The URL can be used to link to this page

Home My WebLink About2019-07-08 City Council Meeting Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, July 8, 2019 City Hall, Council Chambers Meeting No. 13-19 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. June 24, 2019 City Council Workshop Minutes 2. June 24, 2019 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Tennis Sanitation Recycling Collection Annual Review 4. Republic Services Trash and Yard Waste Collection Annual Review G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. JPA with Ramsey-Washington Metro Watershed District for an Aerator in Markham Pond 3. Accela Software Subscription Renewal 4. Resolution for a Lawful Gambling Premises Permit for White Bear Lake Area Hockey Association at Jake’s City Grille, 1745 Beam Avenue 5. Revision to Parking Waiver Condition, Guldens Restaurant, 2999 Highway 61 6. Resolution Declaring Intent to Reimburse Capital Expenditures from Bond Proceeds H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J.NEW BUSINESS 1. On-Sale Wine License for Tono, LLC (d/b/a Tono Pizzeria + Cheesesteaks), 3088 White Bear Avenue, Ste B 2. Revocation Hearing - Comforting Hands Massage/Lijun Yang 3. Ordinance for Requesting a Reasonable Accommodation a. Ordinance Amending Chapter 44 to Provide a Process for Requesting a Reasonable Accommodation Pursuant to Federal Law b. Resolution Authorizing Publication of Ordinance by Title and Summary (4 votes) 4. RPS Legacy Twin Home, 380 Skillman Avenue East a. Zoning Map Ordinance Amendment b. Variance Resolution K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL WORKSHOP 5:30 P.M. Monday, June 24, 2019 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:32 p.m. by Mayor Abrams. B. ROLL CALL Marylee Abrams, Mayor Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Sylvia Neblett, Councilmember Present Bryan Smith, Councilmember Present C. APPROVAL OF AGENDA Councilmember Smith moved to approve the agenda as submitted. Seconded by Councilmember Neblett Ayes – All The motion passed. D. UNFINISHED BUSINESS 1. Capital Improvement Plan 2020-2024 Overview (continued) Finance Director Paulseth and Public Works Director Love addressed the council to give the presentation on the 2020-2024 Capital Improvement Plan. E. NEW BUSINESS 1. Communications Plan & Department Presentation Communications Manager Sheeran addressed the council to give the presentation on the communications plan and department. F. ADJOURNMENT Mayor Abrams adjourned the meeting at 6:18 p.m. June 24, 2019 1 City Council Workshop Minutes Council Packet Page 1 of 165 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, June 24, 2019 City Hall, Council Chambers Meeting No. 12-19 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Mayor Abrams. Mayor Abrams reported that Felix the cat was doing well after going through a 45 minute wash cycle. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Sylvia Neblett, Councilmember Present Bryan Smith, Councilmember Present D. APPROVAL OF AGENDA The following item was added to the agenda: J6 Consider Purchase Offer to Sell City Owned Property at Londin Lane a. Intent to Close Meeting (§13D.05 subd. 3c) Councilmember Smith moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of June 10, 2019 City Council Workshop Minutes Councilmember Neblett moved to approve the June 10, 2019 City Council Workshop Minutes as submitted. Seconded by Councilmember Smith Ayes – All The motion passed. 2. Approval of June 10, 2019 City Council Meeting Minutes Agenda item F3, add to the sentence the word “to”. Agenda item F2, change grand opening to June 24, 2019 1 City Council Meeting Minutes Council Packet Page 2 of 165 E2 ground breaking. Councilmember Neblett moved to approve the June 10, 2019City Council MeetingMinutesas amended. Seconded by Councilmember Smith Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar; reviewed other topics of concern or interest requested by councilmembers; and gave an overview of upcoming events in the community. 2. Council Presentations None G. CONSENT AGENDA Councilmember Juenemann moved to approve agenda items G1-G6. Seconded by Councilmember Knutson Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 279,133.27 Checks #103762 thru #103793 dated 06/05/19 thru 06/11/19 $ 350,677.75 Disbursements via debits to checking account dated 06/03/19 thru 06/07/19 $ 311,128.47 Checks # 103794 thru #103836 dated 06/12/19 thru 06/18/19 $ 524,682.87 Disbursements via debits to checking account dated 06/10/19 thru 06/14/19 $ 1,465,622.36 Total Accounts Payable PAYROLL June 24, 2019 2 City Council Meeting Minutes Council Packet Page 3 of 165 E2 $ 587,741.50 Payroll Checks and Direct Deposits dated 06/14/19 $ 2,486.66 Payroll Deduction check # 99103787 thru # 99103790dated 06/14/19 $ 590,228.16 Total Payroll $ 2,055,850.52 GRAND TOTAL Seconded by Councilmember Knutson Ayes – All The motion passed. 2. Budget Adjustments and Transfers Councilmember Juenemann moved to approve the budget adjustments and debt service transfers dated 6/24/2019 and authorize the Finance Director to make the necessary accounting entries. Seconded by Councilmember Knutson Ayes – All The motion passed. 3. Purchase Additional Trash Carts for the Maplewood Trash Plan Councilmember Juenemann moved to approve the purchase agreement with Otto Environmental Systems N.A., Inc. for the purchase of 787 additional trash carts to be used in the Maplewood Trash Plan. Seconded by Councilmember Knutson Ayes – All The motion passed. 4. Resolution of Support for the 2019 EcoExperience Energy Display Grant Councilmember Juenemann moved to approve the resolution of support for the 2019 EcoExperience Energy Display grant. Resolution 19-06-1709 Resolution of Support for the 2019 EcoExperience Energy Display Grant WHEREAS, Maplewood’s 2040 Comprehensive Plan includes energy goals for reducing greenhouse gas emissions. WHEREAS, Maplewood has been invited to spotlight our Clean Energy projects at the 2019 Minnesota State Fair EcoExperience on Thursday, August 29, 2019. WHEREAS, the Minnesota Department of Commerce, in partnership with the Minnesota Pollution Control Agency, is offering all participating EcoExperience Clean Energy Cities a grant in the amount of $2,500. WHEREAS, the grant funds will be used to cover the cost of creating an energy display June 24, 2019 3 City Council Meeting Minutes Council Packet Page 4 of 165 E2 and attending the State Fair. WHEREAS, as part of the grant opportunity, the City of Maplewood will enter into a State of Minnesota Grant Contract that outlines the term of the grant, use of the funds, etc. (Exhibit 1). WHEREAS, Maplewood’s participation in the 2019 EcoExperience will allow the City to display our energy projects with displays, photographs, story boards, games, and public service announcements. It will also offer an opportunity to inspire and motivate the public to take action on clean energy projects in their own home town. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota and its citizens, that the City Council supports the efforts to seek the 2019 EcoExperience Energy Display Grant in the amount of $2,500. Seconded by Councilmember Knutson Ayes – All The motion passed. 5. Purchase Five 2020 Police Vehicles Councilmember Juenemann moved to approve the purchase of five 2020 police vehicles. Seconded by Councilmember Knutson Ayes – All The motion passed. 6. Resolution to Conduct Off-Site Gambling for the White Bear Avenue Business Association at the Ramsey County Fair Councilmember Juenemann moved to approve the Resolution to Conduct Off-Site Gambling for the White Bear Avenue Business Association from Wednesday, July 10, 2019 through Sunday, July 14, 2019 during the Ramsey County Fair. Resolution 19-06-1710 City Approval to Conduct Off-Site Gambling Within City Limits White Bear Avenue Business Association WHEREAS, White Bear Avenue Business Association has submitted an Application to Conduct Off-Site Gambling at the Ramsey County Fair Grounds, 2020 White Bear Avenue in Maplewood, MN 55109; and WHEREAS, the off-site gambling will take place during the Ramsey County Fair on Wednesday, July 10, 2019 through Sunday, July 14, 2019. BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that Application to Conduct Off-Site Gambling is approved for White Bear Avenue Business Association during the date stated above. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Board approve said permit application as being in compliance with Minnesota Statute June 24, 2019 4 City Council Meeting Minutes Council Packet Page 5 of 165 E2 §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Board for their approval. Seconded by Councilmember Knutson Ayes – All The motion passed. H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS 1. Resolution Awarding the Sale of General Obligation Bonds, Series 2019A Finance Director Paulseth introduced the agenda item. Bruce Kimmel, Senior Municipal Advisor with Ehlers addressed the council to give the report. Councilmember Smith moved to approve the Resolution Awarding the Sale of the General Obligation Bonds, Series 2019A, in the Aggregate Principal Amount of $4,475,000; Fixing their Form and Specifications; Directing their Execution and Delivery; and Providing for their Payment. Resolution 19-06-1711 Awarding the Sale of General Obligation Bonds, Series 2019A, in the Aggregate Principal Amount of $4,475,000; Fixing their Form and Specifications; Directing their Execution and Delivery; and Providing for their Payment BE IT RESOLVED by the Council of the City of Maplewood, Ramsey County, Minnesota (the “City”) as follows: Section 1. Sale of Bonds. 1.01. Authorization for Sale of Bonds. Pursuant to a resolution adopted by the City Council on May 28, 2019, the City authorized the sale of its General Obligation Bonds, Series 2019A (the “Bonds”), for the following purposes: (a) to finance in part the expense incurred and estimated to be incurred in making improvements including the reconstruction of certain streets and associated curb and gutter and utility replacement, designated by the City as the Ferndale-Ivey Area Street Improvement Project, City Project 18-01, and the full-depth reclamation of pavement and underlying materials with respect to certain streets and associated curb and gutter and utility replacement designated by the City as the Mailand-Crestview Forest Area Pavement Rehabilitation Project, City Project18-27 (collectively, the “Assessable Improvements”), pursuant to Minnesota Statutes, Chapters 429 and 475, as amended (collectively, the “Improvement Act”); and June 24, 2019 5 City Council Meeting Minutes Council Packet Page 6 of 165 E2 (b) to finance the reconstruction of certain streets, including various storm sewer, sanitary sewer, watermain, and stormwater utility improvements, designated by the City as the Gladstone Phase 3 Corridor Improvements, City Project 16-18 (the “Utility Improvements”), pursuant to Minnesota Statutes, Chapters 444 and 475, as amended (collectively, the “Utility Revenue Act”); and 1.02. Award to the Purchaser and Interest Rates. The proposal of The Baker Group (the “Purchaser”) to purchase the Bonds of the City is hereby found and determined to be a reasonable offer and is hereby accepted, the proposal being to purchase the Bonds at a price of $4,637,986.21 (par amount of $4,475,000.00, plus original issue premium of $204,444.50, less underwriter’s discount of $41,458.29), plus accrued interest to date of delivery, if any, for Bonds bearing interest as follows: Year Interest Rate Year Interest Rate 20213.000%20293.000% 2022 3.000 2030 3.000 2023 3.000 2031 2.500 2024 3.000 2032 2.500 2025 3.000 2033 2.500 2026 3.000 2034 2.500 2027 3.000 2035 2.500 2028 3.000 True interest cost: 2.2662715% 1.03. Purchase Contract. The sum of $216,686.21, being the amount proposed by the Purchaser in excess of $4,421,300.00, shall be depositedinthe accounts of the Debt Service Fund hereinafter created or deposited in the accounts of the Construction Fund hereinafter created, as determined by the Finance Director of the City (the “Finance Director”) in consultation with Ehlers & Associates, Inc., the City’s municipal advisor (the “Municipal Advisor”). The Finance Director is directed to deposit the good faith check or deposit of the Purchaser, pending completion of the sale of the Bonds, and to return the good faith deposits of the unsuccessful proposers. The Mayor and City Manager are directed to execute a contract with the Purchaser on behalf of the City. 1.04.Terms and Principal Amounts of the Bonds. TheCity will forthwith issue and sell the Bonds pursuant to the Improvement Act and the Utility Revenue Act (collectively, the “Act”) in the total principal amount of $4,475,000, originally dated July 18, 2019, in the denomination of $5,000 each or any integral multiple thereof, numbered No. R-1, upward, bearing interest as above set forth, and maturing serially on February 1 in the years and amounts as follows: Year Amount Year Amount June 24, 2019 6 City Council Meeting Minutes Council Packet Page 7 of 165 E2 2021$245,0002029$305,000 2022 250,000 2030 315,000 2023260,0002031325,000 2024 265,000 2032 330,000 2025 265,000 2033 340,000 2026 285,000 2034 345,000 2027 290,000 2035 355,000 2028 300,000 (a) $3,380,000 of the Bonds (the “Improvement Bonds”), maturing on February 1 in the years and amounts set forth below, are being used to finance the Assessable Improvements: Year Amount Year Amount 2021$185,0002029$230,000 2022 190,000 2030 240,000 2023 195,000 2031 245,000 2024 200,000 2032 250,000 2025 200,000 2033 255,000 2026 215,000 2034 260,000 2027 220,000 2035 270,000 2028 225,000 (b) $1,095,000 of the Bonds (the “Utility Revenue Bonds”), maturing on February 1 in the years and amounts set forth below, are being used to finance the Utility Improvements: Year Amount Year Amount 2021 $60,000 2029 $75,000 2022 60,000 2030 75,000 2023 65,000 2031 80,000 2024 65,000 2032 80,000 2025 65,000 2033 85,000 2026 70,000 2034 85,000 2027 70,000 2035 85,000 2028 75,000 1.05. Optional Redemption. The City may elect on February 1, 2028, and on any day thereafter to prepay Bonds due on or after February 1,2029. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC (as defined in Section 8 hereof) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant’s interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. June 24, 2019 7 City Council Meeting Minutes Council Packet Page 8 of 165 E2 Section 2.Registration and Payment. 2.01.Registered Form. The Bonds will be issued only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02. Dates; Interest Payment Dates. Each Bond will be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case the Bond will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case the Bond will be dated as of the date of original issue. The interest on the Bonds is payable on February 1 and August 1 of each year, commencing February 1, 2020, to the registered owners of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not that day is a business day. 2.03. Registration. The City will appoint a bond registrar, transfer agent, authenticating agent and paying agent (the “Registrar”). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a) Register. The Registrar must keep at its principal corporate trust office a bond register in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until that interest payment date. (c) Exchange of Bonds. When Bonds are surrendered by the registered owner for exchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity as requested by the registered owner or the owner’s attorney in writing. (d) Cancellation. Bonds surrendered upon transfer or exchange will be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. June 24, 2019 8 City Council Meeting Minutes Council Packet Page 9 of 165 E2 (f)Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Bond is registered in the bond register as the absolute owner of the Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes and payments so made to registered owner or upon the owner’s order will be valid and effectual to satisfy and discharge the liability upon the Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. The Registrar may impose a charge upon the owner thereof for a transfer or exchange of Bonds, sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen or lost, the Registrar will deliver any new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for a Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar will be cancelled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. (i) Redemption. In the event any of the Bonds are called for redemption, notice thereof identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar and by publishing the notice if required by law. Failure to give notice by publication or by mail to any registered owner, or any defect therein, will not affect the validity of the proceedings for the redemption of Bonds. Bonds so called for redemption will cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit with the place of payment at that time. 2.04. Appointment of Initial Registrar. The City appoints Bond Trust Services Corporation, Roseville, Minnesota, as the initial Registrar. The Mayor and the City Manager are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, the resulting corporation is authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon 30 days’ notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the successor Registrar and must deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of this Council, the City Manager must transmit to the Registrar monies sufficient for the payment of all principal and interest then due. June 24, 2019 9 City Council Meeting Minutes Council Packet Page 10 of 165 E2 2.05. Execution, Authentication and Delivery. The Bonds will be prepared under the direction of the City Managerand executed on behalf of the City by the signatures of the Mayor and the City Manager, provided that those signatures may be printed, engraved or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of a Bond, that signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on a Bond is conclusive evidence that it has been authenticated and delivered under this Resolution. When the Bonds have been so prepared, executed and authenticated, the City Manager will deliver the same to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. 2.06. Temporary Bonds. The City may elect to deliver in lieu of printed definitive Bonds one or more typewritten temporary Bonds in substantially the form set forth in EXHIBIT B attached hereto, with such changes as may be necessary to reflect more than one maturity in a single temporary bond. Upon the execution and delivery of definitive Bonds the temporary Bonds will be exchanged therefor and cancelled. Section 3. Form of Bond. 3.01. Execution of the Bonds. The Bonds will be printed or typewritten in substantially the form as attached hereto as EXHIBIT B. 3.02. Approving Legal Opinion. The City Manager is directed to obtain a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered, Minneapolis, Minnesota, which is to be complete except as to dating thereof and to cause the opinion to be printed on or accompany each Bond. Section 4. Payment; Security; Pledges and Covenants. 4.01. Debt Service Fund. The Bonds are payable from the General Obligation Bonds, Series 2019ADebt Service Fund (the “Debt Service Fund”) hereby created. The Debt Service Fund shall be administered by the Finance Director as a bookkeeping fund separate and apart from all other funds maintained in the official financial records of the City. The City will maintain the following accounts in the Debt Service Fund: the “Improvement Bonds Account” and the “Utility Revenue Bonds Account.” Amounts in the Improvement Bonds Account are irrevocably pledged to the Improvement Bonds and amounts in the Utility Revenue Bonds Account are irrevocably pledged to the Utility Revenue Bonds. (a) Improvement Bonds Account. Proceeds of special assessments imposed on properties in the City specially benefited by the Assessable Improvements (the “Assessments”) and ad valorem taxes hereinafter levied are hereby pledged to the Improvement Bonds Account of the Debt Service Fund. In addition, there is appropriated to the Improvement Bonds Account of the Debt Service Fund other funds of the City for the payment of the principal of, premium, if any, and interest on the Improvement Bonds. June 24, 2019 10 City Council Meeting Minutes Council Packet Page 11 of 165 E2 There is also appropriated to the Improvement Bonds Account of the Debt Service Fund a pro rata portion of (i) capitalized interest financed from Bond proceeds, if any; (ii) amounts over the minimum purchase price of the Bonds paid by the Purchaser, to the extent designated for deposit in the Debt Service Fund in accordance with Section 1.03 hereof; and (iii) accrued interest, if any. (b) Utility Bonds Account. The City will continue to maintain and operate its Storm Sewer, Sanitary Sewer, Watermain, and Stormwater Funds to which will be credited all gross revenues of the storm sewer, sanitary sewer, and watermain, and stormwater systems, respectively, and out of which will be paid all normal and reasonable expenses of current operations of such systems. Any balances therein are deemed net revenues (the “Net Revenues”) and will be transferred, from time to time, to the Utility Bonds Account of the Debt Service Fund, which Utility Bonds Account will be used only to pay principal of and interest on the Utility Revenue Bonds and any other bonds similarly authorized. There will always be retained in the Utility Bonds Account a sufficient amount to pay principal of and interest on all the Utility Revenue Bonds, and the Finance Director must report any current or anticipated deficiency in the Utility Bonds Account to the City Council. There is also appropriated to the Utility Bonds Account of the Debt Service Fund a pro rata portion of (i) capitalized interest financed from Bond proceeds, if any; (ii) amounts over the minimum purchase price of the Bonds paid by the Purchaser, to the extent designated for deposit in the Debt Service Fund in accordance with Section 1.03 hereof; and (iii) accrued interest, if any. 4.02. Construction Fund. The City hereby creates the General Obligation Bonds, Series 2019A Construction Fund (the “Construction Fund”). The City will maintain the following accounts in the Construction Fund: the “Improvement Bonds Account” and the “Utility Revenue Bonds Account.” Amounts in the Improvement Bonds account are irrevocably pledged to the Improvement Bonds and amounts in the Utility Revenue Bonds Account are irrevocably pledged to the Utility Revenue Bonds. (a) Improvement Bonds Account. Proceeds of the Improvement Bonds, less the appropriations made in Section 4.01(a), together with any other funds appropriated for the Assessable Improvements, Assessments and ad valorem taxes collected during the construction of the Assessable Improvements, will be deposited in the Improvement Bonds Account of the Construction Fund to be used solely to defray expenses of the Assessable Improvements. When the Assessable Improvements are completed and the costs thereof paid, the Improvement Bonds Account of the Construction Fund is to be closed and any balance therein is to be deposited in the Improvement Bonds Account of the Debt Service Fund. (b) Utility Revenue Bonds Account. Proceeds of the Utility Revenue Bonds, less the appropriations made in Section 4.01(b) hereof, together with any other funds appropriated for the Utility Improvements and Net Revenues from the storm sewer, sanitary sewer, watermain, and stormwater systems collected during construction of the Utility Improvements, will be deposited in the Utility Revenue Bonds Account of the Construction Fund to be used solely to defray expenses of the Utility Improvements. When the Utility Improvements are completed and the cost thereof paid, the Utility Revenue Bonds Account of the Construction Fund is to be closed and any balance therein is to be deposited in the Utility Revenue Bonds Account of the Debt Service Fund. June 24, 2019 11 City Council Meeting Minutes Council Packet Page 12 of 165 E2 4.03.City Covenants with Respect to the Improvement Bonds. It is hereby determined that the Assessable Improvements will directly and indirectly benefit abutting property, and the City hereby covenants with the holders from time to time of the Improvement Bonds as follows: (a) The City has caused or will cause the Assessments for the Assessable Improvements to be promptly levied so that the first installment will be collectible not later than 2019 and will take all steps necessary to assure prompt collection, and the levy of the Assessments is hereby authorized. The City Council will cause to be taken with due diligence all further actions that are required for the construction of each Assessable Improvement financed wholly or partly from the proceeds of the Improvement Bonds, and will take all further actions necessary for the final and valid levy of the Assessments and the appropriation of any other funds needed to pay the Improvement Bonds and interest thereon when due. (b) In the event of any current or anticipated deficiency in Assessments and ad valorem taxes, the City Council will levy additional ad valorem taxes in the amount of the current or anticipated deficiency. (c) The City will keep complete and accurate books and records showing receipts and disbursements in connection with the Assessable Improvements, Assessments and ad valorem taxes levied therefor and other funds appropriated for their payment, collections thereof and disbursements therefrom, monies on hand and, the balance of unpaid Assessments. (d) The City will cause its books and records to be audited at least annually and will furnish copies of such audit reports to any interested person upon request. (e) At least 20% of the cost of the Assessable Improvements described herein will be specially assessed against benefited properties. 4.04. City Covenants with Respect to the Utility Revenue Bonds. The City Council covenants and agrees with the holders of the Utility Revenue Bonds that so long as any of the Utility Revenue Bonds remain outstanding and unpaid, it will keep and enforce the following covenants and agreements: (a) The City will continue to maintain and efficiently operate the storm sewer, sanitary sewer, watermain, and stormwater systems as public utilities and conveniences free from competition of other like municipal utilities and will cause all revenues therefrom to be deposited in bank accounts and credited to the Storm Sewer, Sanitary Sewer, Watermain and Stormwater Funds, as hereinabove provided, and will make no expenditures from these accounts except for a duly authorized purpose and in accordance with this resolution. (b) The City will also maintain the Utility Bonds Account of the Debt Service Fund as a separate account and will cause money to be credited thereto from time to time out of Net Revenues from the storm sewer, sanitary sewer, watermain and stormwater systems in sums sufficient to pay principal of and interest on the Utility Revenue Bonds when due. (c) The City will keep and maintain proper and adequate books of records and accounts separate from all other records of the City in which will be complete and June 24, 2019 12 City Council Meeting Minutes Council Packet Page 13 of 165 E2 correct entries as to all transactions relating to the storm sewer, sanitary sewer, watermain and stormwater systems and which will be open to inspection and copying by any Bondholder, or the Bondholder’s agent or attorney, at any reasonable time, and it will furnish certified transcripts therefrom upon request and upon payment of a reasonable fee therefor, and said account will be audited at least annually by a qualified public accountant and statements of such audit and report will be furnished to all Bondholders upon request. (d) The City Council will cause persons handling revenues of the storm sewer, sanitary sewer, watermain and stormwater systems to be bonded in reasonable amounts for the protection of the City and the Bondholders and will cause the funds collected on account of the operations of such systems to be deposited in a bank whose deposits are guaranteed under the Federal Deposit Insurance Act. (e) The City Council will keep the storm sewer, sanitary sewer, watermain and stormwater systems insured at all times against loss by fire, tornado and other risks customarily insured against with an insurer or insurers in good standing, in such amounts as are customary for like plants, to protect the holders, from time to time, of the Utility Revenue Bonds and the City from any loss due to any such casualty and will apply the proceeds of such insurance to make good any such loss. (f) The City and each and all of its officers will punctually perform all duties with reference to the storm sewer, sanitary sewer, watermain and stormwater systems as required by law. (g) The City will impose and collect charges of the nature authorized by Section 444.075 of the Utility Revenue Act, at the times and in the amounts required to produce Net Revenues adequate to pay all principal and interest when due on the Utility Revenue Bonds and to create and maintain such reserves securing said payments as may be provided in this resolution. (h) The City Council will levy general ad valorem taxes on all taxable property in the City when required to meet any deficiency in Net Revenues. 4.05. General Obligation Pledge. For the prompt and full payment of the principal of and interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City will be and are hereby irrevocably pledged. If the balance in the Debt Service Fund is ever insufficient to pay all principal and interest then due on the Bonds and any other bonds payable therefrom, the deficiency will be promptly paid out of monies in the general fund of the City which are available for such purpose, and such general fund may be reimbursed with or without interest from the Debt Service Fund when a sufficient balance is available therein. 4.06. Pledge of Tax Levy. For the purpose of paying the principal of and interest on the Improvement Bonds, there is levied a direct annual irrepealable ad valorem tax (the “Taxes”) upon all of the taxable property in the City, which will be spread upon the tax rolls and collected with and as part of other general taxes of the City. The Taxes in the years and amounts as attached hereto as EXHIBIT C will be credited to the Improvement Bonds Account of the Debt Service Fund, respectively, as provided above. 4.07. No Tax Levy as to Utility Revenue Bonds. It is determined that estimated collection Net Revenues from the storm sewer, sanitary sewer, watermain and stormwater systems of the June 24, 2019 13 City Council Meeting Minutes Council Packet Page 14 of 165 E2 City will produce at least five percent (5%) in excess of the amount needed to meet when due on the Utility Revenue Bonds, and that no tax levy is needed at this time with respect to the Utility Revenue Bonds. 4.08. Certification to County Auditor as to Debt Service Fund Amount. It is hereby determined that the estimated collections of Taxes, Assessments, and Net Revenues will produce at least five percent in excess of the amount needed to meet when due the principal and interest payments on the Bonds. The tax levy herein provided for the Bonds is irrepealable until all of the Bonds are paid, provided that at the time the City makes its annual tax levies the Finance Director may certify to the Director of Property Records and Revenue of Ramsey County, Minnesota (the “County Auditor”) the amount available in the Debt Service Fund to pay principal and interest due during the ensuing year, and the County Auditor will thereupon reduce the levy collectible during such year by the amount so certified. 4.09. Filing of Resolution. The City Manager is authorized and directed to file a certified copy of this resolution with the County Auditor and to obtain the certificate required by Section 475.63 of the Act. 4.010. Payment of Costs of Issuance. The City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of issuance expenses to Old National Bank, Chaska, Minnesota on the closing date for further distribution as directed by the Municipal Advisor. Section 5. Authentication of Transcript. 5.01 City Proceedings and Records. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds, and such instruments, including any heretofore furnished, may be deemed representations of the City as to the facts stated therein. 5.02 Certification as to Official Statement. The Mayor and City Manager are authorized and directed to certify that they have examined the Official Statement prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Official Statement is a complete and accurate representation of the facts and representations made therein as of the date of the Official Statement. 5.03 Other Certificates. The Mayor, the City Manager, and the Finance Director are hereby authorized and directed to furnish to the Purchaser at the closing such certificates as are required as a condition of sale. Unless litigation shall have been commenced and be pending questioning the Bonds or the organization of the City or incumbency of its officers, at the closing the Mayor and City Manager shall also execute and deliver to the Purchaser a suitable certificate as to absence of material litigation, and the Finance Director shall also execute and deliver a certificate as to payment for and delivery of the Bonds. Section 6. Tax Covenants. 6.01 Tax-Exempt Bonds. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents June 24, 2019 14 City Council Meeting Minutes Council Packet Page 15 of 165 E2 any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the “Code”), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds. To that end, the City will comply with all requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States (unless the City qualifies for any exemption from rebate requirements based on timely expenditure of proceeds of the Bonds, in accordance with the Code and applicable Treasury Regulations). 6.02 Not Private Activity Bonds. The City further covenants not to use the proceeds of the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be “private activity bonds” within the meaning of Sections 103 and 141 through 150 of the Code. 6.03 Qualified Tax-Exempt Obligations. In order to qualify the Bonds as “qualified tax- exempt obligations” within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations: (a) the Bonds are not “private activity bonds” as defined in Section 141 of the Code; (b) the City designates the Bonds as “qualified tax-exempt obligations” for purposes of Section 265(b)(3) of the Code; (c) the reasonably anticipated amount of tax-exempt obligations (other than private activity bonds that are not qualified 501(c)(3) bonds) which will be issued by the City (and all subordinate entities of the City) during calendar year 2019 will not exceed $10,000,000; and (d) not more than $10,000,000 of obligations issued by the City during calendar year 2019 have been designated for purposes of Section 265(b)(3) of the Code. 6.04Procedural Requirements. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section. Section 7. Book-Entry System; Limited Obligation of City. 7.01 The Depository Trust Company. The Bonds will be initially issued in the form of a separate single typewritten or printed fully registered Bond for each of the maturities set forth in Section 1.04 hereof. Upon initial issuance, the ownership of each Bond will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York, and its successors and assigns (“DTC”). Except as provided in this section, all of the outstanding Bonds will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC. June 24, 2019 15 City Council Meeting Minutes Council Packet Page 16 of 165 E2 7.02Participants. With respect to Bonds registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC, the City, the Registrar and the Paying Agent will have no responsibility or obligation to any broker dealers, banks and other financial institutions from time to time for which DTC holds Bonds as securities depository (the “Participants”) or to any other person on behalf of which a Participant holds an interest in the Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any other person (other than a registered owner of Bonds, as shown by the registration books kept by the Registrar) of any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to any Participant or any other person, other than a registered owner of Bonds, of any amount with respect to principal of, premium, if any, or interest on the Bonds. The City, the Registrar and the Paying Agent may treat and consider the person in whose name each Bond is registered in the registration books kept by the Registrar as the holder and absolute owner of such Bond for the purpose of payment of principal, premium and interest with respect to such Bond, for the purpose of registering transfers with respect to such Bonds, and for all other purposes. The Paying Agent will pay all principal of, premium, if any, and interest on the Bonds only to or on the order of the respective registered owners, as shown in the registration books kept by the Registrar, and all such payments will be valid and effectual to fully satisfy and discharge the City’s obligations with respect to payment of principal of, premium, if any, or interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of Bonds, as shown in the registration books kept by the Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon delivery by DTC to the City Manager of a written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the words “Cede & Co.” will refer to such new nominee of DTC; and upon receipt of such a notice, the City Manager will promptly deliver a copy of the same to the Registrar and Paying Agent. 7.03 Representation Letter. The City has heretofore executed and delivered to DTC a Blanket Issuer Letter of Representations (the “Representation Letter”) which shall govern payment of principal of, premium, if any, and interest on the Bonds and notices with respect to the Bonds. Any Paying Agent or Registrar subsequently appointed by the City with respect to the Bonds will agree to take all action necessary for all representations of the City in the Representation Letter with respect to the Registrar and Paying Agent, respectively, to be complied with at all times. 7.04 Transfers Outside Book-Entry System. In the event the City, by resolution of the City Council, determines that it is in the best interests of the persons having beneficial interests in the Bonds that they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC will notify the Participants, of the availability through DTC of Bond certificates. In such event the City will issue, transfer and exchange Bond certificates as requested by DTC and any other registered owners in accordance with the provisions of this Resolution. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and discharging its responsibilities with respect thereto under applicable law. In such event, if no successor securities depository is appointed, the City will issue and the Registrar will authenticate Bond certificates in accordance with this resolution and the provisions hereof will apply to the transfer, exchange and method of payment thereof. 7.05 Payments to Cede & Co. Notwithstanding any other provision of this Resolution to the contrary, so long as a Bond is registered in the name of Cede & Co., as nominee of DTC, payments with respect to principal of, premium, if any, and interest on the Bond and notices with June 24, 2019 16 City Council Meeting Minutes Council Packet Page 17 of 165 E2 respect to the Bond will be made and given, respectively in the manner provided in DTC’s Operational Arrangements, as set forth in the Representation Letter. Section 8. Continuing Disclosure. The City covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate. “Continuing Disclosure Certificate” means that certain Continuing Disclosure Certificate executed by the Mayor and the City Manager and dated the date of issuance and delivery of the Bonds, as originally executed and as it may be amended from time to time in accordance with the terms thereof. Notwithstanding any other provision of this resolution, failure of the City to comply with the Continuing Disclosure Certificate is not to be considered an event of default with respect to the Bonds; however, any Bondholder may take such actions as may be necessary and appropriate, including seeking mandate or specific performance by court order, to cause the City to comply with its obligations under this Section. Section 9. Defeasance. When all Bonds and all interest thereon have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds will cease, except that the pledge of the full faith and credit of the City for the prompt and full payment of the principal of and interest on the Bonds will remain in full force and effect. The City may discharge all Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full. If any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. Seconded by Councilmember Juenemann Ayes – All The motion passed. J. NEW BUSINESS 1. Penalties for Alcohol Compliance Failures City Clerk Sindt gave the staff report. Ewald Adeda, General Manager with Chipotle addressed the council to give information on the compliance failure for Chipotle; Derek Allen, General Manager with Red Lobster addressed the council to give information on the compliance failure for Red Lobster; Chris Sarrack, Owner of Sarrack’s addressed the council to give information on the compliance failure for Sarrack’s. Councilmember Juenemann moved to approve the compliance failure penalties as proposed by staff. Seconded by Councilmember Knutson Ayes – All The motion passed. 2. On-Sale Intoxicating Liquor and Sunday Sales License for Naocha Sees, LLC (d/b/a Unison), 1800 White Bear Avenue, Suites A & B City Clerk Sindt gave the staff report. Kalia Moua, Chia Moua and Nu Moua owners of the business were present and addressed the council. Kalia Moua gave information about the business to the council. Chia Moua gave additional information. June 24, 2019 17 City Council Meeting Minutes Council Packet Page 18 of 165 E2 Councilmember Juenemann moved to approve the On-Sale Intoxicating Liquor and Sunday Sales license for Naocha Sees, LLC (d/b/a Unison) at 1800 White Bear Avenue, Suites A & B. Seconded by Councilmember Smith Ayes – All The motion passed. 3. Dog Licenses Review City Clerk Sindt gave the staff report and answered questions of the council. By consensus, council directed staff to revise the dog licensing and small kennel licensing ordinance and bring it back to the council with suggested changes; staff was further directed to look into a voluntary registration process for residents to continue to have their dog’s information available in the event it becomes lost or stolen. 4. Resolution Adopting Preparation of Feasibility Study for Dennis-McClelland Area Street Improvements, City Project 19-10 Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the Resolution Ordering the Preparation of a Feasibility Study for Dennis-McClelland Area Street Improvements, City Project 19-10. Resolution 19-06-1712 Ordering Preparation of a Feasibility Study WHEREAS, it is proposed to make improvements to the Dennis-McClelland area streets, which are depicted on the attached project location map, and are hereby called the Dennis-McClelland Area Street Improvements, City Project 19-10. AND WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the City Council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $200,000 are appropriated to prepare this feasibility report. Seconded by Councilmember Neblett Ayes – All The motion passed. June 24, 2019 18 City Council Meeting Minutes Council Packet Page 19 of 165 E2 5. Resolution Adopting Preparation of Feasibility Study for Schaller Area Pavement Rehabilitation, City Project 19-11 Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the Resolution Ordering the Preparation of a Feasibility Study for Schaller Area Pavement Rehabilitation, City Project 19-11. Resolution 19-06-1713 Ordering Preparation of a Feasibility Study WHEREAS, it is proposed to make improvements to the Schaller area streets, which are depicted on the attached project location map, and are hereby called the Schaller Area Pavement Rehabilitation, City Project 19-11. AND WHEREAS, it is proposed to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the City Council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $60,000 are appropriated to prepare this Feasibility Report. Seconded by Councilmember Smith Ayes – All The motion passed. 6. Consider Purchase Offer to Sell City-Owned Property at 2501 Londin Lane a. Intent to Close Meeting (§13D.05 subd. 3c) City Attorney Batty introduced the staff report. Councilmember Neblett moved to close the regular meeting to go into closed session pursuant to Minnesota Statutes Section 13D.05,subd. 3c to consider the purchase offer or counter offer for City owned property located at 2501 Londin Lane East. Seconded by Councilmember Juenemann Ayes – All The motion passed. Present during the closed session: Mayor Abrams, Councilmember Juenemann, Councilmember Knutson, Councilmember Neblett, Councilmember Smith, City Attorney Ron June 24, 2019 19 City Council Meeting Minutes Council Packet Page 20 of 165 E2 Batty, Community Development Director Jeff Thomson, City Manager Melinda Coleman and Assistant City Manager Mike Funk. Mayor Abrams closed the meeting at 8:47 p.m. Mayor Abrams called the meeting back to order at 9:11 p.m. City Attorney Ron Batty gave a brief summary of the closed session. K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 9:11 p.m. June 24, 2019 20 City Council Meeting Minutes Council Packet Page 21 of 165 F1a Council Packet Page 22 of 165 F1a Council Packet Page 23 of 165 F3 CITY COUNCIL STAFF REPORT Meeting Date July 8, 2019 Melinda Coleman, City Manager REPORT TO: REPORT FROM: Shann Finwall, AICP, Environmental Planner PRESENTER: Shann Finwall, AICP, Environmental Planner Tennis Sanitation Recycling Collection Annual Review AGENDA ITEM: Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The City’s contract with Tennis Sanitation requires that the City hold an annual review for the residential recycling services and approve an annual work plan. Recommended Action: Motion to approve the 2018 Recycling Collection Year End Report and 2019 Recycling Collection Work Plan. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The City’s recycling program creates operational effectiveness by protecting the public health and safety, and promoting city cleanliness and livability. It is also an important component to the City’s green infrastructure - which purpose is to achieve a reduction in waste generated by using best management practices to protect air quality, water quality, and natural resources. Background Recycling Collection Year End Report The 2018 Recycling Collection Year End Report (Attachment 1) summarizes implementation strategies taken by Tennis Sanitation and the City in 2018 to improve service. These strategies include: 1) multi-family recycling education; 2) promotion of small business and church recycling; 3) Council Packet Page 24 of 165 F3 collection of linens and shoes; 4) recycling composite study. The report also summarizes materials collected. A comparison of a sampling of the data from 2017 to 2018 is as follows: Average pounds of recycling collected per month 2017 2018 Single family 53.99 lbs. 54.01 lbs. Multi-family 12.15 lbs. 12.95lbs. Annual net tons of recycling collected Single family 2978.13 tons 2979.18 tons Multi-family 293.23 tons 312.59 tons Businesses/churches31.23 tons32.44 tons Recycling Collection Work Plans In 2018 Tennis Sanitation completed items on their Work Plan including recycling education for multi-family homes, promoting small business and church recycling, and increased public space recycling. These items are outlined in the attached 2018 Recycling Collection Year End Report. The 2019 Recycling Collection Work Plan includes recommendations for improvement to the City’s recycling collection program (Attachment 2) and includes the following: 1) a recycling dumpster pilot project; 2) multi-family recycling opt in; 3) special event recycling; 4) data and services necessary for the new recycling contract transition in 2020. Commission Review On May 20, 2019, the Environmental and Natural Resources Commission reviewed the 2018 Recycling Collection Year End Report and recommended approval of the 2019 Recycling Collection Work Plan. Attachments 1. 2018 Recycling Collection Year End Report 2. 2019 Recycling Collection Work Plan 3. Power Point Presentation Council Packet Page 25 of 165 F3, Attachment 1 2018 Maplewood 2¤¢¸¢«¨¦ 2¤¯®±³ Greg & Willie Tennis Tennis Sanitation LLC. 1/31/2019 Prepared by: Angela Hamann Council Packet Page 26 of 165 F3, Attachment 1 Index of Recycling Report Letter of Purpose……………………………………...................….…………Page 2 Recycling Data Summary…………………………...................…….…...Page 3 Recycling Data (Single Family)……………….....................………….Page 4 Recycling Data (Multi-family)…………………...................……….……Page 5 Multi-family individual summary letter……...................……..…..Page 6 Inquiries, Linens, Cardboard, & Parks Summary.....................Page 7 Composite Study.………………………………......................………..……Page 8 Environmental Impact Analysis………………...................…...………Page 9 Glass Recycling Processor.………..…………..................…….…………Page 10 Market Report - the end markets…………..................…….…………Page 11 Additional Items................................................................Page 12 Summary of Year-end Recycling Report…….…..................……..Page 13 Appendix of Recycling Report Recycling Report Summary (ALL)………….…............….......……..Appendix A Recycling Report (Multi-family)……………….............….........…….Appendix B Monthly Recycling Report Letter (Example)……......................Appendix C Monthly Multi-family Report Data (Example)….......................Appendix D Monthly Single Family Report Data (Example)…..................... Appendix E Educational Tags and Complaints/ComplimentsLog Report Educational Tags...............................................................Appendix F Compliments/Complaints....................................................Appendix G Council Packet Page 27 of 165 F3, Attachment 1 January 31, 2019 City of Maplewood Maplewood, MN 55109 1830 County Road B E RE: LETTER OF PURPOSE Dear City of Maplewood, This Year-end recycling report has been prepared for the City of Maplewood. The report contains summaries of recycling data for both single family and multi-family dwellings. Including but not limited to: inquiries, composite study information, environmental impact report, fun facts and a market report, along with a report summary. Also included is seven years of comparison data to help measure the success of the recycling program. The data in this report has been utilized over the years to assist us in understanding past, present and future progress of the recycling program as well as helping us develop future strategies to enhance the recycling programs already in place. Sincerely, Greg & Willie Tennis Greg and Willie Tennis Tennis Sanitation Maplewood recycling year-end report 2018 page 2 Council Packet Page 28 of 165 F3, Attachment 1 RECYCLING DATA SUMMARY In this report we have compiled annual data from both single family and multi-family dwellings. This data includes: !Net tonnage of all residential and multi-family dwellings combined !Break-out of single family tonnage and set-out rates (yellow) !Break-out of multi-family tonnage (blue) !Separate measurement of weights for cardboard and linens (bottom of APPENDIX A) !Break-out of single family recycling materials by type and weight (yellow) and Multi-family (blue) !Break-out of combined tonnages (green) !Inquiries tracked per month (bottom of APPENDIX A) !Also business volume, parks and cardboard are included The data is compiled from recyclable materials collected from our drivers on designated Maplewood routes. Loads are weighed; weights are then compiled over a month’s period of time. Weights are broken out based on a composite ratio of the entire load. Maplewood recycling year-end report 2018 page 3 Council Packet Page 29 of 165 F3, Attachment 1 RECYCLING DATA (SINGLE FAMILY) The Single Family Data in APPENDIX A (yellow) was compiled from the single family homes after taking out the multi-family weights. From this data we are able to illustrate the weight per home (in lbs.) per month. We also have tracked the number of residents (“Not-outs”) that do not place their recycling out on a weekly basis. In analyzing the single family data, we are able to provide the following observations: 2018 Average lbs. per unit per month = 54.01 lbs. per month Average lbs. per household increase 0.02 from last year. 2011 comparison data: Average lbs. per unit per month = 38.91 lbs. per month 2012 comparison data: Average lbs. per unit per month = 41.95 lbs. per month 2013 comparison data: Average lbs. per unit per month = 43.78 lbs. per month 2014 comparison data: Average lbs. per unit per month = 53.48 lbs. per month 2015 comparison data: Average lbs. per unit per month = 53.48 lbs. per month 2016 comparison data: Average lbs. per unit per month = 54.59 lbs. per month 2017 comparison date: Average lbs. per unit per month = 53.99 lbs. per month 2018 Annual Net total tons collected for single-family (ANTSF) was 2,979.18 tons Total tons increased by 1.05 tons from last year. 2011 comparison data: ANTSF was 2,146.06 tons 2012 comparison data: ANTSF was 2,313.61 tons 2013 comparison data: ANTSF was 2,414.62 tons 2014 comparison data: ANTSF was 2,949.92 tons 2015 comparison data: ANTSF was 2,949.94 tons 2016 comparison data: ANTSF was 3,011.02 tons 2017 comparison data: ANTSF was 2,978.13 tons Total Participation Percentage YEAR JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC AVRG 2013 83% 80% 81% 83% 84% 84% 84% 87% 85% 84% 83% 88% 84% 2014 87% 84% 91% 93% 93% 97% 92% 92% 92% 92% 91% 92% 91% 2015 92% 91% 92% 93% 93% 93% 93% 92% 92% 92% 91% 93% 92% 2016 91% 90% 92% 92% 93% 94% 93% 93% 93% 92% 92% 92% 92% 2017 92% 90% 92% 92% 94% 95% 93% 94% 94% 93% 93% 93% 93% 2018 92% 90% 94% 91% 96% 94% 94% 90% 90% 90% 96% 95% 93% Additional Trends: Tennis is confident that we are able to capture more recycling tonnage because we are providing a one-sort collection process that offers the residences the convenience of collecting additional recyclable materials and larger items such as corrugated cardboard boxes which otherwise may end up in the trash. Also, we are able to collect more types of plastics. Maplewood recycling year-end report 2018 page 4 Council Packet Page 30 of 165 F3, Attachment 1 RECYCLING DATA (MULTI-FAMILY) The Data in APPENDIX A (Blue) is the actual data compiled from net total weight family homes after factoring out the multi-family weights. From this data we are able to illustrate the weight per unit (in lbs.) per month. To assist us in providing accurate data, we compile weights on a quarterly basis. This weight is then used to provide us with a fair average of weight generated by each multi-family unit. Our drivers then documented the number of carts dumped at each location on a weekly basis (see APPENDIX D). These weights are then added at the end of each month to provide us with a net total. From the report we are able to calculate the weight per unit per month. In analyzing the multi-family data, we are able to provide the following observations: !2018 Average lbs. per unit per month = 12.95 lbs. per month 2011 comparison data: Average lbs. per unit per month = 12.96 lbs. per month 2012 comparison data: Average lbs. per unit per month = 11.47 lbs. per month 2013 comparison data: Average lbs. per unit per month = 13.24 lbs. per month 2014 comparison data: Average lbs. per unit per month = 12.95 lbs. per month 2015 comparison data: Average lbs. per unit per month = 13.04 lbs. per month 2016 comparison data: Average lbs. per unit per month = 13.08 lbs. per month 2017 comparison data: Average lbs. per unit per month = 11.03 lbs. per month !2018 Annual Net total tons collected for multi-family (ANTMF) was 312.59 tons 2011 comparison data: ANTMF was 312.73 tons 2012 comparison data: ANTMF was 276.88 tons 2013 comparison data: ANTMF was 319.56 tons 2014 comparison data: ANTMF was 312.64 tons 2015 comparison data: ANTMF was 314.66 tons 2016 comparison data: ANTMF was 315.79 tons 2017 comparison data: ANTMF was 268.69 tons How are the weights determined for the multi-family data? On a quarterly basis we use one truck to collect all multi-family dwellings. The total weight is then divided by the number of carts emptied to get an average weight per cart. This data is then entered into a multi-family spreadsheet. See APPENDIX D for an example of this report. Maplewood recycling year-end report 2018 page 5 Council Packet Page 31 of 165 F3, Attachment 1 MULTI-FAMILY INDIVIDUAL SUMMARY LETTER From the data compiled over the twelve months we are able to provide each multi-family property with an accurate summary report of their recycling volumes (APPENDIX B). We also provide them with some information on how their efforts help with the environment along with additional information to assist them in enhancing their recycling efforts. Maplewood recycling year-end report 2018 page 6 Council Packet Page 32 of 165 F3, Attachment 1 INQUIRIES SUMMARY Below are twelve months of data documenting the number of residents that called into our office. This year the most common calls were comprised of what additional items they could recycle. We are confident that our Customer Service Representatives resolved all inquiries to the resident’s satisfaction. 2018 TOTAL INQUIRIES JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL 5 13 4 6 17 34 18 8 16 22 9 13 165 2017 TOTAL INQUIRIES 42 36 28 21 34 36 24 12 9 5 5 3 255 2016 TOTAL INQUIRIES 22 29 50 65 81 90 65 55 44 53 53 55 662 2015 TOTAL INQUIRIES 11 13 32 33 13 46 59 42 44 45 36 48 422 2014 TOTAL INQUIRIES 76 76 852 150 58 78 51 51 59 47 23 31 1,552 2013 TOTAL INQUIRIES 2012 TOTAL INQUIRIES 2011 TOTAL INQUIRIES 233 260 344 LINENS AND SHOES SUMMARY Linens and shoes for the year 2018 totaling 8,989 lbs. 2017=35,687 lbs. 2016=1,577 lbs. 2015=5,917 lbs. 2014=6,270 lbs. 2013=8,641 lbs. 2012=3,692 lbs. 2011=6,217 lbs. CARDBOARD SUMMARY Cardboard collected for 2018 from city facilities and buildings totaled 102,356 lbs. 2017=88,337 lbs. 2016=104,498 lbs. 2015=125,020 lbs. 2014=131,346 lbs. 2013=140,650 lbs. 2012=92,850 lbs. 2011=105,615 lbs. BUSINESS and PARKS WEIGHTS 2018 BUSINESSES: 71,529 lbs. CITY PARKS: 6,650 lbs 2017 BUSINESSES: 62,460 lbs. CITY PARKS: 8,080 lbs 2016 BUSINESSES: 60,771 lbs CITY PARKS: 7,920 lbs 2015 BUSINESSES: 45,885 lbs CITY PARKS: 8,350 lbs 2014 BUSINESSES: 30,157 lbs CITY PARKS: 11,180 lbs 2013 BUSINESSES: 2,855 lbs CITY PARKS: 9,140 lbs Maplewood recycling year-end report 2018 page 7 Council Packet Page 33 of 165 F3, Attachment 1 RECYCLING COMPOSITE STUDY Regarding the composite study, we kept all loads from the entire weeks’ worth of material and processed only Maplewood's material through our MRF. The sorting floor was cleared and the recycling was sorted into the categories, as listed below. All of the categories were then weighed and documented. The results of the composite study were then entered back into the monthly report. Why do a composite study? Having a good understanding of the recycling composition provides us with data that may assist us in adjusting it to fit the needs of the Residents of Maplewood. With ongoing changes in the economy, cultural and even changes in the home we can develop more available markets, increase processing technologies to handle more items and enhance educational materials to instruct residents on proper recycling procedures. Maplewood recycling year-end report 2018 page 8 Council Packet Page 34 of 165 F3, Attachment 1 ENVIRONMENTAL IMPACT ANALYSIS Using the detailed recycling data from this report, we are able to provide the City of Maplewood with some unique ways that the residents recycling efforts have made a difference. Over the years, recycling markets have been able to recycle more and more items out of the waste stream. They have also been able to determine what resources are saved by recycling various materials. In this report we were able to convert the types of recycling materials into resources saved. Maplewood recycling year-end report 2018 page 9 Council Packet Page 35 of 165 F3, Attachment 1 GLASS RECYCLING PROCESSORS Tennis Sanitation has managed mixed broken glass utilizing Strategic Materials as our glass processor. This is in response to the City’s request to create a glass contingency plan that achieves the overall goal of recycling 100% of the material into the original raw material. We are excited to announce that Strategic Materials has developed a technology that optically sorts broken glass mechanically without manual sorting. This results in minimizing the amount of glass being used for aggregate material. See Strategic Materials endorsement letter below. Maplewood recycling year-end report 2018 page 10 Council Packet Page 36 of 165 F3, Attachment 1 MARKET REPORT 2018 continued with steady markets for metal and plastic commodities. The market for cardboard and paper continued to fluctuate with a plato this autumn on the low end. The market has been driven by the new recycling regulations for export to China; luckily we have had no issues with getting our material to end market recyclers as we only use domestic vendors. The glass market is somewhat limited because there is only one processor available to sort glass. Their newest technology sorts broken glass using computerized optical sorters and a complex but innovative blower system. 90% of the broken glass is now being processed into post-consumer food and beverage containers. The outlook for 2019 Future markets continue to look weak with little to no change with China’s regulations and how they influence the pricing for the recycling around the world. However we do foresee slight inclines on some of the commodities this coming year. Council Packet Page 37 of 165 F3, Attachment 1 Maplewood recycling year-end report 2018 page 11 ADDITIONAL ITEMS RESIDUALS: 2018 Residuals (in tons) from recycling was as follows: Residuals are up from 2017 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL 1.90 % 1.90 % 1.90 % 1.90 % 1.90 % 1.90 % 1.90 % 1.90 % 1.90 % 1.90 % 1.90 % 1.90 % 5.04 4.24 4.78 4.82 5.95 5.30 5.45 5.47 5.70 5.36 5.28 5.15 62.54 Tons Residuals consisted of items such as Styrofoam, foam, shoes, diapers and general garbage. In comparison to 2017: Residuals are up to 61.69 tons from last year In comparison to 2016: Residuals are up to 38.59 tons from last year In comparison to 2015: Residuals are down to 29.38 tons from last year In comparison to 2014: Residuals are down to 29.36 tons from last year In comparison to 2013: Residuals are down to 49.30 tons from last year In comparison to 2012: Residuals are down to 55.55 tons from last year In comparison to 2011: Residuals are 26.88 tons TRUCK WEIGHTS: During the 2018 Calendar year, none of our vehicles exceeded the maximum loaded weight of 40,000 pounds when hauling the recyclables collected from the residents of Maplewood. Weight tickets are available upon request. RECYCLING SERVICE FEE: The recycling service fee is $2.86 per unit per month which is based upon the contracted price. STORAGE OF EXTRA RECYCLABLE MATERIALS: During the 2018 calendar year our recycling facility had sorted all recyclable materials within 45 days of processing to recycling markets with the exception of milk cartons and “rare type” plastics. Milk cartons are baled and stored until there is enough volume to meet the vendor's minimum shipping requirements and "rare type" plastics are stored until a larger enough quantity is available to make a mill size bale. Maplewood recycling year-end report 2018 page 12 Council Packet Page 38 of 165 F3, Attachment 1 SUMMARY OF YEAR-END RECYCLING REPORT The 2018 Maplewood Year-end Recycling Report provides up-to-date information from the City’s recycling activities over the past year. Each section of this report reflects the various ways data was collected, entered and calculated to contribute in meeting our combined goals. In the report we have illustrated the composition of recyclables and itemized volumes of recyclables from both single family and multi-family dwellings as they relate to each break-out of each separate commodity. We also provide information on how the City's recycling efforts will impact our environment. As we evaluate the seven years of data history, we are seeing a consistent pattern of recycling volumes and good participation. All of these results point towards success through education and expansion of recycling materials. Maplewood recycling year-end report 2018 page 13 Council Packet Page 39 of 165 F3, Attachment 1 APPENDIX A - 2018 RECYCLING DATA SUMMARY Council Packet Page 40 of 165 F3, Attachment 1 APPENDIX B - Yearly Recycling Report Mulit-Family Council Packet Page 41 of 165 F3, Attachment 1 APPENDIX C - MONTHLY RECYCLING REPORT LETTER Council Packet Page 42 of 165 F3, Attachment 1 APPENDIX - Council Packet Page 43 of 165 F3, Attachment 1 APPENDIX E - MONTHLY SINGLE FAMILY REPORT DATA Council Packet Page 44 of 165 F3, Attachment 2 City of Maplewood 2019 Recycling Collection Work Plan 1. Recycling Dumpster Pilot Project – Tennis will conduct a recycling dumpster pilot project on one of the City’s apartment complexes. The pilot project will involve rolling out a recycling dumpster(s), weekly collection of recyclables from the dumpster(s), assisting the City of Maplewood in creating and distributing education on the new recycling program, and reporting on the results. 2. Multi-Family Properties Without City Recycling Service – Multi-family properties are required to have recycling collection for their residents. They can opt into the City’s multi-family recycling contract, or contract with another recycling hauler for that service. It is estimated that 95 percent of all multi-family properties have recycling through the City’s recycling contract. The City intends to amend the Solid Waste Ordinance to require that all multi-family properties have recycling through the City’s recycling contract beginning in 2020. Tennis will work with the City of Maplewood to determine which multi-family properties do not have recycling through the City’s recycling contract, and assist the City with an outreach and education campaign on the City’s recycling program. 3. Special Event Recycling – Tennis will supply recycling dumpsters, carts, and educational materials for the City’s Light It Up Fourth of July festival. After the event Tennis will collect the recycling and report on the weight of materials collected. 4. Recycling Cart and Household Audit – By August 30, 2019, Tennis will perform a recycling cart audit to determine the number of different size carts in residential homes with curbside recycling collection. The audit will reflect the overall number of carts and percentage of each size cart. 5. Collection Routes – By August 30, 2019, Tennis will supply the City with a list of addresses where recycling is collected curbside. Tennis will supply the City with a list of development names, addresses, number and size of carts, and location of cart collection where recycling is collected in centralized areas of multi-family properties. 6. Small Business and Church Recycling – By August 30, 2019, Tennis will supply the City with a list of business and church names that have opted into the City’s recycling contract. Tennis will supply the City with the number and size of carts used at the business or church, and any special collection notes. 7. Walk Up Service – By August 30, 2019, Tennis will supply the City with a list of addresses where walk up service is scheduled and any special collection needs. 8. Greenhouse Gas Assessment Data – By August 30, 2019, Tennis will supply the City with the average number of miles per truck route or average gallons of fuel used per truck route. The information will assist the City with its annual Greenhouse Gas Assessment. 9. Recycling Cart Removal – In December 2019 Tennis will remove all recycling carts from Single Family, Multi-Family, and Business and Church organizations in preparation for the roll out of the City of Maplewood recycling carts/dumpsters. Council Packet Page 45 of 165 F3, Attachment 3 July 8, 2019, City Council Meeting Annual Review Tennis Sanitation Recycling Council Packet Page 46 of 165 F3, Attachment 3 oo Council Packet Page 47 of 165 F3, Attachment 3 Council Packet Page 48 of 165 F3, Attachment 3 Council Packet Page 49 of 165 F3, Attachment 3 Council Packet Page 50 of 165 F3, Attachment 3 Council Packet Page 51 of 165 F4 CITY COUNCIL STAFF REPORT Meeting Date July 8, 2019 Melinda Coleman, City Manager REPORT TO: REPORT FROM: Shann Finwall, AICP, Environmental Planner PRESENTER: Shann Finwall, AICP, Environmental Planner Republic Services Trash and Yard Waste Collection Annual Review AGENDA ITEM: Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The City’s contract with Republic Services requires that the City hold an annual review for the residential trash and yard waste services and adopt an annual work plan. Recommended Action: Motion to approve the 2018 Trash and Yard Waste Collection Year End Report and 2019 Trash and Yard Waste Collection Work Plan. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The City’s trash program creates operational effectiveness by protecting the public health and safety, and promoting city cleanliness and livability. It is also an important component to the City’s green infrastructure - which purpose is to achieve a reduction in waste generated by using best management practices to protect air quality, water quality, and natural resources. Background Trash and Yard Waste Year End Report The 2018 Trash and Yard Waste Year End Report (Attachment 1) summarizes implementation strategies taken by Republic Services and the City in 2018 to improve service. These strategies include: Cart Management Residential Organics Collection Study Council Packet Page 52 of 165 F4 Fall Clean Up Campaign Bridging Tour The report also summarizes the 2018 data of materials collected, household counts, cart sizes, etc. A comparison of a sampling of the data from 2017 to 2018 is as follows: ____2017 2018 Trash collected 7,536.88 tons 8,932.00 tons Bulky items 1,161.50 tons 1,515.00 tons Yard waste collected 635.18 tons 553.97 tons Single-family accounts 8,861 8,932 Townhome/manufactured home accounts 144 144 Permanent exemptions 264 264 Walk up service 59 59 Yard waste accounts 1,217 1,225 Trash and Yard Waste Collection Work Plans In 2018 Republic Services completed items on their Work Plan including a sustainable trash cart management plan, residential curbside organics collection pilot program, tour of Bridging, and the Fall Clean Up Campaign. These items are outlined in the attached 2018 Trash and Yard Waste Collection Year End Report. The 2019 Work Plan includes recommendations for improvement to the City’s trash and yard waste program (Attachment 2). In 2019 Republic Services will summarize the residential organics collection pilot program conducted in 2018, assist the City with a sustainable trash cart management plan, continue the Fall Clean Up Campaign with reduced bulky item collection throughout the month of October, and supply the City with the data necessary for the new trash contract transition in 2020. Commission Review On May 20, 2019, the Environmental and Natural Resources Commission reviewed the 2018 Trash and Yard Waste Collection Year End Report and recommended approval of the 2019 Trash Collection Work Plan. Attachments 1. 2018 Trash and Yard Waste Collection Year End Report 2. 2019 Trash and Yard Waste Collection Work Plan 3. Power Point Presentation Council Packet Page 53 of 165 F4, Attachment 1 CITY OF MAPLEWOOD AND REPUBLIC SERVICES 2018 TRASH AND YARD WASTE COLLECTION YEAR END REPORT Council Packet Page 54 of 165 F4, Attachment 1 CITY OF MAPLEWOOD AND REPUBLIC SERVICES 2018 TRASH AND YARD WASTE COLLECTION YEAR END REPORT Annual Review Republic Servicesbegan residential trash and yard waste service in Maplewood on October 1, 2012. The contract will end December 31, 2019. The City of Maplewood supplies the trash carts in four different sizes (20, 32, 65, and 95 gallon). Republic Services manages the trash carts. Trash is collected at the curb weekly on one of five day-certain trash routes. Republic Services offers yard waste collection on a subscription basis, and bulky item collection on a per item fee basis. The contract between the City of Maplewood and Republic Services requires that Republic Services submit an annual report that is reviewed by the Environmental and Natural Resources Commission and City Council. The objectives of the annual report is to: 1. Review trends in trash quantities. 2. Review contractor’s performance based on feedback from residents to the Environmental and Natural Resources Commission members and/or City staff. 3. Review contractor’s recommendations for improvements to the City’s trash program, including enhanced public education and other opportunities. 4. Review staff recommendations for contractor’s service improvements. 5. Discuss other opportunities for improvement during the remainder of the contract. Cart Management Since the rollout of the City’s organized trash hauling system in 2012, some of the original carts have been damaged or, for various reasons, have gone missing. Otto, the Cart manufacturer, has issued a warranty credit to the city for damaged carts that were recovered by Republic Services, but some carts have not been recovered. It is common to have an attrition rate for trash carts. For this reason the City built in a $.75 per household per month cart fee into the trash hauling program. This fee covers the cost of the original purchase of carts, and any replacement carts needed. Initially, the City did not have a cart management plan in place to determine the number of replacement cart purchases needed yearly. For that reason, cart purchases were not being made for the first few years of the contract. As such, Republic Services had rolled out 600 of their own carts in the field as the City rebuilt its cart inventory. The City’s cart inventory was built up with cart purchases in the summer of 2018. In the fall, Republic Services began switching out the new City of Maplewood carts with the blue Republic Services carts. The cart switches will be complete within the next few 2 Council Packet Page 55 of 165 F4, Attachment 1 months. Moving forward, Republic Services has designed an Excel spreadsheet tool that will assist with cart purchases. The tool will identify carts in use and in storage. The spreadsheet will include formulas to determine the number and size of carts to purchase yearly based on the average number of cart exchanges for each size cart and the current number in storage. Residential Organics Collection The City partnered with the University of Minnesota and Republic Services to conduct a curbside organics collection pilot program in 2018. One hundred and twenty-six (126) households participated in the program. The households were given counter top compost bins, compostable bags, and educational materials to start their curbside collection of organics on September 19, 2018. Results of the study will be available in 2019. Fall Clean Up Campaign Republic Services assisted the City with its sixth Fall Clean Up Campaign in October 2018. The Campaign offer ed reduced price curbside bulky item collection and an educational component focusing on reducing, reusing, and recycling. Bulky items were collected at up to 50% off the normal collection price. In 2018, 414 bulky items (furniture, mattresses, etc.), 9 appliances, and 14 electronics were collected during the Campaign (refer to the 2018 Maplewood Year-End Trash Service Report attached). Bridging Tour Republic Services, in partnership with the city, Arranged for a tour of Bridging in Roseville. Bridging provides another options for resident to dispose of unneeded and usable household items. Bridging accepts gently used donated items large and small. Bridging improves lives by providing quality furniture and household goods to those transitioning out of homelessness and poverty. The City’s communications team videotaped the tour as an educational public service announcement: https://www.youtube.com/watch?v=F1egY0JA6Uc 3 Council Packet Page 56 of 165 F4, Attachment 1 2018 Year-End Trash Services Report The attached 2018 Year End Trash Services Report summarizes the service levels for the City of Maplewood residential trash hauling program including: 1.Collection service levels. 2.Account information. 3.Trash carts in use. 4.Trash cart inventory. 5.Trash carts to be purchased. 6.Trash cart parts to be purchased. 7.Trash cart warranty issues. 8.Trash cart activity. 9.Disposal information in tons. 10.Delinquent accounts. 11.Types of educational call/tag. 12.Customer Complaints/Compliments 13.Fall Clean Up Campaign Materials Collected 14.Approximate lifts per route per day. 4 Council Packet Page 57 of 165 F4, Attachment 1 Council Packet Page 58 of 165 F4, Attachment 1 Council Packet Page 59 of 165 F4. Attachment 2 City of Maplewood 2019 Trash and Yard Waste Collection Work Plan 1.Residential Organics Curbside Collection Pilot Program – The City partnered with the University of Minnesota and Republic Services to conduct a curbside organics collection pilot program in 2018. One hundred and twenty-six (126) households participated in the program. The households were given counter top compost bins, compostable bags, and educational materials to start their curbside collection of organics on September 19, 2018. Republic Services will supply the City with a summary of the pilot program including, but not limited to, amount of organics collected, notes on reductions in waste, collection and disposal challenges. 2.Sustainable Trash Cart Management Plan – Republic Services will provide monthly reports on the City of Maplewood trash carts including the number and size of trash carts in use and in storage. Republic Services will provide the City with an Excel spreadsheet that will assist with determining the number and size of carts that should be ordered yearly. The spreadsheet will include formulas to determine the number and size of carts to purchase yearly based on the average number of cart exchanges for each size cart and the current number in storage. 3.Fall Clean Up Campaign – For the seventh year, Republic Services will assist the City with our annual Fall Clean Up Campaign. The Campaign will allow residents to dispose and recycling bulky items curbside at a reduced rate throughout the month of October. Republic Services will work with the City on options for expanding the Campaign including: increased education on reducing, reusing, and recycling in addition to the bulky item collection; and increase the types of items collected. 4.Trash Billing – By August 30, 2019, Republic Services will supply the City with a list of customer names, addresses, e-mails, telephone numbers, trash cart size, and special collection notes. 5.Yard Waste Billing – By August 30, 2019, Republic Services will supply the City with a list of customer names, addresses, e-mails, telephone numbers, and special collection notes. 6.Walk Up Service – By August 30, 2019, Republic Services will supply the City with a list of addresses where walk up trash and/or yard waste collection is offered and any special collection notes. 7.Opt Out – By August 30, 2019, Republic Services will supply the City with a list of customer names, addresses, and dates the customer opted out of the City’s trash program. 8.Townhomes/Manufactured Homes Opt In – By August 30, 2019, Republic Services will supply the City with a list of development names and addresses plus individual customer names, addresses, and size of carts for townhomes/manufactured homes that have opted into the City’s trash program. 9.Greenhouse Gas Assessment Data – By August 30, 2019, Republic Services will supply the City with the average number of miles per truck route or average gallons of fuel used per truck route. The information will assist the City with its annual Greenhouse Gas Assessment. Council Packet Page 60 of 165 F4, Attachment 3 July 8, 2019, City Council Meeting Council Packet Page 61 of 165 F4, Attachment 3 Annual ReportWork Plan 2¤¯´¡«¨¢ 3¤±µ¨¢¤²Ǿ - ¯«¤¶®®£Ȍ² 2¤²¨£¤³¨ « 4± ²§ £ 9 ±£ 7 ²³¤ContractorOriginal Five-Year Contract (Oct. 2012-2017)The contract was extended until Dec 31, 2019Contract Requires an Annual Review Council Packet Page 62 of 165 F4, Attachment 3 Council Packet Page 63 of 165 F4, Attachment 3 Council Packet Page 64 of 165 F4, Attachment 3 Council Packet Page 65 of 165 F4, Attachment 3 Council Packet Page 66 of 165 G1 MEMORANDUM Melinda Coleman, City Manager TO: Ellen Paulseth, Finance Director FROM: July 2, 2019 DATE: Approval of Claims SUBJECT: Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 817,216.13Checks #103837 thru #103880 dated 06/18/19 thru 06/25/19 $ 624,005.99Disbursements via debits to checking account dated 06/17/19 thru 06/21/19 $ 578,509.41Checks # 103881 thru #103908 dated 07/02/19 $ 790,619.03Disbursements via debits to checking account dated 06/24/19 thru 06/28/19 $ 2,810,350.56Total Accounts Payable PAYROLL $ 595,942.13Payroll Checks and Direct Deposits dated 06/28/19 $ 3,183.72Payroll Deduction check # 99103803 thru # 99103807 dated 06/28/19 $ 599,125.85Total Payroll $ 3,409,476.41GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments Council Packet Page 67 of 165 G1, Attachment Check Register City of Maplewood 06/20/2019 CheckDateVendorDescriptionAmount 10383706/18/201905649HASSE FAMILY ENTERPRISES LLCPETTING ZOO AT MOVIE NIGHT 6/18650.00 10383806/25/201900687HUGO'S TREE CARE INCOAK WILT REMOVALS-2485 MONTANA1,250.00 06/25/201900687HUGO'S TREE CARE INCDEAD ASH REMOVAL-WOODLYN & LAKE500.00 10383906/25/201905353MANSFIELD OIL COCONTRACT GASOLINE - JUNE8,952.09 06/25/2019MANSFIELD OIL CO 05353CONTRACT DIESEL - JUNE2,634.36 06/25/2019MCCARTHY WELL COMPANY 10384000953WELL INSPECTION @ HAZELWOOD PK300.00 06/25/2019WILLIE MCCRAY 10384105311SOFTBALL UMPIRES 06/10 - 06/13412.50 06/25/2019METROPOLITAN COUNCIL 10384200985WASTEWATER - JULY292,220.83 06/25/2019MIDAMERICA ADMINISTRATIVE & 10384305944ADMIN FEES-HRA DEBIT CARD-OCT-DEC2,535.80 06/25/2019NYSTROM PUBLISHING CO INC 10384401202MAPLEWOOD LIVING - JUNE6,992.86 06/25/2019PAETEC/WINDSTREAM 10384501819LOCAL PHONE SERVICE 05/15 - 06/14591.07 06/25/2019RAMSEY COUNTY-PROP REC & REV 10384601337911 DISPATCH SERVICES - MAY33,192.96 06/25/2019RAMSEY COUNTY-PROP REC & REV 01337CAD SERVICES - MAY6,803.43 06/25/2019RAMSEY COUNTY-PROP REC & REV 01337FLEET SUPPORT FEES - MAY589.68 06/25/2019SUN LIFE FINANCIAL 10384705488PREMIUM - LIFE,LTD - JUNE6,262.83 06/20/2019ENTERPRISE FM TRUST 10384805618LEASE CHARGES FIRE & PD VEHICLES3,031.74 06/25/2019BERGANKDV 103849049922018 AUDIT2,800.00 06/25/2019DON BOWMAN 10385001865VOLLEYBALL ASSIGNMENTS 04/17 - 06/12492.00 06/25/2019BUBERL BLACK DIRT INC 10385103486BLACK DIRT FOR PARK SOCCER FIELDS645.00 06/25/2019CINTAS CORPORATION #470 10385205369CLEANING SUPPLIES-CH/PD/PW/PM73.95 06/25/2019PERRY COONCE 10385305782VOLLEYBALL REFEREE 04/17 - 06/1281.00 06/25/2019KENNETH COOPER 10385401871VOLLEYBALL REFEREE 04/17 - 06/12567.00 06/25/2019DEARBORN NATIONAL 10385505889STD GROUP #F022290 - JULY2,154.99 06/25/2019EMERGENCY RESPONSE SOLUTIONS 10385605283INSTALLED NEW POWER MODULE12.35 06/25/2019ENVISIO SOLUTIONS INC. 10385705826STRATEGIC IMP SOFTWARE/SUPPORT10,120.95 06/25/2019HEALTHCALL, LLC 10385806009COMMUNITY PARAMEDIC SOFTWARE267.09 06/25/2019PATRICK JAMES HUBBARD 10385903538VOLLEYBALL REFEREE 04/17 - 06/12567.00 06/25/2019LEXIPOL LLC 10386004584POLICY MANUAL UPDATE6,221.00 06/25/2019MADDEN GALANTER HANSEN, LLP 10386100532HR LEGAL FEES LABOR REL - MAY85.20 06/25/2019MEDICA 10386203818MONTHLY PREMIUM - JULY182,609.67 06/25/2019LYDIA MESA 10386305965VOLLEYBALL REFEREE 04/17 - 06/12297.00 06/25/2019MINNESOTA BENEFIT ASSOCIATION 10386405838MONTHLY PREMIUM472.03 06/25/2019CITY OF NORTH ST PAUL 10386501175MONTHLY UTILITIES - MAY3,901.19 06/25/2019CITY OF NORTH ST PAUL 01175FIBER OPTIC ACCESS CHG - JUNE1,000.00 06/25/2019NORTHEAST UNITED SOCCER CLUB2,500.00 10386604307INSTRUCTION - SPRING SOCCER CLINIC 10386706/25/201904507NORTHERN TECHNOLOGIES, LLCPROJ 17-18 PROF SRVS 05/05 - 06/081,879.83 10386806/25/201900001ONE TIME VENDORREFUND HONG TAN - FOOD EST LIC504.75 06/25/2019OUTDOOR LAB LANDSCAPE DESIGN 10386905609PROJ 18-26 3 RAIN GARDENS CITY HALL580.00 06/25/2019TONY PEREZ 10387002441VOLLEYBALL REFEREE 04/17 - 06/12243.00 06/25/2019PHYSIO-CONTROL, INC. 10387101261EMS REPORTING SOFTWARE - MARCH882.00 06/25/2019PHYSIO-CONTROL, INC. 01261EMS REPORTING SOFTWARE - JUNE882.00 06/25/2019RAMSEY CO ATTORNEY'S OFFICE 1038720201020% OF CASH FORFEITURE CN#18004182132.60 06/25/2019REDPATH AND COMPANY 10387305999MFRA IRS NOTICE 945455.00 06/25/2019CITY OF ROSEVILLE 10387402001PHONE SERVICE - JUNE2,380.00 06/25/2019CITY OF ROSEVILLE 02001IT SUPPORT SERVICES - JUNE431.00 06/25/2019CARL SAARION 10387502663VOLLEYBALL REFEREE 04/17 - 06/1281.00 06/25/2019RICHARD A. SCHMIDT 10387605498VOLLEYBALL REFEREE 04/17 - 06/12162.00 06/25/2019ST PAUL, CITY OF 10387701836RADIO MAINT & SRVS - APRIL450.00 06/25/2019ST PAUL, CITY OF 01836RADIO MAINT & SRVS - MARCH180.00 06/25/2019STATE TREASURER'S OFFICE 1038780444010% OF CASH FORFEITURE CN#1800418266.30 06/25/2019VEIT & COMPANY, INC. 10387905291PROJ 16-18 GLADSTONE CORRIDOR IMP225,241.08 06/25/2019W W GOETSCH ASSOCIATES, INC. 10388001730REPAIR LIFT STATION #18 PUMP #1878.00 817,216.13 44Checks in this report. Council Packet Page 68 of 165 G1, Attachment CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 6/17/2019MN State TreasurerDrivers License/Deputy Registrar40,515.03 6/17/2019MN Dept of RevenueSales Tax537.00 6/17/2019MN Dept of RevenueFuel Tax371.36 6/17/2019U.S. TreasurerFederal Payroll Tax103,367.84 6/17/2019P.E.R.A.P.E.R.A.123,345.27 6/17/2019MN State TreasurerState Payroll Tax24,765.53 6/17/2019US Bank VISA One Card*Purchasing card items53,201.43 6/18/2019MN State TreasurerDrivers License/Deputy Registrar59,608.64 6/19/2019MN State TreasurerDrivers License/Deputy Registrar38,932.91 6/19/2019Delta DentalDental Premium2,306.60 6/20/2019MN State TreasurerDrivers License/Deputy Registrar101,846.13 6/21/2019MN State TreasurerDrivers License/Deputy Registrar73,289.16 6/21/2019MN Dept of Natural ResourcesDNR electronic licenses1,480.00 6/21/2019Optum HealthDCRP & Flex plan payments439.09 624,005.99 *Detailed listing of VISA purchases is attached. Council Packet Page 69 of 165 G1, Attachment Transaction DatePosting DateMerchant NameTransaction AmountName 05/24/201905/27/2019AMZN MKTP US*MN7RK2672$395.04JOSHUA ABRAHAM 06/05/201906/06/2019AMZN MKTP US*M62U90ZB2 AM$38.08JOSHUA ABRAHAM 06/06/201906/07/2019BATTERIES PLUS - #0031$11.24DAVE ADAMS 06/03/201906/04/2019CVS/PHARMACY #01751$9.98PAUL BARTZ 05/30/201905/31/2019ST PAUL STAMP WORKS INC$132.87REGAN BEGGS 06/04/201906/06/2019OFFICE DEPOT #1090$61.03REGAN BEGGS 05/29/201905/30/2019B&H PHOTO 800-606-6969$28.23CHAD BERGO 05/24/201905/27/2019AXON$760.05BRIAN BIERDEMAN 05/30/201905/31/2019AMZN MKTP US*M60S02OK1$21.74BRIAN BIERDEMAN 05/31/201906/03/2019AMAZON.COM*MN2DM0UK0 AMZN$22.53BRIAN BIERDEMAN 06/01/201906/03/2019AMZN MKTP US*M63GB5LW1$382.50BRIAN BIERDEMAN 06/03/201906/04/2019AMAZON.COM*M698V93Y1 AMZN$1,130.40BRIAN BIERDEMAN 06/03/201906/04/2019AMZN MKTP US*M699E7TU1$71.90BRIAN BIERDEMAN 05/28/201905/30/2019THE HOME DEPOT #2801$41.57OAKLEY BIESANZ 06/06/201906/07/2019PETSMART # 0461$111.48OAKLEY BIESANZ 05/31/201906/03/2019FACEBK 3XWXJHEGN2$50.00NEIL BRENEMAN 05/30/201905/31/2019AMAZON PRIME($12.99)DANIEL BUSACK 05/31/201906/03/2019IN *MINNESOTA CIT OFFICER$1,500.00DANIEL BUSACK 06/04/201906/05/2019AMZN MKTP US*M62VL2L72 AM$286.64DANIEL BUSACK 06/05/201906/06/2019AMZN MKTP US*M62904F00 AM$577.68DANIEL BUSACK 06/05/201906/06/2019GRAFIX SHOPPE$145.00DANIEL BUSACK 05/26/201905/28/2019NORTHERN TOOL+EQUIP$294.97JOHN CAPISTRANT 06/01/201906/03/2019MENARDS STILLWATER MN$18.95JOHN CAPISTRANT 05/23/201905/27/2019THE HOME DEPOT #2801$24.97SCOTT CHRISTENSON 05/24/201905/27/2019THE TRANE COMPANY$1,460.00SCOTT CHRISTENSON 05/29/201905/30/2019CINTAS 60A SAP$86.53SCOTT CHRISTENSON 06/05/201906/06/2019CINTAS 60A SAP$70.69SCOTT CHRISTENSON 06/04/201906/05/2019PP*GALLUP INC$184.78MELINDA COLEMAN 06/05/201906/07/2019EVEN HOTEL OMAHA$304.86MELINDA COLEMAN 05/29/201905/30/2019JERSEY MIKES ONLINE ORDE$64.69SHAWN CONWAY 05/31/201906/03/2019CHIPOTLE ONLINE$65.61SHAWN CONWAY 05/31/201906/03/2019PAYPAL *NTOA$810.00SHAWN CONWAY 05/24/201905/27/2019GALLS$132.00KERRY CROTTY 05/29/201905/30/2019AMZN MKTP US*MN8XK07A0 AM$284.40KERRY CROTTY 06/03/201906/05/2019GALLS$4,995.93KERRY CROTTY 06/04/201906/05/2019THE UPS STORE #2171$12.16KERRY CROTTY 06/05/201906/06/2019GALLS$66.00KERRY CROTTY 06/06/201906/07/2019GALLS$66.00KERRY CROTTY 06/06/201906/07/20194IMPRINT$974.99KERRY CROTTY 05/30/201905/31/2019BEST BUY MHT 00000109$96.63THOMAS DABRUZZI 06/01/201906/03/2019MENARDS MAPLEWOOD MN$103.07THOMAS DABRUZZI 06/01/201906/03/2019NAPA STORE 3279016$16.10THOMAS DABRUZZI 06/03/201906/05/2019SHELL OIL 57444610000$16.06THOMAS DABRUZZI 05/29/201905/31/2019BROWNELLS INC$34.82MICHAEL DUGAS 06/04/201906/06/2019ACTION TARGETS$394.54MICHAEL DUGAS 06/05/201906/06/2019FASTENAL COMPANY 01MNT11$73.99ANDREW ENGSTROM 05/30/201905/31/2019TARGET 00011858$30.09SHANN FINWALL 05/30/201906/03/2019THE HOME DEPOT #2801$3.81SHANN FINWALL 05/31/201906/03/2019BESTBUYCOM805626337549$48.31SHANN FINWALL 05/24/201905/27/2019FS *TECHSMITH$42.95CASSIE FISHER 05/30/201905/31/2019CINTAS 60A SAP$37.80CASSIE FISHER 05/29/201905/30/2019WEB*NETWORKSOLUTIONS$5.99MYCHAL FOWLDS 06/06/201906/07/2019VZWRLSS*APOCC VISB$7,516.01MYCHAL FOWLDS 05/28/201905/29/2019AMZN MKTP US*MN6F48782 AM$10.98NICK FRANZEN 05/28/201905/29/2019AMZN MKTP US*MN7TX67S2 AM$15.98NICK FRANZEN 06/01/201906/03/2019PDQCOM$450.00NICK FRANZEN Council Packet Page 70 of 165 G1, Attachment 06/06/201906/07/2019AMAZON.COM*M63D05J82 AMZN$93.40NICK FRANZEN 05/28/201905/29/2019KNOWLAN'S MARKET #2$3.99CAROLE GERNES 05/31/201906/03/2019AMZN MKTP US*MN01Y0WH2$24.09ALEX GERONSIN 06/02/201906/03/2019AMZN MKTP US*MN5U09RP0 AM$244.58ALEX GERONSIN 05/29/201905/30/2019GRUBER'S POWER EQUIPMENT$71.24GARY HINNENKAMP 05/29/201905/31/2019THE HOME DEPOT #2801$3.98GARY HINNENKAMP 05/31/201906/03/2019FASTENAL COMPANY 01MNT11$487.20GARY HINNENKAMP 06/06/201906/07/2019SQ *KINNICKINNIC NA$450.00ANN HUTCHINSON 05/28/201905/30/2019MENARDS MAPLEWOOD MN$50.02DAVID JAHN 05/28/201905/30/2019THE HOME DEPOT #2801$9.73DAVID JAHN 05/28/201905/30/2019OFFICE DEPOT #1090$53.10MEGHAN JANASZAK 05/31/201906/03/2019IN *VIRTUE PRINTING$288.39ELIZABETH JOHNSON 05/29/201905/31/2019THE HOME DEPOT #2801$32.33KEVIN JOHNSON 05/24/201905/27/2019OFFICEMAX/DEPOT 6164$19.55LOIS KNUTSON 05/24/201905/27/2019AMZN MKTP US*MN9AV8640 AM$36.40LOIS KNUTSON 05/28/201905/29/2019CUB FOODS #1599$34.79LOIS KNUTSON 05/28/201905/29/2019CHIPOTLE 0224$99.43LOIS KNUTSON 05/29/201905/29/2019CHIPOTLE ONLINE$9.66LOIS KNUTSON 05/29/201905/30/2019CVS/PHARMACY #01751$8.14LOIS KNUTSON 05/29/201905/31/2019MICHAELS MAPLEWOOD BAKERY$19.80LOIS KNUTSON 05/30/201905/30/2019FAMOUS DAVE'S #2002$617.53LOIS KNUTSON 06/05/201906/06/2019SHRED-IT USA LLC$48.26LOIS KNUTSON 05/27/201905/29/2019MENARDS MAPLEWOOD MN$10.47ERIC KUBAT 05/24/201905/27/2019PEAVEY CORP.$90.50JASON KUCHENMEISTER 06/03/201906/04/2019IN *PC FURNITURE STORE, L$20.00JASON KUCHENMEISTER 05/30/201905/31/2019IN *MINNESOTA CIT OFFICER$1,500.00DAVID KVAM 06/05/201906/06/2019IN *BRODIN STUDIOS, INC.$137.00DAVID KVAM 06/06/201906/07/2019THOMSON WEST*TCD$569.00DAVID KVAM 05/30/201905/31/2019NFPA NATL FIRE PROTECT$315.00STEVE LUKIN 05/31/201906/03/2019AIRGASS NORTH$20.63STEVE LUKIN 06/03/201906/03/2019COMCAST CABLE COMM$2.24STEVE LUKIN 05/29/201905/30/2019CUB FOODS #1599$29.14MICHAEL MONDOR 05/31/201906/03/2019EVEREST EMERGENCY VEHICLE$248.34MICHAEL MONDOR 05/31/201906/03/2019NATIONAL TACTICAL OFFICE$810.00MICHAEL MONDOR 05/24/201905/27/2019MENARDS OAKDALE MN$216.78JOHN NAUGHTON 05/28/201905/29/2019SPN*POLARISORVUS$359.92MICHAEL NYE 06/02/201906/03/2019AMZN MKTP US*MN2RO1YH2 AM$112.72MICHAEL NYE 06/03/201906/05/2019CC MILITARY SURPLUS$32.16MICHAEL NYE 05/28/201905/30/2019BOUND TREE MEDICAL LLC$22.90KENNETH POWERS 05/29/201905/31/2019BOUND TREE MEDICAL LLC$1,017.60KENNETH POWERS 05/31/201906/03/2019BOUND TREE MEDICAL LLC$107.90KENNETH POWERS 05/31/201906/03/2019BOUND TREE MEDICAL LLC$367.96KENNETH POWERS 06/03/201906/05/2019BOUND TREE MEDICAL LLC$693.10KENNETH POWERS 06/04/201906/06/2019BOUND TREE MEDICAL LLC$1,437.37KENNETH POWERS 06/04/201906/06/2019MENARDS MAPLEWOOD MN$29.97KENNETH POWERS 06/05/201906/07/2019BOUND TREE MEDICAL LLC$351.08KENNETH POWERS 05/24/201905/27/20190391-AUTOPLUS$79.95STEVEN PRIEM 05/24/201905/27/2019AN FORD WHITE BEAR LAK$60.40STEVEN PRIEM 05/28/201905/29/20190391-AUTOPLUS($15.00)STEVEN PRIEM 05/28/201905/29/2019FACTORY MTR PTS #19$46.78STEVEN PRIEM 05/28/201905/29/2019COMOLUBE AND SUPPLIES INC$218.50STEVEN PRIEM 05/28/201905/29/20190391-AUTOPLUS$94.98STEVEN PRIEM 05/28/201905/30/2019TURFWERKS EAGAN$649.33STEVEN PRIEM 05/28/201905/30/2019TURFWERKS EAGAN$70.50STEVEN PRIEM 05/28/201905/30/2019WHEELCO BRAKE &SUPPLY$133.56STEVEN PRIEM 05/29/201905/30/2019TOWMASTER$122.96STEVEN PRIEM 05/29/201905/30/2019ZARNOTH BRUSH WORKS INC$1,295.60STEVEN PRIEM Council Packet Page 71 of 165 G1, Attachment 05/29/201905/30/20190391-AUTOPLUS$37.64STEVEN PRIEM 05/29/201905/30/2019TRI-STATE BOBCAT$340.13STEVEN PRIEM 05/29/201905/31/2019TURFWERKS EAGAN$192.39STEVEN PRIEM 05/29/201905/31/2019AN FORD WHITE BEAR LAK$31.10STEVEN PRIEM 05/30/201905/31/2019POMP'S TIRE #021$1,212.56STEVEN PRIEM 05/30/201905/31/20190391-AUTOPLUS$13.19STEVEN PRIEM 05/31/201906/03/2019POMP'S TIRE #021$259.54STEVEN PRIEM 06/03/201906/04/2019TRI-STATE BOBCAT$48.47STEVEN PRIEM 06/03/201906/05/2019GOODIN COMPANY$243.26STEVEN PRIEM 06/03/201906/05/2019AN FORD WHITE BEAR LAK$64.86STEVEN PRIEM 06/04/201906/05/2019EMERGENCY AUTO TECH$311.17STEVEN PRIEM 06/04/201906/05/2019VENBURG TIRE COMPANY$40.00STEVEN PRIEM 06/04/201906/06/2019NUSS TRUCK GROUP INC$76.60STEVEN PRIEM 06/05/201906/06/2019FACTORY MTR PTS #19$239.00STEVEN PRIEM 06/05/201906/06/2019FACTORY MTR PTS #19$80.06STEVEN PRIEM 06/05/201906/06/2019MACQUEEN EQUIPMENT GROUP$1,626.74STEVEN PRIEM 06/05/201906/06/2019WALSER POLAR CHEVROLET$32.59STEVEN PRIEM 06/06/201906/07/2019A-1 HYDRAULIC SALES & SER$7.97STEVEN PRIEM 06/06/201906/07/2019KATH FUEL OFFICE$385.00STEVEN PRIEM 06/06/201906/07/2019MACQUEEN EQUIPMENT GROUP$514.60STEVEN PRIEM 06/06/201906/07/20190391-AUTOPLUS$159.90STEVEN PRIEM 06/06/201906/07/2019WALSER POLAR CHEVROLET$183.74STEVEN PRIEM 06/01/201906/03/2019INDEED$255.74TERRIE RAMEAUX 05/31/201906/03/2019GIGSALAD$1,311.00AUDRA ROBBINS 06/05/201906/06/2019CINTAS 60A SAP$38.10AUDRA ROBBINS 05/28/201905/29/2019POLLUTION CONTROL AGENCY$100.00SCOTT SCHULTZ 05/28/201905/30/2019SPOK INC$16.18SCOTT SCHULTZ 05/29/201905/30/2019CINTAS 60A SAP$62.23SCOTT SCHULTZ 05/29/201905/30/2019CINTAS 60A SAP$12.63SCOTT SCHULTZ 05/29/201905/30/2019CINTAS 60A SAP$12.85SCOTT SCHULTZ 05/29/201905/30/2019CINTAS 60A SAP$33.72SCOTT SCHULTZ 06/05/201906/06/2019CINTAS 60A SAP$62.23SCOTT SCHULTZ 06/05/201906/06/2019CINTAS 60A SAP$12.63SCOTT SCHULTZ 06/05/201906/06/2019CINTAS 60A SAP$12.85SCOTT SCHULTZ 06/05/201906/06/2019CINTAS 60A SAP$25.56SCOTT SCHULTZ 05/30/201906/03/2019OFFICE DEPOT #1090$26.54STEPHANIE SHEA 05/31/201906/03/2019OFFICE DEPOT #1090$34.99STEPHANIE SHEA 05/24/201905/27/2019AMERICAN FLOOR MATS$280.62MICHAEL SHORTREED 05/28/201905/29/2019MNLAWENFORCEMENTMEMA$1,101.75MICHAEL SHORTREED 05/30/201905/31/2019EMERGENCY AUTO TECH$29.66MICHAEL SHORTREED 06/04/201906/05/2019EMERGENCY AUTO TECH$90.00MICHAEL SHORTREED 06/04/201906/05/2019EMERGENCY AUTO TECH$4,536.79MICHAEL SHORTREED 06/04/201906/05/2019IN *ADVANCED GRAPHIX, INC$462.50MICHAEL SHORTREED 06/05/201906/06/2019AMZN MKTP US*M60PE6O20$22.52MICHAEL SHORTREED 05/29/201905/30/2019CUB FOODS #1599$11.25PAUL THIENES 06/05/201906/06/2019THE BUSINESS JOURNALS$4.00JEFF THOMSON $53,201.43 Council Packet Page 72 of 165 G1, Attachment Check Register City of Maplewood 06/27/2019 CheckDateVendorDescriptionAmount 10388107/02/201900519FLEXIBLE PIPE TOOL CO.HEADS FOR BULLDOZER JET NOZZLE278.80 10388207/02/201902506HUNT ELECTRIC CORPREPAIR LIGHT- MW HEIGHTS COURTS1,284.92 10388307/02/201902728KIMLEY-HORN & ASSOCIATES INCPROJ 18-04 WAKEFIELD CONST7,736.63 10388407/02/201905829LIL SLUGGERS ST. PAULINSTRUCTION FEE - SPRING SESSION1,267.50 07/02/2019WILLIE MCCRAY 10388505311SOFTBALL UMPIRES 06/17 - 06/20412.50 07/02/2019PETERSON COUNSELING/CONSULTING 10388605670HEALTH CHECK IN'S 6/21700.00 07/02/2019T A SCHIFSKY & SONS, INC 10388701574PROJ 17-18 FARRELL-FERNDALE PMT#15361,277.11 07/02/2019ALPHA VIDEO & AUDIO INC 10388801830EQUIP FOR MOVIE AT THE FARM EVENT740.96 07/02/2019ASHLAND PRODUCTIONS 10388904047LIGHT/SOUND FOR DANCE RECITAL200.00 07/02/2019CINTAS CORPORATION #470 10389005369CLEANING SUPPLIES-CH/PD/PW/PM73.95 07/02/2019CITY PAGES 10389105924ADVERTISING 4TH OF JULY EVENT650.00 07/02/2019EMERGENCY RESPONSE SOLUTIONS 10389205283TURN-OUT GEAR2,359.85 07/02/2019HOISINGTON KOEGLER GROUP INC 10389303330COMPREHENSIVE PLAN SRVS-MAR-MAY718.35 07/02/2019ARTURO LEYVA 10389406021SPANISH TRANSLATION 06/1165.00 07/02/2019MAILE ENTERPRISES INC 10389500922HYDRANT MARKERS FOR UTILITY DEPT1,278.56 07/02/2019MAYER ARTS, INC. 10389604790DANCE INSTRUCTION3,417.00 07/02/2019NORTH SUBURBAN ACCESS CORP 10389705356WEBSTREAMING SRVS - MAY2,235.60 07/02/2019ONE TIME VENDOR 10389800001REFUND LI LI FUNDS SEIZED (12015445)175,622.38 07/02/2019ONE TIME VENDOR 10389900001REFUND M PATEL - TRANS MEDIC2,526.00 07/02/2019ONE TIME VENDOR 10390000001REFUND CHENYU PAN FUNDS SEIZED2,230.91 07/02/2019ONE TIME VENDORRETURN OF FORFEITED MONEY-D GILDON756.52 10390100001 10390207/02/201900001ONE TIME VENDORNALT'L ASSOC LETTER CARRIER-TRANS M141.94 10390307/02/201900001ONE TIME VENDORREFUND D PETERSON - TRANS MEDIC76.64 10390407/02/201905667PROTEK LIGHTING SOLUTIONS LLCLED LIGHTS/INSTALL - MECHANICS BAY2,521.95 07/02/201905667PROTEK LIGHTING SOLUTIONS LLCLED OUTDOOR LIGHTS PD NIGHT ENT852.08 07/02/2019COLLEEN DOYLE SATYSHUR 10390506025NC PROG INSTRUCTOR 04/24/19100.00 07/02/2019SCHLOMKA SERVICES, INC. 10390601425REFUND-PUMPING FEE 1230 STERLING10.00 07/02/2019ST PAUL, CITY OF 10390701836ASPHALT3,338.95 07/02/2019ST PAUL, CITY OF 01836POLE & RRFB INSTALL - 61 & BEAM1,912.00 07/02/2019ST PAUL, CITY OF 01836LIGHTING/ELECT WORK - MAINT AREA1,271.00 07/02/2019ST PAUL, CITY OF 01836ASPHALT947.10 07/02/2019ST PAUL, CITY OF 01836LIGHTING/ELECT WORK - MAINT AREA505.21 07/02/2019US BANK 10390802464PETTY CASH FOR JULY 4TH EVENT1,000.00 578,509.41 Checks in this report. 28 Council Packet Page 73 of 165 G1, Attachment CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 6/24/2019MN State TreasurerDrivers License/Deputy Registrar181,130.45 6/25/2019MN State TreasurerDrivers License/Deputy Registrar59,211.42 6/26/2019MN State TreasurerDrivers License/Deputy Registrar63,730.78 6/26/2019Delta DentalDental Premium1,308.85 6/27/2019MN State TreasurerDrivers License/Deputy Registrar102,597.09 6/27/2019MN State TreasurerState Payroll Tax25,299.27 6/28/2019MN State TreasurerDrivers License/Deputy Registrar94,193.68 6/28/2019MN Dept of Natural ResourcesDNR electronic licenses1,133.50 6/28/2019Optum HealthDCRP & Flex plan payments954.96 6/28/2019U.S. TreasurerFederal Payroll Tax106,586.00 6/28/2019P.E.R.A.P.E.R.A.123,366.96 6/28/2019ICMA (Vantagepointe)Deferred Compensation8,257.00 6/28/2019ICMA (Vantagepointe)Retiree Health Savings1,520.00 6/28/2019Labor UnionsUnion Dues3,779.40 6/28/2019MidAmerica - INGHRA Flex plan17,022.92 6/25/2019Federal Tax PaymentHealth Care/HRA526.75 790,619.03 Council Packet Page 74 of 165 G1, Attachment CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT 06/28/19ABRAMS, MARYLEE537.68 06/28/19JUENEMANN, KATHLEEN473.60 06/28/19KNUTSON, WILLIAM473.60 06/28/19NEBLETT, SYLVIA473.60 06/28/19SMITH, BRYAN473.60 06/28/19COLEMAN, MELINDA7,263.56627.56 06/28/19FUNK, MICHAEL5,499.75 06/28/19KNUTSON, LOIS3,216.44 06/28/19CHRISTENSON, SCOTT2,618.95 06/28/19JAHN, DAVID2,550.54 06/28/19JONES, KELLY5,950.323,754.23 06/28/19HERZOG, LINDSAY2,090.25 06/28/19RAMEAUX, THERESE3,657.79 06/28/19ANDERSON, CAROLE1,388.95 06/28/19DEBILZAN, JUDY2,514.60 06/28/19OSWALD, BRENDA2,550.40 06/28/19PAULSETH, ELLEN5,439.31 06/28/19RUEB, JOSEPH4,147.59 06/28/19ARNOLD, AJLA2,226.83 06/28/19BEGGS, REGAN2,206.60 06/28/19COLE, DEBORAH3,618.95 06/28/19EVANS, CHRISTINE2,248.99 06/28/19LARSON, MICHELLE2,249.00 06/28/19SINDT, ANDREA3,647.03 06/28/19HANSON, MELISSA1,975.63 06/28/19HOCKBEIN, JUDY895.9315.66 06/28/19KRAMER, PATRICIA1,329.16 06/28/19MOY, PAMELA1,819.90 06/28/19OSTER, ANDREA2,278.79 06/28/19RICHTER, CHARLENE1,788.11 06/28/19VITT, JULIANNE1,137.7720.30 06/28/19WEAVER, KRISTINE3,398.18 06/28/19WINKELMAN, JULIA585.00 06/28/19ABEL, CLINT2,958.94 06/28/19ALDRIDGE, MARK3,944.20 06/28/19BAKKE, LONN3,893.17 06/28/19BARTZ, PAUL3,959.75 06/28/19BELDE, STANLEY3,956.00 109.99 06/28/19BENJAMIN, MARKESE3,982.11 06/28/19BERG, TERESA588.48 06/28/19BERGERON, ASHLEY3,041.53 06/28/19BIERDEMAN, BRIAN4,646.27 06/28/19BURT-MCGREGOR, EMILY2,721.35 06/28/19BUSACK, DANIEL4,646.27 06/28/19COLEMAN, ALEXANDRA2,401.60 06/28/19CONDON, MITCHELL2,359.94 06/28/19CORCORAN, THERESA9,133.71 6,882.42 06/28/19CROTTY, KERRY4,700.02 06/28/19DEMULLING, JOSEPH4,643.61 06/28/19DUGAS, MICHAEL6,456.32 Council Packet Page 75 of 165 G1, Attachment 06/28/19FISHER, CASSANDRA2,813.23 06/28/19FORSYTHE, MARCUS4,136.76 06/28/19FRITZE, DEREK4,332.57 06/28/19GABRIEL, ANTHONY4,869.00 06/28/19HAWKINSON JR, TIMOTHY3,999.49 06/28/19HENDRICKS, JENNIFER1,905.60 06/28/19HER, PHENG3,721.50 06/28/19HIEBERT, STEVEN3,745.88 06/28/19HOEMKE, MICHAEL2,996.05 06/28/19JOHNSON, KEVIN5,393.05 06/28/19KHAREL, RAM377.00 06/28/19KONG, TOMMY4,007.25 06/28/19KROLL, BRETT3,974.93 06/28/19KUCHENMEISTER, JASON1,749.60 06/28/19KVAM, DAVID5,020.78 06/28/19LANGNER, SCOTT3,484.91 06/28/19LANGNER, TODD3,935.05 06/28/19LENERTZ, NICHOLAS3,071.92 06/28/19LYNCH, KATHERINE4,108.11 06/28/19MARINO, JASON4,194.48 06/28/19MCCARTY, GLEN3,677.83 06/28/19MICHELETTI, BRIAN4,422.92 06/28/19MURRAY, RACHEL2,736.74 06/28/19NADEAU, SCOTT5,818.59 06/28/19NYE, MICHAEL4,823.45 06/28/19OLSON, JULIE4,055.04 06/28/19PARKER, JAMES3,680.50 06/28/19PEREZ, GUSTAVO2,027.20 06/28/19PETERS, DANIEL2,593.95 06/28/19SALCHOW, CONNOR1,160.00 06/28/19SEPULVEDA III, BERNARDO507.50 06/28/19SHEA, STEPHANIE2,043.39 06/28/19SHORTREED, MICHAEL5,008.75 06/28/19SPARKS, NICOLLE2,276.63 06/28/19STARKEY, ROBERT3,481.69 06/28/19STEINER, JOSEPH3,959.75 06/28/19STOCK, AUBREY2,652.52 06/28/19SWETALA, NOAH2,276.63 06/28/19TAUZELL, BRIAN4,795.32 06/28/19THIENES, PAUL4,606.75 06/28/19WENZEL, JAY3,548.71 06/28/19WIETHORN, AMANDA2,471.30 06/28/19XIONG, KAO3,991.09 06/28/19XIONG, TUOYER2,276.63 06/28/19ZAPPA, ANDREW4,332.66 06/28/19BARRETTE, CHARLES3,616.43 06/28/19BAUMAN, ANDREW3,124.45 06/28/19BEITLER, NATHAN2,771.56 06/28/19CAPISTRANT, JOHN142.50 06/28/19CONWAY, SHAWN4,134.96 06/28/19CRAWFORD JR, RAYMOND6,360.41 06/28/19CRUMMY, CHARLES2,908.12 06/28/19DABRUZZI, THOMAS3,966.66 06/28/19DANLEY, NICHOLAS3,882.99 06/28/19DAVISON, BRADLEY3,040.75 06/28/19DAWSON, RICHARD3,452.07 06/28/19HAGEN, MICHAEL2,780.10 06/28/19HALWEG, JODI3,419.72 06/28/19HAWTHORNE, ROCHELLE3,552.69 06/28/19KUBAT, ERIC4,181.98 06/28/19LANDER, CHARLES3,011.59 Council Packet Page 76 of 165 G1, Attachment 06/28/19LO, CHING1,364.75 06/28/19LUKIN, STEVEN5,503.01 06/28/19MALESKI, MICHAEL2,478.19 06/28/19MCGEE, BRADLEY2,644.43 06/28/19MERKATORIS, BRETT3,245.84 06/28/19MONDOR, MICHAEL5,316.38 06/28/19NEILY, STEVEN4,699.52 06/28/19NIELSEN, KENNETH2,617.93 06/28/19NOVAK, JEROME3,664.48 06/28/19POWERS, KENNETH4,745.64 06/28/19RADINZEL, AUSTIN2,605.39 06/28/19SEDLACEK, JEFFREY3,790.83 06/28/19STREFF, MICHAEL4,783.59 06/28/19ZAPPA, ERIC3,374.89 06/28/19CORTESI, LUANNE2,248.99 06/28/19JANASZAK, MEGHAN2,796.01 06/28/19BRINK, TROY2,940.27 06/28/19BUCKLEY, BRENT2,599.29 06/28/19DOUGLASS, TOM2,328.79 06/28/19EDGE, DOUGLAS2,540.90 06/28/19JOHNSON, JEREMY2,018.49 06/28/19JONES, DONALD2,563.90 06/28/19KOLBECK, ALEXANDER1,134.9994.99 06/28/19MEISSNER, BRENT2,564.29 06/28/19NAGEL, BRYAN4,500.60 06/28/19OSWALD, ERICK2,870.22 06/28/19RUNNING, ROBERT2,817.29 06/28/19TEVLIN, TODD2,561.59 06/28/19BURLINGAME, NATHAN4,525.28 06/28/19DUCHARME, JOHN3,245.51 06/28/19ENGSTROM, ANDREW3,268.40 06/28/19JAROSCH, JONATHAN4,229.12 06/28/19LINDBLOM, RANDAL3,247.83 06/28/19LOVE, STEVEN5,274.87 06/28/19STRONG, TYLER2,668.80 06/28/19ZIEMAN, SCOTT1,200.00 06/28/19NATZKE, BENJAMIN960.00 06/28/19HAMRE, MILES2,408.80 06/28/19HAYS, TAMARA2,461.69 06/28/19HINNENKAMP, GARY2,796.71 06/28/19JONAS, WILSON480.00 06/28/19LIEN, HARRISON960.00 06/28/19NAUGHTON, JOHN2,561.59 06/28/19ORE, JORDAN2,461.69 06/28/19SAKRY, JASON2,216.89 06/28/19BIESANZ, OAKLEY1,650.80 06/28/19GERNES, CAROLE1,845.33 06/28/19HER, KONNIE432.00 06/28/19HUTCHINSON, ANN3,169.60 06/28/19TROENDLE, CATHY JO144.00 06/28/19WACHAL, KAREN1,124.49 06/28/19JOHNSON, ELIZABETH2,105.79 06/28/19KROLL, LISA2,251.29 06/28/19THOMSON, JEFFREY4,547.13 06/28/19ADADE, JANE1,837.10 06/28/19FINWALL, SHANN3,856.39 06/28/19MARTIN, MICHAEL4,099.68 06/28/19SWAN, DAVID3,463.59 06/28/19WEIDNER, JAMES2,832.19 06/28/19WELLENS, MOLLY2,255.90 06/28/19REININGER, RUSSELL2,428.99 Council Packet Page 77 of 165 G1, Attachment 06/28/19ABRAHAM, JOSHUA2,474.99 06/28/19BJORK, BRANDON297.00 06/28/19BRENEMAN, NEIL3,177.63 06/28/19GORACKI, GERALD35.00 06/28/19HER, MAIYER102.00 06/28/19ISERMAN, TIANNA102.00 06/28/19JORGENSON, TARA108.00 06/28/19KRUEGER, KAYLA54.00 06/28/19KRUEGER, SCOTT54.00 06/28/19KUCHENMEISTER, GINA2,154.40 06/28/19LOVE, HANNAH54.00 06/28/19MAKENS, ELLA96.00 06/28/19MOORE, PATRICK80.00 06/28/19RICHBURG, KHARI102.00 06/28/19ROBBINS, AUDRA4,483.77 06/28/19ROBBINS, CAMDEN206.25 06/28/19SMITH, SUMNER274.50 06/28/19STIFTER, RACHEL54.00 06/28/19THAO, THONY36.00 06/28/19WHITE, LINDA42.00 06/28/19YANG, CHAI THA YENG72.00 06/28/19BERGO, CHAD3,675.59 06/28/19SCHMITZ, KEVIN2,229.29 06/28/19SHEERAN JR, JOSEPH3,839.49 06/28/19ADAMS, DAVID2,486.40 06/28/19HAAG, MARK3,000.61 06/28/19JENSEN, JOSEPH2,392.89 06/28/19SCHULTZ, SCOTT4,468.90 06/28/19WILBER, JEFFREY2,375.39 06/28/19COUNTRYMAN, BRENDA1,537.25 06/28/19SMITH, CATHERINE1,368.00 06/28/19ACOSTA, JESSE175.00 06/28/19HANNASCH, MARGARET1,080.00 06/28/19PRIEM, STEVEN2,879.10 06/28/19WOEHRLE, MATTHEW2,643.28 06/28/19XIONG, BOON2,381.69 06/28/19FOWLDS, MYCHAL4,563.89 06/28/19FRANZEN, NICHOLAS4,148.61 06/28/19GERONSIN, ALEXANDER2,621.14 06/28/19RENNER, MICHAEL3,224.78 9910380206/28/19MCKENZIE, JONATHAN290.00 595,942.13 Council Packet Page 78 of 165 G2 CITY COUNCILSTAFF REPORT Meeting Date July 8, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steven Love, Public Works Director/City Engineer Audra Robbins, Parks & Recreation Manager PRESENTER:Audra Robbins, Parks and Recreation Manager AGENDA ITEM: JPA with Ramsey-Washington Metro Watershed District for an Aerator in Markham Pond Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The Ramsey-Washington Metro Watershed District (RWMWD) received a grant through the MN Pollution Control Agency to restore Markham Pond and would like to install an aerator there as part of the restoration process. Recommended Action: Motion to approve the JPA with Ramsey-Washington Metro Watershed District for an Aerator in Markham Pond. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: RWMWDwill cover costs Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. This project will help the City of Maplewood obtain the ecological restoration of Markham Pond, Background The goal of this JPA with RWMWD is the ecological restoration of Markham Pond, which is located within Hazelwood Park in Maplewood, Minnesota. This project will complete Phase 1 of the overall Markham Pond Ecological Restoration and Parkland Plan (completed October 2013), which includes removing sediment (completed in 2018) from an approximately five-acre area near the pond inlet and installing an aeration system designed for winter operation to prevent fish kills. Dredging provided a winter refuge habitat for bluegills and bass, however, persistent low oxygen in Council Packet Page 79 of 165 G2 the bottom waters makes it difficult for sunfish to thrive in Markham Pond. A small aerator needs to be installed to aerate the newly dredged zone of Markham Pond during the winter months such that winter kill is avoided and the bluegills can eat the carp eggs and prevent the reestablishment of the carp population. Carp have been largely eliminated from Markham Pond and the continued control of carp will have several benefits, such as reduced sediment, greater clarity, increase in aquatic plant growth, and potentially a reduction in phosphorus release from the bottom of the pond. It is expected that there will be also an overall reduction in phosphorus loading into Kohlman Lake thus improving the water quality of Markham Pond as well as Kohlman Lake. The aerator will be placed at one location at the bottom of the deepest hole in the pond to facilitate mixing and aerations and will operate primarily during the winter months. The attached JPA outlines the project components and responsibilities of the partners. Attachments 1.JPA with Ramsey-Washington Metro Watershed District for an Aerator in Markham Pond. Council Packet Page 80 of 165 G2, Attachment 1 Council Packet Page 81 of 165 G2, Attachment 1 Council Packet Page 82 of 165 G2, Attachment 1 Council Packet Page 83 of 165 G2, Attachment 1 Council Packet Page 84 of 165 G2, Attachment 1 Council Packet Page 85 of 165 G2, Attachment 1 Council Packet Page 86 of 165 G2, Attachment 1 Council Packet Page 87 of 165 CITY COUNCIL STAFF REPORT Meeting Date July 8, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Mychal Fowlds, IT Director PRESENTER: Mychal Fowlds, IT Director AGENDA ITEM: Accela Software Subscription Renewal Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: Accela is the primary application used by our Community Development department and Licensing division. The renewal of this subscription ensures they continue to have access to the application to perform their duties. Recommended Action: Motion to approve the renewal and payment of the annual Accela software subscription. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $52,965.00. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. As stated above, the timely renewal of the Accela software subscription ensures that the application remains available to staff. Background The City has chosen Accela to replace many of the core functions that have historically been done through Eden Systems. Community Development, Licensing, Public Works and others all have users that perform work with Accela. Accela utilizes a subscription licensing model and this item is to approve the 2019 – 2020 subscription for staff. Attachments 1.Accela renewal order form Council Packet Page 88 of 165 G3, Attachment 1 CITY OF MAPLEWOOD, MNORDER FORM CITY OF MAPLEWOOD, MN Renewal Order Form June 5, 2019 Sr. Operations Analyst, Renewals Phone: (925) 359-3334 Email: robrien@accela.com Page 1 of 4 Order Form Form Approved by Legal (v.1 09/05/2018) Council Packet Page 89 of 165 G3, Attachment 1 Software and Services Annual Subscriptions \\ Council Packet Page 90 of 165 G3, Attachment 1 Order Detail General Information Customer Contact Customer Address1830 E County Road B East, Maplewood, MN 55109 Governing Agreement(s) This Order Form will be governed by the applicable terms and conditions ȁ If those terms and conditions are non-existent, have expired or have otherwise been terminated, the following terms will govern as applicable, based https://accela.box.com/v/AccelaTerms. Term(s): 9ȝΑΑȝΐΘ 9/21/20 Order Terms Order Start Date Unless otherwise specified in the Special Order Terms: -Software Licenses & Subscriptions start on the date of delivery by Accela; -. Order Duration Unless otherwise specified in the Special Order Terms: -Subscriptions continue from the Order Start Date through the number of months listed in this Order Form (or if not listed, twelve (12) months). Thereafter Subscriptions automatically renew -Any Software Licenses or Hardware are one-time, non-refundable purchases. -Hosting and Support continue from the Order Start Date through the number of months listed in this Order Form (or if not listed, twelve (12) months). -Professional Services continue for the duration as outlined in the applicable Statement of Work, Exhibit or the Governing Agreement, as applicable. Special Order Terms -This Order Form replaces all previous order forms for the terms listed above and will govern the Software, Maintenance, and/or Services items listed on Page 2 of this Order Form. -In the event of an inconsistency between this Order Form, any governing agreement, purchase order, or invoice, the Order Form shall govern as it pertains to this transaction. -For Software Licenses, Accela may terminate this Order Form in the event the Software is phased notice and the parties will mutually agree to a migration plan for converting Customer to another Accela generally-available offering with comparable functionality. Payment Terms Currency USD Invoice DateUnless otherwise stated in the Special Payment Terms, Invoice for the Grand Total $ above will be issued per the governing terms. Payment Due Date Unless otherwise stated in the Special Payment Terms or the Governing Agreement(s), all payments are due on the Invoice Date and payable ¤³ ΒΏ £ ¸². Special Payment Terms None unless otherwise specified in this section. Council Packet Page 91 of 165 G3, Attachment 1 Accounts Payable Contact Information Ȩ 2¤°´¨±¤£ȩ First NameLast Name Title Phone Number Email Address: Billing Address Delivery Address \\tbx_1_apmailing\\ Method of Invoicing All invoices will be sent electronically to the Email Address provided above unless otherwise specified in Special Invoicing Needs. . Special Invoicing Need Signature Section Ȩ 2¤°´¨±¤£ȩ Vendor Accela, Inc. Customer City of Maplewood, MN Signed By \\s2\\ Signed By \\s1\\ Date \\d2\\ Date \\d1\\ Title of Authorized Title of Authorized \\t2\\ \\t1\\ Signatory Signatory Name (Print) of Name (Print) of \\n2\\ \\n1\\ Authorized Signatory Authorized Signatory Additional Signatures Section Ȩ/¯³¨® «ȩ Customer Customer Signed By \\s3\\ Signed By \\s4\\ Date \\d3\\ Date \\d4\\ Title of Authorized Title of Authorized \\t3\\ \\t4\\ Signatory Signatory Name (Print) of Name (Print) of \\n3\\ \\n4\\ Authorized Signatory Authorized Signatory Purchase Order Reference Ȩ/¯³¨® «ȩ If Customer requires PO number on invoices, it must be provided to the right and Customer must provide PO# Ȩ)¥ ±¤°´¨±¤£): Accela copy of the PO prior to invoice issuance. If no PO number provided prior to invoice issuance date, tbx_1_text\\ invoicesissued on this Order Form will be valid without a PO reference. Council Packet Page 92 of 165 G4 CITY COUNCILSTAFF REPORT Meeting Date July 8, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Andrea Sindt, City Clerk Regan Beggs, Business License Specialist PRESENTER:Andrea Sindt, City Clerk AGENDA ITEM: Resolution for a Lawful Gambling Premises Permit for White Bear Lake Area Hockey Association at Jake’s City Grille, 1745 Beam Avenue Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: A request for a Lawful Gambling Premises permit has been submitted by the White Bear Area Lake Hockey Association. Approval of the request would allow lawful gambling activity (pull-tabs, bar bingo, tip-boards and paddlewheel) to be conducted at Jake’s City Grille, 1745 Beam Avenue, on an ongoing basis. Recommended Action: Motion to approve the resolution for a lawful gambling premises permit for White Bear Lake Area Hockey Association to conduct gambling activities at Jake’s City Grille, 1745 Beam Avenue. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Approval and issuance of a Premises permit is done by the Minnesota Gambling Control Board; however, before the Board will review an application, Council approval of the activity is required per MN §349.213 subd. 2. Background White Bear Lake Hockey Area Association has been one of the premier youth hockey associations in Minnesota since 1968. Since then, the association has been a pioneer in the development in hockey players, coaches and philosophies. The goal of the White Bear Lake Area Hockey Council Packet Page 93 of 165 G4 Association is to develop skilled hockey players, to stress good sportsmanship and fair play and to teach each participant to accept both victory and defeat in a gracious manner. The association currently conducts lawful gambling in various locations in White Bear Lake and Vadnais Heights, in addition to McCarron’s Pub & Grill in Maplewood. For the purposes of this application, a background investigation has been conducted on the organization’s designated gambling manager: Christine Olson; nothing was identified in the investigation that would prohibit the approval of the permit. Attachments 1.Resolution for a Lawful Gambling Premises Permit Council Packet Page 94 of 165 G4, Attachment 1 RESOLUTION ______ LAWFUL GAMBLING PREMISES PERMIT FOR WHITE BEAR LAKE HOCKEY ASSOCIATION AT JAKE’S CITY GR WHEREAS, White Bear Lake Area Hockey Association has submitted an application to the City of Maplewood requesting City approval of a Lawful Gambling Premises permit application, to be used at Jake’s City Grille, 1745 Beam Avenue, Maplewood, MN; WHEREAS, local approval is required prior to the Gambling Control Board’s issuance of a premises permit; BE IT HEREBY RESOLVED, by the City Council of Maplewood, MN, that the premises permit for lawful gambling is approved for White Bear Lake Area Hockey Association to conduct gambling activities at Jake’s City Grille, 1745 Beam Ave, Maplewood, MN. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Board approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, MN, be forwarded to the Gambling Control Board for their approval. Approved by Maplewood City Council on July 8, 2019. Council Packet Page 95 of 165 G5 CITY COUNCIL STAFF REPORT Meeting Date July 8, 2019 Melinda Coleman, City Manager REPORT TO: REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTOR: Jeff Thomson, Community Development Director Revision to Parking Waiver Condition, Guldens Restaurant, 2999 Highway AGENDA ITEM: 61 Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Brenda Gengler, property owner of 2999 Highway 61 (Maplewood Drive), is requesting the city council eliminate the requirement of a shared-parking agreement as part of a parking waiver that was approved on April 12, 2004. Ms. Gengler is also the owner of Gulden’s Restaurant which is located on this property. Recommended Motion: Motion to approve the request to eliminate the requirement for a shared-parking easement for a parking waiver of 11 spaces at 2999 Highway 61. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. Staff works with property owners to ensure regulations and requirements affecting properties are still relevant and necessary. Background In 2004, County Road D East was realigned which required Venburg Tire to move from the east side of Highway 61 to the west side of the highway. Venburg Tire built its new home on land that had been acquired from the Gulden’s Restaurant site. As a result of these projects Gulden’s was left with 11 fewer parking spaces than required by city code. The city council approved a parking Council Packet Page 96 of 165 G5 waiver for those 11 parking spaces but also required a shared-parking easement with the new Venburg Tire site. Venburg Tire is closing and selling their building and property to Maplewood Toyota. Maplewood Toyota intends to use the property for maintenance of vehicles. At this time, Maplewood Toyota customers will continue to drop cars off at the main facility at 2873 Maplewood Drive – the Venburg location will be utilized only by Maplewood Toyota staff. As part of the sale of the building and property, Gulden’s Restaurant, Venburg Tire and Maplewood Toyota are requesting the 2004 council condition requiring a parking easement be eliminated. Gulden’s has stated their business does not need the additional parking on the Venburg site. Both Gulden’s Restaurant and Maplewood Toyota have stated to city staff they would like to move forward with an informal agreement of sharing parking on a case-by-case basis. No changes are being requested to the shared private street that access these properties. Even with the two entities agreeing on an informal shared-parking arrangement, staff needs to presume no Gulden’s parking would be allowed on the Venburg site. Gulden’s Restaurant is required to have 125 parking spaces. Before the construction projects in 2004, Gulden’s had 125 parking spaces. Again as a result of the 2004 projects, Gulden’s now has 114 parking spaces remaining – 11 fewer than code requires. Based on conversations with the existing property owners and staff’s observance of the site, staff is comfortable with allowing the parking waiver to continue without the parking easement requirement. Attachments 1. Overview Map 2. Letter from Brenda Gengler, Owner of Gulden’s Restaurant and 2999 Highway 61 3. Letter from Patrick and Carol McFarlane, Owner of Venburg Tire and 3001 Highway 61 4. April 12, 2014 City Council Minutes 5. Existing Parking Easement Council Packet Page 97 of 165 G5, Attachment 1 2999 Highway 61 July 1, 2019 City of Maplewood Legend ! I 0240 Feet Source: City of Maplewood, Ramsey County Council Packet Page 98 of 165 G5, Attachment 2 Council Packet Page 99 of 165 G5, Attachment 3 June 26, 2019 To: City of Maplewood, Attn: Michael Martin From: McFarlane Properties LLC, property at 3001 Highway 61, Maplewood, MN 55109 RE: Amending parking easement agreement established in 2004 between McFarlane Properties and Gulden’s In 2004, we purchased property from Mike and Brenda Gengler of Gulden’s to build a new home for our business, Mercon Corporation, DBA Venburg Tire due our businesses relocation after development of County Road D. At that time, we entered into agreement for shared parking with Gulden’s for some parking during off business hours for special events. After 15 years, Gulden’s does not feel that this is still necessary. Please refer to letter to City of Maplewood from Brenda Gengler of Gulden’s. McFarlane Properties is selling their building and land to Steve McDaniels (Maplewood Toyota), continuing automotive use. Mercon Corporation (Venburg Tire) will close. We ask that the City Council approve the amendment to the parking easement agreement so that our building and land may be sold. Respectfully, McFarlane Properties, LLC Patrick & Carol McFarlane 2237 Southwood Drive White Bear Lake, MN 55110 Carol: c.mcf@juno.com, 651-769-3338 Pat: pmcfarlane2237@gmail.com, 651-769-7239 Council Packet Page 100 of 165 G5, Attachment 4 Council Packet Page 101 of 165 G5, Attachment 4 Council Packet Page 102 of 165 G5, Attachment 4 Council Packet Page 103 of 165 G5, Attachment 4 Council Packet Page 104 of 165 G5, Attachment 4 Council Packet Page 105 of 165 G5, Attachment 4 Council Packet Page 106 of 165 G5, Attachment 4 Council Packet Page 107 of 165 G5, Attachment 4 Council Packet Page 108 of 165 G5, Attachment 4 Council Packet Page 109 of 165 G5, Attachment 4 Council Packet Page 110 of 165 G5, Attachment 4 Council Packet Page 111 of 165 G5, Attachment 5 Council Packet Page 112 of 165 G5, Attachment 5 Council Packet Page 113 of 165 G5, Attachment 5 Council Packet Page 114 of 165 G5, Attachment 5 Council Packet Page 115 of 165 G5, Attachment 5 Council Packet Page 116 of 165 G5, Attachment 5 Council Packet Page 117 of 165 G5, Attachment 5 Council Packet Page 118 of 165 Council Packet Page 119 of 165 Council Packet Page 120 of 165 Council Packet Page 121 of 165 Council Packet Page 122 of 165 J1 CITY COUNCILSTAFF REPORT Meeting Date July 8, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Andrea Sindt, City Clerk Regan Beggs, Business License Specialist PRESENTER:Andrea Sindt, City Clerk AGENDA ITEM: On-Sale Wine License for Tono, LLC (d/b/a Tono Pizzeria + Cheesesteaks), 3088 White Bear Avenue Ste B Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: In accordance with City Code Chapter 6 (Alcoholic Beverages), an application for an On-Sale Wine license was submitted by Shahzad Khan, part owner of Tono, LLC, (d/b/a Tono Pizzeria + Cheesesteaks) which will be operating at a restaurant at 3088 White Bear Avenue, Ste B. Recommended Action: Motion to approve the On-Sale Wine license for Tono, LLC (d/b/a Tono’s Pizzeria + Cheesesteaks) at 3088 White Bear Avenue, Ste B. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Council approval is required prior to issuance of an On-Sale Wine license, per City Code Sec. 6- 119. Background For the purposes of holding a liquor license a background investigation was conducted onMr. Khan, in addition to three (3) other partners of the business: 1) Dario Klasic, 2) Goran Vejzovic and 3)Antonio Gambino, who will also operate as the establishment’s manager; nothing was found that would prohibit the issuance of this license. Council Packet Page 123 of 165 J1 Police Chief Nadeau will be meeting with the individuals to discuss measures to eliminate the sale of alcohol to underage persons, general security, retail crime issues and the city ordinances pertaining to the service of alcohol. In addition to Council approval, issuance of the license is contingent upon completion of all building, fire, and health inspections. Attachments None Council Packet Page 124 of 165 J2 CITY COUNCIL STAFF REPORT Meeting Date July 8, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ron Batty, City Attorney PRESENTER:Ron Batty, City Attorney AGENDA ITEM: Revocation Hearing –Comforting Hands Massage/Lijun Yang Action Requested: MotionDiscussion Administrative Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: After holding an administrative hearing, the council should consider staff’s recommendation to revoke the massage center license for Comforting Hands Massage and the massage therapist license for Lijun Yang. Recommended Action: Motion to approve the resolution revoking massage center license for Comforting Hands Massage and massage therapist license for Lijun Yang. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is n/a Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. n/a Background Lijun Yang owns and operates Comforting Hands Massage, a massage therapy business located at 2225 White Bear Avenue. The city code requires two types of massage licenses: a massage center license to operate a massage business in the city and a massage therapist license for an individual to engage in massage therapy in the city. As the owner of Comforting Hands Massage, Ms. Yang holds a massage center license. She also holds a separate massage therapist license so that she may engage in massage therapy at her business. Council Packet Page 125 of 165 J2 Ms. Yang and her business were recently investigated by law enforcement for suspected illegal activity. Multiple violations were discovered, resulting in formal criminal charges against Ms. Yang. For more details regarding the investigation and the violations, please refer to the attached documents. Following the investigation, staff initiated proceedings to revoke Ms. Yang’s licenses, including written notice of the July 8 hearing. Pursuant to city code, the licensee is entitled to an administrative hearing prior to a decision by the council to take adverse action against her licenses. At the hearing city staff and the licensee will each have an opportunity to be heard on the matter. This is not a public hearing at which any member of the public is allowed to speak; presentations should be limited to the licensee and her representative. After conducting the hearing, the council should decide whether to revoke Ms. Yang’s licenses or whether some alternative action is warranted. A proposed resolution has been prepared that includes findings consistent with staff’s recommendation to revoke both licenses but the city council is free to take whatever action, if any, it deems appropriate. Attachments 1.Resolution 2.Memo dated 6/12/19 from Commander Kvam 3.Criminal Complaint Council Packet Page 126 of 165 J2, Attachment 1 RESOLUTION NO. ______ RESOLUTION REVOKING MASSAGE CENTER LICENSEFOR COMFORTING HANDS MASSAGE AND MASSAGE THERAPIST LICENSE FOR LIJUN YANG WHEREAS, Chapter 14, Article XX of the Maplewood City Code (“City Code”) requires anyone desiring to establish a massage therapy business in the city to apply for and obtain a city- issued massage center business license; and WHEREAS, Chapter 14, Article XX of the City Code further requires anyone desiring to engage in massage therapy in the city toapply for and obtain a city-issued massage therapist license; and WHEREAS, because the practice of massage therapy is a legitimate business, the city has licensed several such businesses within the city. However, given the nature of the business, the potential for such businesses to be used as a front for illegal activities and the difficulties related to identifying and enforcing violations occurring at massage therapy establishments compels the city council to carefully scrutinize the activities that take place at massage therapy businesses and the activities of licensed massage therapists; and WHEREAS, Lijun Yang (the “Licensee”) is the owner and operator of Comforting Hands Massage, LLC, a massage business located at 2225 White Bear Avenue, Suite 1, Maplewood, Minnesota 55109 (the “Business”); and WHEREAS, the Licensee has obtained a city-issued massage center license for the Business and a city-issued massage therapist license for herself individually, which together authorize her to provide customers with massage services at the Business; and WHEREAS, no other individuals other than the Licensee are licensed by the city to provide massage therapy services at the Business; and WHEREAS, the Business recently came to the attention of law enforcement officials after numerous reports and indications of illegal sexual activity occurring at the Business in connection with massage services; and WHEREAS, on May 21, 2019, an undercover law enforcement officer received a massage at the Business from the Licensee during which the Licensee touched and attempted to stimulate the officer’s genitalia; and WHEREAS, on June 3, 2019, following an extensive investigation into the Business by local law enforcement, police executed a search warrant at the Business and discovered the following conditions: (1) Four women other than the Licensee were present at the Business. Each stated that she performs massage services at the Business, though none of them is licensed by the city to do so. 1 588137v1MA745-5 Council Packet Page 127 of 165 J2, Attachment 1 (2) The four women each also stated that they reside with the Licensee at her home but none of them could recite the Licensee’s home address or even the city in which it was located. (3) The four women each had what appeared to be luggage and personal effects and their own massage room at the Business. (4) There was food being prepared at the Business, a large mattress, and a shower with wet towels nearby as if people were using the Business as a residential dwelling; and WHEREAS, on June 10, 2019, the Licensee was formally charged in Ramsey County District Court with engaging in prostitution in a public place, a gross misdemeanor criminal offense, based on the aforementioned conduct; and WHEREAS, in light of the events outlined above, city staff initiated formal proceedings to revoke both the Business’s massage center license and the Licensee’s massage therapist license and scheduled a revocation hearing for July 8, 2019 during the regular Maplewood city council meeting; and WHEREAS, on June 25, 2019, the city clerk mailed written notice of the revocation hearing to the Licensee via regular United States mail and certified mail to both the Licensee’s home address and business address; and WHEREAS, on June 27, 2019, the city clerk emailed written notice of the revocation hearing to the Licensee at the email address provided on the Licensee’s most recent renewal application; and WHEREAS, the city council held a formal revocation hearing regarding the Licensee’s city-issued massagelicenses during its July 8, 2019 regular meeting whereby the Licensee was provided with due notice and an opportunity to be heard and, based on all evidence and testimony provided during that hearing, the council hereby finds and determines the following: a. The above recitals are adopted and included as express findings of the council in relation to this matter and are hereby incorporated into these findings as if fully set forth herein. b. The Licensee has violated City Code, section 14-1447, which provides that any touching, manipulation, stimulation or excitation of the sexual or genital anatomy of a client by a massage therapist during a massage is expressly prohibited. c. Multiple individuals employed by the Licensee at the Business have violated City Code, section 14-1464, which makes it unlawful for any person to engage in business as a massage therapist unless such person is in possession of a city-issued massage therapist license. The Licensee knowingly allowed multiple unlicensed individuals to provide massage services at the Business. 2 588137v1MA745-5 Council Packet Page 128 of 165 J2, Attachment 1 d. City Code, section 14-1449 provides that any violation of the requirements contained in the city’s massage therapy regulations shall be cause for suspension, revocation or nonrenewal of a massage center license and a massage therapist license. e. City Code, section 14-1458 provides that no massage center license shall be continued in effect unless there is compliance with the minimum conditions and requirements as set forth in the city’s massage therapy regulations, and that a failure to maintain compliance shall be cause for denial, suspension or revocation of such license. f. City Code, section 14-1472 provides that no massage therapist license shall be continued in effect unless there is compliance with the minimum conditions and requirements as set forth in the city’s massage therapy regulations, and that a failure to maintain compliance shall be cause for denial, suspension or revocation of such license. g. Pursuant to City Code, sections 14-1460(a) and 14-1474, massage therapy licenses may be revoked for cause following an administrative hearing where the licensee shall be provided with due notice and an opportunity to be heard on the matter. h. The city council is charged with protecting public health, safety, and welfare of its residents, including from illegal activities of businesses and activities licensed by the city, and is further authorized to exercise its sound discretion when considering the revocation of such licenses; provided, however, that the council’s actions are reasonable under the circumstances and not arbitrary or capricious. i. Engaging in unlawful sexual touching of clients and employing unlicensed massage therapists to provide massage services constitutes multiple violations of the aforementioned City Code provisions. These violations are sufficient grounds on which to revoke a massage center license and a massage therapy license and the city council determines that revoking both of the Licensee’s licenses is reasonable and appropriate to protect public health, safety, and welfare and to further prevent unlawful behavior within the city. NOW, THEREFORE, the Maplewood City Council, based on all evidence and testimony provided during the revocation hearing and the factual findings and conclusions of law contained herein, and on the entire record of this matter, hereby resolves as follows: 1. The massage center license issued by the city to Lijun Yang for Comforting Hands Massage is hereby revoked, effective immediately. 2. The massage therapist licenseissued by the city to Lijun Yang is hereby revoked, effective immediately. 3. The city clerk, or her designee, is hereby authorized and directed to provide the Licensee with a copy of this resolution to serve as notice of the license revocations established herein. 3 588137v1MA745-5 Council Packet Page 129 of 165 J2, Attachment 1 4. Pursuant to the City Code, the city council is afforded the final decision on matters related to city-issued massage licenses and, accordingly, the decision rendered herein is not subject to further appeals within the city. However, the Licensee has the right to appeal this decision via judicial proceedings and may wish to consult with legal counsel should she wish to explore that option to determine the appropriate method and time period. th Adopted by the City Council of the City of Maplewood, Minnesota, this 8 day of July, 2019. Marylee Abrams, Mayor ATTEST: Melinda Coleman, City Manager 4 588137v1MA745-5 Council Packet Page 130 of 165 J2, Attachment 2 MEMO To: From: Date: Re: Council Packet Page 131 of 165 J2, Attachment 2 Council Packet Page 132 of 165 J2, Attachment 3 Council Packet Page 133 of 165 J2, Attachment 3 Council Packet Page 134 of 165 J2, Attachment 3 Council Packet Page 135 of 165 J2, Attachment 3 Council Packet Page 136 of 165 J2, Attachment 3 Council Packet Page 137 of 165 J2, Attachment 3 Council Packet Page 138 of 165 J3 CITY COUNCILSTAFF REPORT Nffujoh!Ebuf!Kvmz!9-!312:! REPORT TO:! Nfmjoeb!Dpmfnbo-!Djuz!Nbobhfs! REPORT FROM:Njdibfm!Nbsujo-!BJDQ-!Bttjtubou!Dpnnvojuz!Efwfmpqnfou!Ejsfdups! PRESENTOR: Kfgg!Uipntpo-!Dpnnvojuz!Efwfmpqnfou!Ejsfdups! AGENDAITEM:Psejobodf!gps!Sfrvftujoh!b!Sfbtpobcmf!Bddpnnpebujpo! b/Psejobodf!Bnfoejoh!Dibqufs!55!up!Qspwjef!b!Qspdftt!gps Sfrvftujoh!b!Sfbtpobcmf!Bddpnnpebujpo!Qvstvbou!up!Gfefsbm Mbx c/Sftpmvujpo!Bvuipsj{joh!Qvcmjdbujpo!pg!Psejobodf!cz!Ujumf!boe Tvnnbsz!)5!wpuft* Action Requested:Npujpo!Ejtdvttjpo!!Qvcmjd!Ifbsjoh Form of Action:!Sftpmvujpo!Psejobodf!!Dpousbdu0Bhsffnfou!!Qspdmbnbujpo Policy Issue: Djuz!tubgg!jt!tffjoh!bo!jodsfbtf!jo!uif!ovncfs!pg!sfrvftut!gps!sfbtpobcmf!bddpnnpebujpo/!Ju!jt!uif! qpmjdz!pg!uif!djuz-!qvstvbou!up!uif!Gfefsbm!Gbjs!Ipvtjoh!Bnfoenfout!Bdu!pg!2:99-!up!qspwjef! sfbtpobcmf!bddpnnpebujpot!gps!qfstpot!xjui!ejtbcjmjujft!tffljoh!gbjs!boe!frvbm!bddftt!up!ipvtjoh! jo!uif!bqqmjdbujpo!pg!jut!{pojoh!boe!puifs!sfhvmbujpot/!Sfbtpobcmf!bddpnnpebujpo!nfbot!qspwjejoh! bo!joejwjevbm!xjui!b!ejtbcjmjuz-!ps!efwfmpqfst!pg!ipvtjoh!gps!bo!joejwjevbm!xjui!b!ejtbcjmjuz-!gmfyjcjmjuz!jo! uif!bqqmjdbujpo!pg!mboe!vtf!boe!{pojoh!sfhvmbujpot!ps!qpmjdjft!)jodmvejoh!uif!npejgjdbujpo!ps!xbjwfs!pg! dfsubjo!sfrvjsfnfout*-!xifo!ju!jt!ofdfttbsz!up!fmjnjobuf!cbssjfst!up!ipvtjoh!pqqpsuvojujft/! Recommended Motion: b/Npujpo!up!bqqspwf!bo!psejobodf!bnfoejoh!Dibqufs!55!pg!uif!Djuz!Dpef!up!qspwjef!b!qspdftt!gps sfrvftujoh!b!sfbtpobcmf!bddpnnpebujpo!qvstvbou!up!Gfefsbm!mbx/ c/Npujpo!up!bqqspwf!uif!sftpmvujpo!bvuipsj{joh!qvcmjdbujpo!pg!psejobodf!cz!ujumf!boe!tvnnbsz/ Fiscal Impact:! Jt!Uifsf!b!Gjtdbm!Jnqbdu@!!Op!Zft-!uif!usvf!ps!ftujnbufe!dptu!jt!%1/ Gjobodjoh!tpvsdf)t*;!Bepqufe!Cvehfu!!Cvehfu!Npejgjdbujpo!!Ofx!Sfwfovf!Tpvsdf! Vtf!pg!Sftfswft!!Puifs;!!o0b Strategic Plan Relevance: Gjobodjbm!TvtubjobcjmjuzJoufhsbufe!DpnnvojdbujpoUbshfufe!Sfefwfmpqnfou Pqfsbujpobm!FggfdujwfofttDpnnvojuz!JodmvtjwfofttJogsbtusvduvsf!'!Bttfu!Nhnu/ Council Packet Page 139 of 165 J3 Background Djuz!tubgg!ibt!tffo!bo!jodsfbtf!jo!uif!ovncfs!pg!sfrvftut!uif!djuz!jt!sfdfjwjoh!gps!sfbtpobcmf! bddpnnpebujpot/!Jo!uif!qbtu-!tubgg!ibt!efbmu!xjui!sfrvftut!po!b!dbtf.cz.dbtf!cbtjt!cvu!jt!opx! tffljoh!b!npsf!dpotjtufou!qspdftt/!Uif!buubdife!psejobodf!mbzt!pvu!b!qspdftt!xifsf!bo!bqqmjdbou! nbz!sfrvftu!b!sfbtpobcmf!bddpnnpebujpo!qvstvbou!up!Gfefsbm!mbx/!! ! Qmfbtf!opuf!uibu!xjuijo!uif!buubdife!psejobodf-!uifsf!ibwf!cffo!uisff!bsfbt!bekvtufe!tjodf!uif! Qmboojoh!Dpnnjttjpot!sfwjfx/!Uiptf!bekvtunfout!ibwf!cffo!joejdbufe!cz!voefsmjof!boe! tusjlfuispvhi/!Uif!bsfbt!jodmvefe!beejoh!mbohvbhf!up!uif!gff!tfdujpo-!sfnpwjoh!uif!ofjhicps! opujgjdbujpo!qspdftt!boe!dibohjoh!uif!obnf!boe!ujumf!pg!uif!joejwjevbm!buuftujoh!uif!bepqujoh!pg!uif! psejobodf/!! ! Dpnnjttjpo!Sfwjfx! Uif!Qmboojoh!Dpnnjttjpo!ifme!b!qvcmjd!ifbsjoh!boe!sfdpnnfoefe!bqqspwbm!pg!uif!qspqptfe! psejobodf!po!Kvof!29-!312:/! Attachments 2/!Sfbtpobcmf!Bddpnnpebujpo!Psejobodf! 3/!Sftpmvujpo!Bvuipsj{joh!Qvcmjdbujpo!pg!Psejobodf!cz!Ujumf!boe!Tvnnbsz! 4/!Esbgu!Qmboojoh!Dpnnjttjpo!Njovuft-!Kvof!29-!312:! Council Packet Page 140 of 165 J3, Attachment 1 ORDINANCE NO. ____ AN ORDINANCE AMENDING CHAPTER 44 OF THE CITY CODE BY ADDING SECTION 44-22 WHICH PROVIDES A PROCESS FOR REQUESTING A REASONABLE ACCOMMODATION PURSUANT TO FEDERAL LAW The Maplewood City Council ordains as follows: Section I. The City Council of the city of Maplewood hereby amends Chapter 44, Article I of the Maplewood code of ordinances by adding a new section 44-22 as follows: Sec. 44-22. Reasonable Accommodation. (a) Policy and purpose. It is the policy of the city, pursuant to the Federal Fair Housing Amendments Act of 1988, to provide reasonable accommodation in the application of its zoning and other regulations for persons with disabilities seeking fair and equal access to housing. Reasonable accommodation means providing an individual with a disability or developers of housing for an individual with a disability flexibility in the application of land use, zoning and other regulations or policies (including the modification or waiver of certain requirements), when it is necessary to eliminate barriers to fair housing opportunities. The purpose of this article is to establish a process for making and acting upon requests for reasonable accommodation. (b) Initiation of reasonable accommodation request. Any person who requests reasonable accommodation in the form of modification in the application of a zoning or other regulation which may act as a barrier to fair housing opportunities due to the disability of existing or proposed residents, may do so on an application form provided by the city manager or such other person as the city manager may designate from time to time (the “Accommodation Specialist”). “Person” includes any individual with a disability, his or her representative or a developer or provider of housing for an individual with a disability. The application shall include a detailed explanation of why the accommodation is reasonably necessary to make the specific housing available to the person(s), including information establishing that the applicant is disabled under applicable laws, as well as other information required by the Accommodation Specialist to make the determination. If the project for which the request is being made also requires an additional land use review or approval, the applicant shall file the request concurrently with the land use review. (c) Accommodation Specialist determination; required findings. The Accommodation Specialist, in consultation with the city attorney, shall have the authority to consider and act on requests for reasonable accommodation. The Accommodation Specialist shall issue a written decision in which the request is approved, approved subject to conditions, or Council Packet Page 141 of 165 J3, Attachment 1 denied. In making the decision as to whether an accommodation is reasonable, the following factors shall be considered: (1) Special need created by the disability; (2) Potential benefit that can be accomplished by the requested accommodation; (3) Need for the requested accommodation, including alternatives that may provide an equivalent level of benefit; (4) Physical attributes of and any proposed changes to the subject property and structures; (5) Potential impact on surrounding uses; (6) Whether the requested accommodation would constitute a fundamental alteration of the zoning regulations, policies or procedures of the city, and/or nature of the area in which the accommodation is being requested; (7) Whether the requested accommodationwould impose an undue financial or administrative burden on the city; and (8) Any other factor that may be determined to have a bearing on the request. Any approval issued under this section may include such reasonable conditions that the Accommodation Specialist deems necessary to mitigate any adverse impacts that the granting of such reasonable accommodation may produce or amplify. (d) Notice of decision. The written decision of the Accommodation Specialist shall be mailed to the applicant and to the owners of record of all properties which are immediately adjacent to the property which is the subject of the reasonable accommodation requestwithin five business days of such decision being made. All written decisions shall give notice of the right to appeal a decision of the Accommodation Specialist pursuant to paragraph (h) below. The decision of the Accommodation Specialist shall constitute the final decision of the city, unless appealed according to the procedures and within the time limits provided in paragraph (h). Only the aggrieved applicant and immediately adjacent property owners who received notice of the written reasonable accommodation determination hasa right to appeal the decision. A reasonable accommodation approved under this ordinance shall become effective on the first calendar day following expiration of the right to appeal. (e) Applicability. Any approved request shall constitute a limited license which shall allow the property owner or occupant to continue to rely upon such accommodation only so long as they own or occupy the property. Approval of a reasonable accommodation does not constitute a property right, does not run with the land, and does not provide future owners or occupants any rights to rely upon such accommodation approvals. Only the person who applied for such reasonable accommodation, and who is specifically named in the city’s approval of such accommodation, shall be entitled to the benefits and protections thereof. Council Packet Page 142 of 165 J3, Attachment 1 (f) Conditions and guarantees. Prior to the issuance ofany permits relative to an approved reasonable accommodation request, the Accommodation Specialist may require the applicant to record a covenant acknowledging and agreeing to comply with the terms and conditions established in the determination. (g) Fee. The city council shall annually set a fee in connection with a request for reasonable accommodation made pursuant to the provisions of this article. Additional fees for any other required permit or approval shall also be charged in accordance with the city’s general fee schedule. (h) Appeals. Any decision reached by the Accommodation Specialistpursuant to paragraph (d) above shall be subject to appeal to the city council by those persons with a right to appeal as provided herein. All appeals shall be initiated by submitting a notice of appeal, in writing, to the Accommodation Specialist within 30 days of the date upon which the decision was made. Upon notice of appeal, the city manager shall present such appeal to the city council for action within 30 days. The Accommodation Specialist shall also serve notice of such appeal on all parties entitled to receive notice of a decision issued under paragraph (d) above. Following a hearing on such appeal, the city council shall issue its findings, in writing, within 30 days. SECTION II. This ordinance shall be effective following its adoption and publication. Approved by the City Council of the city of Maplewood this _____ day of _______________, 2019. Marylee Abrams Mayor Attest: ______________________________ Andrea Sindt City Clerk Council Packet Page 143 of 165 J3, Attachment 2 CITY OF MAPLEWOOD RESOLUTION NO._______ RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. BY TITLE AND SUMMARY WHEREAS, the city council of the city of Maplewood has adopted Ordinance No. _____, an ordinance amending Chapter 44 of the city code regarding reasonable accommodation; and WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is several pages in length; and WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood that the City Clerk shall cause the following summary of Ordinance No._____ to be published in the official newspaper in lieu of the entire ordinance: Public Notice The Maplewood City Council has adopted Ordinance No. __, which amends Chapter 44 of the city code regarding reasonable accommodation. This ordinance amendment provides reasonable accommodation in the application of the city’s zoning and other regulations for persons with disabilities seeking fair and equal access to housing. Reasonable accommodation means providing an individual with a disability or developers of housing for an individual with a disability flexibility in the application of land use, zoning and other regulations or policies (including the modification or waiver of certain requirements), when it is necessary to eliminate barriers to fair housing opportunities Andrea Sindt, City Clerk BE IT FURTHER RESOLVED by the City Council of the City of Maplewood that the City Clerk keep a copy of the ordinance in her office at city hall for public inspection Adopted by the Maplewood City Council this 8th day of July, 2019. Marylee Abrams, Mayor ATTEST: Andrea Sindt, City Clerk Council Packet Page 144 of 165 J3, Attachment 3 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JUNE 18, 2019 7:00 P.M. 6. PUBLIC HEARING b. 7:00 p.m. or later: Ordinance Amending Chapter 44 of the City Code by Adding Section 44-22 Which Provides a Process for Requesting a Reasonable Accommodation Pursuant to Federal Law i. Assistant Community Development Director, Michael Martin gave the report for the Ordinance Amending Chapter 44 of the City Code by Adding Section 44-22 Which Provides a Process for Requesting a Reasonable Accommodation Pursuant to Federal Law and answered questions of the board. ii. Attorney, Andrew Bigerstaff addressed and answered questions of the commission. Acting Chairperson Desai opened the public hearing. Nobody came forward to address the commission. Acting Chairperson Desai closed the public hearing. Commissioner Ige moved to approve an Ordinance Amending City Code to provide a process for requesting a reasonable accommodation pursuant to Federal Law. Seconded by Commissioner Kempe. Ayes – Commissioner’s Dahm, Desai, Eads, Ige, Kempe & Yang Nay – Chairperson Arbuckle Chairperson Arbuckle felt uncomfortable with this ordinance amendment and voted nay. The motion passed. Council Packet Page 145 of 165 Policy and purpose Initiation of reasonable accommodation request Accommodation Specialist determination; required findings Notice of decision Applicability Conditions and guarantees Fee Appeals J4 CITY COUNCIL STAFF REPORT Meeting Date July 8, 2019 Melinda Coleman, City Manager REPORT TO: REPORT FROM: Jane Adade, Planner PRESENTER: Jeff Thomson, Community Development Director RPS Legacy Twin Home, 380 Skillman Avenue East AGENDA ITEM: a. Zoning Map Ordinance Amendment b. Variance Resolution Action Requested:MotionDiscussionPublic Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Chad Grunewald, of RPS Legacy is requesting approval of a zoning map ordinance amendment and a variance resolution in order to build a two-story twin home at 380 Skillman Avenue East. Recommended Action: a. Motion to approve the attached zoning map amendment ordinance amendment which approves the rezoning from Single Dwelling (R1) to Double Dwelling (R2) to allow a twin home to be constructed at 380 Skillman Avenue East. b. Motion to approve the attached variance resolution which approves a 20-foot lot width to allow a twin home to be constructed at 380 Skillman Avenue East. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. The city deemed the applicant’s application complete on May 15, 2019. The initial 60-day review deadline for a decision is July 14, 2019. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. Council Packet Page 146 of 165 J4 Background Existing Site Conditions The property is currently vacant and has a total land area of 20,766 square feet. The site is currently zoned Single Dwelling (R1) and guided in the comprehensive plan for low density residential. Permitted uses in the R1 zoning district include single dwelling residential homes, and the minimum lot size is 10,000 square feet and the minimum lot width is 100 feet for corner lots. Under the existing zoning, a single-family home could be constructed on the lot in conformance with the zoning ordinance. Proposed Rezoning and Variance The applicant is requesting to rezone the property to Double Dwelling Residential (R2), in which permitted uses also include double dwellings, which are not permitted in the R1 distirct. The minimum lot size in the R2 zoning district is 7,500 square feet and the minimum lot width is 100 feet for corner lots. The R2 zoning is consistent with the low density residential land use district in the comprehensive plan. In addition to the rezoning, the applicant is requesting a 20-foot lot width variance from 100 feet to 80 feet. The applicant would not need the 20-foot variance to build on the lot if the lot remains zoned as R1, since it is a pre-existing lot. However, if the applicant decides to keep the lot zoned as R1 and split the lot to build two single dwelling homes, the 20-foot variance would be required for each lot. Design The applicant is proposing to build a two-story twin home on an 80-foot by 248-foot lot. The proposed house will cover less than 30 percent of the lot and meet all setback requirements. Detailed designs and plans will be submitted to the Community Design Reivew Board prior to the issuance of any building permits. The applicant however intends to maintain some trees on the property especially to the south of the lot, to serve as a buffer for homes to the south. The applicant owns similar properties in different parts of the city including 2072 - 2074 Bradley Street and 486 - 488 Eldridge Avenue. Department Comments All department comments that apply to the construction of a structure will be addressed during the Community Design Review Board’s review. Engineering Jon Jarosch, Assistant City Engineer, reviewed this project and had these comments regarding the site. 1. As this property is relatively flat, drainage around the proposed building and onto adjacent properties will need to be handled carefully. The applicant shall ensure the development of the parcel does not negatively impact the adjacent parcels as it pertains to drainage. 2. A grading and erosion control permit will be required for the addition construction should the request be approved. A grading and erosion control plan will be necessary to apply for said permit. Council Packet Page 147 of 165 J4 3. A sanitary sewer permit is required for any sanitary sewer service work associated with the proposed development of the property. 4. The applicant shall be responsible for any SAC, WAC, and PAC charges, along with any other charges associated with bringing sanitary sewer or water services into the proposed lot. Building Official, Dave Swan 1. Structure shall conform to building and life safety codes. Public Safety Fire Chief, Steve Lukin and Police Chief, Scott Nadeau reviewed this proposal and had no issues. Environmental Health Officer, Molly Wellens Environmental Health Officer, Molly Wellens reviewed this proposal and had no comments. Commission Review Planning Commission June 18, 2019: The planning commission held a public hearing and unanimously recommended approval of this project. Property History On August 10, 1971, the city’s building inspector determined the house at 380 Skillman Avenue was unsafe and uninhabitable and ordered for the immediate demolition of the house. On September 2, 1971, the city overruled the order of the building inspector and granted the property owner 90 days to remodel the house in accordance with building codes, and the condition that there be no occupancy until such remodeling was completed. On April 24, 1972, a fire caused about $10,000 damage to the the two-story frame dwelling at 380 Skillman Avenue. Citizen Comments Staff surveyed the 102 surrounding property owners within 500 feet of the site for their opinion about this proposal. Staff received thirteen responses: 1. 1994 Edgemont Street, Dan and Jackie Nerud: My husband and I do not approve the rezoning of this property. Our experience with rental property has not been favorable. The home next to ours has been rented various times and each time it has been an unpleasant experience from drug dealings, guns in the home with children to multiple pit bulls chained up in the yard. We feel additional rental property will bring down the value of our home. When you walk around our neighborhood you will find other twin homes and many of them are an eye sore. Our experience has shown us that renters do not care for a home like someone that owns their own home. There is already an abundance of rental property in our neighborhood and Council Packet Page 148 of 165 J4 we do not want to see more. We have lived in Maplewood for over 30 years. If this rezoning is approved it will make us consider finding another city to call home. Thanks for asking for feedback. 2. 2026 Arkwright Street, Patty Peterson: I am sending you this e-mail with regard to the above property. I strongly object to additional rental property in the area. Arkwright Street, between Skillman Avenue and Mount Vernon Avenue, is entirely individually owned property. The two blocks of townhomes behind us on Clark and Desoto are rentals. The next block of Skillman is rental property. While the townhouses on Clark and Desoto are fairly well-maintained, there are issues with too many cars being left out on the street overnight, people driving too fast, and garbage in the alleys and streets. I would not object to a single family home being built on the lot if it would not be rental property. It would be interesting to know more about RPS Legacy and the types of tenants they rent to – do they accept Section 8, do they monitor the property to ensure it is being maintained? 3. Ross Denne: I received the letter and am in support of the change in zoning and proposed development. 4. 1999 Arkwright Street, Kathleen Rose: We are all for this! The property the way it is now is an eye sore. Lots of garbage and other stuff thrown in this wooded area. A twin home would be a welcome site. 5. 365 Skillman Avenue, Craig Legvold: Thank you for your letter dated May 28, 2019 soliciting my opinion regarding the application for Rezoning and a Variance at 380 Skillman Ave E. I am writing to express my opposition to the proposed change. I've owned my single-family home at 365 Skillman Ave since 2002. My property is surrounded by and the neighborhood already has a number of properties which are not single-family homes, although the majority of properties in this neighborhood are single-family. Non single family properties do not support as strong of a foundation to the neighborhood as single family homes. When I purchased my home, I chose this neighborhood in large part due to it being primarily zoned as single-family. The neighborhood has changed a bit over these years, not always in ways that benefited me as a homeowner, and there wasn't any opportunity for my input for those changes. This change, however, is one that I am not willing to support. When the owner purchased the property at 380 Skillman Ave, they, as well as I, did so knowing it was zoned as single-family. For 17 years, I have, however, owner-occupied my home and continued to use it as for its purpose as it was zoned and I have made improvements to it and kept it in good condition/curb-appeal, which benefits not only me, but benefits all the surrounding properties and homeowners as well. The owner of 380 Skillman Ave, however, now wants to make a change and needs my support after having not made any similar investment in the community and those proposed changes that will adversely affect me. Thank you again for your consideration of my opinion. Please feel free to contact me if you have any questions or if you would like to clarify anything. 6. 389 Skillman Avenue, Angelina Tram Nguyen: I co-own 389 Skillman Ave E. with my parents, Solange and Thomas. We received a letter requesting our opinion on a proposal by RPS Legacy to rezone the vacant lot at 380 Skillman Ave E. to build a twin home for rental use. We ask that the planning commission and city council DO NOT APPROVE this request for Council Packet Page 149 of 165 J4 rezoning and variance. Our neighborhood around our block is a residential area consisting of homeowners. We want to uphold the level of care that homeowners maintain for their house and neighborhood because they take pride and ownership in their homes. Erecting any structure for rental purposes would subtract from the well-being of our neighborhood because renters are less invested in their dwelling than homeowners. There are apartment complexes at the corner of Skillman Ave E. and Desoto St. We know that police calls are made frequently to those rental units. We do not want those activities right across from our house. We disagree with RPS Legacy's claim that "this development plan is consistent with and complimentary to the existing neighborhood." They don't get to define what our neighborhood is. They don't live right here every day. There is a huge difference in neighborhood safety and upkeep block by block. Erecting rental units would diminish our block's neighborhood safety and surrounding home values significantly. Our neighborhood is comprised of homeowner families, many with small children and elderly grandparents living together in the house. We moved here and stayed here because the homes hold value and the block is safe for my elderly parents. If rental units are introduced on the block, only negative things would happen to these families, including mine. The block would be less safe, housing value would decline, and families would be forced to move under those pressures. My parents can't afford to move, and especially not in this housing market if their current home value declines. We definitely don't want renters in front of our house. 380 Skillman is zoned R1 for a reason. It's unsafe to rezone and build by variance both spatially and socially. One, the plot is too small to build a twin home. Two, building rental units would disrupt the cohesion and peace in our neighborhood. This rezoning and variance request profits only RPS Legacy at the expense of the entire block and nearby homeowners and their families. RPS Legacy is welcome to build a single family home under the current lot zoning R1 and sell it to a homeowner. We ask that the planning commission and city council deny this request. 7. 431 Belmont Ln, Walter Wegleitner: I am not in favor of this rezone proposal. Two single family homes could be built there, facing Skillman and Edgemont. We have plenty of rentals in the area now. This large twin home will probably have kids and very little back yard off road space. Keep these lots R-1 like they were originally intended to be in Maplewood. 8. 423 Skillman Avenue, Joseph H and Ruth A Robelia: This neighborhood is extremely dense. This lot is adjacent to and across the street from group homes. This long skinny lot is perfect for a single family dwelling Arkwright or Edgemont Street facing. Take a walking tour around the site – double occupancy projects are a blight to our little pocket of single family homes. 9. 1950 Hawthorne Avenue, Herbert Toenjes: Yes this is fine. Do the rezoning and let them build. 10. 382 Belmont Ln, Deek J and Chantel M Larson: Sure! Have fun Mr. Grunewald. 11. 1444 Northland Dr., Ste 200, Eclipse Investments LLC: No comments 12. 2080 McMenemy Street and 367 Belmont Ln, John Wegleitner: Adamantly opposed. Too many rentals in the area. Too many (5000) already in the area. Too much noise, congestion and traffic concerns. Maplewood has already built too many section 8 multi-unit housing lately. Why? There is a reason this was zoned R1, and that is because since single family homes are preferred over 5000 rentals in Maplewood already. And our city keeps ramming more section 8 housing down our throat. No way. Way too many rental already. Nice spot for a single family home. Leave well enough alone. I like the open space. Council Packet Page 150 of 165 J4 13. 2063 McMenemy Street, Gregorio Trevino: Awesome! Looks great. Good luck and godspeed. Reference Information Site Description Site Size: 0.49 acres Existing Land Use: Vacant Lot Surrounding Land Uses North: Single Family Residential (R1 and R2) South: Single Family Residential (R1) East: Townhomes (R3) West: Single Family Residential (R1) Planning Existing Land Use: Low Density Residential (LDR) Existing Zoning: Single Dwelling (R1) Standards for a Variance and Rezoning State law requires that variances only be permitted when they are found to be: 1. In harmony with the general purposes and intent of the official control; 2. Consistent with the comprehensive plan; 3. When there are practical difficulties in complying with the official control. “Practical difficulties” means that the property owner proposes to use the property in a reasonable manner not permitted by an official control. The plight of the landowner is due to circumstances unique to the property not created by the landowner and the variance, if granted, will not alter the essential character of the locality. The city code requires that zoning map changes meet the following criteria: 1. Assure itself that the proposed change is consistent with the spirit, purpose and intent of the City’s zoning chapter. 2. Determine that the proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. 3. Determine that the proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. Council Packet Page 151 of 165 J4 4. Determine that the proposed change will allow for the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and school. Attachments 1. Zoning Map Ordinance Amendment 2. Variance Resolution 3. Overview Map 4. Zoning Map 5. Land Use Map 6. Applicant’s Narrative and Plans 7. Pictures of Similar Properties Owned by Applicant 8. Jon Jarosch, Assistant City Engineer, engineering report dated May 30, 2019 9. June 18, 2019 Planning Commission Minutes Council Packet Page 152 of 165 J4, Attachment 1 ORDINANCE NO. ____ A ORDINANCE REZONING THE PROPERTY AT 380 SKILLMAN AVENUE FROM R1, SINGLE DWELLING RESIDENCE DISTRICT, TO R2, DOUBLE DWELLING RESIDENCE DISTRICT The Maplewood City Council ordains as follows: Section 1. 1.01 The property at 380 Skillman Avenue is hereby rezoned from R1, single dwelling residence district, to R2, Double Dwelling Residence District. 1.02 The property is legally described as LOTS 1, 2, 29 AND 30, BLOCK 3, MAGOFFINS NORTH SIDE ADDITION TO ST. PAUL. 1.03 The property identification number for the lot is: 17-29-22-23-0040. Section 2. 2.01 This ordinance is based on the following findings: 1.The proposed change is consistent with the spirit, purpose and intent of the City’s Double Dwelling (R2) Zoning District. 2.The proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. 3.The proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. 4.The proposed change will allow for the logical, efficient, and economical extension of public services and facilities, such aspublic water, sewers, police and fire protection and schools. Section 3. This ordinance is effective immediately. Council Packet Page 153 of 165 J4, Attachment 1 Approved by the City Council of the city of Maplewood this _____ day of _______________, 2019. ______________________________ Marylee Abrams Mayor Attest: ______________________________ Andrea Sindt City Clerk Council Packet Page 154 of 165 Attachment 2 LOT WIDTH VARIANCE XIFSFBT-!SQTMfhbdz822!Mboe!Ipmejoht,!MMD-!pxofs!pg!uif!qspqfsuz!mpdbufe! bu!491!Tljmmnbo!Bwfovf-!ibt!bqqmjfe!gps!b!31.gppu!mpu!xjeui!wbsjbodf!up!fobcmf!uif! dpotusvdujpo!pg!b!uxjo!ipnf!po!b!mpu!xjui!b!xjeui!pg!91!gffu/!!! !!XIFSFBT-!Tfdujpo!55.355)d*)3*!sfrvjsft!uibu!uif!njojnvn!mpu!xjeui!gps!dpsofs! mput!jo!uif!epvcmf!exfmmjoh!{pojoh!sftjefodf!tibmm!cf!211!gffu/!!!! !!XIFSFBT-!uif!bqqmjdbou!jt!qspqptjoh!b!mpu!xjeui!pg!91!gffu!gps!b!dpsofs!mpu!jo!b! epvcmf!exfmmjoh!{pojoh!sftjefodf/!!! XIFSFBT-!uijt!wbsjbodf!bqqmjft!up!uif!qspqfsuz!mpdbufe!bu!491!Tljmmnbo!Bwfovf/! Uif!mfhbm!eftdsjqujpo!pg!uif!qspqfsuz!jt;!!! Uibu!qbsu!pg!Mput!2-!3-!3:!BOE!41-!CMPDL!4-!NBHPGGJOT!OPSUI!TJEF! BEEJUJPO!UP!TU/!QBVM! XIFSFBT-!uif!qspqfsuz!jefoujgjdbujpo!ovncfs!gps!uif!mpu!jt;!!28.3:.33.34.1151! XIFSFBT-!uif!ijtupsz!pg!uijt!wbsjbodf!jt!bt!gpmmpxt;! 2/Po!Kvof!29-!312:-!uif!qmboojoh!dpnnjttjpo!ifme!b!qvcmjd!ifbsjoh/!Uif!djuz tubgg!qvcmjtife!b!ifbsjoh!opujdf!jo!uif!Nbqmfxppe!Sfwjfx!boe!tfou!opujdft!up uif!tvsspvoejoh!qspqfsuz!pxofst/!Uif!qmboojoh!dpnnjttjpo!hbwf!fwfszpof!bu uif!ifbsjoh!b!dibodf!up!tqfbl!boe!qsftfou!xsjuufo!tubufnfout/!Uif!qmboojoh dpnnjttjpo!sfdpnnfoefe!uibu!uif!djuz!dpvodjm!bqqspwf!uijt!wbsjbodf/ 3/Po!Kvmz!9-!312:-!uif!djuz!dpvodjm!ejtdvttfe!wbsjbodf/!Uifz!dpotjefsfe!sfqpsut boe!sfdpnnfoebujpot!gspn!uif!qmboojoh!dpnnjttjpo!boe!djuz!tubgg/ OPX-!UIFSFGPSF-!CF!JU!SFTPMWFE!uibu!uif!djuz!dpvodjm!```````````!uif! bcpwf!eftdsjcfe!wbsjbodf!gps!uif!gpmmpxjoh!sfbtpot;!!! 2/Uif!qspqptfe!vtf!xpvme!cf!jo!ibsnpoz!xjui!uif!hfofsbm!qvsqptft!boe!joufou pg!uif!{pojoh!psejobodf/ 3/Uif!qspqptfe!vtf!jt!dpotjtufou!xjui!uif!mpx!efotjuz!dmbttjgjdbujpo!pg!uif Nbqmfxppe!Dpnqsfifotjwf!Qmbo/ 4/Uif!bqqmjdbou!jt!qspqptjoh!up!vtf!uif!qspqfsuz!jo!b!sfbtpobcmf!nboofs!uibu xpvme!puifsxjtf!opu!cf!qfsnjuufe!cz!uif!djuzt!sfrvjsfnfou!uibu!dpsofs!mput!jo uif!epvcmf!exfmmjoh!{pojoh!ejtusjdu!ibwf!b!njojnvn!mpu!xjeui!pg!211!gffu/ 5/Tusjdu!fogpsdfnfou!pg!uif!psejobodf!xpvme!dbvtf!uif!bqqmjdbou!qsbdujdbm ejggjdvmuz!cfdbvtf!pg!djsdvntubodft!vojrvf!up!uif!qspqfsuz!boe!opu!dsfbufe!cz uif!qspqfsuz!pxofs/ Uif!Nbqmfxppe!Djuz!Dpvodjm!``````````!uijt!sftpmvujpo!po!Kvmz!9-!312:/! Council Packet Page 155 of 165 Attachment 380 Skillman Avenue East May 15, 2019 City of Maplewood Information Overview Map Legend ! I 0120 Feet Source: City of Maplewood, Ramsey County Council Packet Page 156 of 165 Attachment 4 380 Skillman Avenue June 11, 2019 City of Maplewood Information Zoning Map Legend ! I Zoning Single Dwelling (r1) Double Dwelling (r2) Multiple Dwelling (r3) 0190 Feet Source: City of Maplewood, Ramsey County Council Packet Page 157 of 165 Attachment 5 380 Skillman Avenue East May 15, 2019 City of Maplewood Information Land Use Map Legend ! I Future Land Use Low Density Residential Medium Density Residential 0120 Feet Source: City of Maplewood, Ramsey County Council Packet Page 158 of 165 Attachment Council Packet Page 159 of 165 Attachment Council Packet Page 160 of 165 Attachment Council Packet Page 161 of 165 Attachment 7 Qjduvsft!pg!Tjnjmbs!Qspqfsujft!Pxofe!cz!SQT!Mfhbdz! Council Packet Page 162 of 165 Attachment 7 Council Packet Page 163 of 165 Attachment 8 Engineering Plan Review PROJECT: 380 Skillman AvenueTwin Home PROJECT NO: 19-17 COMMENTS BY: Jon Jarosch, P.E. – Assistant CityEngineer DATE:5-30-2019 Uif!bqqmjdbou!jt!qspqptjoh!up!dpotusvdu!b!uxjo!ipnf!bu!491!Tljmmnbo!Bwfovf/!Uif!bqqmjdbou!jt! sfrvftujoh!b!wbsjbodf!up!uif!njojnvn!mpu!efqui-!xjui!b!qspqptfe!mpu!efqui!pg!91!gffu/!B!sf{pojoh! up!bmmpx!gps!uif!uxjo!ipnf!jt!bmtp!cfjoh!sfrvftufe/! Uif!gpmmpxjoh!bsf!fohjoffsjoh!sfwjfx!dpnnfout!boe!bdu!bt!dpoejujpot!qsjps!up!bqqspwbmt;! 2*Bt!uijt!qspqfsuz!jt!sfmbujwfmz!gmbu-!esbjobhf!bspvoe!uif!qspqptfe!cvjmejoh!boe!poup bekbdfou!qspqfsujft!xjmm!offe!up!cf!iboemfe!dbsfgvmmz/!Uif!bqqmjdbou!tibmm!fotvsf!uif efwfmpqnfou!pg!uif!qbsdfm!epft!opu!ofhbujwfmz!jnqbdu!uif!bekbdfou!qbsdfmt!bt!ju!qfsubjot up!esbjobhf/ 3*B!hsbejoh!boe!fsptjpo!dpouspm!qfsnju!xjmm!cf!sfrvjsfe!gps!uif!beejujpo!dpotusvdujpo!tipvme uif!sfrvftu!cf!bqqspwfe/!B!hsbejoh!boe!fsptjpo!dpouspm!qmbo!xjmm!cf!ofdfttbsz!up!bqqmz gps!tbje!qfsnju/ 4*B!tbojubsz!tfxfs!qfsnju!jt!sfrvjsfe!gps!boz!tbojubsz!tfxfs!tfswjdf!xpsl!bttpdjbufe!xjui uif!qspqptfe!efwfmpqnfou!pg!uif!qspqfsuz/ 5*Uif!bqqmjdbou!tibmm!cf!sftqpotjcmf!gps!boz!TBD-!XBD-!boe!QBD!dibshft-!bmpoh!xjui!boz puifs!dibshft!bttpdjbufe!xjui!csjohjoh!tbojubsz!tfxfs!ps!xbufs!tfswjdft!joup!uif qspqptfe!mpu/ .FOE!DPNNFOUT!. Council Packet Page 164 of 165 , Attachment 9 DRAFT MINUTESOF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JUNE 18,2019 7:00 P.M. 6.PUBLIC HEARING a.7:00 p.m. or later: Rezoning and Variance Resolutions, 380 Skillman Avenue East j/Qmboofs-!Kbof!Bebef!hbwf!uif!sfqpsu!po!uif!Sf{pojoh!boe!Wbsjbodf!Sftpmvujpot gps!491!Tljmmnbo!Bwfovf!Fbtu!boe!botxfsfe!rvftujpot!pg!uif!dpnnjttjpo/ jj/Bqqmjdbou-!Dibe!Hsvofxbme-!SQT!Mfhbdz-!3:46!Dpvousz!Esjwf-!Tvjuf!211-!Mjuumf Dbobeb-!beesfttfe!boe!botxfsfe!rvftujpot!pg!uif!dpnnjttjpo/ Bdujoh!Dibjsqfstpo!Eftbj!pqfofe!uif!qvcmjd!ifbsjoh/! Opcpez!dbnf!gpsxbse!up!beesftt!uif!dpnnjttjpo/! Bdujoh!Dibjsqfstpo!Eftbj!dmptfe!uif!qvcmjd!ifbsjoh/! Dpnnjttjpofs!Lfnqf!npwfe!up!bqqspwf!uif!Sf{pojoh!boe!Wbsjbodf!Sftpmvujpot! buubdife!jo!uif!tubgg!sfqpsu!up!bmmpx!b!uxjo!ipnf!up!cf!dpotusvdufe!bu!491!Tljmmnbo! Bwfovf!Fbtu/! Tfdpoefe!cz!Dibjsqfstpo!Bscvdlmf/!!/!Bzft!.!Bmm! Uif!npujpo!qbttfe/! Uijt!jufn!xjmm!hp!up!uif!djuz!dpvodjm!po!Kvmz!9-!312:/! Council Packet Page 165 of 165