HomeMy WebLinkAbout2019-10-14 City Council Meeting PacketAGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, October 14, 2019
City Hall, Council Chambers
Meeting No. 19-19
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. September 23, 2019 City Council Workshop Minutes
2. September 23, 2019 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
2. Council Presentations
G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
1. Approval of Claims
2. Resolution to Authorize Fire Truck Tax -Exempt Lease Financing
3. Resolution Accepting Donation from Grupa Portrait Studio, LLC
4. Resolution Accepting Donation from Cynthia Gillett and Daniel Sadoff
5. Resolution Accepting Complete Count Committee Grant
6. Resolution for a Lawful Gambling Premises Permit for Tartan Area Youth Hockey
at Buffalo Wild Wings, 3085 White Bear Avenue
7. Designation of Official Newspaper
8. Contract for Purchase of Gas and Diesel Fuel with the State of Minnesota Fixed
Price Fuel Program for 2020
9. Resolution Directing Modification of Existing Construction Contract, Change Order
No. 1, Gladstone Phase 3 Corridor Improvements, City Project 16-18
10. Purchase of One Utility Tractor
11. Agreement with City of St. Paul and Acceptance of Department of Public Safety
Grant Money
12. 2019 - 2020 School Resource Officer Agreement with Independent School District
622
13. TGK Automotive Service, 2545 Conway Avenue East
a. Conditional Use Permit Resolution
b. Setback Variance Resolution
c. Design Review
H. PUBLIC HEARINGS — If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
None
UNFINISHED BUSINESS
1. Award of 2020 Charitable Gambling Funds
J. NEW BUSINESS
None
K. AWARD OF BIDS
1. Resolution Receiving Bids and Awarding Construction Contract for Building 1902
HVAC Upgrades, Project 19-18
L. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the City Clerk's
Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please
check with the City Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's
opinions can be heard and understood in a reasonable manner. We appreciate the fact that when
appearing at Council meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by
your colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk
amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members,
staff or others in public.
Be respectful of each other's time keeping remarks brief, to the point and non -repetitive.
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:30 P.M. Monday, September 23, 2019
City Hall, Council Chambers
A. CALL TO ORDER
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A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 5:33 p.m. by Mayor Abrams.
B. ROLL CALL
Marylee Abrams, Mayor
Present
Kathleen Juenemann, Councilmember
Absent
William Knutson, Councilmember
Present
Sylvia Neblett, Councilmember
Present
Bryan Smith, Councilmember
Present
C. APPROVAL OF AGENDA
Councilmember Smith moved to approve the agenda as submitted.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
D. UNFINISHED BUSINESS
1. Presentation from Ramsey County Commissioner Victoria Reinhardt
Regarding the Ponds at Battle Creek
Community Development Director Thomson introduced the report. Commissioner
Reinhardt addressed the council to give the report.
The council took a 5 minute recess.
2. Webpage Update
Communications Manager Sheeran addressed the council to give the report.
E. NEW BUSINESS
None
F. ADJOURNMENT
Mayor Abrams adjourned the meeting at 6:53 p.m.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, September 23, 2019
City Hall, Council Chambers
Meeting No. 18-19
A. CALL TO ORDER
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A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:02 p.m. by Mayor Abrams.
Mayor Abrams reported on the United Lao Council Meeting she attended at the Unison
Restaurant and Banquet Center in Maplewood.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Marylee Abrams, Mayor
Present
Kathleen Juenemann, Councilmember
Absent
William Knutson, Councilmember
Present
Sylvia Neblett, Councilmember
Present
Bryan Smith, Councilmember
Present
D. APPROVAL OF AGENDA
Agenda item J2 was removed from the agenda.
Agenda item F1 b was added to the agenda.
Councilmember Knutson moved to approve the agenda as amended.
Seconded by Councilmember Smith Ayes — All
The motion passed.
E. APPROVAL OF MINUTES
1. September 9, 2019 City Council Workshop Minutes
Councilmember Neblett moved to approve the September 9, 2019 City Council
Workshop Minutes as submitted.
Seconded by Councilmember Smith Ayes — All
The motion passed.
2. September 9, 2019 City Council Meeting Minutes
Councilmember Neblett moved to approve the September 9, 2019 City Council Meeting
Minutes as submitted.
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Seconded by Councilmember Smith Ayes — All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave an update to the council calendar; reviewed other topics of
concern or interest requested by councilmembers; and gave an overview of upcoming
events in the community.
b. Introduction of New Assistant City Manager/HR Director
City Manager Coleman introduced Mike Sable, new Assistant City Manager/HR Director.
Assistant City Manager/HR Director Sable gave some background information about
himself.
2. Council Presentations
Organics Recycling
Mayor Abrams reported on the Ramsey County Home Composting program.
3. Leaders in Local Government Award for the North End Vision Plan
Community Development Director Thomson gave the report.
4. Resolution for Commissioner Reappointments
City Manager Coleman gave the report.
Councilmember Knutson moved to approve the resolution for Commission
reappointments.
Resolution 19-09-1729
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
Hereby appoints the following individuals, who the Maplewood City Council has
reviewed, to be reappointed to the following commissions:
Environmental & Natural Resources Commission
Candace Okeson
Ann Palzer
Ted Redmond
Housing & Economic Development Commission
Mark Jenkins
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Joy Tkachuck
All commissioners are appointed to a three year term that will expire on September 30,
2022.
Seconded by Councilmember Smith Ayes — All
The motion passed.
5. Presentation from Ramsey County Commissioner Victoria Reinhardt
Ramsey County Commissioner Reinhardt addressed the council to give an overview on
the County's budget process and other items the county is currently working on.
G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
Agenda items G2 and G3 were highlighted.
Councilmember Neblett moved to approve agenda items G1 -G3.
Seconded by Councilmember Knutson Ayes — All
The motion passed.
1. Approval of Claims
Councilmember Neblett moved to approve the approval of claims.
ACCOUNTS PAYABLE
$ 592,878.96 Checks #104236 thru #104260
dated 09/10/19
$ 374,889.26 Disbursements via debits to checking account
dated 09/03/19 thru 09/06/19
$ 1,245,580.27 Checks # 104261 thru #104306
dated 09/17/19
$ 732,848.45 Disbursements via debits to checking account
dated 09/09/19 thru 09/13/19
$ 2,946,196.94 Total Accounts Payable
PAYROLL
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$ 640,112.98 Payroll Checks and Direct Deposits dated 09/06/19
$ 2,924.30 Payroll Deduction check # 99103891 thru # 99103894 dated 09/06/19
$ 643,037.28 Total Payroll
$ 3,589,234.22 GRAND TOTAL
Seconded by Councilmember Knutson Ayes — All
The motion passed.
2. Maplewood Area Historical Society Annual Appropriation
Councilmember Neblett moved to approve the annual appropriation of $5,000 to the
Maplewood Area Historical Society.
Seconded by Councilmember Knutson Ayes — All
The motion passed.
3. Resolution Accepting Donation from the Family of Gregory Garcia
Councilmember Neblett moved to approve the resolution accepting a donation in the
amount of $500.00 from the family of Gregory Garcia for a memorial bench plaque at
Fish Creek Preserve.
Seconded by Councilmember Knutson Ayes — All
The motion passed.
H. PUBLIC HEARINGS — If you are here fora Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
1. Rental Housing Licensing Program
a. Public Hearing
b. Ordinance Establishing Rental Licensing Requirements for Rental
Dwellings
c. Resolution Authorizing Publication of Ordinance by Title and Summary (4
votes)
Community Development Director Thomson gave the presentation.
Mayor Abrams opened the public hearing. The following people spoke:
1. Pat Flaherty, Owner of Birch Glen Apartments
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2. Brenda O'Connell, 1255 County Rd D Property Manager
3. John Wegleitner, 367 Belmont Lane
4. Steve Batisto, PO Box 13546, 55113
5. Diane Pelzer, Maplewood Rental Housing Owner
6. Bob Werneke, Property Owner of 1950 Manton
7. John Olson, Owner of Property on Phalen Place
8. Paul Schreier, Owner of Apartments at McKnight & Maryland
9. Garrett Krueger, Property Owner of 1076 Mary Street
Mayor Abrams closed the public hearing.
Staff answered questions that were asked during public comments.
Councilmember Smith moved to approve the ordinance establishing rental licensing
requirements for rental dwellings.
Ordinance 1006
AN ORDINANCE ESTABLISHING RENTAL
LICENSING REQUIREMENT FOR RENTAL DWELLINGS
The City Council of the City of Maplewood ordains as follows:
Section I. The Maplewood City Code, Chapter 12 -Buildings and Building
Regulations is hereby amended by adding Article XIII -Licensing of Rental
Dwellings:
ARTICLE XIII - LICENSING OF RENTAL DWELLINGS
Sec. 12-600. - Purpose.
It is the purpose of this Chapter to protect the public health, safety and welfare of the
City by adopting a rental dwelling licensing, inspection, and maintenance program that
corrects substandard conditions, maintains standards for existing and newly constructed
rental dwellings, and ensures neighborhood stability in the City. The operation of rental
properties is a business enterprise that includes certain responsibilities. Rental dwelling
owners and managers are responsible to take such reasonable steps as are necessary
to ensure that the residents who occupy such rental units, as well as neighboring
properties, may pursue the quiet enjoyment of the normal activities of life in surroundings
that are safe, secure, sanitary, free from noise, nuisances and annoyances, and free
from unreasonable fears about safety of persons and property.
Sec. 12-601. - Definitions.
Words used in this Chapter shall have the following meanings unless otherwise defined
in this Chapter.
(1) City Manager means the City of Maplewood City Manager or his or her
designee.
(2) Dwelling means a building or one or more portions of a building occupied or
intended to be occupied for residential purposes.
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(3) Let or Rent means to permit possession or occupancy of a dwelling by a
person who is not the legal owner of record thereof, pursuant to the terms of a
written or unwritten lease.
(4) Licensee means an Owner that operates a rental dwelling and is required to be
licensed under this Chapter.
(5) Manager means any person who has charge, care, or control of a rental
dwelling.
(6) Occupant means any person occupying, living, or sleeping or having
possession of a space within any dwelling.
(7) Operate means to charge a rental charge, fee or other form of monetary or
non -monetary compensation for the use of a rental dwelling.
(8) Owner means a person or person holding title to a property or otherwise having
control of the property, as recorded in the official State, County, or City records.
(9) Person may be an individual, corporation, firm, association, company,
partnership, organization or any other group acting as a unit.
(10) Qualifying Relative means the owner's parent, stepparent, child, stepchild,
grandparent, grandchild, brother, sister, uncle, aunt, nephew or niece. This
relationship may be either by blood or by marriage.
(11) Rental Dwelling means any building or portion of a building which is let or rent
to one or more persons who are not the owner or qualifying relative.
(12) Rental Dwelling Inspection Certificate means a certificate issued by the City
Manager after the rental dwelling has passed a rental dwelling inspection.
(13) Tenant means any person occupying a dwelling unit or having possession of a
space within a dwelling unit who pays, in any manner, for the right to occupy
such space or who has a leasehold right to occupy the dwelling unit.
Sec. 12-602. - License Required.
(1) General Rule. No person may operate a rental dwelling in the City without a
license from the City.
(2) Exceptions.
(a) These rental licensing requirements do not apply to a residential dwelling
that is occupied by the Owner or the Owner's qualifying relatives.
(b) These rental licensing requirements do not apply to a residential dwelling
when the dwelling is rented for a period of less than 120 consecutive days
and the Owner occupies the property during the remainder of the year.
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(c) These rental licensing requirements do not apply to Minnesota Department
of Health—licensed rest homes, convalescent care facilities, group homes,
nursing homes, hotels, motels, or cooperatives.
(d) These rental licensing requirements do not apply to a facility for which a
reasonable accommodation has been granted by the city under the Federal
Fair Housing Amendments Act of 1988.
(3) Application Requirements. An Owner of a rental dwelling must complete an
application on an official application form provided by the City and submit the
required application fee. Renewal applications may be submitted by an Owner
on a simplified renewal form provided by the City. The City Manager must be
notified in writing within 30 days of any changes to the information provided on
the application. Applications must include the following information at a
minimum:
(a) The name, address, telephone number, e-mail address, and date of birth of
the property Owner.
(b) The name, address, telephone number, e-mail address, and date of birth of
a designated local Manager if the Owner resides outside of the Twin Cities
metropolitan service area.
(c) The local address of the rental dwelling and the number of units and types
of units (condominium, apartment, townhome, etc.) within the rental
dwelling.
(d) Property Contact Information. The license applicant must provide 24 hour
contact information for the following people:
At least one Owner of the rental dwelling;
ii. At least one Manager, if different from the Owner, who is responsible for
managing the property in compliance with this and any other Code
requirement pertaining to the rental dwelling who must reside in the
Twin Cities metropolitan service area; or
iii. If the Owner uses a property management company for management of
the rental dwelling, the name and contact information of the person at
the property management company responsible for managing the rental
dwelling.
(4) Fees. There shall be a licensing fee as established by the City's Fee Schedule.
All fees and fines shall be charged to and payable by the Owner.
Sec. 12-603. - Rental Dwelling Inspection Certificate.
Prior to operating a rental dwelling, the Licensee must obtain a rental dwelling inspection
certificate from the City. Rental dwellings will be inspected on a schedule between one
and three years as determined by the City Manager. The City Manager will adopt an
inspection policy for rental dwellings taking into account the property's inspection history,
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history of compliance with Federal, State and Local Law, and the history of inspections,
property maintenance violations, and other code enforcement violations at the property.
Sec. 12-604. - Written Tenant Application and Lease Agreement Required.
The Licensee must screen all potential tenants using a written tenant application. The
Licensee must use a written lease agreement for all tenants. The Licensee must have all
tenants execute a Minnesota Crime Free Housing Lease Addendum. The written tenant
application must include sufficient information so that the Licensee can conduct an
appropriate criminal background check on prospective tenants. The written tenant
application and written lease agreement and the Minnesota Crime Free Housing Lease
Addendum for each tenant must be part of the Licensee's files. Upon request the
Licensee must show proof, satisfactory to the City, that the Licensee is maintaining the
documents required by this section. Failure to use, maintain, or provide these
documents to the City upon request is a violation of this Chapter.
Sec. 12-605. - Changes in Ownership.
A license is non -transferable. If there is a change in the ownership of the rental dwelling
the license automatically expires. The new owner must apply for a license under this
Chapter prior to the change in ownership.
Sec. 12-606. - Changes in the Rental Dwelling.
If changes are made in the number or type of units within the licensed premises, the
Licensee shall file an application to amend the rental license. Depending on the nature
of the changes, the City may require a new property inspection.
Sec. 12-607. - Annual License
Licenses issued under this division shall have a duration period of one year. The
expiration date of the license is as may be imposed, set, established and fixed by the
Building Official. A license renewal application must be submitted to the city prior to the
expiration date.
Sec. 12-608. - Tenant Background Checks and Roster.
As a condition of the license, the Licensee must, as a continuing obligation, conduct a
criminal background check on all prospective tenants and maintain a current roster of
tenants and other persons who have a lawful right to occupy the rental dwelling. The
Licensee must designate the name of the person or persons who will have possession of
the roster and must promptly notify the City Manager of any change in the identity,
address or telephone numbers of the designee. The roster must be available for
inspection by City officials upon request. If a person under investigation by the City
claims a lawful right to occupy a rental dwelling or be present on the rental property, the
City Manager may request to inspect the lease for the unit in which the person claims to
reside. Upon such request, the Licensee shall provide the lease for inspection.
Sec.12-609. - Notification Requirements for Public Hearings
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The Licensee must, as a continuing obligation of the license, provide written notice to
tenants or in the alternative, post the written notice in the lobby or common area of the
rental dwelling for any public hearing notice received by the Licensee that pertains to the
rental dwelling, the property on which the rental dwelling is located, or any adjacent
rights of way.
Sec. 12-610. - Display of License Certificate.
For dwellings containing four or more dwelling units, the rental license certificate must be
displayed in the lobby or other common area visibly accessible to all tenants of the
licensed dwelling. The license certificate must be encased in a frame with a clear glass
or plastic surface over the certificate and must be mounted securely to a wall. For
dwellings containing fewer than four dwelling units, the Licensee must provide a copy of
the rental license certificate to each tenant by attaching the copy to the Tenant's copy of
the executed lease agreement.
Sec. 12-611. - Compliance with Minn. Stat. §211 B.20.
Licensee must comply with the requirements of Minn. Stat. §211 B.20 and allow access
to candidates who have filed for election to public office and seek admittance to the
rental dwelling solely for the purpose of campaigning.
Sec. 12-612. - Crime -Free Rental Housing Phase I Training Required.
The Licensee or the Manager with control over the rental dwellings must attend, at a
minimum, the Phase I crime -free rental housing educational course or similar course as
approved by the City Manager as a condition of receiving or renewing a license. The
cost of attending the educational requirements under this section shall be paid in
addition to any license and inspection fees. Course attendance will be required on a
schedule to be determined by the City Manager.
Sec. 12-613. - Responsibility for Acts of Manager.
Licensees are responsible for the acts or omissions of their Managers as it pertains to
the rental dwelling.
Sec. 12-614. - Maintenance Standards.
(1) It is the responsibility of the Licensee to assure that every rental dwelling is
maintained in compliance with all City Ordinances and State and Federal laws.
A violation of any of the following City Code Titles or Chapters constitutes a
public nuisance and may be abated under the provisions of the Nuisances
Chapter (18-26) or Administrative Offenses Chapter (Sec 1-17) of City Code:
a. Building and Building Regulations Code (Chapter 12),
b. Zoning Code (Chapter 44),
c. Animals Code (Chapter 10),
d. Fire Prevention and Protection Code (Chapter 20),
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e. Offenses and Miscellaneous Provisions (Chapter 24).
f. Environment (Chapter 18).
(2) Snow and Ice Removal. Rental dwellings containing four or more dwelling units
must remove snowfalls of one inch or more, or successive snowfalls
accumulating to a depth of one inch or more, from all walkways, sidewalks and
steps within 12 hours of cessation of the snowfall. Rental dwellings containing
four or more dwelling units must remove snowfalls of three inches or more, or
successive snowfalls accumulating to a depth of three inches or more from
parking aisles, parking areas, and drives within 72 hours of cessation of the
snowfall.
(3) Inspections. The Building Official, Fire Chief, Police Chief and their respective
representatives are authorized to make inspections reasonably necessary to
enforce this Chapter. All authorized inspectors have the authority to enter any
rental dwelling at all reasonable times. Pursuant to Minnesota Statutes, Section
5048.211, the Licensee is responsible for scheduling the inspection and
notifying any existing tenant of the inspection. The Licensee must provide
access to the requesting City Official at the date and time of the scheduled
inspection. Failure to provide access for any reason may result in a re-
inspection fee, in addition to any other sanctions imposed for noncompliance.
(4) Access by Occupant. Each occupant of a rental dwelling shall give the
Licensee or Manager or authorized City Official access to any part of such
rental dwelling at reasonable times for the purpose of inspection, maintenance,
repairs or alterations as are necessary to comply with the provisions of this
Chapter.
(5) Solid Waste. Rental dwellings must comply with the Solid Waste Management
ordinance (Chapter 30) for trash and recycling collection.
Sec. 12-615. - License Denial, Suspension, or Revocation.
(1) Grounds for Denial, Suspension or Revocation. The City Manager may deny or
not renew a license and the City Council may revoke or suspend a license for
any of the following reasons that shall also constitute a violation of this
Chapter:
(a) The property does not conform to City Code;
(b) The property does not comply with a health, building, maintenance, or other
provisions of the City Code or State Law;
(c) The Licensee has failed to pay the license fee, inspection fees, or a fine
that has been imposed;
(d) The Licensee has made fraudulent statements, misrepresentations, or false
statements in the application or investigation or in any information required
by this Chapter;
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(e) The Licensee has been convicted of a background check crime as defined
in Minnesota Statutes Section 299C.67, subd.2, as may be amended from
time to time, or any crime related to the licensed business, and failure to
show, by competent evidence, rehabilitation and present fitness to perform
the duties of the business;
(f) Operating or allowing the rental property to be used in such a manner as to
constitute a breach of the peace, a menace to the health, safety, and
welfare of the public, or a disturbance of the peace or comfort of the
residents of the City, upon recommendation of the Chief of Police;
(g) Actions unauthorized or beyond the scope of the license granted;
(h) The Licensee's rental license to operate another rental dwelling in the City
of Maplewood or in another jurisdiction has been denied, revoked, or
suspended within the past year;
(i) Failure to schedule or allow inspections of the licensed premises for the
purpose of ensuring compliance with rental licensing requirements, City
Code requirements, State building codes, or other applicable State or
Federal law;
(j) Failure to continuously comply with all conditions required in the approval of
the license;
(k) Real estate taxes or city fees for the property are delinquent
(1) Violation of any regulation or provision of the City Code applicable to the
activity for which the license has been granted, or any regulation or State or
Federal law that may be applicable;
(m) Excessive calls for service as determined by the Chief of Police under
Section 1-15.5, based on the number and nature of the calls compared to
the number of dwelling units on the property when the Licensee has been
notified of the calls by the Chief of Police and the Licensee has failed to
supply an appropriate written action plan for reducing the calls for service,
or when the calls for service exceed an established threshold a second time
within 12 months of completing an action plan for previously exceeding the
threshold.
(n) Failure to actively pursue the eviction of tenants who have violated the
provisions of the crime free lease addendum or who have otherwise
created a nuisance in violation of the provisions of the written lease; or
(o) Other good cause as determined by the City Council after conducting a
public hearing.
(2) The City Council may revoke a license or suspend a license for a set period of
time or until violations of City Code, or State or Federal law are corrected and,
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in addition, impose a civil penalty for each violation or impose a combination of
these sanctions.
(3) Temporary Suspension. The City Council may temporarily suspend a license
pending a hearing on the suspension or revocation when, in its judgment, the
public health, safety, and welfare is endangered by the continuance of the
licensed activity.
(4) Notice. Before the suspension or revocation of the rental license, the City must
provide written notice informing the Licensee of the right to a hearing. The
notice must provide at least 20 calendar days notice of the time and place of
the hearing and must state the grounds for the proposed suspension or
revocation of the license. The notice may be served upon the Licensee
personally, by leaving the notice at the licensed premises with the designated
Manager, or by certified mail to the address listed on the license application.
(5) Hearing. A hearing will be conducted before the City Council at a public
meeting. The Licensee shall have the right to be represented by Counsel, the
right to respond to the charged violations, and the right to present evidence
through witnesses. The rules of evidence do not apply to the hearing and the
City Council may rely on all evidence it determines to be reasonably credible.
The determination to suspend or revoke the license shall be made upon a
preponderance of the evidence. It is not necessary that criminal charges be
brought in order to support a suspension or revocation of a license violation nor
does the dismissal or acquittal of such a criminal charge operate as a bar to
suspension or revocation.
(6) Final Decision. Following the hearing, the Council may revoke or suspend the
license for all or any part of the licensed premises, may stay the revocation or
suspension upon such terms and conditions as it deems reasonable and
necessary to accomplish the purposes of this Chapter, or grant or continue the
license. If the Council suspends or revokes the rental license, the Council may
also order that any rent payable during the suspension or revocation period be
paid into an escrow account to be maintained by the City. The City may use the
escrowed funds to pay for the cost of abating violations at the property. Funds
that remain in the escrow account after paying for abatement items shall be
returned to the Licensee upon the Licensee receiving a valid rental license or
upon the sale of the rental to an unrelated purchaser and after the rental
dwelling has been brought into full compliance with City Code. The decision by
the City Council following a hearing is final. Upon a decision to suspend a
license, no new application from the current Licensee for the same rental
dwelling will be accepted for a period of time specified in the Council's decision,
not exceeding one year. A decision to revoke a license will result in no new
application being accepted from the same Licensee for a minimum of one year.
(7) Appeal of Decision to Deny or not Renew License. If the City Manager denies
or does not renew a license, the Licensee shall be notified in writing, specifying
the reasons for denying or not renewing the license. If the Licensee corrects
the conditions leading to the denial or non -renewal within seven days, the City
Manager shall issue the license. A Licensee whose license has been denied or
not renewed by the City Manager may appeal the decision by filing with the
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City Manager a written notice of appeal within seven days of receiving notice of
the City Manager's decision. The hearing will be conducted pursuant to Section
12-615(5).
(8) Notification to Tenants. Upon denial, suspension, revocation or other
enforcement action of a license, the City will notify all affected tenants of the
action against the license. If the license is revoked or suspended the Licensee
may not let, rent or allow to be occupied any vacant dwelling units, or dwelling
units that become vacant during the revocation or suspension period.
Sec. 12-616. - Summary Action.
(1) Emergency. When the conduct of any Licensee, Manager, or Tenant, or the
condition of the rental dwelling, or the property in or on which it is located, is
detrimental to the public health, sanitation, safety and general welfare of the
community, or residents of the rental dwelling so as to constitute a nuisance,
fire hazard, or other unsafe or dangerous condition and thus give rise to an
emergency, the Building Official has the authority to summarily condemn or
close areas of the rental dwelling as the Building Official deems necessary, or
may take other action to protect the residents and general public as deemed
necessary.
(2) Notice. Notice of summary action will be mailed to the Licensee by certified
mail and posted at the dwelling units or areas affected and will describe the
dwelling units or areas affected. No person shall remove the posted notice
other than the Building Official or a designated representative.
(3) Costs. If the dwelling or dwelling unit is not condemned or closed pursuant to
this section, the costs of any services performed by the City to prevent the
condemnation or closure of the dwelling or dwelling unit may be levied against
the property as a special assessment.
(4) Appeal. Any person aggrieved by a summary action of the Building Official
shall be entitled to appeal to the City Council by filing a notice of appeal with
the City Manager within five days of the summary action. The City Manager
must schedule a date for hearing before the City Council and notify the
aggrieved person of the date. The hearing will be conducted pursuant to
Section 12-615(5).
Sec. 12-617. - Posted to Prevent Occupancy.
Whenever any rental dwelling is found to be hazardous or unfit for human habitation, it
shall be posted by the Building Official or designee on the door of the rental dwelling to
prevent further occupancy. No person, other than the Building Official or designee, shall
remove or alter any posting. The Building Official or designee will post the date the rental
dwelling shall be vacated and no person shall reside in, occupy or cause to be occupied
that rental dwelling until the Building Official or City Council permits it.
Sec. 12-618. - Falsely Reporting Violations.
September 23, 2019 13
City Council Meeting Minutes
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E2
No person shall report a violation of this Chapter knowing or having reason to know that
the report is false with the intent to affect the licensing status or inspection schedule of
the rental dwelling.
Sec. 12-619. - Violations.
In addition to any other sanctions or administrative penalties imposed, any violation of
this Chapter shall constitute a misdemeanor offense, punishable as defined by State
law. Each day of violation constitutes a separate offense.
Sec. 12-620. - Rules, Policies, and Procedures
By resolution the City Council may adopt, from time to time, rules, policies, and
procedures for the implementation of this Chapter. Violation of any such rule, policy, or
procedure by a Property Owner shall be considered a violation of this Ordinance.
Sec. 12-621. - No Warranty by City.
By enacting and undertaking to enforce this Chapter, neither the City nor its Council,
agents or employees warrant or guaranty the safety, fitness or suitability of any rental
dwelling in the City. Licensees and occupants should take appropriate steps to protect
their interests, health, safety and welfare.
Sec. 12-622. — Fair Housing Act
Licensee shall adhere to the requirements of the Fair Housing Act.
Section II. This ordinance shall be effective January 1, 2020.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
Councilmember Smith moved to approve the resolution authorizing publication of
ordinance by title and summary.
Resolution 19-09-1730
RESOLUTION AUTHORIZING PUBLICATION OF
ORDINANCE NO. 1006 BY TITLE AND SUMMARY
WHEREAS, the city council of the city of Maplewood has adopted Ordinance No.
1006, an ordinance amending Chapter 12 of the city code regarding licensing of rental
dwellings; and
WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title
and summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the ordinance is several pages in length; and
September 23, 2019 14
City Council Meeting Minutes
Packet Page Number 15 of 143
E2
WHEREAS, the City Council believes that the following summary would clearly
inform the public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood that the City Clerk shall cause the following summary of Ordinance No. 1006
to be published in the official newspaper in lieu of the entire ordinance:
Public Notice
The Maplewood City Council has adopted Ordinance No. 1006, which amends Chapter
12 of the City Code regarding licensing of rental dwellings. The ordinance requires rental
dwelling units to obtain an annual license from the City, with limited exceptions. As part
of the annual license, the ordinance requires rental properties to pass an inspection and
be maintained in accordance with City ordinances. The ordinance also requires owners
of rental properties or their property managers to attend crime -free housing training,
screen all potential tenants with a written application and criminal background check,
have a written lease with all people that live in the rental unit, and provide 24-hour
contact information for a person who resides within the twin cities metropolitan area who
is responsible for code compliance of the rental property. The ordinance also requires
notifying tenants of public hearings, displaying the license certificate, and complying with
Minn. Statute 211 B.20.
BE IT FURTHER RESOLVED by the City Council of the City of Maplewood that
the City Clerk keep a copy of the ordinance in her office at city hall for public inspection.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
UNFINISHED BUSINESS
None
J. NEW BUSINESS
Review of 2020 Charitable Gambling Requests
City Manager Coleman gave the report.
Representatives from the following organizations addressed the council to give
information about their organization and request charitable gambling funds:
Maplewood Area Historical Society
North St. Paul High School Choir
Silver Lake Improvement Association
Child Incorporated
MCC/YMCA
Council will independently score requests and expect to present the results at the
October 14, 2019 City Council Meeting.
September 23, 2019 15
City Council Meeting Minutes
Packet Page Number 16 of 143
E2
2. 90 Day Myth Operational Action Plan Evaluation
This was removed from the agenda.
The council took a 5 minute recess.
3. Fire Station Realignment
a. Consolidate the Central and North Fire Stations
b. Develop a Professional Services Agreement with Wold Architects and
Engineers to Conduct a Fire Station Needs Assessment and Design
Recommendations
City Manager Coleman introduced the item
Fire Chief Lukin continued the presentation
IAFF 4470 read a statement of support.
EMS Chief Mondor began the presentation.
Firefighter Crawford, President of Local
Councilmember Knutson moved to approve Fitch & Associate's and staff
recommendations to consolidate Fire Department operations from three to two stations.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
Councilmember Smith moved to approve staff to develop a professional services
agreement with Wold Architects and Engineers to conduct a fire station needs
assessment and design recommendations.
Seconded by Councilmember Neblett Ayes — All
The motion passed.
K. AWARD OF BIDS
None
L. ADJOURNMENT
Mayor Abrams adjourned the meeting at 9:42 p.m.
September 23, 2019 16
City Council Meeting Minutes
Packet Page Number 17 of 143
Fla
CITY COUNCIL STAFF REPORT
Meeting Date October 14, 2019
REPORT TO: City Council
REPORT FROM: Melinda Coleman, City Manager
PRESENTER: Melinda Coleman, City Manager
AGENDA ITEM: Council Calendar Update
Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
This item is informational and intended to provide the Council an indication on the current planning for
upcoming agenda items and the Work Session schedule. These are not official announcements of the
meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars.
Also included is a list of upcoming City -sponsored community events.
Recommended Action:
No motion needed. This is an informational item.
Uacomina Aaenda Items and Work Sessions Schedule:
Oct. 28: Workshop: TBD
Nov. 12: Workshop: Police Advisory Commission organization/format review; Heritage
Preservation Commission staff support discussion
Nov. 25: Workshop: City Assessment Policy; ClearGov Software Demonstration
Council Comments:
Comments regarding Workshops, Council Meetings or other topics of concern or interest.
1. Tobacco 21 — Workshop & Council Meeting — follow up to be scheduled
2. Create Pedestrian Safety Plan — Study underway, fall completion
3. New On Street Parking Ordinance — Report given on July 22nd
4. New Excess calls for Service Ordinance — Report given on July 22nd
5. Pet Licenses — Report given on July 22nd
Packet Page Number 18 of 143
Fla
Upcoming Community Events:
Date
Time
Event
Location
10/16/19
7 - 10:30 am
Employee Wellness & Benefits Fair
MCCNMCA
10/26/19
1 - 3 pm
Boo Bash
Bruentrup Farm
10/27/19
1-4 pm
Rice/Larpenteur Fall Festival
Rice Street Gardens
11/12/19
6 - 7:30 pm
Coffee with a Cop (SWAT, specialty
units, K9)
MCCNMCA
11/16/19
TBD
HEDC/EDA Development Tour
Meet at City Hall
11/17/19
1 - 3 pm
Coffee with a Cop
3025 Southlawn Drive
12/10/19
3 - 4:30 pm
Business Education Series - 8 Metrics
to Success
1910 Co. Rd B Roseville
Packet Page Number 19 of 143
THIS PAGE IS INTENTIONALLY LEFT BLANK
Packet Page Number 20 of 143
G1
MEMORANDUM
TO:
Melinda Coleman, City Manager
FROM:
Ellen Paulseth, Finance Director
DATE:
October 8, 2019
SUBJECT:
Approval of Claims
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and
authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
$
647,022.43
Checks #104307 thru #104340
dated 09/24/19
$
692,176.62
Disbursements via debits to checking account
dated 09/16/19 thru 09/20/19
$
463,306.21
Checks #104343 thru # 104371
dated 10/01/19
$
453,749.84
Disbursements via debits to checking account
dated 09/23/19 thru 09/27/19
$
666,674.09
Checks # 104372 thru # 104412
dated 10/02/19 thru 10/08/2019
$ 776,560.50 Disbursements via debits to checking account
dated 09/30/19 thru 10/04/19
$ 3,699,489.69 Total Accounts Payable
PAYROLL
$ 585,794.20 Payroll Checks and Direct Deposits dated 09/20/19
$ 3,276.03 Payroll Deduction check # 99103906 thru # 99103910
dated 09/20/19
$ 597,226.49 Payroll Checks and Direct Deposits dated 10/04/19
$ 2,569.23 Payroll Deduction check # 99103926 thru # 99103929
dated 10/04/19
$ 1,188,865.95 Total Payroll
$ 4,888,355.64 GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
Attachments
Packet Page Number 21 of 143
09/20/2019
Check
104307
104308
104309
104310
104311
104312
104313
104314
104315
104316
104317
104318
104319
104320
104321
104322
104323
104324
104325
104326
104327
104328
104329
104330
104331
104332
104333
104334
104335
104336
104337
104338
104339
104340
Date
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
09/24/2019
Vendor
00211
00393
00985
05902
01819
01337
01337
01337
01546
01574
01574
01574
00024
05854
06040
06040
01925
03437
05434
00036
05369
00309
03965
00403
00453
00453
05618
04834
03330
05259
00532
01175
01175
05356
00001
00001
05121
01931
05999
02001
02001
01626
Check Register
City of Maplewood
BRAUN INTERTEC CORP.
MN DEPT OF LABOR & INDUSTRY
METROPOLITAN COUNCIL
NEOFUNDS
PAETEC/WINDSTREAM
RAMSEY COUNTY -PROP REC & REV
RAMSEY COUNTY -PROP REC & REV
RAMSEY COUNTY -PROP REC & REV
SUBURBAN SPORTSWEAR
T A SCHIFSKY & SONS, INC
T A SCHIFSKY & SONS, INC
T A SCHIFSKY & SONS, INC
ABLE HOSE & RUBBER INC
ACCELA INC.
ACI ASPHALT & CONCRETE, INC.
ACI ASPHALT & CONCRETE, INC.
AMERICAN PRESSURE INC.
ARTHUR J GALLAGHER RISK
AUTONATION FORD
CHARITABLE GAMBLING
CINTAS CORPORATION #470
COMMISSIONER OF TRANSPORTATION
CORPORATE MARK, INC.
DISPUTE RESOLUTION CENTER
EHLERS, INC.
EHLERS, INC.
ENTERPRISE FM TRUST
FERGUSON WATERWORKS #2518
HOISINGTON KOEGLER GROUP INC
LEICA GEOSYSTEMS INC.
MADDEN GALANTER HANSEN, LLP
CITY OF NORTH ST PAUL
CITY OF NORTH ST PAUL
NORTH SUBURBAN ACCESS CORP
ONE TIME VENDOR
ONE TIME VENDOR
OTTO ENVIRONMENTAL SYS NA INC
RAMSEY COUNTY FAIR
REDPATH AND COMPANY
CITY OF ROSEVILLE
CITY OF ROSEVILLE
TIERNEY BROTHERS INC.
34 Checks in this report.
Packet Page Number 22 of 143
G1, Attachments
Description
PROJ 18-27 MNDOT TESTING
MONTHLY SURTAX - AUG 1230352019
WASTEWATER - OCTOBER
POSTAGE - CITY HALL POSTAGE MACHINE
LOCAL PHONE SERVICE 08/15 - 09/14
911 DISPATCH SERVICES -AUGUST
CAD SERVICES - AUGUST
FLEET SUPPORT FEES -AUGUST
T-SHIRTS FOR YOUTH VOLLEYBALL
PROJ 18-27 MAILAND-CRESTVIEW PMT#4
BITUMINOUS MATERIALS -
MATERIALS WORK AT HAZELWOOD PK
PARTS FOR HYDRANT VALVES
2019-2020 SUBSCRIPTION FOR ACCELA
SHERWOOD PARK TENNIS COURTS
SHERWOOD PARK TENNIS COURTS
SOAP FOR N PRESSURE WASHER 1902
INSURANCE AGENT FEE 19-20
ENGINE REPAIRS MADE TO UNIT 612
CHARITABLE GAMBLING -N STAR MUSEUM
CLEANING SUPPLIES-CH/PD/PW/PM
PROJ 16-18 INSPECTIONS GLADSTONE 3
MARKETING MATERIALS FOR STATE FAIR
CHARITABLE GAMBLING
TIF STATUS REPORT
TIF MGMT PLAN
LEASE CHARGES FIRE & PD VEHICLES
HDPE COUPLERS FOR STORM REPAIR
NC MASTER PLAN CONSULTING FINAL PM"
RENEW OF SRVS PACKS & LICENSING
HR LEGAL FEES LABOR REL - AUGUST
MONTHLY UTILITIES - AUGUST
FIBER OPTIC ACCESS CHG - SEPTEMBER
WEBSTREAMING SRVS -AUGUST
REIMB COBBLESTONE -SPRINKLER SYS
REFUND LI GLANDER-OVERPMT/LICENSE
CARTS FOR RESIDENTIAL TRASH PROG
CHARITABLE GAMBLING
MFRA PROF SERVICES - IRS NOTICE
PHONESERVICE- SEPTEMBER
IT SUPPORT SERVICES - SEPTEMBER
SOFTWARE MAINT ON TRMS SERVERS
Amount
4,688.50
2,302.57
292,220.83
1,500.00
594.27
33,192.96
6,803.43
627.12
947.00
96,805.94
1,541.96
232.77
440.24
52,965.00
54,137.74
11,888.26
439.45
16,000.00
6,799.87
1,510.00
73.95
786.59
1,464.19
1,300.00
5,083.75
428.75
2,622.35
13.60
1,776.23
3,510.00
269.80
4,659.26
1,000.00
2,152.40
3,905.00
487.40
25,689.75
1,760.00
65.00
2,380.00
431.00
1,525.50
647.022.43
Settlement
Date Payee
9/16/2019
9/17/2019
9/18/2019
9/18/2019
9/19/2019
9/20/2019
9/20/2019
9/20/2019
9/20/2019
9/20/2019
9/20/2019
9/20/2019
9/20/2019
9/20/2019
9/20/2019
9/20/2019
9/20/2019
9/20/2019
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
MN State Treasurer
MN State Treasurer
MN State Treasurer
Delta Dental
MN State Treasurer
MN State Treasurer
MN Dept of Natural Resources
US Bank VISA One Card*
MN Dept of Revenue
MN Dept of Revenue
Optum Health
ICMA (Vantagepointe)
Labor Unions
MidAmerica - ING
U.S. Treasurer
P. E. R. A.
MN State Treasurer
ICMA (Vantagepointe)
Description
Drivers License/Deputy Registrar
Drivers License/Deputy Registrar
Drivers License/Deputy Registrar
Dental Premium
Drivers License/Deputy Registrar
Drivers License/Deputy Registrar
DNR electronic licenses
Purchasing card items
Sales Tax
Fuel Tax
DCRP & Flex plan payments
Deferred Compensation
Union Dues
HRA Flex plan
Federal Payroll Tax
P. E. R. A.
State Payroll Tax
Retiree Health Savings
*Detailed listing of VISA purchases is attached.
G1, Attachments
Amount
48,704.69
56,027.73
34,071.35
2,450.74
101,212.72
101,296.03
298.40
61,608.50
603.00
440.61
4,124.94
7,988.00
3,835.42
14,910.44
102,372.78
125,594.26
24,957.01
1,680.00
692,176.62
Packet Page Number 23 of 143
G1, Attachments
Transaction Date
Posting Date
Merchant Name
Transaction Amount
Name
09/11/2019
09/12/2019
GENERAL CREDIT FORMS INC
$122.68
REGAN BEGGS
09/03/2019
09/04/2019
ISSUU
$420.00
CHAD BERGO
09/05/2019
09/06/2019
CRYE PRECISION
$289.40
BRIAN BIERDEMAN
09/07/2019
09/09/2019
KUIU.COM 800-648-9717
$299.00
BRIAN BIERDEMAN
09/10/2019
09/12/2019
COMO PARK ANIMAL HOSPITAL
$59.90
BRIAN BIERDEMAN
08/30/2019
09/02/2019
TARGET 00020461
$52.77
OAKLEY BIESANZ
08/31/2019
09/02/2019
FACEBK Q2WYFKAGN2
$75.88
NEIL BRENEMAN
09/06/2019
09/09/2019
CHALLENGER TEAM
$1,135.90
NEIL BRENEMAN
09/06/2019
09/09/2019
CHALLENGER TEAM
$24.45
NEIL BRENEMAN
09/10/2019
09/11/2019
BSN SPORTS LLC
$285.81
NEIL BRENEMAN
09/11/2019
09/12/2019
CHALLENGER TEAM
$27.15
NEIL BRENEMAN
09/10/2019
09/11/2019
SITEONE LANDSCAPE SUPPLY,
$88.45
TROY BRINK
09/11/2019
09/12/2019
GRUBER'S POWER EQUIPMENT
$3.40
TROY BRINK
09/11/2019
09/12/2019
TRI-STATE BOBCAT
$305.28
TROY BRINK
09/11/2019
09/13/2019
THE HOME DEPOT 2810
$318.97
TROY BRINK
09/04/2019
09/05/2019
GRAPHIC DESIGN INC
$128.57
DANIEL BUSACK
09/04/2019
09/06/2019
CALIBRE PRESS
$179.00
DANIEL BUSACK
09/04/2019
09/05/2019
CINTAS 60A SAP
$30.23
SCOTT CHRISTENSON
09/04/2019
09/05/2019
CINTAS 60A SAP
$90.63
SCOTT CHRISTENSON
09/05/2019
09/06/2019
STATE SUPPLY
$547.65
SCOTT CHRISTENSON
09/06/2019
09/09/2019
VIKING ELECTRIC -CREDIT DE
$137.69
SCOTT CHRISTENSON
09/06/2019
09/09/2019
THE UPS STORE #2171
$10.44
SCOTT CHRISTENSON
09/10/2019
09/12/2019
COMPLIANCESIGNS COM
$90.50
SCOTT CHRISTENSON
09/11/2019
09/12/2019
CINTAS 60A SAP
$65.19
SCOTT CHRISTENSON
08/31/2019
09/02/2019
GALLS
$453.20
KERRY CROTTY
09/06/2019
09/09/2019
CURTIS 1000 INC.
$721.65
KERRY CROTTY
09/09/2019
09/11/2019
GALLS
$4,998.79
KERRY CROTTY
09/06/2019
09/09/2019
COSTCO WHSE #1021
$124.05
THOMAS DABRUZZI
09/10/2019
09/12/2019
OFFICEMAX/DEPOT 6164
$86.54
RICHARD DAWSON
09/06/2019
09/09/2019
ACT"ASSOCIATION OF TRA
$600.00
MICHAEL DUGAS
09/10/2019
09/11/2019
REPUBLIC SERVICES TRASH
$1,835.57
SHANN FINWALL
08/30/2019
09/02/2019
TST" TONO PIZZERIA + CHEE
$140.08
CASSIE FISHER
09/06/2019
09/09/2019
CINTAS 60A SAP
$18.75
CASSIE FISHER
09/12/2019
09/13/2019
CINTAS 60A SAP
$31.25
CASSIE FISHER
09/05/2019
09/06/2019
AMAZON.COM"OP2ZR2XR3 AMZN
$105.36
MYCHAL FOWLDS
09/06/2019
09/06/2019
LOFFLER COMPANIES, INC
$253.73
MYCHAL FOWLDS
09/06/2019
09/09/2019
VZWRLSS"APOCC VISB
$7,812.12
MYCHAL FOWLDS
09/11/2019
09/12/2019
AT&T"BILL PAYMENT
$31.25
MYCHAL FOWLDS
09/11/2019
09/12/2019
CBT NUGGETS
$1,286.35
MYCHAL FOWLDS
09/12/2019
09/12/2019
LOFFLER COMPANIES, INC
$966.28
MYCHAL FOWLDS
09/04/2019
09/05/2019
CDW GOVT #TSR7749
$153.64
NICK FRANZEN
09/04/2019
09/05/2019
IDU"INSIGHT PUBLIC SEC
$439.91
NICK FRANZEN
09/05/2019
09/06/2019
CDW GOVT #TSX9753
$328.02
NICK FRANZEN
09/09/2019
09/10/2019
OLSEN CHAIN AND CABLE
$680.91
MARK HAAG
09/09/2019
09/11/2019
MENARDS OAKDALE MN
$32.13
MARK HAAG
09/09/2019
09/11/2019
VIKING INDUSTRIAL CENTER
$574.18
MARK HAAG
09/11/2019
09/12/2019
MILLS FLEET FARM 2700
$178.81
MARK HAAG
09/11/2019
09/12/2019
MILLS FLEET FARM 2700
$37.48
MARK HAAG
09/12/2019
09/13/2019
MILLS FLEET FARM 2700
$6.42
MILES HAMRE
08/29/2019
09/02/2019
MENARDS OAKDALE MN
$5.51
TAMARA HAYS
09/06/2019
09/09/2019
FASTENAL COMPANY 01 MNT11
$121.18
TAMARA HAYS
09/09/2019
09/10/2019
FASTENAL COMPANY 01 MNT11
($121.18)
TAMARA HAYS
09/12/2019
09/13/2019
AMERICAN PUBLIC WORKS
$238.19
TAMARA HAYS
09/04/2019
09/06/2019
NATIONAL WELLNESS INSTITU
$995.00
LINDSAY HERZOG
09/12/2019
09/13/2019
MILLS FLEET FARM 2700
$41.18
GARY HINNENKAMP
09/04/2019
09/05/2019
WALGREENS #3122
$20.82
ANN HUTCHINSON
Packet Page Number 24 of 143
G1, Attachments
09/05/2019
09/06/2019
CINTAS 60A SAP
$31.18
ANN HUTCHINSON
09/11/2019
09/13/2019
IMAGE31D LLC
$104.57
ANN HUTCHINSON
09/12/2019
09/13/2019
KNOWLAN'S MARKET #2
$28.40
ANN HUTCHINSON
09/03/2019
09/04/2019
AMZN MKTP US"T51VX3B83
$169.99
DAVID JAHN
09/11/2019
09/12/2019
DALCO ENTERPRISES
$611.65
DAVID JAHN
09/03/2019
09/04/2019
SHRED -IT USA LLC
$48.26
LOIS KNUTSON
09/03/2019
09/05/2019
OFFICE DEPOT #1090
$54.02
LOIS KNUTSON
09/09/2019
09/10/2019
WHITE BEAR AREA CHAMBE
$70.00
LOIS KNUTSON
09/09/2019
09/11/2019
CHILI S GRILL & BAR 305
$98.11
LOIS KNUTSON
08/30/2019
09/02/2019
MENARDS MAPLEWOOD MN
$17.36
ERIC KUBAT
09/12/2019
09/13/2019
PEAVEY CORP.
$69.35
JASON KUCHENMEISTER
09/03/2019
09/05/2019
REI #42 ROSEVILLE
$120.00
DAVID KVAM
09/06/2019
09/09/2019
THOMSON WEST"TCD
$565.00
DAVID KVAM
09/09/2019
09/10/2019
DAIRY QUEEN #41241
$33.04
DAVID KVAM
09/10/2019
09/12/2019
ARBYS #7479 BLAINE
$24.49
DAVID KVAM
09/11/2019
09/13/2019
SUBWAY 00295915
$17.41
DAVID KVAM
09/05/2019
09/09/2019
UNION DEPOT
$6.00
STEVE LOVE
08/30/2019
09/02/2019
IN "GOLFIRE, INC.
$606.77
STEVE LUKIN
08/31/2019
09/02/2019
AIRGASS NORTH
$22.49
STEVE LUKIN
09/03/2019
09/03/2019
COMCAST CABLE COMM
$2.24
STEVE LUKIN
09/04/2019
09/05/2019
REPUBLIC SERVICES TRASH
$164.25
STEVE LUKIN
09/06/2019
09/09/2019
PROMOTIONS NOW
$2,606.32
STEVE LUKIN
09/06/2019
09/09/2019
DREAMSEATS LLC
$5,338.53
STEVE LUKIN
09/11/2019
09/12/2019
AIRGASS NORTH
$229.33
STEVE LUKIN
09/11/2019
09/12/2019
AIRGASS NORTH
$618.44
STEVE LUKIN
08/29/2019
09/02/2019
OFFICEMAX/DEPOT 6479
$51.29
MIKE MARTIN
09/03/2019
09/04/2019
AMERICAN PLANNING A
$300.00
MIKE MARTIN
08/29/2019
09/02/2019
THE HOME DEPOT 2801
$89.00
BRENT MEISSNER
08/30/2019
09/02/2019
EVEREST EMERGENCY VEHICLE
$455.24
MICHAEL MONDOR
09/12/2019
09/13/2019
TST" TONO PIZZERIA + CHEE
$128.82
MICHAEL MONDOR
09/11/2019
09/13/2019
MENARDS OAKDALE MN
$80.74
JOHN NAUGHTON
09/11/2019
09/13/2019
FASTENAL COMPANY 01MNT11
$44.99
JOHN NAUGHTON
09/11/2019
09/13/2019
FASTENAL COMPANY 01MNT11
$145.31
JOHN NAUGHTON
09/11/2019
09/13/2019
FASTENAL COMPANY 01MNT11
$656.16
JOHN NAUGHTON
09/04/2019
09/06/2019
BUERKLE HONDA
$193.75
MICHAEL NYE
09/05/2019
09/06/2019
COVERT TRACK GROUP INC
$88.00
MICHAEL NYE
08/29/2019
09/02/2019
BOUND TREE MEDICAL LLC
$83.96
KENNETH POWERS
08/29/2019
09/02/2019
BOUND TREE MEDICAL LLC
$161.10
KENNETH POWERS
09/09/2019
09/11/2019
BOUND TREE MEDICAL LLC
$39.80
KENNETH POWERS
09/09/2019
09/11/2019
BOUND TREE MEDICAL LLC
$1,755.21
KENNETH POWERS
09/10/2019
09/12/2019
BOUND TREE MEDICAL LLC
$1,103.98
KENNETH POWERS
09/11/2019
09/13/2019
BOUND TREE MEDICAL LLC
$24.50
KENNETH POWERS
08/29/2019
09/02/2019
AN FORD WHITE BEAR LAK
$377.15
STEVEN PRIEM
08/29/2019
09/02/2019
AN FORD WHITE BEAR LAK
$95.00
STEVEN PRIEM
08/30/2019
09/02/2019
NORTHERN POWER PRODUCTS
$6.52
STEVEN PRIEM
08/30/2019
09/02/2019
0391-AUTOPLUS
$129.61
STEVEN PRIEM
08/30/2019
09/02/2019
0391-AUTOPLUS
$165.91
STEVEN PRIEM
09/03/2019
09/04/2019
POMP S TIRE #021
$149.00
STEVEN PRIEM
09/03/2019
09/04/2019
BORGEN RADIATOR CO
$625.58
STEVEN PRIEM
09/03/2019
09/05/2019
AN FORD WHITE BEAR LAK
$548.14
STEVEN PRIEM
09/04/2019
09/05/2019
SQ "FROST INC.
$50.23
STEVEN PRIEM
09/04/2019
09/06/2019
TURFWERKS EAGAN
($427.28)
STEVEN PRIEM
09/04/2019
09/06/2019
TURFWERKS EAGAN
$559.92
STEVEN PRIEM
09/05/2019
09/06/2019
FACTORY MTR PTS #19
$37.19
STEVEN PRIEM
09/05/2019
09/06/2019
EMERGENCY AUTO TECH
$100.92
STEVEN PRIEM
09/05/2019
09/06/2019
MACQUEEN EQUIPMENT GROUP
$145.86
STEVEN PRIEM
09/05/2019
09/06/2019
DELEGARD TOOL COMPANY
$71.00
STEVEN PRIEM
Packet Page Number 25 of 143
G1, Attachments
09/05/2019
09/06/2019
WALSER POLAR CHEVROLET
$30.48
STEVEN PRIEM
09/05/2019
09/06/2019
ABLE HOSE
$395.84
STEVEN PRIEM
09/05/2019
09/06/2019
AN FORD WHITE BEAR LAK
$163.18
STEVEN PRIEM
09/05/2019
09/09/2019
BOYER FORD TRUCKS
$9.10
STEVEN PRIEM
09/06/2019
09/09/2019
FACTORY MTR PTS #19
$3.08
STEVEN PRIEM
09/06/2019
09/09/2019
AN FORD WHITE BEAR LAK
$67.57
STEVEN PRIEM
09/09/2019
09/10/2019
0391-AUTOPLUS
$285.52
STEVEN PRIEM
09/09/2019
09/11/2019
DAVIS EQUIPMENT
$131.50
STEVEN PRIEM
09/09/2019
09/11/2019
AN FORD WHITE BEAR LAK
$1,075.55
STEVEN PRIEM
09/10/2019
09/11/2019
SAFELITE AUTOGLASS
$170.21
STEVEN PRIEM
09/10/2019
09/11/2019
SAFELITE AUTOGLASS
$181.55
STEVEN PRIEM
09/10/2019
09/11/2019
TRUCK UTILITIES INC
$6.63
STEVEN PRIEM
09/10/2019
09/12/2019
TURFWERKS EAGAN
$99.01
STEVEN PRIEM
09/11/2019
09/12/2019
POMP S TIRE #021
$1,044.79
STEVEN PRIEM
09/11/2019
09/12/2019
POMP S TIRE #021
$230.34
STEVEN PRIEM
09/11/2019
09/12/2019
FACTORY MTR PTS #19
$107.88
STEVEN PRIEM
09/11/2019
09/12/2019
FACTORY MTR PTS #19
$55.67
STEVEN PRIEM
09/11/2019
09/12/2019
0391-AUTOPLUS
$176.06
STEVEN PRIEM
09/11/2019
09/12/2019
WALSER POLAR CHEVROLET
$12.35
STEVEN PRIEM
09/11/2019
09/13/2019
AN FORD WHITE BEAR LAK
$41.31
STEVEN PRIEM
09/11/2019
09/13/2019
AN FORD WHITE BEAR LAK
$559.13
STEVEN PRIEM
09/12/2019
09/13/2019
MACQUEEN EQUIPMENT GROUP
$200.93
STEVEN PRIEM
09/11/2019
09/12/2019
AWARDS NETWORK
$50.00
TERRIE RAMEAUX
09/04/2019
09/05/2019
AMZN MKTP US*MO3T54MVO
$37.96
MICHAEL RENNER
08/30/2019
09/02/2019
CUB FOODS, INC.
$26.83
AUDRA ROBBINS
09/03/2019
09/03/2019
TARGET.COM "
$27.92
AUDRA ROBBINS
09/03/2019
09/03/2019
TARGET.COM "
$6.97
AUDRA ROBBINS
09/04/2019
09/04/2019
TARGET.COM "
$10.74
AUDRA ROBBINS
09/06/2019
09/09/2019
TARGET 00011858
$21.24
AUDRA ROBBINS
09/09/2019
09/10/2019
EIG"CONSTANTCONTACT.COM
$65.00
AUDRA ROBBINS
09/11/2019
09/12/2019
CINTAS 60A SAP
$51.00
AUDRA ROBBINS
09/04/2019
09/05/2019
MINNESOTA GOVERNMENT FIN
$210.00
JOSEPH RUEB
09/03/2019
09/04/2019
GRUBER'S POWER EQUIPMENT
$42.00
ROBERT RUNNING
09/11/2019
09/12/2019
IN "EMERGENCY RESPONSE SO
$376.71
ROBERT RUNNING
09/11/2019
09/13/2019
HOMEDEPOT.COM
$297.00
ROBERT RUNNING
09/11/2019
09/13/2019
THE HOME DEPOT 2801
$229.00
ROBERT RUNNING
09/12/2019
09/13/2019
DELEGARD TOOL COMPANY
$421.83
ROBERT RUNNING
09/11/2019
09/13/2019
LILLIE SUBURBAN NEWSPAPER
$103.13
DEB SCHMIDT
08/30/2019
09/02/2019
ON SITE SANITATION INC
$37.14
SCOTT SCHULTZ
09/04/2019
09/05/2019
CINTAS 60A SAP
$109.36
SCOTT SCHULTZ
09/04/2019
09/05/2019
CINTAS 60A SAP
$12.63
SCOTT SCHULTZ
09/04/2019
09/05/2019
CINTAS 60A SAP
$12.85
SCOTT SCHULTZ
09/04/2019
09/05/2019
CINTAS 60A SAP
$35.64
SCOTT SCHULTZ
09/05/2019
09/09/2019
ON SITE SANITATION INC
$66.00
SCOTT SCHULTZ
09/07/2019
09/09/2019
CINTAS 60A SAP
$125.47
SCOTT SCHULTZ
09/07/2019
09/09/2019
CINTAS 60A SAP
$260.42
SCOTT SCHULTZ
09/09/2019
09/11/2019
ON SITE SANITATION INC
$2,568.00
SCOTT SCHULTZ
09/11/2019
09/12/2019
CINTAS 60A SAP
$27.86
SCOTT SCHULTZ
09/11/2019
09/12/2019
CINTAS 60A SAP
$25.56
SCOTT SCHULTZ
09/11/2019
09/12/2019
CINTAS 60A SAP
$12.63
SCOTT SCHULTZ
09/11/2019
09/12/2019
CINTAS 60A SAP
$98.44
SCOTT SCHULTZ
09/04/2019
09/05/2019
PARKING METER ST PAUL
$3.00
JOE SHEERAN
09/06/2019
09/09/2019
BLS"ARTLIST
$199.00
JOE SHEERAN
09/09/2019
09/10/2019
MINNESOTA ASSOC OF GOVERN
$85.00
JOE SHEERAN
09/09/2019
09/10/2019
MINNESOTA ASSOC OF GOVERN
$200.00
JOE SHEERAN
09/04/2019
09/05/2019
EMERGENCY AUTO TECH
$90.00
MICHAEL SHORTREED
09/04/2019
09/05/2019
EMERGENCY AUTO TECH
$29.26
MICHAEL SHORTREED
Packet Page Number 26 of 143
09/12/2019
09/13/2019
LITTLE VENETIAN
09/05/2019
09/09/2019
THE HOME DEPOT #2801
09/01/2019
09/02/2019
IN "MINNESOTA CIT OFFICER
09/01/2019
09/02/2019
IN "MINNESOTA CIT OFFICER
09/05/2019
09/09/2019
OFFICE DEPOT #1090
09/05/2019
09/09/2019
OFFICE DEPOT #1090
09/06/2019
09/09/2019
THE WEBSTAURANT STORE
09/11/2019
09/13/2019
THE HOME DEPOT#2801
09/11/2019
09/13/2019
THE HOME DEPOT#2801
09/03/2019
09/05/2019
BOUND TREE MEDICAL LLC
09/05/2019
09/09/2019
BOUND TREE MEDICAL LLC
09/06/2019
09/09/2019
BOUND TREE MEDICAL LLC
G1, Attachments
$62.48
MICHAEL SHORTREED
$45.04
TYLER STRONG
$750.00
PAUL THIENES
$750.00
PAUL THIENES
$11.07
KAREN WACHAL
$36.57
KAREN WACHAL
$120.84
KAREN WACHAL
($135.79)
KAREN WACHAL
$135.79
KAREN WACHAL
$83.79
ERIC ZAPPA
$578.00
ERIC ZAPPA
$467.53
ERIC ZAPPA
$61,608.50
Packet Page Number 27 of 143
Check Register
City of Maplewood
09/27/2019
G1, Attachments
Check
Date
Vendor
Description
Amount
104343
10/01/2019
05114
BOLTON & MENK, INC.
PROJ 19-22 CO RD B & ARCADE
11,828.00
104344
10/01/2019
02728
KIMLEY-HORN & ASSOCIATES INC
PROJ 16-18 GLADSTONE PHASE 3
56,899.12
10/01/2019
02728
KIMLEY-HORN & ASSOCIATES INC
EAST METRO ASSESSMENT
1,898.66
104345
10/01/2019
05311
WILLIE MCCRAY
SOFTBALL UMPIRES 09/09 - 09/19
550.50
104346
10/01/2019
01337
RAMSEY COUNTY -PROP REC & REV
FLEET SUPPORT FEES - AUGUST
321.36
104347
10/01/2019
01546
SUBURBAN SPORTSWEAR
SHIRTS FOR REC RUN
541.50
104348
10/01/2019
05488
SUN LIFE FINANCIAL
PREMIUM - LIFE,LTD - SEPTEMBER
6,790.17
104349
10/01/2019
01574
T A SCHIFSKY & SONS, INC
PROJ 18-01 FERNDALE-IVY PMT#5
148,176.65
10/01/2019
01574
T A SCHIFSKY & SONS, INC
BITUMINOUS MATERIALS-
1,356.75
10/01/2019
01574
T A SCHIFSKY & SONS, INC
BITUMINOUS MATERIALS-
1,330.01
10/01/2019
01574
T A SCHIFSKY & SONS, INC
BITUMINOUS MATERIALS-
782.62
104350
10/01/2019
05013
YALE MECHANICAL LLC
HVAC MAINT - SOUTH FS
402.95
104351
10/01/2019
00024
ABLE HOSE & RUBBER INC
PARTS FOR HYDRANT VALVES
329.30
104352
10/01/2019
04848
AVESIS
MONTHLY PREMIUM - OCTOBER
327.11
104353
10/01/2019
06042
CLEAR GOV INC.
FINANCIALTRANSPARENCY MODULE
4,500.00
104354
10/01/2019
05786
COLONIAL LIFE PROCESSING CTR
MONTHLY PREMIUM BCN:E4677316-SEPT
371.26
104355
10/01/2019
05889
DEARBORN NATIONAL
STD GROUP #F022290 - OCTOBER
2,275.54
104356
10/01/2019
06041
DONATELLI'S
2019 CITY PICNIC CATERING
1,567.68
104357
10/01/2019
06009
HEALTHCALL, LLC
COMMUNITY PARAMEDIC SOFTWARE -AUG
920.00
104358
10/01/2019
05533
KIRVIDA FIRE
REPAIRS TO ENGINE #333
8,989.76
104359
10/01/2019
00846
LANGUAGE LINE SERVICES
PD PHONE -BASED INTERPRETIVE SRVS
146.62
104360
10/01/2019
00936
MAPLEWOOD AREA
ANNUAL APPROPRIATION
5,000.00
104361
10/01/2019
04310
MCFOA
TRAINING ON LIQUOR LICENSING-SINDT
25.00
104362
10/01/2019
03818
MEDICA
MONTHLY PREMIUM - OCTOBER
196,895.09
104363
10/01/2019
03838
MN FIAM BOOK SALES
PUMPING TRAINING BOOKS
212.00
104364
10/01/2019
01126
NCPERS GROUP LIFE INS. MN
MONTHLY PREMIUM - OCTOBER
528.00
104365
10/01/2019
04507
NORTHERN TECHNOLOGIES, LLC
PROJ 17-18 PROF SRVS 08/11 - 09/14
3,436.25
104366
10/01/2019
00001
ONE TIME VENDOR
REIMB D BELFORD-DRIVEWAY FINAL PMT
4,837.50
104367
10/01/2019
00001
ONE TIME VENDOR
REFUND L RICHEY SPRINKLER SYS
597.69
104368
10/01/2019
00001
ONE TIME VENDOR
REIMB K MILLER PLANT REPLACEMENT
310.62
104369
10/01/2019
01836
ST PAUL, CITY OF
RADIO MAINT & SRVS - JULY
292.50
104370
10/01/2019
05663
TRANS UNION LLC
PRE-EMPOLYMENT CREDIT CK SRVS
50.00
104371
10/01/2019
05842
MIKE TURNBULL
FIRE MARSHAL SERVICES 07/17 - 07/29
816.00
29 Checks
in this report.
463.306.21
Packet Page Number 28 of 143
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Settlement
Date Payee
9/23/2019
MN State Treasurer
9/23/2019
Empower - State Plan
9/24/2019
MN State Treasurer
9/25/2019
Delta Dental
9/25/2019
MN State Treasurer
9/26/2019
MN State Treasurer
9/27/2019
MN State Treasurer
9/27/2019
MN Dept of Natural Resources
9/27/2019
Optum Health
Description
Drivers License/Deputy Registrar
Deferred Compensation
Drivers License/Deputy Registrar
Dental Premium
Drivers License/Deputy Registrar
Drivers License/Deputy Registrar
Drivers License/Deputy Registrar
DNR electronic licenses
DCRP & Flex plan payments
G1, Attachments
Amount
59,781.59
28,515.00
42,472.32
2,562.50
145,238.29
58,980.08
115,312.80
115.60
771.66
453,749.84
Packet Page Number 29 of 143
Check Register
City of Maplewood
10/03/2019
G1, Attachments
Check
Date
Vendor
Description
Amount
104372
10/02/2019
02464
US BANK
FUNDS FOR CITY HALL ATM
10,000.00
104373
10/08/2019
00211
BRAUN INTERTEC CORP.
PROJ 18-01 CONST MATERIAL TESTING
2,529.00
104374
10/08/2019
04572
ETTEL & FRANZ ROOFING CO.
ROOF REPAIRS - PUBLIC WORKS
772.00
10/08/2019
04572
ETTEL & FRANZ ROOFING CO.
ROOF REPAIRS - CITY HALL & PW
686.00
104375
10/08/2019
00519
FLEXIBLE PIPE TOOL CO.
CHAINS FOR ROOT SAW JET NOZZLE
242.90
104376
10/08/2019
00687
HUGO'S TREE CARE INC
STUMP GRINDING
1,886.50
10/08/2019
00687
HUGO'S TREE CARE INC
TREE TRIMMING - 2578 CYPRESS
550.00
10/08/2019
00687
HUGO'S TREE CARE INC
TREE TRIMMING-ROSEWOOD/WINTHROP
300.00
104377
10/08/2019
02728
KIMLEY-HORN & ASSOCIATES INC
PROJ 09-08 TH 61 & CR B PLAT
7,340.00
10/08/2019
02728
KIMLEY-HORN & ASSOCIATES INC
PROJ 18-04 WAKEFIELD CONST
2,911.02
104378
10/08/2019
05829
LIL SLUGGERS ST. PAUL
INSTRUCTION FEE - BASEBALL CLINIC
1,706.25
104379
10/08/2019
05353
MANSFIELD OIL CO
CONTRACT GASOLINE- OCTOBER
8,956.41
10/08/2019
05353
MANSFIELD OIL CO
CONTRACT DIESEL - OCTOBER
5,834.74
104380
10/08/2019
01933
MUNICIPAL CODE CORP
SUPPLEMENT #6 OF THE CITY CODE
2,751.15
104381
10/08/2019
01941
PATRICKTROPHIES
MEDALS FOR YOUTH SOCCER
453.25
10/08/2019
01941
PATRICK TROPHIES
MEDALS FOR YOUTH SOCCER LEAGUE
233.22
104382
10/08/2019
01886
ROSENBAUER MINNESOTA, LLC
FIRE TRUCK CHASSIS
244,672.00
104383
10/08/2019
01409
S E H
PROFESSIONAL ENGINEERING SRVS
3,143.31
104384
10/08/2019
01546
SUBURBAN SPORTSWEAR
T-SHIRTS FOR INTRO TO BBALL
372.50
104385
10/08/2019
01574
T A SCHIFSKY & SONS, INC
PROJ 18-27 MAILAND-CRESTVIEW PMT#5
244,772.25
104386
10/08/2019
04192
TRANS -MEDIC
EMS BILLING - AUGUST
8,992.53
104387
10/08/2019
01190
XCEL ENERGY
ELECTRIC UTILITY
13,477.99
10/08/2019
01190
XCEL ENERGY
ELECTRIC & GAS UTILITY
1,354.42
10/08/2019
01190
XCEL ENERGY
ELECTRIC UTILITY
102.56
10/08/2019
01190
XCEL ENERGY
ELECTRIC UTILITY
63.75
10/08/2019
01190
XCEL ENERGY
ELECTRIC UTILITY
55.13
10/08/2019
01190
XCEL ENERGY
GAS UTILITY
42.35
10/08/2019
01190
XCEL ENERGY
GAS UTILITY
39.74
104388
10/08/2019
05013
YALE MECHANICAL LLC
HVAC MAINT - PUBLIC WORKS
1,042.95
104389
10/08/2019
05791
ADVANTAGE POLICE SUPPLY INC.
BALLISTIC HELMETS
3,645.00
104390
10/08/2019
06043
AMERICA'S FUN SCIENCE LLC
STEM CLASS INSTRUCTION
183.00
104391
10/08/2019
00230
BRYAN ROCK PRODUCTS, INC.
RIP RAP FOR EROSION CITY CAMPUS
70.78
104392
10/08/2019
05369
CINTAS CORPORATION #470
CLEANING SUPPLIES-CH/PD/PW/PM
73.95
104393
10/08/2019
05819
CLEAN RESPONSE, INC.
SEWER BACK UP - 1143 CO RD B EAST
375.81
104394
10/08/2019
05283
EMERGENCY RESPONSE SOLUTIONS
CHEMGUARD CLASS A PLUS FOAM
350.00
104395
10/08/2019
00531
FRA -DOR INC.
BLACK DIRT -RESTORATION LARK AVE
85.00
104396
10/08/2019
05834
US BANCORP GOVT LEASING & FINANCE
AMB LEASE PAYMENT ACCT 1124991
54,758.17
104397
10/08/2019
02137
KENNEDY & GRAVEN CHARTERED
ATTORNEY FEES - AUGUST
8,958.80
104398
10/08/2019
00936
MAPLEWOOD AREA
CHARITABLE GAMBLING 2019
4,120.00
104399
10/08/2019
00001
ONE TIME VENDOR
REFUND C VANG - POULTRY PERMIT
75.00
104400
10/08/2019
00001
ONE TIME VENDOR
REFUND J SANDBERG - BAGS LEAGUE
60.00
104401
10/08/2019
01261
PHYSIO -CONTROL, INC.
EMS REPORTING SOFTWARE - SEPT
882.00
104402
10/08/2019
01340
REGIONS HOSPITAL
MEDICAL SUPPLIES
1,158.48
104403
10/08/2019
01397
RYAN PLUMBING & HEATING CO.
RPZ TESTS
3,350.00
104404
10/08/2019
00198
ST PAUL REGIONAL WATER SRVS
WATER UTILITY
6,381.63
104405
10/08/2019
01836
ST PAUL, CITY OF
ASPHALT
270.60
104406
10/08/2019
04207
STRYKER SALES CORP.
MAINT AGREEMENT 8/12/19 - 8/11/20
2,837.00
104407
10/08/2019
01550
SUMMIT INSPECTIONS
ELECTRICAL INSPECTIONS - SEPTEMBER
5,137.20
104408
10/08/2019
05842
MIKE TURNBULL
FIRE MARSHAL SERVICES 08/02 - 08/14
828.00
104409
10/08/2019
01669
TWIN CITIES TRANSPORT &
TOW CARS USED FOR TRAINING
500.00
104410
10/08/2019
02069
ULTIMATE DRAIN SERVICES INC
TELEVISE 1143 CO RD B E SANITARY SRV
295.00
104411
10/08/2019
00300
ULTIMATE SAFETY CONCEPTS INC.
AIRPOWER BOOTS
6,755.60
104412
10/08/2019
05796
VEIT DISPOSAL SYSTEMS - METRO
DISPOSE OF 2 BLDGS AT 1946 ENGLISH
239.15
Packet Page Number 30 of 143
G1, Attachments
666,674.09
41 Checks in this report.
Packet Page Number 31 of 143
Settlement
Date Payee
9/30/2019
10/1/2019
10/1/2019
10/2/2019
10/3/2019
10/4/2019
10/4/2019
10/4/2019
10/4/2019
10/4/2019
10/4/2019
10/4/2019
10/4/2019
10/4/2019
10/4/2019
10/4/2019
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
MN State Treasurer
MN State Treasurer
US Bank
MN State Treasurer
MN State Treasurer
MN State Treasurer
MN Dept of Natural Resources
US Bank VISA One Card*
MN Dept of Revenue
U.S. Treasurer
P. E. R. A.
MN State Treasurer
Optum Health
ICMA (Vantagepointe)
Labor Unions
MidAmerica - ING
Description
Drivers License/Deputy Registrar
Drivers License/Deputy Registrar
Debt Service payments
Drivers License/Deputy Registrar
Drivers License/Deputy Registrar
Drivers License/Deputy Registrar
DNR electronic licenses
Purchasing card items
MN Care Tax
Federal Payroll Tax
P. E. R. A.
State Payroll Tax
DCRP & Flex plan payments
Deferred Compensation
Union Dues
HRA Flex plan
*Detailed listing of VISA purchases is attached.
Packet Page Number 32 of 143
G1, Attachments
Amount
65,842.42
32,077.12
80,187.50
81,383.33
93,577.46
90,302.55
167.10
41,698.01
9,500.00
104,628.35
127,457.08
25,555.30
90.00
6,846.00
2,346.18
14,902.10
776,560.50
Transaction Date
09/16/2019
09/18/2019
09/21/2019
09/23/2019
09/23/2019
09/19/2019
09/13/2019
09/20/2019
09/14/2019
09/16/2019
09/18/2019
09/25/2019
09/25/2019
09/25/2019
09/26/2019
09/13/2019
09/13/2019
09/17/2019
09/17/2019
09/21/2019
09/22/2019
09/24/2019
09/24/2019
09/20/2019
09/24/2019
09/16/2019
09/17/2019
09/18/2019
09/24/2019
09/18/2019
09/19/2019
09/18/2019
09/25/2019
09/17/2019
09/25/2019
09/13/2019
09/17/2019
09/17/2019
09/17/2019
09/17/2019
09/17/2019
09/24/2019
09/26/2019
09/25/2019
09/15/2019
09/20/2019
09/23/2019
09/20/2019
09/25/2019
09/22/2019
09/23/2019
09/26/2019
09/16/2019
09/16/2019
09/13/2019
09/17/2019
09/19/2019
Posting Date
09/18/2019
09/19/2019
09/23/2019
09/24/2019
09/25/2019
09/23/2019
09/16/2019
09/23/2019
09/16/2019
09/18/2019
09/20/2019
09/26/2019
09/26/2019
09/26/2019
09/27/2019
09/16/2019
09/16/2019
09/19/2019
09/19/2019
09/23/2019
09/23/2019
09/25/2019
09/25/2019
09/23/2019
09/25/2019
09/17/2019
09/18/2019
09/19/2019
09/25/2019
09/20/2019
09/20/2019
09/19/2019
09/26/2019
09/19/2019
09/27/2019
09/16/2019
09/18/2019
09/18/2019
09/18/2019
09/18/2019
09/19/2019
09/25/2019
09/27/2019
09/26/2019
09/16/2019
09/23/2019
09/25/2019
09/23/2019
09/26/2019
09/23/2019
09/24/2019
09/27/2019
09/17/2019
09/17/2019
09/16/2019
09/18/2019
09/20/2019
Merchant Name
PARTY CITY 1138
SAMSCLUB #6309
THE HOME DEPOT #2801
SAMS CLUB #6309
KIDCREATE STUDIO
OFFICE DEPOT #1090
MINNESOTA ASSOC OF GOVERN
DNH"GODADDY.COM
IN "ON SITE BODY ARMOR
JOES SPORTING GOODS
JOES SPORTING GOODS
STREICHER'S MO
BADGEANDWALLET.COM
BADGEANDWALLET.COM
FEDEX 780052072404
PETSMART # 0467
THE HOME DEPOT #2810
EL BURRITO MERCADO
THE HOME DEPOT #2843
JOANN STORES #1902
SP " ROAD ID, INC.
SAMS CLUB #6309
AMZN MKTP US"4D8JZ45W3
GRUBER'S POWER EQUIPMENT
MIKES LP GAS INC
GRAPHIC DESIGN INC
COSTUMES PLUS
JAKES CITY GRILLE-MAPLEWO
BCA TRAINING EDUCATION
MENARDS OAKDALE MN
FEDEX 940405991179
CI NTAS 60A SAP
CI NTAS 60A SAP
TOP WASH - ANOKA
SUBWAY 00186049
4I MPRI NT
KNOWLAN'S MARKET #2
COSTCO WHSE #1021
GALLS
GALLS
ALDI 72084
IN "ENVUE TELEMATICS LLC
GALLS
AMZN MKTP US"XZ06K2FL3
WM SUPERCENTER #1634
LA POLICE GEAR INC
MENARDS MAPLEWOOD MN
AMZN MKTP US"MC2HQ5VJ3
DALCO ENTERPRISES
CRISIS MEDICINE
N AMERICA RESCUE PRODUCT
CRISIS MEDICINE LLC
FASTENAL COMPANY 01 MNT11
NW LASERS AND INSTRUMENT
REPUBLIC SERVICES TRASH
KNOWLAN'S MARKET #2
CI NTAS 60A SAP
Transaction Amount
$19.26
$151.25
$6.54
$302.95
$384.00
$67.49
$185.00
$395.32
$600.00
$96.62
$96.62
$3,713.85
$110.00
$33.00
$11.94
$29.97
$120.62
$19.82
$35.84
$21.34
$18.24
$39.74
$16.06
$19.62
$23.70
$117.10
$64.41
$128.77
$75.00
$111.00
$5.36
$83.91
$65.19
$19.28
$73.10
$908.61
$46.53
$17.64
$29.99
$140.60
$13.65
$676.00
$45.32
$45.30
$18.95
$126.64
$45.39
$107.36
$93.89
$25.00
$608.45
$705.00
$51.38
$211.35
$605.75
$10.38
$25.00
G1, Attachments
Name
JOSHUA ABRAHAM
JOSHUA ABRAHAM
JOSHUA ABRAHAM
JOSHUA ABRAHAM
JOSHUA ABRAHAM
REGAN BEGGS
CHAD BERGO
CHAD BERGO
BRIAN BIERDEMAN
BRIAN BIERDEMAN
BRIAN BIERDEMAN
BRIAN BIERDEMAN
BRIAN BIERDEMAN
BRIAN BIERDEMAN
BRIAN BIERDEMAN
OAKLEY BI ESANZ
OAKLEY BI ESANZ
OAKLEY BI ESANZ
OAKLEY BI ESANZ
OAKLEY BI ESANZ
NEIL BRENEMAN
NEIL BRENEMAN
NEIL BRENEMAN
TROY BRINK
TROY BRINK
DANIEL BUSACK
DANIEL BUSACK
DANIEL BUSACK
DANIEL BUSACK
JOHN CAPISTRANT
JOHN CAPISTRANT
SCOTT CHRISTENSON
SCOTT CHRISTENSON
SHAWN CONWAY
SHAWN CONWAY
KERRY CROTTY
KERRY CROTTY
KERRY CROTTY
KERRY CROTTY
KERRY CROTTY
KERRY CROTTY
KERRY CROTTY
KERRY CROTTY
THOMAS DABRUZZI
RICHARD DAWSON
RICHARD DAWSON
RICHARD DAWSON
TOM DOUGLASS
TOM DOUGLASS
MICHAEL DUGAS
MICHAEL DUGAS
MICHAEL DUGAS
ANDREW ENGSTROM
ANDREW ENGSTROM
SHANN FINWALL
CASSIE FISHER
CASSIE FISHER
Packet Page Number 33 of 143
G1, Attachments
09/21/2019
09/23/2019
MISTER CAR WASH
$9.27
CASSIE FISHER
09/25/2019
09/27/2019
SUBWAY 03052156
$53.08
CASSIE FISHER
09/26/2019
09/27/2019
CINTAS 60A SAP
$18.75
CASSIE FISHER
09/14/2019
09/16/2019
AMZN MKTP US"EZ7A48H83
$209.98
MYCHAL FOWLDS
09/16/2019
09/17/2019
WEB"NETWORKSOLUTIONS
$85.98
MYCHAL FOWLDS
09/17/2019
09/17/2019
COMCAST CABLE COMM
$4.50
MYCHAL FOWLDS
09/17/2019
09/19/2019
MENARDS 3333
$13.96
MYCHAL FOWLDS
09/18/2019
09/19/2019
HOLIDAY STATIONS 0440
$11.38
MYCHAL FOWLDS
09/18/2019
09/19/2019
MAILFINANCE
$818.10
MYCHAL FOWLDS
09/18/2019
09/19/2019
WEB"NETWORKSOLUTIONS
$5.99
MYCHAL FOWLDS
09/20/2019
09/20/2019
LOFFLER COMPANIES, INC
$250.20
MYCHAL FOWLDS
09/21/2019
09/23/2019
U.S.INTERNET CORP
$394.00
MYCHAL FOWLDS
09/21/2019
09/23/2019
AMZN MKTP US"RV3QV4J13
$20.08
MYCHAL FOWLDS
09/23/2019
09/23/2019
COMCAST CABLE COMM
$143.10
MYCHAL FOWLDS
09/16/2019
09/18/2019
THE HOME DEPOT #2801
$18.22
NICK FRANZEN
09/24/2019
09/25/2019
APL" ITUNES.COM/BILL
$12.86
NICK FRANZEN
09/12/2019
09/16/2019
MENARDS MAPLEWOOD MN
$15.01
MARK HAAG
09/23/2019
09/24/2019
RED WING SHOE #727
$194.98
MARK HAAG
09/23/2019
09/25/2019
VIKING INDUSTRIAL CENTER
$236.00
MARK HAAG
09/24/2019
09/26/2019
MENARDS MAPLEWOOD MN
$37.97
MARK HAAG
09/12/2019
09/16/2019
THE HOME DEPOT 2801
$219.00
TAMARA HAYS
09/22/2019
09/23/2019
AMZN MKTP US"9QOB51KC3
$28.94
LINDSAY HERZOG
09/22/2019
09/23/2019
AMZN MKTP US"PS02O2SU3
$19.99
LINDSAY HERZOG
09/17/2019
09/18/2019
SITEONE LANDSCAPE SUPPLY,
$1,292.89
GARY HINNENKAMP
09/20/2019
09/23/2019
KNOWLAN'S MARKET#2
$15.27
ANN HUTCHINSON
09/20/2019
09/23/2019
WM SUPERCENTER#2643
$3.51
ANN HUTCHINSON
09/20/2019
09/23/2019
CUB VIA INSTACART
$76.02
ANN HUTCHINSON
09/25/2019
09/27/2019
MENARDS OAKDALE MN
$15.38
ANN HUTCHINSON
09/13/2019
09/16/2019
DALCO ENTERPRISES
$162.80
DAVID JAHN
09/24/2019
09/25/2019
DALCO ENTERPRISES
$815.24
DAVID JAHN
09/25/2019
09/25/2019
AMZN MKTP US"2R7107063
$67.89
DAVID JAHN
09/25/2019
09/26/2019
AMAZON.COM"DD9BW2AE3 AMZN
$143.72
DAVID JAHN
09/25/2019
09/26/2019
AMZN MKTP US"TR3AY5DV3
$108.76
DAVID JAHN
09/25/2019
09/27/2019
THE HOME DEPOT #2801
$199.96
DAVID JAHN
09/20/2019
09/23/2019
OFFICE DEPOT #1090
$90.80
MEGHAN JANASZAK
09/24/2019
09/25/2019
AMZN MKTP US"T61184SC3
$110.05
MEGHAN JANASZAK
09/25/2019
09/27/2019
FINANCE AND COMMERCE INC
$197.76
MEGHAN JANASZAK
09/19/2019
09/23/2019
OFFICE DEPOT #1090
$108.33
LOIS KNUTSON
09/23/2019
09/24/2019
BAMBU ASIAN CUISINE MAPL
$137.70
LOIS KNUTSON
09/22/2019
09/23/2019
BLUERIBBON BAIT& TACKLE
$36.40
ERIC KUBAT
09/22/2019
09/24/2019
MENARDS MAPLEWOOD MN
$208.00
ERIC KUBAT
09/21/2019
09/23/2019
ULINE "SHIP SUPPLIES
$301.45
JASON KUCHENMEISTER
09/23/2019
09/24/2019
PEAVEY CORP.
$140.45
JASON KUCHENMEISTER
09/25/2019
09/26/2019
AMZN MKTP US"OW36G6X93
$34.40
JASON KUCHENMEISTER
09/25/2019
09/26/2019
AMZN MKTP US"1C7611953
$6.95
JASON KUCHENMEISTER
09/24/2019
09/25/2019
IN "BRODIN STUDIOS, INC.
$230.00
DAVID KVAM
09/24/2019
09/26/2019
THE HOME DEPOT#2801
$10.74
RANDY LINDBLOM
09/13/2019
09/16/2019
OFFICE DEPOT #1090
$97.90
CHING LO
09/23/2019
09/24/2019
COSTCO WHSE #1021
$40.17
STEVE LU KIN
09/13/2019
09/16/2019
BOUND TREE MEDICAL LLC
$0.73
MICHAEL MONDOR
09/19/2019
09/23/2019
BOUND TREE MEDICAL LLC
$220.81
MICHAEL MONDOR
09/20/2019
09/23/2019
SP " GUARDIAN SUPPLY
$42.83
MICHAEL MONDOR
09/27/2019
09/27/2019
AMZN MKTP US"EC15Z9FD3
$350.48
MICHAEL MONDOR
09/25/2019
09/25/2019
SQ "MINNESOTA FALL MAINTE
$240.00
BRYAN NAGEL
09/13/2019
09/16/2019
THE HOME DEPOT #2801
$29.61
JOHN NAUGHTON
09/25/2019
09/27/2019
ARROWWOOD RESORT AND CONF
$272.26
ELLEN PAULSETH
09/16/2019
09/18/2019
BOUND TREE MEDICAL LLC
$117.04
KENNETH POWERS
09/17/2019
09/19/2019
BOUND TREE MEDICAL LLC
$834.96
KENNETH POWERS
Packet Page Number 34 of 143
G1, Attachments
09/12/2019
09/16/2019
NUSS TRUCK GROUP INC
$934.00
STEVEN PRIEM
09/13/2019
09/16/2019
TURFWERKS EAGAN
$41.78
STEVEN PRIEM
09/13/2019
09/16/2019
FACTORY MTR PTS #19
$163.55
STEVEN PRIEM
09/13/2019
09/16/2019
FACTORY MTR PTS #19
$55.67
STEVEN PRIEM
09/13/2019
09/16/2019
FACTORY MTR PTS #19
$53.94
STEVEN PRIEM
09/13/2019
09/16/2019
0391-AUTOPLUS
$21.19
STEVEN PRIEM
09/17/2019
09/18/2019
FACTORY MTR PTS #19
$53.94
STEVEN PRIEM
09/17/2019
09/18/2019
TRI-STATE BOBCAT
$76.11
STEVEN PRIEM
09/18/2019
09/19/2019
POMP S TIRE #021
$70.80
STEVEN PRIEM
09/18/2019
09/20/2019
TURFWERKS EAGAN
$105.20
STEVEN PRIEM
09/18/2019
09/20/2019
METRO PRODUCTS INC
$23.35
STEVEN PRIEM
09/18/2019
09/20/2019
AN FORD WHITE BEAR LAK
$960.19
STEVEN PRIEM
09/19/2019
09/20/2019
AN FORD WHITE BEAR LAK
($160.00)
STEVEN PRIEM
09/19/2019
09/20/2019
0391-AUTOPLUS
$119.85
STEVEN PRIEM
09/19/2019
09/23/2019
AN FORD WHITE BEAR LAK
$163.95
STEVEN PRIEM
09/20/2019
09/23/2019
AN FORD WHITE BEAR LAK
$21.83
STEVEN PRIEM
09/20/2019
09/23/2019
AN FORD WHITE BEAR LAK
$95.00
STEVEN PRIEM
09/20/2019
09/23/2019
AN FORD WHITE BEAR LAK
$178.85
STEVEN PRIEM
09/23/2019
09/24/2019
ZARNOTH BRUSH WORKS INC
$482.00
STEVEN PRIEM
09/23/2019
09/24/2019
0391-AUTOPLUS
$79.95
STEVEN PRIEM
09/25/2019
09/26/2019
FASTENAL COMPANY 01MNT11
$177.03
STEVEN PRIEM
09/25/2019
09/26/2019
FACTORY MTR PTS #19
$177.11
STEVEN PRIEM
09/25/2019
09/27/2019
NUSS TRUCK GROUP INC
$364.79
STEVEN PRIEM
09/25/2019
09/27/2019
AN FORD WHITE BEAR LAK
$207.71
STEVEN PRIEM
09/13/2019
09/16/2019
PERSONNEL EVALUATION
$640.00
TERRIE RAMEAUX
09/17/2019
09/18/2019
PIONEER PRESS ADV
$4,870.00
TERRIE RAMEAUX
09/23/2019
09/24/2019
PERSONNEL EVALUATION
$300.00
TERRIE RAMEAUX
09/16/2019
09/18/2019
MIDWEST SECURITY PRODUCT
$228.36
MICHAEL RENNER
09/19/2019
09/19/2019
TARGET.COM "
$44.00
AUDRA ROBBINS
09/25/2019
09/26/2019
CINTAS 60A SAP
$54.11
AUDRA ROBBINS
09/17/2019
09/18/2019
SAMS CLUB #6309
$322.11
JOSEPH RUEB
09/25/2019
09/27/2019
ARROWWOOD RESORT AND CONF
$272.26
JOSEPH RUEB
09/23/2019
09/25/2019
REEDS SALES AND SERVIC
$8.31
ROBERT RUNNING
09/12/2019
09/16/2019
THE HOME DEPOT #2801
$44.64
JASON SAKRY
09/19/2019
09/20/2019
LILLIE SUBURBAN NEWSPAPER
$165.00
DEB SCHMIDT
09/12/2019
09/16/2019
ON SITE SANITATION INC
$22.00
SCOTT SCHULTZ
09/17/2019
09/18/2019
POLLUTION CONTROL AGENCY
$23.00
SCOTT SCHULTZ
09/17/2019
09/18/2019
POLLUTION CONTROL AGENCY
$23.00
SCOTT SCHULTZ
09/18/2019
09/19/2019
CINTAS 60A SAP
$12.63
SCOTT SCHULTZ
09/18/2019
09/19/2019
CINTAS 60A SAP
$35.64
SCOTT SCHULTZ
09/18/2019
09/19/2019
CINTAS 60A SAP
$97.44
SCOTT SCHULTZ
09/18/2019
09/19/2019
CINTAS 60A SAP
$12.85
SCOTT SCHULTZ
09/20/2019
09/20/2019
SQ "MINNESOTA FALL MAINTE
$390.00
SCOTT SCHULTZ
09/25/2019
09/26/2019
CINTAS 60A SAP
$12.63
SCOTT SCHULTZ
09/25/2019
09/26/2019
CINTAS 60A SAP
$12.85
SCOTT SCHULTZ
09/25/2019
09/26/2019
CINTAS 60A SAP
$75.80
SCOTT SCHULTZ
09/25/2019
09/26/2019
CINTAS 60A SAP
$25.56
SCOTT SCHULTZ
09/25/2019
09/27/2019
ON SITE SANITATION INC
$58.00
SCOTT SCHULTZ
09/16/2019
09/18/2019
OFFICE DEPOT #1090
$149.99
STEPHANIE SHEA
09/16/2019
09/18/2019
OFFICE DEPOT #1090
$399.98
STEPHANIE SHEA
09/18/2019
09/20/2019
OFFICE DEPOT #1090
$42.92
STEPHANIE SHEA
09/18/2019
09/20/2019
OFFICEMAX/OFFICEDEPT#6874
$17.75
STEPHANIE SHEA
09/16/2019
09/18/2019
JOHNSON FIT -WELL 022
$2,313.44
MICHAEL SHORTREED
09/19/2019
09/20/2019
EMERGENCY AUTO TECH
$45.00
MICHAEL SHORTREED
09/23/2019
09/24/2019
IN "J&R EQUIPMENT REPAIR
$330.99
MICHAEL SHORTREED
09/24/2019
09/26/2019
GREAT RIVER OFFICE PRODUC
$3,200.00
MICHAEL SHORTREED
09/13/2019
09/16/2019
IN "ON SITE BODY ARMOR
$600.00
JOSEPH STEINER
09/13/2019
09/16/2019
SENSIBLE LAND USE COALITI
$106.00
JEFF THOMSON
Packet Page Number 35 of 143
G1, Attachments
09/23/2019
09/24/2019
PIONEER PRESS CIRC
$10.00
JEFF THOMSON
09/24/2019
09/25/2019
WHITE BEAR AREA CHAMBE
$35.00
JEFF THOMSON
09/12/2019
09/16/2019
OFFICE DEPOT #1090
$26.37
KAREN WACHAL
09/12/2019
09/16/2019
DOROTHY ANN BAKERY & CAFE
$132.29
KAREN WACHAL
09/25/2019
09/26/2019
USPS PO 2683380009
$55.00
KAREN WACHAL
09/20/2019
09/23/2019
BOUND TREE MEDICAL LLC
$612.61
ERIC ZAPPA
$41,698.01
Packet Page Number 36 of 143
G1, Attachments
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
CHECK # CHECK DATE EMPLOYEE NAME AMOUNT incl in Amount
09/20/19
ABRAMS, MARYLEE
537.68
09/20/19
JUENEMANN, KATHLEEN
473.60
09/20/19
KNUTSON, WILLIAM
473.60
09/20/19
NEBLETT, SYLVIA
473.60
09/20/19
SMITH, BRYAN
473.60
09/20/19
COLEMAN, MELINDA
6,636.00
09/20/19
KNUTSON, LOIS
3,216.44
09/20/19
CHRISTENSON, SCOTT
2,411.25
09/20/19
DOUGLASS, TOM
2,310.94
09/20/19
JAHN, DAVID
2,497.08
09/20/19
HERZOG, LINDSAY
3,202.75
09/20/19
RAMEAUX, THERESE
3,657.79
09/20/19
ANDERSON, CAROLE
1,388.94
09/20/19
DEBILZAN, JUDY
2,558.30
09/20/19
OSWALD, BRENDA
2,639.23
09/20/19
PAULSETH, ELLEN
5,439.31
09/20/19
RUEB, JOSEPH
4,312.79
09/20/19
ARNOLD, AJLA
910.67
09/20/19
BEGGS, REGAN
2,248.99
09/20/19
COLE, DEBORAH
3,618.95
09/20/19
DAHL, LOLA
384.00
09/20/19
EVANS, CHRISTINE
2,292.69
09/20/19
LARSON, MICHELLE
2,292.71
09/20/19
SINDT, ANDREA
3,647.03
09/20/19
HANSON, MELISSA
1,948.99
09/20/19
HOCKBEIN, JUDY
1,009.09
09/20/19
KRAMER, PATRICIA
1,459.35
09/20/19
MOY, PAMELA
1,875.54
09/20/19
OSTER, ANDREA
2,268.51
09/20/19
RICHTER, CHARLENE
1,568.75
09/20/19
VITT, JULIANNE
1,010.12
09/20/19
WEAVER, KRISTINE
3,398.16
09/20/19
WINKELMAN, JULIA
900.00
09/20/19
ABEL, CLINT
2,973.49
09/20/19
ALDRIDGE, MARK
3,762.63
09/20/19
BAKKE, LONN
3,875.52
09/20/19
BELDE, STANLEY
3,846.01
09/20/19
BENJAMIN, MARKESE
3,629.81
09/20/19
BERGERON, ASHLEY
3,095.08
09/20/19
BIERDEMAN, BRIAN
4,646.27
09/20/19
BURT-MCGREGOR, EMILY
3,269.01
09/20/19
BUSACK, DANIEL
4,646.27
09/20/19
COLEMAN, ALEXANDRA
2,725.00
09/20/19
CONDON, MITCHELL
3,165.09
09/20/19
CROTTY, KERRY
4,700.04
09/20/19
DEMULLING, JOSEPH
4,920.33
09/20/19
DUGAS, MICHAEL
6,318.85
09/20/19
FISHER, CASSANDRA
2,549.29
09/20/19
FORSYTHE, MARCUS
3,415.11
09/20/19
FRITZE, DEREK
4,727.36
15.49
239.97
Packet Page Number 37 of 143
G1, Attachments
09/20/19
GABRIEL, ANTHONY
3,484.91
09/20/19
HAWKINSON JR, TIMOTHY
3,484.91
09/20/19
HENDRICKS, JENNIFER
1,905.60
09/20/19
HER, PHENG
4,916.96
09/20/19
HIEBERT, STEVEN
3,898.68
09/20/19
HOEMKE, MICHAEL
3,056.26
09/20/19
JOHNSON, KEVIN
4,431.13
09/20/19
KHARFL, RAM
355.25
09/20/19
KONG, TOMMY
3,696.32
09/20/19
KORAN, MARIE
1,948.99
09/20/19
KROLL, BRETT
3,827.33
09/20/19
KUCHENMEISTER, JASON
1,749.60
09/20/19
KVAM, DAVID
5,020.78
09/20/19
LANGNER, SCOTT
1,792.03 707.78
09/20/19
LANGNER, TODD
3,848.83
09/20/19
LENERTZ, NICHOLAS
3,179.02
09/20/19
LYNCH, KATHERINE
3,599.97 33.36
09/20/19
MARINO, JASON
4,573.94
09/20/19
MCCARTY, GLEN
4,421.93
09/20/19
MCKENZIE, JONATHAN
348.00
09/20/19
MICHELETTI, BRIAN
3,657.01
09/20/19
MUMIN, ABDIRIZAQ
348.00
09/20/19
MURRAY, RACHEL
2,982.64
09/20/19
NADEAU, SCOTT
5,818.59
09/20/19
NYE, MICHAEL
5,275.75
09/20/19
OLSON, JULIE
3,846.01
09/20/19
PARKER, JAMES
3,680.50
09/20/19
PEREZ, GUSTAVO
2,613.63
09/20/19
PETERS, DANIEL
2,593.95
09/20/19
SALCHOW, CONNOR
2,322.45
09/20/19
SEPULVEDA III, BERNARDO
435.00
09/20/19
SHEA, STEPHANIE
2,100.99
09/20/19
SHORTREED, MICHAEL
5,008.75
09/20/19
SPARKS, NICOLLE
2,557.94
09/20/19
STARKEY, ROBERT
4,017.23
09/20/19
STEINER, JOSEPH
4,096.40
09/20/19
STOCK, AUBREY
2,798.31
09/20/19
SWETALA, NOAH
2,276.63
09/20/19
TAUZELL, BRIAN
4,470.57
09/20/19
THAO, JAY
116.00
09/20/19
THIENES, PAUL
4,639.81
09/20/19
WENZEL, JAY
3,845.04
09/20/19
WIETHORN, AMANDA
2,526.56
09/20/19
XIONG, KAO
3,679.72
09/20/19
XIONG, TUOYER
2,443.25
09/20/19
ZAPPA, ANDREW
3,657.95
09/20/19
BARRETTE, CHARLES
3,966.45
09/20/19
BAUMAN, ANDREW
3,533.91
09/20/19
BEITLER, NATHAN
3,256.95
09/20/19
CAPISTRANT, JOHN
90.00
09/20/19
CONWAY, SHAWN
4,134.96
09/20/19
CRAWFORD JR, RAYMOND
3,896.85
09/20/19
CRUMMY, CHARLES
2,975.67
09/20/19
DABRUZZI, THOMAS
4,507.45
09/20/19
DANLEY, NICHOLAS
4,400.46
09/20/19
DAVISON, BRADLEY
3,290.01
09/20/19
DAWSON, RICHARD
4,634.45
09/20/19
HAGEN, MICHAEL
3,256.95
09/20/19
HALWEG, JODI
3,945.14
09/20/19
HAWTHORNE, ROCHELLE
4,700.73
09/20/19
KUBAT, ERIC
4,435.80
Packet Page Number 38 of 143
09/20/19
LANDER, CHARLES
3,749.30
09/20/19
LO, CHING
1,364.75
09/20/19
LUKIN, STEVEN
5,503.01
09/20/19
MALESKI, MICHAEL
3,281.44
09/20/19
MARTIN, MICHAEL
3,108.76
09/20/19
MCGEE, BRADLEY
3,305.01
09/20/19
MERKATORIS, BRETT
4,147.92
09/20/19
MONDOR, MICHAEL
5,316.38
09/20/19
NEILY, STEVEN
3,275.62
09/20/19
NIELSEN, KENNETH
3,256.95
09/20/19
NOVAK, JEROME
3,956.08
09/20/19
POWERS, KENNETH
4,005.12
09/20/19
RADINZEL, AUSTIN
3,460.71
09/20/19
SEDLACEK, JEFFREY
3,831.89
09/20/19
STREFF, MICHAEL
3,981.52
09/20/19
WARDELL, JORDAN
3,781.91
09/20/19
ZAPPA, ERIC
4,423.16
09/20/19
CORTESI, LUANNE
2,292.69
09/20/19
JANASZAK, MEGHAN
2,796.01
09/20/19
BRINK, TROY
3,165.18
09/20/19
BUCKLEY, BRENT
3,251.69
09/20/19
EDGE, DOUGLAS
2,528.90
09/20/19
JONES, DONALD
2,607.79
09/20/19
MEISSNER, BRENT
2,622.99
09/20/19
NAGEL, BRYAN
4,500.60
09/20/19
OSWALD, ERICK
2,578.52
09/20/19
RUNNING, ROBERT
2,860.99
09/20/19
TEVLIN, TODD
2,615.48
09/20/19
BURLINGAME, NATHAN
3,120.80
09/20/19
DUCHARME, JOHN
3,289.40
09/20/19
ENGSTROM, ANDREW
3,431.68
09/20/19
JAROSCH, JONATHAN
4,229.12
09/20/19
LINDBLOM, RANDAL
3,247.82
09/20/19
LOVE, STEVEN
5,274.93
09/20/19
STRONG, TYLER
2,801.60
09/20/19
ZIEMAN, SCOTT
96.00
09/20/19
HAMRE, MILES
2,408.80
09/20/19
HAYS, TAMARA
2,464.93
09/20/19
HINNENKAMP, GARY
2,840.60
09/20/19
NAUGHTON, JOHN
2,610.88
09/20/19
ORE, JORDAN
2,461.69
09/20/19
SAKRY, JASON
2,216.89
09/20/19
BIESANZ, OAKLEY
1,681.39
09/20/19
GERNES, CAROLE
2,063.09
09/20/19
HUTCHINSON, ANN
3,169.60
09/20/19
TROENDLE, CATHY JO
480.00
09/20/19
WACHAL, KAREN
1,256.21
09/20/19
DUNLAP, EMILY
2,260.19
09/20/19
JOHNSON, ELIZABETH
2,209.80
09/20/19
KROLL, LISA
2,311.18
09/20/19
PETERSON, DAVID
3,743.43
09/20/19
THOMSON, JEFFREY
4,574.63
09/20/19
ADADE, JANE
1,907.84
09/20/19
FINWALL, SHANN
3,900.28
09/20/19
MARTIN, MIKE
4,099.68
09/20/19
SWAN, DAVID
3,346.68
09/20/19
WEIDNER, JAMES
2,832.19
09/20/19
WESTLUND, RONALD
1,296.00
09/20/19
WELLENS, MOLLY
2,406.20
09/20/19
REBQINGER, RUSSELL
2,429.00
09/20/19
ABRAHAM, JOSHUA
2,533.79
G1, Attachments
Packet Page Number 39 of 143
09/20/19
BRENEMAN, NEIL
3,177.62
09/20/19
CAMPBELL, KEVIN
138.00
09/20/19
GORACKI, GERALD
40.00
09/20/19
HUGGAR, ANGELA
66.00
09/20/19
HURT, LAURA
60.00
09/20/19
KUCHENMEISTER, GINA
2,154.40
09/20/19
KUCHENMEISTER, JUSTIN
72.00
09/20/19
LO, SATHAE
60.00
09/20/19
MOORE, PATRICK
108.00
09/20/19
NZARA, MUNASHE
24.00
09/20/19
ROBBINS, AUDRA
4,483.77
09/20/19
ROBBINS, CAMDEN
37.50
09/20/19
BERGO, CHAD
4,012.87
09/20/19
SCHMITZ, KEVIN
2,229.29
09/20/19
SHEERAN JR, JOSEPH
3,839.49
09/20/19
ADAMS, DAVID
2,486.40
09/20/19
HAAG, MARK
2,863.48
09/20/19
JENSEN, JOSEPH
2,392.89
09/20/19
SCHULTZ, SCOTT
4,468.90
09/20/19
WILBER, JEFFREY
2,375.39
09/20/19
COUNTRYMAN, BRENDA
1,515.75
09/20/19
SMITH, CATHERINE
1,344.25
09/20/19
PRIEM, STEVEN
2,922.99
09/20/19
WOEHRLE, MATTHEW
2,683.48
09/20/19
XIONG, BOON
2,381.69
09/20/19
FOWLDS, MYCHAL
4,563.89
09/20/19
FRANZEN, NICHOLAS
4,988.69
09/20/19
GERONSIN, ALEXANDER
2,621.14
09/20/19
RENNER, MICHAEL
2,939.12
585.794.20
Packet Page Number 40 of 143
G1, Attachments
293.39
435.14
G1, Attachments
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
CHECK # CHECK DATE EMPLOYEE NAME AMOUNT incl in Amount
10/04/19
ABRAMS, MARYLEE
537.68
10/04/19
JUENEMANN, KATHLEEN
473.60
10/04/19
KNUTSON, WILLIAM
473.60
10/04/19
NEBLETT, SYLVIA
473.60
10/04/19
SMITH, BRYAN
473.60
10/04/19
COLEMAN, MELINDA
6,636.00
10/04/19
KNUTSON, LOIS
3,216.45
10/04/19
SABLE, MICHAEL
4,092.16
10/04/19
CHRISTENSON, SCOTT
2,335.29
10/04/19
DOUGLASS, TOM
2,322.82
10/04/19
JAHN, DAVID
2,256.48
10/04/19
HERZOG, LINDSAY
2,318.00
10/04/19
RAMEAUX, THERESE
3,657.77
10/04/19
ANDERSON, CAROLE
383.58
10/04/19
DEBILZAN, JUDY
2,516.89
10/04/19
OSWALD, BRENDA
2,639.24
10/04/19
PAULSETH, ELLEN
5,804.19
10/04/19
RUEB, JOSEPH
4,312.79
10/04/19
ARNOLD, AJLA
855.83
10/04/19
BEGGS, REGAN
2,248.99
10/04/19
COLE, DEBORAH
3,618.95
10/04/19
DAHL, LOLA
808.00
10/04/19
EVANS, CHRISTINE
935.13
10/04/19
LARSON, MICHELLE
2,251.32
10/04/19
SINDT, ANDREA
3,647.03
10/04/19
HANSON, MELISSA
1,948.99
10/04/19
HOCKBEIN, JUDY
912.48
10/04/19
KRAMER, PATRICIA
1,169.39
10/04/19
MOY, PAMELA
1,829.12
10/04/19
OSTER, ANDREA
2,258.23
10/04/19
RICHTER, CHARLENE
1,788.11
10/04/19
VITT, JULIANNE
1,117.47
10/04/19
WEAVER, KRISTINE
3,398.17
10/04/19
WINKELMAN, JULIA
952.50
10/04/19
ABEL, CLINT
3,974.49
10/04/19
ALDRIDGE, MARK
5,150.83
10/04/19
BAKKE, LONN
4,171.87
10/04/19
BELDE, STANLEY
4,751.79
10/04/19
BENJAMIN, MARKESE
4,192.27
10/04/19
BERG, TERESA
1,176.96
10/04/19
BERGERON, ASHLEY
3,068.31
10/04/19
BIERDEMAN, BRIAN
4,646.27
10/04/19
BURT-MCGREGOR, EMILY
2,721.35
10/04/19
BUSACK, DANIEL
4,646.26
10/04/19
COLEMAN, ALEXANDRA
3,093.70
10/04/19
CONDON, MITCHELL
3,700.69
10/04/19
CROTTY, KERRY
4,700.01
10/04/19
DEMULLING, JOSEPH
4,419.49
10/04/19
DUGAS, MICHAEL
5,708.62
10/04/19
FISHER, CASSANDRA
2,755.85
164.88
Packet Page Number 41 of 143
G1, Attachments
10/04/19
FORSYTHE, MARCUS
3,415.11
10/04/19
FRITZE, DEREK
4,591.61
10/04/19
GABRIEL, ANTHONY
5,476.47
10/04/19
HAWKINSON JR, TIMOTHY
3,484.91
10/04/19
HENDRICKS, JENNIFER
1,905.60
10/04/19
HER, PHENG
4,109.61
10/04/19
HIEBERT, STEVEN
4,006.94
10/04/19
HOEMKE, MICHAEL
3,688.80
10/04/19
JOHNSON, KEVIN
5,012.55
10/04/19
KHARFL, RAM
340.75
10/04/19
KONG, TOMMY
4,302.45
10/04/19
KORAN, MARIE
1,948.99
10/04/19
KROLL, BRETT
4,564.04
10/04/19
KUCHENMEISTER, JASON
1,749.60
10/04/19
KVAM, DAVID
5,020.78
10/04/19
LANGNER, TODD
6,066.45 231.39
10/04/19
LENERTZ, NICHOLAS
3,286.12
10/04/19
LYNCH, KATHERINE
3,781.11
10/04/19
MARINO, JASON
4,470.78
10/04/19
MCCARTY, GLEN
4,558.38 679.45
10/04/19
MCKENZIE, JONATHAN
667.00
10/04/19
MICHELETTI, BRIAN
4,660.51
10/04/19
MUMIN, ABDIRIZAQ
348.00
10/04/19
MURRAY, RACHEL
2,739.14
10/04/19
NADEAU, SCOTT
5,818.59
10/04/19
NYE, MICHAEL
4,902.16
10/04/19
OLSON, JULIE
3,846.01
10/04/19
PARKER, JAMES
3,680.50
10/04/19
PEREZ, GUSTAVO
2,512.83
10/04/19
PETERS, DANIEL
3,098.14
10/04/19
SALCHOW, CONNOR
2,641.25
10/04/19
SEPULVEDA III, BERNARDO
355.25
10/04/19
SHEA, STEPHANIE
2,100.99
10/04/19
SHORTREED, MICHAEL
5,008.75
10/04/19
SPARKS, NICOLLE
2,641.25
10/04/19
STARKEY, ROBERT
3,645.13
10/04/19
STEINER, JOSEPH
4,626.76
10/04/19
STOCK, AUBREY
2,631.69
10/04/19
SWETALA, NOAH
2,548.78
10/04/19
TAUZELL, BRIAN
3,793.11
10/04/19
THIENES, PAUL
6,023.44
10/04/19
WENZEL, JAY
3,861.53
10/04/19
WIETHORN, AMANDA
2,526.56
10/04/19
XIONG, KAO
4,498.53
10/04/19
XIONG, TUOYER
3,463.80
10/04/19
ZAPPA, ANDREW
3,688.80
10/04/19
BARRETTE, CHARLES
4,721.61
10/04/19
BAUMAN, ANDREW
3,277.41
10/04/19
BEITLER, NATHAN
3,256.95
10/04/19
CAPISTRANT, JOHN
217.50
10/04/19
CONWAY, SHAWN
4,134.96
10/04/19
CRAWFORD JR, RAYMOND
3,597.45
10/04/19
CRUMMY, CHARLES
2,870.19
10/04/19
DABRUZZI, THOMAS
3,425.70
10/04/19
DANLEY, NICHOLAS
3,142.08
10/04/19
DAVISON, BRADLEY
3,130.17
10/04/19
DAWSON, RICHARD
4,981.40 81.99
10/04/19
HAGEN, MICHAEL
3,230.58
10/04/19
HALWEG, JODI
4,355.41
10/04/19
HAWTHORNE, ROCHELLE
4,054.77
10/04/19
KUBAT, ERIC
5,345.92
Packet Page Number 42 of 143
G1, Attachments
10/04/19
LANDER, CHARLES
3,469.13
10/04/19
LO, CHING
1,281.53
10/04/19
LUKIN, STEVEN
5,503.01
10/04/19
MALESKI, MICHAEL
3,951.27
55.00
10/04/19
MARTIN, MICHAEL
2,578.38
10/04/19
MCGEE, BRADLEY
3,281.13
10/04/19
MERKATORIS, BRETT
2,904.40
10/04/19
MONDOR, MICHAEL
5,316.38
10/04/19
NEILY, STEVEN
2,695.48
10/04/19
NIELSEN, KENNETH
3,362.43
10/04/19
NOVAK, JEROME
3,604.23
10/04/19
POWERS, KENNETH
5,349.11
170.00
10/04/19
RADINZEL, AUSTIN
2,859.72
10/04/19
SEDLACEK, JEFFREY
4,322.39
10/04/19
STREFF, MICHAEL
4,049.61
579.22
10/04/19
WARDELL, JORDAN
3,304.48
10/04/19
ZAPPA, ERIC
3,094.24
10/04/19
CORTESI, LUANNE
2,251.29
10/04/19
JANASZAK, MEGHAN
2,796.01
10/04/19
BRINK, TROY
2,821.90
10/04/19
BUCKLEY, BRENT
3,154.03
10/04/19
EDGE, DOUGLAS
2,544.90
10/04/19
JONES, DONALD
2,570.21
10/04/19
MEISSNER, BRENT
2,561.59
10/04/19
NAGEL, BRYAN
4,500.60
10/04/19
OSWALD, ERICK
2,571.52
10/04/19
RUNNING, ROBERT
2,819.59
10/04/19
TEVLIN, TODD
2,563.90
10/04/19
BURLINGAME, NATHAN
3,120.80
10/04/19
DUCHARME, JOHN
3,247.82
10/04/19
ENGSTROM, ANDREW
3,390.11
10/04/19
JAROSCH, JONATHAN
4,229.12
10/04/19
LINDBLOM, RANDAL
3,337.36
10/04/19
LOVE, STEVEN
5,474.87
10/04/19
STRONG, TYLER
3,186.82
10/04/19
ZIEMAN, SCOTT
160.00
10/04/19
HAMRE, MILES
2,408.80
10/04/19
HAYS, TAMARA
2,461.69
10/04/19
HINNENKAMP, GARY
2,799.02
10/04/19
NAUGHTON, JOHN
2,567.14
10/04/19
ORE, JORDAN
2,461.69
10/04/19
SAKRY, JASON
2,216.89
10/04/19
BIESANZ, OAKLEY
1,904.03
10/04/19
GERNES, CAROLE
1,837.28
10/04/19
HUTCHINSON, ANN
3,169.60
10/04/19
TROENDLE, CATHY JO
624.00
10/04/19
WACHAL, KAREN
1,194.20
10/04/19
DANNER, BRENDA
148.00
10/04/19
DUNLAP, EMILY
2,355.26
95.07
10/04/19
JOHNSON, ELIZABETH
2,209.79
10/04/19
KROLL, LISA
2,253.60
10/04/19
PETERSON, DAVID
3,743.43
10/04/19
THOMSON, JEFFREY
4,774.63
10/04/19
ADADE, JANE
1,943.21
10/04/19
FINWALL, SHANN
4,054.74
196.04
10/04/19
MARTIN, MIKE
4,099.68
10/04/19
SWAN, DAVID
3,305.10
10/04/19
WEIDNER, JAMES
2,832.19
10/04/19
WESTLUND, RONALD
1,440.00
10/04/19
WELLENS, MOLLY
2,318.30
10/04/19
REBVINGER, RUSSELL
1,835.60
Packet Page Number 43 of 143
99103924
99103925
Packet Page Number 44 of 143
10/04/19
ABRAHAM, JOSHUA
2,533.79
10/04/19
BJORK, BRANDON
183.00
10/04/19
BRENEMAN, NEIL
3,177.62
10/04/19
CAMPBELL, KEVIN
78.00
10/04/19
ERICKSON, MOLLY
112.00
10/04/19
GORACKI, GERALD
20.00
10/04/19
HUGGAR, ANGELA
66.00
10/04/19
HURT, LAURA
60.00
10/04/19
JORGENSON, TARA
48.00
10/04/19
KORF, CAIN
44.00
10/04/19
KREUSER, MADISON
45.00
10/04/19
KUCHENMEISTER, GINA
2,154.40
10/04/19
KUCHENMEISTER, JUSTIN
66.00
10/04/19
LO, SATHAE
80.00
10/04/19
MOORE, PATRICK
186.00
10/04/19
ROBBINS, AUDRA
4,483.78
10/04/19
ROBBINS, CAMDEN
181.25
10/04/19
SPODEN, SAMANTHA
96.00
10/04/19
WESTEMEIER, MOLLY
96.00
10/04/19
BERGO, CHAD
3,677.90
10/04/19
SCHMITZ, KEVIN
2,264.49
10/04/19
SHEERAN JR, JOSEPH
3,839.49
10/04/19
ADAMS, DAVID
2,607.08
10/04/19
HAAG, MARK
2,821.90
10/04/19
JENSEN, JOSEPH
2,392.89
10/04/19
SCHULTZ, SCOTT
4,468.90
10/04/19
WILBER, JEFFREY
2,375.39
10/04/19
COUNTRYMAN, BRENDA
1,698.50
10/04/19
SMITH, CATHERINE
1,520.00
10/04/19
PRIEM, STEVEN
2,881.41
10/04/19
WOEHRLE, MATTHEW
2,787.34
10/04/19
XIONG, BOON
2,381.69
10/04/19
FOWLDS, MYCHAL
4,763.89
10/04/19
FRANZEN, NICHOLAS
4,193.57
10/04/19
GERONSIN, ALEXANDER
3,217.74
10/04/19
RENNER, MICHAEL
2,907.38
10/04/19
AGEN, VIOLET
45.00
10/04/19
KING, TABITHA
90.00
597,226.49
G1, Attachments
G2
CITY COUNCIL STAFF REPORT
Meeting Date October 14, 2019
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Ellen Paulseth, Finance Director
PRESENTER: Ellen Paulseth, Finance Director
AGENDA ITEM: Resolution to Authorize Fire Truck Tax -Exempt Lease Financing
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
The fire department is purchasing a previously -approved engine pumper truck through a tax-exempt
lease financing mechanism. The City Council will consider approval of the application for the
$720,000 Tax -Exempt Capital Lease of 2019 and approval of a Reimbursement Resolution, in the
amount of $244,672, for the chassis cab.
Recommended Action:
Motion to Approve the Resolution Authorizing the Execution and Delivery of a Lease -Purchase
Agreement and Related Documents; and Declaring the Official Intent of the City to Reimburse
Certain Expenditures from the Proceeds Thereof.
Fiscal Impact:
Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $720,000
Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ✓ Other: Tax-exempt lease financing
Strategic Plan Relevance:
✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment
✓ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt.
The tax-exempt lease financing program is a cost-effective way to provide financing for needed
capital assets, such as the fire truck.
Background
The Fire Engine Pumper Truck
On October 25, 2018, the City Council gave emergency approval to the Fire Department to order a
new fire engine pumper truck. The existing 1997 Peterbilt fire truck was originally scheduled for
replacement in 2019; however, the truck developed a large crack in the frame and it was taken out
of service. Because it takes a minimum of 12 months to build a fire truck, the new truck was
Packet Page Number 45 of 143
G2
ordered a few months ahead of the normal schedule. The new chassis has now been delivered to
Rosenbauer for installation of the equipment package. The City is required to pay for the chassis
cab, in the amount of $244,672, on delivery to Rosenbauer. A Reimbursement Resolution
(attached) for the chassis cab is required because the payment for it is required before the
settlement of the lease proceeds. The remainder of the build -out is estimated at $475,328, for a
total lease issuance of $720,000. This is $40,000 more than the original $680,000 estimated last
October, due to a $42,729 price increase in the chassis over the past year. In addition, the
department has switched from hydraulic extrication tools to battery operated tools, which cost over
$10,000 more. The Fire Department has made adjustments to the truck to lower the price and has
also sold two surplus engines to help offset the cost. The engine pumper truck is being purchased
through a joint purchasing collaborative that meets statutory requirements for bidding. The City is
currently implementing a plan for pay-as-you-go financing for public safety equipment; however, the
Public Safety Equipment Fund does not currently have sufficient fund balance to pay cash for this
purchase.
The Tax -Exempt Lease Financing Mechanism
Minnesota Statutes §465.71 authorizes cities to purchase equipment through an installment plan
known as a capital lease. The City has an existing master lease agreement with U.S. Bank for the
government leasing and finance program that meets the statutory requirements. A capital lease will
not impact the City's bonded debt level, but does apply to the City's bank qualification (BQ) limit,
which allows municipalities to issue tax-exempt debt. The City will have adequate BQ in 2019 to
accommodate this purchase. The City's bond attorney has prepared the attached Reimbursement
Resolution, which is necessary to finance the chassis.
The quoted rate for a 7 -year financing plan with the U.S. Bank Government Lease Finance Program
for this purchase is 2.275%. Below is a rate comparison of the equipment purchase based on
quoted commercial lease rates, the U.S. Bank Government Lease Finance Program, and financing
costs of general obligation bonds (from the City's latest sale):
Amount Financed
I Commercial Lease
I U.S. Bank Lease
Bonded Debt
$720,000.00
16%-8%
12.275%
2.4316981%
Attachments
1. Application for Capital Equipment Lease Financing;
2. Resolution Authorizing the Execution and Delivery of a Lease -Purchase Agreement and
Related Documents; and Declaring the Official Intent of the City to Reimburse Certain
Expenditures from the Proceeds Thereof.
Packet Page Number 46 of 143
G2, Attachment 1
CVbancorp
Government Leasing and Finance, Inc.
Application for Equipment Lease
City of Maplewood 41-6008920 http://www.maplewoodmn..qov
Legal Name of Lessee (Applicant) Tax ID # Web address (if, applicable)
1830 County Road B East Maplewood MN 55109
Address City State Zip
Person(s) to Contact for Clarification Regarding Project
Ellen Paulseth
Finance Director
651-249-2902
Name
ellen.paulseth(a)maplewoodmn.gov
Title
651-249-2909
Phone
Email
Fax
Person(s) authorized to sign the financing document
Melinda Coleman
City Manager
651-249-2055
Name of authorized signer
Andrea Sindt
Title
City Clerk
Phone
651-249-2401
Name of person who will attest the document
Title
Phone
Obligations / Economics
Bank Qualified 17I Non -Bank Qualified n
Are the Applicant's obligations bank qualified (i.e., expected to issue less than $10 Million in tax-exempt financing this calendar year)?
Moody's Investors Service: Standard & Poor's: AA+ Fitch:
Please list the Applicant's current underlying bond rating from the rating agencies listed above (if applicable)
Has the Applicant ever defaulted or non -appropriated on an obligation?
If Yes,
Please explain
Demographic Information
Please provide the following demographic information (please attach any applicable demographic statistics)
Approx square miles 17.3 Population 40,710 Increasing or Decreasing Population? Increasing
Cities, Towns and Counties
If Decreasing,
Please explain
Educational Applicants Only
Enrollment Increasing or Decreasing Enrollment?
Please also answer the above question regarding the resident city
If Decreasing,
Please explain
Elementarv: Middle: Hiah School: Other:
How many schools make up the district (please list the number and type of each school)?
THIS DOCUMENT IS NOT A COMMITMENT OR AN OFFFP -rO PROVInF FR1�A1�R 'SP1(
Packet Page Number 47 of 143
G2, Attachment 1
�bancorp
EQUIPMENT FINANCE
Government Leasing and Finance
Essential Use Form
2019 Rosenbauer Fire Truck Engine Pumper 12/31/2019
Purchase Description (please be specific and attach any applicable equipment lists or invoices available) Est. Equipment Delivery Date
Are any of the Lease Proceeds for reimbursement of prior purchases? If yes, has a Reimbursement Resolution been approved by the Governing Body?
Yes ® No ❑
Is the Equipment replacing existing equipment?
The fire truck is replacing a 1997 Peterbilt truck which is currently out of service and has been used 22 years.
Please state how long you have currently used the Equipment and the reason you are replacing the Equipment
What will the Applicant do with the old equipment that is being replaced?
If No,
Please state the reason additional equipment is needed
What will the Applicant do with the old equipment that is being replaced?
Please describe in detail the following (please be specific)
Fire Suppression
What will the Equipment be used for?
The existing truck has a cracked frame and is out of service. This truck is an essential part of fire suppression activity.
Describe the essential nature of the equipment financed
Fire Department
List the specific department that will be the primary user of the Equipment
Lease Payments
Yes ❑ No M
Will the lease payments be made from Applicant's General Fund?
From which Special Fund will the lease payments be made?
Yes ❑ No
Will any federal grant or loan monies be used? If so, please describe
Yes M No ❑
Has the first payment been appropriated?
Terms and Conditions
Total Cost of Equipment Advance payment Amount to Finance
7 years Annual ® Semi -Annual ❑ Quarterly ❑ Monthly ❑
Term (in years) Frequency (choose one):
Advance ❑ Arrears ® 12/31/2019
Remittance (choose one): Equipment Delivery Date
League of Minnesota Cities Insurance Trust $2,000,000 $2,000,000
Insurance Company Name or indicate Self Insured Amount of Liability Insurance Amount of Property Damage Insurance
The undersigned hereby certifies that all the information in the above Application for Equipment Lease and Essential Use Form is true, complete and correct.
Applicable Signature
Title Date
THIS IS NOT A COMMITMENT OR AN OFFFP -rO Pf,€OVfr�7-
Packet Page Number 48 of 143
bancorp.
Government Leasing and Finance
October 4, 2019
City of Maplewood, MN
(-,9 AttarhmPnt 1
At your request, U.S. Bancorp Government Leasing and Finance, Inc. ("USBGLF") has prepared for your consideration the
following proposal for financing ("Proposal"). This is only a proposal and does not represent a commitment by U.S. Bancorp
Government Leasing and Finance, Inc.
Customer:
City of Maplewood
Lessor:
U.S. Bancorp Government Leasing and Finance, Inc.
PROPERTY:
Fire Truck
EXPIRATION:
December 30, 2019
LEASE
QUOTE:
Amount
Rate
Payments
Factor
Pmts / Year
Term
Adv. / Arr.
720,000.00
2.275%
112,427.61
0.1561495
1
84 Months
Arrears
Notes: Funds will be paid to the vendor or deposited into a no fee U.S. Bank N.A. escrow account at closing. We expect to use
standard documentation and no external counsel. Prepayment is permitted after 13 months on any payment date at 103% of
outstanding balance
The financing will be structured as an additional schedule to the existing Master Tax-exempt Lease/Purchase Agreement dated
October 14, 2016, with title in the Borrower's name and USBGLF holding a security interest in the equipment during the term. The
Installment Payment Plan is "triple -net" with the Borrower responsible for taxes, maintenance and insurance. Documentation will
be provided by USBGLF, including (i) standard representations, warranties and covenants by the Borrower pertaining to the
accuracy of information, organization, authority, essential use, compliance with laws, pending legal action, location and use of
collateral, insurance, financial reporting and financial covenants; and (ii) standard USBGLF provisions pertaining to events of
default and remedies available upon default. This offer is subject to the execution of all documentation by the Borrower within a
reasonable time and in form and substance acceptable to Borrower, USBGLF and USBGLF's counsel, including terms and
conditions not outlined in this Proposal.
This Proposal is conditioned on there being no material adverse change in the financial condition of the Borrower. Additionally,
the terms and conditions outlined herein are subject to final review and approval (including collateral and essential use review) by
USBGLF's business, legal, credit, and equipment risk management personnel. If you would like to proceed, please complete the
Essential Use Application and return along with a link to your 3 most recent Comprehensive Annual Financial Reports.
Thank you for the opportunity to present this proposal. Other financing options are available on request.
Sincerely,
Dewia &",wAaKP
Denise Beauchamp
Vice President
Direct (904) 284-3520
denise.beauchampa-usbank.com
usbank.com
Packet Page Number 49 of 143
bancorp.
Government Leasing and Finance
(-,9 AttarhmPnt 1
Annual payments in ARREARS, assumes 10/30/19 closing/funding date
Totals 786,993.26 720,000.00 66,993.26 0.00
Pay #
Date
Payment
Principal
Interest
1
30 -Oct -2020
112,427.61
96,047.61
16,380.00
2
30 -Oct -2021
112,427.61
98,232.69
14,194.92
3
30 -Oct -2022
112,427.61
100,467.48
11,960.12
4
30 -Oct -2023
112,427.61
102,753.12
9,674.49
5
30 -Oct -2024
112,427.61
105,090.75
7,336.85
6
30 -Oct -2025
112,427.61
107,481.57
4,946.04
7
30 -Oct -2026
112,427.61
109,926.77
2,500.83
usbank.com
Packet Page Number 50 of 143
Prepayment
Balance
642,670.96
541,491.29
438,009.78
332,174.07
223,930.59
113,224.58
0.00
G2, Attachment 2
EXTRACT OF MINUTES OF MEETING OF THE
COUNCIL OF THE CITY OF MAPLEWOOD
RAMSEY COUNTY, MINNESOTA
Pursuant to due call and notice thereof a regular meeting of the City Council of the City of
Maplewood, Minnesota, was held at the City Hall in the City on Monday, October 14, 2019, commencing
at 7:00 P.M.
The following members of the Council were present:
and the following were absent:
The following resolution was presented by Member , who moved its adoption:
Packet Page Number 51 of 143
G2, Attachment 2
RESOLUTION NO.
AUTHORIZING THE EXECUTION AND DELIVERY OF A LEASE -
PURCHASE AGREEMENT AND RELATED DOCUMENTS; AND
DECLARING THE OFFICIAL INTENT OF THE CITY TO
REIMBURSE CERTAIN EXPENDITURES FROM THE
PROCEEDSTHEREOF
BE IT RESOLVED by the City Council of the City of Maplewood, Ramsey County, Minnesota (the
"City"), as follows:
Section 1. Recitals.
1.01. The City is authorized by Minnesota Statutes, Section 465.71, as amended (the "Act"), to
acquire personal property under lease -purchase agreements.
1.02. The City intends to purchase a fire truck (the "Equipment") for use by the City's fire
department.
1.03. The City intends to enter into a Master Tax -Exempt Lease/Purchase Agreement, as
supplemented by all exhibits and schedule attached thereto (collectively, the "Lease"), dated on or after the
date hereof, with U.S. Bancorp Government Lease and Finance, Inc. (the "Lender") to finance the acquisition
of the Equipment.
1.04. The Lease requires the City to make payments (the "Lease Payments") representing
principal and interest, during the term of the Lease, subject to the right of the City, as required by the Act,
at the end of any fiscal year to determine not to appropriate for future Lease Payments. The aggregate
principal amount to be paid by the City pursuant to the Lease is $720,000.00 and the interest component of
the Lease Payments to be made by the City under the Lease is computed at a rate of 2.275% per annum.
Upon payment of all Lease Payments, the Lease will terminate, and the Equipment will be the property of
the City.
1.05. A form of the Lease has been prepared by the Lender and is on file with the City Clerk.
Section 2. Findings. On the basis of information given the City to date, it is hereby found,
determined, and declared that:
(a) It is desirable and in the best interest of the City to purchase the Equipment and to
enter into the Lease.
(b) The terms of the Lease are found to be advantageous to the City and the form and
terms thereof are approved.
(c) The Equipment constitutes essential government property, and the City presently
intends to appropriate all Lease Payments under the Lease for the term of the Lease; however, the
obligations of the City under the Lease are not to be payable from nor charged upon any funds of
the City other than the funds appropriated annually to the payment thereof, and the Lease will not
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G2, Attachment 2
constitute a charge, lien or encumbrance, legal or equitable, upon any property of the City except
its interest in the Lease and in the Equipment.
Section 3. Authorized Officials. The Lease and all related documents (the "Financing
Documents") and the acquisition and financing of the Equipment under the terms and conditions as
described in the Financing Documents are hereby approved. The Mayor of the City, the City Manager, and
any other officer of the City who is required to execute contracts on behalf of the City are, and each of them
hereby is, authorized to execute, acknowledge and deliver the Financing Documents with any changes,
insertions and omissions therein as may be approved by the officers who execute the Financing Documents,
such approval to be conclusively evidenced by such execution and delivery of the Financing Documents.
The Mayor of the City, the City Manager, and any other required officer of the City are authorized to affix
the official seal of the City to the Financing Documents and attest the same.
Section 4. Execution of Documents. The proper officers of the City are hereby authorized
and directed to execute and deliver any and all papers, instruments, documents opinions, certificates,
affidavits and other documents and to do or cause to be done any and all other acts and things necessary or
proper for carrying out this resolution and the Financing Documents.
Section 5. Payment of Lease Pam. The City will pay to the Lender, promptly when due,
all of the Lease Payments and other amounts required by the Lease. To provide moneys to make such
payments, the City will include in its annual budget, for each Fiscal Year during the term of the Lease,
commencing with the Fiscal Year ending on December 31, 2020, moneys sufficient to pay and for the
purpose of paying all Lease Payments, a reasonable estimate of Lease Payments, and other amounts payable
under the Lease, and will take all other actions necessary to provide moneys for the payment of the
obligations of the City under the Lease from sources of the City lawfully available for the purpose. The
agreement of the City in this section is subject to the City's right to terminate the Lease at the end of any
Fiscal Year, as set forth in the Lease.
Section 6. Registration and Transfer. The City Finance Director of the City is hereby
appointed the registrar with respect to the Lease. The City will cause to be kept a register in which the
registrar shall provide for the registration of the Lease.
The Lease shall be registered in the name of the payee on the books of the registrar initially and
when notice of any transfer or assignment is received. The City and registrar may treat the registered owner
of the Lease as the person exclusively entitled to exercise all the rights and powers of the owner.
The registrar shall require payment of a sum sufficient to cover any tax or other governmental
charge payable in connection with the transfer of the Lease.
Section 7. Treatment of Registered Owner. The City and the registrar may treat the person
in whose name the Lease is registered as the owner of the Lease for the purpose of receiving payments
thereon and for all other purposes whatsoever, and neither the City nor the registrar shall be affected by
notice to the contrary.
Section 8. Qualified Tax -Exempt Obligation. In order to qualify the Lease as a "qualified
tax-exempt obligation" within the meaning of Section 265(b)(3) of the Code, the City makes the following
factual statements and representations:
Packet Page Number 53 of 143
G2, Attachment 2
(a) the Lease is not a "private activity bond" as defined in Section 141 of the Code;
(b) the City designates the Lease as a "qualified tax-exempt obligation" for purposes of Section
265(b)(3) of the Code;
(c) the reasonably anticipated amount of tax-exempt obligations (other than private activity
bonds that are not qualified 501(c)(3) bonds and 501(c)(3) bonds) which will be issued by the City (and all
subordinate entities of the City) during calendar year 2019 will not exceed $10,000,000; and
(d) not more than $10,000,000 of obligations issued by the City during calendar year 2019
have been designated for purposes of Section 265(b)(3) of the Code.
Section 9. No Arbitrage. Until expended on the Equipment, the proceeds of the Lease will
be deposited and utilized in conformance with the terms thereof. Payments on the Lease shall be made
from annual appropriations made by the City Council in each fiscal year, and money to make such payment
shall not be segregated in any special fund of the City. No portion of the proceeds of the Lease will be used
directly or indirectly to acquire higher yielding investments or to replace funds which were used directly or
indirectly to acquire higher yielding investments. In addition, the proceeds of the Lease and money used
to make payments on the Lease shall not be invested in obligations or deposits issued by, guaranteed by or
insured by the United States or any agency or instrumentality thereof if and to the extent that such
investment would cause the Lease to be "federally guaranteed" within the meaning of Section 149(b) of the
Code.
Section 10. Records and Certificates. The proper officers of the City are hereby authorized
and directed to prepare and furnish to the Lender and Kennedy and Graven, Chartered, as bond counsel to
the City, certified copies of all proceedings and records of the City relating to the Lease and to the financial
condition and affairs of the City, and such other affidavits, certificates and information as are required to
show the facts relating to the legality of the Lease, and all such certified copies, certificates, and affidavits,
including any heretofore furnished, shall be deemed representations of the City as to the facts recited
therein.
Section 11. Negative Covenants as to Use of Proceeds and Equipment. The City hereby
covenants not to use the proceeds of the Lease or to use the Equipment, or to cause or permit them to be
used, or to enter into any deferred payment arrangements for the cost of the Equipment, in such a manner
as to cause the Lease to be a "private activity bond" within the meaning of Sections 103 and 141 through
150 of the Code. The City reasonably expects that no actions will be taken over the term of the Lease that
would cause it to be a "private activity bond", and the average term of the Lease is no longer than reasonably
necessary for the governmental purpose. The City hereby covenants not to use the proceeds of the Lease
in such a manner as to cause the Lease to be a "hedge bond" within the meaning of Section 149(g) of the
Code.
Section 12. Tax -Exempt Status of Lease; Rebate; Elections. The City shall comply with the
requirements necessary under the Code to establish and maintain the exclusion from gross income under
Section 103 of the Code of the interest on the Lease. If any elections are available now, or hereafter with
respect to arbitrage or rebate matters relating to the Lease, the Mayor, City Finance Director, or either of
them, are hereby authorized and directed to make such elections as they deem necessary, appropriate or
Packet Page Number 54 of 143
G2, Attachment 2
desirable in connection with the Lease in order to retain the tax-exempt status, and all such elections shall
be, and shall be deemed and treated as, elections of the City.
Section 13. Declaration of Official Intent to Reimburse Certain Costs from Proceeds of the Lease.
The City hereby makes this declaration of official intent (the "Declaration") to reimburse the expenditures
made or to be made with respect to the Equipment from the proceeds of the Lease in accordance with
Treasury Regulations, Section 1.150-2 (the "Reimbursement Regulations") promulgated under the Code.
All reimbursed expenditures will be capital expenditures, costs of issuance of the bonds, or other
expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Reimbursement Regulations.
This Declaration has been made not later than 60 days after payment of any original expenditure to be
subject to a reimbursement allocation with respect to the proceeds of tax-exempt obligations, except for the
following expenditures: (a) costs of issuance of bonds; (b) costs in an amount not in excess of $100,000 or
5 percent of the proceeds of an issue; or (c) "preliminary expenditures" up to an amount not in excess of 20
percent of the aggregate issue price of the issue or issues that finance or are reasonably expected by the
City to finance the project for which the preliminary expenditures were incurred. The term "preliminary
expenditures" includes architectural, engineering, surveying, bond issuance, and similar costs that are
incurred prior to commencement of acquisition, construction or rehabilitation of a project, other than land
acquisition, site preparation, and similar costs incident to commencement of construction.
Section 14. Bond Counsel. Kennedy and Graven, Chartered is hereby designated as bond
counsel to the City with respect to the Lease and is hereby authorized to take all actions necessary to prepare
necessary documents to permit the execution of the Lease and the financing of the Equipment.
Section 15. Severability. If any section, paragraph or provision on this resolution shall be held
to be invalid, or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph,
or provision shall not affect any of the remaining provisions of this resolution.
Section 16. Headings. Headings in this resolution are included for convenience only and are
not a part hereof The headings in this resolution are not intended to limit or define the meaning of any
provision hereto.
(The remainder of this page is intentionally left blank.)
Packet Page Number 55 of 143
G2, Attachment 2
The motion for the adoption of the foregoing resolution was duly seconded by Councilmember
and upon vote being taken thereon the following members voted in favor of the motion:
and the following voted against:
whereupon the resolution was declared duly passed and adopted.
Packet Page Number 56 of 143
G2, Attachment 2
STATE OF MINNESOTA )
COUNTY OF RAMSEY )
CITY OF MAPLEWOOD )
I, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood,
Ramsey County, Minnesota (the "City"), do hereby certify that I have carefully compared the attached and
foregoing extract of minutes of a regular meeting of the City Council of the City held on Monday, October
14, 2019, with the original minutes on file in my office and the extract is a full, true and correct copy of the
minutes insofar as they relate to a lease -purchase agreement and related documents and declaring the
official intent of the City to reimburse certain expenditures from the proceeds thereof.
WITNESS My hand officially as such City Clerk and the corporate seal of the City this day
of October, 2019.
City Clerk
City of Maplewood, Minnesota
(SEAL)
Packet Page Number 57 of 143
G3
CITY COUNCIL STAFF REPORT
Meeting Date October 14, 2019
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Steven Love, Public Works Director/City Engineer
Audra Robbins, Parks and Recreation Manager
Neil Breneman, Recreation Supervisor
PRESENTER: Steven Love, Public Works Director/City Engineer
AGENDA ITEM: Resolution Accepting Donation from Grupa Portrait Studio, LLC
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
Accept a donation from Grupa Portrait Studio, LLC for our youth scholarship fund.
Recommended Action:
Motion to approve the resolution accepting a donation in the amount of $500.00 from Grupa Portrait
Studio, LLC and to authorize the Finance Director to increase the Youth Scholarship Fund budget
by that amount: $500.00.
Fiscal Impact:
Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $500.00
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ✓ Other: Donation
Strategic Plan Relevance:
✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment
❑ Operational Effectiveness ✓ Community Inclusiveness ❑ Infrastructure & Asset Mgmt.
Donation to youth scholarship fund which helps cover costs of recreation programs for community
members that show financial assistance need.
Background
This donation comes from David Grupa Portrait Studio, LLC. David Grupa Portrait Studio, LLC is
the photo company that is used for the team/program photos for Maplewood Parks and Recreation
programs/leagues. David noted this was a way for him to give back to the community that he
regularly works within.
Attachments
1. Resolution Accepting Donation
Packet Page Number 58 of 143
G3, Attachment 1
CITY OF MAPLEWOOD, MINNESOTA
RESOLUTION NO.
ACCEPTANCE OF DONATION
WHEREAS the City of Maplewood and the Parks and Recreation Department has
received a donation of $500.00 in support of the department;
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the
City of Maplewood, Parks and Recreation Department to accept this donation.
Adopted this 14th day of October, 2019.
Marylee Abrams, Mayor
ATTEST:
Andrea Sindt, City Clerk
Packet Page Number 59 of 143
G4
CITY COUNCIL STAFF REPORT
Meeting Date October 14, 2019
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Steven Love, Public Works Director/City Engineer
Audra Robbins, Parks and Recreation Manager
Emily Dunlap, Natural Resources Coordinator
PRESENTER: Steven Love, Public Works Director/City Engineer
AGENDA ITEM: Resolution Accepting Donation from Cynthia Gillett and Daniel Sadoff
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
Cynthia Gillett and Daniel Sadoff would like to make a donation for a bench at Fish Creek Preserve.
Recommended Action:
Motion to approve the resolution accepting a donation in the amount of $1,000.00 from Cynthia
Gillett and Daniel Sadoff for a bench at Fish Creek Preserve.
Fiscal Impact:
Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $1,000.00
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ✓ Other: donation
Strategic Plan Relevance:
✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment
❑ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt.
This donation will cover the cost of a bench, providing park infrastructure for Fish Creek Preserve.
Background
Dan first became aware of the Fish Creek Preserve some years before it existed, around the time
that discussion of its preservation began. He knew of the area partly because of his volunteer work
at the nearby Carver Neighborhood Preserve and began taking occasional side trips there by bike
to look around and enjoy the view from the top (next to the pyramid of liquor bottles, as he
remembers).
Dan and Cynthia say the area is different now, fortunately — much more easily accessible, with
open views and an ever-expanding area of native flora restoration. The paved walking loop is an
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G4
excellent length for them and their dog, and they constantly see bird and plant species they haven't
previously seen there; the dog enjoys the many fresh scents. They seldom use the benches at Fish
Creek now but are at an age where they can anticipate someday wanting a mid -path break where
their bench would go, and they hope that others will use it for the same reason. That spot also
overlooks a stretch of the path where they have seen great horned owls several times.
They very much look forward to more years of visiting the Fish Creek Preserve and appreciate the
opportunity to contribute to the process.
Attachments
1. Resolution Accepting Donation
Packet Page Number 61 of 143
G4, Attachment 1
CITY OF MAPLEWOOD, MINNESOTA
RESOLUTION NO.
ACCEPTANCE OF DONATION
WHEREAS the City of Maplewood and the Parks and Recreation Department has
received a donation of $1000.00 for a bench and plaque from Cynthia Gillett and Daniel Sadoff;
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the
City of Maplewood, Parks and Recreation Department to accept this donation.
Adopted this 14th day of October, 2019.
Marylee Abrams, Mayor
ATTEST:
Andrea Sindt, City Clerk
Packet Page Number 62 of 143
G5
CITY COUNCIL STAFF REPORT
Meeting Date October 14, 2019
REPORT TO: Melinda Coleman
REPORT FROM: Joe Sheeran, Communications Manager
PRESENTOR: Joe Sheeran, Communications Manager
AGENDA ITEM: Resolution Accepting Complete Count Committee Grant
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policv Issue:
To ensure an accurate 2020 Census count among Maplewood residents, the City of Maplewood
formed a Complete Count Committee, aimed at raising awareness of the Census, especially among
traditionally undercounted populations. Upon forming the committee, the city became eligible for a
$750.00 Minneapolis Foundation grant to help offset the cost of organizing and hosting awareness
events and outreach.
Recommended Motion:
Motion to approve the resolution accepting the Minneapolis Foundation Grant in the amount of
$750.00 for the Census Complete Count Committee.
Fiscal Impact:
Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $750.00
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ✓ New Revenue Source
❑ Use of Reserves ❑ Other: n/a
Strategic Plan Relevance:
❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment
❑ Operational Effectiveness ✓ Community Inclusiveness ❑ Infrastructure & Asset Mgmt.
The City would like to ensure that every resident is included in the 2020 Census count.
Background
See above
Attachments
1. Resolution Accepting Grant
Packet Page Number 63 of 143
G5, Attachment 1
CITY OF MAPLEWOOD, MINNESOTA
RESOLUTION NO.
ACCEPTANCE OF DONATION
WHEREAS the City of Maplewood, through its Census Complete Count Committee has
been awarded a grant of $750.00 to help offset Census outreach costs;
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the
City of Maplewood to accept this donation.
Adopted this 14" day of October, 2019.
Marylee Abrams, Mayor
ATTEST:
Andrea Sindt, City Clerk
Packet Page Number 64 of 143
G6
CITY COUNCIL STAFF REPORT
Meeting Date October 14, 2019
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Andrea Sindt, City Clerk
Regan Beggs, Business License Specialist
PRESENTER: Andrea Sindt, City Clerk
AGENDA ITEM: Resolution for a Lawful Gambling Premises Permit for Tartan Area Youth
Hockey at Buffalo Wild Wings, 3085 White Bear Avenue
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
A request for a Lawful Gambling Premises permit has been submitted by Tartan Area Youth
Hockey. Approval of the request would allow lawful gambling activity (pull -tabs, bar bingo, tip -
boards and paddlewheel) to be conducted at Buffalo Wild Wings, 3085 White Bear Avenue, on an
ongoing basis.
Recommended Action:
Motion to approve the resolution for a lawful gambling premises permit for Tartan Area Youth
Hockey to conduct gambling activities at Buffalo Wild Wings, 3085 White Bear Avenue.
Fiscal Impact:
Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ❑ Other: n/a
Strategic Plan Relevance:
❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment
✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt.
Approval and issuance of a Premises permit is done by the Minnesota Gambling Control Board;
however, before the Board will review an application, Council approval of the activity is required per
Minn. Stats. 349.213 subd. 2.
Background
Tartan Area Youth Hockey was established with the goals to develop skilled hockey players, stress
good sportsmanship and fair play, teach each participant to accept both victory and defeat
graciously, and to give each player the opportunity to participate to the best of his/her ability. The
Packet Page Number 65 of 143
G6
organization currently conducts lawful gambling in various locations in Oakdale; this would be their
first location in Maplewood.
For the purposes of this application, a background investigation has been conducted on the
organization's designated gambling manager John Maslowski; nothing was identified in the
investigation that would prohibit the approval of the permit.
Attachments
1. Resolution for a Lawful Gambling Premises Permit
Packet Page Number 66 of 143
G6, Attachment 1
RESOLUTION
LAWFUL GAMBLING PREMISES PERMIT FOR
TARTAN AREA YOUTH HOCKEY AT BUFFALO WILD WINGS
WHEREAS, Tartan Area Youth Hockey has submitted an application to the City of Maplewood
requesting City approval of a Lawful Gambling Premises permit application, to be used at Buffalo
Wild Wings, 3085 White Bear Avenue, Maplewood, MN;
WHEREAS, local approval is required prior to the Gambling Control Board's issuance of a
premises permit;
BE IT HEREBY RESOLVED, by the City Council of Maplewood, MN, that the premises permit
for lawful gambling is approved for Tartan Area Youth Hockey to conduct gambling activities at
Buffalo Wild Wings, 3085 White Bear Avenue, Maplewood, MN.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Board
approve said permit application as being in compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, MN, be forwarded to the Gambling Control Board for their approval.
Adopted by the Maplewood City Council on October 14, 2019.
Marylee Abrams, Mayor
Attest:
Andrea Sindt, City Clerk
Packet Page Number 67 of 143
G7
CITY COUNCIL STAFF REPORT
Meeting Date October 14, 2019
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Andrea Sindt, City Clerk
PRESENTER: Andrea Sindt
AGENDA ITEM: Designation of Official Newspaper
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
The Maplewood Review has been the official newspaper of the city of Maplewood for publication of
ordinances and legal notices for many years. The city was notified on September 30, 2019 that the
October 2, 2019 paper was the final Maplewood Review. The city council must now designate
another qualifying newspaper of general circulation in Maplewood to be the official newspaper for the
remainder of 2019. The Pioneer Press meets these requirements.
Recommended Action:
Motion to designate the Pioneer Press as the official newspaper for the city of Maplewood.
Fiscal Impact:
Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is TBD
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ❑ Other: n/a
Strategic Plan Relevance:
❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment
✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt.
Minn. Stats. 412.831 states the council shall, annually at its first meeting of the year, designate a
legal newspaper of general circulation in the city as its official newspaper, in which shall be published
such ordinances and other matters as are required by law to be so published and such other matters
as the council may deem it advisable and in the public interest to have published in this manner.
Background:
Lille Suburban Newspapers, publisher of the Maplewood Review and many other local papers, has
ceased operations. By naming the Pioneer Press as the official newspaper, all city of Maplewood
legal notices such as public hearing notices or ordinances will now be published in the Pioneer Press.
A44achmanfc-
None
Packet Page Number 68 of 143
G8
CITY COUNCIL STAFF REPORT
Meeting Date October 14, 2019
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Steven Love, Director of Public Works/City Engineer
Scott Schultz, Utility/Fleet/Parks Superintendent
PRESENTER: Steven Love
AGENDA ITEM: Contract for Purchase of Gas and Diesel Fuel with the State of Minnesota
Fixed Price Fuel Program for 2020
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation
Policy Issue:
The City Council will consider entering into a contract with the State of Minnesota Fixed Price Fuel
Program for 2020.
Recommended Action:
Motion to direct the Mayor and City Manager to enter into a contract with the State of Minnesota
Fixed Price Fuel Program for 2020 fuel purchases.
Fiscal Impact:
Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is To Be Determined
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ✓ Other: The funding for fuel purchases is through
the Fleet Fund and is accounted for in the proposed 2020 City Budget.
Strategic Plan Relevance:
✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment
✓ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt.
The annual contracting for gasoline and diesel fuel are an operational need for the City to function
and entering into a fixed price contract for 2020 provides budget stability throughout 2020.
Background
With the uncertainties in the oil markets, locking in fuel prices at a known price for 2020 is important
in order to have stability in the budgeting process throughout the year. The City will plan to lock into
a contract with the State from February 1, 2020 through January 31, 2021. In order for the State's
Fuel Core Team to secure prices, all participants must submit fuel quantities by
Packet Page Number 69 of 143
G8
November 22, 2019. Once all participants have submitted their quantities, the States Fuel Core
Team will work with fuel market professionals to lock into the most competitive prices available at
the time.
When the prices are set and a vendor is chosen for the state contract, the vendor will be supplying
the City with 56,400 gallons of gas (4,700 gallons/month) and 39,600 gallons of diesel (3,300
gallons/month) for the stated period.
The following is a comparison of current and recent contract years:
The first attachment is an overview of the proposed "Fixed Price Fuel Program". The second
attachment outlines the fuel quantity commitments for gas and diesel for February 1, 2020 to
January 31, 2021. The City's Finance Director and City Attorney have reviewed the conditions of
this program.
Attachments
1. Overview of Fuel Consortium and Fixed Price Program
2. Fuel Quantities Commitment Form
Packet Page Number 70 of 143
Gas
Diesel
Year
Price
Year
Price
2016
$1.68/gallon
2016
$1.77/gallon
2017
$1.87/gallon
2017
$1.99/gallon
2018
$2.34/gallon
2018
$2.25/gallon
2019
$1.97/gallon
2019
$2.22/gallon
2020
To be determined
2020
To be determined
The first attachment is an overview of the proposed "Fixed Price Fuel Program". The second
attachment outlines the fuel quantity commitments for gas and diesel for February 1, 2020 to
January 31, 2021. The City's Finance Director and City Attorney have reviewed the conditions of
this program.
Attachments
1. Overview of Fuel Consortium and Fixed Price Program
2. Fuel Quantities Commitment Form
Packet Page Number 70 of 143
G8, Attachment 1
Fuel Consortium Program - Overview
Attachment A
The current Contract with Mansfield Oil is set to expire January 31, 2020. Due to market conditions and the solicitation
process, the procurement team is exploring pricing options for a new program that will begin February 1, 2020. In order
to achieve this, participants must submit their quantities for the Fixed Price Fuel Program no later than November 22,
2019.
Fixed Price Fuel Program —Agencies participating in the Fixed Price Fuel Program are required to take 100% of its
monthly quantity committed and the Contract Vendor is required to provide 100% of the monthly quantities contracted.
The program will be for 12 months, from February 1, 2020 through January 31, 2021.
- If the original purchaser is unable to take all of the monthly committed gallons, the Contract Vendor will be
responsible for contacting other location participating the Fixed Price Fuel Contract to determine if they are able
to take additional gallons.
- If the Contract Vendor is able to ship the unused gallons from the original participating purchaser to another
participating agency, there will be no cost to the original participating agency. If the Spot Price is less than the
Fixed Price, participants are not required to take more than the monthly amount they committed to.
- If the Contract Vendor is unable to ship the unused gallons from the original participating purchaser to another
participating agency, they may sell the unused gallons on the open market and either debit or credit the
difference in price back to the original participating purchaser based on the open market sell price.
- If the Contract Vendor is unable to provide all of the monthly committed gallons to a participating member by
the due date and time, the participating member may purchase the product on the open market and charge the
Contract Vendor for any actual additional costs incurred.
Spot Price Program — In addition to the Fixed Price Program, we will include a Spot Price Program for Participants to
handle extra fuel needs over and above the committed quantities in the Fixed Price Program. Only Participants in the
Fixed Price Program may use the Spot Prices offered by the Contract Vendor.
If the Contract Vendor is unable to provide the order quantity to a State agency or CPV member by the required due
date and time, the State agency or CPV member may purchase the product on the open market and charge the Contract
Vendor for any actual additional costs incurred.
The signature below and/or submission of the Order Form (Attachment B) certify that your Entity agrees to all terms,
conditions, and prices of any Contract agreement entered into on its behalf by the State of Minnesota, which includes,
by is not limited to, taking 100% of the monthly fuel quantities submitted for the Fixed Price Program on the Fuel Order
Form (Attachment B). There is no requirement to take any product(s) using the Spot Price Program.
Agency Name:
Add ress:
City of Maplewood
1902 County Road B East
Contact Person: Scott Schultz
Phone No.: 651-249-2430 Fax:
Authorized Signature:
Title: Utility/Fleet/Park Superintendent
Email: scott.schultz@maplewoodmn.gov
Packet Page Number 71 of 143
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Packet Page Number 73 of 143
G9
CITY COUNCIL STAFF REPORT
Meeting Date October 14, 2019
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Steven Love, Public Works Director / City Engineer
Jon Jarosch, Assistant City Engineer
PRESENTER: Steven Love
AGENDA ITEM: Resolution Directing Modification of Existing Construction Contract,
Change Order No. 1, Gladstone Phase 3 Corridor Improvements, City
Project 16-18
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ✓ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation
Policy Issue:
City Council will consider approving Change Order No. 1, for the Gladstone Phase 3 Corridor
Improvements, City Project 16-18.
Recommended Action:
Motion to approve resolution Directing Modification of Existing Construction Contract, Change
Order No. 1, City Project 16-18, and authorize the Mayor and City Manager to sign Change Order
No. 1.
Fiscal Impact:
Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $57,517.13
Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ❑ Other: Approval of Change Order No. 1 will
increase the project construction contract amount by $57,517.13 from $3,992,101.65 to
$4,049,618.78. The revised contract amount, including indirect costs, falls within the approved
financing plan.
Strategic Plan Relevance:
✓ Financial Sustainability ❑ Integrated Communication ✓ Targeted Redevelopment
✓ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt.
This final phase of the Gladstone Corridor Improvements represents an investment into the City
infrastructure along Frost Avenue. The west end of the project area is also targeted for
redevelopment. The City has been awarded two grants to help fund the project.
Packet Page Number 74 of 143
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Background
The City Council awarded a construction contract to Veit & Company, Inc. for the Gladstone Phase
3 Corridor Improvements, City Project 16-18, in the amount of $3,992,101.65. The project
improvements included the full reconstruction and narrowing of Frost Avenue from White Bear
Avenue to English Street, the addition of sidewalks and trails along the corridor, upgrades to
utilities, significant storm water quality feature installations, and upgrades to Wakefield Park.
Change Order No. 1 proposes to increase the construction contract by $57,517.13 to cover costs
associated with removing contaminated soils from the road section, a change in sod materials for
the Phase 1 portion of the project, and a section of storm sewer pipe that was unaccounted for in
the initial bid document. These items are further detailed in the attached change order document.
Change Order No. 1 proposes to increase the contract amount to $4,049,618.78. No changes to the
project budget are required at this time.
Attachments
1. Change Order No. 1
2. Resolution Directing Modification of Existing Construction Contract
Packet Page Number 75 of 143
M, STATE AID FOR LOCAL TRANSPORTATION
-."o T.VoMI CHANGE ORDER
G9, Attachment 1
Rev. February 2018
SP/SAP(s) I SAP 138-151-005 1 Change Order No. 1
Project Location Frost Avenue from White Bear Avenue to English Street
Local Agency City of Maplewood Local Project No. CP 16-18
Contractor Veit & Company, Inc Contract No. _
Address/City/State/Zip 14000 Veit Place / Rogers / MN / 55374
Total Change Order Amount $57,517.13
Issue 1: Contaminated soils were identified during construction of Phase 2 at the intersections of Frost
Avenue/Dieter Street and Ide Street based on petroleum odor during excavation. Soil tests were
performed by Braun Intertec who concluded that the soil must be disposed of in a landfill.
Resolution 1: The Contractor shall excavate, haul and dispose of the contaminated soil. The soil will be
measured by weight based on total quantity of material hauled to the disposal site. The unit price includes
equipment, materials, labor and prime contractor mark up.
Issue 2: The contractor has requested to substitute SODDING TYPE LAWN in place of 2573.503
SODDING TYPE SALT TOLERANT. This allows for sod to be placed earlier in the season to stabilize
Phase 1 construction without using temporary stabilization measures.
Resolution 2: The engineer has determined that this substitution meets requirements of the item being
replaced. The existing contract unit price will be revised to reflect the material cost and 45 -day
maintenance period requirements. The sod will be measured and paid per the existing contract
specifications.
Issue 3: A pay item for 42" RCP storm sewer was not included in the bidding documents but was shown
in the design plans and was necessary for storm sewer construction.
Resolution 3: The unit price includes equipment, materials and labor to supply and install the storm
sewer.
Page 1 of 2
Packet Page Number 76 of 143
e Of Cost:
Item
Description
Description
Unit
Unit Price
+ or —
+ or—
No.
Quantity
Amount $
1
Export Contaminated Soil
TON
$39.90
931.25
$37,156.88
Sodding Type Salt Tolerant
SQ YD
$6. 00
11,500
( )
($69,000.00)
(Schedule A)
2
Sodding Type Salt Tolerant
SQ YD
$6. 15
625
( )
($3,843.75)
(Schedule E)
Sodding Type Lawn
SQ YD
$7.20
12,125
$87,300.00
3
42" RCP Sewer
LIN FT
$246.00
24
$5,904.00
Net Change this Change Order
$57,517.13
Page 1 of 2
Packet Page Number 76 of 143
M, STATE AID FOR LOCAL TRANSPORTATION
CHANGE ORDER
TRAHSP°RTAiIOH
G9, Attachment 1
Rev. February 2018
SP/SAP(s) I SAP 138-151-005 1 Change Order No. 1
Approved by Project Engineer:
Print Name:
Approved by Contractor:
Print Name:
Approved by Owner:
Print Name:
Date
,�=
Date:
Phone:
Date:
Phone:
DSAE Portion: The State of Minnesota is not a participant in this contract. Signature by the
District State Aid Engineer is for FUNDING PURPOSES ONLY and for compliance with State
and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available.
This work is eligible for: _ Federal Funding _ State Aid Funding
District State Aid Engineer:
Page 2 of 2
Date:
Local funds
Packet Page Number 77 of 143
G9, Attachment 2
RESOLUTION
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 16-18, CHANGE ORDER NO. 1
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
Improvement Project 16-18, Gladstone Phase 3 Corridor Improvements, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Gladstone Phase 3 Corridor Improvements, City Project 16-18, Change Order
No. 1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The Mayor and City Manager are hereby authorized and directed to modify the
existing contract by executing said Change Order No. 1 which is an increase of
$57,517.13.
The revised contract amount is $4,049,618.78.
Adopted by the Maplewood City Council on this 14th day of October 2019.
Packet Page Number 78 of 143
CITY COUNCIL STAFF REPORT
Meeting Date October 14, 2019
REPORT TO: Melinda Coleman
REPORT FROM: Steven Love, Director of Public Works/City Engineer
Scott Schultz, Utility/Fleet/Parks Superintendent
PRESENTER: Steven Love
AGENDA ITEM: Purchase of One Utility Tractor
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement
Policy Issue:
G10
❑ Proclamation
The City of Maplewood's proposed 2020-2024 Capital Improvement Plan (CIP) identifies the
purchase of one utility tractor to replace three maintenance tractors. City Council approval is
needed to move forward with this purchase.
Recommended Action:
Motion to approve the purchase of one utility tractor and direct the Mayor and City Manager to enter
into a contract with Frontier Ag and Turf for the purchase under MN State Contract #021815 -DAC in
the amount of $147,469.17.
Fiscal Impact:
Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $147,469.17.
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ✓ Other: The proposed 2020-2024 CIP identifies
$150,000.00 for the replacement of the three old tractor units. The cost for this purchase less the
expected auction value of the old units ($20,000.00) is $127,469.17. This is $22,530.83 less than
the identified CIP amount. All cost savings will remain in the fleet fund for future purchases. The
Finance Director has reviewed the fleet fund balance and there are sufficient funds to move forward
with this purchase.
Strategic Plan Relevance:
❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment
✓ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt.
The new utility tractor will increase work efficiencies and better serve the current and future needs
of our Public Works department.
Packet Page Number 79 of 143
G10
Background
Currently, the City operates three maintenance tractors. One 1998 maintenance tractor used for flail
mowing, one 1987 parks tractor equipped with a loader bucket, and one Toro maintenance
machine. These units are in need of replacement due to age, high engine hours, and needed costly
repairs. The old units will be replaced with one multi-purpose machine that can be utilized by all
divisions in Public Works throughout the year. The new tractor will be used for summer
maintenance activities such as trail mowing, boulevard mowing, turf maintenance, and
miscellaneous construction work throughout the City. Additionally, the new tractor will be used for
winter maintenance activities such as snow removal on streets, trails, sidewalks, and parking lots.
Most large equipment purchases can take up to six to eight months from the order date to the
delivery date. Staff is requesting the utility tractor be ordered by November 1, 2019 to establish an
early delivery date in 2020. The City would take delivery and be invoiced for this purchase in 2020.
The following is a summary of the cost for the utility tractor replacement:
1. Frontier Ag and Turf
2020 5115M Series Utility Tractor and Attachments $147,469.17
Attachments
1. Quote/Specs from Frontier Ag and Turf
2. 2020 CIP Sheet
Packet Page Number 80 of 143
JOHN DEERE
G10, Attachment 1
AG 6 TURF
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT
TO (VENDOR): TO DELIVERING DEALER:
Deere & Company Frontier Ag & Turf
2000 John Deere Run 730 Deere Drive
Cary, NC 27513 New Richmond, WI 54017
FED ID: 36-2382580; DUNS#: 60-7690989 715-246-6565
Quote Summary
Prepared For: Delivering Dealer:
Maplewood Public Works Frontier Ag & Turf
1902 County Road B E Marc Ince
Maplewood, MN 55109 730 Deere Drive
Business. 651-770-4500 New Richmond, WI 54017
scott.schultz@maplewoodmn.gov Phone: 715-246-6565
marci@frontieragturf.com
Quote ID: 19272681
Created On: 01 April 2019
Last Modified On: 06 May 2019
Expiration Date: 01 May 2019
Equipment Summary Suggested List Selling Price Qty Extended
JOHN DEERE 5115M Utility Tractor $ 91,091.57 $ 71,220.29 X 1 = $ 71,220.29
Contract: Sourcewell Ag Tractors 021815 -DAC (PG 1 P CG 70)
Price Effective Date: April 1, 2019
JOHN DEERE 540R Standard Farm $ 7,363.00 $ 5,595.88 X 1 = $ 5,595.88
Loader
Contract: Sourcewell Ag Tractors 021815 -DAC (PG 1 P CG 70)
Price Effective Date: April 1, 2019
ALLIED - WHEEL $ 5,830.00 $ 5,830.00 X 1 = $ 5,830.00
CONFIGURATION, 440/80R34 &
340/80R24
Contract: Sourcewell Ag Tractors 021815 -DAC (PG 1 P CG 70)
Price Effective Date:
ALLIED FREIGHT TO DIAMOND $ 800.00 $ 800.00 X 1 = $ 800.00
MOWERS
Contract: Sourcewell Ag Tractors 021815 -DAC (PG 1 P CG 70)
Price Effective Date:
Equipment Total $ 83,446.17
* Includes Fees and Non -contract items Quote Summary
Equipment Total $ 83,446.17
Salesperson : X Accepted By : X
PacKet Page Number o 143
JOHN DEERE
Quote Summary
G10, Attachment 1
AG 6 TURF
Prepared For: Prepared By:
City Of Maplewood Marc Ince
MN Frontier Ag & Turf
730 Deere Drive
New Richmond, WI 54017
Phone: 715-246-6565
marci@frontieragturf.com
Quote Id: 19322115
Created On: 08 April 2019
Last Modified On: 08 April 2019
Expiration Date: 15 April 2019
Equipment Summary Suggested List Selling Price Qty Extended
HLA 3200 SERIES 8' CLOSED, 13' $ 16,702.00 $ 15,300.00 X 1 = $ 15,300.00
OPEN
Equipment Total
Salesperson : X
Packet Page Number 82 of 143
Quote Summary
Equipment Total
SubTotal
Est. Service Agreement Tax
Total
Down Payment
Rental Applied
Balance Due
Accepted By : X
$ 15,300.00
$ 15,300.00
$ 15,300.00
$ 0.00
$ 15, 300.00
(0.00)
(0.00)
$ 15,300.00
JOHN DEERE
G10, Attachment 1
AG 6 TURF
Salesperson : X
Quote Summary
Equipment Total
SubTotal
Est. Service Agreement Tax
Total
Down Payment
Rental Applied
Balance Due
Accepted By : X
$ 10,700.00
$ 10,700.00
$ 0.00
$ 10,700.00
(0.00)
(0.00)
$ 10,700.00
Packet Page Number 83 of 143
Quote Summary
Prepared For:
Prepared By:
City Of Maplewood
Marc Ince
WI
Frontier Ag & Turf
730 Deere Drive
New Richmond, WI 54017
Phone: 715-246-6565
marci@frontieragturf.com
Quote Id: 19323086
Created On: 08 April 2019
Last Modified On: 08 April 2019
Expiration Date: 15 April 2019
Equipment Summary
Suggested List Selling Price Qty Extended
NORMAND N92-280HYB
$ 11,350.00 $ 10,700.00 X 1 = $ 10,700.00
Equipment Total
$ 10,700.00
Salesperson : X
Quote Summary
Equipment Total
SubTotal
Est. Service Agreement Tax
Total
Down Payment
Rental Applied
Balance Due
Accepted By : X
$ 10,700.00
$ 10,700.00
$ 0.00
$ 10,700.00
(0.00)
(0.00)
$ 10,700.00
Packet Page Number 83 of 143
Bill To Name CITY OF MAPLEWOOD (MN)
Bill To 1830 COUNTY ROAD B EAST
MAPLEWOOD, MN 55109
Date 4/29/2019
on
MOWER S
Ship To Name
Contact Name
Email
Primary Phone
G10, Attachment 1
CITY OF MAPLEWOOD (MN)
Scott Schultz
scott.schultz@maplewoodmn.gov
(651)249-2430
Total Cost
Freight
Grand Total
S37,223.00
S800.00
$38,023.00
*2WD / 4WD
4WD Lead Time 4-8 weeks
`Year
2019 Contract Name MN State 154501
`Tractor Make
John Deere
"Tractor Model
5115M
"Front Tire Size
340/80/R24
"Rear Tire Size
440/80/R34
Quote Special The tractor will have a front end loader
Instructions
Prepared By Paul Schreurs
Phone (605) 929-3083 DIAMOND MOWERS, LLC
Email pschreurs@diamondmowers.com 350 E. 60th Street N
Sioux Falls, SD 57104
OP OP014279 (605) 977-3300 ph 1 (605) 655-5870 fx
Quote Number 00017876 www.diamondmowers.com
Quote is good 60 days from quote date.
Packet Page Number 84 of 143
G10, Attachment 2
Capital Improvement Plan 2020 thru 2024
Citv of Manlewood- Minnesota
Justification
fhe 1987 maintenance tractor is in need of replacement due to its age and needed engine repairs that exceed the value of the tractor. This unit
,vill be replaced with a multi-purpose machine that can be utilized by all division in Public Works to perform functions such as snow removal on
rails, sidewalks, parking lots and summer maintenance including trail mowing, boulevard mowing and miscellaneous construction work
hroughout the city.
Expenditures 2020 2021 2022 2023 2024 Total
Equip/Vehicles/Furnishings 150,000 150,000
Total 150,000 150,000
Funding Sources 2020 2021 2022 2023 2024 Total
Fleet Management Fund 150,000 150,000
Total 150,000
Budget Impact/Other
),here will be a positive impact on the operating budget due to lower maintenance costs.
150,000
Packet Page Number 85 of 143
G11
CITY COUNCIL STAFF REPORT
Meeting Date October 14, 2019
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Scott Nadeau, Public Safety Director
PRESENTER: Scott Nadeau, Public Safety Director
AGENDA ITEM: Agreement with City of St. Paul and Acceptance of Department of Public
Safety Grant Money
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation
Policy Issue:
City Council approval is requested to sign the agreement and accept the grant money.
Recommended Action:
Motion to approve the agreement with City of St. Paul and accept the Department of Public Safety
grant money.
Fiscal Impact:
Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.00
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ❑ Other: n/a
Strategic Plan Relevance:
❑ Financial Sustainability ❑ Integrated Communication
✓ Operational Effectiveness ❑ Community Inclusiveness
City Council approval is required to sign the agreement.
Background
❑ Targeted Redevelopment
❑ Infrastructure & Asset Mgmt.
The Maplewood Police Department, as part of a 2020 "Toward Zero Deaths (TZD) Enforcement'
grant through the Minnesota Department of Public Safety, will be receiving $48,087 to assist in the
funding of targeted traffic safety enforcement activities, such as of DWI, seatbelt, speed, `move
over' law, and distracted driving offenses. The St. Paul Police Department has taken on the
administrative responsibilities for this grant, so there will be no administrative expenses for the City
of Maplewood. The grant begins October 1, 2019 and will be completed on September 30, 2020.
Attachments
1. Agreement with City of St. Paul
2. MN Department of Public Safety Grant Agreement
3. Grant Budget Breakdown by Agency
Packet Page Number 86 of 143
G11, Attachment 1
Agreement
Between the City of Saint Paul and City of Maplewood
THIS AGREEMENT, made and entered into this 14th day of October, 2019, is by and
between the City of Saint Paul, Minnesota, a municipal corporation under the laws of the State of
Minnesota, hereinafter referred to as "City" and City of Maplewood, a political subdivision of
the State of Minnesota, hereinafter referred to as "Provider."
The City and Provider, in consideration of the mutual terms and conditions, promises,
covenants, and payments hereinafter set forth, agree as follows:
SECTION 1: Scope of Services.
A. Provider agrees to provide services or perform activities as related to its individual
entity as described in the attached state grant award (Attachment A) and agrees to comply with
all special conditions, financial reporting, and other requirements as detailed in Attachment A.
SECTION 2: Time for Completion.
A. The services described in Section 1 shall be commenced on October 1, 2019 and will
be completed in accordance with the schedule mutually agreed upon with the City through
September 30, 2020.
B. Provider shall not proceed with any task outside of the grant award without specific
authorization from the Project Manager designated by the City.
C. There will be no extension of this contract beyond the date outlined above.
SECTION 3: Billings, Payment and Reporting.
A. For the Provider's faithful performance of this Agreement, the City hereby agrees to
compensate the Provider in the amounts and according to the provisions of Attachment A. Total
payments to the Provider shall not exceed $48,087.00.
B. The above amounts shall fully compensate the Provider for all costs. No claim for
services and/or costs provided by the Provider, not specifically provided for in this Agreement
will be honored by the City.
C. The Provider shall submit an itemized invoice as well as detailed backup documents
to the City on a quarterly basis. The Provider will be provided with the deadline for submitting
the detailed backup after the grant reporting deadlines have been finalized. The Provider shall
submit the detailed backup within the budget categories as detailed on Attachment B. Upon
receipt of the invoice and verification of the charges by the Project Manager, payment shall be
made by the City to Provider within thirty (30) days of the City receiving payment or
reimbursement from the State of Minnesota for services provided under this Agreement.
D. Provider shall submit programmatic reporting as requested by the fiscal agent, City
of Saint Paul, on a quarterly basis. No payments shall be made to Provider without
programmatic reports completed by the due date.
Page 1 of 7
Packet Page Number 87 of 143
G11, Attachment 1
E. In the event the Provider fails to comply with any terms or conditions of the
Agreement or grant award (see Attachment A) or to provide in any manner the work or services
as agreed to herein, the City reserves the right to withhold any payment until the City is satisfied
that corrective action has been taken or completed. This option is in addition to and not in lieu of
the City's right to termination as provided in other sections of this Agreement.
SECTION 4: Project Management.
A. The City requires the Provider to assign specific individuals as principal project
members and to assure that the major work and coordination will remain the responsibility of
this individual during the term of the Agreement. Removal of any principal project member
without replacement by equally qualified individual or without the prior written approval of the
City is grounds for termination of the Agreement by the City. Provider's principal project
member is:
Sergeant Michael Dugas
_Maplewood Police Dept.
_1830 County Rd B East
_Maplewood, MN 55109
B. The Provider has designated Michael Dugas, Police Sergeant, as the
Project Manager for this Agreement, and the individual to whom all communications pertaining
to the Agreement shall be released. The Project Manager shall have the authority to transmit
instructions, receive information, authorize amendments or changes to the Agreement, and
interpret and define the Provider's policies and decisions pertinent to the work covered by this
Agreement.
SECTION 5: City Responsibilities.
A. City agrees to provide the Provider with access to any information from City
documents, staff, and other sources needed by the Provider to complete the work described
herein.
SECTION 6: Work Products, Records, Dissemination of Information.
A. For purposes of this Agreement, the following words and phrases shall have the
meanings set forth in this section, except where the context clearly indicates that a different
meaning is intended.
"Workproduct" shall mean any report, recommendation, paper, presentation, drawing,
demonstration, or other materials, whether in written, electronic, or other format that results
from the Provider's services under this Agreement.
"Supporting documentation" shall mean any surveys, questionnaires, notes, research,
papers, analyses, whether in written, electronic, or in other form, belonging to the Provider
and pertaining to work performed under this Agreement.
Page 2 of 7
Packet Page Number 88 of 143
G11, Attachment 1
"Business records" shall mean any books, documents, papers, account records and other
evidences, whether written, electronic, or in other form, belonging to the Provider and
pertaining to work performed under this Agreement.
B. All deliverable work products and supporting documentation that result from the
Provider's services under this Agreement shall be delivered to the City and shall become the
property of the City after final payment is made to the Provider with no right, title, or interest in
said work products or supporting documentation vesting in the Provider.
C. Unless otherwise required under State or Federal data privacy law, the Provider agrees
not to release, transmit, or otherwise disseminate information associated with or generated as a
result of the work performed under this Agreement without prior knowledge and written consent
of the City.
D. In the event of termination, all documents finished or unfinished, and supporting
documentation prepared by the Provider under this Agreement, shall be delivered to the City by
the Provider by the termination date and there shall be no further obligation of the City to the
Provider except for payment of amounts due and owing for work performed and expenses
incurred to the date and time of termination.
E. The Provider agrees to maintain all business records in such a manner as will readily
conform to the terms of this Agreement to make such materials available at its office at all
reasonable times during this Agreement period and for six (6) years from the date of the final
payment under the contract for audit or inspection by the City, the Auditor of the State of
Minnesota, or other duly authorized representative.
F. The Provider agrees to abide strictly by Chapter 13, Minnesota Statutes (Minnesota
Government Data Practice Act) as well as any other applicable federal, state, and local laws or
ordinances, and all applicable rules, regulations, and standards established by any agency of such
governmental units which are now or hereafter promulgated insofar as they relate to the
Provider's performance of the provisions of this Agreement.
SECTION 7: Equal Opportunity Employment.
A. The Provider will not discriminate against any employee or applicant for employment
for work under this Agreement because of race, color, religion, gender, age, sexual orientation,
or national origin and will take affirmative steps to ensure that applicants are employed and
employees are treated during employment without regard to race, color, religion, gender, age,
sexual orientation, or national origin.
This provision shall include, but not be limited to the following: employment, upgrading,
demotion, or transfer; recruitment advertising, layoff or termination; rates of pay or their forms
of compensation; and selection for training, including apprenticeship.
SECTION 8: Compliance with Applicable Law.
The Provider agrees to comply with all federal, state, and local laws or ordinances, and
all applicable rules, regulations, and standards established by any agency of such governmental
Page 3 of 7
Packet Page Number 89 of 143
G11, Attachment 1
units, which are now or hereafter promulgated insofar as they relate to the Provider's
performance of the provisions of this Agreement. It shall be the obligation of the Provider to
apply for, pay for, and obtain all permits and/or licenses required.
SECTION 9: Independent Contractor.
A. It is agreed by the parties that, at all times and for all purposes within the scope of this
Agreement, the relationship of the Provider to the City is that of an independent contractor and
not that of employee. No statement contained in this Agreement shall be construed so as to find
the Provider an employee of the City, and the Provider shall be entitled to none of the rights,
privileges, or benefits of City employees.
SECTION 10: Subcontracting.
A. The Provider agrees not to enter into any subcontracts for any of the work
contemplated under this Agreement (unless specifically outlined in the grant) without obtaining
prior written approval of the City.
SECTION 11: Hold Harmless.
That each party will responsible for their own acts or omissions for their employees,
agents and officials. Nothing in this agreement shall constitute a waiver by either party of any
statutory or common law defenses, immunities, or limits or exceptions on liability.
SECTION 12: Assignment.
A. The City and the Provider each binds itself and its successors, legal representatives,
and assigns of such other party, with respect to all covenants of this Agreement; and neither the
City nor the Provider will assign or transfer their interest in this Agreement without the written
consent of the other.
SECTION 13: Termination.
A. This Agreement will continue in full force and effect until completion of the
Provider's services as described herein unless either party terminates it at an earlier date. Either
party to this Agreement may terminate it by giving no less than thirty (30) days written notice of
the intent to terminate to the other party.
B. With Cause. The City reserves the right to suspend or terminate this Agreement if
the Provider violates any of the terms or conditions of this Agreement or does not fulfill, in a
timely and proper manner, its obligations under this Agreement as determined by the City. In the
event that the City exercises its right to suspend or terminate under this Section, it shall submit
written notice of suspension to the Provider, specifying the reasons therefore, and the date upon
which such suspension becomes effective. Within ten days of receipt of such notice, the
Provider shall take all actions necessary to cure the default. If the Provider fails to cure the
default within the ten-day period, the Agreement is immediately terminated. Upon termination
of this Agreement, the Provider shall discontinue further commitments of funds under this
Agreement.
C. In the event of termination, the City will pay the Provider for all services actually
timely, and faithfully rendered up to the receipt of the notice of termination and thereafter until
Page 4 of 7
Packet Page Number 90 of 143
G11, Attachment 1
the date of termination. The Provider will deliver all work products and supporting
documentation developed up to the date of termination prior to the City rendering final payment
for services.
SECTION 14: Default by Provider.
A. In the event Provider fails or neglects to comply with any term or condition of this
Agreement or to provide the services stated herein, City shall have the right, after written notice,
to cease payment hereunder. This remedy shall be in addition to any other remedies, including
termination, available to the City in law or equity.
SECTION 15: Amendment or Changes to Agreement.
A. The City or the Provider may request changes that would increase, decrease, or
otherwise modify the Scope of Services.
B. Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when reduced to writing and duly signed by the parties.
C. Modifications or additional schedules shall not be construed to adversely affect vested
rights or causes of action which have accrued prior to the effective date of such amendment,
modification, or supplement. The term "this Agreement" as used herein shall be deemed to
include any future amendments, modifications, and additional schedules made in accordance
herewith.
SECTION 16: Notices.
A. Except as otherwise stated in this Agreement, any notice or demand to be given under
this Agreement shall be delivered by email to the designated project manager if the receipt of the
message is confirmed, in person, or deposited in United States Mail. Any notices or other
communications shall be addressed as follows:
To Provider:
Michael Dugas, Sergeant
City of Maplewood
1830 County Road B East
Maplewood, MN 55109
SECTION 17: Waiver.
To City:
Wendy Trebesch, Accountant
Saint Paul Police Department
367 Grove Street
Saint Paul, MN 55101
A. Any failure of a party to assert any right under this Agreement shall not constitute a
waiver or a termination of that right, this Agreement, or any of this Agreement's provision.
SECTION 18: Survival of Obligations.
A. The respective obligations of the City and the Provider under these terms and
conditions, which by their nature would continue beyond the termination, cancellation, or
expiration hereof, shall survive termination, cancellation or expiration hereof.
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Packet Page Number 91 of 143
G11, Attachment 1
B. If a court or governmental agency with proper jurisdiction determines that this
Agreement, or a provision herein is unlawful, this Agreement or that provision, shall terminate.
If a provision is so terminated but the parties legally, commercially, and practicably can continue
this Agreement without the terminated provision, the remainder of this Agreement shall continue
in effect.
SECTION 19: Interpretation of Agreement, Venue.
A. This Agreement shall be interpreted and construed according to the laws of the State
of Minnesota. All litigation related to this Agreement shall be venued in the District Court of the
City of Ramsey, Second Judicial District, State of Minnesota.
SECTION 20: Force Majeure.
A. Neither the City nor the Provider shall be held responsible for performance if its
performance is prevented by acts or events beyond the party's reasonable control, including, but
not limited to: severe weather and storms, earthquake or other natural occurrences, strikes and
other labor unrest, power failures, electrical power surges or current fluctuations, nuclear or other
civil military emergencies, or acts of legislative, judicial, executive, or administrative authorities.
SECTION 21: Entire Agreement.
It is understood and agreed that the entire Agreement supersede all oral agreements and
negotiations between the parties relating to the subject matters herein.
Page 6 of 7
Packet Page Number 92 of 143
G11, Attachment 1
IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the day and
year first above written.
For the City:
Approved as to form:
IC 1
For City of Maplewood:
Steven Heng
Assistant City Attorney
Date:
By:
Robert L. Thomasser
Assistant Chief of Police
Date:
By: By:
John McCarthy Melinda Coleman
Director of Financial Services City Manager
Date: Date:
By: By:
Melvin Carter Marylee Abrams
Mayor Mayor
Date: Date:
Page 7of7
Packet Page Number 93 of 143
G11, Attachment 2
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Grant Agreement Page 1 of 2
Minnesota Department of Public Safety ("State")
Grant Program:
Office of Traffic Safety
2020 Toward Zero Deaths (TZD) Enforcement
445 Minnesota St. Suite 1620
Project No.: 20-02-02, 20-03-04, 20-03-20, 20 -04 -
St. Paul, Minn. 55101-2190
01, 20-04-04, 20-04-02
Grant Agreement No.:
A-ENFRC20-2020-SPPD-071
Grantee:
Grant Agreement Term:
St. Paul Police Department
Effective Date: Oct. 1, 2019
367 Grove Street
Expiration Date: Sept. 30, 2020
St. Paul, Minn. 55101-2416
Grantee's Authorized Representative:
Grant Agreement Amount:
Commander Jeremy Ellison
Original Agreement $ 688,550.00
St. Paul Police Department
Matching Requirement $ 0.00
367 Grove Street
St. Paul, Minn. 55101-2416
Phone: (651) 3684561
E-mail: jeremy.ellison ci.stpaul.mn.us
State's Authorized Representative:
Federal Funding: CFDA #20.600, 20.608, 20.616
Shannon Grabow
FAIN: 18X9205464MN17, 18X9204020MN17,
Office of Traffic Safety
18X920405BMN17, 18X920405DMN17
445 Minnesota St. Suite 1620
State Funding: None
St. Paul, Minnesota 55101-2190
Special Conditions: None
Phone: (651) 201-7063
E-mail: shannon.grabow state.mn.us
Under Minn. Stat. § 299A.01. Subd 2 (4) the State is empowered to enter into this grant agreement.
Term: Effective date is the date shown above or the date the State obtains all required signatures under Minn.
Stat. § 1613.98, subd. 7, whichever is later. Once this grant agreement is fully executed, the Grantee may claim
reimbursement for expenditures incurred pursuant to the Payment clause of this grant agreement.
Reimbursements will only be made for those expenditures made according to the terms of this grant agreement.
Expiration date is the date shown above or until all obligations have been satisfactorily fulfilled, whichever occurs
first.
The Grantee, who is not a state employee will:
Perform and accomplish such purposes and activities as specified herein and in the Grantee's approved 2020
Toward Zero Deaths (TZD) Enforcement Application ("Application") which is incorporated by reference into this
grant agreement and on file with the State at Office of Traffic Safety, 445 Minnesota St., Suite 1620, St. Paul,
Minn. 55101. The Grantee shall also comply with all requirements referenced in the 2020 Toward Zero Deaths
(TZD) Enforcement Guidelines and Application which includes the Terms and Conditions and Grant Program
Guidelines(htips://gpp.dps.mn.gov/EGrants), which are incorporated by reference into this grant agreement.
Budget Revisions: The breakdown of costs of the Grantee's Budget is contained in Exhibit A, which is attached
and incorporated into this grant agreement. As stated in the Grantee's Application and Grant Program Guidelines,
the Grantee will submit a written change request for any substitution of budget items or any deviation and in
accordance with the Grant Program Guidelines. Requests must be approved prior to any expenditure by the
Grantee.
Matching Requirements: (If applicable.) As stated in the Grantee's Application, the Grantee certifies that the
matching requirement will be met by the Grantee.
DPS Grant Agreement non -state (OTS 06/16)
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G11, Attachment 2
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Grant Agreement Page 2 of 2
Payment: As stated in the Grantee's Application and Grant Program Guidance, the State will promptly pay the
Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized
Representative accepts the invoiced services and in accordance with the Grant Program Guidelines. Payment
will not be made if the Grantee has not satisfied reporting requirements.
Certification Regarding Lobbying: (If applicable.) Grantees receiving federal funds over $100,000.00 must
complete and return the Certification Regarding Lobbying form provided by the State to the Grantee.
1. ENCUMBRANCE VERIFICATION
Individual certifies that funds have been encumbered as
required by Minn. Stat. §§ 16A.15 and 16005.
Signed:
Date:
Grant Agreement No. A-ENFRC20-2020-SPPD-071
PO No. 3-62524
2. GRANTEE
The Grantee certifies that the appropriate persons)
have executed the grant agreement on behalf of the Grantee
as required by applicable articles, bylaws, resolutions, or ordinances.
Signed:
Print Name:
Title:
Date:
Signed:
Print Name:
Title:
Date:
3. STATE AGENCY
Signed:
(with delegated authority)
Title:
Date:
Distribution: DPS/FAS
Grantee
State's Authorized Representative
DPS Grant Agreement non -state (OTS 06/16)
Packet Page Number 95 of 143
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G11, Attachment 2
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Packet Page Number 97 of 143
G11, Attachment 2
Attachment A
Program Guidelines
Office of Traffic Safety
Grant Program Guidelines
Financial Requirements:
Payments under this grant agreement will be made from federal funds obtained by the State under the U. S.
Department of Transportation's State and Community Highway Safety Program, Catalog of Federal
Domestic Assistance (CFDA) Number 20.600, 20.608, 20.616. The grantee is responsible for compliance
with all federal requirements imposed on these funds and accepts full financial responsibility for any
consequences imposed by the grantee's failure to comply with federal requirements.
Reimbursement of Funds
Only costs associated with approved activities on this project can be claimed for federal reimbursement. The
grantee will report on all expenditures and program income pertaining to this grant agreement. Claims shall
be supported by written documentation including receipts, invoices, and personnel time reports. All costs
reimbursed with these federal funds must be actual costs to the billing agency. Federal grant funding cannot
be used to supplant any personnel, programs, or activities currently funded by another source.
The State has an obligation to determine if fringe benefit costs to be reimbursed by this grant contract are
reasonable. If requested, the grantee must furnish an explanation of the basis for such rates. Fringe benefits
must be accounted for separately from salary costs on back-up documentation of invoices.
Expenditures for each state fiscal year of this grant contract must be for services performed within applicable
state fiscal years. Every state fiscal year begins on July 1 and ends on June 30. NHTSA federally funded
projects run on the federal fiscal year, beginning on October 1 and ending on September 30. The final claim
for reimbursement for the project for costs incurred through June 30, 2020 (the first state fiscal year) must be
received by July 31, 2020. The final claim for reimbursement for the project for costs incurred through
September 30, 2020 must be received no later than October 31, 2020.
Reporting Requirement
Reporting requirements are those agreed upon terms in the Work Plan that was approved by OTS. All
projects require a final report as described in the Work Plan that was approved by OTS.
Monthly Invoices and Progress Reports are required to be submitted to the OTS on the 15t1 of the month
following the date of activity (unless otherwise stated within grant documentation).
Quarterly Invoices and Progress Reports are required to be submitted to the OTS on the following schedule
(unless otherwise stated within grant documentation):
Monday, Jan. 20, 2020: All project activity between Oct. 1 and Dec. 31, 2019
Monday, April 20, 2020: All project activity between Jan. 1 and March 31, 2020
Monday, July 20, 2020: All project activity between April 1 and June 30, 2020
Monday, Oct. 19, 2020: All project activity between July 1 and Sept. 30, 2020
Final Report Requirement
A final Report is due Oct 31, 2020, unless otherwise stated within grant documentation.
Match
Matching funds are not a requirement for the grant, however, expenses related to the project that are paid for
with state, county, municipal and/or private funding clearly demonstrate a vested interest and real
commitment to the project. Appropriate matching funds must be reported on the invoice and documentation
for them included with the invoice.
Packet Page Number 98 of 143
G11, Attachment 2
Attachment A
Program Guidelines
Budget Revision
The grantee shall submit a written budget revision request and obtain written approval from the OTS
Authorized Representative before any expenditure may be made based on a revised budget.
Record Retention
Under Minn. Stat. 1613.98, subd. 8, the grantee shall retain all financial records for a minimum of six years
after the expiration of the grant agreement or until any audit findings and/or recommendations from prior
audit(s) have been resolved between the grantee and DPS, whichever is later.
Program Income
Is any revenue/cash received for an activity funded by the grant or contract? Program income would include
a fee for services (such as a registration fee for a conference or class in full or in part subsidized with federal
funds) or fees from the sale of commodities or items made with grant funds. The grantee is responsible for
tracking all program income with the same level of detail as federal funds and reporting earned income to
OTS along with invoices. Program Income can be either deducted from the costs of the project to OTS or
can be an addition to the project budget provided by OTS; which option must be specified and detailed in the
budget and work plan. It must be expended during the Federal Fiscal year it was earned. Income approved
and specified in the work plan and budget is to be used as an addition to the project and can only be used for
purchases that would be considered allowable expenses.
Resolutions:
A Resolution from a city council or county board is required from the applicant agency. This resolution
authorizing the agency to apply for and accept the grant funding is needed before the project begins.
Information and an example of a resolution can be found in Attachment D. Deviations from the example
(such as including a specific dollar amount or an individual's name rather than title, or changing the date)
will likely cause delays in processing grants and may not be acceptable. The OTS is unable to enter into an
agreement until the resolution has been passed and a copy has been received by the state's authorized
representative
Equipment:
Because of the strict timelines for final claims for reimbursement, it is usually not possible to order, receive
and pay for equipment during the last quarter.
Any piece of equipment that costs more than $5,000 (including taxes, shipping and installation), is subject
to the Buy America Act. Whether the NHTSA funds are used for the entire purchase or any portion of the
purchase, it must be approved in writing by the NHTSA before it is ordered. Contact the OTS authorized
representative to request that approval.
Any equipment requested to be purchased, either entirely or partially with grant funding, must be used to
support the traffic safety program and pre -approved in writing by the OTS. Further, it shall be used
primarily for grant -related purposes during the life of the equipment. The grantee may not deviate from this
requirement. The grantee shall be responsible for all operating, maintenance, and repair costs of equipment
purchased under this grant contract unless otherwise specified. Title to equipment acquired under this grant
contract shall vest upon the grantee. Grantee must obtain prior written approval from OTS of any plan to
trade-in, sell, surplus, or otherwise dispose of any piece of equipment purchased in whole or in part through
this agreement.
Training Requirements
The grantee shall attend meetings and training as required by OTS.
Travel
Travel costs must be planned on a separate line in the budget and discussed in the work plan. When
approved, reimbursement for travel and subsistence expenses actually and necessarily incurred by the
Packet Page Number 99 of 143
G11, Attachment 2
Attachment A
Program Guidelines
Grantee as a result of this grant contract will be paid in the same manner and in no greater amount than
provided in the current "Commissioner's Plan" promulgated by the commissioner of Employee Relations
which is incorporated into this grant contract by reference. Out of state travel must have prior written
approval by the OTS authorized representative.
Approval of Subcontracts
All sub -contracts must be reviewed and approved in writing by the OTS authorized representative before
the sub -contracting process begins. The OTS Coordinator must be provided with a copy of the sub-
contract.
Invoices from a sub -contract not approved by the OTS Coordinator may not be eligible for federal
reimbursement.
Evaluation and Monitoring
OTS shall have the authority to evaluate and monitor the performance and financial records of the grantee.
Risk Assessment:
The federal government requires a pre -award risk assessment for all grant applications. The Office of Traffic
Safety has a section within the E -grants application to provide the information needed from applying
agencies, in order to complete the risk assessment.
Federal and State Provisions
This grant agreement is subject to all applicable federal and state statutes and regulations, including, but not
limited to the following:
Packet Page Number 100 of 143
G11, Attachment 2
Attachment A
Program Guidelines
Common Rule: 49 CFR Part 18.37 specifically (2)
SUBGRANTS
§ 18.3 7 Subgrants.
a) States. States shall follow state law and procedures when awarding and administering Subgrants
(whether on a cost reimbursement or fixed amount basis) of financial assistance to local and Indian
tribal governments. States shall:
1. Ensure that every subgrant includes any clauses required by Federal statute and executive orders and
their implementing regulations;
2. Ensure that subgrantees are aware of requirements imposed upon them by Federal statute
and regulation;
While the subgrantees signs the certifications and assurances, the need to include the language from the
original certifications and assurances that is listed under Appendix A to Part 1300—Certification and
Assurances for Highway Safety Grants (23 U.S.C. Chapter 4) applicable to the subrecipients is important.
This way the grantee or contractor will have the whole language and an idea of what they are signing before
and thus OTS is doing all it can to make sure the grantee or contractor are aware of the requirement
imposed upon them by Federal statue and regulation
NONDISCRIMINATION
(applies to subrecipients as well as States)
• The State highway safety agency will comply with all Federal statutes and implementing
regulations relating to nondiscrimination ("Federal Nondiscrimination Authorities"). These
include but are not limited to:
❑ Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin) and 49 CFR part 21;
❑ The Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property
has been acquired because of Federal or Federal -aid programs andprojects);
❑ Federal -Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the
Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686)
(prohibit discrimination on the basis of sex);
❑ Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended,
(prohibits discrimination on the basis of disability) and 49 CFR part 27;
❑ The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits
discrimination on the basis of age);
❑ The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage
and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of
1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the
terms "programs or activities" to include all of the programs or activities of the Federal aid
recipients, sub -recipients andcontractors, whether such programs or activities are Federally -
funded or not);
❑ Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189)
(prohibits discrimination on the basis of disability in the operation of public entities, public
and private transportation systems, places of public accommodation, and certain testing)
and 49 CFR parts 37 and 38;
❑ Executive Order 12898, Federal Actions to Address Environmental Justice in
Minority Populations and Low -Income Populations (prevents discrimination against
minority populations by discouraging programs, policies, and activities with
disproportionately high and adverse human health or environmental effects onminority and
low- income populations); and
Packet Page Number 101 of 143
G11, Attachment 2
Attachment A
Program Guidelines
❑ Executive Order 13166, Improving Access to Services for Persons with Limited
English Proficiency (guards against Title VI national origin discrimination/discrimination
because of limited English proficiency (LEP) by ensuring that funding recipients take
reasonable steps to ensure that LEP persons have meaningful access to programs (70 FR at
74087 to 74100).
THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The State will provide a drug-free workplace by:
a) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violation of
such prohibition;
b) Establishing a drug-free awareness program to inform employees about:
o The dangers of drug abuse in the workplace.
o The grantee's policy of maintaining a drug-free workplace.
o Any available drug counseling, rehabilitation, and employee assistance programs.
o The penalties that may be imposed upon employees for drug violations occurring in
the workplace.
o Making it a requirement that each employee engaged in the performance of the grant
be given a copy of the statement required by paragraph (a).
c) Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will —
o Abide by the terms of the statement.
o Notify the employer of any criminal drug statute conviction for aviolation occurring
in the workplace no later than five days after such conviction.
d) Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from
an employee or otherwise receiving actual notice of such conviction.
e) Taking one of the following actions, within 30 days of receiving notice under subparagraph
(c)(2), with respect to any employee who is so convicted —
o Taking appropriate personnel action against such an employee, up to and including
termination.
o Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local
health, law enforcement, or other appropriate agency.
fl Making a good faith effort to continue to maintain a drug-free workplace through
implementation of all of the paragraphs above.
POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political
activities of employees whose principal employment activities are funded in whole or in part with Federal
funds.
Packet Page Number 102 of 143
G11, Attachment 2
Attachment A
Program Guidelines
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering into
of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
2 If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement,
the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to
Report Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award
documents for all sub -award at all tiers (including subcontracts, subgrants, and contracts
under grant, loans, and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence
a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before
any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots")
lobbying activities, with one exception. This does not preclude a State official whose salary is supported
with NHTSA funds from engaging in direct communications with State or local legislative officials, in
accordance with customary State practice, even if such communications urge legislative officials to favor or
oppose the adoption of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)
Instructions for Primary Certification (States)
1. By signing and submitting this proposal, the prospective primary participant is providing the
certification set out below and agrees to comply with the requirements of 2 CFR Parts 180 and 1300.
2. The inability of a person to provide the certification required below will not necessarily result in denial
of participation in this covered transaction. The prospective participant shall submit an explanation of
why it cannot provide the certification set out below. The certification or explanation will be considered
in connection with the department or agency's determination whether to enter into this transaction.
However, failure of the prospective primary participant to furnish a certification or an explanation shall
Packet Page Number 103 of 143
G11, Attachment 2
Attachment A
Program Guidelines
disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when
the department or agency determined to enter into this transaction. If it is later determined that the
prospective primary participant knowingly rendered an erroneous certification, in addition to other
remedies available to the Federal Government, the department or agency may terminate this transaction
for cause or default or may pursue suspension or debarment.
4. The prospective primary participant shall provide immediate written notice to the department or agency
to which this proposal is submitted if at any time the prospective primary participant learns its
certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
5. The terms covered transaction, debarment, suspension, ineligible, lower tier, participant, person,
primary tier, principal, and voluntarily excluded, as used in this clause, have the meaning set out in the
Definitions and coverage sections of 2 CFR Part 180 and 1300. You may contact the department
or agency to which this proposal is being submitted for assistance in obtaining a copy of those
regulations.
6. The prospective primary participant agrees by submitting this proposal that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction
with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered transaction, unless
authorized by NHTSA.
The prospective primary participant further agrees by submitting this proposal that it will include the
clause titled "Instructions for Lower Tier Certification" including the "Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,"
provided by the department or agency entering into this covered transaction, without modification, in all
lower tier covered transactions and in all solicitations for lowertier covered transactions and will require
lower tier participants to comply with 2 CFR Parts 180 and 1300.
A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4,
debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows
that the certification is erroneous. A participant is responsible for ensuring that its principals are not
suspended, debarred, or otherwise ineligible to participate in covered transactions. Each participant
may, but is not required to, check the System for Award Management Exclusions website
(htips://www.sam.gov ).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of
a participant is not required to exceed that which is normally possessed by a prudent person in the
ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for
debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded
from participation in this transaction, the department or agency may disallow costs, annul or terminate
the transaction, issue a stop work order, debar or suspend you, or take other remedies as appropriate.
Certification Re ar�ding Debarment, Suspension, and Other Responsibility Matters -Primary Covered
Transactions
Packet Page Number 104 of 143
G11, Attachment 2
Attachment A
Program Guidelines
1. The prospective primary participant certifies to the best of its knowledge and belief, that its
principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded by any Federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, State or local)
transaction or contract under a public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction
of record, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by agovernmental
entity (Federal, State or Local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
d. Have not within a three-year period preceding this application/proposal had one ormore
public transactions (Federal, State, or local) terminated for cause or default.
2. Where the prospective primary participant is unable to certify to any of the Statements in
this certification, such prospective participant shall attach an explanation to this proposal.
Instructions for Lower Tier Certification
1. By signing and submitting this proposal, the prospective lower tier participant is providing the
certification set out below and agrees to comply with the requirements of 2 CFR Parts 180 and
1300.
2. The certification in this clause is a material representation of fact upon which reliance was placed when
this transaction was entered into. If it is later determined that the prospective lower tier participant
knowingly rendered an erroneous certification, in addition to other remedies available to the Federal
government, the department or agency with which this transaction originated may pursue available
remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this
proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, debarment, suspension, ineligible, lower tier, participant, person,
primary tier, principal, and voluntarily excluded, as used in this clause, have the meanings set out in the
Definition and Coverage sections of 2 CFR Part 180 and 1300. You may contact the person to whom
this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction
with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered transaction, unless
authorized by NHTSA.
The prospective lower tier participant further agrees by submitting this proposal that it will include the
clause titled "Instructions for Lower Tier Certification" including the "Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion — Lower Tier Covered Transaction,"
without modification, in all lower tier covered transactions and in all solicitations for lower tier covered
transactions and will require lower tier participants to comply with 2 CFR Parts 180 and
1300.
Packet Page Number 105 of 143
G11, Attachment 2
Attachment A
Program Guidelines
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4,
debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows
that the certification is erroneous. A participant may decide the method and frequency by which it
determines the eligibility of its principals. Each participant may, but is not required to, check the
System for Award Management Exclusions website (htlps://www.sam.gov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of
a participant is not required to exceed that which is normally possessed by a prudent person in the
ordinary course of business dealings.
Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for
debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded
from participation in this transaction, the department or agency with which this transaction originated
may disallow costs, annul or terminate the transaction, issue a stop work order, debar or suspend you, or
take other remedies as appropriate.
Certification Re a�g Debarment, Suspension, Ineligibility and Voluntary Exclusion --Lower Tier
Covered Transactions:
L The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal departmentor agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements inthis
certification, such prospective participant shall attach an explanation to this proposal.
BUY AMERICA ACT
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when
purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase only steel,
iron and manufactured products produced in the United States with Federal funds, unless the Secretary of
Transportation determines that such domestically produced items would be inconsistent with the public
interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of
domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to
use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides
an adequate basis and justification to and approved by the Secretary of Transportation.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE
(applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet
usage or to create checkpoints that specifically target motorcyclists.
POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16,
1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its
employees when operating company-owned, rented, or personally -owned vehicles. The National Highway
Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of
this Presidential initiative. For information on how to implement such a program, or statistics on the
potential benefits and cost -savings to your company or organization, please visit the Buckle Up America
section on NHTSA's website at www.nhtsa.dot.gov. Additional resources are available from the Network of
Packet Page Number 106 of 143
G11, Attachment 2
Attachment A
Program Guidelines
Employers for Traffic Safety (NETS), a public-private partnership headquartered in the Washington, D.C.
metropolitan area, and dedicated to improving the traffic safety practices of employers and employees.
NETS is prepared to provide technical assistance, a simple, user-friendly program kit, and an award for
achieving the President's goal of 90 percent seat belt use. NETS can be contacted at 1 (888) 221-0045 or
visit its website at www.trafficsafety.org.
POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While
Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and
enforce workplace safety policies to decrease crashed caused by distracted driving, including policies to ban
text messaging while driving company-owned or -rented vehicles, Government-owned, leased or rented
vehicles, or privately -owned when on official Government business or when performing any work on or
behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner
commensurate with the size of the business, such as establishment of new rules and programs or re-
evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and
other outreach to employees about the safety risks associated with texting whiledriving.
POLICY ON VEHICULAR PURSUITS
If Grantee is a law enforcement agency, the Grantee certifies that the Grantee has in place or is currently
working on a policy for vehicular pursuits taking into account the model guidelines issued by the
International Association of Chiefs of Police.
Packet Page Number 107 of 143
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G12
CITY COUNCIL STAFF REPORT
Meeting Date October 14, 2019
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Scott Nadeau, Police Chief/Public Safety Director
PRESENTER: Scott Nadeau
AGENDA ITEM: 2019 - 2020 School Resource Officer Agreement with Independent School
District 622
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ✓ Contract/Agreement ❑ Proclamation
Policy Issue:
City Council approval is requested to sign the contract with North St. Paul -Maplewood -Oakdale
School District 622 to provide School Resource Officer services.
Recommended Action:
Motion to approve the 2019 — 2020 School Resource Officer Agreement with Independent School
District 622.
Fiscal Impact:
Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0
Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ❑ Other: n/a
Strategic Plan Relevance:
❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment
✓ Operational Effectiveness ❑ Community Inclusiveness ❑ Infrastructure & Asset Mgmt.
City Council approval is required to sign the agreement.
Background
For the past several decades, the Maplewood Police Department has provided School Resource
Officer services to School District 622. The school district in return has paid the City of Maplewood
part of the salary costs for the officer assigned to the position. The city is responsible to pay the
officer's salary, benefits and training costs, and the school district will contribute $72,000 to the city
for those costs.
Attachments
1. School District 622 School Resource Officer Agreement
Packet Page Number 109 of 143
G12, Attachment 1
AMM
School District 622
NORTH ST. PAUL I MAPLEWOOD I OAKDALE
Ready for tomorrow
SCHOOL RESOURCE OFFICER AGREEMENT
This School Resource Officer Agreement (the "Agreement") dated September 1. 2019 is by and
between the City of Maplewood and Independent School District No. 622 ("School District").
RECITALS
WHEREAS, the School District and the City are both corporate bodies politic under the Laws of
the State of Minnesota: and
WHEREAS, both the City and District desire to enter this agreement for the provision of law
enforcement services by Maplewood to the District: and
WHEREAS, this Agreement is authorized and provided for by Minn. Stat. $ 471.59.
NOW, THEREFORE, in consideration of the mutual covenants and conditions contained in this
Agreement, the School District and City agree as follows:
1. Purpose
The City and School District will collaborate on a law enforcement services provided by a
School Resource Officer. Both the City and School District have determined that the law
enforcement provided by the SRO is beneficial to school and community safety and promotes
collaboration between the City, District, parents and students. This Agreement is intended, in
part. to set forth the terms and conditions, to create, fund. and implement the position of a police
School Resource Officer ("SRO").
The SRO reports to Maplewood designated Police Supervisor in collaboration with school
administrators.
2. Job Duties
The SRO will work towards carrying out the mission of the Maplewood Police Department
within the school community as per the City's job description. The SRO will act in their capacity
and authority as a Police Officer for the City of Maplewood Police Department to provide a safe
learning environment. to prevent crime, and to investigate and solve crimes.
Packet Page Number 110 of 143
G12, Attachment 1
■d
Ago
School District 622
NORTH ST. PAUL I MAPLEWOOD I OAKDALE
Ready for tomorrow
3. Funding -SRO Program
The City is responsible for hiring the SRO and paying his or her salary- benefits and training
costs and the District will contribute $72,000 to the city for those costs. Overtime for special
events as may be required for the safety of students, staff, and visitors to School District
facilities.
4. Services
a. The City shall provide the services of one primary police officer to assist the
School District. The School District agrees to provide adequate office space,
telephone access, computer and printer for use by the SRO(s). The SRO will be
on duty during regular school hours in the school district all student contact days
and also comply with the City of Maplewood job description. While on duty with
the school district, the SRO is primarily engaged in school district services;
however, the Police Chief has the authority to redeploy the SRO should a specific
emergency or public safety necessity require such deployment. The SRO will
respond to calls to all schools in the City of Maplewood although maybe based
primarily at one school in the city.
b. Selection of SRO. The City will assign someone who already is currently
employed by the City to the SRO position and the District will provide input on
the assignment. with the Chief having final authority to select the SRO. The City
of Maplewood has the authority of determining the rotation of the SRO
assignment.
c. Dress Code: The SRO may wear Police Department issued uniform or civilian
clothing attire in compliance with the Police Department Uniforms and
Appearance Policy.
5. Performance Issues
The School District shall promptly report to the Chief of Police any issues or concerns it has
regarding the assigned officer's work performance. The School District may also provide annual
input to the Chief of Police regarding the officer's work performance.
6. Incidents
Incidents occurring on or about school premises that require police intervention. should be
primarily investigated by the SRO. The assigned and/or participating officer shall prepare
Packet Page Number 111 of 143
G12, Attachment 1
mom
School District 622
NORTH ST. PAUL I MAPLEWOOD I OAKDALE
Ready for tomorrow
customary police incident report(s) and perform investigations in accord with Maplewood Police
Department Policy and Procedure.
7. School Discipline Rules
The SRO shall not enforce any school disciplinary rules or policies.
S. Coordinating Representatives
Representatives of the City, the Police Department and School District will meet as necessary to
discuss, coordinate and recommend revisions, if necessary, to the SRO services/agreement.
9. Payment
The City shall provide billing statements to the School district for services provided herein on a
semi-annual basis on June 30 and January 1 of each year. Such statements will be due and
payable by the School District to the City no more than thirty (30) days after receipt of the same.
The billing to the School district shall be done so in arrears of service provision (January billing
shall cover the immediately preceding period. Of July I through December 31)..
10. Term
This Agreement shall commence on the I" day of September 2019, and shall end on the 31St day
of August 2020.
11. Independent Contractor
The City, through its Chief of Police, will remain free to exercise judgment in this Agreement.
The City acknowledges that no withholding for state or federal benefits or taxes will be made
from the payments due the City by the School District. The City also acknowledges that it has
the sole obligation to comply with state, local and federal tax provisions with regard to these
services and the employees hired by the City to perform services described herein, including
workers' compensation laws.
12. Scheduling
The SRO will be on duty during regular school hours in the school district all days while school
is in session and also comply with the City of Maplewood job description. During non -student
contact days during the school year and during the summer months the SROs schedule will be
determined by the Chief of Police.
Packet Page Number 112 of 143
G12, Attachment 1
School District 622
NORTH ST. PAUL I MAPLEWOOD I OAKDALE
Ready for tomorrow
Overtime:
As requested by the school district with the approval of the Chief of Police and/or his/her
Designee, the SRO is authorized to work special events (prom, homecoming. school dances.
special athletic events, etc.). attend meetings, or complete investigations outside of the regular
schedule to promote public safety and enhance safety for students. staff and visitor. Recognizing
the joint nature of the SRO program, and the desire to provide the School District with a fixed
cost of the SRO program, the City shalt invoice the School District up to 30 hours of special
event overtime at a flat rate of $75 per hour to offset overtime expenditures that stem from the
school-based assignment of the SRO. Any additional overtime needed would be the
responsibility of the individual school organization to cover the costs. Scheduling of police
coverage for special events will be completed between the police department and the
Athletic/Activities Director at the respective school.
13. Termination of this Agreement
Either party may terminate this Agreement by providing written notice to the other party no less
than six months prior to the effective termination date.
14. Temporary Emergency Reassignment
If, in the discretion of the Chief of Police, it becomes necessary to remove the SRO from the
district, whenever possible, the Chief of Police will inform the School District officials in
advance of such action.
15. Security/Linking
The SRO(s) office will be locked and secured by a key issued only to the SRO(s). The SRO(s)
will be provided a suitable computer, monitor, and printer and any other items or services
necessary, at the expense of the School District, so that the SRO will have ful l access to the City
email and network system and the School District's email and network system at all tunes the
SRO(s) is working pursuant to this Agreement. Any additional equipment costs to be borne by
the City.
16. Indemnity and Hold Harmless
The District and the City agree that they will be responsible for their own acts and omissions and
those of their officials, employees, representatives and agents in carrying out the terms of this
Agreement and the results thereof to the extent authorized by law and shall not be responsible for
the acts or omissions of the other party and the results thereof.
Packet Page Number 113 of 143
G12, Attachment 1
A
AN"
School District 622
NORTH ST, PAUL I MAPLEWOOD ( OAKDALE
Ready for tomorrow
It is understood and agreed that each party's liability shall be limited by the provisions of
Minnesota Statutes. Chapter 466 (Tort Liability. Political Subdivisions) or other applicable law.
Nothing contained in this Agreement shall waive or amend, nor shall be construed to waive or
amend any defense or immunity that either party. their respective officials and employees, may
have under said Chapter 466, or any common-law immunity or limitation of liability. all of
which are hereby reserved by the District and the City.
17. Complete Agreement
It is understood and agreed that this is the entire agreement between the parties and this
Agreement supersedes all oral agreements and negotiations between the parties relating to this
subject matter.
18. Amendments
This Agreement contains the full understanding and agreement between the parties and may not
be amended except in writing agreed to and executed by moth parties. If any provision of this
Agreement is found invalid by a court or agency. it shall not invalidate any remaining provisions.
19. Data Practices
Sharing of data will be done only pursuant to the Minnesota Government Data Practices Act and
the Family Educational Rights and Privacy Act. Any data shared between the two parties to this
Agreement will be maintained in accordance with state and federal law. Because the City and the
officer (s) are not employees of the School District, any violation of state or federal law in this
regard is the sole responsibility of the City and the officer and each agrees to hold the School
District hannless if a claim or action arises because of the City's action or omissions. City shall
provide reasonable data privacy training to all SROs.
20. Discrimination
The City and School District agree not to discriminate in providing services under this
Agreement on the basis of race, sex, creed, nation origin, age or religion. The parties agree not to
discriminate as required by state and federal Iaws.
21. Interpretation
This Agreement shall not be construed more strictly against one party than against the other
party merely by virtue of the fact that it may have been prepared by counselor for one of the
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G12, Attachment 1
mom
School District 622
NORTH ST. PAUL I MAPLEWOOD I OAKDALE
Ready for tomorrow
parties. it being recognized that both the City and the School District have contributed
substantially and materially to the preparation of this Agreement.
22. Construction
The headings of the sections and subsections of this Agreement are for convenience and
reference only and do not form a part hereof; and in no way interpret or construe such sections
and subsections. Wherever the context requires or permits, the singular shall include the plural.
the plural shall include the singular and the masculine, feminine and neuter shall be freely
interchangeable. It is agreed that nothing herein contained is intended or should be construed in
any manner as creating or establishing the relationship as co-partners, joint venture, or joint
enterprise between the parties hereto or as a constituting either party as an agent, representative
or employee of the other for any purpose or in any manner whatsoever, excluding any agency
relationship that may exist for purposes of educational data practices.
23. Parties in Interest
This Agreement shall be binding open upon and inure to the benefit of the parties' respective
heirs, representatives, successors, and assignees. This Agreement is for the sole benefit of City
and the School District (including a permitted assignee), and no third party is intended to be a
beneficiary of or have the right to enforce this Agreement.
24. Attorney's Fees
In the event of litigation between the parties in connection with this Agreement. the prevailing
party (Le. the party whose position is substantially upheld by the court) shall be entitled to
recover its reasonable attorney's fees and costs from the non -prevailing party. The obligation in
the immediately preceding sentence shall survive any termination of this Agreement or the
closing.
25. Definitions
If any date herein set forth for the perfonnance of any obligations by the parties or for the
delivery of any instrument or notice as herein provided should be on a Saturday. Sunday or legal
holiday, the compliance with obligations or delivery shall be deemed acceptable on the next
business day following such Saturday, Sunday or legal holiday. As used in this Section, the term
"legal holiday" means any state or federal holiday for which financial institutions or post offices
are generally closed in the State of Minnesota. The term 'including" shall mean including. as an
example. without limiting the generality of the foregoing.
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G12, Attachment 1
Ann
School District 622
NORTH 5T. PAUL I MAPLEWOOD I OAKDALE
Ready for tomorrow
26. Counterparts
This Agreement may be executed in any number of counterparts, each of which shall be deemed
to be an original, but all of which together shall constitute one and the same document. A
signature page to any counterpart ma)' be detached from such counterpart without impairing the
legal effect of the signatures thereon and thereafter attached to another counterpart identical
thereto except having attached to it additional signature pages
27. Governing Law
This Agreement shall be construed as to both validity and performance enforcement in
accordance with and governed by the laws of the State of Minnesota.
28. Heading
The headings contained herein are for convenience of reference only and do not affect, define,
describe or limit the scope or intent of this Agreement or any of its provisions.
29. Notices
Notice to City provided for herein shall be sufficient if sent by the regular United States Mail,
postage prepaid, addressed to City of Maplewood, City Administrator, 1830 County Road B
East, Maplewood, MN 55109. Notices sent to School District shall be sufficient if sent by the
regular United State Mail, postage prepaid, addressed to ISD 622, Attention, Superintendent,
2520 East 121h Avenue, North St. Paul, MN 55109. Either party may designate to each other in
writing from time to time a different address for notice.
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' G12, Attachment 1
School District 622
NORTH ST. PAUL I MAPLEWOOD I OAKDALE
Ready for tomorrow
IN WITNESS WHEREOF, the parties have executed this agreement as of the day and year first
written above.
City of Maplewood
Mayor
City Manager
Inde
Randy And
Director of
t
s Services
62.2
Troy Miller, Assistant Superintendent
Support Services, ISD 622
Date
Date
`71G ze/ c�
Date
Date
Packet Page Number 117 of 143
CITY COUNCIL STAFF REPORT
Meeting Date October 14, 2019
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Michael Martin, AICP, Assistant Community Development Director
PRESENTER: Jeff Thomson, Community Development Director
AGENDA ITEM: TGK Automotive Service, 2545 Conway Avenue East
a. Conditional Use Permit Resolution
b. Setback Variance Resolution
c. Design Review
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ✓ Resolution ❑ Ordinance ❑ Contract/Agreement
Policy Issue:
G13
❑ Proclamation
KOMA Architects, on behalf of TGK Automotive Specialists, is requesting approval to construct a
1,952 square -foot building addition to the existing motor vehicle maintenance garage located at
2545 Conway Avenue East. To move forward with this project, the applicant needs city approval of
a conditional use permit, a setback variance and design review.
Recommended Action:
a. Motion to approve the attached conditional use permit resolution for a motor vehicle
maintenance garage at 2545 Conway Avenue East which is within the business commercial
zoning district.
b. Motion to approve the attached setback variance resolution for a motor vehicle maintenance
garage at 2545 Conway Avenue East which allows a 48 -foot variance from the city's setback
requirements.
c. Motion to approve the design plans date-stamped September 4, 2019 for the 1,952 square foot
building addition to the site located at 2545 Conway Avenue East. Approval is subject to the
applicant doing the following:
1. Repeat this review in two years if the city has not issued a building permit for this project.
2. All requirements of the fire marshal and building official must be met.
3. Meet all requirements in the engineering report, dated September 4, 2019.
4. Prior to the issuance of a building permit, the applicant shall submit for staff approval a
revised site plan showing all non -accessible parking spaces being at least nine feet, six
inches in width.
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5. Prior to the issuance of a building permit, the applicant shall provide the city with cash
escrow or an irrevocable letter of credit for the exterior site improvements. Staff shall
determine the dollar amount of the escrow.
6. All work shall follow the approved plans. The director of community development may
approve minor changes.
7. The applicant shall fix the existing light standards.
8. The existing damaged panels shall be fixed on the south side of the building.
Fiscal Impact:
Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0.
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ❑ Other: N/A
Strategic Plan Relevance:
❑ Financial Sustainability ❑ Integrated Communication
✓ Operational Effectiveness ❑ Community Inclusiveness
❑ Targeted Redevelopment
❑ Infrastructure & Asset Mgmt.
The city deemed the applicant's application complete on September 6, 2019. The initial 60 -day
review deadline for a decision is November 5, 2019. As stated in Minnesota State Statute 15.99, the
city is allowed to take an additional 60 days if necessary to complete the review.
Background
Conditional Use Permit
The applicant is proposing to build a 1,952 square -foot building addition to the existing motor
vehicle maintenance garage located at 2545 Conway Avenue East. This site is zoned business
commercial (BC) which requires a conditional use permit for motor vehicle maintenance garages.
The existing site and building were developed prior to the conditional use permit requirement
deeming the existing site a legal, nonconforming use. The applicant is seeking to bring the property
into compliance with requesting approval of a conditional use permit.
Setback Variance
State statute allows variances to be approved when practical difficulties exist. State statute also
dictates that practical difficulties occur when the property owner proposes to use the property in a
reasonable manner not permitted by the zoning ordinance; the plight of the landowner is due to
circumstances unique to the property not created by the landowner; and the variance, if granted,
will not alter the essential character of the locality.
The city's setback requirement was adopted after this site was established as a motor vehicle
maintenance garage and now provides practical difficulties for the applicant to build an addition to
the facility that meets the needs of an existing business. Motor vehicle maintenance garages are
required to be setback at least 350 feet from residential property. The site is setback 302 feet from
residential property to the east — thus requiring a setback variance of 48 feet. It should be noted that
between this site and the residential properties to the east is a Qwest -owned building housing
Packet Page Number 119 of 143
G13
offices and utility equipment. The visibility of the 2545 Conway Avenue East site to the residential
properties is very limited.
Design Review
The 1,952 square -foot addition will house two new repair and service bays. The new addition
requires a higher roof than the existing roof due to the working clearance of hoist equipment that
will be used. The existing building is 14 feet tall and the addition will be 22 feet tall. The exterior
cladding will be comprised of EIFS and will have a similar panelized appearance as the existing
building's metal panels. There will also be renovations to the interior of the existing space to include
a new accessible restroom for customers and staff.
Other components of the project include a new trash enclosure located at the northwest corner of
the parking lot — there currently is no enclosure at this site. The proposed enclosure will be
constructed with concrete masonry units on three sides and steel with wood gates on the east side
Also the accessible parking stall and unloading area will be relocated to be more accessible to the
front entrance of the building. The only green space on the site is in the southeast corner of the
parcel and will not be altered in any way as a result of this project.
The trash enclosure will eliminate two existing parking spaces and the unloading zone for the
accessible stall will eliminate one existing parking space. The site will still exceed parking
requirements as 17 spaces are required per code and 23 spaces are being provided. However, the
applicant's plans show the parking spaces as being nine feet wide when code requires spaces to be
9 feet and six inches wide. The applicant will need to submit a revised site plan for staff approval
showing parking width requirements being met.
Deaartment Comments
Engineering
Please see Jon Jarosch's engineering report, dated September 4, 2019, attached to this report.
Building
From Dave Peterson — Building Official: Build per 2012 IBC, 2012 IMC, 2012 IFGC, 2014 NEC,
2012 Minnesota State Plumbing Code, 2015 Minnesota State Fire Code, MN 2015 Accessibility
code, MN1306, and 2015 Minnesota Building Code.
Demonstrate compliance with all the requirements of the 2012 Minnesota Energy Code Chapter
1323 Section C401.2. Mixing 2012 IECC provisions and ASHRAE Standard 90.1 to obtain
compliance is not an option. The following forms must be completed as submittals.
a. ASHRAE 90.1-2010 Building Envelope Compliance Documentation
b. ASHRAE 90.1-2010 HVAC Compliance Documentation
C. ASHRAE 90.1-2010 Service Water Heating Compliance Documentation
d. ASHRAE 90.1-2010 Lighting Compliance Documentation
e. Or COMCHECK
Special inspections required as per 2012 IBC Chapter 17. Complete supporting special inspection
schedule document and submit with plans.
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Plumbing plans shall be submitted to the State Plumbing Department for approval prior to the
issuance of a plumbing permit. St Paul water requires permits for water piping. Maplewood requires
permit for drain waste and vent.
Permits are required for building, plumbing, mechanical, electrical, fire alarm, and sprinklers.
Provide two sets of stamped and signed plans and one digital set.
Police
Scott Nadeau, Police Chief: In an effort to reduce auto theft and theft from autos I recommend that
storage for cars be secured by a protective barrier such as fencing. At a minimum, security lighting
and cameras should be included.
This is not necessary if the business intends to store all vehicles inside at night.
Commission and Board Reviews
September 17, 2019: The community design review board reviewed this project and recommended
approval.
September 17, 2019: The planning commission held a public hearing and recommended approval
of this project. No one spoke during the public hearing.
Citizen Comments
Staff surveyed the eight surrounding property owners within 500 feet of the proposed site for their
opinion about this proposal. Staff received two responses — all shown below.
1. We are in favor of the proposal submitted by TGK Automotive. We have been residents for
40 plus years. This shop has been an asset to the area. The addition to the building would
be an improvement to the property and would fit in with the surrounding businesses. (Scott
and Joanne Mohwinkel, 529 Ferndale Street North)
2. Overall, we see no concerns with the requested CUP and variance as long as city
requirements are met. (Anna Zanko, Senior Real Estate Counsel, 3M Company)
Reference Information
Site Description
Site Size: 0.58 acres
Existing Land Use: Motor Vehicle Maintenance Garage
Surrounding Land Uses
North:
3M Company
South:
Conway Avenue and 3M Company
East:
Qwest
West:
3M Company
Packet Page Number 121 of 143
G13
Planning
Existing Land Use: Commercial (C)
Existing Zoning: Business Commercial (BC)
Past Actions
May 3, 1962: The city council approved plans for the original building.
Attachments
1. Conditional Use Permit Resolution
2. Setback Variance Resolution
3. Overview Map
4. Land Use Map
5. Zoning Map
6. Applicant's Letter
7. Site Plan
8. Building Elevations
9. Jon Jarosch's Engineering Report, dated September 4, 2019
10. Draft Community Design Review Board Minutes, dated September 17, 2019
11. Draft Planning Commission Minutes, dated September 17, 2019
12. Applicant's Plans (separate attachment)
Packet Page Number 122 of 143
G13, Attachment 1
CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, TGK Automotive Specialists, owner of the property located at 2545 Conway
Avenue East, has applied for a conditional use permit for its motor vehicle maintenance garage
within the Business Commercial (BC) district.
WHEREAS, this permit applies to the property located at 2545 Conway Avenue East. The
legal description of the property is:
The South 205 feet of the West 188.84 feet of the South 2/3 of the West
1/2 of the East 3/4 of the Southwest 1/4 of the Northeast 1/4 of Section 36,
Township 29, Range 22, Ramsey County, Minnesota
WHEREAS, the history of this conditional use permit is as follows:
On September 17, 2019, the planning commission held a public hearing. The city
staff published a hearing notice in the Maplewood Review and sent notices to the
surrounding property owners. The planning commission gave everyone at the
hearing a chance to speak and present written statements. The planning
commission recommended that the city council approve the conditional use permit.
2. On October 14, 2019, the city council discussed the conditional use permit. They
considered reports and recommendations from the planning commission and city
staff.
NOW, THEREFORE, BE IT RESOLVED that the city council the above-
described conditional use permit because:
The use would be located, designed, maintained, constructed and operated to be in
conformity with the City's Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools
and parks.
Packet Page Number 123 of 143
G13, Attachment 1
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and
scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
All construction shall follow the site plan approved by the city. The director of
community development may approve minor changes.
2. The proposed construction must be started within one year of council approval or the
permit shall end. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
4. The property owner shall not park on the grass or landscaped areas.
5. All activity shall be confined to the site. There shall be no loading or unloading of
vehicles on the street rights-of-way. All employees must park within the site. No
employee parking is allowed on any nearby public streets.
6. The motor vehicle maintenance garage shall not store damaged vehicles on the site
except in the building.
7. The motor vehicle maintenance garage shall not store any tires, vehicle parts,
garbage, trash, waste materials or other debris outside. All such storage must be
inside the building or in approved enclosure.
8. The motor vehicle maintenance garage shall ensure that all vehicle repair, assembly,
disassembly and maintenance is done within the enclosed building.
9. The site shall install needed security lighting and cameras.
10. Comply with all city ordinance requirements for signage and parking
The Maplewood City Council this resolution on October 14, 2019
Packet Page Number 124 of 143
G13, Attachment 2
SETBACK VARIANCE RESOLUTION
WHEREAS, TGK Automotive Specialists, owner of the property located at 2545 Conway
Avenue East, has, applied for a 48 -foot setback variance to build an addition to its motor vehicle
maintenance garage building near residential properties the city has planned for residential use.
The property is setback 302 feet from the nearest residential property line.
WHEREAS, Section 44-512(8)(c) requires motor vehicle maintenance garages be setback
350 feet of any property that the city is planning for residential use.
WHEREAS, the applicant's property is setback 302 feet from property that the city is
planning for residential use.
WHEREAS, this variance applies to the property located at 2545 Conway Avenue East. The
legal description of the property is:
The South 205 feet of the West 188.84 feet of the South 2/3 of the West
1/2 of the East 3/4 of the Southwest 1/4 of the Northeast 1/4 of Section 36,
Township 29, Range 22, Ramsey County, Minnesota
WHEREAS, the history of this variance is as follows:
On September 17, 2019, the planning commission held a public hearing. The city
staff published a hearing notice in the Maplewood Review and sent notices to the
surrounding property owners. The planning commission gave everyone at the
hearing a chance to speak and present written statements. The planning
commission recommended that the city council approve the variance.
2. On October 14, 2019, the city council discussed the variance. They considered
reports and recommendations from the planning commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council the above
described variance for the following reasons:
The proposed use would be in harmony with the general purposes and intent of the
zoning ordinance since this property has been used as a motor vehicle maintenance
garage for 57 years.
2. The existing and future use of the property is consistent with the commercial
classification of the Maplewood Comprehensive Plan.
3. The applicant is proposing to use the property in a reasonable manner that would
otherwise not be permitted by the city's requirement that motor vehicle maintenance
garages be setback 350 foot from properties the city has planned for residential.
4. Strict enforcement of the ordinance would cause the applicant practical difficulties
because complying with the setback requirement stipulated by the ordinance would
prohibit the addition to the motor vehicle maintenance garages on this site.
The Maplewood City Council this resolution on October 14, 2019.
Packet Page Number 125 of 143
TGK Automotive 2545 Conway Avenue East
Overview Map
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Packet Page Number 127 of 143
TGK Automotive 2545 Conway Avenue East
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Source: City of Maplewood, Ramsey Count
Packet Page Number 128 of 143
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G13, Attachment 5
August 28, 2019
G13, Attachment 6
11C*MA
ARCHITECTS I DESIGNERS I ENGINEERS
August 27, 2019
Michael Martin
Assistant Community Development Director
City of Maplewood
1902 County Road B East
Maplewood, MN 55109
RE: TGK Automotive Specialists - Building Addition 0 2545 Conway Avenue
Application for CUP Amendment and Zoning Variance
Dear Michael,
KOMA is pleased to submit this application on behalf of TGK Automotive Specialists for the
construction of an addition to their existing automotive repair shop in Maplewood. TGK owns several
auto repair shops throughout the Twin Cities and employ ASE Certified technicians who've been
providing top-notch services to the community for over 21 years. Their commitment to automotive
excellence is supported using state of the art tools and equipment which complement their skills and
experience.
At their Maplewood location, TGK is looking to provide increased services to their existing facility. The
proposed addition is approximately 2,000 square feet and will include 2 repair/service bays. There will
also be renovations to the interior of the existing space to include a new accessible restroom for
customers and staff. The new addition requires a higher roof than the existing due to the working
clearance of hoist equipment that will be used. The exterior cladding will be comprised of EIFS and
will have a similar panelized appearance as the existing building's metal panels.
Other components of the project include a new trash enclosure located at the north-west corner of the
parking lot and a relocated accessible parking stall and unloading area. The proposed enclosure will
be constructed with concrete masonry units on 3 sides and steel with wood gates on the east side.
The trash enclosure will eliminate 2 existing parking spaces and the unloading zone for the accessible
stall will eliminate 1 existing parking space. There will still be enough parking per zoning
requirements (23 total stalls, 17 required).
The property is zoned as Business Commercial (BC) and under current zoning, "Motor fuel stations,
motor vehicle wash or maintenance garages" are allowed under a Conditional Use Permit (CUP). Since
the existing building was built before the most current zoning code, there is not a CUP on file.
Consequently, this application serves as a way to bring the use into compliance. Also, under the CUP
regulations, the property is within 350 feet of a residential zoned parcel which requires a variance to
allow the use. Again, since the existing building was built before the most current zoning code, this
application serves as a way to bring the use into compliance.
We look forward to working together with the city to make this a successful project for TGK
Automotive Specialists and the community of Maplewood!
Sincerely,
eltr�l- QtZ4'-"
Stephen T. Iaria, AIA
KOMA
6115 CAHILL AVENUE I INVER GROVE HEIGHTS, MN 55076 1 KOMAINC.CO","
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G13, Attachment 9
Engineering Plan Review
PROJECT: TGK Automotive Expansion — 2545 Conway Avenue
PROJECT NO: 19-30
COMMENTS BY: Jon Jarosch, P.E. — Assistant City Engineer
DATE: 9-4-2019
PLAN SET: Plans dated 8-27-2019
The applicant is proposing to construct a building addition and associated site amenities at 2545
Conway Avenue. The applicant is requesting a review of the current design.
As the amount of disturbance on this site is less than '/2 acre, the applicant is not required to
meet the City's stormwater management requirements.
This review does not constitute a final review of the plans, as the applicant will need to submit
construction documents for final review. The following are engineering review comments on the
design and act as conditions prior to issuing permits.
1) Inlet protection devices shall be installed on all existing and proposed onsite storm
sewer until all exposed soils onsite are stabilized.
2) Adjacent streets and parking areas shall be swept as needed to keep the pavement
clear of sediment and construction debris.
3) All new pedestrian facilities shall be ADA compliant.
4) The total grading volume (cut/fill) shall be noted on the plans.
5) The plans shall be signed and dated by an engineer licensed in the State of Minnesota.
6) The project will require a SAC determination. Any associated SAC charges shall be paid
by the owner prior to the issuance of a grading permit.
Public Works Permits
The following permits are required by the Maplewood Public Works Department for this project.
7) Grading and erosion control permit
- END COMMENTS -
Packet Page Number 132 of 143
G13, Attachment 10
DRAFT
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, SEPTEMBER 17, 2019
6:00 P.M.
5. NEW BUSINESS
b. Design Review, TGK Automotive Service, 2545 Conway Avenue East
i. Assistant Community Development Director, Michael Martin gave the report on
the Design Review, TGK Automotive Service, 2545 Conway Avenue East and
answered questions of the board.
ii. AIA, Stephen laria, KOMA Architects, 6115 Cahill Avenue, Inver Grove Heights,
addressed the board.
iii. Owner, Troy Kaplan, TGK Automotive Service, 2545 Conway Avenue East,
addressed the board.
1. Boardmember Ledvina moved to approve the design plans date-stamped
September 4, 2019 for the 1,952 square foot building addition to the site
located at 2545 Conway Avenue East. Approval is subject to the applicant
doing the following:
a. Repeat this review in two years if the city has not issued a building permit
for this project.
b. All requirements of the fire marshal and building official must be met.
c. Meet all requirements in the engineering report, dated September 4,
2019.
d. Prior to the issuance of a building permit, the applicant shall submit for
staff approval a revised site plan showing all non -accessible parking
spaces being at least nine feet, six inches in width.
2. Prior to the issuance of a building permit, the applicant shall provide the city
with cash escrow or an irrevocable letter of credit for the exterior site
improvements. Staff shall determine the dollar amount of the escrow.
3. All work shall follow the approved plans. The director of community
development may approve minor changes.
4. The applicant shall fix the existing light standards.
5. The existing damaged panels shall be fixed on the south side of the
building.
Seconded by Boardmember Thompson. Ayes — All
Packet Page Number 133 of 143
G13, Attachment 11
DRAFT
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, SEPTEMBER 17, 2019
7:00 P.M.
5. PUBLIC HEARING
a. 7:00 p.m. or later: TGK Automotive Service, 2545 Conway Avenue East
1. Conditional Use Permit Resolution
2. Setback Variance Resolution
i. Assistant Community Development Director, Michael Martin gave the
report on TGK Automotive Service, 2545 Conway Avenue East and
answered questions of the commission.
ii. AIA, Steve laria, KOMA Architects, 6115 Cahill Avenue, Inver Grove
Heights, addressed and answered questions of the commission.
iii. Owner, Troy Kaplan, TGK Automotive Service, 2545 Conway Avenue
East, addressed and answered questions of the board.
Acting Chairperson Desai opened the public hearing.
Nobody came forward to address the commission.
Acting Chairperson Desai closed the public hearing.
Commissioner Kempe moved to approve conditional use permit for a motor vehicle
maintenance aaraae at 2545 Conwav Avenue East which is within the business commercial
zoning district.
Seconded by Chairperson Arbuckle. Ayes - All
The motion passed.
Commissioner Kempe moved to approve the setback variance resolution for a motor vehicle
maintenance garage at 2545 Conway Avenue East which allows a 48 -foot variance from the
city's setback requirements.
Seconded by Chairperson Arbuckle. Ayes — All
The motion passed.
Packet Page Number 134 of 143
11
CITY COUNCIL STAFF REPORT
Meeting Date October 14, 2019
REPORT TO: Melinda Coleman, City Manager
REPORT FROM: Lois Knutson, Administrative Services and Performance Measurement
Coordinator
PRESENTER: Melinda Coleman, City Manager
AGENDA ITEM: Award of 2020 Charitable Gambling Funds
Action Requested: ✓ Motion ❑ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
Each year the City of Maplewood solicits requests for Charitable Gambling funds. Every year the
requests for funds have exceeded the available funds. That is the case this year, as well. The City
received 22 applications with $74,609 in requests. The budgeted amount to award is $30,000.
Recommended Action:
Staff recommends the Citv Council review and approve the proposed award amounts below.
Organization
Amount Requested
Recommended
Award
Carver Elementary PTO
$
5,859.00
$
1,400.00
CHILD, Inc.
$
2,000.00
$
1,330.00
Dispute Resolution Center
$
3,000.00
$
1,070.00
Friends of Maplewood Nature
$
6,000.00
$
1,940.00
ISD 622 Education Foundation
$
2,500.00
$
1,800.00
ISD 622 Fusion Drumline Parent Booster Organization
$
1,000.00
$
500.00
ISD 622 Gladstone Meals on Wheels
$
5,000.00
$
2,030.00
Maplewood Area Historical Society
$
9,250.00
$
2,160.00
Maplewood Police Reserves
$
2,500.00
$
1,480.00
Maplewood Youth Scholarship Fund
$
3,500.00
$
2,230.00
North High School Bands
$
2,000.00
$
760.00
North High School Robotics Team 2501
$
5,000.00
$
1,170.00
Northern Lights Show Choir
$
5,000.00
$
1,200.00
Operation Grace MN
$
3,000.00
$
1,740.00
Prevent 7
$
3,500.00
$
1,020.00
Ramsey County Fair
$
2,500.00
$
1,170.00
Silver Lake Improvement Association
$
1,000.00
$
400.00
Special Olympics MN - Maplewood Monarchs
$
1,000.00
$
800.00
Tubman Family Alliance
$
1,500.00
$
1,250.00
Weaver Elementary School
$
3,000.00
$
1,310.00
Webster Elementary School
$
3,000.00
$
1,370.00
YMCA of the Greater Twin Cities
$
3,500.00
$
1,870.00
Packet Page Number 135 of 143
11
Fiscal Impact:
Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $30,000.
Financing source(s): ✓ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ❑ Other: n/a
Strategic Plan Relevance:
✓ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment
❑ Operational Effectiveness ✓ Community Inclusiveness ❑ Infrastructure & Asset Mgmt.
The City of Maplewood grants funds from the Charitable Gambling Tax Fund to support activities
and services that benefit Maplewood residents.
Background
The City Council reviewed the applications on September 23, 2019. After reviewing the
applications, the Council submitted recommendations for award amounts to staff to be tallied. Staff
has tallied the recommendations and has provided suggested award amounts for the Council to
consider.
Attachments
1. 2020 Completed Charitable Gambling Funds Score Sheet
Packet Page Number 136 of 143
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Packet Page Number 137 of 143
THIS PAGE IS INTENTIONALLY LEFT BLANK
Packet Page Number 138 of 143
REPORT TO:
REPORT FROM:
PRESENTER
AGENDA ITEM
Action Requested:
Form of Action:
Policy Issue:
K1
CITY COUNCIL STAFF REPORT
Meeting Date October 14, 2019
Melinda Coleman, City Manager
Steven Love, Director of Public Works/City Engineer
Steven Love
Approval of Resolution Receiving Bids and Awarding Construction Contract
for Building 1902 HVAC Upgrades, Project 19-18
✓ Motion ❑ Discussion ❑ Public Hearing
✓ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
The City Council will consider receiving the submitted bids and awarding a construction contract to
the lowest responsible bidder for the 1902 Building Heating, Ventilation, and Air Conditioning
(HVAC) system upgrades, City Project 19-18.
Recommended Action:
Motion to approve the Resolution for Receiving Bids and Awarding Construction Contract, including
Base Bid, and accepting Alternate No. 1, for the Building 1902 HVAC Upgrades, City project 19-18,
to NAC Mechanical and Electrical Services in the amount of $180,900.
Fiscal Impact:
Is There a Fiscal Impact? ❑ No ✓ Yes, the true or estimated cost is $208,685 (Base bid of
$180,900 and the council approve amount of $27,785 for Preparation of Plans and Specifications)
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ✓ Other: Proposed funding will come from the
Building Maintenance Fund. Project funding was approved as part of the 2019 budget and included
in the approved 2019 CIP.
Strategic Plan Relevance:
❑ Financial Sustainability ❑ Integrated Communication ❑ Targeted Redevelopment
✓ Operational Effectiveness ❑ Community Inclusiveness ✓ Infrastructure & Asset Mgmt.
The HVAC system is a critical piece of equipment for heating, ventilating, and cooling of the 1902
building. The system has reached its useful life and is in need of replacement.
Background
On June 10, 2019, the City Council approved a letter of agreement for LHB, Inc. to design, bid, and
inspect the proposed project improvements. The scope of work involves replacement of a 20 ton
Packet Page Number 139 of 143
K1
roof top HVAC unit with a more energy efficient 17.5 ton HVAC unit, heat exchanger, exhaust fan,
controls, variable air volume unit, and controls for base board heating. The plans and specifications
were completed and approved by the City Council on August 26, 2019. Notices were published per
state statute requirements for projects exceeding $100,000.00. The bid opening took place on
September 26, 2019 at 10:00 a.m. in the council chambers. The following bids were received:
Bid Tabulation
Total Bid Including
Bid
Contractor
Base Bid
Bid ALT#1
Bid Alt #1
1
NAC Mechanical and
$189,900
-$9,000
$180,900
Electrical Services
2
Cool Air Mechanical
$184,500
Did Not Submit
$184,500
Bid Alt#1
3
Corval Group
$216,584
-$16,000
$200,584
4
PCL Construction
$249,990
-$10,000
$239,990
Services Inc.
As seen in the above Bid Tabulation the total bid amounts, including Bid Alternate #1, range from
$180,900 to $239,990. Bid Alternate 1 represents the cost for a different style of heat exchanger.
Staff recommends awarding both the Base Bid and Bid Alternate 1.
Based on the bid results and LHB's letter of recommendation (see attached Letter of
Recommendation to Award Bid) NAC Mechanical and Electrical Services is the lowest, responsive,
and responsible bidder with a bid total, including Bid Alternate #1, of $180,900. The total estimated
project cost, including LHB design, inspection, and construction administration ($27,785), is
$208,685.00. The estimated total project cost is approximately $60,000 less than the approved CIP
project budget of $269,000.00.
Attachments
1. Resolution Award of Bids and Awarding Construction Contract
2. LHB Letter of Recommendation to Award Bid
Packet Page Number 140 of 143
K1, Attachment 1
RESOLUTION
RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT
WHEREAS, pursuant to resolution passed by the City Council on August 26, 2019,
approving plans and specifications and advertising for bids for the Building 1902 HVAC Upgrades,
City Project 19-18, and
WHEREAS, the plans and specifications were advertised for bids, and
WHEREAS, bids were received and opened on September 26, 2019 at 10:00 A.M.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the bid by NAC Mechanical & Electrical Services in the amount of $180,900.00 is
the lowest responsible bid for the construction of the Building 1902 HVAC Upgrades, City Project
19-18, and the Mayor and the City Manager are hereby authorized and directed to enter into a
contract with said bidder for and on behalf of the City.
FURTHERMORE, a budget of $269,000.00 has been established in the Building Fund. The
Finance Director is hereby authorized to make the financial transfers necessary to implement the
financing plan to finance said project.
Adopted by the Maplewood City Council on October 14, 2019.
Packet Page Number 141 of 143
K1, Attachment 2
PERFORMANCE
DRIVEN DESIGN.
LHBcorp.com
October 3, 2019
Steve Love
Public Works Director / City Engineer
City of Maplewood
1902 County Road B East
Maplewood, MN 55109
CITY OF MAPLEWOOD
1902 BUILDING HVAC UPGRADES
LETTER OF RECOMMENDATION TO AWARD BID
LHB has reviewed the bids received at the Thursday, September 26, 2019 bid opening. Four (4) bids were
received ranging in price from $249,990 to $184,500. Based on the bids received, the apparent low bidder
is NAC Mechanical and Electrical Services, as outlined on the attached Bid Tabulation.
We have evaluated their bid and consider the contract price fair and reasonable. NAC Mechanical and
Electrical Services was contacted on October 3, 2019 to verify their bid amount. NAC stated that the
company is satisfied with their bid and that the bid contained no errors or omissions.
LHB recommends awarding the construction contract to NAC Mechanical and Electrical Services for the
Base Bid amount of $189,900, and accepting Alternate No.1 in the deduct amount of ($9,000) for a total
contract sum of $180,900.
If you have any questions regarding this recommendation, please call.
LHB (/
R - MTHORSON, PE, PROJECT MANAGER
Attachment: Bid Tabulation
c: Kevin Holm, Principal
LHB File
M:A19ProjA190352\700 Bidding\703 Bids\190352 Letter of Recommendation.docx
21 West Superior Street, Suite 500 1
Duluth, MN 55802 1 218.727.8446
701 Washington Avenue North, Suite 200 1
Minneapolis, MN 55401 1 612.338.2029
324 Garfield Street South I
Cambridge, MN 55008 1 763.689.4042
63 East Second Street, Suite 150 1
Superior, WI 54880 1 715.392.2902
Packet Page Number 142 of 143
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