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2019-12-09 City Council Meeting Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, December 9, 2019 City Hall, Council Chambers Meeting No. 23-19 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. November 25, 2019 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Presentation on Partnership between Maplewood Public Safety and U.S. Virgin Islands Public Safety G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Comprehensive Fee Schedule for 2020 Ordinance a. Ordinance Establishing 2020 Comprehensive Fee Schedule b. Resolution Authorizing Publication By Title and Summary (4 votes) 3. Conditional Use Permit Review, Beyond Storage, 1315 Cope Avenue 4. Conditional Use Permit Review, Family Auto Sales, 1065 Highway 36 5. Resolution Accepting Donation from Warner Nature Center 6. Resolution Accepting Donation from Linda Hokenson 7. Virtual Server & Storage Infrastructure Payment 8. Resolution for 2020 Annual Liquor License Renewals 9. Programmatic Agreement, Gold Line Bus Rapid Transit Project, City Project 14-05 10. 2019 - 2020 School Resource Officer Agreement with Independent School District 622 11. Resolution Disbanding the Police Advisory Commission 12. Establish Project Budget for Pond Clean Out/Dredging Project, City Project 19-27 13. Consulting Agreement with Rehder Forestry Consulting, LLC for Forestry Services 14. Resolution Accepting Donation from Kat Corrigan H. PUBLIC HEARINGS —If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. Truth in Taxation and CIP Public Hearing a. Public Hearing b. Resolution Certifying Property Taxes Payable in 2020 c. Resolution Adopting the Budget and Financial Policies for 2020 and the Capital Improvement Plan for 2020-2024 UNFINISHED BUSINESS None J. NEW BUSINESS 1. Administrative Hearing — Myth Live II, Inc. 2020 Liquor License Renewal 2. Closed Session Pursuant to Minn. Stat., Section 13D.05, subd. 3(b) for Attorney - Client Privileged Discussion Regarding Pending Litigation, Myth Live II, Inc v. City K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk's Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other's time keeping remarks brief, to the point and non -repetitive. A. A E. MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, November 25, 2019 City Hall, Council Chambers Meeting No. 22-19 CALL TO ORDER E1 A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:06 p.m. by Mayor Abrams. Mayor Abrams reported on a meeting that was sponsored by the Realtors Association with School District 622, City of Maplewood and other cities about why people would want to buy houses in Maplewood. PLEDGE OF ALLEGIANCE ROLL CALL Marylee Abrams, Mayor Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Sylvia Neblett, Councilmember Absent Bryan Smith, Councilmember Present APPROVAL OF AGENDA Councilmember Smith moved to approve the agenda as submitted. Seconded by Councilmember Juenemann Ayes — All The motion passed. APPROVAL OF MINUTES 1. November 12, 2019 City Council Workshop Minutes Councilmember Juenemann moved to approve the November 12, 2019 City Council Workshop Minutes as submitted. Seconded by Councilmember Smith Ayes — All The motion passed. 2. November 12, 2019 City Council Meeting Minutes Under Council Presentations — Place for Everyone, change the day from Monday to Tuesday. Councilmember Smith moved to approve the October 28, 2019 City Council Meeting Minutes as amended. November 25, 2019 City Council Meeting Minutes 1 Packet Page Number 1 of 345 E1 Seconded by Councilmember Knutson Ayes — All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar; reviewed other topics of concern or interest requested by councilmembers; and gave an overview of upcoming events in the community. 2. Council Presentations None 3. Presentation from Metropolitan Council Representative Sue Vento Metropolitan Council Representative Sue Vento addressed the council and gave the presentation. G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda item G8 was pulled from the Consent Agenda. Agenda item G3 was highlighted. Councilmember Juenemann moved to approve agenda items G1 -G7 & G9 -G13. Seconded by Councilmember Knutson Ayes — All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 154,096.43 Checks #104564 thru #104620 dated 11/12/19 $ 480,724.32 Disbursements via debits to checking account dated 11/04/19 thru 11/08/19 $ 65,176.25 Checks # 104621 thru #104650 dated 11/14/19 thru 11/19/19 November 25, 2019 City Council Meeting Minutes Packet Page Number 2 of 345 E1 $ 615,562.88 Disbursements via debits to checking account dated 11/12/19 thru 11/15/19 $ 1,315,559.88 Total Accounts Payable PAYROLL $ 575,186.80 Payroll Checks and Direct Deposits dated 11/15/19 $ 3,236.74 Payroll Deduction check # 99103987 thru # 99103991 dated 11/15/19 $ 578,423.54 Total Payroll $ 1,893,983.42 GRAND TOTAL Seconded by Councilmember Knutson Ayes — All The motion passed. 2. Resolution Directing Modification of Existing Construction Contract, Change Order No. 2, Wakefield Park Improvements Project, City Project PR 17-01 Councilmember Juenemann moved to approve the resolution directing modification of existing construction contract, Change Order No. 2, City Project PR 17-01. Resolution 19-11-1752 Directing Modification of Existing Construction Contract, Project PR 17-01, Change Order No. 2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Wakefield Park Improvements Project, PR 17-01, and has let a construction contract, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Wakefield Park Improvements Project, PR 17-01, Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1. The Mayor and City Manager are hereby authorized and directed to modify the existing contract by executing said Change Order No. 2 which is an increase of $3,030.74. The revised contract amount is $2,090,197.71. Seconded by Councilmember Knutson Ayes — All The motion passed. November 25, 2019 3 City Council Meeting Minutes Packet Page Number 3 of 345 E1 3. Donation to Maplewood Police Reserves from the Ramsey County Sheriff's Foundation Councilmember Juenemann moved to approve the resolution accepting the donation made by the Ramsey Sheriff's Foundation. Resolution 19-11-1753 Expression Acceptance of and Appreciation of a Donation to the Maplewood Police Department WHEREAS, the Ramsey County Sheriffs Foundation has presented to the Maplewood Police Department a donation in the amount of $1,000; and WHEREAS, this donation is intended for the purpose of the donation is to support the needs of the Maplewood Police Reserve Unit; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends the Ramsey County Sheriff's Foundation Board for their civic efforts and partnership. NOW,THEREFORE, BE IT RESOLVED,bythe City Council of the Cityof Maplewood, Minnesota, that: 1. The donation is accepted and acknowledged with gratitude, and 2. The donation will be appropriated for the Police Department as designated; and 3. The appropriate budget adjustments be made. Seconded by Councilmember Knutson Ayes — All The motion passed. 4. Cancellation of Uncollectible Ambulance Accounts Receivable Councilmember Juenemann moved to approve to cancel the uncollectible ambulance accounts receivable, for the year 2017, in the amount of $531,741.12. Seconded by Councilmember Knutson Ayes — All The motion passed. 5. Cancellation of Uncollectible Miscellaneous Accounts Receivable Councilmember Juenemann moved to approve to cancel the uncollectible miscellaneous accounts receivable in the City's governmental funds, for the year 2016-2019, in the amount of $2.810.00. Seconded by Councilmember Knutson Ayes — All The motion passed. November 25, 2019 4 City Council Meeting Minutes Packet Page Number 4 of 345 E1 6. Certification of Delinquent Trash and Miscellaneous Accounts Receivable Councilmember Juenemann moved to approve the resolution certifying delinquent accounts receivable to the County Auditor. Resolution 19-11-1754 Resolution Certifying Delinquent Accounts Receivable to the County Auditor RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following delinquent accounts, totaling $39,575.23, for collection with the customers property taxes payable in 2020, including interest at the rate of ten percent (10%) on the total amount for one year. Delinquent trash collection bills $26,234.44 Delinquent miscellaneous bills $13,340.79 Seconded by Councilmember Knutson Ayes — All The motion passed. 7. Purchase of One Bucket Truck Councilmember Juenemann moved to approve the purchase of one bucket truck and direct the Mayor and City Manager to enter into a contract with Altec Equipment for the purchase under MN State Contract #T-765 in the amount of $146,709.00. Seconded by Councilmember Knutson Ayes — All The motion passed. 8. Consulting Agreement with Rehder Forestry Consulting, LLC for Forestry Services This item was pulled from the agenda. 9. Conditional Use Permit Review, Elk Ridge Alzheimer's Special Care Center, 1700 Beam Avenue Councilmember Juenemann moved to approve the CUP review for Elk Ridge Alzheimer's Special Care Center and review again only if a problem arises or a major change is proposed. Seconded by Councilmember Knutson Ayes — All The motion passed. 10. Conditional Use Permit Review, Production Resources, 1136 Frost Avenue Councilmember Juenemann moved to approve the CUP review for Production Resources and review again only if a problem arises or a major change is proposed. November 25, 2019 5 City Council Meeting Minutes Packet Page Number 5 of 345 E1 Seconded by Councilmember Knutson Ayes — All The motion passed. 11. Conditional Use Permit Termination Resolution, HaF Equipment, 1255 Cope Avenue Councilmember Juenemann moved to approve the resolution terminating the conditional use permit for a 2,500 square foot building expansion for HaF Equipment located at 1255 Cope Avenue East. Resolution 19-11-1755 Conditional Use Permit Termination WHEREAS, HaF Equipment received approval from the Maplewood City Council on November 13, 2017, for a conditional use permit to construct a 2,500 square foot expansion to the existing building at 1255 Cope Avenue East. WHEREAS, Section 44-1099 of the zoning code states that the "proposed construction must be substantially started or the proposed use utilized within one year of council approval or the CUP shall become null and void. The council may grant up to one one-year extension of the permit if just cause is shown." WHEREAS, the city council granted a one year extension to HaF Equipment to construct the 2,500 square foot building expansion. WHEREAS, HaF Equipment did not move forward with constructing the building addition and are not in compliance with the conditions of approval that required compliance with Section44-1099. WHEREAS, this permit applies to the 1.43 acre site at 1255 Cope Avenue East. The legal description and property identification number are: Subject To Road & Except South 200 Feet; The East 260 Feet Of Block 14 Also; Except West 400 Feet & Except East 30 Feet; Part Lying Southerly Of Highway 36 Of Block 17 09-29-22-41-0008 WHEREAS, the history of this conditional use permit termination is as follows: On November 13, 2017, the city council granted a conditional use permit to allow HaF Equipment construct a 2,500 square foot building expansion within the M-1 zoning district that is within 350 feet of a residential zoning district. 2. On November 13, 2018, the city council granted a one year extension to HaF Equipment. 3. On November 25, 2019, the city council discussed this conditional use permit. November 25, 2019 City Council Meeting Minutes Packet Page Number 6 of 345 A E1 NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described conditional use permit termination because HaF Equipment failed to begin the 2,500 square foot expansion within the required timeframe. Seconded by Councilmember Knutson Ayes — All The motion passed. 12. Resolution for No Parking on the South Side of County Road D Between Labore Road to County Road D Circle Councilmember Juenemann moved to approve the Resolution Requesting Ramsey County to Restrict Parking on the South Side of County Road D between Labore Road and County Road D Circle. Resolution 19-11-1756 Requesting Ramsey County to Restrict Parking on the South Side of County Road D Between Labore Road and County Road D Circle WHEREAS, County Road D (CSAH 19) is a Ramsey County State Aid Route, and WHEREAS, on the south side of County Road D (CSAH 19) between Labore Road and County Road D Circle the existing road facilities generally consists of one travel lane and a 5 to 6 foot wide shoulder, and WHEREAS, the existing road facilities do not provide adequate width for parking on the street; and must therefore be conditioned upon certain parking restrictions. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Maplewood hereby requests Ramsey County to ban parking at all times on the south side of County Road D between Labore Road and County Road D Circle. Seconded by Councilmember Knutson Ayes — All The motion passed. 13. CTV Contract Renewal Councilmember Juenemann moved to approve the CTV contract. Seconded by Councilmember Knutson Ayes — All The motion passed. H. PUBLIC HEARINGS — If you are here fora Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. Keller Addition, 2228 Maplewood Drive November 25, 2019 7 City Council Meeting Minutes Packet Page Number 7 of 345 E1 a. Public Hearing b. Public Vacation, Preliminary Plat and Final Plat Resolution (4 Votes) Community Development Director Thomson gave the staff report. Mayor Abrams opened the public hearing. The following person spoke: 1. Debra Dupre, 1071 County Road B E Mayor Abrams closed the public hearing. Councilmember Smith moved to approve the resolution approving the public vacation, Preliminary plat and final plat of Keller Addition located at 2228 Maplewood Drive. Resolution 19-11-1757 Public Vacation, Preliminary Plat and Final Plat Resolution WHEREAS, Steve Love, representing the City of Maplewood, applied for a public vacation, preliminary plat and final plat for Keller Addition, a subdivision resulting in one commercial lot. WHEREAS, this public vacation, preliminary plat and final plat applies to the property at 2228 Maplewood Drive in Maplewood, Minnesota. WHEREAS, the current legal description for the property is: Parcel A (Abstract) That certain tract of land situated in the East 1/2 of the East 1/2 of the Southwest 1/4 of Section 9, Township 29, Range 22 described as follows, to wit: Commencing at a point on the East line of the said Southwest 1/4 of said Section 9, 100 feet North of the North line of County Road "B'; thence running West and parallel with the North line of County Road "B" to the Easterly line of U.S. Highway No. 61 as widened; thence Southwesterly along the said Easterly line of said US. Highway No. 61 as widened to a point on the North line of said County Road "B": thence running East along said North line of said County Road "B" to the said East line of said Southwest 1/4 of said Section 9; thence running North 100 feet along the said East line of said Southwest 1/4 of said Section 9 to the point of beginning; Parcel B (Torrens) That part of the Southwest Quarter of Section 9, Township 29, Range 22, described as follows: Commencing at the intersection of the east line of said Southwest Quarter and a line para11el with, distant 100.00 feet north of the north right of way line of County Road B; thence North 00 degrees 09 minutes 33 seconds West, along said east line 105.40 feet to the intersection with the westerly extension of the north line of Block 2, of Heinernann's Belleview Addition to Gladstone; thence North 08 degrees 02 minutes 44 seconds West 140.11 feet more or less to the southeasterly right of way line of United States Highway No. 61, as widened; thence southwesterly 268 feet more or less along said southeasterly right of way line to the intersection with a line parallel with, distant 100 feet north of the north right of way line of County Road B; thence North 89 degrees 18 minutes 48 seconds East, along said parallel line 125 feet more or less to the point of beginning; November 25, 2019 8 City Council Meeting Minutes Packet Page Number 8 of 345 E1 WHEREAS, the legal description for the vacation of U.S. Highway 61 is: All those parts of existing highway right-of-way, formerly known as U.S. Highway 61 right-of-way, within the Southeast Quarter of the Southwest Quarter of Section 9, Township 29 North, Range 22 West, Ramsey County described as follows: That part of said Southeast Quarter of the Southwest Quarter which lies within a distance of 50 feet on each side of Line 1 described below, northerly of Line 2 described below, and northeasterly and southeasterly of Line 3 described below: Line 1. Beginning at point on the south line of said Section 9, distant 575.8 feet west of the south quarter thereof; thence northeasterly at an angel of 62 degrees, 16 minutes from said south section line (measured from east to north) for 712.5 feet; Thence deflect to the left on a 07 degree 00 minute curve, delta angle 15 degrees 02 minutes, for 214.8 feet; thence on tangent to said curve for 600 feet and said Line 1 there terminating. Line 2. Commencing at the south quarter corner of said Section 9; thence northerly on an azimuth of 359 degrees 50 minutes 27 seconds along the north and south quarter line of said section 9 for 704.00 feet to the point of beginning of the said Line 2 to be described; thence on an azimuth of 269 degrees 30 minutes 43 seconds for 300 feet and said Line 2 there terminating. Line 3. Commencing at the south quarter corner of said Section 9; thence northerly on a azimuth of 359 degrees 50 minutes 27 seconds along the north and south quarter line of said Section 9 for 694.00 feet; thence on a an azimuth of 269 degrees 30 minutes 43 seconds for 209.70 feet to the point of beginning of said Line 3 to be described; thence on an azimuth of 326 degrees 58 minutes 38 seconds for 53.78 feet; thence on an azimuth of 24 degrees 26 minutes 32 seconds for 271.39 feet; thence deflect to the right on a tangential curve, having a radius of 908.43 feet and a delta angle of 16 degrees 09 minutes 18 seconds, for 256.14 feet and said Line 3 there terminating. And, That part of said Southeaster Quarter of the South West Quarter which lies easterly of a line run parallel with and distant 50.00 feet easterly of above described Line 1, southerly of above described Line 3, northerly of a line run parallel with and distant 115.00 feet southeasterly of Line 4 described below, and westerly of line 5 described below: Line 4. From a point on the south line of said Section 9, distant 630.98 feet west of the south quarter corner thereof, run northeasterly at an angle of 65 degrees 05 minutes 13 seconds from said south section line (measured from east to north) for 1110.75 feet; thence to the right on a 06 degree 00 minute curve (delta angel 36 degrees 32 minutes) for 608.89 feet and there said Line 4 terminating. Line 5. Commencing at the intersection of the east line of said southwest quarter and a line parallel with, distant 100.00 feet north of the north right of way line of County Road B; thence North 00 degrees 09 minutes 33 seconds West, along said east line 105.40 feet to the intersection with the westerly extension of the north line of Block2, of Heinemann's Belleview Addition to Gladstone to the point of beginning November 25, 2019 9 City Council Meeting Minutes Packet Page Number 9 of 345 E1 of said Line 5; thence North 08 degrees 02 minutes 44 seconds West a distance of 233.26 feet to above described Line 3 and there said Line 5 terminating. WHEREAS, the history of this request is as follows: On November 19, 2019, the planning commission held a public hearing for a preliminary plat for Keller Addition. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the preliminary plat. 2. On November 25, 2019, the city council held a public hearing for a public vacation for Keller Addition. The city staff published two hearing notices in the Pioneer Press and sent notices to the surrounding property owners. The city council gave everyone at the hearing a chance to speak and present written statements. The city council considered reports and recommendations from the planning commission and staff regarding the requests for a public vacation, preliminary plat and final plat for Keller Addition. WHEREAS, the preliminary plat and final plat meet the minimum subdivision design standards in City Code Section 34-8; and WHEREAS, the vacation of the public right-of-way is in the interest of the public; NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described requests with the following conditions of approval: Prior to the City signing the final plat for recording the applicant must submit the following: a. A plat opinion letter from the city attorney. Seconded by Councilmember Juenemann Ayes — All The motion passed. I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Purchase Offer to Sell City -Owned Property at 2501 Londin Lane a. Intent to Close Meeting (Minn. Stat. §13D.05 Subd. 3(c)) Community Development Director Thomson introduced the report to go into closed session. Mayor Abrams moved to approve to close the regular meeting and go into closed session to consider purchase offers or counter offers for City -owned property located at 2501 Londin Lane East Pursuant to Minnesota Statutes Section 13D.05,subd. 3c. November 25, 2019 City Council Meeting Minutes Packet Page Number 10 of 345 10 E1 Seconded by Councilmember Juenemann Ayes — All The motion passed. Mayor Abrams closed the regular meeting to go into closed session at 7:42 p.m. Mayor Abrams opened the closed session to resume the regular meeting at 7:56. Mayor Abrams gave a brief summary of the closed session. The following were present during the closed session: Mayor Abrams, Councilmember Juenemann, Councilmember Knutson, Councilmember Smith, City Manager Coleman, Assistant City Manager Sable, City Attorney Batty, and Community Development Director Thomson. K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 7:57 p.m. November 25, 2019 11 City Council Meeting Minutes Packet Page Number 11 of 345 Fla CITY COUNCIL STAFF REPORT Meeting Date December 9, 2019 REPORT TO: City Council REPORT FROM: Melinda Coleman, City Manager PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Council Calendar Update Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Also included is a list of upcoming City -sponsored community events. Recommended Action: No motion needed. This is an informational item. Uacomina Aaenda Items and Work Sessions Schedule: Jan. 13 Workshop: US Census Count Update; Boards & Commission Appointment Process Council: 2020 City Council Appointment to Commissions, Boards and Miscellaneous Groups Jan. 15 State of the City Event at YMCA/MCC, 11 am to 1 pm Jan. 27 Special EDA/HEDC meeting 4 — 7 pm Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1. Tobacco 21 — Workshop & Council Meeting — follow up scheduled for February 2. Create Pedestrian Safety Plan — Study underway, fall completion 3. Local Option Sales Tax and Construction Sales Tax Exemption Legislation — in process 4. Review Appointment Process for Boards & Commissions -scheduled for January Packet Page Number 12 of 345 Fla Upcoming Community Events: Date Time Event Location 12/10/19 8 - 9:30 am Tubman Facility Tour 1725 Monastery Way 12/10/19 13 - 4:30 pm Business Education Series - 8 Metrics to Success 1910 Co. Rd B Roseville 12/12/19 7 - 9 am Employee Holiday Breakfast MCCNMCA 1/15/19 11:30 am - 1 pm State of the City Luncheon MCCNMCA Packet Page Number 13 of 345 F3 CITY COUNCIL STAFF REPORT Meeting Date December 9, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Scott Nadeau, Police Chief/Public Safety Director PRESENTER: Scott Nadeau AGENDA ITEM: Presentation on Partnership between Maplewood Public Safety and U.S. Virgin Islands Public Safety Action Requested: ❑ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Public Safety Director Nadeau will present on the partnership with U.S. Virgin Islands Public Safety. Recommended Action: Presentation only. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. N/A. Background On October 9, 2019 representatives from U.S. Virgin Islands Public Safety visited the city of Maplewood and met with Public Safety Director/Police Chief Nadeau, Fire Chief Lukin, and EMS Chief Mondor. They were given tours of facilities, and discussed recruitment, training, studies, as well as policies and procedures. Director Nadeau was invited to attend the U.S. Virgin Islands Symposium on Youth, Gun Violence, and Community Policing on November 131" and 14t", where he gave a presentation on Community Policing. He also met with Fire/EMS leaders to further that partnership. Director Nadeau will give an overview of the partnership and the presentation he delivered at the symposium. Affnr hman4c 1. PowerPoint Presentation Packet Page Number 14 of 345 K70 M Al F3, Attachment 1 Packet Page Number 15 of 345 V C) D r C W O N IM Packet Page Number 16 of 345 N +-+ O E O Q 0 Ln E O Q T Ln N 0 • `E T O N n E CO O N N • N V F3, Attachment 1 4—j V) 7 w n� LL O O Q c� l�UO T _UO � V W W V) 0 Ln L/") LZ LZ v) }>' Q) E E O-0 T � N Q) c- > a, (- Q) O N a -j V �0 Q) � Of O E V Q) 0 i +-+ Ln Q) N 0 Q N CD Q F3, Attachment 1 N N cn N N N V Packet Page Number 17 of 345 D 5 P. Ow O M \ O T- U •O n Packet Page Number 18 of 345 F3, Attachment 1 PAW, 0 WE VA pi - _UO M V EFT O N a -j V W E E V c� tm F3, Attachment 1 Packet Page Number 19 of 345 C a --j r i Packet Page Number 20 of 345 F3, Attachment 1 F3, Attachment 1 Packet Page Number 21 of 345 i W � L � =3 O c/) - •� Q) re Q)E � O .V O O ._ � U •1 E •" Ov O O O O (� S a--+ .� O O � �_ 4-1 O J�Z 4-, ON E a), Ln Q) ca a) • L 0)o 0 o O O Q v Packet Page Number 22 of 345 Ln .� V M Q) 0 n rz DO F3, Attachment 1 L 0 2 CL [a U L 0 CL Via) Hr E L. U ko N 00 N sanOH dd) Q pOp J � 8 $ 8 8 N N N N N w ey �-1 rl ww papodaa SOWP) F3, Attachment 1 Packet Page Number 23 of 345 W 3 �o V E _Q) n 0 Q Packet Page Number 24 of 345 L N V >N N Q 0- E E N Q Q +-+ � N-0 _ :3 Q • E (� •I-- V V cn � 0-- 0 `1 CT Ln a--' � Ln � ci . — cn � Q U +-+ Q �_ o Ln a) o N > M �- Q > Ln Lh Ln Packet Page Number 24 of 345 L F3, Attachment 1 V N +-+ Q cn N-0 :3 Q cn cn cn Q QQ Ln a--' � Ln � ci . — � Q +-+ Q �_ Q =>, ,-- N — Q V > Ln Ln • cn�m zQ) AAA A F3, Attachment 1 N N c� LU +-+ E E O U +-+ cn M cn Q O U a--+ `O T O cn Q cn N +-+ +-+ M cn Q) cn N .Ln O cn O O N Lni a--+ N N Un M F3, Attachment 1 Packet Page Number 25 of 345 �i it ON Packet Page Number 28 of 345 0 0 N v / Oro ff= T 3 O � O U a-+ O CU E ; O M O O O/ � \C- Q O• 4—j O O O 0 CO N O Packet Page Number 28 of 345 0 0 N F3, Attachment 1 LO O N O N m 0 0 N N O N IHO N O H 0 O N 0 O O N u1 O N O N n v o NCD N o a a a a o ua a vi a irn N N ci ri F3, Attachment 1 C— U 4-j D 0 Ad C >_1 4-j 4--j E E 0 0 U 0 +-j (1) U V_ 0 � 0 �z0 0 C) 0 U ra (u L- 4� =5 0 E E 0 U 4- 0 (u -0 E z F3, Attachment 1 0 0 0 0 0 0 00 0 00 0 Ln Ln Ln `4 (N Packet Page Number 29 of 345 T— N Packet Page Number 30 of 345 Ln � o a) E E cn V F3, Attachment 1 El El M am ■ V C6 N N N C6 N X III F3, Attachment 1 Packet Page Number 31 of 345 N k a)D Q) ° N t � a' Ln 0 cn E N V N j O N N k 0 Ln N L' 4- Q N V C M Ln N � � � N Ln 0 Ln V V ate+ 0k � V (6 cn 0 > 4 Ln Q > w w V C6 N N N C6 N X III F3, Attachment 1 Packet Page Number 31 of 345 O 4—j L il 0— • OU MOU D O Packet Page Number 32 of 345 W 4-1 p O N >, +' E t N N U U N L N � O U-0 O -0 N N C U QJ i Ln +� ca Ln Q) > O U U U N � N O Q - Ln N ate-+ 4J In L U C N O fB CSA U a u. E 1 F3, Attachment 1 O V (4—j U F3, Attachment 1 Packet Page Number 33 of 345 UO 4-j N V V) (� V a--' O j Q V V QJ � 4-jOv Q E O i 0 p N — E i p — mu N — lO� 5 N � E N Q U O N (� Packet Page Number 33 of 345 U n OF:: Q) Q) I O M E O 4- Packet Page Number 34 of 345 4 941 O +-+ E `0 T +-+ N E E E O cn N N C- M Ln +-+ CF - Q) TN .Ln C O O z N C- +-+ N N cn O +-+ +-+ iV 1T T U +-+ N v M 0— F3, Attachment 1 E E V Q) cn +-+ — T � �V N � Q � V O �� p Q) O N N F3, Attachment 1 0 F3, Attachment 1 Packet Page Number 35 of 345 s� 'PN P� W - ;eel' e eau O T �� Q re kb W O I ^ L l LF w `f O 51\ l� N E O C6 a--' Q •— a� O cin ` � Ln O � • ..... 4—j1:7 � Q Ob Qb C N O U �, O S7...Q) Q 4- 0)(6 UU C3) ° Q C) V) N CID V }, U � u O avi ac 0 F3, Attachment 1 Packet Page Number 35 of 345 \�J Packet Page Number 36 of 345 F3, Attachment 1 G1 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: December 4, 2019 SUBJECT: Approval of Claims Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 1,143,722.42 Checks #104652 thru #104695 dated 11/26/19 $ 473,991.95 Disbursements via debits to checking account dated 11/18/19 thru 11/22/19 $ 80,032.94 Checks # 104696 thru #104733 dated 12/03/19 $ 583,118.50 Disbursements via debits to checking account dated 11/25/19 thru 11/29/19 $ 2,280,865.81 Total Accounts Payable PAYROLL $ 600,706.24 Payroll Checks and Direct Deposits dated 11/29/19 $ 1,214.24 Payroll Deduction check # 99104003 thru # 99104004 dated 11/29/19 $ 601,920.48 Total Payroll $ 2,882,786.29 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments Packet Page Number 37 of 345 Check Register City of Maplewood 11/22/2019 G1, Attachment Check Date Vendor Description Amount 104652 11/26/2019 04137 THE EDGE MARTIAL ARTS KARATE INSTRUCTION - AUG- NOV 1,890.00 104653 11/26/2019 00519 FLEXIBLE PIPE TOOL CO. ZIP TUBE FOR LOCATING POTHOLING 2,122.45 104654 11/26/2019 00985 METROPOLITAN COUNCIL WASTEWATER - DECEMBER 292,220.83 104655 11/26/2019 05902 NEOFUNDS POSTAGE - CITY HALL POSTAGE MACHINE 1,500.00 104656 11/26/2019 01819 PAETEC/WINDSTREAM LOCAL PHONE SERVICE 10/15 - 11/14 596.48 104657 11/26/2019 01337 RAMSEY COUNTY -PROP REC & REV 911 DISPATCH SERVICES -OCTOBER 33,192.96 11/26/2019 01337 RAMSEY COUNTY -PROP REC & REV CAD SERVICES - OCTOBER 6,803.43 11/26/2019 01337 RAMSEY COUNTY -PROP REC & REV FLEET SUPPORT FEES - OCTOBER 627.12 11/26/2019 01337 RAMSEY COUNTY -PROP REC & REV FLEET SUPPORT FEES - OCTOBER 321.36 104658 11/26/2019 01409 S E H PROFESSIONAL ENGINEERING SRVS 1,629.21 104659 11/26/2019 05488 SUN LIFE FINANCIAL PREMIUM - LIFE,LTD - NOVEMBER 6,487.08 104660 11/26/2019 01574 T A SCHIFSKY & SONS, INC PROJ 18-01 FERNDALE-IVY PMT#8 469,659.24 104661 11/26/2019 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 3,597.59 11/26/2019 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 2,957.45 11/26/2019 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 188.06 104662 11/26/2019 03486 BUBERL BLACK DIRT INC DISPOSAL OF PW YARD LEAVES/DIRT 630.00 104663 11/26/2019 03310 CDW GOVERNMENT INC ADOBE CREATIVE CLOUD ALL AP SUB 4,740.10 104664 11/26/2019 05889 DEARBORN NATIONAL STD GROUP #F022290 - DECEMBER 2,137.02 104665 11/26/2019 05283 EMERGENCY RESPONSE SOLUTIONS TURN -OUT GEAR 1,734.86 104666 11/26/2019 04834 FERGUSON WATERWORKS #2518 MATERIALS STORM SEWER-REMACKEL 3,023.34 11/26/2019 04834 FERGUSON WATERWORKS #2518 MATERIALS STORM SEWER-REMACKEL 1,093.77 104667 11/26/2019 00531 FRA -DOR INC. BLACK DIRT -RESTORATION REMACKEL 102.00 104668 11/26/2019 05313 GRAPHIC DESIGN, INC. BUSINESS CARDS - CD 168.45 104669 11/26/2019 06068 NATHAN GRUHLKE REFEREE FOR FALL SOCCER 50.00 104670 11/26/2019 01965 HEALTH PARTNERS REFUND FOR TRANS MEDIC MW8001437 91.32 104671 11/26/2019 03330 HOISINGTON KOEGLER GROUP INC COMPREHENSIVE PLAN SRVS-OCT 1,032.50 104672 11/26/2019 05845 HUMANA HEALTH CARE PLANS REFUND FOR TRANS MEDIC MW9000817 319.42 104673 11/26/2019 02137 KENNEDY & GRAVEN CHARTERED ATTORNEY FEES - OCTOBER 13,542.20 104674 11/26/2019 05968 LUKE KRIER REFEREE FOR FALL SOCCER 40.00 104675 11/26/2019 06067 CAMILLE LARSON REFEREE FOR FALL SOCCER 200.00 104676 11/26/2019 00857 LEAGUE OF MINNESOTA CITIES ADOBE PRO DC & 3 INDESIGH LIC SUB 3,983.50 104677 11/26/2019 03818 MEDICA MONTHLY PREMIUM - DECEMBER 186,136.17 104678 11/26/2019 00986 METROPOLITAN COUNCIL MONTHLY SAC - OCTOBER 9,840.60 104679 11/26/2019 04783 MHSRC/RANGE EVOC INSTRUCTION OFFICER PETERS 435.00 104680 11/26/2019 05838 MINNESOTA BENEFIT ASSOCIATION MONTHLY PREMIUM 420.95 104681 11/26/2019 01175 CITY OF NORTH ST PAUL MONTHLY UTILITIES - OCTOBER 3,383.06 11/26/2019 01175 CITY OF NORTH ST PAUL FIBER OPTIC ACCESS CHG - NOVEMBER 1,000.00 104682 11/26/2019 06017 NOW MICRO INC HP PC'S OFF STATE OF MN CONTRACT 6,270.00 11/26/2019 06017 NOW MICRO INC HP PC'S OFF STATE OF MN CONTRACT 642.00 104683 11/26/2019 00001 ONE TIME VENDOR REFUND R GOMEZ - TRANS MEDIC 88.81 104684 11/26/2019 00001 ONE TIME VENDOR REFUND M ELLIS - TRANS MEDIC 84.39 104685 11/26/2019 05762 POLYBEST, INC. COMPOST BAGS 445.56 104686 11/26/2019 06066 ANGELA QUAMMEN REFEREE FOR FALL SOCCER 450.00 104687 11/26/2019 01345 RAMSEY COUNTY PROP TAX 1946 ENGLISH 10,456.56 11/26/2019 01345 RAMSEY COUNTY PROP TAX 1375 FROST 3,250.80 11/26/2019 01345 RAMSEY COUNTY PROP TAX 0 ENGLISH 10/11 1,189.08 11/26/2019 01345 RAMSEY COUNTY PROP TAX 0 ENGLISH 12/13 906.12 104688 11/26/2019 01383 ROSEVILLE AREA SCHOOLS SHARED FACILITY COST OF EDGERTON 27,979.00 104689 11/26/2019 02001 CITY OF ROSEVILLE FACILITY WI -FI COST RECOVERY 2019 2,046.00 104690 11/26/2019 06065 LUKE RUNQUIST REFEREE FOR FALL SOCCER 20.00 104691 11/26/2019 01397 RYAN PLUMBING & HEATING CO. REPAIR TOILET - GOODRICH PARK BLDG 295.00 104692 11/26/2019 01836 ST PAUL, CITY OF LIGHT POLE -KENNARD/LEGACY 1,708.00 11/26/2019 01836 ST PAUL, CITY OF LIGHT POLE -KENNARD/LEGACY 28.58 104693 11/26/2019 01647 TRI -COUNTY LAW ENFORCEMENT ANNUAL DUES 75.00 104694 11/26/2019 01888 TWIN CITY ACOUSTICS INC SOUND PROOFING -WAKEFIELD BLDG 4,950.00 Packet Page Number 38 of 345 G1, Attachment 104695 11/26/2019 06064 WILLOW RIVER COMPANY PLANTING & MULCHING BLVD TREES 24,940.00 44 Checks in this report. 1.143.722.42 Packet Page Number 39 of 345 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement Date Payee 11/18/2019 MN State Treasurer 11/18/2019 MN Dept of Natural Resources 11/18/2019 US Bank VISA One Card* 11/19/2019 MN State Treasurer 11/19/2019 Empower - State Plan 11/20/2019 MN State Treasurer 11/21/2019 MN State Treasurer 11/22/2019 MN State Treasurer 11/22/2019 MN Dept of Natural Resources 11/22/2019 Optum Health Description Drivers License/Deputy Registrar DNR electronic licenses Purchasing card items Drivers License/Deputy Registrar Deferred Compensation Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar DNR electronic licenses DCRP & Flex plan payments *Detailed listing of VISA purchases is attached. Packet Page Number 40 of 345 G1, Attachment Amount 75,230.86 537.10 88,016.69 57,649.47 26,549.00 52,440.00 96,404.30 74,161.18 1,412.20 1,591.15 473,991.95 G1, Attachment Transaction Date Posting Date Merchant Name Transaction Amount Name 10/26/2019 10/28/2019 CUB FOODS #1599 $5.97 JOSHUA ABRAHAM 10/26/2019 10/28/2019 THE HOME DEPOT #2801 $19.30 JOSHUA ABRAHAM 10/30/2019 10/31/2019 OLD LOG THEATRE $499.50 JOSHUA ABRAHAM 10/30/2019 10/31/2019 OLD LOG THEATRE $349.55 JOSHUA ABRAHAM 10/31/2019 11/01/2019 SAMS CLUB #6309 $192.54 JOSHUA ABRAHAM 11/01/2019 11/04/2019 VERIZON WRLS N7845-01 $53.68 DAVE ADAMS 11/01/2019 11/04/2019 VIKING INDUSTRIAL CENTER $147.00 DAVE ADAMS 11/06/2019 11/08/2019 OFFICEMAX/DEPOT 6164 $9.38 DAVE ADAMS 11/01/2019 11/04/2019 OFFICE DEPOT #1090 $106.31 REGAN BEGGS 10/25/2019 10/28/2019 CUB FOODS BLOOMINGT $10.00 CHAD BERGO 10/16/2019 11/08/2019 DS GIANT BURGERS ($513.06) BRIAN BIERDEMAN 10/25/2019 10/28/2019 TACTICALGEAR.COM $82.98 BRIAN BIERDEMAN 11/01/2019 11/04/2019 PETSMART # 0461 $35.46 OAKLEY BIESANZ 11/05/2019 11/06/2019 PAYPAL *MNATURALIST $205.00 OAKLEY BIESANZ 10/29/2019 10/30/2019 TARGET 00011858 $57.92 NEIL BRENEMAN 10/30/2019 10/31/2019 UNIVERSAL ATHLETIC EDINA $388.02 NEIL BRENEMAN 10/30/2019 10/31/2019 UNIVERSAL ATHLETIC EDINA $210.75 NEIL BRENEMAN 10/31/2019 11/01/2019 FACEBK KJTDQKWGN2 $5.18 NEIL BRENEMAN 10/31/2019 11/01/2019 MN RECREATION AND PARKA $135.00 NEIL BRENEMAN 11/04/2019 11/05/2019 AMZN MKTP US*RH4DU5WK3 AM $236.06 NEIL BRENEMAN 10/29/2019 10/31/2019 HYATT REGENCY CHICAGO $1,216.16 DANIEL BUSACK 10/29/2019 10/31/2019 HYATT REGENCY CHICAGO $1,216.16 DANIEL BUSACK 10/30/2019 10/31/2019 CVS/P HARMACY #0 1751 $33.91 DANIEL BUSACK 10/24/2019 10/28/2019 KWIK TRIP 86900008698 $6.52 JOHN CAPISTRANT 11/02/2019 11/04/2019 LOWES #02315* $8.96 JOHN CAPISTRANT 10/24/2019 10/28/2019 BREDEMUS HARDWARE CO INC $60.50 SCOTT CHRISTENSON 10/28/2019 10/30/2019 MENARDS OAKDALE MN $15.15 SCOTT CHRISTENSON 10/29/2019 10/30/2019 CINTAS 60A SAP $19.22 SCOTT CHRISTENSON 10/30/2019 10/31/2019 CINTAS 60A SAP $83.91 SCOTT CHRISTENSON 10/31/2019 11/04/2019 MENARDS OAKDALE MN $19.69 SCOTT CHRISTENSON 11/06/2019 11/07/2019 CINTAS 60A SAP $65.19 SCOTT CHRISTENSON 10/30/2019 11/01/2019 ASSOCIATION OF MINNESO $100.00 SHAWN CONWAY 10/30/2019 11/01/2019 ASSOCIATION OF MINNESO $200.00 SHAWN CONWAY 10/30/2019 11/01/2019 ASSOCIATION OF MINNESO $100.00 SHAWN CONWAY 11/01/2019 11/04/2019 PAYPAL *MASKHAZE $45.00 SHAWN CONWAY 11/01/2019 11/04/2019 FBI LEEDA INC $50.00 KERRY CROTTY 11/02/2019 11/04/2019 GALLS $4,149.24 KERRY CROTTY 10/29/2019 10/29/2019 AMZN MKTP US*518M14XJ3 $193.68 THOMAS DABRUZZI 10/30/2019 10/31/2019 O'REILLYAUTO PARTS 2074 $71.96 THOMAS DABRUZZI 10/25/2019 10/28/2019 THE HOME DEPOT #2801 $3.14 RICHARD DAWSON 10/31/2019 11/01/2019 COSTCO WHSE #1021 $51.51 RICHARD DAWSON 11/05/2019 11/06/2019 GRAINGER $16.40 TOM DOUGLASS 11/07/2019 11/08/2019 TREETOP PRODUCTS CONSOLIT $1,242.07 EMILY DUNLAP 10/31/2019 11/01/2019 CINTAS 60A SAP $18.75 CASSIE FISHER 11/07/2019 11/07/2019 IACA $10.00 CASSIE FISHER 11/07/2019 11/08/2019 CINTAS 60A SAP $18.75 CASSIE FISHER 10/24/2019 10/28/2019 DLT SOLUTIONS 703-773- $6,321.00 MYCHAL FOWLDS 10/30/2019 10/31/2019 CAN*CANONFINANCIAL CFS $331.57 MYCHAL FOWLDS 10/30/2019 10/31/2019 CAN*CANONFINANCIAL CFS $1,270.57 MYCHAL FOWLDS 10/30/2019 10/31/2019 CAN*CANONFINANCIAL CFS $331.57 MYCHAL FOWLDS 10/30/2019 10/31/2019 CAN*CANONFINANCIAL CFS $1,270.57 MYCHAL FOWLDS 11/05/2019 11/07/2019 WERNER ELECTRIC VENTURES $747.33 MYCHAL FOWLDS 11/06/2019 11/07/2019 VZWRLSS*APOCC VISB $6,861.81 MYCHAL FOWLDS 11/06/2019 11/08/2019 WERNER ELECTRIC VENTURES $16.16 MYCHAL FOWLDS 11/07/2019 11/08/2019 LINE 1 PARTNERS, INC. 222 $667.00 MYCHAL FOWLDS 10/26/2019 10/28/2019 IDU*INSIGHT PUBLIC SEC $89.88 NICK FRANZEN 10/26/2019 10/28/2019 DIGICERT INC $654.00 NICK FRANZEN 10/28/2019 10/29/2019 ZOHO CORPORATION $4,700.00 NICK FRANZEN 10/30/2019 10/31/2019 BACKBLAZE $60.00 NICK FRANZEN Packet Page Number 41 of 345 G1, Attachment 10/31/2019 11/01/2019 AMZN MKTP US*E112B6R43 $39.98 NICK FRANZEN 11/01/2019 11/04/2019 CDW GOVT #VPG9448 $464.16 NICK FRANZEN 11/04/2019 11/05/2019 CDW GOVT #VPP4434 $449.17 NICK FRANZEN 11/06/2019 11/07/2019 BESTBUYCOM805658622733 $64.40 NICK FRANZEN 10/28/2019 10/29/2019 AMZN MKTP US*ZUOTU3WD3 $219.78 ALEX GERONSIN 10/28/2019 10/30/2019 MENARDS MAPLEWOOD MN $82.09 MARK HAAG 11/05/2019 11/06/2019 MILLS FLEET FARM 2700 $7.48 MARK HAAG 11/05/2019 11/07/2019 OFFICEMAX/DEPOT 6164 $14.08 MARK HAAG 10/25/2019 10/28/2019 SITEONE LANDSCAPE SUPPLY, $23.30 GARY HINNENKAMP 10/28/2019 10/29/2019 MILLS FLEET FARM 2700 $23.94 GARY HINNENKAMP 10/29/2019 10/30/2019 SITEONE LANDSCAPE SUPPLY, $109.23 GARY HINNENKAMP 10/31/2019 11/01/2019 CINTAS 60A SAP $37.37 ANN HUTCHINSON 11/05/2019 11/07/2019 WILD BIRD STORE $140.03 ANN HUTCHINSON 11/07/2019 11/08/2019 KNOWLAN'S MARKET #2 $14.96 ANN HUTCHINSON 10/29/2019 10/31/2019 THE HOME DEPOT #2801 $17.22 DAVID JAHN 10/30/2019 10/31/2019 KIRBYBUILT $1,645.36 DAVID JAHN 10/30/2019 11/01/2019 THE HOME DEPOT #2801 ($17.22) DAVID JAHN 10/31/2019 11/01/2019 DALCO ENTERPRISES $827.20 DAVID JAHN 10/25/2019 10/28/2019 U OF M CONTLEARNING $255.00 JON JAROSCH 11/05/2019 11/06/2019 PAYPAL *STPAULSTAMP $36.62 ELIZABETH JOHNSON 11/07/2019 11/08/2019 LORENZ BUS SERVICE $736.88 ELIZABETH JOHNSON 10/28/2019 10/30/2019 KOWALSKI'S WOODBURY $17.97 LOIS KNUTSON 10/29/2019 11/01/2019 HONEYBAKED HAM 2527-P2PE $137.72 LOIS KNUTSON 10/30/2019 10/31/2019 CUB FOODS #1599 $14.48 LOIS KNUTSON 11/04/2019 11/05/2019 SHRED -IT USA LLC $48.26 LOIS KNUTSON 11/06/2019 11/07/2019 ST PAUL AREA CHAMBER OF C $450.00 LOIS KNUTSON 10/25/2019 10/28/2019 MICHAELS STORES 2744 $7.23 GINA KUCHENMEISTER 10/30/2019 10/31/2019 PEACHJAR $450.00 GINA KUCHENMEISTER 11/01/2019 11/04/2019 OFFICE DEPOT #1090 $50.85 GINA KUCHENMEISTER 10/25/2019 10/28/2019 AMZN MKTP US*YZ01D4GM3 $58.42 JASON KUCHENMEISTER 10/26/2019 10/28/2019 FEDEX 780515927519 $8.65 JASON KUCHENMEISTER 10/26/2019 10/28/2019 FEDEX 940416425979 $1.39 JASON KUCHENMEISTER 10/28/2019 10/29/2019 PEAVEY CORP. $232.20 JASON KUCHENMEISTER 10/29/2019 10/30/2019 AMZN MKTP US ($9.99) JASON KUCHENMEISTER 10/30/2019 10/30/2019 ULINE *SHIP SUPPLIES $185.65 JASON KUCHENMEISTER 10/30/2019 10/31/2019 AMZN MKTP US*024SP6QQ3 $9.99 JASON KUCHENMEISTER 10/31/2019 10/31/2019 ULINE *SHIP SUPPLIES $171.43 JASON KUCHENMEISTER 11/04/2019 11/05/2019 AMZN MKTP US*531A66823 $54.99 JASON KUCHENMEISTER 11/06/2019 11/07/2019 THOMSON WEST*TCD $565.00 DAVID KVAM 10/25/2019 10/28/2019 U OF M CONTLEARNING $255.00 STEVE LOVE 10/28/2019 10/30/2019 AS-MAPLEWOOD $1,799.96 STEVE LUKIN 10/30/2019 10/31/2019 ASPEN MILLS $158.85 STEVE LUKIN 10/30/2019 10/31/2019 ASPEN MILLS $56.85 STEVE LUKIN 10/30/2019 10/31/2019 AMAZON.COM*XJ7GD5M63 $802.08 STEVE LUKIN 10/31/2019 11/01/2019 CUB FOODS #1599 $107.59 STEVE LUKIN 10/31/2019 11/01/2019 AMZN MKTP US*WO09A9VZ3 $86.40 STEVE LUKIN 10/31/2019 11/04/2019 AIRGASS NORTH $22.49 STEVE LUKIN 11/01/2019 11/04/2019 PROMOTIONS NOW $1,800.23 STEVE LUKIN 11/01/2019 11/04/2019 AMZN MKTP US*Z17BE8SH3AM $1,007.94 STEVE LUKIN 11/03/2019 11/04/2019 COMCAST CABLE COMM $2.24 STEVE LUKIN 11/04/2019 11/05/2019 EMERGENCY APPARATUS MAINT $1,107.10 STEVE LUKIN 11/06/2019 11/07/2019 AIRGASS NORTH $542.33 STEVE LUKIN 11/06/2019 11/07/2019 AIRGASS NORTH $228.91 STEVE LUKIN 11/06/2019 11/07/2019 WWWNATIONALFIREFIGHTERCOM $62.20 STEVE LUKIN 10/28/2019 10/29/2019 REPUBLIC SERVICES TRASH $971.55 MIKE MARTIN 10/28/2019 10/29/2019 REPUBLIC SERVICES TRASH $1,835.57 MIKE MARTIN 10/28/2019 10/29/2019 REPUBLIC SERVICES TRASH $986.12 MIKE MARTIN 10/28/2019 10/29/2019 REPUBLIC SERVICES TRASH $1,835.57 MIKE MARTIN 10/29/2019 10/29/2019 TARGET.COM * $50.00 MIKE MARTIN 10/29/2019 10/29/2019 TARGET.COM * $50.00 MIKE MARTIN Packet Page Number 42 of 345 G1, Attachment 11/06/2019 11/08/2019 VICTORY PARKING INC $10.00 MIKE MARTIN 10/28/2019 10/29/2019 DAVID ALLEN $10.00 MICHAEL MONDOR 11/02/2019 11/04/2019 PERRLA LLC $49.95 MICHAEL MONDOR 11/07/2019 11/08/2019 ELEARNING AMERICAN HEART $34.00 MICHAEL MONDOR 10/25/2019 10/28/2019 CINTAS 60A SAP $73.95 BRYAN NAGEL 10/25/2019 10/28/2019 MENARDS OAKDALE MN $12.81 JOHN NAUGHTON 10/30/2019 10/31/2019 AMZN MKTP US*7O7A38DS3 $156.95 MICHAEL NYE 10/31/2019 11/01/2019 AMAZON. COM *LX5FH8QC3 AMZN $12.04 MICHAEL NYE 11/01/2019 11/04/2019 EB 2018 MIXED OCCUPAN $250.00 DAVE PETERSON 10/28/2019 10/30/2019 BOUND TREE MEDICAL LLC $1,282.10 KENNETH POWERS 10/30/2019 11/01/2019 BOUND TREE MEDICAL LLC $18.40 KENNETH POWERS 10/30/2019 11/01/2019 BOUND TREE MEDICAL LLC $45.48 KENNETH POWERS 10/24/2019 10/28/2019 AN FORD WHITE BEAR LAK $87.66 STEVEN PRIEM 10/25/2019 10/28/2019 FACTORY MTR PTS #19 ($20.88) STEVEN PRIEM 10/25/2019 10/28/2019 FACTORY MTR PTS #19 $11.50 STEVEN PRIEM 10/25/2019 10/28/2019 0391-AUTOPLUS $107.33 STEVEN PRIEM 10/28/2019 10/29/2019 MACQUEEN EQUIPMENT GROUP $385.40 STEVEN PRIEM 10/28/2019 10/30/2019 AN FORD WHITE BEAR LAK $95.00 STEVEN PRIEM 10/29/2019 10/30/2019 NAPA STORE 3279016 $23.49 STEVEN PRIEM 10/30/2019 10/31/2019 FACTORY MTR PTS #19 $109.07 STEVEN PRIEM 10/30/2019 11/01/2019 METRO PRODUCTS INC $30.49 STEVEN PRIEM 10/30/2019 11/01/2019 AN FORD WHITE BEAR LAK $44.93 STEVEN PRIEM 10/31/2019 11/01/2019 TOWMASTER $760.77 STEVEN PRIEM 10/31/2019 11/01/2019 MINNESOTA EQUIPMENT ROGER $708.33 STEVEN PRIEM 10/31/2019 11/01/2019 0391-AUTOPLUS $19.60 STEVEN PRIEM 10/31/2019 11/01/2019 TRI-STATE BOBCAT $44.18 STEVEN PRIEM 10/31/2019 11/04/2019 PIONEER RIM AND WHEE $262.75 STEVEN PRIEM 11/01/2019 11/04/2019 0391-AUTOPLUS $36.82 STEVEN PRIEM 11/01/2019 11/04/2019 AN FORD WHITE BEAR LAK $375.62 STEVEN PRIEM 11/04/2019 11/05/2019 FACTORY MTR PTS #19 $130.67 STEVEN PRIEM 11/04/2019 11/05/2019 0391-AUTOPLUS $79.95 STEVEN PRIEM 11/05/2019 11/06/2019 POMP S TIRE #021 $1,480.70 STEVEN PRIEM 11/05/2019 11/06/2019 FACTORY MTR PTS #19 $135.42 STEVEN PRIEM 11/05/2019 11/06/2019 CRYSTEEL TRUCK EQUIPMENT $173.14 STEVEN PRIEM 11/05/2019 11/06/2019 ZARNOTH BRUSH WORKS INC $3,359.40 STEVEN PRIEM 11/05/2019 11/06/2019 0391-AUTOPLUS $92.95 STEVEN PRIEM 11/05/2019 11/06/2019 0391-AUTOPLUS $37.56 STEVEN PRIEM 11/05/2019 11/07/2019 FORCE AMERICA DISTRIBUTIN $370.97 STEVEN PRIEM 11/05/2019 11/07/2019 METRO PRODUCTS INC $20.93 STEVEN PRIEM 11/06/2019 11/07/2019 MACQUEEN EQUIPMENT GROUP $412.10 STEVEN PRIEM 11/06/2019 11/07/2019 MACQUEEN EQUIPMENT GROUP $69.22 STEVEN PRIEM 11/06/2019 11/07/2019 0391-AUTOPLUS $102.94 STEVEN PRIEM 11/06/2019 11/08/2019 TURFWERKS EAGAN $1,535.35 STEVEN PRIEM 11/06/2019 11/08/2019 TURFWERKS EAGAN $99.67 STEVEN PRIEM 11/07/2019 11/08/2019 BARNETT WHITE BEAR CHRYSL $26.68 STEVEN PRIEM 10/26/2019 10/28/2019 AMAZON.COM*9Z2PN05T3 AMZN $96.47 MICHAEL RENNER 10/26/2019 10/28/2019 AMZN MKTP US*5AOE61KK3 $31.12 MICHAEL RENNER 10/26/2019 10/28/2019 BROTHER MALL $565.75 MICHAEL RENNER 10/30/2019 10/31/2019 AMAZON.COM*US93M2D33 AMZN $68.71 MICHAEL RENNER 10/30/2019 10/31/2019 AMZN MKTP US*FUOWK3M83 $21.45 MICHAEL RENNER 11/01/2019 11/04/2019 EDEN K9 CONSULTING $174.00 MICHAEL RENNER 11/04/2019 11/05/2019 AMAZON.COM*8W5KA7NT3 AMZN $118.00 MICHAEL RENNER 10/29/2019 10/30/2019 MN RECREATION AND PARKA $50.00 AUDRA ROBBINS 11/05/2019 11/06/2019 DALCO ENTERPRISES $28.72 AUDRA ROBBINS 11/06/2019 11/07/2019 YMCA MAPLEWOOD CC $1,320.00 AUDRA ROBBINS 11/06/2019 11/07/2019 CINTAS 60A SAP $56.38 AUDRA ROBBINS 11/07/2019 11/08/2019 MIDWEST FENCE $724.00 AUDRA ROBBINS 10/31/2019 11/01/2019 TRI-STATE BOBCAT $790.00 ROBERT RUNNING 11/05/2019 11/06/2019 TRI-STATE BOBCAT $29.71 ROBERT RUNNING 11/07/2019 11/08/2019 TRI-STATE BOBCAT $45.00 ROBERT RUNNING Packet Page Number 43 of 345 G1, Attachment 10/29/2019 10/31/2019 SPOK INC $16.26 SCOTT SCHULTZ 10/30/2019 10/31/2019 CINTAS 60A SAP $105.59 SCOTT SCHULTZ 10/30/2019 10/31/2019 CINTAS 60A SAP $45.72 SCOTT SCHULTZ 10/30/2019 10/31/2019 CINTAS 60A SAP $12.85 SCOTT SCHULTZ 10/30/2019 10/31/2019 CINTAS 60A SAP $12.63 SCOTT SCHULTZ 10/30/2019 11/01/2019 ON SITE SANITATION INC $22.00 SCOTT SCHULTZ 11/02/2019 11/04/2019 CINTAS 60A SAP $100.61 SCOTT SCHULTZ 11/02/2019 11/04/2019 CINTAS 60A SAP $240.63 SCOTT SCHULTZ 11/04/2019 11/06/2019 ON SITE SANITATION INC $2,568.00 SCOTT SCHULTZ 11/06/2019 11/07/2019 CINTAS 60A SAP $86.70 SCOTT SCHULTZ 11/06/2019 11/07/2019 CINTAS 60A SAP $60.91 SCOTT SCHULTZ 11/06/2019 11/07/2019 CINTAS 60A SAP $31.32 SCOTT SCHULTZ 11/06/2019 11/07/2019 CINTAS 60A SAP $12.63 SCOTT SCHULTZ 10/25/2019 10/28/2019 PROFESSIONAL LAW ENFORCEM $40.00 STEPHANIE SHEA 11/04/2019 11/06/2019 OFFICE DEPOT #1090 $166.20 STEPHANIE SHEA 10/29/2019 10/30/2019 MINNESOTA ASSOC OF GOVERN $15.00 JOE SHEERAN 11/08/2019 11/08/2019 FACEBK H38JZQSBC2 $35.00 JOE SHEERAN 10/27/2019 10/29/2019 MENARDS MAPLEWOOD MN $8.47 MICHAEL SHORTREED 10/28/2019 10/29/2019 PAYPAL *STORM TRNG $307.97 MICHAEL SHORTREED 10/28/2019 10/29/2019 SQ *DAVIS LOCK AND SAFE $53.44 MICHAEL SHORTREED 10/29/2019 10/30/2019 BATTERIES PLUS - #0031 $12.55 MICHAEL SHORTREED 10/30/2019 10/31/2019 EMERGENCY AUTO TECH $217.80 MICHAEL SHORTREED 10/31/2019 11/01/2019 GRAFIX SHOPPE $50.00 MICHAEL SHORTREED 10/31/2019 11/01/2019 GRAFIX SHOPPE $680.00 MICHAEL SHORTREED 10/31/2019 11/04/2019 SUBURBAN AUTO BODY $5,208.40 MICHAEL SHORTREED 10/31/2019 11/04/2019 SUBURBAN AUTO BODY $710.00 MICHAEL SHORTREED 11/01/2019 11/04/2019 TITAN DISTRIBUTORS $80.27 MICHAEL SHORTREED 11/01/2019 11/04/2019 DANNER-LACROSSE $225.00 MICHAEL SHORTREED 11/01/2019 11/04/2019 FBI LEEDA INC $50.00 MICHAEL SHORTREED 11/02/2019 11/04/2019 TITAN DISTRIBUTORS $217.24 MICHAEL SHORTREED 11/04/2019 11/05/2019 AMAZON.COM*152KB9AX3 AMZN $48.56 MICHAEL SHORTREED 11/04/2019 11/05/2019 DMR SUPPLIES $444.00 MICHAEL SHORTREED 11/06/2019 11/08/2019 STORCHAK CLEANERS $120.85 MICHAEL SHORTREED 11/02/2019 11/04/2019 TARGET 00011858 $8.57 JOSEPH STEINER 10/29/2019 10/30/2019 U OF M CONTLEARNING $255.00 TYLER STRONG 10/28/2019 10/29/2019 AMAZON. COM *D23J51NP3 $283.86 PAUL THIENES 11/05/2019 11/06/2019 BCA TRAINING EDUCATION $375.00 PAUL THIENES 10/29/2019 10/30/2019 USPS PO 2683380009 $55.00 KAREN WACHAL 11/04/2019 11/05/2019 COREMARK METALS -MN $1,136.39 JEFF WILBER 10/30/2019 11/01/2019 BOUND TREE MEDICAL LLC $561.00 ERIC ZAPPA 10/30/2019 11/01/2019 BOUND TREE MEDICAL LLC $62.45 ERIC ZAPPA $88,016.69 Packet Page Number 44 of 345 12/02/2019 Check 104696 104697 104698 104699 104700 104701 104702 104703 104704 104705 104706 104707 104708 104709 104710 104711 104712 104713 104714 104715 104716 104717 104718 104719 104720 104721 104722 104723 104724 104725 104726 104727 104728 104729 104730 104731 104732 104733 Date 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 12/03/2019 Vendor 00283 00687 00687 00687 00687 05598 05598 05670 01190 01190 01190 01190 01190 01190 01190 04848 05639 05786 00371 00003 00545 06009 06009 02950 06070 00393 00532 06045 04783 04318 01126 00020 00020 00020 00020 00020 00020 00020 00020 00020 00020 00020 00020 00020 01340 05976 05976 00198 01578 04154 04154 Check Register City of Maplewood CENTURY COLLEGE HUGO'S TREE CARE INC HUGO'S TREE CARE INC H UGO'S TREE CARE INC HUGO'S TREE CARE INC KELLY & LEMMONS, P.A. KELLY & LEMMONS, P.A. PETERSON COUNSELING/CONSULTING XCELENERGY XCELENERGY XCELENERGY XCELENERGY XCELENERGY XCELENERGY XCELENERGY AVESIS COLBERT ENGRAVING & TROPHIES COLONIAL LIFE PROCESSING CTR DAKOTA COUNTY TECH COLLEGE ESCROW REFUND GFOA HEALTHCALL, LLC HEALTHCALL, LLC CHAD HERMANSON ISD 623 MN DEPT OF LABOR & INDUSTRY MADDEN GALANTER HANSEN, LLP VANESSA MERRY MHSRC/RANGE MILLER EXCAVATING, INC. NCPERS GROUP LIFE INS. MN POLICE RESERVE POLICE RESERVE POLICE RESERVE POLICE RESERVE POLICE RESERVE POLICE RESERVE POLICE RESERVE POLICE RESERVE POLICE RESERVE POLICE RESERVE POLICE RESERVE POLICE RESERVE POLICE RESERVE REGIONS HOSPITAL SAFE -FAST, INC. SAFE -FAST, INC. ST PAUL REGIONAL WATER SRVS T R F SUPPLY CO. TARGET SOLUTIONS LEARNING TARGET SOLUTIONS LEARNING 38 Checks in this report. G1, Attachment Description ACLS, CPR AED, BLS PROVIDER CARDS TREE TRIM/REMOVE/STUMP GRINDING TREE TRIM/REMOVE/STUMP GRINDING CLAM TRUCK FOR BUCKTHORN LOADING TREE TRIM/REMOVE/STUMP GRINDING PROSECUTION SERVICES - OCTOBER REMACKEL ABATEMENT INJUNCTION HEALTH CHECK IN'S 10/25 - 11/22 ELECTRIC UTILITY ELECTRIC UTILITY GAS UTILITY ELECTRIC UTILITY GAS UTILITY ELECTRIC UTILITY ELECTRIC UTILITY MONTHLY PREMIUM - DECEMBER LOCKER NAME PLATES MONTHLY PREMIUM BCN:E4677316-NOV DEFENSIVE DRIVING FOR SNOW PLOW ESCROW HG ENTERPRISE -2226 CRAIG PL CAFR REVIEW FEE FY18 COMMUNITY PARAMEDIC SOFTWARE -OCT COMMUNITY PARAMEDIC SOFTWARE -SEP C HERMANSON - POLICE RESERVE PMT SAC CHGS S/B TO LITTLE CANADA PRESSURE VESSEL FIRESTATION 2&3 HR LEGAL FEES LABOR REL - OCT ART CLASS INSTRUCTION 10-22-19 PURSUIT ITERVENTION TECH TRAINING FILL DISPOSAL MONTHLY PREMIUM - DECEMBER T TOUSIGNANT - POLICE RESERVE K MAUSTON - POLICE RESERVE JJOHNSON- POLICE RESERVE M HELLER - POLICE RESERVE D HALL - POLICE RESERVE M METTY- POLICE RESERVE B COMISKEY - POLICE RESERVE L LILLY - POLICE RESERVE M PRINGLE - POLICE RESERVE N NEDEAU - POLICE RESERVE C WANHALA - POLICE RESERVE J YANG - POLICE RESERVE J MCKENZIE - POLICE RESERVE MEDICAL SUPPLIES SAFETY JACKETS/VEST, GLOVES SAFETY JACKETS/VEST, GLOVES WATER UTILITY SAFETY GLOVES AND SHOP TOWELS TRAINING ON LINE TRAINING ON LINE Amount 802.50 1,420.00 1,250.00 555.00 500.00 16,250.00 710.00 1,465.00 11,324.85 938.51 192.44 114.69 101.29 62.77 44.50 333.82 81.55 371.26 2,760.00 3,531.52 80.00 920.00 920.00 114.25 20,300.00 30.00 944.81 175.00 595.00 322.50 496.00 369.75 320.00 234.75 224.50 165.50 142.75 133.25 129.50 123.75 104.25 97.75 74.25 63.25 77.64 502.48 199.80 2,701.55 316.96 3,399.00 2,945.00 Packet Page Number 45 of 345 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement Date Payee 11/25/2019 MN State Treasurer 11/26/2019 MN State Treasurer 11/27/2019 MN State Treasurer 11/29/2019 MN State Treasurer 11/29/2019 Optum Health 11/29/2019 MN State Treasurer 11/29/2019 ICMA (Vantagepointe) 11/29/2019 Labor Unions 11/29/2019 U.S. Treasurer 11/29/2019 P. E. R. A. Packet Page Number 46 of 345 Description Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar DCRP & Flex plan payments State Payroll Tax Deferred Compensation Union Dues Federal Payroll Tax P. E. R. A. G1, Attachment Amount 73,877.49 52,499.04 91,204.49 87,378.05 576.49 27,269.19 8,099.00 3,243.78 128,850.13 110,120.84 583,118.50 G1, Attachment Packet Page Number 47 of 345 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion CHECK # CHECK DATE EMPLOYEE NAME AMOUNT incl in Amount 11/29/19 ABRAMS, MARYLEE 537.68 11/29/19 JUENEMANN, KATHLEEN 473.60 11/29/19 KNUTSON, WILLIAM 473.60 11/29/19 NEBLETT, SYLVIA 473.60 11/29/19 SMITH, BRYAN 473.60 11/29/19 COLEMAN, MELINDA 6,636.00 11/29/19 KNUTSON, LOIS 3,216.44 11/29/19 SABLE, MICHAEL 4,820.19 11/29/19 CHRISTENSON, SCOTT 2,326.65 11/29/19 DOUGLASS, TOM 2,666.22 11/29/19 JAHN, DAVID 2,684.22 11/29/19 HERZOG, LINDSAY 2,165.90 11/29/19 RAMEAUX, THERESE 3,630.29 11/29/19 ANDERSON, CAROLE 1,388.95 11/29/19 DEBILZAN, JUDY 2,516.89 11/29/19 OSWALD, BRENDA 2,639.23 11/29/19 PAULSETH, ELLEN 5,411.81 11/29/19 RUEB, JOSEPH 4,285.29 11/29/19 ARNOLD, AJLA 2,226.83 11/29/19 BEGGS, REGAN 2,248.99 11/29/19 COLE, DEBORAH 3,591.45 11/29/19 EVANS, CHRISTINE 2,251.30 11/29/19 LARSON, MICHELLE 2,251.30 11/29/19 SINDT, ANDREA 3,619.53 11/29/19 HANSON, MELISSA 1,949.00 11/29/19 HOCKBEIN, JUDY 1,009.09 11/29/19 KRAMER, PATRICIA 1,313.01 11/29/19 MOY, PAMELA 1,802.88 11/29/19 OLSON, THOMAS 1,717.60 11/29/19 OSTER, ANDREA 2,278.78 11/29/19 RICHTER, CHARLENE 1,349.40 11/29/19 VITT, JULIANNE 1,047.69 11/29/19 WEAVER, KRISTINE 3,398.19 11/29/19 WINKELMAN, JULIA 1,030.56 11/29/19 ABEL, CLINT 3,827.33 11/29/19 ALDRIDGE, MARK 4,192.75 11/29/19 BAKKE, LONN 3,771.01 11/29/19 BELDE, STANLEY 3,771.01 11/29/19 BENJAMIN, MARKESE 3,613.52 11/29/19 BERG, TERESA 183.90 11/29/19 BERGERON, ASHLEY 3,095.08 11/29/19 BIERDEMAN, BRIAN 4,646.25 11/29/19 BURT-MCGREGOR, EMILY 3,244.31 11/29/19 BUSACK, DANIEL 4,646.26 11/29/19 COLEMAN, ALEXANDRA 2,974.71 11/29/19 CONDON, MITCHELL 2,855.72 11/29/19 CROTTY, KERRY 4,700.02 11/29/19 DEMULLING, JOSEPH 4,364.37 11/29/19 DUGAS, MICHAEL 5,354.45 11/29/19 FISHER, CASSANDRA 2,675.52 Packet Page Number 47 of 345 G1, Attachment 11/29/19 FORSYTHE, MARCUS 3,415.11 11/29/19 FRITZE, DEREK 4,784.38 11/29/19 GABRIEL, ANTHONY 3,613.52 11/29/19 HAWKINSON JR, TIMOTHY 3,484.91 11/29/19 HENDRICKS, JENNIFER 2,074.56 11/29/19 HER, PHENG 3,809.07 11/29/19 HIEBERT, STEVEN 3,630.42 11/29/19 HOEMKE, MICHAEL 3,963.86 11/29/19 JOHNSON, KEVIN 5,112.49 11/29/19 KHARFL, RAM 348.00 11/29/19 KONG, TOMMY 3,783.56 120.00 11/29/19 KORAN, MARIE 1,966.75 11/29/19 KROLL, BRETT 4,007.25 11/29/19 KUCHENMEISTER, JASON 2,274.57 11/29/19 KVAM, DAVID 4,993.28 11/29/19 LANGNER, TODD 4,419.57 11/29/19 LENERTZ, NICHOLAS 2,911.27 11/29/19 LYNCH, KATHERINE 3,478.53 11/29/19 MARINO, JASON 3,877.26 11/29/19 MCCARTY, GLEN 3,969.43 11/29/19 MCKENZIE, JONATHAN 348.00 11/29/19 MICHELETTI, BRIAN 3,509.37 11/29/19 MUMIN, ABDIRIZAQ 348.00 11/29/19 MURRAY, RACHEL 3,768.07 11/29/19 NADEAU, SCOTT 5,791.09 11/29/19 NYE, MICHAEL 5,406.92 11/29/19 OLSON, JULIE 3,771.01 11/29/19 PARKER, JAMES 3,605.50 11/29/19 PEREZ, GUSTAVO 2,638.07 11/29/19 PETERS, DANIEL 2,593.95 11/29/19 SALCHOW, CONNOR 2,693.18 11/29/19 SEPULVEDA III, BERNARDO 340.75 11/29/19 SHEA, STEPHANIE 2,177.71 11/29/19 SHORTREED, MICHAEL 4,981.25 11/29/19 SPARKS, NICOLLE 4,373.27 11/29/19 STARKEY, ROBERT 3,615.37 11/29/19 STEINER, JOSEPH 4,967.70 11/29/19 STOCK, AUBREY 2,171.32 11/29/19 SWETALA, NOAH 2,443.25 11/29/19 TAUZELL, BRIAN 3,838.50 11/29/19 THAO, JAY 355.25 11/29/19 THIENES, PAUL 5,039.63 11/29/19 WENZEL, JAY 3,845.04 11/29/19 WIETHORN, AMANDA 2,118.09 11/29/19 XIONG, KAO 3,810.73 11/29/19 XIONG, TUOYER 2,526.56 11/29/19 ZAPPA, ANDREW 3,715.71 11/29/19 BARRETTE, CHARLES 4,210.05 11/29/19 BAUMAN, ANDREW 3,533.91 11/29/19 BEITLER, NATHAN 4,153.53 11/29/19 CAPISTRANT, JOHN 195.00 11/29/19 CONWAY, SHAWN 4,134.96 11/29/19 CRAWFORD JR, RAYMOND 4,711.17 11/29/19 CRUMMY, CHARLES 3,362.43 11/29/19 DABRUZZI, THOMAS 4,148.81 11/29/19 DANLEY, NICHOLAS 3,684.89 11/29/19 DAVISON, BRADLEY 3,281.13 11/29/19 DAWSON, RICHARD 3,718.36 11/29/19 HAGEN, MICHAEL 4,030.47 11/29/19 HALWEG, JODI 4,019.39 11/29/19 HAWTHORNE, ROCHELLE 4,573.42 421.39 Packet Page Number 48 of 345 G1, Attachment 11/29/19 KUBAT, ERIC 4,181.90 11/29/19 LANDER, CHARLES 3,564.35 11/29/19 LO, CHING 1,475.71 11/29/19 LUKIN, STEVEN 5,475.51 11/29/19 MALESKI, MICHAEL 3,408.89 11/29/19 MARTIN, MICHAEL 3,209.72 11/29/19 MCGEE, BRADLEY 3,822.81 11/29/19 MERKATORIS, BRETT 3,625.74 11/29/19 MONDOR, MICHAEL 5,288.88 11/29/19 NEILY, STEVEN 6,638.18 11/29/19 NIELSEN, KENNETH 3,256.95 11/29/19 NOVAK, JEROME 3,642.65 11/29/19 POWERS, KENNETH 4,439.73 11/29/19 RADINZEL, AUSTIN 3,682.54 11/29/19 SEDLACEK, JEFFREY 4,095.33 11/29/19 STREFF, MICHAEL 4,105.45 11/29/19 WARDELL, JORDAN 4,260.18 11/29/19 ZAPPA, ERIC 3,871.07 11/29/19 CORTESI, LUANNE 2,251.29 11/29/19 JANASZAK, MEGHAN 2,796.01 11/29/19 BRINK, TROY 2,794.40 11/29/19 BUCKLEY, BRENT 2,544.09 11/29/19 EDGE, DOUGLAS 2,511.40 11/29/19 JONES, DONALD 2,564.71 11/29/19 MEISSNER, BRENT 2,560.09 11/29/19 MLODZIK, JASON 2,000.99 11/29/19 NAGEL, BRYAN 4,473.10 11/29/19 OSWALD, ERICK 2,687.70 11/29/19 RUNNING, ROBERT 2,792.09 11/29/19 TEVLIN, TODD 2,546.40 11/29/19 ZAHNOW, LANCE 1,751.04 11/29/19 BURLINGAME, NATHAN 3,183.20 11/29/19 DUCHARME, JOHN 3,247.83 11/29/19 ENGSTROM, ANDREW 3,243.21 11/29/19 JAROSCH, JONATHAN 4,229.12 11/29/19 LINDBLOM, RANDAL 3,247.82 11/29/19 LOVE, STEVEN 5,486.29 11/29/19 STRONG, TYLER 2,801.60 11/29/19 ZIEMAN, SCOTT 176.00 11/29/19 HAMRE, MILES 2,408.80 11/29/19 HAYS, TAMARA 2,444.19 11/29/19 HINNENKAMP, GARY 2,799.02 11/29/19 NAUGHTON, JOHN 2,553.96 11/29/19 ORE, JORDAN 2,444.19 11/29/19 SAKRY, JASON 2,199.39 11/29/19 BIESANZ, OAKLEY 2,440.83 11/29/19 GERNES, CAROLE 1,748.55 11/29/19 HUTCHINSON, ANN 3,142.10 11/29/19 TROENDLE, CATHY JO 1,168.00 11/29/19 WACHAL, KAREN 1,235.33 11/29/19 DUNLAP, EMILY 2,260.19 11/29/19 JOHNSON, ELIZABETH 2,209.79 11/29/19 KROLL, LISA 2,253.60 11/29/19 PETERSON, DAVID 3,743.43 11/29/19 THOMSON, JEFFREY 4,547.13 11/29/19 ADADE, JANE 1,730.99 11/29/19 FINWALL, SHANN 3,831.20 11/29/19 MARTIN, MIKE 4,081.46 9.28 11/29/19 SWAN, DAVID 3,277.60 11/29/19 WEIDNER, JAMES 2,971.39 11/29/19 WESTLUND, RONALD 1,296.00 Packet Page Number 49 of 345 99104002 Packet Page Number 50 of 345 11/29/19 WELLENS, MOLLY 2,148.70 11/29/19 REININGER, RUSSELL 2,428.99 11/29/19 ABRAHAM, JOSHUA 2,533.80 11/29/19 BENPARD, ADISON 105.00 11/29/19 WORK, BRANDON 231.00 11/29/19 BRENEMAN, NEIL 3,177.62 11/29/19 CAMPBELL, KEVIN 99.00 11/29/19 CAMPBELL, LUCAS 108.00 11/29/19 ERICKSON, MOLLY 112.00 11/29/19 GILLIAM, CASSIDY 128.00 11/29/19 HUGGAR, ANGELA 162.00 11/29/19 JORGENSON, SOPHIE 71.50 11/29/19 JORGENSON, TARA 335.50 11/29/19 KING, TABITHA 60.00 11/29/19 KORF, CAIN 203.50 11/29/19 KUCHENMEISTER, GINA 2,154.41 11/29/19 KUCHENMEISTER, JUSTIN 174.00 11/29/19 LO, SATHAE 85.00 11/29/19 MARTIN, ISABELLE 75.00 11/29/19 MOORE, PATRICK 72.00 11/29/19 PEROZA-ALDANA, VALENTINA 80.00 11/29/19 ROBBINS, AUDRA 4,456.27 11/29/19 ROBBINS, CAMDEN 287.50 11/29/19 SPODEN, SAMANTHA 128.00 11/29/19 WENGER-VAUGHN, RASHANA 88.00 11/29/19 WESTEMEIER, MOLLY 128.00 11/29/19 BERGO, CHAD 3,650.40 11/29/19 SCHMITZ, KEVIN 2,245.79 11/29/19 SHEERAN JR, JOSEPH 3,964.80 11/29/19 ADAMS, DAVID 2,486.40 11/29/19 HAAG, MARK 3,096.10 11/29/19 JENSEN, JOSEPH 2,375.39 11/29/19 SCHULTZ, SCOTT 4,441.40 11/29/19 WILBER, JEFFREY 2,444.19 11/29/19 PRIEM, STEVEN 2,863.91 11/29/19 WOEHRLE, MATTHEW 2,727.97 11/29/19 XIONG, BOON 2,695.67 11/29/19 FOWLDS, MYCHAL 4,536.39 11/29/19 FRANZEN, NICHOLAS 4,166.07 11/29/19 GERONSIN, ALEXANDER 3,399.91 11/29/19 RENNER, MICHAEL 2,907.38 11/29/19 HEBERT, HANNAH 60.00 600,706.24 G1, Attachment 297.08 G2 CITY COUNCIL STAFF REPORT Meeting Date December 9, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Comprehensive Fee Schedule for 2020 Ordinance a. Ordinance Establishing 2020 Comprehensive Fee Schedule b. Resolution Authorizing Publication by Title and Summary (4 votes) Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ✓ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City charges fees for services rendered directly to individuals and organizations when it is not prudent to assess those fees to all taxpayers. The comprehensive schedule of City fees is attached and must be approved by the Council through adoption of an ordinance. The ordinance has been amended to provide for the collection of unpaid fees by special assessment through the property tax process. Recommended Action: a. Motion to adopt the ordinance establishing a comprehensive fee schedule for 2020. b. Motion to approve the resolution authorizing publication of ordinance by title and summary. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves V Other: Provides revenues to fund budget Strategic Plan Relevance: Financial Sustainability ✓ Integrated Communication ✓ Targeted Redevelopment Operational Effectiveness ✓ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. Fees included in the schedule relate to all departments and areas of the strategic plan. Charges for services represent approximately 41 % of the City's revenue stream on a government -wide basis. Background For efficiency and transparency, all City fees are included in one comprehensive fee schedule. The fee schedule is available for viewing on the City's website. Following is a summary of proposed changes: Packet Page Number 51 of 345 G2 Community Development Fees • Electrical permit fee raised from $35 to $40 • Commercial mechanical permit fee decreased from 1.85% to 1.65% • Commercial plumbing permit fee decreased from 2.15% to 2.0% • Housing with services inspection fee $50 • Lodging plan review 1-15 units $200 new • Lodging plan review 16+ units $250 new • Mobile food unit plan review $250 new • Clarified planning fees • Development sign fee $200 • TIF escrow deposit $5,000 • Nuisance abatement administrative fee $25% • Rental Housing licenses and reasonable accommodation license Finance Rates and fees (utility fees will be discussed in budget presentation) ■ Sewer rates raised 3.2% ■ Recycling rates raised 25% ■ Credit card convenience fee 2.5% ■ Cable PEG fees reduced to 2% of gross revenue per agreement ■ Trash hauling rates increased pursuant to new contract City Clerk Fees • Dog permits and small kennel license removed • Commercial kennel license added • Food service permit late submission increased price • Clarified data practices fees Communications Department • Partnership package Maplewood Leaders increased from $8,500 to $9,500 Public Safety Fees • Police outside employment fee increased from $93/hour to $98.58/hour • Ambulance sliding fee schedule for financial assistance new • Fire outside employment fee increased from $93/hour to $98.58/hour Parks and Recreation • Nature Center program fee increased from $4 to $5 • Picnic shelter rental Afton Heights increased from $25 to $55 • Picnic shelter rental Applewood Park increased from $50 to $55 • Picnic shelter rental Hazelwood Park increased from $50 to $55 • Picnic shelter rental Joy Park eliminated • Picnic shelter rental Lion's Park increased from $25 to $55 • Picnic shelter rental Maplewood Heights Park increased from $25 to $35 • Picnic shelter rental Pleasantview Park increased from $25 to $35 • Picnic shelter rental Wakefield Park $75 Attachments 1. Ordinance Establishing a Comprehensive Fee Schedule for 2020 2. Resolution Authorizing Publication of Ordinance by Title and Summary Packet Page Number 52 of 345 G2, Attachment 1 ORDINANCE NO. AN ORDINANCE ESTABLISHING A COMPREHENSIVE FEE SCHEDULE FOR 2020 Section I. The Maplewood City Council adopts the following schedule to the Maplewood Code of Ordinances: Section II. The fees established in this ordinance supersede all fees established by ordinance, resolution, or policy prior to this ordinance. Section III. Any unpaid fees or charges constitute a service charge the City may collect pursuant to its authority under Minnesota Statutes, Sections 415.01, Subdivision 1 and Minnesota Statutes 366.012 by certifying the unpaid amount to the County Auditor for collection together with the property taxes imposed on the affected property or on any other property the person may own in the State. Section IV. This ordinance shall be effective January 1, 2020. Adopted on this 91" day of December, 2019. BY THE CITY COUNCIL: Mayor ATTEST: City Clerk Packet Page Number 53 of 345 Maplewood Packet Page Number 54 of 345 It FEE SCHEDULE NOW Table of Contents Section City Clerk Communications Community Development Finance Parks & Recreation (includes Nature Center) Public Safety - Police/Fire/EMS Note: Sales taxes will be added to fees wherever applicable. G2, Attachment 1 Page 1-4 5 6-9 10 11 12-13 14-15 Packet Page Number 55 of 345 City Clerk City of Maplewood - 2020 Fee Schedule G2, Attachment 1 Proposed 2020 Fee LICENSING Dangerous/Potentially Dangerous Dog Registration Dangerous Dog $150.00 $150.00 Potentially Dangerous Dog $100.00 $100.00 Appeal Request $100.00 $100.00 Tag $3.00 $3.00 Sign $7.00 $7.00 Dog Permit (2yr permit) Removed Poultry Permit (2yr permit) Initial Application $75.00 $75.00 Renewal $50.00 $50.00 Goat Permit Temporary Keeping of Goats Permit $75.00 $75.00 'Renewal Small Kennel License Alarm System Permit $75.00 $75.00 Removed Removed Home Occupation License Initial Application Set by CD Set by CD Renewal $63.00 $63.00 Recreational Vehicle Permit $15.00 $15.00 Off -Sale Licenses 3.2% Malt Liquor $350.00 $350.00 Intoxicating Liquor $200.00 $200.00 On -Sale Licenses 3.2% Malt Liquor $500.00 $500.00 Wine $2,000.00 $2,000.00 Club -Under 200 Members $300.00 $300.00 -Between 201 and 500 members $500.00 $500.00 -Between 501 and 1,000 members $650.00 $650.00 -Between 1,001 and 2,000 members $800.00 $800.00 -Between 2,001 and 4,000 members $1,000.00 $1,000.00 -Between 4,001 and 6,000 members $2,000.00 $2,000.00 -Over 6,000 members $3,000.00 $3,000.00 Intoxicating Liquor -Class A $7,000.00 $7,000.00 -Class B $8,500.00 $8,500.00 -Class C $11,000.00 $11,000.00 -Class E $4,667.00 $4,667.00 2AM -Up to $100,000 in on sale gross receipts for alcoholic beverages $300.00 $300.00 -Over $100,000, but not over $500,000 in on sale gross receipts for alcoholic beverages $750.00 $750.00 -Over $500,000 in on sale gross receipts for alcoholic beverages $1,000.00 $1,000.00 3.2% On Sale Malt Liquor licensees or Set Up license holders $200.00 $200.00 -Did not sell alcoholic beverages for a full 12 months prior to this application $200.00 $200.00 Sunday Sales $200.001 $200.00 Patio $200.001 $200.00 Alarm System Permit -Business $57.00 $57.00 Amusement Park License $388.00 $388.00 Automobile & Trailer Rental License 1st Five Rental $46.00 $46.00 Each Additional Rental $13.00 $13.00 Body Art Establishment License $309.00 $309.00 Business Registration $40.00 $40.00 Catering Food Vehicle 1 st Vehicle $129.00 $129.00 Each Additional Vehicle $89.001 $89.00 Fleet (6+ Vehicles) 1 $347.001 $347.00 Packet Page Number 56 of 345 G2, Attachment 1 City Clerk City of Maplewood - 2020 Fee Schedule Lalig Proposed 2020 Fee Cigarette and Tobacco License Commercial Kennel License Courtesy Bench License 1st Bench Each Additional Bench Currency Exchange Review Food Establishment License Full Service Seasonal (6mo or less) $250.00 $0.00 $69.00 $41.00 $356.00 $673.00 $337.00 $250.00 $85.00 $69.00 $41.00 $356.00 $673.00 $337.00 Special Food Handling $103.00 $103.00 Mobile Food Unit Mobile Food Unit - PHF (Potentially Hazardous Food) - 1st Vehicle $181.00 $181.00 Each Additional Vehicle $89.00 $89.00 Fleet (6+ Vehicles) $520.00 $520.00 Mobile Food Unit - NPF (Non Perishable Food) - 1st Vehicle $76.00 $76.00 Each Additional Vehicle $46.00 $46.00 Fleet (6+ Vehicles) $176.00 $176.00 Gasoline Station License 1st Pump $183.00 $183.00 Each Additional Pump $15.00 $15.00 Lodging Establishments License 1 - 15 Units $124.00 $124.00 16 - 35 Units $169.00 $169.00 36 - 100 Units $311.00 $311.00 Over 100 Units $356.00 $356.00 Motor Vehicle Repair License $162.00 $162.00 Pawn Shop License $10,218.00 $10,218.00 Massage Center $259.00 $259.00 Therapist $224.00 $224.00 New Center Package (Center License, Therapist License (up to 2) and Background Investigations) $724.00 $724.00 Public Pool License Hot Tubs $118.00 $118.00 Indoor Swimming Pool $118.00 $118.00 Outdoor Swimming Pool $118.00 $118.00 Combination $162.00 $162.00 Secondhand Dealer License $367.00 $367.00 Solid Waste Collection License $250.00 $250.00 Used Car Dealer License Annual License/Permit/Registration - Late Fee Amusement Permit (Carnival /Carnival Rides/Circus) Christmas Tree Lot Permit Fireworks - Pyrotechnic Display Permit $333.00 $25.00 or 10%, whichever is greater $381.001 $231.00 $333.00 $25.00 or 10%, whichever is reater $381.00 $231.00 $250.00 $250.00 Fireworks - Retail Sales Permit Exclusive Firework sales $350.00 $350.00 Firework sales with other merchandise $100.00 $100.00 Food Service Permit Per Day (received 7 days or more prior to event) $55.00 $55.00 Per Da received 2-6 days prior to event $0.00 $80.00 Flea Market Season $336.00 $336.00 Large Assembly Permit 500 to 1,000 Participants $258.00 $258.00 1,001 to 2,500 Participants $515.00 $515.00 2,501 to 3,500 Participants $773.00 $773.00 3,501 and over Participants $1,030.00 $1,030.00 Packet Page Number 57 of 345 City Clerk City of Maplewood - 2020 Fee Schedule Local Lawful Gambling G2, Attachment 1 PrOPO $58.00. $58.00 MCC On -Sale Liquor Catering _ Maplewood Providers Non Maplewood Providers Noise Control Waiver Permit On -Sale 3.2 Beer License On -Sale Intoxicating Liquor License One -Time Event Permit 1 $50.00 $100.00 $15.00 $55.00 $204.00 $225.00 $50.00 $100.00 $15.00 $55.00 $204.00 $225.00 Special Event Permit $103.00 $103.00 Tent Permit $52.00 $52.00 Transient Sales Permit Up to 5 Days $27.00 $27.00 6+ Days $106.001 $106.00 Liquor $500.00 $500.00 Body Art Establishment $250.00 $250.00 Cigarette & Tobacco Sales $135.00 $135.00 Lawful Gambling $250.00 $250.00 Personal Services $135.00 $135.00 Secondhand Dealer $135.00 $135.00 Pawn Shop PASSPORTS $500.001 $500.00 Photos $10.00 $10.00 Acceptance Fee ELECTIONS $35.00 $35.00 Filing Fee $5.00 $5.00 Precinct Boundaries and Polling Locations Map 11" x 17" $3.00 $3.00 City Map with Street Index 11" X 17" $3.00 $3.00 City Map with Street Index 24" x 36" DATA PRACTICES $5.00 $5.00 Data Subjects Paper or Electronic No fee if under $5.00; No fee if it takes less than 15 otherwise (1) actual employee minutes of staff time to make time to make copies; (2) $0.08 copies; otherwise (1) actual per page, black and white employee time to make copies; (2) single sided; (3) $0.89 per $0.08 per page, black and white page, color copy single sided; single sided; (3) $0.89 per page, (4) CD/DVD $0.50; (5) color copy single sided; (4) standard USPS mailing fee CD/DVD $0.50; (5) standard USPS mailing fee Packet Page Number 58 of 345 ers of the Public copies copies G2, Attachment 1 City Clerk City of Maplewood - 2020 Fee Schedule No fee if under $5.00; No fee if 30 or fewer pages otherwise (1) $0.25 per page, requested; otherwise $0.25 per black and white single sided if page, black and white single sided 100 pages or fewer; otherwise if under 100 pages; (1) actual employee time to If more than 100 pages the search and retrieve and make following fees may apply: (1) actual copies; (2) $0.08 per page, employee time to search and black and white single sided; retrieve and make copies if it takes (3) $0.89 per page, color copy more than 15 minutes of staff time single sided; (4) CD/DVD plus the cost of materials ($0.08 per $0.50; (5) standard USPS page, black and white single sided; mailing fee $0.89 per page, color copy single sided) and standard USPS mailing No fee if under $5.00; Actual employee time to search a otherwise (1) $0.25 per page, retrieve and make electronic copi black and white single sided if if it takes more than 15 minutes 100 pages or fewer; otherwise staff time. If the request includ (1) actual employee time to making copies on a media t search and retrieve and make following additional fe copies; (2) $0.08 per page, apply:CD/DVD $0.50 and stands black and white single sided; USPS mailing f (3) $0.89 per page, color copy single sided; (4) CD/DVD $0.50; (5) standard USPS mailing Packet Page Number 59 of 345 G2, Attachment 1 Communications City of Maplewood - 2020 Fee Schedule Maplewood Leaders $9,500.00 Color 1/4 - page ad in all 12 editions of Maplewood Living, the City's official newsletter distributed to $8,500.00 more than 20,000 homes. ($5,000 value) Top -tier sponsorship of the following major City of Maplewood events: State of Maplewood, 4th of July and Community Engagement Breakfast $2,200 Value). • Partner video $2,500 • Partnership recognition on City Hall Digital Display ($1,500 value) Maplewood Friends Color 1/4 page ad in every other edition of Maplewood Living (6 months), the City's official newsletter $3,000.00 $3,000.00 distributed to more than 20,000 homes. $2,640 Value • Sponsorship at two City of Maplewood events $1,000 — $1,200 Value). • Partnership recognition on City Hall Digital Display $1,500 value Maplewood Supporter Color 1/4 page ad in three editions of Maplewood Living, the City's official newsletter distributed to more $1,500.00 $1,500.00 than 20,000 homes. ($1,500 Value) Sponsorship at one of the following major City of Maplewood events: State of Maplewood, Community Engagement Breakfast or 4th of July Celebration. ($500 - $700 Value) • • • •. Deluxe Bar -be- ue Package $695.00 • Booth at 4th of July Celebration $695.00 • Quarter -page ad in one summer edition of Maplewood Living recognizing the partnership • Individual ad in city hall digital display • Significant signage exposure on event promotional flyers and banners in Maplewood Living, social media, city hall, Maplewood Community CenterNMCA, and at event Pop & Brat Package • Placement in city hall digital display with other sponsors $295.00 $295.00 • Signage exposure (on event promotional flyers and banners in Maplewood Living, social media, city hall, Maplewood Community CenterNMCA, and at event) Distributed to 20,000 households month) - 1/4 Page - Approximately 3.75'(w) x 4.5" h Sin le Run $498.00 $498.00 4 Ad Package $1,872.001 $1,872.00 6 Ad Package $2,640.001 $2,640.00 12 Ad Package $4,968.001 $4,968.00 Packet Page Number 60 of 345 Community Development City of Maplewood - 2020 Fee Schedule Building Permits Based on Valuation G2, Attachment 1 Total Valuation: $1.00 to $500.00 $28.05 $28.05 $28.05 for the first $500.00 $28.05 for the first $500.00 plus $501.00 to 2,000.00 plus $3.62 for each additional $3.62 for each additional $100.00, $100.00, or fraction thereof, to or fraction thereof, to and including and including $2,000.00 $2,000.00 $2,001.00 to $25,000.00 $82.35 for the first $2,000.00 $82.35 for the first $2,000.00 plus plus $16.42 for each $16.42 for each additional additional $1,000.00, or $1,000.00, or fraction thereof, to fraction thereof, to and and including $25,000.00 including $25,000.00 $25,001.00 to $50,000.00 $459.92 for the first $460.01 for the first $25,000.00 $25,000.00 plus $11.97 for plus $11.97 for each additional each additional $1,000.00, or $1,000.00, or fraction thereof, to fraction thereof, to and and including $50,000.00 including $50,000.00 $50,001.00 to $100,000.00 $759.17 for the first $759.17 for the first $50,000.00 $50,000.00 plus $8.36 for plus $8.36 for each additional each additional $1,000.00, or $1,000.00, or fraction thereof, to fraction thereof, to and and including $100,000.00 including $100,000.00 $100,001.00 to $500,000.00 $1,177.17 for the first $1,177.17 for the first $100,000.00 $100,000.00 plus $6.68 for plus $6.68 for each additional each additional $1,000.00, or $1,000.00, or fraction thereof, to fraction thereof, to and and including $500,000.00 including $500,000.00 $500,001.00 to $1,000,000.00 $3,849.17 for the first $3,849.17 for the first $500,000.00 $500,000.00 plus $5.57 for plus $5.57 for each additional each additional $1,000.00, or $1,000.00, or fraction thereof, to fraction thereof, to and and including $1,000,000.00 including $1,000,000.00 $1,000,001.00 and up $6,634.17 for the first $6,634.17 for the first $1,000,000.00 plus $4.46 for $1,000,000.00 plus $4.46 for each each additional $1,000.00, or additional $1,000.00, or fraction fraction thereof thereof Electrical Permit Fee Minimum fee / one inspection $35.00 $40.00 All other fees State Fees State Fees Administrative fee $9.50 $9.50 Manufactured Home Permit Fee New installation or replacement $175.00 $175.00 Residential Mechanical Permit Fee Minimum fee $40.00 $40.00 Gas piping - Repair or new installation $40.00 $40.00 Gas or oil fired furnace or boiler $40.00 $40.00 Warm air furnace or hot water heating system $40.00 $40.00 Construction or alt.of any warm air furnace per unit Construction or alteration of each hot water system $40.00 $40.00 Installation or replacement of each hot water system per unit Per unit heaters based on first 100,000 BTU input Air conditioning - new or replacement $40.00 $40.00 Wood burning furnace per unit $40.00 $40.00 Swimming pool heater per unit $40.00 $40.00 Air exchanger $40.00 $40.00 Gas or oils ace heater per unit $40.00 $40.00 Gas direct vent heater per unit $40.00 $40.00 Gas fireplace, Gas log or insert $40.00 $40.00 In floor Heat system $40.00 $40.00 Furnace $120.00 $120.00 Other $40.00 $40.00 Commercial Mechanical Permit Fee All commercial work 1.85% of estimated job cost + 1.65% of estimated job cost + $78.00 $78.00 Mechanical plan review 25% of the permit fee 25% of the permit fee Packet Page Number 61 of 345 G2, Attachment 1 Community Development City of Maplewood - 2020 Fee Schedule ITEM/ACTIVITY Residential Plumbing Permit Fee Minimum fee (includes one fixture opening) Each additional fixture opening Commercial Plumbing Permit Fee All commercial work Sign Permits Billboard Dynamic Display Sign Dynamic Display Sign Yearly License Fee Freestanding Sign Temporary Sign $45.00 $10.00 2.15 % of estimated job cost Plus $91.00 $500.00 $175.00 $175.00 $175.00 $45.00 Proposed 2020 Fee $45.00 $10.00 2.00 % of estimated job cost Plus $91.00 $500.00 $175.00 $175.00 $175.00 $45.00 Wall Sign $110.00 $110.00 Residential Permit Flat Fee Windows $145.00 $145.00 Deck Residential roof Residential siding Residential Solar Permits $145.00 $145.00 $145.00 $200.00 $145.00 $145.00 $145.00 $200.00 Above -Ground Pools $145.00 $145.00 In -Ground Pools $145.00 $145.00 Drain tile $145.00 $145.00 Building relocation $100.00 $100.00 Plan Review Fee When a building permit is required and a plan is required to be submitted, a plan review fee shall be paid. The plan review fees specified are separate fees from the permit fees specified and are in addition to the permit fees. Plan review fees for all buildings shall be sixty five percent (65%) of the building permit fee, except as modified in M.S.B.C. Section 1300. Plan review fees for all buildings shall be sixty five percent (65%) of the building permit fee, except as modified in M.S.B.C. Section 1300. When submittal documents are incomplete or changed so as to require additional plan review or when the project involves deferred submittal items an additional plan review fee shall be charged at the above rate. Expiration of plan review: Applications for which no permit is issued within 180 days following the date of application shall expire by limitation, and plans and other data submitted for review may thereafter be returned to the applicant or destroyed by the building official. The building official may extend the time for action by the applicant for a period not exceeding 180 days on request by the applicant showing that circumstances beyond the control of the applicant have prevented action from being taken. No application shall be extended more than once. In order to renew action on an application after expiration, the applicant shall resubmit plans and pay a new plan review fee. Refund Fee The building official may authorize refunding of any fee paid hereunder which was erroneously paid or collected. The building official may authorize refunding of not more than 80 percent of the permit fee paid when no work has been done under a permit issued in accordance with this code. The building official may authorize refunding of not more than 80 percent of the plan review fee paid when an application for a permit for which a plan review fee has paid is withdrawn or canceled before any plan review is done. The building official shall not authorize refunding of any fee paid except on written application filed by the original permittee not later than 180 days after the date of fee payment. Investigation Fee If work for which a permit is required by the code has been commenced without first obtaining a permit, a special investigation shall be made before a permit may be issued for the work. An investigation fee, in addition to the permit fee, shall be collected. The investigation fee shall be no more than the amount of the permit fee required. The payment of such investigation fee shall not exempt any person from compliance with all other provisions of the city code nor from any penalty prescribed by law. Demolition Fee Structures not connected to utilities $95.001 $95.00 Structures connected to city utilities $220.001 $220.00 Packet Page Number 62 of 345 G2, Attachment 1 Community Development City of Maplewood - 2020 Fee Schedule Other Inspections and Fees Inspections outside of normal business hours (minimum 2 hour charge) Re -inspection fees Re -inspection fees from Health Officer on pools Inspections with no specific fee indicated (minimum 1/2 hour charge) r'2019 $100.00 per hour $100.00 per hour $100.00 per hour $100.00 per hour Proposed2020 Fee $100.00 per hour $100.00 per hour $100.00 per hour $100.00 per hour Investigation Fee $100.00 per hour $100.00 per hour Interior Preparation fee $100.00 $100.00 Occupancy permit $100.00 $100.00 Replacement of inspection record card $50.00 $50.00 Re -issue of approved plans $50.00 $50.00 Housing with services inspection fee $50.00 State Surtax Collected Permits with a flat fee $1.00 per permit $1.00 per permit Permits based on valuation Calculated based on the permit valuation Calculated based on the permit valuation Use of outside consultants for plan review, inspections and similar costs `Actual costs include administrative and overhead costs. Actual costs` Actual costs` Miscellaneous Service Fees Abatement Fee $300.00 $300.00 Contractor License / Truth -in Housing Evaluator License $130.00 $130.00 Trash Hauling Exemption (Opt -Out) $35.00 $35.00 Tree replacement fee for trees that cannot be replaced on site $60.00 per caliper inch $60.00 per caliper inch Truth -in -Housing Filing Fee $30.00 $30.00 Reasonable Accommodation License Application $50.00 Restaurant Plan Review Existing restaurant $330.00 $330.00 New restaurant $685.00 $685.00 Lodging Plan Review 1 - 15 units $200.00 16+ units $250.00 Mobile Food Unit Plan Review $250.00 Planning Fees Administrative Variance $500.00 $500.00 Building Relocation $925.00 $925.00 Comprehensive Plan Amendment' $1650.00' $1,650.00 Conditional Use Permit (CUP)1,3 $1650.00' $1,650.00 CUP Revision 1,3 $1000.00' $1,000.00 Community Garden CUPl,3 $825.00' $825.00 Community Garden CUP Revision 1 3 $500.00' $500.00 Final Platz $430.00"' $430.00 Front Yard Setback Authorization $500.00 $500.00 Home Occupation $1,385.00 $1,385.00 Lot Divisions' $500.00' $500.00 Planned Unit Development' 3 $2735.00' $2,735.00 Preliminary Plata $2,050.00 $2,050.00 Preliminary Plat Revision or Extension $990.00 $990.00 Public Vacation' $1200.00' $1,200.00 Rezoning' $1650.00' $1,650.00 Variance' $1385.00' $1,385.00 Woodlot Alteration Permit $375.00 $375.00 Zoning Compliance Letter $100.00 $100.00 1County Recording Fee (In Addition to Planning Application Fee) $46.00 $46.00 2 Plat Opinion Letter Fee In Addition to Planning Application Fee $200.00 $200.00 3 Development Sign Fee (In Addition to Planning Application Fee) $200.00 Community Design Review Commercial/Multi-family $1,650.00 $1,650.00 Minor Construction $500.00 $500.00 Residential $500.00 $500.00 Revision $500.00 $500.00 Comprehensive Sign Plan $500.00 $500.00 3 Development Sign Fee In Addition to Community Design Review Fee $200.00 Packet Page Number 63 of 345 ITEM/ACTIV ,. Community Development City of Maplewood - 2020 Fee Schedule i G2, Attachment 1 Tax -Exempt and Mortgage Revenue Financing Amount paid with application (non-refundable)` $2,500.00 $2,500.00 Base charge % of bond issuepar on the first $20 million due at closing 0.50% 0.50% Par on portion in excess of $20 million due at closing 0.10% 0.10% Refinancing Fee 50% of the above 50% of the above The City will be reimbursed for any technical changes to a bond issue previously issued at 25% of the above schedule. Tax Increment Financing Application Fee (non-refundable) $6,760.00 $6,760.00 Escrow Deposit $5,000.00 Excessive Consumption of Inspection Services Third Inspection $75.00 $75.00 Fourth Inspection $100.00 $100.00 Each Additional Inspection $150.00 $150.00 Nuisance Abatement Abatement Fee $300.00 $300.00 Administrative Fee 25% of abatement fee Rental Dwelling License Annual License $150.00 plus $50.00 per unit First Re -Inspection $0.00 Second Re -Inspection $250.00 Third and Subsequent Re -Inspection $500.00 Packet Page Number 64 of 345 Finance City of Maplewood - 2020 Fee Schedule ITEM/ACTIVITY Miscellaneous Fees im G2, Attachment 1 2019 Fee Pro osed 2020 Fee NSF Special Assessment Certification Fee Credit Card Convenience Fee Sewer St. Paul 100 cubic ft ave 22 units perqtr) $30.00 10% $3.15 $30.00 10% 2.50% $3.25 Other 1,000gallons) ave 16.5 units perqtr) $4.20 $4.33 Minimum charge - quarterly $17.67 $18.20 Flat rate for well accounts - Little Canada $46.83 $48.23 Flat rate for well accounts - St. Paul $47.76 $49.19 EUF Residential charge - quarterly $27.25 $27.25 Discount fee for raingardens (Little Canada 70%) $19.08 $19.08 Multi Family - monthly $57.76 $57.76 Institutional - monthly $70.29 $70.29 Commercial - monthly $89.91 $89.91 Rec clin Base Quarter) charge $10.60 $13.25 Additional Cart Fee per Quarter $5.25 $6.56 Water Surcharge St. Paul - % of St. Paul water bill (ave $50/qtr) 22 units per quarter ave for family of 4 7.00% 7.00% N. St. Paul - monthly 3.60 3.60 Trash 20 EOW Hauling $7.15 $12.43 20 Gallon $9.78 $13.63 32 Gallon $11.36 $15.07 65 Gallon $12.92 $18.92 95 Gallon $14.66 $22.75 Yard Waste Rate (per season - for residents who opt in) $85.33 $120.00 Bulky Items Rates A liances, Electronics, Furniture, etc.) Gas Utility Monthly Franchise Fee Residential $5-$30 $3.00 $10-$35 $3.00 Commercial Non Demand $12.00 $12.00 Commercial Demand $100.00 $100.00 Small Interruptible $75.00 $75.00 Medium & Large Interruptible $110.00 $110.00 Firm Transportation $2.50 $2.50 Interruptible Transportation $2.50 $2.50 Electric Utility Monthly Franchise Fee Residential $3.00 $3.00 Small C&I Non -Demand $4.75 $4.75 Small C&I Demand $30.00 $30.00 Large C&I $180.00 $180.00 Public Street Lighting $4.00 $4.00 Municipal Pumping Non -Demand $4.00 $4.00 Municipal Pumping Demand $4.001 $4.00 Cable Franchise Fee Cable Franchise Fees - Monthly 5% of gross revenue 1 5% of gross revenue Cable PEG Fees - Monthly $3.94 2% of gross revenue ito] Packet Page Number 65 of 345 Parks & Recreation City of Maplewood - 2020 Fee Schedule G2, Attachment 1 2019 Proposed 2020 Parks & Recreation Picnic Shelter Rental $4.00 $5.00 Afton Heights Park or 4 Seasons Park Building $25.00 $55.00 Applewood Park $50.00 $55.00 Hazelwood Park $50.00 $55.00 Lion's Park $25.00 $55.00 Maplewood Heights Park $25.00 $35.00 Pleasantview Park $25.00 $35.00 Wakefield Park TBD $75.00 Community Gym Rental Fees Half Court Rental(per hour per court $40.00 $40.00 Full Court Rental(per hour per court $60.00 $60.00 Edgerton Community Gym 'Entire Gym Rental 8+ hour rentalper hour $55.00 $55.00 Carver Community Gym Entire Gym Rental 8+ hour rentalper hour $110.00 $110.00 Field Rental Fees $25.001 $25.00 Hazelwood - Soccer - Full Size (per game) $65.00 $65.00 Hazelwood - Soccer - Small Size $40.00 $40.00 Other Locations - Soccer - Full Size $55.00 $55.00 Baseball/Softball(pergame) $35.00 $35.00 Baseball/Softball - Tourney (per day/per field $100.00 $100.00 Volleyball Tourney/Large Group Rental - Harvest, Geranium, Wakefield(per day/per ark $300.00 $300.00 Food Vendor In Park Permit - Weekdays(per da $15.00 $15.00 Food Vendor In Park Permit - Weekends or Holidays(per da $45.00 $45.00 Nature Center Program Fees Basic Program Fee per person $4.00 $5.00 School Fee per child $4.00 $4.00 Birthday Party Fee- up to 12 children $80.00 $80.00 Birthday PartFee- up to 15 children $100.00 $100.00 Basic Outreach Fee- plus mileage $130.00 $130.00 Outreach, additional shows same site- $30 Item Rental Fees Snowshoes- per pair, for use on site $5.00 $5.00 Room Rental Fees Sunroom rental- per hour $30.00 $30.00 Sunroom rental - All day - 5 hours or more $150.00 $150.00 Touch and See Room Reservation- self -guided groups- 45 minutes $50.001 $50.00 Community Garden Rental Plot Rental of Garden Plot $25.001 $25.00 Packet Page Number 66 of 345 G2, Attachment 1 Public Safety - Police/Fire/EMS City of Maplewood - 2020 Fee Schedule s • Police Reports Requester is arrested party Public traffic crash report (requester is not involved in crash) Public traffic crash report (requester is involved in crash $0.25 per page (one side or $0.50 per page double sided) $0.50 per page no charge $0.25 per page (one side or $0.50 per page double sided) $0.50 per page no char e Monthly email of public traffic crash reports $60.00/month $60.00/month Certified copy of any report $5.00 $5.00 Evidence Requests $200.00 $200.00 CD/DVD of digital evidence(photos, audio, video $5.00/disc $5.00/disc 911 Audio transcripts $50.00 deposit plus $50.00 deposit plus 7th (within 12 months of the lstfalse alarm) actual cost of transcription through current transcription provider and actual cost of transcription through current transcription provider and 8th (within 12 months of the lstfalse alarm) Staff time to get audio ready for transcription and Staff time to get audio ready for transcription and 9th (within 12 months of the lstfalse alarm) Staff time to review transcription for accuracy before release Staff time to review transcription for accuracy before release Towing $500.00 $500.00 Owners of vehicles towed to 1830 or 1902 County Road B E for law enforcement purposes $125.00 per vehicle $125.00 per vehicle Overnight Parking Permits Permit for vehicle to be parked on a city street overnight good for no more than 365 days $50.00 per vehicle/permit $50.00 per vehicle/permit Excessive Calls for Service Third and subsequent calls, within 365 days, deemed excessive by definition in ordinance $250.00 each $250.00 each False Alarms 1 st $0.00 $0.00 2nd (within 12 months of the 1st false alarm) $0.00 $0.00 3rd (within 12 months of the 1st false alarm) $100.00 $100.00 4th (within 12 months of the lstfalse alarm) $200.00 $200.00 5th (within 12 months of the lstfalse alarm) $300.00 $300.00 6th (within 12 months of the lstfalse alarm) $400.00 $400.00 7th (within 12 months of the lstfalse alarm) $500.00 $500.00 8th (within 12 months of the lstfalse alarm) $500.00 $500.00 9th (within 12 months of the lstfalse alarm) $500.00 $500.00 10th & Over (within 12 months of the 1st false alarm) $500.00 $500.00 Outside Employment Police Officers $93/hour $98.58/hour Squad Car only available with an officer no charge no charge Fingerprinting Each fingerprint card $15.00 $15.00 im Packet Page Number 67 of 345 G2, Attachment 1 Public Safety - Police/Fire/EMS City of Maplewood - 2020 Fee Schedule Commercial Commercial - 1st False Commercial - 2nd False (within 12 months of the 1st false alarm) $0.00 $0.00 $0.00 $0.00 Commercial - 3rd False (within 12 months of the 1st false alarm) $200.00 $200.00 Commercial - 4th False (within 12 months of the 1st false alarm) $300.00 $300.00 Commercial - 5th False and more (within 12 months of the 1st false alarm) $400.00 $400.00 Residential Residential - 1st False $0.00 $0.00 Residential - 2nd False (within 12 months of the 1st false alarm) $0.00 $0.00 Residential - 3rd False within 12 months of the 1st false alarm $200.00 $200.00 Residential - 4th False (within 12 months of the 1st false alarm) $300.00 $300.00 Residential - 5th False and more (within 12 months of the 1st false alarm) Resident $400.00 $400.00 ALS2 (Advanced Life Support) $2,513.00 $2,513.00 ALS (Advanced Life Support) $2,278.00 $2,278.00 BLS (Basic Life Support) $1,733.00 $1,733.00 No Load $656.00 $656.00 Mileage $22.50 $22.50 Non -Resident ALS2 (Advanced Life Support) $2,890.00 $2,890.00 ALS (Advanced Life Support) $2,620.00 $2,620.00 BLS Basic Life Support) $1,993.00 $1,993.00 No Load $754.00 $754.00 Mileage $25.88 $25.88 Sliding Fee Schedule to Assist Those with a Financial Need Annual Income Threshold by Sliding Fee Discount Pay Class and Percent Poverty At or Below 100% of the Poverty Guideline - Patient Responsility: % of Total Charges ` 50% At 125% of the Poverty Guideline - Patient Responsility: % of Total Charges ` 60% At 150% of the Poverty Guideline - Patient Responsility: % of Total Charges ` 70% At 175% of the Poverty Guideline - Patient Responsility: % of Total Charges ` 80% At 200% of the Poverty Guideline - Patient Responsility: % of Total Charges ` 90% Above 200% of the Poverty Guideline - Patient Responsility: % of Total Charges 100% Must complete the Sliding Fee Application and submit required documentation. Outside Employment $93/hour $98.58/hour Equipment Standby - Based on FEMA's current Schedule of Equipment Rates 13 Packet Page Number 68 of 345 G2, Attachment 1 Public Works City of Maplewood - 2020 Fee Schedule n I Proposed 2020 Fee I � O�W- Sanitary Sewer Service Main Line Permit Base Fee $114.00 $114.00 Plus Each Connection to Existing System, New Structures, Alteration, or Re -Inspection Sanitary Sewer Service Connection Permit $59.00 $59.00 New Sanitary Sewer Service $110.00 per service $110.00 per service Disconnect or Repair $39.00 per service $39.00 per service Septic Systems Private Individual Septic Systems $500.00 $500.00 Sanitary Sewer Cash Connection Charge Residential Connection Charge For all new connections for properties that have not been previously charged or assessed for construction of the public system. $4,325.00 $4,325.00 Commercial Connection Charge (per front footage) For all new connections for properties that have not been previously charged or assessed for construction of the public system. Commercial Connection Charge = Residential Connection Charge / 75 (Average Lot Width) $57.00 $57.00 Sewer Assessment for City Project Residential Sanitary Service Installed to New Main $1,530.00 $1,530.00 Residential Sanitary Service Installed to Existing Main $2,880.00 $2,880.00 Comm/Ind Sanitary Service Installed to New Main $20.00 cost per front footage $20.00 cost per front footage Comm/Ind Sanitary Service Installed to Existing Main $38.00 cost per front footage $38.00 cost per front footage Sewer Availability Charge SAC SAC Unit Fee (Rate Set by MCES) 1 SAC Unit = 1 Single family dwelling (SFD) SAC Unit for all other types of developments total number of equivalent SFD SAC Units is determined by VICES. $2,485.00 $2,485.00 Local SAC Fee per SFD Unit Water Main Cash Connection Charge Residential Connection Charge For all new connections for properties that have not previously been charged or assessed for construction of the public system. $130.00 $4,325.00 $130.00 $4,325.00 Commercial Connection Charge For all new connections for properties that have not previously been charged or assessed for construction of the public system. Commercial Connection Charge = Residential Connection Charge / 75 (Average Lot Width) $57.00 $57.00 Water System Assessment for City Project Residential Water Service Installed to New Main $1,530.00 $1,530.00 Residential Water Service Installed to Existing Main $1,900.00 $1,900.00 Comm/Ind Water Service Installed to New Main $20.00 cost per front footage $20.00 cost per front footage Comm/Ind Water Service Installed to Existing Main $25.00 cost per front footage $25.00 cost per front footage Water Availability Charge WAC WAC Unit Fee The total number of WAC units to be paid is equal to the total number of equivalent SAC Units required as determined by VICES. Storm Sewer Permit Private Storm Sewer Main Base Fee $285.00 $114.00 $285.00 $114.00 Plus Each Connection to Existing System, New Structures, Alteration, or Re -Inspection $59.00 $59.00 Base Escrow (Cover first 10 Connections or New Structures) Escrow released after passing inspection. $300.00 $300.00 Plus Additional Escrow (Per Each Additional Connection or New Structure) Escrow released after passing inspection. $30.00 $30.00 Storm Sewer System Assessment for City Project Storm Drainage Improvements Assessment rate will be based on independent special benefit appraisals. $1,090.00 $1,090.00 ti • • • Driveway and Parking Lot Permits Driveway Permit $28.00 $28.00 Parking Lot Paving Permit ($104.00 Base Fee for 0-50,000SF) $104.00 $104.00 50,000SF and greater = base fee + SF over 50,000 x 0.002 14 Packet Page Number 69 of 345 G2, Attachment 1 Public Works City of Maplewood - 2020 Fee Schedule Grading Permit, Plan Review, and Inspection Fee Based on Total Estimate Material Moved Fee based on complexity of the project, proximity to environmental sensitive areas, and scope of project. <=50 C.Y. $37.00 $37.00 51 to 100 C.Y. $94.00 $94.00 101 to 1000 C.Y. $94.00 $94.00 plus each additional 100 C.Y. $30.00 $30.00 1001 to 10,000 C.Y. $364.00 $364.00 plus each additional 1000 C.Y. $23.00 $23.00 10,001 to 100,000 C.Y. $571.00 $571.00 plus each additional 10,000 C.Y. $137.00 $137.00 100,001 to 200,000 C.Y. $1,804.00 $1,804.00 plus each additional 10,000 C.Y. $77.001 $77.00 200,000 C.Y. or more $2,574.001 $2,574.00 lus each additional 10,000 C.Y. bfk $13.001 $13.00 A PAC PAC per Capita Base Unit Charge $1,040.00 $1,040.00 1 SFD PAC Fee = $1040 per capita x 3.4 capita = $3540.00 per SFD PAC Commercial Development = % x Land Market Value 9% 9% Contractor Yearly Registration Fee(per ear $40.00 $40.00 Hole Excavation Permit Fee(per hole $100.00 $100.00 Trench Excavation Permit Base Fee $100.00 $100.00 Plus Each Lineal Foot $60.00 $60.00 Emergency Excavation Permit $100.00 $100.00 Aerial/Obstruction Permit $80.00 $80.00 Permit Extension Fee $35.00 $35.00 Delay Penalty Fee Base Fee (up to three days late) $35.00 $35.00 Plus Each Additional Day (per day) $10.00 $10.00 Small Cell Attached to City Infrastructure - Requires contract with City to determine monthly rental fee. $130.00 $130.00 Non -City Infrastructure - Contractor license and any additional ROW fees. Contractor will need to contact infrastructure owner to determine any other fees. Planning and Community Development Applications Planning applications and development reviews for engineering conformance to engineering standards Staff Hourly Rate Staff Hourly Rate and City ordinances. Services performed by City Personnel will be hourly and applied to the application escrow. Grading Fee Fee amount based on each individual site. I Variesi Varies Erosion Control Escrow Escrow amount based on each individual site. I Variesi Varies Tree Escrow $60 per caliper inch of tree replacement required. Please see the tree standards for more information. Varies Varies W Packet Page Number 70 of 345 G2, Attachment 2 CITY OF MAPLEWOOD RESOLUTION COMPREHENSIVE FEE SCHEDULE FOR 2020 SUMMARY AUTHORIZING PUBLICATION OF ORDINANCE NO. _ BY TITLE AND SUMMARY WHEREAS, the City of Maplewood (the "City") is a municipal corporation organized and existing under the laws of Minnesota; and WHEREAS, the City Council of the City of Maplewood has adopted Ordinance No. , which creates city code to allow for a fee schedule; and WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is 14 pages in length; and WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent and effect of the ordinances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood that the City Clerk shall cause the following summary of Ordinance No. to be published in the official newspaper in lieu of the entire ordinance: PUBLIC NOTICE The City Council of the City of Maplewood has adopted Ordinance No. , which creates an ordinance to allow for a fee schedule. A summary of the ordinance follows: Ordinance No. An Ordinance Establishing a Comprehensive Fee Schedule for 2020 1. City Clerk Fees 2. Communications Fees 3. Community Development Fees 4. Finance Fees 5. Parks and Recreation Fees 6. Public Safety Fees 7. Public Works Fees The ordinance shall be effective on January 1, 2020. A full copy of the ordinance is available in the office of the city clerk. Adopted by the Maplewood City Council this 91" day of December, 2019. Packet Page Number 71 of 345 G3 CITY COUNCIL STAFF REPORT Meeting Date December 9, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jane Adade, Planner PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Conditional Use Permit Review, Beyond Self Storage, 1315 Cope Avenue Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The conditional use permit (CUP) review for Beyond Self Storage located at 1315 Cope Avenue is due for its annual review. Recommended Action: Motion to approve the CUP review for Beyond Self Storage and review again only if a problem arises or a major change is proposed. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. City ordinance requires conditional use permits be reviewed by the council within one year of the date of initial approval, unless such review is waived by council decision. At the one-year review, the council may specify an indefinite term or specific term, not to exceed five years, for subsequent reviews. Background The city council approved a conditional use permit on September 12, 2016 to allow the construction of an indoor storage facility at 1315 Cope Avenue East. The city code requires a CUP for interior storage facilities and any structure within the light manufacturing zoning district that is within 350 feet of residentially zoned property. The building was proposed to be approximately 260 feet from the nearest residential property. Packet Page Number 72 of 345 G3 On October 25, 2016, the city's design review board revised the site plan for the indoor storage facility at 1315 Cope Avenue due to poor soils at the site. The revision moved the detention pond from the south of the building to the east. All other requirements for the site were maintained from the September 12, 2016 city council approval. At the time of its annual review in 2018, the construction of the building had been completed, but the site was missing some landscaping elements. In addition, engineering staff had identified minor storm water management issues with the site. Staff has worked with the applicant to address all storm water management issues and all landscaping is now established. The site looks tidy and is being well maintained. Staff recommends reviewing the CUP for this site again only if a problem arises or if a major change is proposed. Photo of Beyond Self Storage — Facing North, November 2019. Previous Actions September 12, 2016: The City Council approved a CUP and design review for a 108,150 square - foot indoor self -storage facility. October 25, 2016 The CDRB approved revised design plans for the buildings location due to substandard soils. September 25, 2017: The City Council reviewed the CUP and agreed to review again in one year. September 10, 2018: The City Council reviewed the CUP and agreed to review again in one year. Reference Information Site Description Site Size: 3.2 Acres Existing Land Use: Storage/Warehouse (Beyond Self Storage) Packet Page Number 73 of 345 G3 Surrounding Land Uses North: Highway 36 South: Cope Avenue East and Single Family Homes East: MG McGrath Inc. West: English Street north and Holiday Store Planning Existing Land Use: Commercial (C) Existing Zoning: Light Manufacturing (M1) Attachments 1. Overview Map 2. Site Plan 3. September 10, 2018 CUP Conditions Packet Page Number 74 of 345 1315 Cope Avenue Beyond Storage City of Maplewood Maplewood G3, Attachment 1 November 25, 2019 , _ ,r r r" q � _ 1 t l •i �w ....� - ... 17-U.- _ _— r P "O, " ith un • y T Y e r 4 s� w - r iii& Lim.- /► P t � { q(. n Legend �- Subject Parcel, w • 0 240 �a Feet Source: Cit of Maplewood, RamseyCount,. 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Monday, September 12, 2016 City Hall, Council Chambers Meeting No. 17-16 A. NEW BUSINESS 1. Consider Approval of a Conditional Use Permit Resolution and Design Review for a Proposed Indoor Storage Building, Northeast Corner of English Street North and Cope Avenue East Economic Development Coordinator Martin gave the staff report and answered questions of the council. Ben Hagedorn, Self -Storage Operations Manager with NorthPoint Development addressed the council to give additional information and answer questions of the council. Councilmember Xiong moved to approve the resolution for a conditional use permit for an indoor storage building to be located at the northeast corner of English Street North and Cope Avenue East. This CUP allows the building to be constructed closer than 350 feet to a residential district. Approval is based on the findings required by ordinance and subject to the following conditions: 1. Adherence to the submitted plans dated August 5, 2016. Staff may approve minor changes. 2. The landscape plan shall be revised for staffs approval showing: 3. Size, species, and location of all significant trees on the property; location of trees protected and measures for protection. 4. Outdoor storage and sales are not allowed anywhere on site. 5. Any rooftop equipment installed on the building must be screened from the residential properties to the south. 6. If parking shortages develop, applicant will be required to install additional parking spaces. 7. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 8. The city council shall review this permit in one year. Resolution 16-09-1377 Conditional Use Permit Resolution Packet Page Number 77 of 345 G3, Attachment 3 WHEREAS, JJ Jenkins of NorthPoint Development, applied for a conditional use permit to build a new indoor storage building that is within 350 feet of residential property. WHEREAS, this permit applies to the vacant property at the northeast corner of English Street North and Cope Avenue East. The legal descriptions for the property are: Parcel A: All that part of the West 398 feet of the South Half of the Northwest Quarter of the Southwest Quarter in Section 10, Township 29, Range 22, City of Maplewood, County of Ramsey, State of Minnesota, lying Southerly and Westerly of the following described dividing line: Commencing at the Southwest comer of the South Half of the Northwest Quarter of the South West Quarter, thence South 89 degrees 51 minutes 56 seconds East 342.00 feet, along the South line of said South Half of the Northwest Quarter of the Southwest Quarter of the point of beginning of the following described dividing line; thence North 91.66 feet along a line parallel to and 342.00 feet East of the West line of said South Half of the Northwest Quarter of the Southwest Quarter; thence North 45 degrees 00 minutes 00 seconds East 29,70 feet; thence North 64,71 feet along a line parallel to and 363,00 feet East of said West line; thence South 89 degrees 56 minutes 00 seconds West 128.50 feet along a line parallel with the South right-of-way line of Trunk Highway No. 36: thence North 125.00 feet along a line parallel 10 and 234.50 feet East from the said West line: thence South 89 degrees 56 minutes 00 seconds West parallel to said South right-of-way line of Trunk Highway No. 36 to the West line of the Northwest Quarter of the Southwest Quarter. Parcel B: All that part of the West 398 feet of the South Half of the Northwest Quarter of the Southwest Quarter in Section 10, Township 29, Range 22, City of Maplewood, County of Ramsey, State of Minnesota, lying Northerly and Easterly of the following described dividing line: Commencing at the Southwest corner of the South Hail of the Northwest Quarter of the South West Quarter; thence South 89 degrees 51 minutes 56 seconds East 342.00 feet, along the South line of said South Half of the Northwest Quarter of the Southwest Quarter of the point of beginning of the following described dividing line; thence North 91.86 feet along a line parallel to and 342,00 feet East of the West line of said South Half of the Northwest Quarter of the Southwest Quarter; thence North 45 degrees 00 minutes 00 seconds East 29,70fee1; thence North 64,71 feet along a line parallel to and 363.00 feet East of said West line; thence South 89 degrees 56 minutes 00 seconds West 128.50 feet along a line parallel with the South right-of-way line of Trunk Highway No. 36; thence North 125.00 feet along a line parallel to and 234.50 feet East from the said West line: thence South 89 degrees 56 minutes 00 seconds West parallel to said South right-of-way line of Trunk Highway No. 36 to the West line of the Northwest Quarter of the Southwest Quarter. Subject to public right-of-way for Cope Avenue and English Street. WHEREAS, the history of this conditional use permit revision is as follows: Packet Page Number 78 of 345 G3, Attachment 3 The planning commission held a public hearing on August 16, 2016. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The planning commission gave everyone at the hearing an opportunity to speak and present written statements. The council also considered reports and recommendations from the city staff. The planning commission recommended that the city council approve this conditional use permit revision. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described conditional use permit based on the building and site plans. The city approved this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and this Code. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause no more than minimal adverse environmental effects. Approval is subject to the following conditions: 1. Adherence to the submitted plans dated August 5, 2016. Staff may approve minor changes. 2. The landscape plan shall be revised for staffs approval showing: a. Size, species, and location of all significant trees on the property; location of trees protected and measures for protection. 3. Outdoor storage and sales are not allowed anywhere on site. Packet Page Number 79 of 345 G3, Attachment 3 4. Any rooftop equipment installed on the building must be screened from the residential properties to the south. 5. If parking shortages develop, applicant will be required to install additional parking spaces. 6. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 7. The city council shall review this permit in one year. Seconded by Councilmember Juenemann Ayes — All The motion passed. Councilmember Xiong moved to approve the plans date-stamped August 5, 2016, for the indoor storage building to be located at the northeast corner of English Street North and Cope Avenue East. Approval is subject to the applicant doing the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Prior to issuance of a grading or building permit, the applicant must submit to staff for approval the following items: a. A revised landscaping plan showing the size, species, and location of all significant trees on the property; location of trees protected and measures for protection. The addition of four tree species to the north elevation to be approved by staff. b. Revised building plans showing additional design elements added to the west and north elevations. The applicant shall add brick to the northwest part of the building. c. A revised photometric plan which meets all city lighting requirements. d. An irrevocable letter of credit or cash escrow for all required landscaping. The amount shall be 150 percent of the cost of the work. The city shall hold this escrow until it has been shown that the landscaping has survived one full growing season. 3. Signage on the property is not part of the design review approval. The applicant shall apply for sign permits to be reviewed by staff. 4. Comply with all requirements of the engineering report dated August 8, 2016. 5. All work shall follow the approved plans and these conditions. Staff may approve minor changes. Packet Page Number 80 of 345 G3, Attachment 3 6. The applicant shall present the design of the dumpster enclosure for staff approval and the dumpster shall be constructed of materials and colors to match the indoor storage building. Seconded by Councilmember Juenemann Ayes — All The motion passed. Packet Page Number 81 of 345 G4 CITY COUNCIL STAFF REPORT Meeting Date December 9, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jane Adade, Planner PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Conditional Use Permit Review, Family Auto Sales, 1065 Highway 36 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The conditional use permit (CUP) review for Family Auto Sales located at 1065 Highway 36 is due for its annual review. Recommended Action: Motion to approve the CUP review for Family Auto Sales and review again in one year. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. City ordinance requires conditional use permits be reviewed by the council within one year of the date of initial approval, unless such review is waived by council decision. At the one-year review, the council may specify an indefinite term or specific term, not to exceed five years, for subsequent reviews. Background On June 11, 2018, the city council approved a conditional use permit to allow the sale of used motor vehicles in the Light Manufacturing (M1) zoning district and a variance to allow the use to be closer than 350 feet to residentially zoned property. As part of the CUP, the city council required that the sale of used motor vehicles be limited to nine parking spaces within the south parking lot. Staff visited and inspected the site in October and found more than nine parking spaces being used for the sale of used motor vehicles and several non -conforming temporary signs at the site. Staff has worked with the applicant to remove all non -conforming signs and to limit the sale of motor Packet Page Number 82 of 345 G4 vehicles to nine parking spaces on the south parking lot. The site is tidy and being well maintained. Staff however recommends reviewing this CUP again in one year to ensure that the applicant continues to meet all conditions of the CUP and all other city regulations. Previous Actions Photo of Family Auto Sales — Facing North, November 2019. June 11, 2018: The City Council approved a CUP for used motor vehicle sales at 1065 Highway 36. At this same meeting, the city council approved a variance to allow the use to be closer than 350 feet to property zoned as residential. Reference Information Site Description Site Size: 1 Acre Existing Land Use: Commercial Building with Three Tenants (Bakery, Garden Fresh Farms and Used Car Dealership) Surrounding Land Uses North: Vacant Lot with Gravel Parking Area South: Maplewood Drive/Highway 36 East: Commercial Building — Whitaker Sports Import Car Sales West: Ebenezer Karen Baptist Church Planning Existing Land Use: Commercial (C) Existing Zoning: Light Manufacturing (M1) Packet Page Number 83 of 345 G4 Attachments 1. Overview Map 2. June 11, 2018 CUP Conditions Packet Page Number 84 of 345 1065 Highway 36_Family Auto Sales IIID w A City of Maplewood Maplewood G4, Attachment 1 (iJi y Information ..�, Overview Map �e'A,,.,. le *VW w i Ak. y 9 , November 25, 2019 Legend Subject Parcel 0 240 Feet Source: Citv of 9 K Y " A4 Packet Page Number 85 of 345 G4, Attachment 2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, June 11, 2018 Maplewood City Hall — Council Chambers Meeting No. 11-18 A. NEW BUSINESS 2. Family Auto Sales, 1065 Highway 36 East a. Conditional Use Permit Resolution b. Variance Resolution City Manager Coleman introduced the report. Environmental Planner Finwall gave the staff report. Commissioner Eads addressed the council to give the Planning Commission report. Antonio Martinez, owner of Family Auto Sales address the council to answer questions. Councilmember Smith moved to approve the conditional use permit resolution which outlines the conditions required to sell up to nine used motor vehicles within the Light Manufacturing (M-1) zoning district at 1065 Highway 36 East. Resolution 18-06-1577 Conditional Use Permit Resolution WHEREAS, Antonio Martinez, Family Auto Sales, has applied for a conditional use permit for used motor vehicle sales at 1065 Highway 36. WHEREAS, Sections 44-512 (5) of the city ordinances requires a conditional use permit for used motor vehicle sales in the Light Manufacturing (M-1) zoning district. WHEREAS, the conditional use permit is for the property at 1065 Highway 36. WHEREAS, the legal description for the property is: Section 9, Town 29, Range 22; Part Nly of Keller Pkwy of W 141 Ft Of E 491 Ft Of Sw 1/4 (subj To Hwy) In Sec 9 Tn 29 Rn 22. WHEREAS, the property identification number for the property is 09-29-22-31-0002 WHEREAS, the history of this conditional use permit is as follows: On May 15, 2018, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. June 11, 2018 City Council Meeting Minutes Packet Page Number 86 of 345 7 G4, Attachment 2 2. On June 11, 2018, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described conditional use permit, because: The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: Used motor vehicles sales is limited to nine parking spaces on the south parking lot. 2. Used motor vehicle sales is limited to Monday through Saturday, from 9 a.m. to 6 p.m. 3. Exterior improvements are limited to lighting and parking lot striping. 4. The applicant must submit a revised site plan which shows the required accessible parking stalls. 5. The applicant must submit a revised lighting plan which shows the following details: a. The style of the wall pack lights. June 11, 2018 8 City Council Meeting Minutes Packet Page Number 87 of 345 G4, Attachment 2 b. The style and height of the freestanding light. C. A note on the plan that indicates the exterior lights on the north side of the building will automatically shut off at 8 p.m. 6. The garage bay is to be used for detailing, vacuuming, waxing, windshield repair, and minor repairs for inventory vehicles only. 7. The garage bay door must be closed when in use. 8. Test drives shall be limited to the frontage road with drives through the residential neighborhood prohibited. 9. Vehicle deliveries and transport unloading shall be done on site and not along public streets. 10. The applicant must obtain a building permit for interior improvements. 11. The applicant must obtain a Used Car Dealer business license. 12. Any signs shall be installed in accordance with the Maplewood Sign Ordinance. The city council shall review this permit in one year. Seconded by Councilmember Abrams Ayes — Mayor Slawik, Council Members Abrams, Smith and Xiong Nayes — Councilmember Juenemann The motion passed. Councilmember Smith moved to approve the variance resolution which allows used motor vehicle sales at 1065 Highway 36 East to be located closer than 350 feet to property the City is planning for residential. Resolution 18-06-1578 Variance Resolution WHEREAS, Antonio Martinez, Family Auto Sales, has applied for a variance to allow for used motor vehicle sales to be located closer than 350 feet to property the City is planning for residential. WHEREAS, Sections 44-512 (5) of City ordinances requires that used motor vehicles be located 350 feet from any property that the City is planning for residential use. WHEREAS, the applicant's proposed use would be 227 feet from the nearest residential property the city is planning for residential use. WHEREAS, this variance applies to the property at 1065 Highway 36. WHEREAS, the legal description for the property is: Section 9, Town 29, Range 22; June 11, 2018 City Council Meeting Minutes Packet Page Number 88 of 345 e✓ G4, Attachment 2 Part Nly of Keller Pkwy of W 141 Ft Of E 491 Ft Of Sw 1/4 (subj To Hwy) In Sec 9 Tn 29 Rn 22. WHEREAS, the property identification number for the property is 09-29-22-31-0002 WHEREAS, the history of the variance is as follows: The planning commission held a public hearing on May 15, 2018. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The planning commission gave everyone at the hearing an opportunity to speak and present written statements. The council also considered reports and recommendations from the city staff. The planning commission recommended that the city council approve this variance. 2. On June 11, 2018, the city council considered the recommendations of city staff and the planning commission and the testimony of persons present at the meeting. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described variances since: The proposed variance would be in harmony with the intent of the ordinance. With a 350 foot separation from a residential property, the city ordinance attempts to buffer used motor vehicle sales activities from residents. In this case, the sales would be located on the south parking lot, which is over 350 feet to property the city is planning for residential. 2. The use would be consistent with the comprehensive plan since it is classified commercial and used motor vehicle sales are a commercial activity. There are practical difficulties in complying with the ordinance. The property is closer than 350 feet to the nearest property the city is planning for residential, but the used motor vehicle sales will take place on the south parking lot, further than 350 feet from residential. Seconded by Councilmember Abrams Ayes — All The motion passed. 3. Urban Agriculture Ordinance Amendments a. Animal Agriculture Ordinances i. Keeping of Bees ii. Keeping of Poultry iii. Temporary Keeping of Goats and Sheep iv. Aquaponics and Aquaculture in M1 and M2 Zone b. Crop Agriculture Ordinances i. Community and Market Gardens ii. Front Yard Gardening and Permaculture iii. Urban Farms c. Direct to Consumer Sales Ordinance June 11, 2018 10 City Council Meeting Minutes Packet Page Number 89 of 345 G5 CITY COUNCIL STAFF REPORT Meeting Date December 9, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director/City Engineer Audra Robbins, Parks and Recreation Manager Ann Hutchinson, Lead Naturalist PRESENTER: Steven Love, Public Works Director/City Engineer AGENDA ITEM: Resolution Accepting Donation from Warner Nature Center Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Warner Nature Center made a donation of Environmental Curriculum materials to the Maplewood Nature Center. Staff estimates the value at $500. Recommended Action: Motion to approve the resolution accepting the donation from Warner Nature Center of Environmental Curriculum materials. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $500.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Donation Strategic Plan Relevance: ✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. This donation supports nature center operations. Background The Warner Nature Center has closed and they reached out to donate supplies and educational materials to the Maplewood Nature Center. Staff is looking to accept a variety of educational materials and props including birch bark baskets, turtle shells, markers, laminated posters, ph meters, latex animal track stamps, etc. to use for Maplewood Nature Center programs. Attachments 1. Resolution Accepting Donation Packet Page Number 90 of 345 G5, Attachment 1 CITY OF MAPLEWOOD, MINNESOTA RESOLUTION NO. ACCEPTANCE OF DONATION WHEREAS the City of Maplewood and the Parks and Recreation Department has received a donation of Environmental props and materials from Warner Nature Center valued at approximately $500, NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood, Parks and Recreation Department to accept this donation. Adopted this 9th day of December, 2019. Marylee Abrams, Mayor ATTEST: Andrea Sindt, City Clerk Packet Page Number 91 of 345 G6 CITY COUNCIL STAFF REPORT Meeting Date December 9, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steve Lukin, Fire Chief PRESENTER: Steve Lukin, Fire Chief AGENDA ITEM: Resolution Accepting Donation from Linda Hokenson Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: City Council approval is required for the Maplewood Fire Department to accept a $200 donation from Linda Hokenson. Recommended Action: Motion to approve the resolution accepting the donation made by Linda Hokenson. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. City Council approval is required to accept the donation. Background Linda Hokenson expressed gratitude to the Maplewood Fire Department for responding to an emergency call. Linda Hokenson has donated $200 to the Fire Department. The Department is grateful for the incredibly generous support of departmental programs and activities that seek to reduce and bring awareness to cardiac arrest programs. Attachments 1. Resolution Packet Page Number 92 of 345 G6, Attachment 1 RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE MAPLEWOOD FIRE DEPARTMENT WHEREAS, Linda Hokenson, has presented to the Maplewood Fire Department a donation in the amount of $200.00; and WHEREAS, this donation is intended for the purpose of our Community Risk Reduction Programs; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends Linda Hokenson, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that: 1. The donation is accepted and acknowledged with gratitude; and 2. The donation will be appropriated for the Fire Department as designated; and 3. The appropriate budget adjustments be made. Approved by the Maplewood City Council this 9th day of December, 2019 Packet Page Number 93 of 345 CITY COUNCIL STAFF REPORT Meeting Date December 9, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Mychal Fowlds, IT Director PRESENTER: Mychal Fowlds, IT Director AGENDA ITEM: Virtual Server & Storage Infrastructure Payment Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement Policy Issue: ❑ Proclamation G7 The IT Department partners with the City of Roseville and the Metro-Inet group of cities for a number of items, one of which being virtual server & storage infrastructure. This item is requesting approval to pay the 2019 invoice. Recommended Action: Motion to approve payment for virtual server & storage infrastructure. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $31,047.00. Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: ✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. In regards to Financial Sustainability, by partnering with the City of Roseville and the Metro-Inet group of cities we are able to realize economies of scale. We also have the added benefit that not only services are included in this payment but future capital costs are also included. This provides the City a much more consistent budgetary amount versus the challenge of funding large capital costs every few years. In regards to Operational Effectiveness, by working as one when it comes to our storage and virtual environments we've been able to create a private cloud of sorts with failover to multiple sites within the metro area running on hardware that we could not afford on our own. This equates to a much more reliable system for Maplewood and our users. Background As stated above, Maplewood partners with the City of Roseville and the Metro-Inet group of cities for our virtual server & storage infrastructure. These services include all of the required storage needs for Maplewood uses (file servers, e-mail, databases, applications, etc.) equaling roughly 10TB. It also includes the VMWare servers and licenses to operate and support our virtual servers of which we have roughly 30. No longer do we operate a server room with 30 physical servers, Packet Page Number 94 of 345 instead we rely on few "hosts" running many virtual machines. These physical hosts and their future replacements are included in this payment. Lastly, this payment includes the system and hardware to perform and retain backups for all of the servers and files listed above. Attachments 1. Virtual Server/Storage invoice G7 Packet Page Number 95 of 345 G7, Attachment 1 TA IN 507Roseville, MN 55113 •r DATE INVOICE NO 11/1/2019 0227127 BILLTO City of Maplewood Ann. Mychal Fowlds 1830 East County Road B Maplewood, MN 55109 DUE DATE 12!2/2019 DESCRIPTION QUANTITY EFFECTIVE RATE AMOUNT DISCOUNT CREDIT BALANCE PREVIOUS OUTSTANDING BALANCE 2.046.00 Ticket 111400 - 2019 Virtual Server/Storage (vSAN): IT Equipment Charge 1.00 31,04200 31,04790 0.00 0.00 31,04200 INVOICE: TOTAL: 31,047.00 4.00 0.00 31,047.60 PLEASE ASI; DETACi i IiOT:'J@I [ (?R.'ION &REMI l" t1'?Tt l VO(!t; PAYMENT For questions please contact us at Customer Name: City of Maplewood Customer No 012632 Account No: 0002837 -City of Maplewood Please remit payment by the due date to: DUE DATE INVOICE NO 12/2/2019 0227127 CITY OF ROSEVILLE Invoice Total 31,047 00 2660 CIVIC CENTER DRIVE Discounts: 000 ROSEVILLE, MN 551[3-1899 Credit Applied: 0.00 Ending Balance: 33,093 00 INVOICE BALANCE: 531,047.00 AMOUNT PAID: Packet Page Number 96 of 345 G8 CITY COUNCIL STAFF REPORT Meeting Date December 9, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Andrea Sindt, City Clerk Regan Beggs, Business License Specialist PRESENTER: Andrea Sindt, City Clerk AGENDA ITEM: Resolution for 2020 Annual Liquor License Renewals Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: City issued liquor licenses are due to expire December 31, 2019. Prior to issuance of a new license, valid January 1, 2020 through December 31, 2020, City Council approval is required. Recommended Action: Motion to approve the resolution for 2020 annual liquor license renewals for Off -Sale, On -Sale and Wine. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. City Code and State Statute require City Council approval prior to the issuance of Off -Sale, On -Sale and Wine licenses. Background The licensees in the attached Resolution have been notified of the renewal requirement on or before December 31, 2019 and are eligible to renew their licenses, contingent upon the receipt of their completed license renewal documentation and required fees. Attachments 1. Resolution for the 2020 Liquor License Renewals Packet Page Number 97 of 345 G8, Attachment 1 RESOLUTION 2020 LIQUOR LICENSE RENEWALS RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, that the following Off -Sale, On -Sale and Wine Liquor licenses, having been previously duly issued by this Council, are hereby approved for renewal for one year, effective January 1, 2020, with approvals granted herein subject to satisfactory receipt of renewal documentation with fees submitted: Off -Sale 3.2 Beer Licenses Cub Foods #30244 100 County Road B West Cub Foods #31264 2390 White Bear Avenue North Holiday Stationstore #480 1535 Beam Avenue North Off -Sale Intoxicating Liquor Licenses 61 Liquors 2700 Maplewood Drive North Big Discount Liquor 2515 White Bear Avenue North Costco Wholesale #1021 1431 Beam Avenue East Cub Discount Liquor 100 County Road B West Heritage Liquor LLC 1347 Frost Avenue East Hillside Liquor 1690 McKnight Road North, Suite B Maplewood Liquor 2950 White Bear Avenue North, Suite 2 On -Sale 3.2 Beer Licenses Bambu Asian Cuisine 1715 Beam Ave East, Suite A Chipotle Mexican Grill #1438 3095 White Bear Avenue North Groceries & Nepali Kitchen 1700 Rice Street North, Suite J Packet Page Number 98 of 345 Speedway #4022 1750 White Bear Avenue North Speedway #4089 11 Century Avenue South Maplewood Liquor `n Tobacco 2728 Stillwater Road East Maplewood Wine Cellar 1281 Frost Avenue East Merwin Liquors 1700 Rice Street North Party Time Liquor 1835 Larpenteur Avenue East Sarrack's Int'l. Wine & Spirits 2305 Stillwater Road East White Bear Liquor 2227 White Bear Avenue North Taste of India 1745 Cope Avenue East Tono Pizzeria + Cheesesteaks 3088 White Bear Avenue North, Suite B On -Sale Intoxicating Liquor Licenses 5-8 Tavern & Grill 2289 Minnehaha Avenue East Acapulco Mexican Restaurant 3069 White Bear Avenue North Aramark 2350 Minnehaha Avenue East, Bldg 278 Bleechers Bar & Grill 2220 White Bear Avenue North Buffalo Wild Wings #118 3085 White Bear Avenue North Chili's Grill & Bar #224 1800 Beam Avenue East Chipotle Mexican Grill #224 2303 White Bear Avenue North Crooked Pint Ale House 1734 Adolphus Street North Goodrich Golf Course 1820 North Van Dyke North Guldens Roadhouse 2999 Maplewood Drive North Jake's City Grille 1745 Beam Avenue East Juicy Shrimp Shack 1900 County Road D East, Suite 135 Keller Golf Course 2166 Maplewood Drive North On -Sale Wine/Strong Beer Licenses Bambu Asian Cuisine 1715 Beam Avenue East, Suite A Groceries & Nepali Kitchen 1700 Rice Street North, Suite J G8, Attachment 1 McCarron's Pub and Grill 1986 Rice Street North Olive Garden Italian Restaurant #1200 1749 Beam Avenue East Osaka Sushi & Hibachi 1900 County Road D East, Suite 140 Outback Steakhouse #2412 1770 Beam Avenue East Q Bar & Lounge 3001 White Bear Avenue North, Space 27 Red Lobster Restaurant #0283 2925 White Bear Avenue North T. G. 1. Friday's #0472 3087 White Bear Avenue North The Dog House Bar & Grill 2029 Woodlynn Avenue East The Ponds at Battle Creek 601 Century Avenue South Tokyo Sushi — All You Can Eat 1935 Beam Avenue East, Suite 1 Unison Restaurant & Banquet 1800 White Bear Avenue North, Suite A & B Taste of India 1745 Cope Avenue East Tono Pizzeria + Cheesesteaks 3088 White Bear Avenue North, Suite B Adopted by the Maplewood City Council on December 9, 2019. Packet Page Number 99 of 345 G9 CITY COUNCIL STAFF REPORT Meeting Date December 9, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Director of Public Works/City Engineer PRESENTER: Steven Love AGENDA ITEM: Programmatic Agreement, Gold Line Bus Rapid Transit Project, City Project 14-05 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: The City Council will consider entering into a Programmatic Agreement (PA), as a consulting party, with the Federal Transit Administration and the Minnesota State Historical Preservation Office for the Gold Line Bus Rapid Transit Project (BRT). The PA established a process for consultation, review, and compliance with historical properties and environmentally sensitive areas. Recommended Action: Motion to authorize the Mayor and City Manager to sign the PA, as a consulting party, with the Federal transit Administration and the Minnesota State Historical Preservation Office for the Gold Line Bus Rapid Transit Project, City Project 14-05. Minor changes to the agreement are authorized as approved by the City Attorney. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: There are no costs associated with the execution of the PA. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The proposed Gold Line BRT project consists of a 10 mile dedicated BRT line which will connect Saint Paul, Maplewood, Landfall, Oakdale and Woodbury. Background The Metropolitan Council is proposing to build the METRO Gold Line BRT Project, a 10 mile -long BRT line along the 1-94 corridor that will connect Maplewood, Landfall, Oakdale and Woodbury with downtown Saint Paul. Packet Page Number 100 of 345 G9 Some of the key features of the BRT system includes: • Frequent, all day service in both directions • Pre -boarding fare payment for faster stops • Access to Park & Ride lots in Saint Paul, Oakdale and Woodbury, • Real-time arrival and departure information • Heated shelters, lighting and security features There is one proposed stop in Maplewood located adjacent to the south side of the 3M campus which will include pedestrian connections to McKnight Road and Century Avenue. To construct the project, the Council plans to seek funding from the Federal Transit Administration (FTA), an Interstate right-of-way use agreement from the Federal Highway Administration (FHA), and permits from the United States Army Corps of Engineers. Therefore, the Project is a federal undertaking and must comply with Section 306108 of the National Historic Preservation Act (hereinafter referred to as Section 106), which requires Federal agencies to consider the effects of their undertakings on historic properties listed in or eligible for inclusion in the National Register of Historic Places (NRHP), which is the Nation's official list of historic properties worthy of preservation. One of the requirements of FTA's grants program is that the environmental review process for a project, including Section 106, must be completed in two -years. Due to the time needed to complete the Section 106 process, FTA determined that a phased process was appropriate for completing this process. As the lead Federal agency for the Project, FTA consulted with the Minnesota State Historic Preservation Office, other consulting parties, and the public to prepare a Programmatic Agreement (PA) to guide the completion of the Section 106 process for the Project. The PA establishes roles and responsibilities for its implementation and includes processes for identifying and evaluating properties for the NRHP, assessing effects on historic properties, and resolving any adverse effects. It also includes processes for design development and review, dispute resolution, and amending the agreement; as well as requirements for protecting historic properties during construction and PA implementation reporting. The City Attorney has reviewed the attached PA and any minor changes will require approval of the City Attorney. Attachments 1. Gold Line BRT Programmatic Agreement Packet Page Number 101 of 345 G9, Attachment 1 DRAFT PROGRAMMATIC AGREEMENT BETWEEN THE FEDERAL TRANSIT ADMINISTRATION AND THE MINNESOTA STATE HISTORIC PRESERVATION OFFICE REGARDING THE METRO GOLD LINE BUS RAPID TRANSIT PROJECT, RAMSEY AND WASHINGTON COUNTIES, MINNESOTA WHEREAS, the Metropolitan Council (MC) is proposing to construct the METRO Gold Line Bus Rapid Transit Project (PROJECT), an approximately 10 -mile long bus rapid transit (BRT) line with 21 stations and four anticipated park-and-ride facilities, one existing and three new; the route beginning in downtown Saint Paul, operating primarily in mixed traffic, and extending along an easterly alignment, operating primarily on a new dedicated guideway, paralleling Interstate 94 to just east of Interstate 694/494, and then along a southerly alignment to the Woodbury Village Shopping Center, connecting the cities of Saint Paul, Maplewood, Landfall Village, Oakdale, and Woodbury, Minnesota, as depicted in Attachment A; WHEREAS, the PROJECT was originally initiated by Washington County, Minnesota and was known as the Gateway Corridor, and on July 27, 2017, PROJECT sponsorship was transferred to MC and the PROJECT was officially renamed the METRO Gold Line Bus Rapid Transit Project; WHEREAS, the United States Department of Transportation, Federal Transit Administration (FTA), may fund the PROJECT and has determined it is an undertaking subject to the requirements of 36 Code of Federal Regulations [CFR] Part 800, the regulations implementing Section 106 of the National Historic Preservation Act (54 United States Code [USC] § 306108); WHEREAS, the United States Army Corps of Engineers (USAGE) may issue permits authorizing the discharge of dredged or fill material in conjunction with PROJECT construction pursuant to 33 USC § 11 and Section 404 of the Clean Water Act (Section 404), 33 USC §§ 1251-1376, as amended, and has determined this permit is an undertaking subject to the requirements of Section 106 and 36 CFR Part 800 and, pursuant to 36 CFR § 800.2(a)(2), on July 9, 2018, designated FTA as the lead Federal agency for the PROJECT to fulfill their responsibilities under Section 106; WHEREAS, the Federal Highway Administration (FHWA) may issue approval for an Interstate right-of-way use agreement between MC and the State of Minnesota, acting through the Minnesota Department of Transportation (MnDOT), for a portion of the PROJECT's preferred alternative pursuant to 23 CFR Part 810, Subpart C and 23 CFR 710, Subpart D § 710.405, and has determined this approval is an undertaking subject to the requirements of Section 106 and 36 CFR Part 800, and pursuant to 36 CFR § 800.2(a)(2), on August 28, 2019, FHWA requested FTA to be the lead Federal agency for the PROJECT to fulfill their responsibilities under Section 106 and FTA agreed to be the lead Federal agency on September 16, 2019; METRO Gold Line BRT 54 USC § 306108 PA 1 DRAFT Rev09b Packet Page Number 102 of 345 G9, Attachment 1 WHEREAS, FTA has determined that a phased process for compliance with Section 106, pursuant to 36 CFR § 800.4(b)(2), is appropriate for the undertaking due to the two-year statutory limitation required pursuant to 49 CFR § 5309(d)(1)(C) for FTA's Capital Investment Grant Program, which requires the environmental review process, including the Section 106 review, to be completed within this time period; WHEREAS, in accordance with 36 CFR § 800.14(b) and § 800.6, FTA has notified the Advisory Council on Historic Preservation (ACHP) of its intent to use a programmatic agreement (AGREEMENT) to fulfill its Section 106 obligations for the PROJECT and has invited the ACHP to participate in the development of this AGREEMENT, and the ACHP has chosen not to participate in the consultation pursuant to 36 CFR § 800.6(a)(1)(111); WHEREAS, FTA initiated Section 106 consultation with the Minnesota State Historic Preservation Office (MnSHPO) in a letter dated November 5, 2013, and shall continue to consult with MnSHPO under the terms of this AGREEMENT; WHEREAS, FTA invited USACE to be an Invited Signatory to this AGREEMENT in a letter dated November 30, 2018, and USACE accepted that invitation and has participated in consultation to develop this AGREEMENT; WHEREAS, FHWA requested to become an Invited Signatory to this AGREEMENT in a letter dated August 28, 2019, and FTA has given FHWA Invited Signatory status and an opportunity to participate in development of this AGREEMENT; WHEREAS, pursuant to 36 CFR § 800.2(a)(3) on July 31, 2014, FTA designated the MnDOT Cultural Resources Unit (CRU) to work directly with MnSHPO on FTA's behalf, with FTA remaining responsible for designating consulting parties and making all findings and determinations pursuant to 36 CFR Part 800, and in order to continue and more clearly define MnDOT CRU's designated role in this PROJECT, FTA has invited MnDOT to be an Invited Signatory to this AGREEMENT; WHEREAS, MC is the potential recipient of federal financial assistance and the local sponsor for the PROJECT and is responsible for obtaining the necessary approvals and permits to undertake the PROJECT, for carrying out FTA's mitigation commitments that may result from the stipulations contained in this AGREEMENT, and for providing FTA with quarterly reports until the terms of this AGREEMENT are deemed completed by FTA and, therefore, FTA has invited MC to be an Invited Signatory to this AGREEMENT; WHEREAS, FTA, MnDOT CRU, and MC have consulted with Ramsey and Washington Counties, the Cities of Landfall Village, Maplewood, Oakdale, Saint Paul, and Woodbury, and the Maplewood and Saint Paul Heritage Preservation Commissions (HPCs), and FTA has invited all of these entities to sign this AGREEMENT as Concurring Parties; WHEREAS, pursuant to 36 CFR § 800.2(c)(2)(11), upon initiation of the Section 106 consultation for the PROJECT, FTA notified the following federally recognized American Indian tribes (Tribes) and invited their participation in consultation for the PROJECT and, pursuant to 36 CFR § 800.14(b) and (f), invited these tribes to participate in the development of this AGREEMENT: Lower METRO Gold Line BRT 54 USC § 306108 PA 2 DRAFT Rev09b Packet Page Number 103 of 345 G9, Attachment 1 Sioux Indian Community, Bois Forte Band (Nett Lake) of Chippewa Indians, Fond du Lac Band of Lake Superior Chippewa, Grand Portage Band of Lake Superior Chippewa, Leech Lake Band of Ojibwe, Mille Lacs Band of Ojibwe, Red Lake Band of Chippewa Indians, White Earth Band of Minnesota Chippewa, Prairie Island Indian Community, Shakopee Mdewakanton Sioux Community of Minnesota, Turtle Mountain Band of Chippewa Indians, Sisseton-Wahpeton Oyate, Santee Sioux Nation, Fort Peck Assimboine and Sioux Tribes, and Northern Cheyenne Tribe, and no Tribes have requested to participate in the development of this AGREEMENT; WHEREAS, FTA also notified and invited the participation of the Upper Sioux Community, a federally recognized American Indian tribe, and because the Tribe initially expressed interest in consultation and attended one PROJECT consultation meeting but has not participated since, FTA also invited the Upper Sioux Community to participate in the development of this AGREEMENT, and they have not requested to participate in the development of this AGREEMENT; WHEREAS, although no Tribes have requested to participate in the development of this AGREEMENT, FTA shall re-initiate consultation with Tribes that may attach religious and/or cultural significance to historic properties that may be identified under the terms of this AGREEMENT, as appropriate; WHEREAS, the Signatories, Invited Signatories, and Concurring Parties, are all considered Consulting Parties pursuant to 36 CFR § 800.2(c) and their roles described herein are consistent with those described in 36 CFR § 800.6(c)(1), (2), and (3), respectively; WHEREAS, pursuant to 36 CFR § 800.4(a)(1), FTA and MnDOT CRU, in consultation with MnSHPO, have defined an Area of Potential Effects (APE) for the PROJECT as documented in Attachment B to this AGREEMENT, and FTA may need to revise the PROJECT APE as design and construction advances and, if needed, shall do so in consultation per the terms of this AGREEMENT; WHEREAS, FTA, MnDOT CRU, and MC, in consultation with MnSHPO, have undertaken surveys of portions of the PROJECT APE to identify historic properties as defined by 36 CFR § 800.16(1) that are listed in, or eligible for listing in, the National Register of Historic Places (NRHP), the results of which are shown in Attachment C to this AGREEMENT, and MnSHPO has concurred with these determinations, and as the design and construction advances, FTA may need to conduct surveys of areas added to the APE to identify and evaluate historic properties that could be potentially affected by the PROJECT and, if needed, shall do so in consultation per the terms of this AGREEMENT; WHEREAS, measures are included in this AGREEMENT to avoid and/or minimize effects to historic properties through a design development and review process and the implementation of protection measures for historic properties during PROJECT construction; WHEREAS, this AGREEMENT was developed with appropriate public involvement pursuant to 36 CFR § 800.2(d) and § 800.6(a)(4), and the public involvement has been coordinated with the public review and comment conducted by FTA and MC to comply with the National Environmental Policy Act (NEPA), as amended, pursuant to 36 CFR § 800.8(a); METRO Gold Line BRT 54 USC § 306108 PA 3 DRAFT Rev09b Packet Page Number 104 of 345 G9, Attachment 1 WHEREAS, there are provisions in this AGREEMENT for any subsequent public involvement in the Section 106 review process following the publication of the NEPA Environmental Assessment and these provisions shall be coordinated through public communication methods already established by MC in a way that is commensurate with the type and scale of public input being sought; WHEREAS, MC shall administer the implementation of the PROJECT and, with the assistance of MnDOT CRU, shall complete the stipulations of this AGREEMENT, and FTA shall be responsible for ensuring that MC's implementation of the PROJECT meets the terms of this AGREEMENT. NOW, THEREFORE, FTA and MnSHPO agree that the PROJECT shall be implemented in accordance with the following stipulations in order to take into account the effects of the PROJECT on historic properties. STIPULATIONS FTA, with the assistance of MnDOT CRU and MC, shall ensure that the following measures are carried out: L APPLICABILITY A. In the event that MC applies for additional federal funding or approvals for the PROJECT from a federal agency that is not party to this AGREEMENT, the agency may remain individually responsible for their undertaking under 36 CFR Part 800. Alternatively, if the undertaking as described herein remains unchanged, such funding or approving agency may request in writing to FTA and MnSHPO of their desire to designate FTA as lead federal agency for the undertaking pursuant to 36 CFR § 800.2(a)(2) and to become a Consulting Party to this AGREEMENT pursuant to Paragraph B of this Stipulation. B. If during the implementation of this AGREEMENT, FTA identifies other agencies, tribes, individuals, and organizations with a demonstrated interest in the undertaking due to the nature of their legal or economic relation to the PROJECT or affected properties, or due to their concern with the PROJECT's effects on historic properties, FTA may offer such entities Consulting Party status pursuant to 36 CFR § 800.2(c) and/or invite them to become party to this AGREEMENT, with notification to the other Consulting Parties. i. If FTA invites an entity to become an Invited Signatory, the party may accept this status by agreeing in writing to the terms of this AGREEMENT and so notifying FTA. If the entity agrees to become an Invited Signatory and MnSHPO, USAGE, FHWA, MnDOT CRU, and MC have no objections, FTA shall follow Stipulation XV, to amend this AGREEMENT. ii. If FTA invites an entity to become a Concurring Party, the entity may accept this status by agreeing in writing to the terms of this AGREEMENT and so notifying FTA. Because Concurring Parties have no responsibility for implementation of this AGREEMENT, FTA may add such parties to the consultation process without formal amendment of this METRO Gold Line BRT 54 USC § 306108 PA 4 DRAFT Rev09b Packet Page Number 105 of 345 G9, Attachment 1 AGREEMENT. FTA shall notify the Consulting Parties of any entities who agree to become a Concurring Parry. C. The PROJECT is expected to have several construction contracts or bid packages that may be considered independently for the purposes of consultation pursuant to this AGREEMENT. In these instances, the PROJECT status (e.g., design stage or construction) may be considered specific to the contract or element without applying to the entire PROJECT. D. For the purposes of this AGREEMENT, the use of the term "construction" includes major PROJECT construction, as well as any advanced construction as described in Stipulation LC, and under any given construction contract or bid package is defined as demolition activities, earthwork, staging, and construction of PROJECT infrastructure and related improvements. IL STANDARDS A. All work carried out pursuant to this AGREEMENT shall meet the Secretary of the Interior's (SOI) Standards for Archaeology and Historic Preservation (48 FR 44716) and/or the SOI's Standards for the Treatment of Historic Properties (36 CFR Part 68), as applicable (individually or collectively, SOI Standards). Documentation for determinations of eligibility and findings of effect shall meet 36 CFR § 800.11, the SOI Standards, the National Park Service's Bulletins, and MnSHPO and MnDOT CRU survey and reporting guidance, as appropriate. Documentation of historic properties for the purposes of resolving Adverse Effects under Stipulation VIII, may follow the SOI Standards or another appropriate documentation standard that is agreed upon in writing by both FTA and MnSHPO. B. FTA shall ensure that all activities carried out pursuant to this AGREEMENT shall be done by, or under the direct supervision of, historic preservation professional(s) who meet the SOI's Professional Qualification Standards (48 FR 44738-44739) in the appropriate field(s) for the activity (SOI -Qualified Professionals). FTA and MC shall ensure that consultants retained for services pursuant to implementation of this AGREEMENT are SOI -Qualified Professionals, or in the instance of other allied professions not covered by the SOI's Professional Qualification Standards, they shall meet other nationally recognized standards or licensure/certification requirements for the profession, as applicable. Whenever possible, individuals in allied professions should have a minimum of five (5) years of experience working with historic properties. C. FTA acknowledges that Tribes possess special expertise in assessing the NRHP eligibility of properties with religious and cultural significance to their Tribe(s). If a Tribe requests, or if FTA otherwise offers and the Tribe accepts, Consulting Party status under this AGREEMENT, FTA shall seek input from the Tribe to determine whether a SOI -Qualified Professional is qualified to assess the potential religious or cultural significance to the Tribe under NRHP criteria. III. DELIVERABLES AND REVIEW PROCEDURES A. The Consulting Parties shall have thirty (30) calendar days to review and provide comments on all findings, determinations, documents, and deliverables, unless otherwise specified. METRO Gold Line BRT 54 USC § 306108 PA 5 DRAFT Rev09b Packet Page Number 106 of 345 G9, Attachment 1 B. For all findings, determinations, documents, and deliverables submitted during PROJECT construction and directly related to construction activities, the Consulting Parties shall have fifteen (15) calendar days to review and provide comments, unless otherwise specified. C. If the deliverable is a draft document, any written comments provided within the review and comment period shall be considered in the preparation of the final document. If there are any comments that are not feasible to incorporate into the final document, FTA shall provide an explanation to the Consulting Parties as part of issuing the final document. If no comments on a draft document are provided within the specified review timeframe, FTA, at its discretion, may consider the draft document final with notification to Consulting Parties. D. Should FTA and MnSHPO be unable to reach agreement on eligibility determinations, findings of effect, or resolution of adverse effects, FTA shall consult with MnSHPO to resolve the disagreement in accordance with Stipulation XIV. E. All review timeframes may be extended by mutual consent between FTA and MnSHPO, with notification to the other Consulting Parties. Failure of any Consulting Party to respond within the specified timeframe shall not preclude FTA from proceeding to the next step of any process under this AGREEMENT. IV. AREA OF POTENTIAL EFFECTS (APE) A. In accordance with 36 CFR § 800.4(a)(1) and in consultation with MnSHPO, FTA has defined and documented two APES for the PROJECT, one for archaeological resources and one for architecture/history resources (Attachment B). B. Throughout the PROJECT design process, and as needed during PROJECT construction, FTA, with the assistance of MnDOT CRU, shall determine if revisions to either or both of the PROJECT's APES are necessary. i. If FTA determines the PROJECT's APE(s) require revision, it shall submit the draft and final APE(s), along with any supporting documentation, to MnSHPO for review and comment, and to other Consulting Parties, as appropriate, for review, pursuant to Stipulation III. FTA's determination on the revised APE(s) shall be final. ii. Revisions to the APE(s) do not require a formal amendment to this AGREEMENT. If revised and documented by FTA pursuant to Stipulation IV.B.i, then the revised APE(s) shall be used throughout the remainder of the PROJECT unless further revisions to the APE(s) are necessary due to PROJECT modifications. C. If any new, previously unsurveyed, areas are added to the APE(s), the procedures in Stipulation V shall be followed to identify historic properties that may be affected by the PROJECT. METRO Gold Line BRT 54 USC § 306108 PA 6 DRAFT Rev09b Packet Page Number 107 of 345 G9, Attachment 1 V. SURVEY AND EVALUATION A. MC, with the assistance of MnDOT CRU and in consultation with MnSHPO and other Consulting Parties, shall conduct surveys of the PROJECT's APE(s), including any areas added through revisions under Stipulation IV, in order to undertake and complete a reasonable and good faith effort to identify historic properties. MnDOT CRU shall advise FTA and MC if and when additional survey is necessary. i. In any instance where a property cannot be fully evaluated prior to the initiation of the PROJECT's construction or the resumption of PROJECT activities in the vicinity of the property when identified pursuant to Stipulation XI, the property may be treated as though it is eligible for inclusion in the NRHP for the purpose of the Section 106 review of the PROJECT only. In these instances, and in addition to providing a justification for not performing a full evaluation, FTA shall document the NRHP criterion or criteria, potential area(s) of significance, and boundaries used to assume the property's eligibility so that this information can be used to assess effects of the PROJECT on the historic property pursuant to Stipulation VII. ii. The survey and evaluation shall be performed by SOI -Qualified Professionals appropriate to the resource type(s) being identified and evaluated and shall meet the requirements of Stipulation II. B. MnDOT CRU shall review the survey results and make NRHP eligibility recommendations to FTA, which shall submit its NRHP eligibility determinations to the Consulting Parties for review and comment pursuant to Stipulation III. Subject to the confidentiality requirements in Section 304 of the National Historic Preservation Act (54 USC § 307103) and 36 CFR § 800.11(c), MC shall post the survey results on the PROJECT website, or other means as appropriate, in order to obtain public input and shall share any comments received from the public with the Consulting Parties. i. If MnSHPO does not respond during the applicable review period or if MnSHPO concurs, FTA's eligibility determinations shall become final and effects to any historic properties identified shall be assessed pursuant to Stipulation VII. ii. If FTA and MnSHPO do not agree on the NRHP eligibility of a property, or if FTA and a Tribe that attaches religious and cultural significance to a property do not agree on NRHP eligibility, FTA shall resolve the disagreement pursuant to Stipulation XIV. VI. PROJECT DESIGN DEVELOPMENT AND REVIEW A. The PROJECT plans (drawings, specifications, special provisions, appendices, etc.), including plans for temporary construction -related work, shall effectively meet the PROJECT purpose and need, while avoiding, minimizing, and/or mitigating Adverse Effects to historic properties. Throughout the PROJECT design development process, MnDOT CRU shall advise MC in their efforts to meet this goal. The PROJECT plans shall also follow Stipulation IX, when applicable. METRO Gold Line BRT 54 USC § 306108 PA Packet Page Number 108 of 345 DRAFT Rev09b G9, Attachment 1 B. At its own discretion, including in response to the request of any Consulting Party, FTA, with the assistance of MnDOT CRU, may convene a meeting(s) or use other appropriate means to obtain Consulting Party input on PROJECT design development and effects of the PROJECT on historic properties. If a meeting is held, FTA or MnDOT CRU shall distribute meeting materials, as appropriate, in advance of the meeting. These meeting materials may include, but are not limited to, agendas, PROJECT plans, and effects assessments. The Consulting Parties may provide input in writing following the receipt of materials during the specified review time, during the meeting if one is held, or both. FTA and MC, with the assistance of MnDOT CRU, shall record and consider all Consulting Party input received pursuant to this stipulation as PROJECT plans are further developed. C. MnDOT CRU shall review all PROJECT plans at the 30, 60, 90, and 100 percent (%), or equivalent, design stages. MnDOT CRU shall also review any modifications made to the 100% Plans (construction documents), whether those changes are made prior to, or during, PROJECT construction. If a modification of the 100% Plans is for an area within or in the vicinity of a historic property, including any design limits established for a historic property in accordance with Stipulation IX.B, MC shall not allow any destructive activities related to the PROJECT modification to begin until MnDOT CRU and FTA, if required, have completed their reviews under this Stipulation and Stipulation VII. Any submittals to the Consulting Parties shall follow the review times outlined in Stipulation 111. To facilitate review, submittals may be limited to the portions of the PROJECT plans that illustrate the manner in which the PROJECT may affect historic properties previously identified (Attachment C) or identified under Stipulation V. i. At each stage of the review, MnDOT CRU shall recommend to FTA whether revisions are necessary to the PROJECT's APE(s) pursuant to Stipulation IV. ii. Upon completion of the 30% Plans and in addition to the APE review pursuant to Paragraph CA of this Stipulation, MnDOT CRU shall prepare an assessment of effects pursuant to Stipulation VII, for submittal along with the 30% Plans to the Consulting Parties. iii. Upon completion of the 60%, 90%, and 100% Plans, and if modifications are made to the 100% Plans, MnDOT CRU shall review the PROJECT plans. In addition to the APE review pursuant to Paragraph CA of this Stipulation, MnDOT CRU shall assess whether any PROJECT design changes would result in a change to FTA's finding of effect prepared pursuant to Stipulation VII, whether the design -related requirements of Stipulation IX, have been met, when appropriate, and whether the plans incorporate previous commitments made to the Consulting Parties, including those made as part of any Mitigation Plan(s) prepared under Stipulation VIII. a. If the previously made finding of effect remains valid, design -related requirements have been met, and all commitments reached during consultation have been incorporated into PROJECT design, MnDOT CRU shall notify FTA, who shall notify the Consulting Parties of its findings. METRO Gold Line BRT 54 USC § 306108 PA 8 DRAFT Rev09b Packet Page Number 109 of 345 G9, Attachment 1 1. The 60% Plans shall be submitted to Consulting Parties for review and comment pursuant to Stipulation III along with the notification. Based on the nature and scale of the PROJECT changes since the 30% Plans, FTA, at its discretion, may hold a consultation meeting during the comment period to review the changes with Consulting Parties and seek their input. 2. The 90% Plans, 100% Plans, and modifications to the 100% Plans do not need to be submitted to the Consulting Parties unless, following review by MnDOT CRU, FTA is requesting additional feedback on the design of specific PROJECT elements, or if a Consulting Party so requests. Notification for modifications to the 100% Plans may be done through the reporting process outlined in Stipulation XIII. b. If the previously made finding of effect no longer remains valid, if design -related requirements have not been met, or if commitments reached during consultation are not incorporated into the PROJECT plans at subsequent stages of design development, FTA shall make a new finding of effect with the assistance of MnDOT CRU pursuant to Stipulation VII, and proceed to Stipulation VIII, if necessary. VII. ASSESSMENT OF EFFECTS ON HISTORIC PROPERTIES A. FTA, with the assistance of MnDOT CRU, shall make a finding of effect for historic properties in the APE(s) based on the PROJECT's 30% Plans, or as necessary after the 30% Plans have been reviewed, to account for any subsequent changes in the PROJECT design that may result in newly identified historic properties or changes in the finding of effect for a historic property. MnDOT CRU shall assess effects of the PROJECT on historic properties in accordance with the Criteria of Adverse Effect as described in 36 CFR § 800.5(a)(1) and make a recommendation to FTA, supported by documentation that meets the requirements of Stipulation II.A. MnDOT CRU shall also recommend to FTA potential measures for avoiding, minimizing, and/or mitigating any Adverse Effect(s), including any applicable Standard Mitigation Measures (Appendix D) and any measures to be included in a Construction Protection Plan for Historic Properties (CPPHP, as described in Stipulation X). i. As part of the assessment of effects, MnDOT CRU may recommend, and FTA may impose, conditions on the PROJECT to ensure an Adverse Effect to a historic property is avoided and/or minimized. a. Conditions to design the PROJECT according to SOI Standards to the extent feasible shall be considered efforts to avoid and/or minimize potential Adverse Effects and follow Stipulation IX. b. Conditions to protect a historic property during PROJECT construction shall be considered efforts to avoid and/or minimize potential Adverse Effects and follow Stipulation X. ii. When effects are assessed following unanticipated effects (e.g., damage) to a known or newly identified historic property during PROJECT construction (see Stipulations XI and XII), METRO Gold Line BRT 54 USC § 306108 PA Packet Page Number 110 of 345 DRAFT Rev09b G9, Attachment 1 MnDOT CRU shall use the following guidance in addition to the Criteria of Adverse Effect when making a recommendation to FTA: a. If the damage does not meet the threshold of an Adverse Effect, No Adverse Effect shall be recommended. b. If the damage meets the threshold of an Adverse Effect, is repairable, and the property owner agrees to repairing the damage in accordance with the SOI Standards, an Adverse Effect shall be recommended along with Standard Mitigation Measure 1: Repair Unanticipated Damage to Historic Properties in Accordance with SOI Standards (Appendix D), when appropriate, to resolve the Adverse Effect. c. If any of the following are true, an Adverse Effect requiring resolution under Stipulation VIII shall be recommended: • The damage involves a National Historic Landmark; • The damage cannot be repaired; • The historic property must be demolished in whole or in part; • The property owner does not consent to repairing the damage in accordance with the SOI Standards; • Either the PROJECT Construction Contractor or Contractor's insurer resolves the damage claim by monetary payment to the property owner in lieu of a repair; or • The repairs have the potential to cause additional Adverse Effects. B. FTA shall review MnDOT CRU's assessment of effects and recommendations, and if acceptable, submit a finding of effect that meets the requirements of Stipulation II.A to the Consulting Parties for review pursuant to Stipulation III. FTA shall clearly state any condition(s) imposed on the PROJECT as part of the finding. Subject to the confidentiality requirements in 54 USC § 307103 and 36 CFR § 800.1 I(c), MC shall post the finding of effect on the PROJECT website, or other means as appropriate, in order to obtain public input and shall share any comments received from the public with the Consulting Parties within the review timeframe. i. If FTA makes a finding of No Adverse Effect and MnSHPO and other Consulting Parties agree, no further consultation is required pending implementation of any conditions upon which the finding is based. Implementation of conditions shall be tracked as part of quarterly reporting outlined in Stipulation XIII. ii. If FTA makes a finding of Adverse Effect, FTA shall notify and invite the ACHP to participate in the consultation to resolve the Adverse Effect at the same time FTA submits the finding of effect to the Consulting Parties for review. FTA shall also notify and invite the SOI METRO Gold Line BRT 54 USC § 306108 PA 10 DRAFT Rev09b Packet Page Number 111 of 345 G9, Attachment 1 to participate in the consultation pursuant to 36 CFR § 800.10 and 54 USC § 306107 if the PROJECT is anticipated to have an Adverse Effect on a National Historic Landmark. iii. FTA, at its discretion and based on the nature and scale of the Adverse Effect, may propose the implementation of one or more Standard Mitigation Measure(s) included in Appendix D: Standard Mitigation Measures, to resolve the Adverse Effect. The proposed use of Standard Mitigation Measures shall be submitted as part of FTA's finding of effect to all Consulting Parties. When applicable, deliverables required as part of a Standard Mitigation Measure shall be prepared in accordance with the requirements of Stipulation II and shall be submitted and reviewed pursuant to the timeline(s) and process outlined in Stipulation III, or as otherwise specified in the Standard Mitigation Measure. a. If MnSHPO and other Consulting Parties agree to the use of the Standard Mitigation Measure(s), FTA and MC shall ensure the Standard Mitigation Measure(s) are carried out in order to resolve the Adverse Effect(s). Implementation of Standard Mitigation Measures shall be tracked as part of quarterly reporting outlined in Stipulation XIII. b. If FTA determines that the use of a Standard Mitigation Measure(s) is not appropriate, or if MnSHPO (or the ACHP, if it chooses to participate in the consultation) objects to FTA's recommended use of a Standard Mitigation Measure(s) to resolve an Adverse Effect(s), or if other Consulting Parties request consideration of other measures to resolve an Adverse Effect(s), FTA shall consult with all Consulting Parties to consider alternative measures to avoid, minimize, and/or mitigate the Adverse Effect pursuant to Stipulation VIII. iv. If MnSHPO objects to FTA's finding of effect or if other Consulting Parties do not agree with the finding, they shall provide comments to FTA specifying the reasons for their disagreement. FTA shall consult with MnSHPO and other Consulting Parties to resolve the disagreement in accordance with Stipulation XIV. VIII. CONSULTATION TO RESOLVE ADVERSE EFFECTS A. If FTA makes a finding of Adverse Effect and it cannot be resolved through Standard Mitigation Measure(s) outlined in Appendix D, FTA shall consult with the Consulting Parties and the owner of the historic property to seek and consider other measures to avoid, minimize, and/or mitigate the Adverse Effect. Consultation may take whatever form is appropriate based on the significance, character, and use of the historic property and the nature and scale of the undertaking and the Adverse Effect. The consultation must include an opportunity for the public to express their views in resolving the Adverse Effect(s). FTA, at its discretion, may determine that public participation under this stipulation is met via public review and comment conducted under the National Environmental Policy Act, as amended, and its implementing regulations. i. If consultation identifies a way to avoid the Adverse Effect(s) entirely through redesign of a PROJECT element or other means, and MC and FTA agree, MC shall revise the PROJECT METRO Gold Line BRT 54 USC § 306108 PA 11 DRAFT Rev09b Packet Page Number 112 of 345 G9, Attachment 1 plans and FTA (with the assistance of MnDOT CRU) shall reassess effects and modify the finding of effect in accordance with Stipulation VII. ii. If through consultation it is determined the Adverse Effect(s) cannot be avoided entirely, a Mitigation Plan shall be prepared under Paragraph B of this Stipulation. B. FTA, with the assistance of MnDOT CRU and MC, shall develop a Mitigation Plan(s) to document the measures identified through consultation under Paragraph A of this Stipulation to resolve the Adverse Effect(s). Mitigation Plan(s) may be prepared for the PROJECT as a whole, for individual construction bid packages, and/or for individual or groups of historic properties, as needed. i. A Mitigation Plan shall outline measures to avoid, minimize, and/or mitigate Adverse Effects to the historic property. Measures may include, but are not limited to, additional design review pursuant to Stipulation IX, protecting historic properties during PROJECT construction pursuant to Stipulation X, and the Standard Mitigation Measures found in Appendix D. When applicable, deliverables required by a Mitigation Plan shall be prepared in accordance with the requirements of Stipulation II and shall be submitted and reviewed pursuant to the timeline(s) and process outlined in Stipulation III, or as otherwise specified in the Mitigation Plan. ii. Upon completion of consultation, FTA shall submit a draft and final Mitigation Plan to the Consulting Parties and the property owner pursuant to Stipulation IIL The Mitigation Plan shall be considered final following agreement in writing by both FTA and MnSHPO. FTA shall ensure that the final Mitigation Plan is added to the FTA Administrative Record and the Mitigation Plans' provisions are carried out by MC in order to resolve the Adverse Effect(s). Implementation of the Mitigation Plan shall be tracked as part of quarterly reporting outlined in Stipulation XIII. C. If FTA and MnSHPO fail to agree on how to resolve the Adverse Effect, FTA shall consult with MnSHPO to resolve the disagreement in accordance with Stipulation XIV. D. If required by a Mitigation Plan, construction activities may not begin or resume in the vicinity of the historic property until after the completion of the associated field work or implementation of protection measures outlined in the Mitigation Plan. IX. DESIGN REQUIREMENTS A. When required as a condition of a finding of No Adverse Effect for a specific historic property under Stipulation VII, or as a component of a Mitigation Plan developed under Stipulation VIII, MC, shall design the PROJECT in accordance with the SOI Standards to the extent feasible within and in the vicinity of the historic property while still meeting the PROJECT purpose and need. MC shall develop the PROJECT design in these areas with the assistance of MnDOT CRU and in consultation with MnSHPO, other Consulting Parties, and the property owner, when appropriate. If a City has officially designated a historic property for heritage preservation, the METRO Gold Line BRT 54 USC § 306108 PA 12 DRAFT Rev09b Packet Page Number 113 of 345 G9, Attachment 1 design shall also take into consideration, as feasible, any design guidelines adopted by the City's HPC for the historic property. B. The portion of the PROJECT corridor that shall be designed in accordance with the SOI Standards shall be documented in writing and delineated with appropriate documentation (e.g., maps) as part of any conditions to a finding of No Adverse Effect or as part of a Mitigation Plan. These design limits shall be determined by FTA, with the assistance of MnDOT CRU, other Consulting Parties, and the property owner, when applicable. If design limits must be modified due to changes in the PROJECT scope or expected effects, FTA shall seek Consulting Party input on the proposed modifications and the revised limits shall be agreed upon in writing by both FTA and MnSHPO. C. Depending on the significance, character, and use of the historic property and the nature and scale of the effect, FTA and MnDOT CRU shall identify the method and appropriate points at which to gain input from MnSHPO, other Consulting Parties, and the property owner, when applicable, for determining the best approach(es) for meeting these design requirements. FTA shall propose the methods for consultation in the conditions for the finding of No Adverse Effect or shall outline the agreed-upon methods in the final Mitigation Plan. X. CONSTRUCTION PROTECTION PLAN FOR HISTORIC PROPERTIES (CPPHP) A. When required as a condition of a finding of No Adverse Effect for a specific historic property or a Standard Mitigation Measure proposed under Stipulation VII or as a component of a Mitigation Plan developed under Stipulation VIII, prior to the initiation of PROJECT construction as defined in Stipulation LD, MC, with the assistance of MnDOT CRU and in consultation with FTA, Consulting Parties, and the property owner, when applicable, shall develop a CPPHP detailing the measures to be implemented prior to and during PROJECT construction to avoid or minimize effects to historic properties. The CPPHP shall also identify the entity(les) responsible for carrying out the measures included in the CPPHP. i. The CPPHP may be prepared for the PROJECT as a whole, for individual construction bid packages, and/or for individual or groups of historic properties, as needed. ii. MC shall submit the draft and final CPPHP(s) to FTA for review and approval. Once FTA's comments are incorporated, FTA shall submit the draft and final CPPHP(s) to Consulting Parties pursuant to Stipulation III. If the CPPHP includes any property -specific protection measures, FTA shall also submit the draft and final CPPHPs to the owner of the historic property pursuant to Stipulation III. The CPPHP shall be considered final upon acceptance by FTA and shall be distributed to Consulting Parties and the property owner, when applicable. When necessary, amendments to the CPPHP shall follow the same process as its original development. B. MC shall include the agreed-upon CPPHP in contract packages to inform PROJECT Construction Contractors of their responsibilities relative to historic properties. The CPPHP may be a separate document or combined with other PROJECT construction monitoring plans, as appropriate. MC METRO Gold Line BRT 54 USC § 306108 PA 13 DRAFT Rev09b Packet Page Number 114 of 345 G9, Attachment 1 shall incorporate the property -specific protection measures into the PROJECT plans, when appropriate, and shall ensure the terms of the CPPHP(s) are implemented. C. Depending on the type of historic property, the expected effects, and the conditions or Mitigation Plan(s) as written, MC may include the following measures in the CPPHP: i. Construction Protection Measures (CPMs) that detail the specific protection measures and procedures to be implemented during PROJECT construction to protect historic properties. ii. Historic Property Inspections (pre-, during, and post -construction) that provide a baseline of existing structural and physical conditions to facilitate identification and documentation of any structural and/or cosmetic damage caused by PROJECT construction. Inspections shall include, but are not limited to, building/structure foundations, exterior and interior elements, topography, landscaping, and any other historically significant or character defining features of the property to document any pre-existing defects or other damage. Inspection documentation shall include photographs and narrative to document the observed conditions before and after PROJECT construction, and as needed during PROJECT construction. Depending on the type and nature of the historic property and anticipated effects to it, photographic documentation should include, but is not limited to: ceilings, roofs, exterior and interior walls, windows, masonry, foundations, all sides of the exterior of the building, structure and bridge wingwalls, beams, substructures and superstructures, plumbing, equipment, fences and landscape walls, topography, vegetation, driveways and sidewalks, and any historically significant or character -defining features of the property. Photographs shall be razor sharp in focus, properly composed, and with adequate lighting to clearly show existing conditions such as deterioration and cracking that may be subject to dispute after initiation of PROJECT construction. iii. Vibration Management and Remediation Measures (VMRMs) to address ground -borne vibration caused by PROJECT construction when it is projected to have a moderate to severe impact under NEPA that may result in an Adverse Effect on a historic property. iv. Other types of potential measures may include, but are not limited to, maintenance of access measures and noise minimization and mitigation measures when noise caused by PROJECT construction is anticipated to have an Adverse Effect on a historic property. D. To ensure adequate administration, MC shall include the following management controls in any CPPHPs developed: i. Unexpected discoveries of historic properties, developed in accordance with Stipulation XI. ii. Unanticipated effects to historic properties, developed in accordance with Stipulation XII. iii. As appropriate, Consulting Party and property owner review of any documentation prepared under the CPPHP(s) adhering to the timelines outlined in Stipulation III, unless otherwise specified. METRO Gold Line BRT 54 USC § 306108 PA 14 DRAFT Rev09b Packet Page Number 115 of 345 G9, Attachment 1 E. Prior to commencing construction activities, MC shall prepare PROJECT -specific Historic Property Awareness and Sensitivity Training. MC shall require PROJECT Construction Contractor(s), including Site Supervision (Superintendents and Foremen) and their direct supervisors, to complete the PROJECT -specific Historic Property Awareness and Sensitivity Training prior to the commencement of construction activities. If a Construction Contractor hires or assigns any new Site Supervision and/or direct supervisor(s) to the PROJECT during PROJECT construction, MC shall ensure that the new Site Supervision and/or direct supervisor(s) have completed the Historic Property Awareness and Sensitivity Training prior to being approved for supervising any construction activities. The Historic Property Awareness and Sensitivity Training shall include information on historic properties subject to the CPPHP, review requirements and processes for avoiding and minimizing effects to known historic properties, and procedures and protocols if unexpected discoveries are made F. If, for any reason, the CPPHP requirements set forth in this Stipulation are not appropriate to a specific historic property or an anticipated effect, the consultation process and the format of the CPPHP, as outlined in Paragraphs A through E of this Stipulation, may be revised upon agreement by FTA and MnSHPO without amending this AGREEMENT. G. MC shall ensure that all measures identified in the CPPHP are implemented during PROJECT construction and shall provide a record of monitoring activities in a quarterly report to FTA and in quarterly reports prepared pursuant to Stipulation XIII. XI. UNEXPECTED DISCOVERIES A. If suspected historic properties, including sites that contain human remains, unidentified animal bone, or mortuary objects, are discovered during PROJECT construction, all activities shall cease within one hundred (100) feet of the discovery to avoid and/or minimize harm to the property. MC shall include in PROJECT construction contracts a requirement for the PROJECT Construction Contractor(s) to immediately notify MC of the discovery and implement interim measures to protect the discovery from damage, looting, and vandalism. Measures may include, but are not limited to, protective fencing, covering of the discovery with appropriate materials, and/or posting of security personnel. MC shall notify FTA and MnDOT CRU within twenty-four (24) hours of the discovery. FTA shall then notify MnSHPO, other Consulting Parties, and the property owner. When appropriate, FTA shall notify any Tribes that may attach religious and cultural significance to the property. The Contractor shall provide access to Consulting Parties and law enforcement to the site and shall not resume work within the area until notified by MC. B. If any suspected human remains are encountered, MC shall also follow the requirements of Minnesota Statutes (MS) § 307.08 and immediately notify local law enforcement and the Office of the State Archaeologist (OSA), the lead state agency for authentication of burial sites on non- federal lands. In accordance with MS § 307.08, the OSA has the final authority in determining if the remains are human and to ensure appropriate procedures are carried out in accordance with the statutes. Avoidance and preservation in place is the preferred option for the treatment of human remains. In accordance MS § 307.08(3), OSA is required to coordinate with the Minnesota Indian Advisory Council (MIAC) if the remains or associated burial items are thought METRO Gold Line BRT 54 USC § 306108 PA 15 DRAFT Rev09b Packet Page Number 116 of 345 G9, Attachment 1 to be American Indian. MC, with the assistance of MnDOT CRU, shall work with OSA and MIAC to develop and implement a reburial plan, if that is the approach preferred as determined in accordance with MS § 307.08. C. MC, with the assistance of MnDOT CRU, shall contract with a SOI -Qualified Professional to evaluate the newly discovered property for eligibility for listing in the NRNP. For properties with suspected human remains, the consulting archaeologist must coordinate their evaluation with the GSA's authentication of the burial. In lieu of a consultant's recommendation, FTA may assume a property is eligible for listing in the NRHP following consultation with, or based on input from, Consulting Parties pursuant to Stipulation V.A.i. If an evaluation is performed, MnDOT CRU shall provide an eligibility recommendation to FTA within seventy-two (72) hours of receipt of MC's consultant's report. FTA shall make a determination of eligibility pursuant to Stipulation V within seventy-two (72) hours of receiving the recommendation from MnDOT CRU. FTA shall submit its NRHP eligibility determination to the Consulting Parties for review and comment pursuant to Stipulation III. When applicable, FTA shall also follow Stipulation ILC in relation to any properties that may have religious or cultural significance to a Tribe(s). i. If FTA determines that the property does not meet NRHP criteria, and MnSHPO concurs, construction activities can resume upon receipt of MnSHPO written concurrence with the eligibility determination and completion of activities required under Paragraph B of this Stipulation, if applicable. ii. For all properties determined eligible for the NRNP, FTA shall make a finding of effect pursuant to Stipulation VII, and resolve any Adverse Effects pursuant to Stipulation VIII. In addition to the requirements in those stipulations, construction activities may resume after completion of activities required under Paragraph B of this Stipulation, if applicable. XIL UNANTICIPATED EFFECTS TO HISTORIC PROPERTIES A. If previously known historic properties are affected in an unanticipated adverse manner during PROJECT construction, all activities shall cease within one hundred (100) feet of the discovery to avoid and/or minimize harm to the property. MC shall include in PROJECT construction contracts a requirement for the PROJECT Construction Contractor to immediately notify MC of the effect and implement interim measures to protect the property from damage, looting, and vandalism. Measures may include, but are not limited to, protective fencing, covering of the property with appropriate materials, and/or posting of security personnel. The Construction Contractor shall not resume work until notified by MC. MC shall immediate notify FTA and MnDOT CRU. FTA shall then notify MnSHPO, other Consulting Parties, and the property owner. MC shall ensure a historic property inspection as described in Stipulation X.C.ii is prepared as soon as practicable to document damage to the historic property. B. If reasonably convenient and appropriate, MC, MnDOT CRU, other Consulting Parties, and the property owner, when applicable, shall confer at the site within seventy-two (72) hours of notice of discovery to assess the property, determine the likely PROJECT effects to the property, and to determine the most appropriate Course of Action to repair any damage, if feasible. METRO Gold Line BRT 54 USC § 306108 PA 16 DRAFT Rev09b Packet Page Number 117 of 345 G9, Attachment 1 i. The Course of Action shall specify the type of repair, the review process for the scope of work, and the responsibilities for ensuring repairs are made appropriately, including preparation of a post -construction historic property inspection as described in Stipulation X.C.H. The Course of Action shall also outline where and when it may be safe to resume construction activities within and/or in the vicinity of the historic property. Whenever possible, measures to repair historic properties shall be developed so that they meet the SOI Standards and are carried out under the direct supervision of personnel that meet the requirements described in Stipulation II. ii. Within seventy-two (72) hours of the meeting, MC shall prepare draft meeting notes documenting the results of the onsite meeting and a draft of the proposed Course of Action and provide them, and the historic property inspection prepared under paragraph A of this Stipulation, to meeting attendees for review. Attendees of the meeting have seventy-two (72) hours to review draft meeting notes and proposed Course of Action and provide comments to MC. MC shall finalize the meeting notes and Course of Action within twenty-four (24) hours after receiving comments and provide them to meeting attendees and FTA. C. Once a Course of Action to repair the damage and further protect the property has been developed and consented to by the PROJECT Construction Contractor and the property owner, FTA with the assistance of MnDOT CRU shall assess effects pursuant to Stipulation VII. FTA shall review MnDOT CRU's assessment of effects and recommendations, and if acceptable, submit a finding of effect to the Consulting Parties for review pursuant to Stipulation III. If necessary, FTA shall resolve any Adverse Effects pursuant to Stipulation VIII. XIII. REVIEWING AND REPORTING OF AGREEMENT IMPLEMENTATION A. Every three (3) months following the execution of this AGREEMENT and until it expires or is terminated, MC, with the assistance of MnDOT CRU, shall provide FTA and all the Consulting Parties a summary report detailing work undertaken pursuant to its terms. Subject to the confidentiality requirements in 54 USC § 307103 and 36 CFR § 800.11(c), each report shall include an itemized listing of all measures required to implement the terms of this AGREEMENT, including but not limited to reviews required under Stipulation VI; implementation of any conditions required for a finding of No Adverse Effect or Standard Mitigation Measures proposed under Stipulation VII; implementation of any Mitigation Plans(s) prepared under Stipulation VIII; design review within and in the vicinity of historic properties required under Stipulation IX; and implementation of any CPPHPs prepared under Stipulation X. For each action, the report shall identify what steps MC has taken during the reporting period to implement those actions and identify any problems or unexpected issues encountered, any scheduling changes proposed, any disputes and objections submitted or resolved, and any changes recommended in implementation of this AGREEMENT and/or any Mitigation Plan(s) prepared under Stipulation VIII. Each report shall also include a timetable of activities proposed for implementation within the following reporting period and, as applicable, notices of the initiation of construction for individual construction bid packages. METRO Gold Line BRT 54 USC § 306108 PA 17 DRAFT Rev09b Packet Page Number 118 of 345 G9, Attachment 1 B. The Consulting Parties shall review the reports pursuant to the timelines established in Stipulation III. MC shall notify the public via the PROJECT website about the publication of the quarterly reports and that the reports are available for inspection and review upon request. MC shall share any comments received from the public with the Consulting Parties. C. At its own discretion, or at the request of any Signatory, FTA shall convene a meeting to facilitate review and comment on the reports, and to resolve any questions about their content and/or to resolve objections or concerns. XIV. DISPUTE RESOLUTION A. Should any Consulting Party object at any time to any actions proposed or the manner in which the terms of this AGREEMENT are implemented, FTA shall consult with such party to resolve the objection for a period not to exceed fifteen (15) calendar days. This resolution timeframe may be extended by mutual consent between FTA and the Consulting Party, with notification to the other Consulting Parties. B. If FTA and MnSHPO do not agree on the NRHP eligibility of a property, or if FTA and a Tribe that attaches religious and cultural significance to a historic property do not agree on a property's NRHP eligibility, FTA shall submit documentation to the Keeper of the NRHP and request a formal determination of eligibility pursuant to 36 CFR Part 63 and 36 CFR § 800.4(c)(2). The Keeper's eligibility determination shall be considered final. C. If FTA and Consulting Parties do not agree on findings of effect or resolutions of Adverse Effects, FTA shall forward all documentation relevant to the dispute, including FTA's proposed resolution, to all Consulting Parties and the ACHP. i. The ACHP shall provide FTA with its advice on the resolution of the objection within thirty (30) days of receiving adequate documentation. Prior to reaching a final decision on the dispute, FTA shall prepare a written response that takes into account any timely advice or comments regarding the dispute from the ACHP and the Consulting Parties, and provide them with a copy of this written response. FTA shall then proceed according to its final decision. ii. If the ACHP does not provide its advice regarding the dispute within the thirty (30) day time period, FTA may make a final decision on the dispute and proceed accordingly. Prior to reaching such a final decision, FTA shall prepare a written response that takes into account any timely comments regarding the dispute from the Consulting Parties, and provide them and the ACHP with a copy of such written response. D. FTA's responsibility to carry out all other actions subject to the terms of this AGREEMENT that are not the subject of the dispute remain unchanged. E. If a member of the public raises an objection in writing pertaining to implementation of this AGREEMENT, the Consulting Party receiving the objection shall notify FTA. FTA shall notify all parties to this AGREEMENT in writing of the objection. Unless otherwise agreed upon, METRO Gold Line BRT 54 USC § 306108 PA 18 DRAFT Rev09b Packet Page Number 119 of 345 G9, Attachment 1 Consulting Parties have fifteen (15) calendar days to review and provide written comments on the objection to all Consulting Parties. FTA shall consider the objection and take all comments from all parties into consideration in reaching its decision on the objection. Within fifteen (15) calendar days following closure of the comment period, FTA shall render a decision regarding the objection, respond to the objecting party, and proceed according to its decision. FTA's decision regarding resolution of the objection shall be final. XV. AMENDMENTS Any Consulting Party may request an amendment to this AGREEMENT. This AGREEMENT may be amended when such an amendment is agreed to in writing by all Signatories and Invited Signatories. The amendment shall be effective on the date of the final signature by the Signatories and Invited Signatories. Copies of any amendments shall be provided to all the Consulting Parties and the ACHP. XVL DURATION A. This AGREEMENT shall remain in effect from the date of execution for a period not to exceed ten (10) years. If FTA anticipates that the terms of this AGREEMENT shall not be completed within this timeframe, it shall notify the Consulting Parties in writing at least sixty (60) calendar days prior to this AGREEMENT'S expiration date. This AGREEMENT may be extended by the written concurrence of the Signatories and Invited Signatories. B. FTA shall ensure the AGREEMENT is extended if all the Stipulations have not been completed. If this AGREEMENT expires and FTA elects to continue with the undertaking, FTA shall reinitiate Section 106 consultation in accordance with 36 CFR Part 800. C. If, prior to the expiration date, FTA determines all the activities subject to this AGREEMENT are completed, including but not limited to implementation of any conditions required for a finding of No Adverse Effect or Standard Mitigation Measures specified under Stipulation VII; implementation of any CPPHP(s) prepared under Stipulation X; and implementation of any Mitigation Plan(s) prepared under Stipulation VIII, then FTA may terminate this AGREEMENT pursuant to Stipulation XVII. XVIL TERMINATION A. If all terms of this AGREEMENT have been completed prior to the expiration date, FTA may terminate the AGREEMENT with notification to Signatories, Invited Signatories, and Concurring Parties that the terms of the AGREEMENT have been completed. If a Consulting Party feels AGREEMENT termination is premature, or that the terms of the AGREEMENT have not been met, they shall respond within the timeframes outlined in Stipulation III. B. Any Signatory or Invited Signatory may terminate this AGREEMENT by providing at least thirty (30) calendar days notice to all Consulting Parties. FTA shall consult with the Signatories and Invited Signatories during the thirty (30) calendar day notice period in an attempt to seek agreement on amendments or other actions that would avoid termination. In the event of termination, FTA, USAGE, FHWA, and any other federal agencies invited to be a Consulting METRO Gold Line BRT 54 USC § 306108 PA 19 DRAFT Rev09b Packet Page Number 120 of 345 G9, Attachment 1 Parry under Stipulation I shall comply with 36 CFR §§ 800.3-800.13 with regard to the undertaking covered by this AGREEMENT. XVIIL EXECUTION A. This AGREEMENT may be executed in counterparts, with a separate page for each Consulting Parry. This AGREEMENT shall become effective on the date of the final signature by the Signatories and Invited Signatories. The refusal of any parry invited to concur with this AGREEMENT does not invalidate this AGREEMENT. FTA shall ensure each Consulting Party is provided with a fully executed copy of this AGREEMENT and that the final AGREEMENT, updates to appendices, and any amendments are filed with the ACHP. B. Execution of this AGREEMENT by FTA and MnSHPO, and implementation of its terms is evidence that FTA has taken into account the effects of its undertaking on historic properties and has afforded the ACHP opportunity to comment pursuant to Section 106 of the National Historic Preservation Act. METRO Gold Line BRT 54 USC § 306108 PA 20 DRAFT Rev09b Packet Page Number 121 of 345 G9, Attachment 1 SIGNATURE PAGE PROGRAMMATIC AGREEMENT BETWEEN THE FEDERAL TRANSIT ADMINISTRATION AND THE MINNESOTA STATE HISTORIC PRESERVATION OFFICE REGARDING THE METRO GOLD LINE BUS RAPID TRANSIT PROJECT, RAMSEY AND WASHINGTON COUNTIES, MINNESOTA SIGNATORY FEDERAL TRANSIT ADMINISTRATION an Kelley Brookins, Region 5 Administrator METRO Gold Line BRT 54 USC § 306108 PA Packet Page Number 122 of 345 Date: DRAFT Rev09b G9, Attachment 1 This page intentionally left blank. METRO Gold Line BRT 54 USC § 306108 PA DRAFT Rev09b Packet Page Number 123 of 345 G9, Attachment 1 SIGNATURE PAGE PROGRAMMATIC AGREEMENT BETWEEN THE FEDERAL TRANSIT ADMINISTRATION AND THE MINNESOTA STATE HISTORIC PRESERVATION OFFICE REGARDING THE METRO GOLD LINE BUS RAPID TRANSIT PROJECT, RAMSEY AND WASHINGTON COUNTIES, MINNESOTA SIGNATORY MINNESOTA STATE HISTORIC PRESERVATION OFFICE an Amy H. Spong, Deputy State Historic Preservation Officer METRO Gold Line BRT 54 USC § 306108 PA Packet Page Number 124 of 345 Date: DRAFT Rev09b G9, Attachment 1 This page intentionally left blank. METRO Gold Line BRT 54 USC § 306108 PA DRAFT Rev09b Packet Page Number 125 of 345 G9, Attachment 1 SIGNATURE PAGE PROGRAMMATIC AGREEMENT BETWEEN THE FEDERAL TRANSIT ADMINISTRATION AND THE MINNESOTA STATE HISTORIC PRESERVATION OFFICE REGARDING THE METRO GOLD LINE BUS RAPID TRANSIT PROJECT, RAMSEY AND WASHINGTON COUNTIES, MINNESOTA INVITED SIGNATORY UNITED STATES ARMY CORPS OF ENGINEERS an Date: Chad Konickson, Chief, Regulatory Branch, St. Paul District METRO Gold Line BRT 54 USC § 306108 PA Packet Page Number 126 of 345 DRAFT Rev09b G9, Attachment 1 This page intentionally left blank. METRO Gold Line BRT 54 USC § 306108 PA DRAFT Rev09b Packet Page Number 127 of 345 G9, Attachment 1 SIGNATURE PAGE PROGRAMMATIC AGREEMENT BETWEEN THE FEDERAL TRANSIT ADMINISTRATION AND THE MINNESOTA STATE HISTORIC PRESERVATION OFFICE REGARDING THE METRO GOLD LINE BUS RAPID TRANSIT PROJECT, RAMSEY AND WASHINGTON COUNTIES, MINNESOTA INVITED SIGNATORY FEDERAL HIGHWAY ADMINISTRATION an Wendall Meyer, Division Administrator (Minnesota) METRO Gold Line BRT 54 USC § 306108 PA Packet Page Number 128 of 345 Date: DRAFT Rev09b G9, Attachment 1 This page intentionally left blank. METRO Gold Line BRT 54 USC § 306108 PA DRAFT Rev09b Packet Page Number 129 of 345 G9, Attachment 1 SIGNATURE PAGE PROGRAMMATIC AGREEMENT BETWEEN THE FEDERAL TRANSIT ADMINISTRATION AND THE MINNESOTA STATE HISTORIC PRESERVATION OFFICE REGARDING THE METRO GOLD LINE BUS RAPID TRANSIT PROJECT, RAMSEY AND WASHINGTON COUNTIES, MINNESOTA INVITED SIGNATORY METROPOLITAN COUNCIL an Meredith Vadis, Regional Administrator METRO Gold Line BRT 54 USC § 306108 PA Packet Page Number 130 of 345 Date: DRAFT Rev09b G9, Attachment 1 This page intentionally left blank. METRO Gold Line BRT 54 USC § 306108 PA DRAFT Rev09b Packet Page Number 131 of 345 G9, Attachment 1 SIGNATURE PAGE PROGRAMMATIC AGREEMENT BETWEEN THE FEDERAL TRANSIT ADMINISTRATION AND THE MINNESOTA STATE HISTORIC PRESERVATION OFFICE REGARDING THE METRO GOLD LINE BUS RAPID TRANSIT PROJECT, RAMSEY AND WASHINGTON COUNTIES, MINNESOTA INVITED SIGNATORY MINNESOTA DEPARTMENT OF TRANSPORTATION Date: Margaret Anderson Kelliher, Commissioner METRO Gold Line BRT 54 USC § 306108 PA Packet Page Number 132 of 345 DRAFT Rev09b G9, Attachment 1 This page intentionally left blank. METRO Gold Line BRT 54 USC § 306108 PA DRAFT Rev09b Packet Page Number 133 of 345 G9, Attachment 1 SIGNATURE PAGE PROGRAMMATIC AGREEMENT BETWEEN THE FEDERAL TRANSIT ADMINISTRATION AND THE MINNESOTA STATE HISTORIC PRESERVATION OFFICE REGARDING THE METRO GOLD LINE BUS RAPID TRANSIT PROJECT, RAMSEY AND WASHINGTON COUNTIES, MINNESOTA CONCURRING PARTY RAMSEY COUNTY an Date: Ted Schoenecker, Public Works Director / County Engineer METRO Gold Line BRT 54 USC § 306108 PA Packet Page Number 134 of 345 DRAFT Rev09b G9, Attachment 1 This page intentionally left blank. METRO Gold Line BRT 54 USC § 306108 PA DRAFT Rev09b Packet Page Number 135 of 345 G9, Attachment 1 SIGNATURE PAGE PROGRAMMATIC AGREEMENT BETWEEN THE FEDERAL TRANSIT ADMINISTRATION AND THE MINNESOTA STATE HISTORIC PRESERVATION OFFICE REGARDING THE METRO GOLD LINE BUS RAPID TRANSIT PROJECT, RAMSEY AND WASHINGTON COUNTIES, MINNESOTA CONCURRING PARTY WASHINGTON COUNTY Date: Don Theisen, Public Works Director METRO Gold Line BRT 54 USC § 306108 PA Packet Page Number 136 of 345 DRAFT Rev09b G9, Attachment 1 This page intentionally left blank. METRO Gold Line BRT 54 USC § 306108 PA DRAFT Rev09b Packet Page Number 137 of 345 G9, Attachment 1 SIGNATURE PAGE PROGRAMMATIC AGREEMENT BETWEEN THE FEDERAL TRANSIT ADMINISTRATION AND THE MINNESOTA STATE HISTORIC PRESERVATION OFFICE REGARDING THE METRO GOLD LINE BUS RAPID TRANSIT PROJECT, RAMSEY AND WASHINGTON COUNTIES, MINNESOTA CONCURRING PARTY CITY OF LANDFALL VILLAGE an Ed Shukle, City Administrator / HRA Executive Director METRO Gold Line BRT 54 USC § 306108 PA Packet Page Number 138 of 345 Date: DRAFT Rev09b G9, Attachment 1 This page intentionally left blank. METRO Gold Line BRT 54 USC § 306108 PA DRAFT Rev09b Packet Page Number 139 of 345 G9, Attachment 1 SIGNATURE PAGE PROGRAMMATIC AGREEMENT BETWEEN THE FEDERAL TRANSIT ADMINISTRATION AND THE MINNESOTA STATE HISTORIC PRESERVATION OFFICE REGARDING THE METRO GOLD LINE BUS RAPID TRANSIT PROJECT, RAMSEY AND WASHINGTON COUNTIES, MINNESOTA CONCURRING PARTY CITY OF MAPLEWOOD an and Marylee Abrams, Mayor Melinda Coleman, City Administrator METRO Gold Line BRT 54 USC § 306108 PA Packet Page Number 140 of 345 Date: Date: DRAFT Rev09b G9, Attachment 1 This page intentionally left blank. METRO Gold Line BRT 54 USC § 306108 PA DRAFT Rev09b Packet Page Number 141 of 345 G9, Attachment 1 SIGNATURE PAGE PROGRAMMATIC AGREEMENT BETWEEN THE FEDERAL TRANSIT ADMINISTRATION AND THE MINNESOTA STATE HISTORIC PRESERVATION OFFICE REGARDING THE METRO GOLD LINE BUS RAPID TRANSIT PROJECT, RAMSEY AND WASHINGTON COUNTIES, MINNESOTA CONCURRING PARTY CITY OF OAKDALE an Bart Fisher, City Administrator METRO Gold Line BRT 54 USC § 306108 PA Packet Page Number 142 of 345 Date: DRAFT Rev09b G9, Attachment 1 This page intentionally left blank. METRO Gold Line BRT 54 USC § 306108 PA DRAFT Rev09b Packet Page Number 143 of 345 G9, Attachment 1 SIGNATURE PAGE PROGRAMMATIC AGREEMENT BETWEEN THE FEDERAL TRANSIT ADMINISTRATION AND THE MINNESOTA STATE HISTORIC PRESERVATION OFFICE REGARDING THE METRO GOLD LINE BUS RAPID TRANSIT PROJECT, RAMSEY AND WASHINGTON COUNTIES, MINNESOTA CONCURRING PARTY CITY OF SAINT PAUL an Melvin Carter, Mayor METRO Gold Line BRT 54 USC § 306108 PA Packet Page Number 144 of 345 Date: DRAFT Rev09b G9, Attachment 1 This page intentionally left blank. METRO Gold Line BRT 54 USC § 306108 PA DRAFT Rev09b Packet Page Number 145 of 345 G9, Attachment 1 SIGNATURE PAGE PROGRAMMATIC AGREEMENT BETWEEN THE FEDERAL TRANSIT ADMINISTRATION AND THE MINNESOTA STATE HISTORIC PRESERVATION OFFICE REGARDING THE METRO GOLD LINE BUS RAPID TRANSIT PROJECT, RAMSEY AND WASHINGTON COUNTIES, MINNESOTA CONCURRING PARTY CITY OF WOODBURY an Name: METRO Gold Line BRT 54 USC § 306108 PA Packet Page Number 146 of 345 Date: Title: DRAFT Rev09b G9, Attachment 1 This page intentionally left blank. METRO Gold Line BRT 54 USC § 306108 PA DRAFT Rev09b Packet Page Number 147 of 345 G9, Attachment 1 SIGNATURE PAGE PROGRAMMATIC AGREEMENT BETWEEN THE FEDERAL TRANSIT ADMINISTRATION AND THE MINNESOTA STATE HISTORIC PRESERVATION OFFICE REGARDING THE METRO GOLD LINE BUS RAPID TRANSIT PROJECT, RAMSEY AND WASHINGTON COUNTIES, MINNESOTA CONCURRING PARTY MAPLEWOOD HERITAGE PRESERVATION COMMISSION an Name: METRO Gold Line BRT 54 USC § 306108 PA Packet Page Number 148 of 345 Date: Title: DRAFT Rev09b G9, Attachment 1 This page intentionally left blank. METRO Gold Line BRT 54 USC § 306108 PA DRAFT Rev09b Packet Page Number 149 of 345 G9, Attachment 1 SIGNATURE PAGE PROGRAMMATIC AGREEMENT BETWEEN THE FEDERAL TRANSIT ADMINISTRATION AND THE MINNESOTA STATE HISTORIC PRESERVATION OFFICE REGARDING THE METRO GOLD LINE BUS RAPID TRANSIT PROJECT, RAMSEY AND WASHINGTON COUNTIES, MINNESOTA CONCURRING PARTY SAINT PAUL HERITAGE PRESERVATION COMMISSION Date: Barbara Bezat, Chair METRO Gold Line BRT 54 USC § 306108 PA Packet Page Number 150 of 345 DRAFT Rev09b G9, Attachment 1 This page intentionally left blank. METRO Gold Line BRT 54 USC § 306108 PA DRAFT Rev09b Packet Page Number 151 of 345 G9, Attachment 1 ATTACHMENT A Project Location Map METRO Gold Line BRT 54 USC § 306108 PA DRAFT Rei -09b Packet Page Number 152 of 345 G9, Attachment 1 This page intentionally left blank. METRO Gold Line BRT 54 USC § 306108 PA DRAFT Rev09b Packet Page Number 153 of 345 G% Attachment 1 WASHINGTON COUNTY 2 mse COUNTY � « ) % I'D $; _ \ } - ) IV,® «, ., \ I� {� \ |D ��§ \ K 2 \ /.! :.y r WASHINGTON COUNTY 2 mse COUNTY � « % {g \ J \ `- - .wm k ; } is \d. \ ]D I -:_. { \ } � 2 � « � } ) IV,® «, { \ } � METRO Gold Line akT5USC §30!08 PA A! DRAFTRN,np Packet Page Number 154 of 345 } K 2 \ - § - ) _ %\ ` $® 2 E # !\ �� � !f $ q - �� «! METRO Gold Line akT5USC §30!08 PA A! DRAFTRN,np Packet Page Number 154 of 345 G9, Attachment 1 This page intentionally left blank. METRO Gold Line BRT 54 USC § 306108 PA A-2 DRAFT Rev09b Packet Page Number 155 of 345 G9, Attachment 1 ATTACHMENT B Area of Potential Effects METRO Gold Line BRT 54 USC § 306108 PA DRAFT Rei -09b Packet Page Number 156 of 345 G9, Attachment 1 This page intentionally left blank. METRO Gold Line BRT 54 USC § 306108 PA DRAFT Rev09b Packet Page Number 157 of 345 G9, Attachment 1 METRO Gold Line BRT 54 USC § 306108 PA B-1 DRAFT Rev09b Packet Page Number 158 of 345 C o N w¢ m 3- e a _ DOM 1. ®o o a� E-1 y , M � L8 m / n ARL— 1S Re�wPoa�g a, ^+ - JJ II-��JJJ — -77 IIl e iI o W F'—I1= -` z 0 l s w z�n l _ � -1t 11 I ' U V METRO Gold Line BRT 54 USC § 306108 PA B-1 DRAFT Rev09b Packet Page Number 158 of 345 G9, Attachment 1 LU M� d W Q QJ >, W o m = m m d 0 �z I R m sato N "'1 I� - ¢ y 0 i r r•�• w `A 1 aINN�� \ ,Y i 1 \ aFed N �. �•�'- I LL VVI—'�'�71 i METRO Gold Line BRT 54 USC § 306108 PA B-2 DRAFT Rev09b Packet Page Number 159 of 345 G9, Attachment 1 LU W Q w A QJ C o N a _ V n a m x Y 0 o v a a a a u! . o o d N LL .a Ell Y f 714 L d �. 4 � � A ¢ r • a �p 4 � � m - 1 F a T � � • r� a.- Qar, , F' q{q r JIB 7-71 tnYYY"' i 1 oF i _ _Wvo F v N I�q N a ' I L'PEI IL L-1 ir HPI METRO Gold Line BRT 54 USC § 306108 PA B-3 DRAFT Rev09b Packet Page Number 160 of 345 G9, Attachment 1 LU a - < A CR O T r� a - o -1.._— a � q Y j •9. � r J J!'� 1� E I £ - 4 s.a=e o —IE T 1L, 7�j �I L H��I / --, , —-r i l -- N Ra1M18u SY � • � '--' y _ I 4 £ r •• ! i ' �f q 1--Z Ll m IT =L Ifs j SS p H N �.— 5'PaoM azaH N y I METRO Gold Line BRT 54 USC § 306108 PA B-4 DRAFT Rev09b Packet Page Number 161 of 345 G9, Attachment 1 �UJ -_� A a) LO I, wW � W N J J ¢ a o o - - z g a fj z=� OUT H ®0 � Eoon 1 o z I 1 7r l l I F�m'1 � I 15 PueIlaP�W ' 1S P�eII�I�W a 1 i I I - 1 � I Y f f � M Y �r f - I h � f I 411 1 iir yy� lh [Da 14Biuy�W N I {� �. 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CTI i Y I 1 1 Y I i i 11 I, ���1} METRO Gold Line BRT 54 USC § 306108 PA B-5 DRAFT Rev09b Packet Page Number 162 of 345 G9, Attachment 1 METRO Gold Line BRT 54 USC § 306108 PA B-6 DRAFT Rev09b Packet Page Number 163 of 345 I M�LU W Q .z 42 FL 7 All 7 77 oJl u0 ue 61-13 fff —1.,j^ � I 55 �_ V 1 y V � A}Uf10'� UO1r)UIl{SOM 44, d s o I—- � LI —I .r� J __ TUT I -. al e METRO Gold Line BRT 54 USC § 306108 PA B-6 DRAFT Rev09b Packet Page Number 163 of 345 G9, Attachment 1 wti I n (� W Q W n N a 0 z - Yt a o a may, 0 00 Y � sz T o � H I a r �' Y o Jd'NaRoo Ir ` - ;F- -Tf I Y ryani-xH p / Alice' e �� z �a� \ `Z71/ Na�ea�T ti d ��I FYI METRO Gold Line BRT 54 USC § 306108 PA B-7 DRAFT Rev09b Packet Page Number 164 of 345 G9, Attachment 1 METRO Gold Line BRT 54 USC § 306108 PA B-8 DRAFT RvM9b Packet Page Number 165 of 345 fl a) ko W Q w Co N n 10 d LL i law _ 3 v NEW - - _ ElJ l �� I r n LL L r ' ` t _ I t I -_ - -- nadp_ — it METRO Gold Line BRT 54 USC § 306108 PA B-8 DRAFT RvM9b Packet Page Number 165 of 345 G9, Attachment 1 �w_ - fl w c w Ek /y� Q MW W CRCL 0 � � o aF- 1 P.— w,,j7 FvP le 7- -7L— i B,a ua—� -T 1 e* i ` Z I � L �� > 1 4�x METRO Gold Line BRT 54 USC § 306108 PA B-9 DRAFT Rev09b Packet Page Number 166 of 345 G9, Attachment 1 METRO Gold Line BRT 54 USC § 306108 PA B-10 DRAFT Rev09b Packet Page Number 167 of 345 �. d U u i L -� a w C7 a` L r 0 `/Ire ✓ o I y Z Ff I 1 F ]F1!! l I! 1 I I ON -iN $ VP 12h St �I! J 1 i IT —,s METRO Gold Line BRT 54 USC § 306108 PA B-10 DRAFT Rev09b Packet Page Number 167 of 345 G9, Attachment 1 LU m o w n d en CN _ L � ¢ - - g = z �_ v aZd o CL ' �T I ® ❑ `o s� o r L l _ — Vii � — — o � ✓ ,� ��. � � �� � II — a x F� r r r C r � / <� / 1 r i anaa��-dN "41 � Fri i r � METRO Gold Line BRT 54 USC § 306108 PA B-11 DRAFT Rev09b Packet Page Number 168 of 345 G9, Attachment 1 W m w N A r W o C w d IIr ` w i - ¢ I a' 0 I sl L �II r 1 �I VL r I� � .I 1°11,1+�` � 12 Ih a JJ « 11 : 0 n i JEZ METRO Gold Line BRT 54 USC § 306108 PA B-12 DRAFT Rev09b Packet Page Number 169 of 345 G9, Attachment 1 W A - ry m 4` n EE �1J a _ n � 0 4 ➢I w� - 1 { I C TT f 1' N FlarM18v 51 � i i I _ — n \ m I - 1 - __,— 15 J � 1 METRO Gold Line BRT 54 USC § 306108 PA B-13 DRAFT Rev09b Packet Page Number 170 of 345 G9, Attachment 1 METRO Gold Line BRT 54 USC § 306108 PA B-14 DRAFT Rev09b Packet Page Number 171 of 345 - LO m _ o = w N w a _ = Z 0o U i a` a w C7 a` a a 6 a N �! N :: w M a ' -� 7S Puellal»W � � 36 PueIlal�YJ o � m 1 d I y w f � J L -� I f`• — Pa WBIuy �1 - / rz H�IT ` I �� I LtLI-L A _ z Eld a PO r � I METRO Gold Line BRT 54 USC § 306108 PA B-14 DRAFT Rev09b Packet Page Number 171 of 345 G9, Attachment 1 METRO Gold Line BRT 54 USC § 306108 PA B-15 DRAFT Rev09b Packet Page Number 172 of 345 B N _ o > E -CL o sz P a I .. T_ I �\✓ �� � n Rum P}f f\ s �h¢ W - i J__j N� ui poo�j <�� V❑�2pa I y v \ 1- r i — �� �i I Flunoo uo16uI,yIlseM -� _ /yu��na� uol�ulyseM __1_I LI v Ramsey c—ty. Ramsey Oounly A i F7 r a ' Suaj N �y ajepWBj J� METRO Gold Line BRT 54 USC § 306108 PA B-15 DRAFT Rev09b Packet Page Number 172 of 345 G9, Attachment 1 METRO Gold Line BRT 54 USC § 306108 PA B-16 DRAFT Rev09b Packet Page Number 173 of 345 A CL Ono i 10 o . o.a Cx E 1 Ls VV� r N r1,��oy a yy o �rL 1 _ U i0 y- �- 7 i rl� / z rj s ,. METRO Gold Line BRT 54 USC § 306108 PA B-16 DRAFT Rev09b Packet Page Number 173 of 345 G9, Attachment 1 METRO Gold Line BRT 54 USC § 306108 PA B-17 DRAFT RvM9b Packet Page Number 174 of 345 G9, Attachment 1 wW. m O w W U Tzd ono i i 1 11,11, 10 o 'x F 1 \I ✓ �� � Bea —__ —_ f 0 i � V METRO Gold Line BRT 54 USC § 306108 PA B-18 DRAFT Rev09b Packet Page Number 175 of 345 G9, Attachment 1 ATTACHMENT C Known Properties Listed in and Determined Eligible for Listing in the National Register of Historic Places METRO Gold Line BRT 54 USC § 306108 PA DRAFT Rev09b Packet Page Number 176 of 345 G9, Attachment 1 This page intentionally left blank. METRO Gold Line BRT 54 USC § 306108 PA DRAFT Rev09b Packet Page Number 177 of 345 G9, Attachment 1 PROPERTIES LISTED IN AND DETERMINED ELIGIBLE FOR LISTING IN THE NATIONAL REGISTER OF HISTORIC PLACES Inventory No. Property Name Address City NRNP Status Indiv. Hist. Dist.' Historic Districts RA-MWC-0010 3M Center 2301 McKnight Rd. Maplewood Eligible RA -SPC -8497 Johnson Parkway N/A Johnson Pkwy. Saint Paul Treating as Eligible RA -SPC -4580 Lowertown Historic District Roughly bounded by Saint Paul — Listed (LHD) Shepard Rd. and Kellogg Blvd., and Broadway, 7"', and Sibley Sts. RA -SPC -8364 Saint Paul Urban Renewal Roughly bounded by Saint Paul — Eligible Historic District (URHD) Kellogg Blvd. and Wabasha, 611, and Jackson Sts. RA -SPC -4580 Rice Park Historic District Roughly bounded by Saint Paul — Eligible (RPHD) W. 611, St. Peter, and Washington Sts., and W. Kellogg Blvd. Individual Resources RA -SPC -8465 Grace Lutheran Church 1730 Old Hudson Saint Paul Eligible — Road, Saint Paul RA -SPC -4693 Giesen-Hauser House/Peter & 827 Mound St. Saint Paul Listed — Mary Giesen House RA -SPC -2284 Texas Company Service 847 Hudson Rd. Saint Paul Eligible — Station RA -SPC -2481, Bell -Weber House 661 E. 3rd St. Saint Paul Eligible — RA -SPC -5204 RA -SPC -2491, Frederick Reinecker House #1 702 E. 3rd St. Saint Paul Treating — RA -SPC -5208 as Eligible RA -SPC -2490, Frederick Reinecker House #2 700 E. 3rd St. Saint Paul Treating — RA -SPC -5207 as Eligible RA -SPC -2040 Peter Bott House and Garage 326 Maria Ave. Saint Paul Treating — as Eligible RA -SPC -2619, Tandy Row 668-674 E. 0' St. Saint Paul Eligible — RA -SPC -5232 RA -SPC -5462 Finch, VanSlyck and 366 Wacouta St. Saint Paul Listed Listed McConville Dry Goods LHD: c Company Building ' Within the Individual Resources section, "c" means the property is contributing to the identified historic district. METRO Gold Line BRT 54 USC § 306108 PA C-1 DRAFT Rev09b Packet Page Number 178 of 345 G9, Attachment 1 Inventory No. Property Name Address City NRHP Status Indiv. Hist. Dist.' RA -SPC -5225, Saint Paul Union Depot 214 E. 4th St. Saint Paul Listed Listed RA -SPC -6907 (roughly bounded by LHD: c Shepard Rd., and Wacouta, 01, and Sibley Sts. RA -SPC -4518 United States Post Office and 180 E. Kellogg Blvd. Saint Paul Listed — Custom House RA -SPC -1979 Merchants National Bank 366-368 Jackson St. Saint Paul Listed — Building RA -SPC -3167, Pioneer Press and Endicott 332 N. Robert St. and Saint Paul Listed — RA -SPC -5223, Buildings 142 E. 5t" St. RA -SPC -6903 RA -SPC -3170 Manhattan Building 360 N. Robert St. Saint Paul Listed — RA -SPC -8907 Mutual Life Insurance 345 Cedar St. Saint Paul Listed Eligible Company Building URHD: c RA -SPC -5446, Osborn Building 370 N. Wabasha St. Saint Paul Listed Eligible RA -SPC -8096 URHD: c RA -SPC -3168, First Farmers and Merchants 332 Minnesota St. Saint Paul Eligible Eligible RA -SPC -4645 Bank/First National Bank URHD: c Building RA -SPC -0050 Saint Paul Athletic Club 340 Cedar St. Saint Paul Eligible Eligible URHD: c RA -SPC -5444 Germania Bank 6 W. 5a' St. Saint Paul Listed — RA -SPC -5245 Saint Paul Public Library / 80-90 W. 0' St. Saint Paul Listed Eligible James J. Hill Reference RPHD: c Library RA -SPC -5266 United States Post Office, 75 W. 5a' St. Saint Paul Listed Eligible Courthouse, and Customs RPHD: c House (Landmark Center) RA -SPC -3493 Saint Paul Hotel 350 N. Market St. Saint Paul Eligible Eligible RPHD: c RA -SPC -3495 Hamm Building 408 Saint Peter St. Saint Paul Listed — RA -SPC -5360 New Palace Theatre / St. 1-33 W. 7a' Pl. and Saint Paul Eligible — Francis Hotel 435-437 N. Wabasha St. METRO Gold Line BRT 54 USC § 306108 PA C-2 DRAFT Rev09b Packet Page Number 179 of 345 G9, Attachment 1 ATTACHMENT D Standard Mitigation Measures METRO Gold Line BRT 54 USC § 306108 PA DRAFT Rei -09b Packet Page Number 180 of 345 G9, Attachment 1 This page intentionally left blank. METRO Gold Line BRT 54 USC § 306108 PA DRAFT Rev09b Packet Page Number 181 of 345 STANDARD MITIGATION MEASURES INTRODUCTION G9, Attachment 1 This appendix of the Gold Line Bus Rapid Transit Project (PROJECT) Programmatic Agreement (AGREEMENT) includes standard mitigation measures that may be implemented under the terms of the AGREEMENT to resolve, or resolve in part, Adverse Effects on historic properties. MEASURE 1: REPAIR UNANTICIPATED DAMAGE TO HISTORIC PROPERTIES IN ACCORDANCE WITH SOI STANDARDS APPLICABILITY This measure may be implemented either during or after the completion of PROJECT construction to resolve, or resolve in part, an Adverse Effect identified under AGREEMENT Stipulation XII. In addition to meeting the Secretary of the Interior's (SOI) Standards for the Treatment of Historic Properties (36 CFR § 68), as applicable (SOI Standards), repairs to the historic property shall also follow the guidance provided within National Park Service's Preservation Briefs (hltps://www.nps.gov/tps/how- to-preserve/briefs.htm) to the greatest extent possible. The Metropolitan Council (MC) is responsible for ensuring that the deliverables outlined below are submitted and reviewed as described. DELIVERABLES, SUBMITTED AND REVIEWED AS DOCUMENTED IN THE COURSE OF ACTION PREPARED IN ACCORDANCE WITH STIPULATION XII AND AS SPECIFIED DURING CONSULTATION: • Scope of Work, including plans, specifications, and/or other documentation necessary to ensure work is carried out pursuant to the SOI Standards. • If applicable, a description of new construction protection measures (CPMs) required to avoid additional effects on the historic property • Historic property inspections as described in AGREEMENT Stipulation X.C.H. As noted in AGREEMENT Stipulation XII, one inspection is required to document the damage to the historic property immediately following discovery of the damage. A post construction historic property inspection is also required to document that the repairs were carried out as planned and that no additional harm was done to the historic property. Unless otherwise specified during consultation, and agreed to in writing, all repairs and deliverables shall be completed no later than one (1) year following the date the PROJECT initiates revenue service operations. METRO Gold Line BRT 54 USC § 306108 PA D-1 DRAFT Rev09b Packet Page Number 182 of 345 G9, Attachment 1 MEASURE 2: PHASE III DATA RECOVERY OF ARCHAEOLOGICAL SITES APPLICABILITY Phase III data recovery of archaeological sites may be implemented either before or during PROJECT construction to resolve, or resolve in part, an Adverse Effect to an archaeological site(s) determined eligible for inclusion in the National Register of Historic Places (NRNP) under AGREEMENT Stipulation V. In most cases, this measure resolves, or resolves in part, an Adverse Effect resulting from the substantial alteration or destruction of the site, or any part thereof. In addition to meeting the SDI's Guidelines for Archaeological Documentation, the Phase III fieldwork and documentation shall be completed in accordance with the guidelines of the Minnesota Office of the State Archeologist (OSA), the Minnesota State Historic Preservation Office (MnSHPO), and the Minnesota Department of Transportation (MnDOT) Cultural Resources Unit (CRU). The cost of curation, when necessary, shall be borne by the PROJECT. MC shall work with MnSHPO and MnDOT CRU to identify a repository for curation that shall meet Federal repository standards established under 36 CFR § 79.9 and ensure the curation meets the standards of the chosen repository. MC shall ensure that information gained through the Phase III Data Recovery is shared with the public in a meaningful way to the extent possible, taking into consideration the need to safeguard sensitive archaeological information. DELIVERABLES, SUBMITTED AND REVIEWED PURSUANT TO STIPULATION III: Draft and Final Research Design/Data Recovery Plan, including information about proposed public education efforts Draft and Final Phase III Data Recovery Report, including all required text, maps, photographs, and illustrations • Report on how the information gained through the Data Recovery has been shared with the public to the extent possible. This report shall be integrated into the PROJECT reports required under Stipulation XIII. Unless otherwise specified during consultation, and agreed to in writing, all deliverables shall be completed no later than one (1) year following the date the PROJECT initiates revenue service operations. METRO Gold Line BRT 54 USC § 306108 PA D-2 DRAFT Rev09b Packet Page Number 183 of 345 G9, Attachment 1 MEASURE 3: DOCUMENTATION OF ARCHITECTURE/HISTORY PROPERTIES APPLICABILITY Documentation of architecture/history properties may be implemented either before or during PROJECT construction to resolve, or resolve in part, an Adverse Effect to an architecture/history property determined eligible for inclusion in the NRHP under AGREEMENT Stipulation V. In most cases, this measure resolves, or resolves in part, an Adverse Effect resulting from the substantial alteration or destruction of the historic property, or any part thereof. Documentation may include either of the following, which FTA shall specify as part of its recommendation to use this standard mitigation measure: A. Minnesota Historic Property Record (MHPR): MHPR documentation is typically appropriate for properties with local or state significance. Depending on the historic property and the nature and scale of the effect, documentation shall be specified to be done at Level I as defined in Minnesota Historic Property Record Guidelines, published by the Minnesota Department of Transportation and Minnesota Historical Society and updated on June 2009. B. Historic American Building Survey (HABS)/Historic American Engineering Record (HAER)/Historic American Landscape Survey (HALS): HABS/HAER/HALS documentation is typically appropriate for National Historic Landmarks, other historic properties with national significance, and select properties with state or local significance. Depending on the historic property and the nature and scale of the effect, documentation shall be specified to be done at Level I, II, or III, as defined in 68 FR 43159, published on July 21, 2003. In addition to meeting the SDI's Standards for Historical Documentation and/or the SDI's Standards for Architectural and Engineering Documentation, as appropriate, all fieldwork and documentation for MHPRs shall be completed in accordance with the guidelines of MnSHPO and MnDOT CRU, and all fieldwork and documentation for HABS/HAER/HALS records shall be completed in accordance with the National Park Service's current guidance for the specified program. MC shall ensure that information gained through the preparation of the documentation, either MHPR or HABS/HAER/HALS, is shared with the public in a meaningful way. DELIVERABLES: • Draft and Final documentation, including all required text, maps, and photographs, submitted and reviewed pursuant to Stipulation III for MHPR or as required by the NPS for integration into the HABS/HAER/HALS collections at the Library of Congress. Information about proposed public education efforts shall also be submitted and reviewed pursuant to Stipulation III. • Report on how the information gained through the documentation has been shared with the public. This report shall be integrated into the PROJECT reports required under Stipulation XIII. METRO Gold Line BRT 54 USC § 306108 PA D-3 DRAFT Rev09b Packet Page Number 184 of 345 G9, Attachment 1 Unless otherwise specified during consultation, and agreed to in writing, all deliverables shall be completed no later than one (1) year following the date the PROJECT initiates revenue service operations. MEASURE 4: NATIONAL REGISTER OF HISTORIC PLACES NOMINATION APPLICABILITY A National Register nomination may be prepared to resolve, or resolve in part, an Adverse Effect to a historic property determined eligible for inclusion in the NRHP under AGREEMENT Stipulation V. In most cases, this measure resolves, or resolves in part, an Adverse Effect resulting from indirect effects on the historic property, such as known audible or visual effects, or reasonably foreseeable effects, such as a development catalyzed by the PROJECT. Actual nomination of the historic property shall be at the discretion of MnSHPO and shall follow the established procedures of the National Park Service as outlined in 36 CFR § 60. In accordance with 36 CFR § 60.6(g), the property owners shall be given the opportunity to object to listing their property in the NRNP. MC, with the assistance of MnDOT CRU, shall ensure that information gained through the NRHP nomination is shared with the public in a meaningful way. DELIVERABLES: Draft NRHP nomination, prepared by the SOI -Qualified Professional in consultation with MnDOT CRU and submitted to MnSHPO pursuant to 36 CFR § 60. Multiple drafts may be required, with each subsequent draft incorporating recommendations made by MnSHPO. At the same time as this submittal, information about proposed public education efforts shall be submitted and reviewed pursuant to Stipulation III. In instances where the review process results in a determination that the property is not eligible for inclusion in the NRNP, MnSHPO shall document that determination in writing and the preparation of a final draft NRHP nomination and public education shall not be required. Final draft NRHP nomination meeting the requirements for scheduling the nomination on a State Review Board agenda. MC must receive a written determination from MnSHPO that the nomination form meets the requirements for scheduling the nomination on a State Review Board agenda; however, MnSHPO is not obligated to schedule the nomination. After MnSHPO notifies MC of its acceptance of the final draft NRHP nomination, any changes to the nomination required by MnSHPO or the State Review Board shall be the responsibility of MnSHPO. Report on how the information gained through the preparation of the NRHP nomination has been shared with the public. This report shall be integrated into the PROJECT reports required by Stipulation XIII. Unless otherwise specified during consultation, and agreed to in writing, all deliverables shall be completed no later than one (1) year following the date the PROJECT initiates revenue service operations. METRO Gold Line BRT 54 USC § 306108 PA D-4 DRAFT Rev09b Packet Page Number 185 of 345 G9, Attachment 1 SIGNATURE PAGE PROGRAMMATIC AGREEMENT BETWEEN THE FEDERAL TRANSIT ADMINISTRATION AND THE MINNESOTA STATE HISTORIC PRESERVATION OFFICE REGARDING THE METRO GOLD LINE BUS RAPID TRANSIT PROJECT, RAMSEY AND WASHINGTON COUNTIES, MINNESOTA CONCURRING PARTY CITY OF MAPLEWOOD an and Marylee Abrams, Mayor Melinda Coleman, City Administrator METRO Gold Line BRT 54 USC § 306108 PA Packet Page Number 186 of 345 Date: Date: This page intentionally left blank. METRO Gold Line BRT 54 USC § 306108 PA G9, Attachment 1 Packet Page Number 187 of 345 G9, Attachment 1 SIGNATURE PAGE PROGRAMMATIC AGREEMENT BETWEEN THE FEDERAL TRANSIT ADMINISTRATION AND THE MINNESOTA STATE HISTORIC PRESERVATION OFFICE REGARDING THE METRO GOLD LINE BUS RAPID TRANSIT PROJECT, RAMSEY AND WASHINGTON COUNTIES, MINNESOTA CONCURRING PARTY MAPLEWOOD HERITAGE PRESERVATION COMMISSION an Name: METRO Gold Line BRT 54 USC § 306108 PA Packet Page Number 188 of 345 Date: Title: This page intentionally left blank. METRO Gold Line BRT 54 USC § 306108 PA G9, Attachment 1 Packet Page Number 189 of 345 G10 CITY COUNCIL STAFF REPORT Meeting Date December 9, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Scott Nadeau, Police Chief/Public Safety Director PRESENTER: Scott Nadeau AGENDA ITEM: 2019 - 2020 School Resource Officer Agreement with Independent School District 622 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: City Council approval is requested to sign the contract with North St. Paul -Maplewood -Oakdale School District 622 to provide School Resource Officer services. Recommended Action: Motion to approve the 2019 — 2020 School Resource Officer Agreement with Independent School District 622. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. City Council approval is required to sign the agreement. Background For the past several decades, the Maplewood Police Department has provided School Resource Officer services to School District 622. The school district in return has paid the City of Maplewood part of the salary costs for the officer assigned to the position. The city is responsible to pay the officer's salary, benefits and training costs, and the school district will contribute $74,160 to the city for those costs. Attachments 1. School District 622 School Resource Officer Agreement 2. Police School Resource Officer Job Description Packet Page Number 190 of 345 G10, Attachment 1 000 ANN Schou[ District 622 NORTH ST. PAUL I MAPLEWOOD I OAKDAUE Ready for tomorrow SCHOOL RESOURCE OFFICER AGREEMENT This School Resource Officer Agreement (the "Agreement") dated September 1, 2019 is by and. between the city of Maplewood (the "City") and Independent School District 622 (the "School District"). RECITALS WHEREAS, the School District and the City are both bodies corporate and politic under the Laws of the State of Minnesota: and WHEREAS, both the City and School District desire to enter this Agreement for the provision of law enforcement services by the City to the School District: and WHEREAS, this Agreement is authorized and provided for by Minnesota Statutes, section 471.59. NOW, THEREFORE, in consideration of the mutual covenants and conditions contained in this Agreement, the School District and City agree as follows: 1. Purpose The City and School District will collaborate to provide law enforcement services by a School Resource Officer ("SRO"). Both the City and School District have determined that the law enforcement provided by the SRO is beneficial for school and community safety and promotes collaboration among the City, School District, parents and students. This Agreement is intended, in part, to set forth the terms and conditions to create, fund, and implement the position of a SRO. The SRO reports to the City's designated Police Supervisor in collaboration with school administrators. 2. Job Duties The SRO will work towards carrying out the mission of the City's Police Department within the school community in accordance with the SRO's job description, which is attached hereto as Exhibit A. The SRO will act in the capacity and with the authority of a police officer for the City to provide a safe learning environment, prevent crime, and investigate and solve crimes. b 19911 v 1 N4A745-5 Packet Page Number 191 of 345 000 G10, Attachment 1 Amt Avon Schod District 622 NORTH ST. PAUL I MAPLEWOOD I OAKDALE Ready for tomorrow 3. Funding -SRO Program The City is responsible for hiring the SRO and paying his or her salary, benefits and training costs. The School District will contribute $74,160 to the City for those costs. Overtime for special events that may be required for the safety of students, staff, and visitors to School District facilities will be additional costs paid by the School District to the City in accordance with section 12 of this Agreement. 4. Services a. The City shall provide the services of one primary police officer to assist the School District. The School District agrees to provide adequate office space, telephone access, computer and printer for use by the SRO. The SRO will comply with the City's SRO job description, including primarily working days and hours during which school is in session. While on duty with the School District, the SRO is primarily engaged in school district services; however, the City's Police Chief has the authority to redeploy the SRO should a specific emergency or public safety necessity require such deployment. The SRO will respond to calls to all schools within Maplewood although may be based primarily at one school in the City. b. Selection of SRO. The City will assign someone who already is currently employed by the City to the SRO position and the School District will provide input on the assignment with the City having final authority to select the SRO. The City has the authority of determining the rotation of the SRO assignment. c, Dress Code: The SRO may wear a City -issued uniform or civilian clothing attire in compliance with the Police Department Uniforms and Appearance Policy. 5. Performance Issues The School District shall promptly report to the City's Chief of Police or designee any issues or concerns it has regarding the assigned SRO's work performance. The School District may also provide annual input to the Chief of Police regarding the SRO's work performance. 6. Incidents Incidents occurring on or about school premises that require police intervention should be investigated primarily by the SRO. The assigned and/or participating SRO shall prepare 619911 v 1 NIA745-5 Packet Page Number 192 of 345 G10, Attachment 1 mom Man School District 622 NORTH ST. PAUL I MAPLEWOOD I OAKDALF Ready for tomorrow customary police incident report(s) and perform investigations in accord with the City's Police Department Policy and Procedure. 7. School Discipline Rules The SRO shall not enforce any school disciplinary rules or policies. S. Coordinating Representatives Representatives of the City and School District will meet as necessary to discuss, coordinate and recommend revisions, if necessary, to the SRO services or this Agreement. 9. Payment The City shall provide billing statements to the School District for services provided herein on a semi-annual basis on June 30 and January I of each year. Such statements will be due and payable by the School District to the City no more than thirty (30) days after receipt of the same. The billing to the School District shall be done so in arrears of service provision (January billing shall cover the immediately preceding period of July 1 through December 31). 10. Term This Agreement shall commence on the Int day of September 2019, and shall end on the 31" day of August 2020. H. Independent Contractor The City, through its Chief of Police, will remain free to exercise judgment in the implementation of this Agreement. The City acknowledges that no withholding for state or federal benefits or taxes will be made from the payments due to the City by the School District. The City also acknowledges that it has the sole obligation to comply with state, local and federal tax provisions with regard to these services and the employees hired by the City to perform services described herein, including workers' compensation laws. 12. Scheduling The SRO will primarily be on -duty during regular school hours in the School District during days while school is in session. The SRO will endeavor to minimize discretionary time off during school days and hours, but this Agreement does not prohibit the City from scheduling the SRO for training or to the use of leave time on such days and hours. During non -student contact G7 Q4j1 jUFF4VLM Packet Page Number 193 of 345 G10, Attachment 1 ANN School District 622 NORTH ST. PAUL I MAPLEWOOD 9 OAKDALE Ready for tomorrow days during the school year and during the sun-uner months, the Chief of Police will determine the SRO's schedule. Overtime - As requested by the School District with the approval of the Chief of Police or designee, the SRO is authorized to work special events (prom, homecoming, school dances, special athletic events, etc.), attend meetings, or complete investigations outside of the regular schedule to promote public safety and enhance safety for students, staff and visitors. Recognizing the joint nature of the SRO program and the desire to provide the School District with a fixed cost of the SRO program, the City shall invoice the School District up to 30 hours of special event overtime at a flat rate of $75 per hour to offset overtime expenditures that stem from the school-based assignment of the SRO. Any additional overtime needed would be the responsibility of the individual school organization to cover the costs. Scheduling of SRO for special events will be completed between the City and the Athletic/Activities Director at the respective school. 13. Termination of this Agreement Either party may terminate this Agreement by providing written notice to the other party no less than six months prior to the effective termination date. 14. Temporary Emergency Reassignment If, in the discretion of the Chief of Police, it becomes necessary to remove the SRO from the School District, the Chief of Police will inform the School District officials in advance of such action whenever possible. 15. Security/Unking The SRO office will be locked and secured by a key issued only to the SRO. The SRO will be provided a suitable computer, monitor, and printer and any other items or services necessary, at the expense of the School District, so that the SRO will have full access to the City email and network system and the School District's email and network system at all times the SRO is working pursuant to this Agreement. The cost of any additional equipment shall be paid by the City. 16. Indemnity and Hold Harmless The School District and the City agree that each will be responsible for its own acts and omissions and those of its officials, employees, representatives and agents in carrying out the 619911 v 1 MA745-5 Packet Page Number 194 of 345 G10, Attachment 1 Ann r� School District 622 NORTH 51. PAUL I MAPLEWOOD I OAKDALE Ready for tomorrow terms of this Agreement and the results thereof to the extent authorized by law and shall not be responsible for the acts or omissions of the other party and the results thereof. It is understood and agreed that each party's liability shall be limited by the provisions of Minnesota Statutes, Chapter 466 or other applicable law. Nothing contained in this Agreement shall waive or amend, nor shall be construed to waive or amend any defense or immunity that either party or its respective officials and employees may have under said Chapter 466 or any common-law immunity or limitation of liability, all of which are hereby reserved by the School District and the City. 17. Complete Agreement It is understood and agreed that this is the entire agreement between the parties and this Agreement supersedes all oral agreements and negotiations between the parties relating to this subject matter. 18. Amendments This Agreement may not be amended except in writing agreed to and executed by both parties. If any provision of this Agreement is found invalid by a court or agency of competent jurisdiction, it shall not invalidate any remaining provisions. 19. Data Practices Sharing of data will be done only pursuant to the Minnesota Government Data Practices Act and. the Family Educational Rights and Privacy Act. Any data shared between the two parties to this Agreement will be maintained in accordance with state and federal law. Because the City and the SRO are not employees of the School District, any violation by the City of state or federal law in this regard is the sole responsibility of the City and the SRO and each agrees to hold the School District hannless if a claim or action arises because of the City's action or omissions. The City shall provide reasonable data privacy training to all SRO's. 20. Discrimination The City and School District agree not to discriminate in providing services under this Agreement on the basis of race, sex, creed., nation origin, age or religion. The parties agree not to discriminate as required by state and federal laws. 619911 v 1 MA745-5 Packet Page Number 195 of 345 ' G10, Attachment 1 ■ W School District 622 NORTH ST. PAUL I MAPLEWOOD I OAKDALE Ready for tomorrow 21. Interpretation This Agreement shall not be construed more strictly against one party than against the other party merely by virtue of the fact that it may have been prepared by counsel for one of the parties, it being recognized that both the City and the School District have contributed substantially and materially to the preparation of this Agreement. 22. Construction The headings of the sections and subsections of this Agreement are for convenience and reference only and do not form a part hereof and in no way interpret or construe such sections and subsections. Wherever the context requires or permits, the singular shall include the plural. The plural shall include the singular and the masculine, feminine and neuter shall be freely interchangeable. It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship as co-partners, joint venture, or joint enterprise between the parties hereto or as constituting either party as an agent, representative or employee of the other for any purpose or in any manner whatsoever, excluding any agency relationship that may exist for purposes of educational data practices. 23. Parties in Interest This Agreement shall be binding open upon and inure to the benefit of the parties' respective heirs, representatives, successors, and assignees. This Agreement is for the sole benefit of City and the School District (including a permitted assignee), and no third party is intended to be a beneficiary of or have the right to enforce this Agreement. 24. Attorney's Fees In the event of litigation between the parties in connection with this Agreement, the prevailing party (i.e. the party whose position is substantially upheld by the court) shall be entitled to recover its reasonable attorney's fees and costs from the non -prevailing party. The obligation in the immediately preceding sentence shall survive any termination of this Agreement. 25. Definitions If any date herein set forth for the perforrnance of any obligations by the parties or for the delivery of any instrument or notice as herein provided should be on a Saturday, Sunday or legal holiday, the compliance with obligations or delivery shall be deemed acceptable on the next business day following such Saturday, Sunday or legal holiday. As used in this Section, the term "legal holiday" has the meaning given to it by Minnesota Statutes, section 645.44, subd. 5. 6 L991 I% t MA745-5 Packet Page Number 196 of 345 G10, Attachment 1 ANN School District 622 NORTH ST. PAUL I MAPLEWOOD I OAKDALE Ready for tomorrow 26. Counterparts This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same document. A signature page to any counterpart may be detached from such counterpart without impairing the legal effect of the signatures thereon and thereafter attached to another counterpart identical thereto except having attached to it additional signature pages. 27. Governing Law This Agreement shall be construed as to both validity and performance enforcement in accordance with and governed by the laws of the State of Minnesota. 28. Notices Notice to City provided for herein shall be sufficient if sent by the regular United States Mail, postage prepaid, addressed to City of Maplewood, City Manager, 1830 County Road B East, Maplewood, MN 55109. Notices sent to School District shall be sufficient if sent by the regular United State Mail, postage prepaid, addressed to ISD 622, Attention, Superintendent, 2.520 East 12th Avenue, North St. Paul, MN 55109. Either party may designate to each other in writing from time to time a different address for notice. IN WITNESS WHEREOF, the parties have executed this agreement as of the day and year first written above. City of Maplewood Packet Page Number 197 of 345 G10, Attachment 1 Ara I_ Schaal District 622 NORTH ST. PAUL I MAPLEWOOD I OAKDALE Ready for tomorrow Mayor City Manager Director of Business Services Date Date Dath roy Miller, Assistant Superintendent Date Support Services, ISD 522 619911v1MA74-5 Packet Page Number 198 of 345 G10, Attachment 2 rv_, -1 City of Maplewood, Maplewood POSITION PROFILE Position Title: Police School Resource Officer Effective Date: Department: Police Status: Accountable to: Investigations Supervisor Union: LELS Police Officers, Primary Obiectives November 2019 7K Exempt Performs responsible police work involving the protection and safety of students, staff, and visitors of school facilities through prevention and control of crime, preserving peace, regulating traffic, and providing emergency medical services; enforces federal, state, and local laws; and perforins related duties as required. Supervision Received Works under the general supervision of the Investigations Division Commander; receives administrative supervision from Police Sergeants, Lieutenants, Commanders and the Police Chief Supervision Exercised None. MAJOR AREAS OF ACCOUNTABILITY * 1. Responsible for major areas of accountability identified in the position profile of police officer, in addition to the items specific to the school recourse officer (SRO) position identified below. * 2. Provides police service and resources at all public and parochial schools as needed during the school year in a manner consistent with the mission and goals of the Maplewood Police Department. * 3. Maintain a safe and secure classroom environment for all students, staff, and visitors. Work directly with school administrators and staff to create risk assessments, safety plans, and training opportunities for students, staff, and emergency response personnel. * 4. Conducts investigations of crimes and matters occurring on school property. * 5. Refer cases to the proper charging authority, referral program, or work with school staff to develop alternative resolutions. When considering potential outcomes, be mindful of the seriousness of the offense, case -specific circumstances, and other factors which may identify the most appropriate option. Packet Page Number 199 of 345 G10, Attachment 2 *6. Coordinates activities and facilitates partnerships with school district personnel, students, and community. Use discretionary time to connect & build relationships, serving as a resource and support for students and staff. * 7. During summer months, or while school is not in session, may be assigned to investigative or patrol division functions. KNOWLEDGE, SHILLS, AND ABILITIES ➢ In addition to the knowledge, skills, and abilities identified in the position of police officer, a school resource officer (SRO) will also be responsible for the following: * ➢ Considerable knowledge of investigative techniques, strategies, and resources. * ➢ Considerable ability to communicate with students of all ages. * ➢ Considerable ability to employ de-escalation strategies when communicating with students under the influence of mental illness, chemical use, developmental disabilities, emotions, or a combination of them. * ➢ Considerable ability to educate students, staff, and parents regarding school safety and crime -related matters. MINIMUM QUALIFICATIONS ➢ In addition to those qualifications outlined in the position of police officer, must meet the following qualifications: ➢ Have served as a Maplewood police officer for two years or more. ➢ Upon selection, must cominit to serving in the position of SRO for at least one year ➢ Be willing to normally work Monday through Friday, with work hours following the school day. Also be flexible enough to work evenings or other hours necessary to help with or facilitate presentations and other school -related events. ➢ Be willing to prioritize leave time (vacation/annual leave) to minimize days away from the schools while they are in session. Note: This requirement is not intended to forbid leave or training during the school year, but an SRO must also recognize the primary needs of the position require being available during school days & hours. * Note: Asterisked items are essential to the job. Packet Page Number 200 of 345 r� Cl*tyxr of Maplewood v'l�- Maplewood POSITION PROFILE Position Title: Department: rtment: Accountable to: Union: Police Officer Police Sergeant LELS Police Officers, Primary ObJectives G10, Attachment 2 Effective Date: April 2016 Status: 7K Exempt Performs responsible police work involving the protection and safety of the community through prevention and control of crime, preserving peace, regulating traffic, and providing emergency medical services; enforces federal, state, and local laws; and performs related duties as required. Supervision Received Works under the general supervision of one or more Police Sergeants; receives administrative supervision from Police Lieutenants, Police Commanders and the Police Chief. Supervision Exercised None. MAJOR AREAS OF ACCOUNTABILITY 1. Responds to radio, distress and emergency calls. ➢ Takes appropriate law enforcement action. ➢ Maintains order at accident or crime scenes. ➢ Responds to fire and business alarms. ➢ Calls for assistance as circumstances require. * 2. Patrols in a squad car, on bicycle or on foot as required to enforce laws, detect and prevent crime, and protect life and property. * 3. Investigates complaints involving violations of City ordinances, state and federal laws. ➢ Takes written, recorded and oral statements from witnesses, victims, citizens, experts, etc. ➢ Interrogates suspects as appropriate and takes sworn statements, formal confessions or depositions. ➢ Collects, analyzes and preserves evidence. ➢ Gathers and disseminates information on persons involved in criminal or suspicious activity. Packet Page Number 201 of 345 G10, Attachment 2 ➢ Obtains signed statements when deemed necessary to support any subsequent legal action. ➢ Investigates observed or reported violations of law. ➢ Conducts follow-up on reports when appropriate. 4. Handles traffic flow problems and directs traffic to relieve congestion and aid in the prevention of accidents. ➢ Enforces traffic and parking laws, operates radar, runs license checks, and issues warnings and citations as necessary. ➢ Makes reports and recommendations of hazardous or unsafe situations that may exist within the City. ➢ May assist with school safety patrol traffic and other related matters. * ➢ Conducts field sobriety tests; may administer blood alcohol concentration tests. * 5. Makes legal searches, apprehends and arrests law violators, prepares reports of incidents and arrests, and safely transports prisoners as may be required in accordance with approved departmental policies. * 6. Responds to accident scenes and fires, administers first aid until more qualified personnel arrive on the scene, directs traffic flow, investigates accidents, prepares reports, and transports to medical facilities as needed. * 7. Assists other agencies such as the county, area communities, and the State Patrol as needed; maintains contact and cooperates as appropriate. 8. Answers citizens' requests for information including directions, regulations, ordinances and resources for information; provides inforination on status of complaints and investigations as appropriate. * 9. Maintains high visibility while on patrol; takes actions or mediates disputes as necessary to prevent crime. * 10. Prepares a variety of reports covering investigations and other assignments in an accurate and thorough manner so that a proper record and basis for follow-up is assured. 11. Handles telephone or in-person reports, complaints and inquiries, etc., when so assigned. 12. Assists in preparing cases and testifies at trials, hearings, grand juries or other legal proceedings. 13. Operates and assists in maintaining department equipment and vehicles. 14. Maintains crowd control at crime scenes, disaster scenes, and special events. 15. Acts as spotters in severe weather and assists in maintaining control and safety as required. *16. Maintains skills proficiency as required by the Minnesota P.O.S.T. Board and Maplewood Police Department. 17. Maybe assigned to perform one of several special work assignments including: Adult Investigator, Juvenile Investigator, D.A. R.E. Officer,-, School Resource Officer, Canine Officer, Field Training Officer, Traffic Enforcement Officer, or Retail Crime Officer. Police Off cel. Page 2 of 4 ApKl 2016 Packet Page Number 202 of 345 G10, Attachment 2 18. May provide work direction to other department staff under special circumstances or assist in trailing new officers as assigned. 19. Performs other duties as needed or assigned. KNOWLEDGE, SKILLS, AND ABILITIES ➢ Considerable knowledge of law enforcement procedures and techniques including rule of evidence, arrest, search and seizure, use -of -farce continuum, etc. * ➢ Considerable knowledge of federal, state, and local laws and department policies. * ➢ Considerable knowledge of community policing problem solving and quality of life issues. * ➢ Considerable knowledge of medical response at first responder level. * ➢ Considerable knowledge of City layout including important buildings and the street system. * ➢ Considerable skill and proficiency in handling and discharging firearms in an efficient and safe manner. * ➢ Considerable skill to expertly drive a motor vehicle, sometimes under emergency and adverse road conditions and at high speeds. * ➢ Considerable skill in applying available resources and tools to subdue a suspect or effect an arrest. * ➢ Considerable ability to analyze situations and determine appropriate action. * ➢ Considerable ability to respond quickly and appropriately to crisis and emergency situations. * ➢ Considerable ability to cope with situations finely, courteously, and with respect for citizens and their rights. * ➢ Considerable ability to use force appropriately and in accordance with department policy. * ➢ Considerable ability to apply laws to specific incidents. * ➢ Considerable ability to see, hear, and remember people, evidence, facts, and circumstances at all times of the day and night requiring night vision. * ➢ Considerable ability to communicate effectively with others both orally and in writing and maintain strict confidentiality. * ➢ Considerable ability to understand and successfully carry out written and verbal instructions. * ➢ Considerable ability to perform all duties with courtesy, tact, and professionalism in order to achieve and maintain the trust and respect of the public and fellow officers. * ➢ Considerable ability to work independently, without direct supervision. * ➢ Considerable ability to stand, walk or sit for long periods of time when on patrol and bend and stoop as needed. * ➢ Considerable ability to chase and subdue suspects or law violators as needed. * ➢ Considerable ability to work different shifts, weekends and holidays, and occasionally be able to respond to calls during non -work hours. ➢ Working ability to use large motor skills to lift and either push, pull, drag, or carry evidence, property, and people weighing up to 150 pounds; may be required to lift heavier items/people on occasion, with assistance. * ➢ Considerable ability to operate radar, in -car video, radios, telephones, computers, medical equipment, other department equipment and vehicles. * ➢ Considerable ability to read and follow department policies and to read police reports and a computer screen. * ➢ Considerable ability to drive safely and legally, to follow emergency driving protocols, and maintain a good driving record. * ➢ Working ability to operate a laptop and pe with standard office software. Police Officer Page 3 of 4 April 2016 Packet Page Number 203 of 345 G10, Attachment 2 ➢ Working ability to use fine motor coordination to prepare accurate and thorough reports mid to enter data into a mobile data computer. ➢ Working ability to investigate crimes and accidents. ➢ Working ability to occasionally work with or around irritants, fumes, infectious disease and hazardous chemicals at an accident or fire scene involving vehicles or chemical plants. * ➢ Working ability to pull, push, twist and turn as needed in apprehending suspects or assisting at an accident scene. * ➢ Working ability to work outside as needed in all types of weather. * ➢ Working ability to use senses of smell and touch to evaluate conditions at a scene. MINIMUM QUALIFICATIONS ➢ Associate degree in law enforcement, criminal justice or equivalent and licensed as a full-time police officer by the Minnesota Board of Peace Officer Standards and Training (or eligible to be licensed). ➢ Must possess a valid Minnesota driver's license or equivalent out-of-state license. ➢ Must pass the department's physical fitness standards test. * Note: Asterisked items are essential to the job. Police Officer Packet Page Number 204 of 345 Page 4 of April 2016 G11 CITY COUNCIL STAFF REPORT Meeting Date December 9, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Scott Nadeau, Public Safety Director PRESENTER: Scott Nadeau, Public Safety Director AGENDA ITEM: Resolution Disbanding the Police Advisory Commission Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: City Council approval is necessary to disband the Police Advisory Commission. Recommended Action: Motion to approve the resolution disbanding the Police Advisory Commission. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ✓ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The police department and the police advisory commission wish forthe group's efforts to align with the city's strategic priorities of operational effectiveness and community inclusiveness. A committee rather than commission group format best supports this alignment. Background In 2016, in response to the Philando Castille shooting, a Use of Force Workgroup was established by the Maplewood City Council. Fourteen community members were appointed, which included varied knowledge areas and persons of color. The group met nearly every week between September 22, 2016 and February 22, 2017, addressing and developing policy on the use of force. The group completed their review of the police department's policy manual and adopted a prologue to the manual titled, "Community Guidance to our Police Officers" on February 22, 2017. Prior to the resignation of Public Safety Director Paul Schnell, the group met 2 more times in May of 2017 to discuss the creation of an established commission to continue the efforts of the task force. The city council at DirectorSchnell's request created a Police Advisory Commission (PAC). The purpose of this commission was to provide advice and support, and to review goals, policies and statistics from the police department. Nine community members were appointed to the PAC, which began meeting quarterly in October of 2017. Packet Page Number 205 of 345 G11 Through a series of quarterly meetings, the group provided their thoughts on issues ranging from the police department's strategic plan, to community outreach initiatives, as well as reports such as the 2017 & 2018 Enforcement Action Report. In November of 2018, Chad Weinstein was brought in and facilitated a series of special meetings as the group seemed to struggle with direction and how to best contribute thoughts and ideas to the police department. The members of the PAC has never functioned like a typical city commission: they requested that their meetings be held at the fire station instead of the council chambers and asked that their meetings not be cable cast on the government access channel. In addition, the meetings were held from 6- 8 pm and dinner was provided. Council Member Smith was appointed as the council liaison to the PAC. It was also noted that the appointees to the PAC were not as diverse as the use of force task force and that attracting a more diverse membership was difficult under the current application and council appointment process required for commissions. The PAC was originally project driven but over the course of the PAC's meetings there was some concern that the commission model might not be the best fit for the type of work being requested by the department and the city council. One of the city's strategic priorities is community inclusiveness. It is the priority of the city council to "strive to create a communitythat is engaged, tolerant and compassionate about everyone. To further build a comm unity that embraces and respects diversity and that uses different perspectives and experiences to build an inclusive and equitable city for all". In May of this year, Mayor Abrams, City Manager Coleman and Public Safety Director Nadeau started a dialog with the PAC to ask for time to evaluate the effectiveness of the commission model in addressing community inclusiveness and engagement. It was agreed that Police Lieutenants Brian Bierdeman and Dan Busack would research what other communities are doing to address community inclusiveness and support the public safety department. This research has been completed and a report has been written and distributed to the members of the PAC, City Council and the City Manager. At the September 25, 2019 Police Advisory Commission meeting, the group discussed the research proposal and approved a motion to support a transformation of the PAC to a Multicultural Advisory Committee. The proposal of the group's new structure was brought to the council at the November 12, 2019 City Council Workshop for discussion. It was proposed by staff and commissioners that the PAC transform to a Multicultural Advisory Committee. Council action to disband the PAC is a necessary next step in furtherance of the desired transformation. Attachments 1. Resolution Disbanding the Police Advisory Commission Packet Page Number 206 of 345 G11, Attachment 1 CITY OF MAPLEWOOD RESOLUTION DISBANDING POLICE ADVISORY COMMISSION WHEREAS, on May 22, 2017, the Maplewood City Council adopted Resolution No. 17-05- 1463, a resolution establishing a police advisory commissioner (the "PAC'); and WHEREAS, the purposes of the PAC included growing police -community partnerships, strengthening trust and legitimacy; deepening understanding of the complexities of modern policing and police procedures and seeking solutions for any disparate outcomes that may be identified through analysis; and WHEREAS, since its establishment, the PAC has met with representatives of the city's police department and has played a valuable role in achieving the goals prescribed by the city council; and WHEREAS, the city council expresses its sincere appreciation for the hard work, diligence and open and honest communications by the members of the PAC and city representatives; and WHEREAS, the city council believes that the PAC has served its purpose and that there is no longer a need for its continued existence. follows: NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Maplewood as 1. The PAC is disbanded effective December 31, 2019. 2. City staff are directed to handle and preserve the records of the PAC in accordance with the Minnesota Government Data Practices Act and the city's record retention schedule. Adopted by the Maplewood city council this 9th day of December, 2019. Marylee Abrams, Mayor Attest: Andrea Sindt, City Clerk Packet Page Number 207 of 345 G12 CITY COUNCIL STAFF REPORT Meeting Date December 9, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Director of Public Works/City Engineer PRESENTER: Steven Love AGENDA ITEM: Establish Project Budget for Pond Clean Out/Dredging Project, City Project 19-27 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Stormwater ponds and retention basins are an important component for managing stormwater runoff and to help improve water quality for our lakes, ponds, and wetlands. The 2019-2023 Capital Improvement Plan (CIP) identifies maintenance work to be done on some of the City's ponds in 2019. Recommended Action: Motion to establish a project budget of $100,000 for a Pond Clean Out/Dredging Project, City Project 19-27. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $100,000 for pond survey work, sediment cores, and clean out/dredging costs. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Proposed funding will come from the Environmental Utility Fund (EUF). The Finance Director has reviewed the EUF fund balance and there are sufficient funds to move forward with the proposed work. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. Stormwater ponds and retention basins are an important component of the City's storm water system. Maintenance work is required to ensure these systems are operating as designed. Background Stormwater ponds and rentention basins are utilized to control the runoff rate and minimize downstream flooding and erosion issues. These ponds and basins also capture sediment and help settle pollutants. Maintaining the City's stormwater ponds and basins includes conducting dredging projects to remove collected sediment. Packet Page Number 208 of 345 G12 As part of Ramsey Washington Metro Watershed District's (RWMWD) Capital Imrovement Plan the District has offered local cities a partnership opportunity on their 2019/2020 pond dredging project. RWMWD will perform all pond surveys, collect and review sediment core data, provide engineering design, and administer the pond cleaning contract. Local cities can choose to participate to have ponds/basins of their choice included with the RWMWD project. This partnership allows the City to maximize the amount of dredging that can be done through economy of scale as well as benefit from the RWMWD expertise. Dredging activities would take place early in 2020. The City's 2019-2023 CIP plan identifies a pond clean out/dredging project in 2019 in the amount of $100,000. Staff identified the top three ponds in need of dredging. This includes two ponds located at the southeast corner of Larpenteur Avenue and McKnight Road and one pond located south of Maryland Avenue and west of Glendon Street (see attached map). Staff recommends that a project budget of $100,000 be established for the dredging of the three ponds/basins listed above. Costs assocated with this project will be reimbursed back to RWMWD. Attachments 1. Proposed Pond Location Map 2. Pond Clean Out/Dredging 2019-2023 CIP Sheet Packet Page Number 209 of 345 $ 0 0 LLI w w Hillside 0 Park RIPLEY AVE. KINGSTON d] AVE. G12, Attachment 1 Proposed Pond Locations " � � 5 Ponds #1 & 2 I z CD MCKNIGHT LARPENTEUR AVE 0 L w w ~ z �U O IDAHO AVE. W Q CL Ln HOYT AVE. Q MONTANA AVE. MONTANA MONTH TEVUN o,qK AVE. T RD, 6 1. MAPLE LN. 2. RUSTIC CT. Z. WOODLAND LN. 2 3 3 55149 30 55119 w Q w CT�iR. 00 �N U NEBRASKA �a�t MICHAEL DR DR Cc 2 REBECCA DR w VSp P o 3 PINETREE DR PVA Ca 2 3 4 4 B IRCHVIEW DR 7 I JZ�YUIV 16800 N Park k° RYAN DR 1 4 4 0 N � �e� Manufactured BEMLANA CT GTON Aterling Oaks e5 N°as'ng ARL�N w Park ���� Estates OAKHILL CT z oO ANGELA CT 0 � Pond #3 w w � O� Jim's CL Prairie 5 6 O Manufactured 'Co E°taieg Mi ,EY LN Gil ELKHEART LN rY �y AVE. o W w DOL HIN DR o � TILSTN w COY07E LN 1 ANTELOPE WAY � Q L, z 0 2 AMBERJACK LN AVE BISON LN w 3 BEAVERDALE R = � Q TILSEN CT. 2 4 BOBCAT L o Q < 3 w 5 COUGAR L HAWTHORNE AVE. O D T E. MARYLAND 4 ROSE AVE. Q N 1 5 AVE 2 0 0 6 S ERUNG CR M L STERLUNG LN r 31 Uf 8 BEAVER CREEK PKWY o � P �5a � GERANi� �a. Tf3: MAGNOUA101 Packet Page Number 210 of 345 Capital Improvement Plan City of Maplewood, Minnesota Project# PW14.01 Project Name Pond Clean Out/Dredging Projects Type Maintenance Useful Life 50 years Category Utilities 2019 thru 2023 Department Public Works Contact Public Works Director Priority 3Important Status Active Description I Total Project Cost: $500,000 G12, Attachment 2 Stormwater ponds, also known as wet ponds, "NURP" ponds, or retention basins, are a necessary component for land development in order to manage stormwater runoff. These basins within the city of Maplewood were typically built to control runoff rates to minimize downstream flooding and erosion. These ponds are now also viewed as a mechanism to capture and settle pollutants. Maintaining the city's stormwater ponds requires the removal of sediment by conducting dredging proi ects. Justification due to the buildup of sediment, maintenance is required to ensure these basins are providing the designed rate control and maintain their ability o improve the quality of stormwater runoff. As part of the pond maintenance program, the city has established a goal of completing at least one )ond assessment every two years based on available funding and staff resources. Additionally, the city will look to capitalize on partnerships vith the local watershed districts and neighboring cities that are doing similar projects. The city is required to have a pond maintenance program is part of its NPDES MS4 general permit. This program would also coordinate with our flood mitigation projects and may be used for finalizing )ut identified proi ects as a result of the July 2011 flood event if they are of a higher priority than a pond cleanout. Expenditures 2019 2020 2021 2022 2023 Total Construction/Maintenance 100,000 100,000 100,000 300,000 200,000 Total Funding Sources 100,000 2019 2020 100,000 2021 2022 100,000 2023 300,000 Total Environmental Utility Fund 100,000 100,000 100,000 300,000 200,000 Total 100,000 100,000 100,000 300,000 will be a positive impact on the operating budget due to lower maintenance costs. 278 Packet Page Number 211 of 345 G13 CITY COUNCIL STAFF REPORT Meeting Date December 9, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer PRESENTER: Steven Love, Public Works Director / City Engineer AGENDA ITEM: Consulting Agreement with Rehder Forestry Consulting, LLC for Forestry Services Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: Each year the City contracts with a forestry professional to conduct diseased tree inspections and provide expertise and support for the City's Tree program. Recommended Action: Motion to enter into a consulting agreement with Rehder Forestry Consulting for forestry services and to direct the Mayor and City Manager to enter into a contract with Rehder Forestry Consulting not to exceed $15,235. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $15,235 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. Maplewood's Urban Forest is part of the green infrastructure and an asset that provides important environmental, social, and health benefits. Diseased tree inspection is a critical piece for ensuring its well-being. Background The contracted City Forester inspects public and private properties for epidemic tree diseases or pests including Dutch Elm disease, Oak Wilt, and Emerald Ash Borer (EAB). In addition, the City Forester provides expertise and support to city staff on other tree issues that arise. Packet Page Number 212 of 345 G13 Staff recommends entering into a consulting agreement with Rehder Forestry Consulting, LLC. The City contracted with Rehder Forestry Consulting, LLC in 2019 and has been very satisfied with the services received. Staff believes that it is beneficial to have continuity with a contracted City Forester from year to year since the City gains efficiencies when a Forester is familiar with how disease is playing out in various neighborhoods. Attachments 1. Consulting Agreement with Rehder Forestry Consulting, LLC Packet Page Number 213 of 345 G13, Attachment 1 CONSULTING AGREEMENT This Consulting Agreement ("Agreement") is made as of January 1, 2020 ("Effective Date") by and between Rehder Forestry Consulting, LLC ("Consultant") and the City of Maplewood ("City"). In return for good and valuable consideration, Consultant and City agree as follows: 1. Term. The respective duties and obligations of the contracting parties shall commence on January 1 , 2020 and shall continue for services rendered through the end of calendar year 2020. 2. Work and Scope. Such employees of Consultant as maybe selected by Consultant shall be available to consult with representatives of City at reasonable times concerning matters within the Scope of this engagement, as described below. The consulting services to be provided hereunder are the work to be performed by Consultant ("Work"). The scope of the Work ("Scope") shall include the following areas of engagement: a. 12 hours of site visits to inspect trees on City projects or as requested by staff b. 90 hours of inspections on public and private trees for oak wilt, including windshield surveys of 100 miles and on -foot inspection. C. 50 hours of inspections in March 2020 for Emerald Ash Borer on public and private property. d. 48 hours in Fall 2020 to mark public ash trees for removal. e. Be available to city council, boards, advisory committees, staff, and volunteer groups as requested. f. Such other consulting services consistent with the general Scope of this engagement as may reasonably be requested by City. 3. Non -Exclusivity. Nothing in this Agreement shall be construed as obligating City to use the services of Consultant or as obligating Consultant to work exclusively for City. Accordingly, Consultant's services will be rendered on an as -needed basis and Consultant shall be free to also offer its services to other clients. I 623720v2NIA745-2 Packet Page Number 214 of 345 G13, Attachment 1 4. Compensation. Consultant shall be compensated at a rate of $65.00 per hour for services rendered through the end of calendar year 2020. Contract value shall not exceed $15,235. Consultant's time will be billed portal to portal. In addition, City shall reimburse Consultant for any reasonable out-of-pocket expenses incurred by Consultant pursuant to the terms of this Agreement, including but not limited to mileage at the standard per mile rate approved by the Internal Revenue Service for mileage within the City limits. Statements for hourly charges and expenses will be submitted on a monthly basis and will be paid by City within 30 days of submission of the statement. 5. Independent Contractor Status. Consultant will provide services as an independent contractor and Consultant will not be considered an employee, joint venturer, or partner of City. Accordingly, City will not withhold from the compensation payable to Consultant any sum attributable to taxes of any kind, including federal or state income taxes or employment taxes (FICA, Medicare insurance, etc.). Consultant understands that City will issue Consultant an IRS Form 1099 for each year in which services are provided hereunder and that Consultant will be responsible for paying taxes. 6. Termination. Consultant or City may terminate this Agreement for any reason at any time upon thirty (30) days prior written notice. In the event of termination under this Section, Consultant shall be entitled to and shall receive payment in full for all services provided and all reimbursable expenses incurred up to and including the effective date of termination. 7. Indemnification of City. Consultant hereby agrees to protect, defend, indemnify and hold harmless City, its officers, elected or appoint officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with the Consultant's (or Consultant's subcontractors, if any) negligent performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by the Consultant, its officers, agents or employees, except for such loss or damage which was caused by the sole negligence or willful misconduct of City. The Consultant will conduct the defense at its sole cost and expense. 8. Notices. Either party may change the address to which notices should be given by giving notice to the other party. Any notices required or permitted hereunder shall be given by personal delivery or by certified mail, return receipt requested, postage prepaid as follows: If to City: City of Maplewood Attn: Public Works Director 1830 County Rd. B E Maplewood, MN 55109 If to Consultant: Rehder Forestry Consulting, LLC Attn: Mark Rehder 2 623720v2MA745-2 Packet Page Number 215 of 345 G13, Attachment 1 34270 Lanesboro Court North Branch, MN 55056 9. Permits and Licenses. City shall, at its own expense, obtain from appropriate governmental authorities all permits and license that may be required for Consultant to perform the Work for the City. 10. Entire Agreement. This Agreement represents the only agreement between the parties concerning the subject matter hereof and supersedes all prior agreements, whether written or oral, relating thereto. 11. Modification and Waiver. No purported amendment, modification of waiver of any provision hereof shall be binding unless set forth in a written document signed by both parties (in the case of amendments or modifications) or by the party to be charged thereby(in_ the case of waivers). Any waiver shall be limited to the circumstance or event specifically referred to in the written waiver document and shall not be deemed a waiver of any other term thereof or of the same circumstance or event upon any recurrence thereof. 12. Headings. The headings herein are for convenience of reference only and do not define, limit, or construe the contents. 13. Severability. If any provision of this Agreement is held to be illegal, invalid, or unenforceable under present or future laws, such provision shall be fully severable and this Agreement shall be construed and enforced as if such illegal, invalid, or unenforceable provision had never constituted a part thereof, and the remaining provisions shall remain in full force and effect and shall not be affected by the illegal, invalid, or unenforceable provision or by its severance therefrom. 14. Assignment. Neither party will assign any part of this Agreement, nor any interest arising herein, without the written consent of the other party. 15. Confidentiality. "Confidential Information" means data, drawings, plans, specifications, calculations, reports and other documents and information which is not readily available to the public and which is disclosed by one party to the other during the Term of this Agreement. Each of the parties to this Agreement agrees to hold all Confidential Information obtained from the other party in strict confidence and with the same degree of care that they provide for their own Confidential Information. No disclosure of any Confidential Information shall be made by a party without the express written consent of the other party. The Confidential Information shall be deemed the property of the disclosing party, and, upon request, the non -disclosing party shall return all Confidential Information received in tangible form to the disclosing party, or in the receiving party's sole discretion, shall destroy all such Confidential Information. The restrictions set forth in this section shall not apply to Confidential Information: (i) which is in the public domain at the time it was disclosed; (ii) which was already known to a party prior to the time it was disclosed; (iii) which is independently developed by a party who 3 62372MMA745-2 Packet Page Number 216 of 345 G13, Attachment 1 developed it without the use or benefit of the Confidential Information; or (iv) which is disclosed to a party from a third party source and not in breach of this Agreement. Notwithstanding the foregoing, the parties understand and agree that, pursuant to state law, data provided, produced or obtained under this Agreement shall be administered in accordance with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. Consultant will immediately report to City any requests from third parties for information relating to this Agreement. Consultant agrees to promptly respond to inquiries from City concerning data requests. 16. Audit Disclosure. Consultant must allow the City, or its duly authorized agents, and the state auditor or legislative auditor reasonable access to the Consultant's books, records, documents, and accounting procedures and practices that are pertinent to all Work provided under this Agreement for a minimum of six years from the termination of this Agreement. 17. Insurance. During the entire term of this Agreement, Consultant must maintain workers' compensation insurance (to the extent required by law); commercial general liability insurance for both bodily injury and property damage with a per occurrence limit of no less than $1,000,000 for each and a general annual aggregate of no less than $2,000,000; and commercial automobile liability insurance for both bodily injury and property damage with a per occurrence limit of no less than $1,000,000 for each. Consultant shall provide the City with a current certificate of liability insurance for all insurance coverage referenced above prior to performing any of the Work. Such certificate of liability insurance shall list City as an additional insured and contain a statement that such policies of insurance shall not be canceled or amended unless 10 days' written notice is provided to City. 18. Governing Law and Venue. This Agreement will be controlled by the laws of the State of Minnesota. Any disputes, controversies, or claims arising out of this Agreement shall be heard in the state or federal courts of Minnesota in Ramsey County, and all parties to this Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or otherwise. Il 62372MMA745-2 Packet Page Number 217 of 345 G13, Attachment 1 IN WITNESS WHEREOF, the parties have hereunto executed this Agreement as of the Effective Date noted above. Its: 0 Its: CITY: City of Maplewood CONSULTANT: Rehder Forestry Consulting, LLC Mark Rehder Its: President 5 623720v2MA745-2 Packet Page Number 218 of 345 G14 CITY COUNCIL STAFF REPORT Meeting Date December 9, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director/City Engineer Audra Robbins, Parks and Recreation Manager Ann Hutchinson, Lead Naturalist PRESENTER: Steven Love, Public Works Director/City Engineer AGENDA ITEM: Resolution Accepting Donation from Kat Corrigan Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Kat Corrigan would like to make a donation of $30.00 to the Nature Center. Recommended Action: Motion to approve the resolution accepting a donation in the amount of $30.00 from Kat Corrigan. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $30.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Donation Strategic Plan Relevance: ✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. This donation supports Nature Center operations. Background Kat Corrigan is an artist who supports the Nature Center mission. Attachments 1. Resolution Accepting Donation Packet Page Number 219 of 345 G14, Attachment 1 CITY OF MAPLEWOOD, MINNESOTA RESOLUTION NO. ACCEPTANCE OF DONATION WHEREAS the City of Maplewood and the Parks and Recreation Department has received a donation of $30.00 from Kat Corrigan; NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood, Parks and Recreation Department to accept this donation. Adopted this 9th day of December, 2019. Marylee Abrams, Mayor ATTEST: Andrea Sindt, City Clerk Packet Page Number 220 of 345 H1 CITY COUNCIL STAFF REPORT Meeting Date December 9, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Truth in Taxation and CIP Public Hearing Action Requested: ✓ Motion ❑ Discussion ✓ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: State law requires the City to adopt a 2020 budget and certify a property tax levy for taxes payable in 2020 to Ramsey County by December 30, 2019. The City must hold a public hearing to obtain input on the budget and tax levy. The hearing is scheduled for December 9, 2019 at 7:00 PM. After the public hearing, the Council will consider adoption of the 2020 budget and tax levy and the 2020-2024 capital improvement plan. The amount of the proposed property tax levy is $23,217,300, a 5% increase over the prior year's levy. Recommended Action: a. Hold the public hearing. b. Motion to approve the resolution certifying property taxes payable in 2020. c. Motion to approve the resolution adopting the budget and financial policies for 2020, and the capital improvement plan for 2020-2024. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $23,217,300 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Property taxes Strategic Plan Relevance: ✓ Financial Sustainability ✓ Operational Effectiveness ✓ Integrated Communication ✓ Targeted Redevelopment ✓ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The budget and property tax levy provide the resources to implement all areas of the strategic plan. Background The 2020 budget process started with a strategic planning session in March of 2019, followed by a preliminary overview of budget challenges in July, two Council budget workshops in August and adoption of a preliminary levy in September. The planning process also included a CIP workshop and a review of the CIP at the Planning Commission. Budget challenges include an increase in workers' compensation premiums, 3% wage adjustments, and an increase in fund balance. Packet Page Number 221 of 345 H1 Proposed Tax Levy - the proposed 2020 tax levy is itemized below: City Property Tax Impact on Residential Properties — the median value home in Maplewood will increase in value by 10.5% from $222,500 to $245,400 for taxes payable in 2020, resulting in a "shift" of tax burden to homeowners. The median value home will increase 11.7% in City taxes. Fund Balance - the impact of the proposed tax levy on the General Fund is shown below. The City's policy is to maintain an unassigned fund balance of at least 41.67%, or five months, of expenditures. The proposed budget and tax levy for 2020 meets those requirements. Packet Page Number 222 of 345 axable Marke Value for Pay Value Market ": for Pay Value Market City for Pay Amount Tau i Amount ax $Increase , % Increase 2019 2020 2020 2019 2020 (Decrease) (Decrease) IL a 90,500 100,000 71,800 1 135,700 150,000 126,300 $ AMM ' . 222,500 245,400 230,200 932 1,042 110 11.7% 226,200 250,000 235,300 1,062 11.8% 362,000 400,000 398,800 1,799 11.0% Fund Balance - the impact of the proposed tax levy on the General Fund is shown below. The City's policy is to maintain an unassigned fund balance of at least 41.67%, or five months, of expenditures. The proposed budget and tax levy for 2020 meets those requirements. Packet Page Number 222 of 345 H1 Comparable Levy Increases — proposed property tax levy increases in 2020 for other cities are shown below. The chart includes only the net tax capacity portion of the levy only and not the market value levy. The average of the group sample is 5.89% Capital Improvement Plan - The Capital Improvement Plan (CIP) coordinates the planning, financing and timing of major equipment purchases and construction projects. Adopting the CIP does not commit the Council to the proposed projects. Each project will be brought before the Council for approval before implementation. By adopting the 2020 Budget, funding for equipment purchases and projects will be appropriated. The remaining years included in the CIP are for planning purposes and will not be funded until a budget is adopted for that year. Total expenditures in the 2020-2024 CIP are $70,261,821. Major projects for 2020 include: 1. Dennis/McClelland Area Street Improvements 2. Schaller Area Pavement 3. Arcade/County Road B Street Improvements 4. Sterling Street Bridge Replacement 5. Fire Station #3 Replacement Financial Policies — a summary of revisions to the 2020 financial policies is described below: 1. Debt policy — lower debt limit ceiling from $1,550 to $1,500 per capita. 2. Fund balance policy — modify language to include new funds and delete obsolete funds. Attachments 1. Resolution Certifying Property Taxes Payable in 2020 2. Resolution Adopting the Budget and Financial Policies for 2020 and Capital Improvement Plan for 2020-2024 3. 2020 General Fund Budget Summary 4. 2020 Financial Management Policies 5. Power Point Presentation Packet Page Number 223 of 345 1-11, Attachment 1 RESOLUTION CERTIFYING PROPERTY TAXES PAYABLE IN 2020 BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota that: The following amounts be levied for property taxes payable in 2020, upon the net tax capacity in the City of Maplewood, for the following purposes: General Fund $17,481,000 Debt Service Funds 4,407,856 Capital Improvement Fund 200,000 Building Fund 200,000 Public Safety Equipment Fund 330,000 Community Center Fund 204,000 Maplewood Area EDA 120,000 TOTAL NET TAX CAPACITY LEVY $22,942,856 BE IT FURTHER RESOLVED that a market value based referendum levy for property taxes payable in 2020 be levied for the following purpose: 20136 Fire Safety Refunding Bonds $274,444 TOTAL MARKET VALUE BASED LEVY $274,444 BE IT FURTHER RESOLVED that the total certified City of Maplewood levy is: TOTAL CERTIFIED LEVY 1 $23,217,300 BE IT FURTHER RESOLVED that the scheduled debt service levies have been adjusted as shown below for a total debt service levy of $4,682,300. Packet Page Number 224 of 345 CERTIFIED DEBT LEVY 0.00 279, 035.00 90, 000.00 441,215.00 272,911.00 521,506.00 402,148.00 9,798.00 478,426.00 288, 254.00 362,439.00 549,021.00 269, 517.00 463, 727.00 254, 303.00 $5,537,656.31 -$855,356.31 $4,682,300.00 ADDITIONS OR ORIGINAL DATE PAYABLE 2020 REDUCTIONS BY BOND ISSUES ----------------------- PRINCIPAL ------------------------ ISSUED DEBT LEVY -------------- RESOLUTION -------------- ----------------------- GO IMP 2007B ------------------------ 5,090,000 15 -Oct -07 -------------- $ 333,081.07 -------------- -333,081.07 GO IMP REFUNDING 2009A 4,680,000 1 -Apr -09 186,541.30 -186,541.30 GO IMP 2011A 10,000,000 1 -Jun -11 418,434.89 -139,399.89 GO 2012A 5,780,000 1 -Jul -12 445,701.28 -355,701.28 GO 2013A refunding 6,180,000 1 -Jun -13 441,215.29 -0.29 GO 2013B refunding 3,700,000 18 -Dec -13 222,911.25 49,999.75 GO 2014A 7,745,000 1 -Aug -14 521,505.76 0.24 GO Imp 2015A refunding 3,790,000 1 -Jan -15 402,147.50 0.50 GO 2015B 1,215,000 8 -Jul -15 118,020.00 -108,222.00 GO 2015C refunding 7,990,000 8 -Jul -15 478,426.23 -0.23 GO 2016A 3,765,000 8 -Sep -16 288,253.68 0.32 GO 2016B refunding 5,775,000 8 -Sep -16 566,165.00 -203,726.00 GO Imp Refunding 2017B 3,145,000 11 -May -17 549,020.73 0.27 GO 2017A 3,850,000 11 -May -17 114,516.56 155,000.44 GO 2018A 6,940,000 14 -Jun -18 292,726.70 171,000.30 GO 2019A 4,475,000 18 -Jul -19 158,989.07 95,313.93 Packet Page Number 224 of 345 CERTIFIED DEBT LEVY 0.00 279, 035.00 90, 000.00 441,215.00 272,911.00 521,506.00 402,148.00 9,798.00 478,426.00 288, 254.00 362,439.00 549,021.00 269, 517.00 463, 727.00 254, 303.00 $5,537,656.31 -$855,356.31 $4,682,300.00 1-11, Attachment 2 RESOLUTION ADOPTING THE BUDGET AND FINANCIAL POLICIES FOR 2020 AND THE CAPITAL IMPROVEMENT PLAN FOR 2020-2024 BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota that a budget for 2020 is hereby adopted as summarized below: Revenues: Fund General 2019 Original Budget $ 20,012,640 2020 Budget $ 22,526,390 $ Change % $ 2,513,750 Change 12.56% Special Revenue 1,650,000 909,500 (740,500) -44.88% Debt Service 7,327,560 7,208,930 (118,630) -1.62% Capital Projects 7,841,868 8,312,613 470,745 6.00% Enterprise 13,236,500 13,355,000 118,500 0.90% Internal Service 10,082,935 11,461,630 1,378,695 13.67% TOTAL $ 60,151,503 $ 63,774,063 $ 3,622,560 6.02% Expenditures: Fund General 2019 Original Budget $ 21,173,010 2020 Budget $ 23,316,390 $ Change $ 2,143,380 % Change 10.12% Special Revenue 3,715,090 822,340 (2,892,750) -77.86% Debt Service 10,287,990 8,313,793 (1,974,197) -19.19% Capital Projects 13,035,280 18,661,720 5,626,440 43.16% Enterprise 11,270,490 11,450,867 180,377 1.60% Internal Service 9,943,630 10,734,330 790,700 7.95% TOTAL $ 69,425,490 $ 73,299,440 $ 3,873,950 5.58% Other Financing Sources/Uses (Net): Fund General 2019 Original Budget $ 1,360,370 2020 Budget $ 1,240,000 $ $ Change (120,370) % Change -8.85% Special Revenue 1,964,000 364,000 (1,600,000) -81.47% Debt Service 1,138,371 975,979 (162,392) -14.27% Capital Projects 6,337,584 9,938,292 3,600,708 56.82% Enterprise (1,732,035) (1,140,546) 591,489 N/A Internal Service - (400,000) (400,000) N/A TOTAL $ 9,068,290 $ 10,977,725 $ 1,909,435 21.06% Packet Page Number 225 of 345 H1, Attachment 2 BE IT FURTHER RESOLVED that the 2020-2024 Capital Improvement Plan, with projects totaling $70,261,821, is hereby adopted. BE IT FURTHER RESOLVED that the 2020 Financial Management Policies, as included in the budget document and attached below, will supersede all existing policies and are hereby adopted. BE IT FURTHER RESOLVED that budgets for public improvements will be amended when the Council approves the project and establishes the budget for the project. BE IT FURTHER RESOLVED that the budgets for Governmental Funds are adopted for financial reporting and management control and the budgets for all other funds are adopted for management purposes only. BE IT FURTHER RESOLVED that the transfer of appropriations among the various accounts within a fund shall only require the approval of the City Manager or designee. However, City Council approval is required for transfers between funds and from contingency accounts. BE IT FURTHER RESOLVED that all appropriations which are not encumbered or expended at the end of the fiscal year shall lapse and shall become part of the unencumbered fund balance which may be appropriated for the next fiscal year, except appropriations for capital improvement projects which will not lapse until the project is completed or canceled by the City Council. Packet Page Number 226 of 345 N General Fund (101) Revenues: Property Taxes Other Taxes Special Assessments Licenses & Permits Intergovernmental Charges for Service Fines & Forfeits Interest Miscellaneous Revenue Total Revenues Expenditures: Current Community Development General Government Parks & Recreation Public Safety Public Works Total Current Expenditures Capital Outlay Public Safety Public Works Total Capital Outlay Total Expenditures Excess of Revenues Over (Under) Expenditures Other Financing Sources (Uses) Transfers In Transfers Out Sale of General Fixed Assets Total Other Financing Sources (Uses) Net Change in Fund Balance Fund Balances: Beginning of Year End of Year H1, Attachment 3 City of Maplewood 2020 General Fund Budget Summary General Fund Date of Adoption_ December 9, 2019 1,022 - - - 6,993 - - - a nis 20,250,990 21,173,010 21,006,920 23,316,390 (360,639) (1,160,370) (851,990) (790,000) 680,223 1,360,370 1,370,510 1,240, 000 37,107 - 20,000 - 747 RRn A RCn R7n A Rnn CAn A -fAn nnn 356,691 200,000 538,520 450,000 8,449,546 8,806,237 8,806,237 9,344,757 $ 8,806,237 $ 9,006,237 $ 9,344,757 $ 9,794,757 0.00% 0.00% n nnni An Ann/ '2-2 n-soc -8.85% 0.00% 0.00% Q orol Packet Page Number 227 of 345 Original Proposed Actual Budget Estimated Budget Budget % 2018 2019 2019 2020 Incr/(Decr) $ 14,854,788 $ 16,138,910 $ 16,100,000 $ 17,481,000 8.32% - - - - 0.00% 325 - - - 0.00% 1,395,228 1,332,000 1,332,000 1,328,000 -0.30% 1,845,931 1,057,930 1,182,930 1,557,110 47.18% 1,162, 365 1,170, 300 1,190, 000 1,780,000 52.10% 175,173 180,000 175,000 166,000 -7.78% 88,333 50,000 90,000 87,560 75.12% 368,208 83,500 85,000 126,720 51.76% 19,890,351 20,012,640 20,154,930 22,526,390 12.56% 1,316,752 1,394,050 1,394,050 1,481,840 6.30% 3,248,138 3,240,660 3,238,520 3,423,100 5.63% 502,877 557,790 557,000 1,314,050 135.58% 11,293,968 11,914,200 11,747,350 12,724,670 6.80% 3,881,240 4,066,310 4,070,000 4,372,730 7.54% 20,242,975 21,173,010 21,006,920 23,316,390 10.12% 1,022 - - - 6,993 - - - a nis 20,250,990 21,173,010 21,006,920 23,316,390 (360,639) (1,160,370) (851,990) (790,000) 680,223 1,360,370 1,370,510 1,240, 000 37,107 - 20,000 - 747 RRn A RCn R7n A Rnn CAn A -fAn nnn 356,691 200,000 538,520 450,000 8,449,546 8,806,237 8,806,237 9,344,757 $ 8,806,237 $ 9,006,237 $ 9,344,757 $ 9,794,757 0.00% 0.00% n nnni An Ann/ '2-2 n-soc -8.85% 0.00% 0.00% Q orol Packet Page Number 227 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET FINANCIAL MANAGEMENT POLICIES The City of Maplewood has an important responsibility to its citizens to plan the adequate funding of services desired by the public, to manage the municipal finances wisely, and to carefully account for public funds. The City strives to ensure that it is capable of adequately funding and providing local government services needed by the community. The City will maintain or improve its infrastructure on a systematic basis to insure the maintenance of quality neighborhoods for its citizens. In order to achieve these goals, this plan has the following objectives for the City's fiscal performance: 1. To be proactive, rather than reactive, in the City's policy-making efforts to ensure that important decisions are not controlled by financial problems or emergencies. 2. To enhance the City Council's policy-making ability by providing accurate financial information related to the various authority or service levels provided by the City. 3. To assist in sound management of the City government by providing accurate and timely information on financial condition. 4. To provide sound principles to guide the City Council with decisions that will have significant financial impact on the City. 5. To set forth operational principals that minimize the cost of local government, to the extent consistent with services desired by the public, and minimize financial risk. 6. To utilize revenue policies and forecasting tools to prevent undue or unbalanced reliance on certain revenues, especially property taxes, and that also distribute the cost of municipal services fairly and provide adequate funds to operate desired programs. 7. To provide essential public facilities and prevent deterioration of the City's infrastructure and various facilities. 8. To protect and enhance the City's credit rating and prevent default on municipal debts. 9. Ensure the legal use and protection of City funds through a good system of financial and accounting controls. 10. Record expenditures in a manner that allocates to current taxpayers or users the full cost of providing current services. 11. To adopt a balanced budget in the General Fund that will ensure an adequate, stable fund balance. Packet Page Number 228 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET To achieve these objectives the following fiscal policies have been adopted by the City Council to guide the City's budgeting and financial planning process. Each fiscal policy section includes a statement of purpose and a description of the policy. 1. REVENUE MANAGEMENT POLICY 2. CASH AND INVESTMENTS POLICY 3. RESERVES POLICY 4. OPERATING BUDGET POLICY 5. CAPITAL IMPROVEMENT PLAN POLICY 6. ECONOMIC DEVELOPMENT AUTHORITY FUND POLICY 7. DEBT MANAGEMENT POLICY 8. ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICY 9. RISK MANAGEMENT POLICY 10. GRANT MANAGEMENT POLICY 11. PUBLIC PURPOSE EXPENDITURE POLICY 12. CAPITAL ASSETS POLICY 13. PROCUREMENT POLICY Packet Page Number 229 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET 1. REVENUE MANAGEMENT POLICY It is essential to responsibly manage the City's revenue sources to provide maximum service value to the community. The most important revenue policy guidelines established by the City Council are for the two major sources of city revenue: property taxes and fees/charges. A. Purpose The purpose of this policy is to establish broad goals to assist the City in managing its revenue. These goals will consider diversification and stabilization, equity, economic development, and collections. i. Diversification The City will strive to maintain a diversified revenue base to prevent fluctuations in revenue. Property taxes add stability to the revenue base, but should not be the sole source of revenue. When possible, the City will seek out new sources of revenue to diversity the tax base. This could include long- term solutions, such as franchise fees or additional fees and charges. Short- term solutions should also be considered, such as a one-time sale of assets. The City will strive to support policies that promote economic development in the City to encourage a diversified local economy and expand the tax base. ii. Equity The City will strive to ensure that funding is derived from a fair, equitable and adequate resource base, while minimizing tax differential burdens. Services having a citywide benefit shall be financed with revenue sources generated from a broad base, such as property taxes and state aids. Services where the customer determines the use should be financed with user fees, charges, and assessments related to the level of service provided. iii. Economic Development The City's revenue sources should not unduly reduce the City's economic competitiveness or negatively impact individual choices in the local economy. The City's overall revenue structure should be designed to recapture some of the financial benefits resulting from economic and community development investments. The City will strive to keep a total revenue mix that encourages growth and keeps Maplewood economically competitive. iv. Collections City staff should engage in vigilant collections of outstanding balances due to the City. However, the cost of collections should not exceed the marginal extra revenue obtained or absorb a large percentage of the amount collected. Packet Page Number 230 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET City staff and collections contractors may write off accounts receivable in amounts of $5.00 or less without Council approval. B. Property Taxes When possible, property tax increases should accommodate incremental adjustments. Further, when discussing property taxes, the City should simultaneously explore other revenue and expenditure alternatives that will maximize the City's future financial flexibility and ability to provide services. This may include considering options such as debt management, fees and charges, cost allocation, use of reserves, and expenditure cuts. Possible factors for considering an increase in property tax include: • Maintenance of City services. • Long-term protection of the City's infrastructure. • Meeting legal mandates imposed by outside agencies. • Maintaining adequate fund balance and reserve funds sufficient to maintain or improve the City's bond rating. • Funding City development and redevelopment projects that will clearly result in future tax base increases. The expenditures of development and redevelopment funds must be in accordance with a defined strategy as shown in the City's Comprehensive Plan, Capital Improvement Program and other Council documents. Property tax increases to meet other purposes will be based on the following criteria: • A clear expression of community need. • The existence of community partnerships willing to share resources. C. Service Fees and Charges The City will consider service fees and charges wherever appropriate for the purposes of keeping the property tax rate at a minimum and to fairly allocate the full cost of services to the users of those services. Service fees and charges broaden the base to include tax exempt properties, which still have municipal costs associated with the property. Specifically, the City may: • Establish utility rates sufficient to fund both the operating costs and the long-term depreciation and replacement of the utility systems. As part of the City's enterprise effort, evaluate City services and pursue actions to accomplish the following: Packet Page Number 231 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET ✓ Find community based partners to share In service delivery. ✓ Make services financially self-supporting or, when possible, profitable. • Annually review City services and identify those for which charging user fees are appropriate. These services will be identified as enterprise services and a policy for establishing fees will be set for each. Included as part of this process may be a market analysis that compares our fees to comparable market cities. • Identify some enterprise services as entrepreneurial in nature. The intent of entrepreneurial services will be to maximize revenues to the extent the market allows. • Waive or offer reduced fees to youth, seniors, community service groups, and other special population groups identified by the Council as requiring preferential consideration based on policy goals. Selected criteria are used to determine the specific rate to charge for a fee for service. The approach for establishing the rate criteria is determined by the policy relating to the fee in the City policies and procedures manual. The rate criteria can be one of five approaches: • Market Comparison Attempt to set fees in the upper quartile of the market. • Maximum set by External Source Fees set by legislation, International Building Code, etc. • Entrepreneurial Approach Fees will be at the top of the market. • Recover the Cost of Service Program will be self-supporting. • Utility Fees A rate study will be updated or reviewed each year. D. Non-recurring and Volatile Revenues Non-recurring revenues should directed towards one-time uses and should not be relied on to fund ongoing programs. Several one-time revenue sources, such as intergovernmental transfers, grants, and insurance dividends are outside of direct City control and must be relied upon conservatively. The City Manager and Finance Director shall ensure that the budget preparation process includes an evaluation of all major non-recurring revenues, in order to minimize reliance on unpredictable revenues for on-going operating costs. Packet Page Number 232 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET Volatile revenues, such as court fines, Interest earnings and building permits can produce undependable yields and should not be heavily depended on to fund ongoing programs. High yields from these sources should be treated in a manner similar to non-recurring revenues. Revenues can be considered volatile if they vary by more than 10% from budgetary estimates. 2. CASH AND INVESTMENTS POLICY Effective cash management is essential to good fiscal management. Investment returns on funds not immediately required can provide a significant source of revenue for the City. Investment policies must be well founded and uncompromisingly applied in their legal and administrative aspects in order to protect the City funds being invested. A. Purpose The purpose of this policy is to establish the City's investment objectives and establish specific guidelines that the City will use in the investment of city funds. It will be the responsibility of the Finance Director to invest city funds in order to attain a market rate of return while preserving and protecting the capital of the overall portfolio. Investments will be made, based on statutory constraints, in safe, low risk instruments. B. Scope/Funds This policy applies to the investment of all city funds available for investment and not needed for immediate expenditure. The City will consolidate cash balances from all funds to maximize investment earnings. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. C. Delegation of Authority Authority to manage the investment program is granted to the Finance Director who shall act in accordance with established written procedures and internal controls for the operation of the investment program consistent with this investment policy. Procedures should include references to: safekeeping, delivery vs. payment, investment accounting, repurchase agreements, wire transfer agreements and collateral/depository agreements. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Finance Director. The primary objectives, in priority order, of investment activities shall be safety, liquidity, and yield: Packet Page Number 233 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET Safety: Safety of principal Is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to minimize the risk of market fluctuations, such as credit risk and interest rate risk. Credit risk is the risk that the borrower will be unable to make their debt service payments to the investors. Interest rate risk is the risk that rates will (for example) rise while the investments you hold have lower rates — if the City were to sell their investments prior to maturity in this case, they would have to sell the investments at a loss. ii. Liquidity: The investment portfolio must remain sufficiently liquid to meet all operating costs that may be reasonably anticipated. The portfolio must be structured so that securities mature concurrent with cash needs to meet anticipated demands. Cash needs will be determined based on cash flow forecasts. iii. Diversification of instruments: A variety of investment vehicles must be used so as to minimize the exposure to risk of loss. The investment portfolio must be diversified by individual financial institution, government agency, or by corporation (in the case of commercial paper) to reduce the exposure to risk of loss. iv. Diversification of maturity dates: Investment maturity dates should vary in order to ensure that the City will have money available when needed. V. Yield: The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. D. Oversight The City Manager shall oversee the City's investment program. The Finance Director will maintain a more detailed and comprehensive investment policy based on the principles established by the City Council and consistent with the most current guidelines within the public sector. On at least an annual basis, the Finance Director shall provide a status report to the City Council. Annually, the City Council shall designate depositories for investment purposes. E. The City shall invest in the following instruments as allowed by Minnesota Statute 118A: Government Securities: Direct obligations of the federal government or its agencies, with the principal fully guaranteed by Packet Page Number 234 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET the U.S. Government or its agencies. ii. Certificates of Deposit: A negotiable or nonnegotiable instrument issued by commercial banks and insured up to $250,000, or the amount set, by the Federal Deposit Insurance Corporation (FDIC). iii. Repurchase Agreement: An investment that consists of two simultaneous transactions, where an investor purchases securities from a bank or dealer. At the same time, the selling bank or dealer agrees to repurchase the securities at the same price plus interest at some agreed-upon future date. The security purchased is the collateral protecting the investment. iv. Prime Commercial Paper: An investment used by corporations to finance receivables. A short-term (matures in 270 days or less), unsecured promissory note is issued for a maturity specified by the purchaser. Corporations market their paper through dealers who in turn market the paper to investors. The City will only purchase commercial paper issued by U.S. corporations or their Canadian subsidiaries that has been rated highest quality (Al, P1 and F1) by two of three rating agencies. V. State or Local Government Securities: Any security that is a General Obligation of any state or local government rated "A" or better by a national bond rating service. vi. Statewide Investment Pools: Statewide investment pools that invest in authorized instruments according to M.S. §118A.04, such as the Minnesota Municipal Money Market (4M) Fund. vii. Money Market Mutual Funds: Money market mutual funds that invest exclusively in U.S. Government and agency issues. F. Ethics and Conflicts of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program. Employees and investment officials shall disclose any material interests in financial institutions with which they conduct business or that could be related to the performance of the investment portfolio. Employees and officers shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the City. G. Internal Controls, Audits, External Controls The Finance Director is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft, or misuse. Accordingly, compliance with City policies and procedures should be assured by the Finance Director, and Packet Page Number 235 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET addressed through the annual audit (CAFR) process. H. Authorized Financial Institution and Dealer In accordance with Minnesota Statutes §118.02, the responsibility for conducting investment transactions resides with the City Council. Also, the Council shall be responsible for designating the depositories of the funds. Depositories shall be selected through a banking services procurement process, which shall include a comprehensive review of credit characteristics and financial history by the Finance Director or reliance on selection criteria by an independent third party. In selecting depositories, the creditworthiness of the institutions under consideration shall be examined. The City Council shall designate depositories after a recommendation from staff. Only approved security broker/dealers authorized in Minnesota Statutes 118A.06 shall be utilized for safekeeping and custody. All financial institutions and broker/dealers must supply the following as appropriate: Audited financial statements; ii. Proof of Financial Industry Regulatory Authority (FINRA) certification, iii. Proof of state registration; iv. Completed broker/dealer questionnaire for firms who are not major regional or national firms; V. Certification of having read the City's investment policy. I. Broker Representations Municipalities must obtain from their brokers certain representations regarding future investments. The City of Maplewood will provide each broker with information regarding the municipality's investment restrictions. Before engaging in investment transactions with the City of Maplewood, the supervising officer at the securities broker/dealer shall submit a certification stating that the officer has reviewed the investment policies and objectives, as well as applicable state laws, and agrees to disclose potential conflicts of interest or risk to public funds that might arise out of business transactions between the firm and the City of Maplewood. All financial institutions shall agree to undertake reasonable efforts to preclude imprudent transactions involving the city's funds. J. Collateralization The City funds must be deposited in financial institutions that provide at Packet Page Number 236 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET least $250,000 In government Insurance protection. At no time will deposits in any one institution exceed the insured amount unless such excesses are protected by pledged securities. Pledged securities, computed at market value, will be limited to the following: United States Treasury bills, notes or bonds that mature within five years; ii. Issues of United States government agencies guaranteed by the United States government; iii. General obligation securities of any state or local government with taxing powers rated "A" or better, or revenue obligation securities of any state or local government with taxing powers rated AA or better, provided no single issue exceeds $300,000 with maturities not exceeding five years; iv. Irrevocable standby letters of credit issued by Federal Home Loan Banks accompanied by written evidence that the bank's public debt is rated AA or better; V. Time deposits that are fully insured by any federal agency. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be 110 percent (110%) of the market value of principal and accrued interest. Collateral shall be deposited in the name of the City of Maplewood, subject to release by the City's Finance Director. All certificates of deposit and repurchase agreements purchased by the City shall be held in third -party safekeeping by an institution designated as primary agent. The primary agent shall issue a safekeeping receipt to the City listing the specific instrument rate maturity and other pertinent information. All deposits will be insured or collateralized in accordance with Minnesota Statutes Chapter 118. No other collateral except as designated above will be authorized for use as collateral for City funds. K. Safekeeping and Custody When investments purchased by the City are held in safekeeping by a broker/dealer, they must provide asset protection of $500,000 through the Securities Investor Protection Corporation (SIPC) and at least another $2,000,000 supplemental insurance protection. L. Diversification It is the policy of the City to diversify its investment portfolios to eliminate the risk of loss resulting from the over concentration of assets in a specific maturity, a specific issuer, or a specific class of maturities. Packet Page Number 237 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET The portfolio, as much as possible, will contain both short-term and long- term investments. The City will attempt to match its investments with anticipated cash flow requirements. Liquidity is necessary to pay for recurring operations. Maturities should not be extended beyond the dates necessary to meet these projected liquidity needs and should be staggered in such a way that avoids over concentration in a specific maturity sector. Extended maturities may be utilized to take advantage of higher yields; however, no more than 20% of the total investment portfolio should extend beyond five (5) years and in no circumstance should any extend beyond ten (10) years. The portfolio will reflect diversity by class of maturity and issuer. The following limits are imposed for investments of a specific class: Commercial Paper: At any one time, no more than 20% of the total portfolio shall consist of commercial paper investments. Maximum holdings for any one issuer of commercial paper will be 5% of the total portfolio. ii. Certificates of Deposit: At any one time, no more than 70% of the total portfolio shall consist of certificates of deposit. Maximum holdings for any one issuer of a certificate of deposit will be $250,000, or the amount insured by the Federal Deposit Insurance Corporation (FDIC), unless collateral is provided in accordance with this policy and Minnesota Statute Chapter 118. Maximum holdings for any one issuer of collateralized certificates of deposit will be 5% of the total portfolio. iii. Government Securities: At any one time, no more than 70% of the total portfolio shall be invested in obligations of the federal government or its agencies. iv. Repurchase Agreements: At any one time, no more than 5% of the total portfolio shall be invested in repurchase agreements. V. State or Local Government Securities: At any one time, no more than 50% of the total portfolio shall be invested in State or local government securities. Maximum holdings for any one issuer of state or local government securities will be 10% of the total portfolio. vi. Money Market Funds: At any one time, no more than 70% of the total portfolio shall be invested in authorized money market mutual funds. M. Investment Reporting The Finance Director shall prepare an investment report at least quarterly, Packet Page Number 238 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET Including a management summary that provides a clear picture of the status of the current investment portfolio and transactions made over the last quarter. The investment reporting function shall include requirements for budgetary reporting, interim reporting, internal reporting, and annual reporting. Budgetary Reporting: As part of the annual budget, interest income shall be estimated for all funds based on a formal cash flow forecast. This forecast shall take into account the historical pattern of inflows and outflows of general fund cash, the adopted fiscal policies and any other pertinent factors affecting cash flow. The budget document shall explicitly state the assumptions of the cash flow forecast, the assumed interest rate on short-term investment and the interest estimated for any long-term investments. Packet Page Number 239 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET ii. Interim Reporting: The investment portfolios for the City funds shall be provided to the Council with the periodic budget versus actual reports. These reports shall be sequenced by maturity and shall state the type of investment, annualized rate of return based on the daily interest amount. The Finance Director shall summarize any changes in investment strategy or anticipated variances from the investment income budgeted as part of monthly reporting process. iii. Internal Reporting: Finance Department procedures shall ensure that investment portfolios are maintained on the City's records system on a daily basis and available to management or the City Council at any time. Management shall be provided investment portfolios monthly together with their budget versus actual reports. iv. Annual Reporting: Within 90 days of the City's fiscal year end, the Finance Director shall prepare a written comprehensive fiscal report on the investment program and investment activity. This report shall include: a. A summary of the investment activity and rate of return for the fiscal year then ended; b. A discussion of how the year's investment activity compares to the stated objectives and the budgeted amount; c. A detailed comparison of total rate of return with other benchmarks. Benchmarks for comparison may include: the Minnesota Municipal Money Market fund; other state investment pools that have similar investment restrictions; treasury bill rates that are indicative of a strictly passive investment strategy; performance indexes, as set forth in the Government Finance Officers' monthly publication of the Public Investor (e.g. the 10 bill index); or any other index that may be deemed appropriate; d. A discussion of the outlook for interest rates and the economic trend for the upcoming year, investment strategies to be implemented and budgetary expectations for investment income. N. Investment Committee The City Council may appoint an investment committee to serve at its pleasure. The mission of the committee shall be to monitor the City's investment portfolio and make recommendations to the Finance Director and City Manager. The committee shall consist of five members defined as follows: the City Finance Director, the City Manager, two City Council members, and one member of the Packet Page Number 240 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET community who has a background in public finance and no financial connection with the City. The Finance Director shall serve as the facilitator of the committee. The committee shall meet as often as it sees fit, but no less than once per year and no more than once per quarter. O. Interest Earnings Interest earnings will be credited to all major funds with a positive cash balance at the end of each month, based on the average cash balances during that month. Market value adjustments will be credited to the source of the invested monies monthly based on the average cash balances during that month. The City will use the average yield of the one-year Treasury note as a benchmark for performance comparisons. P. Conclusion The intent of this policy is to ensure the safety of all City funds. The main goal of the City will be to achieve a benchmark rate of return while maintaining the safety of its principal. Packet Page Number 241 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET 3. RESERVES POLICY A. Purpose It is important for the financial stability of the City to maintain reserve funds for unanticipated expenditures or unforeseen emergencies, as well as to provide adequate working capital for current operating needs to avoid short-term borrowing. The Reserve Policy of the City is managed closely with the City's Debt Management Policy. The City may choose to consider paying cash for capital projects that can be anticipated and planned for in advance. Therefore the City's reserve levels fluctuate, in part, based on capital project plans. In establishing an appropriate fund balance, the City needs to consider the demands of cash flow, capital asset purchases, need for emergency reserves, ability to manage fluctuations of major revenue sources, credit rating and long- term fiscal health. B. Classifications Fund balances in governmental funds are reported in classifications that disclose constraints for which amounts in those funds can be spent. These fund balance classifications apply to governmental funds: Nonspendable: Consists of amounts that are not in spendable form, such as inventories and prepaid items. ii. Restricted: Consists of amounts related to externally imposed constraints, established by creditors, grantors or regulatory agencies. iii. Committed: Consists of amounts that have internally imposed constraints, established by resolution of the City Council. The committed amounts cannot be used for any other purpose unless the Council removes or changes the specified use by resolution of the City Council. iv. Assigned: Consists of amounts that are intended to be used for a specific purpose; intent can be expressed by the City Council or by a delegate of the City Council. V. Unassigned: Consists of the residual classification for the General Fund and also reflects negative residual amounts in other funds. C. Authorization The City Council authorizes the Finance Director and/or City Manager to assign fund balance that reflects the City's intended use of the specified funds. When both restricted and unrestricted resources are available for use, it is the City's policy to use restricted resources first, and then use unrestricted resources as needed. When unrestricted resources are available for use, it is the City's policy to use resources in the following order: 1) committed, 2) assigned, 3) unassigned. Packet Page Number 242 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET D. Fund Balance Policies General Fund: The General Fund is established to account for all revenues and expenditures which are not required to be accounted for in other funds. Revenue sources include property taxes, license and permit fees, fines and forfeits, program revenues, intergovernmental revenues, investment earnings, and transfers in. The General Fund's resources finance a wide range of functions, including the operations of general government, public safety, and public works. The General Fund will have committed fund balances at year end for purchase order encumbrances and budget carryovers. The General Fund may have a portion of its fund balance classified as nonspendable if there are long-term receivables, inventories, or prepaid items. The General Fund is the only fund that can have any unassigned fund balance. The City's unassigned fund balance in the General Fund shall be maintained at a minimum level of 40%, with a desired level of 50%, of annual general fund operating expenditures. ii. Special Revenue Funds: Special revenue funds are used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditures for specified purposes other than debt service or capital projects. Governmental accounting standards require that substantial inflows of revenues into a special revenue fund be either restricted or committed in order for the fund to be considered a special revenue fund. The City will maintain fund balances in the Special Revenue Funds at a level which will avoid issuing short-term debt to meet the cash flow needs of the current operating budget. iii. Debt Service Funds: Debt service fund balances are considered restricted. The resources being accumulated in the funds are for payments of principal and interest maturing in current and future years. The City's fund balance in the Debt Service fund shall be at a minimum level of 50% of annual debt service expenditures. Because the majority of annual debt service is paid on February 1 and August 1 of each year, funds must be available for payment of February 1 debt service. iv. Capital Project Funds: Capital project fund balances are considered restricted or committed. The resources being accumulated are for current and future projects. Capital project funds are used to account for and report financial resources that are restricted, committed, or assigned to expenditures for capital assets. The fund balances in these funds within the Capital Improvement budget vary annually based upon the timing of construction projects. The City will maintain reserves in the Capital Project Funds at a Packet Page Number 243 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET minimum level sufficient to provide adequate working capital for current expenditure needs. The maximum amount of reserves should include the amount necessary to pay for future capital projects. Future capital projects must be identified and quantified in a written finance plan for the fund in the City's annual budget document. V. Enterprise Funds: The City will maintain reserves in the Enterprise Funds at a minimum level sufficient to provide adequate working capital for current expenditure needs. Generally, the City shall strive for a minimum of 3 -months operating cash in these funds. The maximum amount of reserves should include the amount necessary to pay for future capital needs. Future capital projects must be identified and quantified in a written finance plan for the fund in the City's annual budget document. Rates and fees in these funds will be analyzed annually for a five year period to provide for level rate changes. Enterprise Fund net position (equity) will be classified in one of the following categories: a. Net Investment in Capital Assets The component of net position, which is the difference between the Assets and deferred outflows of resources and the Liabilities and deferred inflows of resources of Enterprise Funds, that consists of capital assets less both accumulated depreciation and the outstanding balance of debt that is directly attributable to the acquisition, construction or improvement of the capital assets. b. Restricted The component of net position that consists of assets with constraints placed on their use by either external parties or through constitutional provisions or enabling legislation. c. Unrestricted The difference between the Assets and deferred outflows of resources and the Liabilities, deferred inflows of resources and net position of Enterprise Funds that is not reported as net investment in capital assets or restricted net position. vi. Internal Service Funds: These funds are used to allocate common costs among the various funds and programs of the city. Deficits and surpluses are allowed however the goal is to maintain reserves at 10% of budgeted expenditures. vii. Stabilization Arrangements: Stabilization arrangements are Packet Page Number 244 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET defined as setting aside amounts for use in emergency situations or when revenue shortages or budgetary imbalances arise. The City will set aside amounts by resolution as deemed necessary that can only be expended when certain circumstances under which a need for stabilization arises. The need for stabilization will only be utilized for situations that are not expected to occur routinely. viii. Committed Specific Revenue Sources in Special Revenue Funds: The specific revenue source of each special revenue fund and the specific purposes for which they are committed are as follows, less any amounts that are classified as nonspendable or restricted by their nature: The State and Federal Grants Funds are subject to externally enforceable legal restrictions and are classified as restricted. Packet Page Number 245 of 345 Special.- -. For Charitable Gambling Tax Charitable Gambling Taxes Economic Development Fire Training Fund 100% of Fund Balance Public Safety Police Services 100% of Fund Balance Public Safety Tree Preservation 100% of Fund Balance Public Works Communications 100% of Fund Balance Communications Maplewood EDA 100% of Fund Balance Economic Development The State and Federal Grants Funds are subject to externally enforceable legal restrictions and are classified as restricted. Packet Page Number 245 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET 4. OPERATING BUDGET POLICY A. Purpose The operating budget is the annual financial plan for funding the costs of City services and programs. The general operating budget includes the General Fund, Special Revenue Funds, and Capital Project Funds. Enterprise operations are budgeted in separate Enterprise Funds. B. Balanced Budget The City Manager shall submit a balanced budget for the General Fund in which appropriations shall not exceed the total of the estimated revenues and available fund balance. Balanced budget is defined as a budget in which current revenues plus net operating transfers and one-time use of excess reserves will be sufficient to support budgeted expenditures. One-time revenues or use of excess reserves will not be used to fund on-going expenditures. One-time funding sources shall only be used to fund capital improvements, equipment, one-time expenditures, or to improve fund balance. The City will provide for all current expenditures with current revenues. The City will avoid all budgetary procedures that balance current expenditures at the expense of meeting future years' budgets, such as postponing expenditures, rolling over short-term debt, and using reserves to balance the operating budget. C. Budget Period The City's budget year is the calendar year. The City legally adopts an annual budget for the General Fund. Budgets for Special Revenue Funds, Debt Service Funds, Capital Project Funds, Enterprise Funds, and Internal Service Funds are adopted for management purposes only. D. Basis of Budgeting The modified accrual basis will be used for all of the Governmental Funds in the budget. The accrual basis will be used for the budgets of the Enterprise Funds. The basis of budgeting is the same as the basis of accounting used in the City's audited financial statements. E. Budget Amendment Process Budget appropriations are by department total within the General Fund rather than by account. Budget changes that involve the transfer of appropriations among accounts only require the approval of the City Manager or designee. Council approval is required for budget changes that involve a transfer of appropriations between funds or from contingency accounts. The budget changes can be made at any Council meeting. For budget changes that can be approved by the City Manager or designee, the department head must complete Packet Page Number 246 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET a budget transfer request form on which the following is indicated: budget transfer amount, accounts involved, purpose, justification, date approved by department head, and department head initials. This form is submitted to the Finance Director for review. Upon approval by the Finance Director, a copy of the form is given to the department head. F. Long -Term Financial Forecasts The City Manager will coordinate the development of the five-year capital improvement plan budget and ten-year outlook with the development of the operating budget. Operating costs associated with new capital improvements will be projected and included in future operating budget forecasts. The budget will provide for adequate maintenance of the capital plant and equipment, and for their orderly replacement. The impact on the operating budget from any new programs or activities being proposed should be minimized by providing funding with newly created revenues whenever possible. G. Budget Form and Information Excess revenues from a specific fiscal year will be placed into the City's reserves in a manner consistent with the City's fund balance reserve policies. The operating budget will describe the goals to be achieved and the services and programs to be delivered for the level of funding. All unencumbered appropriations for the City's operating budget lapse at year end. Amounts reserved for encumbrances are classified as assigned fund balance. Budget carryovers from a prior fiscal year must be approved by the City Manager, Finance Director and City Council. H. Level of Control The City Manager will ensure that a budgetary control system is in place to adhere to the adopted budget. The City Manager may approve the transfer of budget amounts between accounts within a department's budget. City Council approval is required for any increase in a department's budget. The budget changes can be made at any Council meeting. The legal level of budgetary control is at the department level in budgeted funds. I. Performance Measurement The Finance Department will provide regular monthly reports comparing actual revenues and expenditures to the budgeted amounts. Each year the City will strive to obtain the Government Finance Officers Association Distinguished Budget Award. The City's annual Budget shall be made available to citizens and the public upon request and available on the City's website. The City shall maintain transparency and accountability of its financial resources and assets. Packet Page Number 247 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET 5. CAPITAL IMPROVEMENT PLAN POLICY A. Purpose The demand for services and the cost of building and maintaining the City's infrastructure continues to increase. The City cannot afford to accomplish every project or meet every service demand. Therefore, a methodology must be employed that provides a realistic projection of community needs, the meeting of those needs, and a framework to support City Council prioritization of those needs. That is the broad purpose of the CIP. B. Scope The CIP includes the scheduling of public improvements for the community over a five- year period and takes into account the community's financial capabilities as well as its goals and priorities. A "capital improvement" is defined as any major nonrecurring expenditure for physical facilities of government. Typical expenditures are the cost of land acquisition or interest in land, construction of roads, utilities and parks. Vehicles and equipment can be covered in a CIP or covered separately under an equipment schedule. The CIP is directly linked to goals and policies, land use, and community facility sections of the Comprehensive Plan since these sections indicate general policy of development, redevelopment, and maintenance of the community. C. CIP Development Process • Compile and prioritize projects. Staff will consolidate and prioritize recommended projects into the proposed Capital Improvement Plan. • Devise proposed funding sources for proposed projects. Proposed funding sources will be clearly stated for each project. • Project and analyze total debt service related to the total debt of the City. • A debt study will be provided, summarizing the combined property tax impact of all the existing and proposed debt. On an annual basis, the City Council will evaluate the proposed CIP for the following: • Project Prioritization; • Funding Source Acceptability; • Acceptable Financial Impact on Tax Levy, Total Debt, and Utility Rate Levels; • The City should annually consider a variety of financing options, including issuing equipment certificates, cash financing, tax-exempt leasing, or direct bank investment as appropriate financing mechanisms to meet capital needs. Packet Page Number 248 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET 6. ECONOMIC DEVELOPMENT AUTHORITY POLICY A. Purpose The Economic Development Authority (EDA) was created by the City Council, who acted to appoint the members of the City council to serve as the Board of Commissioners. Under M.S. Chapter 469, Economic Development, cities are permitted to establish an EDA. M.S. § 469.107 gives authority to the City Council to levy a tax up to 0.01813 percent of estimated market value in the City. The Revenue Management Policy of the City, as included in this Financial Management Plan, sets policy for when a tax levy may be considered. The EDA is subject to the statutory levy limits of the City. This policy section establishes the amount of tax levy that will be considered for the EDA. B. Funding The City Council may annually appropriate money to the EDA from a tax levy or other available source. The appropriation can be equivalent to the maximum that could be provided by a tax levy for economic development purposes. The annual tax levy shall be set based on the amount needed when combined with other available sources achieves the funding level set by this policy. To provide other sources (non -tax) of funding to the EDA, the City Council shall annually review the fund balance in the General Fund to determine whether sufficient unreserved fund balance is available for transfer from the General Fund to the EDA. The decision shall be made at the time the annual EDA tax levy is established. If other sources of revenue are not available, the EDA may request the tax levy at the maximum allowed. C. Procedure for Using Funds Expenditures may be made from the EDA based on the following criteria: 1. The EDA appropriates the funds as part of the annual budget, or 2. The EDA authorizes an amendment to the EDA budget outside of the annual appropriation process. Packet Page Number 249 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET 7. DEBT MANAGEMENT POLICY A. Purpose The purpose of the debt policy is to ensure that debt is used wisely and that future financial flexibility remains relatively unconstrained. Debt is an important mechanism to fund capital expenditures. It can reduce long-term costs due to inflation, prevent lost opportunities, and equalize the costs of improvements to present and future constituencies. Debt management is an integral part of the financial management of the City. Adequate resources must be provided for the repayment of debt, and the level of debt incurred by the City must be effectively controlled to amounts that are manageable and within levels that will maintain or enhance the City's credit rating. A goal of debt management is to stabilize the overall debt burden and future tax levy requirements to ensure that issued debt can be repaid and prevent default on any municipal debt. A high debt level places a financial burden on taxpayers and can create economic problems for the community. The debt policies ensure that the City's outstanding debt does not weaken the City's financial structure, provides manageable limits on debt, and allows for the best possible credit rating. B. Policy Wise and prudent use of debt provides fiscal and service advantages. Overuse of debt places a burden on the fiscal resources of the City and its taxpayers. The following guidelines provide a framework and limit on debt utilization: i. Conditions for Issuance a. The City will confine long-term borrowing to capital improvements, equipment, or projects that have a life of at least five years and cannot be financed from current revenues. b. Net general obligation debt will not exceed the statutory limit of 3% of the estimated market value of taxable property in the City, as required by M.S. § 475.53. c. The City shall use a competitive bidding process for the sale of debt unless the use of a negotiated process is warranted due to adverse market conditions, timing requirements, or a unique pledge or debt structure. The City will award competitively issued debt on the true interest cost (TIC) basis. d. The City should strongly consider market conditions (i.e., interest rates, construction market) when planning for the issuance of debt. The City should consider issuing debt, rather than paying cash, when interest rates are lower. Packet Page Number 250 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET e. Debt should be structured in a manner that distributes costs and benefits appropriately. Intergenerational equity aspects should be considered when financing capital assets. The debt payments should be distributed over the useful life of the asset. f. Long-term forecasts should support the assumption that the City will be able to repay the debt without causing financial distress. g. Interfund borrowing for periods of more than one year shall only be undertaken for capital expenditures. A payment schedule for the borrowed amounts shall be established by the City Council. Interest charges for interfund loans utilizing tax increment bonds will be in accordance with Minnesota Statutes, §469.178, Subd 7. ii. Restrictions on Debt Issuance a. Where possible, the City will issue revenue (including general obligation backed revenue) or other self-supporting type bonds instead of general obligation bonds. b. The City will not use long-term debt for current operations. c. The City should not issue debt with a longer amortization period than the life of the asset being financed. d. When possible, the City should use pay-as-you-go financing for equipment and other minor capital assets. iii. Financial Limitations a. The City will strive to keep the total maturity length of general obligation bonds below 20 years and structure the bonds to allow for retirement of at least 50% of the principal within 2/3 of the term of the bond issue. b. Bond rating categories shall be used as a means of assessing the City's financial condition. The City will strive to achieve and maintain a ratio of governmental funds debt service to expenditures that will result in an adequate, or better than adequate, debt and contingent liability profile rating from the rating agencies. c. The City will strive to limit the amount of net direct outstanding debt at or below the range of $900 not to exceed $1,500 per capita. Packet Page Number 251 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET d. The City will maintain regular communications with bond rating agencies about its financial condition and will follow a policy of full disclosure in every financial report and bond statement. The City will comply with Securities and Exchange Commission (SEC) reporting requirements. e. The City is committed to providing continuing disclosure to certain financial and operating data and material event notices as required by Securities and Exchange Commission (SEC) Rule 15c2-12. The Finance Department shall be responsible for the preparation of all disclosure documents and releases required under Rule 15c2-12. f. When feasible, the City will use refunding mechanisms to reduce interest costs and evaluate the use of debt reserves to lower overall annual debt service. Refunding of outstanding debt shall only be considered when present value savings of at least 3.0% of the principal amount of the refunded bonds are produced, according to Minnesota statutes. Savings from refundings will be distributed evenly over the life of the refunded bonds unless special circumstances warrant a different savings structure. g. Retirement funds will be examined annually to ensure adequate balances and funding progress. h. The City should maintain the highest credit rating possible. iv. Professional Service Providers a. Municipal financial advisors should be selected through a process of evaluating formal proposals every 5 years. Selection should be based on, but not limited to, experience with the type, size, and structure of the bonds typically issued, ability to commit sufficient time to accomplish necessary tasks, and lack of potential conflicts of interest. b. Proposals for bond counsel should be solicited and considered on an occasional or as -needed basis. Consideration should be given to experience with municipal debt, ability to commit sufficient time to accomplish necessary tasks, and lack of potential conflicts of interest. c. The City should strategically maintain good relations with rating agencies and a positive perception in the marketplace. Packet Page Number 252 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET C. Conduit Debt Policy The City of Maplewood is granted the power to issue conduit revenue bonds and other conduit revenue obligations under Minnesota Statutes, Section 469.152-469.165, as amended, and Minnesota Statutes, Chapter 462C, as amended. The Maplewood City Council, being aware that such financing may prevent the emergence of blighted land, excessive unemployment and the need for redevelopment financing from the State and Federal governments, has expressed its support for the use of such financing but has reserved the right to approve or reject projects on a case-by-case basis. The following criteria have been developed as a guide for review of applications: Criteria a. The project is to be compatible with the overall development plans and objectives of the City and neighborhood where the project is located. b. New businesses locating in Maplewood must show new tax base being generated by the project. c. Locating in areas of the City that the City wishes to develop, redevelop, or which in any way complements any development plans or policy of the City, will constitute a prime purpose under these guidelines. It is also the City's intent to assist in business expansions or relocations within the City where it can be shown that such would have a substantial, favorable impact on employment, tax base, or both. d. It is the City's intent to assist new or existing businesses in the acquisition of existing facilities, where such acquisition will maintain the stability of the tax base, employment, or both. e. The project must not put a burden on existing City services or utilities beyond that which can be reasonably and economically accommodated. f. The applicant (and/or the lessee) must show sufficient equity in the project. Applicant must provide a copies of all financing agreements for review by the City. g. The credit rating and method of offering conduit* bonds or notes of the City are important considerations. The City will not entertain applications for such financings unless (i) the debt is rated investment grade by a nationally recognized rating agency or (ii) the debt is sold in a private placement. Debt will be considered sold in a private Packet Page Number 253 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET placement (i) if no advertising or solicitation of the general public occurs, and (ii) if the bonds are initially sold to not more than ten purchasers (not including any underwriter or placement agent as a purchaser) and (iii) the City receives written certification from each initial purchaser (or each underwriter or placement agent based on its reasonable belief) that: (a) such purchaser has such knowledge and experience in financial and business matters that it is capable of evaluating the merits and the risks of the debt, and (b) such purchaser is not purchasing for more than one account or with a view to distributing the debt. In addition, for a private placement either (a) all bonds or notes (except for one bond or note) must remain in minimum denominations of not less than $100,000, with the exception of charter schools which may have minimum denominations of $25,000 or (b) investment letters from not only each initial purchaser, but from any subsequent purchaser must be obtained which contains the above described certifications from the purchasers. Any offering material for a private placement must prominently state in effect that: "THE CITY OF MAPLEWOOD HAS NOT ASSUMED ANY RESPONSIBILITY TO REVIEW THIS OFFERING MATERIAL AND HAS NO RESPONSIBILITY FOR ITS ACCURACY OR COMPLETENESS. THE CITY HAS NO FINANCIAL OBLIGATION OF ANY NATURE WITH RESPECT TO THE OFFERED BONDS." Finally, to qualify as a private placement the financing documents must require annual financial statements from the benefited private party (or the ultimate provider of credit) to be delivered to each investor (or a trustee). h. *The term "conduit" refers to any type of City revenue obligation the proceeds of which are loaned to a private party and for which the City has no financial obligation. Applications for acquisition of or replacement of machinery and equipment will be discouraged unless in conjunction with a totally new business in Maplewood, a physical plant expansion of an existing business, or where it is shown that the equipment acquisition is essential to the continued operation of the business in Maplewood. Also, it is the City's intent to assist where possible in the acquisition of pollution control equipment for any new or existing business being required to meet mandated standards. A further permitted use under these guidelines are projects, whether profit or nonprofit, engaged in providing health care services, including hospitals, nursing homes, and related medical facilities, when either of the following findings can be made: Number of new jobs is increased. The project would provide a facility or service considered desirable or necessary by the community. Packet Page Number 254 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET The following procedures have been developed to facilitate the application for financing: ii. Procedures a. The applicant shall make an application for financing on forms available from the Finance Department of the City of Maplewood. The completed application is to be returned to the Finance Director, accompanied by the processing fee, whereupon the application will be forwarded to the City Council with a staff recommendation. Specific findings shall be made and recited regarding the criteria as well as satisfaction of public purposes of the applicable statutes. b. The application cannot be considered by the City until tentative City Code findings and requirements have been made with respect to zoning, building plans, platting, streets and utility services. c. The applicant is to select qualified financial consultants and/or underwriters, as well as legal counsel, to prepare all necessary documents and materials. The City may rely on the opinion of such experts and the application shall be accompanied by a financial analysis (pro forma income statement, debt service coverage, mortgage terms, etc.) by the underwriter as to the economic feasibility of the project and the underwriter's ability to market the financing. Financial material submitted is to also include most recent fiscal year-end, audited, financial statements of the applicant and/or of any major lessee tenant, if readily available. d. Further, in the case of the tax exempt mortgage placements, the applicant will be required to furnish the City, before passage of the Final Resolution, a comfort letter (but not necessarily a letter of commitment) from the lending institution, to the affect that said lending institution has reviewed the economic feasibility of the project, including the financial responsibility of the guarantors and find that, in their professional judgment, it is an economically viable project. e. The applicant shall furnish along with the application, a description of the project, plat plan, rendering of proposed building, etc., and a brief description of the applicant company, all in such form as shall be required at the time of application. This data, as necessary, may be furnished to members of the City Council for background information. f. If an allocation of bonding authority is required under Minnesota Statutes, Chapter 474A, as amended, the applicant shall be required to pay any required application fee and provide any required application deposit as specified in Chapter 474A, without regard to whether the application fee or application deposit will be refunded. Packet Page Number 255 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET g. The applicant shall covenant in the applicable conduit bond documents to comply with all applicable requirements of the Internal Revenue Code of 1986, as amended (the "Code"), and the applicable Treasury Regulations, including, but not limited to: (i) the arbitrage and rebate requirements of Section 148 of the Code; and (ii) the qualified bonds provisions of Sections 141(e), 142, 143, 144, and 145 of the Code. The applicant shall be the party responsible for monitoring the conduit bonds for compliance with such requirements and to remediate nonqualified bonds in accordance with the requirements of the Code and applicable Treasury Regulations. The applicant shall be the party responsible for monitoring compliance with the requirements of Section 148 of the Code. h. The applicant shall covenant in the applicable conduit bond documents to reimburse the City for all costs paid or incurred by the City (including the fees of attorneys, financial advisors, accountants, and other advisors) as a result of the City's response to or compliance with an audit, inspection, or compliance check (random or otherwise), by the Internal Revenue Service, the Minnesota Department of Revenue, the Minnesota Office of the State Auditor, or any other governmental agency with respect to the conduit bonds or the project financed with the proceeds of the conduit bonds. The following administrative fees and provisions apply to the application for financing: iii. Administrative Fees and Provisions a. The City Council reserves the right to deny any application for financing at any stage of the proceedings prior to adopting the final resolution authorizing issuance of the industrial development financing. The City Council may waive any provision of this Conduit Bonds Policy if the City Council determines that such waiver is in the best interests of the City. b. The City is to be reimbursed, and held harmless, for and from any out-of-pocket costs related to the actual or proposed issuance of conduit revenue bonds. In addition, a nonrefundable processing fee of $2,500 must be submitted with the application. Upon closing, an administrative fee is due and payable to the City based on the following schedule: On the first $20,000,000 .50% of par On portion in excess of $20,000,000 .10% of par Packet Page Number 256 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET c. In the case of a refinancing, the fee shall be calculated at 50% of the above schedule. The City will be reimbursed for any technical changes to a bond issue previously issued at 25% of the above schedule. d. All applications and supporting materials and documents shall remain the property of the City. Note that all such materials may be subject to disclosure and/or public review under applicable provisions of State law. e. The Finance Department shall, report all conduit debt issues in the Comprehensive Annual Financial Report in accordance with Generally Accepted Accounting Principles and shall report any material events with regard to all conduit debt issued by the City, and still outstanding, to the City Council. The applicant will be responsible for providing the City any required arbitrage reports, continuing disclosure reports, and annual financial statements after the issuance of the debt. D. Post -Issuance Compliance Policy for Tax -Exempt Governmental Bonds The City of Maplewood issues tax-exempt governmental bonds to finance capital improvements. As an issuer of tax-exempt governmental bonds, the City is required by the terms of Sections 103 and 141-150 of the Internal Revenue Code of 1986, as amended (the "Code"), and the Treasury Regulations promulgated thereunder (the "Treasury Regulations"), to take certain actions subsequent to the issuance of such bonds to ensure the continuing tax-exempt status of such bonds. In addition, Section 6001 of the Code and Section 1.6001- 1(a) of the Treasury Regulations, impose record retention requirements on the City with respect to its tax-exempt governmental bonds. This Post- Issuance Compliance Procedure and Policy for Tax -Exempt Governmental Bonds (the "Policy") has been approved and adopted by the City to ensure that the City complies with its post -issuance compliance obligations under applicable provisions of the Code and Treasury Regulations. Effective Date and Term. The effective date of this Policy is the date of approval by the City Council of the City and shall remain in effect until superseded or terminated by action of the City Council of the City. This Policy amends and restates the Post- Issuance Compliance Procedure and Policy for Tax -Exempt Governmental Bonds adopted by the City Council of the City on June 10, 2012. ii. Responsible Parties. The Finance Director of the City shall be the party primarily responsible for ensuring that the City successfully carries out Packet Page Number 257 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET its post -issuance compliance requirements under applicable provisions of the Code and Treasury Regulations. The Finance Director will be assisted by the staff of the Finance Department of the City and by other City staff and officials when appropriate. The Finance Director of the City will also be assisted in carrying out post -issuance compliance requirements by the following organizations: a. Bond Counsel (the law firm primarily responsible for providing bond counsel services for the City); b. Municipal Advisor (the organization primarily responsible for providing financial advisor services to the City); c. Paying Agent (the person, organization, or City officer primarily responsible for providing paying agent services for the City); and d. Rebate Analyst (the organization primarily responsible for providing rebate analyst services for the City). The Finance Director shall be responsible for assigning post -issuance compliance responsibilities to members of the Finance Department, other staff of the City, Bond Counsel, Paying Agent, and Rebate Analyst. The Finance Director shall utilize such other professional service organizations as are necessary to ensure compliance with the post - issuance compliance requirements of the City. The Finance Director shall provide training and educational resources to City staff who are responsible for ensuring compliance with any portion of the post - issuance compliance requirements of this Policy. iii. Post -Issuance Compliance Actions. The Finance Director shall take the following post- issuance compliance actions or shall verify that the following post -issuance compliance actions have been taken on behalf of the City with respect to each issue of tax- exempt governmental bonds issued by the City: a. The Finance Director shall prepare a transcript of principal documents (this action will be the primary responsibility of Bond Counsel). b. The Finance Director shall file with the Internal Revenue Service (the "IRS"), within the time limit imposed by Section 149(e) of the Code and applicable Treasury Regulations, an Information Return for Tax -Exempt Governmental Obligations, Form 8038-G (this action will be the primary responsibility of Bond Counsel). Packet Page Number 258 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET c. The Finance Director shall prepare an "allocation memorandum" for each issue of tax-exempt governmental bonds in accordance with the provisions of Treasury Regulations, Section 1.148-6(d)(1), that accounts for the allocation of the proceeds of the tax-exempt bonds to expenditures not later than the earlier of: • eighteen (18) months after the later of (A) the date the expenditure is paid, or (B) the date the project, if any, that is financed by the tax-exempt bond issue is placed in service; or • the date sixty (60) days after the earlier of (A) the fifth anniversary of the issue date of the tax-exempt bond issue, or (B) the date sixty (60) days after the retirement of the tax-exempt bond issue. Preparation of the allocation memorandum will be the primary responsibility of the Finance Director (in consultation with the Municipal Advisor and Bond Counsel). d. The Finance Director, in consultation with Bond Counsel, shall identify proceeds of tax-exempt governmental bonds that must be yield -restricted and shall monitor the investments of any yield -restricted funds to ensure that the yield on such investments does not exceed the yield to which such investments are restricted. e. In consultation with Bond Counsel, the Finance Director shall determine whether the City is subject to the rebate requirements of Section 148(f) of the Code with respect to each issue of tax-exempt governmental bonds. In consultation with Bond Counsel, the Finance Director shall determine, with respect to each issue of tax-exempt governmental bonds of the City, whether the City is eligible for any of the temporary periods for unrestricted investments and is eligible for any of the spending exceptions to the rebate requirements. The Finance Director shall contact the Rebate Analyst (and, if appropriate, Bond Counsel) prior to the fifth anniversary of the date of issuance of each issue of tax-exempt governmental bonds of the City and each fifth anniversary thereafter to arrange for calculations of the rebate requirements with respect to such tax-exempt governmental bonds. If a rebate payment is required to be paid by the City, the Finance Director shall prepare or cause to be prepared the Arbitrage Rebate, Packet Page Number 259 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET Yield Reduction and Penalty in Lieu of Arbitrage Rebate, Form 8038-T, and submit such Form 8038-T to the IRS with the required rebate payment. If the City is authorized to recover a rebate payment previously paid, the Finance Director shall prepare or cause to be prepared the Request for Recovery of Overpayments Under Arbitrage Rebate Provisions, Form 8038-R, with respect to such rebate recovery, and submit such Form 8038-R to the IRS. iv. Procedures for Monitoring, Verification, and Inspections. The Finance Director shall institute such procedures as the Finance Director shall deem necessary and appropriate to monitor the use of the proceeds of tax-exempt governmental bonds issued by the City, to verify that certain post -issuance compliance actions have been taken by the City, and to provide for the inspection of the facilities financed with the proceeds of such bonds. At a minimum, the Finance Director shall establish the following procedures: a. The Finance Director shall monitor the use of the proceeds of tax- exempt governmental bonds to: (i) ensure compliance with the expenditure and investment requirements under the temporary period provisions set forth in Treasury Regulations, Section 1.148- 2(e); (ii) ensure compliance with the safe harbor restrictions on the acquisition of investments set forth in Treasury Regulations, Section 1.148-5(d); (iii) ensure that the investments of any yield - restricted funds do not exceed the yield to which such investments are restricted; and (iv) determine whether there has been compliance with the spend -down requirements under the spending exceptions to the rebate requirements set forth in Treasury Regulations, Section 1.148-7. b. The Finance Director shall monitor the use of all bond -financed facilities in order to: (i) determine whether private business uses of bond -financed facilities have exceeded the de minimus limits set forth in Section 141(b) of the Code as a result of leases and subleases, licenses, management contracts, research contracts, naming rights agreements, or other arrangements that provide special legal entitlements to nongovernmental persons; and (ii) determine whether private security or payments that exceed the de minimus limits set forth in Section 141(b) of the Code have been provided by nongovernmental persons with respect to such bond -financed facilities. The Finance Director shall provide training and educational resources to any City staff who have the primary responsibility for the operation, maintenance, or inspection of bond -financed facilities with regard to the limitations on the private business use of bond -financed facilities and as to Packet Page Number 260 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET the limitations on the private security or payments with respect to bond -financed facilities. c. The Finance Director shall undertake the following with respect to each outstanding issue of tax-exempt governmental bonds of the City: (i) an annual review of the books and records maintained by the City with respect to such bonds; and (ii) an annual physical inspection of the facilities financed with the proceeds of such bonds, conducted by the Finance Director with the assistance with any City staff who have the primary responsibility for the operation, maintenance, or inspection of such bond -financed facilities. V. Record Retention Requirements. The Finance Director shall collect and retain the following records with respect to each issue of tax- exempt governmental bonds of the City and with respect to the facilities financed with the proceeds of such bonds: (i) audited financial statements of the City; (ii) appraisals, demand surveys, or feasibility studies with respect to the facilities to be financed with the proceeds of such bonds; (iii) publications, brochures, and newspaper articles related to the bond financing; (iv) trustee or paying agent statements; (v) records of all investments and the gains (or losses) from such investments; (vi) paying agent or trustee statements regarding investments and investment earnings; (vii) reimbursement resolutions and expenditures reimbursed with the proceeds of such bonds; (viii) allocations of proceeds to expenditures (including costs of issuance) and the dates and amounts of such expenditures (including requisitions, draw schedules, draw requests, invoices, bills, and cancelled checks with respect to such expenditures); (ix) contracts entered into for the construction, renovation, or purchase of bond -financed facilities; (x) an asset list or schedule of all bond - financed depreciable property and any depreciation schedules with respect to such assets or property; (xi) records of the purchases and sales of bond -financed assets; (xii) private business uses of bond - financed facilities that arise subsequent to the date of issue through leases and subleases, licenses, management contracts, research contracts, naming rights agreements, or other arrangements that provide special legal entitlements to nongovernmental persons and copies of any such agreements or instruments; (xiii) arbitrage rebate reports and records of rebate and yield reduction payments; (xiv) resolutions or other actions taken by the governing body subsequent to the date of issue with respect to such bonds; (xv) formal elections authorized by the Code or Treasury Regulations that are taken with respect to such bonds; (xvi) relevant correspondence, including letters, faxes or emails, relating to such bonds; (xvii) documents related to guaranteed investment contracts or certificates of deposit, Packet Page Number 261 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET credit enhancement transactions, and financial derivatives entered into subsequent to the date of issue; (xviii) bidding of financial products for investment securities; (xix) copies of all Form 8038- Ts, Form 8038 -Rs, and Form 8038-CPs filed with the IRS and any other forms or documents filed with the IRS; (xx) the transcript prepared with respect to such tax-exempt governmental bonds, including but not limited to (a) official statements, private placement documents, or other offering documents, (b) minutes and resolutions, orders, or ordinances or other similar authorization for the issuance of such bonds, and (c) certification of the issue price of such bonds; and (xxi) documents related to government grants associated with the construction, renovation, or purchase of bond -financed facilities. The records collected by the Finance Director shall be stored in any format deemed appropriate by the Finance Director and shall be retained for a period equal to the life of the tax-exempt governmental bonds with respect to which the records are collected (which shall include the life of any bonds issued to refund any portion of such tax-exempt governmental bonds or to refund any refunding bonds) plus three (3) years. The Finance Director shall also collect and retain reports of any IRS examination of the City or any of its bond financings. A. Remedies. In consultation with Bond Counsel, the Finance Director shall become acquainted with the remedial actions (including redemption or defeasance) under Treasury Regulations, Section 1.141-12, to be utilized in the event that private business use of bond - financed facilities exceeds the de minimus limits under Section 141(b)(1) of the Code. In consultation with Bond Counsel, the Finance Director shall become acquainted with the Tax Exempt Bonds Voluntary Closing Agreement Program described in Notice 2008-31, 2008-11 I.R.B. 592, to be utilized as a means for an issuer to correct any post -issuance infractions of the Code and Treasury Regulations with respect to outstanding tax-exempt bonds. Vii. Continuing Disclosure Obligations. In addition to its post -issuance compliance requirements under applicable provisions of the Code and Treasury Regulations, the City has agreed to provide continuing disclosure, such as annual financial information and material event notices, pursuant to a continuing disclosure certificate or similar document (the "Continuing Disclosure Document") prepared by Bond Counsel and made a part of the transcript with respect to each issue of bonds of the City that is subject to such continuing disclosure requirements. The Continuing Disclosure Documents are executed by the City to assist the underwriters of the City's bonds in meeting their obligations under Securities and Exchange Commission Regulation, 17 C.F.R. Section 240.15c2-12, as in effect and Packet Page Number 262 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET interpreted form time to time ("Rule 15c2-12").The continuing disclosure obligations of the City are governed by the Continuing Disclosure Documents and by the terms of Rule 15c2-12. The Finance Director is primarily responsible for undertaking such continuing disclosure obligations and to monitor compliance with such obligations. viii. Other Post -Issuance Actions. If, in consultation with Bond Counsel, Municipal Advisor, Paying Agent, Rebate Analyst, the City Manager, the City Attorney, or the City Council, the Finance Director determines that any additional action not identified in this Policy must be taken by the Finance Director to ensure the continuing tax-exempt status of any issue of governmental bonds of the City, the Finance Director shall take such action if the Finance Director has the authority to do so. If, after consultation with Bond Counsel, Municipal Advisor, Paying Agent, Rebate Analyst, the City Manager, the City Attorney, or the City Council, the Finance Director and the City Manager determine that this Policy must be amended or supplemented to ensure the continuing tax-exempt status of any issue of governmental bonds of the City, the City Manager shall recommend to the City Council that this Policy be so amended or supplemented. ix. Taxable Governmental Bonds. Most of the provisions of this Policy, other than the provisions of Section 7, are not applicable to governmental bonds the interest on which is includable in gross income for federal income tax purposes. On the other hand, if an issue of taxable governmental bonds is later refunded with the proceeds of an issue of tax-exempt governmental refunding bonds, then the uses of the proceeds of the taxable governmental bonds and the uses of the facilities financed with the proceeds of the taxable governmental bonds will be relevant to the tax-exempt status of the governmental refunding bonds. Therefore, if there is any reasonable possibility that an issue of taxable governmental bonds may be refunded, in whole or in part, with the proceeds of an issue of tax- exempt governmental bonds then, for purposes of this Policy, the Finance Director shall treat the issue of taxable governmental bonds as if such issue were an issue of tax-exempt governmental bonds and shall carry out and comply with the requirements of this Policy with respect to such taxable governmental bonds. The Finance Director shall seek the advice of Bond Counsel as to whether there is any reasonable possibility of issuing tax-exempt governmental bonds to refund an issue of taxable governmental bonds. X. Qualified 501(c)(3) Bonds. If the City issues bonds to finance a facility to be owned by the City but which may be used, in whole or in substantial part, by a nongovernmental organization that is exempt Packet Page Number 263 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET from federal income taxation under Section 501(a) of the Code as a result of the application of Section 501(c)(3) of the Code (a "501(c)(3) Organization"), the City may elect to issue the bonds as "qualified 501(c)(3) bonds" the interest on which is exempt from federal income taxation under Sections 103 and 145 of the Code and applicable Treasury Regulations. Although such qualified 501(c)(3) bonds are not governmental bonds, at the election of the Finance Director, for purposes of this Policy, the Finance Director shall treat such issue of qualified 501(c)(3) bonds as if such issue were an issue of tax-exempt governmental bonds and shall carry out and comply with the requirements of this Policy with respect to such qualified 501(c)(3) bonds. Packet Page Number 264 of 345 CITY OF MAPLEWOOD, MINNESOTA H 1, Attachment 4 2020 BUDGET 8. ACCOUNTING, AUDITING, AND FINANCIAL REPORTING POLICY A. Purpose The key to effective financial management is to provide accurate, current, and meaningful information about the City's operations to guide decision making and enhance and protect the City's financial position. B. Policy The City's accounting system will maintain records on a basis consistent with generally accepted accounting standards (GAAP) and principles for local government accounting as set forth by the Government Accounting Standards Board (GASB) and in conformance with the State Auditor's requirements per State Statutes. This allows for the modified accrual basis of accounting for populations exceeding 2,500, or cash basis for smaller communities. ii. The City will establish and maintain a high standard of accounting practices. iii. The City will follow a policy of full disclosure written in clear and understandable language in all reports on its financial condition. iv. The Finance Department will provide timely monthly and annual financial reports to users. V. An independent public accounting firm will perform an annual audit and issue an opinion on the City's financial statements. vi. Annually the City Council and staff will meet with the Auditors to review the audit report. vii. Periodic financial reports on budget performance will be provided to the City Council monthly. viii. The City shall annually submit the Comprehensive Annual Financial Report (CAFR) to the Government Finance Officers Association (GFOA) for the purpose of earning the Certificate of Achievement for Excellence in Financial Reporting. ix. The City's CAFR shall be made available to citizens and the general public upon request and on the City's website. The City shall strive to maintain full transparency and accountability of all of its financial resources and assets. X. The City Council may appoint an audit committee for the purpose of Packet Page Number 265 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET providing independent review and oversight of the City's financial reporting processes, framework of internal control, and independent auditors. The Committee will consist of the City Manager, Finance Director, and two members of the City Council. The Committee will establish guidelines for operation and scope of work. Packet Page Number 266 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET 9. RISK MANAGEMENT POLICY A. Purpose A comprehensive risk management plan seeks to manage the risks of loss encountered in the everyday operations of an organization. Risk management involves such key components as risk avoidance, risk reduction, risk assumption, and risk transfers through the purchase of insurance. The purpose of establishing a risk management policy is to help maintain the integrity and financial stability of the City, protect its employees from injury, and reduce overall costs of operations. B. Policy The City will maintain a risk management program that minimizes the impact of legal liabilities, natural disasters or other emergencies through the following activities: a. Loss prevention - prevent losses where possible. b. Loss control - reduce or mitigate losses. c. Loss financing - provide a means to finance losses. d. Loss information management - collect and analyze data to make prudent prevention, control and financing decisions. ii. The City will review and analyze all areas of risk in order to, whenever possible, avoid and reduce risks or transfer risks to other entities. Of the risks that must be retained, it shall be the policy to fund the risks which the City can afford and transfer all other risks to insurers. iii. The City will maintain an active safety committee comprised of City employees. iv. The City will periodically conduct educational safety and risk avoidance programs within its various divisions. V. The City will, on an ongoing basis, analyze the feasibility of self -funding and other cooperative funding options in lieu of purchasing outside insurance in order to provide the most cost-effective coverage. vi. The Finance Director will maintain effective internal control policies designed to help safeguard the City's assets. vii. Staff will report to the Council annually on the results of the City's risk management program for the preceding year. Packet Page Number 267 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET 10. GRANT MANAGEMENT POLICY A. Policy The City will aggressively pursue all available grant opportunities. Each grant shall be evaluated on the long-term financial impact to the City. The City will only accept grants for one-time or capital items or when the continued funding of the program can be incorporated into the City's future budgets. ii. All grants and other federal and state funds shall be managed to comply with the laws, regulations, and guidance of the grantor. iii. The wishes and instructions of the donor will be strongly considered when managing and expending gifts and donation. iv. The Finance Department must be notified of all grant applications prior to submission of the grant application. The Finance Department must also be notified of all related requests for reimbursement at the time of request. Packet Page Number 268 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET 11. PUBLIC PURPOSE EXPENDITURE POLICY A. Purpose The City Council recognizes that public funds may only be spent if the expenditure meets a public purpose and the expenditure relates to the governmental purpose for which the City of Maplewood was created. The meaning of "public purpose" is constantly evolving. The Minnesota Supreme Court has followed a broad approach and has generally concluded that "public purpose" means an activity that meets ALL of the following standards: • The activity will primarily benefit the community as a body. • The activity is directly related to functions of government. The activity does not have as its primary objective the benefit of a private interest whether profit or not-for-profit. This policy is intended to provide guidelines regarding which expenditures are for public purposes and authorized in accordance with the City's annual budget process, and which expenditures are not considered to fall within the public purpose definition and are therefore not allowed. There is a public benefit in ensuring high employee productivity and morale. B. Responsibility The City Manager is the responsible authority overseeing all City expenditures and as such is the chief purchasing agent for the City. Responsibility for administering this Public Purpose Expenditure Policy has been delegated to the Finance Department. Further, all officers and employees authorized by their Department to make purchases for the benefit of their respective departments are responsible for complying with this policy and corresponding procedures. C. Policy Expenditures of public funds must comply with the public purpose standards defined above. When reviewing an expenditure to verify the standards have been met, the City Manager, or his/her designee, should consider the time of day the event is held, the business purpose of the event, whether the event was intended to attract non -City employees, the frequency of the event, and the reasonableness of the cost. The following guidelines address specific examples of public expenditures, but examples are not meant to be all-inclusive. Packet Page Number 269 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET i. Examples of Permitted Expenditures for Meals and Refreshments Use of City funds in reasonable amounts for meals and/or refreshments for elected and appointed city officials and employees are permitted in the following circumstances, with Department Head approval: • City -sponsored events of a community -wide interest where staff are required to be present (e.g., 4th of July Festival, National Night Out, Citizens Police Academy).City council, boards and commissions meetings held during or adjacent to a meal hour. • Meetings related to City business at which the attendees include non -city representatives. • Professional association meetings, conferences and training when meals are included as part of the registration or program fee, or in accordance with the travel policy. • Election judge training meetings. • Annual employee recognition and appreciation events (e.g., service awards, de minimis food and beverage, employee Christmas breakfast. • Annual recognition events for volunteer and non -employees (e.g., annual fire department banquet and volunteer appreciation lunch). • Fire department meetings and in-house training sessions. • Multi -departmental meetings scheduled during or adjacent to a meal hour when no other meeting time is available. • Work activities requiring continuous service when it is not possible to break for meals (e.g., election days, water main breaks, emergency snow removal, time -sensitive public safety responses). • Healthy snacks and incentives of moderate value provided to attendees of safety, health, and wellness programs for City employees. • Events recognizing completion of a significant work-related project (City Manager approval required). Packet Page Number 270 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET ii. Examples of Other Permitted Expenditures • Up to $100 may be used toward a retirement or farewell recognition event when an employee retires or resigns after a minimum of 10 years with the City. The funds may be used for a cake, beverages, decorations, and a plaque. The funds may not be used for a gift. • Uniforms, clothing or apparel that is considered necessary for safety or for visible staff recognition by the public (e.g. safety footwear and eyewear for maintenance personnel, shirts purchased to identify staff leadership status at events). • Staff time and equipment use for city sponsored employee events as approved by City Council and/or City Manager as allowed by state statute (e.g. set-up for annual employee picnic). • City expenditures for non-profit organizations allowed by state statute. iii. Prohibited Expenditures Use of City funds for meals and/or refreshments for elected and appointed City officials and employees are prohibited: • Food and refreshments for routine work meetings. • Alcoholic beverages. • Employee functions or celebrations that are solely social in nature (e.g., birthdays, holiday luncheon, ice cream social). • Fundraisers for non -City related events (e.g., Chamber of Commerce). • Participation in optional activities unless included as part of an overall conference registration fee (e.g. optional golf rounds, sporting events, concerts). • Employee -sponsored fundraising events (e.g., charitable giving campaign). • For funeral flower arrangements upon death of an employee, elected official, or one of their immediate family members. • Clothing or apparel that is not considered necessary for safety or for visible staff recognition by the public (e.g. sweatshirts for a job well done, departmental shirts given to staff to promote team spirit). • Employee coffee, supplies, kitchen utensils, and coffee services. Packet Page Number 271 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET iv. Permitted Use of Assets Specific City assets such as equipment may be used by City employees for personal reasons only when City management has established the following: • Costs and wear resulting from use of the assets are reasonable and minimized. • Administrative controls are in place to ensure that the use is appropriate and not abused. • There is a documented/demonstrated City benefit by such usage (e.g. such as the Mobile Device Policy or Information Security Policy) as approved by the City Manager. Such permitted use may include: • Incidental and de minimis use of City -owned electronic equipment such as City -owned mobile devices, tablets, copiers, etc. as specifically covered under other City policies. • Incidental and de minimis use of non -motorized tools, such as hammers and wrenches. V. Prohibited Use of Assets Examples of use of City assets for personal use is prohibited in the following circumstances: • City employees washing personal autos at the public works facility car wash. • Employees borrowing City -owned non -motorized or motorized tools for personal use. vi. Documentation All expenses allowed above must be fully documented. The expected documentation will include: date and time of the event, business reason for the event (agenda from a meeting is sufficient), staff and non -city representatives in attendance, and a receipt for the actual purchase. Supervisor approval and written documentation is required for use of City assets. Failure to provide sufficient documentation may result in a denial of the expense. Any expenditure for meals or refreshments that exceeds $250 for one event must have prior, written authorization by the Department Head, before the purchase is made. Any expenditure for meals or Packet Page Number 272 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET refreshments that exceeds $500 for one event must have prior, written authorization by the City Manager, before the purchase is made. Failure to obtain the necessary authorization may result in denial of the claim. vii. Special Requests From time to time, there may be an event that is a proper public expenditure, but that is not contemplated by the policy above. Departments may submit to the City Manager, or the City Manager's designee, a request for such a public expenditure in writing. This request must show how the expenditure is related to a public purpose as stated in the Purpose section above. Only expenditures that meet all of the findings in the Purpose section above may be approved. viii. Periodic Review This policy shall be reviewed at least once every five years by the City Manager or designee. Packet Page Number 273 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET 12. CAPITAL ASSETS POLICY A. Purpose It is essential for financial reporting and cost accounting purposes that City departments follow a uniform policy for capitalizing expenditures. Capital expenditures are used to acquire assets or improve the useful life of existing assets. The purpose of the capital assets policy is provide a plan for the replacement and purchase of capital assets without significantly impacting the annual property tax levy. B. Capitalization Thresholds The City will maintain a schedule of individual capital assets with values in excess of the amounts shown below and an estimated useful life of greater than two years: Asset.- Threshold Land and land improvements Always Construction in Progress Always Easements $ 50,000 Buildings and building improvements $ 50,000 Infrastructure $100,000 Machinery and Equipment $ 10,000 Intangible Assets $ 50,000 Capital Leases $ 10,000 Capital assets purchased through the issuance of debt should be capitalized and depreciated over their estimated useful life, regardless of cost. C. Recording Capital Assets Capital assets should be recorded and reported at historical cost. When the historical cost of a capital asset is not practicably determinable, the estimated historical cost of the asset should be determined by appropriate methods. Estimated historical cost should be identified in the records, including the basis of determination. Donated capital assets should be recorded at fair value at the time of acquisition. D. Contributed (Donated) Capital Acceptance of contributions of capital assets shall be in accordance with applicable Minnesota Statutes and shall be approved by the City Council. Contributed capital assets should be recorded and depreciated in the same manner as all other capital assets. In addition, capital assets acquired through contribution from an outside source should be identified in the records of the City, including documentation of the actual or estimated value and the basis of determination. For financial reporting purposes, depreciation for contributed capital shall be recorded separately from depreciation on other capital assets. Packet Page Number 274 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET E. Intangible Assets Intangible assets possess three characteristics: • Lack of physical substance, • Initial useful life in excess of one year, and • Nonfinancial in nature. Examples of intangible assets include easements, land use rights, patents, trademarks, copyrights, or software that is purchased, licensed or internally generated. An intangible asset should be recognized in the statement of net position only if it is identifiable. This means that the asset can either be: • Sold, transferred, licensed, rented or exchanged, or • Arose from contractual or other legal rights, regardless of whether those rights are transferable or separable. Donated intangible assets should be recorded at the fair market value as of the donation acceptance date. F. Improvements The City will maintain its assets to protect its capital investment and to minimize future capital expenditures. Capital asset improvement costs should be capitalized if: • The costs exceed the capitalization threshold, and • One of the following criteria is met: ✓ The value of the asset or estimated life in increased by 25% of the original cost or life period, or ✓ The cost results in an increase in the capacity of the asset, or ✓ The efficiency of the asset is increased by more than 10% of its current value. Otherwise the cost should be classified as a repair and maintenance expense under the appropriate department and expense category. Packet Page Number 275 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET G. Depreciating Capital Assets Capital assets will be depreciated over their estimated useful lives unless they are: • Inexhaustible (i.e., land and land improvements, certain works of art and historical treasures, or • Construction work in progress. For financial reporting purposes, the straight-line method will be used to calculate depreciation with no salvage value. No depreciation will be taken in the year of acquisition and a full year of depreciation will be taken in the year of retirement. For depreciation purposes, the following guidelines will be used to estimate the useful life of the asset: Buildings and Building Improvements Useful Life Buildings —wood frame 30 years Buildings — brick/block 50 years Buildings — temporary/portable 20 years Roofing 20 years Siding 20 years HVAC/Plumbing/Electrical systems 20 years Fire suppression systems 10 years Security systems 10 years Cabling 10 years Flooring 10 years Elevators 20 years Windows I nfrastructure 15 years Useful Life Streets, including curb and gutter 30 years Storm drain systems 30 years Parking lots 25 years Sidewalks 25 years Pedestrian bridges 25 years Dams 40 years Paved trails 25 years Street lights 25 years Water/Sewer mains and lines 50 years Water storage facilities 50 years Water supply facilities 40 years Lift stations 30 years Packet Page Number 276 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET Other Improvements Fencing and gates 10 years Outsidesprinkler systems 20 years Athletic fields, bleachers 25 years Septic systems 20 years Swimming pools 20 years Tennis and basketball courts 25 years Fountains 20 years Retaining walls 20 years Outdoor lighting 20 years Monuments 10 years Traffic signals 20 years Light poles 20 years Landscaping and trees 20 years Boat launch pads Equipment, and Vehicles 25 years Useful Life Appliances 5 years Audio/Visual equipment 5 years Business machines/office equipment 5 years Radio and communications equipment 5 years Computer equipment/software 3 years Furniture and cabinets 10 years Water softeners/heaters 5 years Grounds equipment — mowers, etc. 3 years Machinery 7 years Tools 5 years Playground equipment 10 years Photocopiers 3 years ATV's and snowmobiles 3 years Motor vehicles — cars, light trucks 5 years Light equipment 5 years Street sweeper 5 years Heavy trucks 10 years Heavy equipment — loaders, graders 10 years H. Historical Treasures and Works of Art Historical treasures and works of art are items which are considered inexhaustible and held for public exhibition, educational purposes, or research in enhancement of public service instead of financial gain. Examples are paintings, sculptures, photography, maps, manuscripts, musical instruments, recordings, film, furnishings, artifacts, tools, weapons, and other memorabilia. These items are generally considered inexhaustible and are, therefore, not depreciated. Packet Page Number 277 of 345 CITY OF MAPLEWOOD, MINNESOTA 13. PROCUREMENT POLICY INTRODUCTION The purchasing procedures are important because they: 1. Ensure purchases conform to legal requirements; 2. Prevent expenditures from exceeding the budget; 3. Provide proper documentation for purchases; 4. Prevent payment for items not received; 5. Ensure accurate accounting; 6. Provide payment of all bills within 35 days of receipt; and 7. Prevent duplicate payments on the same invoice. H 1, Attachment 4 2020 BUDGET All purchasing by local government units is regulated by State law. Because of these laws and because of the unique nature of budget and tax levy procedures for funding City government, all City employees must conform to these purchasing policies and procedures. The Finance Department will review and approve all purchases and employee reimbursements and will ensure that all purchases and payments are legal, properly coded, and well documented. If the purchase is over $50,000 Council approval is required prior to the purchase. However, Council approval is not required on purchases over $50,000 for postage, ATM funds, regular utility bills, insurance premiums, payments due to other units of government or payments required to be made before the next regular meeting of the Council to avoid endangering public safety, damaging public or private property, or interrupting City services. Items under $50,000 (materials, supplies, and equipment for day-to-day use) must be purchased at the best price available subject to appropriate guidelines and procedures. A minimum of two verbal quotations should be obtained whenever possible on purchases of $10,000 to $29,999 and a minimum of two written quotations should be obtained whenever possible on purchases of $30,000 to $49,999. These written quotations must be attached to a requisition (or payment authorization form) which is submitted to the Finance. For purchases between $50,000 and $174,999, the City Manager or designee will determine if the purchase will need to be made on a formal bid basis and meet all procedural requirements or if it will require two or more written quotations from prospective vendors. All purchases of merchandise, materials, equipment, and repair or maintenance services totaling $175,000 or more (except emergency purchases and purchases made using cooperative purchasing) must be purchased on a formal bid basis and meet all procedural requirements. The Council must approve all bid awards. All purchases must be handled through use of appropriate procedures and forms. Packet Page Number 278 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET PROCEDURES FOR PURCHASES UNDER $50,000 Generally, these purchases will be of materials, supplies, and equipment for day-to-day use. Purchases of food including meals, snacks and beverages for city employees is not allowed for department meetings or in-house training sessions unless there is a speaker or trainer who is not a city employee. Excluded from this limitation are purchases of food for (a) City Council meetings held at meal time, (b) employee recognition events such as the employee Christmas breakfast and city employee picnic/social event/holiday event, (c) training of election judges, (d) Fire Department meetings and in-house training sessions or (e) as approved in advance by the City Manager. The City of Maplewood may contribute up to $100 toward a retirement or farewell recognition event when an employee retires or resigns after a minimum of 10 years with the City. The money may be used for a cake, beverages, decoration and a plaque of appreciation for the promotion of the City. The money may not be used for a gift. Gifts must be paid for by contributions by other employees. Individual departments are responsible for organizing and communicating farewell or retirement parties. The expense will be charged to the Administrative Division of the department in which the person was employed. Only one verbal quotation is required; however, the purchase is to be at the best possible price. These purchases should be processed on a VISA purchasing card whenever possible. If the vendor will not accept a purchasing < $10,000 card, then it should be processed on a Payment Authorization form unless a purchase order is required, in which case a requisition is prepared. The form must be signed by an authorized purchaser with the appropriate purchase limits. $10,000 Verbal quotations should be obtained from at least two possible vendors and to those quotations should be listed on the Payment Authorization or requisition $29,999 which is submitted for approval. The form must be signed by an authorized purchaser with the appropriate purchase limits. $30,000 A minimum of two written quotations should be obtained whenever possible to and attached to the appropriate forms which are submitted for approval. The $49,999 form must be signed by an authorized purchaser with the appropriate purchase limits. Packet Page Number 279 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET PROCEDURES FOR PURCHASES FROM $30,000 TO $49,999 1. Obtain quotations by supplying prospective vendors with a description or specifications of the merchandise, materials, equipment, or services to be purchased. A minimum of two (2) written quotations, whenever possible, shall be supplied for such purchases. If two quotations cannot be obtained, an explanation must be included as to the reason for only one bid. 2. If the purchase is over $50,000 Council approval is required before the purchase can be made. To obtain Council approval, an agenda report must be prepared and submitted to the City Council. For details on this procedure, see your department head or supervisor. 3. Prepare the requisition form according to the requisition form procedures if the transaction is not eligible for processing on a payment authorization form. The quotations are to be attached to the requisition or payment authorization form and be maintained as part of the City's records. Packet Page Number 280 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET PROCEDURES FOR PURCHASES FROM $50,000 TO $174,999 The City Manager or his/her designee will make the determination if the purchase needs to be made on a formal bid basis or if the purchase can be made by obtaining a minimum of two written quotations. If two or more written auotations are reauired: 1. Obtain quotations by supplying prospective vendors with a description or specifications of the merchandise, materials, equipment, or services to be purchased. A minimum of two (2) written quotations, whenever possible, shall be supplied for such purchases. If two quotations cannot be obtained, an explanation must be included as to the reason for only one bid. 2. If the purchase is over $50,000 Council approval is required before the purchase can be made. To obtain Council approval, an agenda report must be prepared and submitted to the City Council. For details on this procedure, see your department head or supervisor. 3. Prepare the requisition form according to the requisition form procedures if the transaction is not eligible for processing on a payment authorization form. The quotations are to be attached to the requisition or payment authorization form and be maintained as part of the City's records. If a formal bid basis is reauired: It is the responsibility of the requesting department to prepare specifications. After specifications have been prepared, they shall be submitted to the City Manager for approval. No advertisement for bids shall be published until specifications are approved by the City Manager. 2. Advertisement in the official local newspaper (and other publications if appropriate) at least ten (10) days in advance of bid opening is required. The City may use its web site or a recognized industry trade journal as an alternative method to disseminate solicitations of bids, requests for information, and requests for proposals if certain steps are followed to designate the method (MN Stat. 331A.03, subd. 3). 3. Time must be allowed between the date of bid opening and bid award to permit examination and tabulation of bids and submission of recommendation to the City Manager and Council. 4. Council award of bid. The Council may wish to table an award on a difficult matter, thereby delaying the purchase. Therefore, careful consideration must be given to the complexity of an item and thorough information must be provided. 5. Once the Council has awarded the bid, a requisition form must be prepared by the department head with a notation indicating the date that the City Council approved the bid award. Also, a copy of the agenda report must be attached to the requisition. For construction contracts, a payment authorization form should be completed, instead of a requisition, each time an application for payment is ready to be processed. If the item will be purchased using cooperative purchasing, Council approval is required before the purchase can be made. To obtain Council approval, an agenda report must be prepared and submitted to the City Council. For details on this procedure, see your department head or supervisor. Packet Page Number 281 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET PROCEDURES FOR PURCHASES $175,000 AND OVER All merchandise, materials, or equipment purchases totaling $175,000 or more (except emergency purchases and items purchased using cooperative purchasing) must be purchased on a formal bid basis. The following procedural requirements must be met before an item may be purchased: It is the responsibility of the requesting department to prepare specifications. After specifications have been prepared, they shall be submitted to the City Manager for approval. No advertisement for bids shall be published until specifications are approved by the City Manager. 2. Advertisement in the official local newspaper (and other publications if appropriate) at least ten (10) days in advance of bid opening is required for purchases less than $200,000. The City may use its web site or a recognized industry trade journal as an alternative method to disseminate solicitations of bids, requests for information, and requests for proposals if certain steps are followed to designate the method (MN Stat. 331A.03, subd. 3). 3. If the purchase is $200,000 or more, the first advertisement must appear no less than twenty- one (21) days before bid opening and the second notice shall be published between that time and the deadline for bids. In the case of public improvement projects, publication must be made twice in the official newspaper and twice in the "Construction Bulletin" no less than three (3) weeks before the deadline for submission of bids for the first notice and the second notice shall be published between that time and the deadline for bids. 4. Time must be allowed between the date of bid opening and bid award to permit examination and tabulation of bids and submission of recommendation to the City Manager and Council. 5. Council award of bid. The Council may wish to table an award on a difficult matter, thereby delaying the purchase. Therefore, careful consideration must be given to the complexity of an item and thorough information must be provided. 6. Once the Council has awarded the bid, a requisition form must be prepared by the department head with a notation indicating the date that the City Council approved the bid award. Also, a copy of the agenda report must be attached to the requisition. For construction contracts, a payment authorization form should be completed, instead of a requisition, each time an application for payment is ready to be processed. If the item will be purchased using cooperative purchasing, Council approval is required before the purchase can be made. To obtain Council approval, an agenda report must be prepared and submitted to the city Council. For details on this procedure, see your department head or supervisor. Packet Page Number 282 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET SOLE SOURCE PURCHASES If there is no ability to solicit multiple bids, departments must demonstrate that the purchase from a particular vendor is sufficiently justified as a sole source. Sole source means that a single vendor is uniquely qualified to meet the department's procurement objective. To be considered a sole source and therefore exempt from the bid process, one of the following conditions must be met: 1. The actual product or service needed is the only one that will meet the department's need or requirement, and it can only be purchased from one source (manufacturer or distributor). 2. The product or service must match or be compatible with current equipment or services. 3. The product needed is specifically required for use in conjunction with a grant or contract. 4. The service needed is controlled or mandated by the local, state, or federal government. 5. Artistic services. 6. An unusual or compelling urgency exists. If the need meets one of the above criteria, the department can either negotiate with the vendor directly or can request that the Finance Department negotiate with the vendor on its behalf. Packet Page Number 283 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET PURCHASES FROM EMPLOYEE -OWNED COMPANIES Before making a purchase in excess of $200 from, or entering into a contract with, a business entity owned wholly, or in part, by an employee of the City of Maplewood, City employees must obtain at least two (2) price quotes which are to be kept on file in the Finance Department for one (1) year after receipt. On purchases under $10,000, price quotes can be copies of the latest price listings, excerpts from current catalogs or written quotes provided by vendor. On purchases totaling $10,000 to $49,999, there must be two written quotations from prospective vendors. Before the purchase is made, it must be reviewed by the supervisor of the employee making the purchase to confirm that the decision to make a purchase from, or enter into a contract with, the business entity owned wholly, or in part, by the City employee is based on rational economic factors including, but not limited to, price and availability of goods and services. Two price quotes are not needed when services are purchased from an independent contractor who is a recreation referee, official or instructor. A business entity owned wholly, or in part, by a City employee shall be defined as: an entity organized for profit, including an individual, sole proprietorship, partnership, corporation, joint venture, association, or cooperative in which the City employee or a member of the City employee's immediate family has a financial interest excluding interests consisting solely of publicly issued stock holdings constituting equal to or lesser than 5% of the entity's total public stock issue. A member the City employee's immediate family is defined as: the City employee's spouse, the City employee's child, the City employee's parent, or the City employee's sibling. Packet Page Number 284 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET COOPERATIVE PURCHASING Per MN Statute 471.345, subd. 15, municipalities may contract for the purchase of supplies, materials, or equipment by utilizing contracts that are available through the state's cooperative purchasing venture authorized by section 16C.11. If a municipality does not utilize the state's cooperative purchasing venture, a municipality may contract for the purchase of supplies, materials, or equipment without regard to the competitive bidding requirements if the purchase is through a national municipal association's purchasing alliance or cooperative created by a joint powers agreement that purchases items from more than one source on the basis of competitive bids or competitive quotations. Cooperative purchasing is intended to save government agencies time and money when purchasing common products. Of course, there are no guaranteed savings, but cooperative buying power is a time -tested method of savings. Cooperative purchasing is currently allowed through the following sources: State of Minnesota's Cooperative Purchasing Venture (CPV) Program U.S. Communities Government Purchasing Alliance National Intergovernmental Purchasing Alliance Company (National IPA) Houston -Galveston Area Council (HGACBuy) BuyBoard National Purchasing Cooperative National Joint Powers Alliance (NJPA) National Cooperative Purchasing Alliance (NCPA) TCPN Cooperative Purchasing Group The Interlocal Purchasing System (TIPS) Savvik Buying Group (North Central EMS Cooperation) University of Minnesota Purchasing Services Packet Page Number 285 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET ETHICS Ethical business standards shall govern all procurement transactions. Infractions of City policy shall be reported to the City Manager or Human Resources Director. Disciplinary action for those violating the City's ethical business standards will be taken in accordance with applicable City policies, up to an including termination of employment. City personnel shall not solicit or accept a significant gift from a supplier or prospective supplier. A significant gift is defined as an item, service, favor, monies, credits, or discounts not available to others which could influence purchasing decisions, and also may include the payment of travel costs for City personnel to visit a vendor's location (airfare, hotel, etc.) City personnel may accept trivial items as a matter of courtesy, but may not solicit them. Acceptance of social invitations to occasional business meals, entertainment, and hospitality will be subject to prudent judgment as to whether the invitation places or appears to place the recipient under any obligation, the appropriateness of the occasion, frequency, and choice of facilities. Questions about the value of a gift or appropriateness of an invitation should be referred to your supervisor to ensure compliance the City's conflict of interest policy. It is also inappropriate for end users to make purchasing decisions based on marketing strategies by vendors that provide gifts or gift cards which could benefit them personally. Often the pricing offered, as well as future pricing, is much higher than pricing available through the cooperative purchasing contracts or other vendors. If a gift or gift card is received, it is the property of the City. It is the policy of the City of Maplewood that its employees conduct the affairs of the City in accordance with the highest ethical, legal, and moral standards. An employee must not be in a position to make a decision for the City if his or her personal, professional, or economic interests (or those of an immediate and extended family member) may be directly influenced or affected by the outcome. Packet Page Number 286 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET ADVERTISING FOR BIDS GUIDELINES: All purchases $200,000 and over (except emergency purchases and items purchased using cooperative purchasing) require solicitation and receipt of sealed competitive bids. Also, on purchases between $50,000 and $199,999, the City Manager or his/her designee will make the determination on whether the purchase requires solicitation and receipt of sealed competitive bids or two or more written quotations. PROCEDURES: 1. Advertisement for public bids shall be placed in the City's official newspaper (or alternate method if designated by the City) at least ten (10) working days prior to the date of bid opening. 2. If the purchase is $200,000 or more, the first advertisement must appear no less than twenty- one (21) days before bid opening and the second notice shall be published between that time and the deadline for bids. In the case of public improvement projects, publication must be made twice in the official newspaper and twice in the "Construction Bulletin" no less than three (3) weeks before the deadline for submission of bids for the first notice and the second notice shall be published between that time and the deadline for bids. 3. The department requesting the bids will prepare the bid specification and the following must be adhered to: • bids must be typed or written in ink; • bids must be signed in ink; • all erasures or changes must be initialed; • bids must be received no later than stated in the advertisement of bids; and, • for public improvement projects, bids must be signed by the City Clerk. 4. The advertisement for bids will include: • date and time by which bids must be submitted; • location for delivery of bids; and • date, time, and place of bid opening. 5. Bid Security. If the purchase is $100,000 or more the bid must be accompanied by cash, certified check, cashier's check, or bid bond payable to the City of Maplewood in an amount equal to five percent (5%) of the total bid, conditioned that if the bidder is the successful bidder, he/she will enter into a contract in accordance with said bid and will furnish such performance bonds as specified. The security of the successful bidder will be held until delivery of the goods or services has been completed. 6. Bids are received by the City Clerk's office. 7. Council will award the bid and the award will be based on, but not limited to, the factors of price, delivery date, City's experience with the products/services proposed, City's evaluation of the bidders ability to service City in terms of the requirements as called for in the specifications, quality of merchandise offered, and analysis and comparison of specifications. Packet Page Number 287 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET AFFIRMATIVE ACTION The City of Maplewood is committed to developing mutually beneficial relationships with small, minority-owned, women -owned, disadvantaged, veteran -owned, and local business enterprises. Maplewood has developed an initiative to create opportunity for vendors to market their products to the City and encourage departments to offer opportunities to such vendors. Packet Page Number 288 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET PROMPT PAYMENT OF CITY BILLS State law required municipalities to pay obligations with a standard payment period except where good faith disputes exist. A city whose council has at least one regularly scheduled meeting per month must pay bills within 35 days of receipt. A city or joint powers organization which does not have at least one regularly scheduled meeting per month must pay bills within 45 days of receipt. The date of receipt is defined as the completed delivery of the goods or services or the satisfactory installation or assembly, or the receipt of the invoice for the delivery of goods, whichever is later. Cities have the responsibility to notify vendors of invoice errors within 10 days of receipt. The statute also requires cities to calculate and pay interest of 1 % percent per month on bills not paid within the standard payment period. State law specifies $10 as the minimum monthly interest penalty payment for the unpaid balance of any one overdue bill or $100 or more. For unpaid balances less than $100, the city shall calculate and pay the actual interest penalty due the vendor. In cases of delayed payments due to good faith disputes with vendors, no interest penalties accrue. Where such delayed payments are not in good faith, the vendor may recover costs and attorneys' fees. Statute applies to all purchases of goods, leases and rents, and contracts for services, construction, repair and remodeling entered into on or after January 1, 1986. Purchases or contracts for service with a public utility or telephone company are not subject to the requirements of this statute. (Statute No. 471.425) All City employees that receive bills should promptly send them to the Finance Department with the appropriate forms so that they can be paid within 35 days of receipt. Checks for the payment of bills are mailed every Tuesday. This payment processing is referred to as "regular accounts payable processing." All documentation for checks must be submitted to the Accounts Payable Technician in the Finance Department by 4:30 p.m. on Wednesdays. If payment of the bill by regular accounts payable processing would result in a late payment charge, a special check will be issued when requested by the department making the purchase, provided the late payment charge is over $2.00. Packet Page Number 289 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET STATE SALES AND USE TAX Purchases made by cities are generally exempt from sales and use tax. To make tax-exempt purchases, the City must provide the seller with a completed Form ST3. Use tax is similar to the sales tax and is the same rate. The use tax must be paid when the City makes taxable purchases without paying sales tax. An example of this would be a taxable purchase from a vendor outside of Minnesota who does not charge the City sales tax. In this case, the City has to pay use tax to the State of Minnesota and complete a tax return. In order to meet this legal requirement, the department making the purchase should calculate the use tax. Then in the coding section of the appropriate form for the purchase, the use tax amount should be added to the same account that the purchase is coded to. In addition, the use tax amount should also be listed in the coding section as a negative amount and coded to account 101-2031. For example, if a taxable purchase was made from an out-of-state vendor for Dept/Prog 202 and no sales tax was charged, the account coding would be as follows: $106.88 101-202-000-4110 (6.88) 101---------2031 As a result, the vendor would be paid $100 and $6.88 would be paid to the State of Minnesota automatically by the City. Packet Page Number 290 of 345 CITY OF MAPLEWOOD, MINNESOTA PURCHASE DISCOUNTS H 1, Attachment 4 2020 BUDGET Some vendors offer a discount of 1% to 2% for payment of their invoices within the discount period. If this discount is over $2.00, a special check should be requested. However, occasionally the department that purchased the goods sends the invoice and/or receipt of goods to the Finance Department after the discount period has expired. In these cases, the purchase discount lost will be added to the total purchase price and coded to the appropriate expenditure account (e.g., supplies, services, etc.). Packet Page Number 291 of 345 H 1, Attachment 4 CITY OF MAPLEWOOD, MINNESOTA 2020 BUDGET FINAL PAYMENTS ON CITY CONSTRUCTION CONTRACTS The State of Minnesota requires the filing of Form IC -134 prior to the final payment of any contract involving employees under code section 270C.66 CONTRACTS WITH STATE: WITHHOLDING. "No department of the state of Minnesota, nor any political or governmental subdivision of the state, shall make final settlement with any contractor under a contract requiring the employment of employees for wages by said contractor and by subcontractors until satisfactory showing is made that said contractor or subcontractor has complied with the provisions of section 290.02. A certificate by the commission of revenue shall satisfy this requirement with respect to the contractor or subcontractor. " Before final payment can be made on any contract which involves the payment of wages by a contractor of the city to any employee, or subcontractors with employees that performed work on a job for the city, the contractor must furnish to the city a copy of Form IC -134 that has been certified by the Minnesota Department of Revenue. These forms should be kept on file in your department with all other contract documents for possible review by the auditors. Contractors and subcontractors should obtain the IC -134 forms from the State of Minnesota. Subcontractors or sole contractors must provide their certified IC -134 form to the prime contractor when their portion of work is completed. The prime contractor then submits all certified IC -134 forms to the City when requesting their final payment. Packet Page Number 292 of 345 r7 Hl, Attachment 5 O r O N O Packet Page Number 293 of 345 y Packet Page Number 294 of 345 H1, Attachment 5 M. 4,A q Q000 A. Al Q F All - V O W L L CL .0 Hl, Attachment 5 Ra HS 'u CO LL O CO U E E U CAS a -j (A >CL> .� O u U N U > _ W CO _0 O � CO U O Packet Page Number 295 of 345 H1, Attachment 5 Packet Page Number 296 of 345 0 0 0 0 0 - M M O O 00 00 0 O O 00 O N N O O O O O O O O O O O M O O O N M O O CD - "T "T O O N O M CV CV N O O O O = O CO O O 117 00 00 0 � O O O O O O O O O O (D O O O M LO O O L • M "T O O N • � O N 1` • O � N N � -0 LL LL � c: N LL (D " =) U•0 LL 0 i cl) CU LL Q Q C7 D 0� w U H1, Attachment 5 Packet Page Number 297 of 345 0 L11 C) c -I fB a� c� U 0 0 Q M G E 0 c� c� 0 a) 10 Hl, Attachment 5 Packet Page Number 298 of 345 ca � i aJ v � V � aJ — o � .• p .• aJ 4J v � • N • fXC H O C E N a v X • • H O `D E N a v p ca CD Y 0 • p .• fC i aF N M • N 3 H _ fC N A CD p +� d a, I o 0 N i ri gy a� CD >- p d p +� aJ Ln 0 d1 Y -I N • i a� r • N • fC 0 L11 C) c -I fB a� c� U 0 0 Q M G E 0 c� c� 0 a) 10 Hl, Attachment 5 Packet Page Number 298 of 345 C11- W X t� Ln H1, Attachment 5 QJ s i QJ 4- a a CC i O W CC O (i v 0 C3, 0 U (J v W EQ Packet Page Number 299 of 345 Hl, Attachment 5 Packet Page Number 300 of 345 r�- R::I- r�- M O N Q) . 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J is [O tlq U/ N U/ i N C ++ U/ L ++ ++ i Co U/ W N N W J L(� cc T Q N O m L m L Z O W O =u J Z Z L OCL LL ) � 3 0 O O N O N 5 vi O O 0 R* N T � 0 a+ Oa O V co coti N y �N _ > C N E 2 � O co 00 � rr� I �I %fin Jl r -I n a v ./ m ¢ to cu O` V CL cu CL L f0 y N s � cu O z J III II O r 00 0 0 0 0 0 0 0 0 0 0 0 0 C Q O • • r'I � J V I Y a O N � a Ln N c C4, Y Z en Ln M o O G c N a Ln v F- m VI Q en ci X co c N m �tms O V O � N � a x co 4 M � co Ln tm en coo a 0 0 0 0 0 0 00 0 0 0 � 0 � M M N N N 0 0 0 N 0 0 s 3 H1, Attachment 5 ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 0 M _ a S N L e•i Ce a X CL o CL U r c -S ^ LL c ' m 0 Y 0 o a o © c o 0 CD H O O p N P M N no Packet Page Number 318 of 345 (W� V OC: CLO O to ^^L �L }, E =3 O OU U O n� W Hl, Attachment 5 Packet Page Number 319 of 345 r.ry �a a V 4C 7 u l�� 2 C R 7 _, j ' E easy s 0 U x R a a o � GL gg a C lt9S f w 7 a o A w Packet Page Number 319 of 345 06 Q) fU a m O H h 0 N .r Q) fU O N h N O N Packet Page Number 320 of 345 M oo Il M r -I M M O r 0 - Ln two o^ M two - o -zt Z. r r r r r r OO O O O O M 0 0 0 O O O O O O O O O o 0 0 0 0 0 0 I� O O o 0 0 0 0 o Ln o Ln o 0 rl r -I I -i 'tW Lf Ol N � Ol Ol Ln n Ql UJ Lf) f M O Ln rl O � M rI Ln N M UJ tD 1- Ln N m � OOO rii u^i llO m oN � rI rI O 00 UJ n N UJ n O rI rI rI rI M rI 0 0 0 0 0 0 0 0 0 0 00 Cl M 00 n rI N W O rI � fT N fT O n rl n W Ln O UJ 00 O Ln UJ 't Ln n rI zt rn N N Ln -zt -zt -zt N rn 00 Ln oo rl O Ln rl Ln M rl rI Ln N W rI W W UJ O O Ol ' N Ol N M l0 Lfi N 't zt UJ -zt 00 N -zt 00 Ol M -Zzf O to O to M O Ln m Ln rI Ol N 00 Ol 00 O I- Ln I- n Lf) o m LM Ln to 00 to m o M N M M-zt Ln M to 1- -zt M M -zt O W N n O rI W M W C)-ztM 0 Ln M M rl N N N N Ol Ol n Lf � fT W M M Ln M Ln W -zt Lf1 n rI -zt -zt rI M N Ln rI to I- ' Lfi Ln co co to m O M zd- N rn rn N Ql N N Ln -zt c -I UJ -zt rI n Ln N n O O M M O O rl-ztO n M Ln 00 O rI M Lfi Lf to Lfi lzt M m zt 00 O Ln UJ 00 O N rl Ln n O M N rI M n Ln t0 M O O Oo lzl M� M M� O Ln UJ -zt N' UJ -zt 00 'zt 00 r N r r r W W W UJ Ln Ln W W M M M rI M O N W O rI UJ M l0 rl l0 N n N M N M rI O C)-ztO Ln N' M n M' n n UJ 00 Ol -zt O UJ 00 00 M n N Ln Ln 00 UJ N N 00 rl N -Zzf rl O C rl Lf O n N rI N rn N N N N Ln N cr-I rI r4-ztO M-zt O n O Ci n 00 l0 C l0 M O O O zt O n N S M UJ -zt W Owl n O n n N 00 UJ rl CY) Q-zt QO UO l l J M' rI rI rI rI rI rI N rI M N M r -I oo to Ln M Ln Ln Ln Ln I' I' I' to I' to rI rI rI I' O (3) Ol O I- Ol Ol O ' I- N o6 M n UJ c) Ln rI (3) NO O O Ln Ol O -zt N Ol Ln Ol UJ n n lzl� O 00 N 00 rI O Ln UJ N Ln Ql n n M n n rI N rn -zt N N rn - Ln Ln O UJ n M-zt -zt M O r m m Lfo Lfm m l N Lf) Lf) UJ UJ O rl 00 N r M M M M M M-zt -zt -zt Ln s L UD •fU C > L T U > ° ofi a, i s °1 fu 3 a 0> C7 — bD fU y 3 O y N t SZ M O. > V � M fY U GC � LL/f Vf Q 0 m N N O 11, v 00 n 0 h O h rM °o a a � Q a o Hl, Attachment 5 0 CLD CL N 4- 0 a 0 CL E 0 0 1p qo CL x LLJ 0 0 0 0 0 0 0 0 61 e 6 C� 0 C� 8 8 8 8 8 8 8 c5 C7 e c:sl e d C7 r, z LO � cn N --I 0 1p qo CL x LLJ r -I N LA cu 0 It, 0% M 070. M aop ob b Y*l 00 -r o 3 13 a Q. om x LLJ an 0 k46 0 r- Hl, Attachment 5 Packet Page Number 322 of 345 0 0 0 0 0 N O O O O 4� M O u1 N O O N fB U i U fB O r -I O O Ul Q0 O O O O _ 0 E a ^n W �� cn .4� Ln N Ln N o ^ O kp � r-� N M c -I M N a) O rrj t/) O N v U +' u1 O c O � N lfl ^ lfl LLLn r\ N O c -I M r! r-1 c -I M }, O N D d i c� � _ a-+ N N d � i 0 +; N 0 Z U U w Ln ODC Packet Page Number 322 of 345 N O N O N O N C- (000 (000 kJO � O 4� � E � w - > O 0 Hl, Attachment 5 Packet Page Number 323 of 345 N O N O N O N C- (000 (000 kJO � O 4� � E � w - > O 0 H1, Attachment 5 Packet Page Number 324 of 345 MD OA 40 (A W U Q V) Z Z a a LL cl o C) �_ a a N U o a e7 a d m G N -j r_ 1 i a c N O a o N o a �° a c _i c L m Ln f! O 00 . m L7 �v H C N az 00 r -i I -q L � r -I a� rq C c LU h N O N O N O N C N CO CO kJO W O ^ , \W O O �1 r - Packet Page Number 326 of 345 Hl, Attachment 5 O O O O r1 O O O O N N O O O R:I- 00 lD Ln O M T-4, +' O M N Cr) O M W � I- I- Ln N I- O ,�* n O O O O O O O O O O Ln Ln O a) O O M N O C) O M lD cV r1 Ln 0 R:I O 0 O O 00 Ln "- r -I R* N N rl rl 00 en O O O O O O O O O O O O O rn 0 0 0 M M N O O N rl Lri Ln lD O O rl O O M M r -I N rl lD 00 ' O O O r1 T-4 O O O N N dl O O dl 00 N N O O c -I N O N lD O O O MR* lD 00 M w N N rl rl O Ln rl r -I O O O O O O O O O O Ln Ln O N O O lD 00 N � I� dl rl Cl O 00 Ln dl � O O rl ri M M N M Ol N 00 CA O O O ' O O O Ln O Ln O O � N M O N rl -I . ^ M 00 O N I� rl rl M en rl N 4-1 J >. O }0 M V in C : CO C: C O E s Lu ) ca Q-1 Q O > a a =1 ) a c Q 0 Hl, Attachment 5 V LL O -1-j E �OC:w Hl, Attachment 5 wp O N L C .F- L Packet Page Number 327 of 345 N U- O U a 0 O O }' E � o ® u O U U) u -1 J249- •CO CA 0-0 O C: O O N U u •- - .0 O•E +� O N E E -o U -I-- � M .® � O 0) U- a C: U 2tn ® L.L wp O N L C .F- L Packet Page Number 327 of 345 Hl, Attachment 5 Packet Page Number 328 of 345 •V W /w' O O •� • v^i, W •� W O N p C CO U • CO C V o }' °� M — •- L V 0 cc C) C: 0 0 0 0 0 U O ® O NO N N N N a--+ Q� a--� a--� Q a--� Q O O O O ® aaaa (3) ry . Hl, Attachment 5 Packet Page Number 328 of 345 Hl, Attachment 5 Packet Page Number 329 of 345 City of Maplewood Sign -Up Sheet By putting your name and address on this sheet, you are requesting to address the City Council on the following topic for up to three minutes. ' Public Hearing: H1 — Truth in Taxation and CIP Public Hearin a. Public Hearin b. Resolution Certifying Property Taxes Payable in 2020 c. Resolution Adopting the Budget and Financial Policies for 2020 and the Caoital Improvement Plan for 2020-2024 Date: December 9, 2019 Time: 7:00 PM 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. Name - First & Last (please print clearly) --r.. �,� THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 330 of 345 REPORT TO: REPORT FROM PRESENTER: AGENDA ITEM Action Requested Form of Action Policy Issue: CITY COUNCIL STAFF REPORT Meeting Date December 9, 2019 Melinda Coleman, City Manager Andrea Sindt, City Clerk Scott Nadeau, Police Chief/Public Safety Director Andrea Sindt Scott Nadeau Administrative Hearing — Myth Live II, Inc 2020 Annual Liquor License Renewal ✓ Motion ❑ Discussion ❑ Public Hearing ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation J1 The city -issued liquor license for Myth Live II, Inc at 3090 Southlawn Drive N is due to expire December 31, 2019. Prior to issuance of a new license, valid January 1, 2020 through December 31, 2020, city council approval is required. Additionally, city code allows the imposition of conditions on a liquor license for the purpose of promoting public safety. The attached resolution identifies the conditions which are proposed to be placed on the Myth Live II, Inc liquor license. Pursuant to city code, the licensee has requested an administrative hearing regarding these conditions. After holding the hearing, the city council should consider any modifications to the conditions as presented in the attached resolution. Recommended Action: Motion to approve the resolution for the 2020 liquor license renewal for Myth Live II, Inc at 3090 Southlawn Drive N. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. City Code and State Statute require city council approval prior to the issuance of On -Sale licenses. Packet Page Number 331 of 345 J1 Background On June 10, 2019, the city council approved an operational action plan for Myth Live II, Inc in response to excessive use of public services. Moving into 2020, revised conditions are memorialized in the liquor license renewal resolution and will remain with the license until removed by an action of the city council The revisions made to the conditions that were imposed under the original OAP include: removal of the requirement for metal detectors; added requirement to keep video surveillance for a period of no less than 90 days, and removal of the condition which authorized the police to shut down the business if there was substantial non-compliance with the conditions leading to public safety concerns. Other conditions remain essentially the same. The licensee has been notified of the renewal requirements and are eligible to renew their license, contingent upon the receipt of their completed license renewal documentation and required fees. Attachments 1. Resolution for the 2020 Liquor License Renewal Packet Page Number 332 of 345 J1, Attachment 1 CITY OF MAPLEWOOD RESOLUTION APPROVING 2020 LIQUOR LICENSE RENEWAL FOR MYTH LIVE II, INC. WHEREAS, Myth Live H, Inc. (the "Licensee") holds an on -sale intoxicating liquor license (the "License") from the city of Maplewood (the "City") for its facility at 3090 Southlawn Drive North (the "Property"); and WHEREAS, the License expires on December 31, 2019 and must be renewed for 2020 in order for the Licensee to continue to serve intoxicating liquor thereafter; and WHEREAS, on November 12, 2019, the City adopted ordinance no. 1007 amending city code section 6-130 regarding the imposition of reasonable conditions on liquor licenses; and WHEREAS, the Property has been the subject of numerous police calls for service over the years, including at least 174 between June 11, 2017 and December 1, 2019, as evidenced by the police incident report attached hereto as Exhibit A; and WHEREAS, on March 29, 2019, there were five calls for service involving the Property which required public safety responses, including a shooting in a parking lot adjacent to the Property which is under contract by the Licensee for use in connection with events at the Property; and WHEREAS, the incident on March 29, 2019 required a response not only from the Maplewood police department but also involved assistance from the Ramsey County sheriff, White Bear Lake police department, New Brighton police department, North St. Paul police department and the Minnesota State Patrol; and WHEREAS, incidents such as the one on March 29, 2019 pose a serious threat to public safety by endangering patrons and employees of the Licensee as well as others living, working or visiting the area; and WHEREAS, incidents requiring substantial police involvement limit the City's ability to provide adequate services elsewhere in the community, thus potentially endangering persons having no connection with the Licensee; and WHEREAS, the City and the Licensee worked thereafter to craft conditions on the License designed to enhance security at the Property and to minimize the number and seriousness of incidents requiring police response; and WHEREAS, on June 10, 2019, the city council, after allowing the Licensee's representatives an opportunity to address the council, adopted an Operational Action Plan which included conditions designed to enhance public safety and security at the Property; and 624963v1MA745-20 Packet Page Number 333 of 345 J1, Attachment 1 WHEREAS, since adoption of the Operational Action Plan, the number of incidents involving the Property requiring police response has been reduced; and WHEREAS, the City attributes the reduction in incidents at the Property since June 10, 2019, at least in part, to implementation of the Operational Action Plan; and WHEREAS, the City wishes to see a further decline in public safety incidents at the Property and believes the continued application of conditions on the License is of vital importance in achieving that goal; and WHEREAS, on August 29, 2019 the City received a report of criminal sexual conduct which had occurred at the Property on July 30, 2019 but the police department was unable to conduct a thorough investigation of the incident because the Licensee only retains security camera video for seven days; and WHEREAS, the City is only willing to renew the License with certain conditions intended to enhance public safety for patrons, employees and others at or near the Property. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Maplewood that pursuant to Minnesota Statutes, section 340A.415 and Maplewood city code section 6-130 the Licensee's on -sale intoxicating liquor License be renewed for 2020, subject to receipt of satisfactory renewal documentation and fees and subject to the following conditions: Use a form for each upcoming event which includes background research, information, and identification of any anticipated issues as well as the following: the number of tickets sold, attendance expected, security officers assigned inside and outside, and EMTs. The number of security personnel may vary depending on type of show, but adequate resources are expected to be in place. This form will be preferably provided to the police department 30 days prior to the event but no less than 14 days out. 2. Monthly security staff meeting must be held with the police chief or designee. Patrons are not allowed to carry liquids into the premises. 4. Jackets and bags must be checked and cannot be left unattended. Bottle service is not allowed. 6. Training for door entry staff must be provided to recognize signs of intoxication. Persons with indications of intoxication must not be allowed in. 7. Signs must be posted at the entrance and throughout the venue that state rules of conduct. There must be regular monitoring (every 15 minutes) of bathrooms and other areas 2 624963v1MA745-20 Packet Page Number 334 of 345 J1, Attachment 1 where drugs may be ingested. 9. There must be a comprehensive and fully operational video surveillance system which is capable of high resolution images of those entering the venue main doors and an array of security cameras in the parking lot. Video footage must be retained for a minimum of 90 days. 10. Police must be provided access to videos and copies of videos within 24 hours of request. 11. A listing of where the Myth contracts for "offsite" parking must be provided. 12. There must be continuing monitoring for any under -age drinking and the Licensee must take the appropriate measures in response. 13. Outside security personnel must monitor all unusual/suspicious activity outside in the parking lot. 14. At closing, outside security personnel must control and direct patrons leaving the premises to ensure a safe and orderly departure. 15. Security personnel must wear a shirt or other type of outerwear that readily identifies them as SECURITY or MYTH staff. 16. Security personnel are expected to immediately report to the Maplewood police department all anticipated traffic safety issues, disorderly conduct, and criminal behavior that might affect the safety of employees, patrons, or others in the surrounding community. 17. Training must be provided for inside security on how to recognize signs of intoxication and on general alcohol awareness. 18. A detailed security training plan must be provided, including expectations on how staff will deal with patrons who are found to be intoxicated and how they will assist them in getting home safely. 19. The Licensee must consider safety and security before booking acts, performers or events when there is known or expected levels of security concern associated with the act or event. 20. The Licensee must secure all necessary approvals, permits, and/or licenses should its business focus or operations be changed or expanded. 21. All bartenders and alcohol servers must complete training offered by the Minnesota Liquor and Alcohol Beverage Association to ensure adequate knowledge of Minnesota law pertaining to safe service of intoxicating beverages. 3 624963v1MA745-20 Packet Page Number 335 of 345 J1, Attachment 1 22. The amount of hard alcohol per drink must be limited to 1.5 ounces, as measured with each pour, which is consistent with the national standard. 23. Patrons may not purchase drinks for others unless the other is present. 24. The Licensee must establish clear policies and protocols regarding over -service and service to obviously intoxicated patrons. 25. The expectation is a drastic reduction in the number of overdose cases reported with a goal of none occurring annually. Adopted by the Maplewood city council this 9th day of December, 2019. Attest: Andrea Sindt, City Clerk 0 624963v1MA745-20 Packet Page Number 336 of 345 Marylee Abrams, Mayor J1, Attachment 1 Exhibit A: 2020 liquor license for Myth Live For the 24 months preceding the Operational Action Plan (OAP), June 11, 2017, to June 10, 2019, the police department recorded 235 case numbers at Myth Live, 3090 Southlawn Dr. Of those 235 case numbers, 78 were for police -initiated activities such as proactive presence in the parking lot and follow up on previous criminal matters, 109 were calls for reported crimes, and the rest, 48, were non -criminal in nature. Of the 109 reported crimes, there were 54 calls for drunk or disorderly persons, and the rest was a combination of theft, assault, fight, criminal sexual conduct, criminal damage to property, DWI, domestics, motor vehicle theft, suspicious activity, warrant arrest, and narcotics -related calls. Most of the 78 police -initiated case numbers (70) were officers proactively patrolling the parking lot or standing by to curb the amount of disorder at the venue. According to fire department records, not included in the police department numbers, during this same period, there was 46 calls for fire/EMS services. Of those calls, 18 were identified as either drug or alcohol overdose -related. During these 24 months, there were a total of 157 police calls for service, not police -initiated. That number equals 39.25 calls for service every 6 -months. In contrast, during the nearly 6 -months since the OAP went into effect there have been only 25 total case numbers recorded at Myth Live, 3090 Southlawn Dr. Of those 25 case numbers, eight were for police -initiated activity, 11 were for reported crimes, and the rest (6) were for non- criminal related matters. According to the fire department, they have responded to 3090 Southlawn Dr. four times since June 11, 2019, with two of those calls having drug or alcohol overdose noted. During the two years before the OAP, the police department responded to an average of 39.25 calls for service every 6 -months. That has been drastically reduced to only 17 over the nearly 6 - months since the OAP became effective. That is a nearly 57% drop in the calls for service to the police department. The fire department went from a 6 -month average of 11.5 calls for fire/EMS service to four since the OAP. That represents a nearly 66% drop in fire/EMS calls for service. Since June 11, 2019, there were no events that generated more than two (2) calls for service the night of the event, although some generated calls after the fact for things like theft. There was one criminal sexual conduct that was reported a month after the incident. Myth Live no longer had the video from that night, which would have been useful in investigating this incident. This incident involves a male forcing a female into a private restroom and then forced her to have vaginal sex. The investigation is ongoing. Packet Page Number 337 of 345 J1, Attachment 1 The owners of 3090 Southlawn Dr. have received three (3) excessive calls for service letters since the beginning of 2019. Only one of those letters has been since June when the OAP began. The third letter and invoice were sent to the property owners of 3090 Southlawn Dr. on November 15, and they have until Dec. 12, 2019, to make payment. It should be noted that multiple incidents occurring during one event will be included in one letter and not multiple letters. Only calls to the address 3090 Southlawn Dr. are highlighted and do not represent calls around the area, which may be attributed to the crowds associated with 3090 Southlawn Dr. The surrounding parking lots and businesses are sometimes the location of incidents which spillover from events at Myth Live. Packet Page Number 338 of 345 June 11, 2017, to Dec. 1, 2019, Calls for Service to 3090 Southlawn Dr N, Maplewood J1, Attachment 1 Case Number 911 Total: 2 MAPTL19019914 MAPTL19031644 ADM Total: 2 MAPTL17016328 MAPTL19032614 AFA Total: 2 MAPTL18022279 MAPTL19007294 AHR Total: 1 MAPTL18003007 ALA Total: 15 MAPTL17017560 MAPTL17017603 MAPTL17019326 MAPTL17019330 MAPTL17019963 MAPTL17020410 MAPTL17020413 MAPTL17027765 MAPTL17030781 MAPTL17030784 MAPTL18022317 MAPTL18025258 MAPTL18029904 MAPTL18029919 MAPTL19007872 AMA Total: 14 MAPTL17022661 MAPTL17027633 MAPTL17035151 MAPTL18005261 MAPTL18005270 MAPTL18019850 MAPTL18022280 MAPTL18032947 MAPTL18033033 MAPTL19004105 MAPTL19007841 MAPTL19017677 MAPTL19017681 MAPTL19033491 AOA Total: 2 MAPTL18028771 MAPTL18030532 APD Total: 1 MAPTL17030831 ASS Total: 10 MAPTL17028881 MAPTL17029085 MAPTL17031007 MAPTL17031207 MAPTL17035161 Reported Date/Time 07/25/2019 21:26:00 11/08/2019 18:51:00 06/19/2017 19:31:00 11/16/2019 23:13:48 08/14/2018 21:41:00 03/23/2019 23:37:00 02/01/2018 11:40:00 07/02/2017 0:41:00 07/02/2017 12:10:00 07/19/2017 16:12:35 07/19/2017 16:31:46 07/25/2017 10:26:00 07/29/2017 9:42:00 07/29/2017 10:02:00 10/09/2017 9:30:00 11/08/2017 14:43:00 11/08/2017 15:45:00 08/15/2018 10:28:00 09/15/2018 9:02:00 11/03/2018 12:04:00 11/03/2018 15:11:00 03/30/2019 11:57:00 08/19/2017 18:51:00 10/07/2017 21:40:00 12/21/2017 22:15:00 02/24/2018 21:31:00 02/24/2018 23:11:00 07/20/2018 18:34:00 08/14/2018 22:03:00 12/07/2018 21:00:00 12/08/2018 23:33:00 02/15/2019 23:36:00 03/29/2019 22:44:00 07/07/2019 1:05:00 07/07/2019 1:41:00 11/24/2019 21:37:00 10/22/2018 1:51:00 11/10/2018 20:44:00 11/08/2017 23:55:00 10/19/2017 22:56:00 10/22/2017 0:01:00 11/10/2017 21:25:00 11/12/2017 19:05:00 12/21/2017 23:58:00 Street 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N Incident Type 911 - Investigate 911 Hangup 911 - Investigate 911 Hangup 3090 SOUTHLAWN DR N ADM -Administrative Detail 3090 SOUTHLAWN DR N ADM -Administrative Detail 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N AFA - Assist Fire Agency AFA - Assist Fire Agency 3090 SOUTHLAWN DR N AHR - Accident Hit and Run 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 1 of 6 ALA - Alarm Sounding ALA - Alarm Sounding ALA - Alarm Sounding ALA - Alarm Sounding ALA - Alarm Sounding ALA - Alarm Sounding ALA - Alarm Sounding ALA - Alarm Sounding ALA - Alarm Sounding ALA - Alarm Sounding ALA - Alarm Sounding ALA - Alarm Sounding ALA - Alarm Sounding ALA - Alarm Sounding ALA - Alarm Sounding AMA - Assist Medical Agency AMA - Assist Medical Agency AMA - Assist Medical Agency AMA - Assist Medical Agency AMA - Assist Medical Agency AMA - Assist Medical Agency AMA - Assist Medical Agency AMA - Assist Medical Agency AMA - Assist Medical Agency AMA - Assist Medical Agency AMA - Assist Medical Agency AMA - Assist Medical Agency AMA - Assist Medical Agency AMA - Assist Medical Agency AOA - Assist Other Agency AOA - Assist Other Agency APD - Accident Property Damage ASS - Assault ASS - Assault ASS - Assault ASS - Assault ASS - Assault Packet Page Number 339 of 345 June 11, 2017, to Dec. 1, 2019, Calls for Service to 3090 Southlawn Dr N, Maplewood J1, Attachment 1 MAPTL18002967 MAPTL18008564 MAPTL18029406 MAPTL18029410 MAPTL19030988 AST Total: 8 MAPTL17016315 MAPTL17016358 MAPTL17031228 MAPTL17034284 MAPTL18006598 MAPTL18022283 MAPTL18029399 MAPTL19027956 AWI Total: 1 MAPTL18005269 CDP Total: 2 MAPTL17029087 MAPTL19004108 CIV Total: 4 MAPTL17032915 MAPTL17033148 MAPTL18029602 MAPTL19004313 CSC Total: 4 MAPTL17029086 MAPTL17034294 MAPTL17034297 MAPTL19023780 DKD Total: 1 MAPTL18005919 DKP Total: 31 MAPTL17015465 MAPTL17023903 MAPTL17025316 MAPTL17029781 MAPTL17030624 MAPTL17030820 MAPTL17030920 MAPTL17031128 MAPTL17031219 MAPTL17031632 MAPTL17031633 MAPTL17031634 MAPTL17031656 MAPTL17033129 MAPTL17033141 MAPTL17034269 MAPTL17034278 MAPTL17034279 MAPTL17034283 MAPTL17034290 MAPTL18003909 MAPTL18006574 MAPTL18011295 01/31/2018 22:02:00 03/31/2018 23:37:00 10/28/2018 22:40:00 10/28/2018 23:02:00 11/02/2019 19:58:00 06/19/2017 17:16:00 06/20/2017 0:53:00 11/13/2017 0:48:00 12/13/2017 21:37:00 03/11/2018 1:15:00 08/14/2018 22:10:00 10/28/2018 19:53:00 10/06/2019 3:07:00 02/24/2018 22:55:00 10/22/2017 1:00:00 02/15/2019 23:56:00 11/30/2017 17:01:00 12/02/2017 22:38:00 10/31/2018 8:21:00 02/18/2019 12:30:00 10/22/2017 0:39:00 12/13/2017 22:40:00 12/13/2017 22:59:00 08/29/2019 13:03:00 03/03/2018 23:06:00 06/11/2017 0:11:00 08/31/2017 20:01:00 09/14/2017 23:38:00 10/28/2017 23:10:00 11/06/2017 22:36:00 11/08/2017 21:54:00 11/09/2017 22:50:00 11/11/2017 22:55:00 11/12/2017 22:22:00 11/16/2017 23:24:00 11/16/2017 23:34:00 11/16/2017 23:55:00 11/17/2017 6:50:00 12/02/2017 20:57:00 12/02/2017 23:10:00 12/13/2017 19:19:00 12/13/2017 20:54:00 12/13/2017 20:55:00 12/13/2017 21:27:00 12/13/2017 22:18:00 02/09/2018 23:00:00 03/10/2018 20:35:00 04/29/2018 1:53:00 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N Packet Page Number 340 of 345 2 of 6 ASS - Assault ASS - Assault ASS - Assault ASS - Assault ASS - Assault AST - Assist Citizen AST - Assist Citizen AST - Assist Citizen AST - Assist Citizen AST - Assist Citizen AST - Assist Citizen AST - Assist Citizen AST - Assist Citizen AWI - Accident With Injuries CDP - Criminal Damage Property CDP - Criminal Damage Property CIV - Civil Problem CIV - Civil Problem CIV - Civil Problem CIV - Civil Problem CSC - Crim Sexual Conduct CSC - Crim Sexual Conduct CSC - Crim Sexual Conduct CSC - Crim Sexual Conduct DKD - Drunk Driver DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person June 11, 2017, to Dec. 1, 2019, Calls for Service to 3090 Southlawn Dr N, Maplewood J1, Attachment 1 MAPTL18017824 MAPTL18033625 MAPTL19012376 MAPTL19013661 MAPTL19013668 MAPTL19014946 MAPTL19014971 MAPTL19032598 DOC Total: 26 MAPTL17016235 MAPTL17016345 MAPTL17019593 MAPTL17021154 MAPTL17022996 MAPTL17028883 MAPTL17030728 MAPTL17030923 MAPTL17031006 MAPTL17031130 MAPTL17031140 MAPTL17031142 MAPTL17031224 MAPTL17033145 MAPTL17034277 MAPTL17035156 MAPTL18006583 MAPTL18017816 MAPTL18019976 MAPTL18019977 MAPTL18022285 MAPTL18032290 MAPTL19003785 MAPTL19004202 MAPTL19004204 MAPTL19007834 DOM Total: 2 MAPTL17029093 MAPTL18029403 FGT Total: 9 MAPTL17023004 MAPTL17028888 MAPTL17029089 MAPTL17033131 MAPTL17034291 MAPTL19004200 MAPTL19007716 MAPTL19020526 MAPTL19031001 INV Total: 6 MAPTL17015629 MAPTL17021286 MAPTL17033147 MAPTL18001165 MAPTL19011107 MAPTL19027932 07/01/2018 2:12:00 12/16/2018 2:37:00 05/18/2019 22:16:00 05/31/2019 22:18:00 05/31/2019 23:25:00 06/12/2019 19:12:00 06/13/2019 0:33:00 11/16/2019 20:43:00 06/18/2017 23:12:00 06/19/2017 22:00:00 07/21/2017 21:43:00 08/04/2017 22:19:00 08/22/2017 22:22:00 10/19/2017 23:13:00 11/08/2017 2:21:00 11/09/2017 22:57:00 11/10/2017 21:17:00 11/11/2017 23:04:00 11/12/2017 0:43:00 11/12/2017 1:02:00 11/12/2017 23:48:00 12/02/2017 22:45:00 12/13/2017 20:40:00 12/21/2017 23:04:00 03/10/2018 22:41:00 07/01/2018 0:13:00 07/22/2018 1:38:00 07/22/2018 1:42:00 08/14/2018 22:27:00 11/30/2018 21:31:00 02/12/2019 16:46:00 02/17/2019 0:37:00 02/17/2019 0:50:00 03/29/2019 21:15:00 10/22/2017 2:10:00 10/28/2018 22:10:00 08/22/2017 23:30:00 10/19/2017 23:42:00 10/22/2017 1:16:00 12/02/2017 21:07:00 12/13/2017 22:26:00 02/17/2019 0:25:00 03/28/2019 17:25:00 07/30/2019 20:32:00 11/02/2019 22:39:00 06/12/2017 23:13:00 08/06/2017 7:49:00 12/02/2017 23:21:00 01/13/2018 20:26:00 05/04/2019 21:43:00 10/05/2019 23:16:00 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N LOS Total: 3 MAPTL17035160 12/21/2017 23:53:00 3090 SOUTHLAWN DR N 3of6 DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DKP- Drunk Person DOC - Disorderly Conduct DOC - Disorderly Conduct DOC - Disorderly Conduct DOC - Disorderly Conduct DOC - Disorderly Conduct DOC - Disorderly Conduct DOC - Disorderly Conduct DOC - Disorderly Conduct DOC - Disorderly Conduct DOC - Disorderly Conduct DOC - Disorderly Conduct DOC - Disorderly Conduct DOC - Disorderly Conduct DOC - Disorderly Conduct DOC - Disorderly Conduct DOC - Disorderly Conduct DOC - Disorderly Conduct DOC - Disorderly Conduct DOC - Disorderly Conduct DOC - Disorderly Conduct DOC - Disorderly Conduct DOC - Disorderly Conduct DOC - Disorderly Conduct DOC - Disorderly Conduct DOC - Disorderly Conduct DOC - Disorderly Conduct DOM -Domestic Fam Relationship DOM -Domestic Fam Relationship FGT - Fight FGT - Fight FGT - Fight FGT - Fight FGT - Fight FGT - Fight FGT - Fight FGT - Fight FGT - Fight INV - Investigate INV - Investigate INV - Investigate INV - Investigate INV - Investigate INV - Investigate LOS - Lost Property Packet Page Number 341 of 345 June 11, 2017, to Dec. 1, 2019, Calls for Service to 3090 Southlawn Dr N, Maplewood J1, Attachment 1 MAPTL19020612 07/31/201914:48:00 MAPTL19033134 11/21/2019 14:51:00 MSP Total: 1 MAPTL17023081 MVT Total: 1 MAPTL17031149 NAR Total: 2 MAPTL17024426 MAPTL18029404 PCN Total: 7 MAPTL17016375 MAPTL17016686 MAPTL17029266 MAPTL17033668 MAPTL17034285 MAPTL18003784 MAPTL18030996 PPV Total: 77 MAPTL17015726 MAPTL17016228 MAPTL17016355 MAPTL17016858 MAPTL17016860 MAPTL17017546 MAPTL17017553 MAPTL17017565 MAPTL17020025 MAPTL17021147 MAPTL17022674 MAPTL17022675 MAPTL17023908 MAPTL17023914 MAPTL17023925 MAPTL17023933 MAPTL17025304 MAPTL17025635 MAPTL17026549 MAPTL17026648 MAPTL17027285 MAPTL17027295 MAPTL17027617 MAPTL17027732 MAPTL17028237 MAPTL17028863 MAPTL17028884 MAPTL17029078 MAPTL17029091 MAPTL17030621 MAPTL17030829 MAPTL17030918 MAPTL17031009 MAPTL17031637 MAPTL17033757 MAPTL17033759 MAPTL17035148 MAPTL17035157 MAPTL17035266 08/23/2017 19:06:00 11/12/2017 2:25:00 09/06/2017 9:00:00 10/28/2018 22:17:00 06/20/2017 7:46:00 06/23/2017 13:03:24 10/24/2017 2:46:00 12/07/2017 20:07:00 12/13/2017 21:37:00 02/08/2018 22:10:00 11/15/2018 22:08:00 06/13/2017 22:40:00 06/18/2017 22:28:52 06/20/2017 0:12:00 06/24/2017 23:33:00 06/24/2017 23:50:00 07/01/2017 23:10:00 07/02/2017 0:01:35 07/02/2017 1:14:00 07/25/2017 23:01:00 08/04/2017 21:57:00 08/19/2017 21:01:05 08/19/2017 21:02:00 08/31/2017 20:28:28 08/31/2017 21:05:06 08/31/2017 22:38:00 09/01/2017 0:16:00 09/14/2017 20:26:00 09/17/2017 22:47:00 09/26/2017 23:23:53 09/27/2017 21:40:00 10/03/2017 19:58:00 10/03/2017 22:15:00 10/07/2017 19:42:00 10/08/2017 20:44:00 10/13/2017 19:55:00 10/19/2017 20:38:00 10/19/2017 23:16:00 10/21/2017 22:50:00 10/22/2017 1:36:00 11/06/2017 22:18:00 11/08/2017 23:41:00 11/09/2017 22:18:00 11/10/2017 22:07:00 11/17/2017 0:11:00 12/08/2017 20:05:00 12/08/2017 20:13:00 12/21/2017 21:57:00 12/21/2017 23:24:00 12/22/2017 22:31:00 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N Packet Page Number 342 of 345 4 of 6 LOS - Lost Property LOS - Lost Property MSP - Missing Person, Juvenile MVT - Motor Vehicle Theft NAR - Narcotics NAR - Narcotics PCN - Previous Case Follow -Up PCN - Previous Case Follow -Up PCN - Previous Case Follow -Up PCN - Previous Case Follow -Up PCN - Previous Case Follow -Up PCN - Previous Case Follow -Up PCN - Previous Case Follow -Up PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit June 11, 2017, to Dec. 1, 2019, Calls for Service to 3090 Southlawn Dr N, Maplewood J1, Attachment 1 MAPTL18003146 MAPTL18003775 MAPTL18003780 MAPTL18003894 MAPTL18004649 MAPTL18005913 MAPTL18006151 MAPTL18006548 MAPTL18006579 MAPTL18010988 MAPTL18012657 MAPTL18016212 MAPTL18019849 MAPTL18020760 MAPTL18021140 MAPTL18021236 MAPTL18022284 MAPTL18025606 MAPTL18027412 MAPTL18027418 MAPTL18028493 MAPTL18028503 MAPTL18028592 MAPTL18029005 MAPTL18029013 MAPTL18029320 MAPTL18030998 MAPTL18031347 MAPTL18034716 MAPTL19001655 MAPTL19014431 MAPTL19014964 MAPTL19017678 MAPTL19020517 MAPTL19020540 MAPTL19020541 MAPTL19026431 MAPTL19026449 RPR Total: 3 MAPTL17032110 MAPTL18010980 MAPTL18028937 SUS Total: 5 MAPTL17024520 MAPTL18031997 MAPTL18032712 MAPTL19013673 MAPTL19026080 THF Total: 17 MAPTL17016386 MAPTL17016582 MAPTL17028260 MAPTL17029099 MAPTL17033186 MAPTL17035166 MAPTL18000860 MAPTL18012738 MAPTL18022287 MAPTL18022299 02/02/2018 23:56:00 02/08/2018 20:23:00 02/08/2018 21:25:00 02/09/2018 20:52:00 02/17/2018 22:14:00 03/03/2018 22:33:00 03/06/2018 21:49:00 03/10/2018 18:48:00 03/10/2018 22:08:00 04/25/2018 20:55:00 05/11/2018 20:18:00 06/14/2018 22:58:00 07/20/2018 18:16:00 07/29/2018 21:33:00 08/02/2018 21:32:00 08/03/2018 20:38:00 08/14/2018 22:27:00 09/18/2018 20:51:00 10/06/2018 20:45:00 10/06/2018 21:44:00 10/18/2018 20:28:00 10/18/2018 22:25:00 10/19/2018 20:55:00 10/24/2018 19:41:00 10/24/2018 20:38:00 10/27/2018 20:52:00 11/15/2018 22:29:00 11/19/2018 21:33:00 12/29/2018 20:31:00 01/19/2019 20:00:00 06/07/2019 18:42:00 06/12/2019 22:33:00 07/07/2019 1:06:00 07/30/2019 19:17:00 07/30/2019 22:32:00 07/30/2019 22:34:00 09/21/2019 19:42:00 09/21/2019 22:23:00 11/22/2017 12:58:00 04/25/2018 19:18:00 10/24/2018 8:22:00 09/07/2017 9:21:00 11/27/2018 13:39:00 12/05/2018 9:20:00 05/31/2019 23:53:00 09/18/2019 16:37:00 06/20/2017 10:26:00 06/22/2017 13:37:00 10/13/2017 23:49:00 10/22/2017 4:00:00 12/03/2017 10:21:00 12/22/2017 0:41:00 01/10/2018 16:09:00 05/12/2018 11:16:00 08/14/2018 23:23:00 08/15/2018 3:46:00 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N 3090 SOUTHLAWN DR N PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit PPV - Police Proactive Visit RPR - Recovered Property RPR - Recovered Property RPR - Recovered Property SUS - Suspicious Activity SUS - Suspicious Activity SUS - Suspicious Activity SUS - Suspicious Activity SUS - Suspicious Activity 3090 SOUTHLAWN DR N THF - Theft 3090 SOUTHLAWN DR N THF - Theft 3090 SOUTHLAWN DR N THF - Theft 3090 SOUTHLAWN DR N THF - Theft 3090 SOUTHLAWN DR N THF - Theft 3090 SOUTHLAWN DR N THF - Theft 3090 SOUTHLAWN DR N THF - Theft 3090 SOUTHLAWN DR N THF - Theft 3090 SOUTHLAWN DR N THF - Theft 3090 SOUTHLAWN DR N # 525 THF - Theft 5of6 Packet Page Number 343 of 345 June 11, 2017, to Dec. 1, 2019, Calls for Service to 3090 Southlawn Dr N, Maplewood J1, Attachment 1 MAPTL18022332 08/15/2018 14:08:00 3090 SOUTHLAWN DR N THF - Theft MAPTL18027930 10/12/2018 20:50:00 3090 SOUTHLAWN DR N THF - Theft MAPTL19004102 02/15/2019 23:07:00 3090 SOUTHLAWN DR N THF - Theft MAPTL19004107 02/15/2019 23:44:00 3090 SOUTHLAWN DR N THF - Theft MAPTL19004114 02/16/2019 0:31:00 3090 SOUTHLAWN DR N THF - Theft MAPTL19007878 03/30/2019 12:59:00 3090 SOUTHLAWN DR N THF - Theft MAPTL19008038 04/01/2019 13:28:00 3090 SOUTHLAWN DR N THF - Theft WAR Total: 1 MAPTL18003261 02/03/2018 22:12:00 3090 SOUTHLAWN DR N WAR - Warrant Total Records: 260 Packet Page Number 344 of 345 6 of 6 For the permanent record Meeting Date: 12/09/2019 Agenda Item: J1 SKO L N I C K .J OYC E P.A. William R. Skolnick Amy D. Joyce' Andrew H. Bardwell Samuel M. Johnson Andrea J. Skolnick "ALSO LICENSED IN ILLINOIS Attorneys at Law December 2, 2019 VIA EMAIL ONLY Ronald H. Batty Kennedy & Graven 470 US Bank Plaza 200 South Sixth St. Minneapolis, MN 55402 Re: I11\ th L i \ e 111, LLC License Renewal Dear Mr. Batty, I write in response to your November 25, 2019 letter regarding the City Council taking up the issue of renewal of Myth's liquor license. My client does request a hearing. Your letter however, indicates that the City is recommending a continuation of the illegal conditions it has imposed along with the imposition of additional illegal conditions. Myth continues to object, and views the imposition of unsupported and illegal conditions on the renewal of its license to be retaliation for its assertion of its constitutional rights in the presently pending lawsuit. Yours truly, SKOLNICK & JOYCE P.A. k :� r "—xr Andrew H. Bardwcll 1150 SPS Tower / 333 South Seventh Street, Minneapolis, MN 55402 / (612) 677-7600 T (612) 677-7601 F / www.skolnickjoyce.com J2 -Moved to Workshop Meeting Agenda Item E3 CITY COUNCIL STAFF REPORT Meeting Date December 9, 2019 REPORT TO: City Council REPORT FROM: Melinda Coleman, City Manager PRESENTER: Melinda Coleman, City Manager Ron Batty, City Attorney AGENDA ITEM: Closed Session Pursuant to Minn. Stat., Section 13D.05, subd. 3(b) for Attorney -Client Privileged Discussion Regarding Pending Litigation, Myth Live II, Inc v. City Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The purpose is to discuss pending litigation. Recommended Action: Before the meeting is closed, the City Council must state on the record the specific grounds permitting the meeting to be closed and describe the subject to be discussed. Therefore, it is recommended the City Council introduce the following motion: Pursuant to Minnesota Statutes Section 13D.05, subd. 3b, I hereby motion to close the regular meeting and go into closed session to discuss pending litigation related to the Myth Live II, Inc. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Background 4ffnrhmnn+c None Packet Page Number 345 of 345