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Home My WebLink About2020-01-13 City Council Meeting MinutesA. A C. E. MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, January 13, 2020 City Hall, Council Chambers Meeting No. 01-20 CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:02 p.m. by Mayor Abrams. Mayor Abrams gave a recap of 2019 activities at Sandy Lake. PLEDGE OF ALLEGIANCE Carter, Collin and Jasmine McCay led the council in the pledge of allegiance. ROLL CALL Marylee Abrams, Mayor Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Sylvia Neblett, Councilmember Present Bryan Smith, Councilmember Present APPROVAL OF AGENDA The following items were added under Council Presentations: Recognition of St. Louis Park Hmong New Year Issue with Garbage Pick -Up Over the Holidays Councilmember Neblett moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes — All The motion passed. APPROVAL OF MINUTES 1. December 9, 2019 City Council Workshop Minutes Councilmember Knutson moved to approve the December 9, 2019 City Council Workshop Minutes as submitted. Seconded by Councilmember Neblett Ayes — Mayor Abrams, Councilmembers Juenemann, Knutson and Neblett Abstain — Councilmember Smith — Not December 9, 2019 1 City Council Meeting Minutes present at the last meeting. The motion passed. 2. December 9, 2019 City Council Meeting Minutes Councilmember Juenemann moved to approve the December 9, 2019 City Council Meetina Minutes as submitted. Seconded by Councilmember Knutson Ayes — Mayor Abrams, Councilmembers Juenemann, Knutson and Neblett Abstain — Councilmember Smith — Not present at the last meeting. The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar; reviewed other topics of concern or interest requested by councilmembers; and gave an overview of upcoming events in the community. 2. Council Presentations Recognition of St. Louis Park Councilmember Juenemann congratulated St. Louis Park for banning vaping in their city. Hmong New Year Mayor Abrams reported on the Hmong New Year celebration she attended. Issue with Garbage Pick -Up Over the Holidays Mayor Abrams reported on the missed/delayed garbage pick-up with Republic Services over the holidays. 3. Presentation of Citizens Awards — Public Safety Department Public Safety Director Nadeau gave the presentation then presented Evelyn Hanson - Florin and John Lee Citizen Service Plaques. 4. 2020 City Council Appointments to Boards, Commissions and Miscellaneous Groups City Manager Coleman gave the staff report. December 9, 2019 City Council Meeting Minutes E Councilmember Juenemann moved to approve 2020 City Council appointments to boards, commissions and miscellaneous groups. Appointment 2019 Appointments 2020 Appointments Acting Mayor* Councilmember Juenemann Councilmember Knutson *Rotation of acting mayors: 2014 Councilmember Cardinal, 2015 Councilmember Abrams, 2016 Councilmember Xiong, 2017 Councilmember Juenemann, 2018 Councilmember Smith Auditor Contact Mayor Abrams Mayor Abrams Councilmember Juenemann Councilmember Juenemann Community Design Review Board Councilmember Knutson Councilmember Knutson Mike Martin (SL) Mike Martin (SL) Data Compliance Officers: Responsible Authority Andrea Sindt Andrea Sindt City Personnel Officer Terrie Rameaux Terrie Rameaux City Law Enforcement Officer Scott Nadeau Scott Nadeau Development Committee** Mayor Abrams Mayor Abrams Councilmember Smith Councilmember Knutson **Rotate councilmember to join mayor to work with City Manager on annual performance evaluation: 2016 Councilmember Abrams, 2017 Councilmember Juenemann, 2018 Councilmember Xiong. Environment & Natural Councilmember Juenemann Resources Commission Shann Finwall (SL) Gold Line Partners - CMC Councilmember Smith (fka Gateway Corridor Commission) Mayor Abrams (ALT) Gold Line BRT — PAC Councilmember Neblett Steve Love (ALT) Heritage Preservation Commission Councilmember Neblett Ginny Gaynor (SL) Housing & Economic Development Councilmember Smith Commission Mike Martin (SL) Maplewood Communications Maplewood Green Team Official Newspaper Parks & Recreation Commission Planning Commission Ramsey County Dispatch Policy Committee Ramsey County League of Local Governments Mayor Abrams Councilmember Smith (ALT) Councilmember Juenemann Shann Finwall (SL) Maplewood Review Councilmember Neblett Audra Robbins (SL) Councilmember Knutson Mike Martin (SL) Councilmember Juenemann Mayor Abrams (ALT) Mayor Abrams Councilmember Smith (ALT) Councilmember Juenemann Shann Finwall (SL) Councilmember Smith Mayor Abrams (ALT) Councilmember Neblett Steve Love (ALT) Councilmember Neblett Councilmember Smith Mike Martin (SL) Mayor Abrams Councilmember Smith (ALT) Councilmember Juenemann Shann Finwall (SL) Pioneer Press Councilmember Knutson Audra Robbins (SL) Councilmember Knutson Mike Martin (SL) Councilmember Juenemann Mayor Abrams (ALT) Mayor Abrams Councilmember Smith (ALT) Regional Mayors Mayor Abrams Mayor Abrams December 9, 2019 City Council Meeting Minutes 3 Rice/Larpenteur Project Rush Line Corridor Mayor Abrams Mayor Abrams Councilmember Juenemann (ALT) Councilmember Juenemann (ALT) Shann Finwall (SL) Shann Finwall (SL) Mayor Abrams Councilmember Smith (ALT) Melinda Coleman (SL) St. Paul Regional Water Services Mayor Abrams Board of Water Commissioners Melinda Coleman (ALT) Suburban Area Chamber Melinda Coleman of Commerce Mayor Abrams (REP) Councilmember Smith (REP) Suburban Rate Authority Steve Love Seconded by Councilmember Smith The motion passed. Mayor Abrams Councilmember Smith (ALT) Melinda Coleman (SL) Mayor Abrams Melinda Coleman (ALT) Melinda Coleman Mayor Abrams (REP) Councilmember Smith (REP) Steve Love Ayes — All G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda items G8, G10, G11 and G13 were highlighted. Councilmember Juenemann moved to approve agenda items G1-G15. Seconded by Councilmember Neblett Ayes — All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 736,671.72 Checks #104734 thru # 104753 dated 12/10/19 $ 415,197.97 Disbursements via debits to checking account dated 12/02/19 thru 12/06/19 $ 494,016.10 Checks #104754 thru # 104783 dated 12/17/19 $ 406,189.81 Disbursements via debits to checking account dated 12/9/19 thru 12/13/19 December 9, 2019 4 City Council Meeting Minutes $ 610,141.61 Checks #104785 thru # 104849 dated 12/24/19 $ 682,816.44 Disbursements via debits to checking account dated 12/16/19 thru 12/20/19 $ 386,028.26 Checks #104850 thru # 104876 dated12/26/19 thru 12/31/19 $ 439,014.55 Disbursements via debits to checking account dated 12/23/19 thru 12/27/19 $ 736,808.00 Checks # 104877 thru # 104906 dated 12/30/19 thru 01/07/20 $ 341,784.47 Disbursements via debits to checking account dated12/30/19 thru 01/03/20 $ 5,248,668.93 Total Accounts Payable PAYROLL $ 614,329.29 Payroll Checks and Direct Deposits dated 12/13/19 $ 2,665.94 Payroll Deduction check # 99104020 thru # 99104023 dated12/13/19 $ 614,157.27 Payroll Checks and Direct Deposits dated 12/27/19 $ 3,117.11 Payroll Deduction check # 99104037 thru # 99104040 dated 12/27/19 $ 1,234,269.61 Total Payroll $ 6,482,938.54 GRAND TOTAL Seconded by Councilmember Neblett Ayes — All The motion passed. 2. Resolution Designating Depositories for City Funds Councilmember Juenemann moved to approve the resolution designating depositories for city funds. Resolution 20-01-1767 Designating Depositories for City Funds BE IT RESOLVED, that the following be and hereby are selected as depositories December 9, 2019 5 City Council Meeting Minutes for deposits and investments of the City of Maplewood: Premier Bank Wells Fargo Bank US Bank 4M Fund/PMA RBC BE IT FURTHER RESOLVED that the deposits in any of the above depositories shall not exceed the amount of F.D.I.C. insurance covering such deposit unless collateral or a bond is furnished as additional security, and BE IT FURTHER RESOLVED that any funds in the above depositories may be withdrawn and electronically transferred to any other depository of the city by the request of the finance director or his/her designee. BE IT FURTHER RESOLVED that these depository designations are effective until December 31, 2020. Seconded by Councilmember Neblett Ayes — All The motion passed. 3. Rescind Resolution 90-6-99 Interest on Developer Deposits Councilmember Juenemann moved to approve the resolution rescinding resolution 90-6- 99 and eliminates the reauirement to Dav interest on the escrowed deposits of developers. Resolution 20-01-1768 Rescinding Resolution No. 90-6-99, Interest on Developer Deposits WHEREAS, Resolution No. 90-6-99 established interest payments on developer deposits; and, WHEREAS, the calculation and payment of interest on developer deposits is not a common practice and is administratively burdensome; and, WHEREAS, the purpose of the developer's deposit (escrow) is to provide assurance to the City that funds will be available to complete the project, and should be an incentive for the developer to complete the project. BE IT RESOLVED that Resolution No. 90-6-99, requiring interest payments on developer deposits, is hereby rescinded effective January 1, 2020. BE IT FURTHER RESOLVED that deposits already in place at December 31, 2019 will continue to accrue interest at the appropriate rate established at the time of the deposit. Seconded by Councilmember Neblett Ayes — All December 9, 2019 6 City Council Meeting Minutes The motion passed. 4. Budget Adjustments and Transfers Effective 12/31/2019 Councilmember Juenemann moved to approve the transfers and budget adjustments dated 12/31/2019 and authorize the Finance Director to make the necessary accounting entries. Seconded by Councilmember Neblett Ayes — All The motion passed. 5. 2020 City Council Meeting Calendar Councilmember Juenemann moved to approve the 2020 city council meeting calendar with the meetings on the second and fourth Mondays with the exception of moving the May 25 meeting to May 26 and cancelling the December 28 meeting. Seconded by Councilmember Neblett Ayes — All The motion passed. 6. Resolution Appointing Election Judges and Establishing a Ballot Board for the 2020 Presidential Nomination Primary Election Councilmember Juenemann moved to approve the resolution listing election fudges and establishing a ballot board for the 2020 Presidential Nomination Primary Election to be held on March 3, 2020. Resolution 20-01-1769 2020 Presidential Nomination Primary Election Appointing Election Judges and Establishing a Ballot Board WHEREAS, MN State Statute 204B.21, Subd. 2 states election judges for precincts in a municipality shall be appointed by the governing body of the municipality; and WHEREAS, it is required by MN Statutes 203B.121, Subd. 1 to establish a Ballot Board; and WHEREAS, approval of the resolution does not qualify individuals to serve as an election judge; and WHEREAS, appointments will be made from the list to fill the needed positions after training and required paperwork have been completed; and WHEREAS, appointment of additional election judges within the 25 days before the election may be made if the appointing authority determines that additional election judges will be required; and NOW, THEREFORE, IT BE RESOLVED, by the City Council of Maplewood, December 9, 2019 7 City Council Meeting Minutes Minnesota, a Ballot Board is hereby established that would consist of a sufficient number of election judges as provided in sections 204B.19 to 204B.22 to perform the task; and FURTHER, BE IT RESOLVED, that the City Clerk or designee assign Election Judges to serve in the 2020 Presidential Nomination Primary Election to be held on Tuesday, March 3, 2018 from the following list. Abeyratne, Pria Garvey, Terrence Koegel, Pete (Kaushalya) Gebremedhin, Eliya Kohlman, Karen Allen, Jim Goeppinger, Linda Kolbu, Janet Anderson, Chamise Golaski, Diane Koskinen, Carol Anderson, Nancy Gottfried, Drew Kramer, Dennis Anderson, Theodore Gramenz, Diane Krebsbach, John Babin, Paul Gravelle, Anne Krings, Bill Backlund, Zachary Grefe, David Krings, June Barbon, Bernadette Gudknecht, Jamie Kruse, Elaine Bartley, Rosemary Gudknecht, Nick Kwapick, Jackie Bedor, David Gustafson, Dianne Labarre, Tom Beecher, Barbara Haag, Phyllis Lansberger, James Belland, Jaime Hafner, Michael Larson, Barbara Benton, Rob Hagemo, Joann Layer, Tom Bierwerth, Sharon Hahn , Sandra Lemieux, Kirk Bishop, Lynn Hahn , Vonna Leo, Mary Ann Bjorklund, Diane Hansford, Lisa Leonard, Claudette Bjornstad, Myron Harder, Mary Leonard, James Bolden, Donita Hart, Robert Lewis, Sandy Bongiovance, Heininger, Jean Lindelien, Darla Marietta Herber, Darlene Liptak, Marianne Brandon, Ginny Hinnenkamp, Gary Loipersbeck, Darlene Brandon, Richard Hodges, Pamela Loipersbeck, Jules Burdine, Denell Holmes, Mary Lundberg, Roberta Carson, Helen Hoppe, Janice Mahre, Jeri Clark, Kathy Hulet, Jeanette Mastro, Christina Cleland, Ann Huth, Patricia McCann, John Connelly, Thomas Huth, Raymond McCauley, Judy Connolly, Colleen Imm, Hilary Miller, Barb Czeck, Rozanne Ingersoll, Carol Monroe, Sharon Dahl, Lola Jacobson, Chris Moreno, Marlene Danielson, Pauline Jahn, David Nentwig, Julia DeBernardi, Nancy Jefferson, Neumann, Brenda DeZelar, Phil Gwendolyn Nichols, Miranda Dickerson, Charlene Jensen, Kathleen Norberg, Ann Dickson, Helen Jean Johnson, Cheryle O'Brien, D. William Dittli, Albin Johnson, Robert (Bill) Eads, John Johnson, Warren Olson, Anita Eickhoff, Carolyn Johnston, Howard Parent, Dian Falteisek, Jan Jones, Anabella Parnell, John Franzen, Nick Jones, Terri Parnell, Susan Freid, Robert Judith, Johannessen Paycer, Dori Fuller, Mary Kane, Annette Paycer, Nicholas Katherine Kane, Myrna Peper, Marilyn Fulmek, Debra Kipka, Judy Perzichilli, Devrie Fulmek, Stephen Kirscher, LaVonne Peterson, Joan Funk, Barbara Klamn, Monica Peterson, Kathleen Garmer, Richard Knauss, Carol Peterson, Linda December 9, 2019 8 City Council Meeting Minutes Plank, Carolyn Plath, Orlin Plumbo, Joseph Posch, Roger Potter, Nina Putz, Shelly Putz, Steve Rangitsch, Angie Reichow, Andrew Reichow, Roy Reinke, JoAnne Roadfeldt, Rita Robinson, Virgil Rodriguez, Vincent Rossbach, Teresa Rourke, Beryl Rowe, Rosie Rozmarynowski, Bob Rygg, Crystal Sands, Warren Sauer, Kathleen Schluender, Cynthia Schmidt, William Schommer, Julie Seitz, James Seyfer, Deborah Singer, Mary Skaar, Delaney Skaar, Susan Smith, Bobbi Gilpin Smith, Duane Smith, Margaret Snavely, Frances Sorenson, Faith Sprague, Florence Stafki, Tim Steenberg, Judith Sullivan, Maureen Seconded by Councilmember Neblett Ayes — All The motion passed. Taylor, Lori Tripp, Jodi Tschida, Micki Urbanski, Carolyn Urbanski, Holly Valento, Karen Vang, Stephanie Vittum, Nicholas Walsh, Alison Walsh, Justin Waschlmusch, Laure Wasmundt, Gayle Wendt, Mary Witek, Corey Wood, Susan Xiong, Sara Yorkovich, Cindy Zimitsch, Tom 7. Approval of Quit Claim Deed for Harvest Park and 1534 County Road C East Councilmember Juenemann moved to approve the quit claim deed document to transfer Property rights from the City to the owner of 1534 County Road C East for the discrepancy area along the shared property line. Seconded by Councilmember Neblett Ayes — All The motion passed. 8. Approval of 2020 SCORE Grant Agreement Councilmember Juenemann moved to approve the 2020 SCORE Grant Agreement. Seconded by Councilmember Neblett Ayes — All The motion passed. 9. Pond Clean Out/Dredging Project, City Project 19-27 a. Budget Adjustment b. Joint Powers Agreement with Ramsey Washington Metro Watershed District Councilmember Juenemann moved to approve the Budget Adjustment. Seconded by Councilmember Neblett Ayes — All The motion passed. December 9, 2019 9 City Council Meeting Minutes Councilmember Juenemann moved to approve the Joint Powers Agreement with Ramsey Washington Metro Watershed District for the 2019/2020 Pond Dredging Program, City Project 19-27 and direct the Mayor and City Manager to sign the agreement. Seconded by Councilmember Neblett Ayes — All The motion passed. 10. Resolution to Accept Donation from Schmelz Countryside Councilmember Juenemann moved to approve the resolution accepting the donation made by Schmelz Countryside. Resolution 20-01-1770 Expressing Acceptance of and Appreciation of a Donation to the Maplewood Fire Department WHEREAS, Schmelz Countryside has presented to the Maplewood Public Safety Department a donation in the amount of $2000.00; and WHEREAS, this donation is intended for the purpose of our equipment purchase to benefit the Department; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends Jonathan Schmelz and Schmelz Countryside for their civic efforts, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that: 1. The donation is accepted and acknowledged with gratitude; and 2. The donation will be appropriated for the Public Safety Department as designated; and The appropriate budget adjustments be made. Seconded by Councilmember Neblett Ayes — All The motion passed. 11. Resolution to Accept Donation from Cathy Petersen Councilmember Juenemann moved to approve the resolution accepting the donation made by Cathy Petersen. Resolution 20-01-1771 Expressing Acceptance of and Appreciation of a Donation to the Maplewood Fire Department December 9, 2019 10 City Council Meeting Minutes WHEREAS, Cathy Petersen has presented to the Maplewood Fire Department a donation in the amount of $150.00; and WHEREAS, this donation is intended for the purpose of our Community Risk Reduction Programs; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends Cathy Petersen for her civic efforts, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that: 3. The donation is accepted and acknowledged with gratitude; and 4. The donation will be appropriated for the Fire Department as designated; and The appropriate budget adjustments be made. Seconded by Councilmember Neblett Ayes — All The motion passed. 12. Resolution Approving 2020 Pay Rates for Temporary/Seasonal and Casual Part -Time Employees Councilmember Juenemann moved to approve the temporary/seasonal and casual part- time pay rates resolution adjusting the minimum wage and Intern classification for January 1, 2020. Resolution 20-01-1772 2020 Pay Rates Temporary/Seasonal & Casual P/T Emplouees WHEREAS, according to the Minnesota Public Employees Labor Relations act, part-time employees who do not work more than 14 hour per week and temporary/seasonal employees who work in positions that do not exceed 67 days in a calendar year, or 100 days for full-time students, are not public employees and are therefore not eligible for membership in a public employee union. NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job classifications are hereby established for temporary/seasonal, casual part-time employees effective January 1, 2020 upon Council approval. Accountant $10.00-30.00 per hour Accounting Technician $10.00-22.00 per hour Administrative Assistant $10.00-23.00 per hour Background Investigator $25.00-40.00 per hour Building Inspector $14.00-35.00 per hour Building Attendant $10.00-15.00 per hour Community Service Officer $14.50-19.50 per hour Election Judge $10.00-12.00 per hour Election Judge - Assistant Chair $10.00-15.00 per hour December 9, 2019 11 City Council Meeting Minutes Election Precinct Chair $10.00-16.00 per hour Engineering Aide $10.00-16.00 per hour Engineering Technician $10.00-16.00 per hour Fire Maintenance Engineer $14.00-18.00 per hour Fire/EMS Cadet $14.50-19.50 per hour Gardener $12.00-22.00 per hour Intern $10.00-25.00 per hour IT Technician $15.00-20.00 per hour Laborer $10.00-15.00 per hour Office Specialist $10.00-18.00 per hour Receptionist $10.00-16.00 per hour Recreation Instructor/Leader $10.00-32.00 per hour Recreation Official $10.00-30.00 per hour Recreation Worker $10.00-18.00 per hour Vehicle Technician $10.00-15.00 per hour Video Coordinator* $11.00-19.00 per hour Video Technician* $10.00-18.00 per hour *Video positions shall be paid a guaranteed minimum flat fee of $50 for 4 hours or less. BE IT FURTHER RESOLVED, this resolution will supersede previous resolutions setting pay rates for these pay classifications; and, BE IT FURTHER RESOLVED, that the City Manager shall have the authority to set the pay rate within the above ranges. Seconded by Councilmember Neblett Ayes — All The motion passed. 13. Resolution Accepting Donation from Sherman & Associates Councilmember Juenemann moved to approve the resolution accepting the donation made by Sherman and Associates. Resolution 20-01-1773 Expressing Acceptance of and Appreciation of a Donation to the Maplewood Public Safety Department WHEREAS, Sherman and Associates has presented to the Maplewood Public Safety Department a donation in the amount of $600; and WHEREAS, this donation was designated equally between the Police and Fire Departments in the amount of $300 each; and WHEREAS, this donation is intended for the purpose to support the needs of the Maplewood Public Safety Department; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends Sherman and Associates. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of December 9, 2019 12 City Council Meeting Minutes Maplewood, Minnesota,that: 1. The donation is accepted and acknowledged with gratitude; and 2. The donation will be appropriated for the Public Safety Department as designated; and 3. The appropriate budget adjustments be made. Seconded by Councilmember Neblett Ayes — All The motion passed. 14. Special Assessment Policy Revisions Councilmember Juenemann moved to approve the adoption of the revised Special Assessment Policy. Seconded by Councilmember Neblett Ayes — All The motion passed. 15. Purchase of One Street Sweeper Councilmember Juenemann moved to approve the purchase of one street sweeper and direct the Mayor and City Manager to enter into a contract with MacQueen Equipment for the purchase under MN State Contract #153288 in the amount of $180,886.00. Seconded by Councilmember Neblett Ayes — All The motion passed. H. PUBLIC HEARINGS — If you are here fora Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Climate Adaptation Planning Process Environmental Planner Finwall gave the presentation. Ted Redmond with Pale Blue Dot addressed the council to give additional information. December 9, 2019 13 City Council Meeting Minutes Mayor Abrams moved to nominate Councilmember Juenemann to serve as representative on the Climate Adaatation Steerina Committee. Seconded by Councilmember Neblett Ayes — All The motion passed. 2. Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for a Public Hearing, Dennis -McClelland Area Improvements, City Project 19-10 Public Works Director Love gave the presentation. Councilmember Juenemann moved to approve the Resolution Accepting the Feasibility Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing at 7:00 p.m. on February 10, 2020 for the Dennis -McClelland Area Street Improvements, City Project 19-10. Resolution 20-01-1774 Accepting Feasibility Study, Authorizing Preparation of Plans and Specifications, and Calling for Public Hearing WHEREAS, pursuant to a resolution of the council adopted June 241", 2019, a report has been prepared by the City Engineering Division with reference to the improvement of Dennis -McClelland Area Street Improvements, City Project 19-10, and this report was received by the council on January 131", 2020. WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The City Council will consider the Dennis -McClelland Area Street Improvements, City Project 19-10, in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $8,388,000. 2. The City Engineer or his designee is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. 3. The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $8,388,000 shall be established. The proposed financing plan is as follows: Estimated Project Cost Recovery December 9, 2019 14 City Council Meeting Minutes Funding Source Total Amount % of Total G.O. Improvement Bonds $2,421,500 29% Special Benefit Assessments $1,312,000 16% Sanitary Sewer Fund $402,500 4% Environmental Utility Fund $1,813,000 22% Saint Paul Regional Water Services $2,188,000 26% W.A.C. Fund $251,000 3% Total Estimated Project Funding: $8,388,000 100% 4. A public hearing shall be held on such proposed improvement on the 101" day of February, 2020 at the Maplewood City Hall Council Chambers at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required bylaw. Seconded by Councilmember Knutson Ayes — All The motion passed. 3. Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for a Public Hearing, Schaller Area Pavement Rehabilitation, City Project 19-11 Public Works Director Love gave the presentation. Councilmember Juenemann moved to approve the Resolution Accepting the Feasibility Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing at 7:00 p.m. on February 24, 2020 for the Schaller Area Pavement Rehabilitation, City Project 19-11. Resolution 20-01-1775 Accepting Feasibility Study, Authorizing Preparation of Plans and Specifications, and Calling for Public Hearing WHEREAS, pursuant to a resolution of the council adopted June 241", 2019, a report has been prepared by the City Engineering Division with reference to the improvement of Schaller Area Pavement Rehabilitation, City Project 19-11, and this report was received by the council on January 131", 2020. WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The City Council will consider the Schaller Area Pavement Rehabilitation, City Project 19-11 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $2,032,000. December 9, 2019 15 City Council Meeting Minutes 2. The City Engineer or his designee is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. 3. The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $2,032,000 shall be established. The proposed financing plan is as follows: Estimated Project Cost Recovery Funding Source Total Amount % of Total Street Revitalization Fund $961,600 47% Special Benefit Assessments $765,900 38% Sanitary Sewer Fund $86,400 4% Environmental Utility Fund $159,500 8% W.A.C. Fund $58,600 3% Total Estimated Project Funding: $2,032,000 100% 4. A public hearing shall be held on such proposed improvement on the 24th day of February, 2020 at the Maplewood City Hall Council Chambers at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required bylaw. Seconded by Councilmember Knutson Ayes — All The motion passed. 4. Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, Calling for a Public Hearing, and Utilizing the Services of Bolton and Menk, Inc. to Complete the Final Design, County Road B & Arcade Street Improvements, City Project 19-22 Public Works Director Love gave the presentation. Councilmember Juenemann moved to approve the Resolution Accepting the Feasibility Reaort. Authorizina the Preparation of Plans and Specifications. Callina for a Public Hearin at 7:00 p.m. on February 10, 2020, and Utilizing the Services of Bolton and Menk, Inc. to Complete the Final Desian for the Countv Road B & Arcade Street imarovements. Citv Project 19-22 Resolution 20-01-1776 Accepting Feasibility Study, Authorizing Preparation of Plans and Specifications, and Calling for Public Hearing WHEREAS, pursuant to a resolution of the council adopted June 22nd, 2019, a report has been prepared by the City Engineering Division with reference to the improvement of County Road B and Arcade Street Improvements, City Project 19-22, and this report was received by the council on January 131h, 2020. WHEREAS, the report provides information regarding whether the December 9, 2019 16 City Council Meeting Minutes proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The City Council will consider the County Road B and Arcade Street Improvements, City Project 19-22, in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $5,048,900. 2. Bolton & Menk, Inc., is the designated project engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. The Mayor and City Manager are hereby authorized to sign the design services contract proposal with Bolton & Menk, Inc. 3. The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $5,048,900 shall be established. The proposed financing plan is as follows: Estimated Project Cost Recovery Funding Source Total Amount % of Total G.O. Improvement Bonds $2,201,400 44% Special Benefit Assessments $815,500 16% Street Revitalization Fund $110,000 2% Sanitary Sewer Fund $14,300 .5% Environmental Utility Fund $738,200 14.5% Saint Paul Regional Water Services $625,685 12% W.A.C. Fund $113,815 2% Xcel Energy 1 $430,000 1 9% Total Estimated Project Funding: 1 $5,048,900 1 100% 4. A public hearing shall be held on such proposed improvement on the 101" day of February, 2020 at the Maplewood City Hall Council Chambers at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required bylaw. Seconded by Councilmember Neblett Ayes — All The motion passed. 5. 2019-2020 Collective Bargaining Agreement with International Association of Fire Fighters Local 4470 - Fire Officers Assistant City Manager/HR Director Sable gave the presentation. Council directed staff to go back and talk to the bargaining group to discuss 12.11 and bring it back to the council with other solutions. December 9, 2019 17 City Council Meeting Minutes K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 8:41 p.m. Andrea Sindt, City Clerk December 9, 2019 18 City Council Meeting Minutes