HomeMy WebLinkAbout2019-10-28 City Council Meeting MinutesA.
C.
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, October 28, 2019
City Hall, Council Chambers
Meeting No. 20-19
CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:02 p.m. by Mayor Abrams.
Mayor Abrams reported on a visit from nine distinguished women leaders from around
the world that are part of the International Visitors Leadership Program through the State
Department.
PLEDGE OF ALLEGIANCE
ROLL CALL
Marylee Abrams, Mayor
Present
Kathleen Juenemann, Councilmember
Present
William Knutson, Councilmember
Present
Sylvia Neblett, Councilmember
Present
Bryan Smith, Councilmember
Present
APPROVAL OF AGENDA
The following items were added to the agenda under Council Presentation:
Memory of a Past Police Chief
Scott County Association for Leadership & Efficiency (SCALE)
Rice-Larpenteur Alliance Meeting
Celebration with Metcalf
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Smith Ayes — All
The motion passed.
E. APPROVAL OF MINUTES
1. October 14, 2019 City Council Meeting Minutes
Councilmember Knutson moved to approve the October 14, 2019 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
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City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave an update to the council calendar; reviewed other topics of
concern or interest requested by councilmembers; and gave an overview of upcoming
events in the community.
2. Council Presentations
Memory of a Past Police Chief
Councilmember Juenemann reported that former Police Chief Ken Collins has passed
away.
Housing Event in Roseville
Councilmember Juenemann announced a meeting about housing in the area, called "A
Place for Everyone" will take place at Centennial United Methodist Church in Roseville.
Scott County Association for Leadership & Efficiency (SCALE)
Councilmember Neblett reported on the Scott County Association for Leadership &
Efficiency meeting she attended.
Celebration with Metcalf
Mayor Abrams reported on Metcalf Moving and Storage 100 Year Celebration.
Rice-Larpenteur Alliance Meeting
Mayor Abrams reported on the Rice-Larpenteur Alliance Meeting she attended.
3. Resolution for Commissioner Appointments
City Manager Coleman gave the results of the Commissioner Appointment Interviews
that took place during the Council Workshop Meeting earlier in the evening.
Councilmember Smith moved to approve resolution to appoint the candidates to the
commissions.
Resolution 19-10-1748
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
Hereby appoints the following individuals, who the Maplewood City Council has
reviewed, to be appointed to the following commission or board:
Environmental & Natural Resources Commission (one opening)
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Matthew Arnett
term expires September 30, 2020
Parks & Recreation Commission (one opening)
Karen Poppa term expires April 30, 2022
Seconded by Councilmember Neblett Ayes — All
The motion passed.
G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
Agenda item G7 was highlighted.
Councilmember Juenemann moved to approve agenda items G1 -G12.
Seconded by Councilmember Smith Ayes — All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$
910,116.99
Checks #104413 thru #104447
dated 10/15/19
$
329,820.31
Disbursements via debits to checking account
dated 10/07/19 thru 10/11/19
$
320,160.79
Checks # 104448 thru #104481
dated 10/22/19
$
423,219.30
Disbursements via debits to checking account
dated 10/15/19 thru 10/18/19
$ 1,983,317.39 Total Accounts Payable
PAYROLL
$ 568,894.95 Payroll Checks and Direct Deposits dated 10/18/19
$ 3,233.96 Payroll Deduction check # 99103945 thru # 99103949 dated 10/18/19
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$ 572,128.91 Total Payroll
$ 2,555,446.30 GRAND TOTAL
Seconded by Councilmember Smith Ayes — All
The motion passed.
2. Close Funds
Councilmember Juenemann moved to approve the transfers dated 9/30/2019 to close
obsolete funds and authorize the Finance Director to make the necessary accounting
entries_
Seconded by Councilmember Smith Ayes — All
The motion passed.
3. 2020 SCORE Funding Grant Application
Councilmember Juenemann moved to approve the 2020 SCORE Funding Grant
Application.
Seconded by Councilmember Smith Ayes — All
The motion passed.
4. Conditional Use Permit Amendment Resolution, Automotive Technology
School, 2525 White Bear Avenue North
Councilmember Juenemann moved to approve the conditional use permit amendment
resolution for an automotive technology school to be located at 2525 White Bear Avenue
North.
Resolution 19-10-1740
Conditional Use Permit Amendment Resolution
WHEREAS, Bernard Mordorski, has applied for a conditional use permit
amendment for an automotive technology school at the Maplewood Place Retail Center.
WHEREAS, conditional use permits are required for any institution of an
educational nature within the City of Maplewood according to section 44-1092.
WHEREAS, this permit applies to the site at 2525 White Bear Avenue North.
The legal description is:
Lot I, Block 1, Maple Ridge Mall, according to the recorded plat thereof, Ramsey
County, Minnesota, together with that part of Lot 2, said Block I, lying north of the
westerly extension of the south line of said Lot 1. (PIN 11-29-22-22-0042)
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WHEREAS, the history of this conditional use permit is as follows:
On October 15, 2019, the planning commission held a public hearing and
recommended that the city council approve this permit. The city staff published
a notice in the paper and sent notices to the surrounding property owners. The
planning commission gave everyone at the hearing a chance to speak and
present written statements. The planning also considered reports and
recommendations of the city staff.
2. On October 28, 2019, the city council discussed this proposal. The council
considered reports and recommendations from the planning commission and
city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-
described conditional use permit because:
1. The use would be located, designed, maintained, constructed and operated to
be in conformity with the City's Comprehensive Plan and this Code.
2. The use would not change the existing or planned character of the surrounding
area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of excessive
noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water
run-off, vibration, general unsightliness, electrical interference or other
nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer
systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site's natural
and scenic features into the development design.
9. The use would cause no more than minimal adverse environmental effects.
Approval is subject to the following conditions:
1. The property owner shall comply with the signage requirements of the city
code and the auto center's sign criteria.
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2. Fire protection systems (fire extinguishers and a sprinkler system) shall meet
all requirements of the code. These systems shall be approved and installed
before the applicant begins his business.
3. All vehicles on-site shall be operational.
4. Ensure that there is no illegal parking on the site including no parking on the
grass and no stacking of vehicles (i.e., two vehicles to one stall).
5. Ensure that the entire site is cleared of trash including all illegally dumped
material located within the drainage ditch behind the auto mall.
6. Ensure that trash dumpsters are placed inside enclosures at all times.
7. Ensure that the site is in compliance with the city's temporary sign ordinance
including obtaining a sign permit for all temporary signs over 12 square feet
and only allowing one temporary sign per business located within the center.
8. Ensure that all landscaped areas are maintained including removing all
weeds from the landscaped area around the base of the center's pylon sign.
9. There shall be no parting -out of vehicles outside the building and left in the
parking lot.
10. Auto salvage businesses are prohibited from operating at this site.
11. The parking lot shall be kept clear of junk and dirt.
12. All service work that is needed on vehicles shall be completed inside a proper
service garage. All garage doors shall be closed anytime vehicle repair work
is in progress.
13. There shall be an after-hours contact person on record with the city's
emergency dispatcher.
14. If the building occupancy changes, the property owner shall comply with all
applicable code requirements relative to the new building use. A building
permit may then be required.
15. Verify that the parking on-site does not obstruct fire department access for
their trucks.
16. The applicant must submit to staff an updated parking plan for the site. A
parking plan needs to be filed with city staff at all times indicating the property
is meeting the minimum parking requirements and how the spaces are
allocated to each tenant. A new parking plan shall be filed any time a suite
changes use or the building is physically altered in any way. A new plan shall
be filed with the city reflecting the expansion of the existing parking lot.
17. Parking in the center of the canopy, adjacent to the 2529 building, shall be for
inventory only. A no customer parking sign shall be posted
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18. The property owner shall provide city staff a plan for trash removal or design
plans for a new enclosed structure for the 2529 building, subject to the city's
design review process.
19. The property owner or manager is responsible for compliance of all
conditions listed in this permit. If any tenant is found out of compliance the
city will notify the property owner or manager in order to rectify the situation.
20. The expanded nonconforming parking lot shall maintain its existing setback.
21. The applicant shall comply with all requirements of the building official.
22. The city council shall review this permit in one year.
Seconded by Councilmember Smith Ayes — All
The motion passed.
5. Strategic Plan Update for Third Quarter 2019
Councilmember Juenemann moved to approve the Strategic Plan Update for Third
Quarter of 2019.
Seconded by Councilmember Smith Ayes — All
The motion passed.
6. Professional Services Agreement with Wold Architects and Engineers to
Conduct a Fire Station Needs Assessment and Design Recommendations
Councilmember Juenemann moved to approve the professional services agreement with
Wold Architects and Engineers to conduct a fire station needs assessment and design
recommendations.
Seconded by Councilmember Smith Ayes — All
The motion passed.
7. Resolution Accepting Donation from James and Amy Krohn
Councilmember Juenemann moved to approve the resolution accepting a donation in
the amount of $50.00 from James and Amy Krohn and to authorize the Finance Director
to increase the Youth Scholarship Fund budaet by that amount: $50.00.
Resolution 19-10-1741
Acceptance of Donation
WHEREAS the City of Maplewood and the Parks and Recreation Department
has received a donation of $50.00 in support of the department;
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NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council
authorizes the City of Maplewood, Parks and Recreation Department to accept this
donation.
Seconded by Councilmember Smith Ayes — All
The motion passed.
8. Purchase of Three Tilt -Deck Trailers
Councilmember Juenemann moved to approve the purchase of three Tilt -Deck Trailers
and direct the Mayor and City Manager to enter into contracts with Titan Machinery
under MN State Contract #T-603(5) in the amount of $21,513.70 and Johnson Trailer
Company for $6,359.00.
Seconded by Councilmember Smith Ayes — All
The motion passed.
9. Purchase of One Single Axle Plow Truck
Councilmember Juenemann moved to approve the purchase of one single axle plow
truck and direct the Mayor and City Manager to enter into a contract with Nuss Truck
and Equipment for the purchase under MN State Contract #124649 in the amount of
$114,141.00 and a contract with Towmaster Truck Equipment under MN State Contract
#67105 in the amount of $122.535.00.
Seconded by Councilmember Smith Ayes — All
The motion passed.
10. Resolution for Receipt of Special Assessment Deferment Paperwork Relating
to City Projects 18-01 Ferndale -Ivy Area Street Improvements and 18-27
Mailand-Crestview Forest Area Street Improvements
Councilmember Juenemann moved to approve the resolution for receipt of special
assessment deferment paperwork relating to City projects 18-01 Ferndale - Ivy Area
Street Improvements and 18-27 Mailand — Crestview Forest Area Street Improvements.
Resolution 19-10-1742
Resolution for Receipt of Special Assessment Deferment Paperwork
Relating to City Projects 18-01 Ferndale — Ivy Area Street Improvements and 18-27
Mailand-Crestview Forest Area Street Improvements
WHEREAS, pursuant to resolutions passed by the City Council on May 13, 2019,
the assessment roll for the Ferndale - Ivy Area Street Improvements, City Project 18-01,
and Mailand — Crestview Forest Area Street Improvements, City Project 18-27 was
presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, property owners filed objections to their assessments according to
the requirements of Minnesota Statutes, Chapter 429, and the City Council granted
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City Council Meeting Minutes
deferral requests according to the Resolution Adopting the Revised Assessment Rolls
for subject projects on May 28, 2019 with the condition that the necessary be submitted
to the City and approved.
WHEREAS, the necessary paperwork and forms were returned by four property
owners as follows for City Project 18-01:
1. 1216 Ferndale Street North (granted a senior citizen deferral which equates
to $4,539.37 and will come due with accumulated interest at the end of the
deferral period).
2. 1276 Ferndale Street North (granted a financial hardship deferral which
equates to $4,539.37 and will come due with accumulated interest at the end
of the deferral period).
3. 1274 Dennis Street North (granted a financial hardship deferral which
equates to $4,206.40 and will come due with accumulated interest at the end
of the deferral period).
4. 1215 Ferndale Street North, Unit A18 (granted a senior citizen deferral which
equates to $680.10 and will come due with interest at the end of the deferral
period).
WHEREAS, the necessary paperwork and forms were returned by zero property
owners for City Project 18-27.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA that assessment deferrals listed herewith are ratified
and approved based on paperwork that was submitted to the City in accordance with the
original resolution adopted on May 13, 2019. And furthermore the City Engineer and/or
City Clerk are hereby instructed to make the following adjustments to the assessment
rolls in accordance to the original resolutions adopted on May 13, 2019.
CITY PROJECT 18-01
1) Parcel 242922440048 — Paul Beaumont, 1216 Ferndale Street North. It is
currently proposed that the property be assessed for 1 unit at a rate of $4,539.37
per unit. Mr. Beaumont is requesting a senior citizen/financial hardship deferral.
Staff recommendation is to grant a senior citizen or financial hardship deferral
upon approval of necessary paperwork and financial information. If approved,
the deferral will be for a period of 15 years. Interest will accrue at a rate of 5
percent during the deferral period and the assessment will come due with
accumulated interest at the end of the deferral period.
2) Parcel 242922440024 — Loretta Vogel, 1276 Ferndale Street North. It is currently
proposed that the property be assessed for 1 unit at a rate of $4,539.37 per unit.
Ms. Vogel is requesting a cancellation of assessment or financial hardship
deferral. Staff recommendation is to deny a cancellation or revision of
assessment as this property is being assessed per the City's assessment policy
and the assessment does not exceed the benefit to the property as determined
through the special benefit appraisal. Staff recommendation is to grant a
financial hardship deferral upon approval of necessary paperwork and financial
information. If approved, the deferral will be for a period of 15 years. Interest will
accrue at a rate of 5 percent during the deferral period and the assessment will
October 28, 2019 9
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come due with accumulated interest at the end of the deferral period.
3) Parcel 242922440111 — Susan Vik, 1274 Dennis Street North. It is currently
proposed that the property be assessed for 1 unit at a rate of $4,206.40 per unit.
Ms. Vik is requesting a financial hardship deferral. Staff recommendation is to
grant a financial hardship deferral upon approval of necessary paperwork and
financial information. If approved, the deferral will be for a period of 15 years.
Interest will accrue at a rate of 5 percent during the deferral period and the
assessment will come due with accumulated interest at the end of the deferral
period.
4) Parcel 242922430020 — Joan Kaiser, 1215 Ferndale Street North, Unit A18. It is
currently proposed that the property be assessed for 1 unit at a rate of $680.10
per unit. Ms. Kaiser is requesting a senior citizen deferral. Staff recommendation
is to grant a senior citizen deferral upon approval of necessary paperwork and
financial information. If approved, the deferral will be for a period of 15 years.
Interest will accrue at a rate of 5 percent during the deferral period and the
assessment will come due with accumulated interest at the end of the deferral
period.
Seconded by Councilmember Smith Ayes — All
The motion passed.
11. Resolution Approving Cost Share Agreement with the Metropolitan Council
for Inflow/Infiltration Improvements
Councilmember Juenemann moved to approve the resolution for the approval of cost
share agreement with the Metropolitan Council for inflow/infiltration improvements.
Resolution 19-10-1743
Approval of Cost Share Agreement with the Metropolitan Council for
Inflow/Infiltration Improvements
WHEREAS, the City Council of Maplewood, Minnesota has heretofore approved
the cost share agreement between the City of Maplewood and the Metropolitan Council
for inflow/infiltration improvements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
1. The Mayor and City Manager is hereby authorized to enter into the cost share
agreement.
Seconded by Councilmember Smith Ayes — All
The motion passed.
12. Storage Lease Agreement with Century College for the Storage of One Fire
Truck
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Councilmember Juenemann moved to approve the rental agreement with Century
College.
Seconded by Councilmember Smith Ayes — All
The motion passed.
H. PUBLIC HEARINGS — If you are here fora Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
None
UNFINISHED BUSINESS
Recycling Cart Purchase Analysis
Community Development Director Thomson gave the report.
No action was taken by the council.
J. NEW BUSINESS
Frost English Village, Commercial Retail Building, 1905 English Street North
a. Conditional Use Permit Resolution
b. Lot Division
c. Design Review
Community Development Director Thomson gave the report. Andy Bollig with Sherman
Associates addressed the council to give additional information. Commissioner Kempe
gave the reports from the Community Design Review Board and Planning Commission.
Councilmember Smith moved to approve the conditional use permit resolution for a
drive-through window and increased building setback within the mixed-use zoning
district for a new commercial retail buildina at 1905 Enalish Street North.
Resolution 19-10-1744
Conditional Use Permit Resolution
WHEREAS, Shane LaFave, of Sherman Associates, has applied for a conditional
use permit for a commercial building with a drive-through, an increased front -yard
setback and a parking waiver in a MU (mixed use) district.
WHEREAS, Section 44-680 of the city ordinances requires a conditional use
permit for buildings with a drive-through and section 44-681 for buildings with an
increased front yard setback in a MU (mixed use) zoning district.
October 28, 2019 11
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WHEREAS, this permit applies to the property located at 1905 English Street
North. The legal description of the property is:
Lot 3, Block 1, The Villages at Frost -English, Ramsey County, Minnesota.
WHEREAS, the history of this conditional use permit is as follows:
On October 15, 2019, the planning commission held a public hearing. The
city staff published a hearing notice in the Maplewood Review and sent
notices to the surrounding property owners. The planning commission gave
everyone at the hearing a chance to speak and present written statements.
The planning commission recommended that the city council approve the
conditional use permit.
2. On October 28, 2019, the city council discussed the conditional use permit.
They considered reports and recommendations from the planning
commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the
above-described conditional use permit because:
1. The use would be located, designed, maintained, constructed and operated
to be in conformity with the City's Comprehensive Plan and Code of
Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer
systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site's natural
and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
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Approval is subject to the following conditions:
1. All construction shall follow the site plan approved by the city. The director of
community development may approve minor changes.
2. The proposed construction must be started within one year of council
approval or the permit shall end. The council may extend this deadline for
one year.
3. The city council shall review this permit in one year.
4. A drive-through is approved on the east elevation of the new commercial
building. All noise, lighting and sign code requirements must be met.
5. The phase three building is approved with an increased Frost Avenue front
yard setback which is not to exceed 20 feet.
6. A parking waiver of 17 spaces is allowed. This waiver also includes the
approval of the use of shared parking of 24 parking spaces that were built
with the phase two senior housing project.
7. Cross -access, maintenance and parking agreements between Phases 1, 2
and 3 are required. A copy of all executed and recorded documents shall be
submitted to the city.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
Councilmember Smith moved to approve the lot division request to combine the parcels
located at 1281 Frost Avenue East and 1905 English Street North subject to the
following conditions:
1. Prior to issuance of a certificate of occupancy for the new commercial building the
following must be submitted to staff for approval:
a. Proof that Ramsey County has recorded the lot division.
b. Copies of all executed and recorded parking and access easement agreements
between the three phases of Frost English Village
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
Councilmember Smith moved to approve the design plans date-stamped October 1,
2019 for the 8.288-sauare-foot buildina to be constructed at 1905 Enalish Street North
subject to the applicant doing the following:
1. Repeat this review in two years if the city has not issued a building permit for this
project.
October 28, 2019 13
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2. All requirements of the fire marshal and building official must be met.
3. Meet all requirements in the engineering report dated October 4, 2019.
4. The applicant shall obtain all required permits from the Ramsey -Washington Metro
Watershed District.
5. All rooftop equipment shall be screened.
6. Prior to the issuance of a building permit, the applicant shall submit for staff approval
the following items:
a. A photometric plan meeting all code requirements.
b. Revised building elevations showing an increase of primary building materials
and decrease of secondary building materials as defined by the mixed use
zoning district. The revised building elevations must include an extension of brick
at all pilasters to the bottom of the parapet.
c. The applicant shall provide the city with a cash escrow or an irrevocable letter of
credit for all required exterior improvements. The amount shall be 150 percent of
the cost of the work.
d. Submit elevations for a trash and recycling enclosure.
e. Submit a revised site plan with a building setback of 20 feet from Frost Avenue.
7. The applicant shall complete the following before occupying the building:
a. Replace any property irons removed because of this construction.
b. Provide continuous concrete curb and gutter around the parking lot and
driveways.
c. Install all required landscaping and an in -ground lawn irrigation system for all
landscaped areas.
d. Install all required outdoor lighting.
e. Install all required sidewalks and trails.
8. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety or
welfare.
b. The above -required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or contractor shall
complete any unfinished exterior improvements by June 1 of the following year if
October 28, 2019 14
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occupancy of the building is in the fall or winter or within six weeks of occupancy
of the building if occupancy is in the spring or summer.
9. All work shall follow the approved plans. The director of community development
may approve minor changes.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
2. Carver Elementary School Addition and Remodel, 2680 Upper Afton Road
East
a. Conditional Use Permit Amendment Resolution
b. Design Review
Community Development Director Thomson gave the report. Troy Miller with LHB
Architects address the council to give additional information. Commissioner Kempe
addressed the council to give the reports for the Community Design Review Board and
Planning Commission.
Councilmember Juenemann moved to approve the conditional use permit amendment
resolution for a school in the farm residential zoning district for a building addition and
remodel to Carver Elementary School located at 2680 Upper Afton Road East.
Resolution 19-10-1745
Conditional Use Permit Amendment Resolution
WHEREAS, Independent School District No. 622 is requesting that the City of
Maplewood approve an amendment to its conditional use permit to allow a building
addition and site plan changes.
WHEREAS, this permit applies to the property located at 2680 Upper Afton
Road. The legal description of the property is:
Beginning at a point twenty (20) rods west of the Northeast comer of the North
Half of the Southeast Quarter (N '/2 of the SE '/4) of Section One (1), Township
twenty eight (28), Range Twenty two (22); thence South forty (40) rods; thence
West forty (40) rods; thence North forty (40) rods; thence East forty (40) rods to
the point of beginning. (PIN 1-28-22-41-0005)
WHEREAS, the history of this conditional use permit is as follows:
On October 15, 2019, the planning commission held a public hearing. The
city staff published a hearing notice in the Maplewood Review and sent
notices to the surrounding property owners. The planning commission gave
everyone at the hearing a chance to speak and present written statements.
The planning commission recommended that the city council approve the
conditional use permit.
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2. On October 28, 2019, the city council discussed the conditional use permit.
They considered reports and recommendations from the planning
commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the
above-described conditional use permit because:
1. The use would be located, designed, maintained, constructed and operated
to be in conformity with the City's Comprehensive Plan and Code of
Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer
systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site's natural
and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. The city council shall review this permit in one year.
2. All construction shall follow the design plans approved by the city and date-
stamped October 1, 2019. The director of community development may
approve minor changes.
3. The proposed construction must be started within one year of council
approval or the permit shall end. The council may extend this deadline for
one year.
4. Comply with all city ordinance requirements for signage.
October 28, 2019 16
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Seconded by Councilmember Neblett Ayes — All
The motion passed.
Councilmember Juenemann moved to approve the design plans date-stamped October
1, 2019 for the building addition and remodel to be constructed at 2680 Upper Afton
Road East subject to the applicant doing the following:
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. All requirements of the fire marshal and building official must be met.
3. Meet all requirements in the engineering report dated October 4, 2019.
4. Meet all requirements in the environmental report dated October 14, 2019.
5. The applicant shall obtain all required permits from the Ramsey -Washington Metro
Watershed District.
6. All rooftop equipment shall be screened.
7. Prior to the issuance of a building permit, the applicant shall submit for staff approval
the following items:
a. Elevations for a trash and recycling enclosure.
b. Revised site plan showing an 8 -foot -wide trail from the parking lot north of the
building to the playground south of the building
c. The applicant shall provide the city with a cash escrow or an irrevocable letter of
credit for all required exterior improvements. The amount shall be 150 percent of
the cost of the work.
8. The applicant shall complete the following before occupying the building:
a. Replace any property irons removed because of this construction.
b. Provide continuous concrete curb and gutter around the parking lot and
driveways.
c. Install all required landscaping and an in -ground lawn irrigation system for all
landscaped areas.
d. Install all required outdoor lighting.
e. Install all required sidewalks and trails.
9. If any required work is not done, the city may allow temporary occupancy if:
October 28, 2019 17
City Council Meeting Minutes
a. The city determines that the work is not essential to the public health, safety or
welfare.
b. The above -required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or contractor shall
complete any unfinished exterior improvements by June 1 of the following year if
occupancy of the building is in the fall or winter or within six weeks of occupancy
of the building if occupancy is in the spring or summer.
10. All work shall follow the approved plans. The director of community development
may approve minor changes.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
3. Elim Care Senior Housing Facility, 1534 County Road C East
a. Comprehensive Plan Amendment Resolution
b. Planned Unit Development Resolution
c. Lot Division
d. Design Review
Community Development Director Thomson gave the report. Public Works Director
Love answered questions of the council. Andrew Centanni with Elim Care addressed
the council to give additional information. Commissioner Kempe addressed the council
to give the reports for the Community Design Review Board and Planning Commission.
Jon Addington with First Free Evangelical Church addressed the council to give
additional information.
Councilmember Smith moved to approve the comprehensive plan amendment resolution
which approves a land use plan amendment from Low Density Residential to High
Density Residential and Institutional for the 17.15 -acre parcel located at 1534 County
Road C East.
Resolution 19-10-1746
Comprehensive Plan Amendment Resolution
WHEREAS, Andrew Centanni, on behalf of Elim Care, and First Evangelical
Free Church, current owner of the properties located at 1448 and 1534 County
Road C East, have requested a change to the City of Maplewood's land use plan
from Low Density Residential to High Density Residential for the west 7.15 acres and
Institutional for the east 10 acres of this overall 17.15 acre site.
WHEREAS, this change applies to the properties located at 1448 and 1534
County Road C East. The legal description of the properties are:
The N. 20 acres of the East 1/2 of the Northwest 1/4 of Section 10, in Township
29 North, Range 22 West, Ramsey County, Minnesota, Except that part thereof
described as follows: The South 105 feet of the North 395 feet of the West 207.5
feet of the East 867.3 feet of the North 20 acres of the East 1/2 of the Northwest
October 28, 2019 18
City Council Meeting Minutes
1/4 of Section 10, Township 29 North, Range 22 West, Ramsey County,
Minnesota and the South 103 feet of the North 393 feet of the West 207.5 feet of
the East 659.8 feet of the North 20 acres of the East 1/2 of the Northwest 1/4,
Section 10, Township 29 North, Range 22 West, Ramsey County, Minnesota,
excepting from the conveyance all existing railroad right-of-way and railroad
easements.
AND
The South 105 feet of the North 395 feet of the West 207.5 feet of the East 867.3
feet of the North 20 acres of the East 1/2 of the Northwest 1/4 of Section 10,
Township 29, Range 22, Ramsey County, Minnesota.
AND
The South 103 feet of the North 393 feet of the West 207.5 feet of the East 659.5
feet of the North 20 acres of the East 1/2 of the Northwest 1/4 Section 10,
Township 29, Range 22, together with an easement for road purposes over the
West 30 feet of the East 615 feet of the North 290 feet of said North 20 acres of
the East 1/2 of the Northwest 1/4, Section 10, Township 29, Range 22, Ramsey
County, Minnesota.
WHEREAS, the history of this change is as follows:
1. On October 15, 2019, the planning commission held a public hearing. The
city staff published a hearing notice in the Maplewood Review and sent
notices to the surrounding property owners. The planning commission
gave everyone at the hearing a chance to speak and present written
statements. The planning commission recommended that the city council
approve the land use plan change.
2. On October 28, 2019, the city council discussed the land use plan
change They considered reports and recommendations from the
planning commission and citystaff.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the
above described change for the following reasons:
1. A goal of the Maplewood 2040 Comprehensive Plan is to encourage infill
development to be sensitively designed to fit within the existing
neighborhood.
2. A goal of the Maplewood 2040 Comprehensive Plan is to promote the
availability of a full range of services and facilities for its residents, and
the improvement of, access to, and linkage between housing and
development.
3. A goal of the Maplewood 2040 Comprehensive Plan is to ensure the City
has a variety of housing types for ownership and rental for people in all
stages of their life cycle.
October 28, 2019 19
City Council Meeting Minutes
This land use plan amendment is subject to approval by the Metropolitan Council.
Seconded by Councilmember Juenemann Ayes — 4
Abstain — Councilmember Knutson
due to a business
relationship
The motion passed.
Councilmember Smith moved to approve the conditional use permit for a planned unit
development resolution which approves a four-story, 141 -unit senior housing building to
be constructed at 1534 County Road C East.
Resolution 19-10-1747
Conditional Use Permit for a Planned Unit Development Resolution
WHEREAS, Andrew Centanni, on behalf of Elim Care, has applied for a
conditional use permit for a planned unit development for its proposed 141 -unit senior
housing facility to be located at 1534 County Road C East.
WHEREAS, a future use as part of this property is a church which will be built at
a later date and Section 44-1092 requires a conditional use permit for churches.
WHEREAS, the existing use of community gardens will remain in place east of
the new senior housing facility and Section 18-612 requires a conditional use permit for
community gardens more than one acre in size.
WHEREAS, Section 44-1092 of the city ordinances requires a conditional use
permit for planned unit developments built within the City of Maplewood.
WHEREAS, this permit applies to the existing properties located at 1448 and
1534 County Road C East. The legal description of the properties are:
The N. 20 acres of the East 1/2 of the Northwest 1/4 of Section 10, in Township
29 North, Range 22 West, Ramsey County, Minnesota, Except that part thereof
described as follows: The South 105 feet of the North 395 feet of the West 207.5
feet of the East 867.3 feet of the North 20 acres of the East 1/2 of the Northwest
1/4 of Section 10, Township 29 North, Range 22 West, Ramsey County,
Minnesota and the South 103 feet of the North 393 feet of the West 207.5 feet of
the East 659.8 feet of the North 20 acres of the East 1/2 of the Northwest 1/4,
Section 10, Township 29 North, Range 22 West, Ramsey County, Minnesota,
excepting from the conveyance all existing railroad right-of-way and railroad
easements.
_►9
The South 105 feet of the North 395 feet of the West 207.5 feet of the East 867.3
feet of the North 20 acres of the East 1/2 of the Northwest 1/4 of Section 10,
Township 29, Range 22, Ramsey County, Minnesota.
_►9
October 28, 2019 20
City Council Meeting Minutes
The South 103 feet of the North 393 feet of the West 207.5 feet of the East 659.5
feet of the North 20 acres of the East 1/2 of the Northwest 1/4 Section 10,
Township 29, Range 22, together with an easement for road purposes over the
West 30 feet of the East 615 feet of the North 290 feet of said North 20 acres of
the East 1/2 of the Northwest 1/4, Section 10, Township 29, Range 22, Ramsey
County, Minnesota.
WHEREAS, the history of this conditional use permit is as follows:
3. On October 15, 2019, the planning commission held a public hearing. The
city staff published a hearing notice in the Maplewood Review and sent
notices to the surrounding property owners. The planning commission gave
everyone at the hearing a chance to speak and present written statements.
The planning commission recommended that the city council approve the
conditional use permit.
4. On October 28, 2019, the city council discussed the conditional use permit.
They considered reports and recommendations from the planning
commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the
above-described conditional use permit because:
1. The use would be located, designed, maintained, constructed and operated
to be in conformity with the City's Comprehensive Plan and Code of
Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer
systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site's natural
and scenic features into the development design.
October 28, 2019 21
City Council Meeting Minutes
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction shall follow the site plan approved by the city. The director of
community development may approve minor changes.
2. The proposed construction must be started within one year of council
approval or the permit shall end. The council may extend this deadline for
one year.
3. The city council shall review this permit in one year.
4. This approval permits the project's studio units to have a minimum of 395
square feet of floor area and the skilled nursing and transitional care units
to have a minimum of 380 square feet of floor area.
5. This approval permits the project to build a 40 -foot tall senior housing
building. All requirements of the fire department must be met in the
construction of this building.
6. This approval permits the project to provide 63 underground parking stalls
and 74 surface parking stalls - a waiver of 145 spaces. If a parking
shortage develops the applicant shall be required by the city to provide
additional surface parking on the future church site to the east.
7. This permit approves a parking waiver for a senior housing facility. If this use
is proposed to be converted to any other type of use this PUD must be
amended to address parking requirements.
8. The future church building is not approved. This PUD must be revised to
approve the future church.
9. The 10 acre parcel that will be the future home to a new church is approved
for the use of community gardens. This community garden must adhere to all
the requirements in Section 18-611.
10. Cross -access, maintenance and parking agreements between the two
created parcels are required. A copy of all executed and recorded documents
shall be submitted to the city.
11. All signage for this site and the future church site must be approved by the
Community Design Review Board in a comprehensive sign plan.
12. Comply with all city ordinance requirements for signage and parking.
Seconded by Councilmember Juenemann Ayes — 4
Abstain — Councilmember Knutson
due to a business
relationship
The motion passed.
October 28, 2019 22
City Council Meeting Minutes
Councilmember Smith moved to approve the lot division request to divide the parcels
located at 1534 County Road C East and 1448 County Road C East into two lots for the
senior housina Droiect and future church site subiect to the followina conditions:
1. A revised survey shall be submitted to staff for approval showing the 0.20 acre
portion west of the Bruce Vento Trail combined with the parcel comprising the senior
housing facility.
2. A revised survey shall be submitted to staff for approval showing an additional three
feet of right of way be dedicated to the County Road C East right-of-way in order to
conform with Ramsey County's Major Street Plan
3. Prior to issuance of a certificate of occupancy for the new commercial building the
following must be submitted to staff for approval:
a. Proof that Ramsey County has recorded the lot division
Seconded by Councilmember Juenemann Ayes — 4
Abstain — Councilmember Knutson
due to a business
relationship
The motion passed.
Councilmember Smith moved to approve the design plans date-stamped October 1,
2019 for the 141 -unit senior housing building to be constructed at 1534 County Road
East subiect to the aaDlicant doina the followina:
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. All requirements of the fire marshal and building official must be met.
3. Meet all requirements in the engineering report, dated October 5, 2019.
4. Meet all requirements in the environmental report, dated October 8, 2019.
5. The applicant shall obtain all required permits from the Ramsey -Washington Metro
Watershed District.
6. All rooftop equipment shall be screened.
7. Signage for this site requires an approved comprehensive sign plan.
8. Prior to the issuance of a building permit, the applicant shall submit for staff approval
the following items:
a. A photometric plan that meets all city requirements.
b. Payment to the city's tree fund to meet the requirements of the city's tree
replacement code.
October 28, 2019 23
City Council Meeting Minutes
c. The applicant shall provide the city with a cash escrow or an irrevocable letter of
credit for all required exterior improvements. The amount shall be 150 percent of
the cost of the work.
d. Provide staff a site plan with a minimum of 50 proof -of -parking spaces.
9. The applicant shall complete the following before occupying the building:
a. Replace any property irons removed because of this construction.
b. Provide continuous concrete curb and gutter around the parking lot and
driveways.
c. Install all required landscaping and an in -ground lawn irrigation system for all
landscaped areas.
d. Install all required outdoor lighting.
e. Install all required sidewalks and trails.
f. Cross -access, maintenance and parking agreements between the two created
parcels are required. A copy of all executed and recorded documents shall be
submitted to the city.
g. Remove all unused curb cuts on County Road C East and restore to a
continuous concrete curb per Ramsey County requirements.
10. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety or
welfare.
b. The above -required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or contractor shall
complete any unfinished exterior improvements by June 1 of the following year if
occupancy of the building is in the fall or winter or within six weeks of occupancy
of the building if occupancy is in the spring or summer.
11. All work shall follow the approved plans. The director of community development
may approve minor changes.
Seconded by Councilmember Juenemann Ayes — 4
Abstain — Councilmember Knutson
due to a business
relationship
The motion passed.
4. Harvest Park Master Plan
a. Preparation of the Park Master Plan
b. Professional Design Services by LHB, Inc.
October 28, 2019 24
City Council Meeting Minutes
Public Works Director Love gave the staff report.
Councilmember Juenemann moved to approve the preparation of the park master plan
for Harvest Park.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
Councilmember Juenemann moved to approve the use of LHB, Inc. for professional
design services and to further authorize the Mayor and the City Manager to sign the
attached work order with LHB, Inc.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
K. AWARD OF BIDS
None
L. ADJOURNMENT
Mayor Abrams adjourned the meeting at 8:18 p.m.
October 28, 2019 25
City Council Meeting Minutes