HomeMy WebLinkAbout2019-04-22 City Council Meeting Packet
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday,April 22, 2019
City Hall, Council Chambers
Meeting No.08-19
A.CALL TO ORDER
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
D.APPROVAL OF AGENDA
E.APPROVAL OF MINUTES
1.April 8, 2019City Council Workshop Minutes
2.April 8, 2019City Council Meeting Minutes
F.APPOINTMENTS AND PRESENTATIONS
1.Administrative Presentations
a.Council Calendar Update
2.Council Presentations
3.Swearing-In Ceremony –Police Officers Tuoyer Xiong, Daniel Peters, Noah Swetala,
and Nicolle Sparks
4.City Prosecuting Attorney2018 Annual Report
5.Myth Operational Action Plan Update
6.Resolution for Commission Reappointments
G.CONSENT AGENDA–Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be
held until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
1.Approval of Claims
2.Resolution of Support for a Minnesota Energy Education Grant
3.Cooperative Funding Agreement –Rice Street and Larpenteur Avenue Gateway
Alliance Consulting Services
4.Conditional Use Permit Review, CarMax, 1325 Beam Ave
5.Conditional Use Permit Review, Health Partners’ Residential Treatment Center, 2715
Upper Afton Road
6.Master Subscriber Agreement for Minnesota Court Data Services for Governmental
Agencies
7.Conditional Use Permit Review, Wakefield Park Community Building, 1860
Hazelwood Street
8.Resolutionsin Support of MWF Properties’ Affordable Housing Project
9.Resolution Accepting Assessment Roll and Ordering Assessment Hearing for May 13,
2019, Ferndale-Ivy Area Street Improvements, City Project 18-01
10.Resolution Accepting Assessment Roll and Ordering Assessment Hearing for May 13,
2019, Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27
11.2020 Census Complete Count Committee
H.PUBLIC HEARINGS–If you are here for a Public Hearing please familiarize yourself with
the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before
addressing the council. At the podium please state your name and address clearly for the
record. All comments/questions shall be posed to the Mayor and Council. The Mayor will
then direct staff, as appropriate, to answer questions or respond to comments.
None
I.UNFINISHED BUSINESS
None
J.NEW BUSINESS
1.Gladstone Phase 3 Corridor Improvements, City Project 16-18
a.Resolution Receiving Bids and Awarding Construction Contract
b.Resolution Approving a Local Road Improvement Program (LRIP) Grant
Agreement (No. 1033889) with Minnesota Department of Transportation
(MnDOT)
c.Use of Kimley-Horn and Associates, Inc. for Construction Phase Services
2.City Manager Annual Performance Evaluation
a.Summarize Conclusions of the City Manager Performance Evaluation
b.Third Amendment to City Manager Employment Agreement
K.AWARD OF BIDS
None
L.ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the CityClerk’s Office
at 651.249.2000to make arrangements. Assisted Listening Devices are also available. Please check with
the City Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings -elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s
opinions can be heard and understood in a reasonable manner. We appreciatethe fact that when appearing
at Council meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other councilmembers or citizens -unless specifically tasked by your
colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk
amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of councilmembers,
staff or others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
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MINUTES
MAPLEWOOD CITY COUNCILWORKSHOP
5:30P.M. Monday, April 8, 2019
Council Chambers, City Hall
A.CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at5:32 p.m.byMayor Abrams.
B.ROLL CALL
Marylee Abrams,MayorPresent
Kathleen Juenemann, CouncilmemberPresent
William Knutson, CouncilmemberAbsent
Sylvia Neblett, CouncilmemberPresent
Bryan Smith,CouncilmemberAbsent
C.APPROVAL OF AGENDA
Councilmember Neblett moved to approve the agenda as submitted.
Seconded by CouncilmemberJuenemannAyes – Mayor Abrams, Council
Members Juenemann and
Neblett
The motion passed.
D.UNFINISHED BUSINESS
None
E.NEW BUSINESS
1.Update on District 622 Bond Referendum
Superintendent Christine Osorio addressed the council to give the presentation on the
bond referendum for District 622.
2.Census 2020
Jim Accurso, Partnership Specialist with the US Census Bureau addressed the council
to give the presentation on the 2020 Census.
F.ADJOURNMENT
Mayor Abramsadjourned the meeting at 6:48 p.m.
April 8, 2019
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday,April 8, 2019
City Hall, Council Chambers
Meeting No. 07-19
A.CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at7:02 p.m. byMayor Abrams.
Mayor Abrams made some comments about an issue that will be discussed later during
the meeting about the community and public discourse.
Mayor Abrams then made some comments about thepotholes in Maplewood. Public
Works Director Love gave some additional information.
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
Marylee Abrams, MayorPresent
Kathleen Juenemann, CouncilmemberPresent
William Knutson, CouncilmemberAbsent
Sylvia Neblett, CouncilmemberPresent
Bryan Smith, CouncilmemberAbsent
D.APPROVAL OF AGENDA
The following items were added to the agenda under Council Presentations:
Public Safety Award
Spring Clean Up
Parks & Recreation Summer Camps
Water Treatment Facility Tour
Gold Line Tour
Letter Request
CouncilmemberJuenemann moved to approve the agenda as amended.
Seconded by CouncilmemberNeblettAyes – Mayor Abrams, Council
Members Juenemann and
Neblett
The motion passed.
E.APPROVAL OF MINUTES
1.Approval of March 25, 2019 City Council WorkshopMinutes
Councilmember Neblett moved to approve the March 25, 2019City Council Workshop
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Minutesas submitted.
Seconded by Councilmember NeblettAyes – Mayor Abrams, Council
Members Juenemann and
Neblett
The motion passed.
2.Approval of March 25, 2019City Council Meeting Minutes
Changes were made to the Mayor’s introductory comments about the elderly couplewith
flooding in their basement.
Councilmember Neblett moved to approve the March 25, 2019City Council Meeting
Minutesas amended.
Seconded by Councilmember NeblettAyes – Mayor Abrams, Council
Members Juenemann and
Neblett
The motion passed.
F.APPOINTMENTS AND PRESENTATIONS
1.Administrative Presentations
a.Council Calendar Update
City Manager Coleman gave anupdate to the council calendar; reviewed other
topics of concern or interest requested by councilmembers; and gave an overview
of upcoming events in the community.
2.Council Presentations
Public Safety Award
Councilmember Juenemann reported that Sergeant Mike Dugaswas recognized with
the Stars of Life Award by the Minnesota Ambulance Association. Police Chief Nadeau
gave further information about the award.
Spring Clean Up
Councilmember Juenemann reported that Spring Clean Up will take place on April 11 at
Aldrich Arena.
Parks & Recreation Summer Camps
Councilmember Juenemann reported on the summer camps at Bruentrup Farm being
offered through the Parks & Recreation Department.
Water Treatment Facility Tour
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Mayor Abrams reported on the tour she participated inlast week of the SPRWS water
treatment facility.
Gold Line Tour
Mayor Abrams reported on the Gold Line meeting she attended and the tourof the route
she went on.
Letter Request
Mayor Abrams reported on the letter of support requested by the City of St. Paul to
repair the Kellogg Street Bridge. Council consensus was to send a letter of support.
G.CONSENT AGENDA
Agenda item G3 was highlighted.
Councilmember Neblettmoved to approve agenda items G1-G7.
Seconded by Councilmember JuenemannAyes – Mayor Abrams, Council
Members Juenemann and
Neblett
The motion passed.
1.Approval of Claims
Councilmember Neblett moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 570,257.08 Checks #103389 thru #103430
dated 03/21/19 thru 03/26/19
$ 310,964.32 Disbursements via debits to checking account
dated 03/18/19 thru 03/22/19
$ 330,646.65 Checks # 103431 thru #103463
dated 04/02/19
$ 2,040,990.66 Disbursements via debits to checking account
dated 03/25/19 thru 03/29/19
$ 3,252,858.71 Total Accounts Payable
PAYROLL
$ 579,072.26 Payroll Checks and Direct Deposits dated 03/22/19
$ 3,435.46 Payroll Deduction check # 99103691 thru # 99103695dated 03/22/19
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$ 582,507.72 Total Payroll
$ 3,835,366.43 GRAND TOTAL
Seconded by Councilmember JuenemannAyes – Mayor Abrams, Council
Members Juenemann and
Neblett
The motion passed.
2.Off-Sale Intoxicating Liquor License for Maplewood Liquor, 2950 White Bear
Avenue North, Suite 2
CouncilmemberNeblettmoved to approve theOff-Sale Intoxicating Liquor license for
Maplewood Liquor, located at 2950 White Bear Avenue North, Suite 2.
Seconded by Councilmember JuenemannAyes – Mayor Abrams, Council
Members Juenemann and
Neblett
The motion passed.
3.Waterfest Sponsorship
Councilmember Neblett moved to approve the Waterfest Sponsorship in the amount of
$1,000.
Seconded by Councilmember JuenemannAyes – Mayor Abrams, Council
Members Juenemann and
Neblett
The motion passed.
4.May 11, 2019 Spring Clean Up Event
Councilmember Neblett moved to approve the Spring Clean Up event to be held May 11,
2019, at Aldrich Arena from 8 a.m. to 1 p.m.
Seconded by Councilmember JuenemannAyes – Mayor Abrams, Council
Members Juenemann and
Neblett
The motion passed.
5.Purchase of Road Salt for the 2019-2020 Winter Season
Councilmember Neblett moved to approve the Street Superintendent to purchase de-
icing salt under a state contract for the2019-2020 winter season in an estimated amount
of $94,000.00.
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Seconded by Councilmember JuenemannAyes – Mayor Abrams, Council
Members Juenemann and
Neblett
The motion passed.
6.Renewal of Contract with Human Resource Attorney
Councilmember Neblett movedto approve the Consulting Services Agreement between
the City of Maplewood and Madden Galanter Hansen, LLP and authorize the Mayor and
City Manager to execute the contract on behalf of the city.
Seconded by Councilmember JuenemannAyes – Mayor Abrams, Council
Members Juenemann and
Neblett
The motion passed.
7.Purchase of Mobile Heavy Truck Lift System
CouncilmemberNeblett moved to approve the purchase of one Stertil Koni Mobile Truck
Lift and direct the Mayor and City Manager to enter into a contract with Midwest Lift
Works under MN State Contract #126-295 in the amount of $41,950.58.
Seconded by Councilmember JuenemannAyes – Mayor Abrams, Council
Members Juenemann and
Neblett
The motion passed.
H.PUBLIC HEARINGS
None
I.UNFINISHED BUSINESS
None
J.NEWBUSINESS
1.Ferndale-Ivy Area Street Improvements, City Project 18-01
a.Resolution Approving Plans and Specifications and Advertising for
Bids
b.Resolution Ordering Preparation of Assessment Roll
Public Works Director Love gave the report.
Councilmember Juenemann moved to approve the Resolution Approving Plans and
Specifications and Advertising for Bids for Ferndale-Ivy Area Street Improvements, City
Project 18-01.
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Resolution19-04-1676
APPROVING PLANS AND SPECIFICATIONS
AND ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the City Council on April 8, 2019,
plans and specifications for the Ferndale-Ivy Area Street Improvements, City Project 18-
01, have been prepared by (or under the direction of) the City Engineer, who has
presented such plans and specifications to the City Council for approval,
WHEREAS, pursuant to a resolution of the City Council adopted April 8, 2019,
fixed a date for a council hearing on the proposed street improvements for the Ferndale-
Ivy Area Street Improvements, City Project 18-01.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1.Such plans and specifications are hereby approved and ordered placed
on file in the office of the City Engineer.
2.The City Clerk or office of the City Engineer shall prepare and cause to be
inserted into the official paper and Finance and Commerce an advertisement for bids
upon the making of such improvement under such approved plans and specifications.
The advertisement shall be published twice, at least twenty-one days before the date set
for bid opening, shall specify the work to be done, shall state that bids will be publicly
opened and considered by the council at 10:00 a.m. on the 9th day of May, 2019, at city
hall and that no bids shall be considered unless sealed and filed with the clerk and
accompanied by a certified check or bid bond, payable to the City of Maplewood,
Minnesota for five percent of the amount of such bid.
3.The City Clerk and City Engineer are hereby authorized and instructed to
receive, open, and read aloud bids received at the time and place herein noted, and to
tabulate the bids received. The City Council will consider the bids, and the award of a
contract, at the regular city council meeting of May 13, 2019.
Seconded by Councilmember NeblettAyes – Mayor Abrams, Council
Members Juenemann and
Neblett
The motion passed.
Councilmember Juenemann moved to approve the Resolution Ordering Preparation of
Assessment Roll for Ferndale-Ivy Area Street Improvements, City Project 18-01.
Resolution 19-04-1677
ORDERING PREPARATION OF ASSESSMENT ROLL
WHEREAS, the City Clerk and City Engineer will receive bids for the Ferndale-
Ivy Area Street Improvements, City Project 18-01.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith
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calculate the proper amount to be specially assessed for such improvement against
every assessable lot, piece or parcel of landabutting on the streets affected, without
regard to cash valuation, as provided by law, and they shall file a copy of such proposed
assessment in the city office for inspection.
FURTHER, the City Clerk shall, upon completion of such proposed assessment
notify the City Council thereof.
Seconded by Councilmember NeblettAyes – Mayor Abrams, Council
Members Juenemann and
Neblett
The motion passed.
2.Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27
a.Resolution Approving Plans and Specifications and Advertising for
Bids
b.Resolution Ordering Preparation of Assessment Roll
Public Works Director Love gave the report.
Councilmember Juenemann moved to approve the Resolution Approving Plans and
Specifications and Advertising for Bids for Mailand-Crestview Forest Area Pavement
Rehabilitation, City Project 18-27.
Resolution 19-04-1678
APPROVING PLANS AND SPECIFICATIONS
AND ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the City Council on April 8, 2019,
plans and specifications for the Mailand-Crestview Forest Area Pavement Rehabilitation,
City Project 18-27, have been prepared by (or under the direction of) the City Engineer,
who has presented such plans and specifications to the City Council for approval,
WHEREAS, pursuant to a resolution of the City Council adopted April 8, 2019,
fixed a date for a council hearing on the proposed street improvements for the Mailand-
Crestview Forest Area Pavement Rehabilitation, City Project 18-27.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1.Such plans and specifications are hereby approved and ordered placed
on file in the office of the City Engineer.
2.The City Clerk or office of the City Engineer shall prepare and cause to be
inserted into the official paper and Finance and Commerce an advertisement for bids
upon the making of such improvement under such approved plans and specifications.
The advertisement shall be published twice, at least twenty-one days before the date set
for bid opening, shall specify the work to be done, shall state that bids will be publicly
opened and considered by the council at 10:30 a.m. on the 9th day of May, 2019, at city
hall and that no bids shall be considered unless sealed and filed with the clerk and
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accompanied by a certified check or bid bond, payable to the City of Maplewood,
Minnesota for five percent of the amount of such bid.
3.The City Clerk and City Engineer are hereby authorized and instructed to
receive, open, and read aloud bids received at the time and place herein noted, and to
tabulate the bids received. The City Council will consider the bids, and the award of a
contract, at the regular city council meeting of May 13, 2019.
Seconded by Councilmember NeblettAyes – Mayor Abrams, Council
Members Juenemann and
Neblett
The motion passed.
Mayor Abrams moved to approve the Resolution Ordering Preparation of Assessment
Roll for Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27.
Resolution 19-04-1679
ORDERING PREPARATION OF ASSESSMENT ROLL
WHEREAS, the City Clerk and City Engineer will receive bids for the Mailand-
Crestview Forest Area Pavement Rehabilitation, City Project 18-27.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith
calculate the proper amount to be specially assessed for such improvement against
every assessable lot, piece or parcel of land abutting on the streets affected, without
regard to cash valuation, as provided by law, and they shall file a copy of such proposed
assessment in the city office for inspection.
FURTHER, the City Clerk shall, upon completion of such proposed assessment
notify the City Council thereof.
Seconded by Councilmember NeblettAyes – Mayor Abrams, Council
Members Juenemann and
Neblett
The motion passed.
3.Myth Public Safety Review
Public Safety Director/Police Chief Nadeaugave the report and answered questions of
the council. City Attorney Batty gave further informationon the legal perspective on the
Myth public safety review. Attorney Andrew Bardwell withSkolnick & Joyce, P.A.
addressed the council to give information on the Myth. Brian Jessen, General Manager
with the Myth addressed the council to give additional information on the Myth.
Kervy Sanchez, Security Manager with the Myth addressed and answered questions of
the council.
Mayor Abrams moved to direct Public Safety Director/Police Chief Nadeau to develop an
operational action plan with staff from the Mythand provide a progress update at the
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April 22 meeting; the operationalactionplan would then be brought back to the council
for formal adoption as a requirement for the Myth to operate in the City.
Seconded by Councilmember JuenemannAyes – Mayor Abrams, Council
Members Juenemann and
Neblett
The motion passed.
K.AWARD OF BIDS
None
L.ADJOURNMENT
Mayor Abrams adjourned the meeting at8:29 p.m.
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CITY COUNCIL STAFF REPORT
Meeting Date April 22, 2019
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:
Scott Nadeau, Public Safety Director
PRESENTER:Scott Nadeau
AGENDA ITEM:
Swearing-In Ceremony Police Officers TuoyerXiong, Daniel Peters,
Noah Swetala, and Nicolle Sparks
Action Requested: MotionDiscussionPublic Hearing
Form of Action: ResolutionOrdinanceContract/Agreement Proclamation
Policy Issue:
The Maplewood Police Department program and opened
a traditional recruitment and hiring process to fill multiple police officer vacancies. Police officer
candidates Tuoyer Xiong, Daniel Peters, Noah Swetala, andNicolle Sparks will be sworn in as they
begin their careers with the Maplewood Police Department.
Recommended Action:
For presentation purposes only.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
Recognizing department actions.
Background
In fall of
for a second time. Tuoyer Xiong graduated from the program in February of 2019 and took his oath
as a Maplewood Police Officer on March 11, 2019. In spring of 2019, Daniel Peters, Noah Swetala,
and Nicolle Sparks were chosen from a traditional recruitment and hiring process to fill multiple
police officer vacancies. As of this date, we have completed all pre-employment requirements on
Tuoyer Xiong, Daniel Peters, Noah Swetala, and Nicolle Sparks.
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Tuoyer Xiong is a 2016 graduate of Inver Hills Community College with an Asso
Liberal Arts. He began working as a Community Service Officer for the Maplewood Police
, and
began field training after taking his oath on March 11, 2019.
Business. He graduated from the Cape May County Police Academy in New Jersey and worked as
a police officer for the Stone Harbor New Jersey Police Department from 2008-2018.
in Law Enforcement. He has worked as a Community Service Officer with the Maplewood Police
Department since July of 2018. He additionally worked as an asset protection agent for the Apple
Valley Best Buy.
Sociology/Criminal Justice. She comes to us from Metro Transit Police Department where she
worked as a Community Service Officer since March of 2017 and was a member of their HAT
(Homeless Assistance Team).
They all come highly recommended. They have been subjected to a comprehensive background
investigation, and both a psychological and medical evaluation as required for peace officer
licensure.
Attachments
None.
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F4
CITY COUNCIL STAFF REPORT
Meeting Date April 22, 2019
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:
Scott Nadeau, Public Safety Director
PRESENTER:Joseph Kelly, City Prosecuting Attorney
AGENDA ITEM:
City Prosecuting Attorney 2018 Annual Report
Action Requested: MotionDiscussion Public Hearing
Form of Action: ResolutionOrdinanceContract/Agreement Proclamation
Policy Issue:
This report is a summary of the legal matters handled by Kelly & Lemmons Law Firm in 2018.
Recommended Action:
Motion to approve the 2018 city prosecuting attorney annual report of Joseph Kelly from Kelly &
Lemmons Law Firm.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
N/A.
Background
In 2018, the Kelly & Lemmons Law Firm prosecuted approximately 1,371 gross misdemeanor,
misdemeanor, and petty misdemeanor cases, and declined charges on only 15 cases. Prosecution
efforts are very favorable with low rates of dismissal and continuance for dismissal. Mr. Kelly will
provide the council with additional background information.
Attachments
1.Year End 2018 Summary Report.
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F4, Attachment 1
DATE: April 8, 2019
TO: Melinda Coleman; Scott Nadeau
FROM:Joseph Kelly &Kevin Beck
RE: 4/22/2019Presentation to City Council
I. Y EAR E ND 2018-G ENERAL D ATA
These year-end results include all cases that were resolved between January 1, 2018 and December
31, 2018, regardless of when the case was charged. As way of background, the Minnesota State
Court Administration provided our office with data for all cases disposed of originating from the
had a total of 290cases disposed of with 251 Criminal Mandatory, 2 Criminal Non-Mandatory,
and 37 Juvenile. In comparison, the Ma6,268 cases disposed
of in 2018; 1,058 Criminal Mandatory, 5,210 Criminal Non-Mandatory.
Our office prosecuted approximately 1,371 gross misdemeanor, misdemeanor, and petty
misdemeanor cases. Our office declined charges on 15 cases. Overall, just 1.1 % of cases
prosecuted by our office in 2018 were declined. Of those declined 4 were due to the criminal
history/seriousness of offense and required County Attorney review, 1 was due to the Suspect
being incompetent, and the remaining were in the interest of justice/lack of evidence. The graph
below illustrates disposition by type of case, which have been categorized as follows:
Code= violations of city code
Moving Violations= traffic offenses, ranging from equipment violations, speeding,
seatbelt and handheld device violations, to DAR/DAC/DAS, careless/reckless driving, to
DAC-IPS.
Theft includes shoplifting, theft of services, theft by swindle, etc.
DWI driving while under the influence of alcohol or controlled substance
QDVRO= cases that include a QDVRO
in the charge even if not qualifying as a domestic assault (e.g. assault-5)
General = offenses not otherwise covered (e.g. DOC, OLP, FITP, PCS, Trespass, RSP,
TMV, UA Alcohol, Furnishing Alcohol/Tobacco, etc.)
1
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F4, Attachment 1
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A. Year End 2018 Disposition Rates
The overall conviction rate across all categories of cases was 71%; 8% received continuances for
; and cases were dismissed at a rate of 11%. This
conviction rate does not include cases resolved through referrals to Diversion or continuance for
rate rises to 88%.
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F4, Attachment 1
Disposition rate by charge type:
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ResolvedConvictionDismissalCFDDiversion
DWI1361342^00
Theft405273292380
QDVRO155115*39**00
General225154231731
Moving4002732690
Code46281251
DWIs are an anomaly with a 99% conviction rate. The two dismissed cases were dismissed by the
court after it found a lack of probable cause. Excluding DWIs, the average conviction rate across
the remaining categories was 68%. The conviction rate for QDVRO offenses of 74% is higher than
the average across other categories as a result of an emphasis on obtaining convictions in these
cases, whether for an enhanceable offense or disorderly conduct. As noted in the Ramsey County
Joint Domestic Abuse Prosecution Enhancement Project Final Report,
although not an enhanceable offense, \[is an\] appropriate resolution . . . \[because h\]aving a
conviction for Disorderly Conduct as opposed to not prosecuting a case is a great improvement
because offenders who are convicted of Disorderly Conduct are still placed on probation
supervision and are still required to undergo certain programming to decrease the likelihood of
their reoffending.
establishes a record for future offenses that the defendant had been previously charged with a
QDVRO and received a DOC. The dismissal rate for QDVRO offenses is higher than the other
categories as a consequence of not offering CFDs or diversion for QDVRO offenses. For example,
the other categories resolved cases through CFD or Diversion at an average rate of approximately
20%.
3
Packet Page Number 18 of 184
F4, Attachment 1
Of the convictions in QDVRO cases, 66% resulted in enhanceable QDVRO offense resolutions
(34% convictions for DOC). Of the dismissed QDVRO cases, 35% were dismissed as part of a
plea deal to another QDVRO case. For example, one defendant, charged with nine separate
QDVRO cases, pleaded guilty to 3 enhanceable QDVRO offenses (making the next offense in 10
years a felony) with the remaining 6 cases dismissed. In addition, 13% were dismissed because
the defendant was found incompetent to stand trial. The remaining cases were dismissed for lack
of evidence.
4
Packet Page Number 19 of 184
F5
CITY COUNCILSTAFF REPORT
Meeting Date April 22, 2019
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM: Scott Nadeau, Public Safety Director
PRESENTER:
Scott Nadeau
AGENDA ITEM: Myth Operational Action Plan Update
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
th
Public safety concerns regarding Myth Live were discussed at the April 8 City Council meeting.
The Council requested an update from Chief on the Operational Action Plan for Myth Live.
Recommended Action:
Discussion item only.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
N/A.
Background
Representatives of the Maplewood Police Department met with Myth Live’s General Manager, Brian
th
Jessen, members of Mr. Jessen’s staff, and his consultant on April 12 to discuss the creation of an
Operational Action Plan (OAP), timelines, and expectations from the city in regards to safety. It was
reiterated during this meeting that the city expects there to be no issues associated with violence,
sexual violence, excessive alcohol intoxication, drug use, or disorderly or riotous crowd behavior at
Myth Live prior to the finalization of the OAP. It was agreed the OAP will be finalized as soon as
possible, with a not-to-exceed date of June 12, 2019. Myth Live’s consultant will observe events at
Myth and make a comprehensive assessment for improvements, with a reminder that significant
changes which will ensure patron safety are sought. The next meeting with Maplewood Police
Department and representatives from Myth Live is scheduled for May 9, 2019.
Attachments
None.
Packet Page Number 20 of 184
F6
Packet Page Number 21 of 184
F6
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F6, Attachment 1
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F6, Attachment 2
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F6, Attachment 2
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F6, Attachment 2
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F6, Attachment 2
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THIS PAGE IS INTENTIONALLY LEFT BLANK
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G1
MEMORANDUM
Melinda Coleman, City Manager
TO:
Ellen Paulseth, Finance Director
FROM:
April 16, 2019
DATE:
Approval of Claims
SUBJECT:
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and
authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
$48,994.94Checks #103464 thru #103491
dated 04/02/19 thru 04/09/19
$495,537.59Disbursements via debits to checking account
dated 04/01/19 thru 04/05/19
$261,570.51Checks # 103492 thru #103538
dated 04/08/19 thru 04/16/19
$669,589.81Disbursements via debits to checking account
dated 04/08/19 thru 04/12/19
$1,475,692.85Total Accounts Payable
PAYROLL
$609,371.76Payroll Checks and Direct Deposits dated 04/05/19
$2,722.71Payroll Deduction check # 99103710 thru # 99103713
dated 04/05/19
$612,094.47Total Payroll
$2,087,787.32GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
Attachments
Packet Page Number 29 of 184
G1, Attachments
Check Register
City of Maplewood
04/04/2019
CheckDateVendorDescriptionAmount
10346404/02/201902464US BANKFUNDS FOR CITY HALL ATM10,000.00
10346504/09/201900283CENTURY COLLEGEFIRE APPARATUS OPERATOR TRAINING495.00
04/09/201900283CENTURY COLLEGEFIRE APPARATUS OPERATOR TRAINING495.00
10346604/09/201900585GOPHER STATE ONE-CALLNET BILLABLE TICKETS - MARCH201.15
04/09/2019KIMLEY-HORN & ASSOCIATES INC
10346702728PROJ 18-04 WAKEFIELD CONST2,612.39
04/09/2019NEOFUNDS
10346805902POSTAGE - 1902 POSTAGE MACHINE 62971,300.65
04/09/2019UNIQUE PAVING MATERIALS CORP
10346903334WINTER PATCHING MATERIALS1,209.60
04/09/2019APPRIZE TECHNOLOGY SOLUTIONS
10347005559ONLINE BENEFITS ADMIN FEE- APRIL310.00
04/09/2019BLUE NET, INC.
10347105948CONTRACTOR ASSIST NEW INTRANET600.00
04/09/2019BLUE NET, INC.
05948CONTRACTOR ASSIST NEW INTRANET375.00
04/09/2019BRUCE NELSON PLBG. & HTG. INC.
10347200228REPAIR STATION 3897.94
04/09/2019BRUCE NELSON PLBG. & HTG. INC.
00228REPAIR STATION 4337.20
04/09/2019CINTAS CORPORATION #470
10347305369CLEANING SUPPLIES-CH/PD/PW/PM64.23
04/09/2019COVERT TRACK GROUP INC.
10347405229BAITCAR SURVEILANCE SYS & INSTALL7,318.90
04/09/2019DAKOTA CTY TECHNICAL COLLEGE
10347500371EMERGENCY RESPONSE DRIVING150.00
04/09/2019DEPT OF MOTOR VEHICLE
10347600394TABS - 2014 POLICE VEH 805NRC11.00
04/09/2019ESCROW REFUNDESCROW POINDEXTER 2786 KELLER PKWY703.96
10347700003
10347804/09/201906013GETTY IMAGES, INC.ISTOCK SUB 50/MONTH2,388.00
10347904/09/201905222MARTIN-MCALLISTERLEADERSHIP ASSESSMENTS-CDD AP2,400.00
10348004/09/201904790MAYER ARTS, INC.DANCE INSTRUCTION3,614.00
04/09/2019MN FIAM BOOK SALES
10348103838PUMPING APPARATUS DRIVER/OP BOOK53.00
04/09/2019ONE TIME VENDOR
10348200001REFUND R COLE PARTIAL LICENSE FEE231.75
04/09/2019REHDER FORESTRY CONSULTING
10348306014TREE INSPECTION SRVS - MARCH977.84
04/09/2019CITY OF ROSEVILLE
10348402001AIRWATCH LICENSES 20193,920.00
04/09/2019ELAINE SCHRADE
10348504074TAI CHI INSTRUCTION 03/13 - 05/15378.00
04/09/2019ST PAUL REGIONAL WATER SRVS
10348600198WATER UTILITY1,503.51
04/09/2019ST PAUL, CITY OF
10348701836RADIO MAINT & SRVS - JANUARY90.00
04/09/2019SUMMIT INSPECTIONS
10348801550ELECTRICAL INSPECTIONS - MARCH4,324.80
04/09/2019MIKE TURNBULL
10348905842FIRE MARSHAL SERVICES 03/08 - 03/29696.00
04/09/2019W W GOETSCH ASSOCIATES, INC.
10349001730SRVS CALL-TROUBLE SHOOT 8" PUMP550.00
04/09/2019WATER MANAGEMENT SYSTMES LLC
10349106015PARTS FOR WATERPUMP #620786.02
48,994.94
28Checks in this report.
Packet Page Number 30 of 184
G1, Attachments
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Settlement
DatePayeeDescriptionAmount
4/1/2019MN State TreasurerDrivers License/Deputy Registrar65,395.26
4/2/2019MN State TreasurerDrivers License/Deputy Registrar50,011.96
4/3/2019MN State TreasurerDrivers License/Deputy Registrar95,139.09
4/4/2019MN State TreasurerDrivers License/Deputy Registrar95,626.26
4/5/2019MN State TreasurerDrivers License/Deputy Registrar106,441.29
4/5/2019MN Dept of Natural ResourcesDNR electronic licenses878.00
4/5/2019US Bank VISA One Card*Purchasing card items59,537.34
4/5/2019Optum HealthDCRP & Flex plan payments5,674.07
4/5/2019Delta DentalDental Premium9,459.32
4/5/2019ICMA (Vantagepointe)Deferred Compensation7,375.00
495,537.59
*Detailed listing of VISA purchases is attached.
Packet Page Number 31 of 184
G1, Attachments
Transaction DatePosting DateMerchant NameTransaction AmountName
03/16/201903/18/2019STPAULSAINTSPROFBASEBA$460.24JOSHUA ABRAHAM
03/21/201903/22/2019MINNESOTA MASONIC HE$450.00JOSHUA ABRAHAM
03/28/201903/29/2019CHANHASSEN DINNER THEATE$740.90JOSHUA ABRAHAM
03/18/201903/19/2019TARGET 00011858$38.40PAUL BARTZ
03/15/201903/18/2019OFFICEMAX/OFFICEDEPT#6874$14.69REGAN BEGGS
03/15/201903/18/2019OFFICE DEPOT #1090$44.47REGAN BEGGS
03/21/201903/22/2019VERITIV-EAST$523.14REGAN BEGGS
03/21/201903/25/2019IMPARK00200167U$23.00BRIAN BIERDEMAN
03/22/201903/25/2019THE HOME DEPOT #2801$59.35BRIAN BIERDEMAN
03/27/201903/28/2019US PEACEKEEPER$479.88BRIAN BIERDEMAN
03/27/201903/29/2019OFFICEMAX/DEPOT 6164$30.74BRIAN BIERDEMAN
03/22/201903/25/2019PETSMART # 0461$33.91OAKLEY BIESANZ
03/18/201903/20/2019SAFE-FAST(MW)$11.80TROY BRINK
03/25/201903/27/2019SAFE-FAST(MW)$112.31TROY BRINK
03/18/201903/20/2019COPS PLUS, INC$197.55DANIEL BUSACK
03/24/201903/26/2019MENARDS OAKDALE MN$4.36JOHN CAPISTRANT
03/14/201903/18/2019THE HOME DEPOT #2801$6.82SCOTT CHRISTENSON
03/16/201903/18/2019CINTAS 60A SAP$18.20SCOTT CHRISTENSON
03/19/201903/20/2019VIKING ELECTRIC-CREDIT DE$442.85SCOTT CHRISTENSON
03/20/201903/21/2019CINTAS 60A SAP$86.53SCOTT CHRISTENSON
03/22/201903/25/2019THE TRANE COMPANY$535.00SCOTT CHRISTENSON
03/22/201903/25/2019THE TRANE COMPANY$438.00SCOTT CHRISTENSON
03/22/201903/25/2019SPS COMPANIES #1$175.00SCOTT CHRISTENSON
03/25/201903/26/2019VIKING ELECTRIC-CREDIT DE$7.92SCOTT CHRISTENSON
03/27/201903/28/2019CINTAS 60A SAP$70.69SCOTT CHRISTENSON
03/21/201903/25/2019GTS EDUCATIONAL EVENTS$520.00MELINDA COLEMAN
KERRY CROTTY
03/15/201903/18/2019IN *ENVUE TELEMATICS LLC$676.00
03/19/201903/20/2019STREICHER'S MO$64.98KERRY CROTTY
03/21/201903/22/2019MAPLEWOOD COMMUNITY CENTE$64.43KERRY CROTTY
03/21/201903/22/2019MAPLEWOOD COMMUNITY CENTE$64.43KERRY CROTTY
03/22/201903/25/2019N AMERICA RESCUE PRODUCT$553.69MICHAEL DUGAS
03/26/201903/27/2019BCA TRAINING EDUCATION$75.00MICHAEL DUGAS
03/20/201903/22/2019MENARDS OAKDALE MN$15.33DOUG EDGE
03/21/201903/22/2019REPUBLIC SERVICES TRASH$3,732.68SHANN FINWALL
03/22/201903/25/2019AMERICAN PLANNING A$539.00SHANN FINWALL
03/21/201903/22/2019CINTAS 60A SAP$14.82CASSIE FISHER
03/22/201903/22/2019BAMBU ASIAN CUISINE$134.00CASSIE FISHER
03/28/201903/29/2019CINTAS 60A SAP$14.82CASSIE FISHER
03/17/201903/18/2019COMCAST CABLE COMM$4.50MYCHAL FOWLDS
03/19/201903/20/2019HEWLETT-PACKARD CO$2,980.00MYCHAL FOWLDS
03/21/201903/25/2019U.S.INTERNET CORP$394.00MYCHAL FOWLDS
03/23/201903/25/2019COMCAST CABLE COMM$140.95MYCHAL FOWLDS
03/25/201903/25/2019LOFFLER COMPANIES, INC$462.99MYCHAL FOWLDS
03/25/201903/25/2019LOFFLER COMPANIES, INC$780.45MYCHAL FOWLDS
03/25/201903/25/2019LOFFLER COMPANIES, INC$713.25MYCHAL FOWLDS
03/25/201903/25/2019LOFFLER COMPANIES, INC$78.43MYCHAL FOWLDS
03/25/201903/25/2019LOFFLER COMPANIES, INC$785.64MYCHAL FOWLDS
03/25/201903/26/2019CAN*CANONFINANCIAL CFS$869.75MYCHAL FOWLDS
03/25/201903/26/2019CAN*CANONFINANCIAL CFS$331.57MYCHAL FOWLDS
03/25/201903/26/2019NEOPOSTINC$21.48MYCHAL FOWLDS
03/25/201903/26/2019MAILFINANCE$818.10MYCHAL FOWLDS
03/25/201903/27/2019STEP RESOURCES COMMUNICAT$1,978.18MYCHAL FOWLDS
03/25/201903/27/2019NOW MICRO$945.00MYCHAL FOWLDS
$989.87MYCHAL FOWLDS
03/26/201903/27/2019HP DIRECT-ENTERPRISE
03/27/201903/27/2019AMAZON.COM*MW00B1132 AMZN$767.52MYCHAL FOWLDS
03/17/201903/18/2019AMAZON.COM*MW5YB0ON2$29.99ALEX GERONSIN
03/27/201903/28/2019AMZN MKTP US*MW3YO6PS2$893.51ALEX GERONSIN
03/25/201903/27/2019MENARDS OAKDALE MN$487.52MILES HAMRE
03/22/201903/25/2019THE HOME DEPOT #2801$29.97TAMARA HAYS
Packet Page Number 32 of 184
G1, Attachments
03/27/201903/28/2019SQ *DAVIS LOCK AND$227.88TAMARA HAYS
03/22/201903/25/2019SAFARILAND, LLC$38.51JENNY HENDRICKS
03/21/201903/22/2019CINTAS 60A SAP$18.30ANN HUTCHINSON
03/28/201903/29/2019ROTH SUGAR BUSH - ONLINE$102.90ANN HUTCHINSON
03/15/201903/18/2019THE HOME DEPOT #2801$10.40DAVID JAHN
03/21/201903/22/2019DALCO ENTERPRISES$578.91DAVID JAHN
03/21/201903/25/2019THE HOME DEPOT #2801$24.77DAVID JAHN
03/15/201903/18/2019SQ *DAVIS LOCK AND$206.95KEVIN JOHNSON
03/20/201903/22/2019LEERBURG$362.24KEVIN JOHNSON
03/20/201903/22/2019LEERBURG$27.99KEVIN JOHNSON
03/25/201903/26/2019IN *LRG TECHNOLOGIES INC$217.80KEVIN JOHNSON
03/26/201903/27/2019MIKES LP GAS INC$65.39DON JONES
03/22/201903/25/2019THE STAR TRIBUNE CIRCULAT$120.36LOIS KNUTSON
03/25/201903/26/2019CUB FOODS #1599$10.74LOIS KNUTSON
03/25/201903/26/2019BAMBU ASIAN CUISINE$132.63LOIS KNUTSON
03/25/201903/27/2019OFFICE DEPOT #1090$94.18LOIS KNUTSON
03/26/201903/28/2019GTS EDUCATIONAL EVENTS$1,050.00LOIS KNUTSON
03/26/201903/27/2019SIRCHIE FINGER PRINT LABO$91.58NICHOLAS KREKELER
03/17/201903/19/2019MENARDS MAPLEWOOD MN$105.40ERIC KUBAT
03/18/201903/20/2019MENARDS MAPLEWOOD MN$4.99ERIC KUBAT
03/25/201903/26/2019PUREHOCKEY190 MAPLEWOOD$8.33ERIC KUBAT
03/27/201903/29/2019OFFICEMAX/DEPOT 6164$30.54ERIC KUBAT
03/15/201903/18/2019OFFICE DEPOT #1090$12.61GINA KUCHENMEISTER
03/18/201903/20/2019OFFICE DEPOT #1090$37.99GINA KUCHENMEISTER
03/28/201903/29/2019PEACHJAR$450.00GINA KUCHENMEISTER
03/27/201903/27/2019ULINE *SHIP SUPPLIES$481.29JASON KUCHENMEISTER
03/21/201903/22/2019IN *BRODIN STUDIOS, INC.$230.00DAVID KVAM
STEVE LOVE
03/21/201903/22/2019ST PAUL PUBLIC WORKS PARK$4.65
03/27/201903/28/2019IP JACKSON RAMP$10.00STEVE LOVE
03/15/201903/18/2019MENARDS MAPLEWOOD MN$11.08STEVE LUKIN
03/18/201903/19/2019ASPEN MILLS INC.$64.99STEVE LUKIN
03/18/201903/19/2019ASPEN MILLS INC.$1,131.55STEVE LUKIN
03/18/201903/19/2019MINNESOTA FIRE CHIEFS$207.00STEVE LUKIN
03/18/201903/20/2019INT'L ASSOC OF FIRE CH$290.00STEVE LUKIN
03/20/201903/22/2019M&G TRAILER SALES SERV$3,129.00STEVE LUKIN
03/22/201903/25/2019MENARDS MAPLEWOOD MN$64.38STEVE LUKIN
03/25/201903/26/2019ASPEN MILLS INC.$1,197.50STEVE LUKIN
03/15/201903/18/2019IMPARK00200167U$17.00MIKE MARTIN
03/22/201903/25/2019BOUND TREE MEDICAL LLC$644.70MICHAEL MONDOR
03/26/201903/27/2019CHILDRENS HOSPITALS AND C$225.00MICHAEL MONDOR
03/26/201903/27/2019CHILDRENS HOSPITALS AND C$225.00MICHAEL MONDOR
03/28/201903/28/2019PEDIATRIC EMERGENCY STAND$566.50MICHAEL MONDOR
03/28/201903/29/2019PARKING METER ST PAUL$5.25MICHAEL MONDOR
03/22/201903/25/2019FBI NATIONAL ACADEMY ASSO$105.00SCOTT NADEAU
03/24/201903/26/2019SARPINO'S PIZZERIA$42.31BRYAN NAGEL
03/18/201903/19/2019TARGET 00011858$37.57JOHN NAUGHTON
03/27/201903/29/2019THE HOME DEPOT #2801$161.84JOHN NAUGHTON
03/19/201903/20/2019RAYALLEN.COM JJDOG.COM$241.81MICHAEL NYE
03/22/201903/22/2019AMZN MKTP US*MW34U1020$165.38MICHAEL NYE
03/22/201903/25/2019AMZN MKTP US*MW70O10Y0$80.60MICHAEL NYE
03/24/201903/25/2019MOTOROLA SOLUTIONS ONLIN$176.21MICHAEL NYE
03/29/201903/29/2019AMZN MKTP US*MW5DB4XD2$55.23MICHAEL NYE
03/14/201903/18/2019BOUND TREE MEDICAL LLC$271.98KENNETH POWERS
03/14/201903/18/2019BOUND TREE MEDICAL LLC$164.66KENNETH POWERS
$512.40KENNETH POWERS
03/18/201903/20/2019BOUND TREE MEDICAL LLC
03/18/201903/20/2019BOUND TREE MEDICAL LLC$145.60KENNETH POWERS
03/19/201903/21/2019BOUND TREE MEDICAL LLC$6.29KENNETH POWERS
03/19/201903/21/2019MENARDS MAPLEWOOD MN$23.92KENNETH POWERS
03/25/201903/27/2019BOUND TREE MEDICAL LLC$811.50KENNETH POWERS
03/27/201903/29/2019BOUND TREE MEDICAL LLC$119.00KENNETH POWERS
Packet Page Number 33 of 184
G1, Attachments
03/27/201903/29/2019BOUND TREE MEDICAL LLC$25.78KENNETH POWERS
03/14/201903/18/2019AN FORD WHITE BEAR LAK$20.66STEVEN PRIEM
03/15/201903/18/2019AN FORD WHITE BEAR LAK$190.31STEVEN PRIEM
03/15/201903/18/2019MINNESOTA TRUCKING ASSOCI$100.00STEVEN PRIEM
03/15/201903/18/2019TRI-STATE BOBCAT$68.68STEVEN PRIEM
03/18/201903/19/2019EMERGENCY AUTO TECH$35.38STEVEN PRIEM
03/18/201903/19/20190391-AUTOPLUS$112.89STEVEN PRIEM
03/18/201903/20/2019AN FORD WHITE BEAR LAK$31.10STEVEN PRIEM
03/19/201903/21/2019ZIEGLER INC COLUMBUS$624.46STEVEN PRIEM
03/20/201903/21/2019TOWMASTER$873.89STEVEN PRIEM
03/20/201903/21/2019FRONTIER HASTINGS 010102$386.00STEVEN PRIEM
03/20/201903/21/2019FACTORY MTR PTS #19$7.52STEVEN PRIEM
03/20/201903/21/20190391-AUTOPLUS$60.24STEVEN PRIEM
03/20/201903/21/20190391-AUTOPLUS$79.95STEVEN PRIEM
03/20/201903/21/2019BATTERIES PLUS - #0031$42.94STEVEN PRIEM
03/21/201903/22/2019KATH FUEL OFFICE$1,064.18STEVEN PRIEM
03/22/201903/25/20190391-AUTOPLUS$99.95STEVEN PRIEM
03/22/201903/25/2019GENERATOR SPECIALTY CO I$25.00STEVEN PRIEM
03/26/201903/27/2019MACQUEEN EQUIPMENT GROUP$47.46STEVEN PRIEM
03/26/201903/27/2019BEST BUY MHT 00000109$96.63STEVEN PRIEM
03/26/201903/27/20190391-AUTOPLUS$90.85STEVEN PRIEM
03/26/201903/27/2019AN FORD WHITE BEAR LAK$1,210.85STEVEN PRIEM
03/27/201903/28/2019FACTORY MTR PTS #19$171.82STEVEN PRIEM
03/28/201903/29/2019FRONTIER HASTINGS 010102$674.80STEVEN PRIEM
03/28/201903/29/2019POMP'S TIRE #021$292.24STEVEN PRIEM
03/28/201903/29/2019FACTORY MTR PTS #19$171.82STEVEN PRIEM
03/28/201903/29/20190391-AUTOPLUS$37.26STEVEN PRIEM
KELLY PRINS
03/18/201903/19/2019DALCO ENTERPRISES$191.46
03/19/201903/20/2019SQ *WINDSORVACPARTS$131.63KELLY PRINS
03/19/201903/21/2019AMERICAN CARNIVAL MART$506.00AUDRA ROBBINS
03/19/201903/21/2019FUN EXPRESS$70.78AUDRA ROBBINS
03/22/201903/25/2019SKATESTOPPERS/INTELLICEPT$1,167.50AUDRA ROBBINS
03/22/201903/25/2019FUN EXPRESS$79.80AUDRA ROBBINS
03/25/201903/25/2019PARTY CITY 1002$31.24AUDRA ROBBINS
03/26/201903/27/2019GARY CARLSON EQUIPMENT$965.00ROBERT RUNNING
03/19/201903/21/2019MENARDS OAKDALE MN$121.88JASON SAKRY
03/21/201903/22/2019FRATTALLONES WOODBURY AC$21.41JASON SAKRY
03/21/201903/25/2019MENARDS OAKDALE MN$156.66JASON SAKRY
03/22/201903/25/2019MENARDS OAKDALE MN($16.73)JASON SAKRY
03/22/201903/25/2019MENARDS OAKDALE MN$9.81JASON SAKRY
03/26/201903/28/2019MENARDS OAKDALE MN$74.86JASON SAKRY
03/15/201903/18/2019LILLIE SUBURBAN NEWSPAPER$117.89DEB SCHMIDT
03/20/201903/21/2019LILLIE SUBURBAN NEWSPAPER$69.00DEB SCHMIDT
03/16/201903/18/2019CINTAS 60A SAP$236.93SCOTT SCHULTZ
03/16/201903/18/2019CINTAS 60A SAP$94.10SCOTT SCHULTZ
03/17/201903/18/2019REPUBLIC SERVICES TRASH$1,326.63SCOTT SCHULTZ
03/20/201903/21/2019CINTAS 60A SAP$62.23SCOTT SCHULTZ
03/20/201903/21/2019CINTAS 60A SAP$12.85SCOTT SCHULTZ
03/20/201903/21/2019CINTAS 60A SAP$33.72SCOTT SCHULTZ
03/20/201903/21/2019CINTAS 60A SAP$12.63SCOTT SCHULTZ
03/25/201903/27/2019ON SITE SANITATION INC$58.00SCOTT SCHULTZ
03/27/201903/28/2019CINTAS 60A SAP$62.23SCOTT SCHULTZ
03/27/201903/28/2019CINTAS 60A SAP$12.63SCOTT SCHULTZ
03/27/201903/28/2019CINTAS 60A SAP$12.85SCOTT SCHULTZ
$25.56SCOTT SCHULTZ
03/27/201903/28/2019CINTAS 60A SAP
03/22/201903/25/2019OFFICE DEPOT #1090$272.98STEPHANIE SHEA
03/22/201903/25/2019OFFICE DEPOT #1090$70.66STEPHANIE SHEA
03/25/201903/27/2019OFFICE DEPOT #1090$34.74STEPHANIE SHEA
03/22/201903/25/2019PRZCHARGE.PREZI.COM$228.00JOE SHEERAN
03/24/201903/25/2019FACEBK JH22VJWBC2$25.00JOE SHEERAN
Packet Page Number 34 of 184
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03/14/201903/18/2019ROGUE FITNESS$593.36MICHAEL SHORTREED
03/19/201903/21/2019GREAT RIVER OFFICE PRODUC$3,244.00MICHAEL SHORTREED
03/19/201903/21/2019GREAT RIVER OFFICE PRODUC$631.05MICHAEL SHORTREED
03/20/201903/21/2019TARGET 00011858$16.07MICHAEL SHORTREED
03/21/201903/22/2019TARGET 00011858$5.36MICHAEL SHORTREED
03/21/201903/22/2019EMERGENCY AUTO TECH$90.00MICHAEL SHORTREED
03/26/201903/27/2019AMZN MKTP US*MW7VM2MY1$36.50MICHAEL SHORTREED
03/28/201903/28/2019AMZN MKTP US*MW9X62132$31.12MICHAEL SHORTREED
03/28/201903/29/2019PANERA BREAD #601305 P$13.29MICHAEL SHORTREED
03/22/201903/25/2019BEST WESTERN HOTELS ST$351.39ANDREA SINDT
03/28/201903/29/2019MINNESOTA STATE COLLEGES($90.00)ANDREA SINDT
03/16/201903/18/2019PETSMART # 0461$48.31JOSEPH STEINER
03/23/201903/25/2019CUB FOODS #1599$9.12PAUL THIENES
$59,537.34
Packet Page Number 35 of 184
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Check Register
City of Maplewood
04/12/2019
CheckDateVendorDescriptionAmount
10349204/08/201900396MN DEPT OF PUBLIC SAFETYEMERGENCY VEHICLE 2019 TAHOE2,632.65
10349304/16/201904137THE EDGE MARTIAL ARTSKARATE INSTRUCTION - FEB & MARCH1,921.50
10349404/16/201900687HUGO'S TREE CARE INCEAB REMOVALS8,982.00
04/16/201900687HUGO'S TREE CARE INCHAZARDOUS TREE REMOVALS780.00
10349504/16/201904316CITY OF MINNEAPOLIS RECEIVABLESAUTO PAWN SYSTEM - FEBRUARY476.10
10349604/16/201903334UNIQUE PAVING MATERIALS CORPWINTER PATCHING MATERIALS3,067.20
10349704/16/201905755JOANN WILSONVOLLEYBALL REFEREE 02/11 - 04/10243.00
10349804/16/201901974BLUE CROSS REFUNDSREFUND FOR TRANS MEDIC - L YANG438.63
10349904/16/201901869DALE BOETTCHERVOLLEYBALL REFEREE 02/11 - 04/10216.00
10350004/16/201901865DON BOWMANVOLLEYBALL ASSIGNMENTS 02/11 - 04/101,296.00
10350104/16/201901871KENNETH COOPERVOLLEYBALL REFEREE 02/11 - 04/101,026.00
10350204/16/201903921COTTAGE GROVE ATHLETIC ASSOC.YOUTH BASKETBALL LEAGUE EXPENSES7,442.66
10350304/16/201904024DEPT OF HUMAN SERVICESNON-FED SHARE/AMB SUPPLEMENT PMT155,600.56
10350404/16/201906008DIVE RESCUE INTERNATIONAL, INCTRAINING KIT110.40
10350504/16/201903569ELPIS ENTERPRISESBAT HOUSE BUILDING WORKSHOP240.00
10350604/16/201905618ENTERPRISE FM TRUSTLEASE CHARGES FIRE & PD VEHICLES3,031.74
10350704/16/201900477ESS BROTHERS & SONS INC2 CATCH BASIN STOOL GRATES475.32
10350804/16/201905189GLOBAL RENTAL CO., INC.REPAIRS TO EAB RENTAL TRUCK9,748.76
10350904/16/201905852KATHLEEN GRAENVOLLEYBALL REFEREE 02/11 - 04/10162.00
10351004/16/201905313GRAPHIC DESIGN, INC.STATIONERY ORDER2,958.00
04/16/201905313GRAPHIC DESIGN, INC.STATIONERY ORDER877.00
04/16/201905313GRAPHIC DESIGN, INC.STATIONERY ORDER392.00
04/16/201905313GRAPHIC DESIGN, INC.STATIONERY ORDER380.00
04/16/201905313GRAPHIC DESIGN, INC.STATIONERY ORDER129.00
04/16/201905313GRAPHIC DESIGN, INC.BUSINESS CARDS - CITY COUNCIL106.00
10351104/16/201903330HOISINGTON KOEGLER GROUP INCNC MASTER PLAN CONSULTING - FEB6,327.80
10351204/16/201903538PATRICK JAMES HUBBARDVOLLEYBALL REFEREE 02/11 - 04/10729.00
10351304/16/201905533KIRVIDA FIREREPAIRS TO ENGINE #333 #3254,825.98
10351404/16/201900846LANGUAGE LINE SERVICESPD PHONE-BASED INTERPRETIVE SRVS76.05
10351504/16/201902060CITY OF LITTLE CANADAYOUTH BASKETBALL LEAGUE EXPENSES1,693.38
10351604/16/201900891M A M ALUNCHEON MEETING 03/28 - M FUNK25.00
10351704/16/201900532MADDEN GALANTER HANSEN, LLPHR LEGAL FEES LABOR REL - MARCH2,482.50
10351804/16/201905910MAHTOMEDI BASKETBALL ASSOC.YOUTH BASKETBALL LEAGUE EXPENSES1,053.62
10351904/16/201905222MARTIN-MCALLISTERPERSONNEL EVALUATION3,900.00
10352004/16/201905965LYDIA MESAVOLLEYBALL REFEREE 02/11 - 04/10702.00
10352104/16/201900986METROPOLITAN COUNCILMONTHLY SAC - MARCH12,300.75
10352204/16/201903838MN FIAM BOOK SALESPUMPING APPARATUS DRIVER/OP BOOKS106.00
10352304/16/201901044MN FIRE SERVICE CERT BDINSPECTOR II FIRE CERTIFICATION EXAM375.00
10352404/16/201900001ONE TIME VENDORREFUND DERCON CONST-2023 DULUTH117.00
10352504/16/201900001ONE TIME VENDORREFUND BOEHM HTG - 2000 KENWOOD32.00
10352604/16/201905918PERKINS + WILL INC.NORTH END VISION PLAN10,638.17
10352704/16/201901261PHYSIO-CONTROL, INC.REPAIR MONITORS3,091.00
10352804/16/201904211PREFERRED ONE ADMIN SRVSREFUND FOR TRANS MEDIC - A DUPEY2,272.87
10352904/16/201900396MN DEPT OF PUBLIC SAFETYCJDN ACCESS FEE - 1ST QTR JAN-MAR1,920.00
10353004/16/201901340REGIONS HOSPITALMEDICAL SUPPLIES971.29
10353104/16/201904432EUGENE E. RICHARDSONVOLLEYBALL REFEREE 02/11 - 04/10783.00
10353204/16/201905120RICH SCHELLVOLLEYBALL REFEREE 02/11 - 04/10567.00
10353304/16/201905498RICHARD A. SCHMIDTVOLLEYBALL REFEREE 02/11 - 04/10162.00
10353404/16/201904207STRYKER SALES CORP.COT REPAIRS433.08
10353504/16/201905663TRANS UNION LLCPRE-EMPOLYMENT CREDIT CK SRVS105.50
10353604/16/201906016VALBRIDGE PROPERTY ADVISORSREAL ESTATE APPRAISAL REPORT2,500.00
10353704/16/201901872MARK WEBERVOLLEYBALL REFEREE 02/11 - 04/10162.00
10353804/16/201905771PETER ZWACHVOLLEYBALL REFEREE 02/11 - 04/10486.00
Packet Page Number 36 of 184
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261,570.51
47Checks in this report.
Packet Page Number 37 of 184
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CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Settlement
DatePayeeDescriptionAmount
4/8/2019MN State TreasurerDrivers License/Deputy Registrar77,039.25
4/8/2019U.S. TreasurerFederal Payroll Tax110,485.05
4/8/2019P.E.R.A.P.E.R.A.123,853.13
4/8/2019MidAmerica - INGHRA Flex plan16,547.91
4/8/2019Labor UnionsUnion Dues2,295.20
4/9/2019MN State TreasurerDrivers License/Deputy Registrar32,993.39
4/9/2019Empower - State PlanDeferred Compensation30,910.00
4/9/2019MN State TreasurerState Payroll Tax25,968.24
4/10/2019MN State TreasurerDrivers License/Deputy Registrar74,934.75
4/10/2019Delta DentalDental Premium3,325.25
4/11/2019MN State TreasurerDrivers License/Deputy Registrar82,352.47
4/12/2019MN State TreasurerDrivers License/Deputy Registrar86,611.39
4/12/2019MN Dept of Natural ResourcesDNR electronic licenses1,109.00
4/12/2019Optum HealthDCRP & Flex plan payments1,164.78
669,589.81
Packet Page Number 38 of 184
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CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
incl in Amount
CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT
04/05/19ABRAMS, MARYLEE537.68
04/05/19JUENEMANN, KATHLEEN473.60
04/05/19KNUTSON, WILLIAM473.60
04/05/19NEBLETT, SYLVIA473.60
04/05/19SMITH, BRYAN473.60
04/05/19COLEMAN, MELINDA6,588.64
04/05/19FUNK, MICHAEL5,899.75
04/05/19KNUTSON, LOIS3,092.54
04/05/19CHRISTENSON, SCOTT3,003.98
04/05/19JAHN, DAVID2,867.35
04/05/19PRINS, KELLY2,621.39
04/05/19HERZOG, LINDSAY2,090.24
04/05/19RAMEAUX, THERESE3,657.77
04/05/19ANDERSON, CAROLE1,861.16
04/05/19DEBILZAN, JUDY2,901.99
04/05/19OSWALD, BRENDA2,550.40
04/05/19PAULSETH, ELLEN5,456.32
04/05/19RUEB, JOSEPH4,194.9247.33
04/05/19ARNOLD, AJLA2,454.87
04/05/19BEGGS, REGAN2,545.13
04/05/19COLE, DEBORAH3,618.95
04/05/19EVANS, CHRISTINE2,594.05
04/05/19LARSON, MICHELLE2,587.27
04/05/19SINDT, ANDREA3,750.80103.77
04/05/19HANSON, MELISSA2,336.09
04/05/19HOCKBEIN, JUDY562.71
04/05/19KRAMER, PATRICIA1,729.97
04/05/19MOY, PAMELA2,625.71
04/05/19OSTER, ANDREA2,768.32
04/05/19RICHTER, CHARLENE2,043.97
04/05/19VITT, JULIANNE493.01
04/05/19WEAVER, KRISTINE3,398.16
04/05/19ABEL, CLINT601.98
04/05/19ALDRIDGE, MARK3,960.94
04/05/19BAKKE, LONN3,910.36
04/05/19BARTZ, PAUL3,959.75
04/05/19BELDE, STANLEY4,020.20
04/05/19BENJAMIN, MARKESE3,415.11
04/05/19BERG, TERESA2,427.48
04/05/19BERGERON, ASHLEY2,880.88
04/05/19BIERDEMAN, BRIAN4,247.93
04/05/19BURT-MCGREGOR, EMILY2,911.73
04/05/19BUSACK, DANIEL4,488.70
04/05/19COLEMAN, ALEXANDRA2,276.63
04/05/19CONDON, MITCHELL2,485.18
04/05/19CORCORAN, THERESA2,596.35
04/05/19CROTTY, KERRY4,700.01
04/05/19DEMULLING, JOSEPH4,109.64
04/05/19DUGAS, MICHAEL4,449.34
04/05/19ERICKSON, VIRGINIA9,781.576,200.95
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04/05/19FISHER, CASSANDRA3,136.2025.52
04/05/19FORSYTHE, MARCUS3,115.24
04/05/19FRITZE, DEREK4,071.49
04/05/19GABRIEL, ANTHONY6,288.49
04/05/19HANSON, MACKENZIE348.00
04/05/19HAWKINSON JR, TIMOTHY3,852.17
04/05/19HENDRICKS, JENNIFER2,203.67
04/05/19HER, PHENG3,761.86
04/05/19HIEBERT, STEVEN3,580.62
04/05/19HOEMKE, MICHAEL3,345.54
04/05/19JOHNSON, KEVIN4,571.14
04/05/19KHAREL, RAM348.00
04/05/19KONG, TOMMY3,598.06
04/05/19KREKELER, NICHOLAS678.51
04/05/19KROLL, BRETT3,810.73
04/05/19KUCHENMEISTER, JASON1,800.60
04/05/19KVAM, DAVID5,019.96
04/05/19LANGNER, SCOTT3,484.91
04/05/19LANGNER, TODD4,042.53
04/05/19LENERTZ, NICHOLAS2,593.95
04/05/19LYNCH, KATHERINE3,415.11
04/05/19MARINO, JASON3,952.26
04/05/19MCCARTY, GLEN3,645.67
04/05/19MICHELETTI, BRIAN4,525.12
04/05/19MURRAY, RACHEL2,653.60
04/05/19NADEAU, SCOTT5,818.59
04/05/19NYE, MICHAEL4,587.34
04/05/19OLSON, JULIE3,814.11
04/05/19PARKER, JAMES3,680.50
04/05/19SALCHOW, CONNOR348.00
04/05/19SEPULVEDA III, BERNARDO384.25
04/05/19SHEA, STEPHANIE2,356.06
04/05/19SHORTREED, MICHAEL4,880.44
04/05/19STARKEY, ROBERT2,911.27
04/05/19STEINER, JOSEPH4,527.41
04/05/19STOCK, AUBREY2,301.78
04/05/19SWETALA, NOAH174.00
04/05/19TAUZELL, BRIAN3,710.01
04/05/19THIENES, PAUL4,429.93
04/05/19WENZEL, JAY3,548.71
04/05/19WIETHORN, AMANDA2,464.08
04/05/19XIONG, KAO3,548.71
04/05/19XIONG, TUOYER2,276.63
04/05/19ZAPPA, ANDREW3,592.32
04/05/19BARRETTE, CHARLES3,026.89
04/05/19BAUMAN, ANDREW3,514.23
04/05/19BEITLER, NATHAN3,027.62
04/05/19CAPISTRANT, JOHN157.50
04/05/19CONWAY, SHAWN4,134.96
04/05/19CRAWFORD JR, RAYMOND3,658.90
04/05/19CRUMMY, CHARLES3,061.75
04/05/19DABRUZZI, THOMAS3,392.70
04/05/19DANLEY, NICHOLAS4,515.26
04/05/19DAVISON, BRADLEY4,043.29
04/05/19DAWSON, RICHARD4,479.62
04/05/19HAGEN, MICHAEL2,856.91
04/05/19HALWEG, JODI3,479.51
04/05/19HAWTHORNE, ROCHELLE3,663.83
04/05/19KUBAT, ERIC3,872.93
04/05/19LANDER, CHARLES3,264.28
04/05/19LO, CHING1,526.79
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04/05/19LUKIN, STEVEN5,503.01
04/05/19MALESKI, MICHAEL2,920.46
04/05/19MCGEE, BRADLEY4,425.07
04/05/19MERKATORIS, BRETT3,301.14
04/05/19MONDOR, MICHAEL6,339.781,125.00
04/05/19NEILY, STEVEN2,951.88
04/05/19NIELSEN, KENNETH3,420.22
04/05/19NOVAK, JEROME3,832.36
04/05/19PERRY, SAM2,478.19
04/05/19POWERS, KENNETH3,583.04
04/05/19SEDLACEK, JEFFREY3,583.27
04/05/19SMITH, CHARLES2,845.18
04/05/19STREFF, MICHAEL3,654.20
04/05/19ZAPPA, ERIC3,264.28
04/05/19CORTESI, LUANNE2,594.05
04/05/19JANASZAK, MEGHAN2,770.25
04/05/19BRINK, TROY3,428.62
04/05/19BUCKLEY, BRENT3,119.59
04/05/19DOUGLASS, TOM2,737.14
04/05/19EDGE, DOUGLAS3,021.16
04/05/19JOHNSON, JEREMY2,508.79
04/05/19JONES, DONALD3,216.43
04/05/19MEISSNER, BRENT3,128.86
04/05/19NAGEL, BRYAN4,500.60
04/05/19OSWALD, ERICK3,351.21
04/05/19RUNNING, ROBERT3,469.88
04/05/19TEVLIN, TODD3,203.49
04/05/19BURLINGAME, NATHAN3,611.67
04/05/19DUCHARME, JOHN3,746.12
04/05/19ENGSTROM, ANDREW3,771.62
04/05/19JAROSCH, JONATHAN4,066.40
04/05/19LINDBLOM, RANDAL3,748.57
04/05/19LOVE, STEVEN5,474.87
04/05/19STRONG, TYLER3,138.65
04/05/19ZIEMAN, SCOTT328.00
04/05/19HAMRE, MILES2,815.70
04/05/19HAYS, TAMARA2,843.03
04/05/19HINNENKAMP, GARY3,265.21
04/05/19NAUGHTON, JOHN2,997.31
04/05/19ORE, JORDAN2,852.60
04/05/19SAKRY, JASON2,448.45
04/05/19BIESANZ, OAKLEY2,523.06
04/05/19GERNES, CAROLE1,872.16
04/05/19HER, KONNIE751.50
04/05/19HUTCHINSON, ANN3,169.60
04/05/19TROENDLE, CATHY JO72.00
04/05/19WACHAL, KAREN1,380.28
04/05/19GAYNOR, VIRGINIA3,875.83
04/05/19JOHNSON, ELIZABETH2,428.20
04/05/19KONEWKO, DUWAYNE5,847.305,256.00
04/05/19KROLL, LISA2,601.79
04/05/19ADADE, JANE1,939.66
04/05/19FINWALL, SHANN4,456.99
04/05/19MARTIN, MICHAEL4,098.03
04/05/19BRASH, JASON9,395.765,464.00
04/05/19SWAN, DAVID3,808.80
04/05/19WEIDNER, JAMES3,269.05
04/05/19WELLENS, MOLLY2,440.52
04/05/19REININGER, RUSSELL2,373.60
04/05/19ABRAHAM, JOSHUA2,787.70
04/05/19AYALA ORTIZ, WALTER108.00
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04/05/19BJORK, BRANDON276.00
04/05/19BRENEMAN, NEIL3,177.62
04/05/19GORACKI, GERALD30.00
04/05/19HURT, LAURA120.00
04/05/19KUCHENMEISTER, GINA2,373.23
04/05/19KUCHENMEISTER, JACK131.25
04/05/19NINGEN, BRANDON115.50
04/05/19ROBBINS, AUDRA4,483.77
04/05/19ROBBINS, CAMDEN356.25
04/05/19THAO, THONY272.00
04/05/19BERGO, CHAD4,400.02242.07
04/05/19SCHMITZ, KEVIN2,566.81
04/05/19SHEERAN JR, JOSEPH3,839.49
04/05/19ADAMS, DAVID2,917.72
04/05/19HAAG, MARK3,398.85
04/05/19JENSEN, JOSEPH2,877.23
04/05/19SCHULTZ, SCOTT4,468.90
04/05/19WILBER, JEFFREY2,886.42
04/05/19PRIEM, STEVEN3,329.05
04/05/19WOEHRLE, MATTHEW3,101.80
04/05/19XIONG, BOON2,754.14
04/05/19FOWLDS, MYCHAL4,763.89
04/05/19FRANZEN, NICHOLAS4,148.61
04/05/19GERONSIN, ALEXANDER2,621.14
04/05/19RENNER, MICHAEL3,100.83
9910370904/05/19RADINZEL, AUSTIN2,575.20
609,371.76
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G2
CITY COUNCILSTAFF REPORT
Meeting Date April 22, 2019
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:Shann Finwall, AICP, Environmental Planner
PRESENTER:
Shann Finwall, AICP, Environmental Planner
AGENDA ITEM:Resolution of Support for a Minnesota Energy Education Grant
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
Maplewood’s Sustainability Chapter of the 2040 Comprehensive Plan includes energy goals for
reducing greenhouse gas emissions. The Minnesota Energy Education Grant is designed to be
used for expenses to develop andencourage increased participation in educational initiatives that
promote the useof energy efficiency and renewable energy.
Recommended Action:
Motion to approve the resolution of support for aMinnesota Energy Education grant.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is$0
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:The City will partner with paleBLUEdot to
create the Re-Energize Maplewood solar pv educational content. No matching cash funds are
required as part of the grant award.
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
TheMinnesota Energy Education Grant will ensure operational effectiveness by assistingthe City in
meeting itsenergy goals and improvingcommunity resilience.The Re-Energize Maplewood solar
pv education content created through the grant funds will offer outreach opportunities and reduce
educational barriers to solar power and solar jobs accessible to low-income and diverse
communities.It willempower, inspire, and motivate a new generation of energy leaders, of all ages
and backgrounds.
Packet Page Number 43 of 184
G2
Background
TheMinnesota Department of Commerce Energy Division hasdeveloped a small grants program to
promote energy education at the local level. The maximum grant award is $5,000 to carry out
energy education initiatives. Grant awards are for expenses to develop or encourage increased
participation in educational initiatives that promote the use of energy efficiency and renewable
energy.
The City ofMaplewood recently completed the Re-Energize Maplewood!project with a focus on
expanding adoption of energy efficiency measures and identification of renewable energypotential
within the City. As a followup to that effort, this grant application seeks to develop Re-Energize
Maplewood! solar pv educational content and a master presentation on solar pv for general
audiences, youth, and business owners.
Grant funds in the amount of $4,250 will be used to pay the City’s partnerpaleBLUEdotto research
City-wide rooftop solar potential, research Maplewood solar site assessment examples, create solar
education and training modules, and compile education presentations. If awarded, the grant work
will begin in May and be complete by June 30, 2019.
Attachments
1.Resolution of Support for a Minnesota Energy Education Grant
Packet Page Number 44 of 184
G2, Attachment 1
RESOLUTION NO. ___________
Resolution of Support for a Minnesota Energy Education Grant
WHEREAS, Maplewood’s 2040 Comprehensive Plan includes energy goals for reducing
greenhouse gas emissions.
WHEREAS, the Minnesota Energy Education Grant is designed to be used for expenses to
develop and encourage increased participation in education initiatives that promote the use of
energy efficiency and renewable energy.
WHEREAS, the City ofMaplewood recently completed the Re-Energize Maplewood!project
with a focus on expanding adoption of energy efficiency measures and identification of renewable
energy potential within the City.
WHEREAS, the City of Maplewood, in partnership with paleBLUEdot, LLC, applied for a
Minnesota Energy Education Grant in the amount of $4,250.
WHEREAS, the Minnesota Energy Education Grant will develop Re-Energize Maplewood!
solar pv educational content and a master presentation on solar pvfor general audiences, youth,
and business owners.
WHEREAS, the grant efforts include researching City-wide rooftop solar potential,
researching Maplewood solar site assessment examples, creating solar education and training
modules, and compiling education presentations.
WHEREAS, the grant funds will be used to pay paleBLUEdot, LLC, for those planning
efforts.
WHEREAS, if awarded, the Minnesota Energy Education grant project will begin in May
2019 and be completed by June 30, 2019.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota and its citizens, that the City Council supports the efforts to seek a
Minnesota Energy Education Grant in the amount of $4,250.
The Maplewood City Council adopts this resolution on April 22, 2019
Packet Page Number 45 of 184
G3
CITY COUNCILSTAFF REPORT
Meeting Date April 22, 2019
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:Shann Finwall, AICP, Environmental Planner
PRESENTER:
Shann Finwall, AICP, Environmental Planner
AGENDA ITEM:Cooperative Funding Agreement –Rice Street and Larpenteur Avenue
Gateway Alliance Consulting Services
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
The Cities of Maplewood, Roseville, and St. Paul, and Ramsey County have a mutual interest in
identifying critical redevelopment and reinvestment opportunities within the Rice Street and
Larpenteur Avenue Gateway Corridor. A Cooperative Funding Agreement will memorialize in
writing respective obligations and funding for professional services for the second phase of the
project.
Recommended Action:
Motion to approve the Rice Street and Larpenteur Avenue Gateway Alliance Consulting Services
Cooperative Funding Agreement.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is$10,000
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:EDA Fund
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
Thevision for the RiceStreet and Larpenteur Avenue Gateway Corridor is a safe, engaging, and
inviting neighborhood center that includes common space, a high-quality pedestrian environment,
and robust reinvestment for the diverse people of the surrounding communities to live, conduct
business, and play together.
Background
The Cities of Maplewood, Roseville, and Saint Paul, and Ramsey County (the Interim Alliance)
have been working to bring attention to the Rice Street and Larpenteur Avenue Gateway Corridor.
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The group was initially organized through meeting facilitation by the St. Paul Area Chamber of
Commerce. In 2017, the group retained consultants from Perkins+Will to act as project managers
for a multi-jurisdictional visioning plan. Perkins+Will convened a year-long planning process that
included public engagement meetings, soliciting feedback, and leading content creation resulting in
the Rice Street – Larpenteur Avenue Gateway Area Vision Plan(the Vision Plan). The Vision Plan
can be accessed by visiting www.riceandlarpenteur.com.
In January 2019the Interim Alliance released a Request for Proposals for the second phase of the
project. On February 12, 2019, the Interim Alliance interviewed finalists to the RFP and unanimously
selected the St. Paul Area Chamber of Commerce to lead the implementation phase of the Vision
Plan. Next steps include convening and staffing the Interim Alliance, building and supporting a Long-
Term Alliance, actively seeking economic development opportunities, leading the development of a
multi-year funding strategy, and supporting vibrant community events and placemaking initiatives.
The Cooperative Funding Agreement outlines financial contributions from each partner city to
satisfy year-one of the contractual fees and expenses paid to the St. Paul Area Chamber of
Commerce in the amount of $142,500. Financial support shall be proportionate to the following
methodology:
Saint Paul shall contribute $75,000.00 (56%)
Maplewood shall contribute $10,000.00 (7%)
Roseville shall contribute $50,000.00 (37%)
The second phase of the project also received a grant from the Urban Land Institute in the amount
of $7,500to help leverage the establishment of a Long Term Alliance. Ramsey County is reviewing
opportunities for funding associated with implementation of the Vision Plan.
Attachments
1.Cooperative Funding Agreement – Rice Street and Larpenteur Avenue Gateway Alliance
Consulting Services
2.Rice-Larpenteur Vision Plan One Page Handout
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COOPERATIVE FUNDING AGREEMENT
RICE ST AND LARPENTEUR AVEGATEWAY ALLIANCE CONSULTING SERVICES
THIS COOPERATIVE FUNDING AGREEMENTis between the City of Maplewood, the City of St. Paul and
the City of Roseville(collectively referred to as “Collaborative Agency Partners”)as of the last date of signature of
the parties below.
WHEREAS,the Collaborative Agency Partners border each other in an area approximately located at the
intersection of Rice Street and Larpenteur Avenue in Ramsey County, Minnesota (“Border Area”);
WHEREAS,the Collaborative Agency Partners have a mutual interest in identifying critical redevelopment and
reinvestment opportunities within the Border Area and across municipal boundaries;
WHEREAS,the Collaborative Agency Partners individually adopted the Rice and Larpenteur Gateway Area Vision
Plan(“Visioning Plan”)in 2018;
WHEREAS,each Collaborative Agency Partner has contributedfinancial support to fund the professional services
necessary to build a Rice and Larpenteur Allianceto execute the Visioning Plan;
WHEREAS,the Collaborative Agency Partners issued a Request for Proposals for consulting services to begin
implementation of the Visioning Plan on January 7, 2019; and
WHEREAS,the Collaborative Agency Partners interviewedfinalists on February 12, 2019 and unanimously
selected the Saint Paul Area Chamber of Commerce to lead the implementation phase of the Visioning Plan; and
WHEREAS,the Collaborative Agency Partners desire to centralize the funding of such professional services to the
Saint Paul Area Chamber of Commerce through a Contract Manager; and,
WHEREAS,the Collaborative Agency Partners desire to memorialize in writing their respective obligations
through this Cooperative Funding Agreement.
NOW, THEREFORE, intending to be bound by the mutual promises and obligations contained herein, the parties
hereby agree as follows:
1.Contract Manager.The City of Roseville shall serve as the Contract Manager for the purposes of this
Agreement and hereby agrees to the following obligations:
A.The Contract Manager shall solicit, execute, and manage a Professional Services Agreement with the
Saint Paul Area Chamber of Commerce tobegin implementation of the Visioning Plan.
B.Prior to execution of such Professional Services Agreement, the Contract Manager shall consult with
representatives of each CollaborativeAgency Partner to determine the appropriate desired scope of
services, identity of the design firm, and material contractual terms.
C.Disburse payments to the Saint Paul Area Chamber of Commercefrom funds collected pursuant to
Section 2 below in an amount not to exceed $142,500.
2.Financial Contributions.The Collaborative Agency Partners shall each contribute financial support to
satisfy contractualfees and expenses incurred by the Professional Services Agreement referenced in Section 1
above. Such financial support shall be proportionate to the following methodology:
A.The City of Saint Paul shall contribute $75,000.00(56%).
B.The City of Maplewood shall contribute $10,000.00 (7%).
C.The City of Roseville shall contribute $50,000.00(37%).
Each Collaborative Agency Partner shall remit its proportional financial contribution to the Contract Manager no
later than April 30, 2019.
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Each Collaborative Agency Partner acknowledgesreceipt of a grant from the Urban Land Institute in the amount of
$7,500 that will be further contribution of financial support to satisfy contractual fees and expenses incurred by the
Professional Services Agreement referenced in Section 1 above. The Saint Paul Area Chamber of Commerceshall
assume full responsibility with the collection and administrative requirements of this grant.
In the event Ramsey County comes forward with funding associated with implementation of the Visioning Plan, the
Collaborative Agency Partners acknowledge the Contract Manager will amend its professional services agreement
with the Saint Paul Area Chamber of Commerce to identify the amount of funds and associated services that would
be provided and such amendment would be reviewed and accepted by the Collaborative Agency Partners.
In the event total contractual disbursements pursuant to the Professional Services Agreement under Section 1 result
in unused funds, such remaining amount shall be refunded to the Collaborative Agency Partners in the same
proportional methodology as their financial contributions.
In the event total contractual disbursements pursuant to the Professional Services Agreement under Section 1 result
in the Collaborative Agency Partners contributing additional financial support, an amendment to this agreement and
the Professional Services Agreement shall occur.
Indemnification.Pursuant to Minn. Stat. § 471.59, Subd.1a.(a) each party will be responsible for its own acts and
omissions and those of its officers, agents and employees with respect to any claims, lawsuits, or expenses for
personal or property damages, losses or injuries, resulting from any activities undertaken pursuant to this
Agreement. Nothing herein is intended or shall result in a waiver of the defenses or immunities, or monetary limits
on damages that each is entitled to by law.
3.Liability Limitations.It is understood and agreed that the Parties’ liabilityshall be limited by the
provisions of Minnesota Statutes, chapter 466, and/or other applicable law. The hold harmless provision of this
Agreement does not constitute a waiver by any Party of any limitations on liability provided under Minnesota
Statutes, section 466.04, as amended. To the fullest extent permitted by law, actions bythe Parties pursuant to this
Agreement are intended to be and shall be construed as a “cooperative activity” and it is the intent of the Parties that
they shall be deemed a “single governmental unit” for the purposes of liability, all as set forth in Minnesota Statutes,
section 471.59, subdivision 1a(a) as amended. Each Party to this Agreement expressly declines responsibility for
the acts or omissions of theother Party. Each Party agrees to promptly notify the otherPartyif it knows or becomes
aware of any facts or allegations reasonably giving rise to actual or potential liability, claims, causes of action,
judgments, damages, losses, costs or expenses, involving or reasonably likely to involve the other Party, and arising
out of acts or omissions related to this Agreement.
4.Entire Agreement. This Agreement supersedes any prior or contemporaneous representations or
agreements, whether written or oral, between the Parties and contains the entire agreement.
5.Amendments.Any modification or amendment tothis Agreement shall require a written agreement signed
by both Parties.
6.Governing Law.This Agreement shall be governed by and interpreted in accordance with the laws of the
State of Minnesota. All proceedings related to this Agreement shall be venuedin RamseyCounty, Minnesota.
7.Government Data/Privacy. Each Party, its employees, officials and agents, agree to abide by the
provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, chapter 13, and all other
applicable state and federal laws, rules, regulations and orders relating to data privacy or confidentiality, and as any
of the same may be amended.
8.Waiver.The waiver by either Party of any breach or failure to comply with any provision of this
Agreement by the other Partyshall not be construed as, or constitute a continuing waiver of such provision or a
waiver of any other breach of or failure to comply with any other provision of this Agreement.
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9.Notices.All notices and other communications pursuant to this Agreement must be in writing and must be
given by registered or certified mail, postage prepaid, or delivered by hand at the addresses set forth below:
To Roseville:City of Roseville
2660 Civic Center Drive
Roseville, MN 55113
To Maplewood: City of Maplewood
1830 County Road B East.
Maplewood, MN 55109
To Saint Paul: City of Saint Paul
15 Kellogg Boulevard West
Saint Paul, MN 55102
10.Savings Clause. If any court finds any portion of this Agreement to be contrary to law, invalid, or
unenforceable, the remainder of the Agreement will remain in full force and effect.
11.Counterparts.This Agreement may be signed in counterparts, each of which shall be deemed an original,
and which taken together shall be deemed to be one and the same document.
12.Effective Date.This Agreement is effective on the date last executed by one of the Parties below.
IN WITNESS WHEREOF,the City of Roseville and Collaborative Agency Partners have caused this Cooperative
Funding Agreement to be executed by their duly authorized representatives.
CITY OF ROSEVILLE
By: _____________________________________________
Dan Roe
Its: Mayor
Date: _____________________________________________
By: _____________________________________________
Patrick Trudgeon
Its: City Manager
Date: _____________________________________________
CITY OF SAINT PAUL
Approved as to form:
_____________________________________
Assistant City Attorney
By: _____________________________________________
Mayor / Deputy Mayor
Its:
Date: _____________________________________________
By: _____________________________________________
John McCarthy
Its: Director, Office of Financial Services
Date: _____________________________________________
CITY OF MAPLEWOOD
3
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By:_____________________________________________
Marylee Abrams
Its: Mayor
Date: _____________________________________________
By: _____________________________________________
Melinda Coleman
Its: City Manager
Date: _____________________________________________
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CITY COUNCILSTAFF REPORT
Meeting Date April 22, 2019
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:Jane Adade, Planner
PRESENTER:
Jane Adade, Planner
AGENDA ITEM:Conditional Use Permit Review, CarMax, 1325 Beam Ave
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
The conditional use permit (CUP) review for the CarMax Automobile Dealership located at 1325
Beam Avenue is due for itsannual review.
Recommended Action:
Motion to approve theCUP reviewforthe CarMax Automobile Dealership and review again in one
year.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is$0.
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
City ordinance requires conditional use permits be reviewed by the council within one year of the
date of initial approval, unless such review is waived by council decision. At the one-year review,
the council may specify an indefinite term or specific term, not to exceed five years, for subsequent
reviews.
Background
Carmax Automobile Dealership was completed in 2015 and a certificate of occupancy issued in July
2015. At the time of its review last year, Carmax was meeting all the major requirements outlined in
its CUP, with the exception of the planting maintenance agreement for the wetland buffer and
infiltration basin. The site is tidy and being well maintained but the plantings in the infiltration basin
and wetland buffer need to be reseeded and maintained. Staff has notified the applicant and will
work with the applicant over the next year to ensure all new vegetation are planted and maintained.
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Timeline
December 12, 2006: The community design review board (CDRB) recommended approval of the
CarMax plans.
December 18, 2006: The City Council approved a CUP for this Planned Unit Development (PUD),
the preliminary plat and the design plans. The council also adopted a resolution ordering the public
improvements for the Mogren Retail Addition, which was then called the CarMax/Mogren Addition.
January 9, 2007: The CDRB reviewed revisions to the building elevations and approved those
changes.
February 12, 2007: The City Council approved the final plat.
January 14, 2008, March 9, 2009, March 8, 2010, February 28, 2011, February 27, 2012, February
25, 2013, March 24, 2014, March 23, 2015, April 11, 2016, April 14, 2017 and March 26, 2018: The
City Council reviewed the CUP for this PUD and moved to review this permit again in one year.
Reference Information
Site Description
Site Size: 12.38acres
Existing Land Use: Auto Dealership (CarMax Automobile)
Surrounding Land Uses
North: Auto Dealership (Lexus)
South: Manage A Wetland
East: Manage A Wetland
West: Highway 61
Planning
Existing Land Use:Commercial (C)
Existing Zoning:Planned Unit Development (PUD)
Attachments
1.Overview Map
2.Project Site Plans
3.Landscaping Plans
4.December 18, 2006 CUP Conditions
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1325 Beam Avenue
April 1, 2019
City of Maplewood
Information
Overview Map
Legend
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Source: City of Maplewood, Ramsey County
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MAPLEWOOD, MN 55109
1325 BEAM AVE EAST
L1
25820
STORE NUMBER 7633
License No.
1-888-937-5150
100%
04/21/14
7699 Anagram DriveFAX952-937-5822
Eden Prairie, MN 55344PHONE952-937-5150
I hereby certify that this plan was prepared by me or under my directsupervision and that I am a duly licensed PROFESSIONALLANDSCAPE ARCHITECT under the laws of the State of Minnesota.Paul
D. SchroederDate:
DOCUMENTS
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CITY COUNCILSTAFF REPORT
Meeting Date April 22, 2019
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:Jane Adade, Planner
PRESENTER:
Jane Adade, Planner
AGENDA ITEM:Conditional Use Permit Review, Health Partners’ ResidentialTreatment
Center, 2715 Upper Afton Road
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
The conditional use permit (CUP)for the Health Partners’ Residential Treatment Center located at
2715 Upper Afton Road is due for itsannual review.
Recommended Action:
Motion to approve theCUP reviewforHealth Partners’ Residential Treatment Centerand review
again onlyif a problem arisesor a major change is proposed.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is$0.
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
City ordinance requires conditional use permits bereviewed by the council within one year of the
date of initial approval, unless such review is waived by council decision. At the one-year review,
the council may specify an indefinite term or specific term, not to exceed five years, for subsequent
reviews.
Background
The renovation of the Health Partners’ Residential Treatment Center has been completed and the
building is currentlyoccupied. The property is meeting all the requirements outlined in the
conditional use permit. One of the CUP conditions required that the City’s Police Chief or designee
periodically meet with Health Partners and the principal of Carver Elementary School concerning
the facility’s security and safety. Sergeant Paul Thienes from the City’s Police Department has
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maintained quarterly meetings with Health Partners and Carver Elementary School, regarding the
facility’s security and response plans. There have been no issues or concerns with the facility from
surrounding residents and businesses.
Timeline
August 24, 1982: The community design review board (CDRB) approved the plans for the existing
building on this site.
February 13, 2017: The City Council approved a CUP request for the Health Partners’ Residential
Treatment Center.
February 12, 2018: The City Council reviewed this CUP and moved to review this permit again in
one year.
Reference Information
Site Description
Site Size: 0.53acres
Existing Land Use: Assisted Living Facility
Surrounding Land Uses
North: Restaurant
South: Medical office Building
East: Office Buildings
West: Single Family Homes
Planning
Existing Land Use:Commercial (C)
Existing Zoning:Business Commercial (BC)
Attachments
1.Overview Map
2.Existing Conditions
3.Exterior Renderings
4.February 13, 2017CUP Conditions
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2715 upper Afton Road
April 1, 2019
City of Maplewood
Information
Overview Map
Legend
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Source: City of Maplewood, Ramsey County
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Existing Conditions -SouthFace
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Existing Conditions -North Face
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CITY COUNCIL STAFF REPORT
Meeting Date April 22, 2019
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:
Scott Nadeau, Public Safety Director
PRESENTER:Scott Nadeau, Public Safety Director
AGENDA ITEM:
Master Subscriber Agreement for Minnesota Court Data Services for
Governmental Agencies
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
City Council approval is requested to sign the master subscriber agreement for Minnesota court
data services government agencies.
Recommended Action:
Motion to approve the resolution authorizing the approval of the Master Subscriber Agreement for
Minnesota Court Data Services for Governmental Agencies.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
City Council approval is required to sign the agreement.
Background
The Maplewood Police Department has used an electronic program to access Minnesota court
records called Odyssey Assistant, which is no longer available, and the Minnesota Government
Access program is replacing it. Participation permits personnel to access data and see court
documents through the courts data networks, assisting in the efficient performance of our
governmental duties.
Attachments
1.Master Subscriber Agreement
2.Resolution
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Approvthe Master Subscriber Agreement forMinnesotaCourt
Data Services for Government Agencies
WHEREAS, the Maplewood PoliceDepartment hasused anelectronic
program toaccessMinnesota court recordscalledOdyssey Assistant whichis no
longer available;and
WHEREAS, a program called Minnesota Government Access (MGA)has
been launched toreplace Odyssey Assistant and allowgovernment agencies
access to recordsin the Minnesota CourtInformationSystem; and
WHEREAS,MGAis aservicethatisfreetogovernmentagencieswhich
requiresthe approval of a Master SubscriberAgreement that requiresauthorization
fromtheagency governing body.
NOW,THEREFORE, BEITRESOLVED bythe CityCouncil ofthe Cityof
Maplewood,Ramsey County, Minnesota, toauthorize the approval ofthe Master
Subscriber Agreement for Minnesota Court Services for government agencies.
The Maplewood City Council passed this resolution on April 22, 2019.
______________________________
Marylee Abrams
Mayor
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CITY COUNCILSTAFF REPORT
Meeting Date April 22, 2019
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:Jane Adade, Planner
PRESENTER:
Jane Adade, Planner
AGENDA ITEM:Conditional Use Permit Review, Wakefield ParkCommunity Building, 1860
Hazelwood Street
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
The conditional use permit (CUP)for the Wakefield Park Community Building at 1860 Hazelwood
Streetis due for itsannual review.
Recommended Action:
Motion to approve theconditional use permit review for the Wakefield Park Community Building at
1860 Hazelwood Streetand review the project again in one year.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is$0.
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:N/A
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
City ordinance requires conditional use permits be reviewed by the council within one year of the
date of initial approval, unless such review is waived by council decision. At the one-year review,
the council may specify an indefinite term or specific term, not to exceed five years, for subsequent
reviews.
Background
The Wakefield Park improvements are close to being done as shown in the pictures attached. The
construction is continuing at a good pace and all the conditions outlined in the conditional use
permit are being met. Landscaping for the site has yet to be done. The project is scheduled to be
completed before the end of spring this year. There have been no issues with the contractors, and
staff have not received any complaints from residents about the project.
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Timeline
On April 8, 12017: The planning commission and community design review board were introduced
to the Wakefield Community Building project.
On October 17, 2017: The planning commission and the community design review held a joint
meeting to discuss the building’s proposed colors and materials.
On December 19, 2017: The community design review board reviewed and made
recommendations regarding the proposed materials and colors.
On February 26, 2018: The City Council approved a CUP for a 3,300 square foot community
building at the Wakefield Park located at 1860 Hazelwood Street.
Reference Information
Site Description
Site Size: 34.32acres
Existing Land Use: Park and Associated Building Structures
Surrounding Land Uses
North: Frost Avenue and aChurch
South: Residential Properties
East: Residential Properties and a Church
West:Residential Properties
Planning
Existing Land Use:Parks (P)
Existing Zoning:Open Space and Parks (OSP)
Attachments
1.Overview Map
2.Existing Conditions
3.Exterior Renderings
4.February 26, 2018CUP Conditions
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Existing Conditions - West Face
Existing Conditions - North Face
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday,February 26,2018
City Hall, Council Chambers
Meeting No. 04-18
A.NEW BUSINESS
1.Consider Approval of Wakefield Park Improvements, 1725 Prosperity Road N
a.Conditional Use Permit Resolution
b.Approval of Plans and Advertising for Bids Resolution
Economic Development Coordinator Martin gave the staff report. Parks & Recreation
Manager Robbins gave additional information on the Wakefield Park Improvements.
Todd Haulunen, Project Manager with Kimley-Hornand Associates, Inc.and Tim
McIlwain, Architect with Hagen, Christensen & McILwain addressed the council to give
the presentation and answer questions of the council.Commissioner Bill Kempe
addressed the council to the Planning Commission report.
Councilmember Abrams moved to approve the conditional use permit resolution to allow
a 3,300 square foot community building within the OSP (open space and parks) zoning
district for the property located 1725 Prosperity Road Northsubject to the following
conditions:
1.Allconstruction shall follow the project plans as approved by the city. The director of
environmental and economic development may approve minor changes.
2.The proposed construction must be substantially started within one year of council
approval or the permit shall end. The council may extend this deadline for one year.
3.The city council shall review this permit in one year.
4.The use of nine foot wide parking spaces is approved as an expansion of a legal,
nonconforming use.
5.Prior to receiving any building permits related to this project, the Community Design
Review Board must approve all design plans.
Resolution 18-02-1540
WHEREAS, the City of Maplewood Parks and Recreation Department has
applied for a conditional use permit to build a community building at 1725 Prosperity
Road North.
WHEREAS, conditional use permits are required for any public service or public
building use.
WHEREAS, this permit applies to the 34.32 acre site at 1725 Prosperity Avenue
North. The property identification number is:
15-29-22-43-0022
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WHEREAS, the history of this conditional use permit is as follows:
1.On February 20, 2018, the planning commission held a public hearing. The city
staff published a hearing notice in the Maplewood Review and sent notices to the
surrounding property owners. The planning commission gave everyone at the
hearing a chance to speak and present written statements. The planning
commission recommended that the city council approvethe conditional use
permit.
2.On February 26, 2018, the city council discussed the conditional use permit.
They considered reports and recommendations from the planning commission
and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the
above-described conditional use permit because:
1.The use would be located, designed, maintained, constructed and operated to be
in conformity with the City’s Comprehensive Plan and Code of Ordinances.
2.The use would not change the existing or planned character of the surrounding
area.
3.The use would not depreciate property values.
4.The use would not involve any activity, process, materials, equipment or methods
of operation that would be dangerous, hazardous, detrimental, disturbing or
cause a nuisance to any person or property, because of excessive noise, glare,
smoke, dust, odor, fumes, water or air pollution, drainage, water run-off,
vibration, general unsightliness, electrical interference or other nuisances.
5.The use would not exceed the design standards of any affected street.
6.The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer systems,
schools and parks.
7.The use would not create excessive additional costs for public facilities or
services.
8.The use would maximize the preservation of and incorporate the site’s natural
and scenic features into the development design.
9.The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1.All construction shall follow the project plans as approved by the city. The
director of environmental and economic development may approve minor
changes.
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2.The proposed construction must be substantially started within one year of
council approval or the permit shall end. The council may extend this deadline
for one year.
3.The city council shall review this permit in one year.
4.The use of nine foot wide parking spaces is approved as an expansion of a legal,
nonconforming use.
5.Prior to receiving any building permits related to this project, the Community
Design Review Board must approve all design plans.
Seconded by Councilmember JuenemannAyes – All
The motion passed
Councilmember Juenemann moved to approve the resolution for the Wakefield Park
Improvements, City Project PR 17-01, Approving Plans and Advertising for Bids.
Resolution 18-02-1541
Approving Plans
Advertising for Bids
WHEREAS, the City Council on February 27, 2017 authorized City staff to
proceed with the Wakefield Park Improvements, City Project PR 17-01,
WHEREAS, City staff has contracted with Kimley-Horn and Associates, Inc. to
prepare plans and specifications and who has presented such plans and specifications
to the Council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1.Such plans and specifications, a copy of which are attached hereto and
made a part hereof, are hereby approved and ordered placed on file in the office of the
Parks andRecreation Director.
2.The City Clerk or office of the Parks and Recreation Director shall prepare
and cause to be inserted into the official paper and Finance and Commerce an
advertisement for bids upon the making of such improvement under such approved
plans and specifications. The advertisement shall be published twice, at least twenty-one
days before the date set for bid opening, shall specify the work to be done, shall state
that bids will be publicly opened and considered by the Council at 10:00 a.m. on the 21st
day of March, 2018, at City Hall and that no bids shall be considered unless sealed and
filed with the clerk and accompanied by a certified check or bid bond, payable to the City
of Maplewood, Minnesota for five percent of the amount of such bid.
3.The City Clerk and the Parks and Recreation Director are hereby
authorized and instructed to receive, open, and read aloud bids received at the time and
place herein noted, and to tabulate the bids received. The Council will consider the bids,
and the award of a contract, at the regular City Council meeting of March 26, 2018.
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G7, Attachment 4
Seconded by Councilmember XiongAyes – All
The motion passed
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G8
CITY COUNCIL STAFF REPORT
Meeting Date April 22, 2019
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:
Michael Martin, Economic Development Coordinator
PRESENTOR:Michael Martin, Economic Development Coordinator
AGENDA ITEM:
Resolutions
Action Requested: MotionDiscussion Public Hearing
Form of Action: ResolutionOrdinanceContract/Agreement Proclamation
Policy Issue:
MWF Properties has been working with staff to evaluate a potential 99-unit affordable apartment
complex which would be constructed on vacant land southwest of County Road C East and White
Bear Avenueomprehensive Plan to
Mixed-Use Neighborhood which allows up to 31 units of housing per acre.
MWF Properties is pursuing funding
Credits from the Minnesota Housing Finance Agency. Both funding sources require resolutions and
a letter of support. In addition the Minnesota Housing Finance Agency program requires the City to
specify its support of TIF funding and the amount available for this project.
To be clear, the City Council would only be signifying support of this project at this point. No
financial or land use applications have been filed. The City Council cannot create a Housing TIF
District in support of the project until all statutory requirements have been fully satisfied, including
the consideration of comments from the public and affected governmental jurisdictions following a
public hearing.
Recommended Motion:
Motion to approve the resolutions of support for a 99-unit affordable apartment complex which
would be built on vacant land near County Road C East and White Bear Avenue (PID 11-29-22-22-
0041). This motion also authorizes the Mayor to sign a letter of support.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: This action is only signifying support of
the potential project. Financial impacts of this project will be analyzed and considered by the City
Council at a later date.
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Strategic Plan Relevance:
Financial Sustainability Integrated Communication Targeted Redevelopment
Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt.
The 2040Comprehensive Plan establishes the goal to
housing for both homeowners and renterand identified an action item to
Metropolitan Council and other agencies and programs to provide funding assistance (to
developers, and also to those in need of housing) to provide for affordable housing units in the
community
Background
Ryan Schwickert with MWF Properties has been working with staff to develop a project that would
consist of 99 affordable housing units in a three-story building built on vacant land near County
Comprehensive Plan from Commercial to Mixed Used Neighborhood allowing for multi-family
residential uses.
MWF Properties has identified a funding gap in their proposed project which is common for
affordable housing developments and is working to secure grant funding through Ramsey County
HOME funds and Housing Tax Credits from the Minnesota Housing Finance Agency.
The Minnesota Housing Finance Agency requires a local contribution and the applicant intends to
apply for TIF financing from the city. Ehlers the estimates a Housing
TIF District for this project would generate just over $1.8 million over 26 years.
Staff wants to emphasize again, approval of the resolutions and letter of support does not bind the
city to any financial agreement. MWF Properties will be required to submit all required TIF and land
use applications which will then go through the full public review process. This will include
negotiating the appropriate level of TIF funding, if any, the council deems necessary to contribute to
the project.
Sibley Cove project which is located in Maplewood at 1996 County Road D East.
Attachments
1. Ramsey County Community and Economic Development Resolution of Support
2. Minnesota Housing Finance Agency Resolution of Support
3. Minnesota Housing Finance Agency Letter of Support
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G8, Attachment 1
RESOLUTION IN SUPPORT OF MWF
PROPERTIES MULTIPLE FAMILY HOUSING PROJECT
WHEREAS, MWF Properties, LLC (MWF Properties)is proposing to construct 99-units of
multiple-family rental housing (the "Project") at or near the northwest corner of County Road C East
and White Bear Avenue (PID 11-29-22-22-0041), with 100 percent of the units being affordable to
households with incomes at or below 60% of the area median income; and,
WHEREAS, MWF Properties is in the process of applying to funders, including, but not
limited to, Ramsey County Community and Economic Development for funds to develop the project
and provide quality and affordable housing; and
WHEREAS, Ramsey County Community and Economic Development requires a resolution
of support from the local municipality,
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota and its citizens, that the City Council supports the efforts to fund MWF
99-units of multiple-family rental housing at or near the northwest
corner of County Road C East and White Bear Avenue (PID 11-29-22-22-0041).
Approved by the Maplewood City Council on ___________, 2019.
____________________________________
Marylee Abrams, Mayor
Attest:
________________________________
Andrea Sindt, City Clerk
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G8, Attachment 2
RESOLUTION CONSENTING TO THE PROCESS FOR THE CREATION OF A HOUSING TAX
INCREMENT FINANCING DISTRICT IN SUPPORT OF THE PROPOSED MWF
PROPERTIES MULTIPLE FAMILY HOUSING PROJECT
WHEREAS, the City of Maplewood is a municipal corporation and political subdivision duly
organized and existing under the Constitution and laws of the State of Minnesota; and,
WHEREAS, Pursuant to Minnesota Statutes §469.174 - §469.1799, the City of Maplewood
is authorized to use Tax Increment Financing (TIF) to carry out the public purposes described and
contemplated thereby; and,
WHEREAS, MWF Properties, LLC (MWF Properties)is proposing to construct 99-units of
multiple-family rental housing (the "Project") at or near the northwest corner of County Road C East
and White Bear Avenue (PID 11-29-22-22-0041), with 100 percent of the units being affordable to
households with incomes at or below 60% of the area median income; and,
WHEREAS, the City of Maplewood supports the Project and will endeavor to work with
MWF Properties to facilitate Tax Increment Financing (TIF) assistance through the creation of a
Housing TIF District with such actions being subject to MWF Properties securing an allocation of
Housing Tax Credits from the Minnesota Housing Finance Agency for the Project; and,
WHEREAS, the City of Maplewood cannot create a Housing TIF District in support of the
Project until all statutory requirements have been fully satisfied, including the consideration of
comments from the public and affected governmental jurisdictions following a public hearing.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of Maplewood, that the recitals
and exhibits, if any, set forth in this Resolution are incorporated into and made a part of this
Resolution.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of Maplewood
does hereby support the Project subject to final determination by the City Council in its sole
discretion of Project eligibility, statutory requirements, public hearings and required reviews, public
input, and without surrounding its legislative discretion.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of Maplewood
supports the creation of a Tax Increment Financing district for the Project, including a 26-year TIF
Note in an amount up to $1.8 million in principal, to address a funding gap for the Project.
NOW, THEREFORE, BE IT FINALLY RESOLVED, that the City Council of Maplewood
hereby authorizes City staff and City consultants to work on Tax Increment Financing assistance for
the Project upon receipt of a complete TIF application from MWF Properties for the Project.
Approved by the Maplewood
City Council on ___________, 2019 Attest:
____________________________________ ________________________________
Marylee Abrams, Mayor Andrea Sindt, City Clerk
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G8, Attachment 3
April 22, 2019
Minnesota Housing Finance Agency
400 Wabasha Street North, Suite 400
Saint Paul, MN 55102
RE: Letter of Support for MWF Properties
The City of Maplewood is supportive of MWF Properties' application for Minnesota Housing Tax
Credits to construct a 99-unit apartment building for affordable workforce housing. The City intends
to process an application for a Tax Increment Financing district supporting the Project, including a
26-year TIF Note in an amount up to $1.8 million in principal to address a funding gap for the
Project.
tant to the City of Maplewood
that a range of housing options be available to meet the needs of individuals and families
throughout their lives, such as single-family detached homes, townhomes, condominiums,
apartments and senior housing. An important component in providing that cross-section of housing
options is the availability of affordable housing. This includes consideration of the cost of housing
relative to the wages of those working in and around Maplewood.
The cost and also the availability of housing, specifically rental, is an increasing concern throughout
the Metropolitan region including here in Maplewood. The lack of and the rising costs of housing is
negatively impacting our local businesses, both new and existing. Local business leaders have
identified a lack of rental and affordable housing and indicate that such housing is a benefit to the
City, to their ability to attract and retain employees, and for those employees themselves. With the
substantial employment increase Maplewood has already experienced and will continue to
experience, affordable housing for workers is an important priority for the City.
formal TIF approval process and determination of the
final amount of any assistance, the project will be required to complete the required public hearings
and meet all state guidelines
The City of Maplewood believes MWF Properties' project is an excellent opportunity to help meet
some of the housing needs in our community that are currently being underserved. In turn, we need
development partners such as Minnesota Housing to assist us with our business and community
housing needs. We encourage you to fund this needed project for our community.
Sincerely,
Marylee Abrams
Mayor
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For the permanent record
Meetind Date: 04/22/2019
Agenda Item: G8
REVISED ATTACHMENT 3
April 22, 2019
Minnesota Housing Finance Agency
400 Wabasha Street North, Suite 400
SaintPaul, MN 55102
RE: Letter of Support for MWF Properties
The City of Maplewoodis supportive of MWF Properties' application for Minnesota Housing Tax
Credits to construct a 99-unit apartment building for affordable workforce housing. The City intends
to work with MWF Properties to facilitate Tax Increment Financing (TIF) assistance through the
creation of a Housing TIF District with such actions being subject to MWF Properties securing an
allocation of Housing Tax Credits from the Minnesota Housing Finance Agency for the Project. The
City is supportive of creating thisTIFdistrict supporting the Project, which includesa 26-year TIF
Note in an amount up to $1.8 millionin principal to address a funding gap for the Project, after all
statutory requirements, public hearings and required reviewshave been satisfied.
Housing is an integral component to our City’s landscape. It is important to the City ofMaplewood
that a range of housing options be available to meet the needs of individuals andfamilies
throughout their lives, such as single-family detached homes, townhomes,condominiums,
apartments and senior housing. An important component in providing that cross-section of housing
options isthe availability of affordable housing. This includes consideration of the cost of housing
relative to the wages of those working in and around Maplewood.
The cost and also the availability of housing, specifically rental, is an increasing concernthroughout
the Metropolitan region including here in Maplewood. The lack of and the risingcosts of housing is
negatively impacting our local businesses, both new and existing. Localbusiness leaders have
identified a lack of rental and affordable housing and indicate thatsuch housing is a benefit to the
City, to their ability to attract and retain employees, and forthose employees themselves. With the
substantial employment increase Maplewoodhasalready experienced and will continue to
experience, affordable housing for workers is animportant priority for the City.
As MWF Properties moves through the City’s formal TIF approval process and determination of the
final amount of any assistance, theproject will be required to complete the required public hearings
and meet all state guidelinesfor TIF, including the “but for test”.
The City of Maplewoodbelieves MWF Properties' project is an excellentopportunity to help meet
some of the housing needs in our community that are currentlybeing underserved. In turn, we need
development partners such as Minnesota Housing toassist us with our business and community
housing needs. We encourage you to fund thisneeded project for our community.
Sincerely,
Marylee Abrams
Mayor
G9
CITY COUNCILSTAFF REPORT
Meeting Date April 22, 2019
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:Steven Love, Public Works Director / City Engineer
Jon Jarosch, Assistant City Engineer
Tyler Strong, Civil Engineer I
PRESENTER:Steven Love
AGENDA ITEM:
Resolution Accepting Assessment Roll and Ordering Assessment Hearing
for May 13, 2019,Ferndale-IvyArea Street Improvements, City Project 18-
01
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
City Council will consider approving the Resolution Accepting Assessment Roll and Ordering
Assessment Hearing for May 13, 2019,Ferndale-Ivy Area Street Improvements, City Project 18-01.
Recommended Action:
Motion to approve theResolution Accepting Assessment Roll and Ordering Assessment Hearing,
for the Ferndale-Ivy Area Street Improvements, City Project 18-01.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is$849,284.52
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:Assessments
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
The assessments are one of the funding sources of the approved project funding plan for the
proposed infrastructure improvements of the Ferndale-Ivyneighborhood.
Background
There are a total of 172assessable residential and multi-familyparcels within the project area.An
independent appraisal firm was hired to ascertain an opinion of special benefit received by
properties within the neighborhood project area. The appraisal report confirmed that the rates are
reasonable. These rates are shown on the following page:
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Residential
o Full Reconstruction Rate = $6,600/unit (Majority of Project Area)
o Ferndale Street Quads = $4,539.37/unit (Ferndale Street)
o Residential Duplexes = $4,206.40/unit
Commercial / Multi-Family
o Rolling Hills Mobile Homes $120/Front-Foot
o Pondview Apartment Homes $120/Front-Foot
o Beaver Creek Condominiums $120/Front-Foot
An additional open house will be held for residents prior to the Assessment Hearing to answer
questions pertaining to assessments or proposed improvements and processes.Prior to this open
house meeting, the results of the special benefit appraisal will be received and residents will be
informed of the final assessment amount.
Budget Information
The total project cost, based on the feasibility study is estimated at $3,806,000.On February 11,
2019, theFinance Director was authorizedby the City Councilto make the financial transfers
necessary to implement the financing plan for the project.Atotal projectbudget of $3,806,000was
established. The approvedfinancing plan is as follows:
ESTIMATED PROJECT COST RECOVERY
TOTAL % OF TOTAL
AMOUNTPROJECT
FUNDING SOURCE
G.O. IMPROVEMENT BONDS$1,688,90050%
SANITARY SEWER FUND$262,0007%
ENVIRONMENTAL UTILITY FUND$647,10017%
SPECIAL BENEFIT ASSESSMENT$1,026,00027%
ST.PAUL WATER$60,0002%
W.A.C. FUND$122,0003%
TOTAL FUNDING$3,806,000100%
The estimated project costs and proposed funding plan have been reviewed by the Finance
Director.The financing plan will be reviewed after bids are received.
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Proposed Schedule
The following is a tentative schedule for City Project 18-01:
Project MilestoneDate
Accept Feasibility Study, Order Public Hearing, Authorize Preparation of 2/11/2019
Plans & Specifications
Public Hearing & Order Improvement2/25/2019
Approve Plans and Specifications, Authorize Advertisement for Bids, 4/8/2019
Authorize Preparation of Assessment Roll
Accept Assessment Roll & Order Assessment Hearings4/22/2019
BidOpening5/3/2019
Assessment Hearing, Award Contract5/13/2019
Adopt Revised Assessment Roll6/10/2019
Begin ConstructionJune 2019
Assessments Certified to Ramsey CountyNovember 2019
Complete ConstructionOctober2019
Attachments
1.Resolution Accepting Assessment Roll and Ordering Assessment Hearing
2.Pending Assessment Roll
3.Project Location Map
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RESOLUTION
ACCEPTING ASSESSMENT ROLL AND ORDERING ASSESSMENT HEARING
WHEREAS, the Clerk and the City Engineer have, at the direction of the City Council,
prepared an assessment roll for the Ferndale-IvyArea Street Improvements, City Project 18-01,
andthe said assessment roll is on file in the office of the City Engineer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
th
1.A hearing shall be held on the 13day of May 2019, at the city hall at 7:00 p.m.
to passupon such proposed assessment and at such time and place all persons owning
property affected by such improvement will be given an opportunity to be heard with reference
to such assessment.
2.The City Clerk is hereby directed to cause a notice of hearing on the proposed
assessment to be published in the official newspaper, at least two weeks prior to the hearing,
and to mail notices to the owner of all property affected by said assessment.
The notice of hearing shall state the date, time and place of hearing, the general nature
of the improvement, the area to be assessed, that the proposed assessment roll is on file with
the clerk and city engineer and that written or oral objections will be considered.
nd
Approved this 22day of April 2019.
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CITY COUNCILSTAFF REPORT
Meeting Date April 22, 2019
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:Steven Love, Public Works Director / City Engineer
Jon Jarosch, Assistant City Engineer
Tyler Strong, Civil Engineer I
PRESENTER:Steven Love
AGENDA ITEM:
Resolution Accepting Assessment Roll and Ordering Assessment Hearing
for May 13, 2019,Mailand-Crestview Forest Area Pavement Rehabilitation,
City Project 18-27
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
City Council will consider approving the Resolution Accepting Assessment Roll and Ordering
Assessment Hearing for May 13, 2019,Mailand-Crestview Forest Area Pavement Rehabilitation,
City Project 18-27.
Recommended Action:
Motion to approve theResolution Accepting Assessment Roll and Ordering Assessment Hearing,
for the Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is$626,256.69
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:Assessments
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
The assessments are one of the funding sources of the approved project funding plan for the
proposed infrastructure improvements of the Mailand-Crestview Forestneighborhood.
Background
There are a total of 232assessable residential and multi-familyparcels within the project area. It
should be noted the McKnight townhomes have been assessed for a half unit. These properties
were assessed a half unit on a past city project (Pond-Dorland Area Street Improvements, City
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Project 16-12) which was completed in 2018. An independent appraisal firm was hired to ascertain
an opinion of special benefit received by properties within the neighborhood project area. The
appraisal report confirmed that the rates are reasonable.
Residential
o Pavement RehabilitationRate = $3,450/unit (Majority of Project Area)
o Crestview Forest Drive/Deer Ridge Lane= $3,100.00/unit
Commercial / Multi-Family
o McKnight Townhomes = $69/Front-Foot(Assessed for half units)
o Quads near Dorland = $69/Front-Foot
o Crestview Forest Drive/Deer Ridge Lane Townhomes Clubhouse = $69/Front-Foot
o 0 McKnight Road = $69/Front-Foot
An additional open house will be held for residents prior to the Assessment Hearing to answer
questions pertaining to assessments or proposed improvements and processes.Prior to this open
house meeting, the results of the special benefit appraisal will be received and residents will be
informed of the final assessment amount.
Budget Information
The total project cost, based on the feasibility study is estimated at $1,604,000.On February 11,
2019, theFinance Director was authorizedby the City Councilto make the financial transfers
necessary to implement the financing plan for the project.Atotal projectbudget of $1,604,000was
established.The approvedfinancing planis as follows:
ESTIMATED PROJECT COST RECOVERY
TOTAL % OF TOTAL
AMOUNTPROJECT
FUNDING SOURCE
GAS FRANCHISE FEES$748,10047%
SPECIAL BENEFIT ASSESSMENTS$671,50042%
ENVIRONMENTAL UTILITY FUND$67,0004%
SANITARY SEWER FUND$70,3004%
W.A.C. FUND$47,5003%
TOTAL FUNDING$1,604,400100%
The estimated project costs and proposed funding plan have been reviewed by the Finance
Director.The financing plan will be reviewed after bids have been received.
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Proposed Schedule
The following is a tentative schedule for City Project 18-27:
Project MilestoneDate
Accept Feasibility Study, Order Public Hearing, Authorize Preparation of 2/11/2019
Plans & Specifications
Public Hearing & Order Improvement2/25/2019
Approve Plans and Specifications, Authorize Advertisement for Bids, 4/8/2019
Authorize Preparation of Assessment Roll
Accept Assessment Roll & Order Assessment Hearings4/22/2019
Bid Opening5/3/2019
Assessment Hearing, Award Contract5/13/2019
Adopt Revised Assessment Roll6/10/2019
Begin ConstructionJune 2019
Assessments Certified to Ramsey CountyNovember 2019
Complete ConstructionSeptember2019
Attachments
1.Resolution Accepting Assessment Roll and Ordering Assessment Hearing
2.Pending Assessment Roll
3.Project Location Map
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RESOLUTION
ACCEPTING ASSESSMENT ROLL AND ORDERING ASSESSMENT HEARING
WHEREAS, the Clerk and the City Engineer have, at the direction of the City Council,
prepared an assessment roll for the Mailand-Crestview Forest Area Pavement Rehabilitation,
City Project 18-27, and the said assessment roll is on file in the office of the City Engineer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
th
1.A hearing shall be held on the 13day of May 2019, at the cityhall at 7:00 p.m.
to pass upon such proposed assessment and at such time and place all persons owning
property affected by such improvement will be given an opportunity to be heard with reference
to such assessment.
2.The City Clerk is hereby directed to cause a notice of hearing on the proposed
assessment to be published in the official newspaper, at least two weeks prior to the hearing,
and to mail notices to the owner of all property affected by said assessment.
The notice of hearing shall state the date, time and place of hearing, the general nature
of the improvement, the area to be assessed, that the proposed assessment roll is on file with
the clerk and city engineer and that written or oral objections will be considered.
nd
Approved this 22day ofApril 2019.
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CITY COUNCILSTAFF REPORT
Meeting Date April 22, 2019
REPORT TO:
Melinda Coleman, City Manager
REPORT FROM:Steven Love, Public Works Director / City Engineer
Jon Jarosch, Assistant City Engineer
PRESENTER:Steven Love
AGENDA ITEM:
Gladstone Phase 3 Corridor Improvements, City Project 16-18
a.Resolution Receiving Bids and Awarding Construction Contract
b.ResolutionApproving a Local Road Improvement Program (LRIP)
Grant Agreement (No. 1033889) with Minnesota Department of
Transportation (MnDOT)
c.Use of Kimley-Horn and Associates, Inc. for Construction Phase
Services
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
The City Council will consider approving the resolution receiving bids and awarding construction
contract to Veit &Company, Inc. for Gladstone Phase 3 Corridor Improvements, City Project 16-18.
Followinganaward of contract, City Councilwill consider a Resolution Approving a Local Road
Improvement Program (LRIP) Grant Agreement (No. 1033889) with Minnesota Department of
Transportation (MnDOT). Additionally, the City Council will consider authorizing the use of Kimley-
Horn and Associates, Inc. for Construction Phase Services.
Recommended Action:
It is recommended that City Council take the following actions:
Motion to approve the Resolution Receiving Bidsand Awarding Construction Contractfor
the GladstonePhase3 Corridor Improvements, CityProject16-18,to Veit & Company,Inc.
Motion to approve the Resolution Approving a Local Road Improvement Program(LRIP)
GrantAgreement (No. 1033889) with Minnesota Department ofTransportation (MnDOT).
Furthermore, the City Attorney is authorized tomake minor changes as necessary.
Motion to authorize theuse of Kimley-Horn andAssociates, Inc.for construction phase
servicesandfurther authorize the Mayorand City Manager to signtheattached work order
with Kimley-Horn and Associates, Inc.
Fiscal Impact:
Is There a Fiscal Impact?NoYes, the true or estimated cost is$5,249,000
Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source
Use of Reserves Other:The proposed funding plan includes a
combination of G.O. Improvements Bonds, Environmental Utility Fund, Sanitary Sewer Fund,
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W.A.C. fund, St. Paul Water fund, grant from Ramsey Washington Metro Watershed District
(RWMWD), and Local Road Improvement Project (LRIP) grant.
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
This final phase of the Gladstone Corridor Improvements represents an investment into the City’s
infrastructure. The west end of the project area is also a targeted area for redevelopment. The City
has also been successful in obtaining two grants that will help fund a portion of this project.
Background
Bid Opening:
th
A bid opening was held in the City Council Chambers on Friday, April 5at 10:00 a.m. Six bids
were received, tabulated, and checked for accuracy. The following is a summary of the bids:
Bid Tabulation
ContractorAmount
Veit & Company, Inc.$3,992,101.65
Forest Lake Contracting, Inc.$4,468,886.46
Kuechle Underground Inc.$4,582,599.44
T.A. Schifsky & Sons, Inc.$4,917,938.14
Park Construction Company$4,994,997.61
Meyer Contracting, Inc.$5,645,207.21
Engineer's Estimate$4,173,788.60
The engineer’s estimate for project construction costs was $4,173,788.60. Veit & Company, Inc.
was the low bidder with a bid amount of $3,992,101.65. The low bid is $181,686.95 or 4.5% less
than the engineer’s estimate.
The low bidder, Veit & Company, Inc., has not completed a project in the City of Maplewood
recently, but has worked on similar projects with other local agencies through the Twin Cities metro
area. Staff recommends awarding the bid to Veit & Company, Inc.
LRIP Grant:
On October 9, 2017, the City Council approved a resolution of support for a Local Road
Improvement Program (LRIP) grant application. The LRIP provides funding assistance to local
agencies for constructionor reconstruction of local roads and is administered by MnDOT’s State
Aid for Local Transportation Division. The City has been notified that this project has been selected
to receive a LRIP grant in the amount of $1,000,000. In orderto receive the LRIP grant the City is
required to enter into an LRIP grant agreement with MnDOT. Staff and theCity Attorney, Ron
Batty,have reviewed the attached LRIP grant agreement and recommendthat the Mayor and City
Managerenter into the LRIP agreement with MnDOT.
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Construction Phase Services:
The City’s consultant Kimley-Horn and Associates, Inc. has completed the feasibility study, project
design, and the preparation of plans and specifications. Kimley-Horn and Associates, Inc. has
submitted a work order agreement for contract administration, project engineering, inspections,
material testing, surveying, and the creation of as-built drawings in the amount of $458,500.00.
This work order will see the Gladstone Phase 3 project through construction to the end of the
project. Staff recommends the use of Kimley-Horn and Associates, Inc. for providing construction
phase services for the Gladstone Phase 3 project.
Budget Impact:
The currently approved financing plan for the project is $5,249,000.00. The total estimated project
cost (including indirectcosts, construction phase service costs, and a 10% contingency)is
approximately $5,088,000.00. This falls within the currently approved budget. No changes to the
approved financing plan are recommended at this time. The estimated project costs and proposed
funding plan have been reviewed by the Finance Director.
Attachments
1.Resolution Receiving Bids and Awarding Construction Contract for the Gladstone Phase 3
Corridor Improvements, City Project 16-18, to Veit & Company, Inc.
2.Resolution Approving a Local Road Improvement Program (LRIP) Grant Agreement (No.
1033889) with Minnesota Department of Transportation (MnDOT)
3.Local Road Improvement Program Grant Agreement (No. 1033889)
4.Work order for construction phase serviceswith Kimley-Horn and Associates, Inc.
5.Project Location Map
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RESOLUTION
RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTAthat the bid of Veit & Company, Inc.in the amount of $3,992,101.65is the lowest
responsible bid for the construction of Gladstone Phase 3 Corridor Improvements, City Project 16-
18, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract
with said bidder for and on behalf of the City.
The Finance Director is hereby authorized to make the financial transfers necessary to
implement the financing plan for the project as previously approved by the City Council.
nd
Approved this 22day of April2019.
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RESOLUTION
APPROVING A LOCAL ROAD IMPROVEMENT PROGRAM (LRIP) GRANT AGREEMENT (NO.
1033889) WITH MINNESOTA DEPARTMENT OF TRANSPORTATION (MnDOT)
WHEREAS, a grant agreement has been prepared by the City Engineering Division with
reference to the improvement of Gladstone Phase 3 Corridor Improvements, City Project 16-18,
SAP 138-151-005, and this grant agreement was received by the City Council on April 22, 2019,
and
WHEREAS, the City of Maplewood has applied to the Commissioner of Transportation for a
grant from the Minnesota State Transportation Fund for Local Road Improvement and
WHEREAS, the Commissioner of Transportation has givennotice that funding for this
project is available; and
WHEREAS, the amount of the grant has been determined to be $1,000,000.00 by reason of
the lowest responsible bid;
NOW THEREFORE, be it resolved that the City of Maplewood does hereby agree to the
terms and conditions of the grant consistent with Minnesota Statutes, section 174.52 and will pay
any additional amount by which the cost exceeds the estimate, and will return to the Minnesota
State Transportation Fund any amount appropriated for the roadway but not required. The proper
City officers are authorized to execute a grant agreement and any amendments thereto with the
Commissioner of Transportation concerning the above-referenced grant.
Approved this 22nd day of April 2019.
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MnDOT Agreement No. 1033889
SAP 138-151-005
LOCAL ROAD IMPROVEMENT PROGRAM (LRIP)
GRANT AGREEMENT
This Agreement between the Minnesota Department of Transportation (“MnDOT”) and the
Grantee named below is made pursuant to Minnesota Statutes Section 174.52 and pursuant to
Minn. Laws 2018, Chapter 214- H.F. 4425. The provisions in that section and the Exhibits
attached hereto and incorporated by reference constitute this Agreement and the persons signing
below agree to fully comply with all of the requirements of this Agreement. This Agreement will
be effective on the date State obtains all required signatures under Minnesota Statutes §16C.05,
subdivision 2.
1.Public Entity (Grantee) name, address and contact person:
City of Maplewood________________
1902 County Road B East
Maplewood, MN 55109
___________________________________
Contact: _Steven Love, Public Works Director
2.Project(s):
Name of Project & ProjectAmount of
Amount of
NumberRequiredCompletion Date
LRIP Funds
(See Exhibit C for location)Matching Funds
SAP 138-151-005$1,000,000.00$2,992,101.65 October 31, 2020
3.Total Amount of LRIP Grant for all projects under this Agreement: $1,000,000.00
4.The following Exhibits for each project are attached and incorporated by reference as part of
this Agreement:
Exhibit A Completed Sources and Uses of Funds Schedule
Exhibit BProject Completion Schedule
Exhibit CBond Financed Property Certification
Exhibit DGrant Application
Exhibit EGrantee Resolution Approving Grant Agreement
Exhibit FGeneral Terms and Conditions
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MnDOT Agreement No. 1033889
SAP 138-151-005
5.Additional requirements, if any:
NONE
6.Any modification of this Agreement must be in writing and signed by both parties.
(The remaining portion of this page was intentionally left blank.)
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MnDOT Agreement No. 1033889
SAP 138-151-005
PUBLIC ENTITY (GRANTEE)
By:
Title:
Date:______________________________
By:
Title:
Date:______________________________
DEPARTMENT OF TRANSPORTATION
Approval and Certifying Encumbrance
By:
Title: State Aid Programs Engineer
Date:
Office of Financial Management, Grant Unit
By:___________________________________
Agency Grant Supervisor
Date:_________________________________
OFFICE OF CONTRACT MANAGEMENT
By: _________________________________
Contract Administrator
Date:_________________________________
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SAP 138-151-005
EXHIBIT A
SOURCES AND USES OF FUNDS SCHEDULE
SOURCES OF FUNDSUSES OF FUNDS
Entity Supplying FundsAmountExpensesAmount
State Funds:Items Paid for with
LRIP
LRIP Grant$1,000,000.00 Grant Funds:
Construction$1,000,000.00
Other:
Subtotal$1,000,000.00Subtotal$1,000,000.00
Public Entity Funds:Items paid for with
Non-
Matching Funds LRIP Grant Funds:
(Local)$2,992,101.65Reconstruction of Frost$2,477,973.20
Avenue
Other:Wakefield Park$514,128.45
Improvements
Subtotal$2,992,101.65
Subtotal$2,992,101.65
TOTAL FUNDS$3,992,101.65 =TOTAL PROJECT$3,992,101.65
COSTS
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MnDOT Agreement No. 1033889
SAP 138-151-005
EXHIBIT B
PROJECT COMPLETION SCHEDULE
Award ProjectApril 22, 2019
Begin ConstructionMay 1, 2019
Substantial CompletionOctober 11, 2019
Final CompletionOctober 31, 2019
Final CloseoutOctober 31, 2020
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SAP 138-151-005
EXHIBIT C
BOND FINANCED PROPERTY CERTIFICATION
State of Minnesota
General Obligation Bond Financed Property
The undersigned states that it has a fee simple, leasehold and/or easement interest in the
real property located in the County(ies) of Ramsey, State of Minnesota that is generally described
or illustrated graphically inAttachment 1attached hereto and all improvements thereon (the
“Restricted Property”) and acknowledges that the Restricted Property is or may become State
bond-financed property. To the extent that the Restricted Property is or becomes State bond-
financed property, the undersigned acknowledges that:
A.The Restricted Property is State bond-financed property under Minn. Stat. Sec.
16A.695, is subject to the requirements imposed by that statute, and cannot be
sold, mortgaged, encumbered or otherwise disposed of without the approval of
the Commissioner of Minnesota Management and Budget; and
B.The Restricted Property is subject to the provisions of the Local Road
Improvement Program Grant Agreement between the Minnesota Department of
Transportation and the undersigned dated _________________________; and
C.The Restricted Property shall continue to be deemed State bond-financed
property for 37.5 years or until the Restricted Property is sold with the written
approval of the Commissioner of Minnesota Management and Budget.
Date: April 22, 2019
City of Maplewood,
a political subdivision of the State of Minnesota
By: ________________________________
Name: _______________________________
Title: _______________________________
By: ________________________________
Name: _______________________________
Title: _______________________________
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MnDOT Agreement No. 1033889
SAP 138-151-005
Attachment 1 to Exhibit C
GENERAL DESCRIPTION OF RESTRICTED PROPERTY
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MnDOT Agreement No. 1033889
SAP 138-151-005
EXHIBIT D
GRANT APPLICATION
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Local Road Improvement Program
2017 Application Form
State Aid For Local Transportation
A.Applicant Information
1.Title:Mr.2.First Name: Steven3.Last Name: Love
4.Phone Number: 651-249-24045.E-mail: steve.love@maplewoodmn.gov
6.Agency: City of Maplewood7.Agency Position: Public Works Director/City
Engineer
8.Street Address: 1902 County Road B East
9.Additional Address Line: Click here to enter text
10.City: Maplewood11.State: MN12.Zip Code: 55109
13.Is the applicant a sponsor on this project?Yes
B.Project Location
1.MnDOT District:05 - Metro2.County: Ramsey
3.City: Maplewood4.Township: Click here to enter text
5.Name of Road: Frost Avenue6.Type of Road:Municipal State Aid Street
7.Road Authority*:Please Select8.Road Authority Name*: Click here to enter
text
9.Project Termini: From English Street10.To: White Bear Avenue
*Complete if road authority is not the applicant.
C.Project Description
1.Select type of project.Reconstruction
2.Provide a detailed description of the proposed project (2,000 character limit).
This project includes the reconstruction of Frost Avenue (a MSAS street) which is classified as an A Minor
Arterial. The project runs approximately one mile from English Street (a MSAS street) to White Bear Avenue (a
wğƒƭĻǤ /ƚǒƓƷǤ {ƷğƷĻ !źķ IźŭŷǞğǤΜ ğƭ ƭŷƚǞƓ ƚƓ ͻ!ƷƷğĭŷƒĻƓƷ !ͼ͵ ŷźƭ ƭĻĭƷźƚƓ ƚŅ CƩƚƭƷ !ǝĻƓǒĻ źƭ ĭǒƩƩĻƓƷƌǤ ŅźŅƷǤ
feet wide and has only one lane in each direction. The roadway is oversized, is deficient in pavement
ĭƚƓķźƷźƚƓͲ ğƓķ ƌğĭƉƭ ĬƚƷŷ ƦĻķĻƭƷƩźğƓ ŅğĭźƌźƷźĻƭ ğƓķ ǞğƷĻƩ ƨǒğƌźƷǤ ƷƩĻğƷƒĻƓƷ .atƭ͵ ŷĻ /źƷǤ ƚŅ ağƦƌĻǞƚƚķ ŷğƭ
previously reconstructed approximately one mile of Frost Avenue west of English Street to TH 61 and this
project is needed to complete the improvement of the corridor.
ŷĻ ƦƩƚƆĻĭƷ ķĻƭźŭƓ Ǟźƌƌ ŅƚƌƌƚǞ aƓ5h {ƷğƷĻ !źķ {ƷğƓķğƩķƭ ğƓķ ƷŷĻ ağƦƌĻǞƚƚķƭ \[źǝźƓŭ {ƷƩĻĻƷ ƦƚƌźĭǤ źƓĭƌǒķźƓŭʹ
ΘCull reconstruction and narrowing of the existing roadway
Θŷe addition of sidewalk and trail facilities to address gaps identified in the City's Comprehensive Plan
ΘLntersection improvements including ADA upgrades
ΘUtility upgrades (including the burial of overhead utilities and the replacement of existing watermain)
Θ{torm water quality improvements
Θ\[ğƓķƭĭğƦĻ ğƩchitecture and urban design enhancements
ͻ!ƷƷğĭŷƒĻƓƷ .ͼ ƭŷƚǞƭ ƷŷĻ ƦƩƚƦƚƭĻķ ƩƚğķǞğǤ ƌğǤƚǒƷ ğƓķ ƷǤƦźĭğƌ ƭĻĭƷźƚƓ͵
This project will have additional benefits beyond improving the pavement condition. The narrowing of the
roadway will result in a reduction in annual maintenance costs and future pavement preservation costs. It will
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2017 Application Form
State Aid For Local Transportation
C.Project Description
also help calm traffic and provide space within the existing right-of-way for the new sidewalk and trail. Safety
benefits will be realized by both drivers and pedestrians.
The City is partnering with the Ramsey Washington Metro Watershed District on this project. The narrowing
of the roadway and the associated storm water improvements will improve the quality of water that is
discharged to Wakefield Lake which is an impaired water body.
D.Eligibility
1.Select the LRIP Account your project is eligible under.
Routes of Regional Significance
2.Does your project meet one or more of the Routes of Regional Significance Criteria (select all that apply)?
Farm to Market route Part of a 10-ton route network
Part of an economic development plan Connect to regional tourist destination
Provides capacity or congestion relief to a parallel Is a connection to the IRC system, trunk highway
trunk highway system or county roador a county road
3.Describe the project contribution to the local, regional or state economic development or redevelopment
efforts (1,500 character limit).
ŷĻ ƦƩƚƆĻĭƷ źƭ ǞźƷŷźƓ ağƦƌĻǞƚƚķƭ DƌğķƭƷƚƓĻ bĻźŭŷĬƚƩŷƚƚķ Ǟŷźĭŷ źƭ ƷŷĻ /źƷǤγƭ ƷƚƦ ƦƩźƚƩźƷǤ ƩĻķĻǝĻƌƚƦƒĻƓƷ
area. The City has dedicated over $7 million in public funds for previous improvements along Frost Avenue
that have helped spur over $23 million in private investment. The City is looking to further encourage
redevelopment activity along Frost Avenue with these proposed improvements.
The vision statement for a redeveloped Gladstone Neighborhood is for Gladstone to be an inspiring, vital, and
stable neighborhood always striving to protect and portray its history, its sense of open space and ecological
presence, and its qualities as a great neighborhood to live, play, and work in. The Gladstone Neighborhood is
the first redevelopment project of this magnitude for the City of Maplewood and is proving to be a success
story for future projects within the City. This has been accomplished particularly by weaving natural systems
and ecological functions into the neighborhood. One of the key strategies has been to ensure that future
developments have the proper infrastructure to support core functions as well as facilitate habitat value,
rainwater infiltration, and resource cycling.
Continued public investment in the Frost Avenue corridor will be critical to help encourage additional private
investment in the Gladstone Neighborhood.
E.Project Readiness
1.Construction Year:2019
2.Does the project have any historical/archeological impacts?
No. There are no historical/archeological impacts
Ќ͵!ƩĻ ƷŷĻƩĻ ƩğźƌƩƚğķ źƒƦğĭƷƭ ΛƩğźƌƩƚğķ ĭƩƚƭƭźƓŭƭ ƚƩ ƩğźƌƩƚğķ ƷƩğĭƉƭ ǞźƷŷźƓ ЏЉЉ ƚŅ ƷŷĻ ƦƩƚƆĻĭƷΜͪ
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2017 Application Form
State Aid For Local Transportation
E.Project Readiness
No RR crossings or RR tracks within 600'
4.What is the status of the engineering and design work on the project?
Design in progress
5.What is the Right-of-Way (R/W) status of the project?
No R/W is needed or all work is within owner R/W
F.Safety
1.Is this project or components of this project identified in a County Safety Plan?No
2.If applicable, select the appropriate focus area your project/safety strategy align with in theMinnesota
Strategic Highway Safety Plan.
Speed (over posted speed, too fast for condition)
3.Identify the transportation deficiency, type of crash, or safety hazard this project is trying to address (1,000
character limit). Respond even if project is in a county safety plan or the Minnesota Strategic Highway Safety
Plan.
This section of Frost Avenue currently has a posted speed of 30 MPH and is designated as an A Minor Arterial.
The project area is primarily made up of comercial businesses and single family residential housing with local
schools, City parks, and access to regional trails. There are both direct driveway accesses onto Frost Avenue
and local road intersections with Frost Avenue. Frost Avenue is currently fifty feet wide with only one lane in
each direction. This road width and the relatively steep profile grade west of White Bear Avenue results in
speeding problems along Frost Avenue.
The road is currently striped as a single lane road with very wide paved shoulders. Some drivers to utilize the
wide shoulder areas to pass on the right hand side of slow drivers or drivers making a left turn. This can be
particularly dangerous at street intersections for both other vehicles and pedestrians that are crossing Frost
Avenue.
4.Describe how this project improves safety, reduce traffic crashes, fatalities, injuries, and property damages
(1,000 character limit). Respond even if project is in a county safety plan or the Minnesota Strategic Highway
Safety Plan.
CƩƚƭƷ !ǝĻƓǒĻ Ǟźƌƌ ĬĻ ķĻƭźŭƓĻķ Ʒƚ ƒĻĻƷ {ƷğƷĻ !źķ {ƷğƓķğƩķƭ ğƓķ ŅƚƌƌƚǞ ƷŷĻ /źƷǤƭ \[źǝźƓŭ {ƷƩĻĻƷ tƚƌźĭǤ͵ ŷĻ
roadway wil be narrowed to help encourage slower speeds and reduce the number of vehicles utilizing the
wide shoulder area to pass slow or stopped vehicles. The project also includes the construction of sidewalks
and trails. Pedestrians and bicycles along Frost Avenue are currently using the existing wide shoulder and the
new sidewalks and trails will provide greater separation from motor vehicle traffic.
G.Multimodal/Complete Street
Identify infrastructure improvements for non-motorized users on this project (1,500 character limit).
The proposed sidewalks and trails will complete gaps identified in the City's Comprehensive Plan and will
connect the neighborhoods along Frost Avenue to the sidewalk system along White Bear Avenue, the
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2017 Application Form
State Aid For Local Transportation
G.Multimodal/Complete Street
Gateway Regional Trail, the Bruce Vento Regional Trail, Wakefield Park, Flicek Park, Keller Regional Park,
Phlaen Regional Park, the Gladstone Savanna, City Hall and the Community Center, and businesses along
White Bear Avenue and Frost Avenue. They will also provide a connection to a planned transit station near
the intersection of Frost Avenue and English Street for the future Rush Line transit system.
Weaver Elementary School and John Glenn Middle School are located in the project area. The local school
system has set student walk boundaries at ½ mile for elementary students and 1 mile for middle school
students. The proposed sidewalk and trail improvements will increase the safety of students that are within
the walk boundaries for both Weaver Elementary School and John Glenn Middle School.
H.Estimated Project Cost
Source of Funding
1.LRIP Request:1,000,000
2.Federal Funds:0
3.State Aid Funds:0
4.Local/Other Funds:2,400,000
5.Total Project Cost:3,400,000
I.Attachments
At least one project location map with routes labeled
9ƓŭźƓĻĻƩƭ 9ƭƷźƒğƷĻ ǞźƷŷ ğƓ źƷĻƒźǩĻķ ĬƩĻğƉķƚǞƓ
Project schedule
Local agency resolution
Sponsor agency resolution (if applicable)
Letters of concurrence or support
When you are ready to submit the application, save the application form with LRIP, agency and road in the name
of the document; e.g. LRIP_RamseyCounty_CSAH30.docx.
The application and attachments are due November 3, 2017 for county and state aid city applicants and
December 1, 2017 for township and non-state aid city applicants. Applications and attachments should be
submitted electronically tosaltirhelp.dot@state.mn.us.
More information on the program is available on the Local Road Improvement Program website,
http://www.dot.state.mn.us/stateaid/lrip.html. If you have questions regarding this solicitation, contact Patti
Loken at 651-366-3803 orPatti.Loken@state.mn.us.
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MATCH LINE SEE BELOW
HAZELWOOD ST.
ATTACHMENT B
PROGRAM APPLICATION
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RAMSEY COUNTY
FROST AVENUE IMPROVEMENTS
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MnDOT Agreement No. 1033889
SAP 138-151-005
EXHIBIT E
GRANTEE RESOLUTION APPROVING GRANT AGREEMENT
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RESOLUTION
APPROVING A LOCAL ROAD IMPROVEMENT PROGRAM (LRIP) GRANT
AGREEMENT (NO. 1033889) WITH MINNESOTA DEPARTMENT OF
TRANSPORTATION (MnDOT)
WHEREAS, a grant agreement has been prepared by the City Engineering Division with
reference to the improvement of Gladstone Phase 3 Corridor Improvements, City Project
16-18, SAP 138-151-005, and this grant agreement was received by the council on April
22, 2019, and
WHEREAS, the City of Maplewood has applied to the Commissioner of Transportation
for a grant from the Minnesota State Transportation Fund for Local Road Improvement
and
WHEREAS, the Commissioner of Transportation has given notice that funding for this
project is available; and
WHEREAS, the amount of the grant has been determined to be $1,000,000.00 by reason
of the lowest responsible bid;
NOW THEREFORE, be it resolved that the City of Maplewood does hereby agree to the
terms and conditions of the grant consistent with Minnesota Statutes, section 174.52 and
will pay any additional amount by which the cost exceeds the estimate, and will return to
the Minnesota State Transportation Fund any amount appropriated for the roadway but
not required. The proper City officers are authorized to execute a grant agreement and
any amendments thereto with the Commissioner of Transportation concerning the above-
referenced grant.
nd
Approved this 22 day of April, 2019.
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MnDOT Agreement No. 1033889
SAP 138-151-005
EXHIBIT F
GENERAL TERMS AND CONDITIONS FOR
LOCAL ROAD IMPROVEMENT PROGRAM (LRIP) GRANTS
Article I
DEFINITIONS
Section 1.01Defined Terms. The following terms shall have the meanings set out respectively after
each such term (the meanings to be equally applicable to both the singular and plural forms of the terms
defined) unless the context specifically indicates otherwise:
“Advance(s)” - means an advance made or to be made by MnDOT to the Public Entity and disbursed
in accordance with the provisions contained in Article VI hereof.
“Agreement” - means the Local Road Improvement Program Grant Agreement between the Public
Entity and the Minnesota Department of Transportation to which this Exhibit is attached.
“Certification” - means the certification, in the form attached asExhibit C, in which the Public Entity
acknowledges that its interest in the Real Property is bond financed property within the meaning of Minn.
Stat. Sec. 16A.695 and is subject to certain restrictions imposed thereby.
“Code” - means the Internal Revenue Code of 1986, as amended, and all treasury regulations, revenue
procedures and revenue rulings issued pursuant thereto.
“Commissioner” - means the Commissioner of Minnesota Management & Budget.
“Commissioner’s Order” - means the “Fourth Order Amending Order of the Commissioner of
Minnesota Management & Budget Relating to Use and Sale of State Bond Financed Property” dated July
30, 2012, as it may be amended or supplemented.
“Completion Date” - means the projected date for completion of the Project as indicated in the
Agreement.
“Construction Contract Documents” - means the document or documents, in form and substance
acceptable to MnDOT, including but not limited to any construction plans and specifications and any
exhibits, amendments, change orders, modifications thereof or supplements thereto, which collectively
form the contract between the Public Entity and the Contractor(s) for the completion of the Construction
Items on or before the Completion Date for either a fixed price or a guaranteed maximum price.
“Construction Items” - means the work to be performed under the Construction Contract Documents.
“Contractor” - means any person engaged to work on or to furnish materials and supplies for the
Construction Items including, if applicable, a general contractor.
“Draw Requisition” - means a draw requisition that the Public Entity, or its designee, submits to
MnDOT when an Advance is requested, as referred to in Section 4.02.
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“G.O. Bonds” - means the state general obligation bonds issued under the authority granted in Article
XI, Sec. 5(a) of the Minnesota Constitution, the proceeds of which are used to fund the LRIP Grant, and
any bonds issued to refund or replace such bonds.
“Grant Application” - means the grant application that the Public Entity submitted to MnDOT which
is attached asExhibit D.
“LRIP Grant” - means a grant from MnDOT to the Public Entity under the LRIP in the amount
specified in the Agreement, as such amount may be modified under the provisions hereof.
“LRIP” - means the Local Road Improvement Program pursuant to Minn. Stat. Sec. 174.52 and rules
relating thereto.
“MnDOT” - means the Minnesota Department of Transportation.
“Outstanding Balance of the LRIP Grant” - means the portion of the LRIP Grant that has been
disbursed to the Public Entity minus any amounts returned to the Commissioner.
“Project” - means the Project identified in the Agreement to be totally or partially funded with a LRIP
grant.
“Public Entity” - means the grantee of the LRIP Grant and identified as the Public Entity in the
Agreement.
“Real Property” - means the real property identified in the Agreement on which the Project is located.
Article II
GRANT
Section 2.01 Grant of Monies. MnDOT shall make the LRIP Grant to the Public Entity, and disburse
the proceeds in accordance with the terms and conditions herein.
Section 2.02 Public Ownership, The Public Entity acknowledges and agrees that the LRIP Grant is
being funded with the proceeds of G.O. Bonds, and as a result all of the Real Property must be owned by
one or more public entities. The Public Entity represents and warrants to MnDOT that it has one or more
of the following ownership interests in the Real Property: (i) fee simple ownership, (ii) an easement that is
for a term that extends beyond the date that is 37.5 years from the Agreement effective date, or such shorter
term as authorized by statute, and which cannot be modified or terminated early without the prior written
consent of MnDOT and the Commissioner; and/or (iii) a prescriptive easement for a term that extends
beyond the date that is 37.5 years from the Agreement effective date.
Section 2.03Use of Grant Proceeds.The Public Entity shall use the LRIP Grant solely to reimburse
itself for expenditures it has already made, or will make, to pay the costs of one of the following applicable
activities: (i) preliminary, final construction and engineering and administration (ii) constructing or
reconstructing city streets, county highways, or town roads with statewide or regional significance that
have not been fully funded through other state, federal, or local funding sources; or (iii) capital
improvement projects on county state-aid highways that are intended primarily to reduce traffic crashes,
deaths, injuries, and property damage. The Public Entity shall not use the LRIP Grant for any other purpose,
including but not limited to, any work to be done on a state trunk highway or within a trunk highway
easement.
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Section 2.04Operation of the Real Property. The Real Property must be used by the Public Entity
in conjunction with or for the operation of a county highway, county state-aid highway, town road, or city
street and for other uses customarily associated therewith, such as trails and utility corridors, and for no
other purposes or uses. The Public Entity shall have no intention on the effective date of the Agreement to
use the Real Property as a trunk highway or any part of a trunk highway. The Public Entity must annually
determine that the Real Property is being used for the purposes specified in this Section and, upon written
request by either MnDOT or the Commissioner, shall supply a notarized statement to that effect.
Section 2.05Sale or Lease of Real Property.The Public Entity shall not (i) sell or transfer any part
of its ownership interest in the Real Property, or (ii) lease out or enter into any contract that would allow
another entity to use or operate the Real Property without the written consent of both MnDOT and the
Commissioner. The sale or transfer of any part of the Public Entity’s ownership interest in the Real
Property, or any lease or contract that would allow another entity to use or operate the Real Property, must
comply with the requirements imposed by Minn. Stat. Sec. 16A.695 and the Commissioner’s Order
regarding such sale or lease.
Section 2.06 Public Entity’s Representations and Warranties. The Public Entity represents and
warrants to MnDOT that:
A. It has legal authority to execute, deliver and perform the Agreement and all documents referred
to therein, and it has taken all actions necessary to its execution and delivery of such documents.
B. It has the ability and a plan to fund the operation of the Real Property for the purposes specified
in Section 2.04, and will include in its annual budget all funds necessary for the operation of
the Real Property for such purposes.
C. The Agreement and all other documents referred to therein are the legal, valid and binding
obligations of the Public Entity enforceable against the Public Entity in accordance with their
respective terms.
D. It will comply with all of the provisions of Minn. Stat. Sec. 16A.695, the Commissioner’s Order
and the LRIP. It has legal authority to use the G.O. Grant for the purpose or purposes described
in this Agreement.
E. All of the information it has submitted or will submit to MnDOT or the Commissioner relating
to the LRIP Grant or the disbursement of the LRIP Grant is and will be true and correct.
F. It is not in violation of any provisions of its charter or of the laws of the State of Minnesota,
and there are no actions or proceedings pending, or to its knowledge threatened, before any
judicial body or governmental authority against or affecting it relating to the Real Property, or
its ownership interest therein, and it is not in default with respect to any order, writ, injunction,
decree, or demand of any court or any governmental authority which would impair its ability
to enter into the Agreement or any document referred to herein, or to perform any of the acts
required of it in such documents.
G. Neither the execution and delivery of the Agreement or any document referred to herein nor
compliance with any of the provisions or requirements of any of such documents is prevented
by, is a breach of, or will result in a breach of, any provision of any agreement or document to
which it is now a party or by which it is bound.
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H. The contemplated use of the Real Property will not violate any applicable zoning or use statute,
ordinance, building code, rule or regulation, or any covenant or agreement of record relating
thereto.
I. The Project will be completed and the Real Property will be operated in full compliance with
all applicable laws, rules, ordinances, and regulations of any federal, state, or local political
subdivision having jurisdiction over the Project and the Real Property.
J. All applicable licenses, permits and bonds required for the performance and completion of the
Project and for the operation of the Real Property as specified in Section 2.04 have been, or
will be, obtained.
K. It reasonably expects to possess its ownership interest in the Real Property described in Section
2.02 for at least 37.5 years, and it does not expect to sell such ownership interest.
L. It does not expect to lease out or enter into any contract that would allow another entity to use
or operate the Real Property.
M. It will supply whatever funds are needed in addition to the LRIP Grant to complete and fully
pay for the Project.
N. The Construction Items will be completed substantially in accordance with the Construction
Contract Documents by the Completion Date and all such items will be situated entirely on the
Real Property.
O. It will require the Contractor or Contractors to comply with all rules, regulations, ordinances,
and laws bearing on its performance under the Construction Contract Documents.
P. It shall furnish such satisfactory evidence regarding the representations and warranties
described herein as may be required and requested by either MnDOT or the Commissioner.
Q. It has made no material false statement or misstatement of fact in connection with its receipt of
the G.O. Grant, and all the information it has submitted or will submit to the State Entity or
Commissioner of MMB relating to the G.O. Grant or the disbursement of any of the G.O. Grant
is and will be true and correct.
Section 2.07Event(s) of Default. The following events shall, unless waived in writing by MnDOT
and the Commissioner, constitute an Event of Default under the Agreement upon either MnDOT or the
Commissioner giving the Public Entity 30 days’ written notice of such event and the Public Entity’s failure
to cure such event during such 30-day time period for those Events of Default that can be cured within 30
days or within whatever time period is needed to cure those Events of Default that cannot be cured within
30 days as long as the Public Entity is using its best efforts to cure and is making reasonable progress in
curing such Events of Default; however, in no event shall the time period to cure any Event of Default
exceed six (6) months unless otherwise consented to, in writing, by MnDOT and the Commissioner.
A. If any representation, covenant, or warranty made by the Public Entity herein or in any other
document furnished pursuant to the Agreement, or to induce MnDOT to disburse the LRIP
Grant, shall prove to have been untrue or incorrect in any material respect or materially
misleading as of the time such representation, covenant, or warranty was made.
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B. If the Public Entity fails to fully comply with any provision, covenant, or warranty contained
herein.
C. If the Public Entity fails to fully comply with any provision, covenant or warranty contained
in Minn. Stat. Sec. 16A.695, the Commissioner’s Order, or Minn. Stat. Sec. 174.52 and all
rules related thereto.
D. If the Public Entity fails to use the proceeds of the LRIP Grant for the purposes set forth in
Section 2.03, the Grant Application, and in accordance with the LRIP.
E. If the Public Entity fails to operate the Real Property for the purposes specified in Section 2.04.
F. If the Public Entity fails to complete the Project by the Completion Date.
G. If the Public Entity sells or transfers any portion of its ownership interest in the Real Property
without first obtaining the written consent of both MnDOT and the Commissioner.
H. If the Public Entity fails to provide any additional funds needed to fully pay for the Project.
I. If the Public Entity fails to supply the funds needed to operate the Real Property in the manner
specified in Section 2.04.
Notwithstanding the foregoing, any of the above events that cannot be cured shall, unless waived in writing
by MnDOT and the Commissioner, constitute an Event of Default under the Agreement immediately upon
either MnDOT or the Commissioner giving the Public Entity written notice of such event.
Section 2.08Remedies. Upon the occurrence of an Event of Default and at any time thereafter until
such Event of Default is cured to the satisfaction of MnDOT, MnDOT or the Commissioner may enforce
any or all of the following remedies.
A. MnDOT may refrain from disbursing the LRIP Grant; provided, however, MnDOT may make
such disbursements after the occurrence of an Event of Default without waiving its rights and
remedies hereunder.
B. If the Event of Default involves a sale of the Public Entity’s interest in the Real Property in
violation of Minn. Stat. Sec. 16A.695 or the Commissioner’s Order, the Commissioner, as a
third party beneficiary of the Agreement, may require that the Public Entity pay the amounts
that would have been paid if there had been compliance with such provisions. For other Events
of Default, the Commissioner may require that the Outstanding Balance of the LRIP Grant be
returned to it.
C. Either MnDOT or the Commissioner, as a third party beneficiary of the Agreement, may
enforce any additional remedies it may have in law or equity.
The rights and remedies specified herein are cumulative and not exclusive of any rights or remedies that
MnDOT or the Commissioner would otherwise possess.
If the Public Entity does not repay the amounts required to be paid under this Section or under any other
provision contained herein within 30 days of demand by the Commissioner, or any amount ordered by a
court of competent jurisdiction within 30 days of entry of judgment against the Public Entity and in favor
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of MnDOT and/or the Commissioner, then such amount may, unless precluded by law, be offset against
any aids or other monies that the Public Entity is entitled to receive from the State of Minnesota.
Section 2.09 Notification of Event of Default. The Public Entity shall furnish to MnDOT and the
Commissioner, as soon as possible and in any event within seven (7) days after it has obtained knowledge
of the occurrence of each Event of Default, a statement setting forth details of each Event of Default and
the action which the Public Entity proposes to take with respect thereto.
Section 2.10Effect of Event of Default. The Agreement shall survive Events of Default and remain
in full force and effect, even upon full disbursement of the LRIP Grant, and shall only be terminated under
the circumstances set forth in Section 2.11.
Section 2.11Termination of Agreement and Modification of LRIP Grant.
A. If the Project is not started within five (5) years after the effective date of the Agreement or the
LRIP Grant has not been disbursed within four (4) years after the date the Project was started, MnDOT’ s
obligation to fund the LRIP Grant shall terminate. In such event, (i) if none of the LRIP Grant has been
disbursed by such date, MnDOT shall have no obligation to fund the LRIP Grant and the Agreement will
terminate, and (ii) if some but not all of the LRIP Grant has been disbursed by such date, MnDOT shall
have no further obligation to provide any additional funding for the LRIP Grant and the Agreement shall
remain in force but shall be modified to reflect the amount of the LRIP Grant that was actually disbursed
and the Public Entity is still obligated to complete the Project by the Completion Date.
B. The Agreement shall terminate upon the Public Entity’s sale of its interest in the Real Property
and transmittal of the required portion of the proceeds of the sale to the Commissioner in compliance with
Minn. Stat. Sec. 16A.695 and the Commissioner’s Order, or upon the termination of the Public Entity’s
ownership interest in the Real Property if such ownership interest is an easement.
Section 2.12 Excess Funds.If the full amount of the G.O. Grant and any matching funds referred to
in Section 5.13 are not needed to complete the Project, then, unless language in the G.O. Bonding
Legislation indicates otherwise, the G.O. Grant shall be reduced by the amount not needed.
Article III
COMPLIANCE WITH MINNESOTA STATUTE, SEC. 16A.695
AND THE COMMISSIONER’S ORDER
Section 3.01State Bond Financed Property. The Public Entity acknowledges that its interest in
the Real Property is, or when acquired by it will be, “state bond financed property”, as such term is used in
Minn. Stat. Sec. 16A.695 and the Commissioner’s Order and, therefore, the provisions contained in such
statute and order apply, or will apply, to its interest in the Real Property, even if the LRIP Grant will only
pay for a portion of the Project.
Section 3.02Preservation of Tax Exempt Status. In order to preserve the tax-exempt status of the
G.O. Bonds, the Public Entity agrees as follows:
A. It will not use the Real Property or use or invest the LRIP Grant or any other sums treated as
“bond proceeds” under Section 148 of the Code (including “investment proceeds,” “invested
sinking funds” and “replacement proceeds”) in such a manner as to cause the G.O. Bonds to be
classified as “arbitrage bonds” under Code Section 148.
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B. It will deposit and hold the LRIP Grant in a segregated non-interest-bearing account until such
funds are used for payments for the Project.
C. It will, upon written request, provide the Commissioner all information required to satisfy the
informational requirements set forth in the Code, including Sections 103 and 148, with respect
to the G.O. Bonds.
D. It will, upon the occurrence of any act or omission by the Public Entity that could cause the
interest on the G.O. Bonds to no longer be tax exempt and upon direction from the
Commissioner, take such actions and furnish such documents as the Commissioner determines
to be necessary to ensure that the interest to be paid on the G.O. Bonds is exempt from federal
taxation, which such action may include: (i) compliance with proceedings intended to classify
the G.O. Bonds as a “qualified bond” within the meaning of Code Section 141(e), or (ii)
changing the nature of the use of the Real Property so that none of the net proceeds of the G.O.
Bonds will be deemed to be used, directly or indirectly, in an “unrelated trade or business” or
for any “private business use” within the meaning of Code Sections 141(b) and 145(a).
E. It will not otherwise use any of the LRIP Grant or take, permit or cause to be taken, or omit to
take, any action that would adversely affect the exemption from federal income taxation of the
interest on the G.O. Bonds, and if it should take, permit or cause to be taken, or omit to take,
as appropriate, any such action, it shall take all lawful actions necessary to correct such actions
or omissions promptly upon obtaining knowledge thereof.
Section 3.03Changes to G.O. Compliance Legislation or the Commissioner’s Order. If Minn.
Stat. Sec. 16A.695 or the Commissioner’s Order is amended in a manner that reduces any requirement
imposed against the Public Entity, or if the Public Entity’s interest in the Real Property becomes exempted
from Minn. Stat. Sec. 16A.695 and the Commissioner’s Order, then upon written request by the Public
Entity, MnDOT shall execute an amendment to the Agreement to implement such amendment or exempt
the Public Entity’s interest in the Real Property from Minn. Stat. Sec. 16A.695 and the Commissioner’s
Order.
Article IV
DISBURSEMENT OF GRANT PROCEEDS
Section 4.01The Advances. MnDOT agrees, on the terms and subject to the conditions set forth
herein, to make Advances of the LRIP Grant to the Public Entity from time to time in an aggregate total
amount not to exceed the amount of the LRIP Grant. If the amount of LRIP Grant that MnDOT
cumulatively disburses hereunder to the Public Entity is less than the amount of the LRIP Grant delineated
in Section 1.01, then MnDOT and the Public Entity shall enter into and execute whatever documents
MnDOT may request in order to amend or modify this Agreement to reduce the amount of the LRIP Grant
to the amount actually disbursed. Provided, however, in accordance with the provisions contained in
Section 2.11, MnDOT’s obligation to make Advances shall terminate as of the dates specified in Section
2.11 even if the entire LRIP Grant has not been disbursed by such dates.
Advances shall only be for expenses that (i) are for those items of a capital nature delineated in Source
and Use of Funds that is attached asExhibit A, (ii) accrued no earlier than the effective date of the
legislation that appropriated the funds that are used to fund the LRIP Grant, or (iii) have otherwise been
consented to, in writing, by the Commissioner.
It is the intent of the parties hereto that the rate of disbursement of the Advances shall not exceed the rate
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of completion of the Project or the rate of disbursement of the matching funds required, if any, under Section
5.13. Therefore, the cumulative amount of all Advances disbursed by the State Entity at any point in time
shall not exceed the portion of the Project that has been completed and the percentage of the matching funds
required, if any, under Section 5.13 that have been disbursed as of such point in time. This requirement is
expressed by way of the following two formulas:
Formula #1:
Cumulative Advances < (Program Grant) × (percentage of matching funds, if any, required under
Section 5.13 that have been disbursed)
Formula #2:
Cumulative Advances < (Program Grant) × (percentage of Project completed)
Section 4.02Draw Requisitions. Whenever the Public Entity desires a disbursement of a portion
of the LRIP Grant the Public Entity shall submit to MnDOT a Draw Requisition duly executed on behalf
of the Public Entity or its designee. Each Draw Requisition with respect to construction items shall be
limited to amounts equal to: (i) the total value of the classes of the work by percentage of completion as
approved by the Public Entity and MnDOT, plus (ii) the value of materials and equipment not incorporated
in the Project but delivered and suitably stored on or off the Real Property in a manner acceptable to
MnDOT, less (iii) any applicable retainage, and less (iv) all prior Advances.
Notwithstanding anything herein to the contrary, no Advances for materials stored on or off the Real
Property will be made by MnDOT unless the Public Entity shall advise MnDOT, in writing, of its intention
to so store materials prior to their delivery and MnDOT has not objected thereto.
At the time of submission of each Draw Requisition, other than the final Draw Requisition, the Public
Entity shall submit to MnDOT such supporting evidence as may be requested by MnDOT to substantiate
all payments which are to be made out of the relevant Draw Requisition or to substantiate all payments
then made with respect to the Project.
The final Draw Requisition shall not be submitted before completion of the Project, including any
correction of material defects in workmanship or materials (other than the completion of punch list items).
At the time of submission of the final Draw Requisition the Public Entity shall submit to MnDOT: (I) such
supporting evidence as may be requested by MnDOT to substantiate all payments which are to be made
out of the final Draw Requisition or to substantiate all payments then made with respect to the Project, and
(ii) satisfactory evidence that all work requiring inspection by municipal or other governmental authorities
having jurisdiction has been duly inspected and approved by such authorities and that all requisite
certificates and other approvals have been issued.
If on the date an Advance is desired the Public Entity has complied with all requirements of this
Agreement and MnDOT approves the relevant Draw Requisition, then MnDOT shall disburse the amount
of the requested Advance to the Public Entity.
Section 4.03Additional Funds. If MnDOT shall at any time in good faith determine that the sum
of the undisbursed amount of the LRIP Grant plus the amount of all other funds committed to the Project
is less than the amount required to pay all costs and expenses of any kind which reasonably may be
anticipated in connection with the Project, then MnDOT may send written notice thereof to the Public
Entity specifying the amount which must be supplied in order to provide sufficient funds to complete the
Project. The Public Entity agrees that it will, within 10 calendar days of receipt of any such notice, supply
or have some other entity supply the amount of funds specified in MnDOT's notice.
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Section 4.04Condition Precedent to Any Advance. The obligation of MnDOT to make any
Advance hereunder (including the initial Advance) shall be subject to the following conditions precedent:
A. MnDOT shall have received a Draw Requisition for such Advance specifying the amount of
funds being requested, which such amount when added to all prior requests for an Advance
shall not exceed the amount of the LRIP Grant set forth in Section 1.01.
B. No Event of Default under this Agreement or event which would constitute an Event of Default
but for the requirement that notice be given or that a period of grace or time elapse shall have
occurred and be continuing.
C. No determination shall have been made by MnDOT that the amount of funds committed to the
Project is less than the amount required to pay all costs and expenses of any kind that may
reasonably be anticipated in connection with the Project, or if such a determination has been
made and notice thereof sent to the Public Entity under Section 4.03, then the Public Entity has
supplied, or has caused some other entity to supply, the necessary funds in accordance with
such section or has provided evidence acceptable to MnDOT that sufficient funds are available.
D. The State Entity shall have received evidence, in form and substance acceptable to the State
Entity, that the Public Entity has sufficient funds to fully and completely pay for the Project
and all other expenses that may occur in conjunction therewith.
E. The Public Entity has supplied to the State Entity all other items that the State Entity may
reasonably require
Section 4.05Processing and Disbursement of Advances. The Public Entity acknowledges and
agrees as follows:
A. Advances are not made prior to completion of work performed on the Project.
B. All Advances are processed on a reimbursement basis.
C. The Public Entity must first document expenditures to obtain an Advance.
D. Reimbursement requests are made on a partial payment basis or when the Project is completed.
E. All payments are made following the “Delegated Contract Process or State Aid Payment Request”
as requested and approved by the appropriate district state aid engineer.
Section 4.06Construction Inspections. The Public Entity shall be responsible for making its own
inspections and observations regarding the completion of the Project, and shall determine to its own
satisfaction that all work done or materials supplied have been properly done or supplied in accordance
with all contracts that the Public Entity has entered into regarding the completion of the Project.
Article V
MISCELLANEOUS
Section 5.01Insurance. If the Public Entity elects to maintain general comprehensive liability
insurance regarding the Real Property, then the Public Entity shall have MnDOT named as an additional
named insured therein.
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Section 5.02Condemnation. If, after the Public Entity has acquired the ownership interest set forth
in Section 2.02, all or any portion of the Real Property is condemned to an extent that the Public Entity can
no longer comply with Section 2.04, then the Public Entity shall, at its sole option, either: (i) use the
condemnation proceeds to acquire an interest in additional real property needed for the Public Entity to
continue to comply with Section 2.04 and to provide whatever additional funds that may be needed for such
purposes, or (ii) submit a request to MnDOT and the Commissioner to allow it to sell the remaining portion
of its interest in the Real Property. Any condemnation proceeds which are not used to acquire an interest
in additional real property shall be applied in accordance with Minn. Stat. Sec. 16A.695 and the
Commissioner’s Order as if the Public Entity’s interest in the Real Property had been sold. If the Public
Entity elects to sell its interest in the portion of the Real Property that remains after the condemnation, such
sale must occur within a reasonable time period after the date the condemnation occurred and the cumulative
sum of the condemnation and sale proceeds applied in accordance with Minn. Stat. Sec. 16A.695 and the
Commissioner’s Order.
If MnDOT receives any condemnation proceeds referred to herein, MnDOT agrees to or pay over to the
Public Entity all of such condemnation proceeds so that the Public Entity can comply with the requirements
of this Section.
Section 5.03Use, Maintenance, Repair and Alterations. The Public Entity shall not, without the
written consent of MnDOT and the Commissioner, (i) permit or allow the use of any of the Real Property
for any purpose other than the purposes specified in Section 2.04, (ii) substantially alter any of the Real
Property except such alterations as may be required by laws, ordinances or regulations, or such other
alterations as may improve the Real Property by increasing its value or which improve its ability to be used
for the purposes set forth in Section 2.04, (iii) take any action which would unduly impair or depreciate the
value of the Real Property, (iv) abandon the Real Property, or (v) commit or permit any act to be done in
or on the Real Property in violation of any law, ordinance or regulation.
If the Public Entity fails to maintain the Real Property in accordance with this Section, MnDOT may
perform whatever acts and expend whatever funds necessary to so maintain the Real Property, and the
Public Entity irrevocably authorizes MnDOT to enter upon the Real Property to perform such acts as may
be necessary to so maintain the Real Property. Any actions taken or funds expended by MnDOT shall be
at its sole discretion, and nothing contained herein shall require MnDOT to take any action or incur any
expense and MnDOT shall not be responsible, or liable to the Public Entity or any other entity, for any such
acts that are performed in good faith and not in a negligent manner. Any funds expended by MnDOT
pursuant to this Section shall be due and payable on demand by MnDOT and will bear interest from the
date of payment by MnDOT at a rate equal to the lesser of the maximum interest rate allowed by law or
18% per year based upon a 365-day year.
Section 5.04Recordkeeping and Reporting. The Public Entity shall maintain books and records
pertaining to Project costs and expenses needed to comply with the requirements contained herein, Minn.
Stat. Sec. 16A.695, the Commissioner’s Order, and Minn. Stat. Sec. 174.52 and all rules related thereto,
and upon request shall allow MnDOT, its auditors, the Legislative Auditor for the State of Minnesota, or
the State Auditor for the State of Minnesota, to inspect, audit, copy, or abstract all of such items. The Public
Entity shall use generally accepted accounting principles in the maintenance of such items, and shall retain
all of such books and records for a period of six years after the date that the Project is fully completed and
placed into operation.
Section 5.05Inspections by MnDOT. The Public Entity shall allow MnDOT to inspect the Real
Property upon reasonable request by MnDOT and without interfering with the normal use of the Real
Property.
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Section 5.06Liability. The Public Entity and MnDOT agree that each will be responsible for its own
acts and the results thereof to the extent authorized by law, and neither shall be responsible for the acts of
the other party and the results thereof. The liability of MnDOT and the Commissioner is governed by the
provisions of Minn. Stat. Sec. 3.736. If the Public Entity is a “municipality” as that term is used in Minn.
Stat. Chapter 466, then the liability of the Public Entity is governed by the provisions of Chapter 466. The
Public Entity’s liability hereunder shall not be limited to the extent of insurance carried by or provided by
the Public Entity, or subject to any exclusion from coverage in any insurance policy.
Section 5.07Relationship of the Parties. Nothing contained in the Agreement is to be construed as
establishing a relationship of co-partners or joint venture among the Public Entity, MnDOT, or the
Commissioner, nor shall the Public Entity be considered to be an agent, representative, or employee of
MnDOT, the Commissioner, or the State of Minnesota in the performance of the Agreement or the Project.
No employee of the Public Entity or other person engaging in the performance of the Agreement or the
Project shall be deemed have any contractual relationship with MnDOT, the Commissioner, or the State of
Minnesota and shall not be considered an employee of any of those entities. Any claims that may arise on
behalf of said employees or other persons out of employment or alleged employment, including claims
under the Workers’ Compensation Act of the State of Minnesota, claims of discrimination against the Public
Entity or its officers, agents, contractors, or employees shall in no way be the responsibility of MnDOT,
the Commissioner, or the State of Minnesota. Such employees or other persons shall not require nor be
entitled to any compensation, rights or benefits of any kind whatsoever from MnDOT, the Commissioner,
or the State of Minnesota, including tenure rights, medical and hospital care, sick and vacation leave,
disability benefits, severance pay and retirement benefits.
Section 5.08Notices. In addition to any notice required under applicable law to be given in another
manner, any notices required hereunder must be in writing and personally served or sent by prepaid,
registered, or certified mail (return receipt requested), to the address of the party specified below or to such
different address as may in the future be specified by a party by written notice to the others:
To the Public Entity: At the address indicated on the first page of the Agreement.
To MnDOT at:Minnesota Department of Transportation
Office of State Aid
395 John Ireland Blvd., MS 500
Saint Paul, MN 55155
Attention: Patti Loken, State Aid Programs Engineer
To the Commissioner at: Minnesota Management & Budget
400 Centennial Office Bldg.
658 Cedar St.
St. Paul, MN 55155
Attention: Commissioner
Section 5.09Assignment or Modification. Neither the Public Entity nor MnDOT may assign any
of its rights or obligations under the Agreement without the prior written consent of the other party.
Section 5.10Waiver. Neither the failure by the Public Entity, MnDOT, or the Commissioner, as a
third party beneficiary of the Agreement, in one or more instances to insist upon the complete observance
or performance of any provision hereof, nor the failure of the Public Entity, MnDOT, or the Commissioner
to exercise any right or remedy conferred hereunder or afforded by law shall be construed as waiving any
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breach of such provision or the right to exercise such right or remedy thereafter. In addition, no delay by
any of the Public Entity, MnDOT, or the Commissioner in exercising any right or remedy hereunder shall
operate as a waiver thereof, nor shall any single or partial exercise of any right or remedy preclude other or
further exercise thereof or the exercise of any other right or remedy.
Section 5.11Choice of Law and Venue. All matters relating to the validity, interpretation,
performance, or enforcement of the Agreement shall be determined in accordance with the laws of the State
of Minnesota. All legal actions arising from any provision of the Agreement shall be initiated and venued
in the State of Minnesota District Court located in St. Paul, Minnesota.
Section 5.12Severability. If any provision of the Agreement is finally judged by any court to be
invalid, then the remaining provisions shall remain in full force and effect and they shall be interpreted,
performed, and enforced as if the invalid provision did not appear herein.
Section 5.13Matching Funds. Any matching funds as shown on Page 1 of the Grant Agreement
that are required to be obtained and supplied by the Public Entity must either be in the form of (i) cash
monies, (ii) legally binding commitments for money, or (iii) equivalent funds or contributions, including
equity, which have been or will be used to pay for the Project. The Public Entity shall supply to MnDOT
whatever documentation MnDOT may request to substantiate the availability and source of any matching
funds.
Section 5.14Sources and Uses of Funds. The Public Entity represents to MnDOT and the
Commissioner that the Sources and Uses of Funds Schedule attached asExhibit A accurately shows the
total cost of the Project and all of the funds that are available for the completion of the Project. The Public
Entity will supply any other information and documentation that MnDOT or the Commissioner may request
to support or explain any of the information contained in the Sources and Uses of Funds Schedule. If any
of the funds shown in the Sources and Uses of Funds Schedule have conditions precedent to the release of
such funds, the Public Entity must provide to MnDOT a detailed description of such conditions and what
is being done to satisfy such conditions.
Section 5.15Project Completion Schedule. The Public Entity represents to MnDOT and the
Commissioner that the Project Completion Schedule attached asExhibit B correctly and accurately sets
forth the projected schedule for the completion of the Project.
Section 5.16Third-Party Beneficiary.The Governmental Program will benefit the State of
Minnesota and the provisions and requirements contained herein are for the benefit of both the State Entity
and the State of Minnesota. Therefore, the State of Minnesota, by and through its Commissioner of MMB,
is and shall be a third-party beneficiary of this Agreement.
Section 5.17Public Entity Tasks. Any tasks that the Agreement imposes upon the Public Entity
may be performed by such other entity as the Public Entity may select or designate, provided that the failure
of such other entity to perform said tasks shall be deemed to be a failure to perform by the Public Entity.
Section 5.18Data Practices.The Public Entity agrees with respect to any data that it possesses
regarding the G.O. Grant or the Project to comply with all of the provisions and restrictions contained in
the Minnesota Government Data Practices Act contained in Minnesota Statutes Chapter 13, as such may
subsequently be amended or replaced from time to time.
Section 5.19Non-Discrimination.The Public Entity agrees to not engage in discriminatory
employment practices regarding the Project and it shall fully comply with all of the provisions contained in
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Minnesota Statutes Chapters 363A and 181, as such may subsequently be amended or replaced from time
to time.
Section 5.20Worker’s Compensation.The Public Entity agrees to comply with all of the provisions
relating to worker’s compensation contained in Minn. Stat. Secs. 176.181 subd. 2 and 176.182, as they may
be amended or replaced from time to time with respect to the Project.
Section 5.21Antitrust Claims.The Public Entity hereby assigns to MnDOT and the Commissioner
of MMB all claims it may have for over charges as to goods or services provided with respect to the Project
that arise under the antitrust laws of the State of Minnesota or of the United States of America.
Section 5.22Prevailing Wages.The Public Entity agrees to comply with all of the applicable
provisions contained in Minnesota Statutes Chapter 177, and specifically those provisions contained in
Minn. Stat.§. 177.41 through 177.435 as they may be amended or replaced from time to time with respect
to the Project. By agreeing to this provision, the Public Entity is not acknowledging or agreeing that the
cited provisions apply to the Project.
Section 5.23Entire Agreement.The Agreement and all of the exhibits attached thereto embody the
entire agreement between the Public Entity and MnDOT, and there are no other agreements, either oral or
written, between the Public Entity and MnDOT on the subject matter hereof.
Section 5.24E-Verification.The Public Entity agrees and acknowledges that it is aware of
Minn.Stat. § 16C.075 regarding e-verification of employment of all newly hired employees to confirm that
such employees are legally entitled to work in the United States, and that it will, if and when applicable,
fully comply with such order.
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CityHall
venue
WhiteBearA
Lake
CityProject16-18
GladstonePhase3
W
FrostAvenue
EnglishStreet
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CITY COUNCILSTAFF REPORT
Meeting Date April 22, 2019
REPORT TO:
City Council
Melinda Coleman, City Manager
REPORT FROM:
Mike Funk, Assistant City Manager/HR Director
PRESENTER:Mike Funk, Assistant City Manager/HR Director
AGENDA ITEM:
City Manager Annual Performance Evaluation
a.Summarize Conclusions of the City Manager Performance Evaluation
b.Third Amendment to City Manager Employment Agreement
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The purpose of this agenda item is to summarize conclusions of the City Manager Performance
Review from the closed session held during the last regular review council meeting/workshop and
to amend the City Manager Employment Agreement.
Recommended Action:
The City Council shall consider the recommended action for the following two items:
a.No action is required; however to comply with Minnesota State Statute 13D.05 subd. 3a it is
recommended Mayor Abrams verbally summarize the conclusions regarding City Manager
Coleman’s performance evaluation from the Monday, April 22 closed session held during
the regular meeting of the City Council workshop.
b.Motion to approve the Third Amendment to the City Manager Employment Agreement and
authorize the Mayor and Assistant City Manager/HR Director to execute said Amendment on
behalf of the City.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $8,215
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Financial SustainabilityIntegrated CommunicationTargeted Redevelopment
Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt.
N/A
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Background
The Legislature authorized governing bodies to close meetings to discuss personnel data about
public employees, including performance evaluations, subject to certain limitations. However, the
Legislature also clearly required that once a public body completed its closed-meeting evaluation of
an employee subject to its authority, the body must, at its next public meeting, summarize its
conclusions regarding the evaluation
At the regular Council workshop on Monday, April 22, 2019, the City Council held a closed session
to discuss the performance for City Manager Coleman during the evaluation period of February 6,
2018 through February 5, 2019. Minnesota State Statute 13D.05 subd. 3a requires the public body
to summarize its conclusions regarding the evaluation of City Manager Coleman at its next open
meeting. Therefore, it is recommended Mayor Abrams summarize the conclusions from the closed
session.
The Department of Administration has rendered numerous opinions about what constitutes
“summary” in terms of complying with state law. In short, the Commissioner has repeatedly opined
that each salient point of the evaluation should be summarized so that the public is able to best
understand the performance of the employee in question, whether that performance is good, bad,
or indifferent. \[Advisory Opinion 15-002\]
The second part of this agenda item addresses the compensation package for City Manager
Coleman. Section 4 of the Employment Agreement between Ms. Coleman and the City of
Maplewood states, “The city agrees to increase Coleman’s salary and/or other financial benefits in
such amounts and to such extent as the City Council may determine is desirable on the basis of an
th
annual salary review. Adjustments are to be made on her anniversary date of February 6of each
calendar year…”
The Development Committee of Mayor Abrams and Council Member Smith have met with City
Manager Coleman to review the evaluation forms submitted by City Council and Staff. The
Development Committee also requested the Assistant City Manager/Human Resource Director to
conduct a compensation survey for this position. The Development Committee has reviewed
survey data, has had discussions with the City Manager, and is recommending the following
adjustments to the City Manager’s employment agreement:
1.Total compensation would increase by 5% (3% relates to market and 2% for merit). The
proposal eliminates the car allowance and deferred compensation and recognizes these
past contributions as base salary.
2018/Current Proposed Change
Base Salary $149,350 $172,526
Car $6,000 $0
Deferred Comp $8,961 $0
Total Comp $164,311 $172,526
(5%)
*Note: On January 1, 2019, all union and non-union employees received a 3.0% general
wage adjustment.
**Note: Under the current law, statutory and home rule charter city employees may be paid
110 percent of the governor’s salary. Adjustments are made annually based on the
Consumer Price Index. Effective Jan. 1, 2019, the compensation limit is $175,621.
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2.Modify contract language that allows for an annual market adjustment – which would mirror
the same annual wage adjustment provided to all other union and non-union employees. It
has been the city’s past practice and is generally customary to provide the City Manager
with an annual wage adjustment, therefore the proposed language for consideration:
“During the course of this agreement, the City Manager will receive the same general wage
adjustment in salary that is provided to all other full-time, FLSA exempt employees. In
addition to the general wage adjustment, the City Manager is eligible for a merit based
increase based on job performance. Merit based increases are not automatic and will be
determined annually by the City Council during the annual performance
evaluation. Adjustments to other financial benefits may be discussed and negotiated during
the annual performance evaluation.”
Attachments
1.Employment Agreement
2.First Amendment to Employment Agreement
3.Second Amendment to Employment Agreement
4.Third Amendment to Employment Agreement
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