HomeMy WebLinkAbout2020-05-11 City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, May 11, 2020
Held Remotely Via Conference Call
Meeting No. 09-20
A. CALL TO ORDER
A meeting of the City Council was held remotely via conference call and was called to
order at 7:05 p.m. by Mayor Abrams.
Mayor Abrams opened the meeting with remarks on the stay-at-home executive order;
recognized Public Service Professionals Week with a shout out to Maplewood staff and
leadership team; and indicated June starts the budget planning for 2021.
Emergency Management Director Lukin gave a brief update on where things are with
Fire and EMS response to City services due to the pandemic.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Marylee Abrams, Mayor Present
Kathleen Juenemann, Councilmember Present
William Knutson, Councilmember Present
Sylvia Neblett, Councilmember Present
Bryan Smith, Councilmember Present
D. APPROVAL OF AGENDA
Agenda item G4 - 2020 Minnesota Department of Natural Resources No Child Left
Inside Grant was pulled from the agenda.
The following items were added under council presentation:
Tree Pick Up Reminder
Dispatch Policy
National Law Enforcement Week
Gold Line Commission
Councilmember Neblett moved to approve the agenda as amended.
Seconded by Councilmember Juenemann Ayes – All, via roll call
The motion passed.
E. APPROVAL OF MINUTES
1. April 27, 2020 City Council Meeting Minutes
Councilmember Neblett moved to approve the April 27, 2020 City Council Meeting
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Minutes as submitted.
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave an update to the council calendar; reviewed other topics of
concern or interest requested by councilmembers; and gave an overview of upcoming
events in the community.
2. Council Presentations
Tree Pick Up
th
Councilmember Juenemann reminded residence the tree pick up dates are May 16 and
th
May 18.
Ramsey County Dispatch
Councilmember Juenemann reported on the Ramsey County Dispatch meeting she
attended.
National Law Enforcement Week
Councilmember Juenemann reported that this week is National Law Enforcement Week.
Gold Line Commission Meeting
Councilmember Smith reported on the Gold Line Commission meeting he attended.
3. Resolution of Appreciation for Bill Kempe, Planning Commission
Community Development Director Thomson gave the staff report.
Councilmember Juenemann moved to approve the resolution of appreciation for
Planning Commission member Bill Kempe.
Resolution 20-05-1819
Resolution of Appreciation
WHEREAS, Bill Kempe has been a member of the Maplewood Planning
Commission since February 11, 2013 and has served faithfully in that capacity until
December 31, 2019; and
WHEREAS, the Planning Commission and the City Council has appreciated
Bill’s experience, insights and good judgment; and
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WHEREAS, Bill has freely given of his time and energy, without
compensation, for the betterment of the City of Maplewood; and
WHEREAS, Bill has shown sincere dedication to his duties and has
consistently contributed his leadership, time and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Bill Kempe is hereby extended our gratitude
and appreciation for his dedicated service.
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
4. Xcel Energy County Road B Gas Main Replacement Phase 2 Update
Public Works Director Love introduced the staff report. Jake Sedlacek, Community
Relations Manager with Xcel Energy gave the presentation. David Butler, Program
Manager with Xcel Energy gave further information.
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
Agenda item G3 was highlighted.
Councilmember Knutson moved to approve agenda items G1-G3.
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
1. Approval of Claims
Councilmember Knutson moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 576,893.48 Checks #105500 thru #105529
dated 04/28/20
$ 148,179.68 Disbursements via debits to checking account
dated 04/20/20 thru 04/24/20
$ 99,625.64 Checks #105530 thru #105560
dated 05/05/20
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$ 146,836.61 Disbursements via debits to checking account
dated 04/27/20 thru 05/01/20
$ 971,535.41 Total Accounts Payable
PAYROLL
$ 583,491.48 Payroll Checks and Direct Deposits dated 05/01/20
$ 1,421.00 Payroll Deduction check # 99104178 thru # 99104179 dated 05/01/20
$ 584,912.48 Total Payroll
$ 1,556,447.89 GRAND TOTAL
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
2. Amendment to Solar Rewards Customer Contract for the Maplewood
Community Center Solar Panels
Councilmember Knutson moved to approve the Amendment to Solar Rewards Customer
Contract with Xcel Energy.
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
3. Purchase New 800Hz Radios
Councilmember Knutson moved to approve the the expenditure of $81,766.75 to
ANCON for the purchase of 19 new 800 Hz radios.
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
4. 2020 Minnesota Department of Natural Resources No Child Left Inside Grant
a. Resolution Accepting 2020 Minnesota Department of Natural
Resources No Child Left Inside Grant
b. Minnesota Department of Natural Resources No Child Left Inside
Grant Agreement
This item was pulled from the agenda.
H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
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The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
None
I. UNFINISHED BUSINESS
1. Resolution Awarding the Sale of $5,500,000 G.O. Refunding Bonds, Series
2020A
Finance Director Paulseth gave the report. Bruce Kimmel, Senior Municipal Advisor with
Ehlers, Inc. gave further background information.
Councilmember Juenemann moved to approve the Resolution Awarding the Sale of
$5,480,000 G.O. Refunding Bonds, Series 2020A; Fixing Their Form and Specifications;
Directing Their Execution and Delivery; and Providing for Their Payment.
Resolution 20-05-1810
RESOLUTION AWARDING THE SALE OF $5,480,000
GENERAL OBLIGATION REFUNDING BONDS,
SERIES 2020A; FIXING THEIR FORM AND
SPECIFICATIONS; DIRECTING THEIR EXECUTION AND
DELIVERY; AND PROVIDING FOR THEIR PAYMENT
BE IT RESOLVED by the City Council of the City of Maplewood, Ramsey County,
Minnesota (the “City”) as follows:
Section 1. Findings, Determinations; Sale of Bonds.
1.01 It is hereby determined that:
(a) On June 8, 2011 the City issued its General Obligation
Improvement Bonds, Series 2011A (the “Series 2011A Bonds” or “Refunded
Bonds”), in the original aggregate principal amount of $10,000,000, of which
$5,480,000 in principal amount is subject to redemption and prepayment on
February 1, 2021 (the “Redemption Date”). The Series 2011A Bonds were issued
by the City pursuant to Minnesota Statutes, Chapters 429 and 475, as amended
(collectively, the “Act”), to finance the construction of various improvement projects
within the City (the “Improvements”).
(b) The City is authorized by Section 475.67, subdivision 3 of the Act
to issue and sell its general obligation bonds to refund obligations and the interest
thereon before the due date of the obligations, if consistent with covenants made
with the holders thereof, when determined by the City Council to be necessary or
desirable for the reduction of debt service costs to the City or for the extension or
adjustment of maturities in relation to the resources available for their payment.
(c) It is necessary and desirable for the reduction of debt service costs
to the City that the City issue its General Obligation Refunding Bonds, Series
2020A (the “Series 2020A Bonds” or “Bonds”), in the original aggregate principal
amount of $5,480,000, pursuant to the Act, including in particular, Section 475.67,
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subdivision 3, to refund the outstanding principal amount of the Series 2011A
Bonds on the Redemption Date.
(d) The City is authorized by Section 475.60, subdivision 2(9) of the Act
to negotiate the sale of the Series 2020A Bonds by private negotiation and to place
the Bonds with one or more financial institutions, it being determined that the City
has retained an independent municipal advisor in connection with such sale. The
actions of the City staff and the City’s municipal advisor in negotiating the sale of
the Bonds are ratified and confirmed in all aspects.
(e) Offers to purchase the Bonds were solicited on behalf of the City by
Ehlers & Associates, Inc. (the “Municipal Advisor”).
(f) The offers were received at the offices of the Municipal Advisor,
3060 Centre Pointe Drive, Roseville, Minnesota 55113-1105, at 12:00 noon on
May 6, 2020 and are set forth in EXHIBIT A attached hereto.
1.02. Acceptance of Offer. The offer of Bremer Bank, National Association (the
“Purchaser”), to purchase the Series 2020A Bonds, in accordance with the terms of
proposal, at the rates of interest hereinafter set forth, and to pay therefor the sum of
$5,480,000, is hereby found, determined and declared to be the most favorable offer
received and is hereby accepted, and the Bonds are hereby awarded to the Purchaser.
The Finance Director of the City (the “Finance Director”) is directed to retain the deposit
of said Purchaser. Any amount paid by the Purchaser over the minimum purchase price
shall be credited to the Debt Service Fund or the Redemption Fund hereinafter created,
as determined by the Finance Director in consultation with the Municipal Advisor.
Maturity Date Maturity Date
(February 1) Interest Rate (February 1) Interest Rate
2022 1.950% 2028 1.950%
2023 1.950 2029 1.950
2024 1.950 2030 1.950
2025 1.950 2031 1.950
2026 1.950 2032 1.950
2027 1.950
True interest cost: 1.9493956%
1.04. Purchase Contract. The Mayor and City Manager are directed to execute
a forward delivery bond purchase contract with the Purchaser on behalf of the City.
1.05. Terms and Principal Amounts of the Bonds. The City shall forthwith issue
and sell the Series 2020A Bonds pursuant to the Act in the aggregate principal amount of
$5,480,000, originally dated as of November 4, 2020, in the denomination of $5,000 each
or any integral multiple thereof, numbered No. R-1, upward, bearing interest as set forth
above, and maturing serially on February 1 in the years and amounts as follows:
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Maturity Date Maturity Date
(February 1) Principal (February 1) Principal
Amount Amount
2022 $525,000 2028 $435,000
2023 540,000 2029 450,000
2024 545,000 2030 445,000
2025 545,000 2031 450,000
2026 550,000 2032 445,000
2027 550,000
1.06. Optional Redemption. The City may elect on February 1, 2028, and on any
day thereafter to prepay Series 2020A Bonds. Redemption may be in whole or in part and
if in part, at the option of the City and in such manner as the City shall determine.
Prepayments will be at a price of par plus accrued interest.
Section 2. Registration and Payment.
2.01. Registered Form. The Bonds shall be issued only in fully registered form.
The interest thereon and, upon surrender of each Bond, the principal amount thereof, is
payable by check or draft issued by the Registrar described herein.
2.02. Dates; Interest Payment Dates. The Series 2020A Bonds will be dated as
of the date of delivery. The interest on the Series 2020A Bonds is payable on February 1
and August 1 of each year, commencing August 1, 2021, to the registered owners of
record thereof as of the close of business on the fifteenth day of the immediately
preceding month, whether or not that day is a business day.
2.03. Registration. The City appoints the Finance Director as bond registrar,
transfer agent, authenticating agent, and paying agent (the “Registrar”). The effect of
registration and the rights and duties of the City and the Registrar with respect thereto are
as follows:
(a) Register. The Registrar must keep at its principal corporate office
a bond register in which the Registrar provides for the registration of ownership of
Bonds and the registration of transfers and exchanges of Bonds entitled to be
registered, transferred or exchanged.
(b) Transfer of Bonds. Upon surrender for transfer of a Bond duly
endorsed by the registered owner thereof or accompanied by a written instrument
of transfer, in form satisfactory to the Registrar, duly executed by the registered
owner thereof or by an attorney duly authorized by the registered owner in writing,
the Registrar will authenticate and deliver, in the name of the designated transferee
or transferees, one or more new Bonds of a like aggregate principal amount and
maturity, as requested by the transferor. The Registrar may, however, close the
books for registration of any transfer after the fifteenth day of the month preceding
each interest payment date and until that interest payment date.
(c) Exchange of Bonds. When Bonds are surrendered by the
registered owner for exchange the Registrar shall authenticate and deliver one or
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more new Bonds of a like aggregate principal amount and maturity as requested
by the registered owner or the owner’s attorney in writing.
(d) Cancellation. Bonds surrendered upon transfer or exchange shall
be promptly cancelled by the Registrar and thereafter disposed of as directed by
the City.
(e) Improper or Unauthorized Transfer. When a Bond is presented to
the Registrar for transfer, the Registrar may refuse to transfer the Bond until the
Registrar is satisfied that the endorsement on the Bond or separate instrument of
transfer is valid and genuine and that the requested transfer is legally authorized.
The Registrar shall incur no liability for the refusal, in good faith, to make transfers
which it, in its judgment, deems improper or unauthorized.
(f) Persons Deemed Owners. The City and the Registrar may treat
the person in whose name a Bond is registered in the bond register as the absolute
owner of the Bond, whether the Bond is overdue or not, for the purpose of receiving
payment of, or on account of, the principal of and interest on the Bond and for all
other purposes and payments so made to the registered owner or upon the
registered owner’s order will be valid and effectual to satisfy and discharge the
liability upon the Bond to the extent of the sum or sums so paid.
(g) Taxes, Fees and Charges. The Registrar may impose a charge
upon the owner thereof for a transfer or exchange of Bonds, sufficient to reimburse
the Registrar for any tax, fee, or other governmental charge required to be paid
with respect to the transfer or exchange.
(h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes
mutilated or is destroyed, stolen, or lost the Registrar shall deliver a new Bond of
like amount, number, maturity date, and tenor in exchange and substitution for and
upon cancellation of the mutilated Bond or in lieu of and in substitution for a Bond
destroyed, stolen, or lost upon the payment of the reasonable expenses and
charges of the Registrar in connection therewith; and, in the case of a Bond
destroyed, stolen, or lost, upon filing with the Registrar of evidence satisfactory to
it that the Bond was destroyed, stolen, or lost and of the ownership thereof, and
upon furnishing to the Registrar of an appropriate bond or indemnity in form,
substance, and amount satisfactory to it and as provided by law, in which both the
City and the Registrar must be named as obligees. Bonds so surrendered to the
Registrar shall be cancelled by the Registrar and evidence of such cancellation
must be given to the City. If the mutilated, destroyed, stolen, or lost Bond has
already matured or been called for redemption in accordance with its terms it is not
necessary to issue a new Bond prior to payment.
(i) Redemption. In the event any of the Bonds are called for
redemption, notice thereof identifying the Bonds to be redeemed shall be given by
the Registrar by mailing a copy of the redemption notice by first class mail (postage
prepaid) to the registered owner of each Bond to be redeemed at the address
shown on the registration books kept by the Registrar and by publishing the notice
if required by law. Failure to give notice by publication or by mail to any registered
owner, or any defect therein, shall not affect the validity of the proceedings for the
redemption of Bonds. Bonds so called for redemption shall cease to bear interest
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after the specified redemption date, provided that the funds for the redemption are
on deposit at the place of payment at that time.
2.04. Execution, Authentication and Delivery. The Bonds shall be prepared
under the direction of the City Manager and executed on behalf of the City by the
signatures of the Mayor and the City Manager, provided that those signatures may be
printed, engraved, or lithographed facsimiles of the originals. If an officer whose signature
or a facsimile of whose signature appears on the Bonds ceases to be such officer before
the delivery of a Bond, that signature or facsimile shall nevertheless be valid and sufficient
for all purposes, the same as if the officer had remained in office until delivery.
Notwithstanding such execution, a Bond shall not be valid or obligatory for any purpose
or entitled to any security or benefit under this resolution unless and until a certificate of
authentication on the Bond has been duly executed by the manual signature of an
authorized representative of the Registrar. Certificates of authentication on different
Bonds need not be signed by the same representative. The executed certificate of
authentication on a Bond is conclusive evidence that it has been authenticated and
delivered under this resolution. When the Bonds have been so prepared, executed, and
authenticated, the City Manager shall deliver the same to the Purchaser upon payment of
the purchase price in accordance with the contract of sale heretofore made and executed,
and the Purchaser is not obligated to see to the application of the purchase price.
2.05. Temporary Bonds. The City may elect to deliver in lieu of printed definitive
Bonds one or more typewritten temporary Bonds in substantially the form set forth in Section
3 with such changes as may be necessary to reflect more than one maturity in a single
temporary bond. Upon the execution and delivery of definitive Bonds the temporary Bonds
will be exchanged therefor and cancelled.
Section 3. Form of Bond.
3.01. Execution of the Bonds. The Bonds shall be printed or typewritten in
substantially the form attached hereto as EXHIBIT B.
3.02. Approving Legal Opinion. The City Manager is directed to obtain a copy of
the proposed approving legal opinion of Kennedy & Graven, Chartered, Minneapolis,
Minnesota, which is to be complete except as to dating thereof and to cause the opinion
to be printed on or to accompany each Bond.
Section 4. Payment; Security; Pledges and Covenants.
4.01. Debt Service Fund. For the convenience and proper administration of the
moneys to be borrowed and repaid on the Bonds, and to provide adequate and specific
security for the Purchaser and holders from time to time of the Bonds, there is hereby created
a special fund to be designated the General Obligation Refunding Bonds, Series 2020A Debt
Service Fund (the “Debt Service Fund”) to be administered and maintained by the Finance
Director as a bookkeeping account separate and apart from all other funds maintained in the
official financial records of the City. The Debt Service Fund will be maintained in the manner
herein specified until all of the Refunded Bonds have been paid and until all of the Series
2020A Bonds and the interest thereon have been fully paid. There is hereby credited and
irrevocably appropriated to the Debt Service Fund: (i) after February 1, 2021 (the
“Redemption Date”), the special assessments collected for the Improvements (the
“Assessments”) pursuant to the resolution authorizing the issuance and sale of the Series
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2011A Bonds (the “Prior Resolution”), which Assessments are pledged to the Debt Service
Fund; (ii) proceeds of general taxes hereinafter levied (the “Taxes”) for payment of the
Bonds, which Taxes are pledged to the Debt Service Fund; (iii) environmental utility fee
revenues of the City (the “EUF Revenues”) for payment of the Bonds, which EUF
Revenues are pledged to the Debt Service Fund; and (iv) any amount over the minimum
purchase price paid by the Purchaser and any accrued interest paid by the Purchaser
upon closing and delivery of the Bonds.
4.02. Redemption Fund. All proceeds of the Bonds, less the appropriations
made in Section 4.01 hereof and the costs of issuance of the Bonds, will be deposited in
a separate fund (the “Redemption Fund”) to be applied to the payment and the redemption
and prepayment, on February 1, 2021 (the Redemption Date), of the outstanding Series
2011A Bonds. It is hereby found and determined that the proceeds derived from the sale
of the Bonds are sufficient for the payment and the redemption and prepayment on the
Redemption Date, of the Refunded Bonds. It is hereby found and determined that the
issuance of the Bonds and application of the proceeds of the Bonds to the redemption and
prepayment of the Series 2011A Bonds is consistent with covenants made with the
holders of the Series 2011A Bonds and is necessary and desirable for the reduction of
debt service costs to the City. The City Manager is hereby authorized to deliver such
notices of redemption and to take such other actions as are necessary or appropriate to
provide for such redemption and prepayment of the Refunded Bonds on February 1, 2021.
4.03. Prior Debt Service Fund. The debt service fund heretofore established for
the Refunded Bonds pursuant to the Prior Resolution shall be terminated on the Redemption
Date, following the redemption of the Refunded Bonds, and all moneys therein shall hereby
be transferred to the Debt Service Fund herein created.
4.04. Prior Resolution Pledges. The pledges and covenants of the City made by
the Prior Resolution relating to the Assessments levied for the Improvements are restated
and confirmed in all respects. The provisions of the Prior Resolution are hereby
supplemented to the extent necessary to give full effect to the provisions hereof.
4.05. General Obligation Pledge. For the prompt and full payment of the principal
of and interest on the Bonds, as the same respectively become due, the full faith, credit and
taxing powers of the City will be and are hereby irrevocably pledged. If the balance in the
Debt Service Fund is ever insufficient to pay all principal and interest then due on the Bonds
and any other bonds payable therefrom, the deficiency will be promptly paid out of monies in
the general fund of the City which are available for such purpose, and such general fund may
be reimbursed with or without interest from the Debt Service Fund when a sufficient balance
is available therein.
4.06. Pledge of Tax Levies. To provide moneys for payment of the principal of and
interest on the Bonds, there is hereby levied a direct annual irrepealable ad valorem tax upon
all of the taxable property in the City, which will be spread upon the tax rolls and collected
with and as part of other general taxes of the City. Such Taxes will be credited to the Debt
Service Fund above provided and will be in the years and amounts attached hereto as
EXHIBIT C.
4.07. Cancellation of Prior Levy after Redemption Date. Following the payment in
full of all outstanding principal of and interest on the Refunded Bonds on the Redemption
Date, the City Clerk-Treasurer is hereby directed to certify such fact to and request the
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Director of Property Records and Revenue of Ramsey County, Minnesota (the “County
Auditor”) to cancel any and all tax levies made for the Refunded Bonds.
4.08. Debt Coverage. It is hereby determined that the estimated collection of
Assessments, Taxes, and EUF Revenues for the payment of principal of and interest on
the Bonds will produce at least five percent (5%) in excess of the amount needed to meet,
when due, the principal and interest payments on the Bonds. The tax levy herein provided
is irrepealable until all of the Bonds are paid, provided that at the time the City makes its
annual tax levies the Finance Director may certify to the County Auditor the amount
available in the Debt Service Fund to pay principal and interest due during the ensuing
year, and the County Auditor will thereupon reduce the levy collectible during such year
by the amount so certified.
4.09. Filing of Resolution. The City Manager is authorized and directed to file a
certified copy of this resolution with the County Auditor and to obtain the certificate required
by Section 475.63 of the Act.
Section 5. Refunding; Findings; Redemption of Refunded Bonds.
5.01. Purpose of Refunding. The Refunded Bonds maturing after the
Redemption Date will be called for redemption on the Redemption Date in the amount of
$5,440,000. It is hereby found and determined that based upon information presently
available from the Municipal Advisor, as placement agent, the issuance of the Bonds, a
portion of which will be used to refund the Refunded Bonds, is consistent with covenants
made with the holders of the Refunded Bonds.
5.02. Application of Proceeds of Bonds. It is hereby found and determined that
the proceeds of the Bonds deposited in the Redemption Fund, along with any other funds
on hand in the debt service fund established pursuant to the Prior Resolution, will be
sufficient to prepay all of the principal of, interest on and redemption premium (if any) on
the Refunded Bonds.
5.03. Redemption; Date of Redemption; Notice of Call for Redemption. The
Refunded Bonds maturing after the Redemption Date will be redeemed and prepaid on
the Redemption Date. The Refunded Bonds will be redeemed and prepaid in accordance
with their terms and in accordance with the terms and conditions set forth in the form of
Notice of Call for Redemption attached hereto as EXHIBIT D, which terms and conditions
are hereby approved and incorporated herein by reference. The registrar for the Refunded
Bonds is authorized and directed to send a copy of the Notice of Call for Redemption to
each registered holder of the Refunded Bonds at least thirty (30) days prior to the
Redemption Date.
Section 6. Authentication of Transcript.
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6.01. City Proceedings and Records. The officers of the City are authorized and
directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds,
certified copies of proceedings and records of the City relating to the Bonds and to the
financial condition and affairs of the City, and such other certificates, affidavits, and
transcripts as may be required to show the facts within their knowledge or as shown by
the books and records in their custody and under their control, relating to the validity and
marketability of the Bonds, and such instruments, including any heretofore furnished, may
be deemed representations of the City as to the facts stated therein.
6.02. No Official Statement or Prospectus. It is determined that no official
statement or prospectus has been prepared or circulated by the City in connection with
the sale of the Bonds and that the Purchaser has made its own investigations concerning
the City as set forth in an investment letter of even date, receipt of which is hereby
acknowledged.
6.03. Other Certificates. The Mayor, the City Manager, and Finance Director are
hereby authorized and directed to furnish to the Purchaser at the closing such certificates
as are required as a condition of sale. Unless litigation shall have been commenced and
be pending questioning the Bond or the organization of the City or incumbency of its
officers, at the closing the Mayor and the City Manager shall also execute and deliver to
the Purchaser a suitable certificate as to absence of material litigation, and the Finance
Director shall also execute and deliver a certificate as to payment for and delivery of the
Bond.
Section 7. Tax Covenants.
7.01. Tax-Exempt Bonds. The City covenants and agrees with the holders from
time to time of the Bonds that it will not take or permit to be taken by any of its officers,
employees, or agents any action which would cause the interest on the Bonds to become
subject to taxation under the Internal Revenue Code of 1986, as amended (the “Code”), and
the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and
that it will take or cause its officers, employees or agents to take, all affirmative action within
its power that may be necessary to ensure that such interest will not become subject to
taxation under the Code and applicable Treasury Regulations, as presently existing or as
hereafter amended and made applicable to the Bonds.
7.02, Rebate Required. To that end, the City will comply with all requirements
necessary under the Code to establish and maintain the exclusion from gross income of the
interest on the Bonds under Section 103 of the Code, including without limitation
requirements relating to temporary periods for investments, limitations on amounts invested
at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings
to the United States (unless the City qualifies for any exemption from rebate requirements
based on timely expenditure of proceeds of the Bonds, in accordance with the Code and
applicable Treasury Regulations).
7.03. Not Private Activity Bonds. The City further covenants not to use the
proceeds of the Bonds or to cause or permit them or any of them to be used, in such a
manner as to cause the Bonds to be “private activity bonds” or “arbitrage bonds” within
the meaning of Sections 103 and 141 through 150 of the Code.
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7.04. Designation of Qualified Tax-Exempt Obligations. In order to qualify the
Bonds as “qualified tax-exempt obligations” within the meaning of Section 265(b)(3) of the
Code, the City makes the following factual statements and representations:
(a) the Bonds are not “private activity bonds” as defined in Section 141
of the Code;
(b) the Series 2011A Bonds were previously designated as “qualified
tax-exempt obligations” for purposes of Section 265(b)(3) of the Code, the average
maturity of the Bonds is not longer than the average maturity of the Series 2011A
Bonds and the Bonds mature not later than 30 years after the date the Series
2011A Bonds were issued and therefore the Bonds issued to refund the
outstanding principal amount of the Series 2011A Bonds are deemed designated
as “qualified tax-exempt obligations” for purposes of Section 265(b)(3) of the Code
in the amount of $5,440,000;
(c) the City designates the Bonds, to the extent the principal amount of
the Bonds exceeds the outstanding principal amount of the Series 2011A Bonds
(i.e. $5,440,000), as “qualified tax-exempt obligations” for purposes of Section
265(b)(3) of the Code;
(d) the reasonably anticipated amount of tax-exempt obligations (other
than private activity bonds that are not qualified 501(c)(3) bonds and bonds
described under Section 265(b)(3)(D)(ii)) of the Code) which will be issued by the
City (and all subordinate entities of the City) during calendar year 2020 will not
exceed $10,000,000; and
(e) not more than $10,000,000 of obligations issued by the City during
calendar year 2020 have been designated for purposes of Section 265(b)(3) of the
Code.
(f) the aggregate face amount of the issue of the Bonds is not greater
than $10,000,000.
7.05. Procedural Requirements. The City will use its best efforts to comply with
any federal procedural requirements which may apply in order to effectuate the
designations made by this section.
7.06. Written Procedures to Monitor the Requirements of Section 148 of the
Code. The City shall take all actions necessary to ensure that the Series 2020A Bonds
shall be monitored for compliance with the arbitrage, yield restriction, and rebate
requirements of Section 148 of the Code and applicable Treasury Regulations. The City
may retain the services of qualified third parties to ensure compliance with the provisions
of this Section 7.06.
Section 7. Continuing Disclosure. The Purchaser and participating underwriters, if
any, need not comply with the continuing disclosure requirements of Rule 15c2-12,
promulgated by the Securities and Exchange Commission under the Securities Exchange
Act of 1934, because the offering is of municipal securities in authorized denominations
of $100,000 or more and sold by private placement to no more than 35 sophisticated
investors who agree they are purchasing for their own account. Consequently, the City
May 11, 2020 13
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will not enter into any undertaking to provide continuing disclosure of any kind with respect
to the Bonds.
Section 8. Defeasance. When the Series 2020A Bonds have been discharged as
provided in this section, all pledges, covenants and other rights granted by this resolution
to holders of the Series 2020A Bonds will cease, except that the pledge of the full faith
and credit of the City for the prompt and full payment of the principal of and interest on the
Series 2020A Bonds will remain in full force and effect. The City may discharge all Series
2020A Bonds which are due on any date by depositing with the Registrar on or before that
date a sum sufficient for the payment thereof in full. If any Series 2020A Bonds should
not be paid when due, it may nevertheless be discharged by depositing with the Registrar
a sum sufficient for the payment thereof in full with interest accrued to the date of such
deposit.
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
J. NEW BUSINESS
1. Resolution Providing for the Sale of $6,875,000 G.O. Improvement Bonds,
Series 2020B
Finance Director Paulseth introduced the report. Bruce Kimmel, Senior Municipal
Advisor with Ehlers, Inc. gave the presentation.
Councilmember Neblett moved to approve the Resolution providing for the Sale of
$6,875,000 General Obligation Bonds, Series 2020B.
Resolution 20-05-1811
Resolution Providing for the Sale of
$6,875,000 General Obligation Improvement Bonds, Series 2020B
A. WHEREAS, the City Council of the City of Maplewood, Minnesota has heretofore
determined that it is necessary and expedient to issue the City's $6,875,000 General
Obligation Improvement Bonds, Series 2020B (the "Bonds"), to finance the
Arcade/County Road B and Dennis/McClelland street improvement project in the
City; and
B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota
("Ehlers"), as its independent municipal advisor for the Bonds in accordance with
Minnesota Statutes, Section 475.60, Subdivision 2(9);
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood,
Minnesota, as follows:
1. Authorization. The City Council hereby authorizes Ehlers to assist the City for the
sale of the Bonds.
2. Meeting; Proposal Opening. The City Council shall meet at 7:00 p.m. on June 8,
2020, for the purpose of considering proposals for and awarding the sale of the
May 11, 2020 14
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Bonds.
3. Official Statement. In connection with said sale, the officers or employees of the City
are hereby authorized to cooperate with Ehlers and participate in the preparation of
an official statement for the Bonds and to execute and deliver it on behalf of the City
upon its completion.
Seconded by Councilmember Juenemann Ayes – All, via roll call
The motion passed.
2. Maplewood Senior Living, 1818 and 1832 Gervais Court
a. Comprehensive Plan Amendment Resolution (requires 4 council
votes)
b. Planned Unit Development and Lot Division Resolution
c. Design Review Resolution
Community Development Director Thomson gave the staff report. Bo Nickoloff with
Augusta Development gave further information on the development. Eric Reiners, with
Sperides Reiners Architects, Inc. gave additional information.
Councilmember Juenemann moved to approve the resolution for a comprehensive plan
amendment reguiding the properties from Employment to High Density Residential.
Approval of this resolution requires four council votes.
Resolution 20-05-1812
COMPREHENSIVE PLAN AMENDMENT RESOLUTION
Resolution approving the comprehensive plan amendment reguiding the properties at
1818 and 1832 Gervais Court from Employment to High Density Residential.
Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Bo Nickoloff, of Augusta Development, has requested approval of a
comprehensive plan amendment.
1.02 The properties are located at 1818 and 1832 Gervais Court and are legally
described as:
PIN: 112922320013 – The East 226.325 feet of the West 531.425 feet of the
Northwest Quarter of the Southwest Quarter of Section 11, Township 29, Range
22, lying Northerly of State Trunk Highway No. 36, except the Northerly 33 fee of
the Easterly 100.775 feet.
AND
PIN: 112922320004 – The East ½ of the East 201.55 feet of the West 632.30
feet of the Northwest Quarter of the Southwest Quarter of Section 11, Township
29, Range 22, Except the South 450 feet and the North 33 feet taken for road,
May 11, 2020 15
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except that portion taken for Highway 36, Ramsey County, Minnesota.
Section 2. Criteria.
2.01 The 2040 Comprehensive Plan states the document may require amending due
to a property owner request to change land use designation to allow a proposed
development or redevelopment.
2.02 The 2040 Comprehensive Plan amendment process follows the same City
identified public hearing process as the major update process used to develop
the 2040 Comprehensive Plan. Amendments are required to submit and gain
approval from the Metropolitan Council.
Section 3. Findings
3.01 The requested amendment would meet various amendment criteria outlined in
the 2040 Comprehensive Guide Plan.
1. Encourage infill development to be sensitively designed to fit within the
existing neighborhood.
2. Promote the availability of a full range of services and facilities for its
residents, and the improvement of, access to, and linkage between housing
and development.
3. Ensure the City has a variety of housing types for ownership and rental for
people in all stages of their life cycle.
Section 4. City Review Process
4.01 The City conducted the following review when considering this amendment
request.
1. On April 21, 2020, the planning commission held a public hearing. The city
staff published a hearing notice in the Pioneer Press and sent notices to the
surrounding property owners. The planning commission gave everyone at the
hearing a chance to speak and present written statements. The planning
commission recommended that the city council approve the comprehensive
plan amendment.
2. On May 11, 2020, the city council discussed the comprehensive plan
amendment. They considered reports and recommendations from the
planning commission and city staff.
Section 5. City Council
5.01 The above described comprehensive plan amendment is approved based on the
findings outlined in section 3 of this resolution. Approval is subject to, and only
effective upon, the following conditions:
1. Review and approval of the Metropolitan Council as provided by state statute.
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2. The site must be developed and maintained in substantial conformance with
the following plans:
a. Design and site plans, date-stamped March 31, 2020.
3. The development must further comply with all conditions outlined in City
Council Resolution No. 20-05-1813 for a planned unit development and lot
division approved by the Maplewood City Council on May 11, 2020.
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
Councilmember Neblett moved to approve the resolution for a conditional use permit for
a planned unit development and lot division which approves a four-story, 119-unit senior
housing building to be constructed at 1818 and 1832 Gervais Court.
Resolution 20-05-1813
CONDITIONAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT
AND LOT DIVISION RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Bo Nickoloff, of Augusta Development, has requested approval of a conditional
use permit for a planned unit development.
1.02 The applicant has requested approval of a lot division to combine two lots
1.03 The properties are located at 1818 and 1832 Gervais Court and are legally
described as:
PIN: 112922320013 – The East 226.325 feet of the West 531.425 feet of the
Northwest Quarter of the Southwest Quarter of Section 11, Township 29, Range
22, lying Northerly of State Trunk Highway No. 36, except the Northerly 33 fee of
the Easterly 100.775 feet.
AND
PIN: 112922320004 – The East ½ of the East 201.55 feet of the West 632.30
feet of the Northwest Quarter of the Southwest Quarter of Section 11, Township
29, Range 22, Except the South 450 feet and the North 33 feet taken for road,
except that portion taken for Highway 36, Ramsey County, Minnesota.
Section 2. Standards.
2.01 City Ordinance Section 44-1092(6) requires a Conditional Use Permit for
Planned Unit Developments.
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2.02 City Ordinance Section 34-14(a) states a lot division shall not result in the
creation of more than three lots.
2.03 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a)
states that the City Council must base approval of a Conditional Use Permit on
the following nine standards for approval.
1. The use would be located, designed, maintained, constructed and operated
to be in conformity with the City’s Comprehensive Plan and Code of
Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer
systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site’s natural
and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Section 3. Findings.
3.01 The proposal meets the specific conditional use permit standards.
3.02 The proposal will result in less than three lots being created.
Section 4. City Review Process
4.01 The City conducted the following review when considering these conditional use
permit for a planned unit development and lot division requests.
1. On April 21, 2020, the planning commission held a public hearing. The city
staff published a hearing notice in the Pioneer Press and sent notices to the
surrounding property owners. The planning commission gave everyone at the
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hearing a chance to speak and present written statements. The planning
commission recommended that the city council approve this resolution.
2. On May 11, 2020, the city council discussed this resolution. They considered
reports and recommendations from the planning commission and city staff.
Section 5. City Council
5.01 The city council hereby approved the resolution. Approval is based on the
findings outlined in section 3 of this resolution. Approval is subject to the
following conditions: (additions are underlined and deletions are crossed out):
1. Adherence to the design and site plans date-stamped March 31, 2020. The
director of community development may approve minor changes.
2. The proposed construction must be started within one year of council
approval or the permit shall end. The council may extend this deadline for
one year.
3. The city council shall review this permit in one year.
4. This approval permits the project's studio units to have a minimum of 485
square feet of floor area. The floor area minimums for this project are
approved for senior housing units only. Any future conversion of this building
requires amendment to this permit.
5. This approval permits the project to build a four-story, 53-foot tall senior
housing building. All requirements of the fire department must be met in the
construction of this building.
6. This approval permits the project to provide 68 underground parking stalls
and 108 surface parking stalls – a waiver of 62 spaces.
7. This permit approves a parking waiver for a senior housing facility. If this use
is proposed to be converted to any other type of use this PUD must be
amended to address parking requirements.
8. This project must meet all requirement of Minnesota Department of
Transportation’s Review Letter dated April 23, 2020. This includes mitigating
highway noise impacts on residential units in this building.
9. The lot division approval is subject to the following conditions:
a. A survey shall be submitted to staff with a legal description for a new
single parcel reflecting the two properties being combined.
b. Prior to issuance of a certificate of occupancy for the new senior housing
building, proof that Ramsey County has recorded the lot division must be
submitted to city staff.
10. Metropolitan Council approval of Resolution No. 20-05-1812 for a
May 11, 2020 19
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comprehensive plan amendment approved by the Maplewood City Council on
May 11, 2020.
Seconded by Councilmember Juenemann Ayes – All, via roll call
The motion passed.
Councilmember Juenemann moved to approve the resolution for design review for
project plans date-stamped March 31, 2020 for the 119-unit senior housing building to
be constructed at 1818 and 1832 Gervais Court.
Resolution 20-05-1814
DESIGN REVIEW RESOLUTION
Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Bo Nickoloff, of Augusta Development, has requested approval of site
and design plans for a senior housing project.
1.02 The properties are located at 1818 and 1832 Gervais Court and are
legally described as:
PIN: 112922320013 – The East 226.325 feet of the West 531.425 feet of
the Northwest Quarter of the Southwest Quarter of Section 11, Township
29, Range 22, lying Northerly of State Trunk Highway No. 36, except the
Northerly 33 feet of the Easterly 100.775 feet.
AND
PIN: 112922320004 – The East ½ of the East 201.55 feet of the West
632.30 feet of the Northwest Quarter of the Southwest Quarter of Section
11, Township 29, Range 22, Except the South 450 feet and the North 33
feet taken for road, except that portion taken for Highway 36, Ramsey
County, Minnesota.
1.03 On April 21, 2020, the community design review board reviewed this
request. The applicant was provided the opportunity to present
information to the community design review board. The community design
review board considered all of the comments received and the staff
report, which are incorporated by reference into this resolution.
Section 2. Site and Building Plan Standards and Findings.
2.01 City ordinance Section 2-290(b) requires that the community design
review board make the following findings to approve plans:
1. That the design and location of the proposed development and its
relationship to neighboring, existing or proposed developments and
traffic is such that it will not impair the desirability of investment or
May 11, 2020 20
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occupation in the neighborhood; that it will not unreasonably interfere
with the use and enjoyment of neighboring, existing or proposed
developments; and that it will not create traffic hazards or congestion.
2. That the design and location of the proposed development is in
keeping with the character of the surrounding neighborhood and is not
detrimental to the harmonious, orderly and attractive development
contemplated by this article and the city's comprehensive municipal
plan.
3. That the design and location of the proposed development would
provide a desirable environment for its occupants, as well as for its
neighbors, and that it is aesthetically of good composition, materials,
textures and colors.
Section 3. City Council Action.
3.01 The above-described site and design plans are hereby approved based
on the findings outlined in Section 3 of this resolution. Subject to staff
approval, the site must be developed and maintained in substantial
conformance with the site and design plans date-stamped March 31,
2020. Approval is subject to the applicant doing the following:
1. Repeat this review in two years if the city has not issued a building
permit for this project.
2. All requirements of the fire marshal and building official must be met.
3. Meet all requirements in the engineering report, dated April 8, 2020.
4. Meet all requirements in the environmental report, dated April 13, 2020.
5. Meet all requirements in Minnesota Department of Transportation’s
Review Letter dated April 23, 2020
6. The applicant shall obtain all required permits from the Ramsey-
Washington Metro Watershed District.
7. The applicant shall submit a decision letter from Ramsey-Washington
Metro Watershed District stating the basin between the property and
Highway 36 is not a wetland.
8. Rooftop vents and equipment shall be located out of view from Highway
36 as much as possible.
9. A maximum of two monument signs, each up to 32-square-feet in size,
are approved for this site. Monument signs shall not exceed six feet in
height. A maximum of two wall signs, each up to 24 square feet in size,
shall be allowed. All signs require permits.
May 11, 2020 21
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10. Prior to the issuance of a building permit, the applicant shall submit for
staff approval the following items:
a. Payment to the city’s tree fund to meet the requirements of the city’s tree
replacement code.
b. The applicant shall provide the city with a cash escrow or an irrevocable
letter of credit for all required exterior improvements. The amount shall be
150 percent of the cost of the work.
10. The applicant shall complete the following before occupying the building:
a. Replace any property irons removed because of this construction.
b. Provide continuous concrete curb and gutter around the parking lot and
driveways.
c. Install all required landscaping and an in-ground lawn irrigation system for
all landscaped areas.
d. Install all required outdoor lighting.
e. Restore all former curb cuts on Gervais Court to a continuous concrete
curb per City of Maplewood requirements.
11. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health,
safety or welfare.
b. The above-required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or
contractor shall complete any unfinished exterior improvements by June 1
of the following year if occupancy of the building is in the fall or winter or
within six weeks of occupancy of the building if occupancy is in the spring
or summer.
12. Metropolitan Council approval of Resolution No. 20-05-1812 for a
comprehensive plan amendment approved by the Maplewood City Council
on May 11, 2020.
13. The applicant shall modify the grading plan to either show a retaining wall in
the southern part of the site, adjacent to the south parking lot or alter the
grading of the site to meet city requirements.
14. Revised landscaping plan incorporating grading changes in the southeast
corner.
15. The applicant shall work with the city engineer to resolve the concern of
using metal pipe in the stormwater system.
May 11, 2020 22
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16. All work shall follow the approved plans. The director of community
development may approve minor changes.
Seconded by Councilmember Smith Ayes – All, via roll call
The motion passed.
3. Rush Line Bus Rapid Transit Project, City Project 15-06
a. Resolution of Support for 15 Percent Plans Within the City of
Maplewood
b. Agreement with Ramsey County Regional Railroad Authority for
Harvest Park Master Plan
Public Works Director Love gave the staff report. Ramsey County Commissioner
Reinhardt addressed the council and gave background information. Andy Gitzlaff, Rush
Line Project Manager gave additional information.
Councilmember Neblett moved to approve the resolution of support for the Rush Line
Bus Rapid Transit Project 15 percent plans within the City of Maplewood.
Resolution 20-05-1816
RESOLUTION OF SUPPORT FOR THE RUSH LINE BUS RAPID TRANSIT PROJECT
15 PERCENT PLANS WITHIN THE CITY OF MAPLEWOOD
WHEREAS, Ramsey County is leading the design of the Rush Line Bus Rapid
Transit Project (“Project”) through the Environmental Analysis Phase; in partnership with
the Minnesota Department of Transportation (MnDOT), the Metropolitan Council and its
Metro Transit division (Metropolitan Council), Saint Paul, Maplewood, Vadnais Heights,
Gem Lake, White Bear Lake and White Bear Township (“Municipalities”); and
WHEREAS, the Environmental Analysis Phase includes the preparation of an
Environmental Assessment in partnership with MnDOT, the Metropolitan Council and the
Municipalities; and
WHEREAS, Ramsey County has been working collaboratively with MnDOT, the
Metropolitan Council and the Municipalities and other stakeholders over the previous two
years to resolve issues and develop a scope of work of project components (known as
the 15% plans) for evaluation in the Environmental Assessment; and
WHEREAS, residents and businesses have participated in numerous
committees, community meetings, pop-up events, and other public forums to provide
feedback and assist with developing the 15 percent plans; and
WHEREAS, City of Maplewood staff has reviewed the 15 percent plans and has
provided comments and direction on plan refinements; and
WHEREAS, Ramsey County has worked collaboratively with MnDOT,
Metropolitan Council, and the Municipalities to address staff comments on the 15
percent plans: and
May 11, 2020 23
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WHEREAS, Ramsey County is requesting that the Municipalities, as the
agencies with local jurisdiction, provide a Resolution of Support or Letter of Support for
the 15 percent plans: and
WHEREAS, the Municipalities will have additional opportunities to provide
comments during the Environmental Assessment public comment period and on the
subsequent 30%, 60% and 90% design plans prior to construction; and
WHEREAS, the City of Maplewood desires that Ramsey County, MnDOT,
Metropolitan Council and the other Municipalities continue to work collaboratively with
the City of Maplewood to address issues and work with City of Maplewood staff to
satisfactorily resolve issues that have arisen or could arise as the Project design
advances.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota that the City of Maplewood provides its support for the 15
percent plans for the Rush Line BRT Project.
Seconded by Councilmember Smith Ayes – All, via roll call
The motion passed.
Councilmember Juenemann moved to approve the agreement by and between the City
of Maplewood and Ramsey County Regional Railroad Authority for the Rush Line Bus
Rapid Transit Components of the Harvest Park Master Plan, City Project 15-06 and
direct the Mayor and City Manager to sign the agreement.
Seconded by Councilmember Smith Ayes – All, via roll call
The motion passed.
K. AWARD OF BIDS
1. Resolution Receiving Bids and Awarding Construction Contract, Dennis-
McClelland Area Street Improvements, City Project 19-10
Public Works Director Love gave the staff report.
Councilmember Juenemann moved to approve the resolution receiving bids and
awarding construction contract for the Dennis-McClelland Area Street Improvements,
City Project 19-10, to Veit & Company Inc.
Resolution 20-05-1816
RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT
WHEREAS, pursuant to resolution passed by the City Council on March 23,
2020, approving plans and specifications and advertising for bids for the Dennis-
McClelland Area Street Improvements, City Project 19-10, and
WHEREAS, the plans and specifications were advertised for bids pursuant to
Minnesota Statutes, Chapter 429, and
May 11, 2020 24
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WHEREAS, bids were received and opened on April 23, 2020 at 10:00 A.M.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA that that the base bid of Veit & Company Inc. in the
amount of $6,582,236.23 is the lowest responsible bid for the construction of Dennis-
McClelland Area Street Improvements, City Project 19-10, and the Mayor and the City
Manager are hereby authorized and directed to enter into a contract with said bidder for
and on behalf of the City.
The Finance Director is hereby authorized to make the financial transfers
necessary to implement the financing plan for the project and to prepare a budget
adjustment based on final construction costs.
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
2. Resolution Receiving Bids and Awarding Construction Contract, Schaller
Area Pavement Rehabilitation, City Project 19-11
Public Works Director Love gave the staff report.
Councilmember Juenemann moved to approve the resolution receiving bids and
awarding construction contract for the Schaller Area Pavement Rehabilitation, City
Project 19-11, to Northwest Asphalt, Inc.
Resolution 20-05-1817
RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT
WHEREAS, pursuant to resolution passed by the City Council on March 23,
2020, approving plans and specifications and advertising for bids for the Schaller Area
Pavement Rehabilitation, City Project 19-11, and
WHEREAS, the plans and specifications were advertised for bids pursuant to
Minnesota Statutes, Chapter 429, and
WHEREAS, bids were received and opened on April 24, 2020 at 10:00 A.M.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA that that the base bid of Northwest Asphalt, Inc. in the
amount of $1,367,132.48 is the lowest responsible bid for the construction of Schaller
Area Pavement Rehabilitation, City Project 19-11, and the Mayor and the City Manager
are hereby authorized and directed to enter into a contract with said bidder for and on
behalf of the City.
The Finance Director is hereby authorized to make the financial transfers necessary to
implement the financing plan for the project and to prepare a budget adjustment based
on final construction costs.
Seconded by Councilmember Neblett Ayes – All, via roll call
May 11, 2020 25
City Council Meeting Minutes
The motion passed.
3. County Road B & Arcade Street Improvements, City Project 19-22
a. Resolution Receiving Bids and Awarding Construction Contract
b. Use of Bolton and Menk, Inc. for Construction Phase Services
Public Works Director Love gave the staff report.
Councilmember Juenemann moved to approve the resolution receiving bids and
awarding construction contract for the County Road B and Arcade Street Improvements,
City Project 19-22, to Valley Paving Inc.
Resolution 20-05-1818
RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT
WHEREAS, pursuant to resolution passed by the City Council on March 23,
2020, approving plans and specifications and advertising for bids for the County Road B
and Arcade Street Improvements, City Project 19-22, and
WHEREAS, the plans and specifications were advertised for bids pursuant to
Minnesota Statutes, Chapter 429, and
WHEREAS, bids were received and opened on April 20, 2020 at 10:00 A.M.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA that that the base bid of Valley Paving, Inc. in the amount
of $ $4,056,778.60 is the lowest responsible bid for the construction of County Road B
and Arcade Street Improvements, City Project 19-22, and the Mayor and the City
Manager are hereby authorized and directed to enter into a contract with said bidder for
and on behalf of the City.
The Finance Director is hereby authorized to make the financial transfers
necessary to implement the financing plan for the project and to prepare a budget
adjustment based on final construction costs.
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
Councilmember Knutson moved to approve the use of Bolton and Menk, Inc. for
construction phase services and further authorize the Mayor and City Manager to sign
the attached work order with Bolton and Menk, Inc.
Seconded by Councilmember Juenemann Ayes – All, via roll call
The motion passed.
L. ADJOURNMENT
Each councilmember shared thoughts on COVID-19.
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Mayor Abrams adjourned the meeting at 9:26 p.m.
Andrea Sindt, City Clerk
May 11, 2020 27
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