HomeMy WebLinkAbout2019-08-26 City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, August 26, 2019
City Hall, Council Chambers
Meeting No. 16-19
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:06 p.m. by Acting Mayor Juenemann.
Councilmember Neblett gave a recap on the tour of the Maplewood Parks she went on.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Marylee Abrams, Mayor Absent
Kathleen Juenemann, Acting Mayor Present
William Knutson, Councilmember Present
Sylvia Neblett, Councilmember Present
Bryan Smith, Councilmember Present
D. APPROVAL OF AGENDA
The following item was added to the agenda under council presentations:
Ponds at Battle Creek Golf Course
Councilmember Smith moved to approve the agenda as amended.
Seconded by Councilmember Neblett Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. August 12, 2019 City Council Workshop Minutes
Councilmember Smith moved to approve the August 12, 2019 City Council Workshop
Minutes as submitted.
Seconded by Councilmember Knutson Ayes – All
The motion passed.
2. August 12, 2019 City Council Meeting Minutes
Councilmember Smith moved to approve the August 12, 2019 City Council Meeting
Minutes as submitted.
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Seconded by Councilmember Neblett Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave an update to the council calendar; reviewed other topics of
concern or interest requested by councilmembers; and gave an overview of upcoming
events in the community.
2. Council Presentations
Councilmember Smith reported on the Ramsey County’s decision to close the Ponds at
Battle Creek golf course. City Manager Coleman gave additional information on the
closing of the golf course.
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
Agenda item G3 was highlighted.
Councilmember Smith moved to approve agenda items G1-G4.
Seconded by Councilmember Knutson Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Smith moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 435,150.29 Checks #104105 thru #104135
dated 08/13/19
$ 575,261.93 Disbursements via debits to checking account
dated 08/05/19 thru 08/09/19
$ 680,395.24 Checks # 104136 thru #104165
dated 08/14/19 thru 8/20/19
$ 402,354.63 Disbursements via debits to checking account
dated 08/12/19 thru 08/16/19
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$ 2,093,162.09 Total Accounts Payable
PAYROLL
$ 572,400.36 Payroll Checks and Direct Deposits dated 08/09/19
$ 2,410.11 Payroll Deduction check # 99103856 thru # 99103859 dated 08/09/19
$ 574,810.47 Total Payroll
$ 2,667,972.56 GRAND TOTAL
Seconded by Councilmember Knutson Ayes – All
The motion passed.
2. Approval of Transfers
Councilmember Smith moved to approve the transfers dated 8/26/2019 and authorize
the Finance Director to make the necessary accounting entries.
Seconded by Councilmember Knutson Ayes – All
The motion passed.
3. Resolution Accepting Donation from the Family of Charlotte Wasiluk
Councilmember Smith moved to approve the resolution accepting a donation in the
amount of $1,000.00 from the family of Char Wasiluk for a memorial bench at Gladstone
Savanna.
Resolution 19-08-1723
ACCEPTANCE OF DONATION
WHEREAS the City of Maplewood and the Parks and Recreation Department
has received a donation of $1,000.00 for a memorial bench honoring Charlotte Wasiluk;
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council
authorizes the City of Maplewood, Parks and Recreation Department to accept this
donation.
Seconded by Councilmember Knutson Ayes – All
The motion passed.
4. Resolution Directing Final Payment and Acceptance of Construction Project
for the Edgerton Community Garden Improvements
Councilmember Smith moved to approve the resolution Directing Final Payment and
Acceptance of Project for the Edgerton Community Garden Improvements.
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Resolution 19-08-1724
DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
EDGERTON COMMUNITY GARDEN IMPROVEMENTS
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
the Edgerton Community Garden Improvements, and has let a construction contract,
and
WHEREAS, the City of Maplewood staff has determined that the Edgerton
Community Garden Improvements Project, is complete and recommends acceptance of
the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, Minnesota, that
Edgerton Community Garden Improvements is complete and maintenance of the
improvements are accepted by the City; the final construction cost is $39,712.00. Final
payment to J.L. Theis, Inc. and the release of any retainage or escrow is hereby
authorized.
Seconded by Councilmember Knutson Ayes – All
The motion passed.
H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Resolution Approving Plans and Specifications and Advertising for Bids,
1902 Building HVAC Upgrades, City Project 19-18
Public Works Director gave the staff report.
Councilmember Smith moved to approve the Resolution Approving Plans and
Specifications and Advertising for Bids for the 1902 Building HVAC Upgrades, City
Project 19-18.
Resolution 19-08-1725
APPROVING PLANS AND SPECIFICATIONS
AND ADVERTISING FOR BIDS
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WHEREAS, pursuant to resolution passed by the City Council on August 26,
2019, plans and specifications for the 1902 Building HVAC Upgrades, City Project 19-
18, have been prepared by (or under the direction of) the City Engineer, who has
presented such plans and specifications to the City Council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1. Such plans and specifications are hereby approved and ordered placed
on file in the office of the City Engineer.
2. The City Clerk or office of the City Engineer shall prepare and cause to be
inserted into the official paper and Finance and Commerce an advertisement for bids
upon the making of such improvement under such approved plans and specifications.
The advertisement shall be published twice, at least twenty-one days before the date set
for bid opening, shall specify the work to be done, shall state that bids will be publicly
opened and considered by the council at 10:00 a.m. on the 26th day of September,
2019, at city hall and that no bids shall be considered unless sealed and filed with the
clerk and accompanied by a certified check or bid bond, payable to the City of
Maplewood, Minnesota for five percent of the amount of such bid.
3. The City Clerk and City Engineer are hereby authorized and instructed to
receive, open, and read aloud bids received at the time and place herein noted, and to
tabulate the bids received. The City Council will consider the bids, and the award of a
contract, at the regular city council meeting of October 14, 2019.
Seconded by Councilmember Neblett Ayes – All
The motion passed.
K. AWARD OF BIDS
None
L. ADJOURNMENT
Acting Mayor Juenemann adjourned the meeting at 7:26 p.m.
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