HomeMy WebLinkAbout2020-04-13 City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, April 13, 2020
Held Remotely Via Conference Call
Meeting No. 07-20
A. CALL TO ORDER
A meeting of the City Council was held remotely via conference call and was called to
order at 7:01 p.m. by Mayor Abrams.
Emergency Management Director Lukin gave a State and County update on COVID-19;
as well as the status of the city employees and personal protection equipment.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Marylee Abrams, Mayor Present
Kathleen Juenemann, Councilmember Present
William Knutson, Councilmember Present
Sylvia Neblett, Councilmember Present
Bryan Smith, Councilmember Present
D. APPROVAL OF AGENDA
City Clean Up
Arbor Day
Councilmember Neblett moved to approve the agenda as amended.
Seconded by Councilmember Juenemann Ayes – All, via roll call
The motion passed.
E. APPROVAL OF MINUTES
1. March 23, 2020 City Council Meeting Minutes
Change the location in the first paragraph to reflect the meeting was held remotely via
conference call.
Councilmember Juenemann moved to approve the March 23, 2020 City Council Meeting
Minutes as amended.
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
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1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave an update to the council calendar; reviewed other topics of
concern or interest requested by councilmembers; and gave an overview of upcoming
events in the community.
2. Council Presentations
City Clean Up
Councilmember Juenemann reminded residence that City Clean Up scheduled for April
th
18 has been cancelled and hoping to reschedule in the Fall. Residence can contact
Republic Service to arrange to have bulky items picked up at the curb.
Arbor Day
Councilmember Juenemann reported that Arbor Day Celebration usually scheduled for
nd
May 2 will not be held this year due to COVID-19.
City Manager Coleman gave an update to the City Tree Sale.
3. Resolution for Commissioner Reappointments
City Manager Coleman gave the staff report.
Councilmember Neblett moved to approve the resolution for Commission
reappointments.
Resolution 20-04-1804
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
Hereby appoints the following individuals, who the Maplewood City Council has
reviewed, to be reappointed to the following commissions:
Community Design Review Board
Matt Ledvina Term expires April 30, 2023
Heritage Preservation Commission
John Gaspar Term expires April 30, 2023
Parks & Recreation Commission
Craig Brannon Term expires April 30, 2023
Terri Mallet Term expires April 30, 2023
Nikki Villavicencio Term expires April 30, 2023
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
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4. Parks and Recreation Commission 2019 Annual Report
Parks & Recreation Manager Robbins gave the annual report.
Councilmember Neblett moved to approve the 2019 Parks and Recreation Commission
Annual Report.
Seconded by Councilmember Juenemann Ayes – All, via roll call
The motion passed.
5. Arbor Day Proclamation
Public Works Director Love gave the staff report.
Councilmember Juenemann moved to approve the 2020 Arbor Day Proclamation.
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
6. Revision to 2020 City Council Appointments to Boards, Commissions and
Miscellaneous Groups
Assistant City Manager/HR Director Sable gave the staff report.
Councilmember Smith moved to approve amend the 2020 City Council appointments to
boards, commissions and miscellaneous groups with the additional category of Acting
Mayor Pro Tem and to appoint Kathleen Juenemann as the Acting Mayor Pro Tem for
the period ending 12/31/2020.
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
Councilmember Neblett moved to approve agenda items G1-G4.
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
1. Approval of Claims
Councilmember Neblett moved to approve the approval of claims.
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ACCOUNTS PAYABLE
$ 474,920.67 Checks #105343 thru #105394
dated 03/24/20
$ 531,245.52 Disbursements via debits to checking account
dated 03/16/20 thru 03/20/20
$ 708,987.68 Checks #105395 thru # 105420
dated 03/31/20
$ 1,863,712.37 Disbursements via debits to checking account
dated 03/23/20 thru 03/27/20
$ 138,371.32 Checks # 105421 thru # 105447
dated 04/07/20
$ 301,261.88 Disbursements via debits to checking account
dated 03/30/20 thru 04/03/20
$ 4,018,499.44 Total Accounts Payable
PAYROLL
$ 718,541.33 Payroll Checks and Direct Deposits dated 03/20/20
$ 2,284.25 Payroll Deduction check # 99104133 thru # 99104135 dated 03/20/20
$ 585,573.09 Payroll Checks and Direct Deposits dated 04/03/20
$ 1,405.00 Payroll Deduction check # 99104149 thru # 99104150 dated 04/03/20
$ 1,307,803.67 Total Payroll
$ 5,326,303.11 GRAND TOTAL
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
2. 2020 Pollinators by the Yard - Maplewood Demonstration Neighborhood
Grant
a. Resolution Accepting the Pollinators by the Yard - Maplewood
Demonstration Neighborhood Grant
b. Pollinators by the Yard - Maplewood Demonstration Neighborhood
Grant Agreement
Parks & Recreation Manager Robbins answered questions of the council.
Councilmember Neblett moved to approve the resolution accepting the Pollinators by the
Yard- Maplewood Demonstration Neighborhood Grant.
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Resolution 20-04-1805
ACCEPTANCE OF 2020 POLLINATORS BY THE YARD- MAPLEWOOD
DEMONSTRATION NEIGHBORHOOD GRANT
WHEREAS, this grant contract is between the Minnesota Board of Water and
Soil Resources (referred to as the “Board”) and the City of Maplewood (referred to as the
“Grantee”);
WHEREAS, the Legislative-Citizen Commission on Minnesota Resources makes
funding recommendations to the legislature for special environment and natural resource
projects from the Environment and Natural Resources Trust Fund; and
st
WHEREAS, the Laws of Minnesota 2019, 1 Special Session, Chapter 4, Article
2, Sect. 2, Subd. 8 (f), appropriated funds from the Environment and Natural Resources
Trust Funds to the Board for the FY2020 Lawns to Legumes Demonstration
Neighborhood program; and
WHEREAS, the Board adopted Board Order #20-04 to authorize and allocate
funds for the FY2020 Lawns to Legumes Demonstration Neighborhood Program; and
THEREFORE, the Board of Water and Soil Resources agrees to award the
Grantee a fiscal year 2020 Lawns to Legumes grant in support of eligible costs as
described in the Grantee’s Application in the amount of $39,440; and
THE Grantee has submitted a Board approved work plan and agreed to
appropriate and expend the required local match; and
THE Grantee represents that it duly qualifies and agrees to perform all services
described in the grant contract to the satisfaction of the Board; and
THEREFORE, the Board and Grantee agree to the following terms and
conditions, and further agree that the Grantee’s failure to comply with any of the
requirements of this contract may jeopardize its eligibility to apply for or receive future
Board grants.
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council
authorizes the City of Maplewood to accept this grant.
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
Councilmember Neblett moved to approve the Mayor and the City Manager to enter into
a grant agreement with the State of Minnesota Board of Water and Soil Resources
(BWSR).
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
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3. Resolution for No Parking on Carver Avenue Between McKnight Road to
Century Avenue
Councilmember Neblett moved to approve the Resolution Requesting Ramsey County to
Restrict Parking on Carver Avenue Between McKnight Road to Century Avenue.
Resolution 20-04-1806
REQUESTING RAMSEY COUNTY TO RESTRICT PARKING ON CARVER AVENUE
BETWEEN McKNIGHT ROAD AND CENTURY AVENUE
WHEREAS, Carver Avenue (CSAH 43) is a Ramsey County State Aid Route,
and
WHEREAS, Carver Avenue (CSAH 43) between McKnight Road and Century
Avenue the existing road facilities generally consists of one travel lane in each direction
and a 4 foot wide shoulders, and
WHEREAS, the existing road facilities do not provide adequate width for parking
on the street; and must therefore be conditioned upon certain parking restrictions.
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of
Maplewood hereby requests Ramsey County to ban parking at all times on Carver
Avenue between McKnight Road and Century Avenue.
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
4. Resolution for No Parking on Larpenteur Avenue Between Rice Street to
Jackson Street
Councilmember Neblett moved to approve the Resolution Requesting Ramsey County to
Restrict Parking on Larpenteur Avenue Between Rice Street to Jackson Street.
Resolution 20-04-1807
REQUESTING RAMSEY COUNTY TO RESTRICT PARKING ON LARPENTEUR
AVENUE BETWEEN RICE STREET AND JACKSON STREET
WHEREAS, Larpenteur Avenue (CSAH 30) is a Ramsey County State Aid
Route, and
WHEREAS, Larpenteur Avenue (CSAH 30) between Rice Street and Jackson
Street the existing road facilities generally consists of two travel lanes in each direction,
and
WHEREAS, Larpenteur Avenue (CSAH 30) between Rice Street and Jackson
Street is proposed to be striped with one travel lane in each direction, a continuous
center left turn lane, and one bike lane in each direction, and
WHEREAS, the existing road facilities do not provide adequate width for parking
on the street; and must therefore be conditioned upon certain parking restrictions.
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NOW THEREFORE BE IT RESOLVED, that the City Council of the City of
Maplewood hereby requests Ramsey County to ban parking at all times on Larpenteur
Avenue between Rice Street and Jackson Street.
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Resolution Providing for the Sale of $5,500,000 General Obligation Refunding
Bonds, Series 2020A
Finance Director Paulseth introduced the report. Bruce Kimmel, Senior Municipal
Advisor with Ehlers gave further information.
Councilmember Juenemann moved to approve the Resolution providing for the Sale of
$5,500,000 General Obligation Refunding Bonds, Series 2020A.
Resolution 20-04-1808
Resolution Providing for the Sale of
$5,500,000 General Obligation Refunding Bonds, Series 2020A
A. WHEREAS, the City Council of the City of Maplewood, Minnesota has heretofore
determined that it is necessary and expedient to issue the City's $5,500,000
General Obligation Refunding Bonds, Series 2020A (the "Bonds"), to current
refund the City's Series 2011A Bonds for interest cost savings through forward
delivery; and
B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville,
Minnesota ("Ehlers"), as its independent municipal advisor for the Bonds in
accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9);
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood,
Minnesota, as follows:
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1. Authorization. The City Council hereby authorizes Ehlers to assist the City for the
sale of the Bonds.
2. Meeting; Proposal Opening. The City Council shall meet at 7:00 p.m. on May
11, 2020, for the purpose of considering proposals for and awarding the sale
of the Bonds.
3. Offering Document. In connection with said sale, the officers or employees of the
City are hereby authorized to cooperate with Ehlers and participate in the
preparation of an offering document for the Bonds and to execute and deliver it on
behalf of the City upon its completion.
Seconded by Councilmember Knutson Ayes – All, via roll call
The motion passed.
2. 1902 Building Roof Replacement, City Project 20-06
a. Resolution Authorizing Preparation of Plans and Specifications
b. Use of LHB for Professional Design, Inspection, and Contract
Administration Services
Public Works Director Love gave the staff report.
Councilmember Juenemann moved to approve the Resolution Authorizing Preparation
of Plans and Specification for the 1902 Building Roof Replacement, City Project 20-06.
Resolution 20-04-1809
AUTHORIZING PREPERATION OF PLANS AND SPECIFICATIONS
WHEREAS, the City of Maplewood completed a citywide asset management
study in 2015 to inform the decision making process for building facility improvements,
and
WHEREAS, the proposed 1902 Building Roof Replacement, City Project 20-06,
has been Prioritized and is identified in the approved 2020-2024 Capital Improvement
Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1. The proposed 1902 Building Roof Replacement, City Project 20-06, is hereby
authorized to proceed with the development of plans and specification in order to
bid the project according to State Statute.
2. The professional services firm, and authorized consultant, shall be LHB, Inc.
LHB, Inc. shall be authorized in an amount of $21,750 upon signature of the
Work Order Proposal by the Mayor and City Manager.
3. The Finance Director is hereby authorized to make financial transfers necessary
for the preparation of plans and specifications. A proposed budget of $21,750
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shall be established. The proposed financing is from the Building Maintenance
Fund.
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
Councilmember Juenemann moved to approve the use of LHB, Inc. for professional
design, inspection, and contract administration services and to further authorize the City
Manager to sign the attached work order with LHB, Inc.
Seconded by Councilmember Neblett Ayes – All, via roll call
The motion passed.
K. AWARD OF BIDS
None
L. ADJOURNMENT
At the conclusion of the meeting, each councilmember gave their thoughts on the
present situation with COVID-19.
Mayor Abrams adjourned the meeting at 8:06 p.m.
Andrea Sindt, City Clerk
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