HomeMy WebLinkAbout2020-03-23 City Council Meeting MinutesA.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, March 23, 2020
Held Remotely Via Conference Call
Meeting No. 06-20
CALL TO ORDER
A meeting of the City Council was held remotely via conference call and was called to order
at 7:00 p.m. by Mayor Abrams.
Mayor Abrams explained the logistics of the meeting being held via teleconference due to
COVID-19. Emergency Management Director Lukin gave an update on personal protection
equipment supplies used by city staff, emergency procedures and noted changes have
been made within city hall regarding the work and delivery of services. Councilmember
Juenemann reported on an email she received from Ramsey County Dispatch giving an
update on their emergency services.
PLEDGE OF ALLEGIANCE
ROLL CALL
Marylee Abrams, Mayor
Present
Kathleen Juenemann, Councilmember
Present
William Knutson, Councilmember
Present
Sylvia Neblett, Councilmember
Present
Bryan Smith, Councilmember
Present
APPROVAL OF AGENDA
Remove Item G5 from the agenda.
Councilmember Neblett moved to approve the agenda as amended.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
APPROVAL OF MINUTES
1. March 9, 2020 City Council Workshop Minutes
Councilmember Neblett moved to approve the March 9, 2020 City Council Workshop
Minutes as submitted.
Seconded by Councilmember Juenemann Ayes —
The motion passed.
Abstain —
March 23, 2020
City Council Meeting Minutes
Mayor Abrams, Council
Members Juenemann, Neblett
and Smith
Councilmember Knutson
2. March 9, 2020 City Council Meeting Minutes
Amend Resolution for agenda item H1d, Section 5, 5.01, 2b to read "A new eight -foot -tall
fence between Menard, Inc. property and properties at 1071, 1081 and 1101 County Road
B East is to be placed in the existing location."
Councilmember Neblett moved to approve the March 9, 2020 City Council Meeting Minutes
AS nmPndpri
Seconded by Councilmember Juenemann Ayes —
Abstain —
The motion passed.
Mayor Abrams, Council
Members Juenemann, Neblett
and Smith
Councilmember Knutson
3. March 16, 2020 City Council Special Meeting Minutes
Councilmember Juenemann moved to approve the March 16, 2020 City Council Special
Meetina Minutes as submitted.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave an update to the council calendar; reviewed other topics of
concern or interest requested by councilmembers; and gave an overview of upcoming
events in the community.
2. Council Presentations
None
G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be
held until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
Agenda item G5 was removed and agenda item G7 was highlighted.
Councilmember Juenemann moved to approve agenda items G1-G4 and G6-G11.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
March 23, 2020 2
City Council Meeting Minutes
1. Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
ACCOUNTS PAYABLE
$
559,651.84
Checks #105204 thru #105227
dated 03/10/20
$
704,995.41
Disbursements via debits to checking account
dated 03/02/20 thru 03/06/20
$
48,502.67
Checks #105228 thru #105249
dated 03/17/20
$
364,653.44
Disbursements via debits to checking account
dated 03/09/20 thru 03/13/20
$ 1,677,803.36 Total Accounts Payable
PAYROLL
$ 631,713.71 Payroll Checks and Direct Deposits dated 03/06/20
$ 1,425.20 Payroll Deduction check # 99104119 thru # 99104121 dated 03/06/20
$ 633,138.91 Total Payroll
$ 2,310,942.27 GRAND TOTAL
Seconded by Councilmember Neblett Ayes — All
The motion passed.
2. Approval of Transfers
Councilmember Juenemann moved to approve transfers and budget adjustments dated
3/23/2020 and authorize the Finance Director to make the necessary accountina entries.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
3. Farrell -Ferndale Area Street Improvements, City Project 17-18
a. Resolution Directing Modification of Existing Construction Contract,
Change Order No. 1
b. Resolution for Reduction of Retainage on Existing Construction Contract
Councilmember Juenemann moved to approve the resolution Directing Modification of
Existing Construction Contract, Change Order No. 1, City Project 17-18 and authorize the
March 23, 2020 3
City Council Meeting Minutes
Mayor and City Manager to sign Change Order No. 1.
Resolution 20-03-1795
Directing Modification of Existing Construction Contract,
Project 17-18, Change Order No. 1
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the
Farrell -Ferndale Area Improvement Project, City Project 17-18, and has let a construction
contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Farrell -Ferndale Area Improvement Project, City Project 17-18, Change
Order No. 1.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood,
Minnesota, that
1. The Mayor, City Manager, and City Engineer are hereby authorized and directed
to modify the existing contract by executing said Change Order No. 1 which is
an increase of $91,964.34.
The revised contract amount is $5,313,867.66
Seconded by Councilmember Neblett Ayes — All
The motion passed.
Councilmember Juenemann moved to approve the resolution for reduction of retainage on
existing construction contract.
Resolution 20-03-1796
Reduction of Retainage on Existing Construction Contract
Project 17-18
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Improvements Project 17-18, Farrell -Ferndale Area Improvements, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the contractor, T.A. Schifsky and Sons, Inc., has completed the
requirements of the majority of the project construction work,
NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood,
Minnesota, that:
1. A reduction in retainage on the construction contract is hereby authorized to be
reduced, at the discretion of the City Engineer, to 0.5%.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
March 23, 2020 4
City Council Meeting Minutes
4. Purchase of Bituminous Materials for Spot Paving Maintenance Operations
Councilmember Juenemann moved to approve the Street Superintendent to purchase
bituminous materials in an amount up to $80,000 for spot paving operations.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
5. Local Lawful Gambling Permit for the Church of the Presentation of the Blessed
Virgin Mary, 1725 Kennard Street
This item was removed from the agenda.
6. Design Review, Lexus of Maplewood, 3000 Maplewood Drive
Councilmember Juenemann moved to approve the design plans date -stamped February
21, 2020, for exterior improvements to Lexus of Maplewood located at 3000 Maplewood
Drive. Approval is subject to the following conditions:
1. Approval of design plans is good for two years. If the applicant has not begin
construction within two years, this design review shall be repeated.
2. Satisfy requirements of the city's building official.
3. All signs require a separate sign permit and must meet city code requirements.
4. All trash enclosures must be constructed to meet city code requirements.
5. All work shall follow the approved plans. The director of community development may
approve minor changes.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
7. Comprehensive Sign Plan, Menard Inc., 2280 Maplewood Drive
Councilmember Juenemann moved to approve comprehensive sign plan for Menard, Inc. at
2280 Maplewood Drive with the following conditions:
1. A single wall sign is permitted on each of the front (west), left (north) and rear (east)
elevations. Each individual wall sign shall not exceed 375 square feet in size.
2. The reuse of the existing 40-foot-tall freestanding sign is permitted. Freestanding signs
must meet all setback requirements. Any future, new freestanding signs must meet all
city ordinance requirements.
3. No wall, freestanding, permanent or temporary signage of any kind is permitted along or
displayed towards County Road B East.
March 23, 2020 5
City Council Meeting Minutes
4. Up to 10 department signs and a slogan sign are permitted on the front (west) elevation.
The individual department signs shall not exceed 30 square feet in size and a slogan
sign shall not exceed 50 square feet in size. These signs are not permitted on any other
elevation.
5. Signage on the warehouse building is approved as shown on the sign plan, date -
stamped February 28, 2020.
6. This comprehensive sign plan is only valid upon the property being developed and
maintained in substantial conformance with the approved site plan, date -stamped
February 6, 2020.
7. Staff may approve minor changes to this sign plan. Major changes may only be
approved by the community design review board.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
8. Joint Powers Agreement for the State of Minnesota Human Trafficking
Investigators Task Force (MNHITF)
Councilmember Juenemann moved to approve the Joint Powers Agreement for the State of
Minnesota Human Trafficking Investigators Task Force.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
9. Purchase of Control Panel for Sanitary Sewer Lift Station #6
Councilmember Juenemann moved to approve the replacement of the control panel for
Sanitary Lift Station #6 and direct the Mayor and City Manager to enter into a contract with
WW Goetsch for $27,677.00.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
10. Purchase of One Walk -Behind Floor Scrubber
Councilmember Juenemann moved to approve the purchase of one walk -behind floor
scrubber and direct the Mayor and City Manager to enter into a contract with Dalco
Equipment for the purchase under MN State Contract #155358 in the amount of
$14,451.44.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
11. Purchase of Road Salt for 2020-2021 Winter Season
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City Council Meeting Minutes
Councilmember Juenemann moved to approve the Street Superintendent to purchase de-
icing salt under a state contract for the 2020-2021 winter season in an estimated amount of
$70,102.00.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
H. PUBLIC HEARINGS — If you are here fora Public Hearing please familiarize yourself with
the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before
addressing the council. At the podium please state your name and address clearly for the
record. All comments/questions shall be posed to the Mayor and Council. The Mayor will
then direct staff, as appropriate, to answer questions or respond to comments.
None
UNFINISHED BUSINESS
Menard Inc., 2280 Maplewood Drive, Design Review Resolution
Community Development Director Thomson gave the staff report. Nick Brenner from
Menard, Inc. addressed the council via teleconference to give clarification.
Councilmember Knutson moved to approve the resolution for the design review plans at
2280 Maplewood Drive.
Seconded by Councilmember Neblett
Councilmember Neblett withdrew her second.
Motion failed due to lack of a second.
Councilmember Smith moved to approve the resolution for the design review plans at 2280
Maplewood Drive as currently rendered in the March 17. 2020 drawina.
Councilmember Juenemann made a friendly amendment to the motion that the Ian
will follow the plan subject to staff input so the result is what the neighbors and the council
discussed at the March 9, 2020 City Council Meeting, providing proper screening done
appropriately with the correct species so the landscaping lasts.
Councilmember Smith accepted the friendly amendment.
Resolution 20-03-1797
Resolution Approving Site and Design Plans for Menard Inc. at 280 Maplewood Drive and,
1115, 1127, 1133, 1137, 1143 AND 1155 County Road B East
Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows
Section 1. Background.
March 23, 2020 7
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1.01 Nicholas Brenner of Menard, Inc. has requested approval of site and design
plans.
1.02 The property located at 2280 Maplewood Drive is legally described as:
That certain triangle of land situated in the Southwest quarter of Section 9,
Township 29, Range 22, described as follows to wit:
Commencing at a point on the East line of the Southwest quarter of said
Section 9 at its intersection with the easterly line of United States Highway
No. 61, as widened; thence South on the East line of said Southwest quarter
to a point 100 feet North of the North line of County Road "B" thence West
and parallel with the North line of said County Road "B" to the Easterly line
of United States Highway No. 61, as widened; thence Northeasterly along
the Easterly line of said United States Highway No. 61, as widened, to the
point of beginning. Less and except that part of the Southwest Quarter of
Section 9, Township 29, Range 22, described as follows: Commencing at
the intersection of the east line of said Southwest Quarter and a line parallel
with, distant 100.00 feet north of the north right of way line of County Road
B; thence North 00 degrees 09 minutes 33 seconds West, along said east
line 105.40 feet to the intersection with the westerly extension of the north
line of Block 2 of Heinemann's Belleview Addition to Gladstone; thence
North 08 degrees 02 minutes,44 seconds West 140.00 feet more or less to
the southeasterly right of way line of United States Highway No. 61, as
widened; thence southwesterly 268 feet more or less along said
southeasterly right of way line to the intersection with a line parallel with,
distant 100 feet north of the north right of way line of County Road B; thence
North 89 degrees 18 minutes 48 seconds East, along said parallel line 125
feet more or less to the point of beginning.
The South 107 feet of that part of the North 5 acres of the South 50 rods of
the North 105 rods of the West 32 rods of the Southeast quarter of Section
9, Township 29, Range 22, which lies Southeasterly of the following
described line: Commencing at a point on the South line of said 5 acre tract
which line is the South line of the Northwest quarter of the Southeast
quarter, distant 60 feet East of the Southwest corner thereof; thence running
Northeasterly to the Northeast comer of said tract and there terminating.
And
All that part of the West 32 rods of the Southwest quarter of the Southeast
quarter of Section 9, Township 29, Range22,lying North of County Road "B",
except Heinemann's Belleview addition to Gladstone, and except highway.
The properties located at 1115, 1127, 1133, 1137, 1143 and 1155 County
Road B East are legally described as:
March 23, 2020 8
City Council Meeting Minutes
PIN: 092922430011 — Block 9, except the Easterly 594 feet and Westerly
104 feet thereof, Clifton Addition, Ramsey County, Minnesota
_►9
PIN: 092922430010 — Block 9, except the Easterly 594 feet and Westerly
104 feet thereof, Clifton Addition, Ramsey County, Minnesota
_►9
PIN: 092922430009 — The West 62 ft. of the East 594 ft. of Block 9, Clifton
Addition, Ramsey County, Minnesota
AND
PIN: 092922430008 — The West 52 ft. of the East 532 ft. of Block 9, Clifton
Addition, Ramsey County, Minnesota
AND
PIN: 092922430007 — The West 171 ft. of the East 480 ft. of Block 9, Clifton
Addition, Ramsey County, Minnesota
AND
PIN: 092922430006 — The West 147 ft. of the East 309 ft. of Block 9, Clifton
Addition, Ramsey, County, Minnesota.
1.03 On January 21, 2020 and February 24, 2020, the community design review
board reviewed this request. The applicant was provided the opportunity to
present information to the community design review board. The community
design review board considered all of the comments received and the staff
report, which are incorporated by reference into this resolution.
Section 2. Site and Building Plan Standards and Findings.
2.01 City ordinance Section 2-290(b) requires that the community design review
board make the following findings to approve plans:
That the design and location of the proposed development and its
relationship to neighboring, existing or proposed developments and
traffic is such that it will not impair the desirability of investment or
occupation in the neighborhood; that it will not unreasonably interfere
with the use and enjoyment of neighboring, existing or proposed
developments; and that it will not create traffic hazards or congestion.
2. That the design and location of the proposed development is in keeping
with the character of the surrounding neighborhood and is not
detrimental to the harmonious, orderly and attractive development
contemplated by this article and the city's comprehensive municipal plan.
March 23, 2020 9
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3. That the design and location of the proposed development would provide
a desirable environment for its occupants, as well as for its neighbors,
and that it is aesthetically of good composition, materials, textures and
colors.
Section 3. City Council Action.
3.01 The above -described site and designs plans are hereby approved based on
the findings outlined in Section 3 of this resolution. Subject to staff approval,
the site must be developed and maintained in substantial conformance with
the site plan and building elevations date -stamped March 17, 2020 and the
remaining design plans date -stamped December 24, 2019. Approval is
subject to the applicant doing the following:
Repeat this review in two years if the city has not issued a building
permit for this project.
2. All requirements of the fire marshal and building official must be met.
3. Meet all requirements in the engineering report, dated January 13, 2020.
4. Meet all requirements in the environmental report, dated January 13,
2020.
5. The applicant shall obtain all required permits from the Ramsey -
Washington Metro Watershed District.
6. All rooftop equipment shall be screened.
7. Signage for this site is not approved. All signs require permits. The
applicant shall have the option to seek approval of a comprehensive sign
plan for this site.
8. Prior to the issuance of a building permit, the applicant shall submit for
staff approval the following items:
a. A photometric plan that meets all city requirements which include
limiting light intensity to 0.4 footcandles at all property lines and limits
light pole height to 25 feet in height.
b. Payment to the city's tree fund to meet the requirements of the city's
tree replacement code.
c. The applicant shall provide the city with a cash escrow or an
irrevocable letter of credit for all required exterior improvements. The
amount shall be 150 percent of the cost of the work.
March 23, 2020 10
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d. A revised landscaping plan detailing any trees needing to be
removed due to grading within the Maplewood Drive right-of-way
being replaced by the requirements of the Maplewood City Engineer.
9. The applicant shall complete the following before occupying the building:
a. Replace any property irons removed because of this construction.
b. Provide continuous concrete curb and gutter around the parking lot
and driveways.
c. Install all required landscaping and an in -ground lawn irrigation
system for all landscaped areas.
d. Install all required outdoor lighting.
e. Restore all former curb cuts on Maplewood Drive to a continuous
concrete curb per City of Maplewood requirements.
10. If any required work is not done, the city may allow temporary occupancy
if:
a. The city determines that the work is not essential to the public health,
safety or welfare.
b. The above -required letter of credit or cash escrow is held by the City
of Maplewood for all required exterior improvements. The owner or
contractor shall complete any unfinished exterior improvements by
June 1 of the following year if occupancy of the building is in the fall or
winter or within six weeks of occupancy of the building if occupancy is
in the spring or summer.
11. All work shall follow the approved plans. The director of community
development may approve minor changes.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
J. NEW BUSINESS
1. Cooperative Funding Agreement for the Rice Larpenteur Alliance
Community Development Director Thomson gave the staff report.
Councilmember Juenemann moved to approve the Rice Street and Larpenteur Avenue
Gatewav Alliance Consultina Services Cooperative Fundina Aareement.
Seconded by Councilmember Neblett Ayes — All
March 23, 2020 11
City Council Meeting Minutes
The motion passed.
2. Dennis -McClelland Area Street Improvements, City Project 19-10
a. Resolution Approving Plans and Specifications and Advertising for
Bids
b. Resolution Ordering Preparation of Assessment Roll
Public Works Director Love gave the staff report.
Councilmember Juenemann moved to approve the Resolution Approving Plans and
Specifications and Advertising for Bids for Dennis -McClelland Area Street Improvements,
City Project 19-10.
Resolution 20-03-1798
Approving Plans and Specifications and Advertising for Bids
WHEREAS, pursuant to resolution passed by the City Council on March 23, 2020,
plans and specifications for the Dennis -McClelland Area Street Improvements, City Project
19-10, have been prepared by (or under the direction of) the City Engineer, who has
presented such plans and specifications to the City Council for approval,
WHEREAS, pursuant to a resolution of the City Council adopted March 23, 2020,
fixed a date for a council hearing on the proposed street improvements for the Dennis -
McClelland Area Street Improvements, City Project 19-10.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota:
1. Such plans and specifications are hereby approved and ordered placed on
file in the office of the City Engineer.
2. The City Clerk or office of the City Engineer shall prepare and cause to be
inserted into the official paper and Finance and Commerce an advertisement for bids upon
the making of such improvement under such approved plans and specifications. The
advertisement shall be published twice, at least twenty-one days before the date set for bid
opening, shall specify the work to be done, shall state that bids will be publicly opened and
considered by the council at 10:00 a.m. on the 23rd day of April, 2020, at city hall and that
no bids shall be considered unless sealed and filed with the clerk and accompanied by a
certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of
the amount of such bid.
3. The City Clerk and City Engineer are hereby authorized and instructed to
receive, open, and read aloud bids received at the time and place herein noted, and to
tabulate the bids received. The City Council will consider the bids, and the award of a
contract, at the regular city council meeting of May 26, 2020.
Seconded by Councilmember Knutson Ayes — All
The motion passed.
March 23, 2020 12
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Councilmember Juenemann moved to approve the Resolution Ordering Preparation of
Assessment Roll for Dennis -McClelland Area Street Improvements. Citv Proiect 19-10.
Resolution 20-03-1799
Ordering Preparation of Assessment Roll
WHEREAS, the City Clerk and City Engineer will receive bids for the Dennis -
McClelland Area Street Improvements, City Project 19-10.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood,
Minnesota that the City Clerk and City Engineer shall forthwith calculate the proper amount
to be specially assessed for such improvement against every assessable lot, piece or
parcel of land abutting on the streets affected, without regard to cash valuation, as provided
by law, and they shall file a copy of such proposed assessment in the city office for
inspection.
FURTHER, the City Clerk shall, upon completion of such proposed assessment
notify the City Council thereof.
Seconded by Councilmember Knutson Ayes — All
The motion passed.
3. Schaller Area Pavement Rehabilitation, City Project 19-11
a. Resolution Approving Plans and Specifications and Advertising for
Bids
b. Resolution Ordering Preparation of Assessment Roll
Public Works Director Love gave the staff report.
Councilmember Juenemann moved to approve the Resolution Approving Plans and
Specifications and Advertising for Bids for Schaller Area Pavement Rehabilitation, C
Project 19-11.
Resolution 20-03-1800
Approving Plans and Specifications and Advertising for Bids
WHEREAS, pursuant to resolution passed by the City Council on March 23, 2020,
plans and specifications for the Schaller Area Pavement Rehabilitation, City Project 19-11,
have been prepared by (or under the direction of) the City Engineer, who has presented
such plans and specifications to the City Council for approval,
WHEREAS, pursuant to a resolution of the City Council adopted March 23, 2020,
fixed a date for a council hearing on the proposed street improvements for the Schaller
Area Pavement Rehabilitation, City Project 19-11.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota:
1. Such plans and specifications are hereby approved and ordered placed on
file in the office of the City Engineer.
March 23, 2020 13
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2. The City Clerk or office of the City Engineer shall prepare and cause to be
inserted into the official paper and Finance and Commerce an advertisement for bids
upon the making of such improvement under such approved plans and specifications. The
advertisement shall be published twice, at least twenty-one days before the date set for
bid opening, shall specify the work to be done, shall state that bids will be publicly opened
and considered by the council at 10:00 a.m. on the 241" day of April, 2020, at city hall and
that no bids shall be considered unless sealed and filed with the clerk and accompanied
by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five
percent of the amount of such bid.
3. The City Clerk and City Engineer are hereby authorized and instructed to
receive, open, and read aloud bids received at the time and place herein noted, and to
tabulate the bids received. The City Council will consider the bids, and the award of a
contract, at the regular city council meeting of May 26, 2020.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
Councilmember Juenemann moved to approve the Resolution Ordering Preparation of
Assessment Roll for Schaller Area Pavement Rehabilitation, City Project 19-11.
Resolution 20-03-1801
Ordering Preparation of Assessment Roll
WHEREAS, the City Clerk and City Engineer will receive bids for the Schaller Area
Pavement Rehabilitation, City Project 19-11.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood,
Minnesota that the City Clerk and City Engineer shall forthwith calculate the proper amount
to be specially assessed for such improvement against every assessable lot, piece or
parcel of land abutting on the streets affected, without regard to cash valuation, as provided
by law, and they shall file a copy of such proposed assessment in the city office for
inspection.
FURTHER, the City Clerk shall, upon completion of such proposed assessment
notify the City Council thereof.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
4. County Road B and Arcade Street Improvements, City Project 19-22
a. Resolution Approving Plans and Specifications and Advertising for
Bids
b. Resolution Ordering Preparation of Assessment Roll
Public Works Director Thomson gave the staff report.
Councilmember Juenemann moved to approve the Resolution Approving Plans and
March 23, 2020 14
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Specifications and Advertising for Bids for County Road B and Arcade Street
Improvements, City Project 19-22.
Resolution 20-03-1802
Approving Plans and Specifications and Adverting for Bids
WHEREAS, pursuant to resolution passed by the City Council on March 23, 2020,
plans and specifications for the County Road B and Arcade Street Improvements, City
Project 19-22, have been prepared by (or under the direction of) the City Engineer, who
has presented such plans and specifications to the City Council for approval,
WHEREAS, pursuant to a resolution of the City Council adopted March 23, 2020,
fixed a date for a council hearing on the proposed street improvements for the County
Road B and Arcade Street Improvements, City Project 19-22.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Maplewood, Minnesota:
1. Such plans and specifications are hereby approved and ordered placed on
file in the office of the City Engineer.
2. The City Clerk or office of the City Engineer shall prepare and cause to be
inserted into the official paper and Finance and Commerce an advertisement for bids
upon the making of such improvement under such approved plans and specifications. The
advertisement shall be published twice, at least twenty-one days before the date set for
bid opening, shall specify the work to be done, shall state that bids will be publicly opened
and considered by the council at 10:00 a.m. on the 171" day of April, 2020, at city hall and
that no bids shall be considered unless sealed and filed with the clerk and accompanied
by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five
percent of the amount of such bid.
3. The City Clerk and City Engineer are hereby authorized and instructed to
receive, open, and read aloud bids received at the time and place herein noted, and to
tabulate the bids received. The City Council will consider the bids, and the award of a
contract, at the regular city council meeting of May 11, 2020.
Seconded by Councilmember Knutson Ayes — All
The motion passed.
Councilmember Juenemann moved to approve the Resolution Ordering Preparation of
Assessment Roll for County Road B and Arcade Street Improvements, City Project 19-22.
Resolution 20-03-1803
Ordering Preparation of Assessment Roll
WHEREAS, the City Clerk and City Engineer will receive bids for the
County Road B and Arcade Street Improvements, City Project 19-22.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood,
Minnesota that the City Clerk and City Engineer shall forthwith calculate the proper amount
March 23, 2020 15
City Council Meeting Minutes
to be specially assessed for such improvement against every assessable lot, piece or
parcel of land abutting on the streets affected, without regard to cash valuation, as provided
by law, and they shall file a copy of such proposed assessment in the city office for
inspection.
FURTHER, the City Clerk shall, upon completion of such proposed assessment
notify the City Council thereof.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
K. AWARD OF BIDS
None
L. ADJOURNMENT
Mayor Abrams adjourned the meeting at 8:32 p.m.
Andrea Sindt, City Clerk
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