HomeMy WebLinkAbout2019-06-10 City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, June 10, 2019
City Hall, Council Chambers
Meeting No. 11-19
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:21 p.m. by Mayor Abrams.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Marylee Abrams, Mayor Present
Kathleen Juenemann, Councilmember Present
William Knutson, Councilmember Present
Sylvia Neblett, Councilmember Present
Bryan Smith, Councilmember Present
D. APPROVAL OF AGENDA
Move agenda item F3 to the end of the meeting.
The following items were added to the agenda under Council Presentations:
Development & Redevelopment in Maplewood
Councilmember Knutson moved to approve the agenda as amended.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of May 28, 2019 City Council Workshop Minutes
Councilmember Juenemann moved to approve the May 28, 2019 City Council Workshop
Minutes as submitted.
Seconded by Councilmember Neblett Ayes – All
The motion passed.
2. Approval of May 28, 2019 City Council Meeting Minutes
Councilmember Juenemann moved to approve the May 28, 2019 City Council Meeting
Minutes as submitted.
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Seconded by Councilmember Knutson Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave an update to the council calendar; reviewed other topics of
concern or interest requested by councilmembers; and gave an overview of upcoming
events in the community.
2. Council Presentations
Development & Redevelopment in Maplewood
Mayor Abrams highlighted development and redevelopment that has taken place in
Maplewood; the Elk Ridge ribbon cutting, Trails Edge of Maplewood groundbreaking and
Renew Anchor Dentures ribbon cutting.
3. Presentation of 2018 Comprehensive Annual Financial Report (CAFR)
This item was moved to the end of meeting.
4. Summary of the 2019 Spring Clean Up Event
Community Development Director Thomson gave the staff report.
G. CONSENT AGENDA
Agenda item G4 was pulled to be heard and voted on separately.
Agenda item G8 was highlighted.
Councilmember Juenemann moved to approve agenda items G1-G3 & G5-G10.
Seconded by Councilmember Smith Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 397,739.14 Checks #103690 thru #103731
dated 05/17/19 thru 05/28/19
$ 646,403.48 Disbursements via debits to checking account
dated 05/20/19 thru 05/24/19
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$ 275,117.65 Checks # 103732 thru #103761
dated 06/04/19
$ 555,192.10 Disbursements via debits to checking account
dated 05/28/19 thru 05/31/19
$ 1,874,452.37 Total Accounts Payable
PAYROLL:
$ 566,067.20 Payroll Checks and Direct Deposits dated 05/31/19
Payroll Deduction check # 99103771 thru #
$ 1,119.08 99103772
dated 05/31/19
$ 567,186.28 Total Payroll
$ 2,441,638.65 GRAND TOTAL
Seconded by Councilmember Smith Ayes – All
The motion passed.
2. Resolution to Approve Interfund Loan to Finance Moose Lodge Purchase
Councilmember Juenemann moved to approve the resolution authorizing the interfund
loan.
Resolution 19-06-1703
Resolution Authorizing Interfund Loan
WHEREAS, The City purchased the Maplewood Moose Lodge No. 963 at 1946
English Street, for a total price of $904,471.51; and
WHEREAS, the EDA will facilitate the financing of the property; and
WHEREAS, the EDA Fund does not have sufficient resources to finance the
purchase of the property; and
WHEREAS, the City is currently implementing debt reduction strategies and has
determined that this purchase is suitable for financing with an interfund loan; and
WHEREAS, the Sanitary Sewer Fund has sufficient resources to finance the
purchase of the property, without undue negative impact to projected projects in the
City’s 10-year capital improvement and long-term financing plans;
THEREFORE, BE IT RESOLVED that an interfund loan, in the amount of
$904,471.51, from the Sanitary Sewer Fund to the EDA Fund is hereby approved,
effective 5/29/2019, with an annual calculated simple interest rate of 3% on the
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outstanding balance.
Seconded by Councilmember Smith Ayes – All
The motion passed.
3. Resolution to Maintain Statutory Tort Liability Limits
Councilmember Juenemann moved to approve the resolution to maintain the statutory
tort liability limits.
Resolution 19-06-1704
Resolution to Maintain the
Statutory Tort Limits for Liability Insurance Proposed
WHEREAS, the League of Minnesota Cities Insurance Trust annually requests
member cities to make an election to waive or not waive the tort liability limit established
by Minnesota Statutes 466.04; and
WHEREAS, the City has three choices: to not waive the statutory limit, to waive
the limit but to keep insurance coverage at the statutory limit, and to waive the limit and
to add insurance to a new level;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Maplewood hereby elects to not waive the statutory tort liability limit established by
Minnesota Statutes 466.04.
Seconded by Councilmember Smith Ayes – All
The motion passed.
4. Conditional Use Permit Review, Boaters Outlet, 2000 Rice Street
Community Development Director Thomson gave the staff report and answered
questions of the council.
Councilmember Juenemann moved to approve the CUP review for the Boaters Outlet
and review again in 90 days.
Seconded by Councilmember Neblett Ayes – All
The motion passed.
5. Conditional Use Permit Review, Frost English Village, 1957 English Street
North
Councilmember Juenemann moved to approve the CUP review for the Frost English
Village Phase 2 and review again only if a problem arises or a major change is
proposed.
Seconded by Councilmember Smith Ayes – All
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The motion passed.
6. Parking Width Waiver and Design Review, Aldrich Arena, 1850 White Bear
Avenue North
Councilmember Juenemann moved to approve the design plans date-stamped May 6,
2019 for the exterior and site improvements to Aldrich Area located at 1850 White Bear
Avenue. This approval includes permitting parking stalls to be nine feet wide. Approval is
subject to the applicant doing the following:
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. All requirements of the fire marshal and building official must be met.
3. Satisfy the requirements set forth in the staff report authored by staff engineer Jon
Jarosch, dated May 14, 2019.
4. Prior to the issuance of a building permit, submit all parking agreements to staff.
5. Prior to the issuance of a building permit, the applicant shall provide the city with
cash escrow or an irrevocable letter of credit for the exterior landscaping and site
improvements. Staff shall determine the dollar amount of the escrow.
6. The applicant shall complete the following before occupying the building:
a. Replace any property irons removed because of this construction.
b. Provide continuous concrete curb and gutter around the parking lot and
driveways.
c. Install all required landscaping and an in-ground lawn irrigation system for all
landscaped areas.
d. Install all required outdoor lighting.
e. Install all required sidewalks.
7. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety
or welfare.
b. The above-required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or contractor
shall complete any unfinished exterior improvements by June 1 of the
following year if occupancy of the building is in the fall or winter or within six
weeks of occupancy of the building if occupancy is in the spring or summer.
8. All work shall follow the approved plans. The director of community development
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may approve minor changes.
9. Applicant shall repair and finish all light standards on site.
10. Existing electrical outlets on the west side of the site shall be removed.
Seconded by Councilmember Smith Ayes – All
The motion passed.
7. Public Vacation Resolution, 2182 Van Dyke Street North
Councilmember Juenemann moved to approve the Public Vacation Resolution, 2182
Van Dyke Street North.
Resolution 19-06-1705
Public Vacation Resolution
WHEREAS, Pauline Hardwick has applied for the vacation of the following:
The full width of the Sandhurst Avenue right-of-way lying easterly of Van Dyke Street
North and westerly of the northern extension of the east line of the west 120 feet of the
east 295 feet of Lots 1 and 2, Block 30, Smith and Tylor’s Addition to North St. Paul.
WHEREAS, the Maplewood City Staff is also recommending approval of this
vacation;
WHEREAS, the history of this vacation is as follows:
1. On May 21, 2019, the planning commission held a public hearing. The city
staff published a hearing notice in the Maplewood Review and sent notices to
the surrounding property owners. The planning commission gave everyone at
the hearing a chance to speak and present written statements. The planning
commission recommended that the city council approve this vacation;
2. On June 10, 2019, the city council discussed the vacation. They considered
reports and recommendations from the planning commission and city staff.
WHEREAS, after the city approves this vacation, public interest will go to the
abutting owners of the following properties:
2182 Van Dyke Street
2194 Van Dyke Street
1861 County Road B East
1863 County Road B East
1877 County Road B East
2195 Hazel Street
NOW, THEREFORE, BE IT RESOLVED that the city council approved the
above-described public vacation for the following reasons:
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It is in the public interest to approve this vacation since:
1. This street right-of way is not needed for any access or transportation purpose.
2. The vacation would return public right-of-way to the properties they were taken
from.
This vacation is subject to the conditions stipulated in the engineering report by Jon
Jarosch dated May 15, 2019.
Seconded by Councilmember Smith Ayes – All
The motion passed.
8. Maplewood Organics Collection Site Agreement
Councilmember Juenemann moved to approve the Maplewood Organics Collection Site
Agreement.
Seconded by Councilmember Smith Ayes – All
The motion passed.
9. Replacement of the Sherwood Park Tennis Courts
Councilmember Juenemann moved to approve the replacement of the Sherwood Park
Tennis Courts and to direct the City Manager and Mayor to enter into an agreement with
ACI Asphalt & Concrete Inc. for construction services in the amount of $66,026.00.
Seconded by Councilmember Smith Ayes – All
The motion passed.
10. Resolution Accepting Tree Planting Donation
Councilmember Juenemann moved to approve the resolution accepting the tree planting
donation in the amount of $93.75 to the City of Maplewood.
Resolution 19-06-1706
Acceptance of Donation
WHEREAS the City of Maplewood and the Parks and Recreation Department
has received a donation from St. Paul and Ramsey County Friends of the Parks and
Trails in the amount of $93.75 for planting trees at parks;
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council
authorizes the City of Maplewood to accept this donation.
Seconded by Councilmember Smith Ayes – All
The motion passed.
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H. PUBLIC HEARINGS
None
I. UNFINISHED BUSINESS
1. Myth Operational Action Plan
Public Safety Director Nadeau gave the report and answered questions of the council.
Bill Skolnick, Attorney for the Myth addressed the council to report on the operational
action plan for the Myth. Rich Stanek, former Hennepin County Sherriff addressed the
council to give additional information on the Myth’s current security plan. Brian Jessen,
General Manager at the Myth addressed the council to give additional information on the
Myth security plan. Kervy Sanchez addressed the council to give additional information
on security at the Myth.
Mayor Abrams moved to approve the Myth Operational Action Plan with the proviso that
the council will reconsider the metal detector portion of the plan in 90 days.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
J. NEW BUSINESS
1. Maplewood Moose Lodge, 3033 Hazelwood Street North
a. Conditional Use Permit Resolution
b. Design Review
Community Development Director Thomson gave the staff report. Public Works Director
Love answered questions of the council. Gary Leonard, Administrator of the Moose
Lodge addressed the council to give additional information.
Councilmember Smith moved to approve the conditional use permit resolution for the
new Maplewood Moose Lodge club building, as places of amusement, recreation or
assembly and buildings erected in the Light Manufacturing zoning district within 350 feet
of a residential district require a conditional use permit.
Resolution 19-06-1707
Conditional Use Permit Resolution
WHEREAS, Maplewood Moose Lodge, owner of the property located at 3033
Hazelwood Street North, has applied for a conditional use permit for its club building to
be built within the M1 (light manufacturing) district.
WHEREAS, Section 44-637 of the city ordinances requires a conditional use
permit for any building erected, altered or conducted within 350 feet of a residential
district.
WHEREAS, Section 44-512 of the city ordinances also requires a conditional use
permit for a place of amusement, recreation or assembly.
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WHEREAS, this permit applies to the property located at 3033 Hazelwood Street
North. The legal description of the property is:
Maekloth Addition, Lot 1, Block 1
WHEREAS, the history of this permit is as follows:
1. On May 21, 2019, the planning commission held a public hearing. The city staff
published a hearing notice in the Maplewood Review and sent notices to the
surrounding property owners. The planning commission gave everyone at the
hearing a chance to speak and present written statements. The planning
commission recommended that the city council approve the permit.
2. On June 10, 2019, the city council discussed the permit. They considered reports
and recommendations from the planning commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the
above-described conditional use permit because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the City’s Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools
and parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site’s natural and
scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction shall follow the site plan approved by the city. The director of
community development may approve minor changes.
2. The proposed construction must be started within one year of council approval or the
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permit shall end. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
4. The proposed building is permitted to be built within 83 feet of the existing pipeline
on the site. The site has unique characteristics and challenges that justify approval of
a revised pipeline setback.
5. All activity shall be confined to the site. There shall be no parking of customer,
employee and delivery vehicles on the street rights-of-way.
6. The applicant must install screening to the east of the building, along the south
property line and south of the parking lot. Screening shall be satisfied by the use of a
screening fence, planting screen, berm or combination thereof.
7. Comply with all city ordinance requirements for signage, trash enclosures and
parking.
8. If a parking shortage occurs, the applicant shall be required to build additional
parking stalls to meet demand.
9. Prior to a certificate of occupancy being granted a security plan must be reviewed
and approved via Public Safety.
10. All business licenses held by the Moose Lodge require new applications and
approvals under the new address. Licenses are not transferrable between
addresses.
11. All outdoor activities shall cease operation no later than 9 p.m. daily.
12. All music events shall occur indoors. No outdoor music is permitted.
13. There shall be no noise or disturbance related to the construction of the building or
site between the hours of 7:00 p.m. and 7:00 a.m. Monday through Saturday and all
day Sunday.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
Councilmember Smith moved to approve the design plans date-stamped May 6, 2019,
and the revised landscape plan and building elevations submitted on May 24, 2019 and
the new 5,000-square-foot Maplewood Moose Lodge club building, at 3033 Hazelwood
Street North. Approval is subject to the applicant doing the following:
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. Satisfy the requirements set forth in the staff report authored by staff engineer Jon
Jarosch, dated May 15, 2019.
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3. All requirements of the fire marshal and building official must be met.
4. Any roof-top mechanical equipment shall be screened from view from all nearby
residential properties.
5. Prior to issuance of a grading or building permit, the applicant must submit to staff for
approval the following items:
a. Revise the May 29, 2019 landscape plan to include additional plantings and
screening south of the parking lot. Screening shall be satisfied by the use of a
screening fence, planting screen, berm or combination thereof and be at least six
feet tall and provide 80 percent opaqueness. The May 29, 2019 landscape plan
shall also be revised to ensure all trees used for screening are at least six feet
tall upon planting.
b. Submit a revised photometric plan for staff approval – plan must meet all city
requirements.
c. The trash enclosure’s colors and building materials shall be consistent with the
main building.
d. A cash escrow or an irrevocable letter of credit for all required exterior
improvements. The amount shall be 150 percent of the cost of the work.
e. Written documentation from all easement holders affecting this site indicating
approval of the plans for the planned improvements.
6. The applicant shall complete the following before occupying the building:
a. Replace any property irons removed because of this construction.
b. Provide continuous concrete curb and gutter around the parking lot and
driveways.
c. Install all required landscaping and an in-ground lawn irrigation system for all
landscaped areas.
7. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety or
welfare.
b. The above-required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or contractor shall
complete any unfinished exterior improvements by June 1 of the following year if
occupancy of the building is in the fall or winter or within six weeks of occupancy
of the building if occupancy is in the spring or summer.
8. All work shall follow the approved plans. City staff may approve minor changes.
Seconded by Councilmember Juenemann Ayes – All
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The motion passed.
2. 1902 Building HVAC Upgrades, City Project 19-18
a. Resolution Authorizing Preparation of Plans and Specifications
b. Use of LHB for Professional Design, Inspection, and Contract
Administration Services
Public Works Director Love gave the staff report.
Councilmember Smith moved to approve the Resolution Authorizing Preparation of
Plans and Specification for the 1902 Building HVAC Upgrades, City Project 19-18.
Resolution 19-06-1708
Authorizing Preparation of Plans and Specifications
WHEREAS, the City of Maplewood completed a citywide asset management
study in 2015 to inform the decision making process for building facility improvements,
and
WHEREAS, the proposed 1902 Building HVAC Upgrade, City Project 19-18, has
been prioritized and is identified in the approved 2019-2023 Capital Improvement Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1. The proposed 1902 Building HVAC Upgrade, City Project 19-18, is hereby
authorized to proceed with the development of plans and specification in
order to bid the project according to State Statute.
2. The professional services firm, and authorized consultant, shall be LHB, Inc.
LHB, Inc. shall be authorized in an amount of $27,785 upon signature of the
Work Order Proposal by the Mayor and the City Manager.
3. The Finance Director is hereby authorized to make the financial transfers
necessary for the preparation of plans and specifications. A proposed budget
of $27,785 shall be established. The proposed financing is from the Building
Maintenance Fund.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
Councilmember Smith moved to approve the use of LHB, Inc. for professional design,
inspection, and contract administration services and to further authorize the Mayor and
the City Manager to sign the attached work order with LHB, Inc.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
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Agenda Item F3 was moved to the end of the agenda.
F3 Presentation of 2018 Comprehensive Annual Financial Report (CAFR)
Finance Director Paulseth introduced the item. Michael Bösl, Audit Manager with
Bergan KDV addressed the council to give the presentation.
Councilmember Smith moved to accept the 2018 Comprehensive Annual Financial
Report.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
K. AWARD OF BIDS
None
L. ADJOURNMENT
Mayor Abrams adjourned the meeting at 9:34 p.m.
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