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Home My WebLink About2020-01-27 City Council Meeting PacketAGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, January 27, 2020 City Hall, Council Chambers Meeting No. 02-20 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. January 13, 2020 City Council Workshop Minutes 2. January 13, 2020 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. 2019 Community Development Department Annual Report 4. Resolution for Commissioner Reappointments G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Purchase Six 2020 Police Vehicles 3. Resolution Accepting Donations for the Nature Explorer Program 4. On -Sale Intoxicating Liquor and Sunday Sales License for CP Maplewood II, LLC dba Crooked Pint Ale House, 1734 Adolphus Street 5. Massage Center License for Spring Forever, LLC dba Spring Spa, 1700 Rice Street, Suite N 6. Resolution of Support for Improved Energy Performance Standards in the State of Minnesota 7. Payment for Eden Systems Support Contract 8. Payment for Usage of Metro-Inet IT Infrastructure H. PUBLIC HEARINGS — If you are here fora Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None UNFINISHED BUSINESS None J. NEW BUSINESS 1. Resolution Seeking Approval for Sales Tax Exemption Legislation — North Fire Station 2. Electrical Inspection Services a. Agreement with Tokle Inspections, Inc. b. Ordinance Amending the 2020 Fee Schedule c. Resolution Authorizing Publication by Title and Summary (4 votes) K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk's Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other's time keeping remarks brief, to the point and non -repetitive. MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 6:00 P.M. Monday, January 13, 2020 City Hall, Council Chambers A. CALL TO ORDER E1 A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 6:00 p.m. by Mayor Abrams. B. ROLL CALL Marylee Abrams, Mayor Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Sylvia Neblett, Councilmember Present Bryan Smith, Councilmember Present C. APPROVAL OF AGENDA Councilmember Neblett moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes — All The motion passed. D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. US Census Count Update Communications Manager Sheeran addressed the council to give the presentation. 2. Boards & Commissions Appointment Process City Manager Coleman addressed the council to give the presentation. F. ADJOURNMENT Mayor Abrams adjourned the meeting at 6:40 p.m. January 13, 2020 1 City Council Workshop Minutes Packet Page Number 1 of 117 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, January 13, 2020 City Hall, Council Chambers Meeting No. 01-20 A. CALL TO ORDER E2 A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:02 p.m. by Mayor Abrams. Mayor Abrams gave a recap of 2019 activities at Sandy Lake. B. PLEDGE OF ALLEGIANCE Carter, Collin and Jasmine McCay led the council in the pledge of allegiance. C. ROLL CALL Marylee Abrams, Mayor Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Sylvia Neblett, Councilmember Present Bryan Smith, Councilmember Present D. APPROVAL OF AGENDA The following items were added under Council Presentations: Recognition of St. Louis Park Hmong New Year Issue with Garbage Pick -Up Over the Holidays Councilmember Neblett moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes — All The motion passed. E. APPROVAL OF MINUTES 1. December 9, 2019 City Council Workshop Minutes Councilmember Knutson moved to approve the December 9, 2019 City Council Workshop Minutes as submitted. Seconded by Councilmember Neblett Ayes — Mayor Abrams, Councilmembers Juenemann, Knutson and Neblett Abstain — Councilmember Smith — Not December 9, 2019 1 City Council Meeting Minutes Packet Page Number 2 of 117 E2 present at the last meeting. The motion passed. 2. December 9, 2019 City Council Meeting Minutes Councilmember Juenemann moved to approve the December 9, 2019 City Council Meeting Minutes as submitted. Seconded by Councilmember Knutson Ayes — Mayor Abrams, Councilmembers Juenemann, Knutson and Neblett Abstain — Councilmember Smith — Not present at the last meeting. The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar; reviewed other topics of concern or interest requested by councilmembers; and gave an overview of upcoming events in the community. 2. Council Presentations Recognition of St. Louis Park Councilmember Juenemann congratulated St. Louis Park for banning vaping in their city. Hmong New Year Mayor Abrams reported on the Hmong New Year celebration she attended. Issue with Garbage Pick -Up Over the Holidays Mayor Abrams reported on the missed/delayed garbage pick-up with Republic Services over the holidays. 3. Presentation of Citizens Awards — Public Safety Department Public Safety Director Nadeau gave the presentation then presented Evelyn Hanson - Florin and John Lee Citizen Service Plaques. 4. 2020 City Council Appointments to Boards, Commissions and Miscellaneous Groups City Manager Coleman gave the staff report. December 9, 2019 2 City Council Meeting Minutes Packet Page Number 3 of 117 E2 Councilmember Juenemann moved to approve 2020 City Council appointments to boards. commissions and miscellaneous arouos. Appointment 2019 Appointments 2020 Appointments Acting Mayor* Councilmember Juenemann Councilmember Knutson *Rotation of acting mayors: 2014 Councilmember Cardinal, 2015 Councilmember Abrams, 2016 Councilmember Xiong, 2017 Councilmember Juenemann, 2018 Councilmember Smith Auditor Contact Mayor Abrams Mayor Abrams Councilmember Juenemann Councilmember Juenemann Community Design Review Board Councilmember Knutson Councilmember Knutson Mike Martin (SL) Mike Martin (SL) Data Compliance Officers: Responsible Authority Andrea Sindt Andrea Sindt City Personnel Officer Terrie Rameaux Terrie Rameaux City Law Enforcement Officer Scott Nadeau Scott Nadeau Development Committee** Mayor Abrams Mayor Abrams Councilmember Smith Councilmember Knutson **Rotate councilmember to join mayor to work with City Manager on annual performance evaluation: 2016 Councilmember Abrams, 2017 CouncilmemberJuenemann, 2018 CouncilmemberXiong. Environment & Natural Councilmember Juenemann Resources Commission Shann Finwall (SL) Gold Line Partners - CMC Councilmember Smith (fka Gateway Corridor Commission) Mayor Abrams (ALT) Gold Line BRT— PAC Councilmember Neblett Steve Love (ALT) Heritage Preservation Commission Councilmember Neblett Ginny Gaynor (SL) Housing & Economic Development Councilmember Smith Commission Mike Martin (SL) Maplewood Communications Maplewood Green Team Official Newspaper Parks & Recreation Commission Planning Commission Ramsey County Dispatch Policy Committee Ramsey County League of Local Governments Regional Mayors Packet Page Number 4 of 117 Mayor Abrams Councilmember Smith (ALT) Councilmember Juenemann Shann Finwall (SL) Maplewood Review Councilmember Neblett Audra Robbins (SL) Councilmember Knutson Mike Martin (SL) Councilmember Juenemann Mayor Abrams (ALT) Mayor Abrams Councilmember Smith (ALT) Mayor Abrams December 9, 2019 City Council Meeting Minutes Councilmember Juenemann Shann Finwall (SL) Councilmember Smith Mayor Abrams (ALT) Councilmember Neblett Steve Love (ALT) Councilmember Neblett Councilmember Smith Mike Martin (SL) Mayor Abrams Councilmember Smith (ALT) Councilmember Juenemann Shann Finwall (SL) Pioneer Press Councilmember Knutson Audra Robbins (SL) Councilmember Knutson Mike Martin (SL) Councilmember Juenemann Mayor Abrams (ALT) Mayor Abrams Councilmember Smith (ALT) Mayor Abrams 3 Rice/Larpenteur Project Rush Line Corridor E2 Mayor Abrams Mayor Abrams Councilmember Juenemann (ALT) Councilmember Juenemann (ALT) Shann Finwall (SL) Shann Finwall (SL) Mayor Abrams Councilmember Smith (ALT) Melinda Coleman (SL) St. Paul Regional Water Services Mayor Abrams Board of Water Commissioners Melinda Coleman (ALT) Suburban Area Chamber Melinda Coleman of Commerce Mayor Abrams (REP) Councilmember Smith (REP) Suburban Rate Authority Steve Love Seconded by Councilmember Smith The motion passed. Mayor Abrams Councilmember Smith (ALT) Melinda Coleman (SL) Mayor Abrams Melinda Coleman (ALT) Melinda Coleman Mayor Abrams (REP) Councilmember Smith (REP) Steve Love Ayes — All G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda items G8, G10, G11 and G13 were highlighted. Councilmember Juenemann moved to approve agenda items G1 -G15. Seconded by Councilmember Neblett Ayes — All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 736,671.72 Checks #104734 thru # 104753 dated 12/10/19 $ 415,197.97 Disbursements via debits to checking account dated 12/02/19 thru 12/06/19 $ 494,016.10 Checks #104754 thru # 104783 dated 12/17/19 $ 406,189.81 Disbursements via debits to checking account dated 12/9/19 thru 12/13/19 December 9, 2019 City Council Meeting Minutes 0 Packet Page Number 5 of 117 E2 $ 610,141.61 Checks #104785 thru # 104849 Total Accounts Payable dated 12/24/19 $ 682,816.44 Disbursements via debits to checking account 614,329.29 dated 12/16/19 thru 12/20/19 $ 386,028.26 Checks #104850 thru # 104876 dated 12/13/19 dated 12/26/19 thru 12/31/19 $ 439,014.55 Disbursements via debits to checking account dated 12/23/19 thru 12/27/19 $ 736,808.00 Checks # 104877 thru # 104906 614,157.27 dated 12/30/19 thru 01/07/20 $ 341,784.47 Disbursements via debits to checking account dated 12/27/19 dated 12/30/19 thru 01 /03/20 $ 5,248,668.93 Total Accounts Payable PAYROLL $ 614,329.29 Payroll Checks and Direct Deposits dated 12/13/19 $ 2,665.94 Payroll Deduction check # 99104020 thru # 99104023 dated 12/13/19 $ 614,157.27 Payroll Checks and Direct Deposits dated 12/27/19 $ 3,117.11 Payroll Deduction check # 99104037 thru # 99104040 dated 12/27/19 $ 1,234,269.61 Total Payroll $ 6,482,938.54 GRAND TOTAL Seconded by Councilmember Neblett Ayes — All The motion passed. 2. Resolution Designating Depositories for City Funds Councilmember Juenemann moved to approve the resolution designating depositories for city funds. Resolution 20-01-1767 Designating Depositories for City Funds BE IT RESOLVED, that the following be and hereby are selected as depositories December 9, 2019 5 City Council Meeting Minutes Packet Page Number 6 of 117 E2 for deposits and investments of the City of Maplewood: Premier Bank Wells Fargo Bank US Bank 4M Fund/PMA RBC BE IT FURTHER RESOLVED that the deposits in any of the above depositories shall not exceed the amount of F.D.I.C. insurance covering such deposit unless collateral or a bond is furnished as additional security, and BE IT FURTHER RESOLVED that any funds in the above depositories may be withdrawn and electronically transferred to any other depository of the city by the request of the finance director or his/her designee. BE IT FURTHER RESOLVED that these depository designations are effective until December 31, 2020. Seconded by Councilmember Neblett Ayes — All The motion passed. 3. Rescind Resolution 90-6-99 Interest on Developer Deposits Councilmember Juenemann moved to approve the resolution rescinding resolution 90-6- 99 and eliminates the requirement to pay interest on the escrowed deposits of developers. Resolution 20-01-1768 Rescinding Resolution No. 90-6-99, Interest on Developer Deposits WHEREAS, Resolution No. 90-6-99 established interest payments on developer deposits; and, WHEREAS, the calculation and payment of interest on developer deposits is not a common practice and is administratively burdensome; and, WHEREAS, the purpose of the developer's deposit (escrow) is to provide assurance to the City that funds will be available to complete the project, and should be an incentive for the developer to complete the project. BE IT RESOLVED that Resolution No. 90-6-99, requiring interest payments on developer deposits, is hereby rescinded effective January 1, 2020. BE IT FURTHER RESOLVED that deposits already in place at December 31, 2019 will continue to accrue interest at the appropriate rate established at the time of the deposit. Seconded by Councilmember Neblett Ayes — All December 9, 2019 6 City Council Meeting Minutes Packet Page Number 7 of 117 E2 The motion passed. 4. Budget Adjustments and Transfers Effective 12/31/2019 Councilmember Juenemann moved to approve the transfers and budget adjustments dated 12/31/2019 and authorize the Finance Director to make the necessary accounting entries. Seconded by Councilmember Neblett Ayes — All The motion passed. 5. 2020 City Council Meeting Calendar Councilmember Juenemann moved to approve the 2020 city council meeting calendar with the meetings on the second and fourth Mondays with the exception of moving the May 25 meeting to May 26 and cancelling the December 28 meeting. Seconded by Councilmember Neblett Ayes — All The motion passed. 6. Resolution Appointing Election Judges and Establishing a Ballot Board for the 2020 Presidential Nomination Primary Election Councilmember Juenemann moved to approve the resolution listing election fudges and establishing a ballot board for the 2020 Presidential Nomination Primary Election to be held on March 3, 2020. Resolution 20-01-1769 2020 Presidential Nomination Primary Election Appointing Election Judges and Establishing a Ballot Board WHEREAS, MN State Statute 2048.21, Subd. 2 states election judges for precincts in a municipality shall be appointed by the governing body of the municipality; and WHEREAS, it is required by MN Statutes 2038.121, Subd. 1 to establish a Ballot Board; and WHEREAS, approval of the resolution does not qualify individuals to serve as an election judge; and WHEREAS, appointments will be made from the list to fill the needed positions after training and required paperwork have been completed; and WHEREAS, appointment of additional election judges within the 25 days before the election may be made if the appointing authority determines that additional election judges will be required; and NOW, THEREFORE, IT BE RESOLVED, by the City Council of Maplewood, December 9, 2019 City Council Meeting Minutes Packet Page Number 8 of 117 7 E2 Minnesota, a Ballot Board is hereby established that would consist of a sufficient number of election judges as provided in sections 2048.19 to 2048.22 to perform the task; and FURTHER, BE IT RESOLVED, that the City Clerk or designee assign Election Judges to serve in the 2020 Presidential Nomination Primary Election to be held on Tuesday, March 3, 2018 from the following list. Abeyratne, Pria Garvey, Terrence Koegel, Pete (Kaushalya) Gebremedhin, Eliya Kohlman, Karen Allen, Jim Goeppinger, Linda Kolbu, Janet Anderson, Chamise Golaski, Diane Koskinen, Carol Anderson, Nancy Gottfried, Drew Kramer, Dennis Anderson, Theodore Gramenz, Diane Krebsbach, John Babin, Paul Gravelle, Anne Krings, Bill Backlund, Zachary Grefe, David Krings, June Barbon, Bernadette Gudknecht, Jamie Kruse, Elaine Bartley, Rosemary Gudknecht, Nick Kwapick, Jackie Bedor, David Gustafson, Dianne Labarre, Tom Beecher, Barbara Haag, Phyllis Lansberger, James Belland, Jaime Hafner, Michael Larson, Barbara Benton, Rob Hagemo, Joann Layer, Tom Bierwerth, Sharon Hahn , Sandra Lemieux, Kirk Bishop, Lynn Hahn , Vonna Leo, Mary Ann Bjorklund, Diane Hansford, Lisa Leonard, Claudette Bjornstad, Myron Harder, Mary Leonard, James Bolden, Donita Hart, Robert Lewis, Sandy Bongiovance, Heininger, Jean Lindelien, Darla Marietta Herber, Darlene Liptak, Marianne Brandon, Ginny Hinnenkamp, Gary Loipersbeck, Darlene Brandon, Richard Hodges, Pamela Loipersbeck, Jules Burdine, Denell Holmes, Mary Lundberg, Roberta Carson, Helen Hoppe, Janice Mahre, Jeri Clark, Kathy Hulet, Jeanette Mastro, Christina Cleland, Ann Huth, Patricia McCann, John Connelly, Thomas Huth, Raymond McCauley, Judy Connolly, Colleen Imm, Hilary Miller, Barb Czeck, Rozanne Ingersoll, Carol Monroe, Sharon Dahl, Lola Jacobson, Chris Moreno, Marlene Danielson, Pauline Jahn, David Nentwig, Julia DeBernardi, Nancy Jefferson, Neumann, Brenda DeZelar, Phil Gwendolyn Nichols, Miranda Dickerson, Charlene Jensen, Kathleen Norberg, Ann Dickson, Helen Jean Johnson, Cheryle O'Brien, D. William Dittli, Albin Johnson, Robert (Bill) Eads, John Johnson, Warren Olson, Anita Eickhoff, Carolyn Johnston, Howard Parent, Dian Falteisek, Jan Jones, Anabella Parnell, John Franzen, Nick Jones, Terri Parnell, Susan Freid, Robert Judith, Johannessen Paycer, Dori Fuller, Mary Kane, Annette Paycer, Nicholas Katherine Kane, Myrna Peper, Marilyn Fulmek, Debra Kipka, Judy Perzichilli, Devrie Fulmek, Stephen Kirscher, LaVonne Peterson, Joan Funk, Barbara Klamn, Monica Peterson, Kathleen Garmer, Richard Knauss, Carol Peterson, Linda December 9, 2019 City Council Meeting Minutes Packet Page Number 9 of 117 Plank, Carolyn Plath, Orlin Plumbo, Joseph Posch, Roger Potter, Nina Putz, Shelly Putz, Steve Rangitsch, Angie Reichow, Andrew Reichow, Roy Reinke, JoAnne Roadfeldt, Rita Robinson, Virgil Rodriguez, Vincent Rossbach, Teresa Rourke, Beryl Rowe, Rosie Rozmarynowski, Bob Rygg, Crystal E2 Sands, Warren Taylor, Lori Sauer, Kathleen Tripp, Jodi Schluender, Cynthia Tschida, Micki Schmidt, William Urbanski, Carolyn Schommer, Julie Urbanski, Holly Seitz, James Valento, Karen Seyfer, Deborah Vang, Stephanie Singer, Mary Vittum, Nicholas Skaar, Delaney Walsh, Alison Skaar, Susan Walsh, Justin Smith, Bobbi Gilpin Waschlmusch, Laure Smith, Duane Wasmundt, Gayle Smith, Margaret Wendt, Mary Snavely, Frances Witek, Corey Sorenson, Faith Wood, Susan Sprague, Florence Xiong, Sara Stafki, Tim Yorkovich, Cindy Steenberg, Judith Zimitsch, Tom Sullivan, Maureen Seconded by Councilmember Neblett Ayes — All The motion passed. 7. Approval of Quit Claim Deed for Harvest Park and 1534 County Road C East Councilmember Juenemann moved to approve the quit claim deed document to transfer Property rights from the City to the owner of 1534 County Road C East for the discrepancy area along the shared property line. Seconded by Councilmember Neblett Ayes — All The motion passed. 8. Approval of 2020 SCORE Grant Agreement Councilmember Juenemann moved to approve the 2020 SCORE Grant Agreement. Seconded by Councilmember Neblett Ayes — All The motion passed 9. Pond Clean Out/Dredging Project, City Project 19-27 a. Budget Adjustment b. Joint Powers Agreement with Ramsey Washington Metro Watershed District Councilmember Juenemann moved to approve the Budget Adjustment. Seconded by Councilmember Neblett Ayes — All The motion passed. December 9, 2019 City Council Meeting Minutes Packet Page Number 10 of 117 01 E2 Councilmember Juenemann moved to approve the Joint Powers Agreement with Ramsey Washington Metro Watershed District for the 2019/2020 Pond Dredging Program, City Project 19-27 and direct the Mayor and City Manager to sign the agreement. Seconded by Councilmember Neblett Ayes — All The motion passed. 10. Resolution to Accept Donation from Schmelz Countryside Councilmember Juenemann moved to approve the resolution accepting the donation made by Schmelz Countrvside. Resolution 20-01-1770 Expressing Acceptance of and Appreciation of a Donation to the Maplewood Fire Department WHEREAS, Schmelz Countryside has presented to the Maplewood Public Safety Department a donation in the amount of $2000.00; and WHEREAS, this donation is intended for the purpose of our equipment purchase to benefit the Department; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends Jonathan Schmelz and Schmelz Countryside for their civic efforts, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that: 1. The donation is accepted and acknowledged with gratitude; and 2. The donation will be appropriated for the Public Safety Department as designated; and The appropriate budget adjustments be made. Seconded by Councilmember Neblett Ayes — All The motion passed. 11. Resolution to Accept Donation from Cathy Petersen Councilmember Juenemann moved to approve the resolution accepting the donation made by Cathy Petersen. Resolution 20-01-1771 Expressing Acceptance of and Appreciation of a Donation to the Maplewood Fire Department December 9, 2019 10 City Council Meeting Minutes Packet Page Number 11 of 117 E2 WHEREAS, Cathy Petersen has presented to the Maplewood Fire Department a donation in the amount of $150.00; and WHEREAS, this donation is intended for the purpose of our Community Risk Reduction Programs; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends Cathy Petersen for her civic efforts, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that: 3. The donation is accepted and acknowledged with gratitude; and 4. The donation will be appropriated for the Fire Department as designated; and The appropriate budget adjustments be made. Seconded by Councilmember Neblett Ayes — All The motion passed. 12. Resolution Approving 2020 Pay Rates for Temporary/Seasonal and Casual Part -Time Employees Councilmember Juenemann moved to approve the temporary/seasonal and casual part- time pay rates resolution adjusting the minimum wage and Intern classification for January 1, 2020. Resolution 20-01-1772 2020 Pay Rates Temporary/Seasonal & Casual P/T Emplouees WHEREAS, according to the Minnesota Public Employees Labor Relations act, part-time employees who do not work more than 14 hour per week and temporary/seasonal employees who work in positions that do not exceed 67 days in a calendar year, or 100 days for full-time students, are not public employees and are therefore not eligible for membership in a public employee union. NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job classifications are hereby established for temporary/seasonal, casual part-time employees effective January 1, 2020 upon Council approval. Accountant $10.00-30.00 per hour Accounting Technician $10.00-22.00 per hour Administrative Assistant $10.00-23.00 per hour Background Investigator $25.00-40.00 per hour Building Inspector $14.00-35.00 per hour Building Attendant $10.00-15.00 per hour Community Service Officer $14.50-19.50 per hour Election Judge $10.00-12.00 per hour Election Judge - Assistant Chair $10.00-15.00 per hour December 9, 2019 City Council Meeting Minutes Packet Page Number 12 of 117 11 E2 Election Precinct Chair $10.00-16.00 per hour Engineering Aide $10.00-16.00 per hour Engineering Technician $10.00-16.00 per hour Fire Maintenance Engineer $14.00-18.00 per hour Fire/EMS Cadet $14.50-19.50 per hour Gardener $12.00-22.00 per hour Intern $10.00-25.00 per hour IT Technician $15.00-20.00 per hour Laborer $10.00-15.00 per hour Office Specialist $10.00-18.00 per hour Receptionist $10.00-16.00 per hour Recreation Instructor/Leader $10.00-32.00 per hour Recreation Official $10.00-30.00 per hour Recreation Worker $10.00-18.00 per hour Vehicle Technician $10.00-15.00 per hour Video Coordinator* $11.00-19.00 per hour Video Technician* $10.00-18.00 per hour *Video positions shall be paid a guaranteed minimum flat fee of $50 for 4 hours or less. BE IT FURTHER RESOLVED, this resolution will supersede previous resolutions setting pay rates for these pay classifications; and, BE IT FURTHER RESOLVED, that the City Manager shall have the authority to set the pay rate within the above ranges. Seconded by Councilmember Neblett Ayes - All The motion passed. 13. Resolution Accepting Donation from Sherman & Associates Councilmember Juenemann moved to approve the resolution accepting the donation made by Sherman and Associates. Resolution 20-01-1773 Expressing Acceptance of and Appreciation of a Donation to the Maplewood Public Safety Department WHEREAS, Sherman and Associates has presented to the Maplewood Public Safety Department a donation in the amount of $600; and WHEREAS, this donation was designated equally between the Police and Fire Departments in the amount of $300 each; and WHEREAS, this donation is intended for the purpose to support the needs of the Maplewood Public Safety Department; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends Sherman and Associates. NOW,THEREFORE, BE IT RESOLVED, bythe City Council of the City of December 9, 2019 12 City Council Meeting Minutes Packet Page Number 13 of 117 E2 Maplewood, Minnesota,that: 1. The donation is accepted and acknowledged with gratitude, and 2. The donation will be appropriated for the Public Safety Department as designated; and 3. The appropriate budget adjustments be made. Seconded by Councilmember Neblett Ayes — All The motion passed. 14. Special Assessment Policy Revisions Councilmember Juenemann moved to approve the adoption of the revised Special Assessment Policy. Seconded by Councilmember Neblett Ayes — All The motion passed. 15. Purchase of One Street Sweeper Councilmember Juenemann moved to approve the purchase of one street sweeper and direct the Mayor and City Manager to enter into a contract with MacQueen Equipment for the purchase under MN State Contract #153288 in the amount of $180,886.00. Seconded by Councilmember Neblett Ayes — All The motion passed. H. PUBLIC HEARINGS — If you are here fora Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Climate Adaptation Planning Process Environmental Planner Finwall gave the presentation. Ted Redmond with Pale Blue Dot addressed the council to give additional information. December 9, 2019 13 City Council Meeting Minutes Packet Page Number 14 of 117 E2 Mayor Abrams moved to nominate Councilmember Juenemann to serve as representative on the Climate Adaptation Steering Committee. Seconded by Councilmember Neblett Ayes — All The motion passed. 2. Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for a Public Hearing, Dennis -McClelland Area Improvements, City Project 19-10 Public Works Director Love gave the presentation. Councilmember Juenemann moved to approve the Resolution Accepting the Feasibility Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing at 7:00 p.m. on February 10, 2020 for the Dennis -McClelland Area Street Improvements, City Project 19-10. Resolution 20-01-1774 Accepting Feasibility Study, Authorizing Preparation of Plans and Specifications, and Calling for Public Hearing WHEREAS, pursuant to a resolution of the council adopted June 24th, 2019, a report has been prepared by the City Engineering Division with reference to the improvement of Dennis -McClelland Area Street Improvements, City Project 19-10, and this report was received by the council on January 13th, 2020. WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The City Council will consider the Dennis -McClelland Area Street Improvements, City Project 19-10, in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $8,388,000. 2. The City Engineer or his designee is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. 3. The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $8,388,000 shall be established. The proposed financing plan is as follows: 11 Estimated Project Cost Recovery 11 December 9, 2019 14 City Council Meeting Minutes Packet Page Number 15 of 117 E2 Funding Source Total Amount % of Total G.O. Improvement Bonds $2,421,500 29% Special Benefit Assessments $1,312,000 16% Sanitary Sewer Fund $402,500 4% Environmental Utility Fund $1,813,000 22% Saint Paul Regional Water Services $2,188,000 26% W.A.C. Fund $251,000 3% Total Estimated Project Funding: $8,388,000 100% 4. A public hearing shall be held on such proposed improvement on the 10th day of February, 2020 at the Maplewood City Hall Council Chambers at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required bylaw. Seconded by Councilmember Knutson Ayes — All The motion passed. 3. Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for a Public Hearing, Schaller Area Pavement Rehabilitation, City Project 19-11 Public Works Director Love gave the presentation. Councilmember Juenemann moved to approve the Resolution Accepting the Feasibility Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing at 7:00 p.m. on February 24, 2020 for the Schaller Area Pavement Rehabilitation, City Project 19-11. Resolution 20-01-1775 Accepting Feasibility Study, Authorizing Preparation of Plans and Specifications, and Calling for Public Hearing WHEREAS, pursuant to a resolution of the council adopted June 24th, 2019, a report has been prepared by the City Engineering Division with reference to the improvement of Schaller Area Pavement Rehabilitation, City Project 19-11, and this report was received by the council on January 13th, 2020. WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The City Council will consider the Schaller Area Pavement Rehabilitation, City Project 19-11 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $2,032,000. December 9, 2019 15 City Council Meeting Minutes Packet Page Number 16 of 117 E2 2. The City Engineer or his designee is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. 3. The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $2,032,000 shall be established. The proposed financing plan is as follows: Estimated Project Cost Recovery Funding Source Total Amount % of Total Street Revitalization Fund $961,600 47% Special Benefit Assessments $765,900 38% Sanitary Sewer Fund $86,400 4% Environmental Utility Fund $159,500 8% W.A.C. Fund $58,600 3% Total Estimated Project Funding: $2,032,000 100% 4. A public hearing shall be held on such proposed improvement on the 24th day of February, 2020 at the Maplewood City Hall Council Chambers at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required bylaw. Seconded by Councilmember Knutson Ayes — All The motion passed. 4. Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, Calling for a Public Hearing, and Utilizing the Services of Bolton and Menk, Inc. to Complete the Final Design, County Road B & Arcade Street Improvements, City Project 19-22 Public Works Director Love gave the presentation. Councilmember Juenemann moved to approve the Resolution Accepting the Feasibility Reaort. Authorizina the Preaaration of Plans and Specifications. Callina for a Public Hearin at 7:00 p.m. on February 10, 2020, and Utilizing the Services of Bolton and Menk, Inc. to Complete the Final Desian for the Countv Road B & Arcade Street imarovements. Citv Project 19-22 Resolution 20-01-1776 Accepting Feasibility Study, Authorizing Preparation of Plans and Specifications, and Calling for Public Hearing WHEREAS, pursuant to a resolution of the council adopted June 22nd, 2019, a report has been prepared by the City Engineering Division with reference to the improvement of County Road B and Arcade Street Improvements, City Project 19-22, and this report was received by the council on January 13th, 2020. WHEREAS, the report provides information regarding whether the December 9, 2019 16 City Council Meeting Minutes Packet Page Number 17 of 117 E2 proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The City Council will consider the County Road B and Arcade Street Improvements, City Project 19-22, in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $5,048,900. 2. Bolton & Menk, Inc., is the designated project engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. The Mayor and City Manager are hereby authorized to sign the design services contract proposal with Bolton & Menk, Inc. 3. The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $5,048,900 shall be established. The proposed financing plan is as follows: Estimated Project Cost Recovery Funding Source Total Amount % of Total G.O. Improvement Bonds $2,201,400 44% Special Benefit Assessments $815,500 16% Street Revitalization Fund $110,000 2% Sanitary Sewer Fund $14,300 .5% Environmental Utility Fund $738,200 14.5% Saint Paul Regional Water Services $625,685 12% W.A.C. Fund $113,815 2% Xcel Energy 1 $430,000 1 9% Total Estimated Project Funding: 1 $5,048,900 1 100% 4. A public hearing shall be held on such proposed improvement on the 10th day of February, 2020 at the Maplewood City Hall Council Chambers at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required bylaw. Seconded by Councilmember Neblett Ayes — All The motion passed. 5. 2019-2020 Collective Bargaining Agreement with International Association of Fire Fighters Local 4470 - Fire Officers Assistant City Manager/HR Director Sable gave the presentation. Council directed staff to go back and talk to the bargaining group to discuss 12.11 and bring it back to the council with other solutions. December 9, 2019 17 City Council Meeting Minutes Packet Page Number 18 of 117 E2 K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 8:41 p.m. December 9, 2019 18 City Council Meeting Minutes Packet Page Number 19 of 117 Fla CITY COUNCIL STAFF REPORT Meeting Date January 27, 2020 REPORT TO: City Council REPORT FROM: Melinda Coleman, City Manager PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Council Calendar Update Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Upcoming Agenda Items and Work Sessions Schedule: Feb. 10 Workshop: Fire Station Pre -design Review City Council Meeting: Strategic Plan Presentation Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1. Tobacco 21 — Workshop & Council Meeting — follow up scheduled for February 2. Create Pedestrian Safety Plan — Study underway, fall completion 3. Local Option Sales Tax and Construction Sales Tax Exemption Legislation — in process 4. Review Appointment Process for Boards & Commissions — discussed on January 13 Packet Page Number 20 of 117 F3 CITY COUNCIL STAFF REPORT Meeting Date January 27, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, Assistant Community Development Director PRESENTER: Michael Martin, Assistant Community Development Director Bill Kempe, Community Design Review Board Ted Redmond, Environmental and Natural Resources Commission Mark Jenkins, Housing and Economic Development Commission Paul Arbuckle, Planning Commission AGENDA ITEM: 2019 Community Development Department Annual Report Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: City ordinance requires each of the Community Development Department staffed board and commissions submit an annual report to the City Council outlining the past year's efforts. Recommended Action: Motion to approve the 2019 Community Development Department Annual Report. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ✓ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. In order to demonstrate the coordination that occurs on projects between Community Development staff and the board and commissions a unified annual report is produced that focuses on the major project areas from the previous year. Background Each of the four Community Development staffed board and commissions will present the Community Development Annual Report at the January 27, 2020 City Council meeting. Included with your council packet is a separate printed book containing the 2019 Community Development Packet Page Number 21 of 117 F3 Department Annual Report. The report is also available online at www.maplewoodmn.gov/CDAnnualReport. Attachments 1. 2019 Community Development Annual Report Packet Page Number 22 of 117 f F3, Attachment 1 t, NO 7n r 1 , �rF-_Fr Mw Vg Ilk r � P i F i a Packet Page Number 23 of 117 F3, Attachment 1 Packet Page Number 24 of 117 F3, Attachment 1 City Council, Board and Commission Members and the Maplewood Community, In the following pages you will find the Community Development Department's 2019 Annual Report. Volunteer board and commission members spend many hours every year providing their expertise and insight to the development of Maplewood. Annual reports have been a mainstay of the work we do as staff with our board and commissions to communicate to the City Council and the community the extensive work being done throughout the previous year. Community Development Department staff use the annual report process to feature the work the board, commissions and staff coordinate together. Pictured on the cover are photos from the City's North End. In 2019, the Community Development Department led the City through a planning process to create the North End Vision Plan. The North End Vision Plan is a shared community vision that addresses short- and long-term opportunities for change in Maplewood's North End neighborhood. The North End Vision Plan was created through extensive community engagement that included the members from the City's board and commissions. Board and commission members were asked to attend several meetings and review materials throughout the process. Their involvement shaped the vision that was created and documented within this plan, but the work is only starting. Each of the City's board and commissions will be integral to a successful implementation of this vision. As projects and opportunities develop in the North End, each member will be responsible for ensuring the vision created in this planning process becomes a reality. Our progress is made with policy guidance and implementation of one project at a time. Within this annual report, you will find the results of committed people who work together to implement the City's vision — for both the North End and the entire City of Maplewood — as a leading and innovative community. Together, citizens, businesses and government create a welcoming community where all can thrive. Inside this Report Page Community Design Review Board 4 Environmental and Natural Resources Commission 6 Housing and Economic Development Commission 8 Planning Commission 10 Transforming Maplewood 12 North End Vision 14 Rice & Larpenteur Alliance 15 Transit Planning 16 Gladstone Neighborhood 17 Building Permit Software 17 Business Outreach 18 2040 Comprehensive Plan 19 Rental Housing Licensing 19 Code Enforcement 20 Solid Waste 21 Sustainability 22 Packet Page Number 25 of 117 F3, Attachment 1 2019 Actions and Activities For a good portion of 2019, signage was a topic the Community Design Review Board (CDRB) focused on as several businesses were requesting City approval to amend their comprehensive sign plans in order to provide a fresh look and upgrades to their properties in Maplewood. Also, the CDRB finalized a code amendment requiring that once a sign is no longer utilized it must be removed, ensuring a high standard of design in Maplewood. This past year also saw the CDRB approving new building projects as the medical office and senior housing sectors continue to expand in Maplewood. The CDRB approved a new Maplewood Moose Lodge building in the City's North End neighborhood as the group sold its previous facility to the City. The City is working to redevelop the Moose Lodge's former home in the Gladstone neighborhood. In the Gladstone Neighborhood, Sherman Associates received CDRB approval for its third and final phase of the Frost English Village redevelopment project, which includes a multi -tenant retail building. The CDRB reviewed multiple projects of Maplewood's government partners, revitalizing their facilities in the City. Ramsey County made upgrades at Aldrich Arena to both the building and parking lot to better manage stormwater on the site and create energy efficiency improvements to the building. The Roseville Area and North St. Paul -Maplewood -Oakdale school districts had projects approved that continue each district's efforts at upgrading their educational facilities in Maplewood, ensuring that Maplewood children continue to get a first-rate education. In summary, the CDRB reviewed 20 items in 2019 which is a slight increase from the previous year but consistent with the number of items being reviewed annually when compared to the last several years. The medical office and senior housing sectors continue to expand in Maplewood The CDRB reviews building design plans, site plans and landscape for proposed multi -family, commercial and industrial development in Maplewood. The building elevation plan above is from a new medical office building which will be built at 1790 Beam Avenue East. Major Projects Reviewed in 2019 Removal of Abandoned Signs City Code Review Towns of New Century 3rd Addition New Century Boulevard Maple Ponds Comprehensive Sign Plan 1854 Beebe Road HealthEast Spine Center Comprehensive Sign Plan 1747 Beam Avenue Saint Paul Business Center Comprehensive Sign Plan 225 Roselawn Avenue and 1983 Sloan Place Aldrich Arena 1850 White Bear Avenue Maplewood Moose Lodge 3033 Hazelwood Street Conducting City Business and Public Meetings Presentation Packet Page Number 26 of 117 Harambee Elementary School 30 County Road B New Medical Office Building 1790 Beam Avenue TGK Automotive Service 2545 Conway Avenue B301 Building Addition 3M Campus Elim Care Senior Housing Facility 1534 County Road C Carver Elementary School Expansion 2680 Upper Afton Road Frost English Village Commercial Building 1905 English Street Tumble Fresh 223 Larpenteur Avenue Looking Ahead to 2020 In addition to its design review duties, the CDRB has identified potential activities for 2020: • Review anticipated projects related to ISD 622's continued investment in its facilities in Maplewood - projects include upgrades at John Glenn Middle School and a new elementary school. • Continue to have in-service training sessions to develop the skills of the CDRB; including sustainable building practices. • Review the City's Sign Code for potential amendments. I ilJlllll{ISI �, '`' 0 µ� UtB In 2019, the CDRB reviewed plans for a significant remodel and addition to Carver Elementary School, pictured above. This project is one of several that ISD 622 is planning to conduct on its facilities in Maplewood. CDRB Project Review - Comparative 30 28 25 24 21 21 20 20 18 18 15 10 5 0 14 2012 2013 2014 2015 2016 2017 2018 2019 Number of Projects F3, Attachment 1 CDRB Membership The CDRB consists of five members appointed by the City Council. Membership terms are for three years, with extensions for additional terms approved by the City Council. The current membership is as follows: Michael Martin — Staff Liaison Packet Page Number 27 of 117 Bill Kempe — Chairperson jc. Member since 2111113, Term Expires 4130121 Matt Ledvina — Vice -chairperson PWA Member since 3110197, Term Expires 4130120 Jason Lamers — Member Member since 5126109, Term Expires 4130121 Ananth Shankar — Member Member since 818194, Term Expires 4130122 Bruce Thompson — Member Member since 1018118, Term Expires 4130122 Bill Knutson — City Council Liaison Michael Martin — Staff Liaison Packet Page Number 27 of 117 F3, Attachment 1 2019 Actions and Activities The Environmental and Natural Resources Commission (ENR) is an important piece of the City's environmental planning efforts. The ENR's mission includes developing and promoting sustainable practices for City policies and procedures. Contained within these two pages are the environmental issues and events the ENR were involved with in 2019. In 2019, the ENR Commission assisted with the review of the City's solid waste contract proposals. The City released a request for new trash and recycling proposals in May 2019 to include proposals for 1) Bundled Trash and Recycling 2) Trash Only 3) Recycling Only. The City received proposals from six haulers with varying service level options. Commissioners Palzer, Miller, and Sinn served on the Proposal Review Committee. As a result of the Proposal Review Committee's careful evaluations, Republic Services was ranked as the number one respondent for Residential Curbside Trash and Yard Waste and Tennis Sanitation, LLC, as the number one respondent for Single and Multi -Family Residential Curbside Recycling. Both Republic for the trash contract and Tennis for the recycling contract had the best overall scores in those alternate categories when evaluated The ENR establishes priorities and makes recommendations on policies, procedures and ordinances that control, protect, preserve, and enhance the City's environmental assets 0 To promote food access in the community, ENR Commissioner Ann Palzer and other Commissioners volunteered at the Merrick Communities food shelf in Gustavus Adolphus Lutheran Church. against all six criteria as per the RFP, including the lowest price. The new 5-1/2 year solid waste contracts were authorized by the City Council on September 9, 2019 and began January 1, 2020. Looking Ahead to 2020 In 2020, the ENR will continue to carry out its mission as follows: • Establish environmental priorities for the City. • Make recommendations on policies, procedures and ordinances that control, protect, preserve, and enhance the City's environmental assets. • Participate in the mission and goal of the Maplewood Nature Center and Neighborhood Preserves. • Promote greater use and appreciation of the City's environmental assets. • Sponsor environmental projects to enhance, repair, replace, or restore neglected environmental assets of the City. • Develop educational programs that foster the mission of the Commission. • Develop and promote sustainable practices for City policies and procedures. Environmental Issues Reviewed in 2019 Wetland Buffer Variance Home Addition 1603 Mary Street Environmental Purchasing Policy Wetland Buffer Variance New Home 2659 Geranium Avenue Community Food Assessment Maplewood Nature Center Master Plan Maplewood Residential Trash and Recycling RFPs Trash and Recycling Annual Reviews NPDES Phase II and MS4 Permit, 2018 SWPPP Annual Report n6 Packet Page Number 28 of 117 Climate Adaptation Planning Food Waste and Organic Recycling Experiment Maplewood Organics Drop Off Site Future Curbside Organics Recycling Collection Maplewood Residential Trash and Recycling Contracts Solid Waste Management Ordinance and Standards Maplewood Environmental Goals In 2019, the ENR Commission's goals were to look at strategic planning in the areas of energy, accessibility (local foods and trails/transit), and creating a funding mechanism for sustainability projects. Many of the projects reviewed by the Commission in 2019 helped achieve those goals: Energy: • Climate Adaptation Planning Process Accessibility to Local Foods and Trails/Transit • Community Food Assessment • Local Foods Guide Sustainability • Maplewood Nature Center Master Plan • Maplewood Residential Trash and Recycling Request for Proposal • Solid Waste Annual Review • NPDES Phase II and MS4 Permit, 2018 SWPPPAnnual Report • Environmental Purchasing Policy • Solid Waste Ordinance and Standards The ENR conducted climate adaptation outreach at Waterfest this past summer. The ENR and city staff participate in Waterfest every year to promote the City's environmental goals. F3, Attachment 1 ENR Commission Membership The ENR consists of seven members appointed by the City Council. In 2019, Tom Sinn resigned from the ENR leaving a vacancy in membership. This seat will be filled in 2020. JF Ted Redmond — Chairperson Member since 11/14/16, term Expires 9/30/22 Mollie Miller —Vice -chairperson Member since 9/22/14, Term Expires 9/30/20 Keith Buttleman — Member Member since 1/25/16, Term Expires 9/30/21 Joe Gould —Member Member since 5/25/19, Term Expires 9/30/21 Candace Okeson — Member �. Member since 9/11/17, Term Expires 9/30/22 Ann Palzer — Member Member since 7/25/11, Term Expires 9/30/22 Kathleen Juenemann — City Council Liaison Shann Finwall — Staff Liaison Packet Page Number 29 of 117 F3, Attachment 1 2019 Actions and Activities In 2019, the Housing and Economic Development Commission (HEDC) focused on how Maplewood could increase the quality of its housing stock. In doing so, the HEDC acted on two items. The first being the creation of a new rental licensing housing program. This new program will require all rental housing units in Maplewood to obtain a license and meet standards set by the City Council. The HEDC spent most of 2019 developing this program and making recommendations to the City Council on what program elements should be included. The City Council approved the HEDC's recommendations and this program will be implemented in 2020. The next housing -related item the HEDC considered was adopting the International Property Maintenance Code. The International Property Maintenance Code provides modern and up-to-date regulations for maintenance of existing housing units in Maplewood. The City Council will consider adopting this code in 2020. In November, the HEDC and the Maplewood Economic Development Authority toured redevelopments in four cities in the Twin Cities Metro. The sites included Cedar Crossings in Richfield, Southdale Mall in Edina, Excelsior and Grand in St. Louis Park and a Hy -Vee project in Robbinsdale. The tour was an opportunity for attendees to gain an idea of project scopes, timing, potential partners and to create dialogue on what lessons and ideas could be brought back to Maplewood for implementation. Lastly, the HEDC approved resolutions of appreciation for Benosi Maduka and Jennifer Sauer, who both decided not to seek reappointment. Darryl Henchen was appointed by the City Council to fill one of the vacancies. The City Council will fill the remaining seat in 2020. Major HEDC Projects — 2019 Rental Housing Licensing New Program Development Packet Page Number 30 of 117 2019 Maplewood Achievement Awards In January of 2019, the HEDC awarded its annual Maplewood Achievement Awards at the State of Maplewood Luncheon. Pictured above, owners of the Dog House Bar accepting its award with Council member Bryan Smith. The HEDC reviews nominations for the awards and selects the winners. HEDC Project Review - Comparative 25 21 20 18 16 15 15 15 14 11 10 9 2012 2013 2014 2015 2016 2017 2018 2019 Number of Projects International Property Maintenance Code Update Restructuring of the Maplewood Area EDA HEDC and EDA Tour and Joint Meeting Business Engagement Program Visits Maplewood Achievement Awards Selection Packet Page Number 30 of 117 2019 Maplewood Achievement Awards In January of 2019, the HEDC awarded its annual Maplewood Achievement Awards at the State of Maplewood Luncheon. Pictured above, owners of the Dog House Bar accepting its award with Council member Bryan Smith. The HEDC reviews nominations for the awards and selects the winners. HEDC Project Review - Comparative 25 21 20 18 16 15 15 15 14 11 10 9 2012 2013 2014 2015 2016 2017 2018 2019 Number of Projects Business Engagement Program Once again this past year, the HEDC, City Council, City Staff and the Saint Paul Area Chamber of Commerce (SPACC) coordinated a business engagement program to engage the local business community. Fifteen Maplewood businesses were visited. Of the 15 visits, a HEDC member was able to represent the commission on more than half of the visits. The findings of those visits are tabulated and presented to the City. These findings are used to better understand what City policies have assisted business development, what policies require attention, and to inform future City decisions. The HEDC has worked several years to create this program and is looking forward to continuing it into 2020. The HEDC will work with City Staff and the City Council to outline next steps in the program that will ensure the existing momentum is continued in the years to come. 2020 Work Plan In 2020, the HEDC will continue to work with the Maplewood Economic Development Authority (EDA) to develop a work plan for the 2020 calendar. On November 25, 2019, the two groups met, formed small groups, and discussed City projects and initiatives. These were then ranked for their potential impact on the community (high to low scale) and the amount of effort needed to drive those initiatives forward. After some discussion, there was general agreement that focusing on the North End Plan, Housing, Rice & Larpenteur, and Gladstone were preferred areas of focus. All agreed the next steps will include reviewing the existing plans to serve as a baseline for understanding the goals and objectives of each. In addition, the EDA and HEDC agreed to hold a future joint meeting in early 2020 to further develop this work plan. The HEDC and EDA held a joint meeting on November 25, 2019 and ranked City initiatives based on potential impact and effort required. These rankings will inform — J what projects the two groups determine should be focused on for their shared work in 2020. F3, Attachment 1 HEDC Membership The HEDC consists of seven members appointed by the City Council. The HEDC currently has a vacancy in membership. This seat will be filled in 2020. Mark Jenkins — Chairperson Member since 1/25/10; Term Expires 9/30/22 Joy Tkachuck — Vice -chairperson Member since 9/25/06; Term Expires 9/30/22 Denis Dupee —Member Member since 11/27/17, Term Expires 9/30/20 Bryan Smith — City Council Liaison Jeff Thomson — Staff Liaison Packet Page Number 31 of 117 Brian Finley —Member Member since 1/25/16, Term Expires 9/30/20 Darryl Henchen — Member ,v R Member since 3/25/19; Term Expires 9/30/21 Dennis Unger — Member Member since 7/25/11, Term Expires 9/30/21 Bryan Smith — City Council Liaison Jeff Thomson — Staff Liaison Packet Page Number 31 of 117 F3, Attachment 1 2019 Actions and Activities The City's North End neighborhood was the driving force of the Planning Commission's work in 2019. The group oversaw the development of a vision plan for this key neighborhood in Maplewood that sets the course for development over the next 20 years. The Planning Commission worked diligently to create a plan that clearly sets out expectations for development that are flexible and able to react to market demands and changing conditions Also in 2019, the Planning Commission reviewed three variance requests — all three related to small housing projects. The Planning Commission took special care in reviewing these requests to ensure the spirit of the City's ordinances were still being applied but allowing property owners the ability to reasonably expand and build new housing in Maplewood. As in previous years, conditional use permit requests were a major driver in the Commission's workload in 2019. Notable projects were approved for Carver Elementary, Maplewood Moose Lodge and Elim Care Senior Housing. The Planning Commission reviews each conditional use permit request judiciously looking to incorporate feedback it receives from neighbors along with the City's expectation of high-quality development projects. In summary, the Planning Commission reviewed 22 items, holding consistent with the trend of the past five years. The number of items reviewed coincides with the drop in development occurring on vacant sites and the Planning Commission reducing its meetings from twice a month to once a month. The C tg s iNorth End neighborhood was the driving force of the Planning Commission's F d I work in 2019 (�Illa 11-1711 E;_ r, n Paoaoseo E � auimiuc 'I l_ The Planning Commission's duties are to prepare and recommend a comprehensive plan for development of the City and to review zoning and land use matters like rezoning requests, variances, property subdivisions and right of way vacation requests. The site plan above is from a new commercial building being built at 1905 English Street and is typical of the type of materials reviewed before a project is approved to be built. Major Projects Reviewed in 2019 Car Buying Center 1955 County Road D East Developer Open House Meeting Ordinance Review Wetland Buffer Variance Home Addition 1603 Mary Street Wetland Buffer Variance New Home 2659 Geranium Avenue Maplewood Moose Lodge 3033 Hazelwood Street North Capital Improvement Plan 2020-2024 North End Vision Plan TGK Automotive Service 2545 Conway Avenue East Automotive Technology School 2525 White Bear Avenue Elim Care Senior Housing Facility 1534 County Road C Conducting City Business and Public Meetings Presentation Carver Elementary School Expansion 2680 UpperAfton Road Rezoning and Setback Variance 380 Skillman Avenue Frost English Village Commercial Building 1905 English Street Reasonable Accommodation Ordinance Review Keller Addition Preliminary Plat 2228 Maplewood Drive n Packet Page Number 32 of 117 Looking Ahead to 2020 Because Maplewood is approximately 95 percent developed with limited remaining vacant sites available, in -fill development, redevelopment and expansion have become the norm for the City. The types of projects Maplewood is likely to see will be more complex and time consuming due to redevelopment efforts made throughout Maplewood. In addition to its project review responsibilities, the Planning Commission will continue its work on leading the implementation of the 2040 Comprehensive Plan Update. im Above is a photo of the construction of the Trails Edge apartment complex -152 units of multi -family living units near the City's North End Neighborhood. The Planning Commission's review and plan development occurred in 2018 with construction lasting throughout 2019 and the project has an anticipated 2020 opening date. This project is a key example of the typical time line significant projects need in order to get plans created, city approval and then constructed. Planning Commission Project Review - Comparative 45 42 40 40 35 35 30 27 26 25 24 25 22 20 15 10 5 0 2012 2013 2014 2015 2016 2017 2018 2019 Number of Projects F3, Attachment 1 Planning Commission Membership Paul Arbuckle — Chairperson ` Member since 5114112, Term Expires 12131120 r I _\ Tushar Desai —Vice -chairperson dlh Member since 7122102; Term Expires 12131122 V Frederick Dahm — Member i l�h✓ Member since 4127115; Term Expires 12131120 John Eads — Member Member since 818116; Term Expires 12131121 Allan Ige — Member Member since 4129113; Term Expires 12131121 Bill Kempe — Member Member since 2111113, Term Expires 12131122 Lue Yang — Member Member since 3111119, Term Expires 12131120 Bill Knutson — City Council Liaison Michael Martin — Staff Liaison Packet Page Number 33 of 117 F3, Attachment 1 What We Do The Community Development Department is responsible for the protection of public health, safety, and welfare by ensuring that land use and buildings meet applicable City codes, regional goals, and state and federal laws. The department serves as staff liaison to the Community Design Review Board, Planning Commission, Environmental & Natural Resources Commission, and Housing & Economic Development Commission. The department guides growth and construction in the City to foster economic development while conserving natural resources. The department also Community Development staff oversees all planning, development and inspections maintains the organized trash collection program along with of the City's buildings and also administers the City's solid waste programs. recycling and organics programs and education. • Land use planning and zoning Restaurant and public pool inspections Rental housing licensing • Economic development Code enforcement Green building programs • Environmental programs and education Contractor licensing Packet preparation • Building inspections and permitting Organized trash and recycling collection Truth -in -Housing filings Building a Safe Community Community Development reviews every proposed project to ensure it meets the intent of the City's Comprehensive Plan and Zoning Ordinance. Community Development then inspects the construction of every new building, addition and renovation in Maplewood - both residential and commercial projects. The Community Development Department conducts health inspections and checks for compliance at restaurants, pools and lodging establishments in the City. The Community Development Department also follows up on any code enforcement issues working to ensure a safe community for all. New to the Department in 2019 In 2019, the Community Development Department welcomed three new employees. Jeff Thomson joined the department and serves as its director. Jeff previously worked in the communities of Wayzata and Minnetonka. Dave Peterson was hired as the City's Building official after stops in Baxter, Scott County and the University of Minnesota. Also, Ron Westlund worked throughout the year with the building and code enforcement divisions as an intern. Jeff Thomson — Community Development Director Jane Adade — Planner Dave Peterson — Building Official Shann Finwall — Environmental Planner Meghan Janaszak —Administrative Office Supervisor Liz Johnson — AdministrativeAssistant Lisa Kroll — Office Specialist Michael Martin —Assistant Community Development Director 12 Packet Page Number 34 of 117 Russell Reininger — Neighborhood Preservation Specialist David Swan — Building Inspector James Weidner — Building Inspector Molly Wellens — Environmental Health Official Ron Westlund — Intern Building Inspector Mission Statement To protect public health, safety and welfare by ensuring that land use and buildings meet applicable City codes, regional goals and state and federal laws. The department will guide future growth and construction in the City that enhances economic development while conserving natural resources in accordance with the goals and policies of the Maplewood Comprehensive Plan. By the Numbers Key indicators of workload in 2019 include the number of building permits issued — more than 3,100 permits — and the number of inspections performed — 4,723 inspections. These permits have generated more than $1.2 million in revenue for the City. Planning staff facilitated the review of more than 60 land use items by the City's volunteer commissions. Residential Construction As a mature community, Maplewood focuses on encouraging maintenance and reinvestment in its housing, as well as supporting redevelopment that can increase the variety of housing types available, take advantage of transit investments, and replace housing that is at the end of its life -cycle. Community Development works with existing homeowners, developers and builders to keep Maplewood's housing stock strong. In 2019, $11,280,170 worth of residential construction projects occurred within Maplewood. Commercial Construction A strong, diversified economy in Maplewood is critical to the well being of businesses and to the overall fiscal strength of the City itself. Maplewood's convenient location, demographics, and commitment to quality development, are not only attractive to new development, they also work to promote continued investment in Maplewood's existing commercial inventory. Throughout the year, Community Development staff meets with developers and builders to guide commercial projects in Maplewood. In 2019, $57,634,393 worth of commercial construction projects occurred within Maplewood. F3, Attachment 1 Mercedes Benz 2780 Maplewood Drive The department guides the planning and building approval process for construction projects like the new Mercedes Benz dealership pictured above. The dealership received approval forthe project in 2018, construction commenced in 2019 and will be finished in 2020. Looking Ahead to 2020 Looking ahead to 2020, the City will require electronic plans for permits, which will save time and money for contractors submitting plans. New land management software is being implemented to coordinate reviews of applications, building and public works permits, business licenses and code complaints. The new software will allow staff members to check on requests, issues or questions regarding a specific property. This software is also web -based, meaning staff will be able to check permit information and status while in the field. This will allow property owners more flexibility in applying and paying for permits. Packet Page Number 35 of 117 North End Vision Plan F3, Attachment 1 The North End Vision Plan is a shared community vision that addresses near- and long-term opportunities for change in Maplewood's North End neighborhood. The Vision Plan is intended to be a guide for how the public and private sectors can make future investments in the North End that are sustainable and resilient while at the same time meet the needs of the community. North End Working Group The North End Working Group (NEWG) provided invaluable community input to help shape the development of the North End Vision Plan. The City of Maplewood selected the 26 members of the NEWG based on an open application process and several appointments, reflecting a wide subset of local business owners, residents, area employees, representatives of key stakeholder groups and government officials. Vision Statement The North End is a local and regional economic activity center characterized by a diverse mix of sustainable land uses, where people of all backgrounds can safely and easily come from near and far to gather for purposes of obtaining goods and services, wellness, work, recreation, socialization, learning, and living. The 26 -member North End Working group met monthly to develop the North End Vision Plan. Many meetings involved collaboration between members as ideas were shared and a unified vision was created. Packet Page Number 36 of 117 Long -Term Vision The long-term Vision Plan envisions a thorough transformation of the North End in which the development . pattern has evolved to become more supportive of a multi -modal transportation system. The majority of the envisioned changes are focused in the eastern and southern portions of the North End. This is primarily due to the presence of many commercial buildings in this area that are more likely to be candidates for redevelopment given their age and condition. It is also because of the desire to better connect St. John's Hospital with the eastern side of the North End, which would necessitate a new street and, thus, opportunities for new development. What's Next In 2020, the City will be reviewing zoning districts in the North End and amending code to ensure City regulations are consistent with the vision of the North End. The City will continue to partner with property owners and stakeholders to ensure the North End stays a vibrant center for Maplewood and the northeast metro. The North End Vision Plan created near- and long-term visions to identify recommendations for improving the public realm environment, improving multi -modal connectivity, enhancing mobility, defining strategic redevelopment opportunities, and improving the overall character of the district in order to maintain and strengthen its role as an important location where one can live, work, or play. ' MSE; .• a . 4 i-�-• 4-• ,A an Y ,' X ...: , xs cxn ,. .... mxrc u 9 The North End Vision Plan created near- and long-term visions to identify recommendations for improving the public realm environment, improving multi -modal connectivity, enhancing mobility, defining strategic redevelopment opportunities, and improving the overall character of the district in order to maintain and strengthen its role as an important location where one can live, work, or play. F3, Attachment 1 Rice & Larpenteur Rice & Larpenteur is a neighborhood hub where the cities of Roseville, Maplewood, and Saint Paul meet -up at the intersection of the two county roads. At the heart of this neighborhood is a bustling commercial node full of retail and service businesses. Rice & Larpenteur is a growing community, home to many young families who appreciate the mix of affordable housing options, local parks, walkability to shops and restaurants, churches and schools and easy access to employment centers in surrounding communities. The Alliance Adopted in 2018, the Rice-Larpenteur Vision Plan is a product of a collaborative effort between the cities of Maplewood, Roseville and Saint Paul, and Ramsey County. The Vision Plan includes a strategy to manage future growth of the Rice-Larpenteur Gateway Area in a manner that improves connectivity and accessibility within the corridor, and creates an attractive destination with strong businesses, vibrant neighborhoods and beautiful places. In addition to the development strategies outlined in the Rice- Larpenteur Vision Plan, a recommendation was made to create a formal group to see that public realm improvements and redevelopment occurs according to the goals and objectives of the plan, to act as an advocacy group for the area on behalf of the three partner cities, and to coordinate promotional campaigns, redevelopment, and public improvement projects. In March 2019, the Cities and County hired the Saint Paul Area Chamber of Commerce to staff the Rice & Larpenteur Alliance and manage implementation of the Rice-Larpenteur Vision Plan. As staff to the Alliance, the Saint Paul Area Chamber of On August 17, 2019 a Summer Block Party was held at Rice & Larpenteur featuring local food, live music, kids activities, dance group and local businesses. The Rice & Larpenteur Fall Festival on October 27 was a collaboration between Roseville, Maplewood, Saint Paul and Ramsey County and celebrated the harvest of the neighborhood's Rice Street Gardens. Commerce is charged with building and supporting a long-term alliance, actively seeking economic development opportunities, leading the development of a multi-year funding strategy, and supporting vibrant community events and placemaking initiatives. 2019 Accomplishments The collaboration of the Rice & Larpenteur Alliance found many ways in 2019 to celebrate all that this neighborhood has to offer. Some of the notable accomplishments include: • 80 Stakeholder Meetings Held • 46 Local Businesses Directly Engaged • 4 Hosted Community Meetings and Events Held • More than 550 Attendees at Rice & Larpenteur Events • 3 Newsletters Sent to 140 Individual Subscribers • Neighborhood Logo and Brand Created • $63,500 Raised in Philanthropic Grants • 50 Bags of Litter Collected at Clean -Up Event • 4 Pedestrian Refuge Islands Constructed on Larpenteur • 504 Facebook Group Members • One Mile of Larpenteur converted to three lanes Packet Page Number 37 of 117 F3, Attachment 1 Bus Rapid Transit Planned for Maplewood Maplewood prioritizes the ability of its community members to move within the City and connect with the region. A dense, connected transportation network decreases travel distances and increases route options, creates opportunities to exercise and recreate, and spurs economic development by facilitating opportunities to shop, work, and hire. Additionally, the availability of quality alternative transportation modes, such as efficient public transit and dedicated bike and pedestrian facilities, reduces the reliance on the use of single - occupant vehicles for transportation. There are two bus rapid transit (BRT) lines proposed and being planned in Maplewood. Maplewood is working closely with Ramsey and Washington County Regional Railroad Authorities, Metro Transit, Metropolitan Council, and MnDOT officials in the siting and design of transitway stations, transit stops, and park- and-ride facilities. Rush Line The Rush Line - also known as the Purple Line - is a bus rapid transit line that will mainly run through Maplewood in the Bruce Vento Trail right-of-way. The line will also loop around the Maplewood Mall and St. John's Hospital to provide more connectivity for users. In addition to stops at the mall and hospital, Maplewood users will be able to access station stops at Highway the Bruce Vento Regional Trail to promote the Rush Line BRT project and gather feedback from trail users and neighbors. This feedback was used to create the Right -of -Way Design Guide. Packet Page Number 38 of 117 36/English Street, Frost Avenue and Larpenteur Avenue. In 2019, the focus of this project was on corridor planning along the Rush Line - in the areas between the stations. The Project Team created a Rush Line Right -of -Way Design Guide using public input collected in the summer of 2019 and during previous planning phases. The Design Guide is a roadmap for the future design of the Ramsey County Rail right-of-way—which includes the Bruce Vento Regional Trail and a bus -only guideway for the Rush Line. The Design Guide works to address design elements such as landscaping, buffer areas, safety, access and trail amenities. For more on this project visit www. maplewoodmn.gov/rush. Gold Line The Gold Line will METRO connect people across the region to Gold Line job centers, housing options, transit stations and key destinations along the 1-94 corridor. The planned ten -mile dedicated BRT line will connect Saint Paul, Maplewood, Landfall, Oakdale and Woodbury generally along Interstate 94. In 2019, the Gold Line BRT project reached several major milestones to advance design, engineering, environmental work and community engagement. This included connecting with more than 2,000 community members in-person through individual meetings, group presentations, events, information tables and open houses, as well as connections through online engagement. The project team collected feedback from more than 600 people on Gold Line station design elements to help project staff develop station designs that best reflect community values and characteristics. Finally, the environmental assessment report, an analysis required by the state and federal governments that describes the transportation, social and environmental benefits and impacts associated with the construction and operation of Gold Line BRT was completed. This report will be used to decide how the project will impact the region it serves. Based on the project's current timeline, additional project engineering will occur in 2020 and 2021, with construction anticipated to start in 2022 and Gold Line service to begin in 2024. For more on this project visit www.maplewoodmn.gov/gold. Gladstone Planning The Gladstone Neighborhood Development Plan was completed in 2007 to guide redevelopment in the area. After the success of the redevelopment of the former Maplewood Bowl site, Community Development staff is working on identifying the next project in this neighborhood. In 2019, the City completed the purchase of two properties to use towards site assemblage for future projects. The two properties located at 1375 Frost Avenue and 1946 English Street — the former Moose Lodge — are in key redevelopment areas near the proposed Rush Line BRT stop. The City will be working to identify partners to work with on creating meaningful development to enhance the Gladstone Neighborhood. While implementation of the plan for specific properties may change over time due to external factors like the market, the City will require adherence to the Gladstone Neighborhood Development Plan's guiding principles to ensure development will achieve the community's vision. F3, Attachment 1 In 2019, the City completed the third phase of public improvements to Frost Avenue. Frost Avenue now has updated streets, utilities and sidewalks and trails between Highway 61 and White Bear Avenue. In addition, Sherman Associates received approval for the third and final phase of its Frost English Village redevelopment. This third phase will be a 8,288 -square -foot commercial building which will provide additional space for multiple business to be located in the Gladstone Neighborhood. Sherman Associates received City approval to build a new 8,288 -square - foot commercial retail building at its Frost English Village redevelopment project. Building Permit Software For the last 18 months, Community Development staff have been intensively analyzing its current building permit processes, fees and requirements as the City transitions to a web -based building permit processing system. u—N—E_-Passim I IIIIIII The City's new building permit software and process will roll out in 2020 and allow office staff to process more requests in a shorter amount of time with automated workflows, complete data access and an intuitive user interface. It also affords applicants the ability to submit permits via the City's website, instead of standing in line, potentially saving time and money. The city's new permitting software will allow applicants to submit permits and check its status on-line. This paperless building permit solution will decrease the volume of phone inquiries, office foot traffic, paper handling and storage that is typically required throughout the permitting process. Community Development has undertaken this effort in order to allow applicants another avenue to conduct business with Maplewood while also improving citizen and business satisfaction, attracting new development and helping Maplewood grow and thrive. Packet Page Number 39 of 117 F3, Attachment 1 Interacting with the Business Community In today's global economy, the locations of businesses can change rapidly, communities that have economic strength can quickly lose their power and vice versa. A community's ability to attract a talented workforce, companies and individuals with new ideas and innovation represent key aspects of economic development. These reasons are why the City has placed more emphasis on reaching out to the local business community. To build connections and to strengthen the bond businesses have with each other as well as being located in Maplewood. Over the past few years, Community Development staff have worked to create several programs and opportunities to further reach out to the Maplewood business community. The City is constantly reaching out to new and existing businesses, welcoming them to the community and gathering feedback on services provided in Maplewood. Business Engagement Program In January 2019, City staff and the Saint Paul Area Chamber of Commerce (SPACC) started its third year in partnership on Maplewood's Business Engagement Program for the City. SPACC and the City conducted 15 total visits throughout the year Retaining and facilitating the expansion of existing businesses is an important component of the City's plan for economic development. Data and information learned from these visits are aggregated and presented in a report from SPACC to the City. The City then uses the data to inform future decisions it makes. IjlAYI,Y r * _ I On April 25, 2019 Joan Naymark, Executive Director of Minnesotans for the American Census Survey, presented and discussed the importance of the upcoming 2020 US Census to the Maplewood Business Council. Packet Page Number 40 of 117 On April 19, 2019, Mayor Marylee Abrams presided over the grand opening of the Dunkin' Donuts located at 1275 County Road D East. State of Maplewood Every January, business, education and government leaders are invited to the annual State of Maplewood Luncheon. This event allows the community to collaborate on building a stronger Maplewood, hear about recent accomplishments and learn what's planned for the year ahead. In 2019, Mayor Marylee Abrams and Council Members Kathleen Juenemann and Bryan Smith addressed more than 100 attendees at what has become the City's signature yearly event. Maplewood Achievement Awards The Maplewood Achievement Awards program was created to inspire, recognize and reward business achievements in terms of growth, environmental awareness and contributions to the community. The awards are presented annually during the State of Maplewood Luncheon. Maplewood Business Council In another partnership with the Saint Paul Area Chamber of Commerce, Community Development staff continued the Maplewood Business Council series. These informal meetings are held on a semi-monthly basis, and allow members of the local business community to gather and discuss relevant issues. In 2019, topics focused on public safety, the 2020 Census, North End Vision and a Legislative Round Table. These meetings are held at the Maplewood Community Center. F3, Attachment 1 Comprehensive Planning Every 10 years, all Twin Cities metro communities are required to update their comprehensive plan to ensure compatibility with the plans adopted by the Metropolitan Council. Chapters and areas of focus include land use, housing, economic development, sustainability, parks, natural resources, transportation, historical resources, surface water and sanitary sewer. To find more information related to Maplewood's 2040 Comprehensive Plan, please visit www.maiD1ewoodmnjov/2u4Q. Adoption of Maplewood's Plan After more than two years of planning and multiple phases of community engagement, Maplewood's 2040 Comprehensive Plan was officially adopted by the City Council on September 9, 2019. Development of the 2040 Comprehensive Plan was overseen by a 25 -member Steering Committee who recommended the plan to the City Council. This Steering Committee was made up of stakeholders, residents, business owners and City officials. Looking Ahead to 2020 The ideas represented in the 2040 Comprehensive Plan include a number of strategies that will require coordinated efforts by many different public, private and non-profit entities. As an adopted policy plan, the 2040 Comprehensive Plan can help solidify the support, commitment, and collaboration needed to mobilize the community. The City's zoning code will be reviewed and amended as required in 2 consistency with the policies and goals outlined in the 2040 Comprehensive Plan. This work will also require extensive community engagement before any final decisions are made. Adoption of Rental Housing Licensing On September 23, 2019, the City Council formally adopted the new Rental Housing Licensing Program. Prior to adoption, the City held multiple listening sessions where more than 80 property owners and managers attended to learn more about the program and ask questions. The City also held a formal public hearing prior to Council adoption. Program Goals and Implementation The primary goals of the rental housing program are to: • Provide clean, secure, and well-maintained rental units • Ensure safe and crime -free housing for renters • To enhance neighborhood stability in the City. In 2020, all rental dwelling units will be required to have an annual license from the City. City staff is currently working towards implementing the program requirements in 2020. This 16 includes hiring additional staff to facilitate the program, adopting the International Property Maintenance Code and creating forms and processes for owners of rental units to submit. The goal is by the end of 2020 to have all multi -family rental properties in Maplewood licensed and inspected. In 2021 and 2022, the City will be working to license and inspect single-family rental properties. The City held three community listening sessions —two for rental property owners and landlords, and one for tenants and residents. The listening sessions were attended by more than 80 people. Packet Page Number 41 of 117 F3, Attachment 1 2019 Actions and Activities Property maintenance codes exist to prevent blight, maintain a residential atmosphere and promote safe and healthful neighborhoods. Code Enforcement responds to a number of issues relating to vehicles, long grass/weeds, junk and debris, exterior storage, exterior property maintenance, home occupations, lighting, signs and other code related issues. Code enforcement complaints and abatements have stayed stable over the past few years as the number of foreclosed and vacant properties has decreased. Code enforcement has experienced a small increase in minor offenses. City staff is not currently seeing the large full yard or abandoned home issues of the past. Staff has seen a significant growth in the number of unlicensed vehicles stored at properties in Maplewood. Staff has also experienced a growing number of trash and hoarder houses. Staff expects to see a rising number of these in the future, as residents become more aware of this issue. In 2020, the City will be adopting the International Property Maintenance Code to replace the City's current property maintenance requirements. This new code will provided updated and consistent standards for all properties throughout Maplewood. Most Frequent Violations in 2019 How Code Enforcement Issues are Solved Count of Violations 40 37 35 30 30 30 25 21 19 20 is 10 6 ■ i ■ � p u' �a 1Q Sod Packet Page Number 42 of 117 Typically neighbors notify the City of issues affecting neighborhoods or specific properties. At this point, the City's Neighborhood Preservation Specialist will inspect the property to determine what issues exist. The City prioritizes education and flexibility as it works with property owners on code enforcement issues, but will utilize other tools at its disposal to correct longstanding issues. If the property owner is unable or unwilling to rectify the identified code issues, the City will issue a citation to the property owner. If needed the court system can be used to enforce and correct known code issues. Maplewood Solid Waste Program The goal of the Maplewood solid waste program is to achieve a reduction in waste generated, to encourage the separation and recovery of materials and energy from waste and ensure the protection of public health and promote livability in the City. After a competitive bidding process -•---my---- for new trash and recycling contracts, 1 C the City Council authorized 5-1/2 year 651-459-1887 contracts with Tennis Sanitation for residential recycling and Republic Services for residential trash and yard waste. The new contracts began January 1, bR 2020. Both proposals were ranked `��REPUBLIC SERVICES highest among the City's main criteria (economics, safety, education, environmental and qualifications), including the lowest price. Through Maplewood's organized solid waste collection system, the City has been able to help limit greenhouse gas emissions and divert waste from landfills. It's lead to lower prices, reduced truck traffic, and community control over waste management decisions. Looking Ahead to 2020 In the future, smaller growth is expected in recycling weights. Most of the Twin Cities Metro area has seen this trend in recent years as residents use less paper and companies switch to lighter plastics. We are seeing more items collected, but due to the lightweight nature of the material there is not a drastic increase in the amount of weights collected. F3, Attachment 1 Solid Waste Collection (Tons) Single Family Solid Waste Collection (Tons) 9000 8000 7000 6000 5000 4000 3000 2000 1000 i......... Recycling Trash Yardwaste 0 2014 0 2015 0 2016 0 2017 0 2018 2019 Solid Waste Management Guide In 2014, the City began publishing a combined trash and recycling guide, instead of two separate guides. The guide is sent to all single family homes. In addition, the guide is also sent to town -homes and manufactured homes that have yet to opt into the Maplewood trash plan. RESIDENTIAL TRASH SERVICE 4„ eWm�w RLIC -- Air gnla �„ Packet Page Number 43 of 117 -•---my---- RESIDENTIAL TRASH SERVICE a RESIDENTIAL TRASH SERVICE 4„ eWm�w RLIC -- Air gnla �„ Packet Page Number 43 of 117 F3, Attachment 1 Maplewood's 2019 Sustainability Report Maplewood's annual sustainability report provides a vehicle for the City to report on accomplishments of multiple and often interlinked City goals, programs Sustainable and projects. .', MAPLEWOOD The report allows the City to be transparent and accountable to community members about their City's sustainability efforts. It also serves to educate and engage community members as partners in envisioning and building a more sustainable city. Minnesota GreenStep Cities Step 5 Award Maplewood has been participating in the Minnesota GreenStep Cities program since 2010. GreenStep Cities is a voluntary challenge, assistance and recognition program to help cities achieve their sustainability and quality -of -life goals For the fifth year in a row the City was awarded Step 5 in 2019 for making improvements to the core and operational sustainability metrics as follows. City operation Decrease in: • Electricity consumption for all buildings • City operations solid waste generated per year Increase in: • Number of city -owned green certified buildings • Municipal green square footage compared to last year City -Wide Decrease in: • Residential solid waste generated per city resident per day • Commercial solid waste generated per job, per day Packet Page Number 44 of 117 Increase in: • The number of electric vehicle charging stations • Net number of new trees planted in right-of-ways and parks • Number of private renewable energy generation sites • Generation capacity of private renewable energy sites • Number of annual renewable energy purchasing/green power programs • Number of local food venues. • The percent of waste recycled GreenSte Citii c.• wwwfr " eenS e Council Member Bill Knutson and then -Assistant City Manager Mike Funk accept Maplewood's award for meeting its 2019 GreenStep Cities Step 5 goals at the League of Minnesota Cities conference. Green Team The Green Team promotes environmentally sustainable operating practices by implementing and influencing feasible approaches to reducing emissions and pollution within the City. In 2019, the Green Team's goal was to update the City's Environmental Purchasing Policy (EPP). The EPP was adopted in 2011 with the purpose of purchasing goods and services that have a reduced effect on the natural environment and human health. In December, the Green Team announced the Plastic Free December Challenge, a fun challenge that encouraged employees to reduce single -use plastics such as plastic shopping bags and throw away plastic utensils. The Plastic Free December Challenge also served as a way to educate employees on the City's EPP and encourage environmentally responsible purchasing habits. F3, Attachment 1 MN State Fair Eco -Experience Maplewood's participation at the 2019 Minnesota State Fair Eco -Experience afforded the opportunity to highlight the City's successful energy initiatives which include the Energize Maplewood! Residential Energy Challenge and Re -Energize Maplewood! Solar Feasibility Studies. The City of Maplewood was recognized by the Minnesota Department of Commerce for its outstanding efforts in championing clean energy. To showcase the City's accomplishments, Maplewood was featured in the Commerce's energy exhibit located in the Eco -Experience building at the Minnesota State Fair on Thursday, August 29, 2019. Maplewood is committed to educating and empowering the community to participate in energy actions that will move Maplewood towards carbon neutrality. At the Eco -Experience, the City spotlighted its successful energy initiatives completed over the past few years including the Energize Maplewood! Residential Energy Challenge and Re - Energize Maplewood! Solar Feasibility Studies, and detailed the upcoming climate adaptation planning process. Environmental Education Maplewood Nature Center The Nature Center's mission is to enhance awareness and understanding of land, water and wildlife resources to empower the community to become stewards of the environment. The Nature Center serves as the "program hub" for nature -based education in the City, offering over 200 programs in 2019. It also functions as the gateway to Maplewood's Neighborhood Preserves which offer visitors places to explore Maplewood's natural heritage. Nature Center staff coordinate remote programming and events throughout the City at the Preserves, local and regional parks, and at civic destinations. Environmental Newsletter — Seasons The City publishes a quarterly environmental newsletter called Seasons. Seasons focuses on timely environmental topicsR designed to educate, inspire, and , promote sustainability city-wide. The 2019 Seasons spotlighted the Re Maplewood!u -Energize b Solar Feasibility Studies, the City's urban forest, Nature Center Master Plan and the sd rouR . upcoming climate adaptation planning process. The Green Team is an internal working group consisting of City employees and a council member liaison. This group meets every other month and works to implement sustainable initiatives within the City. ■ Packet Page Number 45 of 117 F3, Attachment 1 COMMUNITY DEVELOPMENT DEPARTMENT CITY OF MAPLEWOOD 1902 County Road B East Maplewood, Minnesota 55109 651-249-2300 www.maplewoodmn.gov/cd Packet Page Number 46 of 117 F4 CITY COUNCIL STAFF REPORT Meeting Date January 27, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Lois Knutson, Administrative Services & Performance Measurement Coordinator PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Resolution for Commission Reappointments Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: V Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City Council will review the list of commissioners whose terms expired on December 31, 2019. The commissioners were asked to fill out an assessment to evaluate their time on the commission and to provide input to the council. Those commissioners approved for reappointment will serve a three year term, ending on December 31, 2022. Recommended Action: Motion to approve the attached resolution for Commission reappointments. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ✓ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The City's Commissions and Boards provide an opportunity for citizens to become involved in City government and play a part in the decision making process. Background There are two commissioners whose terms expired on December 31, 2019. One of them, Tushar Desai, has chosen to seek reappointment and the other, Bill Kempe, is resigning. He will continue to serve on the CDRB. Packet Page Number 47 of 117 F4 Planning Commission Tushar Desai, member since 7/22/2002 Attendance: 2017: 9/10 2018: 7/10 2019: 7/8 Attachments 1. Resolution for Reappointment 2. Reappointment Assessment Packet Page Number 48 of 117 F4, Attachment 1 RESOLUTION BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individual, who the Maplewood City Council has reviewed, to be reappointed to the following commission: Planning Commission Tushar Desai Mr. Desai is appointed to a three year term that will expire on December 31, 2022. Packet Page Number 49 of 117 Httacnment z M7( - Maplewood Date 01/13/2020 Your Name* Tushar Desai Select Commission* Planning Commission Would you like to be reappointed?* r Yes r No Why would you like to be reappointed? I have been a commissioner for the last 19 years and enjoy serving the city in this capacity. How do you feel you contribute to the Commission? Seventeen years of experience has provided a very wide base of knowledge regarding the planning function. What successes do you feel the Commission has had during your term? Legacy village development, Frost and English area development Do you have any suggestions to help the Commission function more efficiently? Consistent membership so members understand their role and operate accordingly. What are some bigger issues/projects the Commission will be facing in the next 6 months? Menards Any other comments for the City Council regarding your reappointment or the commission? None. (i.e. new topics or projects to explore, processes to consider, etc.) Packet Page Number 50 of 117 G1 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: January 22, 2020 SUBJECT: Approval of Claims Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 637,968.45 Checks #104908 thru #104950 dated 01/14/20 $ 635,872.21 Disbursements via debits to checking account dated 01/06/20 thru 01/10/20 $ 86,606.55 Checks # 104951 thru #104985 dated 01/15/20 thru 01/21/20 $ 355,967.49 Disbursements via debits to checking account dated 01/13/20 thru 01/17/20 $ 1,716,414.70 Total Accounts Payable PAYROLL $ 627,393.86 Payroll Checks and Direct Deposits dated 01/10/20 $ 2,024.78 Payroll Deduction check # 99104055 thru # 99104057 dated 01/10/20 $ 629,418.64 Total Payroll $ 2,345,833.34 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments Packet Page Number 51 of 117 Check Register City of Maplewood 01/10/2020 Check Date Vendor 104908 01/14/2020 05114 BOLTON & MENK, INC. 01/14/2020 05114 BOLTON & MENK, INC. 01/14/2020 05114 BOLTON & MENK, INC. 104909 01/14/2020 00211 BRAUN INTERTEC CORP. 01/14/2020 00211 BRAUN INTERTEC CORP. 104910 01/14/2020 02506 HUNT ELECTRIC CORP 104911 01/14/2020 05598 KELLY & LEMMONS, P.A. 104912 01/14/2020 00393 MN DEPT OF LABOR & INDUSTRY 104913 01/14/2020 05353 MANSFIELD OIL CO 01/14/2020 05353 MANSFIELD OIL CO 01/14/2020 05353 MANSFIELD OIL CO 104914 01/14/2020 05311 WILLIE MCCRAY 104915 01/14/2020 05902 NEOFUNDS 104916 01/14/2020 01337 RAMSEY COUNTY -PROP REC & REV 01/14/2020 01337 RAMSEY COUNTY -PROP REC & REV 01/14/2020 01337 RAMSEY COUNTY -PROP REC & REV 104917 01/14/2020 04845 TENNIS SANITATION LLC 104918 01/14/2020 04252 TOWMASTER, INC. 104919 01/14/2020 04192 TRANS -MEDIC 104920 01/14/2020 05013 YALE MECHANICAL LLC 01/14/2020 05013 YALE MECHANICAL LLC 01/14/2020 05013 YALE MECHANICAL LLC 01/14/2020 05013 YALE MECHANICAL LLC 104921 01/10/2020 03818 MEDICA 104922 01/14/2020 05559 APPRIZE TECHNOLOGY SOLUTIONS 104923 01/14/2020 05638 ARVIG ENTERPRISES INC 104924 01/14/2020 02624 CARGILL INCORPORATED 01/14/2020 02624 CARGILL INCORPORATED 01/14/2020 02624 CARGILL INCORPORATED 01/14/2020 02624 CARGILL INCORPORATED 104925 01/14/2020 03892 CARVER ELEMENTARY SCHOOL 104926 01/14/2020 06042 CLEAR GOV INC. 104927 01/14/2020 04156 ECOLAB INC. 104928 01/14/2020 00485 FBINAA 104929 01/14/2020 05572 NEOGOV GOVERNMENTJOBS.COM,INC 104930 01/14/2020 06009 HEALTHCALL, LLC 01/14/2020 06009 HEALTHCALL, LLC 104931 01/14/2020 06058 JOHNSON TRAILER CO 104932 01/14/2020 00846 LANGUAGE LINE SERVICES 104933 01/14/2020 05425 LHB INC. 104934 01/14/2020 05356 NORTH SUBURBAN ACCESS CORP 104935 01/14/2020 04507 NORTHERN TECHNOLOGIES, LLC 104936 01/14/2020 04807 NUSS TRUCK & EQUIPMENT 104937 01/14/2020 01342 RAMSEY CO CHF OF POLICE ASSN 104938 01/14/2020 01340 REGIONS HOSPITAL 104939 01/14/2020 06014 RENDER FORESTRY CONSULTING 104940 01/14/2020 02001 CITY OF ROSEVILLE 104941 01/14/2020 00198 ST PAUL REGIONAL WATER SRVS 104942 01/14/2020 01522 STATE OF MINNESOTA 104943 01/14/2020 05449 TOSHIBA BUSINESS SOLUTIONS 104944 01/14/2020 05528 TOSHIBA FINANCIAL SERVICES (2) 01/14/2020 05528 TOSHIBA FINANCIAL SERVICES (2) 01/14/2020 05528 TOSHIBA FINANCIAL SERVICES (2) 104944 01/14/2020 05528 TOSHIBA FINANCIAL SERVICES (2) 01/14/2020 05528 TOSHIBA FINANCIAL SERVICES (2) 104945 01/14/2020 05663 TRANS UNION LLC Packet Page Number 52 of 117 G1, Attachments Description PROJ 19-22 CO RD B & ARCADE GIS ASSSISTANCE - NEW PROJECTS PROJ 19-22 CO RD B & ARCADE AIR QUALITY TESTING - 1902 P&R AREA PROJ 18-01 FERNDALE-IVY STREET IMP REPAIR HOCKEY RINK LIGHTS 4 SEASONS PROSECUTION SERVICES - DECEMBER MONTHLY SURTAX - DEC 1230352019 CONTRACT GASOLINE - JANUARY CONTRACT DIESEL - JANUARY CONTRACT DIESEL - JANUARY YOUTH BASKETBALL REFEREES 01/05 POSTAGE - CITY HALL POSTAGE MACHINE PLANTS MULCH MULCH RECYCLING FEE -DEC/CITY WIDE RECY 2019 DUMP BODY AND EQUIPMENT EMS BILLING - DECEMBER HVAC MAINT - PUBLIC WORKS HVAC MAINT - CITY HALL HVAC MAINT - PARK MAINT HVAC MAINT - NATURE CENTER MONTHLY PREMIUM - JANUARY ONLINE BENEFITS ADMIN FEE- JAN FIBER OPTICS RUN CENTURY TO NC TREATED ROAD SALT - TREATED ROAD SALT - TREATED ROAD SALT - TREATED ROAD SALT - CHARITABLE GAMBLING 2019 2020 SUBSCRIPTION CLEANING ITEMS 2020 FBINAA MEMBERSHIP DUES CANDIDATE TEXT MESSAGE CAPABILITY COMMUNITY PARAMEDIC SOFTWARE -DEC COMMUNITY PARAMEDIC SOFTWARE -NOS 7 TON TILT DECK TRAILER PD PHONE -BASED INTERPRETIVE SRVS PROJ 19-18 HVAC UPGRADES 1902 WEBSTREAMING SRVS - DECEMBER PROJ 19-10 DENNIS-MCCLELLAND AREA 2020 MACK AF TANDEM AXLE CHASSIS MEMBERSHIP DUES MEDICAL SUPPLIES TREE INSPECTION SRVS - DECEMBER 1920 RICE ST LIGHT -SHARED XCEL BILL AUTO FIRE BASE CHARGE - 2020 DOT INSPECTION STICKERS CONTRACT 7950665-005 FINAL PMT CONTRACT 7950665-011 FINAL PMT CONTRACT 7950665-013 CONTRACT 7950665-004 CONTRACT 7950665-012 CONTRACT 7950665-010 FINAL PMT PRE-EMPOLYMENT CREDIT CK SRVS Amount 13,017.64 1,440.00 595.00 1,606.91 688.00 220.50 16,250.00 359.11 8,858.21 3,531.55 2,246.10 2,291.00 1,500.00 540.00 480.00 360.00 44,725.59 140,301.00 8,756.62 3,090.95 2,066.95 786.95 146.95 156,626.68 353.50 19,670.00 6,925.93 4,778.88 4,658.37 2,757.86 1,560.00 7,500.00 301.72 110.00 200.00 920.00 920.00 5,859.00 109.49 2,909.40 2,010.96 14,400.00 126,984.00 100.00 100.46 2,191.88 48.31 700.00 72.00 654.36 532.39 423.93 169.20 104.39 104.00 110.50 G1, Attachments 104946 01/14/2020 06036 TREE TRUST 2019 MAPLEWOOD TREE DISTRIBUTION 11,188.58 104947 01/14/2020 01664 TWIN CITY GARAGE DOOR CO. INSPECT/TROUBLE SHOOT PW DOOR 6 325.00 104948 01/14/2020 02464 US BANK PAYING AGENT & ACCEPTANCE FEE 500.00 104949 01/14/2020 05994 VISION33 INC. ACCELA IMPLEMENTATION ASSIST 1,680.00 01/14/2020 05994 VISION33 INC. ACCELA IMPLEMENTATION ASSIST 1,140.00 104950 01/14/2020 06077 WOLD ARCHITECTS & ENGINEERS NEW STATION STUDY 4,408.63 637.968.45 43 Checks in this report. Packet Page Number 53 of 117 Settlement Date Payee 1/6/2020 1/6/2020 1/6/2020 1/7/2020 1/7/2020 1/8/2020 1/9/2020 1/10/2020 1/10/2020 1/10/2020 1/10//20 1/10//20 1/10//20 1/10//20 1/10//20 1/10//20 CITY OF MAPLEWOOD Disbursements via Debits to Checking account MN State Treasurer MN Dept of Natural Resources Delta Dental MN State Treasurer Delta Dental MN State Treasurer MN State Treasurer MN State Treasurer MN Dept of Natural Resources US Bank VISA One Card* ICMA (Vantagepointe) Labor Unions U.S. Treasurer P.E.R.A. MN State Treasurer MidAmerica - ING Description Drivers License/Deputy Registrar DNR electronic licenses Dental Premium Drivers License/Deputy Registrar Dental Premium Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar DNR electronic licenses Purchasing card items Deferred Compensation Union Dues Federal Payroll Tax P.E.R.A. State Payroll Tax HRA Flex plan *Detailed listing of VISA purchases is attached. Packet Page Number 54 of 117 G1, Attachments Amount 65,934.10 1,466.00 9,140.04 35,898.40 245.00 59,487.74 61,041.83 52,436.57 1,784.70 42,170.63 8,199.00 2,851.88 110,220.10 137,114.78 25,546.01 22,335.43 635,872.21 G1, Attachments Transaction Date Posting Date Merchant Name Transaction Amount Name 01/02/2020 01/03/2020 SAMSCLUB#6309 $258.49 JOSHUA ABRAHAM 12/24/2019 12/26/2019 OFFICE DEPOT #1090 $90.97 REGAN BEGGS 12/24/2019 12/26/2019 OFFICE DEPOT #1165 $27.75 REGAN BEGGS 12/24/2019 12/24/2019 AMZN MKTP US*3EOEH1YH3 $221.49 CHAD BERGO 12/24/2019 12/26/2019 B&H PHOTO 800-606-6969 ($111.12) CHAD BERGO 12/30/2019 01/02/2020 BROADCAST SUPPLY WORLDWID $137.95 CHAD BERGO 12/31/2019 01/02/2020 B&H PHOTO 800-606-6969 ($103.08) CHAD BERGO 01/02/2020 01/03/2020 PAYPAL *STORM TRNG $307.97 BRIAN BIERDEMAN 12/31/2019 01/02/2020 FACEBK XE5RMMAGN2 $4.05 NEIL BRENEMAN 12/27/2019 12/30/2019 THE HOME DEPOT 2801 $85.95 TROY BRINK 12/23/2019 12/24/2019 GRAPHIC DESIGN INC $117.12 DANIEL BUSACK 12/23/2019 12/24/2019 GRAPHIC DESIGN INC $117.12 DANIEL BUSACK 01/02/2020 01/03/2020 MINNESOTA CHIEFS OF POLIC $157.00 DANIEL BUSACK 01/02/2020 01/03/2020 IN *ASSISTED PATROL, LLC $4,320.00 DANIEL BUSACK 12/20/2019 12/23/2019 ACE SUPPLY CO., INC. $27.43 SCOTT CHRISTENSON 12/24/2019 12/26/2019 CINTAS 60A SAP $42.11 SCOTT CHRISTENSON 12/24/2019 12/26/2019 CINTAS 60A SAP $84.39 SCOTT CHRISTENSON 12/27/2019 12/30/2019 VIKING ELECTRIC -CREDIT DE $50.82 SCOTT CHRISTENSON 01/01/2020 01/02/2020 CINTAS 60A SAP $65.19 SCOTT CHRISTENSON 01/01/2020 01/02/2020 GALLS $102.50 KERRY CROTTY 12/26/2019 12/30/2019 THE HOME DEPOT 2801 $84.17 THOMAS DABRUZZI 12/23/2019 12/26/2019 THE HOME DEPOT #2801 $119.76 RICHARD DAWSON 12/19/2019 12/23/2019 BROWNELLS INC $1,091.65 MICHAEL DUGAS 01/02/2020 01/03/2020 CRISIS MEDICINE LLC $15.00 MICHAEL DUGAS 01/02/2020 01/03/2020 SQ *NX LAUNDRY $32.11 MICHAEL DUGAS 12/27/2019 12/30/2019 CINTAS 60A SAP $25.00 CASSIE FISHER 12/30/2019 12/31/2019 MID -STATES ORGANIZED CRIM $250.00 CASSIE FISHER 12/31/2019 12/31/2019 IACA $10.00 CASSIE FISHER 12/31/2019 12/31/2019 IACA $10.00 CASSIE FISHER 12/21/2019 12/23/2019 U.S.INTERNET CORP $394.00 MYCHAL FOWLDS 12/23/2019 12/23/2019 COMCAST CABLE COMM $143.10 MYCHAL FOWLDS 12/24/2019 12/24/2019 LOFFLER COMPANIES, INC $1,278.79 MYCHAL FOWLDS 12/24/2019 12/24/2019 LOFFLER COMPANIES, INC $365.00 MYCHAL FOWLDS 12/20/2019 12/23/2019 APPLE STORE #R022 $20.40 NICK FRANZEN 12/22/2019 12/23/2019 APPLE.COM/US $259.00 NICK FRANZEN 12/23/2019 12/24/2019 AMAZON.COM*H80F67NF3 $52.60 NICK FRANZEN 12/23/2019 12/24/2019 AMZN MKTP US*3135516X3 $26.96 NICK FRANZEN 12/30/2019 12/30/2019 AMZN MKTP US*J90306R03 $16.10 NICK FRANZEN 12/31/2019 12/31/2019 APPLE.COM/US $3,769.00 NICK FRANZEN 12/27/2019 12/30/2019 MILLS FLEET FARM 2700 $18.62 MARK HAAG 01/02/2020 01/03/2020 GRAINGER $26.28 MARK HAAG 12/19/2019 12/23/2019 THE HOME DEPOT #2801 $6.98 GARY HINNENKAMP 12/23/2019 12/24/2019 PAYPAL *MNATURALIST $35.00 ANN HUTCHINSON 12/25/2019 12/26/2019 CINTAS 60A SAP $45.23 ANN HUTCHINSON 12/26/2019 12/30/2019 JOES SPORTING GOODS $885.00 ANN HUTCHINSON 12/30/2019 12/31/2019 PAYPAL *WINTERCRAFT $167.29 ANN HUTCHINSON 12/30/2019 12/31/2019 AMZN MKTP US*UG8XM4803 $39.98 MEGHAN JANASZAK 12/24/2019 12/24/2019 ULINE *SHIP SUPPLIES $338.33 JASON KUCHENMEISTER 12/30/2019 12/31/2019 TRI-TECH/NATIONAL LAW $227.90 JASON KUCHENMEISTER 12/20/2019 12/23/2019 STREICHER'S MO $2,403.96 DAVID KVAM 12/20/2019 12/23/2019 KWIK TRIP 15200001529 $15.00 STEVE LUKIN 12/20/2019 12/23/2019 REPUBLIC SERVICES TRASH $230.94 STEVE LUKIN 12/23/2019 12/24/2019 HARBOR FREIGHT TOOLS 612 $32.20 STEVE LUKIN 12/23/2019 12/26/2019 MENARDS MAPLEWOOD MN $455.68 STEVE LUKIN 12/23/2019 12/26/2019 THE HOME DEPOT #2801 $50.91 STEVE LUKIN 12/24/2019 12/26/2019 EMERGENCY AUTO TECH $103.94 STEVE LUKIN 12/26/2019 12/30/2019 OFFICEMAX/DEPOT 6164 $82.33 STEVE LUKIN 12/26/2019 12/30/2019 A-1 VACUUM $279.99 STEVE LUKIN 12/27/2019 12/30/2019 WWW.TOOLLODGE.COM $405.34 STEVE LUKIN Packet Page Number 55 of 117 G1, Attachments 12/30/2019 12/31/2019 ASPEN MILLS $6,600.50 STEVE LUKIN 12/31/2019 01/02/2020 ASPEN MILLS $1,418.50 STEVE LUKIN 12/31/2019 01/02/2020 ASPEN MILLS $330.00 STEVE LUKIN 12/31/2019 01/02/2020 AIRGAS USA, LLC $22.49 STEVE LUKIN 12/23/2019 12/24/2019 REPUBLIC SERVICES TRASH $971.55 MIKE MARTIN 12/23/2019 12/24/2019 REPUBLIC SERVICES TRASH $1,835.57 MIKE MARTIN 12/27/2019 12/30/2019 THE BUSINESS JOURNALS $115.00 MIKE MARTIN 12/26/2019 12/27/2019 EVEREST EMERGENCY VEHICLE $146.72 MICHAEL MONDOR 12/26/2019 12/27/2019 GORDON BRUSH MFG CO INC $484.05 MICHAEL MONDOR 12/20/2019 12/23/2019 CINTAS 60A SAP $73.95 BRYAN NAGEL 01/02/2020 01/03/2020 AMZN MKTP US*G87NG9A63 $249.95 JOHN NAUGHTON 12/23/2019 12/24/2019 RED WING SHOE #727 $282.31 JORDAN ORE 12/23/2019 12/26/2019 THE HOME DEPOT #2801 $4.25 JORDAN ORE 12/26/2019 12/27/2019 MY BINDING COM $41.56 ELLEN PAULSETH 12/23/2019 12/26/2019 BOUND TREE MEDICAL LLC $706.00 KENNETH POWERS 12/19/2019 12/23/2019 TERMINAL SUPPLY TROY 1 $79.04 STEVEN PRIEM 12/20/2019 12/23/2019 0391-AUTOPLUS $135.29 STEVEN PRIEM 12/20/2019 12/23/2019 AN FORD WHITE BEAR LAK $261.21 STEVEN PRIEM 12/20/2019 12/23/2019 AN FORD WHITE BEAR LAK $8.28 STEVEN PRIEM 12/21/2019 12/23/2019 AN FORD WHITE BEAR LAK ($38.16) STEVEN PRIEM 12/23/2019 12/24/2019 TOWMASTER $1,853.64 STEVEN PRIEM 12/23/2019 12/24/2019 0391-AUTOPLUS $47.71 STEVEN PRIEM 12/23/2019 12/24/2019 TRI-STATE BOBCAT $179.73 STEVEN PRIEM 12/24/2019 12/26/2019 0391-AUTOPLUS $52.14 STEVEN PRIEM 12/24/2019 12/26/2019 AN FORD WHITE BEAR LAK $1,159.03 STEVEN PRIEM 12/26/2019 12/27/2019 FACTORY MTR PTS #19 $177.11 STEVEN PRIEM 12/26/2019 12/30/2019 WHEELCO BRAKE &SUPPLY $174.70 STEVEN PRIEM 12/26/2019 12/30/2019 AN FORD WHITE BEAR LAK $43.71 STEVEN PRIEM 12/30/2019 12/31/2019 0391-AUTOPLUS ($52.14) STEVEN PRIEM 12/30/2019 12/31/2019 0391-AUTOPLUS $112.51 STEVEN PRIEM 12/30/2019 01/02/2020 BUERKLE HONDA $4.51 STEVEN PRIEM 12/31/2019 01/02/2020 FACTORY MTR PTS #19 $177.11 STEVEN PRIEM 12/31/2019 01/02/2020 TRI-STATE BOBCAT $529.11 STEVEN PRIEM 01/02/2020 01/03/2020 0391-AUTOPLUS $20.58 STEVEN PRIEM 01/02/2020 01/03/2020 SQ *TWIN CITIES TRA $200.00 STEVEN PRIEM 12/30/2019 12/31/2019 AMZN MKTP US*A88UT3EM3 $64.56 MICHAEL RENNER 01/01/2020 01/02/2020 CINTAS 60A SAP $53.30 AUDRA ROBBINS 12/23/2019 12/24/2019 RED WING SHOE #727 $283.81 JASON SAKRY 12/24/2019 12/26/2019 CINTAS 60A SAP $95.68 SCOTT SCHULTZ 12/24/2019 12/26/2019 CINTAS 60A SAP $12.63 SCOTT SCHULTZ 12/24/2019 12/26/2019 CINTAS 60A SAP $37.08 SCOTT SCHULTZ 12/24/2019 12/26/2019 CINTAS 60A SAP $12.85 SCOTT SCHULTZ 12/27/2019 12/30/2019 ON SITE SANITATION INC $18.65 SCOTT SCHULTZ 12/28/2019 12/30/2019 CINTAS 60A SAP $173.14 SCOTT SCHULTZ 12/28/2019 12/30/2019 CINTAS 60A SAP $153.87 SCOTT SCHULTZ 12/30/2019 01/02/2020 ON SITE SANITATION INC $246.00 SCOTT SCHULTZ 01/01/2020 01/02/2020 CINTAS 60A SAP $95.68 SCOTT SCHULTZ 01/01/2020 01/02/2020 CINTAS 60A SAP $12.85 SCOTT SCHULTZ 01/01/2020 01/02/2020 CINTAS 60A SAP $50.04 SCOTT SCHULTZ 01/01/2020 01/02/2020 CINTAS 60A SAP $12.63 SCOTT SCHULTZ 12/31/2019 01/02/2020 PAYPAL *STPAULSTAMP $25.99 STEPHANIE SHEA 12/31/2019 01/02/2020 SECRETARY OF STATE $120.00 STEPHANIE SHEA 01/02/2020 01/03/2020 MINNESOTA BOOKSTORE $32.31 STEPHANIE SHEA 12/24/2019 12/26/2019 SMARTSIGN $72.74 MICHAEL SHORTREED 12/26/2019 12/27/2019 AWARDS BY HAMMOND $182.00 MICHAEL SHORTREED 12/23/2019 12/24/2019 PIONEER PRESS CIRC $10.00 JEFF THOMSON 01/02/2020 01/03/2020 ECONOMIC DEVELOPMENT ASSO $295.00 JEFF THOMSON 01/02/2020 01/03/2020 ECONOMIC DEVELOPMENT ASSO $295.00 JEFF THOMSON 12/24/2019 12/26/2019 MILLS FLEET FARM 2700 $277.45 JEFF WILBER 12/19/2019 12/23/2019 BOUND TREE MEDICAL LLC $1,278.71 ERIC ZAPPA Packet Page Number 56 of 117 G1, Attachments 12/31/2019 01/02/2020 THE HOME DEPOT #2801 $33.51 ERIC ZAPPA $42,170.63 Packet Page Number 57 of 117 Check Register City of Maplewood 01/16/2020 G1, Attachments Check Date Vendor Description Amount 104951 01/15/2020 06080 FRANCESCA STIRPE CATERING FEES FOR STATE OF THE CITY 1,930.00 104952 01/15/2020 02464 US BANK FUNDS FOR CITY HALL ATM 10,000.00 104953 01/21/2020 05311 WILLIE MCCRAY YOUTH BASKETBALL REFEREES 01/12 2,347.00 104954 01/21/2020 01337 RAMSEY COUNTY -PROP REC & REV RANGE RENTAL - DECEMBER 1,200.00 104955 01/21/2020 03334 UNIQUE PAVING MATERIALS CORP WINTER PATCHING MATERIALS 1,394.55 104956 01/21/2020 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 5,286.87 01/21/2020 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 2,809.92 01/21/2020 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 355.27 104957 01/21/2020 00100 ANCOM COMMUNICATIONS INC BATTERIES HANDHELD TWOWAY RADIOS 355.00 104958 01/21/2020 05972 BHE COMMUNITY SOLAR, LLC COMMUNITY SOLAR GARDEN -NOVEMBER 3,507.04 104959 01/21/2020 00036 CHARITABLE GAMBLING CHARITABLE GAMBLING- SPECIAL OLYMPI 800.00 104960 01/21/2020 05807 COMMUNITY HEALTH CHARITIES RECEPIENT #130765254 - PLEDGES 388.00 104961 01/21/2020 05283 EMERGENCY RESPONSE SOLUTIONS FIRE DEX LEATHER GLOVES 2,275.00 104962 01/21/2020 03330 HOISINGTON KOEGLER GROUP INC ZONING ORDINANCE UPDATE 1,157.40 104963 01/21/2020 05222 MARTIN-MCALLISTER PUBLIC SAFETY ASSESSEM ENT 550.00 104964 01/21/2020 04790 MAYER ARTS, INC. DANCE INSTRUCTION 5,758.50 104965 01/21/2020 06079 MEDIATION CENTER INC. MEDIATION SRVS ST PAUL REG WATER 2,012.50 104966 01/21/2020 00134 METRO CITIES MEMBERSHIP DUES 2020 10,974.00 104967 01/21/2020 05838 MINNESOTA BENEFIT ASSOCIATION MONTHLY PREMIUM 484.73 104968 01/21/2020 03069 MN AMBULANCE ASSOCIATION MEMBERSHIP DUES 4,343.00 104969 01/21/2020 05173 MN ENVIRONMENTAL FUND PLEDGES - 4TH QTR 210.00 104970 01/21/2020 01089 MN UC FUND QTR UNEMPLOYMENT - 4TH QTR 7,206.28 104971 01/21/2020 01126 NCPERS GROUP LIFE INS. MN MONTHLY PREMIUM - JANUARY 496.00 104972 01/21/2020 01175 CITY OF NORTH ST PAUL FIBER MAINT TO SOUTH FIRE STATION 4,818.34 01/21/2020 01175 CITY OF NORTH ST PAUL MONTHLY UTILITIES - DECEMBER 3,432.07 104973 01/21/2020 00001 ONE TIME VENDOR REFUND J PARNELL - TRANS MEDIC 222.68 104974 01/21/2020 00001 ONE TIME VENDOR REFUND B SOETE - TRANS MEDIC 190.13 104975 01/21/2020 00001 ONE TIME VENDOR REFUND V FRED RICKSON-TRANS MEDIC 87.85 104976 01/21/2020 05817 PALE BLUE DOT LLC GHG INVENTORY UPDATE FOR FY2017 1,600.00 104977 01/21/2020 03151 PETTY CASH REPLENISH PETTY CASH 7.15 104978 01/21/2020 04319 PRO HYDRO -TESTING HYDRO -TESTING SCBA CYLINDERS 3,175.00 104979 01/21/2020 00396 MN DEPT OF PUBLIC SAFETY HAZARDOUS MATERIAL STORAGE FEE 25.00 104980 01/21/2020 02008 RAMSEY COUNTY PUBLIC WORKS SALT BRINE NOV-DEC 1,070.76 104981 01/21/2020 05879 ROADKILL ANIMAL CONTROL DEER REMOVAL - ADD'L MAY - DEC 328.00 104982 01/21/2020 01550 SUMMIT INSPECTIONS ELECTRICAL INSPECTIONS - DECEMBER 4,264.60 104983 01/21/2020 05449 TOSHIBA BUSINESS SOLUTIONS CONTRACT 7950665-011 FINAL PMT 532.39 01/21/2020 05449 TOSHIBA BUSINESS SOLUTIONS CONTRACT 7950665-010 FINAL PMT 104.00 104984 01/21/2020 05528 TOSHIBA FINANCIAL SERVICES (2) CONTRACT 7950665-013 423.93 01/21/2020 05528 TOSHIBA FINANCIAL SERVICES (2) CONTRACT 7950665-004 169.20 01/21/2020 05528 TOSHIBA FINANCIAL SERVICES (2) CONTRACT 7950665-012 104.39 104985 01/21/2020 01698 GREATER TWIN CITIES UNITED WAY 4TH QTR PLEDGE AMT 2019 210.00 35 Checks in this report. 86.606.55 Packet Page Number 58 of 117 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement Date Payee 1/13/2020 MN State Treasurer 1/13/2020 Delta Dental 1/13/2020 Empower - State Plan 1/14/2020 MN State Treasurer 1/15/2020 MN State Treasurer 1/16/2020 MN State Treasurer 1/16/2020 MN Dept of Revenue 1/17/2020 MN State Treasurer 1/17/2020 Optum Health 1/17/2020 MN Dept of Natural Resources 1/17/2020 MN Dept of Revenue 1/17/2020 MN Dept of Revenue Description Drivers License/Deputy Registrar Dental Premium Deferred Compensation Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar MN Care Tax Drivers License/Deputy Registrar DCRP & Flex plan payments DNR electronic licenses Sales Tax Fuel Tax G1, Attachments Amount 73,765.59 110.00 27,714.00 19,832.88 64,063.92 73,106.51 9,500.00 83,850.90 946.05 1,926.50 293.00 858.14 355,967.49 Packet Page Number 59 of 117 G1, Attachments CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion CHECK # CHECK DATE EMPLOYEE NAME AMOUNT incl in Amount 01/10/20 ABRAMS, MARYLEE 544.62 01/10/20 JUENEMANN, KATHLEEN 479.60 01/10/20 KNUTSON, WILLIAM 479.60 01/10/20 NEBLETT, SYLVIA 479.60 01/10/20 SMITH, BRYAN 479.60 01/10/20 COLEMAN, MELINDA 6,695.77 01/10/20 KNUTSON, LOIS 3,244.52 01/10/20 SABLE, MICHAEL 5,234.21 01/10/20 CHRISTENSON, SCOTT 2,346.81 01/10/20 DOUGLASS, TOM 2,838.18 01/10/20 JAHN, DAVID 2,462.82 01/10/20 HERZOG, LINDSAY 2,249.66 01/10/20 RAMEAUX, THERESE 3,689.45 01/10/20 ANDERSON, CAROLE 1,393.98 01/10/20 DEBILZAN, JUDY 2,538.98 01/10/20 OSWALD, BRENDA 2,664.22 01/10/20 PAULSETH, ELLEN 5,686.35 01/10/20 RUEB, JOSEPH 4,350.23 01/10/20 ARNOLD, AJLA 2,246.51 01/10/20 BEGGS, REGAN 2,268.67 01/10/20 COLE, DEBORAH 3,650.15 01/10/20 EVANS, CHRISTINE 2,273.28 01/10/20 LARSON, MICHELLE 2,270.59 01/10/20 SINDT, ANDREA 3,732.71 01/10/20 HANSON, MELISSA 1,966.03 01/10/20 HOCKBEIN, JUDY 1,146.24 01/10/20 KRAMER, PATRICIA 1,565.05 01/10/20 MOY, PAMELA 1,816.00 01/10/20 OLSON, THOMAS 1,732.96 01/10/20 OSTER, ANDREA 2,288.50 01/10/20 RICHTER, CHARLENE 1,667.41 01/10/20 VITT, JULIANNE 1,092.95 01/10/20 WEAVER, KRISTINE 3,427.69 01/10/20 WINKELMAN, JULIA 1,052.01 01/10/20 ABEL, CLINT 3,580.23 01/10/20 ALDRIDGE, MARK 3,629.56 01/10/20 BAKKE, LONN 3,804.49 01/10/20 BARTZ, PAUL 8,059.95 01/10/20 BELDE, STANLEY 3,879.49 01/10/20 BENJAMIN, MARKESE 3,950.54 01/10/20 BERGERON, ASHLEY 3,177.96 01/10/20 BIERDEMAN, BRIAN 4,799.21 01/10/20 BURT-MCGREGOR, EMILY 3,280.29 01/10/20 BUSACK, DANIEL 4,686.82 01/10/20 COLEMAN, ALEXANDRA 2,888.07 01/10/20 CONDON, MITCHELL 3,007.06 01/10/20 CROTTY, KERRY 4,738.93 01/10/20 DEMULLING, JOSEPH 4,865.70 01/10/20 DUGAS, MICHAEL 4,716.96 01/10/20 FISHER, CASSANDRA 2,648.83 Packet Page Number 60 of 117 8,059.95 120.00 289.24 01/10/20 FORSYTHE, MARCUS 1,251.81 01/10/20 FRITZE, DEREK 4,098.88 01/10/20 GABRIEL, ANTHONY 3,757.62 01/10/20 HAWKINSON JR, TIMOTHY 3,573.64 01/10/20 HENDRICKS, JENNIFER 2,018.00 01/10/20 HER, PHENG 3,596.13 01/10/20 HIEBERT, STEVEN 3,596.51 01/10/20 HOEMKE, MICHAEL 4,353.87 01/10/20 JOHNSON, KEVIN 4,349.85 01/10/20 KHARFL, RAM 290.00 01/10/20 KONG, TOMMY 3,826.49 01/10/20 KORAN, MARIE 1,966.03 01/10/20 KROLL, BRETT 3,580.23 01/10/20 KUCHENMEISTER, JASON 2,194.95 01/10/20 KVAM, DAVID 5,063.98 01/10/20 LANGNER, TODD 3,902.89 01/10/20 LENERTZ, NICHOLAS 2,949.85 01/10/20 LYNCH, KATHERINE 3,682.27 01/10/20 MARINO, JASON 4,378.72 01/10/20 MCCARTY, GLEN 3,702.52 01/10/20 MCKENZIE, JONATHAN 366.13 01/10/20 MICHELETTI, BRIAN 3,952.58 01/10/20 MUMIN, ABDIRIZAQ 174.00 01/10/20 MURRAY, RACHEL 3,208.67 01/10/20 NADEAU, SCOTT 5,868.99 01/10/20 NYE, MICHAEL 4,790.93 01/10/20 OLSON, JULIE 3,879.49 01/10/20 PARKER, JAMES 4,119.57 01/10/20 PEREZ, GUSTAVO 2,801.42 01/10/20 PETERS, DANIEL 2,616.71 01/10/20 SALCHOW, CONNOR 3,512.47 01/10/20 SEPULVEDA III, BERNARDO 224.75 01/10/20 SHEA, STEPHANIE 2,119.48 01/10/20 SHORTREED, MICHAEL 5,052.85 01/10/20 SPARKS, NICOLLE 4,150.53 01/10/20 STARKEY, ROBERT 3,992.81 01/10/20 STEINER, JOSEPH 4,867.73 01/10/20 STOCK, AUBREY 2,586.30 01/10/20 SWETALA, NOAH 2,468.25 01/10/20 TAUZELL, BRIAN 3,704.08 01/10/20 THAO, JAY 174.00 01/10/20 THIENES, PAUL 4,252.58 01/10/20 WENZEL, JAY 3,884.75 01/10/20 WIETHORN, AMANDA 4,516.25 01/10/20 XIONG, KAO 3,614.22 01/10/20 XIONG, TUOYER 2,328.84 01/10/20 ZAPPA, ANDREW 3,863.03 01/10/20 BARRETTE, CHARLES 5,231.85 01/10/20 BAUMAN, ANDREW 4,039.02 01/10/20 BEITLER, NATHAN 3,290.59 01/10/20 CAPISTRANT, JOHN 105.00 01/10/20 CONWAY, SHAWN 4,170.96 01/10/20 CRAWFORD JR, RAYMOND 5,068.46 01/10/20 CRUMMY, CHARLES 4,524.34 01/10/20 DABRUZZI, THOMAS 5,423.51 01/10/20 DANLEY, NICHOLAS 4,678.04 01/10/20 DAVISON, BRADLEY 4,460.64 01/10/20 DAWSON, RICHARD 4,689.61 01/10/20 HAGEN, MICHAEL 3,469.54 01/10/20 HALWEG, JODI 4,204.07 01/10/20 HAWTHORNE, ROCHELLE 3,979.05 G1, Attachments Packet Page Number 61 of 117 G1, Attachments 01/10/20 KUBAT, ERIC 5,484.16 01/10/20 LANDER, CHARLES 3,473.64 01/10/20 LO, CHING 1,412.14 01/10/20 LUKIN, STEVEN 5,550.53 01/10/20 MALESKI, MICHAEL 3,487.82 01/10/20 MARTIN, MICHAEL 3,678.44 01/10/20 MCGEE, BRADLEY 3,324.00 01/10/20 MERKATORIS, BRETT 4,989.47 01/10/20 MONDOR, MICHAEL 5,362.46 01/10/20 NEILY, STEVEN 4,259.84 01/10/20 NIELSEN, KENNETH 5,368.18 01/10/20 NOVAK, JEROME 1,473.20 01/10/20 POWERS, KENNETH 5,088.71 01/10/20 RADINZEL, AUSTIN 4,225.71 01/10/20 SEDLACEK, JEFFREY 5,540.18 374.98 01/10/20 STREFF, MICHAEL 5,033.08 01/10/20 WARDELL, JORDAN 4,755.57 01/10/20 ZAPPA, ERIC 5,212.51 01/10/20 CORTESI, LUANNE 2,270.97 01/10/20 JANASZAK, MEGHAN 2,820.49 01/10/20 BRINK, TROY 3,707.48 150.00 01/10/20 BUCKLEY, BRENT 3,654.64 01/10/20 EDGE, DOUGLAS 1,346.18 01/10/20 JONES, DONALD 3,198.01 01/10/20 MEISSNER, BRENT 3,185.39 01/10/20 MLODZIK, JASON 2,413.98 01/10/20 NAGEL, BRYAN 4,539.96 01/10/20 OSWALD, ERICK 2,912.60 01/10/20 RUNNING, ROBERT 3,503.14 01/10/20 TEVLIN, TODD 3,179.70 01/10/20 ZAHNOW, LANCE 2,403.47 01/10/20 BURLINGAME, NATHAN 3,211.76 01/10/20 DUCHARME, JOHN 3,276.38 01/10/20 ENGSTROM, ANDREW 3,299.26 01/10/20 JAROSCH, JONATHAN 4,266.08 01/10/20 LINDBLOM, RANDAL 3,276.38 01/10/20 LOVE, STEVEN 5,734.05 01/10/20 STRONG, TYLER 2,826.80 01/10/20 ZIEMAN, SCOTT 256.00 01/10/20 HAMRE, MILES 2,478.64 01/10/20 HAYS, TAMARA 2,557.95 01/10/20 HINNENKAMP, GARY 2,875.01 01/10/20 NAUGHTON, JOHN 2,681.20 01/10/20 ORE, JORDAN 2,528.08 01/10/20 SAKRY, JASON 2,276.29 01/10/20 BIESANZ, OAKLEY 1,734.65 01/10/20 GERNES, CAROLE 2,286.55 01/10/20 HUTCHINSON, ANN 3,196.96 01/10/20 TROENDLE, CATHY JO 88.27 24.27 01/10/20 WACHAL, KAREN 1,082.29 01/10/20 DUNLAP, EMILY 2,280.11 01/10/20 JOHNSON, ELIZABETH 2,229.23 01/10/20 KROLL, LISA 2,302.28 01/10/20 PETERSON, DAVID 3,776.07 01/10/20 THOMSON, JEFFREY 4,814.23 01/10/20 ADADE, JANE 1,987.06 01/10/20 FINWALL, SHANN 3,994.05 101.50 01/10/20 MARTIN, MIKE 4,135.20 01/10/20 SWAN, DAVID 3,334.14 01/10/20 WEIDNER, JAMES 2,997.55 01/10/20 WESTLUND, RONALD 1,152.00 Packet Page Number 62 of 117 99104054 01/10/20 WELLENS, MOLLY 2,090.56 01/10/20 REININGER, RUSSELL 2,450.36 01/10/20 ABRAHAM, JOSHUA 2,556.11 01/10/20 ABRAHAMSON, AMANDA 44.00 01/10/20 BJORK, BRANDON 168.00 01/10/20 BRENEMAN, NEIL 3,205.22 01/10/20 CAMPBELL, KEVIN 126.00 01/10/20 ERICSON, MICHAEL 44.00 01/10/20 GATES, DARCY 64.00 01/10/20 GORACKI, GERALD 126.50 01/10/20 JORGENSON, SOPHIE 121.00 01/10/20 JORGENSON, TARA 104.50 01/10/20 KORF, BLAKE 20.50 01/10/20 KRATTENMAKER, JACOB 82.50 01/10/20 KUCHENMEISTER, GINA 2,173.84 01/10/20 KUCHENMEISTER, JUSTIN 60.00 01/10/20 LUSHANKO, ADAM 60.00 01/10/20 MARTINEZ, ROGER 60.00 01/10/20 MOORE, PATRICK 30.00 01/10/20 NZARA, MUNASHE 100.00 01/10/20 PURCELL, TYLER 80.00 01/10/20 ROBBINS, AUDRA 4,522.65 01/10/20 SNODDY, BRIANNA 21.00 01/10/20 STECKLER, BRUCE 64.00 01/10/20 BERGO, CHAD 3,963.39 01/10/20 SCHMITZ, KEVIN 2,292.97 01/10/20 SHEERAN JR, JOSEPH 4,026.86 01/10/20 ADAMS, DAVID 2,679.66 01/10/20 HAAG, MARK 3,365.40 01/10/20 JENSEN, JOSEPH 3,039.95 01/10/20 SCHULTZ, SCOTT 4,507.54 01/10/20 WILBER, JEFFREY 3,375.15 01/10/20 PRIEM, STEVEN 2,941.63 01/10/20 WOEHRLE, MATTHEW 3,304.60 01/10/20 XIONG, BOON 2,501.57 01/10/20 FOWLDS, MYCHAL 4,803.49 01/10/20 FRANZEN, NICHOLAS 4,179.66 01/10/20 GERONSIN, ALEXANDER 2,748.74 01/10/20 RENNER, MICHAEL 3,116.47 01/10/20 MASON, TAKARA 52.50 627,393.86 G1, Attachments 253.09 Packet Page Number 63 of 117 G2 CITY COUNCIL STAFF REPORT Meeting Date January 27, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Scott Nadeau, Director of Public Safety PRESENTER: Scott Nadeau AGENDA ITEM: Purchase Six 2020 Police Vehicles Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The Police Department is requesting approval to purchase four new 2020 Ford Hybrid AWD Police Interceptor squad cars (SUV), one new 2020 Ford F150 pick-up truck, and one new Dodge Charger (AWD). All six squads will be direct replacements into our current fleet. The 2020 Ford F150 will replace the current 2015 Ford F150 CSO vehicle and will decaled as a "Community Service" vehicle in 2020. Recommended Action: Motion to approve the purchase of six 2020 Police Vehicles. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $205,014.24 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Regular replacement in police department fleet. Background Minnesota police departments are able to place orders for squad cars in conjunction with the State of Minnesota and many other municipal departments from a state bid awarded to Tenvoorde Ford, Inc in St Cloud, MN and Mike Motors in Ely, MN. By utilizing the state bid process, the City of Maplewood can purchase the vehicles at a reduced price. Packet Page Number 64 of 117 G2 The 2020 Ford AWD Police Interceptor Hybrid squad car (SUV) price is $35,868.56. The 2020 Ford F150 Police pickup truck price is $33,685.00. The 2020 Dodge Charger STX AWD sedan price is $27,855.00. Attachments 1. 2020 Ford AWD Hybrid Police Interceptor squad purchase specifications worksheet. 2. 2020 Ford F150 Police pickup truck squad purchase specification worksheet. 3. 2020 Dodge Charger STX AWD sedan squad purchase specification worksheet. Packet Page Number 65 of 117 Lq Lri m W V a W N Q m G2, Attachment 1 Packet Page Number 66 of 117 0 0 0 p 00 o u u u u u u u u u u u u u u Vf M z z z z z z z z z z z z z z M � W J G z z Ca U p� m W L~L Y J J F— n n x x a U U Y U U Y lD E- f6 Q M M +� L QJ4' L Qj i O i O C O_ O = O = O •N Nf 4' co co 4.to M to CL p L Qi a L Qi E QJ 4 x Q v O_ Q v o a s o E Q O E Q co E �. � a Ln r— O C N O N 00 Q E UM E QJ co co 00 O-\ OM ,N a Q O U LV N L V w �.% 'E QJ t +' ' +4 O E M M N 4 O C M M 3 O m v m v E 41 O O L L C ~ O L QJ Q QJ U w (n v E M co E M O Q (n 4+ J O 4+ 4+ J 6 J VI 3 J (n Qom^ W M 4+ f6 f6 QJQj L C 3 Y N C 3 Ya x Q- M c C m E M m E QJ QJ ++ 00 ® ++ 00 U V 4� O V Y O O V Y �= U U- U QJ ,� U v v m Ou C+' � N -0C� U LJ to O 4-J W O C bb O 4-J O w O C NCW1 4 o ' �v M w DLJ C O O (A W O � C 3 .a C L G C G � Ql C41 G � L f0 �D � L f6 O a, hQ a, CC 'y QJ 3j 'a QJ QJ ? > N > m N C co C O QJ T J M QJ m J 4� M QJ 4+ J 4� 04+ m p 4+ �O m LJ N m N O M N M N M N 3 C Y H •- Qj m m m C� C Qj 4 M 0 O E O O' M O L p p� O U' +' O C7 +' N j 'L Q1 3 E O L U O f6 p h0 9 � Q F- rn Q z Q 3 Q z Q 3 Q> m v, Y o o z o w x in I Ln Packet Page Number 66 of 117 G2, Attachment 1 Packet Page Number 67 of 117 Z z , X X O z z z z rM Ln M } } Lj- 111 l0 Y U m m f0 O U � L f6 � t a a v = L O of O oc E o 4- Q Q W O •L C G N C Q ++ a O � U L 0 f0 f0 a00 Q V M Ln yam, Y fV +�+ d M a 3 3 O1 L O � 3 3 3 Q m O_ m O_ OD H U b4 C 1 U \ 1 U \ O a N O U Q Q L Q Q L O1 L t •a 1 L L- Q 3 Q ei LLco v " co v c 3 Q o O — � 3 � 3 i G.i w L m Q U m Y U L m mom m Y U 4Q f0 L Q u� V •Qj—Qj— U M OC U m O N d N U O � ++ _ i A 4+ M W N Q L f0 C c Q ++ 3 3 4a O � L Q 4+ 3 Q� 3 O ED Q N ai QJ > 0 v 0 co Q- 1 _ a C +� f0 > a C +� f0� Y Q •a C d E - N > d 41 E - V co co C (A� CL U L N cQo CL N r— Q Q 3 3 to ca N C 3 to N co 'a I L C +—' i m Q M m Q M L 00 C N O O Q Y� U ,a 3 E I V .a 3 E I V O- N O U 4N c0 t ++ j= w +' i O C M 9 4- 3 L W Q\ L Ln C Q C 9 4; 3 L w Q\ L Ln •a Q LL {A OJ V1 m � -a D bb M D bb M O1 L Q �i I c'�o co C co �i I c`�o co C co O co +' 4Q 3 L O_ v +' •a O u ++ C V1 ++ Q 3 O w V1 3 C L 4+ C V1 ++ Q 3 O w V1 3 C L L O O U O OJ bb Q x ++ O O p m'A co ++ O O p m'A m +O+ 14 U V D Q O C a v W aQi of - E a E oc v W ami of - E a E ami oc 0 0 0 0• Packet Page Number 67 of 117 G2, Attachment 1 Packet Page Number 68 of 117 0 o c o ICT 00 0Ln � R* Ca U 00 U U� f6 -a 3 Q L O V1 V1 C •FE Q bb ++ Q J L Q Q - 3 Q O 3 a Q CL Q L- CL f6 Q i Q LJJ J 0 -a Q f0 Q Q J � E O a 'a U N Q 3 L :3 a 4a M 4-�-1 O4-1 Q LA C QE O' cp 7 a O O m Qj c 4-1 v Q 'M E Q Q T +� Utw .L t ,LD 4-1 Q +� Q -a t to L t 0 c M f6 3 a Q Y� f0 a QUj - u, J W- '� •N °° Q N M O E L CL M Q 0 Q N M M M Q {A Qt i ,U t6 c6 Q 0Qj Ln co L Q E E L o M T Y U N too too co U co O O n � CL co �+ a - a pp O Q •— 'O Q a tw t N N ++ tD aJ �^ L °J L 4-1 f0 O L f0 E U O O_ a, \ �' ^ •N 3 °' N 0a L Q N a, i E C Q o Q;– o 4a L 4-Jj t .. tLD Q ri Q Q O J O E L OO O ++ O E a ON CL V1 a, E O �= O M O 4' 0 U O E Q E .N :w Qtw L O tit) tw ++ O Y Qj .N °+�' _Q c a � iJ '3 Q ''^ c M aUi aQi aUi 3 t •° .� 3 3 3� 3 oc U v Q ec C 'L Q u, Q a � Q O ++ Q N q0 ?� v Q t!f p Q a M J a J � .L t-0 3 t o M Q Q `-' � v co •- of O- a M C Q O o N ... c c� E o Q +0�+ E s= E to Q > L 3 M o �' o E a t c o� M O E too 3 n. o 'a V Q f0 J Q W M V1 M J J- V1 M Q ++ ® QJ U -2_ O c vi O N Q Q O N CL - O O- N 4' Mp O N t N cv Q to Z = �p h0 c Z oC E is Z E c- p Z oC h0 v Z t J r -I Q- L M J Q O 'E f6 J Q J 3 C lV Q ri Q ++ E Q ++ U C L v 41 4, Q 4, _ Q L Q ++ _ U iy 4. 4. 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Packet Page Number 68 of 117 n Y U a V) 3 G2, Attachment 1 0 0 0 0 of P, M N Ln M 2 � n n O ac r69of117 G2, Attachment 1 Packet Page Number 70 of 117 0 0 R* 00 N IC:T Z , Ix Hx X N Ln Z N N 00 V -i 00 0 R* R* N Na -i 111 R* O U t Q — 3 Q O Mc Q C QjU, Qj Z Qj U p ° v a = CL O c O O1 C L CL a1 'N O L- 0 OL LL 0J O O J O O 'a 4, o41 • L O1 o ? � • L OJ o ? � � 2 y 'a M 0J 3 xQj L lD 01 CL U CL U LLI a 41 01 i Y L C O C O 'f6 LLI 'a c0 C C C Y t o �, �' o �' o v 3 cn 41° OO OO v O Q C O ° �o C O z ° C _ L- C _ � t O LL I O , a,,, i N 00 'a VI lD O1 01 L Qj O U 01 L Qj Obb U L O_ V N O1 in Y f6 Y N L O Y M N L O Y M C •00 1/j +' L f6 O L O U U L O 4— VI O1 Q O1 ,L L O '} - O1 Q O1 ,L O1 M C to = si C U Qj a N '^ '^ L Ian O '^ '^ L 3 C ? +� M C O 41 O O 4-4- O bb O 00Gi Q LU C U y4- a L L 4% O 4O U a L L 4% O L LL yON, L Q J J O L 01 O O O C 41 N O1 CO O O C 4' N yO,, 4' I O 01 iJ O1 'a .v OJ N N 1°L O C O U U O1 U 0J OU C C U U 0J U OJ OU C — C L 01 N Y �°% I J 3 01 +, U C C C C U C C C C U _ 4, a°i N 4� 1 � ° a a N C ° a a N C In U aJ v °° O c C ++ L U 01 01 C C C a 0J C C C a° y ++ O LL Z C cO E a a a cO E m a ai '^ ° Qj ° li 4 Ob A 2 li 4 * CO r�-I Z ° (A v E t QJ O N O U O 01 C •� C Y *' yU, 0 OC ° L N v ri ri ri ri N v ri ri ri ri 41 O U c0 co • I Z a° li I I I I I I I I I I I I Z W J D D v31 Packet Page Number 70 of 117 G2, Attachment 1 O O t Ca I pG C f0 C f0 tSG GJ tSG C I N C 3 41 o O t O � t o E o 0 0 C O Q o 4. CL L6 L 4+ CL a) ^ 11 3 Gi 0 � a i G,AJ r�-I L o i ICT 41 Gi n ° M GJ O w 111 o ; a In CL N N ri bb N J � Q J Ca ri C G+ M l~D o -J CL O M In Z ri In Z 71 of 117 N Number l�D W 01 M w 111 Ln O O t Ca I pG C f0 C f0 tSG GJ tSG C I N C 3 41 a 3 O t O � t E f0 CL I L E C O Q 4. CL L 4+ CL a) 3 Gi 0 � a i G,AJ L o i Y C 41 Gi ° a GJ O a o ; a CL Gi U v N E O bb E c J � J Q C G+ o Q O o -J CL O In Z Page In Z 71 of 117 acket Number "a aJbba GJ f M GJ H U I fU6 � lA L U v S a .� lli 3 U M 4+ OC ' 0° J GJQ a i GJ tw C O 'a3eG a eG L I ,� C M c N 3 GJ C CL O' N GJ O O tip t CL I O f N i ++ 'a 'vf L � � t L a L A CLQj Ca �' L 'L lA L •2 I O 3 O �GJ Qj I D E X 2 pOG + L I G, C E CL 41 L o E i GJ O 4� O J 4 t i -0 M U N GJ C OC 41 4O CL U Q 4 J J Q 41 3 O tf1 • • E C O c 0 ? O 'a3 3; 'a3 I GJ v co d N CL O N M \ OL -Oa U 'a fL6 GJ ...0 GJ a) 0O Q L OC O GAJ tw I C N U f6 L GJ M GJ O U Y > tSG v I m ? Q0 0 U Ln a L N OC a C7 '♦;j tSG 0 to = C 0 41 � M bn LJ f0 J v GJC a t LJ J tSG L Y GJ C D L O L V1 0 J to 41 4- M v OC 0 >. f0 a o L . ec a J U v bneG o J J GJ GJ V1 Y J -i D co bn J? GJ a t CL O W J m C M �C OC L hO tSG - •E V1 GJ C C +' L M tSG C CL yOj GJ L -0 E GJ t L 23 ao :3 " a w co co •I X Q L GJ Q '♦ j •O O GJ to to U O vOi O ? C N N L M 'a3 O I N f t C N GJ 5 L Q 3 G.i tW L L 40 co \ 'a3 C O I •L •C7 •G1 3 E a, 4, �° 1 O L o U f 41 4� L GJ ++ to L I f0 �j C 'E OC C OC C 6L L Cr Q- (n ? OC C 0 O 0 In O "a O Ny LL a t O LL Z LL • t U Z O Z a oC oC • • Z d A bb C O ' Ca I pG C f0 C f0 tSG GJ tSG C N C 3 41 a 3 O t O � t E f0 CL �. E L E C O Q 4. CL L 4+ CL a) Gi 0 � a i G,AJ L o i Y C a GJ O a � a CL CL E O E c J � J G+ o Q O o -J CL O In Z Page In Z 71 of 117 acket Number f GJ H fU6 � lA L U S .� lli 4+ OC J GJQ GJ tw eG ,� C L O '3 f6 O O BOO ? f N i ++ 'a L � � tw L A CLQj C L 'L lA L •2 to O 3 ) J O + I D E X >. GJ + Ui G, C E a, L o E i GJ O 4� O J 4 i -0 M U o C OC 5 4O a, U Q J J Q O tf1 • • Z C pG C f0 C f0 tSG GJ tSG C N C 3 a 3 O t O � t CL f0 CL �. E L E C O Q 4. CL L 4+ CL a) Gi 0 � 0 Y C Y C GJ O GJ O CL CL E O E c J � J G+ o Q O o -J CL O In Z Page In Z 71 of 117 acket Number G2, Attachment 1 O CO tC � J L 0C C C7 � ? c J 111 O N U tC a LIT 0 N a a 1 aJ � 0 I f 0 4+ 0 f 3 ' O C 3 111 O ; � f 3 3 4+ f1J f 0p 1 Ca O ?> fL C 0 is f C 0�0 M t t Q I J � a oc c Ln ? fL co O. co O. W N 4 C M �j 'Cf O 'Cf O C I F— F U N ri (L O t c i/1• O L 'L 'L t✓1 7 7 tC tC Q tC f 0 0 0 i/1• C7 C i/1• L 72 of 117 X U I ., O 3 Ix rx O f0 i U (A c1 ! >4a W 0J '♦3 f 4.j r-I Ln Ln Ln O Q f st lA Y U N O1 00 N rM-I C r�-I n U t Z r�-I 111 M M 111 wri M N r -I J W IY > d OC H Ln > (9 IY D NO U r -I ri ri r-1 N N w Ln E ,� a n M v N 111 111 111 111 M M n w lD 00 ri V 111 O CO tC � J L 0C C C7 � ? c J 111 O N U tC a LIT L 4 a f N a a 1 aJ � 0 I f 4+ f 3 ' O C 3 O ; � f 3 3 4+ f1J f 0p 1 Ca O ?> fL C 0 is f C 0�0 J t t Q I J � a oc c O CO C J L 0C C � � L J 111 O N a LIT L f c� Cr c 1 L � � f 4+ O C 3 3 3 4+ f1J f 0p 1 O ?> fL L O -oa C t t O f oc c C I ? fL co O. co O. W N 4 C M �j 'Cf O 'Cf O C I F— F U L tC f (L 99 (L O t c O L O L 'L 'L t✓1 7 7 tC tC Q tC f 0 0 0 0 C7 C Packet Page Number L 72 of 117 f L 0C C J 111 O N 1 4+ O C 3 3 3 L C A O fL 3 W > I=I U L tC f c v I Z Q fL i L U I ., O 3 O f0 i U (A c1 ! >4a W 0J '♦3 f 4.j O Q f st lA Y U 3 U Y U j i c U t -J c0 f NO U L 'c U tC 's a E ,� a 4-J v 3 S A C i fC V tC ++'— ! (L O t r. 00 t 4a C N cT6 lA f Qj U Qj i (L (L 4 -JO. f1J 4-+ U +' t 00 T y M W t r1 ++ C U f E ° a c Q W f11:3 •— 'O v O C J 4 -J (L -(L tC f0 L L C i I (L 7 O t O o U C +' V1 9 Q ?, M f 3 f1J '♦;j 0J U O f1J f (L to 1 O V C aIZ N t tC O fn H v _ F > 0.ai iaimfL c O O O O 3z z°r°z ocZZEr 3 C < N U U O J � a LA ai M IZ 4� 3 0 O 9 O p O Z 0 G2, Attachment 1 Packet Page Number 73 of 117 0 0 00 v x x o � 0 o 0 0 0 0 0 o o� ofLo L`^o Z 3 Z Z M L^n M W m Q LL U C7 O C7 Q LL LL d Q N 00 00 LA 0) 0) 0)0) 01 0) 0) 00 N Ln Ln Lp Ln Ln Ln Ln Ln Ln Ln Ln 00 00 00 00 Y QJ � Q � W M ` E v v Q, Z L Y 4. Q, Lu v s +� Ql a LnLn L Ql Ln a O I '0 s a0i O Qom, Qa, i i Z 3 o, O W w 0) 0 0 0 Q, L o U 0 L U M v CLU Y�, o Q, 4w c ro L ro v O = 3� 0 w -a `- a ,0 3 i Qc, U O cc ° Z Ql Ql 4w Y C l6 U I a1 +, c� c Qj L N U d Q, OL °o U OJ H 0 Q `F -0 L r= L Ql 4w ° s Ln U Lf {/� y > O l6 OC v y, v 4r +�+ Ln M U M 00 3 L ° M °° °�' a y N a, .a > M a °' a E L Q, Q, 0 0 3 > s o ^ U O L °o c3 Lo Y 3 ai ? > 3 a a, o Y_ 0 0 ° O o ML Q, C O O Q LL aJ L > N 0 > C -0 0 3 ++ CL W Ln O° v Q, >- v O v 0 z a Lo E O l� Y N 00M 0 a41f U Q, O 3 °_ C *'' Ln Ln LXo .� .� (LO kn M .0 Q, .a W >, M 00 M N a --I M Ln U Q, L M 3 C O O Q, Vf v � i N i a --I o Ln o a --I N I a --I o In 3 Q, a l6 y Ql co v c �, L W Q, . . .-I . tin 0 '> In — '> EZn 0 ° v 0 LQj a Y Y U O O ° Y Y Y Y Y Y c u � M � 4r Q, M a cc M 0 ° v Q Q Q Q Q Q Q Q -Na 3 Q- 4, o z c +� o O c°J� ^' z tea, tea, tea, tea, tea, tea, tea, z ai ai _ s o ° ai °C v ai m ai r0o O 0 > v 0 v v v v v v v C O O I= a O Z Z U' 0-0 OC Z Y Y Y Y Y Y Y {/I . I N a L LL Z D U O z Packet Page Number 73 of 117 G2, Attachment 1 Ixu Packet Page Number 74 of 117 O O O O O p 0 0 0 0 O O O O O O O O O O G N Z N M l0 ^ M R* Ol N 111 Ln O rl N N -CT u1 l0 eMi e -I z ° Ln0 Ln 00 w t U) 00 Opt Opt M M Ln tO P% LLn Packet Page Number 74 of 117 O z Z O L z ° t 4w U U '3 U O f6 C c0 p Oy 'a Y = O a 4-1'3 Z M 0 Q 4-1 _ 3 N ° ko a CL ° o U c E ° c E _ v - E° °v,; a O ai -1 0 '3 m a ° y bo 0 aj E °3 u E N 'a >. V C a -a U a N ��f1 3 O O 3 2 'a O) a O1 °� i i E E ° N V°1 Q f0 a N 3 4-1 d v i O .L -E- it i o U C aZ z o OJ o� a °o a °o aai E f6 v N N v > 0 *� O 4 O 41, +� � 3 X t ,� � o 3 L p a o 0 0 0 �+ a U -°a z E 4 H ° �i ° Li Q M O_ 3 � pc30 z o o c" Qj `� ° O N c0 C N c0 = t— c ° a O t +� M c 3 L D LL 06 LL. 06 4' E y — aUi Ln L L L L N N L 00 C GJ 41 of W z 00 O1 O1 W W o O� v 0 v z O >>>> i 4'O v `L � CommLn E E c6 O _. �, CL �, bo 0 41 — — — — c L Qj 3 � a"' z L O > c0 ai w w ai 4' �° ° 3 � v ° °o °' > o— L'" 3�*'O1 �t Qom QJ 3 3 m m m m g c a = E +� C (A �_ � bo w ai 41 f6 L � O bo� �"' 'N C N � O C N 4' f6 C f6 C f6 C f6 C f6 Q E � 0. 1 Q 3 f0 o Q N •� = L •> i i i i N 01 E O Z _ C 'c0 M C O_ 01 N 00 00 00 00 E— O m10 = v Q o �_ 3 N oZ DDDOm a`~ 30 Qj �z 4' ° EQj — O1 O a°iz� w z 3 ai M ® " -°a G.i a; a L ° > fC E +-� — — N iJ t v 4+ a ++ aai c0 a, O = = = O ° a C W L a E O > L O L c0 W ocz mmmmmz o �, > 3Z owz a �z o. 0 M 0 0 Packet Page Number 74 of 117 tz tn 06 Ilj M G2, Attachment 1 Packet Page Number 75 of 117 0 0 00 In 0) N X X ui 00 Ln M Z O M Ln `� ori M w N N OC Ln N M O n H I Y CP OC N X 00 0- Q Q 0 > N N a --I .-i W N Ln a --I l0 a -I a --I QJ Mc N C O QJ s L 7 v Z U c s O a, a E > O O " v 3 z U C � QJ 4a L •3 � o O>- E O 'Z' ro N L c s > v 4a -a o +a v o 4 c v a C v O L C m O f6 v M U MO CL4 % LU N >L C o W -ao E r Z O i Y v o -a C CL c s c O c ro c L C.O a .Eb +' > U O O O O Q r00 ++ C QJ O*-' W Q Y y l�6 p O C C QJ 2 +S+ Q O tw V >Z N O O +' Ln O_ L hD Y U L O W Y U E t0 -a C N QJ (>0 4J O iD O 'a � O N O 3 s CL X C •QJ b4 O' ++ > V V i Q '� ar Q 0o E +' c a c a °p u v > v 3 J o o Y -a 3 0 c °J U L +� v L 0 3 m a O v N c rso ,4a O rOo M v 0 >. c 04a >z >z in c •O - +� ro d a a > - io ,F y L GJ 4a N C of 3 in -a QJ QJ pOp O QJ o v o 3 v�� 3 > m a in a ro c vJ O W o O o= 3 E S N L Z ++ ++ vJ Z s rn t4 m °° °J °' o 00Zmz 4-J LM o o Z o�c tz tn 06 Ilj M G2, Attachment 1 Packet Page Number 75 of 117 W V a W LnQ m CL 0 2 .a W a Ln ti a 3 o, CL o, cc O Ln ti LL Oi v a° G2, Attachment 2 Packet Page Number 76 of 117 v Z X Q Q Q V V V V V V V V 1~i1 1~i1 1~i1 Z Z Z Z Z Z Z Z tw n X N R* X d Q? Z Z M a w � � 01 01 GJ O O_ C L N O in O N_ U E GJ N 3 o F= E O4-1 c Q L C -a O � U v +-1 CL C 'co v1 O ++ t 4 O O O c W 111 U M N X i O N 4+ O Ln GJ U t t 4.4' .3 3 3 �' v v (A U 4� N O X 0 � J X O � >' X GJ Y In M C t)D Ln f6 N Ln -0 U Qj GJ M O>' O L t h0 N U M U C -a m ai 9 ?> C � (7 m Y N N� :t Vf M C U O N GJ O— U 4, L u1 J v M U 0 4- i.l N X E O v1 t)nI M O > t10 C Q a o�C 10 Packet Page Number 76 of 117 G2, Attachment 2 Packet Page Number 77 of 117 0 0 0 0 0 0 cvi o cvi en en ui -4 00 M Ln Ln a --I 01 N .--I N N .--I V X ix X X X X X O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 M Z N . I 00 .--I `� .--I M O M M M N a -I M Ln M M Ln N 00 00 N .--I 0) N t0 M a -I 00 t0 O M 1� M 01 111 111 a I 1� � w N a -I a I a I N 01 N M N a -I N N N M N N a 4 N Ln w00 t0 N m Q OC } m Cr 0_ 0_ w Ln OC 2 D OC Q OC Ln 2 M V u1 Ln H H a 4 Ln N N M M -C*- 00 M 111 NO -4 M M M N W Ln O O a -I Ol -4 Ln Ln M -4 Ln Ln Ln Ln Ln W W W W W l0 1� 00 Ol Ol Ol Ol Ol Ln O Ci C O H J X L •�_ C � L L N O LL N7 O C J Q (D U L L L � b4 t4 O L E C L of O -4-- LL v -0 (6 3 ++ M o o CL w W J m a v N +' M °° N°�' E v o L v m to U 4- 4, L m N +' (n of Ln f0 Ln y M O v% Vf U ow N 'Vf N IZ U p b4 to U m b4 Z! b4 O w b4 O 7 Q C 'vf v .L. u1 v M Y 0 U ++ U L X '0 -a O 3 L ~ Q C N U x w Y i a L U W J L O f6 ro ro m v>. -a O d m N rLo N v Q a M 00 v 'L CL a v a m °J a> E L v a\ 8 L E c L O 00 c O >z +; v L o 6c Y 00 ov c J Y ro °° of v o oQ- x ou 3— > U -a -a o\0 N o o m a s m m m Q W J OOC Ii 11O o3c OOC L.L a OC Ln OOC Packet Page Number 77 of 117 O O O O O O O O M M 00 �O M C:T u1 M a �- 3 x 0 v z W a J Q 0 G2, Attachment 2 C O LL L � 0 {n L L Z v v 0 0 Q V V OL 0 0 0 U m m Q •� Q (p 3 � 3 U Q U a a N a L c � L v c v a, o w o Packet Page Number 78 of 117 G2, Attachment 2 G2, Attachment 3 Packet Page Number 79 of 117 MIKE MOTORS 908 E SHERIDAN ST CONTACTPERSON MN ELY, MN 55731 FLEET MGR CONTRACT # 169032 218-263-7576 fax BOB O'HARA Release A-175(5) 800-894-7579 218-349-8955 ITEM # DMV -2 BASE MODEL 2020 DODGE CHARGER SXT AWD LDES48 $ 25,224.00 option cost STD 3.6L V6 X ERB STD STD 8 SPEED AUTO X DFT STD Plus u -Inc:Power Tilt/Telescope Steering Column, Blind Spot Memory/Power/Heat Mirror, Blind Spot & Cross Path Detection, Heated Front Seats, Black - Edged Premium Floormats, Exterior Mirrors Courtesy Lamps, Illuminated 2,399.00 Rear Cupholders, Premium -Stitched X AAY $2,399.00 Dash Panel, Power Front Driver/Passenger Seats, Auto Dim Exterior Driver Mirror, Heated 2nd Row Seats, Heated Steering Wheel, Auto Adjust In Reverse Exterior Mirrors, Front Overhead LED Lighting, Radio/Driver Seat/Mirrors Cold Weather Package -inc: Heated 441.00 Steering Wheel, Heated Front Seats AD7 _ Technology Group -inc: Advanced Brake Assist, Auto High Beam Headlamp Control, Rain Sensitive 1,687.00 Windshield Wipers, Adaptive Cruise ADG - Control w/Stop, Full Speed FWD Collision Warn Plus, Lane Departure Warnina Plus Driver Confidence Group -inc: Universal Garage Door Opener, Bi- 1,153.00 Function HID Projector Head Lamps, AJV _ Blind Spot Power Heated Mirror 85.00 Block Heater NHK - 27.00 Cargo Net CKR - 137.00 Security Alarm LSA - QTY 212.00 1 EXTRA KEY/FOB @$212.00 1 1 1 DLR1 1 $212.00 Packet Page Number 79 of 117 G2, Attachment 3 Packet Page Number 80 of 117 PUT AN "X" in the yellow cell the price will calculate - STD PAINT COLOR PAU N/C CLOTH BUCKET SEATS BLACK X BF/X9 N/C $ 27,835.00 0.065 MN STATE SALES TAX @6.5% - 132.25 TAX EXCEMPT PLATES TITLE & TRANS - 20.00 TRANSIT TAX X $20.00 $ - $ 27,855.00 contact name MICHAEL SHORTREED customer CITY OF MAPLEWOOD address 1830 COUNTY ROAD B EAST city, ST zip MAPLEWOOD, MN 55109 phone # (651) 249-2604 email address michael.shortreeda-maplewoodmn.gov PO # FACTORY ORDER NUMBER Packet Page Number 80 of 117 G3 CITY COUNCIL STAFF REPORT Meeting Date January 27, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Joe Sheeran, Communications Manager Ann Hutchinson, Lead Naturalist PRESENTER: Joe Sheeran, Communications Manager AGENDA ITEM: Resolution Accepting Donations for the Nature Explorer Program Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: V Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The Nature Center is holding a fundraiser to help offset the cost of field -trip programs, which supports outdoor learning and natural resource protection for more than 3,000 students annually. For the period from January 1, 2020 — January 16, 2020 the drive raised $1,200 in donations. Recommended Action: Motion to approve the resolution accepting donations in the amount of $1200.00 from various donors, named in the resolution. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $1200.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Donation Strategic Plan Relevance: Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ✓ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. This donation supports Nature Center operations. Background Attachments 1. Resolution Accepting Donations Packet Page Number 81 of 117 G3, Attachment 1 CITY OF MAPLEWOOD, MINNESOTA RESOLUTION NO. ACCEPTANCE OF DONATION WHEREAS the City of Maplewood and the Nature Center have received donations totaling $1,200.00 from: Kenny, Judy -- $500 Montonye, Michelle & Dan -- $100 Smith, Kathleen -- $100 Smith, Terence -- $100 Strobel, Mark -- $100 Vento, Susan -- $200 Zakelj, John -- $100 NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood, Parks and Recreation Department to accept this donation. Adopted this 27th day of January, 2020. Marylee Abrams, Mayor ATTEST: Andrea Sindt, City Clerk Packet Page Number 82 of 117 For the permanent record Meeting Date: 01/28/2020 Agenda Item: G3 CITY OF MAPLEWOOD, MINNESOTA RESOLUTION NO. ACCEPTANCE OF DONATION WHEREAS the City of Maplewood and the Nature Center have received donations totaling $1200.00 for the Nature Center Explorers fund from: Montonye, Michelle & Dan -- $100 Zakelj, John -- $100 Smith, Kathleen -- $100 Judy Kenny -- $500 Terence Smith -- $100 Strobel, Mark -- $100 Vento, Susan -- $200 NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood, Parks and Recreation Department to accept this donation. Adopted this 27th day of January, 2020. Marylee Abrams, Mayor ATTEST: Andrea Sindt, City Clerk G4 CITY COUNCIL STAFF REPORT Meeting Date January 27, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Andrea Sindt, City Clerk Regan Beggs, Business License Specialist PRESENTER: Andrea Sindt, City Clerk AGENDA ITEM: On -Sale Intoxicating Liquor and Sunday Sales License for CP Maplewood II, LLC dba Crooked Pint Ale House, 1734 Adolphus Street Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: In accordance with City Code Chapter 6 (Alcoholic Beverages), an application for an On -Sale Intoxicating Liquor and Sunday Sales license was submitted by CP Maplewood II, LLC, the new corporate owner of Crooked Pint Ale House located at 1734 Adolphus Street. Recommended Action: Motion to approve the On -Sale Intoxicating Liquor and Sunday Sales license for CP Maplewood II, LLC dba Crooked Pint Ale House at 1734 Adolphus Street. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Council approval is required prior to issuance of an On -Sale Intoxicating Liquor licenses, per City Code Sec. 6-165. Background For the purposes of holding an on -sale intoxicating liquor license, a background investigation was conducted on each corporate officer of CP Maplewood II, LLC: Paul Dzubnar, John Hinz, and Michael Drummer, in addition to the new establishment manager: Jordan Geotz; nothing was found that would prohibit the issuance of these licenses. Packet Page Number 83 of 117 G4 In addition, Police Chief Nadeau has met with the individuals to discuss measures to eliminate the sale of alcohol to underage persons, general security, retail crime issues and the city ordinances pertaining to the service of alcohol. Attachments None Packet Page Number 84 of 117 G5 CITY COUNCIL STAFF REPORT Meeting Date January 27, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Andrea Sindt, City Clerk Regan Beggs, Business License Specialist PRESENTER: Andrea Sindt, City Clerk AGENDA ITEM: Massage Center License for Spring Forever, LLC dba Spring Spa, 1700 Rice Street, Suite N Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: In accordance with City Code Chapter 10, Article XX, an application for a Massage Center license was submitted by Xiaoxue Shen to be used at Spring Forever LLC, dba Spring Spa located at 1700 Rice Street, Suite N (currently operating as Healing Massage). Recommended Action: Motion to approve the Massage Center license for Spring Forever, LLC dba Spring Spa at 1700 Rice Street, Suite N Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Council approval is required prior to issuance of a Massage Center license, per City Code Sec. 14-1457. Background For the purposes of the license application a background investigation has been conducted on, and the police department has met with, Ms.Shen, owner of Spring Forever, LLC; nothing has been revealed which would prohibit the issuance of this license. Attachments None Packet Page Number 85 of 117 G6 CITY COUNCIL STAFF REPORT Meeting Date January 27, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Shann Finwall, AICP, Environmental Planner PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Resolution of Support for Improved Energy Performance Standards in the State of Minnesota Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Supporting an improved energy performance standard in the State of Minnesota would allow Maplewood and other Minnesota cities to adopt a higher energy standard for new and major commercial renovations and multi -family buildings. This will help the City meet its 2040 Comprehensive Plan climate and energy goals. Recommended Action: Motion to approve the Resolution in Support of Establishing a Policy to Support Improved Energy Performance Standards in the State of Minnesota. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is n/a Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. By supporting state-wide improved energy performance standards the City will have more control over decreasing greenhouse gas emissions to meet the City's climate and energy goals. Additionally, state-wide improved energy performance standards will ensure a standardized system throughout the state, which will have a positive impact on job growth in the building operations, building construction, and design sectors. Packet Page Number 86 of 117 G6 Background After the transportation sector, building energy use is the second largest source of greenhouse gas emissions in Minnesota. Minnesota and 57+ cities, including Maplewood, have climate and energy goals, many of which align or exceed 80% greenhouse gas emission reduction by 2050. We are not on track to meet those goals. New and renovated buildings are a top greenhouse gas emission emitter and we cannot reach our carbon goals without a different approach to building design and construction. Discussion Minnesota Advanced Building Performance Standard A Minnesota Advanced Building Performance Standard code would allow cities to adopt a higher energy standard for new and major renovation commercial and multifamily buildings. The appendix would be available to jurisdictions as a uniform, advanced energy standard. In 2019, state Representative Jamie Long authored a bill to create an Advanced Building Performance Standard voluntary option for cities. Senator Dave Senjem sponsored the bill in the senate. The bill passed in the house energy omnibus bill, but was ultimately negotiated out during conference committee. City Group In the fall of 2019 the Advanced Building Performance City -led group convened workshops to identify common interests and solutions, engaging 22 cities statewide (including Maplewood environmental and building staff) as well as utilities, architectural community, design engineers, and insurance industry participation. The group prioritized a voluntary building standard that: 1) is performance -model based, using a metric such as Energy Use Intensity (EUI) or similar; 2) is clear, simple, and flexible, for design professionals, developers, trades, and code officials; and 3) leverages practices that support code enforcement uniformity, with an option of third -party enforcement support. State Group Governor Tim Walz has directed Commerce Commissioner Steve Kelley and Labor & Industry Commissioner Nancy Leppink to convene a broader stakeholder workgroup to discuss how to assist cities in their efforts to reduce emissions from new and renovated buildings. A voluntary advanced energy standard for buildings is central to their discussion. At the conclusion of their five - meeting process, a report will be drafted and presented to the Governor for consideration. Cities are represented in this process by Craig Johnson with the League of Minnesota Cities, Brian Hoffman (Saint Louis Park), and Kurt Schultz (Saint Paul). Summary Maplewood and other cities are asked to show their support for the Advanced Building Performance legislation by adopting a resolution of support for the standards. The resolution outlines the City's support for policies to support state legislation leading to higher performing commercial buildings through advanced energy performance standards. Packet Page Number 87 of 117 G6 Attachments 1. Minnesota Advanced Building Performance Standard Fact Sheet 2. Resolution of Support Establishing a Policy to Support Improved Energy Performance Standards in the State of Minnesota Packet Page Number 88 of 117 G6, Attachment 1 A MINNESOTA ADVANCED BUILDING PERFORMANCE STANDARD WHAT: An advanced building performance standard could be offered as an optional appendix to the state's building code allowing cities to adopt a higher energy standard for new and major renovation commercial and multifamily buildings. The appendix would be available to jurisdictions as a uniform, advanced energy standard. WH' An advanced building performance standard is necessary to allow the State and cities to cost effectively meet our climate and other clean energy goals. The State of Minnesota, and many cities, have climate action goals that call for an 80% reduction of greenhouse gas (GHG) emissions by 2050, but we are not on track to meet these goals. New and renovated buildings are a significant source of GHG emissions and must be addressed. Today, Minnesota cities cannot require that commercial buildings be designed and constructed to meet a standard above the state code, thereby limiting the carbon reduction cities can achieve. Cities view the rapid growth in new commercial and multifamily development as a major missed opportunity to have an impact and want to act soon. Additionally, an advanced building performance standard would have a positive impact on job growth in the building construction, building operations, and design sectors. HISTORY & BACKGROUND OF THE ADVANCED BUILDING PERFORMANCE STANDARD EFFORT: • An advanced building standard was recognized as a key GHG reduction strategy more than a decade ago, first through the state -led MN Climate Change Advisory Group stakeholder process 2008 report and again through the EQB-led Climate Solutions and Economic Opportunities (CSEO) project in 2014. • In 2019, state Rep. Jamie Long authored a bill to create an advanced building performance standard - Voluntary option for cities to adopt - Supported by 12 cities around the state, League of Minnesota Cities, AIA -MN Sen. Dave Senjem sponsored the bill in the senate Passed in House energy omnibus bill; negotiated out during conference committee • Fall 2019: Convened three city -led workshops to identify common interests and solutions, engaging 22 cities statewide - Utilities, architectural community, design engineers, and insurance industry participation - Other stakeholder meetings: trade groups, affordable housing, multifamily builder assoc. • Departments of Commerce (Commerce) and Labor & Industry (DLI) host a broad stakeholder process - Five meetings between October 2019 — January 2020 - Includes contractors, trades, multifamily, energy efficiency, cities, and legislators PARTICIPATING CITIES & GUEST STAKEHOLDERS Planning Team Cities: Bloomington, Edina, Minneapolis, Rochester, Saint Louis Park, and Saint Paul Collaborators: Twenty-three total engaged cities, AIA MN, USGBC MN, investor owned, corporative, and municipal electric and natural gas utilities, and Insurance Federation of MN. SOME WAYS TO SUPPORT: • Pass a resolution pledging your city's support Request lawmakers support — legislators, DLI and Commerce Commissioners, Governor's Office • Testify at a legislative committee hearing FOR MORE INFORMATION: Ben Rabe, rabe@fresh-energy.org EXAMPLES FROM OTHER STATES/PROVINCES: MASSACHUSETTS (Adopted 2009) • Performance -driven code • Being updated as a net -zero stretch code NEW YORK CITY (Adopted 2015) • Reduces building energy use by 23% (2012 baseline) BRITISH COLUMBIA (Adopted 2017) • Voluntary provincial standard • Reaches net -zero energy ready by 2032 Packet Page Number 89 of 117 G6, Attachment 2 RESOLUTION NO. Resolution of Support for Improved Energy Performance Standards in the State of Minnesota WHEREAS, buildings account for approximately 40% of all the energy used in Minnesota and new development practices have the opportunity to make the greatest longstanding impact; and WHEREAS, there is overwhelming scientific consensus that climate change is a significant threat to human civilization and is caused primarily by the combustion of fossil fuels; and WHEREAS, the State of Minnesota is not on track to meet its 80% carbon reduction by the 2050 goal; and WHEREAS, the City of Maplewood is not on track to meet its energy goal guidelines as outlined in the 2040 Comprehensive Plan, of an 80% carbon reduction by 2050; and WHEREAS, high efficiency construction presents opportunities for workers in manufacturing, construction, and service sectors, and it is essential that workers play a role in helping drive innovation towards a clean energy economy while creating and maintaining family - sustaining jobs; and WHEREAS, the City of Maplewood is interested in improving health and supporting economic development using environmentally conscious efforts; and WHEREAS, the State of Minnesota Climate Strategies and Economic Opportunities report identified implementation of a "stretch code" to improve energy efficiency as a leading cost-effective strategy in meeting the state's 80% greenhouse gas reduction goal by 2050; and WHEREAS, the City of Maplewood supports individual Minnesota cities having the option to adopt more stringent energy requirements for new construction and major renovation buildings as an issue of local autonomy, NOW THEREFORE BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota that the City formally adopts a policy to support state legislation leading to higher performing commercial buildings through improved energy performance standards. The Maplewood City Council adopts this resolution on January 27, 2020. Packet Page Number 90 of 117 G7 CITY COUNCIL STAFF REPORT Meeting Date January 27, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Mychal Fowlds, IT Director PRESENTER: Mychal Fowlds, IT Director AGENDA ITEM: Payment for Eden Systems Support Contract Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement Policy Issue: ❑ Proclamation Support contracts for software are a major necessity because there are always fixes and updates and without the support contracts we're entitled to none of these. Also, to speak with any of our third -party vendors a support contract is required. Recommended Action: Motion to approve payment for Eden Systems yearly maintenance support. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $46,062.12 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Ensuring that we remain current with our support contract makes certain that staff is able to address any issues or bugs they find within the software. This also makes sure that support is available should any larger scale events occur which would require further assistance from the vendor to get the system back up and running. Background The City of Maplewood has been using Eden Systems for quite some time. We are currently using Eden Systems as the major software package for Finance and HR. Eden Systems is used by all departments to some degree as it is our primary means to keep tabs on department budgets. It is worth noting that in 2019 staff began the process of replacing Eden Systems. A44arhmanfQ 1. Eden Systems invoice Packet Page Number 91 of 117 tyler technologies Bill To: City of Maplewood Attn: Mychel Fowldes 1830 E. County Road B. Maplewood, MN 55109-2702 Remittance: Tyler Technologies, Inc. (FEIN 75-2303920) P.O. Box 203556 Dallas, TX 75320-3556 G7, Attachment 1 Invoice Invoice No Date Page 045-284566 12/0112019 1 of 1 Questions: Tyler Technologies - ERP & Schools Phone: 1-800-772-2260 Press 2, then 1 Email: ar@tylertech.com Ship To: City of Maplewood Attn: Mychel Fowldes 1830 E. County Road B. Maplewood, MN 55109-2702 Cust No.-BiOTo-ShipTo Ord No PO Number Currency Terms Due Date 5195 - MAIN - MAIN 131912 USD NET30 12/3112019 Date Description Units Rate Extended Price Contract No.: MAPLEWOOD, CITY OF Administration Support 1 5,342.07 5,342.07 Maintenance: Start: 01/Jan/2020, End: 31/Dec/2020 Accounts Receivable Support 1 1,780.70 1,780.70 Maintenance: Start: 01/Jan/2020, End: 31/Dec/2020 Forms Citizen Services Support 1 580.91 580.91 Maintenance: Start: 01/Jan/2020, End: 31/Dec/2020 Data Dictionaries Support 1 648.53 648.53 Maintenance: Start: 01/Jan/2020, End: 31/Dec/2020 GL/AP Support 1 8,903.45 8,903.45 Maintenance: Start: 01/Jan/2020, End: 31/Dec/2020 Human Resources Support 1 5,833.02 5,833.02 Maintenance: Start: 01/Jan/2020, End: 31/Dec/2020 Payroll Support 1 11,325.78 11,325.78 Maintenance: Start: 01/Jan/2020, End: 31/Dec/2020 Purchasing Support 1 1,780.70 1,780.70 Maintenance: Start: 01/Jan/2020, End: 31/Dec/2020 Agency License Support -1 User 1 810.16 810.16 Maintenance: Start: 01/Jan/2020, End: 31/Dec/2020 Agency License Support -1 User 1 5,924.44 5,924.44 Maintenance: Start: 01/Jan/2020, End: 31/Dec/2020 Tyler Output Processing Support 1 344.87 344.87 Maintenance: Start: 01/Jan/2020, End: 31/Dec/2020 Tyler Output Processing Support 1 2,787.49 2,787.49 Maintenance: Start: 01/Jan/2020, End: 31/Dec/2020 "ATTENTION" Order your checks and forms from Tyler Business Forms at 877-749-2090 or tylerbusinessforms.com to guarantee 100% compliance with your software. Subtotal 46,062.12 Sales Tax �� 0.00 Invoice Total 46,062.12 CITY COUNCIL STAFF REPORT Meeting Date January 27, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Mychal Fowlds, IT Director PRESENTER: Mychal Fowlds, IT Director AGENDA ITEM: Payment for Usage of Metro-Inet IT Infrastructure Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement Policy Issue: ❑ Proclamation G8 The IT Department partners with the City of Roseville and the Metro-Inet group of cities for IT services including phone system, fiber optic maintenance, virtual server & storage infrastructure, wireless infrastructure and disaster recovery systems. This item is requesting approval to pay the 2020 invoices. Recommended Action: Motion to approve payments for IT support services invoices. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is 12 monthly payments of $6,230. Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: ✓ Financial Sustainability ✓ Operational Effectiveness ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. In regards to Financial Sustainability, by partnering with the City of Roseville and the Metro-Inet group of cities we are able to realize economies of scale. We also have the added benefit that not only services are included in this payment but future capital costs are also included. This provides the City a much more consistent budgetary amount versus the challenge of funding large capital costs every few years. In regards to Operational Effectiveness, by working as one when it comes to our storage and virtual environments we've been able to create a private cloud of sorts with failover to multiple sites within the metro area running on hardware that we could not afford on our own. This equates to a much more reliable system for Maplewood and our users. Background As stated above, Maplewood partners with the City of Roseville and the Metro-Inet group of cities for a number of services. Historically those services have been billed individually. Some each month and others as a lump sum yearly payment. Beginning in 2020 all services have been added Packet Page Number 93 of 117 G8 together and split into equal monthly payments. These services include all of the required storage needs for Maplewood uses (file servers, e-mail, databases, applications, etc.) equaling roughly 10TB. It also includes the VMWare servers and licenses to operate and support our virtual servers of which we have roughly 30. No longer do we operate a server room with 30 physical servers, instead we rely on few "hosts" running many virtual machines. These physical hosts and their future replacements are included in this payment. In addition this payment includes the system and hardware to perform and retain backups for all of the servers and files listed above. Also included is the software and hardware we utilize to manage our phone system and wireless infrastructure (secure Wifi). Attachments 1. IT Support Services January Invoice Packet Page Number 94 of 117 G8, Attachment 1 d`� VjW�L- 2660 Civic Center Drive Roseville, MN 55113 651-792-7002 DATE INVOICE NO 1/6/2020 0227807 BILL TO City of Maplewood Attn: Mychal Fowlds 1830 East County Road B Maplewood, MN 55109 DUE DATE 1/30/2020 DESCRIPTION QUANTITY I EFFECTIVE RATE I AMOUNT I DISCOUNT CREDIT BALANCE PREVIOUS OUTSTANDING BALANCE 0.00 IT SUPPORT SERVICES JANUARY 2020 RECURRING IT SERVICES: IT Equipment Charge 1.00 1,395.00 1,395.00 0.00 0.00 1,395.00 IT Operational Support 1.00 890.00 890.00 0.00 0.00 890.00 IT Software Licensing 1.00 1,425.00 1,425.00 0.00 0.00 1,425.00 IT Stang Support 1.00 2,520.00 2,520.00 0.00 0.00 2,520.00 INVOICE TOTAL: 6,230.00 0.00 0.00 6,230.00 PLEASE DETACH BOTTOM PORTION & REMIT WITH YOUR PAYMENT For questions please contact us at Customer Name: City of Maplewood Customer No: 012632 Account No: 0002837 - City of Maplewood Please remit payment by the due date to: CITY OF ROSEVILLE 2660 CIVIC CENTER DRIVE ROSEVILLE, MN 55113-1899 DUE DATE INVOICE NO 1/30/2020 0227807 Invoice Total: 6,230.00 Discounts: 0.00 Credit Applied: 0.00 Ending Balance: 6,230.00 INVOICE BALANCE: $6,230.00 AMOUNT PAID: Packet Page Number 95 of 117 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 96 of 117 J1 CITY COUNCIL STAFF REPORT Meeting Date January 27, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Sable, Assistant City Manager/ HR Director PRESENTER: Michael Sable, Assistant City Manager/ HR Director AGENDA ITEM: Resolution Seeking Approval for Sales Tax Exemption Legislation — North Fire Station Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: V Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Support Legislation in the 2020 Minnesota Legislative Session authorizing an exemption of sales taxes for materials, supplies, and equipment for construction of new North Fire Station. Recommended Action: Motion to approve the resolution seeking legislation for sales tax exemption for Maplewood North Fire Station construction. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $500,000.00 savings to the total project cost Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Exemption from state sales taxes of materials, supplies, and equipment Strategic Plan Relevance: Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The action is consistent with Financial Sustainability in that it maximizes the use of capital dollars and cost -avoidance techniques. It's consistent with enhanced Operational Effectiveness and recommendations of the Fitch & Associates Fire/EMS study, and manages our infrastructure and physical assets over the long-term. Background: The City of Maplewood is seeking legislation during the 2020 Legislative Session to exempt the North Fire Station from state sales taxes on material, supplies, and equipment for construction of Packet Page Number 97 of 117 J1 the new station. Securing a sales tax exemption, based on initial project cost estimates, will save the city $500,000 in total project cost. This is a common practice among cities and counties seeking to build new facilities to serve a critical public safety function. In recent years, the cities of Minnetonka, Inver Grove Heights, Mendota Heights, Monticello and Dakota County, have all received a sales tax exemption from the legislature. This action is consistent with past City Council actions. At the October 28, 2019 City Council Meeting, the council approved a professional services agreement with Wold Architects and Engineers to conduct a fire station needs assessment and design recommendations. This action is consistent with the Council's previous actions on September 23, 2019 authorizing the professional agreement. Based on an independent study by Fitch and Associates, along with a citizen -led advisory group, Maplewood Fire/EMS has made the following operational shifts to better serve the community. As part of the independent study by Fitch and Associates, along with a citizen -led advisory group, Maplewood Fire/EMS has made operational shifts to better serve the community. Operational shifts include: ■ Plan to re -align fire stations for maximum efficiency. o In the new alignment, Maplewood Fire/EMS will reduce from three stations to two. This will eliminate overlaps coverage at stations two (central) and three (north) and maximize efficiencies. Keeping three stations operational would only increase response times by less than 1 % at a cost of several million in upgrades for a modern 24/7 operation and at least $45,000 in annual operational costs. Re -alignment requires a new station to be built at the existing North Station site. ■ Modernize station which was built in the 1970s and is not suited to house a modern 24/7 firefighter/paramedics staff. ■ The new building will accommodate: 0 24-hour shifts for up to eight firefighter/paramedics in more suitable, modern living quarters. 0 7 apparatus drive-through bays, for quick, safe entry and exit. o Sequestered living and working quarters to reduce cancer risks due to truck exhaust and other operational hazards. o Improved facilities to clean bunker and other gear, which would also help reduce cancer risks. o Improved office and administrative facilities, which includes community gathering spaces. o Ability to expand for future community growth and service needs. Attachments: 1. Resolution Packet Page Number 98 of 117 J1, Attachment 1 RESOLUTION SEEKING LEGISLATION FOR SALES TAX EXEMPTION FOR MAPLEWOOD NORTH FIRE STATION CONSTRUCTION WHEREAS, the City of Maplewood Fire/EMS Department is modernizing to meet the growing and changing demands for emergency service. In 2019, Maplewood Fire/EMS responded to nearly 6,800 emergency calls and each year the department experiences call volume increases of 5-9%; and WHEREAS, an independent study by Fitch and Associates, along with a citizen -led advisory group, Maplewood Fire/EMS has made the following operational shifts to better serve the community including: transitioned to a full-time department, with 30 Firefighter/EMS professionals, reconfigured command staff to increase command and control on emergency incidents, and incorporated a plan to re -align fire stations for maximum efficiency; and WHEREAS, in the new alignment, Maplewood Fire/EMS will reduce from three stations to two. This will eliminate overlaps coverage at two stations to maximize efficiencies; and WHEREAS, the construction of the new North Fire Station will enhance the city's ability to respond to residents in Maplewood and enhance the public safety response in the community; and WHEREAS, the city is seeking to maximize its use of public dollars and one way to do that is to seek an exemption to state sales tax on materials, equipment, and supplies during construction; and WHEREAS, the City of Maplewood legislative delegation has agreed to sponsor and support legislation for a sales tax exemption. THEREFORE, BE IT RESOLVED that the City Council supports seeking legislative authority for a sales tax exemption of materials, equipment, and supplies for construction of a new North Fire Station in the City of Maplewood. Mayor Attest: City Clerk Packet Page Number 99 of 117 J2 CITY COUNCIL STAFF REPORT Meeting Date January 27, 2020 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jeff Thomson, Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Electrical Inspection Services a. Agreement with Tokle Inspections, Inc. b. Ordinance Amending the 2020 Fee Schedule c. Resolution Authorizing Publication by Title and Summary (4 votes) Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ✓ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: The city has contracted with Summit Inspection Services since 1995 for electrical inspections services. In November, Jim Manteufel with Summit informed the city that he would be retiring effective January 2020. The city has reviewed the city's electrical permit and inspection program, and conducted a Request for Qualifications (RFQ) process to select a new company to provide electrical inspections in the city. City staff recommends that the city council approve the agreement with Tokle Inspections for electrical inspection services, and amend the electrical permit fees in the 2020 fee schedule. Recommended Action: a. Motion to approve the electrical inspections agreement with Tokle Inspections b. Motion to adopt the ordinance amending 2020 fee schedule for electrical permit fees effective February 1, 2020 c. Motion to approve the resolution authorizing publication by title and summary Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $50,000.00 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: ✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Delivering electrical permit and inspection services in the community provides a one-stop shop for all building and construction permits, which improves customer service and responsiveness to residents, businesses, and contractors. The contract is also financially sustainable in that the Packet Page Number 100 of 117 J2 electrical permit fees pay for the city's costs to administer the program and the cost to provide the inspection services under the terms of the contract. Background Electrical Permits and Inspections Program Upon receiving the notification from Summit Inspections, city staff reviewed the electrical permit and inspection program. City staff met with the Department of Labor and Industry to discuss turning electrical inspections back to the state. After reviewing this option, city staff determined that maintaining in-house electrical permits and inspections is the best option. In-house electrical permits provides customer service benefits to the community. The city is responsible for building, mechanical, and plumbing permits. Maintaining electrical permits at the city maintains a one-stop shop for all construction permits in the city. The city also gets to manage the contract ensuring that the city's electrical inspector is responsive to residents, businesses, and contractors. Providing electrical permits and inspections also maintains the permit revenue from electrical permits. The city currently retains 20% of electrical permit fees plus an administrative fee to cover the city's costs to administer the program and issue permits. The city pays the contracted inspector 80% of permit fees to cover the cost of inspections. This 20/80 revenue split would continue in the new contract with Tokle. Request for Qualifications (RFQ) The city conducted an RFQ process to solicit proposals for electrical inspection services. The city posted the RFQ on its website and sent it to qualified electrical inspectors in the Twin Cities area. The city received one response to the RFQ from Tokle Inspections. Tokle Inspections has been in business for 23 years, and their office is in Coon Rapids. The company currently has four employees — three inspectors with master electrician licenses and one office staff member. Tokle currently provides electrical inspections for 18 communities in the metro area, including White Bear Lake, Oakdale, and Roseville. Tokle provides customer service enhancements over the city's current contract, including online inspection scheduling, customer service hours during the city's business hours — 8:00 to 4:30. The city attorney has prepared a contract between the city and Tokle Inspections. Key terms of the contract include: • Three year term until December 31, 2022. Either party may terminate the contract with 45 days written notice. • City will issue electrical permits and receive all permit fees. City will pay the contractor 80% of permit fees collected by the city. This is consistent with the current electrical inspections contract and is an industry standard. • Inspector must maintain adequate insurance coverage. Fee Schedule Amendment Tokle included their fees as part of the proposal to the city. The city currently uses the state's fee schedule for electrical permits, with the exception of the inspection fee of $40. (The state inspection fee is $35.) The state has not updated or increased its flat fees in 14 years, so the fees have not kept up with the cost to provide the electrical inspection services. In order to accept the fees proposed by Tokle, the city needs to amend its 2020 fee schedule. Packet Page Number 101 of 117 J2 Attachments 1. Electrical Inspection Services Agreement 2. Proposal from Tokle Inspections 3. Ordinance Amending 2020 Fee Schedule 4. Resolution Authorizing Publication by Title and Summary 5. Electrical Permit Fees Packet Page Number 102 of 117 J2, Attachment 1 ELECTRICAL INSPECTION SERVICES AGREEMENT THIS INSPECTION SERVICES AGREEMENT (the "Agreement") is made and entered into this day of , 2020, by and between the city of Maplewood, a Minnesota municipal corporation (the "City") and Tokle Inspections, Inc a corporation organized and existing under the laws of the State of Minnesota (the "Inspector"). WITNESSETH: WHEREAS, the City is interested in contracting with the Inspector for the performance of electrical inspections services ("Services") within Maplewood; and WHEREAS, the Inspector is agreeable to rendering services on the terms and conditions hereinafter set forth; and WHEREAS, the parties hereto agree to general terms as follows and to the specific terms as set forth in the attached exhibit; and NOW, THEREFORE, in consideration of the mutual covenants and undertakings hereinafter stated, the parties to this Agreement agree that the Inspector shall be retained to provide assigned electrical inspections, to verify compliance with applicable electrical codes and ordinances in a manner established by the City's designated building official, as follows: SCOPE OF SERVICES. There is no guarantee of a certain number of hours of work under this Agreement. All projects and tasks will be assigned to the Inspector as determined necessary by the City Building Official or the Community Development Director or their designee. The Inspector is authorized to perform the assigned Services on behalf of the City, provided such Services are in accordance with terms of this Agreement. All professional Services provided by the Inspector under this Agreement shall be provided in a manner consistent with the level of care and skill ordinarily exercised in Ramsey County, Minnesota by other inspectors providing similar services. 1.01. Receive, schedule, and perform electrical inspections, both plan reviews and on- site inspections, assigned by the City for compliance with the current version of the State Electrical Code and related laws, rules and city ordinances. 1.02. Perform inspections on the day requested, except as approved by the City. 1.03. Be available by telephone during established hours, as determined by the City, to receive calls related to electrical code requirements, electrical inspection procedures and other electrical inspection matters. It is understood that the normal hours are generally from 8:00 a.m. to 4:30 p.m., Monday through Friday. 628884v1MA745-4 Packet Page Number 103 of 117 J2, Attachment 1 1.04. Write correction notices and perform follow-up inspections as needed to obtain compliance. 1.05. Follow inspection procedures and processes established by the City. 1.06 Write inspection notes and results for each inspection performed, and provide notes and results to the City. 1.07 Send orders for payments to permit holders when the fees do not sufficiently cover the work covered by the permit. 1.06. Retain all pertinent records and copies of permits and correspondence related to each permit and make them available to the City upon request. 1.07. Provide the City with a monthly report summarizing permit activity. 2. CITY'S RESPONSIBILITIES. 2.01. Issue permits. 2.02. Receive and process permit fees. 2.03. Provide permits issued by City to Inspector. 2.04. Provide Inspector with a monthly report of permits issued by the City. 2.05. Maintain permit and inspection records. 2.06. Pay the Inspector for completed permits. 3. TERM OF AGREEMENT. The term of this Agreement, and the period during which the Services shall be provided, shall be from February 1, 2020 to December 31, 2022. Either party may terminate this Agreement at any time, for any reason, upon 45 days' advance written notice to the other party. The City may terminate this Agreement immediately upon a finding that the Services are not being performed in a professional manner or upon a finding that the Inspector has failed to complete tasks consistent with direction from the City and this Agreement. Upon termination, the Inspector shall be paid by the City for all services rendered by the Inspector as of the date of the termination for which the Inspector has not yet been compensated. 4. COMPENSATION. For permits issued by the City during the term of this Agreement, the City shall pay the Inspector 80 percent of the permit fee rates collected by the City as provided in Exhibit A. 628884v1MA745-4 Packet Page Number 104 of 117 2 J2, Attachment 1 If the Inspector performs work on permits that were issued by the City prior to February 1, 2020, the City shall pay the inspector 80 percent of the permit fees collected by the City at the time the permit was issued. The Inspector shall invoice the City every 30 days on a day to be determined by the City. The invoice must include the following statement dated and signed by the Inspector: "I declare under penalty of perjury that this account, claim or demand is just and correct and that no part of it has been paid." The City shall not be required to pay for any services furnished by the Inspector not specifically provided for in this Agreement. The City shall remit payment to the Inspector within 35 days of receiving an invoice submitted in accordance with this Agreement. 5. INDEPENDENT CONTRACTOR. 5.01. Both the Inspector and the City acknowledge and agree that the Inspector and its agents and employees are independent contractors and not employees of the City. The Inspector understands that the City will not provide the Inspector with any benefits of any type in connection with this Agreement, including but not limited to, health or medical insurance, workers' compensation insurance and unemployment, nor will the City withhold any state or federal taxes, including income or payroll taxes and social security taxes, which may be payable by the Inspector. 5.02. The Inspector shall supply at its own expense its own equipment, supplies, vehicles and tools necessary to complete the Services and the Inspector's obligations under this Agreement. 5.03. The Inspector acknowledges that any general instruction it receives from the City has no effect on its status as an independent contractor. 5.04. The Inspector acknowledges that the daily administration of the Inspector's Services rendered to the City shall be under the sole direction of the Building Official. The degree of Services to be rendered, the standard of performance, and other matters relating to regulations and policies shall be under joint control of the City and the Inspector, subject to the terms of this Agreement and all applicable law. Headquarters for the Services rendered to the City under this Agreement shall be located at City offices. 6. LICENSE AND INSURANCE. 6.01. The Inspector shall maintain commercial general liability insurance with a limit of not less than $1,000,000 each occurrence and $2,000,000 aggregate. The general liability insurance shall include coverage insuring the Inspector against claims for bodily injury, death, or property damage arising out of the Inspector's general business activities (including automobile use). Upon request of the City, the Inspector shall provide the City with certificates of insurance, showing evidence of the required coverage and listing the City as an additional insured. 628884v1MA745-4 Packet Page Number 105 of 117 J2, Attachment 1 6.02. The Inspector shall maintain automobile liability insurance with a limit of not less than two -hundred and fifty thousand dollars ($250,000.00) per each accident. The insurance shall cover liability arising out of any auto, including owned, hired and non -owned autos. 6.03. The Inspector shall maintain, at its own expense, statutory workers' compensation insurance coverage, if required by law. 6.04. The Inspector shall maintain, at its own expense, errors and omissions insurance with a limit of not less than $1,000,000 each occurrence and $2,000,000 aggregate. 6.05. A certificate of insurance acceptable to the City shall be filed by the Inspector with the City prior to commencement of the Services pursuant to this Agreement. The certificate and the required insurance policies shall contain a provision that the coverage afforded under the insurance contract will not be canceled or allowed to expire until at least 30 days prior written notice has been given to the City. 6.06. The Inspector shall be responsible for maintenance of any required and appropriate certification and continuing education necessary to retain the title of an Inspector under the laws of Minnesota. The Inspector shall be responsible for supplying any and all technical manuals and reference materials needed to perform its Services. 7. INDEMNIFICATION. The Inspector agrees that it will defend, indemnify, and hold harmless the City, its officers and employees, against any and all liabilities, loss, costs, damages and expenses, which the City, its officers and employees may hereinafter sustain, incur, or be required to pay, arising out of the Inspector's performance or failure to adequately perform its obligations pursuant to this Agreement. Such indemnity shall extend to include those acts or omissions caused by the Inspector's employees, agents, and assigns which may give rise to liability for the City. The Inspector shall not be required to hold harmless, indemnify, or defend the City with respect to claims brought by third parties that arise due to the failure of the City to enforce its code provisions in situations where the Inspector has notified the City of the code violation in writing or for claims arising primarily from the claimed negligence of the City. 8. FILES AND RECORDS. All completed files and all original copies of correspondence, inspection reports, plans and other matters connected with the Inspector's services under this Agreement shall be stored at the City offices and shall become the property of the City. The Inspector may keep copies of these documents for its own records, if desired. The City may use the documents for any reason it deems appropriate without being liable to the Inspector. 9. ASSIGNMENT. 628884v1MA745-4 Packet Page Number 106 of 117 4 J2, Attachment 1 The Inspector may not assign this Agreement or procure the services of another individual or company to provide Services under this Agreement without first obtaining the express written consent of the City. Nothing herein shall prohibit the Inspector from assigning the tasks required hereunder to its employees. 10. ENTIRE AGREEMENT, AMENDMENTS. This Agreement shall constitute the entire agreement between the City and the Inspector and supersedes any other written or oral agreements between the City and the Inspector. This Agreement can only be modified in writing signed by the City and the Inspector. 11. APPLICABLE LAW. This Agreement shall be governed by and construed in accordance with the laws of Minnesota. Any disputes, controversies, or claims arising under this Agreement shall be heard in the state or federal courts of Minnesota and the parties waive any objections to jurisdiction. 12. CONFIDENTIALITY/DATA PRACTICES. Data provided, produced or obtained under this Agreement shall be administered in accordance with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. The Inspector will immediately report to the City any requests from third parties for information relating to this Agreement. The Inspector agrees to promptly respond to inquiries from the City concerning data requests. 13. NO WAIVER BY CITY. Nothing herein shall be deemed a waiver by the City of the limitations on liability set forth in Minnesota Statutes, Chapter 466. 14. SEVERABILITY. Should any part or portion of this Agreement be deemed illegal or non-binding by a court of law, the remainder of the Agreement shall remain in effect. 15. COMPLIANCE. The Inspector agrees to comply with all applicable local, state and federal laws, rules and regulations in the performance of its Services under this Agreement. 16. RELATIONSHIP BETWEEN THE PARTIES. It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of copartners or a joint venture between the City 628884v1MA745-4 Packet Page Number 107 of 117 J2, Attachment 1 and the Inspector or as constituting the Inspector's employees as the agents, representatives or employees of the City for any purpose in any manner whatsoever. 17. WAIVER OF BREACH. Any waiver by either party of a breach of any provision of this Agreement shall not affect the validity of the remainder of this Agreement or the ability of either party to enforce a subsequent breach. 18. NOTICES. Any notice to be given by either party to the other under this Agreement shall be deemed properly given if delivered personal; if mailed by United States registered or certified mail, return receipt requested, postage prepaid; or if given to a recognized and reputable courier for delivery and addressed as follows: To the City: City of Maplewood 1830 County Road B E Maplewood, MN 55109-2702 Attn: City Manager To the Inspector: Tokle Inspections, Inc. 1748 123rd Ave NW Coon Rapids, MN 55448 Attn: Peter Tokle or to such other address or individual as either party may inform the other party of by notice in accordance with the above. 19. COUNTERPARTS, This Agreement may be executed in multiple counterparts, each of which shall be considered an original and one document. 628884v1MA745-4 Packet Page Number 108 of 117 [The remainder of this page intentionally left blank] 6 J2, Attachment 1 IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year written above. TOKLE INSPECTIONS, INC. Its: 628884v 1MA745-4 Peter Tokle Packet Page Number 109 of 117 J2, Attachment 1 CITY OF MAPLEWOOD This Instrument Drafted By: KENNEDY & GRAVEN, CHARTERED (RHB) 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis, MN 55402 (612) 337-9300 628884v1MA745-4 Packet Page Number 110 of 117 Marylee Abrams, Mayor Melinda Coleman, City Manager J2, Attachment 2 Attn. Dave Peterson PROPOSAL FOR PROVIDING ELECTRICAL INSPECTION SERVICE FOR FISCAL YEAR 2020 I, Peter A. Tokle, President of Tokle Inspections Incorporated, propose to provide electrical inspections for the city of Maplewood. My qualifications are as stated below: • Construction electrician graduate of Anoka Technical College with an A-, B+ grade point average. • I completed a three year union -sponsored apprenticeship program. • I received 100% on the B journeyman state exam. • 1 received 94% on the j ourneyman state exam. • I received 88% on the A master state exam. • I maintain a Class A Masters and Journeyman's License. • I have 19 years of experience as a journeyman electrician. • I ran service trucks for 3 years. • I was a foreman for 8 years. • I started as a State of MN electrical inspector in April 1996. • I am on my 23" d year as a contract electrical inspector. • I will inspect the whole inspection area everyday Monday through Friday. • I make inspections in the evenings and weekends when homeowners are unable or unwilling to arrange inspections during regular business hours. • When I receive ready -now permits, I promptly call the homeowner and add them to the day's work load. • I do not let my ready -now permits sit around and get old or pile up. I complete them ASAP. • I will perform inspections upon request of the installer after the installer has submitted a permit to the City. • I look through all my permits every 3 months and call the contractor or homeowner if I think the job is done. I don't wait for the permit to expire. • I have a web site (Tokleinspections.com) that installers can schedule inspections on up to 10 days in advance. • I take calls for inspections from 7:00 A.M. to 8:30 A.M. Monday — Friday, except holidays. • I return phone messages when I get home. • I have a cell phone that I can be reached on throughout the day. The number (612-791-6373) is available to city personnel. • I am computerized and keep all required data on it, both completed and active permits. • I have liability and errors and omission insurance of $2,000,000 per occurrence, and $2,000,000 aggregate. • I enforce licensing requirements by checking licenses at the job sites. Packet Page Number 111 of 117 J2, Attachment 2 • I look for jobs in progress and check for a permit. • I have automobile insurance as required. • I bill once a month. • I turn in field payments within 48 hours. • I provide all electrical inspections in this area except when on vacation and then Andrew Nykanen cover my area. • I identify myself and wear my badge at all times. • I am neat and well-groomed and wear professional looking attire. • I am polite and respectful to all customers. • I leave evidence of inspections at every job by leaving a sticker at the job site with the required information: Permit #, contractor #, date, job type, C.B. count, contractor's name and my signature. • I place stickers at the front door for a new house rough -in. I place a sticker on or in the panel for service changes and final inspections. • I place stickers for non -dwelling rough -in inspections nearest the area that each separate inspection is made. • One-time inspections will have a sticker at the overcurrent device for the new equipment. • I date and sign the permit for all inspection trips. • I have with me the needed tools and forms to do a thorough inspection. • I fill out inspection reports for jobs not in compliance with the NEC and or MN. Rules 3800.3619 and 3800.3620. • I will inspect the work to be in compliance with the applicable standards identified in the MN. Statutes Section 326.243 and the requirements of MN. Rules 3800. • I fill out violation reports for any job requiring one. • I will accept 80% of fees as compensation. • 1, Peter A Tokle, certify that I am in compliance with MN. Stat. 176.181 subd.2, pertaining to workman's compensation insurance coverage. Sincerely, Peter A. Tokle Packet Page Number 112 of 117 J2, Attachment 2 Tokle Inspections, Inc. Consultant Background: Tokle Inspections, Inc. Peter Tokle, President of Tokle Inspections Inc. 1748 123`d Ave NW, Coon Rapids, MN 55448 763-754-2983 (612-791-6373 cell) Petetokle@gmail.com Tokleinspections.com to setup inspections Call between 7:OOam-8:30am to setup inspections and answer questions 23 years in business AM003961(MN Master Electrician License Number) 4 employees Key Personnel: - Peter Tokle, 23 years experience as Electrical Inspector - Andrew Nykanen, Electrical Inspector for just over 1 year with Masters License # AM752611 - Kristina Hunt, Office Manager for 4 years Insurance Coverage: - See Attached Proposed Fees and Costs: - See Attached Other Relevant Information: Homeowner handout - Contractor permit application - Homeowner permit application Electrical Contract r List of Responsibilities of Tokle Inspections, Inc. Packet Page Number 113 of 117 J2, Attachment 3 ORDINANCE NO. ORDINANCE AMENDING THE COMPREHENSIVE FEE SCHEDULE FOR 2020 Section I. On December 9, 2019, the Maplewood City Council adopted Ordinance No. 1008 establishing the comprehensive free schedule for 2020. Section II. The comprehensive fee schedule is amended as outlined in Exhibit A. The fees for electrical permits supersede all fees established by ordinance, resolution, or policy prior to this ordinance. Section III. Any unpaid fees or charges constitute a service charge the City may collect pursuant to its authority under Minnesota Statutes, Sections 415.01, Subdivision 1 and Minnesota Statutes 366.012 by certifying the unpaid amount to the County Auditor for collection together with the property taxes imposed on the affected property or on any other property the person may own in the State. Section IV. This ordinance shall be effective February 1, 2020. Adopted on this 27th day of January, 2020. BY THE CITY COUNCIL: Mayor ATTEST: City Clerk Packet Page Number 114 of 117 CL CO OC) U J2, Attachment 3 Packet Page Number 115 of 117 0.0< OOOZ 0000000 0000000 OOOO OOOO 000000 000000 O OOOOOC O O O o O OOC O y O - 0 OOOUUOO — a(6 O O OLD . LoUo V 0— O � W mo O M o O oooo EflV O CO mommo G') M Efl oooonoO m ooOOE2O2aa>OO x OUd) Vd) m Efl EflV 69 69 69 69sss 69 69s 69 69 69 Cl) M Efl U 69 (6 aW EOfl EOfl C s 69 <a <s 69 O (6 U 69 Q y cD o LO N N c Q o m O O- m W O- o W O O 9 o 19 69 69 6 69 O O VLO LO O Q O O 69 Q O LO O 69 O Q t/1 Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Efl r M Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q O 00 Z N Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z M V V 69 69 W N 69 2 u) O O QQ Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Lo LO Ln Z N Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z aj M M 69 69 W N fl u) o O N � O a m N U Q N N ` � ` C � U ` N O C O (6 ?� O o O N U � N � C C w C N O U L �a E U Oo O d C N C w O fn fn 9 pU N L_ C O d E y E (6 .> L t/1 a W V a N E O O .� O O N C t/1 C O C .� f/) 6 6 �' (6 o .> O E d w N VI w E ` C R Q r Q ` f/) E f/) f/) E E f/) E C N C (6 O' 9 a O '� N E -O o -O U U t/1 om a N (6 w Mw U (6 N U O= y 0 N N R O d Q > (6 (6 (6 m .O VI Q t/1 9 O oa (6 Fo N C O ` M E C (p O a V d1 d1 O N M V LO a o O N o o M V O W (6 LL C (6 C C 4% O U (6 jn O w O N 0 0 0 0 O L LO O O O O V -O -O 1✓ YC a a O> O` T •� �_ aw ° 3 0 (6 (6 0 0 (6 (6 0 0 L 0 o O y '�0 w o R o � � r n n m O E w .� w a 3 .0 E E C C Cr Q Z O V o (O CO W F I� O LL 0 0 0 0 V W fA O LO O O O O O Cr Cr Q Cr Cn Cn Cr Cr H Cn J W S Q (n Q Packet Page Number 115 of 117 J2, Attachment 4 CITY OF MAPLEWOOD RESOLUTION AMENDMENT TO COMPREHENSIVE FEE SCHEDULE FOR 2020 SUMMARY AUTHORIZING PUBLICATION OF ORDINANCE NO. _ BY TITLE AND SUMMARY WHEREAS, the City of Maplewood (the "City") is a municipal corporation organized and existing under the laws of Minnesota; and WHEREAS, the City Council of the City of Maplewood has adopted Ordinance No. _, which creates city code to amend the fee schedule; and WHEREAS, Minnesota Statutes, § 412.191, Subdivision 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance contains a lengthy list of fees; and WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent and effect of the ordinances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood that the City Clerk shall cause the following summary of Ordinance No. to be published in the official newspaper in lieu of the entire ordinance: PUBLIC NOTICE The City Council of the City of Maplewood has adopted Ordinance No. 1008, which amends the 2020 fee schedule. A summary of the ordinance follows: Ordinance No. ORDINANCE AMENDING THE COMPREHENSIVE FEE SCHEDULE FOR 2020 The ordinance amends the 2020 fee schedule for electrical permit and inspection fees. The ordinance shall be effective on February 1, 2020. A full copy of the ordinance is available in the office of the city clerk. Adopted by the Maplewood City Council this 27th day of January, 2020. Packet Page Number 116 of 117 CL CO OC) U J2, Attachment 5 Packet Page Number 117 of 117 0.0< OOOZ 0000000 0000000 OOOO OOOO 000000 000000 O OOOOOC O O O o O OOC O y O - 0 OOOUUOO — a(6 O O OLD . LoUo V 0— O � W mo O M o O oooo EflV O CO mommo G') M Efl oooonoO m ooOOE2O2aa>OO x OUd) Vd) m Efl EflV 69 69 69 69sss 69 69s 69 69 69 Cl) M Efl U 69 (6 aW EOfl EOfl C s 69 <a <s 69 O (6 U 69 Q y cD o LO N N c Q o m O O- m W O- o W O O 9 o 19 69 69 6 69 O O VLO LO O Q O O 69 Q O LO O 69 O Q t/1 Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Efl r M Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q O 00 Z N Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z M V V 69 69 W N 69 2 u) O O QQ Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Lo LO Ln Z N Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z aj M M 69 69 W N fl u) o O N � O a m N U Q N N ` � ` C � U ` N O C O (6 ?� O o O N U � N � C C w C N O U L �a E U Oo O d C N C w O fn fn 9 pU N L_ C O d E y E (6 .> L t/1 a W V a N E O O .� O O N C t/1 C O C .� f/) 6 6 �' (6 o .> O E d w N VI w E ` C R Q r Q ` f/) E f/) f/) E E f/) E C N C (6 O' 9 a O '� N E -O o -O U U t/1 om a N (6 w Mw U (6 N U O= y 0 N N R O d Q > (6 (6 (6 m .O VI Q t/1 9 O oa (6 Fo N C O ` M E C (p O a V d1 d1 O N M V LO a o O N o o M V O W (6 LL C (6 C C 4% O U (6 jn O w O N 0 0 0 0 O L LO O O O O V -O -O 1✓ YC a a O> O` T •� �_ aw ° 3 0 (6 (6 0 0 (6 (6 0 0 L 0 o O y '�0 w o R o � � r n n m O E w .� w a 3 .0 E E C C Cr Q Z O V o (O CO W F I� O LL 0 0 0 0 V W fA O LO O O O O O Cr Cr Q Cr Cn Cn Cr Cr H Cn J W S Q (n Q Packet Page Number 117 of 117