HomeMy WebLinkAbout2019-04-22 City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, April 22, 2019
City Hall, Council Chambers
Meeting No. 08-19
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:08 p.m. by Mayor Abrams.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Marylee Abrams, Mayor Present
Kathleen Juenemann, Councilmember Present
William Knutson, Councilmember Present
Sylvia Neblett, Councilmember Present
Bryan Smith, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to the agenda under Council Presentations:
Earth Day/Earth Week
ISD 623 Meeting
st
May 1
KARE 11 Interview
Minnehaha Closure
Rice McCarron Clean Up
Regional Council of Mayors Letter
Dunkin Donuts
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Knutson Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of April 8, 2019 City Council Workshop Minutes
Councilmember Juenemann moved to approve the April 8, 2019 City Council Workshop
Minutes as submitted.
Seconded by Councilmember Neblett Ayes – Mayor Abrams, Council
Members Juenemann and
Neblett
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Abstain – Council Members Smith
and Knutson
The motion passed.
2. Approval of April 8, 2019 City Council Meeting Minutes
The date for the Spring Clean Up, under Council Presentations needs to be changed
thth
from April 11 to May 11.
Councilmember Neblett moved to approve the April 8, 2019 City Council Meeting
Minutes as amended.
Seconded by Councilmember Juenemann Ayes – Mayor Abrams, Council
Members Juenemann and
Neblett
Abstain – Council Members Smith
and Knutson
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave an update to the council calendar; reviewed other
topics of concern or interest requested by councilmembers; and gave an overview
of upcoming events in the community.
2. Council Presentations
Earth Day/Earth Week
nd
Councilmember Juenemann reported today, April 22 is Earth Day and this week is
th
Earth Week; and Wednesday, April 24 is City Hall Campus Clean Up.
ISD 623 Meeting
Councilmember Juenemann reported on the ISD 623 informational/sharing meeting they
have every quarter and reported on the last meeting she attended in place of Mayor
Abrams.
st
May 1
stth
Councilmember Juenemann reported May 1 is the 9 year since the shooting death of
Police Officer Bergeron. Police Chief Nadeau gave additional information and the
st
Memorial Service that will take place at the City Hall Memorial on May 1.
KARE 11 Interview
Mayor Abrams reported she was interviewed by KARE 11 at the Maplewood Nature
Center earlier that day.
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Minnehaha Closure
Mayor Abrams reported on the Minnehaha road closure. Public Works Director Love
gave additional information on the closure.
Rice McCarron Clean Up
Mayor Abrams reported on the Rice-Larpenteur Meeting she attended earlier in the day
and announced there is going to be a Rice McCarron’s Neighborhood Clean Up and
th
Meet Up at the Caribou Coffee on Saturday, April 27.
Regional Council of Mayors Letter
Mayor Abrams reported members from the Regional Council of Mayors are being asked
to sign and send the letter in support of transportation funding to the Governor and the
Legislature. Council consensus was to send the letter of support.
2018 Public Safety Report
Mayor Abrams reported the 2018 Public Safety Annual Report is available on the City’s
website.
Dunkin Donuts
Mayor Abrams reported that Dunkin Donuts opened on County Road D and Highway 61.
3. Swearing-In Ceremony – Police Officers Tuoyer Xiong, Daniel Peters, Noah
Swetala, and Nicolle Sparks
Public Safety Director Nadeau introduced each officer Touyer Xiong, Daniel Peters,
Noah Swetala, and Nicolle Sparks. City Clerk Sindt performed the swearing in of each
officer.
The City Council took a recess at 7:50 p.m.
The City Council came back from recess at 7:53 p.m.
4. City Prosecuting Attorney 2018 Annual Report
Joseph Kelly, City Prosecutor addressed the council and gave the presentation.
No action was taken.
5. Myth Operational Action Plan Update
Public Safety Director Nadeau gave the update on the Operational Action Plan with the
Myth. City Attorney Batty gave additional information.
No action was taken.
6. Resolution for Commission Reappointments
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City Manager Coleman gave the report.
Councilmember Neblett moved to approve the resolution for Commission
reappointments.
Resolution 19-04-1680
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
Hereby appoints the following individuals, who the Maplewood City Council has
reviewed, to be reappointed to the following commissions:
Community Design Review Board
Ananth Shankar, Term will expire April 30, 2022
Bruce Thompson, Term will expire April 30, 2022
Heritage Preservation Commission
Richard Currie, Term will expire April 30, 2022
Margaret Fett, Term will expire April 30, 2022
Seconded by Councilmember Smith Ayes – All
The motion passed.
G. CONSENT AGENDA
Consent agenda items G2, G3, G5 and G8 were highlighted.
Councilmember Juenemann moved to approve agenda items G1-G11 with the
amendment to G3 Attachment 3.
Seconded by Councilmember Smith Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 48,994.94 Checks #103464 thru #103491
dated 04/02/19 thru 04/09/19
$ 495,537.59 Disbursements via debits to checking account
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dated 04/01/19 thru 04/05/19
$ 261,570.51 Checks # 103492 thru #103538
dated 04/08/19 thru 04/16/19
$ 669,589.81 Disbursements via debits to checking account
dated 04/08/19 thru 04/12/19
$ 1,475,692.85 Total Accounts Payable
PAYROLL
$ 609,371.76 Payroll Checks and Direct Deposits dated 04/05/19
$ 2,722.71 Payroll Deduction check # 99103710 thru # 99103713 dated 04/05/19
$ 612,094.47 Total Payroll
$ 2,087,787.32 GRAND TOTAL
Seconded by Councilmember Smith Ayes – All
The motion passed.
2. Resolution of Support for a Minnesota Energy Education Grant
Councilmember Juenemann moved to approve the resolution of support for a Minnesota
Energy Education grant.
Resolution 19-04-1681
Resolution of Support for a Minnesota Energy Education Grant
WHEREAS, Maplewood’s 2040 Comprehensive Plan includes energy goals for
reducing greenhouse gas emissions.
WHEREAS, the Minnesota Energy Education Grant is designed to be used for
expenses to develop and encourage increased participation in education initiatives that
promote the use of energy efficiency and renewable energy.
WHEREAS, the City of Maplewood recently completed the Re-Energize
Maplewood! project with a focus on expanding adoption of energy efficiency measures
and identification of renewable energy potential within the City.
WHEREAS, the City of Maplewood, in partnership with paleBLUEdot, LLC,
applied for a Minnesota Energy Education Grant in the amount of $4,250.
WHEREAS, the Minnesota Energy Education Grant will develop Re-Energize
Maplewood! solar pv educational content and a master presentation on solar pv for
general audiences, youth, and business owners.
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WHEREAS, the grant efforts include researching City-wide rooftop solar
potential, researching Maplewood solar site assessment examples, creating solar
education and training modules, and compiling education presentations.
WHEREAS, the grant funds will be used to pay paleBLUEdot, LLC, for those
planning efforts.
WHEREAS, if awarded, the Minnesota Energy Education grant project will begin
in May 2019 and be completed by June 30, 2019.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota and its citizens, that the City Council supports the efforts to seek
a Minnesota Energy Education Grant in the amount of $4,250.
Seconded by Councilmember Smith Ayes – All
The motion passed.
3. Cooperative Funding Agreement – Rice Street and Larpenteur Avenue
Gateway Alliance Consulting Services
Councilmember Juenemann moved to approve the Rice Street and Larpenteur Avenue
Gateway Alliance Consulting Services Cooperative Funding Agreement.
Seconded by Councilmember Smith Ayes – All
The motion passed.
4. Conditional Use Permit Review, CarMax, 1325 Beam Ave
Councilmember Juenemann moved to approve the CUP review for the CarMax
Automobile Dealership and review again in one year.
Seconded by Councilmember Smith Ayes – All
The motion passed.
5. Conditional Use Permit Review, Health Partners’ Residential Treatment
Center, 2715 Upper Afton Road
Councilmember Juenemann moved to approve the CUP review for Health Partners’
Residential Treatment Center and review again only if a problem arises or a major
change is proposed.
Seconded by Councilmember Smith Ayes – All
The motion passed.
6. Master Subscriber Agreement for Minnesota Court Data Services for
Governmental Agencies
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Councilmember Juenemann moved to approve the resolution authorizing the approval of
the Master Subscriber Agreement for Minnesota Court Data Services for Governmental
Agencies.
Resolution 19-04-1682
Resolution to Approve the Master Subscriber Agreement for Minnesota Court
Data Services for Governmental Agencies
WHEREAS, the Maplewood Police Department has used an electronic program
to access Minnesota court records called Odyssey Assistant which is no longer
available; and
WHEREAS, a program called Minnesota Government Access (MGA) has been
launched to replace Odyssey Assistant and allow government agencies access to
records in the Minnesota Court Information System; and
WHEREAS, MGA is a service that is free to government agencies which requires
the approval of a Master Subscriber Agreement that requires authorization from the
agency governing body.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Ramsey County, Minnesota, to authorize the approval of the Master
Subscriber Agreement for Minnesota Court Services for government agencies.
Seconded by Councilmember Smith Ayes – All
The motion passed.
7. Conditional Use Permit Review, Wakefield Park Community Building, 1860
Hazelwood Street
Councilmember Juenemann moved to approve the conditional use permit review for the
Wakefield Park Community Building at 1860 Hazelwood Street and review the project
again in one year.
Seconded by Councilmember Smith Ayes – All
The motion passed.
8. Resolutions in Support of MWF Properties’ Affordable Housing Project
Councilmember Juenemann moved to approve the resolutions of support for a 99-unit
affordable apartment complex which would be built on vacant land near County Road C
East and White Bear Avenue (PID 11-29-22-22-0041). This motion also authorizes the
Mayor to sign a letter of support after modification to the Tax Increment Financing
wording in the second sentence of the letter.
Resolution 19-04-1683
RESOLUTION IN SUPPORT OF MWF
PROPERTIES MULTIPLE FAMILY HOUSING PROJECT
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WHEREAS, MWF Properties, LLC (MWF Properties) is proposing to construct
99-units of multiple-family rental housing (the "Project") at or near the northwest corner
of County Road C East and White Bear Avenue (PID 11-29-22-22-0041), with 100
percent of the units being affordable to households with incomes at or below 60% of the
area median income; and,
WHEREAS, MWF Properties is in the process of applying to funders, including,
but not limited to, Ramsey County Community and Economic Development for funds to
develop the project and provide quality and affordable housing; and
WHEREAS, Ramsey County Community and Economic Development requires a
resolution of support from the local municipality,
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota and its citizens, that the City Council supports the efforts to fund
MWF Properties’ project of constructing 99-units of multiple-family rental housing at or
near the northwest corner of County Road C East and White Bear Avenue (PID 11-29-
22-22-0041).
Resolution 19-04-1684
RESOLUTION CONSENTING TO THE PROCESS FOR THE CREATION OF A
HOUSING TAX INCREMENT FINANCING DISTRICT IN SUPPORT OF THE
PROPOSED MWF PROPERTIES MULTIPLE FAMILY HOUSING PROJECT
WHEREAS, the City of Maplewood is a municipal corporation and political
subdivision duly organized and existing under the Constitution and laws of the State of
Minnesota; and,
WHEREAS, Pursuant to Minnesota Statutes §469.174 - §469.1799, the City of
Maplewood is authorized to use Tax Increment Financing (TIF) to carry out the public
purposes described and contemplated thereby; and,
WHEREAS, MWF Properties, LLC (MWF Properties) is proposing to construct
99-units of multiple-family rental housing (the "Project") at or near the northwest corner
of County Road C East and White Bear Avenue (PID 11-29-22-22-0041), with 100
percent of the units being affordable to households with incomes at or below 60% of the
area median income; and,
WHEREAS, the City of Maplewood supports the Project and will endeavor to
work with MWF Properties to facilitate Tax Increment Financing (TIF) assistance through
the creation of a Housing TIF District with such actions being subject to MWF Properties
securing an allocation of Housing Tax Credits from the Minnesota Housing Finance
Agency for the Project; and,
WHEREAS, the City of Maplewood cannot create a Housing TIF District in
support of the Project until all statutory requirements have been fully satisfied, including
the consideration of comments from the public and affected governmental jurisdictions
following a public hearing.
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NOW, THEREFORE, BE IT RESOLVED, by the City Council of Maplewood, that
the recitals and exhibits, if any, set forth in this Resolution are incorporated into and
made a part of this Resolution.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of
Maplewood does hereby support the Project subject to final determination by the City
Council in its sole discretion of Project eligibility, statutory requirements, public hearings
and required reviews, public input, and without surrendering its legislative discretion.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of
Maplewood supports the creation of a Tax Increment Financing district for the Project,
including a 26-year TIF Note in an amount up to $1.8 million in principal, to address a
funding gap for the Project.
NOW, THEREFORE, BE IT FINALLY RESOLVED, that the City Council of
Maplewood hereby authorizes City staff and City consultants to work on Tax Increment
Financing assistance for the Project upon receipt of a complete TIF application from
MWF Properties for the Project.
Seconded by Councilmember Smith Ayes – All
The motion passed.
9. Resolution Accepting Assessment Roll and Ordering Assessment Hearing
for May 13, 2019, Ferndale-Ivy Area Street Improvements, City Project 18-01
Councilmember Juenemann moved to approve the Resolution Accepting Assessment
Roll and Ordering Assessment Hearing, for the Ferndale-Ivy Area Street Improvements,
City Project 18-01.
Resolution 19-04-1685
ACCEPTING ASSESSMENT ROLL AND ORDERING ASSESSMENT HEARING
WHEREAS, the Clerk and the City Engineer have, at the direction of the City
Council, prepared an assessment roll for the Ferndale-Ivy Area Street Improvements,
City Project 18-01, and the said assessment roll is on file in the office of the City
Engineer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
th
1. A hearing shall be held on the 13 day of May 2019, at the city hall at
7:00 p.m. to pass upon such proposed assessment and at such time and place all
persons owning property affected by such improvement will be given an opportunity to
be heard with reference to such assessment.
2. The City Clerk is hereby directed to cause a notice of hearing on the
proposed assessment to be published in the official newspaper, at least two weeks prior
to the hearing, and to mail notices to the owner of all property affected by said
assessment.
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The notice of hearing shall state the date, time and place of hearing, the general
nature of the improvement, the area to be assessed, that the proposed assessment roll
is on file with the clerk and city engineer and that written or oral objections will be
considered.
Seconded by Councilmember Smith Ayes – All
The motion passed.
10. Resolution Accepting Assessment Roll and Ordering Assessment Hearing
for May 13, 2019, Mailand-Crestview Forest Area Pavement Rehabilitation,
City Project 18-27
Councilmember Juenemann moved to approve the Resolution Accepting Assessment
Roll and Ordering Assessment Hearing, for the Mailand-Crestview Forest Area
Pavement Rehabilitation, City Project 18-27.
Resolution 19-04-1686
ACCEPTING ASSESSMENT ROLL AND ORDERING ASSESSMENT HEARING
WHEREAS, the Clerk and the City Engineer have, at the direction of the City
Council, prepared an assessment roll for the Mailand-Crestview Forest Area Pavement
Rehabilitation, City Project 18-27, and the said assessment roll is on file in the office of
the City Engineer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
th
1. A hearing shall be held on the 13 day of May 2019, at the city hall at
7:00 p.m. to pass upon such proposed assessment and at such time and place all
persons owning property affected by such improvement will be given an opportunity to
be heard with reference to such assessment.
2. The City Clerk is hereby directed to cause a notice of hearing on the
proposed assessment to be published in the official newspaper, at least two weeks prior
to the hearing, and to mail notices to the owner of all property affected by said
assessment.
The notice of hearing shall state the date, time and place of hearing, the general
nature of the improvement, the area to be assessed, that the proposed assessment roll
is on file with the clerk and city engineer and that written or oral objections will be
considered.
Seconded by Councilmember Smith Ayes – All
The motion passed.
11. 2020 Census Complete Count Committee
Councilmember Juenemann moved to approve the mayor signing a letter notifying the
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Regional Census Director of Maplewood’s formation of a 2020 Census Complete Count
Committee.
Seconded by Councilmember Smith Ayes – All
The motion passed.
H. PUBLIC HEARINGS
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Gladstone Phase 3 Corridor Improvements, City Project 16-18
a. Resolution Receiving Bids and Awarding Construction Contract
b. Resolution Approving a Local Road Improvement Program (LRIP)
Grant Agreement (No. 1033889) with Minnesota Department of
Transportation (MnDOT)
c. Use of Kimley-Horn and Associates, Inc. for Construction Phase
Services
Public Works Director Love gave the report.
Councilmember Juenemann moved to approve the Resolution Receiving Bids and
Awarding Construction Contract for the Gladstone Phase 3 Corridor Improvements, City
Project 16-18, to Veit & Company, Inc.
Resolution 19-04-1687
RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA that the bid of Veit & Company, Inc. in the amount of
$3,992,101.65 is the lowest responsible bid for the construction of Gladstone Phase 3
Corridor Improvements, City Project 16-18, and the Mayor and the City Manager are
hereby authorized and directed to enter into a contract with said bidder for and on behalf
of the City.
The Finance Director is hereby authorized to make the financial transfers necessary to
implement the financing plan for the project as previously approved by the City Council.
Seconded by Councilmember Smith Ayes – All
The motion passed.
Councilmember Juenemann moved to approve the Resolution Approving a Local Road
Improvement Program (LRIP) Grant Agreement (No. 1033889) with Minnesota
Department of Transportation (MnDOT). Furthermore, the City Attorney is authorized to
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make minor changes as necessary.
Resolution 19-04-1688
APPROVING A LOCAL ROAD IMPROVEMENT PROGRAM (LRIP) GRANT
AGREEMENT (NO. 1033889) WITH MINNESOTA DEPARTMENT OF
TRANSPORTATION (MnDOT)
WHEREAS, a grant agreement has been prepared by the City Engineering
Division with reference to the improvement of Gladstone Phase 3 Corridor
Improvements, City Project 16-18, SAP 138-151-005, and this grant agreement was
received by the City Council on April 22, 2019, and
WHEREAS, the City of Maplewood has applied to the Commissioner of
Transportation for a grant from the Minnesota State Transportation Fund for Local Road
Improvement and
WHEREAS, the Commissioner of Transportation has given notice that funding for
this project is available; and
WHEREAS, the amount of the grant has been determined to be $1,000,000.00
by reason of the lowest responsible bid;
NOW THEREFORE, be it resolved that the City of Maplewood does hereby
agree to the terms and conditions of the grant consistent with Minnesota Statutes,
section 174.52 and will pay any additional amount by which the cost exceeds the
estimate, and will return to the Minnesota State Transportation Fund any amount
appropriated for the roadway but not required. The proper City officers are authorized to
execute a grant agreement and any amendments thereto with the Commissioner of
Transportation concerning the above-referenced grant.
Seconded by Councilmember Smith Ayes – All
The motion passed.
Councilmember Juenemann moved to approve the use of Kimley-Horn and Associates,
Inc. for construction phase services and further authorize the Mayor and City Manager to
sign the attached work order with Kimley-Horn and Associates, Inc.
Seconded by Councilmember Smith Ayes – All
The motion passed.
2. City Manager Annual Performance Evaluation
a. Summarize Conclusions of the City Manager Performance
Evaluation
b. Third Amendment to City Manager Employment Agreement
Assistant City Manager/HR Director Funk gave the report. Mayor Abrams summarized
the conclusion of the city manager performance evaluation held during a closed session
during the Council Workshop Meeting earlier in the evening. City Manager Coleman
reviewed the goals she identified for herself.
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Councilmember Smith moved to approve the Third Amendment to the City Manager
Employment Agreement and authorize the Mayor and Assistant City Manager/HR
Director to execute said Amendment on behalf of the City.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
K. AWARD OF BIDS
None
L. ADJOURNMENT
Mayor Abrams adjourned the meeting at 8:52 p.m.
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