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Home My WebLink About2019-11-25 City Council Meeting PacketAGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, November 25, 2019 City Hall, Council Chambers Meeting No. 22-19 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. November 12, 2019 City Council Workshop Minutes 2. November 12, 2019 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Presentation from Metropolitan Council Representative Sue Vento G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Resolution Directing Modification of Existing Construction Contract, Change Order No. 2, Wakefield Park Improvements Project, City Project PR 17-01 3. Donation to Maplewood Police Reserves from the Ramsey County Sheriff's Foundation 4. Cancellation of Uncollectible Ambulance Accounts Receivable 5. Cancellation of Uncollectible Miscellaneous Accounts Receivable 6. Certification of Delinquent Trash and Miscellaneous Accounts Receivable 7. Purchase of One Bucket Truck 8. Consulting Agreement with Rehder Forestry Consulting, LLC for Forestry Services 9. Conditional Use Permit Review, Elk Ridge Alzheimer's Special Care Center, 1700 Beam Avenue 10. Conditional Use Permit Review, Production Resources, 1136 Frost Avenue 11. Conditional Use Permit Termination Resolution, HaF Equipment, 1255 Cope Avenue 12. Resolution for No Parking on the South Side of County Road D Between Labore Road to County Road D Circle 13. CTV Contract Renewal H. PUBLIC HEARINGS —If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. Keller Addition, 2228 Maplewood Drive a. Public Hearing b. Public Vacation, Preliminary Plat and Final Plat Resolution (4 Votes) UNFINISHED BUSINESS None J. NEW BUSINESS 1. Purchase Offer to Sell City -Owned Property at 2501 Londin Lane a. Intent to Close Meeting (Minn. Stat. §13D.05 Subd. 3(c)) K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk's Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other's time keeping remarks brief, to the point and non -repetitive. MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 6:00 P.M. Tuesday, November 12, 2019 City Hall, Council Chambers A. CALL TO ORDER E1 A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 6:02 p.m. by Mayor Abrams. B. ROLL CALL Marylee Abrams, Mayor Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Sylvia Neblett, Councilmember Present Bryan Smith, Councilmember Present C. APPROVAL OF AGENDA Councilmember Juenemann moved to aaarove the aaenda as submitted. Seconded by Councilmember Neblett Ayes — All The motion passed. D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. Proposal to Transform the Police Advisory Commission to a Multicultural Advisory Committee City Manager Coleman introduced the staff report. Public Safety Director Nadeau gave additional information about the report. Police Lieutenant Bierdeman and Police Lieutenant Busack addressed the council to give the report and answer questions of the council. Ann Bryson, former member of the Use of Force Workgroup and Police Advisory Commission addressed the council to give additional information on the Multicultural Advisory Committee. Steve Langdon, member of the Police Advisory Commission addressed the council to give additional information. F. ADJOURNMENT Mayor Abrams adjourned the meeting at 6:41 p.m. November 12, 2019 1 City Council Workshop Minutes Packet Page Number 1 of 107 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Tuesday, November 12, 2019 City Hall, Council Chambers Meeting No. 21-19 A. CALL TO ORDER E2 A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Mayor Abrams. Mayor Abrams reported on the Yellow Ribbon Prayer Breakfast and Veteran's Day Celebration she attended last week. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Sylvia Neblett, Councilmember Present Bryan Smith, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda under Council Presentation: A Place for Everyone Storm Drains Councilmember Neblett moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes — All The motion passed. E. APPROVAL OF MINUTES 1. October 28, 2019 City Council Workshop Minutes Councilmember Neblett moved to approve the October 28, 2019 City Council Workshop Minutes as submitted. Seconded by Councilmember Juenemann Ayes — All The motion passed. 2. October 28, 2019 City Council Meeting Minutes Councilmember Neblett moved to approve the October 28, 2019 City Council Meeting November 12, 2019 1 City Council Meeting Minutes Packet Page Number 2 of 107 E2 Minutes as submitted. Seconded by Councilmember Smith Ayes — All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar; reviewed other topics of concern or interest requested by councilmembers; and gave an overview of upcoming events in the community. 2. Council Presentations Place for Everyone Councilmember Juenemann reported that a meeting about fair housing in the area called "A Place for Everyone" will be held on Monday, November 19th. Storm Drains Councilmember Juenemann encouraged residents that have a storm drain in front of their house to "Adopt a Drain" and clear the leaves from them and dispose of them property. 3. Promotion Ceremony — Sergeant Michael Hoemke Public Safety Director Nadeau introduced Sergeant Michael Hoemke and give background information on him. City Clerk Sindt performed the ceremonial swearing-in. Sergeant Hoemke addressed the council to share his appreciation and dedication to Maplewood. Council action was not required for this item G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda item G4 and G5 were highlighted. Councilmember Juenemann moved to approve agenda items G1 -G5. Seconded by Councilmember Neblett Ayes — All The motion passed. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. November 12, 2019 City Council Meeting Minutes 2 Packet Page Number 3 of 107 E2 ACCOUNTS PAYABLE: $ 1,194,061.37 Checks #104483 thru #104529 dated 10/29/19 $ 637,747.76 Disbursements via debits to checking account dated 10/21/19 thru 10/25/19 $ 810,558.73 Checks # 104530 thru #104563 dated 10/29/19 thru 11/05/19 $ 649,645.58 Disbursements via debits to checking account dated 10/28/19 thru 11/01/19 $ 3,292,013.44 Total Accounts Payable $ 577,561.21 Payroll Checks and Direct Deposits dated 11/01/19 $ 2,557.91 Payroll Deduction check # 99103967 thru # 99103970 dated 11/01/19 $ 580,119.12 Total Payroll $ 3,872,132.56 GRAND TOTAL Seconded by Councilmember Neblett Ayes — All The motion passed. 2. Conditional Use Permit Review, Boaters Outlet, 2000 Rice Street Councilmember Juenemann moved to approve the CUP review for the Boaters Outlet and review again only if a problem arises or a major change is proposed. Seconded by Councilmember Neblett Ayes — All The motion passed. 3. Conditional Use Permit Review, Maple Hill Senior Living, 3030 Southlawn Drive Councilmember Juenemann moved to approve the CUP review for Maple Hill Senior Living and review again only if a problem arises or a major change isproposed. Seconded by Councilmember Neblett Ayes — All The motion passed. 4. Resolution Designating Polling Place Locations for 2020 Councilmember Juenemann moved to approve the resolution designating polling place November 12, 2019 City Council Meeting Minutes Packet Page Number 4 of 107 3 locations for 2020. City of Maplewood Ramsey County, Minnesota Resolution 19-10-1749 Designating Polling Place Locations 2020 Elections E2 WHEREAS, Minnesota Statutes 204B.16 requires the City Council, by ordinance or resolution, to designate polling place locations for the upcoming year; and WHEREAS, no designation of a new or different polling place shall become effective less than 90 days prior to an election, and no polling place changes may occur during the period between the state primary and the state general election, except that a new polling place may be designated to replace a polling place that has become unavailable for use; and WHEREAS, changes to the polling place locations may be made in the case of an emergency when it is necessary to ensure a safe and secure location for voting; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Maplewood hereby designates the following polling place locations for elections conducted in the city in 2020: Precinct 1 St. Paul Hmong Alliance Church 1770 McMenemy Street Precinct 2 Edgerton Elementary School 1929 Edgerton Street Precinct 3 Gladstone Fire Station 1955 Clarence Street Precinct 4 Wakefield Park Community Building 1860 Hazelwood Street N. Precinct 5 Maplewood Community Center/YMCA 2100 White Bear Avenue N. Precinct 6 Redeeming Love Church 2425 White Bear Avenue N. Precinct 7 First Evangelical Free Church 2696 Hazelwood Street Precinct 8 Ramsey County Library 3025 Southlawn Drive Precinct 9 Maplewood Middle School 2410 Holloway Avenue E. Precinct 10 East Metro Regional Public Safety Training Center 1881 Century Avenue N. November 12, 2019 4 City Council Meeting Minutes Packet Page Number 5 of 107 E2 Precinct 11 Beaver Lake Education Center 1060 Sterling Street N. Precinct 12 Carver Elementary School 2680 Upper Afton Road E. Precinct 13 Lutheran Church of Peace 47 Century Avenue S. AND BE IT FURTHER RESOLVED, that the city clerk is hereby authorized to designate a replacement meeting the requirements of the Minnesota Election Law for any polling place location designated in this Resolution that becomes unavailable for use by the City; AND BE IT FURTHER RESOLVED, that the city clerk is hereby authorized to designate an emergency replacement polling place location meeting the requirements of the Minnesota Election Law for any polling place location designated in this Resolution when necessary to ensure a safe and secure location for voting; AND BE IT FURTHER RESOLVED, that the city clerk is directed to send a copy of this resolution and any subsequent polling place location designations to the Ramsey County Elections Office; AND BE IT FURTHER RESOLVED, that the city clerk is directed to post a notice of the polling place location changes in the clerk's office. Seconded by Councilmember Neblett Ayes — All The motion passed. 5. Resolution Accepting the Labor -Management Committee's Recommendation for 2020 Employee Insurance Benefits Councilmember Juenemann moved to approve the resolution affirming recommendations from the Labor -Management Committee for all 2020 employee insurance benefits. Resolution 19-11-1750 WHEREAS, The Labor -Management Committee met, reviewed and discussed the renewal information from all providers; and WHEREAS, Consensus from the Labor -Management Committee is to recommend approval of all employee benefits and renewals for 2020; and THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, AS FOLLOWS: Hereby affirms the recommendations of the Labor -Management Committee regarding 2020 employee insurance benefits for the City of Maplewood. Seconded by Councilmember Neblett Ayes — All The motion passed. November 12, 2019 5 City Council Meeting Minutes Packet Page Number 6 of 107 E2 H. PUBLIC HEARINGS —If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None UNFINISHED BUSINESS None J. NEW BUSINESS Amendment to Section 6-130 of City Code Regarding Liquor Licenses a. Ordinance Amending Section 6-130 b. Resolution Authorizing Publication by Title and Summary (4 votes) City Manager Coleman introduced the report. Attorney Dave Anderson with Kennedy & Graven addressed the council to give the details of the report. City Clerk Sindt gave additional information on the report. Councilmember Smith moved to adopt the ordinance amendment to city code Section 6- 130 regarding liquor licenses and adding provisions related to the imposition of conditions upon liquor licenses in accordance with state law. Ordinance 1007 An Ordinance Amending Section 6-130 of the City Code Regarding Liquor Licenses and Adding Provisions Related to the Imposition of Conditions Upon Liquor Licenses in Accordance with State Law The Maplewood City Council ordains as follows Section I. The city council of the city of Maplewood hereby amends Article III, Division 2, section 6-130, of the Maplewood code of ordinances as follows: Sec. 6-130. - Suspension or revocation of licenses; imposition of conditions. (a) The city council may revoke the license or permit, suspend the license or permit for up to 60 days, impose a civil penalty of up to $2,000.00 for each violation, or impose any combination of these sanctions on a finding that the license or permit holder has: (1) Sold alcoholic beverages to another retail licensee for the purpose of resale; (2) Purchased alcoholic beverages from another retail licensee for the purpose of resale; (3) Conducted or permitted the conduct of gambling on the licensed premises in violation of the law; November 12, 2019 6 City Council Meeting Minutes Packet Page Number 7 of 107 E2 (4) Failed to remove or dispose of alcoholic beverages when ordered by the state commissioner of public safety to do so under Minn. Stats. § 340A.508, subd. 3; or (5) Failed to comply with an applicable statute, rule, or ordinance relating to alcoholic beverages. (b) No suspension or revocation takes effect until the license or permit holder has been given an opportunity for a hearing under Minn. Stats. §§ 14.57-14.69, but nothing in this section requires the city to conduct the hearing before an employee of the state office of administrative hearings. Imposition of a penalty or suspension by either the city or the state commissioner of public safety does not preclude imposition of an additional penalty or suspension by the other so long as the total penalty or suspension does not exceed the stated maximum. Imposition of civil penalty does not preclude charging under appropriate criminal statutes by city, county, state or federal agencies. (c) When a basis is found to impose reasonable conditions and/or restrictions on a license or permit issued or held under this code, one or more such reasonable conditions and/or restrictions may be imposed on such license or permit for the purpose of promoting public health, safety and welfare; advancing public peace; eliminating conditions or actions that constitute a nuisance or a detriment to the peaceful enjoyment of life; or promoting security and safety in nearby neighborhoods. Such reasonable conditions and/or restrictions may include or pertain to, but are not limited to the following: (1) A limitation on the hours of operation of the licensed business or establishment or on particular types of activities conducted in or on said business or establishment; (2) A limitation or restriction as to the location within the licensed business or establishment where particular types of activities may be conducted; (3) A limitation as to the means of ingress or egress from the licensed establishment or its parking lot or immediately adjacent areas, including requiring the use of appropriate security measures for ingress and egress; (4) A requirement to provide off-street parking in excess of other requirements of law as well as providing adequate evidence of the right to use parking that is not located on the licensee's property; (5) A limitation on the manner and means of advertising the operation or merchandise of the licensed establishment; (6) Conditions related to the required security elements and procedures necessary for continued operations; (7) Requirements related to ensuring adequate training and staffing for security and alcohol service by any person employed by or under contract with the licensee; and November 12, 2019 City Council Meeting Minutes Packet Page Number 8 of 107 7 E2 (8) Any other reasonable condition or restriction limiting the operation of the licensed business or establishment to ensure that the business or establishment will harmonize with the character of the area in which it is located or to prevent the development or continuation of a nuisance. The city council may impose such conditions on any license or permit holder with the consent of the license or permit holder, or upon notice and an opportunity for hearing in accordance with the provisions of paragraph (b) above. The city council may impose such conditions upon a license or permit at the time of issuance, renewal, or at any time during the term of the license or permit. Conditions imposed upon a license or permit shall remain on such license or permit when renewed and shall continue thereafter until removed by an action of the city council. A license or permit holder may request that the city council remove any conditions imposed on a license or permit, except that the license or permit holder shall have no right to make such request for six months from the date the conditions are imposed. Section II. This ordinance shall be effective following its adoption and publication. Seconded by Councilmember Juenemann Ayes — All The motion passed. Councilmember Juenemann moved to approve the resolution authorizing publication of the ordinance by title and summary. Resolution 19-11-1751 Resolution Authorizing Publication of Ordinance No. 1007 by Title and Summary WHEREAS, the city council of the city of Maplewood has adopted Ordinance No. 1007, an ordinance amending city code section 6-130 regarding the city's suspension or revocation of liquor licenses; and WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is two pages in length; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Maplewood that the city clerk shall cause the following summary of Ordinance No. 1007 to be published in the official newspaper in lieu of the entire ordinance: Public Notice The Maplewood city council has adopted Ordinance No. 1007, which amends section 6-130 of city code regarding suspension or revocation of liquor licenses. The ordinance authorizes the city to place conditions on liquor licenses, either by agreement with the licensee or imposition by the city. Licensees are given an opportunity for a hearing before November 12, 2019 8 City Council Meeting Minutes Packet Page Number 9 of 107 E2 the city council if they object to conditions. The ordinance also makes clear that conditions may be attached to licenses whenever the need arises, not only at the time of issuance or renewal. The ordinance shall be effective upon adoption and publication. A full copy of the ordinance is available in the office of the city clerk. BE IT FURTHER RESOLVED by the city council of the city of Maplewood that the city clerk keep a copy of the full ordinance in her office at city hall for public inspection. Seconded by Councilmember Neblett Ayes — All The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 7:31 p.m. November 12, 2019 City Council Meeting Minutes Packet Page Number 10 of 107 E Fla CITY COUNCIL STAFF REPORT Meeting Date November 25, 2019 REPORT TO: City Council REPORT FROM: Melinda Coleman, City Manager PRESENTER: Melinda Coleman, City Manager AGENDA ITEM: Council Calendar Update Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Also included is a list of upcoming City -sponsored community events. Recommended Action: No motion needed. This is an informational item Uacomina Aaenda Items and Work Sessions Schedule: Dec. 9: Workshop: City Assessment Policy; ClearGov Software Demonstration EDA Meeting: 6 pm Council: Approval of 2020 Budget & CIP Jan. 13 Workshop: US Census Count Update; Boards & Commission Appointment Process Council: 2020 City Council Appointment to Commissions, Boards and Miscellaneous Groups Jan. 15 State of the City Event at YMCA/MCC, 11 am to 1 pm Jan. 27 Workshop: Pedestrian Crossing Safety Policy Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1. Tobacco 21 — Workshop & Council Meeting — follow up scheduled for February 2. Create Pedestrian Safety Plan — Study underway, fall completion 3. Local Option Sales Tax and Construction Sales Tax Exemption Legislation — in process 4. Review Appointment Process for Boards & Commissions -scheduled for January Packet Page Number 11 of 107 Fla Upcoming Community Events: Date Time Event Location 12/4/19 4 - 6 pm Maplewood Business Engagement Networking Event Unison Restaurant & Banquet 1800 White Bear 12/10/19 8 - 9:30 am Tubman Facility Tour 1725 Monastery Way 12/10/19 3 - 4:30 pm Business Education Series - 8 Metrics to Success 1910 Co. Rd B Roseville 12/12/19 7 - 9 am Employee Holiday Breakfast MCCNMCA 1/15/19 111:30 am - 1 pm State of the City Luncheon MCCNMCA Packet Page Number 12 of 107 F3 CITY COUNCIL STAFF REPORT Meeting Date November 25, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Lois Knutson, Administrative Services & Perf. Meas. Coordinator PRESENTOR: Sue Vento, Metropolitan Council Representative AGENDA ITEM: Presentation from Metropolitan Council Representative Sue Vento Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Metropolitan Council Representative Sue Vento will be present to give an update on current issues the Met Council is dealing with. Recommended Motion: No action required. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. N/A Background N/A Attachments None Packet Page Number 13 of 107 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 14 of 107 G1 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: November 20, 2019 SUBJECT: Approval of Claims Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 154,096.43 Checks #104564 thru #104620 dated 11/12/19 $ 480,724.32 Disbursements via debits to checking account dated 11/04/19 thru 11/08/19 $ 65,176.25 Checks # 104621 thru #104650 dated 11/14/19 thru 11/19/19 $ 615,562.88 Disbursements via debits to checking account dated 11/12/19 thru 11/15/19 $ 1,315,559.88 Total Accounts Payable PAYROLL $ 575,186.80 Payroll Checks and Direct Deposits dated 11/15/19 $ 3,236.74 Payroll Deduction check # 99103987 thru # 99103991 dated 11/15/19 $ 578,423.54 Total Payroll $ 1,893,983.42 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments Packet Page Number 15 of 107 Check Register City of Maplewood 11/08/2019 G1, Attachment Check Date Vendor Description Amount 104564 11/12/2019 02411 ALEX AIR APPARATUS INC REPAIR SCBA COMPRESSOR 163.00 104565 11/12/2019 00211 BRAUN INTERTEC CORP. SLAB MOISTURE TESTIVAPOR BARRIER 3,614.00 104566 11/12/2019 00585 GOPHER STATE ONE -CALL NET BILLABLE TICKETS - OCTOBER 828.90 104567 11/12/2019 00687 HUGO'S TREE CARE INC TREE TRIM/REMOVE/STUMP GRINDING 1,500.00 11/12/2019 00687 HUGO'S TREE CARE INC TREE TRIM/REMOVE/STUMP GRINDING 975.00 11/12/2019 00687 HUGO'S TREE CARE INC TREE TRIM/REMOVE/STUMP GRINDING 850.00 11/12/2019 00687 HUGO'S TREE CARE INC TREE TRIM/REMOVE/STUMP GRINDING 750.00 11/12/2019 00687 HUGO'S TREE CARE INC TREE TRIM/REMOVE/STUMP GRINDING 550.00 11/12/2019 00687 HUGO'S TREE CARE INC TREE TRIM/REMOVE/STUMP GRINDING 467.50 11/12/2019 00687 HUGO'S TREE CARE INC TREE TRIM/REMOVE/STUMP GRINDING 250.00 104568 11/12/2019 02728 KIMLEY-HORN & ASSOCIATES INC PROJ 18-04 WAKEFIELD CONST 818.50 104569 11/12/2019 02612 DUWAYNE KONEWKO FICA REFUND OVERPD FICA WAGES 2018 18.57 104570 11/12/2019 00393 MN DEPT OF LABOR & INDUSTRY MONTHLY SURTAX - OCT 1230352019 1,228.52 104571 11/12/2019 05353 MANSFIELD OIL CO CONTRACT GASOLINE - NOVEMBER 8,871.76 11/12/2019 05353 MANSFIELD OIL CO CONTRACT DIESEL - NOVEMBER 3,751.15 11/12/2019 05353 MANSFIELD OIL CO CONTRACT DIESEL - NOVEMBER 1,722.43 104572 11/12/2019 05944 MIDAMERICA ADMINISTRATIVE & ADMIN FEES -HRA DEBIT CARD -2ND QTR 2,685.00 104573 11/12/2019 04316 CITY OF MINNEAPOLIS RECEIVABLES AUTO PAWN SYSTEM - SEPTEMBER 659.70 104574 11/12/2019 01202 NYSTROM PUBLISHING CO INC PARK & RECREATION PROGRAMS 265.10 104575 11/12/2019 01941 PATRICK TROPHIES MEDALS - INTRO TO BBALL 134.55 104576 11/12/2019 04845 TENNIS SANITATION LLC RECYCLING FEE -OCT/CITY WIDE RECY 44,722.73 104577 11/12/2019 01190 XCEL ENERGY PROJ 18-01 FERNDALE-IVY/LED/POLES 5,138.53 104578 11/12/2019 05013 YALE MECHANICAL LLC REPLACE HEATING IGNITOR - FS #2 601.31 104579 11/12/2019 00100 ANCOM COMMUNICATIONS INC RADIO - APX RSM W/EAR JACK 467.20 11/12/2019 00100 ANCOM COMMUNICATIONS INC RADIO BATTERIES 377.85 104580 11/12/2019 02034 ASSOC FOR NONSMOKERS - MN TOBACCO COMPLIANCE CHECK SERVICE 1,995.00 104581 11/12/2019 01865 DON BOWMAN VOLLEYBALL ASSIGNMENTS 9/25 - 11/01 828.00 104582 11/12/2019 05847 BRUCE A BROWN VOLLEYBALL REFEREE 09/25 - 11/01 81.00 104583 11/12/2019 02120 CAPRA'S UTILITIES INC SEWER REPAIR - 1143 CO RD B EAST 2,975.00 104584 11/12/2019 05591 ROBERT COLEMAN SR VOLLEYBALL REFEREE 09/25 - 11/01 81.00 104585 11/12/2019 01871 KENNETH COOPER VOLLEYBALL REFEREE 09/25 - 11/01 486.00 104586 11/12/2019 06059 ANDREW ELLIS VOLLEYBALL REFEREE 09/25 - 11/01 540.00 104587 11/12/2019 00471 VIRGINIA ERICKSON RETIRED OFFICER COURT SUBPOENA 184.48 104588 11/12/2019 05372 FERRELLGAS PROPANE EMTF 2,588.37 104589 11/12/2019 05886 HARMON AIR, INC. REPAIR TRAINING BLDG HEAT UNIT 475.00 104590 11/12/2019 03538 PATRICK JAMES HUBBARD VOLLEYBALL REFEREE 09/25 - 11/01 486.00 104591 11/12/2019 06058 JOHNSON TRAILER CO 7 TON TILT DECK TRAILER DOWN PMT 500.00 104592 11/12/2019 05848 DAMIAN JOHNSON INSTRUCTION- INTRO TO BBALL 1,200.00 104593 11/12/2019 04950 JERRY JOHNSON VOLLEYBALL REFEREE 09/25 - 11/01 81.00 104594 11/12/2019 05642 KFT FIRE TRAINER, LLC SERVICE CONTRACT 10/1/2019-3/31/2020 3,986.00 11/12/2019 05642 KFT FIRE TRAINER, LLC TRAINING EQUIPMENT REPAIRS 3,760.00 104595 11/12/2019 05395 KIDCREATE STUDIO INSTRUCTION FOR PR K ART CLASS 432.00 104596 11/12/2019 06062 SENG LEE RELEASE FUNDS HELD FOR FORFEITURE 942.00 104597 11/12/2019 06061 TOUA LEE VOLLEYBALL REFEREE 09/25 - 11/01 81.00 104598 11/12/2019 05425 LHB INC. PROJ 19-18 HVAC UPGRADES 1902 12,723.30 104599 11/12/2019 06060 MANDY GUTH PHOTOGRAPHY HEADSHOT/GROUP PHOTOS 775.00 104600 11/12/2019 05222 MARTI N-MCALLI STE R ASSESSMENT FEEDBACK 300.00 104601 11/12/2019 05965 LYDIA MESA VOLLEYBALL REFEREE 09/25 - 11/01 324.00 104602 11/12/2019 00392 MN DEPARTMENT OF COMMERCE UNCLAIMED PROPERTY AP 2019 628.21 104603 11/12/2019 01126 NCPERS GROUP LIFE INS. MN MONTHLY PREMIUM - NOVEMBER 496.00 104604 11/12/2019 05804 NM CLEAN 1, LLC VEHICLE WASHES - OCTOBER 51.96 104605 11/12/2019 00001 ONE TIME VENDOR REFUND C ROGERS - FALL SOFTBALL 123.00 104606 11/12/2019 00001 ONE TIME VENDOR REFUND C FARRELL - SOFTBALL GAMES 82.00 104607 11/12/2019 05121 OTTO ENVIRONMENTAL SYS NA INC 176 RESIDENTIAL TRASH CARTS 8,438.38 11/12/2019 05121 OTTO ENVIRONMENTAL SYS NA INC TRASH CART WARRANTIES -696.22 Packet Page Number 16 of 107 104608 104609 104610 104611 104612 104613 104614 104615 104616 104617 104618 104619 104620 11/12/2019 11/12/2019 11/12/2019 11/12/2019 11/12/2019 11/12/2019 11/12/2019 11/12/2019 11/12/2019 11/12/2019 11/12/2019 11/12/2019 11/12/2019 11/12/2019 11/12/2019 11/12/2019 11/12/2019 11/12/2019 11/12/2019 05121 05964 03151 02008 06014 04432 05120 05498 05502 01550 05528 05528 05528 05528 05528 05528 01872 04577 05771 OTTO ENVIRONMENTAL SYS NA INC STANLEY J PETERSON PETTY CASH RAMSEY COUNTY PUBLIC WORKS RENDER FORESTRY CONSULTING EUGENE E. RICHARDSON RICH SCHELL RICHARD A. SCHMIDT SNAKE DISCOVERY SUMMIT INSPECTIONS TOSHIBA FINANCIAL SERVICES (2) TOSHIBA FINANCIAL SERVICES (2) TOSHIBA FINANCIAL SERVICES (2) TOSHIBA FINANCIAL SERVICES (2) TOSHIBA FINANCIAL SERVICES (2) TOSHIBA FINANCIAL SERVICES (2) MARK WEBER SANDRA JEAN WEBER PETER ZWACH 57 Checks in this report. G1, Attachment TRASH CART WARRANTIES VOLLEYBALL REFEREE 09/25 - 11/01 REPLENISH PETTY CASH STREET STRIPING - TREE INSPECTION SRVS - OCTOBER VOLLEYBALL REFEREE 09/25 - 11/01 VOLLEYBALL REFEREE 09/25 - 11/01 VOLLEYBALL REFEREE 09/25 - 11/01 HONORARIUM FOR TURTLE PROGRAM ELECTRICAL INSPECTIONS - OCTOBER CONTRACT 7950665-011 CONTRACT 7950665-005 CONTRACT 7950665-013 CONTRACT 7950665-004 CONTRACT 7950665-012 CONTRACT 7950665-010 VOLLEYBALL REFEREE 09/25 - 11/01 VOLLEYBALL REFEREE 09/25 - 11/01 VOLLEYBALL REFEREE 09/25 - 11/01 -3,807.70 162.00 36.67 23,497.24 2,007.71 432.00 405.00 81.00 150.00 3,078.40 357.40 349.81 283.77 183.91 102.92 93.52 81.00 162.00 81.00 I J4. V y0.4J Packet Page Number 17 of 107 Settlement Date Payee 11/4/2019 11/4/2019 11/4/2019 11/4/2019 11/4/2019 11/4/2019 11/5/2019 11/5/2019 11/6/2019 11/7/2019 11/8/2019 11/8/2019 11/8/2019 CITY OF MAPLEWOOD Disbursements via Debits to Checking account MN State Treasurer MN State Treasurer ICMA (Vantagepointe) Labor Unions MidAmerica - ING Empower - State Plan MN State Treasurer Delta Dental MN State Treasurer MN State Treasurer MN State Treasurer MN Dept of Natural Resources Optum Health Packet Page Number 18 of 107 Description Drivers License/Deputy Registrar State Payroll Tax Deferred Compensation Union Dues HRA Flex plan Deferred Compensation Drivers License/Deputy Registrar Dental Premium Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar DNR electronic licenses DCRP & Flex plan payments G1, Attachment Amount 80,230.91 24,595.57 8,071.00 2,346.18 16,764.66 26,484.00 52,792.74 3,389.00 61,506.20 74,307.64 128,572.05 610.20 1,054.17 480,724.32 Check Register City of Maplewood 11/15/2019 G1, Attachment Check Date Vendor Description Amount 104621 11/14/2019 02464 US BANK FUNDS FOR CITY HALL ATM 10,000.00 104622 11/19/2019 00463 EMERGENCY APPARATUS MAINT REPAIR TO E333 10,481.14 11/19/2019 00463 EMERGENCY APPARATUS MAINT REPAIR TO E333 738.17 104623 11/19/2019 00519 FLEXIBLE PIPE TOOL CO. VALVE FOR JET TRUCK UNIT 615 81.85 104624 11/19/2019 01202 NYSTROM PUBLISHING CO INC MAPLEWOOD LIVING - NOVEMBER 7,043.21 11/19/2019 01202 NYSTROM PUBLISHING CO INC PRINTING 2040 COMPREHENSIVE PLAN 793.00 104625 11/19/2019 01574 T A SCHIFSKY & SONS, INC BITUMINOUS MATERIALS- 665.31 11/19/2019 01574 T A SCHIFSKY & SONS, INC BITUMINOUS MATERIALS- 327.41 104626 11/19/2019 04192 TRANS -MEDIC EMS BILLING - SEPTEMBER 8,163.78 11/19/2019 04192 TRANS -MEDIC EMS BILLING - OCTOBER 7,747.45 104627 11/19/2019 00043 ADAM'S PEST CONTROL INC QUARTERLY SERVICE - PUBLIC WORKS 182.02 11/19/2019 00043 ADAM'S PEST CONTROL INC QUARTERLY SERVICE - CITY HALL 99.11 11/19/2019 00043 ADAM'S PEST CONTROL INC QUARTERLY SRVS - PARK/REC GARAGE 62.17 104628 11/19/2019 05559 APPRIZE TECHNOLOGY SOLUTIONS ONLINE BENEFITS ADMIN FEE- NOV 353.50 104629 11/19/2019 05639 COLBERT ENGRAVING & TROPHIES FIRE DEPT PAR TAGS & LOCKER PLATES 166.00 104630 11/19/2019 05843 DVS RENEWAL TABS S LUKIN 2017 DODGE DURANGO 14.25 104631 11/19/2019 05283 EMERGENCY RESPONSE SOLUTIONS RESCUE CARABINER 851.43 104632 11/19/2019 05372 FERRELLGAS REPAIRS TO PROPANE TANKS 298.99 11/19/2019 05372 FERRELLGAS REPAIRS TO PROPANE TANKS 187.00 104633 11/19/2019 06063 JESS HIRSCH SPEAKER - WOODLAND SPOON CARVING 450.00 104634 11/19/2019 02137 KENNEDY & GRAVEN CHARTERED BOND COUNCIL FOR FIRE TRUCK LEASE 1,750.00 104635 11/19/2019 00827 L M C I T CLAIM DEDUCTIBLE C0025721 (13/14) 6,701.87 104636 11/19/2019 00846 LANGUAGE LINE SERVICES PD PHONE -BASED INTERPRETIVE SRVS 220.78 104637 11/19/2019 00532 MADDEN GALANTER HANSEN, LLP HR LEGAL FEES LABOR REL - SEPT 144.00 104638 11/19/2019 04310 MCFOA MEMBERSHIP FEES - D COLE 45.00 104639 11/19/2019 04307 NORTHEAST UNITED SOCCER CLUB FALL YOUTH SOCCER INSTRUCTORS 2,500.00 104640 11/19/2019 00001 ONE TIME VENDOR REFUND WS&D PERMIT SRVS - PERMIT 117.00 104641 11/19/2019 00001 ONE TIME VENDOR REFUND CUSOTM REMODELERS-PERMIT 117.00 104642 11/19/2019 05609 OUTDOOR LAB LANDSCAPE DESIGN BOULEVARD MAINTENANCE SEPT -OCT 2,000.00 104643 11/19/2019 00396 MN DEPT OF PUBLIC SAFETY FINGER PRINTS -REAL ID & ENHANCED DL 66.50 104644 11/19/2019 04130 SCHINDLER ELEVATOR CORP QUARTERLY MAINT - 1902 PW 11/1 -1/31 771.24 104645 11/19/2019 00198 ST PAUL REGIONAL WATER SRVS WATER UTILITY 248.57 104646 11/19/2019 05663 TRANS UNION LLC PRE-EMPOLYMENT CREDIT CK SRVS 50.00 104647 11/19/2019 05842 MIKE TURNBULL FIRE MARSHAL SERVICES 09/04 - 09/16 780.00 104648 11/19/2019 02464 US BANK PAYING AGENT FEES 225.00 104649 11/19/2019 01730 W W GOETSCH ASSOCIATES, INC. WASHERS FOR LIFT STATION 20 PUMPS 114.50 104650 11/19/2019 01753 WEATHER WATCH, INC. WINTER WEATHER SERVICE 619.00 30 Checks in this report. 65.176.25 Packet Page Number 19 of 107 G1, Attachment CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement Date Payee Description Amount 11/12/2019 MN State Treasurer Drivers License/Deputy Registrar 72,792.69 11/12/2019 Delta Dental Dental Premium 2,781.02 11/13/2019 MN State Treasurer Drivers License/Deputy Registrar 49,014.74 11/14/2019 MN State Treasurer Drivers License/Deputy Registrar 111,277.64 11/15/2019 MN State Treasurer Drivers License/Deputy Registrar 106,818.03 11/15/2019 MN Dept of Revenue Fuel Tax 365.94 11/15/2019 MN Dept of Revenue Sales Tax 525.00 11/15/2019 Optum Health DCRP & Flex plan payments 263.33 11/15/2019 U.S. Treasurer Federal Payroll Tax 100,994.56 11/15/2019 P.E.R.A. P.E.R.A. 121,640.22 11/15/2019 ICMA (Vantagepointe) Deferred Compensation 8,099.00 11/15/2019 MN State Treasurer State Payroll Tax 24,464.32 11/15/2019 Labor Unions Union Dues 1,720.12 11/15/2019 MidAmerica - ING HRA Flex plan 14,806.27 615,562.88 Packet Page Number 20 of 107 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME G1, Attachment Exp Reimb, Severance, Conversion AMOUNT incl in Amount 11/15/19 ABRAMS, MARYLEE 537.68 11/15/19 JUENEMANN, KATHLEEN 473.60 11/15/19 KNUTSON, WILLIAM 473.60 11/15/19 NEBLETT, SYLVIA 473.60 11/15/19 SMITH, BRYAN 473.60 11/15/19 COLEMAN, MELINDA 6,636.00 11/15/19 KNUTSON, LOIS 3,216.44 11/15/19 SABLE, MICHAEL 4,765.19 11/15/19 CHRISTENSON, SCOTT 2,668.48 11/15/19 DOUGLASS, TOM 2,403.01 11/15/19 JAHN, DAVID 2,256.48 11/15/19 HERZOG, LINDSAY 2,199.70 11/15/19 RAMEAUX, THERESE 3,657.78 11/15/19 ANDERSON, CAROLE 1,598.39 11/15/19 DEBILZAN, JUDY 2,516.89 11/15/19 OSWALD, BRENDA 2,696.77 11/15/19 PAULSETH, ELLEN 5,439.31 11/15/19 RUEB, JOSEPH 4,312.79 11/15/19 ARNOLD, AJLA 1,363.10 11/15/19 BEGGS, REGAN 2,248.99 11/15/19 COLE, DEBORAH 3,618.95 11/15/19 EVANS, CHRISTINE 2,251.29 11/15/19 LARSON, MICHELLE 2,251.30 11/15/19 SINDT, ANDREA 3,647.03 11/15/19 HANSON, MELISSA 1,948.99 11/15/19 HOCKBEIN, JUDY 1,052.04 11/15/19 KRAMER, PATRICIA 1,306.62 11/15/19 MOY, PAMELA 1,829.12 11/15/19 OLSON, THOMAS 1,250.64 11/15/19 OSTER, ANDREA 2,278.78 11/15/19 RICHTER, CHARLENE 1,349.39 11/15/19 VITT, JULIANNE 1,042.33 11/15/19 WEAVER, KRISTINE 3,398.17 11/15/19 WINKELMAN, JULIA 967.50 11/15/19 ABEL, CLINT 3,696.32 11/15/19 ALDRIDGE, MARK 4,010.74 11/15/19 BAKKE, LONN 3,910.36 11/15/19 BELDE, STANLEY 3,846.01 11/15/19 BENJAMIN, MARKESE 3,854.88 11/15/19 BERGERON, ASHLEY 2,880.88 11/15/19 BIERDEMAN, BRIAN 4,646.26 11/15/19 BURT-MCGREGOR, EMILY 3,244.31 11/15/19 BUSACK, DANIEL 4,988.26 11/15/19 COLEMAN, ALEXANDRA 2,689.14 11/15/19 CONDON, MITCHELL 2,927.12 11/15/19 CROTTY, KERRY 4,700.02 11/15/19 DEMULLING, JOSEPH 4,300.58 11/15/19 DUGAS, MICHAEL 4,606.75 11/15/19 FISHER, CASSANDRA 2,595.19 11/15/19 FORSYTHE. MARCUS 834.58 57.54 342.00 Packet Page Number 21 of 107 11/15/19 FRITZE, DEREK 4,252.24 11/15/19 GABRIEL, ANTHONY 3,517.06 11/15/19 HAWKINSON JR, TIMOTHY 3,484.91 11/15/19 HENDRICKS, JENNIFER 1,962.24 11/15/19 HER, PHENG 4,186.95 11/15/19 HIEBERT, STEVEN 3,580.62 11/15/19 HOEMKE, MICHAEL 1,532.59 11/15/19 JOHNSON, KEVIN 4,852.23 11/15/19 KHARFL, RAM 174.00 11/15/19 KONG, TOMMY 3,663.56 11/15/19 KORAN, MARIE 2,020.01 11/15/19 KROLL, BRETT 4,154.85 11/15/19 KUCHENMEISTER, JASON 2,044.90 11/15/19 KVAM, DAVID 5,020.78 11/15/19 LANGNER, TODD 4,357.43 11/15/19 LENERTZ, NICHOLAS 2,911.27 11/15/19 LYNCH, KATHERINE 3,649.11 11/15/19 MARINO, JASON 4,199.15 11/15/19 MCCARTY, GLEN 3,878.93 11/15/19 MCKENZIE, JONATHAN 348.00 11/15/19 MICHELETTI, BRIAN 3,811.97 11/15/19 MUMIN, ABDIRIZAQ 261.00 11/15/19 MURRAY, RACHEL 3,148.70 11/15/19 NADEAU, SCOTT 6,160.59 11/15/19 NYE, MICHAEL 4,390.58 11/15/19 OLSON, JULIE 3,898.50 11/15/19 PARKER, JAMES 3,863.79 11/15/19 PEREZ, GUSTAVO 2,408.69 11/15/19 PETERS, DANIEL 2,593.95 11/15/19 SALCHOW, CONNOR 2,453.80 11/15/19 SEPULVEDA III, BERNARDO 261.00 11/15/19 SHEA, STEPHANIE 2,101.00 11/15/19 SHORTREED, MICHAEL 5,008.75 11/15/19 STARKEY, ROBERT 3,228.59 11/15/19 STEINER, JOSEPH 4,608.07 11/15/19 STOCK, AUBREY 2,658.75 11/15/19 SWETALA, NOAH 2,433.25 11/15/19 TAUZELL, BRIAN 4,038.21 11/15/19 THAO, JAY 319.00 11/15/19 THIENES, PAUL 4,764.16 11/15/19 WENZEL, JAY 3,630.42 11/15/19 WIETHORN, AMANDA 2,276.63 11/15/19 XIONG, KAO 3,908.99 11/15/19 XIONG, TUOYER 2,474.63 11/15/19 ZAPPA, ANDREW 3,395.54 11/15/19 BARRETTE, CHARLES 3,186.93 11/15/19 BAUMAN, ANDREW 3,191.91 11/15/19 BEITLER, NATHAN 2,799.87 11/15/19 CAPISTRANT, JOHN 307.50 11/15/19 CONWAY, SHAWN 4,134.96 11/15/19 CRAWFORD JR, RAYMOND 3,917.73 11/15/19 CRUMMY, CHARLES 3,098.73 11/15/19 DABRUZZI, THOMAS 4,408.16 11/15/19 DANLEY, NICHOLAS 2,623.89 11/15/19 DAVISON, BRADLEY 3,707.37 11/15/19 DAWSON, RICHARD 3,850.84 11/15/19 HAGEN, MICHAEL 2,799.87 11/15/19 HALWEG, JODI 3,685.26 11/15/19 HAWTHORNE, ROCHELLE 3,750.69 11/15/19 KUBAT, ERIC 3,872.92 11/15/19 LANDER, CHARLES 3,566.65 Packet Page Number 22 of 107 G1, Attachment 229.47 315.96 342.00 G1, Attachment 11/15/19 LO, CHING 1,364.75 11/15/19 LUKIN, STEVEN 5,503.01 11/15/19 MALESKI, MICHAEL 3,377.55 11/15/19 MARTIN, MICHAEL 2,628.02 11/15/19 MCGEE, BRADLEY 2,792.73 11/15/19 MERKATORIS, BRETT 3,312.70 11/15/19 MONDOR, MICHAEL 5,316.38 11/15/19 NEILY, STEVEN 4,049.14 11/15/19 NIELSEN, KENNETH 3,010.83 11/15/19 NOVAK, JEROME 3,908.92 11/15/19 POWERS, KENNETH 4,606.99 203.53 11/15/19 RADINZEL, AUSTIN 2,652.46 11/15/19 SEDLACEK, JEFFREY 3,816.90 11/15/19 STREFF, MICHAEL 3,870.33 11/15/19 WARDELL, JORDAN 3,135.38 11/15/19 ZAPPA, ERIC 3,503.05 11/15/19 CORTESI, LUANNE 2,251.29 11/15/19 JANASZAK, MEGHAN 2,796.01 11/15/19 BRINK, TROY 3,002.92 11/15/19 BUCKLEY, BRENT 2,571.59 11/15/19 EDGE, DOUGLAS 2,534.90 11/15/19 JONES, DONALD 2,586.21 11/15/19 MEISSNER, BRENT 2,579.59 11/15/19 MLODZIK, JASON 1,980.60 11/15/19 NAGEL, BRYAN 4,500.60 11/15/19 OSWALD, ERICK 2,697.20 11/15/19 RUNNING, ROBERT 3,121.29 11/15/19 TEVLIN, TODD 2,573.90 11/15/19 BURLINGAME, NATHAN 3,145.76 11/15/19 DUCHARME, JOHN 3,247.82 11/15/19 ENGSTROM, ANDREW 3,509.48 11/15/19 JAROSCH, JONATHAN 4,229.12 11/15/19 LINDBLOM, RANDAL 3,247.82 11/15/19 LOVE, STEVEN 6,162.01 11/15/19 STRONG, TYLER 2,880.40 11/15/19 ZIEMAN, SCOTT 144.00 11/15/19 HAMRE, MILES 2,408.80 11/15/19 HAYS, TAMARA 2,222.81 11/15/19 HINNENKAMP, GARY 2,952.83 11/15/19 NAUGHTON, JOHN 2,716.18 11/15/19 ORE, JORDAN 2,461.69 11/15/19 SAKRY, JASON 2,216.89 11/15/19 BIESANZ, OAKLEY 2,004.68 11/15/19 GERNES, CAROLE 2,079.22 11/15/19 HUTCHINSON, ANN 3,169.60 11/15/19 TROENDLE, CATHY JO 654.50 14.50 11/15/19 WACHAL, KAREN 1,125.65 11/15/19 DUNLAP, EMILY 2,260.19 11/15/19 JOHNSON, ELIZABETH 2,209.79 11/15/19 KROLL, LISA 2,261.60 11/15/19 PETERSON, DAVID 3,743.43 11/15/19 THOMSON, JEFFREY 4,574.63 11/15/19 ADADE, JANE 1,837.10 11/15/19 FINWALL, SHANN 3,858.70 11/15/19 MARTIN, MIKE 4,121.14 21.46 11/15/19 SWAN, DAVID 3,265.10 -40.00 11/15/19 WEIDNER, JAMES 2,971.39 11/15/19 WESTLUND, RONALD 1,440.00 11/15/19 WELLENS, MOLLY 2,237.10 11/15/19 REININGER, RUSSELL 2,429.00 11/15/19 ABRAHAM, JOSHUA 2,533.79 Packet Page Number 23 of 107 99103982 99103983 99103984 99103985 99103986 Packet Page Number 24 of 107 11/15/19 WORK, BRANDON 234.00 11/15/19 BRENEMAN, NEIL 3,177.62 11/15/19 CAMPBELL, KEVIN 138.00 11/15/19 CUMMINGS, KATIA 66.00 11/15/19 ERICKSON, MOLLY 64.00 11/15/19 FISHER, JADE 66.00 11/15/19 GILLIAM, CASSIDY 128.00 11/15/19 GUSTAFSON, KENDRA 105.00 11/15/19 HER, MAIYER 66.00 11/15/19 JORGENSON, TARA 210.00 11/15/19 KORF, CAIN 85.00 11/15/19 KUCHENMEISTER, GINA 2,154.41 11/15/19 LO, SATHAE 80.00 11/15/19 MARTIN, ISABELLE 120.00 11/15/19 MOORE, PATRICK 125.00 11/15/19 PEROZA-ALDANA, VALENTINA 160.00 11/15/19 PIEPER, THEODORE 66.00 11/15/19 RASMUSSEN, JENNIFER 80.00 11/15/19 ROBBINS, AUDRA 4,483.77 11/15/19 ROBBINS, CAMDEN 218.75 11/15/19 SPODEN, SAMANTHA 96.00 11/15/19 WENGER-VAUGHN, RASHANA 66.00 11/15/19 BERGO, CHAD 3,677.90 11/15/19 SCHMITZ, KEVIN 2,273.29 11/15/19 SHEERAN JR, JOSEPH 4,599.10 11/15/19 ADAMS, DAVID 2,486.40 11/15/19 HAAG, MARK 2,821.91 11/15/19 JENSEN, JOSEPH 2,573.91 11/15/19 SCHULTZ, SCOTT 4,468.90 11/15/19 WILBER, JEFFREY 2,444.19 11/15/19 PRIEM, STEVEN 2,881.41 11/15/19 WOEHRLE, MATTHEW 3,017.94 11/15/19 XIONG, BOON 2,381.69 11/15/19 FOWLDS, MYCHAL 4,563.89 11/15/19 FRANZEN, NICHOLAS 4,283.55 11/15/19 GERONSIN, ALEXANDER 3,071.72 11/15/19 RENNER, MICHAEL 2,939.12 11/15/19 SPARKS, NICOLLE 3,037.25 11/15/19 AGEN, VIOLET 45.00 11/15/19 BENPARD, ADISON 45.00 11/15/19 HEBERT, HANNAH 45.00 11/15/19 KING, TABITHA 45.00 575.186.80 G1, Attachment G2 CITY COUNCIL STAFF REPORT Meeting Date November 25, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director/City Engineer Audra Robbins, Parks and Recreation Manager PRESENTER: Steven Love AGENDA ITEM: Resolution Directing Modification of Existing Construction Contract, Change Order No. 2, Wakefield Park Improvements Project, City Project PR 17-01 Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City Council will consider approving the attached resolution Directing Modification of Existing Construction Contract, Change Order No. 2, City Project PR 17-01. Recommended Action: Motion to approve the attached resolution directing modification of existing construction contract, Change Order No. 2, City Project PR 17-01. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $ 2,090,197.71 including contract total and proposed change order. The adopted project budget total is not to exceed $3 million and is financed through tax abatement bonds. Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. This project is consistent with the Parks System Master Plan adopted in 2015 which identified needed improvements, updates, and replacements within our Parks system. Background The City Council awarded a construction contract to Versacon Inc. for City Project PR 17-01, in the amount of $2,074,897.58. Packet Page Number 25 of 107 G2 The Council previously approved Change Order No. 1, which increased the project construction contract amount by $12,269.39 to a new contract amount of $2,087,166.97 and no adjustments to the approved budget were needed. Change Order No. 1 represented costs related to upgrading the existing picnic shelter at Wakefield to match the new shelter and community building. Change Order No. 2 proposes to increase the project construction contract amount by $3,030.74 to cover costs associated with providing a new door and hardware that is compatible with the City's remote locking system. Change Order No. 2 raises the project construction cost to $ 2,090,197.71 and no adjustments to the approved budget are needed The contractor, Versacon Inc, will complete the project improvements. City staff has reviewed and recommends the proposed changes. Attachments 1. Change Order No. 2, City Project PR 17-01 2. Resolution Directing Modification to Existing Contract PR 17-01 Packet Page Number 26 of 107 Change Order PROJECT: (Name and address) Wakefield Park Improvements 1590 Prost Avenue Maplewood, MN 55109 OWNER: (Name and address) City of Maplewood 1830 County Road B East Maplewood MN 55109 Document G7017M - 2017 CONTRACT INFORMATION: Contract For: General Construction Date: ARCHITECT: (Name and address) Hagen Christensen & McILwain Architects P.A. 4201 Cedar Avenue South Minneapolis, MN .55407 G2, Attachment 1 CHANGE ORDER INFORMATION: Change Order Number: 002 Date: November 11, 2019 CONTRACTOR: (Name and address) Versacon, Inc. 9443 Science Center Drive Minneapolis, MN 55428 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and,, ifapplicable, attach or reference specoc exhibits. Also include agreed upon ac#iistnients attributable to executed Construction Change Directives.) Provide Unisex exterior T-0" by T-0" door with electric strike and mortise bolt for remote access, Add $3,030.74 The original Contract Sum was $ 2,074,897,58 The net change by previously authorized Change Orders $ 12,269.39 The Contract Sum prior to this Change Order was $ 2,087,166.97 The Contract Suin will be increased by this Change Order in the amount of $ 3,030.74 `file new Contract Sum including this Change Order will be $ 2,090,197.71 The Contract Time will be increased by Zero (0) days. The new date of Substantial Completion will be unchanged NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. Hagen Christensen & McIl,wain Versacon, Inc. City of Maplewood Architects P.A. _ ARCHITECT (Firm name) CONTR(Elvin it e) OWNER (Firm name) IGNATU C� SIONATURE SIGNATURE Tim MclLwain, AIA C arles rhut Vice Pres. PRINTED NAME AND TITLE PRINTED NAME AND TITLE PRINTED NAME AND TITLE f /' I/ - ""1 11/11/19 DATE DATE DATE AIA Document G701 Tei — 2017. Copyright O 1979, 1987, 2000 , 2001 and 2017 by The American Instituto of Architects. All rights reserved. WARNING: This AIA° Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the taw. This document was produced by AIA software at 12:10:37 ET on 11/11/2019 under Order No. 4801908330 which expires on 12/12/2019, and is not for resale, User Notes: (3139ADA44) Packet Page Number 27 of 107 G2, Attachment 2 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, PROJECT PR 17-01, CHANGE ORDER NO. 2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Wakefield Park Improvements Project, PR 17-01, and has let a construction contract, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Wakefield Park Improvements Project, PR 17-01, Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that The Mayor and City Manager are hereby authorized and directed to modify the existing contract by executing said Change Order No. 2 which is an increase of $3,030.74. The revised contract amount is $2,090,197.71. Adopted by the Maplewood City Council on this 251h day of November 2019. Packet Page Number 28 of 107 G3 CITY COUNCIL STAFF REPORT Meeting Date November 25, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Scott Nadeau, Public Safety Director PRESENTER: Scott Nadeau, Public Safety Director AGENDA ITEM: Donation to Maplewood Police Reserves from the Ramsey County Sheriff's Foundation Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: City Council approval is required in order for the Maplewood Police Reserves to accept the $1,000 donation from the Sheriff's Foundation. Recommended Action: Motion to approve the resolution accepting the donation made by the Ramsey Sheriff's Foundation. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. City Council approval is required to accept the donation. Background For many years, the Maplewood Police Department Reserve Officer Unit has assisted with traffic direction and security for the Sheriff's Annual Fright Farm event. Once again, the Foundation has made a donation to the City's Reserve Unit in the amount of $1,000. The Foundation also submitted a letter of appreciation acknowledging the service and commitment of our Reserves. The $1,000 is designated for use by the Reserves for equipment or other needs, such as uniforms. Attachments 1. Resolution 2. Letter from the Ramsey County Sheriff's Foundation Board Packet Page Number 29 of 107 G3, Attachment 1 RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE MAPLEWOOD POLICE DEPARTMENT WHEREAS, the Ramsey County Sheriff's Foundation has presented to the Maplewood Police Department a donation in the amount of $1,000; and WHEREAS, this donation is intended for the purpose of the donation is to support the needs of the Maplewood Police Reserve Unit; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends the Ramsey County Sheriff's Foundation Board for their civic efforts and partnership. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that: 1. The donation is accepted and acknowledged with gratitude ; and 2. The donation will be appropriated for the Police Department as designated; and 3. The appropriate budget adjustments be made. The Maplewood City Council passed this resolution by a super majority vote of its membership on November 25, 2019. Signed: (Signature) Signed: (Signature) Mayor City Manager (Title) (Title) (Date) Packet Page Number 30 of 107 (Date) Witnessed: (Signature) City Clerk (Title) (Date) Attachment 2 RAMSEY COUNTY SHERIFF'S FOUNDATION )Enhancing programs and services for youth, crime prevention, community outreach, and public safety provided by the Ramsey County Sheriff's Office November 11, 2019 Commander Dave Kvam Maplewood Police Department 1830 County Road B East Maplewood, MN 55109 Dear Commander Kvam, I am enclosing a check for 2019 to thank your Reserves for a cheerful and professional job at Fright Farm, especially with regard to the disrespectful groups of teens and young adults. Please let them know they were much appreciated! On a sad note, Ramsey County Property Management has made a decision to repurpose the barn and will not be letting us hold Fright Farm there in the future. We are not sure of the future of the event at this point. Again, thank you for your help and participating year after year with us at Fright farm. Sincerely, 41-,ej Cheryl4i er Director of Finance and Admissions at Fright Farm President, Ramsey County Sheriff's Foundation 244 Lion Lane, Shoreview, MN 55126 612-308-2458 Packet Page Number 31 of 107 G4 CITY COUNCIL STAFF REPORT Meeting Date November 25, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Cancellation of Uncollectible Ambulance Accounts Receivable Action Requested: V Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Generally accepted accounting principles (GAAP) provide rules for guidance and standards in recording and reporting financial information. Each year the City estimates the amount of uncollectible accounts receivable and makes an allowance on the financial report to recognize the estimate of uncollectible accounts and the corresponding bad debt expense. Periodically, the City should perform an actual (direct) write-off of the uncollectible accounts that are finally deemed uncollectible so those amounts do not remain on the balance sheet. This direct write-off does not affect the net accounts receivable or the annual revenue because the bad debt has already been expensed. It will simply remove the allowance and lower the overall accounts receivable to a realistic amount. The direct write-off should be done on an annual basis. At this time, uncollectible accounts from the year 2017 are being considered for write-off. Recommended Action: Motion to cancel the uncollectible ambulance accounts receivable, for the year 2017, in the amount of $531,741.12. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $531,741.12 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves V Other: Ambulance Fund Strategic Plan Relevance: •� Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. This action is in accordance with GAAP and should be done annually. The cancellation of the accounts will not affect the net position of the ambulance fund, because the accounts were already placed in an uncollectible account on the balance sheet. However, a direct write-off should take place when collection efforts have been exhausted, or if it becomes clear that the account will not be collected. Packet Page Number 32 of 107 G4 Background The direct write-off of uncollectible accounts should be done annually. While accounting staff can make entries for the estimates of uncollectible accounts, only the City Council can actually write off the accounts. The accounts are uncollectible for various reasons. In some cases, the patients are no longer living or were uninsured. The City utilizes an outside billing company for ambulance collections. Most of the uncollectible accounts have been submitted to the Revenue Recapture program. They will remain in Revenue Recapture after the cancellation. If the City eventually collects on the account, the funds will be deposited in the ambulance fund as miscellaneous revenue. In total, the uncollectible accounts in the amount of $531,741.12 involve approximately 15.5% of total discounted annual revenue for 2017. Please note that total revenue has already been discounted through Medicare, Medicaid, and private insurance contracts. The discount amount for this time period is $5,775,390. Total revenue for the same time period is $9,204,259. In this context, the uncollectible accounts compared to pre -discounted revenue is approximately 5.8%. Accounts being cancelled are on the attached list. Attachments List of 2017 Uncollectible Accounts Packet Page Number 33 of 107 G4, Attachment 1 Call No Call Date Total Call No Call Date Total MW7000018 1/1/2017 75.41 MW7000620 2/5/2017 2,083.58 MW7000011 1/1/2017 216.03 MW7000649 2/6/2017 2,403.62 MW7000007C 1/1/2017 1,356.68 MW7000648 2/6/2017 2,767.52 MW7000009 1/1/2017 1,771.25 MW7000656 2/6/2017 2,821.86 MW7000002 1/1/2017 2,679.52 MW7000679 2/7/2017 84.89 MW7000022 1/2/2017 296.37 MW7000686 2/7/2017 1,879.25 MW7000020 1/2/2017 1,787.00 MW7000665 2/7/2017 2,707.99 MW7000026 1/2/2017 2,406.25 MW7000710 2/8/2017 100.00 MW7000028 1/2/2017 2,710.58 MW7000694 2/8/2017 2,410.75 MW7000044 1/3/2017 1,809.50 MW7000706 2/8/2017 2,599.75 MW7000042 1/3/2017 1,849.74 MW7000770 2/12/2017 297.42 MW7000105 1/6/2017 2,233.68 MW7000760 2/12/2017 656.00 MW7000096 1/6/2017 2,293.75 MW7000785 2/13/2017 100.00 MW7000111 1/7/2017 231.29 MW7000776 2/13/2017 441.80 MW7000127 1/8/2017 232.94 MW7000778 2/13/2017 1,257.16 MW7000146 1/9/2017 94.56 MW7000805 2/14/2017 667.00 MW7000144 1/9/2017 2,034.41 MW7000808 2/15/2017 873.47 MW7000173 1/10/2017 236.14 MW7000862 2/18/2017 90.77 MW7000227 1/13/2017 614.50 MW7000873 2/18/2017 100.00 MW7000233 1/13/2017 2,644.75 MW7000864 2/18/2017 3,109.98 MW7000275 1/16/2017 91.89 MW7000893 2/20/2017 100.00 MW7000272 1/16/2017 362.84 MW7000899 2/20/2017 542.83 MW7000264 1/16/2017 2,422.00 MW7000914 2/21/2017 76.72 MW7000284 1/17/2017 100.24 MW7000961 2/24/2017 93.54 MW7000286 1/17/2017 2,065.46 MW7000963 2/24/2017 155.01 MW7000301 1/18/2017 1,922.00 MW7000977 2/25/2017 100.00 MW7000318-1 1/19/2017 326.43 MW7000984 2/26/2017 78.76 MW7000318-3 1/19/2017 2,042.17 MW7000991 2/26/2017 376.75 MW7000404 1/24/2017 83.43 MW7001002 2/27/2017 96.60 MW7000429 1/25/2017 42.00 MW7001001 2/27/2017 425.86 MW7000434 1/25/2017 1,964.75 MW7000999C 2/27/2017 1,033.40 MW7000440 1/26/2017 1,895.00 MW7001019 2/28/2017 100.00 MW7000487 1/28/2017 1,969.25 MW7001020 2/28/2017 1,834.25 MW7000496 1/29/2017 97.93 MW7001050C 3/1/2017 228.84 MW7000512 1/30/2017 100.00 MW7001071 3/3/2017 509.90 MW7000507 1/30/2017 229.01 MW7001066 3/3/2017 1,865.75 MW7000506-2 1/30/2017 1,829.75 MW7001089 3/4/2017 81.97 MW7000511 1/30/2017 1,838.75 MW7001084 3/4/2017 95.43 MW7000506-1 1/30/2017 2,016.29 MW7001113 3/5/2017 106.22 MW7000522 1/30/2017 2,329.75 MW7001099 3/5/2017 2,379.25 MW7000564 2/1/2017 173.35 MW7001102 3/5/2017 2,500.75 MW7000568 2/1/2017 2,530.00 MW7001115 3/6/2017 200.00 MW7000601 2/3/2017 141.09 MW7001119C 3/6/2017 2,503.00 MW7000602 2/3/2017 1,931.00 MW7001133 3/7/2017 79.93 MW7000603 2/4/2017 1,782.50 MW7001129 3/7/2017 101.55 MW7000621 2/5/2017 1,814.00 MW7001134 3/7/2017 1,518.25 Packet Page Number 34 of 107 G4, Attachment 1 MW7001150 3/8/2017 1,028.75 MW7001998 4/30/2017 100.00 MW7001167 3/8/2017 2,143.10 MW7001999 4/30/2017 3,053.04 MW7001157 3/8/2017 2,431.00 MW7002003 5/1/2017 2,446.75 MW7001188 3/10/2017 94.26 MW7002037 5/2/2017 50.00 MW7001182 3/10/2017 2,070.50 MW7002065 5/5/2017 240.66 MW7001205 3/10/2017 2,302.75 MW7002080-1 5/5/2017 2,034.41 MW7001214 3/11/2017 2,397.25 MW7002080-2 5/5/2017 2,705.40 MW7001228 3/12/2017 200.00 MW7002106 5/7/2017 1,949.00 MW7001245 3/13/2017 25.00 MW72136 5/10/2017 1,850.00 MW7001246 3/13/2017 718.68 MW7002168 5/11/2017 2,453.50 MW7001262 3/14/2017 100.00 MW7002193 5/13/2017 97.03 MW7001304 3/17/2017 97.91 MW7002201 5/14/2017 754.00 MW7001315 3/18/2017 807.50 MW7002205 5/14/2017 2,031.82 MW7001329 3/20/2017 100.00 MW7002248 5/17/2017 104.82 MW7001349 3/22/2017 1,051.53 MW7002266 5/19/2017 1,798.25 MW7001365-2 3/22/2017 2,083.58 MW7002274 5/19/2017 2,233.11 MW7001365-1C 3/22/2017 2,171.57 MW7002293 5/20/2017 90.77 MW7001365-3 3/22/2017 2,184.51 MW7002304 5/21/2017 2,329.75 MW7001409 3/25/2017 84.16 MW7002329 5/22/2017 2,645.88 MW7001416 3/25/2017 2,078.40 MW7002330 5/22/2017 2,814.50 MW7001420 3/26/2017 1,238.27 MW7002337 5/23/2017 90.33 MW7001439 3/27/2017 76.87 MW7002367 5/25/2017 94.85 MW7001443 3/28/2017 2,202.63 MW7002380 5/25/2017 904.00 MW7001441 3/28/2017 2,829.63 MW7002404 5/27/2017 1,729.75 MW7001483 3/30/2017 80.00 MW7002426 5/28/2017 100.83 MW7001536 4/2/2017 656.00 MW7002411 5/28/2017 1,793.86 MW7001560 4/4/2017 90.25 MW7002414 5/28/2017 2,827.04 MW7001574 4/5/2017 2,158.25 MW7002432 5/29/2017 82.99 MW7001587 4/6/2017 210.49 MW7002433 5/29/2017 640.00 MW7001590 4/6/2017 1,038.30 MW7002439 5/29/2017 2,845.16 MW7001609 4/8/2017 200.00 MW7002456 5/30/2017 1,343.25 MW7001641 4/10/2017 1,847.29 MW7002463 5/31/2017 565.41 MW7001642 4/10/2017 2,052.52 MW7002470 5/31/2017 3,185.03 MW7001663 4/11/2017 25.00 MW7002488 6/1/2017 130.66 MW7001711 4/13/2017 1,782.50 MW7002507 6/2/2017 1,935.50 MW7001716 4/14/2017 2,052.52 MW7002535 6/3/2017 254.81 MW7001747 4/15/2017 1,854.50 MW7002521 6/3/2017 2,672.75 MW7001769 4/17/2017 25.00 MW7002573 6/5/2017 2,223.33 MW7001789 4/18/2017 100.00 MW7002569 6/5/2017 2,351.46 MW7001798 4/18/2017 2,302.75 MW7002574 6/6/2017 97.47 MW7001803 4/19/2017 200.00 MW7002576 6/6/2017 510.49 MW7001845 4/21/2017 645.46 MW7002580 6/6/2017 534.87 MW7001887 4/24/2017 25.00 MW7002582 6/6/2017 2,305.00 MW7001947 4/27/2017 1,913.00 MW7002619 6/8/2017 77.46 MW7001944 4/27/2017 2,645.88 MW7002631 6/9/2017 75.99 MW7001959 4/28/2017 2,316.25 MW7002648 6/10/2017 90.47 MW7001963 4/28/2017 2,437.75 MW7002671 6/11/2017 97.33 Packet Page Number 35 of 107 G4, Attachment 1 MW7002656 6/11/2017 2,238.33 MW7003333 7/23/2017 2,632.94 MW7002731 6/15/2017 75.70 MW7003339 7/24/2017 23.82 MW7002730 6/15/2017 100.00 MW7003397 7/27/2017 2,451.25 MW7002729 6/15/2017 149.22 MW7003416-1 7/28/2017 11.52 MW7002741 6/15/2017 1,953.50 MW7003417 7/28/2017 90.12 MW7002771 6/17/2017 2,205.22 MW7003414 7/28/2017 98.93 MW7002770 6/17/2017 3,094.45 MW7003416-2 7/28/2017 2,052.52 MW7002784 6/18/2017 1,924.25 MW7003404 7/28/2017 2,163.81 MW7002792 6/19/2017 574.56 MW7003430 7/28/2017 2,669.17 MW7002802 6/19/2017 1,865.90 MW7003438 7/30/2017 265.00 MW7002894 6/25/2017 2,707.99 MW7003441 7/30/2017 1,898.12 MW7002896-1 6/26/2017 181.80 MW7003485 8/2/2017 265.00 MW7002896-2 6/26/2017 2,592.29 MW7003512 8/3/2017 91.49 MW7002931 6/27/2017 1,436.54 MW7003533 8/4/2017 77.33 MW7002951 6/28/2017 754.00 MW7003524 8/4/2017 671.64 MW7002960 6/28/2017 1,859.00 MW7003553 8/5/2017 25.00 MW7002956C 6/28/2017 2,476.00 MW7003548 8/5/2017 1,960.25 MW7002970 6/29/2017 2,018.88 MW7003567 8/7/2017 57.29 MW7002993 6/30/2017 232.30 MW7003609 8/9/2017 138.35 MW7002981 6/30/2017 2,451.25 MW7003602 8/9/2017 1,877.00 MW7002992 6/30/2017 2,720.93 MW7003611 8/9/2017 2,158.63 MW7003017 7/2/2017 92.81 MW7003617 8/10/2017 1,913.00 MW7003038 7/3/2017 85.76 MW7003645 8/12/2017 140.00 MW7003039C 7/3/2017 607.29 MW7003660 8/13/2017 265.00 MW7003040 7/3/2017 1,915.25 MW7003671 8/13/2017 1,861.25 MW7003057 7/5/2017 99.66 MW7003698C 8/15/2017 2,244.04 MW7003077 7/6/2017 1,174.72 MW7003748 8/17/2017 2,635.53 MW7003095 7/8/2017 100.00 MW7003810 8/21/2017 88.72 MW7003101 7/8/2017 100.10 MW7003812 8/21/2017 1,367.73 MW7003104 7/8/2017 2,806.34 MW7003827 8/22/2017 2,381.50 MW7003109 7/9/2017 1,652.03 MW7003843 8/23/2017 2,410.75 MW7003127 7/10/2017 754.00 MW7003885 8/25/2017 90.25 MW7003136 7/11/2017 96.60 MW7003891 8/25/2017 1,892.75 MW7003134 7/11/2017 636.89 MW7003895 8/26/2017 656.00 MW7003189-1 7/14/2017 1,733.94 MW7003907 8/26/2017 1,883.75 MW7003209 7/15/2017 25.00 MW7003904 8/26/2017 2,013.70 MW7003210 7/15/2017 2,151.05 MW7003913 8/27/2017 2,883.98 MW7003228 7/16/2017 1,856.75 MW7003935 8/28/2017 2,700.23 MW7003223C 7/16/2017 1,922.00 MW7003951 8/29/2017 656.00 MW7003241 7/17/2017 1,771.25 MW7003953 8/29/2017 2,122.40 MW7003272 7/20/2017 2,739.45 MW7003956 8/29/2017 2,168.98 MW7003312 7/22/2017 99.22 MW7003987 8/31/2017 1,746.50 MW7003306 7/22/2017 99.37 MW7003991 9/1/2017 100.00 MW7003317 7/22/2017 1,960.25 MW7004007 9/1/2017 335.59 MW7003319C 7/22/2017 2,243.25 MW7003993 9/1/2017 2,627.75 MW7003331 7/23/2017 25.00 MW7004042 9/5/2017 91.08 MW7003336 7/23/2017 2,410.75 MW7004052 9/5/2017 2,527.75 Packet Page Number 36 of 107 G4, Attachment 1 MW7004045 9/5/2017 2,839.98 MW7004818C 10/20/2017 2,086.17 MW7004087 9/7/2017 849.50 MW7004844 10/22/2017 2,016.29 MW7004123 9/9/2017 2,112.05 MW7004858-2 10/22/2017 2,021.47 MW7004141 9/10/2017 25.00 MW7004874 10/23/2017 2,289.25 MW7004132 9/10/2017 2,635.53 MW7004884 10/24/2017 265.00 MW7004150C 9/11/2017 1,850.00 MW7004878 10/24/2017 481.06 MW7004174 9/12/2017 25.00 MW7004886 10/24/2017 2,011.12 MW7004194 9/13/2017 2,359.00 MW7004885 10/24/2017 2,516.50 MW7004220 9/14/2017 462.80 MW7004906 10/25/2017 642.93 MW7004215 9/14/2017 566.44 MW7004923 10/26/2017 1,311.90 MW7004217 9/14/2017 1,919.75 MW7004934 10/26/2017 1,784.75 MW74227 9/15/2017 76.78 MW7004933C 10/26/2017 1,850.00 MW7004251 9/16/2017 25.00 MW7004921 10/26/2017 2,323.00 MW7004254 9/16/2017 99.37 MW7004935 10/26/2017 2,341.00 MW7004240 9/16/2017 656.00 MW7004937 10/27/2017 2,025.01 MW7004256 9/16/2017 2,194.86 MW7004938 10/27/2017 2,038.51 MW7004272 9/17/2017 1,129.18 MW7004995C 10/29/2017 1,989.50 MW7004263 9/17/2017 1,771.57 MW7005010 10/30/2017 525.55 MW7004271 9/17/2017 2,033.75 MW7005013 10/30/2017 950.35 MW7004346 9/21/2017 1,890.50 MW7005012 10/30/2017 2,179.34 MW7004328 9/21/2017 2,370.53 MW7005025 10/31/2017 76.14 MW7004331 9/21/2017 2,661.41 MW7005054 11/1/2017 2,816.69 MW7004370 9/23/2017 542.12 MW7005062 11/2/2017 265.00 MW7004390 9/24/2017 2,196.00 MW7005094 11/4/2017 82.99 MW7004398 9/25/2017 2,293.75 MW7005125 11/7/2017 25.00 MW7004437 9/27/2017 97.03 MW7005135 11/7/2017 100.10 MW74439 9/27/2017 97.62 MW7005154C 11/8/2017 387.55 MW7004431-2 9/27/2017 477.48 MW7005156 11/8/2017 2,005.94 MW7004442C 9/28/2017 1,913.00 MW7005183 11/9/2017 795.03 MW7004464 9/29/2017 1,647.25 MW7005164 11/9/2017 1,764.50 MW7004468 9/29/2017 2,464.75 MW7005172 11/9/2017 2,462.50 MW7004465 9/29/2017 2,594.00 MW7005217 11/11/2017 1,948.47 MW7004487 9/30/2017 1,991.75 MW7005230 11/12/2017 93.54 MW7004497 10/1/2017 75.41 MW7005246 11/13/2017 100.97 MW7004520 10/3/2017 90.12 MW7005240 11/13/2017 1,755.50 MW7004564C 10/5/2017 656.00 MW7005248 11/14/2017 97.03 MW7004581-2 10/6/2017 2,049.94 MW7005258 11/14/2017 2,143.10 MW7004608 10/8/2017 2,311.75 MW7005279 11/15/2017 399.90 MW7004635 10/9/2017 92.95 MW7005326 11/17/2017 200.00 M W7004619 10/9/2017 100.00 M W7005327 11/17/2017 1,904.00 MW7004626C 10/9/2017 1,994.00 MW7005310 11/17/2017 3,107.39 MW7004642 10/10/2017 52.38 MW7005341 11/18/2017 848.25 MW7004650 10/10/2017 241.08 MW7005357C 11/19/2017 1,787.00 MW7004685 10/12/2017 2,534.50 MW75360 11/20/2017 2,289.25 MW7004715 10/14/2017 2,464.75 MW7005387 11/21/2017 1,829.75 MW7004730 10/15/2017 2,790.81 MW7005450 11/25/2017 77.89 MW7004779C 10/18/2017 2,496.18 MW7005459 11/25/2017 2,428.75 Packet Page Number 37 of 107 MW7005507 11/28/2017 88.58 MW7005550 12/1/2017 25.00 M W7005574 12/2/2017 1,805.00 MW7005569C 12/2/2017 1,989.50 MW7005610 12/4/2017 50.00 M W7005599 12/4/2017 100.32 MW7005615 12/4/2017 2,821.86 MW7005628C 12/5/2017 467.30 M W7005624 12/5/2017 1,596.80 MW7005630C 12/5/2017 1,969.25 MW7005639 12/6/2017 93.10 M W7005651 12/6/2017 100.00 MW7005638 12/6/2017 2,062.88 M W7005676 12/7/2017 100.00 M W7005687 12/8/2017 100.00 MW7005698 12/8/2017 2,683.86 MW7005710 12/9/2017 36.75 MW7005715C 12/9/2017 1,960.25 MW7005708 12/9/2017 2,316.25 MW7005721 12/9/2017 2,458.00 MW7005744 12/10/2017 73.00 M W7005725 12/10/2017 1,996.50 MW7005741 12/10/2017 2,368.00 MW7005728 12/10/2017 2,482.75 MW7005761 12/11/2017 84.09 MW7005781 12/12/2017 99.07 MW7005834 12/15/2017 90.47 MW7005863 12/17/2017 2,406.25 MW7005885-2 12/18/2017 0.09 MW7005881 12/18/2017 245.13 M W7005885-1 12/18/2017 1,042.40 MW7005894 12/18/2017 2,559.25 M W7005936 12/20/2017 100.00 MW7005961 12/21/2017 95.53 M W7005958 12/21/2017 100.00 MW7005951 12/21/2017 507.50 MW7005941 12/21/2017 2,320.75 MW7005993 12/23/2017 84.89 MW7006014 12/24/2017 2,372.50 MW7006009 12/24/2017 2,496.25 M W 7006040 12/25/2017 100.00 M W 7045952 12/26/2017 1,633.00 MW7006060 12/26/2017 2,666.58 M W7006069 12/27/2017 100.00 MW7006107 12/28/2017 955.85 M W7006117 12/29/2017 100.00 MW7006116C 12/29/2017 2,451.25 Packet Page Number 38 of 107 G4, Attachment 1 MW7006147 12/31/2017 2,039.58 TOTAL 531,741.12 G5 CITY COUNCIL STAFF REPORT Meeting Date November 25, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Cancellation of Uncollectible Miscellaneous Accounts Receivable Action Requested: V Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Occasionally, the City must write off accounts receivable in the City's governmental funds when collection efforts have been exhausted, when the amounts are minimal, or when the account is no longer legally collectible. It is important to recognize in the City's financial statements that the accounts are no longer collectible and will not be recognized as revenue. Recommended Action: Motion to cancel the uncollectible miscellaneous accounts receivable in the City's governmental funds, for the year 2016-2019, in the amount of $2,810.00 Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $2,810.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source Use of Reserves ❑ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The City should annually clean up its accounts receivable. It is not financially feasible to continue collection efforts on very small amounts or amounts that are deemed uncollectible. Background The accounts being cancelled (below) are minimal. Wherever possible, the City attempts to collect the amount due through the Minnesota Revenue Recapture program. Some of these accounts will remain in Revenue Recapture, but their collection has been deemed unlikely. The individuals on the following list are prohibited from registering for another City program until the outstanding amounts are paid. Accounts being cancelled are as follows: Packet Page Number 39 of 107 G5 Customer Name Fee Date Outstanding Balance Reason Exhausted collection Adam Lanvik 12U Girls Softball 6/3/2016 $ 75.00 efforts Exhausted collection Anthony Baggett 7-9yo Fall Soccer 8/1/2017 $ 25.00 efforts Exhausted collection Ashley Jackson 6th Grade Boys Youth Basketball 10/26/2018 $ 95.00 efforts Exhausted collection Lisa Pelkey Youth Hockey League 3/12/2019 $ 55.00 efforts Exhausted collection James Schobel Fall Softball 8/20/2018 $ 410.00 efforts SEARS Maplewood Mall False Alarm 12/2017-7/2018 $ 2,150.00 Bankruptcy $ 2,810.00 TOTAL 1 1 Attachments None Packet Page Number 40 of 107 G6 CITY COUNCIL STAFF REPORT Meeting Date November 25, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Certification of Delinquent Trash and Miscellaneous Accounts Receivable Action Requested: Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Annually, the City certifies certain delinquent accounts to Ramsey County for the purpose of levying special assessments on property tax statements for collection by the County. The delinquent accounts include trash bills, and miscellaneous charges. Property owners who have delinquent accounts with the City were notified that the balance due on their accounts, plus 10% interest, will be certified to their 2020 property taxes if payment is not made within the established timeframe. Recommended Action: Motion to approve the attached resolution certifying delinquent accounts receivable to the County Auditor. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is N/A Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: N/A Strategic Plan Relevance: Financial Sustainability ❑ Integrated Communication Operational Effectiveness ❑ Community Inclusiveness ❑ Targeted Redevelopment ❑ Infrastructure & Asset Mgmt. The City makes every effort allowed under Minnesota Statutes to collect delinquent accounts. Background The accounts being certified for collection by the County with the 2020 property taxes are authorized for certification by Minnesota Statutes. Miscellaneous charges generally include lawn mowing, snow removal, abatement of public nuisances, and other services provided by the City - typically on an involuntary basis. Trash accounts are billed by the hauler; however, delinquent trash accounts are certified by the City for collection on the property taxes. The collections are then forwarded to the hauler, with the exception of a service fee that the City charges for facilitating the collection. Both lists of delinquent accounts are attached. Packet Page Number 41 of 107 G6 Attachments 1. Resolution 2. List of Delinquent Miscellaneous Accounts 3. List of Delinquent Trash Bills Packet Page Number 42 of 107 G6, Attachment 1 RESOLUTION No. Resolution Certifying Delinquent Accounts Receivable to the County Auditor RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following delinquent accounts, totaling $39,575.23, for collection with the customers property taxes payable in 2020, including interest at the rate of ten percent (10%) on the total amount for one year. Delinquent trash collection bills $26,234.44 Delinquent miscellaneous bills $13,340.79 Packet Page Number 43 of 107 G6, Attachment 2 Packet Page Number 44 of 107 LU U) z z z z w> w w C w w w w> Q U o (n (n Q Q Q Z Q¢ LU O w U LU LU LU Q Q Q 0 ~ cn U O Q Q w w¢ w cn of o U 0 Q Ow0 000 000 U` > m Z Of z>- z O 0) U Of Of� (/ w w w z J z¢ � w w w¢ > z 0 °3 W O LU LU of< Q Q of z D 0 m 0 OU F- w w F¢ m Q_� = z U U _ _ _ _ cO W (O aO 0 0 r (`7 (`7 (`7 U')N N r N N N N T c cn w W C (n O cn R Q I I I I I I R (n (0 (0 (0 (0 O O (h V ti O V N LO O O O _ W I` ti O N N ti ti (f) (`7 O 7 N M O ti O 0 O O ZT LO M LO M V O O N M (0 O f-- (D i V V ti O N ti O) N (f) N (0 (D (f) (f) CO V + H.Lwvqv N N Cl) 00 V O M (f) M M (f) N M N Q N V () E N N U d c N D I I y LU NaaAd J d w z N QO y w J y J W O O O O O O O O O O O O O O o O C U MA1Sd N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O 0 N in N N N N N N N N N N N N N N N E CL 0 a O O (O O O O O 00 M 1- (O O N N N M M S N LO T- W) 00 W) 0 0 0 0 0 0 0 0 0 T- 0 0 0 0 0 0 0 O O O O M O M O M O N O 1* O 4* O � O 4* O M O 4* O N O 4* O F Oaddd N N N 1* 1* T- M M T- N T- N (p N N N N N N N N N N N N N N N 0i 0 N 00 N 00 N 0) N 0) N 0) N 0) N 00 N 0) N 0) N 0) N 0) N 0) N 0) N 0) N i >, N N N N N N N N N N N N N N N M M (O N N N N 0) M 1* W) 1* 0) W Q U O O O O O N N O M W z 0 Q w c U O = `° O O o 'J'Joad T- of of of of of of of of of of of of of of U �. ?� to LU R J O z a w Z c N O LL N E O O w ;O OWdS� O O O O O O O O O O O O O O O V R M o fn C N M N Q >_ a ML cnN� z 0 0 > O 0 U ❑ ] Y V D' 0 E o a�dSd r 0 r 0 r 0 r 0 r 0 r 0 r 0 r 0 r 0 r 0 r 0 r 0 r 0 r 0 r 0 W a U _ w 2 N N N N N N N N N N N N N N N E .o c O w o w w w w w w w w w w w w w r U m a E c Q T z w . N E (0 Q O O Q W E.o w a} a m LL CO 0- o (0 w F° z U w O z N M - LO (0 I` O O O N M V LO W = U Packet Page Number 44 of 107 G6, Attachment 3 Packet Page Number 45 of 107 w w z w W W fn W W W Z W z >° > H m z >> �° Z> Z W W Z W Z W H~ w W cq Q o Z W Q° H Z w a- Q W J J O J J Q w w w (7 z O w Z 2 Z ° 0 J° 0 ° 0 Q w� O O_ z > z O af° m (7 af fn u Q= -i J 2 = M= W° 2 W D 7 O H O Z O Y W J w J W Z 7 Y W Z J H �j Z z 7 W Z J w W 2 O W< w Q Z< Z Q O~ 0 W W° W' J W ° W J 7 (A O Z W' W Z W' 7° (7 W' W Q O (� Q W' 7 W= Y W' O w J (7 Z w Y 2 Y 2 1 J M w ° Z J LL J CO W 2 U CO J Q U ° LL W I- N U r r M O V w—O) Y CO M N O M O CO O I- O O O M O 0 O O CO M CO M— CO — M V M 0 I- M r � M I- — CO V CO — CO M— 0 V N rN CO- O N I- O N V V (O N O N O N N N N CO 0 N N N CO N N 0 0 N 0 CO I- M N 0 U W z N � I� V M O O V M I- In M M V (q (O In N V V W M (O N In o0 In 00 In 00 In 00 V � O O Or-: O) In W (O O In O In O In OI,-: I� V to (O V (O V z W M In I - M r M r V r oO r O r O CO CO M CO M CO I- CO O 0 O 0 O 0 O 0 0 V 0 V 0 O N N O O O M w M I- M 2 aiwv� N N N N Cn Cn LU U) U) U) NaaAJ J J_ m = 0N O O O O O O O O O O O O O O O O O O O O O O O O O O O O U) aA1Sd N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N f� f� O O O O r O N M Ln O M Ln f-- N M Ln W O N M LO O N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O Oatldd M V N V M V � M N N M N � M M V N V M V � N V M V M N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N O O O O O O O O O O O O O O O O O O O O O O O O O O W W W W N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N O � M v v V Ln Ln f-- Ln M (D 00 M Ln N Ln f-- N N r 00 00 O Ln f-- O LO LO M Z ° O iioaA of W Of W of of of of of of of af af af af of W of W of of of of of of of of of of of `y N 3 W r Z L J L aJ M QJ f6 LL 0 CO F o O O N 'a N OOOO OOO OOOO OO O O O OM NQ O Qa O N (O NN_ F Q U V) CL z)- =S Z O O 0 U D > s v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v 0 () y; U o N Q d G3dSd N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 Lij U m E m Q N N ii N ii N ii N ii N ii N ii N ii N ii N ii N ii N ii N ii N ii N ii N ii N ii N ii N ii N ii N ii N ii N ii N ii N ii N ii N ii N ii N ii N ii a` Z o Q E W m = m o � LL 6 Z a 0 CO F }` Z- U W O ZN N M V In M n W O) O M V In M r W O O N M V In M r W O O W r N N N N N N N N N N M U Packet Page Number 45 of 107 G6, Attachment 3 w Z w w z z> w w o w o z w "' w w z z w z z > , Q ~ w z W Z > d' of of z W W W z Z w W 0¢ Q Z M (n Q Z W (n d' = H W Z ?j Z ~ U Z W (n W > W W Z Q Z W d' W a. 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In M to O r 00 W 00 W 00 W CO W CO W CO W CO W CO W CO W CO W O M" N O g CO q (0 W (0 W V V V V V V V V V V V V I- M 00 M 00 M 00 M O V O V O V O -0 M M M M M M M to V to O to O M In M In M In M In M In M In M In M In M In M V) M r N r M r V r W W V W V W V W V W V W V W V W V W V W V W V W V W O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N O N N 0(\I N N 0101010 N N OOO N N N N N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N 01010 N N OO N N N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N N O N M Ln O Ln (D N M N Ln N N O CO O N Ln N N Iq W r- LO r- M (D LO r- v N r- O N O Ln O CO O O v O Iq M LO O CO O (D N M N CO N M O N Ln O r M M O LO r- O N O O M O N O O f, O N M M O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O � M M N M M V0 04 M M C N M M M N N M M N M N N V CM � N � � �V M � � � � N � M M N M M � N� M M � N CW) Iq M M � M Iq M M MV V N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N 0 0 0 0 0 0 0 CO O CO 0 0 0 0 0 0 0 CO O W W W W W W 0 0 0 0 0 0 0 0 0 CO 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N (D r (D (D (D r- r r V N N r N LO Ln r O r r V LO LO LO LO O CO O LO Ln (D (D M LO r CO O Iq LO r- Ln Ln O O M M 0 0 O O 0 0 N N O N O N O N N O O O �110.0 O 01110.0 O O O OO OO O OO O O O O O O O O O O O O O O 000 0.0-0. OO 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n M N M M M V M In M (D M I- M 00 M d) M O V � V N V M V V V In V M V I- V 00 V M V O In � to N to M to V to In to M to r to i-- O M M N M M M V M In M M M I- M 00 M d) M O I- r N I- M I - Packet Page Number 46 of 107 G6, Attachment 3 W W W W W Z W W M z Z m D p z Z m D~ W W W m> D¢>> W w Z z H W > w w w W w Z w W w Z W > ¢ 0 Z H ¢ z z M M~ Z M ¢ O U> O¢ Z Z W W Z¢¢¢ O 7 J M r z Z Z¢ W J Z> U¢ W> ¢¢ W M Z M W r af fn 2 fn 2 af 7 o Z cn Z r O Z> W~ cn fn 2 Z H¢ > (n O } O Z af 7 Z Y a W (n (n J W> ¢�� Z z¢ Z (n Z z W Z 0 O Z¢ ~ w� m U O 2 2 W (n (n = H~ F H ¢ w W W W> - W ¢ F Z W Y 2~ (n W Z W W J (n W J W (n W Z O O O M� a¢ (7 O O J J_ W W W M z W Z z J U J U D Z a' W W w W U a' z z Y ¢ U Z U H J ¢ J C� a' a' W J a Z z a a' a' O Z uj J J H a' I H J W a' w > a' 2 J a M J J J O J W w W z W = r¢_ r a' H a' H M o O U Z w Z¢� w w w O W¢ Fr¢ m O U W Z a Z W 7 m W m W 0¢¢¢ U J 2 (n w 0 W Y U� 2E 2E 7 af¢ 0¢¢ Ii 2 w O w CO 0 Y (n m ¢ O m J J 0¢ 23: Z ¢ W� U I -N M M r O I- m M CO O V V O M N O V O O N In O O N N CO N In CO I- _ — a W M 2 (0 O U V (0 CO V O (0 V N CO In CO M NCO M M O M 0 N 0 In M O O N r N N O W V O I- � O I- V O 0 In M r O O O N O O V CO V dM V V I- O M 1- W CO d) r N N Nn � M dM) V V V V V V V V V V V V V V V V V V V V V V V VO (0 N M V (0 I- M NCO M N W M CO CO I- V N V N V N O M O M (0 O (0 CO I- In r M V 00 V 00 V 00 V 00 V 00 V 00 V 00 V 00 V 00 V 00 V 00 V 00 V 00 V 00 V 00 V 00 V 00 V 00 V 00 V 00 V 00 V 00 V 00 V 00 o0 00 O O O M O M O V O O O N a0 O N 0 O N M N In N to N to N M N M N V N N In N N M N N M N N O — O FITI O O O — O I O — O — O — O — O — O O O O O O O O O O O O — O — O — O — O — O — O — O — O — O — O — O — O — O — O O O O O O O O N O N O N O N O N 0(\I N N O N 01010 N N N O N O N O N O N O N O N O N O N O N O N O N O N 010,010 N N N N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N Cj O N r 00 (D r LO N Ln V r LO N f-- O V N V (D (D O V r LO N (D f-- (D N O f-- N N Ln Ln M M r (D N LO r 00 O Ln N f-- (D LO V LO 00 r LO O f-- Ln V r N r O 00 r 00 Cl) N N O 00 r LO O 00 M M 00 M N N (D r (D O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O � N M M CM CM CM M M N M M M T N Cl) Iq Iq N Cl) Cl) M NV M M CM N M N N N C CM CM M N MV N N N M M M M M M V N M��Iq N M M M�Iq N N Iq N N N M M N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N 0 0 0 0 0 0 0 0 0 CO O O O O O O O O O M M M M M M O 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N O O O O V O r LO O N (D LO V O r V (D Ln V LO O M M r- V V (D V LO O (D N Ln 00 00 r- Ln Ln Ln Ln M (D r - N O O O O N N N N N N O 01111010 O O O O O 010,1110 OOO r O O O O O O O O O O O O 1010110 OO O O O O O O 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O N n O NN n O n O N n O N n O N n O N n O N n O N n O N n V (n M I- WO I- I- O M M N M M M V M (n M M M I- M W M O M O O O N O M O V O (n O (0 O r O W O O O O O O N O M O V O (n O (0 O r O W O O O O N M V In M Packet Page Number 47 of 107 G6, Attachment 3 Packet Page Number 48 of 107 z W w zLLI W u� W CO w z z — of W u~i w W ¢ 0¢ z u~i z w z w Z> Z J W O W J O~ J W¢ W¢ Z ¢ O J O} W H w Z p w a (j Z w Z ¢ Z w (A w (A Y Z O O Z Q W J Y ¢ d' ¢ J O d' O O r W J¢ J (A ¢ O H M N J Z z Z W W �j z> ¢ U W U J H J W (7 O¢ N H Z 2 W¢ J 2¢ O¢ W Y 7 D Q r (7 2 H (n O W M W LL M 2 a U U Y¢ W¢ 0 2 m V M V U M M M M d) N r 00 m d) J V In O M Y W O 0 w w I- O O M M M M O 00 w V I- d) - O M V I- M N N— V N N N M V O M V In N M V M d) 00 —— N M N— 00 d) r — In M — M N r O 00 d) — O (0 to M V V (0 d) O r 00 d) r M V 00 00 V r (0 r I� r r O r M 00 M O to I- M M N 00 M q d) (0 O O V 00 (0 V M V V M M M M M V M V M In M M M M O r N r N r W W M 00 I- M M O I- V M In M M M M M M 00 00 W M V M 00 V M •V N N N N N N N N N N N N N N M M M M M M M V In In N M 0 N p U a U I I L J C O ~ R O O O O O O O O O O O O O O O O O O O O O O O O t N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O L O1 Q O R R m O G1 O C � E w O N LO V N O LO 0 0- LO 00 00 M -q M O N N N r- M O m 3 N N N O LO r N O N V M w r r- O N v N N r- (D N O O O O O O O O O O O O O O O O O O O O O O O O w CCL O O O O O O O O O O O O O O O O O O O O O O O O w (n M N N N N M N N M N t R N N N N N N N N N N N N N N N N N N N N N N N N m w N N N N N N N N N N N N N N N N N N N N N N N N L O N N N N N N N N N N N N N N N N N N N N N N N N 'm LO 00 r r (D V LO N r- M LO O (D LO LO r- N 00 LO LO LO V r- LO C Q U N M O O M N N N N Y O1 L r o U (0) U a w R 7 V V R C R 7 R N O O O O O O O O O O R E 1110 1110 1110 IT O C 0 O R O O O O O O O O O O O O O O O O O O O O O O O O L r N N N N N N N N N N N N N N N N N N N N N N N N w O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N � In 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 LO 10 10 10 10 10 10 10 V a O1 O) t N N N N N N N N N M N O M M N M M M V M In M M M r M 00 M M M O V Packet Page Number 48 of 107 CITY COUNCIL STAFF REPORT Meeting Date November 25, 2019 REPORT TO: Melinda Coleman REPORT FROM: Steven Love, Director of Public Works / City Engineer Scott Schultz, Utility/Fleet/Parks Superintendent PRESENTER: Steven Love AGENDA ITEM: Purchase of One Bucket Truck Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement Policy Issue: G7 ❑ Proclamation The City of Maplewood's proposed 2020-2024 Capital Improvement Plan (CIP) identifies the need for a bucket truck in 2020. City Council approval is needed to move forward with this purchase. Recommended Action: Motion to approve the purchase of one bucket truck and direct the Mayor and City Manager to enter into a contract with Altec Equipment for the purchase under MN State Contract #T-765 in the amount of $146,709.00. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $146,709.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: The proposed 2020-2024 CIP identifies $160,000.00 for the purchase of a bucket truck. The cost of this purchase is $13,291.00 less than the identified CIP amount. The savings will go into the fleet fund for future purchases. The Finance Director has reviewed the fleet fund balance and there are sufficient funds to move forward with this purchase. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The new bucket truck will increase work efficiencies involving tree removal, maintenance/trimming activities, and the EAB management program. Additionally, the bucket truck will help better serve the current and future needs of the Public Works department. Packet Page Number 49 of 107 G7 Background A bucket truck is equiped with a boom that provides staff a safe and stable working platform that is able to reach heights up to 65 feet. This vehicle will be used by all divisions of Public Works. Over the past few years Public Works crews have been assisting with the removal of ash trees due to the spread of EAB within the City of Maplewood. To do this work staff has been renting a bucket truck, but it has been increasingly difficult to obtain a rental vehicle. The bucket truck will allow city crews to perform tree trimming year round, reduce the reliance on the use of tree contractors, allow city crews to respond to emergency trimming requests, and to perform maintenance on facilities and park assets. Most large equipment purchases can take up to six to eight months from the order date to the delivery date. Staff is requesting the bucket truck be ordered by December 1St, 2019 to establish an early delivery date in 2020. The City would take delivery and be invoiced for this purchase in 2020. The following is a summary of the costs for the truck: 1. Altec Equipment • Altec LR756 Bucket Truck $146,709.00 Total Cost = $146,709.00 Attachments 1. Quote/Specs from Altec Equipment 2. 2020 CIP Sheet Packet Page Number 50 of 107 G7, Attachment 1 October 25, 2019 Company: City of Maplewood Customer Contact: Bryan Nagel Altec Account Manager: Ryan Scharnott Unit f Body Specifications Chassis Specificat'Ians • Aitec model LR756 articulating overcenter aerial device Freightliner M2-106 working height: 61.3 ft 42 drive train side reach: 44.4 ft 123 Inch CA Pedestal •• Single one man, fixed, side mounted fiberglass platform . Cummins B6.7 • Platform cover 240 HP engine rating • Platform liner Allison 2500 RDS automatic • A -frame primary outriggers with safety interlock system transmission • Hydraulic outrigger controls GVWR 26,000 Ib • Reservoir, 30 Gallon 12,000 Lb front GAWR • Sight Gauge for Hydraulic Reservoir, Remote Mounted 17,500 Lb rear GAWR • Chip dump body 14.5 Cubic yard capacity with ladder box on curb side and single piece tailgate • T-48 tool compartment, 48 inches wide x 50 inches high x 96 inches Long • Cab guard, sheet metal with non-skid surface and expanded metal section • T-100 style pintle hitch No Automatic Lower Boom Stow Wood outrigger pad Cone holder Complete LED FMVSS lighting package 4 -Comer strobes, Amber LED 6 -Way trailer receptacle, pin type Electric trailer brake controller Standard Altec warranty: one (1) year parts, one (1) year labor, ninety (90) days travel and limited lifetime structural Options Price: $ 146,709 Options: $ Minnesota State Contract Pricing for Unit and Body #T-765 Altec Delivery: $ Included Total: $ 146,709 (Excluding Taxes) Mayor: City Manager: Page 1 of 1 www.al.tee..com for additional models and information. Quote valid for 45 days; Price does not reflect any local.; state, or Federal Excise Taxes (F.E.T.): For additional accessories or..details contact your Altec Account Manager. NEW EQ`U-1PMENfi SALES.: 80:0.958.2555 8-.:ALE8@AL,TEC.COM ALTEC.COM Packet Page Number 51 of 107 Capital Improvement Plan rr r G7, Attachment 2 Justification Chis bucket truck will have a boom that provides staff a safe and stable working platform that is able to reach heights up to 65 feet. This vehicle vill be used by all divisions of Public Works. Over the past few years Public Works crews have been assisting the removal of ash trees due to he spread of EAB within the City of Maplewood. To do this work staff has been renting a bucket truck, but it has been increasingly difficult to )btain a rental vehicle. The bucket truck will allow city crews to perform tree trimming year round, reduce the reliance on the use of tree ,ontractors, allow city crews to respond to emergency trimming requests, and to perform maintenance on facilities and park assets. Expenditures 2020 2021 2022 2023 2024 Total Equip/Vehicles/Furnishings 160,000 160,000 Funding Sources Tom 160,000 160,000 2020 2021 2022 2023 2024 Total Fleet Management Fund 160,000 160,000 Total 160,000 160,000 Budget Impact/Other Budget Items 2020 2021 2022 2023 2024 Total Maintenance 500 500 500 1,000 1;000 3,500 Other (Insurance, Utilities) 200 200 200 250 250 1,100 Total 700 700 700 1,250 1,250 4,600 Packet Page Number 52 of 107 G8 CITY COUNCIL STAFF REPORT Meeting Date November 25, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer PRESENTER: Steven Love, Public Works Director / City Engineer AGENDA ITEM: Consulting Agreement with Rehder Forestry Consulting, LLC for Forestry Services Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: Each year the City contracts with a forestry professional to conduct diseased tree inspections and provide expertise and support for the City's Tree program. Recommended Action: Motion to enter into a consulting agreement with Rehder Forestry Consulting for forestry services and to direct the Mayor and City Manager to enter into a contract with Rehder Forestry Consulting not to exceed $15,235. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $15,235 Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. Maplewood's Urban Forest is part of the green infrastructure and an asset that provides important environmental, social, and health benefits. Diseased tree inspection is a critical piece for ensuring its well-being. Background The contracted City Forester inspects public and private properties for epidemic tree diseases or pests including Dutch Elm disease, Oak Wilt, and Emerald Ash Borer (EAB). In addition, the City Forester provides expertise and support to city staff on other tree issues that arise. Packet Page Number 53 of 107 G8 Staff recommends entering into a consulting agreement with Rehder Forestry Consulting, LLC. The City contracted with Rehder Forestry Consulting, LLC in 2019 and has been very satisfied with the services received. Staff believes that it is beneficial to have continuity with a contracted City Forester from year to year since the City gains efficiencies when a Forester is familiar with how disease is playing out in various neighborhoods. Attachments 1. Consulting Agreement with Rehder Forestry Consulting, LLC Packet Page Number 54 of 107 G8, Attachment 1 CONSULTING AGREEMENT This Consulting Agreement ("Agreement") is made as of January 1, 2020 ("Effective Date") by and between Rehder Forestry Consulting, LLC ("Consultant") and the City of Maplewood ("City") In return for good and valuable consideration, Consultant and City agree as follows: 1. Term. The respective duties and obligations of the contracting parties shall commence on January 1 , 2020 and shall continue for services rendered through the end of calendar year 2020. 2. Work and Scope. Such employees of Consultant as may be selected by Consultant shall be available to consult with representatives of City at reasonable times concerning matters within the Scope of this engagement, as described below. The consulting services to be provided hereunder are the work to be performed by Consultant ("Work"). The scope of the Work ("Scope") shall include the following areas of engagement: a. 12 hours of site visits to inspect trees on City projects or as requested by staff b. 90 hours of inspections on public and private trees for oak wilt, including windshield surveys of 100 miles and on -foot inspection. C. 50 hours of inspections in March 2020 for Emerald Ash Borer on public and private property. d. 48 hours in Fall 2020 to mark public ash trees for removal. e. Be available to city council, boards, advisory committees, staff, and volunteer groups as requested. 1 Packet Page Number 55 of 107 G8, Attachment 1 f. Such other consulting services consistent with the general Scope of this engagement as may reasonably be requested by City. 3. Non -Exclusivity. Nothing in this Agreement shall be construed as obligating City to use the services of Consultant or as obligating Consultant to work exclusively for City. Accordingly, Consultant's services will be rendered on an as -needed basis and Consultant shall be free to also offer its services to other clients. 4. Compensation. Consultant shall be compensated at a rate of $65.00 per hour for services rendered through the end of calendar year 2020. Contract value shall not exceed $15,235. Consultant's time will be billed portal to portal. In addition, City shall reimburse Consultant for any reasonable out-of-pocket expenses incurred by Consultant pursuant to the terms of this Agreement, including but not limited to mileage at the standard per mile rate approved by the Internal Revenue Service for mileage within the City limits. Statements for hourly charges and expenses will be submitted on a monthly basis and will be paid by City within 30 days of submission of the statement. 5. Independent Contractor Status. Consultant will provide services as an independent contractor and Consultant will not be considered an employee, joint venturer, or partner of City. Accordingly, City will not withhold from the compensation payable to Consultant any sum attributable to taxes of any kind, including federal or state income taxes or employment taxes (FICA, Medicare insurance, etc.). Consultant understands that City will issue Consultant an IRS Form 1099 for each year in which services are provided hereunder and that Consultant will be responsible for paying taxes. 6. Termination. Consultant or City may terminate this Agreement for any reason at any time upon thirty (30) days prior written notice. In the event of termination under this Section, Consultant shall be entitled to and shall receive payment in full for all services provided and all reimbursable expenses incurred up to and including the effective date of termination. 7. Liability. Consultant shall not be liable to City, its agents, employees, or anyone who may claim any right due to any relationship with City, for any acts or omissions in the 2 Packet Page Number 56 of 107 G8, Attachment 1 performance of Consultant's services, except when said acts or omissions of Consultant are due to willful misconduct or gross negligence. City shall hold Consultant free and harmless from any obligations, costs, claims, judgments, attorney fees, and attachments arising from, growing out of, or connected with the services rendered to City pursuant to the terms of this Agreement, except when the same shall arise due to the willful misconduct or gross negligence of Consultant and Consultant is adjudged to be guilty of willful misconduct or gross negligence by a court of competent jurisdiction. 8. Notices. Either party may change the address to which notices should be given by giving notice to the other party. Any notices required or permitted hereunder shall be given by personal delivery or by certified mail, return receipt requested, postage prepaid as follows: If to City: If to Consultant: Rehder Forestry Consulting, LLC Attn: Mark Rehder 34270 Lanesboro Court North Branch, MN 55056 9. Permits and Licenses. City shall, at its own expense, obtain from appropriate governmental authorities all permits and license that may be required for Consultant to perform the Work for the City. 10. Entire Agreement. This Agreement represents the only agreement between the parties concerning the subject matter hereof and supersedes all prior agreements, whether written or oral, relating thereto. 11. Modification and Waiver. No purported amendment, modification of waiver of any provision hereof shall be binding unless set forth in a written document signed by both parties (in the case of amendments or modifications) or by the party to be charged thereby (in 3 Packet Page Number 57 of 107 G8, Attachment 1 the case of waivers). Any waiver shall be limited to the circumstance or event specifically referred to in the written waiver document and shall not be deemed a waiver of any other term thereof or of the same circumstance or event upon any recurrence thereof. 12. Headings. The headings herein are for convenience of reference only and do not define, limit, or construe the contents. 13. Severability. If any provision of this Agreement is held to be illegal, invalid, or unenforceable under present or future laws, such provision shall be fully severable and this Agreement shall be construed and enforced as if such illegal, invalid, or unenforceable provision had never constituted a part thereof, and the remaining provisions shall remain in full force and effect and shall not be affected by the illegal, invalid, or unenforceable provision or by its severance therefrom. 14. Confidentiality. "Confidential Information" means data, drawings, plans, specifications, calculations, reports and other documents and information which is not readily available to the public and which is disclosed by one party to the other during the Term of this Agreement. Each of the parties to this Agreement agrees to hold all Confidential Information obtained from the other party in strict confidence and with the same degree of care that they provide for their own Confidential Information. No disclosure of any Confidential Information shall be made by a party without the express written consent of the other party. The Confidential Information shall be deemed the property of the disclosing party, and, upon request, the non - disclosing party shall return all Confidential Information received in tangible form to the disclosing party, or in the receiving party's sole discretion, shall destroy all such Confidential Information. The restrictions set forth in this section shall not apply to Confidential Information: (i) which is in the public domain at the time it was disclosed; (ii) which was already known to a party prior to the time it was disclosed; (iii) which is independently developed by a party who developed it without the use or benefit of the Confidential Information; or (iv) which is disclosed to a party from a third party source and not in breach of this Agreement. 15. Insurance. Consultant will carry general liability insurance ($1,000,000/$2,000,000), automobile. liability insurance ($1,000,000/$2,000,000), professional liability insurance ($1,000,000/$2,000,000) and such workers compensation insurance as may be required by the State of Minnesota. At the request of City, Consultant will provide evidence of having procured this insurance. 4 Packet Page Number 58 of 107 G8, Attachment 1 IN WITNESS WHEREOF, the parties have hereunto executed this Agreement as of the Effective Date noted above. CITY: City of Maplewood as Its: CONSULTANT: Rehder Forestry Consulting, LLC &,�' /U�_ Mark Rehder Its: President Packet Page Number 59 of 107 G9 CITY COUNCIL STAFF REPORT Meeting Date November 25, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jane Adade, Planner PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Conditional Use Permit Review, Elk Ridge Alzheimer's Special Care Center, 1700 Beam Avenue Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The conditional use permit (CUP) review for Elk Ridge Alzheimer's Special Care Center located at 1700 Beam Avenue is due for its annual review. Recommended Action: Motion to approve the CUP review for Elk Ridge Alzheimer's Special Care Center and review again only if a problem arises or a major change is proposed. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. City ordinance requires conditional use permits be reviewed by the council within one year of the date of initial approval, unless such review is waived by council decision. At the one-year review, the council may specify an indefinite term or specific term, not to exceed five years, for subsequent reviews. Background The city granted approval to JEA Development to construct a 34,491 square foot memory care facility on the vacant lot located south of Beam Avenue and west of the existing US Bank building. The building was proposed to consist of 50 units that accommodate residents with Alzheimer's, dementia, and related memory issues. Packet Page Number 60 of 107 G9 The construction of the building has been completed and all permits closed. Staff has visited and inspected the site several times and always found the site tidy and being well maintained as shown in the attached photo. Staff recommends reviewing the CUP for this site again only if a problem arises or if a major change is proposed. Previous Actions Photo of Elk Ridge Alzheimer's Special Care Center— Facing Southeast, November 2019. June 9, 1997: The city council approved a conditional use permit and design review for Outback Steak at 1770 Beam Avenue. Outback Steak is located on the most easterly side of the lot, adjacent Southlawn Drive North. November 23, 1999: The community design review board approved design review for US Bank at 1760 Beam Avenue. US Bank is located just to the west of Outback Steak, with approved cross access easements from the Southlawn Drive driveway. April 26, 2004: The city council denied a request to rezone and reguide the vacant lot located west of US Bank from Business Commercial Modified to Business Commercial. Rezoning and reguiding the property would have allowed a proposed Dairy Queen with drive up window to be constructed in that location. November 28, 2016: The city council approved the following land use requests for Elk Ridge Alzheimer's Special Care Center: 1. Conditional use permit 2. Preliminary plat 3. Parking waiver 4. Design review November 27, 2017: The city council reviewed the CUP and agreed to review again in one year. November 26, 2018: The city council reviewed the CUP and agreed to review again in one year. Packet Page Number 61 of 107 G9 Reference Information Site Description Site Size: 7.62 acres Existing Land Use: Elk Ridge Alzheimer's Special Care Center — Nursing Home Surrounding Land Uses North: Beam Avenue/Birch Run Station/Jakes City Grill South: City of Maplewood Open Space/Mapletree Townhomes East: US Bank Building West: Community Dental Care Planning Existing Land Use: Commercial (C) Existing Zoning: Business Commercial Modified (BCM) Attachments 1. Location Map 2. Building Elevations 3. November 28, 2016 CUP Conditions Packet Page Number 62 of 107 Parkside .6,tern Hills 1 1 1 1 1 iman Lake 1 1 1 C.'q Attachment 1 -------------- Maplewood ----------- Maplewood Heights i • 1 1 Haze wood A i 1 l 1 1 1 1 1 1 1 Sherwood Glen •1 Gladstone r: ; Hillside ------------------------------------------ ------ A 1760 Beam Avenue East - JEA Senior Living Overview Map Packet Page Number 63 of 207 s a 1 r 1 i Battle Creek i 1 � 1 1 1 # A 1 A ...-A Vista Hills 1 i 1 A 1 t A i 1 1 4 1 t mom t Highwood 1 A 1 4 I Beaver Lake t 1 f 1 i yam' 1 I A t 1 1 ! 1 1 I A 1 — t 1 Y 1 ! 1 A i ! i 1 i ! i ! A Packet Page Number 63 of 207 s a A 1 r ! t Battle Creek 1 A � 1 1 1 # A 1 A ...-A Vista Hills 1 i 1 A 1 t A t 1 4 1 t mom t Highwood 1 A 1 4 I 1 f R� A 1 I t ; Carver RidgONe 1 1 I ft.. 1 I MW I - — — — — — — — — — Packet Page Number 63 of 207 a Packet Page Number 64 of 107 G9, Attachment 2 L Q� 4-J Q� V N L V ca V N Q N _Ln L— w w E QU N a -a 0 0 ca a a Packet Page Number 64 of 107 G9, Attachment 2 L Q� 4-J Q� V N L V ca V N Q N _Ln L— w w E QU N a -a 0 0 ca G9, Attachment 3 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, November 28, 2016 City Hall, Council Chambers Meeting No. 22-16 1. Consider Approval of the Maplewood Alzheimer's Special Care Center, 1700 Beam Avenue a. Preliminary Plat b. Conditional Use Permit Resolution c. Design Review d. Parking Waiver Economic Development Coordinator Martin gave the staff report and answered questions of the council. Commissioner Allan Ige addressed the council to give the report from the Planning Commission. Chair Matt Ledvina, addressed the council to give the report from the Community Design Review Board. Kevin Gardner, Associate Civil Engineer with Pierce Pini & Associates addressed and answered questions of the council. Councilmember Smith moved to approve the Voran Properties Addition preliminary plat located on the southeast corner of Beam Avenue and Southlawn Drive subject to the following conditions: 1. Submit to staff a revised plat which shows the easterly lot line for Lot 2 shifted to the west to ensure the existing parking lot on Lot 3 meets the required five foot setback. Alternatively, the applicants can submit a revised site plan showing how the existing parking lot on Lot 3 is reconstructed to meet the five-foot setback. 2. Submit to staff copies of the executed cross access agreements for Lots 1 through 4. 3. Comply with the conditions of approval in Jon Jarosch's city engineering report dated October 31, 2016, and Erin Laberee's county engineering report dated November 17, 2016, attached to this report. 4. Comply with the conditions of approval in Shann Finwall's and Virginia Gaynor's environmental report dated November 8, 2016, attached to this report. Seconded by Councilmember Juenemann Ayes — All The motion passed. Councilmember Juenemann moved to approve the conditional use permit resolution to, allow multi -family senior housing in a Business Commercial Modified zoning district.. Approval is based on the findings required by ordinance and subject to the following conditions: 1. All construction shall follow the site plan date-stamped September 30, 2016, approved by the city. Staff may approve minor changes. November 28, 2016 City Council Meeting Minutes Packet Page Number 65 of 107 G9, Attachment 3 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The city council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Comply with the conditions of approval in Jon Jarosch's city engineering report dated October 31, 2016, and Erin Laberee's county engineering report dated November 17, 2016, attached to this report. 5. Comply with the conditions of approval in Shann Finwall's and Virginia Gaynor's environmental report dated November 8, 2016, attached to this report. 6. This permit allows 50 senior housing units for residents with Alzheimer's, dementia, and related memory issues. Minor changes to this unit count may be approved by staff. Resolution 16-11-1399 Conditional Use Permit Resolution WHEREAS, JEA Development/Maple Care Group, LLC has applied for a conditional use permit to put a multi -family senior housing facility in a Business Commercial Modified zoning district; WHEREAS, Section 44-558 (1) of the Business Commercial Modified district requirements states that a conditional use permit may be granted for all permitted uses in the R3 district. WHEREAS, this permit applies to the property located at Block 1, Lot 1, Voran Properties Addition (1700 Beam Avenue). WHEREAS, the history of this conditional use permit is as follows: 1. On November 15, 2016, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On November 28, 2016, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. November 28, 2016 City Council Meeting Minutes Packet Page Number 66 of 107 2 G9, Attachment 3 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan date-stamped September 30, 2016, approved by the city. Staff may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The city council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Comply with the conditions of approval in Jon Jarosch's city engineering report dated October 31, 2016, and Erin Laberee's county engineering report dated November 17, 2016. 5. Comply with the conditions of approval in Shann Finwall's and Virginia Gaynor's environmental report dated November 8, 2016. 6. This permit allows 50 senior housing units for residents with Alzheimer's, dementia, and related memory issues. Minor changes to this unit count may be approved by staff. Seconded by Councilmember Smith Ayes — All November 28, 2016 3 City Council Meeting Minutes Packet Page Number 67 of 107 G9, Attachment 3 The motion passed. Councilmember Smith moved to approve the parking waiver of 59 parking spaces for the Maplewood Alzheimer's Special Care Center at 1700 Beam Avenue. City ordinance requires 100 parking spaces for this site, and the proposed project will provide 41 parking spaces. If a parking shortage develops the city council may require the, applicant to secure more parking spaces.. Seconded by Councilmember Juenemann Ayes — All The motion passed. Councilmember Smith moved to approve the plans date-stamped September 30, 2016, for the Maplewood Alzheimer's Special Care Center at 1700 Beam Avenue. Approval is subject to the applicant complying with the following conditions: 1. Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes to these plans. 2. The applicant shall comply with the conditions noted in Jon Jarosch's city engineering dated October 31, 2016, and Erin Laberee's county engineering report dated November 17, 2016. 3. The applicant shall comply with the conditions noted in Shann Finwall's and Virginia Gaynor's environmental report dated November 8, 2016. 4. Submit to staff copies of the executed cross access agreements for Lots 1 through 4. 5. Submit to staff a revised lighting plan which shows outdoor lights do not exceed .4 foot candles of lumens at the property line. 6. Submit to staff a revised site plan which shows the concrete sidewalk extending from the westerly lot of Lot 1 to the existing sidewalk located in front of Lot 3. 7. All signage on the property must comply with the City's sign ordinance and requires separate sign permits. 8. Submit to staff revised elevations showing brick wainscot from the base of the building up to the window line on all elevations. All brick used on the building shall match. 9. The applicant shall provide an irrevocable letter of credit or cash escrow in the amount of 150 percent of the cost of installing the landscaping, before getting a building permit. Seconded by Councilmember Juenemann Ayes — All The motion passed. November 28, 2016 City Council Meeting Minutes Packet Page Number 68 of 107 4 G10 CITY COUNCIL STAFF REPORT Meeting Date November 25, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jane Adade, Planner PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Conditional Use Permit Review, Production Resources, 1136 Frost Avenue Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The conditional use permit (CUP) review for Production Resources located at 1136 Frost Avenue is due for its annual review. Recommended Action: Motion to approve the CUP review for Production Resources and review again only if a problem arises or a major change is proposed. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. City ordinance requires conditional use permits be reviewed by the council within one year of the date of initial approval, unless such review is waived by council decision. At the one-year review, the council may specify an indefinite term or specific term, not to exceed five years, for subsequent reviews. Background In September, 2016, Mr. Brian Ness, owner of Production Resources, received approval for a conditional use permit to expand a nonconforming use in order to move the operations of his company to 1136 Frost Avenue East. This site — 1136 Frost Avenue — has been guided by the city for medium density residential housing, meaning the previous use as Maplewood Marine had been grandfathered in as a legal, non -conforming use for several years. Production Resources focuses on retail sales of parts, service and repair of machinery and equipment and exterior storage. Packet Page Number 69 of 107 G10 As part of the conditions of approval for the CUP, the applicant was required to provide screening on the northeast corner of the site, between the retaining wall and the access road to the east of the site, and provide a dumpster enclosure for trash receptacles. Staff has visited and inspected the site and found the applicant to be in compliance with all conditions. Staff recommends reviewing the CUP for this site again only if a problem arises or if a major change is proposed. Previous Actions Production Resources — Facing Southwest, November 2019 On September 12, 2016: The City Council approved a CUP for Brian Ness, of Production Resources, for a non -conforming use at the former Maplewood Marine building, 1136 Frost Avenue East. On September 25, 2017: The City Council reviewed the CUP and agreed to review it again in one year. On October 25, 2018: The City Council reviewed the CUP and agreed to review it again in one year. Reference Information Site Description Site Size: 1.53 acres Existing Land Use: Production Resources — Retail and Service Surrounding Land Uses North: South: East: West: Packet Page Number 70 of 107 Frost Avenue and Flicek Park Single Family Homes Vacant Land and Gladstone Savannah Single Family Homes Planning Existing Land Use: Medium Density Residential (MDR) Existing Zoning: Multiple -Dwelling (R3) Attachments 1. Overview Map 2. Project Site Plan 3. September 12, 2016 CUP Conditions G10 Packet Page Number 71 of 107 G10 Attachment 1 ------------ Maplewood ---w --Maplewood Heights~ a 1 � r ' ohlman Lake i r Hazelwood I 1 I 1 ' 1 { 1 ' 1 ' 1 ' r ' 1 ' 1 r 1 r---------' Sherwood Glen + I M r `I Parkside 1 1 1 1 1 1 r. r Hillside r r 1 + 1 i 1 r � 1 i 1 + 1 r r , A 1 1 , 1 I 1 1 � 1 1 r 1 + Beaver Lake 1 r , 1 1 , r , 1 a r r 1 i 1 1 r 1 1 1 1 1 1 , i Battle Creek 1 1 1 1 1 1 r 1 1 i 1 1 1 Vista Hills 1 1 r r i 1 1 , i r 1 1 i 1 1 i , 1 1 + Highwood 1 1 r I r i i Carver Ridge 1 1 � � 1 � Maplewood Marine and Production Resources - 1136 Frost Ave E Conditional Use Permit - Overview Map Packet Page Number 72 of 107 G10, Attachment C Packet Page Number 73 of 107 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, September 12, 2016 City Hall, Council Chambers Meeting No. 17-16 A. NEW BUSINESS G10, Attachment 3 1. Consider Approval of a Conditional Use Permit Resolution for a Nonconforming Use, 1136 Frost Avenue East Economic Development Coordinator Martin gave the staff report and answered questions of the council. Brian Ness of Nessco, LLC addressed the council to give additional information and answer questions of the council. Mayor Slawik moved to approve the resolution for a conditional use permit for Brian Ness, of Nessco LLC, at 1136 Frost Avenue East. Approval is based on the findings required by ordinance and subject to the following conditions: 1. All parking areas must be a hard surface and the applicant is required to meet the city's minimum parking requirements. 2. No exterior site or building exterior changes, except signage, shall take place unless approved by the city. Signs shall follow the city's sign ordinance. Signs shall not be installed unless the applicant first obtains sign permits. 3. Any and all trash receptacles shall be contained within an enclosed structure. Any design of a new structure shall be subject to the city's design review process. 4. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 5. The city council shall review this permit in one year. 6. The applicant shall submit to staff for approval, a plan for providing screening on the northeast corner of the site — between the access drive and the retaining wall. The screening must be at least six feet in height and can be done with either landscaping or a wood or vinyl fence. 7. Storage containers must be placed to the east of the building behind the existing retaining wall. Storage containers are not permitted to be placed anywhere else on the site. All parts and materials must be kept within the storage containers at all times. 8. This site is limited to three storage containers; each no more than 20 feet in length. 9. The applicant shall comply with all requirements of the building official, fire marshal and city engineer. Packet Page Number 74 of 107 G10, Attachment 3 Resolution 16-09-1378 Conditional Use Permit WHEREAS, Brian Ness, of Nessco LLC, applied for a conditional use permit to replace a portion of a nonconforming use with another nonconforming use. WHEREAS, Section 44-12(2) of the city ordinances requires a conditional use permit for the substitution of one nonconforming use for another nonconforming use. WHEREAS, this permit applies to the property located at 1136 Frost Avenue North. The property identification numbers for this property are: 16.29.22.42.0003 and 16.29.22.42.0004 WHEREAS, the history of this conditional use permit is as follows On August 16, 2016, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the report and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On September 12, 2016, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and this Code. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. Packet Page Number 75 of 107 G10, Attachment 3 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause no more than minimal adverse environmental effects. Approval is subject to the following conditions: 1. All parking areas must be a hard surface and the applicant is required to meet the city minimum parking requirements. 2. No exterior site or building exterior changes, except signage, shall take place unless approved by the city. Signs shall follow the city's sign ordinance. Signs shall not be installed unless the applicant first obtains sign permits. 3. Any and all trash receptacles shall be contained within an enclosed structure. Any design of a new structure shall be subject to the city's design review process. 4. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 5. The city council shall review this permit in one year. 6. The applicant shall submit to staff for approval, a plan for providing screening on the northeast corner of the site — between the access drive and the retaining wall. The screening must be at least six feet in height and can be done with either landscaping or a wood or vinyl fence. 7. Storage containers must be placed to the east of the building behind the existing retaining wall. Storage containers are not permitted to be placed anywhere else on the site. All parts and materials must be kept within the storage containers at all times. 8. This site is limited to three storage containers; each no more than 20 feet in length. 9. The applicant shall comply with all requirements of the building official, fire marshal and city engineer. Seconded by Councilmember Juenemann Ayes — All The motion passed. Packet Page Number 76 of 107 G11 CITY COUNCIL STAFF REPORT Meeting Date November 25, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jane Adade, Planner PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Conditional Use Permit Termination Resolution, HaF Equipment, 1255 Cope Avenue Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The conditional use permit (CUP) review for HaF Equipment located at 1255 Cope Avenue is due for its annual review. The city's zoning code states that proposed construction must be substantially started or the proposed use utilized within one year of council approval or the CUP shall become null and void. The council may grant up to one one-year extension of the permit if just cause is shown. The council did grant HaF Equipment a one year extension but the applicant has indicated the project is no longer going to move forward. Recommended Action: Motion to adopt the resolution terminating the conditional use permit for a 2,500 square foot building expansion for HaF Equipment located at 1255 Cope Avenue East. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: N/A Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Section 44-1101 of the city code states that the city council may suspend or terminate a CUP if the approved conditions have been violated or the use is no longer in effect. Background The applicant applied for and received approval to construct a 2,500 square foot addition to be used as additional warehouse space in 2017. Since the proposed expansion was within 350 feet of a residential zone, the city code required a conditional use permit for its construction. At the 2018 Packet Page Number 77 of 107 G11 annual review, the applicant had not started construction and was unsure of plans in the future for construction of the addition due to cost reasons. The city council granted a one year extension to the applicant with the condition that if construction of the addition has not started in one year, the CUP will be terminated and the applicant will need to reapply for the CUP and design review. The applicant has not begun construction or applied for a building permit for the 2,500 square foot addition. Staff finds no reason to keep this permit active since the applicant will not be moving forward with this project. According to code, this CUP automatically terminated on November 13, 2018, the date the last renewal period ended. Staff recommends that the city council adopt the attached resolution to make this termination a formal action. Previous Actions July 5, 1979: The City Council approved plans for the building on this site as a racquetball club. Prior to the building's existing use, it had been remodeled for the Northern Hydraulics in 1991, then for Wipers Recycling in 2007. November 13, 2017: The City Council approved a CUP and design review for a 2,500 square foot addition on the south side of the property. November 13, 2018: The City Council moved to extend the CUP for the construction of a 2,500 square foot addition for one year. Reference Information Site Description Site Size: 1.43 acres Existing Land Use: Warehouse and Office Building Surrounding Land Uses North: Highway 36 South: Office Buildings East: Gas Station West: Cope Avenue Planning Existing Land Use: Commercial (C) Existing Zoning: Light Manufacturing (M1) Attachments 1. Conditional Use Permit Termination Resolution 2. Overview Map 3. Proposed Site Plan 4. November 13, 2017 CUP Conditions Packet Page Number 78 of 107 G11, Attachment 1 CONDITIONAL USE PERMIT TERMINATION RESOLUTION WHEREAS, HaF Equipment received approval from the Maplewood City Council on November 13, 2017, for a conditional use permit to construct a 2,500 square foot expansion to the existing building at 1255 Cope Avenue East. WHEREAS, Section 44-1099 of the zoning code states that the "proposed construction must be substantially started or the proposed use utilized within one year of council approval or the CUP shall become null and void. The council may grant up to one one-year extension of the permit if just cause is shown." WHEREAS, the city council granted a one year extension to HaF Equipment to construct the 2,500 square foot building expansion. WHEREAS, HaF Equipment did not move forward with constructing the building addition and are not in compliance with the conditions of approval that required compliance with Section44-1099. WHEREAS, this permit applies to the 1.43 acre site at 1255 Cope Avenue East. The legal description and property identification number are: Subject To Road & Except South 200 Feet; The East 260 Feet Of Block 14 Also; Except West 400 Feet & Except East 30 Feet; Part Lying Southerly Of Highway 36 Of Block 17 09-29-22-41-0008 WHEREAS, the history of this conditional use permit termination is as follows: On November 13, 2017, the city council granted a conditional use permit to allow HaF Equipment construct a 2,500 square foot building expansion within the M-1 zoning district that is within 350 feet of a residential zoning district. 2. On November 13, 2018, the city council granted a one year extension to HaF Equipment. 3. On November 25, 2019, the city council discussed this conditional use permit. NOW, THEREFORE, BE IT RESOLVED that the city council the above- described conditional use permit termination because HaF Equipment failed to begin the 2,500 square foot expansion within the required timeframe. The Maplewood City Council this resolution of termination on November 25, 2019. Packet Page Number 79 of 107 HaF Equipment_1255 Cope Avenue East G11, Attachment 2 M V-�' M City of Maplewood November 11, 2019 Maplewood Packet Page Number 80 of 107 L.L�LJL._ Packet Page Nun ber 56 of 207 G11, Attachment 3 � t I W IIJ I' 1 N N N 1 N J: 1 N V l 1 V 0 3 Packet Page Number 81 of 107 G11, Attachment 4 AND BE IT FURTHER RESOLVED, that the city clerk is directed to send a copy of the new precinct boundary map to the Ramsey County Elections Office and to the secretary of state; AND BE IT FURTHER RESOLVED, that the city clerk is directed to post a notice of the precinct boundary changes in the clerk's office. Seconded by Councilmember Smith Ayes — All The motion passed. 2. Consider Modification to the City of Maplewood's Strategic Plan Initiatives Assistant City Manager Funk introduced the staff report. Administrative Services & Performance Measurement Coordinator Knutson gave the staff report. Assistant City Manager Funk concluded the presentation with the timeline. Council agreed by consensus to split Communications and Community Inclusiveness into two separate strategic initiatives. 3. Consider Approval of a Building Expansion for HaF Equipment, 1255 Cope Avenue East a. Conditional Use Permit Resolution b. Design Review Economic Development Coordinator Martin gave the staff report. Matt Hoefler with HaF Architects addressed the council to give additional information on the building expansion. Councilmember Smith moved to approve the conditional use permit resolution. This conditional use permit allows a 2,500 square foot building expansion within the M-1 (light manufacturing) zoning district that is within 350 feet of a residential zoning district for the property located at 1255 Cope Avenue East. This approval shall be subject to the followina conditions: 1. All construction shall follow the project plans as approved by the city. The director of environmental and economic development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. Resolution 17-11-1510 Conditional Use Permit WHEREAS, HaF Equipment has applied for a conditional use permit to expand the existing building at 1255 Cope Avenue East. WHEREAS, conditional use permits are required for commercial buildings in the light manufacturing (M1) zoning district that are within 350 feet of properties that have been guided and zoned as residential. November 13, 2017 11 City Council Meeting Minutes Packet Page Number 88 of 207 G 11, Attachment 4 WHEREAS, this permit applies to the 1.43 acre site at 1255 Cope Avenue East. The legal description and property identification number are: Subject To Road & Except South 200 Feet; The East 260 Feet Of Block 14 Also; Except West 400 Feet & Except East 30 Feet; Part Lying Southerly Of Highway 36 Of Block 17 09-29-22-41-0008 WHEREAS, the history of this conditional use permit is as follows: On October 17, 2017, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the conditional use permit 2. On November 13, 2017, the city council discussed the conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described conditional use permit because: The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. November 13, 2017 12 City Council Meeting Minutes Packet Page Number 89 of 207 G 11, Attachment 4 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 4. All construction shall follow the project plans as approved by the city. The director of environmental and economic development may approve minor changes. 5. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 6. The city council shall review this permit in one year. Seconded by Councilmember Juenemann Ayes — Mayor Slawik, Council Members Juenemann and Smith Unavailable for the vote — Council Members Abrams and Xiong The motion passed Councilmember Smith moved to approve the plans date-stamped September 25, 2017, for HaF Equipment's proposed building expansion. Approval is subject to the developer complying with the following conditions: 1. This approval is good for two years. After two years, the design -review process shall be repeated if the developer has not begun construction. 2. All requirements of the fire marshal and building official must be met. 3. The applicants shall comply with all requirements of the Maplewood Engineering Report from Jon Jarosch dated October 3, 2017. 4. All work shall follow the approved plans. The director of environmental and economic development may approve minor changes. 5. Windows to match existing building windows for color and the parapet top to match the existing building to tie units together. Seconded by Councilmember Juenemann Ayes — All The motion passed. 4. Consider Approval of Kline Nissan Car Wash Addition, 3090 Maplewood Drive North a. Conditional Use Permit Resolution b. Design Review Economic Development Coordinator Martin gave the staff report. Jeremy Thomas with RJ Ryan gave additional information about the project. November 13, 2017 13 City Council Meeting Minutes Packet Page Number 60 of 207 G12 CITY COUNCIL STAFF REPORT Meeting Date November 25, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer PRESENTER: Steven Love AGENDA ITEM: Resolution for No Parking on the South Side of County Road D Between Labore Road to County Road D Circle Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City Council will consider approving a resolution requesting Ramsey County to restrict parking on the south side of County Road D between Labore Road and County Road D Circle. Recommended Action: Motion to approve the Resolution Requesting Ramsey County to Restrict Parking on the South Side of County Road D Between Labore Road and County Road D Circle. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00 Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: None Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt. The proposed motion allows Ramsey County to safely maintain County Road D and provide safe driving conditions to motorists. Background County Road D is a County State Aid Highway (CSAH) and is subject to Minnesota Department of Transportation State Aid standards. Currently, on the south side of County Road D between Labore Road and County Road D Circle the roadway consists of one drive lane and a paved shoulder which is approximately 5 to 6 feet in width. This current road section does not meet State Aid standards for on street parking. Vehicles cannot park in this area without extending out into the travel lane. Additionally, in the winter this issue if further compounded as snow banks build up forcing parked vehicles further out into the travel lane. Packet Page Number 85 of 107 G12 Ramsey County sent a letter to 100+ property owners in the vicinity of this section of County Road D providing them information on the proposed changes and contact information for property owners to provide feedback. At the time this report was written, Ramsey County only received one call in response to the letter. The caller was in support of the proposed changes (see attached letter). Ramsey County is requesting the City Council pass a resolution restricting parking on the south side of County Road D between Labore Road and County Road D Circle. Staff recommends the approval of the attached resolution. Attachments 1. Resolution Requesting Ramsey County to Restrict Parking on the south side of County Road D between Labore Road and County Road D Circle 2. Ramsey County Letter to Property Owners Packet Page Number 86 of 107 G12, Attachment 1 RESOLUTION REQUESTING RAMSEY COUNTY TO RESTRICT PARKING ON THE SOUTH SIDE OF COUNTY ROAD D BETWEEN LABORE ROAD AND COUNTY ROAD D CIRCLE WHEREAS, County Road D (CSAH 19) is a Ramsey County State Aid Route, and WHEREAS, on the south side of County Road D (CSAH 19) between Labore Road and County Road D Circle the existing road facilities generally consists of one travel lane and a 5 to 6 foot wide shoulder, and WHEREAS, the existing road facilities do not provide adequate width for parking on the street; and must therefore be conditioned upon certain parking restrictions. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Maplewood hereby requests Ramsey County to ban parking at all times on the south side of County Road D between Labore Road and County Road D Circle. Adopted by the City Council on this 251h day of November 2019. Packet Page Number 87 of 107 G12, Attachment 2 RAMSEY COUNTY Public Works Dear Ramsey County Resident: Ramsey County is committed to providing, operating and maintaining a safe and reliable transportation network for all transportation users throughout the county. This letter is to inform you of a proposed No Parking Zone modification along the south side of County Road D from Labore Road to County Road D Circle. Currently parking is prohibited on the north side of County Road D and at intermittent locations along the south side of the roadway. The reason for the modification is that the entire length of the south side of County Road D does not have adequate space to park vehicles without extending into the travel lanes. This can create an unsafe situation for vehicles traveling on County Road D in either direction as they try to navigate around the parked vehicle and into the oncoming lane of traffic. It can also be dangerous for people trying to enter or exit their parked vehicles. This situation is compounded further in winter when snow accumulates on the shoulder and off the roadway, forcing vehicles to park father into the traveled lane. In some instances, drivers try to park out of the travel lane and extend onto the grass adjacent to the roadway damaging the turf or bituminous curbing in place to manage the water/runoff during rain events. We have monitored this corridor and do not anticipate this parking prohibition will create any substantial impacts to parking availability for residents living along County Road D. Please contact me at 651-266-7120 or Bradley. Estochen@ramse, c�y.us with your comments or concerns with implementation of this parking prohibition. Sincerely, Brad Estochen Ramsey County Traffic Engineer 1425 Paul Kirkwold Drive Arden Hills, MN 55112 Phone: (651) 266-7100 www.co.rarnsey.rnn.us Packet Page Number 88 of 107 G13 CITY COUNCIL STAFF REPORT Meeting Date November 25, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Joe Sheeran, Communications Manager PRESENTER: Joe Sheeran, Communications Manager AGENDA ITEM: CTV Contract Renewal Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation Policy Issue: The term for the current agreement between the City of Maplewood and North Suburban Access NSAC (referred to herein as CTV) ends December 31, 2019; staff seeks consideration to approve a new 1 -year agreement. Recommended Action: Motion to approve the CTV contract. Fiscal Impact: Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $12,900. Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ❑ Other: n/a Strategic Plan Relevance: ✓ Financial Sustainability ✓ Integrated Communication ❑ Targeted Redevelopment ❑ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. The City hosts a web stream and online video archiving service for council and commission meetings which allows residents to easily access the information shared at the meetings. Background CTV has been providing staff to operate camera and broadcast equipment along with hosting a web stream and online video archiving service for council and commission meetings since the City withdrew from the Ramsey Washington Cable Commission. In 2020, we are seeking to renew only the Municipal Production Services (camera and equipment operator) portion of the contract. Because of new in-house capabilities, we are not renewing the web hosting/archiving service. Hosting/archiving the web stream in house will save the communications budget $14,268/year. Attachments 1. Contract Packet Page Number 89 of 107 G13, Attachment 1 North Suburban Access Corporation Professional and Technical Services Agreement This contract is between the North Suburban Access Corporation, a Minnesota Municipal Corporation, (herein "the NSAC") and the City of Maplewood, Minnesota (herein "the City"). Recitals Under Minnesota law, the NSAC is empowered to provide such professional and technical services as are desired by the City. 2. The City desires to engage the NSAC for video webcasting services and archiving services (herein "the Services"). 3. The City represents that it is empowered to engage the NSAC. Agreement 1. Term of Contract 1.1. Duration. This Agreement will become effective January 1, 2020 and will remain in effect for one (1) year. At the expiration of the one (1) year period, the Agreement will automatically renew for another period of one (1) year, unless notice to terminate this Agreement is provided no less than thirty (30) days prior to the end of the current term. If this Agreement is terminated prior to the completion of a one (1) year period, the NSAC will be entitled to payment, determined on a pro rata basis, for Services satisfactorily performed. 1.2. Survival of Terms. The following clauses will remain in effect after the termination of the Agreement: Section 5. Liability, Section 6. Government Data Practices and Intellectual Property, Section 8. Governing Law, Jurisdiction, and Venue; and Section 9. Disclosure. 2. Services Provided 2.1. Services. The NSAC will provide the Services described in Schedule A (attached). 2.2. Additional Services. The City may also request additional services during the term of the Agreement (see Section 1.1. Duration). If accepted by the NSAC, Schedule A will be amended to include a description of the additional services and according compensation. Unless otherwise Packet Page Number 90 of 107 G13, Attachment 1 specified, all terms of this Agreement will apply to any amendments to Schedule A. 2.3. Standard of Care. To the extent any property, such as camera or computer equipment, is loaned by the NSAC to the City, the City will exhibit a standard of care consistent with Minnesota law. 2.4. City Assistance. Depending on the nature of the Services, the NSAC may from time to time require access to public and private lands or property. To the extent the City is legally and reasonably able, the City will provide access to and make provisions to enable the NSAC or its agents or employees to enter upon public and private land and property as required for the NSAC to perform the Services. The City will furnish the NSAC with a copy of any special standards or criteria promulgated by the City relating to the Services, including, but not limited to, design and construction standards, that is necessary for the NSAC to prepare for its performance of the Services. 3. Payment 3.1. Compensation. The City will pay for all Services to be performed by the Contractor as specified in Schedule A (attached). 3.2. Fee Adjustment. The NSAC reserves the right to annually adjust the fees associated with the Services specified in Schedule A. Such adjustments, if any, will be enacted on January 1 of a given year. Prior to enacting any fee adjustments, the NSAC must provide written notice of such to the City at least thirty (30) calendar days prior to the effective date of the fee adjustment. 3.3. Invoices. The City must promptly pay the NSAC after the NSAC presents an invoice for those Services that have been actually performed. The NSAC must timely submit invoices. 3.4. Event Cancellation. The City agrees to pay 70% of the expected event amount for any cancellation unless sufficient prior notice is provided. "Prior Notice" is defined as at least 10 business days (including the day of the event) before the scheduled event. Packet Page Number 91 of 107 G13, Attachment 1 4. Assignment, Amendments, Waiver, and Completeness 4.1. Assignment. The City may not assign, license, or transfer any rights or obligation under this Agreement without prior written consent of the NSAC and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this Agreement, or their successors in office. 4.2. Amendments. Any amendments to this contract must be made in writing and will not be effective until executed and approved by the same parties who executed and approved this Agreement, or their successors in office. 4.3. Waiver. If the NSAC fails to enforce in a timely manner any provision of this Agreement, that failure does not waive the provision or the NSAC's right to enforce the provision. 4.4. Completeness. This Agreement contains all negotiations and agreements between the NSAC and the City. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 5. Liability The City must indemnify and hold harmless the NSAC, its agents, and its employees from any claims or causes of action, including attorney's fees incurred by the NSAC arising from performance of this Agreement by the City, its agents, or its employees. The clause must not be construed to preempt any legal remedies the NSAC may have for the City's failure to fulfill its obligations under this Agreement. 6. Government Data Practices and Intellectual Property 6.1. Government Data Practices. To the extent applicable, the City and NSAC must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this Clause by either the City or the NSAC. Each Party shall notify the other of any Data Practices Act request for video recordings created pursuant to this Agreement. All requests for the release or sale of video recordings created pursuant to this Agreement shall be directed to and fulfilled by the NSAC. 7. Endorsement The City must not claim that the NSAC endorses its products or services. Packet Page Number 92 of 107 G13, Attachment 1 8. Governing Law, Jurisdiction, and Venue Minnesota Law governs this Agreement. Venue for all legal proceedings arising from this Agreement shall be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 9. Disclosure The City consents to disclosure of its social security number, federal employer tax identification number, and Minnesota tax identification number, to the Commission as is necessary for compliance with Minnesota and other applicable law. 10. Severability If any section or clause of this Agreement is held to be invalid or unenforceable, then the meaning of that section or clause shall be construed so as to render it enforceable to the extent feasible. If no feasible interpretation would save the section or clause, it shall be severed from this Agreement with respect to the matter in question, and the remainder of the Agreement shall remain in full force and effect. However, in the event that such a section or clause is essential or substantially alters the Agreement, the Parties shall negotiate a replacement section or clause that will achieve the intent of such unenforceable section or clause to the extent permitted by law. 11. Employment Employees of the NSAC performing work pursuant to this Agreement shall remain at all times employees only of the NSAC. The NSAC will be responsible for worker's compensation, salary, and training. [REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] Packet Page Number 93 of 107 Dated: Attest Dated: Packet Page Number 94 of 107 G13, Attachment 1 North Suburban Access Corporation By: Its: By: Its: Maplewood, City Manager IN Its: G13, Attachment 1 Service Quote Agreed Municipal Production Services: The NSAC agrees to provide the $12,900 per $12,900 per following: year year • Provide a municipal producer to record and broadcast included but not limited to LIVE 2 City Council meetings, Parks and Recreation Meeting, Housing and Economic Development, Planning Commission, totaling no more than 300 hours per year; • Additional services related to municipal production services will be billed at a flat rate of $45 per hour; • Equipment and meeting room preparation; and • Provide the timing of the discussion of agenda items for web links. The City agrees to provide the following: • Provide a weekly schedule of live and/or recorded events of shows at least one week in advance of first event/show on the schedule. • Provide the NSAC with the name and telephone number and email address of an emergency contact who can answer questions about the cablecast and/or encoding of live events. Cablecasting Services: The NSAC agrees to provide the following: $1.17 per - • Live broadcasting of City Council meetings and playback applicable Advisory Commission meetings on appropriate channels; (new client • Schedule the City channel with up to 4 premiers of discount 40% programming, and 17 reruns of programming per week, off to .71 per totaling 21 playbacks per week; playback) The City agrees to provide the following: • Monthly schedule of cablecast playbacks. Web streaming Services: The NSAC agrees to provide the $14,268 per - following: year • Live web streaming of no more than 12 regular programs per month; • Encoded meetings and the accompanying agendas posted within 24 hours on the NSAC's website; • Post links between agenda items and their video discussion; Storage of recorded videos for up to 6 months; The City agrees to provide the following: • Provide the NSAC with monthly schedule of all live meetings to be streamed and/or encoded for posting on the Packet Page Number 95 of 107 G13, Attachment 1 NSAC's website; • Notify the NSAC as soon as possible of the cancellation of a live event, including city meeting, which is scheduled for playback, of any change in the day or beginning time of any live event, including city meeting, or of any additions of special meeting to the schedule; • Provide the NSAC with the name and telephone number for a main contact of the cablecast. • Chapter marking information on the agenda will be provided by the City for meetings not utilizing the NSAC's municipal producers. Social Media Coordination - Lite: The NSAC agrees to provide the $5,720 per year _ following: • 3 Custom-made posts per week (40% discount • A content execution calendar with up to 12 planned posts for new per month, with creative content. customer - • Quarterly analytics $3,432) The City agrees to provide the following: A monthly newsletter and items of upcoming interest. Consultation: The NSAC agrees to provide the following: $80 per hour. - • AudioNisual equipment maintenance related to Proposal for municipal meeting coverage and delivery; and projects will • AudioNideo equipment planning, and/or installation. need a contract. Will charge as needed. Neighborhood Network Services: The NSAC agrees to provide the - following: Only available • Produce at least 2 productions a year for the City, at the for JPA discretion of the NSAC; members • Cablecast, web stream, and distribute via link to the City the final product; • Storage of recorded videos for up to 6 months. The City agrees to provide the following: • Submit to the NSAC monthly production requests. Total $12,900 per year Packet Page Number 96 of 107 H1 CITY COUNCIL STAFF REPORT Meeting Date November 25, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Keller Addition, 2228 Maplewood Drive a. Public Hearing b. Public Vacation, Preliminary Plat and Final Plat Resolution (4 Votes) Action Requested: ✓ Motion ❑ Discussion ✓ Public Hearing Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: Steve Love, Maplewood Public Works Director, is requesting city approval of a public vacation, preliminary plat and final plat for property located at 2228 Maplewood Drive. As part of the Highway 36 and English Street Interchange Improvement project, the City acquired two properties located at the northeast corner of County Road B and Highway 61. This included the former Keller Lake Convenience Store and a portion of property owned by Menards. Additionally, MnDOT and Ramsey County turned excess right-of-way over to the City of Maplewood. The City proposes to plat the properties acquired to clear up underlying ownership and to create a new parcel for redevelopment purposes. The required public hearing is for the public vacation only. The Planning Commission held a public hearing in regards to the preliminary plat request. This public vacation requires four votes from the city council to be approved. Recommended Action: a. Hold a public hearing b. Motion to adopt the resolution approving the public vacation, preliminary plat and final plat of Keller Addition located at 2228 Maplewood Drive. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: n/a Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. Packet Page Number 97 of 107 H1 The city is working to repurpose excess land acquired as part of a public improvement project into a development site. Background: As part of the Highway 36 and English Street Interchange Improvement project, the city acquired the property at 2228 Maplewood Drive — a gas station and convenience store — and a portion of a site owned by Menards. As part of the public improvement project the existing building and parking lot at 2228 Maplewood Drive were removed. With the public improvement project complete, the city is seeking to combine the excess land into a single lot for development purposes. Just under an acre remains (0.97 acres) from the original gas station and convenience store site, 237 square feet remains from the land purchased from Menards and 0.49 acres of unused right-of-way was turned over to the City of Maplewood by MnDOT and Ramsey County. This excess right-of-way turned back to the city is not needed for public right of way purposes. When you add all this land together a 1.47 acre site can be created. This land is guided by the 2040 Comprehensive Plan as Mixed Use — Community and zoned light manufacturing. Once this land is properly platted, city staff will then work to market and sell this land to a user that meets the goals set by the city's comprehensive plan and zoning code for this site. Reference Information Site Description Site Size: 1.47 Acres Existing Land Use: Vacant Lot Surrounding Land Uses North: Menards and Highway 61 South: Keller Golf Course East: Maplewood Drive access road and a Single Family Home West: Highway 61 Planning Land Use: Mixed Use —Community Zoning: Light Manufacturing (M1) Attachments: 1. Public Vacation, Preliminary Plat and Final Plat Resolution 2. Overview Map 3. Preliminary Plat Exhibit 4. Vacation Exhibit Packet Page Number 98 of 107 H1, Attachment 1 PUBLIC VACATION, PRELIMINARY PLAT AND FINAL PLAT RESOLUTION WHEREAS, Steve Love, representing the City of Maplewood, applied for a public vacation, preliminary plat and final plat for Keller Addition, a subdivision resulting in one commercial lot. WHEREAS, this public vacation, preliminary plat and final plat applies to the property at 2228 Maplewood Drive in Maplewood, Minnesota. WHEREAS, the current legal description for the property is Parcel A (Abstract) That certain tract of land situated in the East 1/2 of the East 1/2 of the Southwest 1/4 of Section 9, Township 29, Range 22 described as follows, to wit: Commencing at a point on the East line of the said Southwest 1/4 of said Section 9, 100 feet North of the North line of County Road "B'; thence running West and parallel with the North line of County Road "B" to the Easterly line of U.S. Highway No. 61 as widened; thence Southwesterly along the said Easterly line of said US. Highway No. 61 as widened to a point on the North line of said County Road "B": thence running East along said North line of said County Road "B" to the said East line of said Southwest 1/4 of said Section 9; thence running North 100 feet along the said East line of said Southwest 1/4 of said Section 9 to the point of beginning; Parcel B (Torrens) That part of the Southwest Quarter of Section 9, Township 29, Range 22, described as follows: Commencing at the intersection of the east line of said Southwest Quarter and a line para11 el with, distant 100.00 feet north of the north right of way line of County Road B; thence North 00 degrees 09 minutes 33 seconds West, along said east line 105.40 feet to the intersection with the westerly extension of the north line of Block 2, of Heinernann's Belleview Addition to Gladstone; thence North 08 degrees 02 minutes 44 seconds West 140.11 feet more or less to the southeasterly right of way line of United States Highway No. 61, as widened; thence southwesterly 268 feet more or less along said southeasterly right of way line to the intersection with a line parallel with, distant 100 feet north of the north rigbt of way line of County Road B; thence North 89 degrees 18 minutes 48 seconds East, along said parallel line 125 feet more or less to the point of beginning; WHEREAS, the legal description for the vacation of U.S. Highway 61 is: All those parts of existing highway right-of-way, formerly known as U.S. Highway 61 right-of- way, within the Southeast Quarter of the Southwest Quarter of Section 9, Township 29 North, Range 22 West, Ramsey County described as follows: That part of said Southeast Quarter of the Southwest Quarter which lies within a distance of 50 feet on each side of Line 1 described below, northerly of Line 2 described below, and northeasterly and southeasterly of Line 3 described below: Line 1. Beginning at point on the south line of said Section 9, distant 575.8 feet west of the south quarter thereof; thence northeasterly at an angel of 62 degrees, 16 minutes from said south section line (measured from east to north) for 712.5 feet; Thence deflect to the left on a 07 degree 00 minute curve, delta angle 15 degrees 02 minutes, for 214.8 feet; thence on tangent to said curve for 600 feet and said Line 1 there terminating. Line 2. Commencing at the south quarter corner of said Section 9; thence northerly on an azimuth of 359 degrees 50 minutes 27 seconds along the north and south quarter line of said section 9 for 704.00 feet to the point of beginning of the said Line 2 to be described; Packet Page Number 99 of 107 H1, Attachment 1 thence on an azimuth of 269 degrees 30 minutes 43 seconds for 300 feet and said Line 2 there terminating. Line 3. Commencing at the south quarter corner of said Section 9; thence northerly on a azimuth of 359 degrees 50 minutes 27 seconds along the north and south quarter line of said Section 9 for 694.00 feet; thence on a an azimuth of 269 degrees 30 minutes 43 seconds for 209.70 feet to the point of beginning of said Line 3 to be described; thence on an azimuth of 326 degrees 58 minutes 38 seconds for 53.78 feet; thence on an azimuth of 24 degrees 26 minutes 32 seconds for 271.39 feet; thence deflect to the right on a tangential curve, having a radius of 908.43 feet and a delta angle of 16 degrees 09 minutes 18 seconds, for 256.14 feet and said Line 3 there terminating. And, That part of said Southeaster Quarter of the South West Quarter which lies easterly of a line run parallel with and distant 50.00 feet easterly of above described Line 1, southerly of above described Line 3, northerly of a line run parallel with and distant 115.00 feet southeasterly of Line 4 described below, and westerly of line 5 described below: Line 4. From a point on the south line of said Section 9, distant 630.98 feet west of the south quarter corner thereof, run northeasterly at an angle of 65 degrees 05 minutes 13 seconds from said south section line (measured from east to north) for 1110.75 feet; thence to the right on a 06 degree 00 minute curve (delta angel 36 degrees 32 minutes) for 608.89 feet and there said Line 4 terminating. Line 5. Commencing at the intersection of the east line of said southwest quarter and a line parallel with, distant 100.00 feet north of the north right of way line of County Road B; thence North 00 degrees 09 minutes 33 seconds West, along said east line 105.40 feet to the intersection with the westerly extension of the north line of Block2, of Heinemann's Belleview Addition to Gladstone to the point of beginning of said Line 5; thence North 08 degrees 02 minutes 44 seconds West a distance of 233.26 feet to above described Line 3 and there said Line 5 terminating. WHEREAS, the history of this request is as follows: On November 19, 2019, the planning commission held a public hearing for a preliminary plat for Keller Addition. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the preliminary plat. 2. On November 25, 2019, the city council held a public hearing for a public vacation for Keller Addition. The city staff published two hearing notices in the Pioneer Press and sent notices to the surrounding property owners. The city council gave everyone at the hearing a chance to speak and present written statements. The city council considered reports and recommendations from the planning commission and staff regarding the requests for a public vacation, preliminary plat and final plat for Keller Addition. WHEREAS, the preliminary plat and final plat meet the minimum subdivision design standards in City Code Section 34-8; and WHEREAS, the vacation of the public right-of-way is in the interest of the public; NOW, THEREFORE, BE IT RESOLVED that the city council the above- described requests with the following conditions of approval: Packet Page Number 100 of 107 1-11, Attachment 1 Prior to the City signing the final plat for recording the applicant must submit the following: a. A plat opinion letter from the city attorney. The Maplewood City Council this resolution on November 25, 2019. Packet Page Number 101 of 107 2228 Maplewood Drive 1111[ V—,"A City of Maplewood Maplew000 Overview Ma N H1, Attachment 2 t�aQ� October 25, 2019 u� e (x k AIF 1-m— d d t� 8 +ti ON , y �Y. Legend,. Plat Area fffGTRI 0 240 I t`Ff �f IFT�F 4_ Feet pE11 • f Source: Cit of Ma lewood. Ramsey Count Packet Page Number 102 of 107 H1, Attachment 3 a�mva Noai-aoiaadns .a, �a,a.v.,ai.a aaui4ual uie-6526'L£E'i59 _,,,T . d.d sJaaulNu3 �ulllnsuoD wv # aV a Nn'OV dJVN —. 9-Vy -oJ Pio L9-AMH 3o l�tvPon b 3N NOI11�3113A G/) iVIJ 1,�VNIWIl3Nd a aY p N 008, pogo I II I I I — — — — 1--- Im '---i --- T --- T --- T---------.� �� — I I I I I I I I e a9oa „wao6 �m�l 9100-9:-ZZ-Z6Z-60 a�tlnp tl a , a41oJ :ia!^�p zi �oiie 99 N011 iIs°y�1� G V p 0 S N II V W 3�N II A H�11 X 3 8 zu o ---- 4„�y o' � e ”' e N� N — M.. .Doti -Q; nns '� as HAIluQ QOO6437drM — A% 3I-ate.-see�Y`Fs M,.22 bG �S\� 9 - E5b5 � � Imo_ � BS efi N sm s I M El SO .DIN �S Rv� ` E£Z9Z r z >t M._ Packet Page Number 103 of 107 H1 Attachment 4 Packet Page Number 104 of 107 ALL_ �o m a z bD j .R O 01 a LL o x w = o W w .Q ZL`.LLL O LLL a _ LL ° J > �J m _R a� R �N.., o^ m -O a . �.. a c v m •• c v a L e w � � � O b➢ OJ a N O R � � m R L 1 I J `ti J Ru Ul E M L 1 L yam+ C _ • n v v cw o w 1 R i L c o goo i `NN my NNi'cM «� aL+UI �p0 w o m h�• �� .ti a w� v m n v o a r io i a L vai u 3 w - zar ww �^ E m J m a m y 0 m Ul S 3 C s y E onH O tf Z o � LO N v c N m « a w N O f7 l� N L G L S L aL+ ry W> N N L L C 6iM m it li .+"N vi o `o w C R c `" y' - �o� �,"M• �~ 3 �' a �'" �,� o'« v r o a voN m > cr ow ------1--- �N I.f o M /A Y L O C `I c n tD O +, 0� a✓ R i a R� c O ti Z _ v N N� Y J o v oti �LovE /VJ X09 sc° 110sc6 O c 6 b -6 r> Y M o- a " o w OoOh nN / i m R v 3 o o c v v o-°1 E w E �' a0+ E v v E w L L o 3 % E m en E I' %2 p90N 0 0 w s a O a+ Y t p « H o N O N a oti V voi o 0 Q RE 9000 e L s E y w ¢ ,3 Packet Page Number 104 of 107 City of Maplewood Sign -Up Sheet By putting your name and address on this sheet, you are requesting to address the City Council on the following topic for up to three minutes. Public Hearing: H1 — Keller Addition 2228 Maplewood Drive a. Public Hearing b. Public Vacation. Preliminary Plat and Final Plat Resolution (4 Votes) Date: _ November 25-2019 Time: 7:00 PM Name - First & Last (please print clearly) 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. Address J1 CITY COUNCIL STAFF REPORT Meeting Date November 25, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jeff Thomson, Community Development Director PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM: Consider Purchase Offer to Sell City -Owned Property at 2501 Londin Lane a. Intent to Close Meeting (Minn. Stat. §13D.05 subd. 3(c)) Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation Policy Issue: The City of Maplewood has received a purchase offer for the City -owned property at 2501 Londin Lane East. Recommended Action: Before the meeting is closed, the City Council must state on the record the specific grounds permitting the meeting to be closed and describe the subject to be discussed. Therefore, it is recommended the City Council introduce the following motion: Pursuant to Minnesota Statutes Section 13D.05,subd. 3c, I hereby motion to close the regular meeting and go into closed session to consider purchase offers or counter offers for City -owned property located at 2501 Londin Lane East. Fiscal Impact: Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0. Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source ❑ Use of Reserves ✓ Other: Closing the meeting has no fiscal impact. The potential sale of City -owned property would result in the City receiving funds from the sale. Strategic Plan Relevance: ❑ Financial Sustainability ❑ Integrated Communication ✓ Targeted Redevelopment ✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt. This property has historically been used as a fire station. The fire station went dormant several years ago and the building has largely been used for storage. Most recently the building has been leased for storage of a mobile dental trailer. Packet Page Number 105 of 107 J1 Background The purpose of this agenda item is to consider offers to purchase City -owned property located at 2501 Londin Lane East. State statute allows the City Council to close a meeting to consider offers made for property the City has for sale and to develop counter offers. Attachments 1. Location Map Packet Page Number 106 of 107 2501 Londin Lane East K V A City of Maplewood Maplew000 0 Overview Ma Legend Subject Parcel 490 Feet Source: City of Maplewood, Ramsey County 0 IMINIgm, m J1, Attachment 1 May 6, 2019 it