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2019-06-10 City Council Meeting Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday,June 10, 2019 City Hall, Council Chambers Meeting No.11-19 A.CALL TO ORDER B.PLEDGE OF ALLEGIANCE C.ROLL CALL D.APPROVAL OF AGENDA E.APPROVALOF MINUTES 1.May 28, 2019City Council Workshop Minutes 2.May 28, 2019City Council Meeting Minutes F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update 2.Council Presentations 3.Presentation of 2018 Comprehensive Annual FinancialReport (CAFR) 4.Summary of the 2019 Spring Clean Up Event G.CONSENT AGENDA–Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1.Approval of Claims 2.Resolution to Approve Interfund Loanto Finance Moose Lodge Purchase 3.Resolution to Maintain Statutory Tort Liability Limits 4.Conditional Use Permit Review, Boaters Outlet, 2000 Rice Street 5.Conditional Use Permit Review, Frost English Village, 1957 English Street North 6.Parking Width Waiver and Design Review, Aldrich Arena, 1850 White Bear Avenue North 7.Public Vacation Resolution, 2182 Van Dyke Street North 8.Maplewood Organics Collection Site Agreement 9.Replacement of the Sherwood Park Tennis Courts 10.Resolution Accepting Tree Planting Donation H.PUBLIC HEARINGS–If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I.UNFINISHED BUSINESS 1.Myth Operational Action Plan J.NEW BUSINESS 1.Maplewood Moose Lodge, 3033 Hazelwood Street North a.Conditional Use Permit Resolution b.Design Review 2.1902 Building HVAC Upgrades, City Project 19-18 a.Resolution Authorizing Preparation of Plans and Specifications b.Use of LHB for Professional Design, Inspection, and Contract Administration Services K.AWARD OF BIDS None L.ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings -elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other councilmembers or citizens -unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of councilmembers, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCILWORKSHOP 5:30 P.M. Tuesday, May 28, 2019 Council Chambers, City Hall A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at5:31 p.m.byMayor Abrams. B.ROLL CALL Marylee Abrams,MayorPresent Kathleen Juenemann, CouncilmemberPresent William Knutson, CouncilmemberPresent Sylvia Neblett, CouncilmemberPresent Bryan Smith,CouncilmemberPresent C.APPROVAL OF AGENDA Councilmember Juenemann moved to approve the agenda as submitted. Seconded by CouncilmemberNeblettAyes – All The motion passed. D.UNFINISHED BUSINESS None E.NEW BUSINESS 1.TIF Management Plan and Development Projects Discussion City Manager Coleman introduced the report. Jason Aarsvold, Senior Municipal Advisor with Ehlers addressed the council to give the TIF Management Plan and Development Projects.Shane LaFave with Sherman Associates addressed the council to give additionalinformation on the Frost English Village Phase 3 project. F.ADJOURNMENT Mayor Abramsadjourned the meeting at 6:45 p.m. May 28, 2019 1 City Council Workshop Minutes Packet Page Number 1 of 177 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Tuesday, May 28, 2019 City Hall, Council Chambers Meeting No.10-19 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at7:04 p.m. byMayor Abrams. Mayor Abrams reported on Memorial Day and the purpose to honor the armed service members that gave their lives for our county. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Marylee Abrams, MayorPresent Kathleen Juenemann, CouncilmemberPresent William Knutson, CouncilmemberPresent Sylvia Neblett, CouncilmemberPresent Bryan Smith, CouncilmemberPresent D.APPROVAL OF AGENDA The following items were added to the agenda under Council Presentations: League of Women Voter’s Annual Meeting County Road B Xcel Project Update City CleanUpStats Tuesdayson the Trail 622Educational Foundation STA2RS Banquet Tree Sale Wrap Up North End Open House Rush Line Tour CouncilmemberSmith moved to approve the agenda as amended. Seconded by CouncilmemberJuenemannAyes – All The motion passed. E.APPROVAL OF MINUTES 1.Approval of May 13, 2019 City Council WorkshopMinutes Councilmember Juenemann moved to approve the May 13, 2019City Council Workshop Minutesas submitted. Seconded by Councilmember SmithAyes – All May 28, 2019 1 City Council Meeting Minutes Packet Page Number 2 of 177 E2 The motion passed. 2.Approval of May 13, 2019City Council Meeting Minutes Councilmember Neblett moved to approve the May 13, 2019City Council MeetingMinutes as submitted. Seconded by Councilmember SmithAyes – All The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City Manager Coleman gave anupdate to the council calendar; reviewed other topics of concern or interest requested by councilmembers; and gave an overview of upcoming events in the community. Mayor Abrams reported on the Tree Event that took place this year. Communication Manager Sheeran addressed the council togive information on the Tree Event. Public Works DirectorLovegave additional information. 2.Council Presentations League of Women Voter’s Annual Meeting Councilmember Juenemann reported on the League of Women Voter’s Annual meeting that was held at thenew Wakefield Community Building on May 7, 2019. County Road B Xcel Project Update Councilmember Juenemann requested Public Works Director Lovegive an update on the County Road B Xcel Energy Project. Public Works Director Love provided anupdate on the County Road B Xcel Project. City CleanUpStats Councilmember Juenemann reported on the stats from the City Clean Up that took place this past spring. Tuesdays on the Trail Councilmember Juenemann reported that staff from the Rush Line BRT will be on the trail on Tuesdays in different locations during the month of June to answer questions aboutthe Rush Line. 622 Educational Foundation STA2RS Banquet Councilmember Neblett reported that she and CouncilmemberJuenemann attended the 622 STA2RS Banquet on May 22, 2019. May 28, 2019 2 City Council Meeting Minutes Packet Page Number 3 of 177 E2 Tree Sale Wrap Up Mayor Abrams and Councilmember Smith reported on the trees they bought at the City Tree Sale. North End Open House Mayor Abrams reported on the North End Open Housethat will take place on May 29, 2019. Rush Line Tour Mayor Abramsreported on a tour of the Rush Line she went on earlier in the day. G.CONSENT AGENDA Agenda item G4 & G6 were highlighted. Councilmember Juenemann moved to approve agenda items G1-G6. Seconded by Councilmember SmithAyes – All The motion passed. 1.Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 135,120.69 Checks #103632 thru #103654 dated 05/08/19 thru 05/14/19 $ 755,032.24 Disbursements via debits to checking account dated 05/06/19 thru 05/10/19 $ 283,051.16 Checks # 103655 thru #103689 dated 05/15/19 thru 05/21/19 $ 385,132.51 Disbursements via debits to checking account dated 05/13/19 thru 05/17/19 $ 1,558,336.60 Total Accounts Payable PAYROLL $ 585,019.99 Payroll Checks and Direct Deposits dated 05/17/19 $ 3,140.93 Payroll Deduction check # 99103759 thru # 99103763dated 05/17/19 $ 588,160.92 Total Payroll May 28, 2019 3 City Council Meeting Minutes Packet Page Number 4 of 177 E2 $ 2,146,497.52 GRAND TOTAL Seconded by Councilmember SmithAyes – All The motion passed. 2.Budgeted Capital Project Transfers for 2019 CouncilmemberJuenemann moved to approve thebudgeted capital project transfers dated 5/27/2019 and authorize the Finance Director to make the necessary accounting entries and budget adjustments. Seconded by Councilmember SmithAyes – All The motion passed. 3.Resolution in Support of JB Vang’s Affordable Housing Project Councilmember Juenemann moved to approve the resolution of support for a 60-unit affordable housing project at 1310 Frost Avenue This action also authorizes the Mayor to sign a letter of support and the City Manager to sign the required form acknowledging receptivity of a Metropolitan Council LCA funding award. Resolution 19-05-1697 Resolution Consenting to the Process for the Creation of a Housing Tax Increment Financing District in Support of the Proposed JB Vang Multiple Family Housing Project WHEREAS, the City of Maplewood is a municipal corporation and political subdivision duly organized and existing under the Constitution and laws of the State of Minnesota; and, WHEREAS, Pursuant to Minnesota Statutes §469.174 - §469.1799, the City of Maplewood is authorized to use Tax Increment Financing (TIF) to carry out the public purposes described and contemplated thereby; and, WHEREAS, JB Vang is proposing to construct 60-units of multiple-family rental housing (the "Project") at 1310 Frost Avenue, with 100 percent of the units being affordable to households with incomes at or below 60% of the area median income; and, WHEREAS, the City of Maplewood supports the Project and will endeavor to work with JB Vang to facilitate Tax Increment Financing (TIF) assistance through the creation of a Housing TIF District with such actions being subject to JB Vang securing an allocation of Housing Tax Credits from the Minnesota Housing Finance Agency for the Project; and, WHEREAS, the City of Maplewood cannot create a Housing TIF District in support of the Project until all statutory requirements have been fully satisfied, including the consideration of comments from the public and affected governmental jurisdictions following a public hearing. May 28, 2019 4 City Council Meeting Minutes Packet Page Number 5 of 177 E2 NOW, THEREFORE, BE IT RESOLVED, by the City Council of Maplewood, that the recitals and exhibits, if any, set forth in this Resolution are incorporated into and made a part of this Resolution. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of Maplewood does hereby support the Project subject to final determination by the City Council in its sole discretion of Project eligibility, statutory requirements, public hearings and required reviews, public input, and without surrendering its legislative discretion. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of Maplewood supports the creation of a Tax Increment Financing district for the Project, including a 26-year TIF Note in an amount up to $976,000 in principal, to address a funding gap for the Project. NOW, THEREFORE, BE IT FINALLY RESOLVED, that the City Council of Maplewood hereby authorizes City staff and City consultants to work on Tax Increment Financing assistance for the Project upon receipt of a complete TIF application from JB Vang for the Project. Seconded by CouncilmemberSmithAyes – All The motion passed. 4.Off-Sale Intoxicating Liquor License for Hillside Liquor, 1690 McKnight Road N., Suite B CityClerk Sindt gave the staff report. Amith Madhavaram, owner of Hillside Liquor addressed the council to answer questions. CouncilmemberJuenemann moved to approve the Off-Sale Intoxicating Liquor license for Hillside Liquor, located at 1690 McKnight Rd N., Suite B. Seconded by CouncilmemberSmithAyes – All The motion passed. 5.Resolution for State Aid Variance, Sterling Street Bridge Replacement, City Project 16-25 CouncilmemberJuenemann moved to approve the Resolution Request for Variance from State Aid for the Sterling Street Bridge Replacement, City Project 16-25. Resolution 19-05-1698 Request for Variance from State Aid Sterling Street Bridge Replacement City Project No. 16-25 City of Maplewood, Minnesota A resolution requesting a variance from standard for State Aid Operation for Project No. S.A.P. 138-150-001 (Sterling Street South/MSAS 150 over Fish Creek). May 28, 2019 5 City Council Meeting Minutes Packet Page Number 6 of 177 E2 WHEREAS, the City of Maplewood, MN is preparing plans to remove the structurally deficient, 3 span timber bridge over Fish Creek; and WHEREAS, Minnesota Rules for State Aid Operation 8820.9920 require minimum design standards satisfying a design speed of 35 MPH; and WHEREAS, the reason for this variance request is to match the existing vertical profile of the roadway, to minimize the amount of fill placed in the flood plain, and to eliminate the need for a large bridge structure. NOW, THEREFORE BE IT RESOLVED, that the City of Maplewood City Council does hereby request a variance from the Minnesota Department of Transportation State Aid Operations Rules Chapter 8820.9920 (MINIMUM DESIGN STANDARDS; RURAL AND SUBURBAN UNDIVIDED; NEW OR RECONSTRUCTION PROJECS) to allow a 20 MPH design vertical curve in lieu of a 35 MPH design vertical curve. BE IT FURTHER RESOLVED, that the City of MaplewoodCity Council hereby indemnifies, saves and hold harmless the State of Minnesota and its agents and employees of and from claims, demands, actions, or causes of action arising out of or by reason of replacing bridge number 92252, Sterling Street South overFish Creek, in accordance with Minnesota Rules 8820.9920 and further agrees to defend at their sole cost and expense any action or proceeding commenced for the purpose of asserting any claim arising as a result of the granting this variance. Seconded byCouncilmember SmithAyes – All The motion passed. 6.Resolution for No Parking Along Larpenteur Avenue, Ramsey County Bituminous Overlay Project, City Project 19-03 Councilmember Juenemann moved to approve theResolution Requesting Ramsey County to Restrict Parking on Larpenteur Avenue (CSAH 30) Between 325 Feet West of Beebe Road and McKnight Road. Resolution 19-05-1699 Requesting Ramsey County to Restrict Parking on Larpenteur Avenue (CSAH 30) Between 325 Feet West of Beebe Road and McKnight Road WHEREAS, Larpenteur Avenue (CSAH 30) is a Ramsey County State Aid Route, and WHEREAS, the County of Ramsey is resurfacing Larpenteur Avenue and changing the pavement marking and operations of the roadway, and WHEREAS, the County of Ramsey proposes to stripe Larpenteur Avenue between 325 feet west of Beebe Road and McKnight Road as having bike lanes, and WHEREAS, this improvement does not provide adequate width for parking on the street; and must therefore be conditioned upon certain parking restrictions. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of May 28, 2019 6 City Council Meeting Minutes Packet Page Number 7 of 177 E2 Maplewood hereby requests Ramsey County to ban parking at all times on Larpenteur Avenue between 325 feet west of Beebe Road and McKnight Road. Seconded by CouncilmemberSmithAyes – All The motion passed. H.PUBLIC HEARINGS None I.UNFINISHED BUSINESS 1.Resolution Adopting Revised Assessment Roll, Ferndale-Ivy Area Street Improvements, City Project 18-01 Public Works Director Love gave the staff report and answered questions of the council. City Attorney Batty answered additional questions of the council. Councilmember Juenemann moved to approve theResolution Adopting Revised Assessment Roll, Ferndale-Ivy Area Street Improvements,City Project 18-01. Resolution 19-05-1700 Adopting Revised Assessment Roll WHEREAS, pursuant to a resolution passed by the City Council on May 13, 2019, the assessment roll for the Ferndale-Ivy Area Street Improvements, City Project 18-01 was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following eight (8) property owners have filed objections or deferral requests to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: 1.Parcel 242922430065 – Shannan Seibert, 1235 Ferndale Street North, Unit C20. It is currently proposed that the property be assessed for 1 unit at a rate of $680.10 per unit. Mrs. Seibert is objecting to her assessment and/or requesting a hardship deferral. 2.Parcel 242922440122 – Scott Evans, 1225 Farrell Street North. It is currently proposed that the property be assessed for 1 unit at a rate of $6,600.00 per unit. Mr. Evans is requesting a senior citizen/financial hardship deferral. 3.Parcel 242922440048 – Paul Beaumont, 1216 Ferndale Street North. It is currently proposed that the property be assessed for 1 unit at a rate of $4,539.37 per unit. Mr. Beaumont is requesting a senior citizen/financial hardship deferral. 4.Parcel 242922440134 – Ruth Rubbelke, 1224 Farrell Street North. It is currently proposed that the property be assessed for 1 unit at a rate of $6,600.00 per unit. Ms. Rubbelke is requesting a senior citizen/financial hardship deferral. 5.Parcel 242922440024 – Loretta Vogel, 1276 Ferndale Street North. It is currently proposed that the property be assessed for 1 unit at a rate of $4,539.37 per unit. Ms. May 28, 2019 7 City Council Meeting Minutes Packet Page Number 8 of 177 E2 Vogel is requesting a cancellation of assessment or financial hardship deferral. 6.Parcel 242922440111 – Susan Vik, 1274 Dennis Street North. It is currently proposed that the property be assessed for 1 unit at a rate of $4,206.40 per unit. Ms. Vik is requesting a financial hardship deferral. 7.Parcel 242922430026 – Lisa Hammer, 1225 Ferndale Street North, Unit B3. It is currently proposed that the property be assessed for1 unit at a rate of $680.10 per unit. Ms. Hammer is requesting a revision of assessment or financial hardship deferral. 8.Parcel 242922430020 – Joan Kaiser, 1215 Ferndale Street North, Unit A18. It is currently proposed that the property be assessed for 1unit at a rate of $680.10 per unit. Ms. Kaiser is requesting a senior citizen deferral. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: A.That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the assessment roll for the Ferndale-Ivy Area Street Improvements, City Project 18-01: 1.Parcel 242922430065 – Shannan Seibert, 1235 Ferndale Street North, Unit C20. It is currently proposed that the property be assessed for 1 unit at a rate of $680.10 per unit. Mrs. Seibert is objecting to her assessment and/or requesting a hardship deferral. Staff recommendation is to denya cancellation or revision of assessment as this property is being assessed per the City’s assessment policy andthe assessment does not exceed the benefit to the property as determined through the special benefit appraisal. Staff recommendation is to granta financial hardship deferral upon approval of necessary paperwork and financial information. If approved, the deferral will be for a period of 15 years. Interest will accrue at a rate of 5 percent during the deferral period and the assessment will come due with accumulated interest at the end of the deferral period. 2.Parcel 242922440122 – Scott Evans, 1225 Farrell Street North. It is currently proposed that the property be assessed for 1 unit at a rate of $6,600.00 per unit. Mr. Evans is requesting a senior citizen/financial hardship deferral. Staff recommendation is to granta senior citizen or financial hardship deferral upon approval of necessary paperwork and financial information. If approved, the deferral will be for a period of 15 years. Interest will accrue at a rate of 5 percent during the deferral period and the assessment will come due with accumulated interest at the end of the deferral period. 3.Parcel 242922440048 – Paul Beaumont, 1216 Ferndale Street North. It is currently proposed that the property be assessed for 1 unit at a rate of $4,539.37 per unit. Mr. Beaumont is requesting a senior citizen/financial hardship deferral. Staff recommendation is to granta senior citizen or financial hardship deferral upon approval of necessary paperwork and financial information. If approved, the deferral will be for a period of 15 years. Interest will accrue at a rate of 5 percent during the deferral period and the assessment will come due with accumulated interest at the end of the deferral period. May 28, 2019 8 City Council Meeting Minutes Packet Page Number 9 of 177 E2 4.Parcel 242922440134 – Ruth Rubbelke, 1224 Farrell Street North. It is currently proposed that the property be assessed for 1 unit at a rate of $6,600.00 per unit. Ms. Rubbelke is requesting a senior citizen/financial hardship deferral. Staff recommendation is to granta senior citizen or financial hardship deferral upon approval of necessary paperwork and financial information. If approved, the deferral will be for a period of 15 years. Interest will accrue at a rate of 5 percent during the deferral period and the assessment will come due with accumulated interest atthe end of the deferral period. 5.Parcel 242922440024 – Loretta Vogel, 1276 Ferndale Street North. It is currently proposed that the property be assessed for 1 unit at a rate of $4,539.37 per unit. Ms. Vogel is requesting a cancellation of assessment or financial hardship deferral. Staff recommendation is to denya cancellation or revision of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. Staff recommendation is to granta financial hardship deferral upon approval of necessary paperwork and financial information. If approved, the deferral will be for a period of 15 years. Interest will accrue at a rate of 5 percent during the deferral period and the assessment will come due with accumulated interest at the end of the deferral period. 6.Parcel 242922440111 – Susan Vik, 1274 Dennis Street North. It is currently proposed that the property be assessed for 1 unit ata rate of $4,206.40 per unit. Ms. Vik is requesting a financial hardship deferral. Staff recommendation is to grant a financial hardship deferral upon approval of necessary paperwork and financial information. If approved, the deferral will be for a period of 15 years. Interest will accrue at a rate of 5 percent during the deferral period and the assessment will come due with accumulated interest at the end of the deferral period. 7.Parcel 242922430026 – Lisa Hammer, 1225 Ferndale Street North, Unit B3. It is currently proposed that the property be assessed for 1 unit at a rate of $680.10 per unit. Ms. Hammer is requesting a revision of assessment or financial hardship deferral. Staff recommendation is to denya cancellation or revision of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. Staff recommendation is to granta financial hardship deferral upon approval of necessary paperwork and financial information. If approved, the deferral will be for a period of 15 years. Interest will accrue at a rate of 5 percent during the deferral period and the assessment will come due with accumulated interest at the end of the deferral period. 8.Parcel 242922430020 – Joan Kaiser, 1215 Ferndale Street North, Unit A18. It is currently proposed that the property be assessed for 1 unit at a rate of $680.10 per unit. Ms. Kaiser is requesting a senior citizen deferral. Staff recommendation is to granta senior citizen deferral upon approval of necessary paperwork and financial information. If approved, the deferral will be for a period of 15 years. Interest will accrue at a rate of 5 percent during the deferral period and the assessment will come due with accumulated interest at the end of the deferral period. B.The assessment roll for the Ferndale-Ivy Area Street Improvements, City Project 18-01, as amended, is hereby accepted, a copy of which is attached hereto and made a part hereof. Said assessment roll shall constitute the special assessment against the lands May 28, 2019 9 City Council Meeting Minutes Packet Page Number 10 of 177 E2 named therein, and each track of land therein included is hereby found to be benefited by the proposed improvements in the amount of the assessment levied against it. C.Such assessments shall be payable in equal annual installments extending over a period of 15 years for residential, commercial, townhomes, and multi-family properties, the first installments to be payable on or before the first Monday in January 2020 and shall bear interest at the rate of 5.00 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2019. To each subsequent installment when due shall be added interest for one year on all unpaid installments. D.The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, but no later than November 15, 2019, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the City Clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after November 15, 2019, pay to the County Auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 16 or interest will be charged through December 31 of the next succeeding year. E.The City Engineer and City Clerk shall forthwith after November 15, 2019, but no later than November 16, 2019, transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax list of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Seconded by CouncilmemberKnutsonAyes – All The motion passed. 2.Resolution Adopting Revised Assessment Roll, Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27 Public Works Director Love gave the staff reportand answered questions of the council. CouncilmemberJuenemannmoved to approve theResolution for Adopting Revised Assessment Roll for the Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27. Resolution 19-05-1701 Adopting Revised Assessment Roll WHEREAS, pursuant to a resolution passed by the City Council on May 13, 2019, the assessment roll for the Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following six (6) property owners have filed objections or deferral requests to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: May 28, 2019 10 City Council Meeting Minutes Packet Page Number 11 of 177 E2 1.Parcel 122822230413 – Julia Beasley,469 Dorland Court. It is currently proposed that the property be assessed for ½ of aunit at a rate of $348.31per½unit. Mrs.Beasley is objecting to her assessment as she was previously assessed for the Pond-Dorland Area Street Improvements, City Project 16-12. 2.Parcel 122822420063 – Robert and Kim Prayfrock, 563 Deer Ridge Lane South. It is currently proposed that the property be assessed for 1 unit at a rate of $3,100 per unit. Mr. and Mrs. Prayfrock are objecting to their assessment and/or requesting a deferral of assessment. 3.Parcel 122822420189 – JoAnn Dahlstrom, 515 Crestview Forest Drive South. It is currently proposed that the property be assessed for 1 unit at a rate of $3,100 per unit. Ms. Dahlstrom is requesting a senior citizen deferral. 4.Parcel 122822230436 – Evette Scarver,469 Mailand Court. It is currently proposed that the property be assessed for ½ of aunit at a rate of $348.31per½unit. Mrs. Scarver is objecting to her assessment as she was previously assessed for the Pond- Dorland Area Street Improvements, City Project 16-12. 5.Parcel122822230416– Tim and Lori Pearson,2363 Dorland Court. It is currently proposed that the property be assessed for ½ of aunit at a rate of $348.31per½unit. Mr. and Mrs. Pearsonare objecting to their assessment as they were previously assessed for the Pond-Dorland Area Street Improvements, City Project 16-12. 6.Parcel 122822320047 – Philip Krinkie, 504 McKnight Road South. It is currently proposed that the property be assessed for 3 units at a rate of $3,450 per unit. Mr. Krinkie is objecting to his assessment and requesting a revision of assessment or an undeveloped property deferral. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: A.That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the assessment roll for the Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27: 1.Parcel 122822230413 – Julia Beasley,469 Dorland Court. It is currently proposed that the property be assessed for ½ of aunit at arate of $348.31per½unit. Mrs. Beasley is objecting to her assessment as she was previously assessed for the Pond-Dorland Area Street Improvements, City Project 16-12. Staff recommendation is to denya cancellation or revision of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. This property will have been assessed for 1 full unit between projects 16-12 and 18-27. 2.Parcel 122822420063 – Robert and Kim Prayfrock, 563 Deer Ridge Lane South. It is currently proposed that the property be assessed for 1 unit at a rate of $3,100 per unit. Mr. and Mrs. Prayfrock are objecting to their assessment and/or requesting a deferral of assessment. Staff recommendation is to denya cancellation or revision of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. Staff recommendation is to granta financial May 28, 2019 11 City Council Meeting Minutes Packet Page Number 12 of 177 E2 hardship deferral upon approval of necessary paperwork and financial information. If approved, the deferral will be for a period of 15 years. Interest will accrue at a rate of 5 percent during the deferral period and the assessment will come due with accumulated interest at the end of the deferral period. 3.Parcel 122822420189 – JoAnn Dahlstrom, 515 Crestview Forest Drive South. It is currently proposed that the property be assessed for 1 unit at a rate of $3,100 per unit. Ms. Dahlstrom is requesting a senior citizen deferral. Staff recommendation is to granta senior citizen deferral upon approval of necessary paperwork and financial information. If approved, the deferral will be for a period of 15 years. Interest will accrue at a rate of 5 percent during the deferral period and the assessment will come duewith accumulated interest at the end of the deferral period. 4.Parcel 122822230436 – Evette Scarver,469 Mailand Court. It is currently proposed that the property be assessed for ½ of aunit at a rate of $348.31per½unit. Mrs. Scarver is objecting to her assessment as she was previously assessed for the Pond-Dorland Area Street Improvements, City Project 16-12. Staff recommendation is to denya cancellation or revision of assessment as this property is being assessed per the City’s assessment policy andthe assessment does not exceed the benefit to the property as determined through the special benefit appraisal. This property will have been assessed for 1 full unit between projects 16-12 and 18-27. 5.Parcel 122822230416– Tim and Lori Pearson,2363 Dorland Court. It is currently proposed that the property be assessed for ½ of aunit at a rate of $348.31per½ unit. Mr. and Mrs. Pearsonare objecting to their assessment as they were previously assessed for the Pond-Dorland Area Street Improvements, City Project 16-12. Staff recommendation is to denya cancellation or revision of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. This property will have been assessed for 1 full unit between projects 16-12 and 18-27. 6.Parcel 122822320047 – Philip Krinkie, 504 McKnight Road South. It is currently proposed that the property be assessed for 3 units at a rate of $3,450 per unit. Mr. Krinkie is objecting to his assessment and requesting a revision of assessment or an undeveloped property deferral. Staff recommendation is to denya cancellation or revision of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. Staff recommendation is to grant an undeveloped property deferral for the undeveloped portions of the property (2 units). If approved, the undeveloped property deferral will be for a period of 15 years. Interest will accrue at a rate of 5 percent during the deferral period. If improvements are made to the undeveloped property within the deferral period, the assessment will come due with accumulated interest. If no improvements are made during the 15-year deferral period, the assessment would be terminated on the undeveloped portions of the property. B.The assessment roll for the Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27,as amended, is hereby accepted, a copy of which is attached hereto and made a part hereof. Said assessment roll shall constitute the special assessment against the lands named therein, and each track of land therein included is hereby May 28, 2019 12 City Council Meeting Minutes Packet Page Number 13 of 177 E2 found to be benefited by the proposed improvements in the amount of the assessment levied against it. C.Such assessments shall be payable in equal annual installments extending over a period of 15 years for residential, commercial, townhomes, and multi-family properties, the first installments to be payable on or before the first Monday in January 2020 and shall bear interest at the rate of 5.00 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall beadded interest on the entire assessment from the date of this resolution until December 31, 2019. To each subsequent installment when due shall be added interest for one year on all unpaid installments. D.The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, but no later than November 15, 2019, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the City Clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after November 15, 2019, pay to the County Auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 16 or interest will be charged through December 31 of the next succeeding year. E.The City Engineer and City Clerk shall forthwith after November 15, 2019, but no later than November 16, 2019, transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax list of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Seconded by CouncilmemberSmithAyes – All The motion passed. J.NEW BUSINESS 1.Resolution Providing for the Issuance and Sale of General Obligation Bonds, Series 2019A, in the Proposed Aggregate Principal Amount of $4,700,000 Finance Director Paulseth introduced the staff report. Chris Mickelson, Financial Specialist with Ehlers, addressedthe council to give the presentation. Councilmember Smith moved to approve theResolution providing for the Issuance and Sale of General Obligation Bonds, Series 2019A, in the Proposed Aggregate Principal Amount of $4,700,000. Resolution 19-05-1702 Resolution Providing for the Issuance and Sale of General Obligation ImprovementBonds, Series2019A, to be Issued in the ProposedAggregate Principal Amount of$4,700,000 BE IT RESOLVED By the City Council of the City of Maplewood, Minnesota (the “City”) as follows: Section 1.Findings; Determinations. May 28, 2019 13 City Council Meeting Minutes Packet Page Number 14 of 177 E2 a.Improvement Bonds. (i)The City is authorized by Minnesota Statutes, Chapters 429 and 475, as amended (collectively, the “Improvement Act”), to issue general obligation bonds in an amount deemed necessary to defray in whole or in part the expense incurred and estimated to be incurred in making improvements authorized by the Improvement Act, including the construction, reconstruction, improvement, and maintenance of streets, gutters, curb, and sidewalks and the construction, reconstruction, extension, and maintenance of storm and sanitary sewers and systems. (ii)Certain assessable public improvements within theCity, including the reconstruction of certain streets and associated curb and gutter and utility replacement, designated by the City as the Ferndale-Ivey Area Street Improvement Project, 18-01, and the full-depth reclamation of pavement and underlying materials with respect to certain streets and associated curb and gutter and utility replacement designated by the City as the Mailand-Crestview Forest Area Pavement Rehabilitation Project, 18-27 (collectively, the “Assessable Improvements”), have been made, duly ordered, or contracts let pursuant to the provisions of the Improvement Act. (iii)The Council finds it necessary and expedient to the sound financial management of the affairs of the City to issue general obligation improvement bonds in the proposed aggregate principal amount of $3,550,000 (the “Improvement Bonds”), pursuant to the Improvement Act, to provide financing for the Assessable Improvements. The Improvement Bonds will be payable in part from special assessments imposed on properties in the City specially benefited by the improvements made with the proceeds of the Improvement Bonds. b.Utility Revenue Bonds. (i)The City is authorized by Minnesota Statutes, Chapters444 and 475, as amended (collectively, the “Utility Revenue Act”), to issue general obligation bonds in an amount deemed necessary to defray in whole or in part the expense incurred and estimated to be incurred in making improvements authorized by the Utility Revenue Act, including the building, constructing, reconstructing, repairing, enlarging, and improving of waterworks, sanitary sewer and storm sewer systems, or any portion or portions thereof. (ii)The City Engineer has recommended the reconstruction of certain streets, including various storm sewer, sanitary sewer, watermain, and stormwater quality improvements, designated by the City as the Gladstone Phase 3 Corridor Improvements, Project 16-18 (the “Utility Improvements”), pursuant to the Utility Revenue Act. (iii)The Council finds it necessary and expedient to the sound financial management of the affairs of the City to issue general obligation utility revenue bonds in the proposed aggregate principal amount of $1,150,000 (the “Utility Revenue Bonds”), pursuant to the Utility Revenue Act, to May 28, 2019 14 City Council Meeting Minutes Packet Page Number 15 of 177 E2 provide financing for the Utility Improvements. Section 2.Bonds Authorized. a.It is necessary and expedient to the sound financial management of the affairs of the City to issue its General Obligation Improvement Bonds, Series 2019A (the “Series 2018A Bonds”), in the proposed aggregate principal amount of $4,700,000, pursuant to the Improvement Act and the Utility Revenue Act (collectively, the “Act”) to provide financing for the Assessable Improvements and the Utility Improvements. The Series 2019A Bonds will be issued, sold, and delivered in accordance with the terms of a pre-sale report prepared by Ehlers & Associates, Inc., and distributed on or before the date hereof (the “Pre-Sale Report”). Ehlers & Associates, Inc., as municipal advisor to the City, is authorized to assist the City in the offer and sale of the Series 2019A Bonds. The officers, employees, and agents of the City are hereby authorized to assist Ehlers & Associates, Inc. with respect to its activities in connection with the issuance and sale of the Series 2019A Bonds. b.The City is authorized by Section 475.60, subdivision 2(9) of the Act to negotiate the sale of the Series 2019A Bonds, it being determined that the City has retained an independent municipal advisor in connection with such sale. Section 3.Authorization to Offer Bonds. The City Manager and the Finance Director of the City, together with Ehlers & Associates, Inc., are authorized and directed to prepare and distribute an Official Statement with respect to the Series 2019A Bonds, apply for a rating from one ormore rating agencies with respect to the Series 2019A Bonds, negotiate the sale of the Series 2019A Bonds, and take such other actions as are necessary or appropriate in anticipation of the award and sale of the Series 2019A Bonds in accordance with the Pre-Sale Report. The City Council will meet at or after 7:00P.M. on Monday, June 24, 2019, to consider proposals on the Series 2019A Bonds, award the sale of the Series 2019A Bonds, and take any other appropriate actions with respect to the Series 2019A Bonds. Section 4.Authorization of Bond Counsel. The law firm of Kennedy & Graven, Chartered, as bond counsel for the City, is authorized to act as bond counsel and to assist in the preparation and review of necessary documents, certificates, and instruments relating to the Series 2019A Bonds. The officers, employees, and agents of the City are hereby authorized to assist Kennedy & Graven, Chartered, with respect to the preparation of such documents, certificates, and instruments and its other activitiesin connection with the issuance and sale of the Series 2019A Bonds. Section 5.Covenants and Undertakings. In the resolution awarding the sale of the Bonds the City Council will set forth the covenants and undertakings required by the Act. Seconded byCouncilmember JuenemannAyes – All The motion passed. K.AWARD OF BIDS None May 28, 2019 15 City Council Meeting Minutes Packet Page Number 16 of 177 E2 L.ADJOURNMENT Mayor Abrams adjourned the meeting at7:54 p.m. May 28, 2019 16 City Council Meeting Minutes Packet Page Number 17 of 177 F1a Packet Page Number 18 of 177 F1a Packet Page Number 19 of 177 F3 CITY COUNCIL STAFF REPORT Meeting Date June 10, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Presentationof 2018 Comprehensive Annual Financial Report (CAFR) Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The Council will review and consider acceptance of the 2018 Comprehensive Annual Financial Report. The report will be presented by the City’s external auditors, BerganKDV. The auditors have provided an unmodified opinion on the financial statement, which is the highest opinion that can be given. Recommended Action: acceptthe 2018 Comprehensive Annual Financial Report. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is 0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The City is required by Minnesota law to have an external audit annually. The audit provides reasonable assurance to the City Council and stakeholders that the financial statements are free of material misstatement and that the financial report is complete and reliable. Background The Comprehensive Annual Financial Report (CAFR) of the City has been completed for the year- ended December 31, 2018. The CAFR is the City’s official annual report and is prepared by the Finance Department. It has been audited by the certified public accounting firm of BerganKDV. Their unmodified opinion on the fair presentation of the financial statements is included within the CAFR. The CAFR includes the Independent Auditor’s Report and the Reports on Compliance with Packet Page Number 20 of 177 F3 Government Auditing Standards Uniform Grant Guidance. A Legal Compliance Report and Communications Letter are also included for your review. There were no audit findings. Members of the City Council have received a hard copy of the Comprehensive Annual Financial Report (CAFR) and supporting documentation. An electronic version will be available on the City’s website. Attachments 1. BerganKDV PowerPoint Packet Page Number 21 of 177 F3, Attachment 1 Packet Page Number 22 of 177 F3, Attachment 1 Government Auditing Standards Packet Page Number 23 of 177 F3, Attachment 1 Packet Page Number 24 of 177 F3, Attachment 1 Packet Page Number 25 of 177 F3, Attachment 1 Packet Page Number 26 of 177 F3, Attachment 1 Packet Page Number 27 of 177 F3, Attachment 1 Packet Page Number 28 of 177 F3, Attachment 1 Packet Page Number 29 of 177 F3, Attachment 1 Packet Page Number 30 of 177 F3, Attachment 1 Packet Page Number 31 of 177 F3, Attachment 1 Packet Page Number 32 of 177 F3, Attachment 1 Packet Page Number 33 of 177 F3, Attachment 1 Packet Page Number 34 of 177 F3, Attachment 1 Packet Page Number 35 of 177 F3, Attachment 1 Packet Page Number 36 of 177 F3, Attachment 1 Packet Page Number 37 of 177 F3, Attachment 1 Packet Page Number 38 of 177 F3, Attachment 1 18 18 Packet Page Number 39 of 177 F3, Attachment 1 Packet Page Number 40 of 177 F3, Attachment 1 Packet Page Number 41 of 177 F3, Attachment 1 Packet Page Number 42 of 177 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 Comprehensive Annual Financial Report for the year ended December 31, 201 City of Maplewood Minnesota For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 Government Auditing Standards For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 Required Supplementary Information Other Information For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 Government Auditing Standards Government Auditing Standards, Government Auditing Standards For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 record 06/10/2019 F3 Date: Item: permanent the For Meeting Agenda For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 The Financial Reporting Entity. For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 General Fund Debt Service Fund Public Improvement Projects Fund For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 Ambulance Service Fund Community Center Operations Fund Environmental Utility Fund Recycling Program Fund Sanitary Sewer Fund Street Light Utility Fund Special Revenue Funds Î Capital Projects Funds Internal Service Funds Agency Fund For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 program revenues general revenues operating revenuesnonoperating . ' Minnesota Statutes ' For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 Minnesota Statutes For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 Accounting and Financial Reporting for Intangible Assets , For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 Net investment in capital assets Restricted net position Unrestricted net position For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 ' Minnesota Statutes' """" ' ' Minnesota Statutes ' ' ' ' . ' ' '' For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 ' " " ' ' ' For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 Minnesota Statutes For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 ' For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 Minnesota Statutes ' For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 ' For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 . Minnesota Statutes For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 ' Minnesota State Statutes For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 Minnesota Statutes For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 Actuarial assumptions For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 Discount rate For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 06/10/2019 Agenda Item: F3 For the permanent record Meeting Date: 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Agenda Item: F3 For the Permanent Record Meeting Date: 06/10/2019 Agenda Item: F3 For the Permanent Record Meeting Date: 06/10/2019 Agenda Item: F3 For the Permanent Record Meeting Date: 06/10/2019 Agenda Item: F3 For the Permanent Record Meeting Date: 06/10/2019 Agenda Item: F3 For the Permanent Record Meeting Date: 06/10/2019 Agenda Item: F3 For the Permanent Record Meeting Date: 06/10/2019 Agenda Item: F3 For the Permanent Record Meeting Date: 06/10/2019 Agenda Item: F3 For the Permanent Record Meeting Date: 06/10/2019 Agenda Item: F3 For the Permanent Record Meeting Date: 06/10/2019 Agenda Item: F3 For the Permanent Record Meeting Date: 06/10/2019 Agenda Item: F3 For the Permanent Record Meeting Date: 06/10/2019 Agenda Item: F3 For the Permanent Record Meeting Date: 06/10/2019 Agenda Item: F3 For the Permanent Record Meeting Date: 06/10/2019 Agenda Item: F3 For the Permanent Record Meeting Date: 06/10/2019 Agenda Item: F3 For the Permanent Record Meeting Date: 06/10/2019 Agenda Item: F3 For the Permanent Record Meeting Date: 06/10/2019 Agenda Item: F3 For the Permanent Record Meeting Date: 06/10/2019 Agenda Item: F3 For the Permanent Record Meeting Date: 06/10/2019 Agenda Item: F3 FIDUCIARY ACTIVITIES For the Permanent Record Meeting Date: 06/10/2019 Agenda Item: F3 FIDUCIARY ACTIVITIES LEASES For the Permanent Record Meeting Date: 06/10/2019 Agenda Item: F3 LEASES For the Permanent Record Meeting Date: 06/10/2019 Agenda Item: F3 Government Auditing Standards For the Permanent Record Meeting Date: 06/10/2019 Agenda Item: F3 Government Auditing Standards For the Permanent Record Meeting Date: 06/10/2019 Agenda Item: F3 Government Auditing Standards Government Auditing Standards For the Permanent Record Meeting Date: 06/10/2019 Agenda Item: F3 Government Auditing Standards Government Auditing Standards For the Permanent Record Meeting Date: 06/10/2019 Agenda Item: F3 Government Auditing Standards Minnesota Legal Compliance Audit Guide for Cities Minnesota Statutes Minnesota Legal Compliance Audit Guide for Cities F4 CITY COUNCILSTAFF REPORT Meeting Date June 10, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Shann Finwall, AICP, Environmental Planner PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM:Summary of the 2019 Spring Clean Up Event Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: One of the goals of the Maplewood Solid Waste Ordinance is to promote best practices in solid waste management to protect air quality, water quality, and natural resources. The City’s annual Spring Clean Up is a solid waste best practice that allows residents to drop of bulky items for reuse, recycling, and disposal. Recommended Action: Discussion purposes only, no action required. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is $0.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The Maplewood Spring Clean Up creates operational effectiveness by protecting the public health and safety, and promoting city cleanliness and livability. It is also an important component of the City’s green infrastructure – which purpose is to achieve a reduction in waste generated by using best management practices to protect air quality, water quality, and natural resources. Background The Spring Clean Up was held on Saturday, May 11, 2019, at Aldrich Arena. The City worked with Tennis Sanitation, LLC as the main contractor for this event. This memorandum summarizes the attendance and materials collected during the event. Packet Page Number 43 of 177 F4 Clean Up Comparisons Materials Collected2016 2017 2018 2019 Attendance (# of vehicles) 564 580486 432 Garbage /MSW/Construction (Tons)43.5740.7418.15 28.51 Appliances (#) 142 12962 102 25 (event Tires (# from yard and event)385 290?only) 22,721 20,457 3,675 Electronic Waste (lbs)lbs lbslbs 2785 lbs (added (added tv/monitor (#)above) above)177 136 Mattresses Recycled (#) 159 12093 98 Furniture Collected for Reuse 6,000 lbs 474 lbs n/a n/a 2,361 2,641 Carpet Recycled 3,288 lbs lbs lbs 3,274 lbs Bicycles Collected for Reuse (#) 82 51 ?64 Small Engines (#)? ??55 Food - Second Harvest Heartland (lbs) 411 lbs 378 lbs ?149 Cash Donation - Second Harvest Heartland ($) $298.90 $65 ?$30 7474 7,048 Shredding (lbs) n/a lbs lbs 6,196 lbs Household Hazardous Waste (drop offs) ? ??146 Used Clothing (lbs) n/a n/an/a 573 lbs New Materials Collected During the Spring Clean Ups the City focuses on reusing and recycling as much of the materials collected aspossible. Examples include small engines and bikes which are rebuilt or recycled and mattresses and carpets which are recycled. For the first time this year, the City collected used clothing through US Again. US Again diverts textile waste from landfills. The City collected 573 pounds of used clothing which will be shipped to areas in need, creating a valuable resource and jobs. Volunteers and Staff It takes a crew of dedicated staff and volunteers to run the event as follows: Maplewood City Councilmembers Maplewood Public Works staff Maplewood Police and Police Reserve Staff members from the City Manager’s Office, Community Development Department, and Citizen Services. Ramsey County Sentence to Serve Packet Page Number 44 of 177 F4 Ramsey County Household Hazardous Waste Special Thank You Localbusinesses helped make the event a success: Nino’s Pizzeria – Pizzas for lunch Maplewood Bakery – Baked goods for breakfast Bachman’s – Coupons for Mother’s Day Shopping Half Price Books – Coupons and Bookmarks for Mother’s Day Shopping Ramsey County Environmental Health – Reusable bags for participants Fall Clean Up Campaign Maplewood residents also have the option of disposing of bulky items curbside through the City’s trash program. Republic Services, the City’s contracted trash hauler, collects bulky items year round for an additional fee from trash service. Throughout the month of October, Republic Services partners with the City on a reduced-ratebulky item collection service called the Fall Clean Up Campaign. Educationsurrounding the campaign includes ways to reduce, reuse, and recycle in addition to the reduced price bulky item collection. Attachments None Packet Page Number 45 of 177 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 46 of 177 G1 MEMORANDUM Melinda Coleman, City Manager TO: Ellen Paulseth, Finance Director FROM: June 4, 2019 DATE: Approval of Claims SUBJECT: Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $397,739.14Checks #103690 thru #103731 dated 05/17/19 thru 05/28/19 $646,403.48Disbursements via debits to checking account dated 05/20/19 thru 05/24/19 $275,117.65Checks # 103732 thru #103761 dated 06/04/19 $555,192.10Disbursements via debits to checking account dated 05/28/19 thru 05/31/19 $1,874,452.37Total Accounts Payable PAYROLL $566,067.20Payroll Checks and Direct Deposits dated 05/31/19 $1,119.08Payroll Deduction check # 99103771 thru # 99103772 dated 05/31/19 $567,186.28Total Payroll $2,441,638.65GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments Packet Page Number 47 of 177 G1, Attachments Check Register City of Maplewood 05/24/2019 CheckDateVendorDescriptionAmount 10369005/17/201904222SYNERGY MOTOR CAR COMPANYBAIT CAR (AUTO THEFT GRANT)7,354.25 10369105/28/201900283CENTURY COLLEGEMODERN FIRE ATTACK TRAINING125.00 10369205/28/201904572ETTEL & FRANZ ROOFING CO.ROOF REPAIRS - PARK MAINTENANCE1,168.00 10369305/28/201900687HUGO'S TREE CARE INCTREE REMOVAL MAYHILL/UPPER AFTON550.00 05/28/2019HUGO'S TREE CARE INC 00687TREE TRIMMING - CITY HALL550.00 05/28/2019KIMLEY-HORN & ASSOCIATES INC 10369402728PROJ 18-01 FERNDALE-IVY RGNL FLD STD508.80 05/28/2019WILLIE MCCRAY 10369505311SOFTBALL UMPIRES 05/13 - 05/16412.50 05/28/2019METROPOLITAN COUNCIL 10369600985WASTEWATER - JUNE292,220.83 05/28/2019NEOFUNDS 10369705902POSTAGE - CITY HALL LATE FEE39.00 05/28/2019PAETEC/WINDSTREAM 10369801819LOCAL PHONE SERVICE 04/15 - 05/14599.29 05/28/2019SUBURBAN SPORTSWEAR 10369901546T-BALL UNIFORMS2,409.85 05/28/2019T A SCHIFSKY & SONS, INC 10370001574BITUMINOUS MATERIALS FOR PAVING6,997.48 05/28/2019T A SCHIFSKY & SONS, INC 01574BITUMINOUS MATERIALS~5,788.57 05/28/2019T A SCHIFSKY & SONS, INC 01574BITUMINOUS MATERIALS~3,116.69 05/28/2019XCEL ENERGY 10370101190ELECTRIC & GAS UTILITY4,299.29 05/28/2019XCEL ENERGY 01190ELECTRIC & GAS UTILITY2,056.43 05/28/2019XCEL ENERGY 01190ELECTRIC & GAS UTILITY226.66 05/28/2019XCEL ENERGY 01190FIRE SIRENS53.84 05/28/2019ARVIG ENTERPRISES INC 10370205638FIBER RUN TO FIRE STATION 27,593.00 05/28/2019BERGANKDV 103703049922018 AUDIT5,000.00 05/28/2019BHE COMMUNITY SOLAR, LLC 10370405972COMMUNITY SOLAR GARDEN-FEB/MAR8,894.54 05/28/2019BLUE NET, INC. 10370505948CONTRACTOR ASSIST NEW INTRANET225.00 05/28/2019BLUE NET, INC. 05948CONTRACTOR ASSIST NEW INTRANET75.00 05/28/2019BROWN & BIGELOW, INC. 10370605821KIDS SAFETY GIVE AWAYS696.27 05/28/2019WHITE BEAR AREA CHAMBER OF COMME 10370705187MEMBERSHIP FEES JUNE 2019-MAY 2020540.00 05/28/2019EHLERS, INC. 10370800453TIF MANAGEMENT5,696.25 05/28/2019ELPIS ENTERPRISES 10370903569BUILD BIRDFEEDERS - ARBOR DAY240.00 05/28/2019EMERGENCY RESPONSE SOLUTIONS 10371005283TURN-OUT GEAR2,316.67 05/28/2019EMERGENCY RESPONSE SOLUTIONS 05283TURN-OUT GEAR561.17 05/28/2019ENGINEERED SALES CO. 10371106022DISPLAY CONTROL BOARDS - BOILERS1,409.01 05/28/2019GRAPHIC DESIGN, INC. 10371205313BUSINESS CARDS184.47 05/28/2019HIRSHFIELD'S 10371300671TOTE OF ATHLETIC FIELD MARKING PAINT1,512.50 05/28/2019KENNEDY & GRAVEN CHARTERED 10371402137LEGAL FEES - APRIL11,453.70 05/28/2019KFT FIRE TRAINER, LLC 10371505642SERVICE CONTRACT 4/01/19 - 9/30/20193,986.00 05/28/2019MN DEPT OF LABOR & INDUSTRY 10371600393PRESSURE VESSEL FIRESTATION 210.00 05/28/2019LINE 1 PARTNERS, INCCABLING AT PD455.00 10371700244 10371805/28/201900891M A M ALUNCHEON MEETING 04/25 - M FUNK25.00 10371905/28/201901088MN POLLUTION CONTROL AGENCYHAZARDOUS WASTE ANNUAL FEE (2018 WA260.12 10372005/28/201901175CITY OF NORTH ST PAULMONTHLY UTILITIES - APRIL3,463.46 05/28/201901175CITY OF NORTH ST PAULFIBER OPTIC ACCESS CHG - MAY1,000.00 10372105/28/201905356NORTH SUBURBAN ACCESS CORPWEBSTREAMING SRVS - APRIL2,194.00 05/28/2019NORTHERN TECHNOLOGIES, LLC 10372204507PROJ 17-18 PROF SRVS 04/07 - 05/04860.21 05/28/2019ONE TIME VENDOR 10372300001MCMILLER-DAVENPORT DOG LICENSE100.00 05/28/2019PHYSIO-CONTROL, INC. 10372401261EMS REPORTING SOFTWARE - APRIL882.00 05/28/2019PHYSIO-CONTROL, INC. 01261EMS REPORTING SOFTWARE - MAY882.00 05/28/2019PLAZA TV & APPL INC 10372503614FREEZER REPAIR STATION 289.95 05/28/2019MN DEPT OF PUBLIC SAFETY 10372600396HAZARDOUS MATERIAL STORAGE FEE25.00 05/28/2019CITY OF ROSEVILLE 10372702001PHONE SERVICE - MAY2,380.00 05/28/2019CITY OF ROSEVILLE 02001IT SUPPORT SERVICES - MAY431.00 05/28/2019TOSHIBA FINANCIAL SERVICES (2) 10372805528FINAL LEASE PMT & USAGE474.57 05/28/2019TOSHIBA FINANCIAL SERVICES (2) 05528FINAL LEASE PMT & USAGE464.18 05/28/2019TOSHIBA FINANCIAL SERVICES (2) 05528FINAL LEASE PMT & USAGE337.59 05/28/2019TRACKER 10372905921ANNUAL SUB FEE - JUNE 1, 2019-20203,540.00 05/28/2019MIKE TURNBULL 10373005842FIRE MARSHAL SERVICES 04/01 - 04/18780.00 05/28/2019US BANK 10373102464PAYING AGENT FEES225.00 Packet Page Number 48 of 177 G1, Attachments 397,739.14 42Checks in this report. Packet Page Number 49 of 177 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 5/20/2019MN State TreasurerDrivers License/Deputy Registrar71,190.37 5/20/2019U.S. TreasurerFederal Payroll Tax99,619.62 5/20/2019P.E.R.A.P.E.R.A.118,478.82 5/20/2019MidAmerica - INGHRA Flex plan16,127.13 5/20/2019Labor UnionsUnion Dues1,642.84 5/20/2019ICMA (Vantagepointe)Retiree Health Savings10,834.63 5/21/2019MN State TreasurerDrivers License/Deputy Registrar42,652.40 5/21/2019Empower - State PlanDeferred Compensation34,424.00 5/22/2019MN State TreasurerDrivers License/Deputy Registrar67,561.46 5/22/2019Delta DentalDental Premium2,925.12 5/23/2019MN State TreasurerDrivers License/Deputy Registrar87,133.47 5/24/2019MN State TreasurerDrivers License/Deputy Registrar91,567.55 5/24/2019MN Dept of Natural ResourcesDNR electronic licenses1,311.00 5/24/2019Optum HealthDCRP & Flex plan payments935.07 646,403.48 Packet Page Number 50 of 177 G1, Attachments Check Register City of Maplewood 05/30/2019 CheckDateVendorDescriptionAmount 10373206/04/201905114BOLTON & MENK, INC.GENERAL ENGINEERING PROF SRVS850.00 10373306/04/201900213BREDEMUS HARDWARE CO INCREPAIR TO REAR SERVICE DOOR - 1902745.00 10373406/04/201904137THE EDGE MARTIAL ARTSKARATE INSTRUCTION - ARPIL & MAY1,417.50 10373506/04/201905353MANSFIELD OIL COCONTRACT GASOLINE - MAY9,267.73 10373606/04/201905311WILLIE MCCRAYSOFTBALL UMPIRES 05/20 - 05/23412.50 10373706/04/201901202NYSTROM PUBLISHING CO INCSANDY LAKE SITE - MEETING MAILING272.23 10373806/04/201901546SUBURBAN SPORTSWEARYOUTH SOFTBALL UNIFORMS600.50 10373906/04/201901574T A SCHIFSKY & SONS, INCPROJ 17-18 FARRELL-FERNDALE PMT#13187,638.67 10374006/04/201905013YALE MECHANICAL LLCBEARING AHU #1 & 2 - CITY HALL1,476.95 10374106/04/201900043ADAM'S PEST CONTROL INCQUARTERLY SRVS - PARK MAINTENANCE54.06 10374206/04/201900228BRUCE NELSON PLBG. & HTG. INC.REPAIR TO EMTC291.00 10374306/04/201905369CINTAS CORPORATION #470CLEANING SUPPLIES-CH/PD/PW/PM73.95 10374406/04/201902909COMPASS MINERALS AMERICA INC.ROAD SALT~14,966.02 06/04/201902909COMPASS MINERALS AMERICA INC.ROAD SALT~8,322.92 06/04/201902909COMPASS MINERALS AMERICA INC.ROAD SALT~1,717.56 10374506/04/201900531FRA-DOR INC.BLACK DIRT FOR RESTORATION WORK85.00 10374606/04/201905668GUARDIAN SUPPLYVESTS EMBROIDERED619.99 10374706/04/201906023HONKY-TONK JUMP LLCMUSIC IN THE BARN EVENT JUNE 7TH900.00 10374806/04/201902137KENNEDY & GRAVEN CHARTEREDATTORNEY FEES-CABLE MATTERS-APRIL1,093.75 10374906/04/201900827L M C I TCLAIM DEDUCTIBLE LMC CA 74714 (18/19)4,315.70 10375006/04/201905576NORTHLAND RECREATIONSITE FURNISHINGS WAKEFIELD BLDG13,949.62 10375106/04/201902923OAKDALE FIRE DEPARTMENTTRAINING CENTER ITEMS1,014.25 10375206/04/201900001ONE TIME VENDORREFUND R GIESECKE - TRANS MEDIC1,837.56 10375306/04/201900001ONE TIME VENDORRETURN OF FORFEITED MONEY-K VANG668.05 10375406/04/201900001ONE TIME VENDORREFUND J CELSKI - TRANS MEDIC579.80 06/04/201900001ONE TIME VENDORREFUND J CELSKI - TRANS MEDIC109.50 06/04/201900001ONE TIME VENDORREFUND J CELSKI - TRANS MEDIC109.50 10375506/04/201900001ONE TIME VENDORREFUND K HER - TRANS MEDIC225.00 10375606/04/201900001ONE TIME VENDORREFUND MAE SEE YANG - TRANS MEDIC115.00 10375706/04/201900001ONE TIME VENDORREFUND L MROSZAK - TRANS MEDIC74.68 10375806/04/201905918PERKINS + WILL INC.NORTH END VISION PLAN13,809.00 10375906/04/201901418SAM'S CLUB DIRECTCHAIRS FOR CITY EVENT TRAILER263.76 06/04/201901418SAM'S CLUB DIRECTMEMBERSHIP FEES/SERVICE FEES170.00 06/04/201901418SAM'S CLUB DIRECTSPECIAL EVENT SUPPLIES60.90 10376006/04/201901836ST PAUL, CITY OFSTREET LIGHT REPAIR- WBA/CO RD D656.00 10376106/04/201901730W W GOETSCH ASSOCIATES, INC.REPAIR PUMPS AT LIFT STATION 14 & 176,354.00 275,117.65 30Checks in this report. Packet Page Number 51 of 177 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 5/28/2019MN State TreasurerDrivers License/Deputy Registrar60,264.79 5/29/2019MN State TreasurerDrivers License/Deputy Registrar81,915.49 5/29/2019Delta DentalDental Premium3,160.35 5/30/2019MN State TreasurerDrivers License/Deputy Registrar35,628.72 5/31/2019MN State TreasurerDrivers License/Deputy Registrar111,088.20 5/31/2019Optum HealthDCRP & Flex plan payments642.66 5/31/2019U.S. TreasurerFederal Payroll Tax104,015.65 5/31/2019P.E.R.A.P.E.R.A.119,824.93 5/31/2019ICMA (Vantagepointe)Deferred Compensation8,116.00 5/31/2019ICMA (Vantagepointe)Retiree Health Savings2,340.00 5/31/2019Labor UnionsUnion Dues3,149.34 5/31/2019MN State TreasurerState Payroll Tax25,045.97 555,192.10 Packet Page Number 52 of 177 G1, Attachments CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT 05/31/19ABRAMS, MARYLEE635.7998.11 05/31/19JUENEMANN, KATHLEEN473.60 05/31/19KNUTSON, WILLIAM473.60 05/31/19NEBLETT, SYLVIA473.60 05/31/19SMITH, BRYAN473.60 05/31/19COLEMAN, MELINDA6,636.00 05/31/19FUNK, MICHAEL5,472.25 05/31/19KNUTSON, LOIS3,216.44 05/31/19CHRISTENSON, SCOTT2,479.06 05/31/19JAHN, DAVID2,203.02 05/31/19JONES, KELLY2,450.05 05/31/19HERZOG, LINDSAY2,113.7815.37 05/31/19RAMEAUX, THERESE3,630.29 05/31/19ANDERSON, CAROLE1,388.94 05/31/19DEBILZAN, JUDY2,514.59 05/31/19OSWALD, BRENDA2,550.40 05/31/19PAULSETH, ELLEN5,328.8199.99 05/31/19RUEB, JOSEPH4,120.09 05/31/19ARNOLD, AJLA2,226.83 05/31/19BEGGS, REGAN2,206.60 05/31/19COLE, DEBORAH3,591.45 05/31/19EVANS, CHRISTINE2,248.99 05/31/19LARSON, MICHELLE2,249.04 05/31/19SINDT, ANDREA3,707.6988.16 05/31/19HANSON, MELISSA1,957.87 05/31/19HOCKBEIN, JUDY907.11 05/31/19KRAMER, PATRICIA1,175.32 05/31/19MOY, PAMELA1,817.44 05/31/19OSTER, ANDREA2,319.91 05/31/19RICHTER, CHARLENE1,568.75 05/31/19VITT, JULIANNE1,128.21 05/31/19WEAVER, KRISTINE3,398.20 05/31/19ABEL, CLINT2,958.94 05/31/19ALDRIDGE, MARK3,614.11 05/31/19BAKKE, LONN4,294.04 05/31/19BARTZ, PAUL2,202.79 05/31/19BELDE, STANLEY3,771.01 05/31/19BENJAMIN, MARKESE3,746.07 05/31/19BERG, TERESA919.50 05/31/19BERGERON, ASHLEY2,987.98 05/31/19BIERDEMAN, BRIAN4,646.25 05/31/19BURT-MCGREGOR, EMILY2,689.62 05/31/19BUSACK, DANIEL4,646.26 05/31/19COLEMAN, ALEXANDRA2,359.94 05/31/19CONDON, MITCHELL2,308.01 05/31/19CORCORAN, THERESA2,251.29 05/31/19CROTTY, KERRY4,700.02 05/31/19DEMULLING, JOSEPH3,856.11 05/31/19DUGAS, MICHAEL4,685.46 05/31/19FISHER, CASSANDRA2,503.39 Packet Page Number 53 of 177 G1, Attachments 05/31/19FORSYTHE, MARCUS3,573.52 05/31/19FRITZE, DEREK4,104.78 05/31/19GABRIEL, ANTHONY4,964.93 05/31/19HAWKINSON JR, TIMOTHY3,746.35 05/31/19HENDRICKS, JENNIFER2,003.26 05/31/19HER, PHENG3,415.11 05/31/19HIEBERT, STEVEN3,712.83 05/31/19HOEMKE, MICHAEL3,592.32 05/31/19JOHNSON, KEVIN4,490.98 05/31/19KHAREL, RAM174.00 05/31/19KONG, TOMMY3,679.72 05/31/19KROLL, BRETT3,548.71 05/31/19KUCHENMEISTER, JASON1,749.60 05/31/19KVAM, DAVID4,993.28 05/31/19LANGNER, SCOTT3,484.91 05/31/19LANGNER, TODD4,679.17 05/31/19LENERTZ, NICHOLAS2,816.03 05/31/19LYNCH, KATHERINE3,571.86 05/31/19MARINO, JASON3,739.11 05/31/19MCCARTY, GLEN3,484.91 05/31/19MICHELETTI, BRIAN4,145.45 05/31/19MURRAY, RACHEL2,617.75 05/31/19NADEAU, SCOTT5,791.09 05/31/19NYE, MICHAEL4,784.10 05/31/19OLSON, JULIE3,739.11 05/31/19PARKER, JAMES3,605.50 05/31/19PEREZ, GUSTAVO2,027.20 05/31/19PETERS, DANIEL2,593.95 05/31/19SALCHOW, CONNOR464.00 05/31/19SEPULVEDA III, BERNARDO456.75 05/31/19SHEA, STEPHANIE2,043.40 05/31/19SHORTREED, MICHAEL4,981.25 05/31/19SPARKS, NICOLLE2,276.63 05/31/19STARKEY, ROBERT2,911.27 05/31/19STEINER, JOSEPH4,435.65 05/31/19STOCK, AUBREY2,465.07 05/31/19SWETALA, NOAH2,276.63 05/31/19TAUZELL, BRIAN3,754.99 05/31/19THIENES, PAUL4,980.86 05/31/19WENZEL, JAY3,691.78 05/31/19WIETHORN, AMANDA2,537.11 05/31/19XIONG, KAO3,565.31 05/31/19XIONG, TUOYER2,276.63 05/31/19ZAPPA, ANDREW4,070.66 05/31/19BARRETTE, CHARLES4,089.44 05/31/19BAUMAN, ANDREW4,437.42 05/31/19BEITLER, NATHAN4,051.82 05/31/19CAPISTRANT, JOHN198.75 05/31/19CONWAY, SHAWN4,134.96 05/31/19CRAWFORD JR, RAYMOND906.32 05/31/19CRUMMY, CHARLES2,976.40 05/31/19DABRUZZI, THOMAS902.22 05/31/19DANLEY, NICHOLAS3,156.34 05/31/19DAVISON, BRADLEY2,752.49 05/31/19DAWSON, RICHARD4,779.78 05/31/19HAGEN, MICHAEL3,172.71 05/31/19HALWEG, JODI3,991.92 05/31/19HAWTHORNE, ROCHELLE4,916.93 05/31/19KUBAT, ERIC4,137.82 05/31/19LANDER, CHARLES4,647.10 05/31/19LO, CHING1,325.87 Packet Page Number 54 of 177 G1, Attachments 05/31/19LUKIN, STEVEN5,475.51 05/31/19MALESKI, MICHAEL2,962.23 05/31/19MCGEE, BRADLEY3,066.94 05/31/19MERKATORIS, BRETT3,983.24 05/31/19MONDOR, MICHAEL5,259.36 05/31/19NEILY, STEVEN3,129.08 05/31/19NIELSEN, KENNETH2,873.98 05/31/19NOVAK, JEROME4,114.07124.33 05/31/19POWERS, KENNETH4,922.97 05/31/19RADINZEL, AUSTIN2,937.46 05/31/19SEDLACEK, JEFFREY4,185.16 05/31/19STREFF, MICHAEL3,542.44 05/31/19ZAPPA, ERIC3,172.10 05/31/19CORTESI, LUANNE2,248.99 05/31/19JANASZAK, MEGHAN2,796.01 05/31/19BRINK, TROY2,828.48 05/31/19BUCKLEY, BRENT2,806.68 05/31/19DOUGLASS, TOM2,332.43 05/31/19EDGE, DOUGLAS2,531.40 05/31/19JOHNSON, JEREMY2,000.99 05/31/19JONES, DONALD2,590.46 05/31/19MEISSNER, BRENT2,541.79 05/31/19NAGEL, BRYAN4,473.10 05/31/19OSWALD, ERICK2,571.02 05/31/19RUNNING, ROBERT2,789.79 05/31/19TEVLIN, TODD2,544.09 05/31/19BURLINGAME, NATHAN3,471.92 05/31/19DUCHARME, JOHN3,245.53 05/31/19ENGSTROM, ANDREW3,240.91 05/31/19JAROSCH, JONATHAN4,229.12 05/31/19LINDBLOM, RANDAL3,247.82 05/31/19LOVE, STEVEN5,274.88 05/31/19STRONG, TYLER2,668.80 05/31/19ZIEMAN, SCOTT200.00 05/31/19NATZKE, BENJAMIN750.00 05/31/19HAMRE, MILES2,408.80 05/31/19HAYS, TAMARA2,444.19 05/31/19HINNENKAMP, GARY3,335.05 05/31/19JONAS, WILSON480.00 05/31/19NAUGHTON, JOHN2,552.73 05/31/19ORE, JORDAN2,444.19 05/31/19SAKRY, JASON2,178.91 05/31/19BIESANZ, OAKLEY1,784.99 05/31/19GERNES, CAROLE1,990.51 05/31/19HER, KONNIE652.50 05/31/19HUTCHINSON, ANN3,142.10 05/31/19WACHAL, KAREN1,138.20 05/31/19DANNER, BRENDA282.13 05/31/19JOHNSON, ELIZABETH2,105.79 05/31/19KROLL, LISA2,251.29 05/31/19THOMSON, JEFFREY4,547.13 05/31/19ADADE, JANE1,649.87 05/31/19FINWALL, SHANN4,394.57 05/31/19MARTIN, MICHAEL4,072.18 05/31/19SWAN, DAVID3,436.10 05/31/19WEIDNER, JAMES2,832.19 05/31/19WELLENS, MOLLY2,472.00 05/31/19REININGER, RUSSELL2,441.7412.75 05/31/19ABRAHAM, JOSHUA2,416.22 05/31/19BJORK, BRANDON60.00 05/31/19BRENEMAN, NEIL3,177.62 Packet Page Number 55 of 177 G1, Attachments 05/31/19GORACKI, GERALD20.00 05/31/19HURT, LAURA120.00 05/31/19KUCHENMEISTER, GINA2,050.41 05/31/19KUCHENMEISTER, JACK31.50 05/31/19LO, SATHAE50.00 05/31/19NINGEN, BRANDON200.75 05/31/19PARKER, JACK45.00 05/31/19PFEFFERLE, LILY91.00 05/31/19ROBBINS, AUDRA4,456.27 05/31/19ROBBINS, CAMDEN56.25 05/31/19THAO, THONY48.00 05/31/19BERGO, CHAD3,626.73 05/31/19SCHMITZ, KEVIN2,201.80 05/31/19SHEERAN JR, JOSEPH3,811.99 05/31/19ADAMS, DAVID2,667.42 05/31/19HAAG, MARK2,792.09 05/31/19JENSEN, JOSEPH2,642.23 05/31/19SCHULTZ, SCOTT4,441.41 05/31/19WILBER, JEFFREY2,375.39 05/31/19COUNTRYMAN, BRENDA1,505.00 05/31/19SMITH, CATHERINE1,515.25 05/31/19HANNASCH, MARGARET600.00 05/31/19PRIEM, STEVEN2,904.5242.92 05/31/19WOEHRLE, MATTHEW2,670.9948.72 05/31/19XIONG, BOON2,379.2715.08 05/31/19FOWLDS, MYCHAL4,536.39 05/31/19FRANZEN, NICHOLAS4,121.11 05/31/19GERONSIN, ALEXANDER2,593.64 05/31/19RENNER, MICHAEL2,939.12 566,067.20 Packet Page Number 56 of 177 G2 CITY COUNCIL STAFF REPORT Meeting Date June 10, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Ellen Paulseth, Finance Director PRESENTER: Ellen Paulseth, Finance Director AGENDA ITEM: Resolution to Approve InterfundLoan to Finance Moose Lodge Purchase Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The City recently purchased Maplewood Moose Lodge No. 963 at a total sales price of $904,471.51 from the EDA Fund. The purpose of the land acquisition is to hold the property for resale, while marketing it to developers as part of the Gladstone Neighborhood Revitalization Plan. The City Council will consider financing the purchase of the property with an interfund loan from the Sanitary Sewer Utility Fund to the EDA Fund. Recommended Action: Motion to approve the resolution approving the interfund loan. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is 0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. The Gladstone neighborhood redevelopment plan is a key economic development strategy of the City County and EDA. Background The interfund loan will be structured with a simple interest calculation at a rate of 3% annually. The scenario attached reflects a 15-year payment schedule with principal payments beginning in 2024. Potentially, a developer will purchase the property and a TIF district will be established to promote redevelopment in the neighborhood. The loan scenario will be revised to reflect the sale outcome. The loan balance will carry a rate of 3% interest until the loan is satisfied. Packet Page Number 57 of 177 G2 The Sewer Fund has adequate reserves to finance the purchase. The potential loan has been analyzed in the context of the ten-year financial plan for the Sewer Fund. It the land does not sell after a reasonable period of time, the City may wish to consider paying back the loan with an annual tax levy. Attachments 1. Resolution authorizing interfund loan 2. Interfund loan scenario 3. Closing statement for Moose Lodge Packet Page Number 58 of 177 G2, Attachment 1 Packet Page Number 59 of 177 G2, Attachment 2 Packet Page Number 60 of 177 G2, Attachment 3 Packet Page Number 61 of 177 G3 If the city does not waive the statutory tort limits Packet Page Number 62 of 177 G3 If the city waives the statutory tort limits and does not purchase excess liability coverage If the city waives the statutory tort limits and purchases excess liability coverage Packet Page Number 63 of 177 G3, Attachment 1 Packet Page Number 64 of 177 G4 CITY COUNCILSTAFF REPORT Meeting Date June 10, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Jane Adade, Planner PRESENTER:Jeff Thomson, Community Development Director AGENDA ITEM: Conditional Use Permit Review, Boaters Outlet, 2000 Rice Street Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The conditional use permit (CUP) review for the Boaters Outletlocated at 2000 Rice Streetis due for itsannual review. Recommended Action: Motion to approve theCUP reviewforthe Boaters Outletand review again in one year. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0. Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. City ordinance requires conditional use permits be reviewed by the council within one year of the date of initial approval, unless such review is waived by council decision. At the one-year review, the council may specify an indefinite term or specific term, not to exceed five years, for subsequent reviews. Background Theconstructionofthemetal buildinghas been completedas shown in the attached pictures. The building department closed the building permit for the structure in 2018, with no outstanding issues. Staff visited the site to ensure all conditions were being met andfound a few issues with the site. The approved landscaping plan for Boaters Outlet includedthe growing of ornamental grasses, perennial plants, trees and shrubs along the front of the parking lot, portions of the building foundation and infront of the 7-foothigh vinyl fence. During city staff’s visit,staff found some landscapingmissing in the front ofthe property,around the freestanding sign and in the infiltration basin in the rear of the property. Staff also noticed boats parked in the front parking area and in the rear of the McCarron’s Pub, to the south. One of the conditions Packet Page Number 65 of 177 G4 for the sitewas for boats to be stored in the rear of the lot, located behind a 7-foot high vinyl fence. Staff has notified the property owner and is working with the applicant to meet all landscaping requirementsand to adhere to conditions of boat storage. Staff recommends reviewing the project again in one year to check on the progress. Background July 2008: The city of Maplewood issued a demolition permit for the removal of a single family house at 2000 Rice Street. The property had been vacant since that time. May 8, 2017: The city councilapprovedthe CUPfor Boaters Outletfor exterior storage and metal buildings in a commercial district. This approval permitted the construction of a 10,680 square foot metal building at 2000 Rice Street, to havea showroom and display area, offices,aboat service and assembly garage. May 14, 2018: The city council reviewed the CUP for the Boaters Outlet and moved to review it again in one year Reference Information Site Description Site Size:2.4acres Existing Land Use: RetailBoat Salesand Storage Facility Surrounding Land Uses North: Maplewood Collision Center South: McCarron’s Pub and Grill East:Undeveloped City-owned property with a Manage A wetland West:Rice Street and American Dairy Association building across the Street in Roseville Planning Existing Land Use:Commercial (C) Existing Zoning:Business Commercial (BC) Attachments 1.Overview Map 2.Existing Conditions 3.Exterior Renderings 4.Landscaping Plans 5.May 8, 2017CUP Conditions Packet Page Number 66 of 177 G, Attachment 1 Boaters Outlet_2000 Rice Street , 2019 City of Maplewood Information Overview Map Legend ! I 0190 Feet Source: City of Maplewood, Ramsey County Packet Page Number 67 of 177 G, Attachment 2 Existing Conditions –Boaters Outlet looking South East Packet Page Number 68 of 177 G, Attachment 2 Existing Conditions – Boaters Outlet Looking North East Packet Page Number 69 of 177 G, Attachment 3 Tory Williams 2017 aƚƩƷƚƓ.ǒźƌķźƓŭƭ͵ĭƚƒ Packet Page Number 70 of 177 G, Attachment 3 Tory Williams 2017 aƚƩƷƚƓ.ǒźƌķźƓŭƭ͵ĭƚƒ Packet Page Number 71 of 177 G, Attachment 4 C 2016 Larson Engineering, Inc. All rights reserved. MAPLEWOOD, MN 55113 www.larsonengr.comwww.larsonengr.com 2000 RICE STREET 651.481.9120 (f) 651.481.9201651.481.9120 (f) 651.481.9201 Description White Bear Lake, MN 55110White Bear Lake, MN 55110 City Comments SITE DESIGN Landscape Plan CRWD RevisionsOwner Revisions Parking Lot Grading 3524 Labore Road3524 Labore Road 12166126NJNMJW11.16.16 BOATERS OUTLET L1 12.13.1602.03.1702.21.1703.01.1703.30.17 11.16.1641885 111.30.16CRWD Revisions23456 LANDSCAPE PLAN Project Title: Rev.Date Matt Woodruff, P.E.Date: Reg. No.: I hereby certify that this plan,specifications or report was preparedby me or under my direct supervisionand that I am a duly licensedProfessional Engineer under the lawsof the state of Minnesota.Checked By:Sheet Title: Project #:Drawn By:Issue Date: 40 18122224141215122012201828242612121216141212121214121416 (INCHES)(INCHES)(INCHES) TREE DIAMETERTREE DIAMETERTREE DIAMETER NORTH 1020 ASHASHASHELMASH 0 POPLARPOPLARPOPLARPOPLARPOPLARPOPLARPOPLARPOPLARPOPLARPOPLARPOPLARPOPLARPOPLARPOPLARPOPLARPOPLARPOPLARPOPLARPOPLARPOPLARPOPLAR SPRUCESPRUCE TREE TYPETREE TYPETREE TYPE TREES SAVED TREE REMOVALS I J AFLSTV BCDEGHKMNOPQRU W TREES ALREADY REMOVED TOTAL DIAMETER OF TREES TO BE SAVED: 220 INCHES ST J ST CST FST KST L LABELLABELLABEL TOTAL DIAMETER OF TREES TO BE REMOVED: 132 INCHES REPLACEMENT CALCULATION TOTAL DIAMETER OF TREES ALREADY REMOVED: 98 INCHES TREES TO BE REMOVED AND ALREADY REMOVED EQUALS: 230 INCHES TREES REMOVAL, MITIGATION, AND A = TOTAL DIAMETER INCHES OF SIGNIFICANT TREES LOST (230 INCHES)C = TREE REPLACEMENT CONSTANT (1.5)\[((230/450 - 0.2) x 1.5) x 230\] - \[220/2\] = E*TREE INVENTORY INFORMATION PROVIDED BY FOLZ, FREEMAN, ERICKSON, INC.ON FEBRUARY 28, 2017. B = TOTAL DIAMETER INCHES OF SIGNIFICANT TREES ON PROPERTY (450 INCHES)D = TOTAL DIAMETER INCHES OF SIGNIFICANT TREES SAVED (220 INCHES)E = REPLACEMENT TREES (INCHES REQUIRED)E = REPLACEMENT TREES REQUIRED = (-2.67) INCHES eciR eertS t P:\\Projects\\Projects - 2016\\12166126 - Boaters Outlet Site Design\\C. Design\\Drawing Files\\12166126 - L1.dwg Packet Page Number 72 of 177 G, Attachment 4 Packet Page Number 73 of 177 G, Attachment 5 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, May 8, 2017 City Hall, Council Chambers Meeting No. 09-17 A.NEW BUSINESS 1.Consider Approval of Boaters Outlet, 2000 Rice Street a.Conditional Use Permit for Exterior Storage b.Conditional Use Permit for a Metal Building c.Design Review Environmental Planner Finwall gave the staff report. Commissioner Paul Arbuckle addressed the council to give the report from the Planning Commission. Glenn Kloskin, owner of Boaters Outlet addressed the council to give additional information. Councilmember Smith moved to approve the conditional use permit resolution to allow the exterior storage of boats at 2000 Rice Street within the Business Commercial zoning district. Approval is based on the findings required by ordinance and subject to the following conditions: 1)All construction shall follow the site plan date-stamped February 3 and March 3, March 17, and March 30, 2017, approved by the City. Staff may approve minor changes. 2)The proposed use must be substantially started within one year of City Council approval or the permit shall become null and void. The City Council may extend this deadline for one year. 3)The City Council shall review this permit in one year. 4)eering report dated May 2, 2017, attached to this report. 5) environmental report dated May 3, 2017, attached to this report. 6)This permit allows Boaters Outlet at 2000 Rice Street to utilize their property for the exterior storage of 200 to 225 boats to be located in the back fenced and screen storage area only. No boat storage is allowed on the customer parking lot. Resolution 17-05-1458 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Glenn and Darlene Kloskin, owner of Boaters Outlet, have applied for a conditional use permit for exterior storage of boats for a retail and boat storage facility at 2000 Rice Street; Packet Page Number 74 of 177 G, Attachment 5 WHEREAS, Section 44-512 (4) of the Business Commercial district states that a conditional use permit may be granted for exterior storage in the Business Commercial district; WHEREAS, this permit applies to the property located at Section 18, Town 29, Range 22 (PIN 182922230017), at 2000 Rice Street, Maplewood, MN. WHEREAS, the history of this conditional use permit is as follows: 1.On April 18, 2017, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2.OnMay 8, 2017, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described conditional use permit, because: 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: Packet Page Number 75 of 177 G, Attachment 5 1.All construction shall follow the site plan date-stamped February 3 and March 3, March 17, March 30, 2017, approved by the City. Staff may approve minor changes. 2.The proposed use must be substantially started within one year of City Council approval or the permit shall become null and void. The City Council may extend this deadline for one year. 3.The City Council shall review this permit in one year. 4.Comply with the conditioCity engineering report dated May 2, 2017. 5. environmental report dated May 3, 2017. 6.This permit allows Boaters Outlet at 2000 Rice Street to utilize their property for the exterior storage of 200 to 225 boats on the back fenced and screen storage area only. No boat storage is allowed on the customer parking lot. Seconded by Councilmember Juenemann Ayes Mayor Slawik, Council Members Juenemann, Smith and Xiong The motion passed. Councilmember Juenemann moved to approve the conditional use permit resolution to allow a metal building at 2000 Rice Street within the Business Commercial zoning district. Approval is based on the findings required by ordinance and subject to the following conditions: 1)All construction shall follow the site plan date-stamped February 3 and March 3, March 17, and March 30, 2017, approved by the City. Staff may approve minor changes. 2)The proposed use must be substantially started within one year of City Council approval or the permit shall become null and void. The City Council may extend this deadline for one year. 3)The City Council shall review this permit in one year. 4)Comply with the conditions of approval i March 30, 2017, attached to this report. 5) environmental report dated May 3, 2017, attached to this report. 6)This permit allows Boaters Outlet to construct a metal building at 2000 Rice Street for their boat retail and service business. The metal building must comply with the Packet Page Number 76 of 177 G, Attachment 5 Resolution 17-05-1459 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Glenn and Darlene Kloskin, owner of Boaters Outlet, have applied for a conditional use permit for a metal building to be located at 2000 Rice Street; WHEREAS, Section 44-512 (6) of the Business Commercial district states that a conditional use permit may be granted for a metal building in the Business Commercial district; WHEREAS, this permit applies to the property located at Section 18, Town 29, Range 22 (PIN 182922230017), at 2000 Rice Street, Maplewood, MN. WHEREAS, the history of this conditional use permit is as follows: 1.On April 18, 2017, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2.On May 8, 2017, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described conditional use permit, because: 1.The use would be located, designed, maintained, constructed and operated to be n conformity with the City's Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. Packet Page Number 77 of 177 G, Attachment 5 8.The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1.All construction shall follow the site plan date-stamped February 3 and March 3, March 17, March 30, 2017, approved by the City. Staff may approve minor changes. 2.The proposed use must be substantially started within one year of City Council approval or the permit shall become null and void. The City Council may extend this deadline for one year. 3.The City Council shall review this permit in one year. 4.Comply wCity engineering report dated May 2, 2017. 5. environmental report dated May 3, 2017. 6.This permit allows Boaters Outlet to construct a metal building at 2000 Rice Street for their boat retail and service business. The metal building must comply with the h all fire and building codes. Seconded by Councilmember Smith Ayes Mayor Slawik, Council Members Juenemann, Smith and Xiong The motion passed. Councilmember Xiong moved to approve the plans date-stamped February 3 and March 3, March 17, March 30, 2017, for Boaters Outlet at 2000 Rice Street. Approval is subject to the applicant complying with the following conditions: 1)Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes to these plans. 2)The report dated May 2, 2017. 3) 4)Submit to staff a detailed building footprint outlining the retail versus warehouse/service area proposed within the building. Packet Page Number 78 of 177 G, Attachment 5 5)Submit to staff a revised site plan which shows a concrete sidewalk along Rice Street and that the parking lot contains the correct number of parking spaces and parking space sizes (10 feet wide x 18 feet deep) to meet city code requirements. 6)Submit to staff a revised landscape plan that includes at least one deciduous tree every 30 feet along Rice Street, and landscaping required within the infiltration and filtration basins as outlined in the environmental review attached to this report. 7) requires separate sign permits. 8)The applicant shall remove and dispose of all debris and garbage that is on the site. 9)The applicant shall submit a fence design and elevations to staff for approval. 10)The applicant shall work with staff to determine the use of plantings and or seeding for the basins. 11)Boats shall not project above the fence in the west portion of the site, this is defined as any areas west of the eastern extent of the building. 12)Staff may approve minor changes to the plans. 13)The applicant shall provide an irrevocable letter of credit or cash escrow in the amount of 150 percent of the cost of installing the landscaping, before getting a building permit. Seconded by Councilmember Juenemann Ayes Mayor Slawik, Council Members Juenemann, Smith and Xiong The motion passed. Packet Page Number 79 of 177 G5 CITY COUNCILSTAFF REPORT Meeting Date June 10, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Jane Adade, Planner PRESENTER: Jeff Thomson, Community Development Director AGENDA ITEM:Conditional Use Permit Review, Frost English Village, 1957 English Street Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The conditional use permit (CUP) review for the Frost English Villagelocated at 1957 English Street is due for itsannual review. Recommended Action: Motion to approve theCUP reviewforthe Frost English VillagePhase 2 and review again only if a problem arises or a major change is proposed. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0. Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. City ordinance requires conditional use permits be reviewed by the council within one year of the date of initial approval, unless such review is waived by council decision. At the one-year review, the council may specify an indefinite term or specific term, not to exceed five years, for subsequent reviews. Background Frost English Villageis a redevelopment project on the former 5.5 acre Maplewood Bowl Site. The project which commenced in 2015 included a 3-story building consisting of 50 affordable apartments at 1265 Frost Avenue,a 4-story building consisting of 107 units of independent senior, market-rate housing at 1957 English Street, and future plans for a 6,000 – 8,000-square-foot retail center. Packet Page Number 80 of 177 G5 Phase 1, which comprisedofthe 3-story building was completed in 2016 with no issues. Phase 2 has also been completed and all requirements have been met. Staff paid a visit to the site and found the site to be tidy and all conditions met. Staff recommends reviewing the CUP for this phase again only if a problem arises or if a major change is proposed. Timeline April 10, 2017: The City Council approved the plans for Phase 2 of the project. The approval included a CUP, an increased front yard setback, and a parking waiver. April 9, 2018: The City Council reviewed the CUP for Phase 1 and 2 and moved to review 1265 Frost Avenue East only if a problem arises or a major change is proposed and review the CUP for 1957 English Street North again in one year. Reference Information Site Description Site Size: 0.96acres Existing Land Use: Senior Apartment (Frost Village) Surrounding Land Uses North: Gateway Trail South: Phase 1 Multi-Family Building and Liquor Store East: English Street and Moose Lodge West: Atlantic Street, a vacant lot, a single-family home and a commercial building Planning Existing Land Use:Mixed Use (MU) Existing Zoning:Mixed Use (MU) Attachments 1.Overview Map 2.Existing Conditions 3.Project Site Plans 4.April 10, 2017 Phase 2 CUP Conditions Packet Page Number 81 of 177 Attachment 1 , 201 City of Maplewood Information Legend ! I 0240 Feet Source: City of Maplewood, Ramsey County Packet Page Number 82 of 177 G, Attachment 2 Existing Conditions -Phase 2 looking North West Packet Page Number 83 of 177 G5, Attachment 3 Copyright Kaas Wilson Architects11/26/2014 10:55:23 AMP:\\1444-Sherman-Maplewood-Frost English MHFA\\Models\\1444-Sherman - Maplewood Apartments.rvt S N BI Drawn ByDate Checked ByProject Number1301 American Blvd. E. Suite 100 Frost-English tel: (612) 879-6000Bloomington, MN 55425 (612) 332-3000Minneapolis, MN 55413 Sherman Assoc. LLC Maplewood, MN 551091955 English Street(Family)Electrical:Mechanical/Plumbing:Structural:St Paul, MN 55101318 Cedar StSolution BlueCivil/Landscap e:www.kaaswilson.com www.sherman-associates.com233 Park Ave S The Villages at solutionblue.comtel: (651) 294-0038 C500 SITE PLAN 01/02/2014 LMM1444 RAT Packet Page Number 84 of 177 G, Attachment 4 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, April 10, 2017 City Hall, Council Chambers Meeting No. 07-17 A.NEW BUSINESS 1.Consider Approval of a Conditional Use Permit and Design Review, Phase 2 of Frost English Village, 1957 English Street North Economic Development Coordinator Martin gave the staff report and answered questions of the council. Commissioner Kempe addressed the council to give the report from the Community Design Review Board. Commissioner Eads addressed the council to give the report from the Planning Commission. Shane LaFave with Sherman & Associates addressed the council to give additional information about the Frost English Village project and answer questions of the council. Councilmember Abrams moved to approve the conditional use permit resolution for a four- story multi-family senior residential building with an increased front yard setback and a parking waiver. Approval is subject to the following conditions: 1.The engineering department shall review and determine approval of all final construction and engineering plans. These plans shall comply with all requirements as February 7, 2017 review. 2.All construction shall follow the plans date-stamped February 8, 2017, and with revisions as noted in this approval. The city council may approve major changes to the plans. City staff may approve minor changes to the plans. 3.This approval is for the Phase 2, 107-unit multi-family senior building only. Any future phases must seek separate approval as required by city code. 4.The proposed construction must be substantially started within one year of city council approval or the permit shall end. The city council may extend this deadline for one year. 5.The Phase 2 building is approved with an increased English Street front yard setback which is not to exceed 100 feet. 6.The applicant shall submit to staff for approval revised site and landscaping plans showing additional plantings and amenities being added between the building and English Street North. 7.A parking waiver of 55 spaces is allowed, which includes the waiver of 25 covered spaces. If a parking shortage becomes an issue the city can require parking be installed on unbuilt areas of the site and also require shared parking when the commercial building is built as part of Phase 3. 8.Applicant shall submit to the city cross access, maintenance and parking agreements between Phases 1, 2 and 3. April 10, 2017 1 City Council Meeting Minutes Packet Page Number 85 of 177 G, Attachment 4 9.Applicant shall submit to the city documentation regarding the affordable units in Phase 1 used to determine the overall residential densities for this development. Affordable units must meet the standards and definitions as described by the Metropolitan Council. Resolution 17-04-1447 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Shane LaFave, of Sherman Associates, has applied for a conditional use permit for a four-story building, with an increased front-yard setback and a parking waiver in a MU (mixed use) district. WHEREAS, Sections 44-681 of the city ordinances requires a conditional use permit for residential buildings taller than 35 feet or three stories and for buildings with an increased front-yard setback in a MU (mixed use) zoning district. WHEREAS, this permit applies to the .96 acre site at 1957 English Street North. The legal description for the property is below: Lot 2, Block 1, The Villages at Frost-English, Ramsey County, Minnesota. WHEREAS, the history of this conditional use permit is as follows: 1.On February 21, 2017, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the conditional use permit 2.On April 10, 2017, the city council discussed the conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approvedthe above- described conditional use permit because: 1.The use would be located, designed, maintained, constructed and operated Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. April 10, 2017 2 City Council Meeting Minutes Packet Page Number 86 of 177 G, Attachment 4 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8. natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1.The engineering department shall review and determine approval of all final construction and engineering plans. These plans shall comply with all February 7, 2017 review. 2.All construction shall follow the plans date-stamped February 8, 2017, and with revisions as noted in this approval. The city council may approve major changes to the plans. City staff may approve minor changes to the plans. 3.This approval is for the Phase 2, 107-unit multi-family senior building only. Any future phases must seek separate approval as required by city code. 4.The proposed construction must be substantially started within one year of city council approval or the permit shall end. The city council may extend this deadline for one year. 5.The Phase 2 building is approved with an increased English Street front yard setback which is not to exceed 100 feet. 6.The applicant shall submit to staff for approval revised site and landscaping plans showing additional plantings and amenities being added between the building and English Street North. 7.A parking waiver of 55 spaces is allowed, which includes the waiver of 25 covered spaces. If a parking shortage becomes an issue the city can require parking be installed on unbuilt areas of the site and also require shared parking when the commercial building is built as part of Phase 3. 8.Applicant shall submit to the city cross access, maintenance and parking agreements between Phases 1, 2 and 3. 9.Applicant shall submit to the city documentation regarding the affordable units in Phase 1 used to determine the overall residential densities for this development. Affordable units must meet the standards and definitions as described by the Metropolitan Council. April 10, 2017 3 City Council Meeting Minutes Packet Page Number 87 of 177 G, Attachment 4 Seconded by Councilmember Juenemann Ayes All The motion passed. Councilmember Juenemann moved to approve the design plans for the 107-unit multi-family senior residential building date stamped February 8, 2017, for the redevelopment project located at 1957 English Street North and is subject to the applicant doing the following: 1.Repeat this review in two years if the city has not issued a building permit for this project. 2.Satisfy the requirements set forth in the staff report authored by staff engineer Jon Jarosch, dated February 7, 2017. 3.Satisfy the requirements set forth in the staff report authored by environmental planner Shann Finwall, dated February 15, 2017. 4.Prior to issuance of a grading or building permit, the applicant must submit to staff for approval the following items: a.Revised landscaping and site plans showing additional plantings and amenities in the front yard area between the building and English Street North. b.Submit a photometric plan for staff approval plan must meet all city requirements. c.An executed cross access, parking and maintenance agreement between Phases 1, 2 and 3 must be submitted to the city. d.A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 5.The applicant shall complete the following before occupying the building: a.Replace any property irons removed because of this construction. b.Provide continuous concrete curb and gutter around the parking lot and driveways. c.Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d.Install all required outdoor lighting. e.Install all required sidewalks and trails. 6.If any required work is not done, the city may allow temporary occupancy if: April 10, 2017 4 City Council Meeting Minutes Packet Page Number 88 of 177 G, Attachment 4 a.The city determines that the work is not essential to the public health, safety or welfare. b.The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 7.The building for Phase Three of the Frost-English Village development is required to be reviewed for design review by the community design review board. 8.All work shall follow the approved plans. City staff may approve minor changes. Seconded by Councilmember Smith Ayes All The motion passed. April 10, 2017 5 City Council Meeting Minutes Packet Page Number 89 of 177 G6 CITY COUNCILSTAFF REPORT Meeting Date June 10, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Michael Martin, AICP, Assistant Community Development Director PRESENTOR: Jeff Thomson,Community Development Director AGENDA ITEM:Parking Width Waiver and Design Review, Aldrich Arena, 1850 White Bear Avenue North Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: Ramsey County is embarking on several renovation projects at Aldrich Arena this spring and summer – including a new roof and interior updates. The proposed reconfiguration of the parking lot includes stormwater management features intended to improve the quality (and reduce the volume) of stormwater runoff that reaches Wakefield Lake, which is impaired for excess nutrients. The parking lot improvements require Community Design Review Board approval. No changes are being proposed to the buildingsize, capacity or use. Recommended Motion: Motionto approve the design plans date-stamped May 6, 2019for the exterior and site improvementstoAldrich Arealocated at 1850 White Bear Avenue.This approval includes permitting parking stallsto be nine feet wide. Approval is subject to the applicant doing the following: 1.Repeat this review in two years if the city has not issued a building permit for this project. 2.All requirements of the fire marshal and building official must be met. 3.Satisfy the requirements set forth in the staff report authored by staff engineer Jon Jarosch, dated May 14, 2019. 4.Prior to the issuance of a building permit, submit all parking agreements to staff. 5.Prior to the issuance of a building permit, the applicant shall provide the city with cash escrow or an irrevocable letter of credit for the exterior landscaping and siteimprovements. Staff shall determine the dollar amount of the escrow. 6.The applicant shall complete the following before occupying the building: a.Replace any property irons removed because of this construction. Packet Page Number 90 of 177 G6 b.Provide continuous concrete curb and gutter around the parking lot and driveways. c.Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d.Install all required outdoor lighting. e.Install all required sidewalks. 7.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to the public health, safety or welfare. b.Theabove-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the buildingis in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 8.All work shall follow the approved plans. The director of communitydevelopment may approve minor changes. 9.Applicant shall repair and finishall light standardson site. 10.Existing electrical outlets on the west sideof the siteshall be removed. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0. Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The city deemed the applicant’s application complete on May 6, 2019. The initial 60-day review deadline for a decision is July 5, 2019. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60days if necessary to complete the review. Background Site Plan and Parking The proposedproject will benefit Aldrich Arena’s parking lot through the site-wide reduction of impervious surface, the substantial addition of trees and other diverse plantings, improved landscape aesthetics, and changed traffic patterns that will slow traffic and make pedestrian passageto the arena entrances safer. The applicant is proposing to restore thehillside along White Bear Avenue with naturalized prairie landscape. Rainwater gardens within the parking lotwill be Packet Page Number 91 of 177 G6 constructed by removing pavement and makingmore efficient use of impervious area for drive aisles and parking stalls. The proposed project will repurpose existing excess drive aisle pavement areas in order to create space to constructstormwater management features.This project involves some reconfiguring and resizing of parking arrays in the arena parking lot. In order to maximize the size of the rain gardens, and minimize the parking lot’s impervious surface, the applicant is proposing to utilize 9-foot wide parking spaces. Ramsey County uses 9-foot wide parking spaces at all of its facilities –including other facilities in Maplewood. City ordinance states the minimum parking stall width is 9.5 feet but the city council is authorized to approve deviations. The parking lot at Aldrich Arena hasnever been striped for parking spaces but utilizing 9-foot wide spaces results in a proposed condition that matches the approximate number of parking spaces as existing conditionswould allow.Currently there is a lack of order for parking on this site, so striping the site will make the parking lot safer and more efficient. City ordinance requires one parking space for every 4 seats or allowed occupants. In this case 905 spaces are required – 909 spaces are provided on the site plan. Ramsey County also has a parking agreement with nearby Woodland Hills Church for additional parking for larger events. Commission Review Community Design Review Board May 21, 2019: The Community Design Review Board reviewed and recommended approval of this project – including approval of nine-foot parking spaces. The CDRB added conditions regarding repairing light standards and removing electrical outlets adjacent to the parking lot. Department Comments Engineering Department, Jon Jarosch Please see Jon Jarosch’s engineering report, dated May 15, 2019, attached to this report. Reference Information Site Description Site Size:16.9Acres Existing Land Use: Hockey and Event Arena Surrounding Land Uses North: Ramsey County Nursing Home South: Commercial Buildings East:Goodrich Golf Course West:White Bear Avenue and Single-Family Homes Planning Existing Land Use:Government (G) Existing Zoning:Farm (F) Packet Page Number 92 of 177 G6 Attachments 1.LocationMap 2.Site Plan 3.Staff Engineer Jon Jarosch’s comments, May 14, 2019 4.CDRB Draft Minutes, May 21, 2019 5.Applicant’s plans (separate attachment) Packet Page Number 93 of 177 Attachment 1 Aldrich Arena -1850 White Bear Avenue April 29, 2019 City of Maplewood Legend ! I Parcel 0490 Feet Source: City of Maplewood, Ramsey County Packet Page Number 94 of 177 G6, Attachment 2 SBJO!HBSEFOQSBJSJF!SFTUPSBUJPOTVSGBDF!XBUFSGMPX!EJSFDUJPOJNQFSWJPVT!TVSGBDF!SFEVDUJPOBSFB.OFX!QMBOUJOH0UVSG!HSBTTDPOUPVS!MJOFTQSPQPTFE!SBJO!HBSEFO!DSPTTJOH)MPDBUJPO!UP!CF!EFUFSNJOFE* O SHSH GFFU 171231 SH!BSH!B SH!CSH!C QSBJSJF!SFTUPSBUJPO!BSFBQSBJSJF!SFTUPSBUJPO!BSFB BMESJDI!BSFOBBMESJDI!BSFOB SH!DSH!D SH!ESH!E SH!HSH!H SH!FSH!F SH!GSH!G SH!ISH!I SH!JSH!J HPPESJDI!HPMG!DPVSTF SH!MSH!M SH!KSH!K !DBSF!DFOUFS SBNTFZ!DPVOUZ SH!NSH!N SH!LSH!L DFOUFS SH!OSH!O GBNJMZ!TFSWJDFT SBNTFZ!DPVOUZ! DPODFQU!QMBO BMESJDI!BSFOB!TUPSNXBUFS!SFUSPGJU Packet Page Number 95 of 177 Attachment 3 Engineering Plan Review PROJECT: Aldrich Arena Renovations PROJECT NO: 19-12 COMMENTS BY: Jon Jarosch, P.E. – Assistant CityEngineer DATE:5-14-2019 PLAN SET:Plan Set dated 1-23-2019 Theapplicant is proposing toreconfigure the existing parking lot to include significant stormwater quality feature installations.The applicant is requesting a review of the current design. The method of pavement replacement proposed as part of this project is full-depth reclamation (FDR). As FDR does not disturb the underlying sub-soils, the FDR area does not count towards the disturbed area of the project. The only site disturbances proposed are related to the installation of stormwater quality features. As such, this project is not subject to the City’s stormwater management requirements. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents for final review.Thefollowing are engineeringreview comments on the design and act as conditions prior to issuing permits. 1)Acopy of thejoint powers agreement between Ramsey County and Ramsey- Washington Metro Watershed District, outlining maintenance responsibilities, shall be provided to the City. 2)A copy of NPDES permitcoverageshallbe submitted to the City prior to issuance of a grading permit. 3)Inlet protection devices shall be installed on allexistingand proposedonsite storm seweruntil all exposed soils onsite are stabilized. 4)Adjacent streetsand parking areasshall be swept as needed to keep the pavement clear of sediment and construction debris. 5)The total grading volume (cut/fill) shall be noted on the plans. Public Works Permits The following permits are required by the Maplewood Public Works Department for this project. 6)Grading and erosion control permit Packet Page Number 96 of 177 Attachment 3 7)Storm Sewer Permit -END COMMENTS - Packet Page Number 97 of 177 Attachment 4 DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MAY 21, 2019 6:00 P.M. 5.NEW BUSINESS a.Design Review, Aldrich Arena, 1850 White Bear Avenue North i.Assistant Community Development Director, Michael Martin gave the report on the design review, Aldrich Arena, 1850 White Bear Avenue North and answered questions of the board. ii.Project Manager for Ramsey County Parks and Recreation, Brett Blummer, addressed and answered questions of the board. Boardmember Ledvina moved to approve the design plans date-stamped May 6, 2019, for the exterior and site improvements to Aldrich Arena located at 1850 White Bear Avenue. Approval is subject to the applicant doing the following: (changes to the conditions in the staff report are in bold). 1.Repeat this review in two years if the city has not issued a building permit for this project. 2.All requirements of the fire marshal and building official must be met. 3.Satisfy the requirements set forth in the staff report authored by staff engineer Jon Jarosch, dated May 14, 2019. 4.Prior to the issuance of a building permit, submit all parking agreements to staff. 5.Prior to issuance of a building permit, the applicant shall provide the city with cash escrow or an irrevocable letter of credit for the exterior landscaping and site improvements. Staff shall determine the dollar amount of the escrow. 6.The applicant shall complete the following before occupying the building: a.Replace any property irons removed because of this construction. b.Provide continuous concrete curb and gutter around the parking lot and driveways. c.Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d.Install all required outdoor lighting. e.Install all required sidewalks. 7.If any required work is not done, the city may allow temporary occupancy if: Packet Page Number 98 of 177 Attachment 4 a.The city determines that the work is not essential to the public health, safety or welfare. b.The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 8.All work shall follow the approved plans. The director of community development may approve minor changes. 9.Applicant shall repair and finish all light standards on site. 10.Existing electrical outlets on the west side of the site shall be removed. Seconded by Chairperson Kempe. Ayes – All The motion passed. Packet Page Number 99 of 177 G7 CITY COUNCILSTAFF REPORT Meeting Date June 10, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Michael Martin, AICP, Assistant Community Development Director PRESENTOR: Jeff Thomson,CommunityDevelopment Director AGENDA ITEM:Public Vacation Resolution, 2182 Van Dyke Street North Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: Pauline Hardwick is requesting the Maplewood City Council vacate the full width of the unused Sandhurst Street public right-of-way north of her home at 2182 Van Dyke Street.This unused public right-of-way is located east of Van Dyke Street North. Recommended Motion: Motionto approve the attached public right-of-way vacation resolutionfor the unused Sandhurst Street right-of-way, east of Van Dyke Street North. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The city deemed the applicant’s application complete on May 6, 2019. The initial 60-day review deadline for a decision is July 5, 2019. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. Background Project Overview Staff sees no reason to retain this unused section of SandhurstStreetright-of-way for roadway needs. It is bounded by single-family homes to the north, west and south. There is no potential for its use as a roadway and, therefore, no benefit to the city to retain it as such. Packet Page Number 100 of 177 G7 Staff did send notices to all abutting neighbors.Only one of the neighboring property owners does not support this request, the remaining owners are supportive and did sign a petition supporting the vacation. When approving public vacations, if a majority of the abutting property owners sign a petition, the City Council may approve the vacation by a simple majority vote. Without this petition, the City Council may only approve the vacation with at least four of the five members voting to approve the vacation.On this specific request, amajority of abutting property ownershave signed a petition in supportand the City Council is able to approve with a simple majority vote. Commission Review Planning Commission May 21, 2019: The Planning Commission helda public hearing and unanimously recommended approval of this request. Department Comments Engineering Department, Jon Jarosch Please see Jon Jarosch’s engineering report, dated May 15, 2019, attached to this report. Citizen Comments Staff sent notices toall owners of property immediately adjacentto the requestedvacation for their comments. Just prior to the Planning Commission meeting, Cheryl Erler submitted a letter to staff objectingto this request. Ms. Erler had initially signed the petition supporting the request, then she had second thoughts and withdrewher support. It should be noted that Ms. Erler’s property will not benefit if the vacation is approved – her property will not gain any additional land. Ms. Erler’s letter is attached to this report. Ms. Erler’s objection does not prohibit the City Council from approvingthis vacation request. Reference Information Site Description Site Size: 0.56Acres Existing Land Use: Unused right-of-way Surrounding Land Uses North: Single-Family Homes South: Single-Family Homes East: Single-Family Homes West: Van Dyke Street and townhomes Planning Existing Land Use:All properties abutting right-of way are guided Low Density Residential Packet Page Number 101 of 177 G7 Existing Zoning:All properties abutting right-of way are zoned single-family (R1) Attachments 1.Public VacationResolution 2.Overview Map 3.Applicant’s Letter 4.Petition Signed by Neighbors 5.Staff Engineer Jon Jarosch’s comments, May 15, 2019 6.Objection Letter from Cheryl Erler 7.Draft PC Minutes, May 21, 2019 Packet Page Number 102 of 177 G7, Attachment 1 PUBLIC VACATIONRESOLUTION WHEREAS, Pauline Hardwickhas applied for the vacation of the following: The full width of the SandhurstAvenue right-of-way lying easterly of Van Dyke Street North and westerly of the northern extension of the east line of the west 120 feet of the east 295 feet of Lots 1 and 2, Block 30, Smith and Tylor’s Addition to North St. Paul. WHEREAS, the Maplewood City Staff is also recommendingapproval of this vacation; WHEREAS, the history of this vacation is as follows: 1.On May 21, 2019, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements.The planning commission recommended that the city council approvethisvacation; 2.On June 10, 2019, the city council discussed the vacation. They considered reports and recommendations from the planning commission and city staff. WHEREAS, after the city approves thisvacation, public interest will go to the abutting owners of the following properties: 2182 Van Dyke Street 2194 Van Dyke Street 1861 County Road B East 1863 County Road B East 1877 County Road B East 2195 Hazel Street NOW, THEREFORE, BE IT RESOLVED that the city council _______ the above-described public vacation for the following reasons: It is in the public interest to approve thisvacation since: 1.Thisstreet right-of way isnot needed for any access or transportation purpose. 2.The vacationwould return public right-of-way to the properties they were taken from. This vacation issubject to the conditions stipulated in the engineering report by Jon Jaroschdated May 15, 2019. The Maplewood City Council __________ this resolution on June 10, 2019 Packet Page Number 103 of 177 Attachment 2 2182 Van Dyke Street North April 29, 2019 City of Maplewood Legend ! I 0120 Feet Source: City of Maplewood, Ramsey County Packet Page Number 104 of 177 Attachment 3 Packet Page Number 105 of 177 Attachment 4 Packet Page Number 106 of 177 Attachment 5 Engineering Plan Review PROJECT: Sandhurst Right-of-Way (East of VanDyke Street) Vacation Request PROJECT NO: 19-14 COMMENTS BY: Jon Jarosch, P.E. – Assistant City Engineer DATE: 5-19-2019 The applicant is requesting the vacation of the existing Sandhurst Street right-of-way east of VanDyke Street. The following are engineering review comments and act as conditions prior to approvals: 1)An existing gravel driveway lies within the Sandhurst Avenue right-of-way, accessing the property at 2194 VanDyke Street. Should the right-of-way vacation be approved, a portion of this gravel driveway will encroach into the property at 2182 VanDyke Street. The applicant shall address how this encroachment will be corrected. Any necessary access easements/agreements shall be signed and a copy submitted to the City prior to the right-of-way being vacated. 2)A sanitary sewer mainline and manholes appear to lie close to the edge of the VanDyke Street right-of-way at the intersection with the Sandhurst right-of-way. These utilities will need to be located to ensure they lie fully within the VanDyke Street right-of-way. A drainage and utility easement may need to be maintained over a portion of the vacated right-of-way, should the vacation request be approved. The applicants shall work with the City to establish the necessary easements. 3)Should the vacation request be approved, any improvements within the vacated right-of- way shall be subject to review. -END COMMENTS - Packet Page Number 107 of 177 Attachment 6 Packet Page Number 108 of 177 Attachment 7 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MAY 21, 2019 7:00 P.M. 5.PUBLIC HEARING a.7:00 p.m. or later: Public Vacation Resolution, 2182 Van Dyke Street North i.Assistant Community Development Director, Michael Martin gave the report on the Public Vacation Resolution, 2182 Van Dyke Street North and answered questions of the commission. Acting Chairperson Desai opened the public hearing. 1.Ron Launderville, 2194 Van Dyke Street, Maplewood. He spoke on behalf of the applicant at 2182 Van Dyke Street that could not be present and Mr. Launderville is in approval of the public vacation to improve problems in the area. 2.Cheryl Erler, 2189 Hazel Street, Maplewood. Miss Erler submitted a letter to staff which was passed out to the commission. Miss Erler has a pool on her property and disapproves of the public vacation of 2182 Van Dyke Street North. Acting Chairperson Desai closed the public hearing. Commissioner Ige moved to approve the public right of way vacation resolution in the staff report for the unused Sandhurst Street right-of-way, east of Van Dyke Street North. Seconded by Commissioner Dahm. . Ayes - All The motion passed. This item goes to the city council June 10, 2019. Packet Page Number 109 of 177 G8 CITY COUNCILSTAFF REPORT Meeting Date June 10, 2019 REPORT TO:Melinda Coleman, City Manager REPORT FROM:Shann Finwall, AICP, Environmental Planner PRESENTER:Jeff Thomson, Community Development Director AGENDA ITEM: Maplewood Organics Collection Site Agreement Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: One of the goals of the City’s Solid Waste Ordinance is to coordinate solid waste management among political subdivisions. The City of Maplewood is coordinating the proposed organics collection site with Ramsey County. The organics collection site will allow Maplewood and other Ramsey County residents the opportunity to reduce waste by recycling their organic waste. Recommended Action: Motion to approve the Maplewood Organics Collection Site Agreement. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The Maplewood Organics Collection site will create operational effectiveness by protecting the public health and safety, and promoting city cleanliness and livability. It is also an important component of the City’s green infrastructure – which purpose is to achieve a reduction in waste generated by using best management practices to protect air quality, water quality, and natural resources. Background Ramsey County offers residential organics drop off at their yard waste sites. They are expanding the organics program by partnering with cities to install satellite organics recycling collection sites throughout the County. Maplewood has been chosen to host one of the sites. Packet Page Number 110 of 177 G8 Organics Collection Site Placement and Design The organics recycling collection site will be constructed on the MCC/YMCA parking lot, in between the main parking lots for the MCC/YMCA and Ramsey County Courthouse. The site willbe constructed along White Bear Avenue, within three existing parking stalls. The site will include: A 6” thick x 20’ long x 8’ wide concrete pad beneath the enclosure. The concrete pad will be flush with the surface of the surrounding asphalt. This will require removal of 6” of asphalt & base material from the footprint of the pad. Six foot high composite fencing will be anchored to the pad to create the enclosure. The fence will be brown in color and will include a service gate and entry door. The service gate will have wheels. The wheels prevent free-swing on the gates and ensure the gates don’t move without physically pushing/pulling them open and shut. Organics collection recycling signage. Design of the organics collection enclosure will bereviewed through the City’s Minor Project Review (15-Day Review) process. This will be complete once the organics enclosure agreement is approved by the City Council. Organics Collection Site Agreement The City will enter into an agreement with the County for the construction and maintenance of the site. The agreement states that the County will: Procure a contractor(s) for construction of the site. Pay for and oversee the construction of the site. Be responsible for ongoing maintenance costs of the site. Actively promote the site to Ramsey County residents utilizing current County recycling messages and resources. Procure and pay for an organics recycling hauler. Purchase and provide the City with compostable bags for distribution to County residents. Keep ongoing record of hauling costs and the weight or volume of materials collected. The agreement states that the City will: Monitor site capacity and hauling and inform the County of any issues such as missed service on the collection container(s) or need for added capacity or an increase in the hauling service interval. Promote the collection site locally. Be responsible for snow removal, sanding/salting, and other means necessary to maintain access to the site. Provide at least one distribution site for compostable bags. Attachments 1.Organics Collection Site Agreement 2.Location Map 3.Site Plan 4.Organics Enclosure Pictures Packet Page Number 111 of 177 G8, Attachment 1 AGREEMENT FOR ONGOING ORGANICS COLLECTION ENCLOSURES This Agreement is made between Ramsey County, a political subdivision of the State of Minnesota, through its Public Health, Environmental Health Division(“County”) and the City of Maplewood (“City”), a municipal corporation under the laws of the State of Minnesota. REAS, the County shall construct a Source Separated Organics (SSO) collection site that WHE will serve as a public drop off location for residential SSO and be available free of charge to all Ramsey County residents that will operate in accordance with State and local laws, rules and ordinances; WHEREAS, the SSO will be located in the parking lot of the Maplewood Community Center/YMCA at 2100 White Bear Avenue, Maplewood (refer to location map attached). WHEREAS, the County and the City will have ongoing responsibilities related to the maintenance and performance of the SSO program; THEREFORE, the parties enter into this Agreementfor the purposeof setting forth the role of each party in relation to providing the SSO program site, monitoring performance, promoting the program, and performing ongoing maintenance. I.RESPONSIBILITIES OF THE PARTIES Each party will participate, as designated, to provide the following: 1.Siting and Design: a.The City will work with the County to identify a SSO collection site location. b.The City and County will agree on a final location prior to construction. Considerations for siting will include, but not be limited to: 1)Compatibility with local zoning and permitting. 2)Accessibility to residents and the SSO hauler. 3)Security a)Visibility b)Lighting 4)Surfacing (hard surface required). 5)Available nearby parking. 6)Compatibility with existing city services/operations. c.The County and City will agree on a final design prior to construction. d.The County will be responsible for development of final design plans. 2.Construction and Maintenance: a.The County will procure and oversee construction of the collection site. b.The County will make direct payment to site construction contractor(s) following build completion. c.The County will be responsible for ongoing maintenance costs of the collection site. Organics Collection Agreement Packet Page Number 112 of 177 G8, Attachment 1 3.Signs: a.The County and the City will agree on a final design for collection site signs including directional signs. b.The County will develop and pay for collection site signage including directional signs. c.The County will install collection site signage and directional signs. 4.Compostable Bags: a.The County will purchase and provide the City with compostable bags that meet ASTM D6400 standards and are certified by the Biodegradable Products Institute (BPI). b.The City will provide at least one distribution site for compostable bags. Compostable bags will be available free of charge to Ramsey County residents. 5.Promotion: a.The County will actively promote the SSO collection site to Ramsey County residents utilizing current County recycling messages and resources. b.The City will promote the SSO collection site locally. 6.SSO Hauling: a.The County will procure and pay for SSO hauling from the collection site. b.The City will monitor site capacity and hauling and inform The County of any issues such as missed service on the collection container(s) or need for added capacity or an increase in the hauling service interval. c.The County will coordinate SSO hauling services and directly address any issues with the SSO hauling vendor. 7.Designated Employees: a.The County and the City will assign one or more persons to serve as direct contact(s) for the SSO collection site. These individuals will coordinate efforts in the siting, development, and ongoing maintenance of the SSO collection site. These employees shall assurethe site operates effectively and operates in conformance with all applicable laws, rules and ordinances. 8.Snow Removal: a.The City will be responsible for snow removal, sanding/salting and other means necessary to maintain access to the SSO collection site by residents and the SSO hauling vendor. 9.Administration: a.The County will keep ongoing record of: 1)SSO hauling costs. 2)Weight or volume of SSO collected as reported by vendor on biannual waste audits. Organics Collection Agreement Packet Page Number 113 of 177 G8, Attachment 1 II.LIABILITY Each party agrees that it will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party and the results thereof. a.TERM OF AGREEMENT This Agreement is in effect when fully executedby both parties, and shall remain in effect until terminated by either party.This Agreement may be terminatedimmediately by either party in the event of any violations of the material terms or conditions of this Agreement by the other party, with a follow-up letter confirming termination delivered to the other party within seven (7) days.Either party may terminate this Agreement without cause upon giving at least thirty (30) calendar days written notice thereof to the other party. b.RECOVERY OF MATERIALS Upon termination of this Agreement the County reserves the right, but is not obligated, to retain materials and signage used in the construction of the SSO enclosure. In such an event the County will be responsible for deconstruction and hauling of materials off site. c.FINANCIAL CONSIDERATION The County and the Cityeach agree to bear their own costsassociated with this Agreement and that no payment is required by either the County or the City to the other party. d.CHANGES OR ADDITIONSTO THE AGREEMENT Any changes or additions to this Agreement must be in writing and signed by authorized representatives of each party. e.MINNESOTA GOVERNMENT DATA PRACTICES ACT The parties understand that all data collected, created, received, maintained or disseminated for any purpose in connection with this Agreement is subject to the provisions of the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, any other applicable state statutes, and state rules adopted to implement the Act and statutes, as well as federal statutes and regulations on data privacy. Organics Collection Agreement Packet Page Number 114 of 177 G8, Attachment 1 In signing this Agreement, we agree to work together to fulfill the purposes identified in this Agreement. FOR RAMSEY COUNTY ___________________________________________________ ___________ Anne Barry, Director, Saint Paul-Ramsey County Public Health Date Approved as to form: ____________________________________________________ ___________ Assistant Ramsey County Attorney for Saint Paul-Ramsey County Public Health Date FOR THE CITY OF MAPLEWOOD ___________________________________________________ ___________ Title: Date ____________________________________________________ ___________ Title: Date Organics Collection Agreement Packet Page Number 115 of 177 G8, Attachment 2 Enter Map Description LegendNotes accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION is for reference only. Data layers that appear on this map may or may not be This map is a user generated static output from an Internet mapping site and tubmmt* Fodmptvsf qbsljoh Pshbojdt Feet 4 pg 400.0 BsfbSfdzdmjoh)xjuijo Maplewood 200.00 0 400.0 NAD_1983_HARN_Adj_MN_Ramsey_Feet© Ramsey County Enterprise GIS Division Packet Page Number 116 of 177 G8, Attachment 3 Packet Page Number 117 of 177 G8, Attachment Packet Page Number 118 of 177 G8, Attachment Packet Page Number 119 of 177 G8, Attachment Packet Page Number 120 of 177 G8, Attachment Packet Page Number 121 of 177 G8, Attachment Packet Page Number 122 of 177 G9 CITY COUNCILSTAFF REPORT Meeting Date June 10, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steve Love, Public Works Director/City Engineer Audra Robbins, Parks and Recreation Manager PRESENTER:Audra Robbins, Parks and Recreation Manager AGENDA ITEM: Replacement of the Sherwood Park Tennis Courts Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: As part of the Parks System Master Plan implementation, staff is proposing to replace the tennis courts at Sherwood Park. Many of Maplewood’s tennis courts are past the point of surface repairs and need to be removed or replaced. Sherwood Park was chosen for replacement in 2019 based on the goal of trying to maintain two courts per service area in Maplewood. This replacement will be funded through the CIP Fund and staff is recommending using ACI Asphalt & Concrete Inc. to complete this project. Recommended Action: Motion to approve the replacement of the Sherwood Park Tennis Courts and to direct the City Manager and Mayor to enter into an agreement with ACI Asphalt & Concrete Inc. for construction services in the amount of $66,026.00. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $66,026.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other: Monies for this project are included in the 2019 CIP PM07.010 utilizing the CIP Fund. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The Parks System Master Plan states that taking care of the existing parks system was found to be Maplewood’s highest community priority. This means reinvesting in and upgrading parks and facilities. Packet Page Number 123 of 177 G9 Background Upon the adoption of the Parks System Master Plan in early 2015, staff has been working with the Parks and Recreation Commission and the City Council on an implementation plan. Strategic replacement of certain tennis courts throughout the parks system aligns with the goals of taking care of what we have and improving our park facilities. Staff obtained written quotes for this project from ACI Asphalt Inc. for $66,026.00 and from T.A. Schifsky & Sons Inc. for $70,000.00. Based on the results, staff recommends going with the quote from ACI Asphalt Inc.to replace the tennis courts at Sherwood Park. Attachments 1.Quotefrom ACI Asphalt & Concrete Inc. Packet Page Number 124 of 177 G9, Attachment 1 Proposal # 2019-2482 Date:Monday, May 20, 2019 Submitted To:Site Description: # S127525 Prepared By: Audra RobbinsDavid Johnson Sherwood Park City of Maplewood Contact Information: 2237 Kennard Street Mobile: 612-251-7360 Maplewood, MN 55109 Office: 763-424-9191 Contact Information: E-mail: davidj@aciasphalt.com Site Contact: Phone: (651) 249-2125 Project Manager: Site Phone: Mobile: Lucas Chapman Site Email: Mobile: 763-688-5532 E-mail: Audra.Robbins@maplewoodmn.gov Email: lucas.chapman@aciasphalt.com No Soil Corrections, No Restoration, No Class-5 Base Material, No Irrigation Repairs, No Permits, No Payment or Performance Bonds, No Private Utility Locating, No De-watering, and No Testing Fees. QtyProposed Service(s) & Description(s)Depth Lump Sum Take Down & Re-install 20 Feet of Chainlink Fence (To allow for equipment access to courts) Full Depth Milling to Base Material (Mill as close to the fence as possible, old pavement under and outside of the fence to remain) Service Description Saw Cutting Service Description Grading On Site Material Service Description Asphalt Base Lift (MNDOT spec. 2360-MVNWB35030B Bituminous) Service Description Asphalt Wear Lift (MNDOT spec. 2360-MVWE45035B (Virgin no RAP) Bituminous) Service Description Lump Sum Court Coloring and Striping (Done by Troy Carlson at Court Surfaces & Repair) Professional People, Progressive Solutions www.aciasphalt.com Packet Page Number 125 of 177 G9, Attachment 1 Each New Douglas Tennis Post and Nets Service Description PAYMENT TERMS$66,026.00 SERVICE TERMS Landscape restoration not included in scope of work unless specifically noted. ACI is not responsible for damage to irrigation or electrical systems that have not been appropriately located by private or other authorized locating services. It is customer responsibility to make sure the irrigation systems are shut off as to not cause damage to the work performed. Customer will be notified when work is to be performed. This proposal may be withdrawn at our option if not accepted within 7days of May 20, 2019 By signing propoal you agree to full terms and conditions attached. Pavement ConsultantDavid Johnson Accepted Authorized Signature Professional People, Progressive Solutions www.aciasphalt.com Packet Page Number 126 of 177 G9, Attachment 1 Proposal # 2019-2482 TERMS, CONDITIONS & GUARANTEE ACI Asphalt & Concrete, Inc.. hereafter referred to as “ACI” Asphalt Guarantee Fully covering labor, and materials against breakup for a period of year(s). Any request made to “ACI” by the owner, general contractor or their respective authorized supervisory employees to overlook the standard practices and procedures previously stated in these conditions will automatically negate any guarantee of material or workmanship whether such guarantee is written, implied or orally stated. Asphalt is a machine laid surface which has seams that are sometimes noticeable. The surface texture of hand laid areas may not be uniform to machine laid areas, due to hand raking and hand compaction. Guarantee does not cover markings from sharp pointed objects, power steering created tire marks, or drippings from solvents and gas. Sealcoat Guarantee “ACI” will guarantee sealers(Asphalt emulsions and Blended sealers) from chipping and peeling for a period of 1 year. This guarantee does not include wearing of sealer and adherence of sealer to oil spots, hydraulic spots and tree sap. Guarantee does not cover damage caused by acts of third parties. Concrete Guarantee “ACI” will guarantee concrete against defective materials and workmanship for a period of 1 year. This guarantee does not include concrete cracking or surface deterioration of concrete due to salt use. Guarantee & Service Exclusions (All exclusions apply to all above guarantees.) Guarantee does not cover damage caused by acts of third parties. Guarantee does not cover heaving of asphalt or concrete, sub grade failure, settling or expansion cracks due to freeze thaw weather cycle, tree roots or any other acts of nature. “ACI” shall not be liable for water ponding or retention in surrounding areas of patching or new asphalt/concrete installation due to current grades or construction method chosen. “ACI” cannot guarantee drainage or against water ponding on new asphalt without adequate slope. In flat areas, water will not drain unless there is more than 1-1/2” of fall per 10 feet. “ACI shall not be held liable for damage to surrounding areas of driveway or parking lot due to poor sub grade, moisture or other unforeseen circumstance. “ACI” shall not be liable for damage to adjoining concrete flatwork by asphalt installation equipment during standard construction. “ACI” is not responsible for damage to irrigation or electrical systems that have been appropriately located by private or other authorized locating services. Terms: Terms are as stated on sales proposal. You authorize “ACI” to perform a credit investigation and/or obtain credit report from credit reporting agencies. If payment is not made in accordance with the above terms, the customer agrees to pay any collection, legal fees and interest for any unpaid balances. Interest will accrue at a rate of .66% per month from the date of completion. Terms of guarantee are contingent upon receipt of final payment. PRICE is based on specifications and estimates as shown on the “Proposal & Agreement”. One mobilization charge is included in price, unless stated on the “Proposal & Agreement”. Additional mobilization charges will be at the rate set forth in agreed upon change order which is made part and parcel of these conditions and “Proposal & Agreement”. Field measurements may be made when the job is completed and any changes of specifications, areas, tonnage, or gallonages will correspondingly change the completed price. ADDITIONAL CHARGES may incur if the project exceeds the specifications and estimates of the as shown on the “Proposal & Agreement”, additional charges would be in accordance with the agreed upon change order which is made part and parcel of these conditions and “Proposal & Agreement”. “ACI” reserves the right to refuse additional equipment time, extra materials or extra labor if it would interfere with advanced scheduling with other customers with whom previous commitments had been extended. Unless stated in the proposal, change orders will be required for permit(s), extra equipment time, extra materials, or extra labor necessary to complete the job. Any deviation from this proposal or extra work will be executed only upon owner or owner’s agent orders and may become an extra charge over and above agreement. Subgrade is not up to acceptable specifications or requirements or if extra services and/or materials are requested in writing by the owner or general contractor of their respective authorized supervisory employees. Proposal excludes the following unless otherwise stated in the proposal: Permits, Excavation, Subgrade Prep, Staking, Material Testing, Sod Restoration & Landscaping, Manhole/Catch Basin/Gate Valve Adjustments or Repairs, Vegetation Removal, SAC/WAC Charges, Dewatering. Additional mobilizations or retention may be charged to customer if site is not free and clear for “ACI” to perform work as scheduled/agreed upon. Conditions: The above prices, specifications and conditions are satisfactory and are hereby accepted. I, the property owner, am to carry fire, tornado and any other necessary insurance. You are contracted to do the work as specified and the stated payment terms are acceptable. All material is guaranteed to be as specified. All work is to be completed in accordance to standard construction practices. All agreements are contingent upon delays beyond our control. Notice Of Lien: A) Any person or company supplying labor or materials for this improvement to your property may file a lien against your property if that person or company is not paid for the contributions. B) Under Minnesota Law, you may have the right to pay persons who supplied labor or materials for this improvement directly and deduct this amount from our contract price, or withhold the amounts due them from us until 120 days after completion of the improvement unless we give you a Lien Waiver signed by persons who supplied any Labor and Material for the improvement and who gave you timely notice. Customer Initial ______ Date ___________ Professional People, Progressive Solutions www.aciasphalt.com Packet Page Number 127 of 177 G9, Attachment 1 Packet Page Number 128 of 177 G10 CITY COUNCILSTAFF REPORT Meeting Date June 10, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Steve Love, Public Works Director Audra Robbins, Parks and Recreation Manager PRESENTER:Steve Love, Public Works Director AGENDA ITEM: Resolution Accepting Tree Planting Donation Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: A donation of $93.75was given to the City of Maplewood to plant trees in city parks. This donation was from St. Paul and Ramsey County Friends of the Parks and Trails. Minnesota State Statute 465.03 states that gifts to municipalities shall be accepted by the governing body in the form of a resolution by a two-thirds vote. Recommended Action: Motion to approve the resolution accepting the tree planting donation in the amount of $93.75to the City of Maplewood. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$93.75 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:Donation Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Trees are an essential asset to the city. This donation reduces city costs for tree purchase and enables a citizen to support our parks in a meaningful way through a community partner. Background Friends of the Parks and Trails of St. Paul and Ramsey County promotes the public support and appreciation of parks and trails. Donations through their Annual Tree Sale have added over 7,500 trees to parks in St. Paul, Ramsey County and the Twin Cities metropolitan area. With the spread Packet Page Number 129 of 177 G10 of the emerald ash borer, it is especially important to re-plant trees in our parks. The donation is intended to help the City with this effort. Attachments 1.Resolution Accepting Tree Planting Donation Packet Page Number 130 of 177 G10, Attachment 1 RESOLUTION ACCEPTANCE OF DONATION WHEREAS the City of Maplewood and the Parks and Recreation Department has received a donation from St. Paul and Ramsey County Friends of the Parks and Trails in the amount of $93.75for planting trees at parks; NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood to accept this donation. th Approved this 10of June 2019. Packet Page Number 131 of 177 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 132 of 177 I1 CITY COUNCILSTAFF REPORT Meeting Date June 10, 2019 REPORT TO:Melinda Coleman, City Manager REPORT FROM: Scott Nadeau, Public Safety Director PRESENTER:Scott Nadeau AGENDA ITEM: Myth Operational Action Plan Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: th Public safety concerns regarding Myth Live were discussed at theApril 8City Council meeting. The Council requested an Operational Action Plan for Myth, which is beingfinalizedfor approval. Recommended Action: Motion to approvethe Myth Operational Action Plan. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of ReservesOther: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Assessing and optimizing the utilization of public safety resources to enhance public safety. Background Representatives of the Maplewood Police Department have met with Myth LiveManager, staff,and his consultant on multiple occasionsto discuss the creation of an Operational Action Plan(OAP), timelines, and expectationsfrom the cityin th regards to safety. As agreed upon, the OAP will be completed the week ofJune 5and copies will be forwarded to City Council members prior to the meeting, or handed out at the council meeting. Attachments None Packet Page Number 133 of 177 FOR THE PERMANENT RECORD Meeting Date: 06/10/2019 Agenda Item: I1 FOR THE PERMANENT RECORD Meeting Date: 06/10/2019 Agenda Item: I1 FOR THE PERMANENT RECORD Meeting Date: 06/10/2019 Agenda Item: I1 FOR THE PERMANENT RECORD Meeting Date: 06/10/2019 Agenda Item: I1 For the permanent record Meeting Date: 06/10/2019 Agenda Item: I1 Myth Live 3090 Southlawn Drive Operational Action Plan To minimize public safety risk, the following action plan is recommended as a condition of continued operation as licensed establishment within the City of Maplewood. The goals of the action plan include Enhancement of business security processes and protocols Review and consideration of event types, musical genre, and performer background Mandated staff training for security personnel and bartenders Monthly security staff meeting with Police Chief or designee (first 12 months) 1.Create a form for each upcoming event which includes background research, information, and any anticipated issues as well as the number of: tickets sold, attendance expected, security officers assigned inside and outside, and EMT’s. The number of security personnel may vary depending on type of show, but adequate resources are expected to be in place. This form will be preferably provided to the police department 30 days prior to the event but no less than 14 days out. 2.Upon entry patrons will be carded and walk through an installed metal detector* 3.Patrons are not allowed to carry in liquids (water bottles, etc) 4.Jackets and Bags to be checked and cannot be left unattended. 5.Bottle Service is no longer allowed (uncontrolled access to alcohol) 6.Training for Door Entry staff to recognize signs of intoxication, those with indications of intoxication are not allowed in 7.Signs posted at the entrance and throughout the venue that state rules of conduct 8.Regular monitoring (every 15 minutes) of bathrooms and other areas where drugs may be ingested 9.Comprehensive and fully operational video surveillance to include high resolution images of those entering the venue main doors and an array of security cameras in the parking lot 10.Police access to videos and copies of videos within 24 hours of request 11.A listing of where the Myth contracts for “offsite” parking 12.Continue monitoring and be on the lookout for any under-age drinking and the appropriate measures 13.Outside security personnel will monitor all unusual/suspicious activity outside in the parking lot 14.At closing, outside security personnel will control and direct patrons leaving the premises to ensure safe, orderly departure City of Maplewood Office 651-249-2600 Police Department Fax 651-249-2699 1830 County Road B East www.maplewoodmn.gov Maplewood, MN 55109 For the permanent record Meeting Date: 06/10/2019 Agenda Item: I1 Security Personnel: 15.Security personnel must wear some type of shirt/outerwear that readily identifies them as SECURITY or MYTH staff 16.Security personnel are expected to immediately report to the Maplewood Police Department anticipated traffic safety issues, disorderly conduct, or criminal behavior that might affect the safety of employees, patrons, and the surrounding community 17.Training for inside security on how to recognize signs of intoxication, alcohol awareness 18.A detailed security training plan including expectations on how staff will deal with patrons who are found to be intoxicated, to include how they will assist them in getting home safely Business Focus: 19.The owner shall consider safety and security before booking acts, performers or events when there is known or expected levels of security concern associated with the act or event 20.The owner will secure all necessary approvals, permits, and/or licenses should business focus or operations be changed or expanded Alcohol Service Personnel: 21.All bartenders and alcohol servers will complete training offered by the Minnesota Liquor and Alcohol Beverage Association to ensure adequate knowledge of Minnesota law pertaining to safe service of intoxicating beverages 22.Limit the amount of hard alcohol per drink to 1.5 ounces to be measured with each pour (national standard) 23.Patrons cannot purchase drinks for others unless the other is present 24.Establish clear policies and protocols regarding over-service and service to obviously intoxication patrons 25.The expectation is a drastic reduction in the number of overdose cases reported with a goal of none occurring annually For the permanent record Meeting Date: 06/10/2019 Agenda Item: I1 Recommendation: Upon evidence of substantial non-compliance with the requirements outlined in the above operational action plan, the Chief of Police is authorized to order the closure of the business until the next available Council meeting at which time steps and/or sanctions will be considered. *Recommendation #2 is being made by the Police Chief, but Myth Live ownership does not agree with the need. THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 134 of 177 J1 CITY COUNCILSTAFF REPORT Meeting Date June 10, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Michael Martin, AICP, Assistant Community Development Director PRESENTOR: Jeff Thomson,CommunityDevelopment Director AGENDA ITEM:Maplewood Moose Lodge, 3033 Hazelwood Street North a.Condition Use Permit Resolution b.Design Review Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: Maplewood Moose Lodge, owner of the property located at 3033 Hazelwood Street North, is proposing to build a new 5,000-square-foot building for its club.To move forward, the applicant needs approval of a conditional use permitand design review. The applicant helda neighborhood meeting on April 10, 2019, inviting neighbors to their facility for a discussion – though nobody attended this meeting.Snow did fall on April 10, 2019 which may have limited attendance. The chairman of the Maplewood Moose Lodge did meet separately with a group of residents of Cardinal Pointe to discuss the project. Recommended Motion: a.Motionto approve the attached conditional use permit resolutionfor the new Maplewood Moose Lodge club building, as placesof amusement, recreation or assemblyandbuildings erected in the Light Manufacturing zoning district within 350 feet of a residential district require a conditionaluse permit. b.Motionto approve the design plansdate-stamped May 6, 2019, and the revised landscape plan and building elevations submitted on May 24, 2019and attached to this report for the new 5,000-square-foot Maplewood Moose Lodge clubbuilding, at 3033 Hazelwood Street North. Approval is subject to the applicant doing the following: 1.Repeat this review in two years if the city has not issued a building permit for this project. 2.Satisfy the requirements set forth in the staff report authored by staffengineer Jon Jarosch, dated May 15, 2019. 3.All requirements of the fire marshal and building official must be met. 4.Anyroof-top mechanical equipment shall be screened from viewfrom all nearby residential properties. Packet Page Number 135 of 177 J1 5.Prior to issuance of a grading or building permit, the applicant must submit to staff for approval the following items: a.Revisethe May 29, 2019 landscapeplanto include additional plantings and screening south of the parking lot.Screening shall be satisfied by the use of a screening fence, planting screen, berm or combination thereofand be at least six feet tall and provide 80 percent opaqueness. The May 29, 2019 landscapeplanshall also be revised to ensure all trees used for screening are at least six feet tall upon planting. b.Submit a revised photometric plan for staff approval –plan must meet all city requirements. c. The trash enclosure’s colors and building materials shall be consistent with the main building. d.A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. e.Written documentation fromall easement holders affecting this site indicating approval of the plans for the planned improvements. 6.The applicant shall complete the following before occupying the building: a.Replace any property irons removed because of this construction. b.Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. 7.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to the public health, safety or welfare. b.The above-required letter of credit or cash escrow isheld by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 8.All work shall follow the approved plans. City staff may approve minor changes. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0 Financing source(s): Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:n/a Packet Page Number 136 of 177 J1 Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The city deemed the applicant’s application complete on May 6, 2019. The initial 60-day review deadline for a decision is July 5, 2019. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. Background Project Overview The Maplewood Moose Lodge is currently located at 1946 English Street. The Maplewood Moose Lodge is looking to downsize its facility and entered into a purchase agreement with the City of Maplewood for their existing property. In turn, the City of Maplewood was the property owner of a vacant parcel at 3033 Hazelwood Street. This property has already been sold outright to the Maplewood Moose Lodge who had an understanding of still needing to secure land use approvals from the City prior to any new club building being erected. After the Planning Commission andCommunity Design Review Board’s review on May 21, 2019, the applicant submittedrevised landscaping and building elevation plans. These plans addressed conditions of approval related to screening, proof-of-parking, landscaping and the north building elevation. Conditional Use Permit The property at 3033 Hazelwood Street North is zoned Light Manufacturing (M1). Section 22-637(b) of the M1 zoning district requires that “no building or exterior use, except parking, may be erected, altered or conducted within 350 feet of a residential district without a conditional use permit.” In addition, all permitted and conditional uses in the Business Commercial (BC) zoning district are allowed in the M1 zoning district. The BCzoning district requires a conditional use permit for any “place of amusement, recreation or assembly.” Easements In addition to typical utility and drainage easements located around and near the perimeter of the property, this site is encumbered by three additional easements – see below.Buildings are prohibitedwithin the easement areas. Fences and parking lots are permitted. Treesand landscaping potentially can be planted but the applicant needs to work with and receive approval from the easement holders. Packet Page Number 137 of 177 J1 Prior to any building permits being issued, the applicant must provide the City written documentation from easement holders approving the plans for improvements to be made within easement areas. 225foothigh-tension 100 foot electrical50 foot pipeline Building Setbacks powerline easementeasementeasement The proposed club building will be built approximately 254 feet from its south property line. The condominium building that is located to the south of this site is setback approximately 190 feet from the same property line. This means the new club buildingwill be nearly 445 feet away from the condominiums to the south. The proposed parking lot would be just under 102 feet from the south property line and nearly 355 feet from the condominiums. The proposed building will be setback 42 feet from the east property line meaning the building will be setback approximately 143 feet from the apartments to the east. The proposed building would be setback approximately 259 feet from the nearest detached townhouse located within the Cottages at Legacy Village to the southeast. Staff isrecommending the applicant be required to provide additional landscaping and screening throughout the sitewhile also working withinthe site’s easement limitations. In addition, Section 12-400 of city ordinance requires “all buildings subject to this article and all newly created lots shall be designed to accommodate a setback of at least 100 feet from a pipeline.”This same section of ordinance also allows that “the city council may approve a reduced setback where the applicant can prove that there is a unique hardship to the property that prevents the reasonable and practicable development of the property.” The building would be setback approximately 83 feet from the pipeline on site – but completely outside of the pipeline easement. Given the unique shape of the parcel and how it was created as a result of a road project and the easements thatimpede much of the site, staff feels the reduced setback is reasonable in this case. Hours of Operation and Use The Maplewood Moose Lodge intends to be open Monday through Friday from 9 a.m. until 10:30 p.m.On Saturdayshours would be 10 a.m. until 11 p.m. and on Sundays10 a.m. to 10 p.m.The club offers horseshoes outside fromJune to August, starting at 6 p.m. and ending around 9p.m. The Maplewood Moose Lodge states it has just over 500 members. Again this move from their existing site is because their existing location is too big for its currentoperations. Moose Lodge staff have stated that on an average Friday night they will have around 25 people stop in; fewer on weeknights. The proposed site plan does meet the City’s parking requirements but staff is recommending the applicant revise its site plan to provide proof-of-parking in the case that additional parking spaces are needed on site. The conditional use permit shall require all parking needs of the Maplewood Moose Lodge occur on site. Packet Page Number 138 of 177 J1 Design Review Site Plan The site will be accessed from Hazelwood Street. The proposed building would be located to the north of the parking lot. To the west of the building would be horseshoe pits. Stormwater would be directed to the north of the building to an infiltration basin. Building Elevations At its tallest the new building will be 19feet tall. All four elevations are proposed to be finished with texturewall panel, a stone veneer and metal roof system. The north elevation, which faces the intersection of Hazelwood Street and County Road D East needs additional architectural elements. Any rooftopequipment will be required to be screened adequately from the residential properties to the east and south. On May 24, 2019, the applicant submitted revised building elevations that added more architectural details and windows to the north elevation satisfying the Community Design Review Board’s concerns. In addition, the building elevations include plans for the required trash enclosure which will be located to the west of the building. Landscapingand Screening The applicant is proposing to plant several shrubs near the front entranceof the building, on the west side of the horseshoe pits and on the south side of the parking lot. Sixty-ninetrees are also proposed to be planted throughout the site. The revised landscaping plan submitted on May 24, 2019 addresses staff and the Community Design Review Board’s concerns related to plantings north of the building and throughout the site for screening purposes. This includes a six-foot tall berm with treeson top being added along the south property line – north of Cardinal Pointe. Staff is still recommending a screening fence or plantings be added directly to the south of the parking lot to shield any potential headlight glare to the south. Lighting The applicant will be required to submit a fullphotometric plan before any building permits can be issued. This photometric plan will ensure the City’s light ordinance is being met. Parking City ordinance requires restaurants to provide one parking space for each 50 square feet of floor space devoted to patron use. The main bar/restaurant area will be 1,995square feet in size thus requiring 40parking spaces. Recreational building uses requireone parking space for each 200 square feet. Meaning for the remaining portion of the building that will be accessible sixspaces are required. A total of 46 parking spaces are required by ordinance and the proposed site plan shows 48 parking spaces being provided. Even with the City’s parking requirements being metstaff would still recommend the applicant be required by the conditional use permit to submit a site plan showing proof-of-parking for additional spacesshould there be demand. The City would be able to require the spaces be built in the case that parkingbecomes an issueat this site. All Moose Lodge parking should be required to be contained within the site. Packet Page Number 139 of 177 J1 Trash Enclosure All trash and recycling receptacles are required to be contained with an approved enclosure or kept within the building. The applicant has submitted plans to the city showing the enclosure being located directly west of the building. Commission Review Planning Commission May 21, 2019:The Planning Commission helda public hearing and recommend unanimous approval of this project.During the public hearing, two residents spoke and named screening and parking as their main concerns. As outlined in this report, staff believessufficient parking is being provided but has recommended the applicant submit a site plan showing proof-of-parking if a parking shortage develops. Staff is recommendingrequiring additional screening on the south and east sides of the building to better mitigate the new building from nearby residential properties. The applicant has submitted a revised landscapeplan on May 24, 2019 that showsboththe location of proof-of-parking and additional screening to the south and east of the building. Community Design Review Board May 21, 2019:The Community Design Review Board reviewedthisprojectand recommended approval subject to conditions related to improvements being made to the landscape plan and north building elevation. The applicant submitted revised plans – attached to this report – showing additional details to the landscape and building elevation plans. Staff sent the revised plans to the members of the Community Design Review Board and they indicated support of the revisions. Department Comments Engineering Department, Jon Jarosch Please see Jon Jarosch’s engineering report, dated May 15, 2019, attached to this report. Police Department, Scott Nadeau Prior to a certificate of occupancy being granted a securityplan must be reviewedand approved via public safety City Clerk Division, Andrea Sindt All business licenses held by the Moose Lodge require new applications and approvals under the new address. Licenses are not transferrable between addresses. Packet Page Number 140 of 177 J1 Citizen Comments Staff surveyed 165property owners within 500 feet of thesite. There were 22 replies. 1.I have two concerns: 1. Increase traffic on Hazelwood St will make it difficult to exit the property at Cardinal Pointe.2. Horseshoe pits will/could mean noise and lights into the evening hours. We live on the north end of Cardinal Pointe and both of these issues would be of concern to us. Thank you for your attention to our concerns. (Kathy & Mike Mueller,3003 Hazelwood St Unit 332) 2.I oppose this development. Forty-eight cars and far more people that then would be disruptive to traffic and to the neighborhood. I would like to know the number of patrons expected on weekdays, week nights, weekend days, and weekend nights.I assume alcohol will be served and I oppose this in my residential neighborhood. Plus the appearance of the proposed construction is not appealing at all. (Beth Forristall,1565 Legacy Pkwy E, #4) 3.This letter is the response from Trails Edge of Maplewood, 3000 Country View Dr., Maplewood, with comments on the above proposed development. The comments have been reviewed and approved by the ownership. a.The building has a less than expected aesthetic appeal due to the Butler building under- lying structure with very little decoration. The drawings do not present a building that would be up to the standards of the other buildings in the neighborhood -either commercial or residential. b.Parking for the use seems very limited and doesn't meet the City code requirements. Based on experience with facilities of this nature and use, it would be expected that approximately 1/3 of the space would be devoted to kitchen, bar, restroom, storage and other "commercial" used and the balance of the space would be for patron use -bar service and tables. The code would then require 1 stall for every 200 sq. ft. of commercial-5000 sfx 1/3 = 1665/200 = 8.33 stalls and the patron area (requires 1 stall per 50 sf per code) would be 5000 sfx 2/3 = 3335/50 = 66_67_ The total stalls required would then be 75. The plan presented only has 48 stalls shown. Since there is no on- street parking in the direct area, the lack of parking should be concerning to all of the neighbors. c. The general use is acceptable to Trails Edge, even though it seems a rather odd fit for the location. The lack of other commercial uses adjacent makes this appear to be spot zoning, but, as said, Trails Edge doesn't object to the use. d.The landscaping seems to be minimal around and adjacent to the pond at the point of the property which will be very visually prominent. We very much appreciate the opportunity to comment on this project. Please keep us informed if the project proceeds. (Jim Kellison, Owner’s Representative of Trails Edge, 3000 Country View Drive) 4.I am a resident of Cardinal Pointe of Maplewood, 3003 Hazelwood Street. My biggest concern of the Moose Lodge proposal is the traffic on County Road D and Hazelwood Street. The three way stop signs don't seem to be adhered by all. The traffic has increasedwith the Healtheast Clinic already. With the new apartments on the corner of Hazelwood St. and D, the building of the 4 story apartment next to Costco and now thee Moose Lodge, you may (must) put in traffic lights on County D and Hazelwood. What kind of hours will the Moose Lodge be open, will they have a liquor license and gambling license. All this will contribute to noise, lights and traffic. Will there be some kindof barrier (evergreens, etc) put up on the south end of their boundary? How Packet Page Number 141 of 177 J1 does the highline poles and wires effect this building? If the Moose Lodge couldn't make it at English and Frost Avenue, can they make it here? Hopefullyallthese things will be considered. (John Olson, 3003 Hazelwood St Unit333) 5.We already have increased traffic on Hazelwood from the new apartments. If it is approved, a signal light needs to be installed at Hazelwood and Co Rd D. We are not in favor of this building. (Kenneth and Sharleen Jacka, 3003 Hazelwood St Unit317) 6.Most of us are happy with the Moose Lodge next door to us. I myself am pleased, having been a member. It is a neat and nice looking building and landscaping looks good. (Florence Bye, 3003 Hazelwood St Unit137) 7.Concerns about a place that has a bar – late hours and possible difficulties that can arise in an area by residents, seniors and families. What are the restrictions that a fraternal club has on them to control problems? How will it affect market value of our co-op community. (Mary Lessard, 3003 Hazelwood St Unit109) 8.New apartments clinic, hospital, town homes and Cardinal Pointe already here. Lots of traffic – might need light at Hazelwood and D for better traffic control. (John and Clarice Gibbons, 3003 Hazelwood St Unit305) 9.Why would you put something like the Moose Lodge that serves alcohol by dwellings that have kids in the area? What about all their party rooms for weddings etc are the going to be shut down at 10 p.m. or are we going to hear cars and drunk people all night long. I live toward the north end of Cardinal Pointe. I do not want to hear all the noise plus all the extra traffic it will generate. With the new HealthEast Medical building the traffic has gotten really bad on Hazelwood. Also we now have a bus line that rumbles past every morning 4 or 5 o’clock in the morning. I moved to Maplewood thinking it would be a nice place to retire. Not so nice and quiet now. Cause all Maplewood sees is money, money, money. Who cares what we want. The residents. (No name or address given) 10.We have been members of the Moose Lodge for a long time – years ago that is. We did a lot, playing bocce ball, dance, 500 card club, bingo. As we age we had to slow down. The new Moose Lodge is close to where we live, Cardinal Pointe we hope to stop in off and on. Good luck, this was needed for a long time!(Davey and Maxine Ylinen, 3003 Hazelwood St Unit 24) 11.Ramsey County does not have concerns about this development proposal as the agency leading development of the Rush Line BRT Project.TheRush Line BRT is proposed to travel past 3033 Hazelwood Street North in mixed traffic on Hazelwood Street North. Improvements to the intersection of Hazelwood Street North and County Road D are planned as part of the Rush Line BRT Project to allow the BRTto travel between Hazelwood Street North and the Ramsey County Regional Railroad Authority right-of-way. The portion of Parcel 032922210117 that is adjacent to 3033 Hazelwood Street North is not expected to be impacted as part of the Rush Line BRT Project. (Frank Alarcon, Ramsey County Public Works - Multimodal Planning) 12.Our two main concerns are noise and traffic – with noise being our biggest concern. We notice from Moose Lodge’s current web page that they have music events. We do not want these to be outdoors and also do not want indoor noise to be loud enough to be heard at our home. As neighbors, we also want to be able to visit the Moose Lodge to eat or attend events without being members. (Karen Dyson and Matt Karason,1549 Legacy Parkway E) Packet Page Number 142 of 177 J1 13.I’m okay with it – would like the Moose instead. (Lillian Johnson, 3003 Hazelwood St Unit 229) 14.I am strongly opposed to approving a CUP for this for this purpose. I work for North Lakes Property Mgmt. We own and manage the Conifer Ridge Apartments located directly to the east of this proposed site. I am very concerned that this use will be a deterrent to people choosing to live in this up and coming residential area for the following reasons: a.The use will certainly change the character of the area. We built our property to preserve the landscape and woodland areas. It is a peaceful serene neighborhood. Placing a bar/restaurant/banquet hall in this area, has a negative effect on the current character. b.The use will depreciate adjacent residential property values. Owning property next to a bar is not viewed as an asset. Our residents and most likely many of the neighbors or people looking to locate to the area, will not view the Moose Lodge as an asset to have in their back yard. c. The Moose Lodge being located so closely to residential areas will create several nuisances. There will be a significant increase in traffic related noise and potential congestion during late evening hours. There will be smoking outside of the building that will no doubt effect the outdoor air quality of the neighborhood along and our no smoking property. There will be outdoor horseshoe pits, that will create more opportunity for excessive noise relating to drinking, partying, and music. d.The use of this land does not conserve the natural features of the area. I do not believe bars are meant to be in residential settings. e.I am very respectful of the Moose organization and what they stand for. I strongly believe it does not make sense to locate their Lodge right next to residential properties. This will undoubtedly degrade the value and appeal of the area. I realize that the city will gain from the property tax that selling and developing this parcel will create. I also understand it is inevitable that this site will be developed. I just do not think the use should be one that creates a hardship and a deterrent for the neighbors and other businesses that have chosen to make Maplewood their home. (Jody Hadrava, Property Manager Conifer Ridge) 15.I foresee disruptions and complications of a lodge/bar right next to not only our own property, but several others as well, including a senior community.You are proposing to put a bar right in the middle of upscale residential housing. The apartments and townhomes in this area are upscale/luxury and the residents pay a lot of money to live here. Part of the appeal of this neighborhood is the quiet, residential area... putting a bar next door will detract from this setting immensely. Cars and people will be pulling in and out late into thenight causing noise issues, and smoke from the parking lot and people smoking will drift onto our property... This will create major disruption to the peace and quiet of our community—the residents won’t be able to sit on the patio or have their windows open without hearing these noises all night. There is also the concern that the Lodge visitors will simply cross Hazelwood to park in our parking lot, loiter on our property, leave garbage around, walk into our building or garages. While I’m sure that many Lode visitors are upstanding citizens and won’t cause trouble, any kind of gathering place, especially one that serves alcohol, does and will disrupt the community. There will be more police calls to the area by disgruntled residents, more security needed…. and so on. This will create a hardship to our business. A hardship to any business in Maplewood is a hardship to Maplewood itself. The appeal of this part of Maplewood is the residential aspect, Packet Page Number 143 of 177 J1 the natural wooded areas, bike trails, access to the environment. Putting a bar in detracts from every single one of those aspects. Bars (and liquor stores) are notorious for being off-putting to residents and home buyers and will lessen the economic value of this piece of Maplewood. If people don't want tolive near a bar, then they will go elsewhere to live, most likely out of Maplewood itself. Cause and effect might be having to lower rents, accepting a different tenant base, houses won't sell or will sell for a much lower price, all of this lowering the value of properties as well as the community and Maplewood itself. To be honest, I’m surprised this parcel of land is zoned as commercial with all of the residential housing surrounding it.There is so much undeveloped land in Maplewood (Frost Ave area for one…) and so much business moving or leaving other areas (White Bear Ave and H 36, north side) that it is shocking to me that a bar would be allowed in this particular area of Maplewood, which is one of the nicest areas Maplewood has to offer. (Susan Muellner, Property Manager Conifer Ridge) 16.I have talked with Residents and many are concerned about a"lodge" being within earshot of their family friendly community. Besides noise issues, the traffic in and out js concerning. It seems that many would like to keep this area as quiet as possible. (Linda Knutson,Property Manager Conifer Ridge) 17.Dave Bartol, a resident of Cardinal Pointe, organized a building meeting and developed comments on the proposed project. This letter and associated resident signatures have been attached to this report. 18.I am in favor of the proposal as a good use of a tricky parcel and a welcome addition to this neighborhood.The building would fall within my direct sight line and be very close to my home. My only concerns would be: a.the hours and noise level of musical events … all indoor, I assume b.the construction crews honoring the 7am-7pm Code limits on noise c. the lighting have minimal spread to the neighborhood.Headlights will be shining into my place as it is, given the single outlet onto Hazelwood. (Suzanne Fry,3060 Cottage Lane North) 19.Maybe they got a lot of money from a developer? Why are they leaving their old location? More apartments? The new location is a strange parcel… The city must have given the Lodge some big breaks tobuild. Plus more taxes, more traffic, more police issues with alcohol related businesses, another signal light at Hazelwood and County Road D in near future. Oh well, just not excited about another bar in this area. Aren’t there already enough? (Larry Taft, 3030 Cottage Lane North) 20.Opposed to site plan as it comes too close to the north border of Cardinal Pointe. There needs to be at least a six foot berm built with the trees planted on top of the berm. Concern with noise from the horseshoe pits and make sure no lights on pits for after dark throwing. Also – more detail when they say “providing a community gathering place” as this is a membership club. (Thomas Carey, 3003 Hazelwood St Unit 201) 21.I have no comments. (Karen Schaal, 3003 Hazelwood St Unit 130) 22.I have no comments. (Susan Bennett, 3003 Hazelwood St Unit 206) Packet Page Number 144 of 177 J1 Reference Information Site Description Site Size:1.89Acres Existing Land Use: Vacant Surrounding Land Uses North: County Road D East and Bruce Vento Trail South: Cardinal Pointe –Senior Cooperative Housing East:ConiferRidge Apartments West:County Road D East and Xcel Energy Substation Planning Existing Land Use:Industrial Existing Zoning:Light Manufacturing Attachments 1.Conditional Use Permit Resolution 2.Overview Map 3.Land Use Map 4.Zoning Map 5.Applicant’s Letter 6.Landscape Plan – May 24, 2019 7.Building Elevations – May 24, 2019 8.Floor Plan – May 24, 2019 9.Staff Engineer Jon Jarosch’s comments, May 15, 2019 10.Flyerfrom the Applicant’s Neighborhood Meeting 11.Dave Bartol’s submitted letter and signatures from Cardinal Pointe 12.Draft CDRB Minutes, May 21, 2019 13.Draft Planning Commission Minutes, May 21, 2019 14.Applicant’s Plans (separate attachment) Packet Page Number 145 of 177 J1, Attachment 1 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Maplewood Moose Lodge, owner of the property located at 3033 Hazelwood Street North, has applied for a conditional use permit for its club building to be builtwithin the M1 (light manufacturing) district. WHEREAS, Section44-637 of the city ordinances requires a conditional use permit for any building erected, altered or conducted within 350 feet of a residential district. WHEREAS, Section 44-512of the city ordinances also requires a conditional use permitfor a place of amusement, recreation or assembly. WHEREAS, this permit applies to the property located at 3033 Hazelwood Street North. The legal description of the property is: MaeklothAddition,Lot 1, Block 1 WHEREAS, the history of this permit is as follows: 1.On May 21, 2019, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approvethe permit. 2.On June 10, 2019, the city council discussed the permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council __________ the above- described conditional use permit because: 1.The use would be located, designed, maintained, constructedand operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. Packet Page Number 146 of 177 J1, Attachment 1 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1.All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2.The proposed construction must be started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3.The city council shall review this permit in one year. 4.The proposed building is permitted to be built within 83 feet of the existing pipeline on the site. The site has unique characteristics and challenges that justify approval of a revised pipeline setback. 5.All activity shall be confined to the site. There shall be no parking of customer, employee and deliveryvehicles on the street rights-of-way. 6.The applicant must install screening to the east of the building, along the south property line and south of the parking lot. Screening shall be satisfied by the use of a screening fence, planting screen, berm or combination thereof. 7.Comply with all city ordinance requirements for signage, trash enclosuresand parking. 8.If a parking shortage occurs, the applicant shall be requiredto build additional parking stalls to meet demand. 9.Prior to a certificate of occupancy being granted a security plan must be reviewed and approved via Public Safety. 10.All business licenses held by the Moose Lodge require new applications and approvals under the new address. Licenses are not transferrable between addresses. 11.All outdoor activities shall cease operation no later than 9 p.m. daily. 12.All music events shall occur indoors. No outdoor music is permitted. 13.There shall be nonoise or disturbancerelated to the construction of the building or sitebetween the hours of 7:00 p.m. and 7:00 a.m. Monday through Saturday and all day Sunday. The Maplewood City Council __________ this resolution on June 10, 2019. Packet Page Number 147 of 177 J1, Attachment 2 Maplewood Moose Lodge - 3033 Hazelwood Street North April 26, 2019 City of Maplewood Legend ! I 0240 Feet Source: City of Maplewood, Ramsey County Packet Page Number 148 of 177 J1, Attachment 3 Maplewood Moose Lodge - 3033 Hazelwood Street North May 15, 2019 City of Maplewood Legend ! I Future Land Use High Density Residential Open Space Commercial Industrial 0240 Feet Source: City of Maplewood, Ramsey County Packet Page Number 149 of 177 J1, Attachment 4 Maplewood Moose Lodge - 3033 Hazelwood Street North April 26, 2019 City of Maplewood Legend ! I Zoning Multiple Dwelling (r3) Planned Unit Development (pud) Light Manufacturing (m1) Parcel 0240 Feet Source: City of Maplewood, Ramsey County Packet Page Number 150 of 177 J1, Attachment 5 Packet Page Number 151 of 177 J1, Attachment 5 Packet Page Number 152 of 177 J1, Attachment 6 PLAN LANDSCAPE 04/23/2019CITY SUBMITTALCITY RESUBMITTAL 05/24/2019 May 24, 2019 May 24, 2019 at 02:07pm W:\\2019015 Moose Lodge\\cad\\2019015_ACL101-LND_19-0524.dwg INTERSECTION OFCOUNTY RD D &HAZELWOOD STMAPLEWOOD, MN 55109 01 PATIO 01 01 01 01 PATIO 01 01 01 01 18 FT WIDE x 6 FT HIGHBERM, IF EASEMENT ALLOWS SAND 01 01 0101 01 MNDOT SEED MAT 01 01 PROOF OF PARKING 17 STALLS - 3 STALLS REMOVED FOR AISLE14 STALLS NET INCREASE 18" DECIDUOUS REMARKS EXPECTED MATUREHEIGHT/SPREAD (FT) 2 1/2" CAL.45-50 / 30-402" CAL.10-15 / 15-202" CAL.8-12 / 8-12 ROOTSIZEB&BB&BB&BCONT.5 GAL.5 / 4 TREESNOTES SHRUBS QTY72456CONT.5 GAL.8 / 4-528CONT.5 GAL.3 / 334CONT.5 GAL.4 / 44 5,422 SF2,220 SF2,912 SF5,608 SF 82,876 SF30,355 SF16,288 SF 1,211.6 FT PLANT MATERIALS SCHEDULE 57,383 SF | 69.24% TOTAL TREES69 TOTAL SHRUBS66 Acer rubrum 'Franksred' Malus 'Snowdrift'AMERICAN CRANBERRYBUSH VIBURNUM Viburnum Picea glauca 'Conica' Thuja occidentalis 'Golden Globe' Spiraea x bumalda 'Goldflame' Weigela x Velda COMMON/BOTANICAL NAMERED SUNSET MAPLESNOWDRIFT CRABAPPLEDWARF ALBERTA SPRUCEGOLDEN GLOBE ARBORVITAEGOLDFLAME SPIREADATE NIGHT TUXEDO WEIGELA CALCULATIONSSITE PERIMETER:SITE AREA:SOD:SAND PIT: BUILDING:LANDSCAPE AREA:MNDOT SEED MAT:MULCH:POND: ALL PERENNIAL & SHRUB BEDS, PLATERS, TREES, PARKING LOT ISLANDS AND TURF AREAS SHALL BE IRRIGATED. IF A DISCREPANCY EXISTS BETWEEN THE NUMBER OF PLANTS SHOWN IN THE PLANT MATERIALS SCHEDULE AND THE PLANS, THEPLANS SHALL GOVERN.RESTORE ALL AREAS DISTURBED BY CONSTRUCTION UNLESS NOTED OTHERWISE. IDARMSVIPGGGSBWV23TREES PLANTED IN TURF TO RECEIVE HARDWOOD MULCH.4 1 PLANT KEYHARDWOOD MULCHROCK MULCHSODMNDOT SEED MATREINFORCED SEED MATEDGINGPROPOSED DECIDUOUS TREESPROPOSED ORNAMENTAL TREESPROPOSED CONIFEROUS TREESPROPOSED SHRUBS 01 LEGEND Packet Page Number 153 of 177 J1, Attachment 7 COLORED EXTERIOR ELEVATIONS 04/23/2019CITY SUBMITTAL05/24/2019CITY RESUBMITTAL 2019015_AR901-CEXT_19-0524.dwg May 24, 2019 May 24, 2019 at 09:59am W:\\2019015 Moose Lodge\\cad\\ 3033 HAZLEWOOD ST NMAPLEWOOD, MN TAUPE PLUM CREEKSW 9114 FALLEN LEAVES 42" WIDE PANEL TBDWHITE MFGRFINISHCOLORBUTLER MFG EXTERIOR FINISH SCHEDULE no scale SCALE: 2 ANODIZED ALUMINUMCOOL HARVESTTEXTUREWALL PANEL MAINTENANCE FREE ALUMINUM FENCEBEIGEFIBERGLASS COLUMN COVERBUTLERIB II ROOF SYSTEMBUTLER MFGCOOL HARVESTPREFINISHED METAL SHAKESSW 6321 RED BAY A901 AL-1AL-2WP-1 IDMATERIALFB-1MT-1MT-2ST-1VERSETTA STONE - LEDGESTONEBORAL STONEST-2VERSETTA STONE - WAINCOT CAP/SILLBORAL STONE ANODIZED ALUMINUMCOOL HARVESTTEXTUREWALL PANELSW 9114 FALLEN LEAVES AL-1 WP-1 RIB ROOF SYSTEMCOOL HARVESTMETAL SHAKESSW 6321 RED BAY MT-1MT-2 VERSETTA STONE - TAUPESILL ST-2 no scaleNO SCALE SCALE:SCALE: VERSETTA STONE - PLUM CREEKLEDGESTONE 13 A901A901 ST-1 Packet Page Number 154 of 177 J1, Attachment 7 COLORED EXTERIOR ELEVATIONS 04/23/2019CITY SUBMITTAL05/24/2019CITY RESUBMITTAL 2019015_AR901-CEXT_19-0524.dwg May 24, 2019 May 24, 2019 at 10:00am W:\\2019015 Moose Lodge\\cad\\ 3033 HAZLEWOOD ST NMAPLEWOOD, MN TAUPESW 9114 FALLEN LEAVES PLUM CREEK 42" WIDE PANEL TBDWHITE MFGRFINISHCOLORBUTLER MFG EXTERIOR FINISH SCHEDULE ANODIZED ALUMINUMCOOL HARVESTTEXTUREWALL PANEL MAINTENANCE FREE ALUMINUM FENCEBEIGEFIBERGLASS COLUMN COVERBUTLERIB II ROOF SYSTEMBUTLER MFGCOOL HARVESTPREFINISHED METAL SHAKESSW 6321 RED BAY AL-1AL-2WP-1 IDMATERIALFB-1MT-1MT-2ST-1VERSETTA STONE - LEDGESTONEBORAL STONEST-2VERSETTA STONE - WAINCOT CAP/SILLBORAL STONE ANODIZED ALUMINUMCOOL HARVESTTEXTUREWALL PANELSW 9114 FALLEN LEAVES AL-1 WP-1 RIB ROOF SYSTEMCOOL HARVESTMETAL SHAKESSW 6321 RED BAY MT-1MT-2 VERSETTA STONE - TAUPESILL ST-2 NO SCALE SCALE: 4 A901 NO SCALE VERSETTA STONE - PLUM CREEKLEDGESTONE SCALE: ST-1 1 A902 Packet Page Number 155 of 177 J1, Attachment 8 PLAN FLOOR 04/23/2019CITY SUBMITTAL05/24/2019CITY RESUBMITTAL 2019015_AR101-FLR_19-0524.dwg May 24, 2019 May 24, 2019 at 02:08pm W:\\2019015 Moose Lodge\\cad\\ INTERSECTION OFCOUNTY RD D &HAZELWOOD STMAPLEWOOD, MN 55109 2'-8"5'-4" SCALE: 3/16" = 1'-0" 010'-8" - - KITCHEN- 25'-0 x 16'-0 959 SF BANQUET ROOM MECHANICAL/SPRINKLER - MEN - - WOMEN HALL - VESTIBULE - 534 SF STORAGE - BAR 1,995 SF - OFFICE 23'-7 x 9'-0 3/16" = 1'-0 - 9'-0 x 9'-0 SCALE: STORAGE 1 A101 - - 9'-0 x 9'-0 COOLER PATIO 0.320.670.050.030.060.020.00-0.120.000.64 Lav Req'd1.281.00 200200802008080 100100100 20020040200404022 Lav Factor 1Lav Factor 2100100100each Toilet Req'd-3.122.00TOILETSURINALSLAVS213 1.771.56121 WOMEN FixtureFactor 2÷ 2RoundUpMEN FixtureFactor 1 YESYES FIXTURES PROVIDED Occupancy63.9375750.852.1325500.096.9375750.092.3025500.092.091001000.020.461001000.00-4.7925500.190.331001000.00------216 133.007575 200 OCCUPANT LOAD 2015 MINNESOTA BUILDING CODE TABLE 1004.1.2 &Occ Factor151515100300500100300OCC >=50OCC>=15 PLUMBING FIXTURES REQUIRED - 2015 MINNESOTA BUILDING CODE TABLE 2902.1 A-2A-2A-2A-2A-2 Occ TypeBBS-2S-2S-2 9594262306282302714795422 1995104100 3/16" = 1'-0 SCALE: 2 A101 AreaSFVESTIBULEOFFICESTORAGEJanitor / Mop Sink Required BANQUETBARKITCHENMECHANICALRESTROOMSHALLCOOLERDrinking Fountain Required Packet Page Number 156 of 177 J1, Attachment 9 Engineering Plan Review PROJECT: Moose Lodge – 3033 Hazelwood Street PROJECT NO: 19-13 COMMENTS BY: Jon Jarosch, P.E. – Assistant CityEngineer DATE: 5-19-19 PLAN SET: Plans dated 4-25-2019 Theapplicant is proposing to construct a new building and site amenities at 3033 Hazelwood Street. The applicant is requesting a review of the current design. As theamount of disturbance on this site is greaterthan0.5 acre, the applicantisrequiredto meet the City’sstormwater managementrequirements.The applicant is proposing to meet these requirements via the use of an infiltration basin.According to the information submitted, the proposed infiltration system will meet and exceed the City’s stormwater management requirements. Due to the number of recent developments in close proximity to this proposed development, the City of Maplewood, in coordination with Ramsey County, will be assessing the warrants for a signal system at the intersection of Hazelwood Street and County Road D. Thissignal system needs study will be performed outside of the scope of the proposed Moose Lodge development. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents for final review.Thefollowing are engineeringreview comments on the design and act as conditions prior to issuing permits. 1)As the amount of disturbance on this site is greater than 1 acre, the project shall be reviewed by the Ramsey-Washington Metropolitan Watershed District (RWMWD). All requirements of RWMWD shall be met prior to the issuance of a grading permit by the City. 2)A joint stormwater maintenance agreement with the City and RWMWD shall be signed by the owner for the proposed infiltration/filtration basins and associated storm sewer system. 3)Soil borings shall be taken to confirm the infiltration rates assumed in the stormwater calculations. A copy of the soil boring information shall be provided to the City. 4)A copy of NPDES permitcoverageshallbesubmitted to the City prior to issuance of a grading permit. Packet Page Number 157 of 177 J1, Attachment 9 5)All slopesshall be 3H:1V or flatter. 6)Inlet protection devices shall be installed on allexistingand proposedonsite storm seweruntil all exposed soils onsite are stabilized. 7)Adjacent streetsand parking areasshall be swept as needed to keep the pavement clear of sediment and construction debris. 8)All new pedestrian facilities shall be ADA compliant. 9)The total grading volume (cut/fill) shall be noted on the plans. 10)The plans shall besigned and dated by an engineer licensed in the State of Minnesota. 11)Any impacts within Ramsey County Right-of-Way shall be reviewed and approved by Ramsey County. A right-of-way permit shall be obtained from Ramsey County. Public Works Permits The following permits are required by the Maplewood Public Works Department for this project. 12)Grading and erosion control permit 13)Storm Sewer Permit 14)Sanitary Sewer Permit -END COMMENTS - Packet Page Number 158 of 177 J1, Attachment 10 Packet Page Number 159 of 177 J1, Attachment 11 Packet Page Number 160 of 177 J1, Attachment 11 Packet Page Number 161 of 177 J1, Attachment 11 Packet Page Number 162 of 177 J1, Attachment 11 Packet Page Number 163 of 177 J1, Attachment 11 Packet Page Number 164 of 177 J1, Attachment 11 Packet Page Number 165 of 177 J1, Attachment 11 Packet Page Number 166 of 177 J1, Attachment 11 Packet Page Number 167 of 177 J1, Attachment 12 DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MAY 21, 2019 6:00 P.M. 5. NEW BUSINESS b. Design Review, Maplewood Moose Lodge, 3033 Hazelwood Street North i. Assistant Community Development Director, Michael Martin, gave the report on the design review for Maplewood Moose Lodge, 3033 Hazelwood Street North and answered questions of the board. ii. NAI Architects, Shawn Berry, 1959 Sloan Place, Suite 100, Maplewood, addressed and answered questions of the board. iii. Maplewood Moose Lodge Member, Steve Shea, 2411 Maplewood Drive, Maplewood addressed the board. iv. Applicant and Administrator for the Maplewood Moose Lodge, Gary Lenart, 3033 Hazelwood Street North. Boardmember Shankar moved to approve the design plans for the new 5,000 square foot Maplewood Moose Lodge club building date-stamped May 6, 2019, at 3033 Hazelwood Street North. Approval is subject to the applicant doing the following: (changes to the conditions in the staff report are in bold and underlined). 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Satisfy the requirements set forth in the staff report authored by staff engineer Jon Jarosch, dated May 15, 2019. 3. All requirements of the fire marshal and building official must be met. 4. All roof-top mechanical equipment shall be screened from view from all nearby residential properties. 5. Prior to issuance of a grading or building permit, the applicant must submit to staff for approval the following items: a. Revised landscaping and site plans showing additional plantings and screening to the east of the building, south of the parking lot and along the south property line. Screening shall be satisfied by the use of a screening fence, planting screen, berm or combination thereof and be at least six feet tall and provide 80 percent opaqueness. b. Submit a revised site plan for staff approval showing the location of proof-of- parking spaces that could be added to the site if a parking shortage develops. c. Submit a revised photometric plan for staff approval – plan must meet all city requirements. Packet Page Number 168 of 177 J1, Attachment 12 d. Submit plans for staff approval for the required trash enclosure. The trash enclosure’s colors and building materials shall be consistent with the main building. e. Submit a revised north building elevation for staff approval showing additional architectural elements added. Change window width on all sides shall align on all sides with insulated wall panels; north side applicant shall use additional stone, in a diagonal form, use a different color of insulated panel in the center of the building to achieve greater interest. f. A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 1509 percent of the cost of the work. g. Written documentation from all easement holders affecting this site indicating approval of the plans for the planned improvements. 6. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. 7. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building if occupancy is in the spring or summer. 8. All work shall follow the approved plans. City staff may approve minor changes. Seconded by Chairperson Kempe. Ayes – All The motion passed. Packet Page Number 169 of 177 J1, Attachment 13 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MAY 21, 2019 7:00 P.M. 5. PUBLIC HEARING b. 7:00 p.m. or later: Conditional Use Permit Resolution, Maplewood Moose Lodge, 3033 Hazelwood Street North i. Assistant Community Development Director, Michael Martin gave the report for the Conditional Use Permit Resolution, Maplewood Moose Lodge, 3033 Hazelwood Street North and answered questions of the commission. ii. Applicant and Administrator, Maplewood Moose Lodge, Gary Lenart, 3033 Hazelwood Street North, addressed and answered questions of the commission. Acting Chairperson Desai opened the public hearing. 1. Maplewood Resident, David Bartol, 3003 Hazelwood Street, Unit 139, Maplewood, addressed the commission with the concerns of the residents at Cardinal Pointe as stated in the staff report. 2. Maplewood Resident, Sterling McKusick, 3003 Hazelwood Street, Unit 132, Maplewood, addressed the commission also spoke about the concerns of the residents at Cardinal Pointe as stated in the staff report. Acting Chairperson Desai closed the public hearing. Commissioner Dahm moved to approve the conditional use permit resolution in the staff report for the new Maplewood Moose Lodge club building, as places of amusement, recreation or assembly and buildings erected in the Light Manufacturing zoning district within 350 feet of a residential district require a conditional use permit. Seconded by Commissioner Yang. Ayes - All The motion passed. This item goes to the city council June 10, 2019. Packet Page Number 170 of 177 J2 CITY COUNCILSTAFF REPORT Meeting Date June 10, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: StevenLove, Director of Public Works/City Engineer PRESENTER:Steven Love AGENDA ITEM: 1902 Building HVAC Upgrades, City Project 19-18 a.Resolution Authorizing Preparation of Plans and Specifications b.Use of LHB for Professional Design, Inspection, and Contract Administration Services Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: TheCity ofMaplewood’s 2015 citywide asset management study of municipal facilities identifiesthe Heating, Ventilation, and Air Conditioning (HVAC) system for the 1902 buildingas in need of replacement. The 2019-2023 Capital Improvement Plan (CIP) identifies the replacement of the HVACsystem in 2019. Recommended Action: a.Motion to approve the Resolution Authorizing Preparation of Plans and Specificationfor the 1902 Building HVAC Upgrades, City Project 19-18. b.Motion to authorize the use of LHB, Inc.for professional design, inspection, and contract administration services and to further authorize the Mayor and the City Manager to sign the attached work order with LHB, Inc. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$27,785 (includesan estimated $200 for reimbursable expenses) for professional services. Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:Proposed funding willcomefrom the Building Maintenance Fund.The Finance Director has reviewed the BuildingMaintenance Fund balance and there are sufficient funds to move forward with the professional services. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The HVAC system is a critical piece of equipment for heating, cooling, and ventilationof the 1902 building. This system has reached the end of its useful life and is need of replacement. Packet Page Number 171 of 177 J2 Background The City’s 2015 citywide asset management study of municipal facilities identified that the existing HVAC system for the 1902 building is beyond its useful life and is need of replacement. The City’s 2019-2023 CIP plan show this system is to be replaced in 2019. This improvement mustbe professionallydesigned, bid, and inspected. The City is proposing to utilize the professional services of LHB, from the City’s consultant pool, to design, inspect, and administerthe construction contract. LHB has provided a work order proposalfor these service in the amount of $27,785 (includes an estimated $200 for reimbursable expenses). Funding for this work will be from the Building Maintenance Fund. Final design plans and specification, along with a construction cost estimate, will be brought to the City Council for approval prior to the project going out for bidding. Attachments 1.Resolution Authorizing Preparation of Plans and Specification 2.LHB Work Order Proposal 3.2019-2023 CIP Sheet Packet Page Number 172 of 177 J2, Attachment 1 RESOLUTION AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS WHEREAS, the City of Maplewood completed a citywide asset management study in 2015 to inform the decision making process for building facility improvements, and WHEREAS, the proposed 1902 Building HVAC Upgrade, City Project 19-18, has been prioritized and is identified in the approved 2019-2023Capital Improvement Plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. The proposed 1902 Building HVAC Upgrade, City Project 19-18, isherebyauthorized to proceed with the development of plans and specification in order to bid the project according to State Statute. 2. The professional services firm, and authorized consultant, shall be LHB, Inc. LHB, Inc. shall be authorized in an amount of $27,785upon signature of the Work Order Proposal by the Mayor and the City Manager. 3. The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposedbudget of $27,785 shall be established. The proposed financing is from the Building Maintenance Fund. Approved this 10thday of June 2019. Packet Page Number 173 of 177 J2, Attachment 2 May 28, 2019 Steve Love Director of Public Works City of Maplewood 1902 County Road B East Maplewood, MN 55109 CITY OF MAPLEWOOD 1902 BUILDING HVAC UPGRADES - REVISED Thank you for the opportunity to submit this proposal for Building 1902 HVAC upgrades. The following outlines our understanding of the scope of services and related fees. Scope of Services 1. Site Investigation Our group will perform a detailed site investigation for the Rooftop Unit, VAV box locations and configuration, mechanical, electrical, controls and related roof configuration. Review of any available existing plans and O & M manuals. Develop drawings from the site investigations, existing plans and shop drawings. Review of site conditions and limitations. 2. Design Provide design selection for Rooftop Unit one-for one replacement. Select Variable Air Volume Replacement for eleven (11) boxes. Coordinate ceiling removal and reinstallation. Provide equipment schedules, on plan specifications and control connection design. Develop drawings and details of designed systems and equipment. Current code will be reviewed with City of Maplewood. Design coordination with the potential supplier and Owner. Cost Estimate confirmation. Assist the Owner with Bid document availability on Qwest CDN. 3. Bidding Assist the City with Public Bid Coordination. Respond to Bidder questions. Provide addenda if required. Review bids with the Owner. Provide Owner with recommendation based on the bids. 4. Construction Administration Assist Owner with construction contract. Review Shop Drawings. Respond to contractor questions. Review Pay Applications. Provide two construction site visits and observation reports. Packet Page Number 174 of 177 J2, Attachment 2 Page: 2 Date: May 28, 2019 Provide final walk-through with punchlist. Assist with project closeout. Assumptions Assuming one-for-one replacement of rooftop unit and Variable Air Volume Boxes. Structural reinforcement is not anticipated. Electrical switchgear is assumed to be adequate. Existing ductwork will remain largely intact, along with the existing variable air volume boxes. Fee Estimate LHB proposes to provide services for a stipulated sum of $27,585. Reimbursable expenses will be in addition to fee. We recommend budgeting $200 for expenses. We appreciate the opportunity to provide you with this proposal. Please let us know if the scope of work described in this letter does not appear consistent with your intent. LHB RYAN THORSON, P.E. MICHAEL FISCHER, AIA PROJECT MANAGER PRINCIPAL Attachments: 1902 Building HVAC Upgrades Fee Estimate Worksheet c: Mike Fischer, LHB Aaron Kelly, LHB Ryan Thorson, LHB LHB File M:\\19Proj\\190352\\100 Financial\\101 Proposals\\190352 Proposal - Maplewood RTU replacement - Revised.docx BDDFQUFE; BDDFQUFE; DJUZPGNBQMFXPPE DJUZPGNBQMFXPPE CZ;````````````````````````` CZ;````````````````````````` UJUMF;``````````````````````` UJUMF;``````````````````````` EBUF;``````````````````````` EBUF;``````````````````````` Packet Page Number 175 of 177 J2, Attachment 2 Packet Page Number 176 of 177 J2, Attachment 3 thru 20192023 Capital Improvement Plan City of Maplewood,Minnesota Project # MT17.05 Project Name 1902 Building Mechanical Updates Building Maintenance Department Improvement Type 20 yearsPublic Works Director Useful LifeContact Buildings Category 3 Important Priority StatusActive Total Project Cost:$269,000 Description 1902 Building HVAC upgrades. Justification The roof mounted AHU system is recommended for renewal. The AHU system includes heating coils, cooling coils, and a VAV distribution system. The system ensures proper air flow and reliability to the work environment. The AHU unit has been recommended for renewal per the Asset Management study for 2019. Expenditures20192020202120222023Total Construction/Maintenance 269,000269,000 269,000269,000 Total Funding Sources20192020202120222023Total Local Government Aid 269,000269,000 269,000269,000 Total Budget Impact/Other We anticipate increased efficiencies with the new mechanical system, resulting in a positive impact on the operating budget. 47 Packet Page Number 177 of 177