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HomeMy WebLinkAbout2019-04-22 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, April 22, 2019 City Hall, Council Chambers Meeting No. 08-19 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:08 p.m. by Mayor Abrams. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Sylvia Neblett, Councilmember Present Bryan Smith, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda under Council Presentations: Earth Day/Earth Week ISD 623 Meeting st May 1 KARE 11 Interview Minnehaha Closure Rice McCarron Clean Up Regional Council of Mayors Letter Dunkin Donuts Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Knutson Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of April 8, 2019 City Council Workshop Minutes Councilmember Juenemann moved to approve the April 8, 2019 City Council Workshop Minutes as submitted. Seconded by Councilmember Neblett Ayes – Mayor Abrams, Council Members Juenemann and Neblett April 22, 2019 1 City Council Meeting Minutes Abstain – Council Members Smith and Knutson The motion passed. 2. Approval of April 8, 2019 City Council Meeting Minutes The date for the Spring Clean Up, under Council Presentations needs to be changed thth from April 11 to May 11. Councilmember Neblett moved to approve the April 8, 2019 City Council Meeting Minutes as amended. Seconded by Councilmember Juenemann Ayes – Mayor Abrams, Council Members Juenemann and Neblett Abstain – Council Members Smith and Knutson The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar; reviewed other topics of concern or interest requested by councilmembers; and gave an overview of upcoming events in the community. 2. Council Presentations Earth Day/Earth Week nd Councilmember Juenemann reported today, April 22 is Earth Day and this week is th Earth Week; and Wednesday, April 24 is City Hall Campus Clean Up. ISD 623 Meeting Councilmember Juenemann reported on the ISD 623 informational/sharing meeting they have every quarter and reported on the last meeting she attended in place of Mayor Abrams. st May 1 stth Councilmember Juenemann reported May 1 is the 9 year since the shooting death of Police Officer Bergeron. Police Chief Nadeau gave additional information and the st Memorial Service that will take place at the City Hall Memorial on May 1. KARE 11 Interview Mayor Abrams reported she was interviewed by KARE 11 at the Maplewood Nature Center earlier that day. April 22, 2019 2 City Council Meeting Minutes Minnehaha Closure Mayor Abrams reported on the Minnehaha road closure. Public Works Director Love gave additional information on the closure. Rice McCarron Clean Up Mayor Abrams reported on the Rice-Larpenteur Meeting she attended earlier in the day and announced there is going to be a Rice McCarron’s Neighborhood Clean Up and th Meet Up at the Caribou Coffee on Saturday, April 27. Regional Council of Mayors Letter Mayor Abrams reported members from the Regional Council of Mayors are being asked to sign and send the letter in support of transportation funding to the Governor and the Legislature. Council consensus was to send the letter of support. 2018 Public Safety Report Mayor Abrams reported the 2018 Public Safety Annual Report is available on the City’s website. Dunkin Donuts Mayor Abrams reported that Dunkin Donuts opened on County Road D and Highway 61. 3. Swearing-In Ceremony – Police Officers Tuoyer Xiong, Daniel Peters, Noah Swetala, and Nicolle Sparks Public Safety Director Nadeau introduced each officer Touyer Xiong, Daniel Peters, Noah Swetala, and Nicolle Sparks. City Clerk Sindt performed the swearing in of each officer. The City Council took a recess at 7:50 p.m. The City Council came back from recess at 7:53 p.m. 4. City Prosecuting Attorney 2018 Annual Report Joseph Kelly, City Prosecutor addressed the council and gave the presentation. No action was taken. 5. Myth Operational Action Plan Update Public Safety Director Nadeau gave the update on the Operational Action Plan with the Myth. City Attorney Batty gave additional information. No action was taken. 6. Resolution for Commission Reappointments April 22, 2019 3 City Council Meeting Minutes City Manager Coleman gave the report. Councilmember Neblett moved to approve the resolution for Commission reappointments. Resolution 19-04-1680 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who the Maplewood City Council has reviewed, to be reappointed to the following commissions: Community Design Review Board Ananth Shankar, Term will expire April 30, 2022 Bruce Thompson, Term will expire April 30, 2022 Heritage Preservation Commission Richard Currie, Term will expire April 30, 2022 Margaret Fett, Term will expire April 30, 2022 Seconded by Councilmember Smith Ayes – All The motion passed. G. CONSENT AGENDA Consent agenda items G2, G3, G5 and G8 were highlighted. Councilmember Juenemann moved to approve agenda items G1-G11 with the amendment to G3 Attachment 3. Seconded by Councilmember Smith Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 48,994.94 Checks #103464 thru #103491 dated 04/02/19 thru 04/09/19 $ 495,537.59 Disbursements via debits to checking account April 22, 2019 4 City Council Meeting Minutes dated 04/01/19 thru 04/05/19 $ 261,570.51 Checks # 103492 thru #103538 dated 04/08/19 thru 04/16/19 $ 669,589.81 Disbursements via debits to checking account dated 04/08/19 thru 04/12/19 $ 1,475,692.85 Total Accounts Payable PAYROLL $ 609,371.76 Payroll Checks and Direct Deposits dated 04/05/19 $ 2,722.71 Payroll Deduction check # 99103710 thru # 99103713 dated 04/05/19 $ 612,094.47 Total Payroll $ 2,087,787.32 GRAND TOTAL Seconded by Councilmember Smith Ayes – All The motion passed. 2. Resolution of Support for a Minnesota Energy Education Grant Councilmember Juenemann moved to approve the resolution of support for a Minnesota Energy Education grant. Resolution 19-04-1681 Resolution of Support for a Minnesota Energy Education Grant WHEREAS, Maplewood’s 2040 Comprehensive Plan includes energy goals for reducing greenhouse gas emissions. WHEREAS, the Minnesota Energy Education Grant is designed to be used for expenses to develop and encourage increased participation in education initiatives that promote the use of energy efficiency and renewable energy. WHEREAS, the City of Maplewood recently completed the Re-Energize Maplewood! project with a focus on expanding adoption of energy efficiency measures and identification of renewable energy potential within the City. WHEREAS, the City of Maplewood, in partnership with paleBLUEdot, LLC, applied for a Minnesota Energy Education Grant in the amount of $4,250. WHEREAS, the Minnesota Energy Education Grant will develop Re-Energize Maplewood! solar pv educational content and a master presentation on solar pv for general audiences, youth, and business owners. April 22, 2019 5 City Council Meeting Minutes WHEREAS, the grant efforts include researching City-wide rooftop solar potential, researching Maplewood solar site assessment examples, creating solar education and training modules, and compiling education presentations. WHEREAS, the grant funds will be used to pay paleBLUEdot, LLC, for those planning efforts. WHEREAS, if awarded, the Minnesota Energy Education grant project will begin in May 2019 and be completed by June 30, 2019. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota and its citizens, that the City Council supports the efforts to seek a Minnesota Energy Education Grant in the amount of $4,250. Seconded by Councilmember Smith Ayes – All The motion passed. 3. Cooperative Funding Agreement – Rice Street and Larpenteur Avenue Gateway Alliance Consulting Services Councilmember Juenemann moved to approve the Rice Street and Larpenteur Avenue Gateway Alliance Consulting Services Cooperative Funding Agreement. Seconded by Councilmember Smith Ayes – All The motion passed. 4. Conditional Use Permit Review, CarMax, 1325 Beam Ave Councilmember Juenemann moved to approve the CUP review for the CarMax Automobile Dealership and review again in one year. Seconded by Councilmember Smith Ayes – All The motion passed. 5. Conditional Use Permit Review, Health Partners’ Residential Treatment Center, 2715 Upper Afton Road Councilmember Juenemann moved to approve the CUP review for Health Partners’ Residential Treatment Center and review again only if a problem arises or a major change is proposed. Seconded by Councilmember Smith Ayes – All The motion passed. 6. Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies April 22, 2019 6 City Council Meeting Minutes Councilmember Juenemann moved to approve the resolution authorizing the approval of the Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies. Resolution 19-04-1682 Resolution to Approve the Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies WHEREAS, the Maplewood Police Department has used an electronic program to access Minnesota court records called Odyssey Assistant which is no longer available; and WHEREAS, a program called Minnesota Government Access (MGA) has been launched to replace Odyssey Assistant and allow government agencies access to records in the Minnesota Court Information System; and WHEREAS, MGA is a service that is free to government agencies which requires the approval of a Master Subscriber Agreement that requires authorization from the agency governing body. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Ramsey County, Minnesota, to authorize the approval of the Master Subscriber Agreement for Minnesota Court Services for government agencies. Seconded by Councilmember Smith Ayes – All The motion passed. 7. Conditional Use Permit Review, Wakefield Park Community Building, 1860 Hazelwood Street Councilmember Juenemann moved to approve the conditional use permit review for the Wakefield Park Community Building at 1860 Hazelwood Street and review the project again in one year. Seconded by Councilmember Smith Ayes – All The motion passed. 8. Resolutions in Support of MWF Properties’ Affordable Housing Project Councilmember Juenemann moved to approve the resolutions of support for a 99-unit affordable apartment complex which would be built on vacant land near County Road C East and White Bear Avenue (PID 11-29-22-22-0041). This motion also authorizes the Mayor to sign a letter of support after modification to the Tax Increment Financing wording in the second sentence of the letter. Resolution 19-04-1683 RESOLUTION IN SUPPORT OF MWF PROPERTIES MULTIPLE FAMILY HOUSING PROJECT April 22, 2019 7 City Council Meeting Minutes WHEREAS, MWF Properties, LLC (MWF Properties) is proposing to construct 99-units of multiple-family rental housing (the "Project") at or near the northwest corner of County Road C East and White Bear Avenue (PID 11-29-22-22-0041), with 100 percent of the units being affordable to households with incomes at or below 60% of the area median income; and, WHEREAS, MWF Properties is in the process of applying to funders, including, but not limited to, Ramsey County Community and Economic Development for funds to develop the project and provide quality and affordable housing; and WHEREAS, Ramsey County Community and Economic Development requires a resolution of support from the local municipality, NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota and its citizens, that the City Council supports the efforts to fund MWF Properties’ project of constructing 99-units of multiple-family rental housing at or near the northwest corner of County Road C East and White Bear Avenue (PID 11-29- 22-22-0041). Resolution 19-04-1684 RESOLUTION CONSENTING TO THE PROCESS FOR THE CREATION OF A HOUSING TAX INCREMENT FINANCING DISTRICT IN SUPPORT OF THE PROPOSED MWF PROPERTIES MULTIPLE FAMILY HOUSING PROJECT WHEREAS, the City of Maplewood is a municipal corporation and political subdivision duly organized and existing under the Constitution and laws of the State of Minnesota; and, WHEREAS, Pursuant to Minnesota Statutes §469.174 - §469.1799, the City of Maplewood is authorized to use Tax Increment Financing (TIF) to carry out the public purposes described and contemplated thereby; and, WHEREAS, MWF Properties, LLC (MWF Properties) is proposing to construct 99-units of multiple-family rental housing (the "Project") at or near the northwest corner of County Road C East and White Bear Avenue (PID 11-29-22-22-0041), with 100 percent of the units being affordable to households with incomes at or below 60% of the area median income; and, WHEREAS, the City of Maplewood supports the Project and will endeavor to work with MWF Properties to facilitate Tax Increment Financing (TIF) assistance through the creation of a Housing TIF District with such actions being subject to MWF Properties securing an allocation of Housing Tax Credits from the Minnesota Housing Finance Agency for the Project; and, WHEREAS, the City of Maplewood cannot create a Housing TIF District in support of the Project until all statutory requirements have been fully satisfied, including the consideration of comments from the public and affected governmental jurisdictions following a public hearing. April 22, 2019 8 City Council Meeting Minutes NOW, THEREFORE, BE IT RESOLVED, by the City Council of Maplewood, that the recitals and exhibits, if any, set forth in this Resolution are incorporated into and made a part of this Resolution. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of Maplewood does hereby support the Project subject to final determination by the City Council in its sole discretion of Project eligibility, statutory requirements, public hearings and required reviews, public input, and without surrendering its legislative discretion. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of Maplewood supports the creation of a Tax Increment Financing district for the Project, including a 26-year TIF Note in an amount up to $1.8 million in principal, to address a funding gap for the Project. NOW, THEREFORE, BE IT FINALLY RESOLVED, that the City Council of Maplewood hereby authorizes City staff and City consultants to work on Tax Increment Financing assistance for the Project upon receipt of a complete TIF application from MWF Properties for the Project. Seconded by Councilmember Smith Ayes – All The motion passed. 9. Resolution Accepting Assessment Roll and Ordering Assessment Hearing for May 13, 2019, Ferndale-Ivy Area Street Improvements, City Project 18-01 Councilmember Juenemann moved to approve the Resolution Accepting Assessment Roll and Ordering Assessment Hearing, for the Ferndale-Ivy Area Street Improvements, City Project 18-01. Resolution 19-04-1685 ACCEPTING ASSESSMENT ROLL AND ORDERING ASSESSMENT HEARING WHEREAS, the Clerk and the City Engineer have, at the direction of the City Council, prepared an assessment roll for the Ferndale-Ivy Area Street Improvements, City Project 18-01, and the said assessment roll is on file in the office of the City Engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: th 1. A hearing shall be held on the 13 day of May 2019, at the city hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owner of all property affected by said assessment. April 22, 2019 9 City Council Meeting Minutes The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement, the area to be assessed, that the proposed assessment roll is on file with the clerk and city engineer and that written or oral objections will be considered. Seconded by Councilmember Smith Ayes – All The motion passed. 10. Resolution Accepting Assessment Roll and Ordering Assessment Hearing for May 13, 2019, Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27 Councilmember Juenemann moved to approve the Resolution Accepting Assessment Roll and Ordering Assessment Hearing, for the Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27. Resolution 19-04-1686 ACCEPTING ASSESSMENT ROLL AND ORDERING ASSESSMENT HEARING WHEREAS, the Clerk and the City Engineer have, at the direction of the City Council, prepared an assessment roll for the Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27, and the said assessment roll is on file in the office of the City Engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: th 1. A hearing shall be held on the 13 day of May 2019, at the city hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owner of all property affected by said assessment. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement, the area to be assessed, that the proposed assessment roll is on file with the clerk and city engineer and that written or oral objections will be considered. Seconded by Councilmember Smith Ayes – All The motion passed. 11. 2020 Census Complete Count Committee Councilmember Juenemann moved to approve the mayor signing a letter notifying the April 22, 2019 10 City Council Meeting Minutes Regional Census Director of Maplewood’s formation of a 2020 Census Complete Count Committee. Seconded by Councilmember Smith Ayes – All The motion passed. H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Gladstone Phase 3 Corridor Improvements, City Project 16-18 a. Resolution Receiving Bids and Awarding Construction Contract b. Resolution Approving a Local Road Improvement Program (LRIP) Grant Agreement (No. 1033889) with Minnesota Department of Transportation (MnDOT) c. Use of Kimley-Horn and Associates, Inc. for Construction Phase Services Public Works Director Love gave the report. Councilmember Juenemann moved to approve the Resolution Receiving Bids and Awarding Construction Contract for the Gladstone Phase 3 Corridor Improvements, City Project 16-18, to Veit & Company, Inc. Resolution 19-04-1687 RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the bid of Veit & Company, Inc. in the amount of $3,992,101.65 is the lowest responsible bid for the construction of Gladstone Phase 3 Corridor Improvements, City Project 16-18, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project as previously approved by the City Council. Seconded by Councilmember Smith Ayes – All The motion passed. Councilmember Juenemann moved to approve the Resolution Approving a Local Road Improvement Program (LRIP) Grant Agreement (No. 1033889) with Minnesota Department of Transportation (MnDOT). Furthermore, the City Attorney is authorized to April 22, 2019 11 City Council Meeting Minutes make minor changes as necessary. Resolution 19-04-1688 APPROVING A LOCAL ROAD IMPROVEMENT PROGRAM (LRIP) GRANT AGREEMENT (NO. 1033889) WITH MINNESOTA DEPARTMENT OF TRANSPORTATION (MnDOT) WHEREAS, a grant agreement has been prepared by the City Engineering Division with reference to the improvement of Gladstone Phase 3 Corridor Improvements, City Project 16-18, SAP 138-151-005, and this grant agreement was received by the City Council on April 22, 2019, and WHEREAS, the City of Maplewood has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for Local Road Improvement and WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available; and WHEREAS, the amount of the grant has been determined to be $1,000,000.00 by reason of the lowest responsible bid; NOW THEREFORE, be it resolved that the City of Maplewood does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.52 and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the roadway but not required. The proper City officers are authorized to execute a grant agreement and any amendments thereto with the Commissioner of Transportation concerning the above-referenced grant. Seconded by Councilmember Smith Ayes – All The motion passed. Councilmember Juenemann moved to approve the use of Kimley-Horn and Associates, Inc. for construction phase services and further authorize the Mayor and City Manager to sign the attached work order with Kimley-Horn and Associates, Inc. Seconded by Councilmember Smith Ayes – All The motion passed. 2. City Manager Annual Performance Evaluation a. Summarize Conclusions of the City Manager Performance Evaluation b. Third Amendment to City Manager Employment Agreement Assistant City Manager/HR Director Funk gave the report. Mayor Abrams summarized the conclusion of the city manager performance evaluation held during a closed session during the Council Workshop Meeting earlier in the evening. City Manager Coleman reviewed the goals she identified for herself. April 22, 2019 12 City Council Meeting Minutes Councilmember Smith moved to approve the Third Amendment to the City Manager Employment Agreement and authorize the Mayor and Assistant City Manager/HR Director to execute said Amendment on behalf of the City. Seconded by Councilmember Juenemann Ayes – All The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 8:52 p.m. April 22, 2019 13 City Council Meeting Minutes