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2020-03-23 City Council Meeting Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, March 23, 2020 Held Remotely Via Conference Call Dial 1-888-788-0099 When Prompted Enter Meeting ID: 793 076 7856 # No Participant ID, Enter # When Prompted Meeting No. 06-20 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. March 9, 2020 City Council Workshop Minutes 2. March 9, 2020 City Council Meeting Minutes 3. March 16, 2020 City Council Special Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of Transfers 3. Farrell -Ferndale Area Street Improvements, City Project 17-18 a. Resolution Directing Modification of Existing Construction Contract, Change Order No. 1 b. Resolution for Reduction of Retainage on Existing Construction Contract 4. Purchase of Bituminous Materials for Spot Paving Maintenance Operations 5. Local Lawful Gambling Permit for the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street 6. Design Review, Lexus of Maplewood, 3000 Maplewood Drive 7. Comprehensive Sign Plan, Menard Inc., 2280 Maplewood Drive 8. Joint Powers Agreement for the State of Minnesota Human Trafficking Investigators Task Force (MNHITF) 9. Purchase of Control Panel for Sanitary Sewer Lift Station #6 10. Purchase of One Walk -Behind Floor Scrubber 11. Purchase of Road Salt for 2020-2021 Winter Season H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None UNFINISHED BUSINESS 1. Menard Inc., 2280 Maplewood Drive, Design Review Resolution J. NEW BUSINESS 1. Cooperative Funding Agreement for the Rice Larpenteur Alliance 2. Dennis -McClelland Area Street Improvements, City Project 19-10 a. Resolution Approving Plans and Specifications and Advertising for Bids b. Resolution Ordering Preparation of Assessment Roll 3. Schaller Area Pavement Rehabilitation, City Project 19-11 a. Resolution Approving Plans and Specifications and Advertising for Bids b. Resolution Ordering Preparation of Assessment Roll 4. County Road B and Arcade Street Improvements, City Project 19-22 a. Resolution Approving Plans and Specifications and Advertising for Bids b. Resolution Ordering Preparation of Assessment Roll K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk's Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other's time keeping remarks brief, to the point and non -repetitive. MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:30 P.M. Monday, March 9, 2020 City Hall, Council Chambers A. CALL TO ORDER E1 A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:32 p.m. by Mayor Abrams. B. ROLL CALL Marylee Abrams, Mayor Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Absent Sylvia Neblett, Councilmember Present Bryan Smith, Councilmember Present C. APPROVAL OF AGENDA Councilmember Neblett moved to approve the agenda as submitted. Seconded by Councilmember Smith Ayes — All The motion passed. D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. Intent to Close Meeting to Consider Purchase Offer to Sell City -Owned Property at 2501 Londin Lane (Minn. Stat. §13D.05 subd. 3c) Councilmember Neblett moved to close the meeting pursuant to Minn. Stat. �13D.05 subd. 3c to consider purchase offers or counter offers to sell City -owned property at 2501 Londin Lane. Seconded by Councilmember Juenemann Ayes — All The motion passed. The following were present during the closed session: Mayor Abrams, Councilmember Juenemann, Councilmember Neblett, Councilmember Smith, City Manager Coleman, City Attorney Batty. Mayor Abrams called the meeting back to order at 5:52 p.m. March 9, 2020 City Council Workshop Minutes Packet Page Number 1 of 135 2. Employee Survey Results City Manager Coleman and Assistant City Manager/HR Director Sable addressed the council and presented the staff report. F. ADJOURNMENT Mayor Abrams adjourned the meeting at 6:20 p.m. March 9, 2020 City Council Workshop Minutes Packet Page Number 2 of 135 E1 A C E MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, March 9, 2020 City Hall, Council Chambers Meeting No. 05-20 CALL TO ORDER E2 A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Mayor Abrams. Mayor Abrams reported on the coronavirus. PLEDGE OF ALLEGIANCE ROLL CALL Marylee Abrams, Mayor Kathleen Juenemann, Councilmember William Knutson, Councilmember Sylvia Neblett, Councilmember Bryan Smith, Councilmember APPROVAL OF AGENDA Maplewood Public Safety Citizens Academy Spring Clean Up Tree Sale Senate Testimony Fix It Clinic Present Present Absent Present Present Councilmember Neblett moved to approve the agenda as amended. Seconded by Councilmember Smith The motion passed. APPROVAL OF MINUTES Ayes — All 1. February 24, 2020 City Council Workshop Minutes Councilmember Neblett moved to approve the February 24, 2020 City Council Workshop Minutes as submitted. Seconded by Councilmember Juenemann Ayes — All The motion passed. 2. February 24, 2020 City Council Meeting Minutes Councilmember Neblett moved to approve the February 24, 2020 City Council Meeting March 9, 2020 City Council Meeting Minutes 1 Packet Page Number 3 of 135 E2 Minutes as submitted. Seconded by Councilmember Juenemann Ayes — All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar; reviewed other topics of concern or interest requested by councilmembers; and gave an overview of upcoming events in the community. 2. Council Presentations Spring Clean Up Councilmember Juenemann reminded residents that the Spring Clean Up will be held in April. Maplewood Public Safety Citizens Academy Councilmember Juenemann reported that Maplewood will be having Public Safety Citizens Academy. Commander Shortreed gave additional information about the academy. Tree Sale Mayor Abrams reported on the tree sale through the City and issues with the current trees in Maplewood. Senate Testimony Mayor Abrams reported that she will be testifying at the State Senate on the construction sales tax exemption for a proposed fire station. Fix It Clinic Councilmember Neblett reported on the Fix It Clinic that will take place at the Ramsey County Library in Maplewood. G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda items G5 was pulled for questions and G8 was highlighted. March 9, 2020 2 City Council Meeting Minutes Packet Page Number 4 of 135 E2 Councilmember Juenemann moved to approve agenda items G1 -G8. Seconded by Councilmember Neblett Ayes — All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 773,224.26 Checks #105119 thru #105171 dated 02/25/20 $ 664,925.52 Disbursements via debits to checking account dated 02/18/20 thru 02/21/20 $ 479,638.32 Checks # 105172 thru #105203 dated 03/03/20 $ 441,795.57 Disbursements via debits to checking account dated 02/24/20 thru 02/28/20 $ 2,359,583.67 Total Accounts Payable PAYROLL $ 614,343.40 Payroll Checks and Direct Deposits dated 02/21/20 $ 2,258.35 Payroll Deduction check # 99104103 thru # 99104105 dated 02/21/20 $ 616,601.75 Total Payroll $ 2,976,185.42 GRAND TOTAL Seconded by Councilmember Neblett Ayes — All The motion passed. 2. Conditional Use Permit Review, Wakefield Park Community Building, 1860 Hazelwood Street Councilmember Juenemann moved to approve the CUP review for the Wakefield Park Community Building at 1860 Hazelwood Street and review the project again in one year. Seconded by Councilmember Neblett Ayes — All The motion passed. 3. Dark Fiber Lease Agreement with Comcast March 9, 2020 3 City Council Meeting Minutes Packet Page Number 5 of 135 E2 Councilmember Juenemann moved to approve the agreement with Comcast for dark fiber use. Seconded by Councilmember Neblett Ayes — All The motion passed. 4. Local Lawful Gambling Permit for Knights of Columbus #4374,1695 Kennard Street Councilmember Juenemann moved to approve the Local Lawful Gambling permit for the Knights of Columbus #4374 for their event on March 21, 2020. Seconded by Councilmember Neblett Ayes — All The motion passed. 5. Off -Sale Intoxicating Liquor License for Van Cambo Inc. d/b/a Big Discount Liquors, 2520 White Bear Avenue North City Clerk Sindt gave the staff report. Owner Vannoeun Grave addressed the council to answer questions of the council. Councilmember Juenemann moved to approve the Off -Sale Intoxicating Liquor license for Van Cambo Inc. d/b/a Big Discount Liquors located at 2520 White Bear Avenue North. Seconded by Councilmember Neblett Ayes — All The motion passed. 6. Authorize Bituminous Material Purchases for 2020 Season Councilmember Juenemann moved to approve the Street Superintendent to purchase bituminous materials in an amount up to $80,000 for the 2020 street maintenance season. Seconded by Councilmember Neblett Ayes — All The motion passed. 7. Authorize Ramsey County Public Works to Perform 2020 Street Striping Councilmember Juenemann moved to approve Ramsey County Public Works to perform City pavement striping needs, in an amount estimated at $28,000. Seconded by Councilmember Neblett Ayes — All The motion passed. March 9, 2020 4 City Council Meeting Minutes Packet Page Number 6 of 135 E2 8. Resolution Accepting Donations for the Nature Explorers Program Councilmember Juenemann moved to approve the resolution accepting donations in the amount of $550.00 from various donors, named in the resolution. Resolution 20-03-1789 Acceptance of Donation WHEREAS the City of Maplewood and the Nature Center have received donations totaling $550.00 for the Nature Center Explorers fund from: Alitz, Robert $100 Beardsley, James $100 Henseler, David $50 Jacobson, Kathy $25 Jensen, Robert $100 Johnson, Camille $25 Paulseth, Ellen $50 Quarderer, Linda $100 NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood, Parks and Recreation Department to accept this donation. Seconded by Councilmember Neblett Ayes — All The motion passed. H. PUBLIC HEARINGS — If you are here fora Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. Menard Inc., 2280 Maplewood Drive a. Public Hearing 7:00 pm b. Comprehensive Plan Amendment Resolution (Requires 4 Council Votes) c. Zoning Map Amendment Ordinance (Requires 4 Council Votes) d. Conditional Use Permit Amendment, Setback Variances and Shoreland Overlay Impervious Surface Variance Resolution e. Design Review and Lot Division Resolution f. Public Utility Easements Vacation Resolution Community Development Director Thomson gave the presentation. Mayor Abrams opened the public hearing. The following people spoke: 1. Judy Zelinski, 379 Eldridge Street E (re: 2255 Duluth Street) 2. Jean Anderson, 2255 Duluth Street (read by Judy) March 9, 2020 5 City Council Meeting Minutes Packet Page Number 7 of 135 E2 3. Kevin Pranis, Laborers' International Union of North America 4. Samantha Crosby, 1133 County Road B E 5. Debra Dupre, 1071 County Road B E 6. Cathy Dupre, 1071 County Road B E 7. Todd Much, Apple Valley 8. Taryn Fischbach, 1127 County Road B E 9. James Eng, North St. Paul Mayor Abrams closed the public hearing. Staff answered questions asked during the public hearing James Lamar, Community Design Review Board Commissioner addressed the council to give the CDRB report. Nick Brenner, Corporate Counsel/Real Estate Representative with Menard, Inc. addressed the council to give additional information about the project. Travis Zimmerman, General Manager at Maplewood Menards addressed the council to answer questions. Councilmember Smith moved to approve the resolution for a comprehensive plan amendment reauidina the residential Droaerties from Low Densitv Residential to Mixed - Use — Communit Resolution 20-03-1790 Comprehensive Plan Amendment Resolution Resolution approving the comprehensive plan amendment reguiding the properties at 1115, 1127, 1133, 1137, 1143 and 1155 County Road B East from Low Density Residential, to Mixed -Use — Community. Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Nicholas Brenner of Menard, Inc. has requested approval of a comprehensive plan amendment. 1.02 The properties are is located at 1115, 1127, 1133, 1137, 1143 and 1155 County Road B East and are legally described as: PIN: 092922430011 — Block 9, except the Easterly 594 feet and Westerly 104 feet thereof, Clifton Addition, Ramsey County, Minnesota AND PIN: 092922430010 — Block 9, except the Easterly 594 feet and Westerly 104 feet thereof, Clifton Addition, Ramsey County, Minnesota AND PIN: 092922430009 — The West 62 ft. of the East 594 ft. of Block 9, Clifton Addition, Ramsey County, Minnesota March 9, 2020 6 City Council Meeting Minutes Packet Page Number 8 of 135 E2 AND PIN: 092922430008 —The West 52 ft. of the East 532 ft. of Block 9, Clifton Addition, Ramsey County, Minnesota AND PIN: 092922430007 — The West 171 ft. of the East 480 ft. of Block 9, Clifton Addition, Ramsey County, Minnesota AND PIN: 092922430006 — The West 147 ft. of the East 309 ft. of Block 9, Clifton Addition, Ramsey, County, Minnesota. Section 2. Criteria. 2.01 The 2040 Comprehensive Plan states the document may require amending due to a property owner request to change land use designation to allow a proposed development or redevelopment. 2.02 The 2040 Comprehensive Plan amendment process follows the same City identified public hearing process as the major update process used to develop the 2040 Comprehensive Plan. Amendments are required to submit and gain approval from the Metropolitan Council. Section 3. Findings 3.01 The requested amendment would meet various amendment criteria outlined in the 2040 Comprehensive Guide Plan. 1. Promote the revitalization of neighborhood retail shopping centers and corridors and surrounding areas as mixed-use nodes that enhance the vitality of particular neighborhoods in Maplewood from the perspectives of economic development and community character. 2. Promote the efficient retention and redevelopment of commercial and industrial areas in the city as high quality and attractive developments and land uses. 3. Encourage attractive commercial and industrial developments. Section 4. City Review Process 4.01 The City conducted the following review when considering this amendment request. 1. On January 21, 2020, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission March 9, 2020 7 City Council Meeting Minutes Packet Page Number 9 of 135 E2 gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the comprehensive plan amendment. 2. On March 9, 2020, the city council discussed the comprehensive plan amendment. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The above described comprehensive plan amendment is approved based on the findings outlined in section 3 of this resolution. Approval is subject to, and only effective upon, the following conditions: Review and approval of the Metropolitan Council as provided by state statute. 2. The site must be developed and maintained in substantial conformance with the following plans: a. Site plan, date-stamped February 6, 2020. b. Design plans, date-stamped December 24, 2019. 3. The development must further comply with all conditions outlined in City Council Resolution No. 20-03-1791 for a conditional use permit amendment, setback variances and shoreland overlay variance approved by the Maplewood City Council on March 9, 2020. Seconded by Councilmember Neblett Ayes — All The motion passed. Councilmember Smith moved to approve the ordinance amending the City's zoning map to rezone the residential properties from R-1, single dwelling to M-1, light manufacturing. Ordinance 1010 Ordinance Rezoning the Properties at 1115, 1127, 1133, 1137, 1143 AND 1155 County Road B East From R-1, Single Dwelling Residential District, to M-1, Light Manufacturing The City Of Maplewood, Minnesota Ordains: Section 1. 1.01 The properties at 1115, 1127, 1133, 1137, 1143 and 1155 County Road B East are hereby rezoned from R-1, single dwelling residential district, to M-1, light manufacturing. 1.02 The properties are legally described as: March 9, 2020 8 City Council Meeting Minutes Packet Page Number 10 of 135 E2 PIN: 092922430011 — Block 9, except the Easterly 594 feet and Westerly 104 feet thereof, Clifton Addition, Ramsey County, Minnesota O\91 PIN: 092922430010 — Block 9, except the Easterly 594 feet and Westerly 104 feet thereof, Clifton Addition, Ramsey County, Minnesota O\91 PIN: 092922430009 — The West 62 ft. of the East 594 ft. of Block 9, Clifton Addition, Ramsey County, Minnesota AND PIN: 092922430008 — The West 52 ft. of the East 532 ft. of Block 9, Clifton Addition, Ramsey County, Minnesota AND PIN: 092922430007 — The West 171 ft. of the East 480 ft. of Block 9, Clifton Addition, Ramsey County, Minnesota AND PIN: 092922430006 — The West 147 ft. of the East 309 ft. of Block 9, Clifton Addition, Ramsey, County, Minnesota. Section 2. 2.01 This ordinance is based on the following findings: 1. The rezoning to M-1, light manufacturing would result in a development compatible with the existing surrounding development type and intensity. 2. The rezoning would be consistent with the intent of the zoning ordinance and the comprehensive guide plan. 3. The rezoning would be consistent with the public health, safety, and welfare. 2.02 This ordinance is subject to the following conditions: 1. The site must be developed and maintained in substantial conformance with the following plans: a. Site plan, date-stamped February 6, 2020. b. Design plans, date-stamped December 24, 2019. March 9, 2020 9 City Council Meeting Minutes Packet Page Number 11 of 135 E2 2. Metropolitan Council approval of Resolution No. 20-03-1790 for a comprehensive plan amendment approved by the Maplewood City Council on March 9, 2020. 3. The development must further comply with all conditions outlined in City Council Resolution No. 20-03-1791 for a conditional use permit amendment, setback variances and shoreland overlay variance approved by the Maplewood City Council on March 9, 2020. Section 3. This ordinance is effective upon publication in the city's official newspaper. Seconded by Councilmember Juenemann Ayes — All The motion passed. Councilmember Smith moved to approve the resolution vacating public utility easements. Resolution 20-03-1793 Vacation of Public Utility Easements Within the Properties Located at 2280 Maplewood Drive and 1155 County Road B East Resolution Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Nicholas Brenner of Menard, Inc. has petitioned the Maplewood City Council to vacate public utility easements located within the properties located at 2280 Maplewood Drive and 1155 County Road B East. 1.02 The easement areas are legally described as follows, to wit: The South fifty feet of the East fifty-three feet of the West five hundred thirty-eight feet (S.50 of E.53 of W.538); and also, the South twenty feet of the West four hundred eighty-five feet (S.20 of W.485); of Block Ten (10), Clifton Addition, according to the plat thereof on file and of record in the office of the Register of Deeds in and for Ramsey County; Also, The West thirty feet of the West one hundred forty-seven feet of the East three hundred nine feet (W.30 of W.147 of E.309) of Block Nine (9), Clifton Addition, according to the plat thereof on file and of record in the office of the Register of Deeds in and for Ramsey County, subject to streets. 1.03 A hearing notice on said petition was published in the City of Maplewood's official newspaper and written notice was mailed to the property owners within 500 feet of subject properties. 1.04 On March 9, 2020 the City Council held a hearing on such petition, at March 9, 2020 10 City Council Meeting Minutes Packet Page Number 12 of 135 E2 which time all persons for and against the granting of said petition were heard. Section 2. Standards 2.01 Minnesota state statutes requires that no vacation shall be made unless it appears in the interest of the public to do so. Section 3. Findings. 3.01 The Maplewood City Council makes the following findings: 1. There is no anticipated public need for the utility easements. 2. The vacation is not counter to the public interest. 4.01 The city council vacates the above-described public utility easements, subject to the following conditions: 1. Metropolitan Council approval of Resolution No. 20-03-1790 for a comprehensive plan amendment approved by the Maplewood City Council on March 9, 2020. 2. This vacation is only valid upon the properties being developed and maintained in substantial conformance with the following plans: a. Site plan, date-stamped February 6, 2020. b. Design plans, date-stamped December 24, 2019. Seconded by Councilmember Juenemann Ayes — All The motion passed. Councilmember Smith moved to approve the resolution for a conditional use permit amendment. setback variances and shoreland overlav imaervious surface variance with the snow storage condition of no storage within the south side of the property, south of the parking lot, not next to residential, not within the drive aisles, and only within the 35 stalls on the north side of the Darkina lot adiacent to Maplewood Drive as Iona as there is no parking along Maplewood Drive Resolution 20-03-1791 Conditional Use Permit Amendment, Setback Variances and Shoreland Overlay Variance Resolution BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Nicholas Brenner of Menard, Inc. has requested approval of a condition use permit amendment. March 9, 2020 11 City Council Meeting Minutes Packet Page Number 13 of 135 E2 1.02 The applicant has requested approval of multiple setback variances. 1.03 The application has requested approval of a shoreland overlay impervious surface variance. 1.04 The property located at 2280 Maplewood Drive is legally described as: That certain triangle of land situated in the Southwest quarter of Section 9, Township 29, Range 22, described as follows to wit: Commencing at a point on the East line of the Southwest quarter of said Section 9 at its intersection with the easterly line of United States Highway No. 61, as widened; thence South on the East line of said Southwest quarter to a point 100 feet North of the North line of County Road "B" thence West and parallel with the North line of said County Road "B" to the Easterly line of United States Highway No. 61, as widened; thence Northeasterly along the Easterly line of said United States Highway No. 61, as widened, to the point of beginning. Less and except that part of the Southwest Quarter of Section 9, Township 29, Range 22, described as follows: Commencing at the intersection of the east line of said Southwest Quarter and a line parallel with, distant 100.00 feet north of the north right of way line of County Road B; thence North 00 degrees 09 minutes 33 seconds West, along said east line 105.40 feet to the intersection with the westerly extension of the north line of Block 2 of Heinemann's Belleview Addition to Gladstone; thence North 08 degrees 02 minutes,44 seconds West 140.00 feet more or less to the southeasterly right of way line of United States Highway No. 61, as widened; thence southwesterly 268 feet more or less along said southeasterly right of way line to the intersection with a line parallel with, distant 100 feet north of the north right of way line of County Road B; thence North 89 degrees 18 minutes 48 seconds East, along said parallel line 125 feet more or less to the point of beginning. The South 107 feet of that part of the North 5 acres of the South 50 rods of the North 105 rods of the West 32 rods of the Southeast quarter of Section 9, Township 29, Range 22, which lies Southeasterly of the following described line: Commencing at a point on the South line of said 5 acre tract which line is the South line of the Northwest quarter of the Southeast quarter, distant 60 feet East of the Southwest corner thereof; thence running Northeasterly to the Northeast comer of said tract and there terminating. And All that part of the West 32 rods of the Southwest quarter of the Southeast quarter of Section 9, Township 29, Range22, lying North of March 9, 2020 12 City Council Meeting Minutes Packet Page Number 14 of 135 E2 County Road "B", except Heinemann's Belleview addition to Gladstone, and except highway. The properties located at 1115, 1127, 1133, 1137, 1143 and 1155 County Road B East are legally described as: PIN: 092922430011 — Block 9, except the Easterly 594 feet and Westerly 104 feet thereof, Clifton Addition, Ramsey County, Minnesota MID PIN: 092922430010 — Block 9, except the Easterly 594 feet and Westerly 104 feet thereof, Clifton Addition, Ramsey County, Minnesota 0\91 PIN: 092922430009 — The West 62 ft. of the East 594 ft. of Block 9, Clifton Addition, Ramsey County, Minnesota 0\91 PIN: 092922430008 — The West 52 ft. of the East 532 ft. of Block 9, Clifton Addition, Ramsey County, Minnesota AND PIN: 092922430007 — The West 171 ft. of the East 480 ft. of Block 9, Clifton Addition, Ramsey County, Minnesota AND PIN: 092922430006 — The West 147 ft. of the East 309 ft. of Block 9, Clifton Addition, Ramsey, County, Minnesota. Section 2. Standards. 2.01 City Ordinance Section 44-512(4) requires a Conditional Use Permit for the exterior storage of goods or materials. 2.02 Section 44-637(b) requires a Conditional Use Permit for any building or exterior use within 350 feet of a residential district. 2.03 General Conditional Use Permit Standards. City Ordinance Section 44- 1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. March 9, 2020 13 City Council Meeting Minutes Packet Page Number 15 of 135 E2 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 2.04 Variance Standard. City Ordnance Section 44-13 refers to state statute which states a variance may be granted from the requirements of the zoning ordinance when: (1) the variance is in harmony with the general purposes and intent of this ordinance; (2) when the variance is consistent with the comprehensive plan; and (3) when the applicant establishes that there are practical difficulties in complying with the ordinance. Practical difficulties mean: (1) The proposed use is reasonable; (2) the need for a variance is caused by circumstances unique to the property, not created by the property owner, and not solely based on economic conditions. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. 3.02 The following setback variances would meet the required standards for a variance: 1. A 0 -setback from Maplewood Drive for the main building. This variance is justified and works to push the entire site plan north, away from existing residential properties. 2. The new main building is proposed to be setback 33 feet and 11 inches. Ordinance would typically require a 100 feet setback for a March 9, 2020 14 City Council Meeting Minutes Packet Page Number 16 of 135 E2 building of this site. However, this building is being built in an area that is already being used as either the existing building or storage yard. Building the new main building will have minimal change as compared to existing conditions. 3. The warehouse is proposed to be setback 30 feet from the residential lot line to the east. Ordinance would typically require this warehouse be setback 100 feet. Given the unique aspects to this site and project a 50 -foot setback is reasonable. A 50 -foot setback is the minimal setback ordinance requires for all new commercial buildings. 4. The storage yard area along the applicant's east property line would normally require a 20 -feet setback when adjacent to residential property. Existing conditions do not meet this requirement. Therefore, a variance is justified in the areas that already are non-compliant. 3.03 The following setback variances do not meet the required standards and are denied: For the new storage yard areas adjacent to 2223 Duluth Street North, 2233 Duluth Street North and 2255 Duluth Street North, the applicant shall be required to meet the code requirement of a 20 feet setback between commercial uses or parking lots and residential properties. The requested 5 -foot parking lot setback in these new storage yard areas would alter the essential character of the locality and the applicant will still have reasonable use of the property after meeting ordinance minimums. 2. The applicant requested a 0 -foot setback for its proposed warehouse building from County Road B East. City ordinance requires commercial buildings be setback at least 30 feet from right-of-way lines. The closest home on the north side of County Road B East is currently approximately 37 feet with other homes set farther back. Increasing this setback of County Road B East will work to maintain the neighborhood's existing character. A 0 -foot setback will alter the essential character of the locality and the applicant will still have reasonable use of the property after meeting ordinance minimums. 3. The applicant requested a 10 -foot parking lot setback to the south property line. Ordinance requires a 20 feet setback between commercial uses or parking lots and residential properties. A 10 -foot parking lot setback will alter the essential character of the locality and the applicant will still have reasonable use of the property after meeting ordinance minimums. 4. The applicant requested a 10 -foot setback for the parking lot along west property line. Ordinance requires a 20 feet setback between commercial uses or parking lots and residential properties. A 10 -foot parking lot setback will alter the essential character of the locality and the applicant will still have reasonable use of the property after meeting ordinance minimums. March 9, 2020 15 City Council Meeting Minutes Packet Page Number 17 of 135 E2 3.04 The following shoreland overlay impervious surface variance would meet the required standards for a variance: The applicant's request of a 40 percent variance to the shoreland overlay impervious surface coverage maximum does not meet the standards for a variance. But a 20 percent variance above the ordinance's 60 percent impervious surface bonus limit, which requires meeting the city engineer's conditions for additional stormwater management practices, would meet these standards. The applicant will be allowed to have 80 percent impervious surface coverage within the shoreland overlay within the existing properties of 1115, 1127 and 1133 County Road B East. Section 4. City Review Process 4.01 The City conducted the following review when considering these conditional use permit amendment, setback variances and shoreland overlay impervious surface variance requests. On January 21, 2020, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On March 9, 2020, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby approved the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: (additions are underlined and deletions are crossed out): 1. Adherence to the site plan date-stamped February 6, 2020 and design plans date-stamped December 24, 2019. The director of community development may approve minor changes. 2. Compliance with the following screening -fence requirements: a. The property owner shall continue to have and keep, in a maintained condition, wooden screening fences as follows: b. The existing eight -foot -tall fence between Menard Inc.'s property and the properties at 1071, 1081 and 1101 County Road B East must remain in place. This fence must be extended along the north property line of 1101 County Road B East after the existinc March 9, 2020 16 City Council Meeting Minutes Packet Page Number 18 of 135 E2 warehouse is demolished. Any needed repairs to this existing fence must be completed before the City will issue a certificate of occupancy for the new store. c. Any fencing within 65 feet of the Maplewood Drive East right-of- way line may not exceed 8 feet in height. d. All existing trees south of the existing 8 -foot -tall fence and the properties at 1071, 1081 and 1101 County Road B must remain in place. e. The 14 -foot -tall fence between Menard Inc.'s property and east property line of 1101 County Road B East must be setback at least 20 feet from the property line. f. All portions of the 14 -foot -tall fence and the new warehouse building shall be setback at least 30 feet from the County Road B East right-of-way line. g. All fences must be maintained and kept in good order. Menard Inc. will repair any fence issues within 15 business days of receiving notice from the City. h. All portions of the 14 -foot -tall fence between Menard Inc.'s property and the west property lines of 2223 Duluth Street North and 2233 Duluth Street North shall be setback at least 20 feet from the shared property line. All portions of the 14 -foot -tall fence between Menard Inc.'s property and the south property line of 2255 Duluth Street North shall be setback at least 20 feet from the shared property line. All screening fences shall be constructed of vertical boards of the same dimension, color and material, except for the fence on the south side of the warehouse where horizontal boards may be used. No material on the storage racks, adjacent to the fence adjacent to 1101 County Road B, shall extend above the 14 -foot -tall fence. I. Menards shall be responsible for the safety of the neighbors in regard to the materials stored over the height of the fence. 3. Hours of operation in the storage yard, garden center and warehouse shall be limited to 7 a.m. to 10 p.m. 4. An exterior public address system shall not be allowed. 5. All lighting in the storage yard and warehouse that is not needed for site security shall be turned off after business hours. All site lighting that is to remain on overnight, must be dimmed to 50 percent intensity March 9, 2020 17 City Council Meeting Minutes Packet Page Number 19 of 135 E2 after the store closes. All lights within 100 feet of a residential property line must be shielded away from homes. 6. The city council shall review this permit revision in one year. 7. Plowed snow shall be stored away from the southern and eastern property lines to avoid runoff problems on residential property. 8. Menards shall store all their materials within the fenced storage area. 9. Sanitation facilities shall be provided by Menards for the employees. 10. The proposed building construction and site work must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 11. The perimeter of the building must be kept accessible for fire emergencies. The applicant shall arrange with the fire marshal for access through the gate behind the building in the case of emergencies. 12. All existing vegetation that is required to be preserved and proposed vegetation must be properly maintained and cared for. Any dead planting materials must be replaced in a timely manner. 13. All existing trees between the County Road B East right-of-way line and the 30 -foot building and fence setback line must be maintained and are not permitted to be removed. 14. The warehouse building shall be setback at least 50 feet from all residential property lines to the east and west of Menard Inc.'s property. 15. Any temporary, seasonal, outdoor sales occurring in the parking lot must meet all City ordinance requirements, plus are required to be setback at least 100 feet from any residential property line. 16. A parking waiver is approved for this site. The applicant shall provide a minimum of 420 parking spaces. 17. The storage of snow is not allowed to block any drive lanes within the site or cover any of the required 420 parking spaces. Snow is also not allowed to be stored within the south side of the property, south of the parking lot, nor next to residential, nor within the drive aisles. Snow storage within the parking lot is permitted only within the 35 stalls on the north side of the parking lot adjacent to Maplewood Drive as long as there is no parking along Maplewood Drive. 18. A setback waiver from Magellan Pipelines' pipeline is approved. No permanent structures may be built within the easement (Ramsey March 9, 2020 18 City Council Meeting Minutes Packet Page Number 20 of 135 E2 County Recorded Document No. 1594242) but there is no additional setback outside out of the easement area required. 19. Before any permits are issued, the applicant shall be required to implement additional stormwater management practices — above what is minimally required by ordinance for this site — as approved by the city engineer. Before any permits are issued, the city engineer will be required to approve plans confirming all requirements related to the shoreland overlay impervious surface ordinance are met. 20. No store signage of any kind may be placed along, adjacent to, or directed towards, County Road B East. 21. Metropolitan Council approval of Resolution No. 20-03-1790 for a comprehensive plan amendment approved by the Maplewood City Council on March 9, 2020. Seconded by Councilmember Neblett Ayes — All The motion passed. Councilmember Smith moved to approve the resolution for a lot division to combine six residential parcels with the commercial parcel located at 2280 Maplewood Drive. Resolution 20-03-1792 Resolution Approving a Lot Division to Combine Seven Properties for Menard Inc. at 2280 Maplewood Drive; and, 1115, 1127, 1133, 1137, 1143 AND 1155 County Road B East Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Nicholas Brenner of Menard, Inc. has requested approval of a lot division to combine seven properties. 1.02 The property located at 2280 Maplewood Drive is legally described as: That certain triangle of land situated in the Southwest quarter of Section 9, Township 29, Range 22, described as follows to wit: Commencing at a point on the East line of the Southwest quarter of said Section 9 at its intersection with the easterly line of United States Highway No. 61, as widened; thence South on the East line of said Southwest quarter to a point 100 feet North of the North line of County Road "B" thence West and parallel with the North line of said County Road "B" to the Easterly line of United States Highway No. 61, as widened; thence Northeasterly along the Easterly line of said United States Highway No. 61, as widened, to the point of beginning. Less and except that part of the Southwest Quarter of Section 9, Township 29, Range 22, described as follows: Commencing at the intersection of the March 9, 2020 19 City Council Meeting Minutes Packet Page Number 21 of 135 E2 east line of said Southwest Quarter and a line parallel with, distant 100.00 feet north of the north right of way line of County Road B; thence North 00 degrees 09 minutes 33 seconds West, along said east line 105.40 feet to the intersection with the westerly extension of the north line of Block 2 of Heinemann's Belleview Addition to Gladstone; thence North 08 degrees 02 minutes,44 seconds West 140.00 feet more or less to the southeasterly right of way line of United States Highway No. 61, as widened; thence southwesterly 268 feet more or less along said southeasterly right of way line to the intersection with a line parallel with, distant 100 feet north of the north right of way line of County Road B; thence North 89 degrees 18 minutes 48 seconds East, along said parallel line 125 feet more or less to the point of beginning. And: The South 107 feet of that part of the North 5 acres of the South 50 rods of the North 105 rods of the West 32 rods of the Southeast quarter of Section 9, Township 29, Range 22, which lies Southeasterly of the following described line: Commencing at a point on the South line of said 5 acre tract which line is the South line of the Northwest quarter of the Southeast quarter, distant 60 feet East of the Southwest corner thereof; thence running Northeasterly to the Northeast comer of said tract and there terminating. And All that part of the West 32 rods of the Southwest quarter of the Southeast quarter of Section 9, Township 29, Range22, lying North of County Road "B", except Heinemann's Belleview addition to Gladstone, and except highway. The properties located at 1115, 1127, 1133, 1137, 1143 and 1155 County Road B East are legally described as: PIN: 092922430011 — Block 9, except the Easterly 594 feet and Westerly 104 feet thereof, Clifton Addition, Ramsey County, Minnesota AND PIN: 092922430010 — Block 9, except the Easterly 594 feet and Westerly 104 feet thereof, Clifton Addition, Ramsey County, Minnesota O\91 PIN: 092922430009 — The West 62 ft. of the East 594 ft. of Block 9, Clifton Addition, Ramsey County, Minnesota AND PIN: 092922430008 — The West 52 ft. of the East 532 ft. of Block 9, Clifton Addition, Ramsey County, Minnesota March 9, 2020 20 City Council Meeting Minutes Packet Page Number 22 of 135 E2 AND PIN: 092922430007 — The West 171 ft. of the East 480 ft. of Block 9, Clifton Addition, Ramsey County, Minnesota AND PIN: 092922430006 — The West 147 ft. of the East 309 ft. of Block 9, Clifton Addition, Ramsey, County, Minnesota. 1.03 On January 21, 2020, the community design review board reviewed this request. The applicant was provided the opportunity to present information to the community design review board. The community design review board considered all of the comments received and the staff report, which are incorporated by reference into this resolution. Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 34-14(a) states a lot division shall not result in the creation of more than three lots. Section 3. City Council Action. 3.01 The above-described lot division to combine seven properties are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the site plan and building elevations date- stamped February 6, 2020 and the remaining design plans date-stamped December 24, 2019. The lot division approval is subject to the following conditions: 1. A survey shall be submitted to staff with a legal description for a new single parcel reflecting the seven properties being combined. 2. Prior to issuance of a certificate of occupancy for the new commercial building, proof that Ramsey County has recorded the lot division muss be submitted to city staff. 3. Metropolitan Council approval of Resolution No. 20-03-1790 for a comprehensive plan amendment approved by the Maplewood City Council on March 9, 2020. Seconded by Councilmember Neblett Ayes — All The motion passed. Councilmember Juenemann moved to table the design review plan and amend the Community Design Review Board agenda for March 17, 2020 to include further discussion on the design review plan, including the discussion from the City Council Meeting on March 9, 2020 and add to the Council meeting agenda for March 23, 2020. March 9, 2020 21 City Council Meeting Minutes Packet Page Number 23 of 135 E2 Seconded by Councilmember Smith Ayes — All The motion passed. I. UNFINISHED BUSINESS 1. 2019-2020 Collective Bargaining Agreement with International Association of Fire Fighters - Fire Officers — Local 4470 Assistant City Manager/HR Director Sable gave the staff report. Councilmember Juenemann moved to approve the 2019 and 2020 Collective Bargaining Agreement between the City of Maplewood and the International Association of Fire Fighters — Fire Fighters — Fire Officers - Local 4470; and authorize the Mayor and City Manager to execute the contract on behalf of the City. Seconded by Councilmember Smith Ayes — All The motion passed. 2. Purchase Agreement with INH Property for the Sale of City -Owned Property at 2501 Londin Lane City Attorney Batty gave the staff report. Councilmember Smith moved to approve the purchase agreement with INH Properties for the sale of city -owned property at 2501 Londin Lane. Seconded by Councilmember Juenemann Ayes — All The motion passed. J. NEW BUSINESS None. K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 9:47 p.m. March 9, 2020 22 City Council Meeting Minutes Packet Page Number 24 of 135 A A C a E E3 MINUTES MAPLEWOOD CITY COUNCIL CITY COUNCIL SPECIAL MEETING 5:00 P.M. Monday, March 16, 2020 Maplewood City Hall — Council Chambers CALL TO ORDER A special meeting of the City Council was held at the Maplewood City Hall — Council Chambers and was called to order at 5:00 p.m. by Mayor Abrams. Mayor Abrams gave an update on the current status and actions already taken in reaction to COVID-19. PLEDGE OF ALLEGIANCE ROLL CALL Marylee Abrams, Mayor Present Kathleen Juenemann, Councilmember Present William Knutson Present Sylvia Neblett Present Bryan Smith, Councilmember Present APPROVAL OF AGENDA Councilmember Neblett moved to approve the agenda as submitted. Seconded by Councilmember Juenemann Ayes — All The motion passed. UNFINISHED BUSINESS None F. NEW BUSINESS 1. Discussion of COVID-19 and Potential Action Plans Emergency Management Director Lukin addressed the council to recommend the City of Maplewood declare an emergency. He further explained the emergency declaration at Federal, State, County and local levels. EMS Chief Mondor addressed the council to give information on the EMS action plan. Public Safety Director Nadeau addressed the council to give information on the Police Department action plan. City Attorney Batty provided an explanation of the emergency declaration and resolution. He further explained the document regarding open meeting law to change meeting practice to occur via phone. March 16, 2020 City Council Special Meeting Minutes Packet Page Number 25 of 135 E3 IT Director Fowlds addressed the council to give technical issues of telephone meetings The council discussed at length how to move forward with Council Meetings so the public can still listen to the meetings. It was decided the council would conduct the next council meeting via telephone giving the public the ability to listen in. Mayor Abrams signed Mayoral Declaration No. 2020-1 that declares an emergency for the City of Maplewood. Councilmember Smith moved to approve the Resolution Enacted Pursuant to Minnesota Statutes Section 12.20 Extending the Period of a Mayor -Declared Local Emergency. Resolution 20-03-1794 A Resolution Enacted Pursuant to Minnesota Statutes Section 12.29 Extending the Period of a Mayor -Declared Local Emergency WHEREAS, the Mayor of the City of Maplewood, Minnesota by Mayoral Declaration No. 2020-1 has declared that a local emergency is in effect in the City as of at 5:00 p.m. on March 16, 2020; and WHEREAS, the City Council of the City of Maplewood agrees with the mayor's determination and further finds that the local emergency will last for more than three days and that immediate action to respond to the local emergency is needed in order to protect the health, safety and welfare of the City and the community; and WHEREAS, the Council finds that this emergency, which involves an outbreak of an infectious disease (COVID-19), is a highly fluid and evolving situation, and in the interest of the public health, a response or action may be needed that requires deviation from standard procedures for procuring goods and services; and WHEREAS, Minnesota Statutes Sections 12.29 and 12.37 authorize the actions taken in this resolution and provide that emergency contracts and agreements are not subject to the normal purchasing and competitive bidding requirements because of the local emergency. NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL as follows: 1. The Mayor's Declaration of a local emergency is continued in effect until further action of the City Council. 2. City staff is authorized to enter into agreements and contracts necessary for the procurement of materials, equipment, and services required to respond to the local emergency. 3. The Mayor and City Manager are authorized to execute any agreements, contracts, and related documents regarding the local emergency necessary March 16, 2020 2 City Council Special Meeting Minutes Packet Page Number 26 of 135 E3 to implement corrective action relative to the local emergency to protect the health, safety and welfare of the City and the community. 4. City staff is authorized to take any appropriate action and to prepare any appropriate documents to facilitate the directives of the Council as set forth in this resolution. 5. The Mayor, City Manager, City staff, City attorney, and City consultants are authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent of this resolution. Seconded by Councilmember Juenemann Ayes — All The motion passed. City Manager Coleman requested the council authorize to create a dedicated emergency expense fund up to $25,000 for COVID-19 emergency expenses. Councilmember Juenemann moved to approve an emergency fund up to $25,000 for City Manager Coleman to use for COVID-19 emergencv purposes. Seconded by Councilmember Smith Councilmember Smith made a friendly amendment to the motion to increase the amount up to $50,000. Seconded by Councilmember Juenemann Ayes — All The motion passed. G. ADJOURNMENT Mayor Abrams adjourned the meeting at 6:31 p.m. March 16, 2020 3 City Council Special Meeting Minutes Packet Page Number 27 of 135 Fla CITY COUNCIL STAFF REPORT Meeting Date March 23, 2020 REPORT TO: City Council REPORT FROM: Melinda Coleman, City Manager PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Council Calendar Update Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Also included is a list of upcoming City -sponsored community events. Recommended Action: No motion needed. This is an informational item. Upcoming Agenda Items and Work Sessions Schedule: All Workshops have been cancelled for March and April 2020 April 29 City Council/Staff Annual Planning Retreat (will evaluate in mid-April) Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1. Tobacco 21 — Workshop & Council Meeting — follow up after 2020 legislative session 2. Create Pedestrian Safety Plan — Staff to follow up on implementation/Prioritization of Crosswalk Projects 3. Construction Sales Tax Exemption Legislation — in process 4. Abandoned Housing Licensing Packet Page Number 28 of 135 Fla Upcoming Community Events: Date Time Event Location Cancelled 3/23/2020 3:00 PM Ribbon Cutting for Ramsey Co. Workforce Solutions Career Lab Ramsey County Library - Maplewood Cancelled 4/11/2020 10 am - 1 pm Egg Hunt Edgerton Community Gym/Park 4/18/2020 8 am - 1 pm Spring Clean Up Aldrich Arena Postponed 5/29/2020 5 - 7 pm Family Barn Dance Bruentrup Farm 6/10/2020 6 - 7:30 pm Celebrate Summer Event - Maplewood Summer Challenge Afton Park 6/16/2020 5:30 - 8:30 pm Movie Night at Bruentrup Bruentrup Farm 7/4/2020 5 - 10 pm Light it Up Maplewood Hazelwood Park 7/22/2020 6 - 7:30 pm' Celebrate Summer Event - Touch a Truck MCC/YMCA 8/11/2020 5:30 - 8:30 pm Movie Night at Bruentrup Bruentrup Farm 8/19/2020 6 - 7:30 pm Celebrate Summer Event - End of Summer Celebration Edgerton Park 9/26/2020 9 - 11:30 am Rec Run 5K for Youth Scholarship Fund MCCNMCA & Gateway Trail 10/24/2020 1 - 3 pm Boo Bash I Bruentrup Farm Packet Page Number 29 of 135 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 30 of 135 G1 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: March 17, 2020 SUBJECT: Approval of Claims Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 559,651.84 Checks #105204 thru #105227 dated 03/10/20 $ 704,995.41 Disbursements via debits to checking account dated 03/02/20 thru 03/06/20 $ 48,502.67 Checks #105228 thru #105249 dated 03/17/20 $ 364,653.44 Disbursements via debits to checking account dated 03/09/20 thru 03/13/20 $ 1,677,803.36 Total Accounts Payable PAYROLL $ 631,713.71 Payroll Checks and Direct Deposits dated 03/06/20 $ 1,425.20 Payroll Deduction check # 99104119 thru # 99104121 dated 03/06/20 $ 633,138.91 Total Payroll $ 2,310,942.27 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments Packet Page Number 31 of 135 Check Register City of Maplewood 03/09/2020 G1, Attachments Check Date Vendor Description Amount 105204 03/10/2020 04572 ETTEL & FRANZ ROOFING CO. ROOF REPAIR - PD AREA 460.00 105205 03/10/2020 05353 MANSFIELD OIL CO CONTRACT GASOLINE - MARCH 9,928.18 03/10/2020 05353 MANSFIELD OIL CO CONTRACT DIESEL - MARCH 5,174.71 03/10/2020 05353 MANSFIELD OIL CO CONTRACT DIESEL - MARCH 2,217.84 105206 03/10/2020 05311 WILLIE MCCRAY YOUTH BASKETBALL REFEREES 2/29-3/1 2,291.00 105207 03/10/2020 05481 PET FOOD EXPERTS, INC. POLICE K9 FOOD 993.92 105208 03/10/2020 04845 TENNIS SANITATION LLC RECYCLING FEE - FEBRUARY 62,546.00 105209 03/10/2020 00088 AMERICAN PLANNING ASSOCIATION APA MEMBERSHIP, MN CHAPTER, AICP 558.00 105210 03/10/2020 05559 APPRIZE TECHNOLOGY SOLUTIONS ONLINE BENEFITS ADMIN FEE- MARCH 362.25 105211 03/10/2020 05972 BHE COMMUNITY SOLAR, LLC COMMUNITY SOLAR GARDEN -JANUARY 2,647.66 105212 03/10/2020 05014 ICABOD PRODUCTIONS LLC DEPOSIT - SOUND,LIGHTING,STAGE 800.00 105213 03/10/2020 03591 INSIDE THE TAPE LLC HOMICIDE INVESTIGATION TRAINING 590.00 105214 03/10/2020 06103 JR'S ADVANCED RECYCLERS HOLIDAY LIGHT RECYCLING 350.53 105215 03/10/2020 00827 L M C I T WORK COMP QTR APRIL -JUNE 2020 175,803.00 03/10/2020 00827 L M C I T INSURANCE PREMIUM APRIL -JUNE 2020 56,938.00 105216 03/10/2020 05425 LHB INC. HARVEST PARK MASTER PLAN 8,997.25 105217 03/10/2020 01081 M C P A ANNUAL MEMBERSHIP 2020 50.00 105218 03/10/2020 00917 MACQUEEN EQUIPMENT INC STREET SWEEPER - 2020 ELGIN PELICAN f 180,886.00 105219 03/10/2020 05222 MARTIN-MCALLISTER PUBLIC SAFETY ASSESSEMENT 550.00 105220 03/10/2020 02010 RAMSEY CO ATTORNEY'S OFFICE PROCEEDS FROM FORFEITURE 2012 RAM 2,185.00 105221 03/10/2020 00198 ST PAUL REGIONAL WATER SRVS WATER UTILITY 1,604.83 105222 03/10/2020 01836 ST PAUL, CITY OF PDI TRAINING COURSE - OFF R MURRAY 195.00 03/10/2020 01836 ST PAUL, CITY OF MISC CREDIT TRAINING -95.00 105223 03/10/2020 04440 STATE TREASURER'S OFFICE PROCEEDS FROM FORFEITURE 2012 RAM 1,092.50 105224 03/10/2020 01578 T R F SUPPLY CO. SAFETY GLOVES, GLASSES,TOWELS, ECT 1,449.40 03/10/2020 01578 T R F SUPPLY CO. SHOP TOWELS 94.00 105225 03/10/2020 06076 TENVOORDE FORD, INC. 2020 FORD INTERCEPT 2960 32,753.52 105226 03/10/2020 05625 MERCEDES TUMA-HANSEN SPEAKER FOR FUR TRADE CLASSES 1,218.75 03/10/2020 05625 MERCEDES TUMA-HANSEN TEACHING SATURDAY PROGRAM 150.00 105227 03/10/2020 06077 WOLD ARCHITECTS & ENGINEERS NEW STATION STUDY 4,268.10 03/10/2020 06077 WOLD ARCHITECTS & ENGINEERS NEW STATION STUDY 2,591.40 24 Checks in this report. 559.651.84 Packet Page Number 32 of 135 Settlement Date Payee 3/2/2020 3/2/2020 3/2/2020 3/3/2020 3/4/2020 3/5/2020 3/6/2020 3/6/2020 3/6/2020 3/6/2020 3/6/2020 3/6/2020 3/6/2020 3/6/2020 3/6/2020 CITY OF MAPLEWOOD Disbursements via Debits to Checking account M N State Treasurer US Bank Delta Dental M N State Treasurer M N State Treasurer M N State Treasurer M N State Treasurer MN Dept of Natural Resources Optum Health ICMA (Vantagepointe) U.S. Treasurer P. E. R. A. MidAmerica - ING Labor Unions M N State Treasurer Description Drivers License/Deputy Registrar Bank Fees Dental Premium Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar DNR electronic licenses DCRP & Flex plan payments Deferred Compensation Federal Payroll Tax P. E. R. A. HRA Flex plan Union Dues State Payroll Tax G1, Attachments Amount 74,052.61 74.99 2,970.40 79,548.08 78,198.27 93,749.07 68,543.34 537.30 2,376.25 10,293.00 111,868.06 138,345.73 15,722.92 2,976.00 25,739.39 704,995.41 Packet Page Number 33 of 135 Check Register City of Maplewood 03/12/2020 G1, Attachments Check Date Vendor Description Amount 105228 03/17/2020 00585 GOPHER STATE ONE -CALL NET BILLABLE TICKETS - FEBRUARY 125.55 105229 03/17/2020 00687 HUGO'S TREE CARE INC TREE REMOVAL - 2290 TIMBER TRAIL 950.00 105230 03/17/2020 02506 HUNT ELECTRIC CORP LIGHT REPLACEMENT -4 SEASONS RINK 972.54 105231 03/17/2020 05944 MIDAMERICA ADMINISTRATIVE & ADMIN FEES -HRA DEBIT CARD -4TH QTR 2,475.00 105232 03/17/2020 05902 NEOFUNDS POSTAGE - 1902 POSTAGE MACHINE 6297 1,000.00 105233 03/17/2020 00453 EHLERS, INC. GENERAL TIF CONSULTING 1,357.50 105234 03/17/2020 05372 FERRELLGAS PROPANE EMTF 3,316.31 03/17/2020 05372 FERRELLGAS PROPANE EMTF 2,703.74 03/17/2020 05372 FERRELLGAS LATE CHARGES 1.67 105235 03/17/2020 00846 LANGUAGE LINE SERVICES PD PHONE -BASED INTERPRETIVE SRVS 163.27 105236 03/17/2020 00857 LEAGUE OF MINNESOTA CITIES MCMA CONFERENCE - M COLEMAN 520.00 03/17/2020 00857 LEAGUE OF MINNESOTA CITIES MCMA CONFERENCE - M SABLE 520.00 03/17/2020 00857 LEAGUE OF MINNESOTA CITIES SAFETY & LOSS CONTROL WORKSHOP 20.00 105237 03/17/2020 06104 LEGACY SORBENTS LLC DIATOMACIOUS EARTH FLOOR DRY 212.50 105238 03/17/2020 00532 MADDEN GALANTER HANSEN, LLP HR ATTORNEY FEE LABOR REL -FEB 754.10 105239 03/17/2020 06074 MARSARS WATER RESCUE SYS, INC LINE THROWING BALL WITH WASHER 151.92 105240 03/17/2020 00986 METROPOLITAN COUNCIL MONTHLY SAC - FEBRUARY 19,681.20 105241 03/17/2020 05637 MINNESOTA PETROLEUM SERVICE VACUUM WATER OUT OF DIESEL TANK 382.00 105242 03/17/2020 01136 NARDINI FIRE EQUIP CO INC INSPECTION OF ALARM SYSTEM 661.50 03/17/2020 01136 NARDINI FIRE EQUIP CO INC INSPECTION OF FM200 SYSTEM 654.50 105243 03/17/2020 04112 PROFESSIONAL WIRELESS COMM INSTALL RADIO/ANTENNA UNIT 533 364.76 105244 03/17/2020 05879 ROADKILL ANIMAL CONTROL DEER REMOVAL - FEBRUARY 119.00 105245 03/17/2020 04256 SHI INTERNATIONAL CORP MICROSOFT SOFTWARE ASSURANCE 3,328.00 105246 03/17/2020 05579 SOLDO CONSULTING, P.C. SRVS - INTERNAL INVESTIGATION 6,985.01 105247 03/17/2020 01578 T R F SUPPLY CO. LYSOL DIS WIPES 657.20 105248 03/17/2020 06107 TOKLE INSPECTIONS, INC. ELECTRICAL INSPECTIONS - FEBRUARY 370.40 105249 03/17/2020 05663 TRANS UNION LLC PRE-EMPOLYMENT CREDIT CK SRVS 55.00 22 Checks in this report. 48.502.67 Packet Page Number 34 of 135 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement Date Payee 3/9/2020 MN State Treasurer 3/9/2020 US Bank VISA One Card* 3/9/2020 Delta Dental 3/10/2020 MN State Treasurer 3/10/2020 Empower - State Plan 3/11/2020 MN State Treasurer 3/12/2020 MN State Treasurer 3/13/2020 MN State Treasurer 3/13/2020 MN Dept of Natural Resources 3/13/2020 Optum Health Description Drivers License/Deputy Registrar Purchasing card items Dental Premium Drivers License/Deputy Registrar Deferred Compensation Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar DNR electronic licenses DCRP & Flex plan payments *Detailed listing of VISA purchases is attached. G1, Attachments Amount 90,052.54 35, 376.11 1,064.00 37,085.41 29,139.00 58,705.07 83,293.99 27,593.87 434.60 1,908.85 364,653.44 Packet Page Number 35 of 135 G1, Attachments Transaction Date Posting Date Merchant Name Transaction Amount Name 02/19/2020 02/20/2020 PP*DAYTRIPPERS $357.75 JOSHUA ABRAHAM 02/24/2020 02/25/2020 SAMS CLUB #6309 $216.40 JOSHUA ABRAHAM 02/19/2020 02/21/2020 MENARDS MAPLEWOOD MN $27.34 DAVE ADAMS 02/24/2020 02/25/2020 GRAINGER $18.10 DAVE ADAMS 02/24/2020 02/25/2020 GRAINGER $18.10 DAVE ADAMS 02/24/2020 02/26/2020 MENARDS MAPLEWOOD MN $4.28 DAVE ADAMS 02/20/2020 02/24/2020 OFFICE DEPOT #1090 $42.41 REGAN BEGGS 02/20/2020 02/24/2020 OFFICE DEPOT #1090 $61.87 REGAN BEGGS 02/20/2020 02/24/2020 OFFICE DEPOT #1090 $9.99 REGAN BEGGS 02/26/2020 02/27/2020 AMAZON. CO M*6KOYN41 Q3 $6.58 REGAN BEGGS 02/26/2020 02/28/2020 OFFICE DEPOT #1090 ($61.87) REGAN BEGGS 02/26/2020 02/28/2020 VERITIV-EAST $266.60 REGAN BEGGS 02/18/2020 02/20/2020 APPLE STORE #R054 $99.44 CHAD BERGO 02/18/2020 02/19/2020 FBI LEEDA INC $50.00 BRIAN BIERDEMAN 02/20/2020 02/21/2020 CORPORATE MARK INC. $24.00 DANIEL BUSACK 02/15/2020 02/17/2020 TARGET 00021352 $20.71 JOHN CAPISTRANT 02/25/2020 02/27/2020 MENARDS OAKDALE MN $22.69 JOHN CAPISTRANT 02/26/2020 02/26/2020 ULINE *SHIP SUPPLIES $118.13 JOHN CAPISTRANT 02/14/2020 02/17/2020 JOHN J MORGAN COMPANY $493.12 SCOTT CHRISTENSON 02/17/2020 02/19/2020 ELECTRIC MOTOR REPAIR $281.36 SCOTT CHRISTENSON 02/19/2020 02/20/2020 CINTAS 60A SAP $27.20 SCOTT CHRISTENSON 02/19/2020 02/20/2020 CINTAS 60A SAP $90.15 SCOTT CHRISTENSON 02/26/2020 02/27/2020 CINTAS 60A SAP $70.95 SCOTT CHRISTENSON 02/26/2020 02/27/2020 GRAINGER $154.33 SCOTT CHRISTENSON 02/15/2020 02/17/2020 IN *ENVUE TELEMATICS LLC $676.00 KERRY CROTTY 02/18/2020 02/19/2020 41MPRINT $324.79 KERRY CROTTY 02/20/2020 02/21/2020 CUB FOODS #1599 $16.99 KERRY CROTTY 02/18/2020 02/20/2020 NORTHERN TOOL+EQUIP $59.95 THOMAS DABRUZZI 02/23/2020 02/24/2020 COSTCO WHSE #1021 $64.41 THOMAS DABRUZZI 02/19/2020 02/21/2020 MENARDS STILLWATER MN $48.59 RICHARD DAWSON 02/14/2020 02/17/2020 AMZN MKTP US*M60HF1 K53 $42.00 TOM DOUGLASS 02/13/2020 02/17/2020 BROWNELLS INC ($48.49) MICHAEL DUGAS 02/21/2020 02/24/2020 88 TACTICAL $675.00 MICHAEL DUGAS 02/26/2020 02/27/2020 LUCKYGUNNER.COM $1,404.57 MICHAEL DUGAS 02/26/2020 02/28/2020 FEDEX OFFIC61700006171 $19.30 MICHAEL DUGAS 02/18/2020 02/19/2020 CINTAS 60A SAP $37.50 CASSIE FISHER 02/24/2020 02/25/2020 PAYPAL *MINNESOTAAS $75.00 CASSIE FISHER 02/25/2020 02/26/2020 CINTAS 60A SAP $37.50 CASSIE FISHER 02/15/2020 02/17/2020 OTTERBOX/LIFEPROOF $193.17 MYCHAL FOWLDS 02/15/2020 02/17/2020 CHARGE.PREZI.COM $228.00 MYCHAL FOWLDS 02/17/2020 02/17/2020 COMCAST CABLE COMM $4.50 MYCHAL FOWLDS 02/18/2020 02/18/2020 APPLE.COM/US $1,058.00 MYCHAL FOWLDS 02/21/2020 02/24/2020 U.S.INTERNET CORP $394.00 MYCHAL FOWLDS 02/23/2020 02/24/2020 COMCAST CABLE COMM $143.10 MYCHAL FOWLDS 02/26/2020 02/27/2020 CAN*CANONFINANCIAL CFS $316.84 MYCHAL FOWLDS 02/26/2020 02/27/2020 CAN*CANONFINANCIAL CFS $1,270.57 MYCHAL FOWLDS 02/26/2020 02/27/2020 CAN*CANONFINANCIAL CFS $331.57 MYCHAL FOWLDS 02/26/2020 02/27/2020 AMZN MKTP US*ZQ5NQ11U3 $13.00 MYCHAL FOWLDS 02/19/2020 02/21/2020 DIGICERT INC $259.00 NICK FRANZEN 02/27/2020 02/28/2020 THE UPS STORE #2171 $33.63 MARK HAAG 02/25/2020 02/26/2020 AMAZON. COM*UZ5X78O33 AMZN $70.84 LINDSAY HERZOG 02/25/2020 02/26/2020 GRUBER'S POWER EQUIPMENT $172.90 GARY HINNENKAMP 02/19/2020 02/21/2020 DEFENSIVE EDGE TRAINING A $450.00 MICHAEL HOEMKE 02/20/2020 02/21/2020 CINTAS 60A SAP $41.30 ANN HUTCHINSON 02/14/2020 02/17/2020 PREMIUM WATERS INC $284.99 DAVID JAHN 02/14/2020 02/17/2020 AMAZON.COM*TP1P44913 AMZN $155.99 DAVID JAHN 02/24/2020 02/25/2020 DALCO ENTERPRISES $932.43 DAVID JAHN 02/26/2020 02/27/2020 DALCO ENTERPRISES $55.55 DAVID JAHN Packet Page Number 36 of 135 G1, Attachments 02/16/2020 02/17/2020 AMZN MKTP US*RJ5JQ81H3 $29.97 MEGHAN JANASZAK 02/19/2020 02/20/2020 AMERICAN PUBLIC WORKS $1,312.50 MEGHAN JANASZAK 02/25/2020 02/26/2020 BCA TRAINING EDUCATION $75.00 KEVIN JOHNSON 02/13/2020 02/17/2020 THE HOME DEPOT 2801 $95.88 DON JONES 02/14/2020 02/17/2020 RED WING SHOE #727 $297.47 DON JONES 02/24/2020 02/25/2020 CUB FOODS #1599 $12.86 LOIS KNUTSON 02/24/2020 02/26/2020 CHILI S GRILL & BAR 305 $145.96 LOIS KNUTSON 02/19/2020 02/20/2020 WWW.PEACHJAR.COM $225.00 GINA KUCHENMEISTER 02/19/2020 02/20/2020 WWW.PEACHJAR.COM $300.00 GINA KUCHENMEISTER 02/16/2020 02/17/2020 AMZN MKTP US*VB4097NB3 $237.47 JASON KUCHENMEISTER 02/22/2020 02/24/2020 ULINE *SHIP SUPPLIES $212.75 JASON KUCHENMEISTER 02/17/2020 02/19/2020 DEFENSIVE EDGE TRAINING A $450.00 DAVID KVAM 02/26/2020 02/27/2020 DALCO ENTERPRISES $381.38 CHING LO 02/21/2020 02/24/2020 INN ON LAKE SUPERIOR $418.88 STEVE LOVE 02/17/2020 02/18/2020 ASPEN MILLS $26.50 STEVE LUKIN 02/17/2020 02/18/2020 ASPEN MILLS $258.65 STEVE LUKIN 02/17/2020 02/18/2020 ASPEN MILLS $179.85 STEVE LUKIN 02/17/2020 02/19/2020 NM CLEAN 1 $17.00 STEVE LUKIN 02/19/2020 02/19/2020 AIRGAS USA, LLC $326.95 STEVE LUKIN 02/26/2020 02/27/2020 PLAZA TV & APPLIANCE INC $521.99 STEVE LUKIN 02/26/2020 02/28/2020 THE HOME DEPOT #2801 $38.58 STEVE LUKIN 02/14/2020 02/17/2020 JONES & BARTLETT LEARNING $13.90 MICHAEL MONDOR 02/14/2020 02/17/2020 NATIONAL REGISTRY EMT $245.00 MICHAEL MONDOR 02/14/2020 02/17/2020 CINTAS 60A SAP $73.95 BRYAN NAGEL 02/15/2020 02/17/2020 MACYS ROSEDALE CTR $98.00 BRYAN NAGEL 02/16/2020 02/17/2020 KOHL'S #0054 $152.99 BRYAN NAGEL 02/20/2020 02/21/2020 FLEET FARM 2700 $12.37 MICHAEL NYE 02/27/2020 02/28/2020 COA*HTTP //WWW.CHEAPOA ($3.95) ELLEN PAULSETH 02/27/2020 02/28/2020 COA*HTTP //WWW.CHEAPOA $3.95 ELLEN PAULSETH 02/28/2020 02/28/2020 COA*CHEAPOAIR.COM AIR ($10.00) ELLEN PAULSETH 02/28/2020 02/28/2020 COA*CHEAPOAIR.COM AIR $10.00 ELLEN PAULSETH 02/17/2020 02/19/2020 BOUND TREE MEDICAL LLC $579.84 KENNETH POWERS 02/19/2020 02/21/2020 BOUND TREE MEDICAL LLC $991.10 KENNETH POWERS 02/13/2020 02/17/2020 WHEELCO BRAKE &SUPPLY $30.83 STEVEN PRIEM 02/14/2020 02/17/2020 FACTORY MTR PTS #19 $49.25 STEVEN PRIEM 02/17/2020 02/18/2020 FACTORY MTR PTS #19 $13.62 STEVEN PRIEM 02/18/2020 02/19/2020 0391-AUTOPLUS ($18.64) STEVEN PRIEM 02/18/2020 02/19/2020 TOWMASTER $336.12 STEVEN PRIEM 02/18/2020 02/19/2020 0391-AUTOPLUS $15.81 STEVEN PRIEM 02/18/2020 02/20/2020 AN FORD WHITE BEAR LAK $547.32 STEVEN PRIEM 02/18/2020 02/20/2020 AN FORD WHITE BEAR LAK $104.58 STEVEN PRIEM 02/19/2020 02/20/2020 FASTENAL COMPANY 01 MNT11 $41.29 STEVEN PRIEM 02/19/2020 02/21/2020 FORCE AMERICA DISTRIBUTIN $88.72 STEVEN PRIEM 02/20/2020 02/21/2020 BDI USA $110.96 STEVEN PRIEM 02/20/2020 02/21/2020 0391-AUTOPLUS $113.45 STEVEN PRIEM 02/20/2020 02/24/2020 METRO PRODUCTS INC $112.39 STEVEN PRIEM 02/20/2020 02/24/2020 AN FORD WHITE BEAR LAK $231.26 STEVEN PRIEM 02/21/2020 02/24/2020 CRYSTEEL TRUCK EQUIPMENT $369.66 STEVEN PRIEM 02/21/2020 02/24/2020 PIONEER RIM AND WHEE $158.60 STEVEN PRIEM 02/24/2020 02/25/2020 ADVANCE AUTO PARTS #7152 $104.16 STEVEN PRIEM 02/24/2020 02/25/2020 NAPA STORE 3279016 $48.49 STEVEN PRIEM 02/25/2020 02/26/2020 POMP S TIRE #021 $900.60 STEVEN PRIEM 02/25/2020 02/26/2020 POMP S TIRE #021 $261.54 STEVEN PRIEM 02/25/2020 02/26/2020 CRYSTEEL TRUCK EQUIPMENT $455.01 STEVEN PRIEM 02/25/2020 02/26/2020 0391-AUTOPLUS $11.37 STEVEN PRIEM 02/25/2020 02/27/2020 AN FORD WHITE BEAR LAK $22.72 STEVEN PRIEM 02/25/2020 02/27/2020 ZIEGLER INC COLUMBUS $99.77 STEVEN PRIEM 02/26/2020 02/27/2020 0391-AUTOPLUS ($113.45) STEVEN PRIEM 02/26/2020 02/27/2020 KATH FUEL OFFICE $40.00 STEVEN PRIEM Packet Page Number 37 of 135 G1, Attachments 02/27/2020 02/28/2020 KATH FUEL OFFICE $125.50 STEVEN PRIEM 02/27/2020 02/28/2020 FRONTIER HASTINGS 010102 $56.50 STEVEN PRIEM 02/24/2020 02/25/2020 TCB MARKETING $1,120.00 TERRIE RAMEAUX 02/18/2020 02/19/2020 NAPA STORE 3279016 $53.67 MICHAEL RENNER 02/19/2020 02/20/2020 AMAZON. COM*PU4J976M3 $32.20 MICHAEL RENNER 02/20/2020 02/21/2020 MN RECREATION AND PARK A $400.00 AUDRA ROBBINS 02/21/2020 02/24/2020 TWIN CITIES INFLATABLE $3,724.50 AUDRA ROBBINS 02/26/2020 02/27/2020 CINTAS 60A SAP $54.26 AUDRA ROBBINS 02/18/2020 02/19/2020 MINNESOTA GOVERNMENT FIN $70.00 JOSEPH RUEB 02/25/2020 02/26/2020 AMZN MKTP US*YN3H60LK3 $159.95 JOSEPH RUEB 02/27/2020 02/28/2020 AMZN MKTP US*O292U4UO3 AM $234.83 JOSEPH RUEB 02/21/2020 02/24/2020 THE HOME DEPOT #2801 $17.10 ROBERT RUNNING 02/20/2020 02/24/2020 STARBUCKS STORE 57157 $38.55 MIKE SABLE 02/18/2020 02/20/2020 OFFICEMAX/DEPOT 6164 $16.19 DEB SCHMIDT 02/19/2020 02/20/2020 CINTAS 60A SAP $95.68 SCOTT SCHULTZ 02/19/2020 02/20/2020 CINTAS 60A SAP $55.15 SCOTT SCHULTZ 02/19/2020 02/20/2020 CINTAS 60A SAP $12.63 SCOTT SCHULTZ 02/19/2020 02/20/2020 CINTAS 60A SAP $19.04 SCOTT SCHULTZ 02/22/2020 02/24/2020 CINTAS 60A SAP $260.27 SCOTT SCHULTZ 02/22/2020 02/24/2020 CINTAS 60A SAP $60.57 SCOTT SCHULTZ 02/24/2020 02/26/2020 ON SITE SANITATION INC $246.00 SCOTT SCHULTZ 02/26/2020 02/27/2020 CINTAS 60A SAP $109.67 SCOTT SCHULTZ 02/26/2020 02/27/2020 CINTAS 60A SAP $19.04 SCOTT SCHULTZ 02/26/2020 02/27/2020 CINTAS 60A SAP $12.63 SCOTT SCHULTZ 02/26/2020 02/27/2020 CINTAS 60A SAP $68.59 SCOTT SCHULTZ 02/27/2020 02/28/2020 MAGCONLINE.ORG $240.00 JOE SHEERAN 02/21/2020 02/24/2020 GRAFIX SHOPPE $255.00 MICHAEL SHORTREED 02/25/2020 02/26/2020 GRAPHIC DESIGN INC $481.00 MICHAEL SHORTREED 02/26/2020 02/27/2020 GRAFIX SHOPPE $1,498.00 MICHAEL SHORTREED 02/25/2020 02/26/2020 GALLS $102.31 PAUL THIENES 02/27/2020 02/28/2020 GALLS $49.35 PAUL THIENES 02/24/2020 02/25/2020 PIONEER PRESS CIRC $10.00 JEFF THOMSON 02/27/2020 02/28/2020 SENSIBLE LAND USE COALITI $96.00 JEFF THOMSON 02/20/2020 02/21/2020 USPS PO 2683380009 $55.00 KAREN WACHAL 02/14/2020 02/17/2020 LOWES #02315* $9.62 JEFF WILBER 02/14/2020 02/17/2020 GRAINGER $56.26 JEFF WILBER 02/19/2020 02/20/2020 COREMARK METALS -MN $280.31 JEFF WILBER 02/19/2020 02/20/2020 TRI-STATE BOBCAT $195.00 JEFF WILBER 02/20/2020 02/21/2020 FLEET FARM 2700 $6.90 JEFF WILBER 02/17/2020 02/19/2020 BOUND TREE MEDICAL LLC $493.18 ERIC ZAPPA 02/19/2020 02/21/2020 BOUND TREE MEDICAL LLC $256.99 ERIC ZAPPA 02/21/2020 02/24/2020 BOUND TREE MEDICAL LLC $99.33 ERIC ZAPPA $35,376.11 Packet Page Number 38 of 135 G1, Attachments CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion CHECK # CHECK DATE EMPLOYEE NAME AMOUNT incl in Amount 03/06/20 ABRAMS, MARYLEE 560.80 03/06/20 JUENEMANN, KATHLEEN 493.60 03/06/20 KNUTSON, WILLIAM 493.60 03/06/20 NEBLETT, SYLVIA 493.60 03/06/20 SMITH, BRYAN 493.60 03/06/20 COLEMAN, MELINDA 6,835.20 03/06/20 KNUTSON, LOIS 3,313.09 03/06/20 SABLE, MICHAEL 5,335.59 03/06/20 CHRISTENSON, SCOTT 2,437.05 03/06/20 DOUGLASS, TOM 2,334.96 03/06/20 JAHN, DAVID 2,569.88 03/06/20 HERZOG, LINDSAY 2,300.25 03/06/20 RAMEAUX, THERESE 3,766.82 03/06/20 ANDERSON, CAROLE 3,452.01 03/06/20 DEBILZAN, JUDY 2,590.49 03/06/20 OSWALD, BRENDA 2,723.30 03/06/20 PAULSETH, ELLEN 5,801.60 03/06/20 RUEB, JOSEPH 4,441.64 03/06/20 ARNOLD, AJLA 2,292.43 03/06/20 BEGGS, REGAN 2,314.59 03/06/20 COLE, DEBORAH 3,726.33 03/06/20 DAHL, LOLA 848.00 03/06/20 EVANS, CHRISTINE 2,319.20 03/06/20 LARSON, MICHELLE 2,316.89 03/06/20 SINDT, ANDREA 3,941.09 03/06/20 HANSON, MELISSA 2,036.86 03/06/20 HOCKBEIN, JUDY 912.04 03/06/20 KRAMER, PATRICIA 1,396.43 03/06/20 MOY, PAMELA 1,975.92 03/06/20 OLSON, THOMAS 1,768.80 03/06/20 OSTER, ANDREA 2,355.59 03/06/20 RICHTER, CHARLENE 1,727.63 03/06/20 VITT, JULIANNE 1,238.24 03/06/20 WEAVER, KRISTINE 3,499.76 03/06/20 WINKELMAN, JULIA 1,205.00 03/06/20 BJORNSTAD, MYRON 198.00 03/06/20 JOHANNESSEN, JUDITH 198.00 03/06/20 MAHRE, GERALDINE 198.00 03/06/20 ABDI, DAUD 2,287.87 03/06/20 ABEL, CLINT 3,923.40 03/06/20 ALDRIDGE, MARK 3,958.72 03/06/20 BAKKE, LONN 3,918.36 03/06/20 BARTZ, PAUL 37.50 03/06/20 BELDE, STANLEY 4,137.46 03/06/20 BENJAMIN, MARKESE 3,819.64 03/06/20 BERGERON, ASHLEY 3,947.15 03/06/20 BIERDEMAN, BRIAN 4,785.84 03/06/20 BURT-MCGREGOR, EMILY 3,271.31 03/06/20 BUSACK, DANIEL 4,785.84 03/06/20 COLEMAN, ALEXANDRA 3,993.65 4.90 103.61 179.98 Packet Page Number 39 of 135 03/06/20 CONDON, MITCHELL 2,768.15 03/06/20 CROTTY, KERRY 4,838.43 03/06/20 DEMULLING, JOSEPH 3,974.20 03/06/20 DUGAS, MICHAEL 6,486.05 03/06/20 FISHER, CASSANDRA 2,702.59 03/06/20 FORSYTHE, MARCUS 3,515.90 03/06/20 FRITZE, DEREK 4,657.84 03/06/20 GABRIEL, ANTHONY 4,084.60 03/06/20 GEISELHART, BENJAMIN 1,879.20 03/06/20 HAWKINSON JR, TIMOTHY 3,753.94 03/06/20 HENDRICKS, JENNIFER 2,060.00 03/06/20 HER, PHENG 4,097.13 03/06/20 HIEBERT, STEVEN 3,686.38 03/06/20 HOEMKE, MICHAEL 4,833.16 03/06/20 JOHNSON, KEVIN 4,747.88 03/06/20 KANDA, MADELINE 2,287.87 03/06/20 KHARFL, RAM 348.00 03/06/20 KIM, WINSTON 2,287.87 03/06/20 KONG, TOMMY 3,687.26 03/06/20 KORAN, MARIE 2,005.79 03/06/20 KROLL, BRETT 4,024.61 03/06/20 KUCHENMEISTER, JASON 2,308.30 03/06/20 KVAM, DAVID 5,170.18 03/06/20 LANGNER, TODD 4,577.95 03/06/20 LENERTZ, NICHOLAS 2,996.95 03/06/20 LYNCH, KATHERINE 4,145.96 03/06/20 MARINO, JASON 4,904.16 03/06/20 MCCARTY, GLEN 4,264.63 03/06/20 MCKENZIE, JONATHAN 355.25 03/06/20 METRY, ALESIA 37.50 03/06/20 MICHELETTI, BRIAN 4,318.54 03/06/20 MUMIN, ABDIRIZAQ 358.88 03/06/20 MURRAY, RACHEL 3,874.28 03/06/20 NADEAU, SCOTT 5,992.05 03/06/20 NYE, MICHAEL 4,804.33 03/06/20 OLSON, JULIE 4,190.94 03/06/20 PARKER, JAMES 4,445.46 03/06/20 PEREZ, GUSTAVO 2,438.31 03/06/20 PETERS, DANIEL 2,849.85 03/06/20 SALCHOW, CONNOR 2,772.26 03/06/20 SHEA, STEPHANIE 2,162.59 03/06/20 SHORTREED, MICHAEL 5,157.79 03/06/20 SPARKS, NICOLLE 2,708.20 03/06/20 STARKEY, ROBERT 3,511.89 03/06/20 STEINER, JOSEPH 4,685.90 03/06/20 STOCK, AUBREY 2,639.72 03/06/20 SWETALA, NOAH 3,008.21 03/06/20 TAUZELL, BRIAN 4,500.51 03/06/20 THAO, JAY 366.13 03/06/20 THIENES, PAUL 4,378.49 03/06/20 WENZEL, JAY 3,958.72 03/06/20 WIETHORN, AMANDA 2,866.19 03/06/20 XIONG, KAO 3,720.99 03/06/20 XIONG, TUOYER 2,600.66 03/06/20 ZAPPA, ANDREW 3,494.25 03/06/20 BARRETTE, CHARLES 4,656.74 03/06/20 BAUMAN, ANDREW 4,726.21 03/06/20 BEITLER, NATHAN 3,141.70 03/06/20 CAPISTRANT, JOHN 202.50 03/06/20 CONWAY, SHAWN 4,258.86 03/06/20 CRAWFORD JR, RAYMOND 3,624.50 Packet Page Number 40 of 135 G1, Attachments 285.64 109.93 G1, Attachments 03/06/20 CRUMMY, CHARLES 3,063.08 03/06/20 DABRUZZI, THOMAS 4,231.51 03/06/20 DANLEY, NICHOLAS 3,141.05 03/06/20 DAVISON, BRADLEY 3,257.16 03/06/20 DAWSON, RICHARD 5,064.94 03/06/20 HAGEN, MICHAEL 4,347.61 03/06/20 HALWEG, JODI 4,773.29 03/06/20 HAWTHORNE, ROCHELLE 4,914.80 03/06/20 KUBAT, ERIC 3,828.74 03/06/20 LANDER, CHARLES 3,785.20 259.98 03/06/20 LO, CHING 1,438.70 03/06/20 LUKIN, STEVEN 5,667.35 03/06/20 MALESKI, MICHAEL 3,093.68 03/06/20 MARFORI JR, OSCAR 406.00 03/06/20 MARTIN, MICHAEL 3,423.49 03/06/20 MCGEE, BRADLEY 3,093.68 03/06/20 MERKATORIS, BRETT 3,352.34 03/06/20 MONDOR, MICHAEL 5,474.97 03/06/20 NEILY, STEVEN 3,280.34 03/06/20 NIELSEN, KENNETH 4,113.18 03/06/20 NOVAK, JEROME 3,876.84 03/06/20 POULOSE, PHILIP 406.00 03/06/20 POWERS, KENNETH 3,796.54 03/06/20 SEDLACEK, JEFFREY 3,820.62 03/06/20 STREFF, MICHAEL 5,127.79 03/06/20 WARDELL, JORDAN 4,446.87 03/06/20 ZAPPA, ERIC 3,525.22 03/06/20 CORTESI, LUANNE 2,316.89 03/06/20 JANASZAK, MEGHAN 2,879.44 03/06/20 BRINK, TROY 2,953.75 03/06/20 BUCKLEY, BRENT 2,690.27 03/06/20 EDGE, DOUGLAS 2,703.20 03/06/20 JONES, DONALD 2,694.89 03/06/20 MEISSNER, BRENT 2,682.27 03/06/20 MLODZIK, JASON 2,114.47 03/06/20 NAGEL, BRYAN 4,631.80 03/06/20 OSWALD, ERICK 2,705.20 03/06/20 RUNNING, ROBERT 2,951.44 03/06/20 TEVLIN, TODD 2,684.58 03/06/20 ZAHNOW, LANCE 2,096.97 03/06/20 BURLINGAME, NATHAN 4,215.82 03/06/20 DUCHARME, JOHN 3,343.02 03/06/20 ENGSTROM, ANDREW 3,365.90 03/06/20 JAROSCH, JONATHAN 4,356.32 03/06/20 LINDBLOM, RANDAL 3,957.72 03/06/20 LOVE, STEVEN 5,850.67 03/06/20 STRONG, TYLER 2,885.60 03/06/20 ZIEMAN, SCOTT 128.00 03/06/20 HAYS, TAMARA 2,496.25 03/06/20 HINNENKAMP, GARY 2,933.42 03/06/20 NAUGHTON, JOHN 2,654.32 03/06/20 ORE, JORDAN 2,629.56 03/06/20 SAKRY, JASON 2,322.29 03/06/20 STOKES, KAL 2,041.59 03/06/20 BIESANZ, OAKLEY 2,080.46 03/06/20 GERNES, CAROLE 2,149.06 03/06/20 HUTCHINSON, ANN 3,323.32 59.55 03/06/20 TROENDLE, CATHY JO 120.00 03/06/20 WACHAL, KAREN 1,271.41 03/06/20 DUNLAP, EMILY 2,326.59 03/06/20 JOHNSON, ELIZABETH 2,274.59 Packet Page Number 41 of 135 G1, Attachments 03/06/20 KROLL, LISA 2,321.70 03/06/20 PETERSON, DAVID 3,855.77 03/06/20 THOMSON, JEFFREY 4,910.92 03/06/20 ADADE, JANE 1,781.87 03/06/20 FINWALL, SHANN 3,972.30 03/06/20 MARTIN, MIKE 4,221.93 03/06/20 SWAN, DAVID 3,567.50 03/06/20 WEIDNER, JAMES 3,059.39 03/06/20 WESTLUND, RONALD 1,656.00 03/06/20 WELLENS, MOLLY 2,281.46 03/06/20 REBQINGER, RUSSELL 2,439.07 03/06/20 ABRAHAM, JOSHUA 2,608.19 03/06/20 ABRAHAMSON, AMANDA 121.00 03/06/20 BJORK, BRANDON 213.00 03/06/20 BRENEMAN, NEIL 3,272.61 03/06/20 CAMPBELL, KEVIN 117.00 03/06/20 CAMPBELL, LUCAS 180.00 03/06/20 CUMMINGS, KATIA 212.50 03/06/20 CUMMINGS, MICHAEL 48.00 03/06/20 DIEZ, ANTONIO 33.00 03/06/20 FISHER, CHANCE 110.00 03/06/20 GATES, DARCY 160.00 03/06/20 GORACKI, GERALD 120.00 03/06/20 HANSEN, MICHAEL 60.00 03/06/20 ISERMAN, TIANNA 39.00 03/06/20 JORGENSON, SOPHIE 407.00 03/06/20 JORGENSON, TARA 456.00 03/06/20 KORF, BLAKE 41.00 03/06/20 KORF, CAIN 133.50 03/06/20 KUCHENMEISTER, GINA 2,219.20 03/06/20 LO, SATHAE 160.00 03/06/20 LUSHANKO, ADAM 150.00 03/06/20 MASON, TAKARA 139.00 03/06/20 MCKANE, QUINN 60.00 03/06/20 MOORE, PATRICK 35.00 03/06/20 NZARA, MUNASHE 220.00 03/06/20 PIEPER, THEODORE 189.00 03/06/20 PURCELL, TYLER 200.00 03/06/20 ROBBINS, AUDRA 4,617.58 03/06/20 ROBBINS, CAMDEN 400.00 03/06/20 SMITH, SUMNER 99.00 03/06/20 SNODDY, BRIANNA 66.00 03/06/20 STECKLER, BRUCE 160.00 03/06/20 STIFTER, RACHEL 54.00 03/06/20 VANG, DONNA 72.00 03/06/20 WHITE, LINDA 30.00 03/06/20 WILLIAMS III, WALLACE 206.50 03/06/20 BERGO, CHAD 3,785.10 03/06/20 SCHMITZ, KEVIN 2,338.89 03/06/20 SHEERAN JR, JOSEPH 4,111.24 03/06/20 ADAMS, DAVID 2,560.81 03/06/20 HAAG, MARK 3,324.36 03/06/20 JENSEN, JOSEPH 2,526.51 03/06/20 SCHULTZ, SCOTT 4,601.89 03/06/20 WILBER, JEFFREY 2,836.29 03/06/20 PRIEM, STEVEN 2,965.42 03/06/20 WOEHRLE, MATTHEW 2,714.30 03/06/20 XIONG, BOON 2,521.69 03/06/20 FOWLDS, MYCHAL 4,900.18 03/06/20 FRANZEN, NICHOLAS 5,837.41 1,263.96 03/06/20 GERONSIN, ALEXANDER 2,806.16 Packet Page Number 42 of 135 03/06/20 RENNER, MICHAEL 3,148.40 631.713.71 G1, Attachments Packet Page Number 43 of 135 G2 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2020 REPORT TO: Melinda Coleman REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Approval of Transfers Action Requested: V Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Routine and budgeted transfers between funds must be made at appropriate times during the year. The City Council must approve transfers between funds. The transfers on the attached list represent budgeted debt service transfers, project closings, and other routine budgeted transfers. Recommended Action: Motion to approve the transfers and budget adjustments dated 3/23/2020 and authorize the Finance Director to make the necessary accounting entries. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is N/A Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: Financial Sustainability ❑ Integrated Communication ✓ Targeted Redevelopment Operational Effectiveness ❑ Community Inclusiveness •/ Infrastructure & Asset Mgmt. The transfers are a component of the City's annual budget. Necessary modifications provide for operational effectiveness. Background Transfers are part of the City's budget and long-term financial plan and do not have a fiscal impact because transfers represent activity between funds. The Budgeted Debt Service Transfers are planned transfers from TIF and utility funds to provide the pledged revenues to service the G.O. bonds. These transfers were part of the original debt issuance agreement. Packet Page Number 44 of 135 G2 The Budgeted Administrative Transfers primarily represent contributions from utility funds for administrative overhead costs. Each year the City budgets for administrative contributions from these funds. The Project Closure Transfers are primarily transfers of cash and residual equity in completed project funds to close the fund. In some cases, a surplus is used from one project to offset a deficit in another. In this case, the English #36 Project Fund is being closed. The remaining asset, a parcel of land held for resale, is being moved to the Street Revitalization Fund. Attachments 1. List of Transfers Dated March 23, 2020 Packet Page Number 45 of 135 G2, Attachment 1 LIST OF TRANSFERS DATED MARCH 23, 2020 Transfer From Fund: Sewer Transfer To Fund: 101 Reason: BUDGETED DEBT SERVICE TRANSFERS DATED MARCH 23, 2020 604 EUF 416 TIF #1-4 23,478 336 Debt Service 23,478 Debt Financing Plan 417 TIF #1-5 19,114 336 Debt Service 19,114 Debt Financing Plan 418 TIF #1-6 107,909 336 Debt Service 107,909 Debt Financing Plan 441 TIF #1-10 60,000 364 Debt Service 60,000 Debt Financing Plan 604 EUF 139,400 364 Debt Service 139,400 Debt Financing Plan 448 TIF #1-12 100,225 369 Debt Service 100,225 Debt Financing Plan 449 TIF #1-13 67,400 372 Debt Service 67,400 Debt Financing Plan 604 EUF 87,179 373 Debt Service 87,179 Debt Financing Plan 407 St. Paul WAC 43,425 373 Debt Service 43,425 Debt Financing Plan 601 Sewer 108,885 375 Debt Service 108,885 Debt Financing Plan 604 EUF 94,841 375 Debt Service 94,841 Debt Financing Plan 406 Fire Equipment 93,882 377 Debt Service 93,882 Debt Financing Plan 601 Sewer 27,133 379 Debt Service 27,133 Debt Financing Plan 604 EUF 63,108 379 Debt Service 63,108 Debt Financing Plan 1,035,979 1,035,979 BUDGETED ADMINISTRATIVE TRANSFERS DATED MARCH 23, 2020 601 Sewer 380,000 101 General Fund 380,000 Administrative Fees 604 EUF 160,000 101 General Fund 160,000 Administrative Fees 605 Recycling 55,000 101 General Fund 55,000 Administrative Fees 607 Street Light Fund 25,000 101 General Fund 25,000 Administrative Fees 499 Franchise Fees 620,000 101 General Fund 620,000 Engineering Fees 211 Fire Traning 36,000 440 Fire Facility 36,000 Annual Payment 1,276,000 PROJECT CLOSURE TRANSFERS 595 English #36 475,700 Packet Page Number 46 of 135 1,276,000 499 SRF Fund 475,700 Transfer Land Held for Resale G3 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer PRESENTER: Steven Love AGENDA ITEM: Farrell -Ferndale Area Street Improvements, City Project 17-18 a. Resolution Directing Modification of Existing Construction Contract, Change Order No. 1 b. Resolution for Reduction of Retainage on Existing Construction Contract Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: City Council will consider approving the attached resolution Directing Modification of the Existing Construction Contract, Change Order No. 1, City Project 17-18. Additionally, the City Council will consider approving the attached resolution for reduction of retainage on existing construction contract. Recommended Action: a. Motion to approve resolution Directing Modification of Existing Construction Contract, Change Order No. 1, City Project 17-18 and authorize the Mayor and City Manager to sign Change Order No. 1. b. Motion to approve resolution for reduction of retainage on existing construction contract. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $5,313,867.66 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: Approval of Change Order No. 1 will increase the project construction contract amount by $91,964.34 from $5,221,903.32 to $5,313,867.66. The revised contract amount, including indirect costs, falls within the approved budget of $6,288,000. No adjustments to the approved budget are necessary at this time. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. Packet Page Number 47 of 135 G3 This infrastructure improvement project was previously identified in the City's Capital Improvement Plan and included the full reconstruction of the Farrell -Ferndale Area streets and utilities. Background The City Council awarded a construction contract to T.A. Schifsky and Sons, Inc. for the Farrell - Ferndale Area Improvements, City Project 17-18, in the amount of $5,221,903.32. The project improvements included full reconstruction of area streets, the replacement of the watermain system, repairs to the sanitary sewer system, major upgrades and expansions of the storm sewer system, and the installation of sidewalks along select project streets (including Minnehaha Avenue). Change Order No. 1 proposes to increase the construction contract by $91,964.34 to cover costs associated with increased bituminous costs due to carrying the project over into 2019, costs associated with an emergency sanitary sewer mainline repair along Minnehaha Avenue at Mayhill Road, and costs associated with stabilizing rock installed along 7t" Street to bridge over extremely unstable subgrade soils. Change Order No. 1 raises the construction contract to $5,313,867.66. No changes to the project budget are required at this time. The contractor, T.A. Schifsky and Sons, has completed the vast majority of project improvements. Four driveway aprons are to be repaired in the spring of 2020. Costs associated with these repairs will be brought before Council once completed, along with a request for final payment. A reduction in contract retainage to 0.5% is justified based on the amount of the completed work. Attachments 1. Change Order No. 1 2. Resolution Directing Modification of Existing Construction Contract, Change Order No.1 3. Resolution for Reduction of Retainage on Existing Construction Contract Packet Page Number 48 of 135 G3, Attachment 1 Maplewood CHANGE ORDER #1 Project Name: Farrell -Ferndale Area Street Improvements Project No.: 17-18 Contractor: T.A. Schifsky and Sons, Inc. The following changes shall be made to the contract documents: Description 1. Contract Quantity Adjustments Change Order No.: #1 Date: 3/17/2020 Unit Quantity Total LS 1 $91,964.34 TOTAL: $91,964.34 Purpose of Change Order Amend Contract to account for the following: • Costs associated with contract quantity adjustments due to increased bituminous pricing costs from project carryover into 2019, an emergency sewer repair on Minnehaha Avenue at Mayhill Road, and stabilizing aggregate installed on 71" Street to bridge over unstable subgrade soils. Basis of Cost: ® Actual ❑ Estimated Original Contract: $5,221,903.32 Change This Change Order: $91,964.34 Revised (Final) Contract: $5,313,867.66 Approved Mayor Approved City Manager Recommended Engineer Agreed to by Contractor by Its Title City of Maplewood Public Works Department 1902 County Road B East Maplewood, MN 55109 Packet Page Number 49 of 135 G3, Attachment 2 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, PROJECT 17-18, CHANGE ORDER NO. 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Farrell -Ferndale Area Improvement Project, City Project 17-18, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Farrell -Ferndale Area Improvement Project, City Project 17-18, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1. The Mayor, City Manager, and City Engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 which is an increase of $91,964.34. The revised contract amount is $5,313,867.66 Adopted by the Maplewood City Council on this 23rd day of March 2020. Packet Page Number 50 of 135 G3, Attachment 3 RESOLUTION REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT PROJECT 17-18 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 17-18, Farrell -Ferndale Area Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the contractor, T.A. Schifsky and Sons, Inc., has completed the requirements of the majority of the project construction work, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. A reduction in retainage on the construction contract is hereby authorized to be reduced, at the discretion of the City Engineer, to 0.5%. Adopted by the Maplewood City Council on this 23rd day of March, 2020. Packet Page Number 51 of 135 G4 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director/City Engineer Bryan Nagel, Street/Storm/Building Superintendent PRESENTER: Steven Love AGENDA ITEM: Purchase of Bituminous Materials for Spot Paving Maintenance Operations Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: City Council will consider authorizing the purchase of bituminous materials for spot paving maintenance operations. Recommended Action: Motion to authorize the Street Superintendent to purchase bituminous materials in an amount up to $80,000 for spot paving operations. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $80,000.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: $80,000 from the Street Revitalization Fund will be used to purchase bituminous materials for spot paving maintenance operations. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. Maplewood's streets are a vital part of the City's infrastructure. The condition of streets have a direct impact on pedestrian and vehicle safety, as well as the quality of life for residents and businesses. City maintenance staff will utilize the bituminous materials to perform spot paving operations in a number of locations where pothole patching is no longer sufficient to maintain the roadway. Background As part of the City's five year Capital Improvement Plan (CIP), two street reconstruction projects per year are planned to replace/rehabilitate City streets. There are a number of streets and Packet Page Number 52 of 135 G4 neighborhoods that are targeted to be future CIP projects, but are not included in the five year CIP. Some of these streets have reached a point where pothole patching is no longer a viable option to maintain the road until a CIP project can be implemented. City staff is recommending spot paving to temporarily improve roadway conditions and provide some relief until a CIP project is implemented. Spot paving is placement of a thin coat of bituminous over select areas that have many pavement issues. This is a temporary improvement as the underlying structural issues of the road have not been addressed. The proposed supplier of bituminous material is T.A. Schifsky & Sons, Inc. This is due to their nearby location in North St. Paul and lower pricing compared to other bituminous suppliers. The second closest plant is owned by the City of St. Paul and is an approximately 60 minute round trip drive. By adding the extra travel time per load, the City's bituminous maintenance operations become much less efficient. Attachments None Packet Page Number 53 of 135 G5 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Andrea Sindt, City Clerk Regan Beggs, Business License Specialist PRESENTER: Andrea Sindt, City Clerk AGENDA ITEM: Local Lawful Gambling Permit for the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: A request for a Local Lawful Gambling permit has been submitted by the Church of the Presentation of the Blessed Virgin Mary. Approval of the request would allow lawful gambling activity to be conducted during the church's spring festival, held on the church's property at 1725 Kennard Street on May 2nd and 3rd, 2020. Recommended Action: Motion to approve the Local Lawful Gambling permit for the Church of the Presentation of the Blessed Virgin Mary on May 2nd and 3rd, 2020. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Council approval is required prior to issuance of a local gambling permit, per City Code Sec. 22-12. Background Lawful gambling activity conducted at this event is exempt from state licensure under MN §349.166. MN §349.213 authorizes cities to require a local permit for conduct of lawful gambling exempt from state licensing requirements. Attachments None Packet Page Number 54 of 135 G6 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jane Adade, Planner Michael Martin, AICP, Assistant Community Development Director PRESENTER: Michael Martin, AICP, Assistant Community Development Director AGENDA ITEM: Design Review, Lexus of Maplewood, 3000 Maplewood Drive Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Katie Napleton of Napleton Auto Group, on behalf of Lexus of Maplewood, is proposing exterior improvements to the 20,594 -square -foot building located at 3000 Maplewood Drive. To move forward with this project, the applicant needs city approval of design review. Recommended Action: Motion to approve the design plans date-stamped February 21, 2020, for exterior improvements to Lexus of Maplewood located at 3000 Maplewood Drive. Approval is subject to the following conditions: 1. Approval of design plans is good for two years. If the applicant has not begin construction within two years, this design review shall be repeated. 2. Satisfy requirements of the city's building official. 3. All signs require a separate sign permit and must meet city code requirements. 4. All trash enclosures must be constructed to meet city code requirements. 5. All work shall follow the approved plans. The director of community development may approve minor changes. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: n/a Packet Page Number 55 of 135 Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ✓ Operational Effectiveness ❑ Community Inclusiveness G6 ❑ Targeted Redevelopment ❑ Infrastructure & Asset Mgmt. The city deemed the applicant's application complete on February 21, 2020. The initial 60 -day review deadline for a decision is April 21, 2020. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. Background On February 26, 1996, the city council approved design plans, a conditional use permit and a wetland setback variance for Lexus of Maplewood. On April 8, 1996, the city council reconsidered the conditional use permit and the design approval for the project. This was to allow the applicant to start construction after they signed a developers agreement and provided a letter of credit for the extension of a water main to the site. On September 10, 2001, city staff approved plans for a minor construction project for Lexus of Maplewood. This was to allow Lexus to expand their parking lot by 59 spaces. This expansion was onto the vacant part of their site north of their building. On June 10, 2002, the city council approved a revision to the conditional use permit to allow three additions to the building and make changes to the parking lot and driveway layout to accommodate the building additions. Discussion Design The applicant is proposing to remove all existing beige EIFS on the exterior walls and replace with new dark grey and silver metal panels. The existing concrete walls on the back of the building will be removed and painted to match the new metal panels on the front and sides of the building. The remodel will also include the construction of a new Lexus "blade" feature in the front of the building and a replacement of the existing wall sign. The existing trash enclosure walls, gates and concrete pad will be demolished and replaced with new ones. There are no proposed changes to the building interiors, windows and doors as well as the size of the existing structure. This review does not approve any signage on this site. The applicant will be required to meet the city's sign ordinance and apply for permits for each sign. Ordinance permits one wall sign and one freestanding sign for each street frontage. Meaning this property is allowed to have two wall signs and two freestanding signs. Lighting The applicant is proposing to replace all site and building light with new LED fixtures. The original light poles and light heads will be replaced with black LED heads and all lights on the building will be replaced with LED fixtures to save energy. There are no new lights being added to the site or building. Packet Page Number 56 of 135 G6 Department Comments Engineering Jon Jarosch, Assistant City Engineer, reviewed this project and had no comments regarding the project. Building Official, Dave Swan 1. Structure shall conform to all building and life safety codes. Environmental Health Officer, Molly Wellens No Comments Reference Information Site Description Site Size: 3.52 acres Existing Land Use: Lexus Dealership Surrounding Land Uses North: Kline Volvo Dealership, 3040 Maplewood Drive South: CarMax Dealership, 1325 Beam Avenue East: Vacant Lane and Manage A Wetland West: Highway 61 and Maplewood Retail Center/ Troutland Auto Dealers Planning Existing Land Use: Commercial (C) Existing Zoning: Light Manufacturing (M1) Attachments 1. Overview Map 2. Site Survey 3. Existing Building Condition 4. Floor Plan 5. Building Elevations 6. Building Renderings 7. Lighting Plan Packet Page Number 57 of 135 Lexus of Maplewood - 3000 Maplewood Drive North 1111[ V—,"A City of Maplewood Maplewood ■ Overview Ma G6, Attachment 1 February 21, 2020 pY • Legend +� s Subject Parcel n 0 240 F' F Feet P Irv, f Source: City of Ma lewood, Ramse Count Packet Page Number 58 of 135 ® ®® d c o aka a G6, Attachment 2 1 Packet Page Number 59 of 135 a= �z i d8 6 :fig -y oy 1 EE U R EES ;i ` $�fi % °:fid% °o - - ad£ 8 - -- P � o p & £ E p a 9 a € 5 1 Packet Page Number 59 of 135 G6, Attachment 3 Lexus of Maplewood — Facing Southwest Packet Page Number 60 of 135 G6, Attachment 3 W`7 Packet Page Number 61 of 135 G6, Attachment 4 0 o�� o A000 ®= ¢� aoonn3mvmo snx3i _ o -e e,ro s L h - o w'e9 w� 01 mo wm��oW� IN 1m� a ��H ,v d u`",5' - :io n vs a„ o n." 3w- o 3�w oe ao >. wN - 3w w5' -w g'wa_a�� - U LL -wo .e Hn vao wowo� a� 30 _ 9so �j ,H e� a Seo aFa 6j - �""=_5'�3�"- �_ r r0 0 0 Oa 0 0 0 0 0 O� 4 El Q TT QI � I 7777 - - -zi + �� II - - -------- ------- - - e F T m n --- --- --- --- --- Packet Page Number 62 of 135 G6, Attachment 5 Packet Page Number 63 of 135 oo O N .a �0: O mN Q N z(6 N :.i 0 i O N � L U LL 0 � o Packet Page Number 64 of 135 G6, Attachment 6 -00- 00 00- Oo O Ln Ln O z Q - � o o O � G6, Attachment 6 Packet Page Number 65 of 135 -2 o G6, Attachment 7 L,D Z6, 0 .2 z LLJ 12-01 & fA S r0 Aga fl ;jl 5,1 -2 o G6, Attachment 7 2 I ------------ VM Packet Page Number 66 of 135 GOOM-33dvW 4 0 .2 C) LLJ & S r0 Aga 2 I ------------ VM Packet Page Number 66 of 135 GOOM-33dvW REPORT TO: REPORT FROM PRESENTER: AGENDA ITEM: Action Requested: Form of Action: Policy Issue: G7 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2020 Melinda Coleman, City Manager Michael Martin, AICP, Assistant Community Development Director Michael Martin, AICP, Assistant Community Development Director Comprehensive Sign Plan, Menard, Inc., 2280 Maplewood Drive ✓ Motion ❑ Discussion ❑ Public Hearing ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Menards is seeking approval of a comprehensive sign plan for its new store building located at 2280 Maplewood Drive. Comprehensive sign plans are required for properties consisting of buildings and land of ten or more acres. The site of the new Menards store is 17.19 acres in size. Recommended Action: Motion to approve the comprehensive sign plan for Menard, Inc. at 2280 Maplewood Drive with the following conditions: 1. A single wall sign is permitted on each of the front (west), left (north) and rear (east) elevations. Each individual wall sign shall not exceed 375 square feet in size. 2. The reuse of the existing 40 -foot -tall freestanding sign is permitted. Freestanding signs must meet all setback requirements. Any future, new freestanding signs must meet all city ordinance requirements. 3. No wall, freestanding, permanent or temporary signage of any kind is permitted along or displayed towards County Road B East. 4. Up to 10 department signs and a slogan sign are permitted on the front (west) elevation. The individual department signs shall not exceed 30 square feet in size and a slogan sign shall not exceed 50 square feet in size. These signs are not permitted on any other elevation. 5. Signage on the warehouse building is approved as shown on the sign plan, date-stamped February 28, 2020. 6. This comprehensive sign plan is only valid upon the property being developed and maintained in substantial conformance with the approved site plan, date-stamped February 6, 2020. Packet Page Number 67 of 135 G7 7. Staff may approve minor changes to this sign plan. Major changes may only be approved by the community design review board. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Targeted Redevelopment ❑ Infrastructure & Asset Mgmt. The city deemed the applicant's application complete on February 28, 2020. The initial 60 -day review deadline for a decision is April 28, 2020. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. Background Discussion City ordinance allows one wall sign and one free standing sign for each street frontage a property is located on. The new Menards store site is located on Maplewood Drive which is a frontage road for Highway 61 and Highway 36. The new expanded site also has frontage on County Road B East. Meaning the store is allowed three wall signs and three freestanding signs. These signs are not required to be located along the frontage for which the allotment is earned. This allows the city to require that no signage be placed along County Road B East but still allows the property owner to use the signage elsewhere on the property. The applicant is requesting to have three wall signs, which is allowed by ordinance. The three "Menards" signs would be located on the front (west), left (north) and rear (east) elevations — directed for visibility towards the adjacent highways. Again, no signage will be place or visible from County Road B East. City ordinance limits wall signs to 200 square feet. Each Menards wall sign is proposed to be 279.5 square feet. The "swoosh" underneath each Menards sign is another 91.9 square feet in area. The overall size of each sign is not concerning to staff given the scale of the overall building and each of the elevations where the signs will be placed. The signs also work to add architectural detail to the elevations they are being placed on. The applicant is also requesting to place nine department signs on the front (west) elevation. Ordinance states the number of "wall signs may be increased by one for each clearly differentiated department of a business. " These signs will range in size from 8.4 square feet to 26.2 square feet — well below the 200 square foot maximum. In addition, Menards is requesting approval of a slogan sign that states "Dedicated to Service and Quality. This sign would be 46.7 square feet in size. Staff is recommending approval of these signs but believes they should be limited to the front (west) elevation. The applicant is requesting to place a single free standing sign on the site. The applicant will be using the site's existing 40 -foot -tall freestanding sign, which will meet all required setbacks. Packet Page Number 68 of 135 G7 The applicant will also place several wayfinding signs internal to the storage yard and warehouse. Staff finds these signs permissible. Reference Information Site Description Site Size: 17.19 acres Existing Land Use: Menards store with outdoor sales and parking lot Surrounding Land Uses North: East: South: West: Planning Existing Land Use Existing Zoning: Attachments 1. Overview Map 2. Site Plan 3. Sign Plan Highway 36 Countryside VW/FIAT Single dwellings Highway 61 and Single Dwellings Mixed -Use — Community Light Manufacturing (M-1) Packet Page Number 69 of 135 2280 Maplewood Drive E K iv A City of Maplewood Maplewood lllllllllllllll�r.. �,' G7, Attachment 1 February 28, 2020 in Lark Ave Legend Menard's Parcel 0 490 Feet Source: City of Maplewood, Rarr Packet Page Number 70 of 135 (W Attachment 9 Packet Page Number 71 of 135 O x a Ot.JVV �Gl�_ (W Attachment 9 Packet Page Number 71 of 135 (W Attachment 3 � o T o 3o a z= - U Cl Q b N ft Qf z ww �J _ �j j• a��� at,,J . a � � J u � Q w W J W W Q Ay' �I f LL, LU m N U €v g6 TT i W Ea €i O H W ;s 0 F °i W zee. w J W w a V i 6' [] Z Q Q N Cl a< N Bill 0. > N LL Cl o�� a 0- �w Q a a„ z 0. VSO O„ � Cz7 �a � - y } W z < z °0 a ry Q m 7 wzo a Cl 0Ez < a o=� z J Zw 4-4 y w� U r m ao O N O O N Nro � N z ` v IxO U W -.0 Packet Page Number 72 of 135 G8 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Scott Nadeau, Public Safety Director/Police Chief PRESENTER: Scott Nadeau AGENDA ITEM: Joint Powers Agreement for the State of Minnesota Human Trafficking Investigators Task Force (MNHITF) Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: City Council approval is requested to sign the multi -agency Joint Powers Agreement with the State of Minnesota for the Human Trafficking Investigators Task Force. Recommended Action: Motion to approve the Joint Powers Agreement for the State of Minnesota Human Trafficking Investigators Task Force. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is 0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ✓ Operational Effectiveness ❑ Community Inclusiveness City Council approval is required to sign the agreement. Background ❑ Targeted Redevelopment ❑ Infrastructure & Asset Mgmt. The agencies, working together and coordinating efforts under the Human Trafficking Task Force, wish to investigate and prosecute human trafficking and sexual exploitation of children. The MNHITF uses a three -prong approach to combat human trafficking and the sexual exploitation of children: prevention, education, and enforcement. The agreement is a renewal of the JPA which was originally approved by Council on September 28, 2018. A44arhmanfQ 1. Joint Powers Agreement Packet Page Number 73 of 135 G8, Attachment 1 SWIFT Contract Number: 171612 STATE OF MINNESOTA HUMAN TRAFFICKING INVESTIGATORS TASK FORCE JOINT POWERS AGREEMENT This Joint Powers Agreement ("Agreement") is between the State of Minnesota, acting through its Commissioner of Public Safety on behalf of the Bureau of Criminal Apprehension ("BCA"), and the City of Maplewood on behalf of its Police Department, 1830 County Road B East, Maplewood, MN 55109 ("Governmental Unit"). Recitals Under Minnesota Statutes § 471.59, the BCA and the Governmental Unit are empowered to engage in agreements that are necessary to exercise their powers. The parties wish to work together to investigate and prosecute human trafficking and sexual exploitation of children. The Governmental Unit wants to participate in the Minnesota Human Trafficking Investigators Task Force ("MNHITF") as an affiliate member. Agreement 1. Term of Agreement 1.1 Effective Date. This Agreement is effective on the date BCA obtains all required signatures pursuant to Minnesota Statutes § 16C.05, subdivision 2. 1.2 Expiration Date. This Agreement expires five (5) years from the Effective Date unless terminated earlier pursuant to clause 12. 2. Purpose The Governmental Unit and BCA enter into this Agreement to make the Governmental Unit part of the Minnesota Human Trafficking Investigators Task Force that will use a three -pronged approach to combat human trafficking and the sexual exploitation of children: prevention, education, and enforcement. The BCA will provide a Senior Special Agent who will serve as the Commander of the task force. 3. Standards The Governmental Unit will adhere to the MNHITF Standards identified below. 3.1 Investigate human trafficking crimes committed by organized groups or individuals related to child sexual exploitation, sex trafficking with a focus on minors being trafficked, and labor trafficking. 3.2 Investigators will follow appropriate state and/or federal laws in obtaining arrest warrants, search warrants and civil and criminal forfeitures. Investigators will follow proper legal procedures in securing evidence, including electronic devices. 3.3 Investigators will understand and use appropriate legal procedures in the use of informants including documentation of identity, monitoring of activities, and use and recordation of payments. 3.4 Investigators will use, as appropriate, a broad array of investigative technologies and techniques. 3.5 Investigators will interview and prepare reports of victim rescues and be able to direct those victims to appropriate public and private resources to help ensure their safety and integration back into society. 3.6 Affiliate Task Force members must be willing to respond and/or work jointly on human trafficking crimes within their jurisdiction and complete their assigned duties for the duration of the term of this Agreement. BCA MN HITF Affiliate 12/19 Packet Page Number 74 of 135 G8, Attachment 1 SWIFT Contract Number: 171612 3.7 Investigators must be licensed peace officers. 3.8 Affiliate members will investigate cases involving cross -jurisdictional, high impact and/or organized groups involving human trafficking. The assignment may require investigators to travel to neighboring jurisdictions as investigations expand or as assigned by the task force commander. 3.9 Affiliate members will be asked to participate in pro -active operations deterring sexual exploitation of children and rescuing victims of human trafficking primarily focused on minors with the goal of identifying their traffickers. 3.10 Affiliate Task Force members will prepare an operational briefing sheet for each active operation, to be approved by the task force commander. 3.11 Affiliate Task Force members will prepare investigative reports to be submitted to the task force commander. Affiliate members must submit statistics to the task force commander on a quarterly basis. 3.12 Affiliate members are assigned to their home agencies and may request assistance and resources on a case-by-case basis as approved by the task force commander. 3.13 Affiliate Task Force members will utilize the MNHITF deconfliction system to share and receive information to promote deconfliction with other agencies. 4. Responsibilities of the Governmental Unit and the BCA 4.1 The Governmental Unit will: 4.1.1 Conduct investigations in accordance with provisions of the MNHITF Standards, identified in clause 3 above, and conclude such investigations in a timely manner. 4.1.2 Maintain accurate records of prevention, education, and enforcement activities, to be collected and forwarded quarterly to the BCA for statistical reporting purposes. 4.1.3 Assign, on a part-time basis, one or more employees of the Governmental Unit as members to the MNHITF. All employees of the Governmental Unit assigned as members, and while performing MNHITF assignments, shall continue to be employed and directly supervised by the same Governmental Unit currently employing that member. All services, duties, acts or omissions performed by the MNHITF member will be within the course and duty of the member's employment and therefore covered by the Workers Compensation and other compensation programs of the Governmental Unit including fringe benefits. 4.1.4 Make a reasonable good faith attempt to be represented at all scheduled MNHITF meetings in order to share information and resources among the MNHITF members. 4.1.5 Participate fully in any audits required by the Minnesota Human Trafficking Task Force. 4.1.6 Maintain an electronic deconfliction system for use by MNHITF Affiliate members. 4.2 The BCA will: 4.2.1 Provide a Senior Special Agent who will serve as the Commander of the Task Force. 4.2.2 Review and approve or decline reimbursement requests under clause 5.1 within three (3) business days of the reimbursement request. 4.3 Nothing in this Agreement shall otherwise limit the jurisdiction, powers, and responsibilities normally possessed by a member as an employee of the Governmental Unit. 5. Payment 5.1 Governmental Unit must first submit a written request for funds and receive written pre -approval for the funds from BCA. 5.2 Governmental Unit must supply original receipts to be reimbursed on pre -approved requests. Approved reimbursement will be paid directly by the BCA to the Governmental Unit within thirty (30) calendar days of the invoice date with payment made to the Governmental Unit Authorized Representative's address listed below. BCA MN HITF Affiliate 12/19 Packet Page Number 75 of 135 G8, Attachment 1 SWIFT Contract Number: 171612 6. Authorized Representatives The BCA's Authorized Representative is the following person or his successor: Name: Jeffrey Hansen, Deputy Superintendent Address: Department of Public Safety; Bureau of Criminal Apprehension 1430 Maryland Street East Saint Paul, MN 55106 Telephone: 651.793.7000 E-mail Address: 0eff.hansen(a-)state.mn.us The Governmental Unit's Authorized Representative is the person below or his/her successor: Name: Daniel Busack, Lieutenant Address: 1830 County Road B East Maplewood, MN 55109 Telephone: 651-249-2607 E-mail Address: daniel.busack@maplewoodmn.gov If the Governmental Unit's Authorized Representative changes at any time during this Agreement, the Governmental Unit must immediately notify the BCA in writing/email. 7. Assignment, Amendments, Waiver, and Agreement Complete 7.1 Assignment. The Governmental Unit may neither assign nor transfer any rights or obligations under this Agreement. 7.2 Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original Agreement, or their successors in office. 7.3 Waiver. If the BCA fails to enforce any provision of this Agreement, that failure does not waive the provision or its right to enforce it. 7.4 Agreement Complete. This Agreement contains all negotiations and agreements between the BCA and the Governmental Unit. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 8. Liability The BCA and the Governmental Unit agree each party will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of any others and the results thereof. The BCA's liability shall be governed by provisions of the Minnesota Tort Claims Act, Minnesota Statutes § 3.736, and other applicable law. The Governmental Unit's liability shall be governed by provisions of the Municipal Tort Claims Act, Minnesota Statutes §§ 466.01- 466.15, and other applicable law. 9. Audits Under Minnesota Statutes § 16C.05, subdivision 5, the Governmental Unit's books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by the BCA and/or the State Auditor and/or Legislative Auditor, as appropriate, for a minimum of six (6) years from the end of this Agreement. 10. Government Data Practices The Governmental Unit and the BCA must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, and other applicable law, as it applies to all data provided by the BCA under this Agreement and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Governmental Unit under this Agreement. The civil remedies of Minnesota Statutes § 13.08 apply to the release of the data referred to in this clause by either the Governmental Unit or the BCA. If the Governmental Unit receives a request to release the data referred to in this Clause, the Governmental Unit must immediately notify the State. The State will give the Governmental Unit instructions concerning the release of the data to the requesting party before the data is released. BCA MN HITF Affiliate 12/19 Packet Page Number 76 of 135 G8, Attachment 1 SWIFT Contract Number: 171612 11. Venue The venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 12. Expiration and Termination 12.1 Either party may terminate this Agreement at any time, with or without cause, upon 30 days written notice to the other party. To the extent funds are available, the Governmental Unit shall receive reimbursement in accordance with the terms of this Agreement through the date of termination. 12.2 Upon expiration or earlier termination of this Agreement, the Governmental Unit shall provide the MNHITF Commander all investigative equipment that was acquired under this Agreement. 13. Continuing Obligations The following clauses survive the expiration or cancellation of this Agreement: 8, Liability; 9, Audits; 10, Government Data Practices; and 11, Venue. The parties indicate their agreement and authority to execute this Agreement by signing below. 1. STATE ENCUMBRANCE VERIFICATION 3. DEPARTMENT OF PUBLIC SAFETY; Individual certifies that funds have been encumbered as BUREAU OF CRIMINAL APPREHENSION required by Minnesota Statutes §§ 16A.15 and 16C.05. Signed Date: SWIFT PO Number: By: Title: Date: (with delegated authority) 2. GOVERNMENTAL UNIT 4. COMMISSIONER OF ADMINISTRATION Governmental Unit certifies that the appropriate person(s) As delegated to the Office of State Procurement has(have) executed this Agreement on behalf of the Governmental Unit and its jurisdictional government entity as required by applicable articles, laws, by-laws, resolutions or ordinances. By: By: Title: Date: Date By: _ Title: Date: By: _ Title: Date: BCA MN HITF Affiliate 12/19 4 Packet Page Number 77 of 135 G9 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2020 REPORT TO: Melinda Coleman REPORT FROM: Steven Love, Director of Public Works / City Engineer Scott Schultz, Utility/Fleet/Parks Superintendent PRESENTER: Steven Love AGENDA ITEM: Purchase of Control Panel For Sanitary Sewer Lift Station #6 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City of Maplewood's 2020-2024 Capital Improvement Plan (CIP) identifies funds for sanitary sewer lift station upgrades. City Council approval is needed to move forward with this purchase. Recommended Action: Motion to approve the replacement of the control panel for Sanitary Lift Station #6 and direct the Mayor and City Manager to enter into a contract with WW Goetsch for $27,677.00. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $27,677.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: The proposed 2020-2024 CIP identifies funds for sanitary sewer lift station upgrades. Two quotes were obtained for this work: WW Goetsch Associates, Inc. for $27,677.00 and Ford Construction Co. Inc. for $29,932.00. The Finance Director has reviewed the sanitary sewer fund and there are sufficient funds to move forward with this purchase. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The new control panel will increase work efficiencies and operation of the lift station by eliminating the high possibility of failure of the old panel that could cause sanitary sewer overflows affecting residents and the environment. Packet Page Number 78 of 135 G9 Background This lift station is located adjacent to Beaver Lake and is the largest volume lift station in Maplewood. The station was built in 1986. The pumps were replaced in 2012 and the valves and piping in the valve pit replaced in 2016. The control panel is in need of costly repairs. Due to the age and condition of the equipment it is no longer cost effective to repair and needs replacement. With the replacement of the control panel this lift station will be like new. Being the largest volume sanitary sewer lift station in the city, it is critical this component is replaced to avoid costly sanitary sewer overflows affecting residents and the environment. Attachments 1. Quote from WWGoetsch Associates, Inc. 2. Quote from Ford Construction Co. Inc. 3. 2020 CIP Sheet Packet Page Number 79 of 135 WWGOET SC_H:_AIATES, INC. 800-831-7914 5250 WEST 74T" STREET MINNEAPOLIS, MN 55439-2226 952-831-4340/FAX: 952-831-2357 February 15, 2020 City of Maplewood Attn: Scott Schultz Subject: Lift Station #6 Replacement Control Panel G9, Attachment 1 7674 COLLEGE ROAD SUITE 105 BAXTER, MN 56425-7865 218-829-6890/FAX: 218-829-6972 We respectfully submit our quotation for the following Primex Duplex control panel to be manufactured to be similar to the control panel proved for lift station #8 provided in 2010. Engineered Control Panel Reference Previous Panel Build CP32-1835 for lift station #8 (1) Duplex Municipal Wastewater Pumping Control Panel for operation on 460V 30 incoming power. To control 2 - 40 hp 52.5 F. L.A. Submersible Pumps. To Include: NEMA Type 4X - 304 Stainless Steel Enclosure, Two Door, with back panel Enclosure Vented Skirt Aluminum Dead -front Inner Door Circuit breaker cutouts with mounting bracket Enclosure Outer Door Stops 40OW Fan enclosure heater Incoming Power Circuit Breaker (HDL) main disconnect Generator Power Circuit Breaker (HDL) main disconnect Main -Generator Circuit Breaker Interlock 200 Amp Crouse -Hinds generator receptacle with Angle Adapter Phase/Voltage Monitor with input fusing Incoming Power Lightning Arrestor Incoming Power Surge Protector 7.5 kVA Control Power Transformer with Primary Circuit Breaker Control Power Circuit Breaker 2 - Circuit Breaker( HDL) / 40 hp NEMA Motor Starter with Melting Alloy Overload Alternator Lag Time Delay 2 - 4 Channel Macromatic Intrinsically Safe Relay 2 - 22mm Hand Off Auto Switch 2 - 22mm Push -To -Test Run Pilot Light 3 - Elapsed Time Meter - One For Each Pump & One For Both Pumps Running 22mm Power On Pilot Light 1 - 22mm Push -To -Test High Alarm Pilot Light, Alarm Activation, and Aux Contact 1 - 22mm Push -To -Test Low Alarm Pilot Light, Alarm Activation, and Aux Contact 1 - 22mm Push -To -Test Pump Fail Pilot Lights, Manual Reset Pushbutton, and Aux Contact 2 - Macromatic LCP 22mm Push -To -Test Seal Failure Pilot Light, and Aux Contact Strobe 12-48 VDC Alarm Light Horn Audible Alarm 22mm Silence Pushbutton 22mm Test Pushbutton 20 Amp GFI Receptacle - Inner door/door mount Engraved Nameplates 1 - Raco Chatterbox Autodialer UL Label 698 Self Laminating Wire Numbers Control Relays as required Terminal Blocks and Ground Lugs as Required (1) KIT, MUNI FLOAT, PRIX Your cost F.O.B. factory with freight prepaid and allowed to City of Maplewood $ 27,677.00 *WE HAVE NOT INCLUDED ANY INSTALLATION OR ANY OTHER MATERIALS NOT MENTIONED ABOVE. WE HAVE NOT INCLUDED ANY APPLICABLE TAXES. PRICES ARE FIRM FOR 60 DAYS.TERMS ARE NET 30 DAYS AFTER SHIPMENT.SHIPMENT CAN BE MADE APPROXIMATLEY 7 WEEKS AFTER RECEIPT OF YOUR ORDER. Sincerely Bryan Goehring Packet Page Number 80 of 135 Ford Construction Co. Inc. P.O. Box 667 Excelsior, MN 55331-0667 Monday,, March 02, 2020 To: Scott Schultz City of Maplewood, MN Re: Lift Station #6 Control Panel Maplewood, MN Dear Sir, G9, Attachment 2 Cell 952-201-3416' Fax 952-470-9631 Email Irhei@gmau.com $;33,04 AM Ford Construction Co. Inc. offers the following scope and pricefor the above referenced project. Scope: I(one) Duplex Automatic Control panel as manufactured by SJE Rhombus Co. to operate two liy'dromatic model S8FX 40hp, 460%3 submersible pumps located in City of Maplewood lift station #6 with stainless steel enclosure and to include RACO Chatterbox dialer. Total delivered selling price: $29,932.00 Exclusions:. Electrical work; installation or any items not specifically mentioned above. This, quotation is for the supply of the control panel only. Lead time after -approval will be approximately 9 - 12 weeks after release to production. Sincerely, Lance R. Ford President 1 Packet Page Number 81 of 135 Capital Improvement Flan useful Lire OU years Category Utilities Justification t-ontact rublic worKs mrector Priority 2 Very Important Status Active Total Project Cost: $200,000 G9, Attachment 3 Chis program involves the refurbishing of lift stations. This expenditure is a preventive maintenance expenditure to help reduce backups and 'ailures due to emergency situations. The program includes pump rebuilds, wet well inspections and general site improvements for the nine lift stations located throughout the City. Expenditures 2020 2021 2022 2023 2024 Total Construction/Maintenance 20,000 20,000 20;000 20,000 20,000 100,000 TOW 20,000 20,000 20,000 20,000 20,000 100,000 Funding Sources 2020 2021 2022 2023 2024 Total Sanitary Sewer Fund 20,000 20,000 203000 20,000 20,000 100,000 Total 20,000 20,000 20,000 20,000 20,000 100,000 Budget Impact/Other Che upgrade program has a positive impact on the operating budget by reducing maintenance costs. However, no quantifiable costs are listed )ecause the program is ongoing. Packet Page Number 82 of 135 G10 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2020 REPORT TO: Melinda Coleman REPORT FROM: Steven Love, Director of Public Works / City Engineer Scott Schultz, Utility/Fleet/Parks Superintendent PRESENTER: Steven Love AGENDA ITEM: Purchase of One Walk -Behind Floor Scrubber Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City of Maplewood's 2020-2024 Capital Improvement Plan (CIP) identifies the need for a walk - behind floor scrubber. City Council approval is needed to move forward with this purchase. Recommended Action: Motion to approve the purchase of one walk -behind floor scrubber and direct the Mayor and City Manager to enter into a contract with Dalco Equipment for the purchase under MN State Contract #155358 in the amount of $14,451.44. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $14,451.44 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: The proposed 2020-2024 CIP identifies $18,000.00 for the purchase of one walk -behind floor scrubber. The cost for this purchase is $14,451.44. This is $3,548.56 less than the 2020 CIP amount. The Finance Director has reviewed the fleet fund balance and there are sufficient funds to move forward with this purchase. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The new floor scrubber will increase work efficiencies and create a safer work environment in the fleet shop. Packet Page Number 83 of 135 G10 Background Currently the fleet maintenance shop does not have any way of properly cleaning the shop floor. Due to the nature of the work performed in the shop, a heavy build-up of dirt, motor oil, grease and other fluids exist. In order to keep the work area clean and safe these materials need to be removed on a regular basis. The following is a summary of the costs for the floor scrubber: 1. Dalco Equipment • 2020 T500 Walk -Behind Scrubber $14,451.44 Total Cost = $14,451.44 Attachments 1. Quote/Spec from Dalco Equipment 2. 2020 CIP Sheet Packet Page Number 84 of 135 d I o Making You Shine Quotation Customer CITY OF MAPLEWOOD Account# 1521200 Bill To Scott Schultz ATTN: BRYAN NAGEL 1830 COUNTY ROAD B MAPLEWOOD, MN 55109 651-249-2342 i TNT MV -T500-0005 TNT T-500 28" AUTOSCRUBBER CYLINDRICAL PMCP, 225AH BATT & ON -BOARD CHARGER, POLYPROPELENE BRUSH, SMART -FILL BATTERY WATERING SYSTEM MN STATE CONTRACT M308(5) #155358 OPTIONS 2 9015323 AUX SPRAY HOSE W PUMP 5' 3 9015355 AUTO FILL SOLUTION TANK HOSE W VALVE Subtotal: OPTIONS: G10, Attachment 1 Paye 1 Quote # 144188.2 Date 03/10/2020 Reference Quote 144188.2 - CITY OF MAPLEWOOD PO # Sales Rep Steve Butler steve.butier@dalcoonline.com Expire 04/09/2020 Ship To Scott Schultz ATTN: BRYAN NAGEL 1830 COUNTY ROAD B MAPLEWOOD, MN 55109 651-249-2342 1.00 EA 13,735.54 13,735.54 1.00 EA 550.48 550.48 1.00 EA 165.42 165.42 $715.90 TOTAL: $14,451.44 Dalco Enterprises Inc. 1 300 5th Avenue Northwest, New Brighton, MN 55112 1 (800) 950-1975 New Brighton, MN Duluth, MN Rochester, MN La Crosse, WI Marshfield, WI Marquette, MI Hibbing, MN www.dalcoonline.com Packet Page Number 85 of 135 Capital Improvement Flan City of Maplewood, Minnesota Project # PW20.01 Project Name Walk Behind Floor Scrubber G10, Attachment 2 Justification 'urrently, the fleet maintenance shop does not have any way of properly cleaning the shop floor. Due to the nature of the work performed in the ;hop, a heavy build-up of dirt, motor oil, grease, and other fluids exist. In order to keep the work area clean and safe these materials need to be 'emoved on a regular basis. Expenditures 2020 2021 2022 2023 2024 Total Equip/Vehicles/Furnishings 18,000 18,000 Tom 18,000 18,000 Funding Sources 2020 2021 2022 2023 2024 Total Fleet Management Fund 18,000 18,000 Total 18,000 18,000 Budget Impact/Other Chere will be a positive impact on the operating budget due to safer work conditions in the maintenance shop. No costs are quantified because it s difficult to project the cost savings related to improved safety conditions. Packet Page Number 86 of 135 G11 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director/City Engineer Bryan Nagel, Street/Storm/Building Superintendent PRESENTER: Steven Love AGENDA ITEM: Purchase of Road Salt for 2020-2021 Winter Season Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: City Council will consider authorizing the purchase of de-icing salt under a state cooperative purchasing agreement for the 2020-2021 winter season. Recommended Action: Motion to authorize the Street Superintendent to purchase de-icing salt under a state contract for the 2020-2021 winter season in an estimated amount of $70,102.00. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $70,102.00 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The use of de-icing salt is a vital part of the City's snow and ice program and essential for vehicle safety on City streets. Background An allocation is made in the Public Works operating budget each year for the purchase of de-icing salt for winter maintenance activities. Each year the street maintenance division purchases de-icing salt under state cooperative purchasing agreement. In order to be included in this program, the state requires the City to submit salt needs for the upcoming winter season, by March 27 this year. The state contract offers regular road salt and treated road salt, each under an 80/120 purchasing rule. The 80/120 purchasing rule requires the City to purchase 80% of the estimate order and the Packet Page Number 87 of 135 G11 vendor guarantees to supply up to 120% of the order at the locked price. We estimate regular road salt needs to be 500 ton (estimated at $80.36 per ton, estimate based on 3% increase from last year) and treated road salt needs of 300 ton (estimated at $94.74 per ton) for an estimated total purchase cost of $70,102.00 for the 2020 — 2021 winter season. Attachments None Packet Page Number 88 of 135 11 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jeff Thomson, Community Development Director Michael Martin, AICP, Assistant Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Menard Inc., 2280 Maplewood Drive, Design Review Resolution Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Menard Inc., is seeking to replace its existing store at 2280 Maplewood Drive with a new building and storage yard. The Community Design Review Board (CDRB) reviewed this project at its meetings on January 21s' and February 24th, and recommended the City Council approve the design review plans with the main condition of requiring brick in place of concrete block in all elevations. The City Council reviewed this project at its meeting on March 91h and approved the comprehensive plan amendment, rezoning, conditional use permit amendment, variances, lot division, and easement vacation requests. However, the city council tabled action on the design review for further review and will now consider the item at its March 23rd meeting. The previous March 91h staff report regarding the project can be found at http://bit.ly/2Ui7lya. Recommended Action: Motion to approve a resolution for the design review plans at 2280 Maplewood Drive. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The city deemed the applicant's application complete on January 9, 2020. The initial 60 -day review deadline for a decision was March 9, 2020. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. City staff formally Packet Page Number 89 of 135 11 extended the review period on February 27, 2020. The new review deadline for a decision is now May 8, 2020. Background: Design Review Since the March 91" City Council meeting, Menards submitted updated building elevations for the main store building. Menard Inc. is not proposing any changes to its previously submitted warehouse building elevations. Main Store Building Menard Inc. is proposing to keep the three foot "emerald green" metal accent panel that wraps around the building and green metal canopies over the entrances to the building. Menards is now proposing to have the "mountain red" brick on the entire front (west) elevation. No changes are proposed for the left (north) elevation which faces Highway 36. This elevation would continue to be comprised of 14 feet of the red brick on the bottom, then green metal band and approximately 13 feet of the tan split face block on top. The rear elevation (east) is now proposed to be entirely built with the tan split face block, with the green metal band seen on the front and left elevations. Staff is appreciative of the inclusion of additional brick on the front elevation. With the extra brick, staff feels the concerns the CDRB had in regards to the inclusion of the metal banding and canopies has been mitigated — a balance has been found on this elevation. Staff still shares the CDRB's concerns with including the tan split face block on the left (north) elevation which prominently faces Highway 36. Staff believes the CDRB's condition of requiring this elevation to be all brick should be upheld. Staff is fine with backing off the requirement of needing the brick to be two different colors and find the use of a single color acceptable. By requiring all brick on the front and left elevations, staff finds it acceptable to allow the applicant's proposed revision to have all tan split face block on the rear elevation. The rear elevation is largely shielded by the auto dealerships to the east and what is visible will contain signage to help alleviate design concerns. Staff finds the use of the Sienna Belgian pavers on the columns throughout the building acceptable. Warehouse Building Menard Inc. is not proposing any revisions to the elevation that faces County Road B East as what was reviewed at the March 91" City Council meeting. The CDRB's concern with this elevation was focused on the large amount of concrete block. Staff shares this concern and would agree with the CDRB's recommendation to include the brick found on the main building. CDRB Review At the January 21, 2020 CDRB meeting the following motion was adopted: The board requested the applicant make substantial architectural improvements to the building, the board prefers the building materials be made of brick and not concrete masonry, show the building variation in all facades, the building should have some articulation to break up the large expanses and long runs of the walls, show more architectural detailing in the base and cornice, board members prefer the green metal panels be improved with a Packet Page Number 90 of 135 11 different material, show revised elevations along County Road B and Maplewood Drive. As a response to this motion, the applicant's submitted revised building elevations that were reviewed by the CDRB on February 24t". After its review of the revised plans on February 24t", the CDRB recommended approval of the project subject to the conditions recommended by city staff, which include: 1. All concrete block proposed on the main building and warehouse is required to be replaced with a brick fagade. The brick fagade must contain two complimentary colors. 2. All green metal accent panels and green metal panels used on the main entrance must be replaced with a stone, brick or wood material. 3. The columns supporting the main buildings main entrance canopy shall be built with stone, brick or wood materials. 4. The storage warehouse brick fagade should match building materials and colors with those found on the main building. As a reminder, city ordinance states that new buildings shall be: • "in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan;" and, • "the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors." The members of the CDRB were asked to provide additional comments prior to the City Council's review on March 23rd. One member — Jason Lamers — has done so and his comments are below. If staff receives any additional comments they will be provided to the City Council. Jason Lamer's comments: To find a middle ground I would like to propose the following. • Turn the unpainted tan split face block that is above the green band around the store into a Tan Clay face brick with the same dimensions as the Red Clay Face Brick at the ground level of the elevations. • Allow the 4 foot wide columns to be in the Sienna Belgian paver as requested by the applicant. • The storage warehouse that backs up to County Road B to still match the Main Building elevations for site consistency • Allow the green front entrance as the current store has this finish around the main entrance. Packet Page Number 91 of 135 11 Attachments: 1. Resolution Approving Site And Design Plans 2. Overview Map 3. Site Plan 4. Store Building Elevations, dated March 17, 2020 5. Warehouse Building Elevations, Dated February 6, 2020 6. CDRB Minutes, January 21, 2020 7. CDRB Minutes, February 24, 2020 8. Hard Copies of the Full -Sized Building Elevations (separate attachment) Packet Page Number 92 of 135 11, Attachment 1 RESOLUTION APPROVING SITE AND DESIGN PLANS FOR MENARD INC. AT 2280 MAPLEWOOD DRIVE AND, 1115, 1127, 1133, 1137, 1143 AND 1155 COUNTY ROAD B EAST Be it resolved by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Nicholas Brenner of Menard, Inc. has requested approval of site and design plans. 1.02 The property located at 2280 Maplewood Drive is legally described as: That certain triangle of land situated in the Southwest quarter of Section 9, Township 29, Range 22, described as follows to wit: Commencing at a point on the East line of the Southwest quarter of said Section 9 at its intersection with the easterly line of United States Highway No. 61, as widened; thence South on the East line of said Southwest quarter to a point 100 feet North of the North line of County Road "B" thence West and parallel with the North line of said County Road "B" to the Easterly line of United States Highway No. 61, as widened; thence Northeasterly along the Easterly line of said United States Highway No. 61, as widened, to the point of beginning. Less and except that part of the Southwest Quarter of Section 9, Township 29, Range 22, described as follows: Commencing at the intersection of the east line of said Southwest Quarter and a line parallel with, distant 100.00 feet north of the north right of way line of County Road B; thence North 00 degrees 09 minutes 33 seconds West, along said east line 105.40 feet to the intersection with the westerly extension of the north line of Block 2 of Heinemann's Belleview Addition to Gladstone; thence North 08 degrees 02 minutes,44 seconds West 140.00 feet more or less to the southeasterly right of way line of United States Highway No. 61, as widened; thence southwesterly 268 feet more or less along said southeasterly right of way line to the intersection with a line parallel with, distant 100 feet north of the north right of way line of County Road B; thence North 89 degrees 18 minutes 48 seconds East, along said parallel line 125 feet more or less to the point of beginning. And: The South 107 feet of that part of the North 5 acres of the South 50 rods of the North 105 rods of the West 32 rods of the Southeast quarter of Section 9, Township 29, Range 22, which lies Southeasterly of the following described line: Commencing at a point on the South line of said 5 acre tract which line is the South line of the Northwest quarter of the Southeast quarter, distant 60 feet East of the Southwest corner thereof; thence running Northeasterly to the Northeast comer of said tract and there terminating. And All that part of the West 32 rods of the Southwest quarter of the Southeast quarter of Section 9, Township 29, Range22,lying North of County Road "B", except Heinemann's Belleview addition to Gladstone, and except highway. Packet Page Number 93 of 135 11, Attachment 1 The properties located at 1115, 1127, 1133, 1137, 1143 and 1155 County Road B East are legally described as: PIN: 092922430011 — Block 9, except the Easterly 594 feet and Westerly 104 feet thereof, Clifton Addition, Ramsey County, Minnesota AND PIN: 092922430010 — Block 9, except the Easterly 594 feet and Westerly 104 feet thereof, Clifton Addition, Ramsey County, Minnesota AND PIN: 092922430009 — The West 62 ft. of the East 594 ft. of Block 9, Clifton Addition, Ramsey County, Minnesota AND PIN: 092922430008 — The West 52 ft. of the East 532 ft. of Block 9, Clifton Addition, Ramsey County, Minnesota omp PIN: 092922430007 — The West 171 ft. of the East 480 ft. of Block 9, Clifton Addition, Ramsey County, Minnesota omp PIN: 092922430006 — The West 147 ft. of the East 309 ft. of Block 9, Clifton Addition, Ramsey, County, Minnesota. 1.03 On January 21, 2020 and February 24, 2020, the community design review board reviewed this request. The applicant was provided the opportunity to present information to the community design review board. The community design review board considered all of the comments received and the staff report, which are incorporated by reference into this resolution. Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and Packet Page Number 94 of 135 11, Attachment 1 the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Council Action. 3.01 The above-described site and designs plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the site plan and building elevations date-stamped March 17, 2020 and the remaining design plans date-stamped December 24, 2019. Approval is subject to the applicant doing the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal and building official must be met. 3. Meet all requirements in the engineering report, dated January 13, 2020. 4. Meet all requirements in the environmental report, dated January 13, 2020. 5. The applicant shall obtain all required permits from the Ramsey -Washington Metro Watershed District. 6. All rooftop equipment shall be screened. 7. Signage for this site is not approved. All signs require permits. The applicant shall have the option to seek approval of a comprehensive sign plan for this site. 8. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. A photometric plan that meets all city requirements which include limiting light intensity to 0.4 footcandles at all property lines and limits light pole height to 25 feet in height. b. Payment to the city's tree fund to meet the requirements of the city's tree replacement code. c. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. d. A revised landscaping plan detailing any trees needing to be removed due to grading within the Maplewood Drive right-of-way being replaced by the requirements of the Maplewood City Engineer. e. Revised building elevations with the following revisions: Packet Page Number 95 of 135 11, Attachment 1 1. All concrete block proposed on the left elevation of the main building is required to be replaced with a brick fagade matching the front elevation. Concrete block is permitted on the rear elevation only. 2. The concrete block proposed on the warehouse building must be replaced with a brick fagade matching the front and left elevations of the main building. 9. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in -ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Restore all former curb cuts on Maplewood Drive to a continuous concrete curb per City of Maplewood requirements. 10. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above -required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 11. All work shall follow the approved plans. The director of community development may approve minor changes. by the City Council of the City of Maplewood, Minnesota, on March 23, 2020. Packet Page Number 96 of 135 11, Attachment 2 1115, 1127, 1133, 1137, 1143, 1155 County Road B East and 2280 Maplewood Drive E a City of Maplewood November 20, 2019 Overview Map' ' r �t - , ' ti #.�+pY • t� l �J ,.E � � � I:. ..... � FTM 4 M, rte/ v �m s lJ W^Vdi .1., •, N.. xixr .v rir M�+nl� � J ti��i, YE t r, J' �E r •� r Legend e Menard's Parcel County Road B Parcels 0 490; Feet Source: City of Ma lewood, Ram se Count Packet Page Number 97 of 135 11 Attachment 3 0 $ �o ,g a otlF:� 'ma a LU Zgo w �.0 x�_x 1. X15 Li —1 1111 \ O O e sn w g I wU 9,0 Ua W a .D oM< Cn yNa aUO 2 Oaf / \/ 7/ O�Z dp0 / o d� w / / 10 o, a� I \—--------------------- 0.W -0a 'N. _�a 4, l9 ''ON�bMH�IH S/) 0 �0 z a a a a w - LU Packet Page Number 98 of 135 J Q z W Ot.JV V���_ 0 $ �o ,g a otlF:� 'ma a LU Zgo w �.0 x�_x 1. X15 Li —1 1111 \ O O e sn w g I wU 9,0 Ua W a .D oM< Cn yNa aUO 2 Oaf / \/ 7/ O�Z dp0 / o d� w / / 10 o, a� I \—--------------------- 0.W -0a 'N. _�a 4, l9 ''ON�bMH�IH S/) 0 �0 z a a a a w - LU Packet Page Number 98 of 135 11. Attachment 4 Packet Page Number 99 of 135 !I!!! HHO HITH HHE avel ■ oil ullll I ---------- ............. :1i w1ijillin: MC. IN: TT Olt ii I IME M.Mil ilia .......... . Mil NOW MR.. M! ii HiNflill aim HIM 1 N ii'mi z 0: 1 Qf g I M I aill W fl: W ME Wl NIMBI -2 W NINE RM: I wo H: H N :HN Mill flE Illlii 7, VA Ol Packet Page Number 99 of 135 M &#achm@M5 Packet Page Number 100 G 135 ® z o Tl ©/z Tl o o o K\/3 \ {2«« � - ! \ } ^ \ Tg{ ' <u \j\ \ / ) \ ME \ \ } \ Of 1 o } 0 o ( ( o \ o �)§ >=a \\ � Packet Page Number 100 G 135 11, Attachment 6 DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JANUARY 21, 2020 6:00 P.M. E. NEW BUSINESS Menard Inc., 2280 Maplewood Drive a. Design Review and Lot Division Resolution i. Assistant Community Development Director, Michael Martin gave the report on the Design Review and Lot Division Resolution and answered questions of the board. ii. Applicant, Nicholas Brenner, Menard Inc., 5101 Menard Drive, Eau Claire, Wisconsin, addressed and answered questions of the board. The board had several concerns regarding the presentation of the applicant regarding building elevations, changes in the plans and building products being proposed. The board requested the applicant make substantial architectural improvements to the building, the board prefers the building materials be made of brick and not concrete masonry, show the building variation in all facades, the building should have some articulation to break up the large expanses and long runs of the walls, show more architectural detailing in the base and cornice, board members prefer the green metal panels be improved with a different material, show revised elevations along County Road B and Maplewood Drive. Boardmember Ledvina moved to table the proposal for Menard Inc. for the Design Review and Lot Division Resolution until the next CDRB meeting. Seconded by Boardmember Thompson. Ayes — All The motion to table passed. Packet Page Number 101 of 135 11, Attachment 7 DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, FEBRUARY 24, 2020 4:30 P.M. F. UNFINISHED BUSINESS 2. Menard Inc., 2280 Maplewood Drive a. Design Review and Lot Division Resolution i. Assistant Community Development Director, Michael Martin gave the Menard Inc., 2280 Maplewood Drive Design Review and Lot Division Resolution report and answered questions of the board. ii. Applicant, Nicholas Brenner, Menard Inc., 5101 Menard Drive, Eau Claire, Wisconsin addressed and answered questions of the board. iii. Samantha Crosby, 1133 County Road B East, Maplewood addressed the board regarding the warehouse building and the minimum commercial setback to the residential properties across the street and the fence along County Road B. Boardmember Lamers recommended amending 8. e. revising the building elevations that the storage warehouse brick facade should match building materials on the primary building. Boardmember Lamers moved to approve a resolution as stated in the staff report for the desian review plans amendina 8. e. that the storaae warehouse brick facade should match building materials on the primary building. Also recommending approval of the lot division to combine six residential parcels with the commercial parcel located at 2280 Maplewood Drive. (Changes to the staff conditions are in bold and underlined). Seconded by Boardmember Ledvina. Ayes — All The motion passed. This item goes to the city council on March 9, 2020. Packet Page Number 102 of 135 J1 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jeff Thomson, Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Cooperative Funding Agreement for the Rice Larpenteur Alliance Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: The Cities of Maplewood, Roseville, and St. Paul, and Ramsey County have a mutual interest in identifying critical redevelopment and reinvestment opportunities within the Rice Street and Larpenteur Avenue Gateway Corridor. A Cooperative Funding Agreement will memorialize in writing respective obligations and funding for professional services for the project. Recommended Action: Motion to approve the Rice Street and Larpenteur Avenue Gateway Alliance Consulting Services Cooperative Funding Agreement. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $10,000 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: The city's share of the cooperative funding agreement is included in the EDA's 2020 budget. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ✓ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The vision for the Rice Street and Larpenteur Avenue Gateway Corridor is a safe, engaging, and inviting neighborhood center that includes common space, a high-quality pedestrian environment, and robust reinvestment for the diverse people of the surrounding communities to live, conduct business, and play together. Background The Cities of Maplewood, Roseville, and Saint Paul, and Ramsey County have been working collaboratively to bring attention to the Rice Street and Larpenteur Avenue Gateway Corridor. The group was initially organized through meeting facilitation by the St. Paul Area Chamber of Packet Page Number 103 of 135 J1 Commerce. In 2017, the group retained consultants from Perkins+Will to act as project managers for a multi -jurisdictional visioning plan. Perkins+Will convened a year-long planning process that included public engagement meetings, soliciting feedback, and leading content creation resulting in the Rice Street— Larpenteur Avenue Gateway Area Vision Plan (the Vision Plan). The Vision Plan can be accessed by visiting www.riceandlarpenteur.com. In April 2019, the three cities and the county collectively approved a cooperative funding agreement and retained the St. Paul Area Chamber of Commerce to lead the implementation phase of the vision plan. Over the past year, the interim alliances have held monthly meetings. Some of the highlights of the past year include: • More than 700 people attended events hosted by the Alliance, including a spring clean-up, summer block party, fall harvest festival, holiday pop-up, and community lunch at Nepali Kitchen. • New logo, brand, and website launched. • Larpenteur Avenue traffic calming, sidewalk, and pedestrian islands installed. • Engaged dozens of local businesses, including St. Paul Regional Water, St. Paul Beverage Solutions, Cub Foods, Caribou Coffee, Nepali Kitchen, McCarron's Pub, and Western Bank • Successfully advocated against cuts to local bus service The alliance approved a strategic funding plan which includes a five year plan to increase grants from foundations, and additional support from businesses and members through events, sponsorships, and fee-for-service arrangements. As the income from grants and membership support increases, the contracts with the cities would decrease over the same five year period. For 2020, the cooperative funding agreement outlines financial contributions from each of the partner cities, which would be the same contributions from last year's agreement: • Saint Paul shall contribute $75,000.00 (56%) • Maplewood shall contribute $10,000.00 (7%) • Roseville shall contribute $50,000.00 (37%) The next steps for the alliance include building on the partnership, events, and community building that have occurred over the past year, and transition the organization to a long-term alliance. In March and April, the alliance will review board applications and make appointments to the board of advisors. From April to June, the new board of advisors would convene, and the four committees would be created: executive committee, economic development and transportation committee, events and placemaking committee, and safe and livable community committee. The alliance has also developed a 2020 work plan, which is attached. Attachments 1. Cooperative Funding Agreement — Rice Street and Larpenteur Avenue Gateway Alliance Consulting Services 2. Rice Larpenteur Alliance 2019 Annual Report 3. 2020 Work Plan Packet Page Number 104 of 135 J1, Attachment 1 AMENDED AND RESTATED COOPERATIVE FUNDING AGREEMENT RICE ST AND LARPENTEUR AVE GATEWAY ALLIANCE CONSULTING SERVICES THIS COOPERATIVE FUNDING AGREEMENT is between the City of Maplewood, the City of St. Paul and the City of Roseville (collectively referred to as "Collaborative Agency Partners") as of the last date of signature of the parties below. WHEREAS, the Collaborative Agency Partners border each other in an area approximately located at the intersection of Rice Street and Larpenteur Avenue in Ramsey County, Minnesota (`Border Area"); WHEREAS, the Collaborative Agency Partners have a mutual interest in identifying critical redevelopment and reinvestment opportunities within the Border Area and across municipal boundaries; WHEREAS, the Collaborative Agency Partners individually adopted the Rice and Larpenteur Gateway Area Vision Plan ("Visioning Plan') in 2018; WHEREAS, each Collaborative Agency Partner has contributed financial support to fund the professional services necessary to build a Rice and Larpenteur Alliance to execute the Visioning Plan; WHEREAS, the Collaborative Agency Partners issued a Request for Proposals for consulting services to begin implementation of the Visioning Plan on January 7, 2019; and WHEREAS, the Collaborative Agency Partners interviewed finalists on February 12, 2019 and unanimously selected the Saint Paul Area Chamber of Commerce to lead the implementation phase of the Visioning Plan; and WHEREAS, the Saint Paul Area Chamber of Commerce has adequately performed duties assigned between March 1, 2019 and March 1, 2020, and WHEREAS, the Collaborative Agency Partners unanimously agree to renew the contract with the Saint Paul Area Chamber of Commerce for March 1.2020 -March 1.2021, and WHEREAS, the Collaborative Agency Partners desire to centralize the funding of such professional services to the Saint Paul Area Chamber of Commerce through a Contract Manager; and, WHEREAS, the Collaborative Agency Partners desire to memorialize in writing their respective obligations through this Cooperative Funding Agreement. NOW, THEREFORE, intending to be bound by the mutual promises and obligations contained herein, the parties hereby agree as follows: 1. Contract Manager. The City of Roseville shall serve as the Contract Manager for the purposes of this Agreement and hereby agrees to the following obligations: A. The Contract Manager shall solicit, execute, and manage a Professional Services Agreement with the Saint Paul Area Chamber of Commerce to begin continue implementation of the Visioning Plan. B. Prior to execution of such Professional Services Agreement, the Contract Manager shall consult with representatives of each Collaborative Agency Partner to determine the appropriate desired scope of services, identity of the design firm, and material contractual terms. C. Disburse payments to the Saint Paul Area Chamber of Commerce from funds collected pursuant to Section 2 below in an amount not to exceed $135.000. Packet Page Number 105 of 135 J1, Attachment 1 2. Financial Contributions. The Collaborative Agency Partners shall each contribute financial support to satisfy contractual fees and expenses incurred by the Professional Services Agreement referenced in Section 1 above. Such financial support shall be proportionate to the following methodology: A. The City of Saint Paul shall contribute $75,000.00 (56%). B. The City of Maplewood shall contribute $10,000.00 (7%). C. The City of Roseville shall contribute $50,000.00 (37%). Each Collaborative Agency Partner shall remit its proportional financial contribution to the Contract Manager no later than March 31, 2020. In the event total contractual disbursements pursuant to the Professional Services Agreement under Section 1 result in unused funds, such remaining amount shall be refunded to the Collaborative Agency Partners in the same proportional methodology as their financial contributions. In the event total contractual disbursements pursuant to the Professional Services Agreement under Section 1 result in the Collaborative Agency Partners contributing additional financial support, an amendment to this agreement and the Professional Services Agreement shall occur. Indemnification. Pursuant to Minn. Stat. § 471.59, Subd.la.(a) each party will be responsible for its own acts and omissions and those of its officers, agents and employees with respect to any claims, lawsuits, or expenses for personal or property damages, losses or injuries, resulting from any activities undertaken pursuant to this Agreement. Nothing herein is intended or shall result in a waiver of the defenses or immunities, or monetary limits on damages that each is entitled to by law. 3. Liability Limitations. It is understood and agreed that the Parties' liability shall be limited by the provisions of Minnesota Statutes, chapter 466, and/or other applicable law. The hold harmless provision of this Agreement does not constitute a waiver by any Party of any limitations on liability provided under Minnesota Statutes, section 466.04, as amended. To the fullest extent permitted by law, actions by the Parties pursuant to this Agreement are intended to be and shall be construed as a "cooperative activity" and it is the intent of the Parties that they shall be deemed a "single governmental unit" for the purposes of liability, all as set forth in Minnesota Statutes, section 471.59, subdivision la(a) as amended. Each Party to this Agreement expressly declines responsibility for the acts or omissions of the other Party. Each Party agrees to promptly notify the other Party if it knows or becomes aware of any facts or allegations reasonably giving rise to actual or potential liability, claims, causes of action, judgments, damages, losses, costs or expenses, involving or reasonably likely to involve the other Party, and arising out of acts or omissions related to this Agreement. 4. Entire Agreement. This Agreement supersedes any prior or contemporaneous representations or agreements, whether written or oral, between the Parties and contains the entire agreement. 5. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both Parties. 6. Governing Law. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Minnesota. All proceedings related to this Agreement shall be venued in Ramsey County, Minnesota. Packet Page Number 106 of 135 J1, Attachment 1 7. Government Data/Privacy. Each Party, its employees, officials and agents, agree to abide by the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, chapter 13, and all other applicable state and federal laws, rules, regulations and orders relating to data privacy or confidentiality, and as any of the same may be amended. 8. Waiver. The waiver by either Party of any breach or failure to comply with any provision of this Agreement by the other Party shall not be construed as, or constitute a continuing waiver of such provision or a waiver of any other breach of or failure to comply with any other provision of this Agreement. 9. Notices. All notices and other communications pursuant to this Agreement must be in writing and must be given by registered or certified mail, postage prepaid, or delivered by hand at the addresses set forth below: To Roseville: City of Roseville 2660 Civic Center Drive Roseville, MN 55113 To Maplewood: City of Maplewood 1830 County Road B East. Maplewood, MN 55109 To Saint Paul: City of Saint Paul 15 Kellogg Boulevard West Saint Paul, MN 55102 10. Savings Clause. If any court finds any portion of this Agreement to be contrary to law, invalid, or unenforceable, the remainder of the Agreement will remain in full force and effect. 11. Counterparts. This Agreement may be signed in counterparts, each of which shall be deemed an original, and which taken together shall be deemed to be one and the same document. 12. Effective Date. This Agreement is effective on the date last executed by one of the Parties below. IN WITNESS WHEREOF, the City of Roseville and Collaborative Agency Partners have caused this Cooperative Funding Agreement to be executed by their duly authorized representatives. CITY OF ROSEVILLE Packet Page Number 107 of 135 Dan Roe Its: Mayor Date: By: Patrick Trudgeon Its: City Manager Date: Packet Page Number 107 of 135 CITY OF SAINT PAUL Approved as to form: Assistant City Attorney By: Its: Date: By: Mayor / Deputy Mayor John McCarthy Its: Director, Office of Financial Services Date: Packet Page Number 108 of 135 J1, Attachment 1 J1, Attachment 1 CITY OF MAPLEWOOD By: Marylee Abrams Its: Mayor Date: By: Melinda Coleman Its: City Manager Date: Packet Page Number 109 of 135 I " w , Lu ooAa� t i i "u.. o m.. r t� t w +� n 1 x F ' 2019 ANNUAL REPORT t -7 OUR SHARED VISION The Rice & Larpenteur Area is a safe, engaging, and inviting neighborhood center that includes common spaces, a high-quality pedestrian environment, and robust reinvestment for the diverse people of the surrounding communities to live, conduct business, and play together. J1, Attachment 2 Greetings, What a year it's been since embarking upon the implementation phase of the Rice & Larpenteur Vision Plan. We have accomplished much in 2019 thanks to the steadfast commitment from staff and elected leaders from the Cities of Maplewood, Roseville, Saint Paul and Ramsey County, and the enthusiastic engagement of our local businesses and residents. We have learned that our neighborhood has many strengths and that challenges can be overcome by working together to realize our hopeful vision for the future. We are excited for the year ahead as the community takes more leadership of the Rice & Larpenteur Alliance. The Alliance will continue to serve the neighborhood with community events, identify and support redevelopment opportunities, and manage improvements like public garbage and recycling cans, public art, signage, and green infrastructure. We will partner with and support our local businesses and housing providers, and ensure every community member feels safe, welcomed, and engaged in our shared future. Together, we can build a better future of the Rice & Larpenteur neighborhood. Sincerely, Kim O'Brien Executive Director haplet$c_:•=:x rq }2 ',;i k RAMSEY COUNTY The Rice & Larpenteur Alliance is a collaboration of the Cities of Maplewood, Roseville, Saint Paul, Ramsey County, and the Saint Paul Area Chamber of Commerce. Packet Page Number 111 of 135 LM J LM M W C3 Z Q J Q W H Z W W L7 Rice & Larpenteur Area Vision Plan adopted in 2018. Urban Land Institute's Envisioning Healthy Corridors Study published and grant received. Saint Paul Area Chamber of Commerce selected to lead implementation phase. McKnight Foundation grant received to help launch the Rice & Larpenteur Alliance. 600+ people attended RLA community events. — Summer Block Party @ Rice & Larpenteur. — Fall Festival at the Rice Street Gardens. — Spring Clean -Up and Meet -Up. — Holiday Pop -Up at Setzer's Pharmacy. New neighborhood logo unveiled and website (riceandlarpenteur.com) launched. Planters installed & pavement mural created on southwest corner. Larpenteur Ave. traffic calming, sidewalk, and pedestrian refuge islands installed. Wheelock Parkway rebuilt from Dale to Rice St., sidewalk added, and multi-purpose trail completed. Successfully advocated against cuts to Metro Transit Route 64 bus service. Created plans for Strategic Funding and Long -Term Alliance Governance. Engaged dozens of local businesses, hundreds of residents, and investors. Packet Page Number 112 of 135 i J1, Attachment 2 .11 Attachment 9 2019 Financials The Rice & Larpenteur Alliance is funded primarily through a contract with the Cities of Maplewood, Roseville, and Saint Paul. The Alliance successfully secured grants from the McKnight Foundation, Urban Land Institute of MN, and cash and in-kind sponsorships of community events. The operating budget for Year 1 (March 2019 -February 2020) was about $179,500. The largest expense went for staffing by the Saint Paul Area Chamber of Commei followed by events, placemaking activities, and marketing. RICE & LARPENTEUR REVENUE (MAR -DEC 2019) RICE & LARPENTEUR EXPENSES (MAR -DEC 2019) Municipal Partners Institutional Donations/Grants • In Kind Donations • St. Paul STAR Program • Staffing, Office, Technology Carryover to 2020 In Kind Expenses O Meetings, Supplies, & Rentals Translation Marketing & Communications Events and Placemaking Development Consultant Packet Page Number 113 of 135 J1, Attachment 3 Rice and Larpenteur Alliance 2020 Work Plan Draft presented to Interim RLA 2/24/20 Plan is subject to change based on direction from Alliance leadership. Goal 1: Maintain organizational integrity of the Rice & Larpenteur Alliance Oversight Committee Key Action Steps Est. Completion Complete Executive Committee Develop Annual Budget 1 -Jan x Launch Community Advisory Committee/New Rice & Larpenteur Alliance 1 -Apr Report on Year 1 to City Councils and County Board (if requested) 1 -Apr Manage Website and Social Media Accounts Ongoing Publish quarterly newsletters Ongoing Plan and Staff Board and Committee Meetings (Agendas, Minutes, Reports) Ongoing Secure Municipal Contract Ongoing Attend community events and meetings Ongoing Meet with stakeholders to promote neighborhood Ongoing Manage and review staff (SPACC) performance Ongoing Approve subcontracts over $1,000 Ongoing Oversee Committee Workplans and Progress Ongoing Goal 2: Raise funds sufficient to execute programming goals Oversight Committee Key Action Steps Est. Completion Complete Executive Committee Use '5 Year Strategic Funding Framework' document as funding guidelines and update as necessary Ongoing Apply to Saint Paul and FR Bigelow Foundations 1 -Jan x Renew McKnight grant (year 2) 1 -Feb x Raise $15,000 from business and corporations 1 -Jul Follow guidelines for reporting on all grants Ongoing Explore Special Services District as long-term funding option* longoing Apply to grants from additional foundations for year 3 31 -Dec Goal 3: Facilitate commercial and housing development projects in keeping with Vision Plan Oversight Committee Key Action Steps Est. Completion Complete Economic Development and Transportation Committee Advise on MyThrift Store Parking Area/City of Saint Paul project 1 -Sep Support Armory site redevelopment with Hand In Hand Montessori School 1 -Sep Facilitate planning and community engagement for SPRWS site 31 -Dec Meet with and support the growth of Rice & Larpenteur Area businesses Ongoing Partner with multi -family housing providers and connect to NOAH programs Ongoing Launch a fagade improvement micro -grant program* 1 -May Consider development of Neighborhood Design Guidelines or Standards 31 -Dec Create marketing strategy for key development sites* 31 -Dec Rai 4: Advocate forts Oversight Committee Key Action Steps Est. Completion Complete Economic Development and Transportation Committee Partner with Metro Transit to plan for improved transit service 1 -Sep Evaluate feasibility of Marion Greenway* 31 -Dec Advise on Ramsey County Larpenteur Avenue Redesign/Construction Ongoing Advise on Ramsey County Rice Street Design and Planning Ongoing reate vibrant community eventsthat demonstrate new uses of space, leave behind improvements, and connect people Oversight Committee Key Action Steps Est. Completion Complete Collaborate with The Musicant Group on execution of annual events and pop -ups Plan Winter Warmer Community Lunch/Annual Meeting Plan Spring Clean -Up and Green -Up Support design and installation of Rose statue and plan dedication event (with Visit Roseville) Events and Placema king Committee Plan Summer Block Party Plan Fall Festival/Farmers Market PlanHoliday or Winter -Themed Event Seek event sponsorships, vendors, and in-kind donations Manage event promotion and outreach Ongoing 1 -Feb 25 -Apr 30 -Jun 1 -Aug 31 -Oct 31 -Dec Ongoing Ongoing x Goal 6: Make low-cost physical improvements to public spaces Oversight Committee Key Action Steps Est. Completion Complete Events and Placemaking Committee Support Leadership Saint Paul Service Project to Create Public Art Implementaiton Kit 1 -Sep Coordinate Spring planting of large planters/volunteers 30 -May Develop Wayfinding Plan to include neighborhood signage 31 -Dec Manage public art installation 1 -Nov Install neighborhood and/orwayfinding signage* 30 -Nov In munity resiliency and improve neighborhood safety and livability Oversight Committee Key Action Steps Est. Completion Complete Safe and Livable Community Committee Make space for deliberate collaboration of law enforcement agencies Ongoing Ensure accurate and timely communication of safety releated incidents Ongoing Foster positive relationships between area businesses Ongoing Plan and manage a giving event/drive (ie. winter clothing, school supplies, toys, food, etc.) 31 -Dec Install garbage and recycling bins 1 -Jul Establish (and manage) contract/s for garbage/recycling hauling 1 -Jul Considerthe creation of an anti -litter campaign 1 -Jul Advocate for pedestrian improvements (ID priority areas and projects) Ongoing Identify candidates for BizRecyling grants/service Ongoing Promote Metro Transit TAP (Transit Assistance Program) to area residents Ongoing Promote CRW D grants and programs to improve water quality Ongoing *Denotes action that will be accomplished as funding is identified. Packet Page Number 114 of 135 J2 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER: Steven Love AGENDA ITEM: Dennis -McClelland Area Street Improvements, City Project 19-10 a. Resolution Approving Plans and Specifications and Advertising for Bids b. Resolution Ordering Preparation of Assessment Roll Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City Council will consider approving the plans and specifications and advertising for bids for the Dennis -McClelland Area Street Improvements, City Project 19-10. Final plans and specifications for the above referenced project have been completed and are ready to be advertised for bids. The bid opening is tentatively proposed for 10:00 a.m., Thursday, April 23, 2020. The next step after approving the advertisement for bids is ordering the preparation of the assessment roll. The City Council will also consider ordering the preparation of the assessment roll for the Dennis -McClelland Area Street Improvements, City Project 19-10. Recommended Action: a. Motion to approve the attached Resolution Approving Plans and Specifications and Advertising for Bids for Dennis -McClelland Area Street Improvements, City Project 19-10. b. Motion to approve the attached Resolution Ordering Preparation of Assessment Roll for Dennis -McClelland Area Street Improvements, City Project 19-10. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $8,388,000.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: The proposed funding plan includes a combination of G.O. Improvement Bonds, Special Benefit Assessments, the Environmental Utility Fund, the Sanitary Sewer Fund, the W.A.C. Fund, and the St. Paul Regional Water Services Fund. Strategic Plan Relevance: ✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment Packet Page Number 115 of 135 J2 ❑ Operational Effectiveness ✓ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The Dennis -McClelland area neighborhood streets and utilities are an important part of the City's infrastructure. The streets and utilities in this area have deteriorated and are in need of repair and replacement. Background The feasibility report was accepted and the City Council ordered the preparation of plan and specifications at the January 13, 2020 City Council meeting. The City Council ordered the project after holding a Public Hearing at the February 10, 2020 City Council meeting. It is tentatively anticipated an Assessment Hearing will be held on May 26, 2020 with an award of bid considered at the same meeting. An open house meeting will be scheduled for the project area prior to the Assessment Hearing to answer questions about assessments and the assessment process. Additionally, staff will be available to answer any questions about the proposed improvements and the construction process. Discussion The Dennis -McClelland Area Street Improvement project, City Project 19-10, is generally bounded by Battle Creek to the north, Afton Heights Park to the west, Upper Afton Road to the south and Century Avenue to the east. This project is a part of the approved 2020-2024 Capital Improvement Plan (CIP). The proposed project includes approximately 2.04 miles of streets which have an average pavement condition index (PCI) rating of 36 (on a scale of 1 to 100) according to the most recent street rating survey. The aging and deteriorating condition of roads shown on the project location map presents an ongoing maintenance problem for the City of Maplewood Street Department. The condition of the existing streets also represents a decreased level of service for the residents of Maplewood, with the City receiving numerous complaints from area residents about substandard street conditions. The proposed project streets will be fully reconstructed as part of this project. Full street reconstruction will include the removal and replacement of the existing aggregate base and bituminous. Subgrade corrections will be made by replacing the subgrade fill material with a sand subbase, drain tile, and a geo-textile fabric. The project also includes the installation of concrete curb and gutter on all project streets. Major upgrades to the utilities within the project area are proposed as well. These include removal and replacement of approximately 10,000 linear feet of water main, repairs to the sanitary sewer system main and select services in the right of way, and a significant upgrade and expansion of the drainage system in the project area. Additional improvements including bituminous fog sealing and sanitary sewer lining have also been included with this project. The feasibility study found that the proposed project is feasible, necessary, and cost effective from an engineering standpoint. Packet Page Number 116 of 135 J2 Estimated Project Cost The total estimated project cost is $8,388,000 and is outlined below: Estimated Project Cost Summar Proposed Improvements Total Amount % of Total Street Improvements $3,733,500 44% Drainage Improvements $1,813,000 22% Sanitary Sewer Improvements $402,500 4% Water System Improvements $2,439,000 30% Total Estimated Project Cost: $8,388,000 100% The estimated costs include 10% contingencies and 12% overhead, which include geotechnical, legal, and fiscal expenses. Preliminary Project Fundinq Plan The project is proposed to be financed as outlined below. Estimated Project Cost Recovery Funding Source Total Amount % of Total G.O. Improvement Bonds $2,421,500 29% Special Benefit Assessments $1,312,000 16% Sanitary Sewer Fund $402,500 4% Environmental Utility Fund $1,813,000 22% Saint Paul Regional Water Services $2,188,000 26% W.A.C. Fund $251,000 3% Total Estimated Project Funding: $8,388,000 100% The improvements are proposed to be financed through a combination of G.O. Improvement Bonds, Special Benefit Assessments, the Environmental Utility Funds, Sanitary Sewer Funds, W.A.C. funds, and SPRWS. The estimated project costs and proposed project funding plan have been reviewed by the Finance Director. An independent appraisal firm was hired to ascertain an opinion of special benefit received by properties within the neighborhood project area. This information will ultimately be utilized to set the special benefit assessment amounts for the project area. The rates established in the City's Special Assessment Policy were utilized for cost recovery estimation purposes and represent the maximum potential assessment rates for this project. • Residential o Full Reconstruction Rate = $6,600.00/Unit (Single Unit Residential) o Pavement Rehabilitation Rate = $3,450.00/Unit (Single Unit Residential) Packet Page Number 117 of 135 J2 There are a total of 207 assessable residential units within the project area. An additional neighborhood meeting will be held for residents prior to the Assessment Hearing to answer questions pertaining to assessments or proposed improvements and processes. Project Schedule The following is a tentative schedule for City project 19-10: Project Milestone Date Accept Feasibility Study, Order Public Hearing, Authorize Preparation of Plans & Specifications 1/13/2020 Public Hearing & Order Improvement 2/10/2020 Approve Plans and Specifications, Authorize Advertisement for Bids, Authorize Preparation of Assessment Roll 3/23/2020 Bid Opening 4/23/2020 Accept Assessment Roll & Order Assessment Hearings 5/11/2020 Assessment Hearing, Award Contract 5/26/2020 Adopt Revised Assessment Roll 6/8/2020 Begin Construction Ma /June 2020 Assessments Certified to Ramsey County November 2020 Complete Construction November 2020 Attachments 1. Resolution Approving Plans and Specification and Advertising for Bids 2. Resolution Ordering Preparation of Assessment Roll 3. Project Location Map Packet Page Number 118 of 135 J2, Attachment 1 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS WHEREAS, pursuant to resolution passed by the City Council on March 23, 2020, plans and specifications for the Dennis -McClelland Area Street Improvements, City Project 19-10, have been prepared by (or under the direction of) the City Engineer, who has presented such plans and specifications to the City Council for approval, WHEREAS, pursuant to a resolution of the City Council adopted March 23, 2020, fixed a date for a council hearing on the proposed street improvements for the Dennis -McClelland Area Street Improvements, City Project 19-10. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications are hereby approved and ordered placed on file in the office of the City Engineer. 2. The City Clerk or office of the City Engineer shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 23rd day of April, 2020, at city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The City Council will consider the bids, and the award of a contract, at the regular city council meeting of May 26, 2020. Approved this 23rd day of March 2020 Packet Page Number 119 of 135 J2, Attachment 2 RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the City Clerk and City Engineer will receive bids for the Dennis -McClelland Area Street Improvements, City Project 19-10. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the City Clerk shall, upon completion of such proposed assessment notify the City Council thereof. Approved this 23rd day of March 2020. Packet Page Number 120 of 135 17 Attarhmant '� SM�r 11 -L MM 225 Q 229 2N VVV � 01 230 Q 221 224 _ 220 N 04 HUDSON �t AK -�uE R RE ARK g �GIONA� P Afton Heights Park 1+1 1, 9z 0\,�4IEWpR__ /CrPPk � PROPOSED STREET IMPROVEMENT NO SCALE Dennis -McClelland Area Street Improvements Project Location Map City Project 19-10 Packet Page Number 121 of 135 DR. U' 0 z Q U)J J U)JJ �� Q ~ J Q Z W J p w o z _ Q cn U � D Q LZLJ U � PROPOSED STREET IMPROVEMENT NO SCALE Dennis -McClelland Area Street Improvements Project Location Map City Project 19-10 Packet Page Number 121 of 135 J3 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER: Steven Love AGENDA ITEM: Schaller Area Pavement Rehabilitation, City Project 19-11 a. Resolution Approving Plans and Specifications and Advertising for Bids b. Resolution Ordering Preparation of Assessment Roll Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City Council will consider approving the plans and specifications and advertising for bids for the Schaller Area Pavement Rehabilitation, City Project 19-11. Final plans and specifications are complete and ready to be advertised for bids. The bid opening is tentatively proposed for 10:00 a.m., Friday, April 24, 2020. The next step after approving the advertisement for bids is ordering the preparation of the assessment roll. The City Council will also consider ordering the preparation of the assessment roll for the Schaller Area Pavement Rehabilitation, City Project 19-11. Recommended Action: a. Motion to approve the attached Resolution Approving Plans and Specifications and Advertising for Bids for Schaller Area Pavement Rehabilitation, City Project 19-11. b. Motion to approve the attached Resolution Ordering Preparation of Assessment Roll for Schaller Area Pavement Rehabilitation, City Project 19-11. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $2,032,000.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: The proposed funding plan includes a combination of Street Revitalization funds, Special Benefit Assessments, the Environmental Utility Fund, the Sanitary Sewer Fund, and the W.A.C. Fund. Strategic Plan Relevance: ✓ Financial Sustainability Packet Page Number 122 of 135 ❑ Integrated Communication ❑ Targeted Redevelopment J3 ❑ Operational Effectiveness ✓ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The Schaller area neighborhood streets are an important part of the City's infrastructure. The streets in this area have deteriorated and are in need of replacement. Background The feasibility report was accepted and the City Council ordered the preparation of plan and specifications at the January 13, 2020 City Council meeting. The City Council ordered the project after holding a Public Hearing at the February 24, 2020 City Council meeting. It is tentatively anticipated an Assessment Hearing will be held on May 26, 2020 with an award of bid considered at the same meeting. An open house meeting will be scheduled for the project area prior to the Assessment Hearing to answer questions about assessments and the assessment process. Additionally, staff will be available to answer any questions about the proposed improvements and the construction process. Discussion Schaller Area Pavement Rehabilitation, City Project 19-11 is generally bounded by Linwood Avenue on the north, McKnight Road on the west, Century Avenue to the east and Highwood Avenue on the south. This project is a part of the approved 2020-2024 Capital Improvement Plan (CIP). The proposed project includes approximately 2.4 miles of streets which have an average pavement condition index (PCI) rating of 36 (on a scale of 1 to 100) according to the most recent street rating survey. The aging and deteriorating condition of roads shown on the project location map presents an ongoing maintenance problem for the City of Maplewood Street Department. The condition of the existing streets also represents a decreased level of service for the residents of Maplewood, with the City receiving numerous complaints from area residents about substandard street conditions. The proposed project streets will be improved by means of a pavement rehabilitation project which includes a full depth reclamation of the existing pavement and underlying gravel layer. Subgrade corrections will also as needed after reclamation and grading work is completed. The project also includes spot repairs of failing concrete curb and gutter sections on all project streets. Minor upgrades to the utilities within the project area are proposed as well. These include the installation and adjustment of existing storm and sanitary sewer castings in the roadway to match the new pavement surface. Upgrades to the storm sewer system to better accommodate residents with groundwater/drainage issues on their property. The feasibility study found that the proposed project is feasible, necessary, and cost effective from an engineering standpoint. Packet Page Number 123 of 135 J3 Estimated Project Cost The total estimated project cost is $2,032,000 and is outlined below: Estimated Project Cost Summary Proposed Improvements Total Amount % of Total Street Improvements $1,727,500 85% Drainage Improvements $159,500 8% Sanitary Sewer Improvements $86,400 4% Water System Improvements $58,600 3% Total Estimated Project Cost: $2,032,000 100% The estimated costs include 10% contingencies and 12% overhead, which include geotechnical, legal, and fiscal expenses. Preliminary Project Funding Plan The improvements are proposed to be financed through a combination of Franchise Fees, Special Benefit Assessments, Sanitary Sewer Funds, Environmental Utility Funds, and W.A.C. funds. An update to the financing plan may be needed in the future after the special benefits appraisal is received. The following table provides a summary of the estimated financing plan for the proposed project Estimated Project Cost Recovery Funding Source Total Amount % of Total Street Revitalization Fund $961,600 47% Special Benefit Assessments $765,900 38% Sanitary Sewer Fund $86,400 4% Environmental Utility Fund $159,500 8% W.A.C. Fund $58,600 3% Total Estimated Project Funding: $2,032,000 100% The estimated project costs and the preliminary project funding plan have been reviewed by the Finance Director. An independent appraisal firm was hired to ascertain an opinion of special benefit received by properties within the neighborhood project area. This information will ultimately be utilized to set the special benefit assessment amounts for the project area. The rates established in the City's Special Assessment Policy were utilized for cost recovery estimation purposes and represent the maximum potential assessment rates for this project. • Residential o Pavement Rehabilitation Rate = $3,450.00/Unit (Single Unit Residential) There are a total of 222 assessable residential and multi -family parcels within the project area. An additional neighborhood meeting will be held for residents prior to the Assessment Hearing to help answer questions pertaining to assessments or proposed improvements and processes. Packet Page Number 124 of 135 J3 Project Schedule The following is a tentative schedule for City project 19-11: Project Milestone Date Accept Feasibility Study, Order Public Hearing, Authorize Preparation of Plans & Specifications 1/13/2020 Public Hearing & Order Improvement 2/24/2020 Approve Plans and Specifications, Authorize Advertisement for Bids, Authorize Preparation of Assessment Roll 3/23/2020 Bid Opening 4/24/2020 Accept Assessment Roll & Order Assessment Hearings 5/11/2020 Assessment Hearing, Award Contract 5/26/2020 Adopt Revised Assessment Roll 6/8/2020 Begin Construction May/June 2020 Complete Construction October 2020 Assessments Certified to Ramsey County November 2020 Attachments 1. Resolution Approving Plans and Specification and Advertising for Bids 2. Resolution Ordering Preparation of Assessment Roll 3. Project Location Map Packet Page Number 125 of 135 J3, Attachment 1 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS WHEREAS, pursuant to resolution passed by the City Council on March 23, 2020, plans and specifications for the Schaller Area Pavement Rehabilitation, City Project 19-11, have been prepared by (or under the direction of) the City Engineer, who has presented such plans and specifications to the City Council for approval, WHEREAS, pursuant to a resolution of the City Council adopted March 23, 2020, fixed a date for a council hearing on the proposed street improvements for the Schaller Area Pavement Rehabilitation, City Project 19-11. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications are hereby approved and ordered placed on file in the office of the City Engineer. 2. The City Clerk or office of the City Engineer shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 24th day of April, 2020, at city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The City Council will consider the bids, and the award of a contract, at the regular city council meeting of May 26th, 2020. Approved this 23rd day of March 2020 Packet Page Number 126 of 135 J3, Attachment 2 RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the City Clerk and City Engineer will receive bids for the Schaller Area Pavement Rehabilitation, City Project 19-11. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the City Clerk shall, upon completion of such proposed assessment notify the City Council thereof. Approved this 23rd day of March 2020. Packet Page Number 127 of 135 J6, Httacnment 6 KING // ST. '/ �' "� o GOLF MAI LAND CIR. O COURSE 0 CC) Vista Hills Z 1. CRESTVIEW Mailand FOREST TEAK- Q O Park Park _:J DR. WOOD O (y 3:F--1 2' 2. DEER RIDGE w TEAKWOOD DR. LN. CT. o C/) Y OAKRIDGE DR. Q 3 w HILLWOOD `'� z pQ u� 2. O�� � DR. HIL �K� U 1 . � SPR//V QS/p 6- lp�E Cr LINWOOD R• �v� � AVE. DAH L H OPL AVE. �INw0pp CT. pP�`�'� �ih L=--� H AVE• PROMONTORY -J Q��p C1>1 w APPPa k od 2 F- Cn TIMBER WHITE OAK TIMBER o 39: = o wBER w C� Q SGNPLLER DR. CIR. c� o TIM Cn Z o z , w AVE Q 11�f PHYLIS CT. g � DR W VALLEY F,� VIEW ��' 3 VALLEY VIEW AVE. REpp�N AV. 1. C U R R I E CT. CSR. E 2. VALLEY VIEW CT. 74 1 U 2• 3. LAKEWOOD CT. Cnn Cl) V) AVE. 1 1 HIGHWOOD AVE. cC/) Q w v' ~ MgMIE o Z � MAMIE AVE a O� AVE. cn O J I z wLIJ LJ O Li g MP���• NQEMITZ z J 00 O Q L.LJ NEMITZ ST. 0 Q:� AVE. 0 LLJ > �_ Cn SOUTHCREST SOU THCREST ^ ,T. � n, \\LLJPleasantview PROPOSED STREET IMPROVEMENT Schaller Area Pavement Rehabilitation Project Location Map City Project 19-11 Packet Page Number 128 of 135 C2,' Li Q z C2,' L U w� � U ' -DP BVLD RED PLS ER CIR. SNOWDRI -1 CIR. >� N 23 3 1 1 1 74 25 494 C 72 NO SCALE J4 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER: Steven Love AGENDA ITEM: County Road B and Arcade Street Improvements, City Project 19-22 a. Resolution Approving Plans and Specifications and Advertising for Bids b. Resolution Ordering Preparation of Assessment Roll Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City Council will consider approving the plans and specifications and advertising for bids for the County Road B and Arcade Street Improvements, City Project 19-22. Final plans and specifications are complete and ready to be advertised for bids. The bid opening is tentatively proposed for 10:00 a.m., Friday, April 17, 2020. The next step after approving the advertisement for bids is ordering the preparation of the assessment roll. The City Council will also consider ordering the preparation of the assessment roll for the County Road B and Arcade Street Improvements, City Project 19-22. Recommended Action: a. Motion to approve the attached Resolution Approving Plans and Specifications and Advertising for Bids for County Road B and Arcade Street Improvements, City Project 19-22. b. Motion to approve the attached Resolution Ordering Preparation of Assessment Roll for County Road B and Arcade Street Improvements, City Project 19-22. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $5,048,900.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: The proposed funding plan includes a combination of the G.O. Improvement Bonds, Special Benefit Assessments, the Environmental Utility Fund, the Sanitary Sewer Fund, Street Revitalization Fund, Saint Paul Regional Water Services, the W.A.C. Fund, and reimbursement by Xcel Energy. Strategic Plan Relevance: ✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment Packet Page Number 129 of 135 J4 ❑ Operational Effectiveness ✓ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The County Road B & Arcade Street project streets are an important part of the City's infrastructure. The streets in this area have deteriorated and are in need of replacement. Background The feasibility report was accepted and the City Council ordered the preparation of plan and specifications at the January 13, 2020 City Council meeting. The City Council ordered the project after holding a Public Hearing at the February 10, 2020 City Council meeting. It is tentatively anticipated an Assessment Hearing will be held on May 11, 2020 with an award of bid considered at the same meeting. An open house meeting will be scheduled for the project area prior to the Assessment Hearing to answer questions about assessments and the assessment process. Additionally, staff will be available to answer any questions about the proposed improvements and the construction process. Discussion The proposed project includes approximately 1.45 miles of streets which have an average pavement condition index (PCI) rating of 46 (on a scale of 1 to 100) according to the most recent street rating survey. The pavement on these streets has continued to deteriorate over the years and is in need of replacement A project location map showing the above road segments has been attached to this report. This project is included in the 2020 — 2024 Capital improvement Plan (CIP). This project has been accelerated in order to coordinate the proposed street improvements with Xcel's gas main project and realize a cost savings due to reimbursements by Xcel Energy. Coordinating the street and utility improvements with Xcel Energy's project also ensures that area residents are only subjected to one season of construction. Xcel Energy will be replacing a trunk feeder gas line in 2020. This work will affect both County Road B and Arcade Street. Xcel's work will require the removal of half of the paved street surface. The proposed street improvement project includes the following road segments: County Road B — Between Edgerton Street and Arcade Street Arcade Street — Between Highway 61 and Highway 36 The aging and deteriorating condition of roads on these streets presents an ongoing maintenance problem for the City of Maplewood Street Department. The condition of the existing streets also represents a decreased level of service for the residents of Maplewood, with the City receiving numerous complaints from area residents about substandard street conditions. The proposed project will include the full reconstruction of the area streets. Full reconstruction of these streets will include removal and replacement of the existing aggregate base and bituminous. The street reconstruction will also include sub grade corrections where necessary consisting of replacing the sub grade fill material with a sand sub base, drain tile, and a geo-textile fabric. The project will also include the installation of new concrete curb and gutter on all project streets. Packet Page Number 130 of 135 J4 Upgrades to the storm sewer system within the project area are proposed to address drainage issues and water quality within the neighborhood. Removal and replacement of a portion of the existing water main system is proposed to address the deteriorating pipe conditions. Repairs to the sanitary sewer system are proposed as well. Additional improvements, include new walkways adjacent to County Road B and Arcade Street. The feasibility study found that the proposed project is feasible, necessary, and cost effective from an engineering standpoint. Estimated Project Cost The total estimated project cost is $5,048,900 and is outlined below: Estimated Project Cost Summary Proposed Improvements Total Amount % of Total Street Improvements $3,556,900 44% Drainage Improvements $738,200 22% Sanitary Sewer Improvements $14,300 4% Water S stem Improvements $739,500 30% Total Estimated Project Cost: $5,048,900 100% The estimated costs include 10% contingencies and 12% overhead, which include geotechnical, legal, and fiscal expenses. Preliminary Project Funding Plan The improvements are proposed to be financed through a combination of G.O. improvement bonds, Special Benefit Assessments, Sanitary Sewer Funds, Environmental Utility Funds, Street Revitalization Funds, Saint Paul Regional Water Services, Xcel Energy, and W.A.C. Funds. Estimated Project Cost Recovery Funding Source Total Amount % of Total G.O. Improvement Bonds $2,201,400 44% Special Benefit Assessments $815,500 16% Street Revitalization Fund $110,000 2% Sanitary Sewer Fund $14,300 .5% Environmental Utility Fund $738,200 14.5% Saint Paul Regional Water Services $625,685 12% W.A.C. Fund $113,815 2% Xcel Ener $430,000 1 9% Total Estimated Project Funding: $5,048,900 1000/0 An update to the financing plan may be needed in the future after the special benefits appraisal is received and bids are received from contractors. The proposed project funding plan has been reviewed by the Finance Director. Packet Page Number 131 of 135 J4 An independent appraisal firm was hired to ascertain an opinion of special benefit received by properties within the neighborhood project area. This information will ultimately be utilized to set the special benefit assessment amounts for the project area. The rates established in the City's Special Assessment Policy were utilized for cost recovery estimation purposes and represent the maximum potential assessment rates for this project. • Residential o Full Reconstruction Rate = $6,600.00/Unit (Single Unit Residential) o Pavement Rehabilitation Rate = $3,450/Unit (Single Unit Residential) There are a total of 101 assessable parcels within the project area. An additional neighborhood meeting will be held for property owners prior to the Assessment Hearing to help answer questions pertaining to assessments or proposed improvements and processes. Project Schedule The following is a tentative schedule for City project 19-22 should it be determined to proceed with the project: Project Milestone Date Accept Feasibility Study, Order Public Hearing, Authorize Preparation of Plans & Specifications 1/13/2020 Public Hearing & Order Improvement 2/10/2020 Approve Plans and Specifications, Authorize Advertisement for Bids, Authorize Preparation of Assessment Roll 3/23/2020 Bid Opening 4/17/2020 Accept Assessment Roll & Order Assessment Hearings 4/27/2020 Assessment Hearing, Award Contract 5/11/2020 Adopt Revised Assessment Roll 6/8/2020 Begin Construction May/June 2020 Complete Construction October 2020 Assessments Certified to Ramsey County November 2020 Attachments 1. Resolution Approving Plans and Specification and Advertising for Bids 2. Resolution Ordering Preparation of Assessment Roll 3. Project Location Map Packet Page Number 132 of 135 J4, Attachment 1 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS WHEREAS, pursuant to resolution passed by the City Council on March 23, 2020, plans and specifications for the County Road B and Arcade Street Improvements, City Project 19-22, have been prepared by (or under the direction of) the City Engineer, who has presented such plans and specifications to the City Council for approval, WHEREAS, pursuant to a resolution of the City Council adopted March 23, 2020, fixed a date for a council hearing on the proposed street improvements for the County Road B and Arcade Street Improvements, City Project 19-22. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications are hereby approved and ordered placed on file in the office of the City Engineer. 2. The City Clerk or office of the City Engineer shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 17th day of April, 2020, at city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The City Council will consider the bids, and the award of a contract, at the regular city council meeting of May 11th, 2020. Approved this 23rd day of March 2020 Packet Page Number 133 of 135 J4, Attachment 2 RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the City Clerk and City Engineer will receive bids for the County Road B and Arcade Street Improvements, City Project 19-22. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the City Clerk shall, upon completion of such proposed assessment notify the City Council thereof. Approved this 23rd day of March 2020. 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