761CapitalProjectFinancingPlan 499StreetSRF110,000526CountyRdB110,000CapitalProjectFinancingPlan 601Sewer57,541526CountyRdB57,541CapitalProjectFinancingPlan 604EUF386,274526CountyRdB386,274CapitalProjectFinancingPlan 407St.PaulWAC399,493526CountyRdB399,493CapitalProjectFinancingPlan 5,238,1135,238,113 Packet Page Number 61 of 96 G4 CITY COUNCIL STAFF REPORT Meeting Date May 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director Resolution to Maintain Statutory Tort Liability Limits AGENDA ITEM: Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The Council will consider waiving the statutory tort liability limits to the amount of coverage purchased by the City. This is an annual requirement by the League of Minnesota Cities Insurance Trust. Recommended Action: Motion to approve the resolution to maintain the statutory tort liability limits. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is 0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. By approving the statutory tort liability limits, the City is protecting itself from claims that exceed the amount of liability insurance coverage. Background Cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide each year whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. The decision to waive or not to waive the statutory limits has the following effects: If the city does not waive the statutory tort limits, an individual claimant would be able to recover no more than $500,000 on any claim to which the statutory tort limits apply. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits would apply regardless of whether or not the city purchases the optional excess liability coverage. Packet Page Number 62 of 96 G4 If the city waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could potentially recover up to $1,500,000 on a single occurrence. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to $1,500,000, regardless of the number of claimants. If the city waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. This decision must be made by the City Council. The City has elected to not waive the statutory tort limits in the past, which would limit recovery to $500,000 per claimant and $1,500,000 per occurrence for the upcoming policy period. A resolution Attachments 1. Resolution to Maintain the Statutory Tort Limits for Liability Insurance Proposed Packet Page Number 63 of 96 RESOLUTION TO MAINTAIN THE STATUTORY TORT LIMITS FOR LIABILITY INSURANCE PROPOSED WHEREAS, the League of Minnesota Cities Insurance Trust annually requests member cities to make an election to waive or not waive the tort liability limit established by Minnesota Statutes 466.04; and WHEREAS, the City has three choices: to not waive the statutory limit, to waive the limit but to keep insurance coverage at the statutory limit, and to waive the limit and to add insurance to a new level; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Maplewood hereby elects to not waive the statutory tort liability limit established by Minnesota Statutes 466.04. Packet Page Number 64 of 96 G5 CITY COUNCILSTAFF REPORT Meeting Date May 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM:StevenLove, Director of Public Works/City Engineer Jon Jarosch, Assistant City Engineer PRESENTER:StevenLove AGENDA ITEM: Resolution Directing Final Payment and Acceptance of Project, Ferndale- Ivy Area Improvements, City Project 18-01 Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The City Council will consider approving the attached resolutionDirecting Final Payment and Acceptance of Project for the Ferndale-Ivy AreaImprovements, City Project 18-01. Recommended Action: Motion to approve the attached resolution Directing Final Payment and Acceptance of Project for the Ferndale-IvyArea Improvements, City Project 18-01. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$3,455,241.04 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:The final contract amount, including indirect costs, falls within the approved budget of $3,806,000. No adjustments to the approved budget are needed. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. This infrastructure improvementproject waspreviously identified in the City’s Capital Improvement Plan and included the replacement of the severely deteriorated streets and utilities in the Ferndale- Ivy projectarea. Background The City Council previously awarded a construction contract to T.A. Schifsky and Sons, Inc.for the Ferndale-IvyArea Improvements, City Project 18-01, in the amount of $3,586,720.38. The project Packet Page Number 65 of 96 G5 improvements included the full reconstruction of the project streets, the expansion of the storm sewer system,upgrades to the watermain system, repairs to the sanitary sewer system, and the installation of sidewalks along Ferndale Street and Ivy Avenue. The final constructioncostof $3,455,241.04came in under the original contract amount by roughly $130,000. No changes to the approved budget are recommended at this time. The contractor, T.A. Schifsky and Sons, Inc., has completed the project improvements. City staff havereviewed the work and deemed it acceptable. The contractor has submitted all final project documents required for final acceptance of the project. Attachments 1.Final Payment Application 2.Resolution Directing Final Payment and Acceptance of Project, Ferndale-Ivy Area Improvements, City Project 18-01 Packet Page Number 66 of 96 G5, Attachment 1 5/07/2020 Packet Page Number 67 of 96 G5, Attachment 1 Packet Page Number 68 of 96 G5, Attachment 1 Packet Page Number 69 of 96 G5, Attachment 1 Packet Page Number 70 of 96 G5, Attachment 1 Packet Page Number 71 of 96 G5, Attachment 1 Packet Page Number 72 of 96 G5, Attachment 2 RESOLUTION DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT FERNDALE-IVYAREA IMPROVEMENTS, CITY PROJECT 18-01 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Ferndale-IvyArea Improvements, City Project 18-01, and has let a construction contract,and WHEREAS, the City Engineer for the City of Maplewood has determined that the Ferndale-IvyArea Improvements, City Project 18-01, is complete and recommends acceptance of theproject. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that City Project 18-01is complete and maintenance of the improvements are accepted bythe City; the final construction cost is $3,455,241.04. Final payment to T.A. Schifsky and Sons, Inc.and the release ofany retainage or escrow is hereby authorized. th Adopted by the Maplewood City Council on this 26day of May 2020. Packet Page Number 73 of 96 G6 CITY COUNCILSTAFF REPORT Meeting Date May 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jane Adade, Planner PRESENTER:Jeff Thomson, Community Development Director AGENDA ITEM: Conditional Use Permit Review, Unison Restaurant and Banquet, 1800 White Bear Avenue Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The conditional use permit (CUP) review for Unison Restaurant and Banquetlocated at 1800 White Bear Avenueis due for itsannual review. Recommended Action: Motion to approve theCUP reviewforUnison Restaurant and Banquetat 1800 White Bear Avenue andreview again in one year. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0. Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. City ordinance requires conditional use permits be reviewed by the council within one year of the date of initial approval, unless such review is waived by council decision. At the one-year review, the council may specify an indefinite term or specific term, not to exceed five years, for subsequent reviews. Background Thecity approved a conditional use permit for the internal space of the Junior Achievement building to be reconfigured into a community center with uses to include a 300-seat banquet hall, a 187-seat sports bar and restaurant, fitness gym, and office space. As part of the conditions of approval, the city required that landscaping along White Bear Avenue and Ripley be replaced, a traffic management plan for large events be submitted to staff, the site be cleared of all debris and all trash dumpsters be screened.The applicanthas replaced the trees Packet Page Number 74 of 96 G6 along White Bear Avenue and Ripley and submitted a traffic control plan to staff. Staff has worked with the applicant to clear the site of all trash and debris and to move one of the three trash dumpsters into the enclosure north of the building. The applicant plans to construct additional enclosures for the remaining dumpsters this coming fall. Staff will work with the applicant to enclose the remaining dumpsters. Staff recommends approval ofthe CUP review for Unison Restaurant and Banquet at 1800 White Bear Avenueand review the project again in one year. Timeline On July 25, 1989, the city approved remodeling plans for Mid America Bank. On November 3, 2000, the city approved plans for Junior Achievement to make minor exterior improvements to the building. On October 10, 2003, the city council approved a 5-foot parking lot setback variance for the Junior Achievement building. November 13, 2018: The city council approved a conditional use permit to reconfigure the internal space of the Junior Achievement building into a community center. Reference Information Site Description Site Size:4.53acres Existing Land Use: Unison Restaurant and Banquet and Hall Surrounding Land Uses North: Aldrich Arena South: Auto Repair Shop, Our Neighbor Church, Computer Shop East:Restaurant SoutheastWoodland Church Southwest:Power Equipment Sales, Gas Station West:Residential Dwelling Planning Existing Land Use:Mixed Use (MU) Existing Zoning:Mixed Use (MU) Attachments 1.Overview Map 2.Existing Site Conditions 3.Applicant’s Plans 4.Traffic Control Plan 5.November 13, 2018CUP Conditions Packet Page Number 75 of 96 G6, Attachment 1 Packet Page Number 76 of 96 G6, Attachment 2 Unison Restaurant and Banquet – Facing East, April 2020 Packet Page Number 77 of 96 G6, Attachment 3 Packet Page Number 78 of 96 G6, Attachment 3 Packet Page Number 79 of 96 G6, Attachment 3 Packet Page Number 80 of 96 G6, Attachment 4 1800 White Bear Ave Traffic Control for Dual Events hĬƆĻĭƷźǝĻʹ ƚ ŅźƌƷĻƩ ğƓķ ĬğƌğƓĭĻ ƷƩğŅŅźĭ źƓƷƚ ƦğƩƉźƓŭ ƌƚƷ ĻƓƷƩğƓĭĻƭ ğƓķ ƭƷźƌƌ ğƌƌƚǞźƓŭ ƓĻźŭŷĬƚƩƭ źƓ ƷŷĻ ǞĻƭƷ ĬƚǒƓķ ķźƩĻĭƷźƚƓ Ʒƚ ĬĻ ğĬƌĻ Ʒƚ ƒğƉĻ ƌĻŅƷ ƷǒƩƓƭ źƓƷƚ ƷŷĻźƩ ķƩźǝĻǞğǤ͵ parking lotand into onto Ripley Bound Traffic force East Flag Man to . Unison directional Parking signs at the marked locations Ɖ Packet Page Number 81 of 96 G6, Attachment 5 Packet Page Number 82 of 96 G6, Attachment 5 Packet Page Number 83 of 96 G6, Attachment 5 Packet Page Number 84 of 96 G6, Attachment 5 Packet Page Number 85 of 96 G7 CITY COUNCILSTAFF REPORT Meeting Date May 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Director of Public Works/City Engineer Audra Robbins, Parks and Recreation Manager PRESENTER:Steven Love, Director ofPublic Works/City Engineer AGENDA ITEM: Use of LHB, Inc.for Professional Design, Inspection, and Contract Administration Services for Goodrich Park Updates Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The Maplewood Parks & Recreation System Master Plan calls for taking care of the assets that we have as well as making necessary improvements to our parks system based on the changing needs of the community. The City Council will consider agreeing to the use of LHB, Inc. (LHB) for Professional Design, Inspection, and Contract Administration Services for Goodrich Park Updates Recommended Action: Motion to authorize the use of LHB for professional design services and to further authorize the Mayor and the City Manager to sign the attached work order with LHB. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is $49,940 (includes a 10% contingency fee). Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other: Park Improvement Fund Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. The proposed updates to Goodrich Park touch on several of the City Council’s strategic initiatives by evaluating what we have, planning for the future, and improving accessibility to our facilities for the community. Background Maplewood’s Parks and Recreation system has transitioned from a developing system into a mature system, which presents unique challenges. At the core of future issues is the need for Packet Page Number 86 of 96 G7 extensive park revitalization and reinvestment and system-wide replacement of aging park facilities such as playgrounds, courts, fields, shelters, and signage is needed. Maplewood’s first, universally-designed playground was installed at Goodrich Park in 2017 and has been very popular with the public since the day that it opened. A parking lot to improve accessibility to the playground has always been a part of the plan as there is currently only street parking in that area of the park. The addition of a picnic shelter is also an amenity that residents have long wanted to see included at Goodrich Park. The City is proposing to utilize the professional services of LHB from the City’s consultant pool, for the addition of a parking lot and picnic shelter to Goodrich Park. LHB has provided a proposal for these services in the amount of $54,700 plus reimbursable expenses to be funded by the Park Improvement Fund. Pending Council approval, LHB Inc. is prepared to start immediately on this project. LHB’s proposed Scope of Services Includes: Concept Development Design Development/Construction Document Phase Bidding Phase Construction Phase Attachments 1.Goodrich Park Updates Work Order Packet Page Number 87 of 96 G7, Attachment 1 CITY OF MAPLEWOOD WORK ORDER FIVE This Work Order dated ,2020issubmittedfor servicesto be performedin accordance with the terms and conditions of the Master Services Agreement dated January 28, 2019 between LHB, Inc. “LHB” and City of Maplewood “Client”. Descriptive Project Title: Goodrich Park Parking Lot Scope of Work and Assumptions, Deliverables, Anticipated Schedule, Additional Services: Per the attached “Goodrich Park Parking Lot Proposal for Design Services” dated April 15, 2020 . Compensation: Compensation shall be for a stipulated sum of Fifty-Four Thousand Seven Hundred Dollars ($54,700) plus reimbursable expenses. The Compensation shall be divided as follows: Concept Development ................................................................................................................ $6,300 Design Development/Construction Document Phase ....................................................... $31,800 Bidding Phase ............................................................................................................................... $2,900 Construction Phase .................................................................................................................... $13,700 Total .................................................................................................................... $54,700 Named Representatives and Contact Information: CLIENT: Audra Robbins Name (651)249-2125, Audra.Robbins@maplewoodmn.gov Telephone and E-Mail LHB: Lydia Major Name 612-752-6956, Lydia.Major@LHBcorp.com Telephone and E-Mail Packet Page Number 88 of 96 G7, Attachment 1 This Work Order is an authorization for LHB to proceed with the work described above consistent with the terms and condition of the Master Services Agreement. CITY OF MAPLEWOOD CITY OF MAPLEWOOD By: ____________________________ By: ____________________________ (Signature) (Signature) Its: City Manager Its: Mayor (Title) (Title) Name: _________________________ Name: _________________________ (Printed Name) (Printed Name) LHB, Inc. By: ____________________________ (Signature) Principal Its: ____________________________ (Title) Michael A. Fischer Name: _________________________ (Printed Name) Attachments: “Goodrich Park Parking Lot Proposal for Design Services” dated April 15, 2020 “Reimbursable Expenses” dated April 30, 2020 LHB Template: Last Revised 09-14-2016 M:\\20Proj\\200290\\100 Financial\\Agreements\\200290 20200430 Work Order 5.docx Work Order Page 2 of 2 Packet Page Number 89 of 96 G7, Attachment 1 April 15, 2020 and revised on May 15, 2020 Audra Robbins and Steve Love City of Maplewood 1830 County Road B E Maplewood, Minnesota 55109 GOODRICH PARK PARKING LOT PROPOSAL FOR DESIGN SERVICES Dear Audra and Steve: Goodrich Park Parking Lot project. I am Thank you for contacting me about working with you on the pleased to propose the following services to the City of Maplewood focused on design, bidding, and construction observation services for a new parking lot to serve the playground at Goodrich Park. I understand that you have planned to invest $500,000.00 at the park this year, and your top priority is to add a new parking lot near the playground. Understanding the City’s budget constraints relative to the proposed improvements, we highly recommend and propose that a detailed look at project costs be provided early in the design process to prioritize and establish a final project scope that is in-line with the City’s identified construction budget and the corresponding anticipated level of design effort. Please review this proposal and let me know if you need any modifications to our scope, schedule, or fee— we are happy to make adjustments to better meet your needs. Please let me know if you need additional background or have questions about our work. SCOPE OF SERVICES Concept Development Following our initial analysis, LHB will explore feasible solutions for configuring the parking lot near the playground and related improvements, including the potential for a picnic shelter. We will provide site sketches showing the potential circulation, parking lot spaces, sidewalks or trails, shelter, and other major elements. We will use CAD software to analyze turning radii for anticipated vehicles. We anticipate one team meeting during this work to review the sketches and determine a preferred approach. We will provide an engineer’s opinion of cost, based on the preferred direction, to determine how we need to refine the project scope to stay within your budget. Our design work will require information that is normally provided by a geotechnical engineer. We will work with you to issue an RFP for these services, which will then be contracted directly with the City. Design Development/Construction Document Phase For efficiency, we will move directly from concepts to documentation for entitlement and bidding. During this phase we will do the following: LHB will prepare Storm Water Pollution Prevention Plans (SWPPP) and a narrative as required Packet Page Number 90 of 96 G7, Attachment 1 Page: 2 Date: April 15, 2020 and revised on May 15, 2020 for an NPDES permit from the MPCA. The stormwater management plans will also conform to the watershed requirements. LHB will prepare a site removals and temporary erosion and sedimentation control plan. LHB will prepare a detailed grading plan to establish parking lot grades including accessible parking and pedestrian walkway elevation and tying into the surrounding site and roadways. LHB will prepare a site surfacing plan with associated details for bituminous parking lot pavement, concrete curb and gutter, concrete walkway pavements and other miscellaneous site features. LHB will prepare a site utility plan with associated details indicating on-site storm water collection, conveyance, treatment and retention/detention. LHB will provide landscape planting design plans and details. If a picnic shelter is included, we will work with you to determine if this is a designed, design/build, or “off-the-shelf” structure and make the necessary accommodations. If it is a design-bid-build structure, we will provide an additional services request for the design work including building utility services. LHB will provide a site electrical and lighting plan and details. LHB will provide a Project Manual including technical construction specifications in CSI format for Divisions 31-33. The scope of work includes the City of Maplewood entitlement process. The scope of work includes the watershed permit process, with engineering representation at one preliminary meeting with the watershed district. The phase includes two design review meetings with the Owner. Bidding Phase LHB will attend one pre-bid meeting. LHB will answer bidder’s questions and issue addenda as needed during the bidding process. LHB will review bids for completeness and provide Owner with a recommendation. Construction Phase LHB will provide limited construction services and will include: Attend one pre-construction meeting with the selected Contractor. Review of Shop Drawings and Material Submittals for Divisions 31-33. Review of test results by the project Testing Agency for compliance with the project specifications. Attendance at Construction Meetings when requested. This proposal includes attendance at two construction meetings. Additional meetings will be billed hourly. Final Site review by the Civil Engineer and Landscape Architect and one final completion punch list for site work. Client’s Role: Provide background plans and documents Provide geotechnical report to aid in parking lot recommendations for mill and overlay, reclamation, or full reconstruction. (We will coordinate RFP process.) Participate in at least three working meetings. Participate in the City and Watershed entitlement processes, including reviewing and signing forms, providing payment for fees, and attending required meetings. Provide timely, consolidated review of all materials. Packet Page Number 91 of 96 G7, Attachment 1 Page: 3 Date: April 15, 2020 and revised on May 15, 2020 Project Assumptions and Exclusions No services have been included for preparation of any required Variance, Conditional Use, or Special Use permits. The Geotechnical Report will be provided by the Owner. LHB will assist with preparation of the Geotechnical Request for Proposal. A separate fee will be provided later if the preferred course is to design a picnic shelter. Construction Documents will be issued as a lump sum, single bid project. Construction layout and staking will be done by the Contractor. If the scope of services identified by this proposal has not been completed within twelve (12) months of the date of this proposal, through no fault of LHB, additional compensation will be negotiated for an extension of LHB’s services. If the project commences later than three (3) months past the date of this proposal, LHB reserves the right to review and renegotiate compensation. If the project is placed on hold after initial commencement for a period more than thirty (30) days, LHB reserves its right to adjust its fees to reflect re-startup costs. If other services are required, LHB will work with you to determine a fee before beginning this work to provide a more accurate estimate, based on the type of service and level of staff involvement anticipated. SCHEDULE LHB can begin to work on this project following Council approval. We anticipate bidding in the Fall of 2020. PROPOSED FEE Compensation for LHB’s services shall be for a stipulated sum of Fifty-Four Thousand Seven Hundred Dollars ($54,700), plus reimbursable expenses. The Compensation shall be divided as follows: Concept Development ........................................................................................................... $6,300 Design Development/Construction Document Phase..................................................... $31,800 Bidding Phase ......................................................................................................................... $2,900 Construction Phase .............................................................................................................. $13,700 Total .................................................................................................................... $54,700 Upon recognizing the need to perform additional services, LHB shall notify the Client and LHB shall not proceed to provide additional services until LHB receives the Client’s written authorization. If compensation for additional services exceeds the contingency amount, LHB shall notify the Client and enter into negotiation to address the changed conditions. Reimbursable expenses shall be additional, per LHB’s Standard Reimbursables Schedule attached below. Reimbursable expenses include printing, messenger and delivery expenses, and mileage. TERMS AND CONDITIONS Upon your approval of this proposal, LHB will prepare a Work Order consistent with the terms and conditions of our Master Services Agreement dated January 28, 2019. Please contact me at 612.752.6956 with any questions. I am excited to have the opportunity to work with you as you imagine the future of this site. Packet Page Number 92 of 96 G7, Attachment 1 Page: 4 Date: April 15, 2020 and revised on May 15, 2020 LHB Lydia Major Mike Fischer Project Manager Project Principal c: LHB File 200290 C:\\Users\\lamajor\\Desktop\\200290 Goodrich Parking Lot Proposal.docx Packet Page Number 93 of 96 G7, Attachment 1 2020 REIMBURSABLE EXPENSES Reimbursable Expenses are in addition to compensation for the Engineer/Architect services and include expenses incurred by LHB employees and consultants directly related to the Project. Items include, but are not limited to: Travel-AutomobileCurrent IRS Rate Meals & Lodging 110% of cost Fee Paid for Regulatory Review and Approvals 110% of cost Postage & Handling110% of cost Copies$0.15 each face Regular Bond Plots$2.00 each Color Plots $10.00 each Construction Documents forConstruction110% of cost Renderings and Models 110% of cost Excess Project Insurance (if requested by Owner) Cost Global Positionin System (GPS)$150 per day Total Station$60 per day Underground Utility Locator $25 per day The reimbursable expenses are current as of the date of issue shown below. Rates aresubject to adjustment for market conditions without specific notification. Reimbursable Expenses Page 1 of 1 Date Issued: 4/30/2020 Packet Page Number 94 of 96 G8 CITY COUNCILSTAFF REPORT Meeting Date May 26, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Andrea Sindt, City Clerk PRESENTER: Ron Batty, City Attorney AGENDA ITEM:Resolution Reaffirming and Approving the Sale of 2501 Londin Lane East Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: At the March 9, 2020 city council meeting, by motion council approvedthe purchase agreement with INH Properties for the sale of city-owned property at 2501 Londin Lane.Thetitle company is now requesting a resolution reaffirming and approving the sale and purchase agreement for recording purposes. Recommended Action: Motion to approve the resolution reaffirming and approving the sale by the city of 2501 Londin Lane East and the purchase agreement therefor. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Background: The city council approved the purchase agreement conveying the property at 2501 LondinLane East to INH Property Management, Inc during its regular meeting on March 9, 2020 and this was documented in the city’s official minutes. However, for timely completion of the transaction, the title company has requested the city council execute the attached resolution for recording purposes. Attachments: 1.Resolution Packet Page Number 95 of 96 G8, Attachment 1 Packet Page Number 96 of 96 J1 CITY COUNCILSTAFF REPORT Meeting Date May 26, 2020 REPORT TO: City Council REPORT FROM: Ron Batty, City Attorney PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: City Flexibility in Reopening Restaurants and Bars Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: On May 13, 2020 the Governor’s Stay at Home Order expired and was replaced with the Stay Safe MN Order. On May 20, 2020 the Governor introduced a phased plan to achieve a limited reopening of certain business starting June 1. The plan encourages local governments to show flexibility in applying normal rules and regulations to allow the phased reopening of specified businesses, including restaurants and bars. Recommended Action: Discussion and motion to authorize city staff to apply rules and regulations regarding restaurants and bars with flexibility to facilitate the partial reopening these businesses starting June 1, while maintaining public health and safety and compliance with state law. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. Background: Governor Walz announced Phase II of his Stay Safe MN Order which allows limited in-facility service at restaurants and bars beginning June 1, 2020. In-facility service is allowed only under the following conditions: - Outdoor seating only J1 - Tables must be spaced 6 feet apart and a maximum of 50 customers are allowed - Reservations required – no walk-ins - Maximum of 4 persons per table (6 if family) - Masks for workers mandatory, encouraged for customers Allowing restaurants and bars to utilize outdoor areas for service will require creativity on the part of the businesses and the city. It is difficult to know in advance the full range of issues which may arise from moving from primarily indoor to exclusively outdoor but they may include the following: Planning – provide a site plan demonstrating that the seating area is safe for customers, does not restrict sight lines or pose a traffic hazard and does not materially affect available parking for other businesses. Public Health – adopting a COVID-19 Preparedness Plan ensuring that food and drink can be served outdoors in a safe and sanitary manner. Public Safety – ensuring that outdoor property is secured so as not to increase the risk of theft or other crimes. Bars and restaurants with liquor licenses pose a special challenge because service may occur outside their licensed premises. The city may be permissive about that but state law requires that the licensed premises be “compact and contiguous.” This means that any outdoor area in which alcohol is served will need to be contiguous with the currently licensed area. The city already has a “patio” license which is used to allow service of alcohol on adjacent patios or other outdoor areas. There is a $200 fee for a patio liquor license, which the council could waive to support these businesses. To be sure, there will be a need to submit some documentation and information to city staff. City approval will likely take the form of a permit or license issued administratively. Businesses dissatisfied with the staff’s actions will be allowed to appeal to the city council. In addition, certain state requirements, particularly in regard to the sale of alcohol, will need to be met. This process will not be automatic but staff’s hope is that with the good faith cooperation of the business, it can be relatively quick and painless. Staff members will be more familiar with their areas of regulation and be better able to articulate regulations which may need to be modified. The purpose of this agenda item is not to identify every specific instance requiring flexibility. The intent is to get council approval of the general concept and authorize staff to exercise discretion in applying standard rules in the immediate future. The flexibility envisioned is temporary although it is difficult now to specify and end date. That is something that can be monitored and the council is free to phase out or terminate this policy when appropriate. Attachments: None