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Home My WebLink About2019-04-08 City Council Meeting Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday,April 8, 2019 City Hall, Council Chambers Meeting No.07-19 A.CALL TO ORDER B.PLEDGE OF ALLEGIANCE C.ROLL CALL D.APPROVAL OF AGENDA E.APPROVALOF MINUTES 1.March 25, 2019City Council Workshop Minutes 2.March 25, 2019City Council Meeting Minutes F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update 2.Council Presentations G.CONSENT AGENDA–Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1.Approval of Claims 2.Off-Sale Intoxicating Liquor License for Maplewood Liquor, 2950 White Bear Avenue North, Suite 2 3.Waterfest Sponsorship 4.May 11, 2019 Spring Clean Up Event 5.Purchase of Road Salt for the 2019-2020 Winter Season 6.Renewal of Contract with Human ResourceAttorney 7.Purchase of Mobile Heavy Truck Lift System H.PUBLIC HEARINGS–If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.Ferndale-IvyArea Street Improvements, City Project 18-01 a.Resolution Approving Plans and Specifications and Advertising for Bids b.Resolution Ordering Preparation of Assessment Roll 2.Mailand-Crestview ForestArea Pavement Rehabilitation, City Project 18-27 a.Resolution Approving Plans and Specifications and Advertising for Bids b.Resolution Ordering Preparation of Assessment Roll 3.Myth Public Safety Review K.AWARD OF BIDS None L.ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings -elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other councilmembers or citizens -unless specifically taskedby your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of councilmembers, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCILWORKSHOP 5:15 P.M. Monday, March 25, 2019 Council Chambers, City Hall A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at5:15 p.m.byMayor Abrams B.ROLL CALL Marylee Abrams,MayorPresent Kathleen Juenemann, CouncilmemberPresent William Knutson, CouncilmemberPresent Sylvia Neblett, CouncilmemberPresent Bryan Smith,CouncilmemberPresent C.APPROVAL OF AGENDA Councilmember Juenemann moved to approve the agenda as submitted. Seconded by CouncilmemberNeblettAyes – All The motion passed. D.UNFINISHED BUSINESS None E.NEW BUSINESS 1.Public Safety Department Update Public Safety Director Nadeau addressed the council to give the presentation on the police department’s strategic plan. Sergeant Bierdeman and Sergeant Busack addressed the council to give additional information on the police department’s strategic plan. Fire Chief Lukin and EMS Chief Mondor addressed the council to give the presentation on the fire department’s strategic plan. 2.Commission & Board Interviews City Manager Colman introduced the report. The following individuals wereinterviewed by the council for the Environmental & Natural Resources Commission: Joe Gould The following individuals were interviewed by the council for the Housing & Economic Development Commission: Scott Creer Darryl Henchen March 25, 2019 1 City Council Workshop Minutes Packet Page Number 1 of 119 E1 Deidre Jackson Grace Moua The following individual withdrew their application for the Environmental & Natural Resources Commission: Jason DeMoe The following individual withdrew their application for the Housing & Economic Development Commission: Robert Bresin F.ADJOURNMENT Mayor Abramsadjourned the meeting at 6:45 p.m. March 25, 2019 2 City Council Workshop Minutes Packet Page Number 2 of 119 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday,March 25, 2019 City Hall, Council Chambers Meeting No. 06-19 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at7:04 p.m. byMayor Abrams. Mayor Abrams shared a story of a water rescue of an elderly couple from their home. Mayor Abrams called on Public Works Director Love to explain what is happeningwith potholes and how the city is addressing them. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Marylee Abrams, MayorPresent Kathleen Juenemann, CouncilmemberPresent William Knutson, CouncilmemberPresent Sylvia Neblett, CouncilmemberPresent Bryan Smith, CouncilmemberPresent D.APPROVAL OF AGENDA The following items were added to the agenda under Council Presentations: T21 Meeting Tree Program Rice-Larpenteur CouncilmemberKnutson moved to approve the agenda as amended. Seconded by CouncilmemberSmithAyes – All The motion passed. E.APPROVAL OF MINUTES 1.Approval of March 11, 2019 City Council WorkshopMinutes Councilmember Juenemann moved to approve the March 11, 2019City Council Workshop Minutesas submitted. Seconded by CouncilmemberNeblettAyes – All The motion passed. March 25, 2019 1 City Council Meeting Minutes Packet Page Number 3 of 119 E2 2.Approval of March 11, 2019City Council Meeting Minutes Councilmember Neblett moved to approve the March 11, 2019City Council Meeting Minutesas submitted. Seconded by CouncilmemberKnutsonAyes – All The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City Manager Coleman gave anupdate to the council calendar; reviewed other topics of concern or interest requested by councilmembers; and gave an overview of upcoming events in the community. 2.Council Presentations T21 Meeting Councilmember Neblett report on the Girl Scout meeting at the Harambee Elementary School she attended where Tobacco 21 was discussed. Tree Program Mayor Abrams reported on the citywidetree sale that started on March 18 for Maplewood residents. Rice-Larpenteur Mayor Abramsreported on the Rice-Larpenteur meeting she attended and a fashion show that will be taking place at the thrift store in that area. 3.Resolution for Commission Appointments Mayor Abramsreported on the results of the interviews for commission appointments. Councilmember Juenemann moved to approve the resolution to appoint the candidates to a commission or board. Resolution19-03-1667 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who the Maplewood City Council has reviewed, to be appointed to the following commission or board: Environmental &Natural Resources Commission (one opening) March 25, 2019 2 City Council Meeting Minutes Packet Page Number 4 of 119 E2 Joe Gouldterm expires September 30, 2021 Housing & Economic Development Commission (one opening) Darryl Henchenterm expires September 30, 2021 Seconded by CouncilmemberNeblettAyes – All The motion passed. 4.Resolution of Appreciation for John Donofrio, Planning Commission City Manager Coleman gave the staff report. Councilmember Knutson read the resolution. CouncilmemberKnutson moved to approve the resolution of appreciation for Planning Commission member John Donofrio. Resolution19-03-1668 RESOLUTION OF APPRECIATION WHEREAS, John Donofrio has been a member of the Maplewood Planning Commission since February 11, 2013 and has served faithfully in that capacity until November 20, 2018; and WHEREAS, the Planning Commission and the City Council has appreciated John’s experience, insights and good judgment; and WHEREAS, John has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, John has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that John Donofrio is hereby extended our gratitude and appreciation for his dedicated service. Seconded by Councilmember JuenemannAyes – All The motion passed. 5.Resolution of Appreciation for Ryan Ries, Environmental and Natural Resources Commission City Manager Coleman gave the report. Councilmember Juenemann read the resolution. Councilmember Juenemann moved to approve the resolution of Appreciation for Ryan Ries, Environmental and Natural Resources Commission. March 25, 2019 3 City Council Meeting Minutes Packet Page Number 5 of 119 E2 Resolution 19-03-1669 RESOLUTION OFAPPRECIATION WHEREAS, Ryan Ries has been a member of the Maplewood Environmental and Natural Resources Commission for three years, serving from August 20, 2015 to September 30, 2018. Mr. Ries has served faithfully in those capacities; and WHEREAS, the Environmental and Natural Resources Commission and City Council have appreciated his experience, insights and good judgment; and WHEREAS, Mr. Ries has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Mr. Ries has shown dedication to his duties and has consistently contributed his leadership and efforts for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Ryan Ries is hereby extended our gratitude and appreciation for his dedicated service. Seconded by Councilmember KnutsonAyes – All The motion passed. 6.Parks & Recreation Commission 2018 Annual Report City Manager Coleman introduced the item. Parks & Recreation Commission Chair Dorothy Molstad gave the annual report. Councilmember Juenemann moved to approve the 2018 Parks and Recreation Commission Annual Report. Seconded by Councilmember SmithAyes – All The motion passed. 7.City Attorney 2018 Annual Report City Manager Coleman introduced the report. City Attorney Batty gave the report. Councilmember Juenemann moved to approve the 2018 city attorney annual report of Ron Batty from Kennedy & Graven. Seconded by Councilmember SmithAyes – All The motion passed. 8.Intranet Overview City Manager Coleman introduced the item. Communications Manager Sheeran gave the presentation. March 25, 2019 4 City Council Meeting Minutes Packet Page Number 6 of 119 E2 G.CONSENT AGENDA Agenda items G7, G8 and G9 were highlighted. Councilmember Juenemann moved to approve agenda items G1-G9. Seconded by CouncilmemberNeblettAyes – All The motion passed. 1.Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 454,899.46 Checks #103327 thru #103361 dated 03/04/19 thru 03/12/19 $ 415,769.81 Disbursements via debits to checking account dated 03/04/19 thru 03/08/19 $ 654,050.77 Checks # 103362 thru #103388 dated 03/13/19 thru 03/19/19 $ 578,238.49 Disbursements via debits to checking account dated 03/11/19 thru 03/15/19 $ 2,102,958.53 Total Accounts Payable PAYROLL $ 608,786.84 Payroll Checks and Direct Deposits dated 03/08/19 $ 2,719.76 Payroll Deduction check # 99103676 thru # 99103679 dated 03/08/19 $ 611,506.60 Total Payroll $ 2,714,465.13 GRAND TOTAL Seconded by Councilmember NeblettAyes – All The motion passed. 2.Budgeted Debt Service Transfers for 2019 CouncilmemberJuenemann moved to approve the budgeted debt service transfers dated 3/25/2019 and authorize the Finance Director to make the necessary accounting entries. March 25, 2019 5 City Council Meeting Minutes Packet Page Number 7 of 119 E2 Seconded by Councilmember NeblettAyes – All The motion passed. 3.2019-2020 Collective Bargaining Agreement with AFSCME Councilmember Juenemann moved to approve the 2019 and 2020 Collective Bargaining Agreement between the City of Maplewood and AFSCME; and authorize the Mayor and City Manager to execute the contract on behalf of the City. Seconded by Councilmember NeblettAyes – All The motion passed. 4.Resolution of Adoption of the Ramsey County Multi-Hazard Mitigation Plan Councilmember Juenemann moved to approve the resolution to adopt the Ramsey County Multi-Hazard Mitigation Plan. Resolution 19-03-1670 RESOLUTION OF THE CITY OF MAPLEWOOD ADOPTION OF THE RAMSEY COUNTY MULTI-HAZARD MITIGATION PLAN WHEREAS, the City of Maplewood has participated in the hazard mitigation planning process as established under the Disaster Mitigation Act of 2000, and WHEREAS, the Act establishes a framework for the development of a multi- jurisdictional County Hazard Mitigation Plan; and WHEREAS, the Act as part of the planning process requires public involvement and local coordination among neighboring local units of government and businesses; and WHEREAS, the Ramsey County Multi-Hazard Mitigation Plan includes a risk assessment including past hazards, hazards that threaten Ramsey County, an estimate of structures at risk, a general description of land uses and development trends; and WHEREAS, the Ramsey County Multi-Hazard Mitigation Plan includes a mitigation strategy including goals and objectives and an action plan identifying specific mitigation projects and costs; and WHEREAS, the Ramsey County Multi-Hazard Mitigation Plan includes a maintenance or implementation process including plan updates, integration of the plan into other planning documents and how Ramsey County will maintain public participation and coordination; and WHEREAS, the Plan has been shared with the Minnesota Division of Homeland Security and Emergency Management and the Federal Emergency Management Agency for review and comment; and March 25, 2019 6 City Council Meeting Minutes Packet Page Number 8 of 119 E2 WHEREAS, the Ramsey County Multi-Hazard Mitigation Plan will make the county and participating jurisdictions eligible to receive FEMA hazard mitigation assistance grants; and WHEREAS, this is a multi-jurisdictional Plan and cities that participated in the planning process may choose to also adopt the County Plan. NOW THEREFORE BE IT RESOLVED that the City of Maplewood supports the hazard mitigation planning effort and wishes to adopt the Ramsey County Multi-Hazard Mitigation Plan. Seconded by Councilmember NeblettAyes – All The motion passed. 5.Authorize Ramsey County to Perform 2019 Street Striping Councilmember Juenemann moved to approve to authorize Ramsey County Public Works to perform City pavement striping needs, in an amount estimated at $28,000. Seconded by Councilmember NeblettAyes – All The motion passed. 6.Authorize Bituminous Material Purchase for 2019 Season Councilmember Juenemann moved to approve to authorize the Street Superintendent to purchase bituminous materials in an amount up to $80,000 for 2019 street maintenance activities. Seconded by Councilmember NeblettAyes – All The motion passed. 7.Resolution Accepting Donation from St. Paul Area Association of REALTORS® (SPAAR) Diana Allan with SPAAR address the council to report on the donation. CouncilmemberJuenemann moved to approve the resolution accepting a donation in the amount of $2,000.00 from SPAAR to be used for a bench and arbor at the Edgerton Community Garden, as well as a Little Free Library, and authorize the finance director to make the appropriate budget adjustments. Resolution 19-03-1671 ACCEPTANCE OF DONATION WHEREAS the City of Maplewood and the Parks and Recreation Department has received a donation of $2000.00 from St. Paul Area Association of REALTORS® to cover the costs for a bench, plaque, and arbor at Edgerton Community Garden, as well March 25, 2019 7 City Council Meeting Minutes Packet Page Number 9 of 119 E2 as a Little Free Library. NOW, THEREFORE, BEIT RESOLVED by the Maplewood City Council that: 1.The donation is accepted and acknowledged with gratitude; and 2.The donation will be appropriated for the Parks and Recreation Department as designated; and 3.The appropriate budget adjustments be made. Seconded by Councilmember NeblettAyes – All The motion passed. 8.Memorandum of Agreement with Urban Roots to Establish Native Seed Plots at Harvest Park Councilmember Juenemann moved to approve the Memorandum of Agreement with Urban Roots to establish native seed plots at Harvest Park. Seconded by Councilmember NeblettAyes – All The motion passed. 9.Wakefield Park Community Building Rental Fees and Policies Councilmember Juenemann movedto approve the Wakefield Park Community Building Fees and Policies. Seconded by CouncilmemberNeblett Ayes – All The motion passed. H.PUBLIC HEARINGS 1.Ordinance Amendment to Require Abandoned Signs to be Removed a.Public Hearing 7:00 pm b.Ordinance Amending Sign Regulations of Zoning Chapter c.Resolution Authorizing Publication of Ordinance by Title and Summary (4 votes) City Manager Coleman introduced the item. Economic Development Coordinator Martin gave the report. Mayor Abrams opened the public hearing. The following people spoke: 1. Kevin Berglund, Maplewood resident Mayor Abrams closed the public hearing. Councilmember Juenemann moved to approve the amendment to the sign regulations of the zoning chapter of the city code to require removal of abandoned signs. March 25, 2019 8 City Council Meeting Minutes Packet Page Number 10 of 119 E2 Ordinance 1000 AN ORDINANCE AMENDING SIGN REGULATIONS OF ZONING CHAPTER OF CITY CODE The Maplewood City Council approved the following revision to the Maplewood Code of Ordinances. Section 1. Section 44-733 of the Maplewood Code of Ordinances (Sign Regulations – Definitions) is hereby amended as follows: Abandoned sign means a sign or sign structure that is located on a building or property that has been vacant or unoccupied for a period of three months or more or a sign which pertains to a time, event, or purpose that no longer applies. Signs applicable to a business temporarily suspended because of a change in ownership or management of such business shall not be deemed abandoned unless the property remains vacant for a period of six months. Section 2. Section 44-736 of the Maplewood Code of Ordinances (Enforcement Procedures) is hereby amended as follows: (a)Permanent signs. The city shall send a notice to the owner of any permanent sign in violation of the provisions of this article. The notice shall require that the owner correct all ordinance violations. If the sign is not a safety hazard, the city shall allow 30 days for the owner to correct the violation. If the sign is a safety hazard the city shall take immediate action to end the hazard. (b)Temporary signs. The city shall send a notice to the owner of all other illegal temporary signs and allow seven days for the owner to correct all ordinance violations or remove the sign. (c)Abandoned signs. The city shall send notice to the owner of the property on which exists any abandoned sign in violation of the provisions of this article. The notice shall require that the owner correct all ordinance violations. If the sign is not a safety hazard, the city shall allow 30 days for the owner to correct the violation. If the sign is a safety hazard the city shall take immediate action to end the hazard. (d)Removal of signs. If the sign owner does not obey the city’s orders, the city may remove or alter the sign at the owner’s expense under the procedures of sections 18-36 through 18-38 (notice to abate). The city may remove illegal signs on a public right-of-way without notice. If the city removes a sign the city may sell or dispose of it if the owner does not reclaim the sign and pay any removal costs within 30 days of the sign’s removal. Section3. Section 44-737 of the Maplewood Code of Ordinances (Prohibited Signs) is hereby amended as follows: (k)Abandoned Signs Section 4. Section 44-740 of the Maplewood Code of Ordinances (General March 25, 2019 9 City Council Meeting Minutes Packet Page Number 11 of 119 E2 Regulations and Standards) is hereby amended as follows: (5) Abandoned signs. An abandoned sign is prohibited and shall be removed by the owner of the premises by removing the sign face, painting the sign face a neutral color or installing blank sign face panels. The inner components of the sign must not be exposed. If the sign face is not re-used after one (1) year, the remaining sign structure must be removed unless the community development director grants an extension subject to the owner submitting a statement of intent and a reasonable time line for re- use of the sign structure. (6)Licensing. All contractors installing permanent or temporary portable signs must first obtain a contractor's license prior to issuance of a sign permit or installation of a permanent or temporary portable sign as defined in the city contractor and subcontractor ordinance (article VI). Section 5. This ordinance shall take effect after the approval by the city council and publishing in the official newspaper. Seconded by Councilmember SmithAyes – Mayor Abrams, Council Members Juenemann, Smith and Knutson Nays – Councilmember Neblett The motion passed. Councilmember Juenemann moved to approve the resolution authorizing the publication of ordinance by title and summary. Resolution 19-03-1672 ABANDONED SIGNS ORDINANCE SUMMARY AUTHORIZING PUBLICATION OF ORDINANCE NO. 1000 BY TITLE AND SUMMARY WHEREAS, the City of Maplewood (the “City”) is a municipal corporation organized and existing under the laws of Minnesota; and WHEREAS, the City Council of the City of Maplewood has adopted Ordinance No. 1000, which create or amend city code to require the removal of abandoned signs; and WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is 2 pages in length; and WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent and effect of the ordinances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood that the City Clerk shall cause the following summary of Ordinance No. 1000 to be published in the official newspaper in lieu of the entire ordinance: March 25, 2019 10 City Council Meeting Minutes Packet Page Number 12 of 119 E2 Public Notice The City Council of the City of Maplewood has adopted Ordinance No. 1000,which create or amend city code to require abandoned signs to be removed. A summary of the ordinance follows: Ordinance No. 1000 An Ordinance Requiring Removal of Abandoned Signs 1.Require the removal of abandoned signs within the city. 2.An abandoned sign shall be defined as a sign structure that is located on a building or property that has been vacant or unoccupied for a period of three months or more or a sign which pertains to a time, event, or purpose that no longer applies. Signs applicable to a business temporarily suspended because of a change in ownership or management of such business shall not be deemed abandoned unless the property remains vacant for a period of six months. 3.An abandoned sign is prohibited and shall be removed by the owner of the premises by removing the sign face, painting the sign face a neutral color or installing blank sign face panels. The inner components of the sign must not be exposed. If the sign face is not re-used after one (1) year, the remaining sign structure must be removed unless the community development director grants an extension subject to the owner submitting a statement of intent and a reasonable time line for re-use of the sign structure. BE IT FURTHER RESOLVED by the City Council of the City of Maplewood that the City Clerk keep a copy of the ordinance in her office at city hall for public inspection and that she post a full copy of the ordinance in a public place within the city. Seconded by Councilmember SmithAyes – Mayor Abrams, Council Members Juenemann, Smith and Knutson Nays – Councilmember Neblett The motion passed. 2.Ordinance Amendment to Require Developer Open House Meeting a.Public Hearing b.Ordinance Amending Subdivisions and Zoning Chapters c.Resolution Authorizing Publication of Ordinance by Title and Summary (4 votes) City Manager Coleman introduced the item. Economic Development Coordinator Martin gave the report. Mayor Abrams opened the public hearing. The following people spoke: 1. Kevin Berglund, Maplewood resident March 25, 2019 11 City Council Meeting Minutes Packet Page Number 13 of 119 E2 Mayor Abramsclosed the public hearing. Councilmember Juenemann moved to deny to amend the subdivisions and zoning chapters of the city code to require developer open house meetings for major land use development. Seconded by Councilmember SmithAyes – All The motion passed. I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.Wetland Buffer Variance Resolution for an Addition to a Single Family Home, 1603 Mary Street North Environmental Planner Finwall gave the report. Ann Rivard, homeowner addressed the council to giveadditional information. Ann Palzer, Environmental & Natural Resource Commissioner gave the ENR report. Lue Yang, Planning Commissioner gave the PC report. Councilmember Smith moved to approve the resolution approving the wetland buffer variance and buffer mitigation strategies for an addition to the single family home at 1603 Mary Street North. Resolution19-03-1674 VARIANCE RESOLUTION WHEREAS, Ann Rivard applied for a variance from the wetland ordinance. WHEREAS, this variance applies to the property located at 1603 Mary Street North, Maplewood, MN. The property identification number is 24-29-22-21-0073. The legal description is Lot 13, Block 2, Caves Junek Park. WHEREAS, Section 12-310 of the City’s ordinances (Wetlands and Streams) requires a 75 foot wetland buffer adjacent to a Manage B wetland. WHEREAS, the applicant is proposing to construct a 252 square foot four season porch addition on the west side of her house. The addition will come within 32 feet of the Manage B wetland, requiring a 43-foot wetland buffer variance. WHEREAS, the history of this variance is as follows: 1.On January 23, 2019, the Environmental and Natural Resources Commission reviewed the wetland buffer variance and mitigation strategies and recommended approval of the wetland buffer variance to the City Council. 2.On March 19, 2019, the Planning Commission held a public hearing to review March 25, 2019 12 City Council Meeting Minutes Packet Page Number 14 of 119 E2 this proposal. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The Planning Commission gave everyone at the hearing a chance to speak and present written statements. The Planning Commission recommended approval of the wetland buffer variance to the City Council. 3.The City Council held a public meeting on March 25, 2019 to review this proposal. The City Council considered the report and recommendations of the city staff, the Environmental and Natural Resources Commission, and the Planning Commission. NOW, THEREFORE, BE IT RESOLVED that the City Council approved the above-described variance based on the following reasons: 1.Strict enforcement of the ordinance would cause the applicant practical difficulties because complying with the wetland buffer requirement stipulated by the ordinance would prohibit the construction of an addition to the back of the house. The addition will not alter the character of the neighborhood, will help create a more livable home, and allow the applicant a reasonable use of her pre- existing nonconforming property. 2.Approval of the wetland buffer variance will include mitigation strategies to reduce the impacts to the wetland. This includes the planting of native plants along the edge of the wetland. 3.Approval would meet the spirit and intent of the ordinance with the construction of a four season porch addition on a lot that is zoned residential and designated residential in the City’s comprehensive plan. Approval of the wetland buffer variance shall be subject to the following: 1.Prior to issuance of a building permit for the four season porch addition at 1603 Mary Street North the applicant must submit: a.Planting plan for the restoration of the wetland buffer. The plan should be prepared by a person with native plant experience and include: 1)Minimum 252 square foot in area, at least 5 feet in width, wetland buffer restoration of native vegetation (i.e., 10 feet widex 25 feet long or 5 feet wide by 50 feet long). 2) Wetland buffer restoration must be located directly behind the addition in one of two areas: a)Along the east edge of the rock bed, within the mowed grass area. b) With the rock bed, removing the rock and planting native vegetation in their place. 3)Wetland buffer restoration must be planted with Minnesota native March 25, 2019 13 City Council Meeting Minutes Packet Page Number 15 of 119 E2 plants (not seed) in a mulch bed. Plants should be prairie flowers and grasses. Or, alternatively, the applicant can plant native shrubs in a mulch bed. However, the size of the planting shall be doubled to 504 square feet in area if native shrubs are used. b.A cash escrow or letter of credit to cover 150 percent of estimated cost of the wetland buffer mitigation. Prior to release of the wetland buffer mitigation surety, the wetland buffer native plantings must be established. Seconded by Councilmember KnutsonAyes – All The motion passed. 2.Wetland Buffer Variance Resolution for a New Single Family Home, 2657 Geranium Avenue East Environmental Planner Finwall gave the report. Ann Palzer, Environmental & Natural Resource Commissioner gave the ENR report. Lue Yang, Planning Commissioner gave the PC report. TimThone,owner of Thone Builders,addressed and answered questions of the council. Councilmember Juenemann moved to approve the resolution approving the wetland buffer variance and buffer mitigation strategies for a new single family home on Parcel C of the subdivided 2657 Geranium Avenue property adding a condition to the resolution regarding the grading and drainage issues to be settled by city staff and the developer. Resolution19-03-1675 VARIANCE RESOLUTION WHEREAS, Ben Thone applied for a variance from the wetland ordinance. WHEREAS, this variance applies to the property located at 2657 Geranium Avenue, Maplewood, MN. The property identification number prior to subdivision is 25- 29-22-11-0018. The legal description prior to subdivision is Lots 17 through Lot 19, Block 6, Midvale Acres No. 2. The legal description after subdivision is that part of Lots 17, 18 and 19, Block 6, Midvale Acres No. 2, Ramsey County, Minnesota lying East of the West 150.00 feet thereof. WHEREAS, Section 12-310 of the City’s ordinances (Wetlandsand Streams) requires a 50 foot wetland buffer adjacent to a Manage C wetland. WHEREAS, the applicant is proposing to construct a new single family home on the new lot. Grading for the new home will come within 30 feet of the Manage C wetland, requiringa 20 foot wetland buffer variance. WHEREAS, the history of this variance is as follows: 1.On January 23, 2019, the Environmental and Natural Resources Commission reviewed the wetland buffer variance and mitigation strategies and recommended approval ofthe wetland buffer variance to the City Council. March 25, 2019 14 City Council Meeting Minutes Packet Page Number 16 of 119 E2 2.On March 19, 2019, the Planning Commission held a public hearing to review this proposal. City staff published a notice in the paper and sent notices to the surrounding property owners as required bylaw. The Planning Commission gave everyone at the hearing a chance to speak and present written statements. The Planning Commission recommended approval of the wetland buffer variance to the City Council. 3.The City Council held a public meeting on March 25, 2019, to review this proposal. The City Council considered the report and recommendations of the city staff, the Planning Commission, and the Environmental and Natural Resources Commission. NOW, THEREFORE, BE IT RESOLVED that the City Council approved the above-described variance based on the following reasons: 1.Strict enforcement of the ordinance would cause the applicant practical difficulties because complying with the wetland buffer would not allow for a family-friendly back yard for the new single family home. The single family home will not alter the character of the neighborhood. 2.Approval of the wetland buffer variance will include mitigation strategies to reduce the impacts to the wetland. This includes the planting of native plants along the edge of the wetland. 3.Approval would meet the spirit and intent of the ordinance with the construction of a single family home on a lot that is zoned residential and designated residential in the City’s comprehensive plan. Approval of the wetland buffer variance shall be subject to the following: 1.Wetland Buffer Sign Plan: a.Prior to issuance of a grading permit the applicant must submit a wetland buffer sign plan that shows the location of at least four signs installed along the buffer on Parcel B and C. b.Wetland buffer signs will indicate no mowing, cutting, grading, or building is allowed in the buffer. c. Applicant will survey sign locations along wetland buffer prior to installation. 2.Wetland Restoration: a. Prior to issuance of a grading permit the applicant must submit a wetland buffer restoration plan as follows: 1) Buffer restoration area to be a minimum 1,622 square feet in area, located on the north side of the grading limits on Parcel C. 2)Buffer restoration area must be planted with Minnesota native plants (not seed) in a mulch bed. March 25, 2019 15 City Council Meeting Minutes Packet Page Number 17 of 119 E2 3.Tree Preservation Plan: a.The applicant will submit a tree preservation plan as follows: 1)Location, size, species of all significant trees on Parcels B and C. 2)Grading limits and tree removal for Parcels B and C. 3)Landscape plan showing all required replacement trees per City code. 4.Grading and Drainage a.Prior to issuance of a lot split for 2657 the applicant must submit a survey which shows the location of the wetland outlet and easements for that outlet. b.Prior to issuance of a grading permit the applicant must submit a grading and drainage plan that reflects no flooding will occur on the new lots and surrounding properties. 5.A cash escrow or letter of credit to cover 150 percent of estimated cost of the wetland buffer signs, native wetland buffer plantings, and any tree required tree replacement. Prior to release of the escrow, the wetland buffer signs must be installed, native plantings must be planted and established, and all required replacement trees planted with at least a one-year warranty on tree replacement. Seconded by Councilmember NeblettAyes – All The motion passed. K.AWARD OF BIDS None L.ADJOURNMENT Public Works Director Love reported on the water drainage issue on County Road B under 35E. Mayor Abrams adjourned the meeting at9:18 p.m. March 25, 2019 16 City Council Meeting Minutes Packet Page Number 18 of 119 F1a Packet Page Number 19 of 119 F1a Packet Page Number 20 of 119 G1 MEMORANDUM Melinda Coleman, City Manager TO: Ellen Paulseth, Finance Director FROM: April 2, 2019 DATE: Approval of Claims SUBJECT: Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $570,257.08Checks #103389 thru #103430 dated 03/21/19 thru 03/26/19 $310,964.32Disbursements via debits to checking account dated 03/18/19 thru 03/22/19 $330,646.65Checks # 103431 thru #103463 dated 04/02/19 $2,040,990.66Disbursements via debits to checking account dated 03/25/19 thru 03/29/19 $3,252,858.71Total Accounts Payable PAYROLL $579,072.26Payroll Checks and Direct Deposits dated 03/22/19 $3,435.46Payroll Deduction check # 99103691 thru # 99103695 dated 03/22/19 $582,507.72Total Payroll $3,835,366.43GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments Packet Page Number 21 of 119 G1, Attachments Check Register City of Maplewood 03/21/2019 CheckDateVendorDescriptionAmount 10338903/21/201906010CHOPPER CITY SPORTS2 POLARIS RANGERS46,448.30 10339003/26/201905114BOLTON & MENK, INC.PROJ 16-25 STERLING ST BRIDGE5,594.50 10339103/26/201900211BRAUN INTERTEC CORP.1964 ENGLISH CCP PREP/REG LIAISON SRV2,037.50 10339203/26/201900283CENTURY COLLEGEAHA TRAINING SITE MEMBERSHIP150.00 10339303/26/201905353MANSFIELD OIL CODIESEL FUEL EMERGENCY NEED PW6,130.39 10339403/26/201900985METROPOLITAN COUNCILWASTEWATER - APRIL292,220.83 03/26/2019PAETEC/WINDSTREAM 10339501819LOCAL PHONE SERVICE 02/15 - 03/14700.95 03/26/2019PETERSON COUNSELING/CONSULTING 10339605670HEALTH CHECK IN'S 2/28 3/51,400.00 03/26/2019RAMSEY COUNTY-PROP REC & REV 10339701337911 DISPATCH SERVICES - FEBRUARY33,192.96 03/26/2019RAMSEY COUNTY-PROP REC & REV 01337CAD SERVICES - FEBRUARY6,803.43 03/26/2019RAMSEY COUNTY-PROP REC & REV 01337FLEET SUPPORT FEES - FEBRUARY589.68 03/26/2019RAMSEY COUNTY-PROP REC & REV 01337FLEET SUPPORT FEES - FEBRUARY305.76 03/26/2019XCEL ENERGY 10339801190ELECTRIC & GAS UTILITY8,294.18 03/26/2019XCEL ENERGY 01190ELECTRIC & GAS UTILITY3,667.61 03/26/2019XCEL ENERGY 01190ELECTRIC & GAS UTILITY430.17 03/26/2019XCEL ENERGY 01190FIRE SIRENS53.68 03/26/2019AMERICAN LIBERTY CONSTRUCTION 10339905896PROJ 18-17 POLICE RESTROOM IMP55,492.77 03/26/2019BHE COMMUNITY SOLAR, LLC 10340005972MW COMMUNITY SOLAR GARDEN3,223.74 03/26/2019BHE COMMUNITY SOLAR, LLC 05972MW COMMUNITY SOLAR GARDEN2,883.24 03/26/2019CINTAS CORPORATION #470 10340105369CLEANING SUPPLIES-CH/PD/PW/PM64.23 03/26/2019COVERT TRACK GROUP INC. 10340205229GPS TRACKING RENEWAL 6/1/19-5/31/201,200.00 03/26/2019DAHLEN, DWYER FOLEY & TINKER 10340304345PROJ 18-01 FERNDALE-IVY STREET IMP7,150.00 03/26/2019DAHLEN, DWYER FOLEY & TINKER 04345PROJ 18-27 MAILAND-CRESTVIEW PROJ5,800.00 03/26/2019EMERGENCY RESPONSE SOLUTIONS 10340405283SCREW, MACHINE, M4 X 813.68 03/26/2019ESCAPE FIRE 10340504067REPAIRS TO STATION 2630.00 03/26/2019HANDTEVY 10340605493MEDICATION MGMT ANNUAL RENEWAL566.50 03/26/2019HEALTHCALL, LLC 10340706009EMS - COMMUNITY PARAMEDICINE6,800.00 03/26/2019HOISINGTON KOEGLER GROUP INC 10340803330COMPREHENSIVE PLAN SRVS - FEB382.50 03/26/2019ISD 622 COMMUNITY EDUCATIONCOOPERATIVE FACILITY USE AGREEMENT28,391.07 10340904152 10341003/26/201905533KIRVIDA FIREREPAIRS TO ENGINE #313487.87 03/26/201905533KIRVIDA FIREREPAIRS TO ENGINE #333257.18 10341103/26/201900891M A M ALUNCHEON MEETING 02/28 - M FUNK25.00 03/26/2019MADDEN GALANTER HANSEN, LLP 10341200532HR LEGAL FEES LABOR REL - FEBRUARY184.36 03/26/2019MARTIN-MCALLISTER 10341305222ASSESSMENT FEEDBACK250.00 03/26/2019MN AMBULANCE ASSOCIATION 10341403069MEMBERSHIP DUES3,276.50 03/26/2019MN CIT OFFICER'S ASSOCIATION 10341505980CIT TRAINING3,750.00 03/26/2019MN CIT OFFICER'S ASSOCIATION 05980CIT TRAINING3,450.00 03/26/2019CITY OF NORTH ST PAUL 10341601175MONTHLY UTILITIES - FEBRUARY3,227.55 03/26/2019CITY OF NORTH ST PAUL 01175FIBER OPTIC ACCESS CHG - MARCH1,000.00 03/26/2019NUSS TRUCK & EQUIPMENT 10341704807REPLACE REAR END ON TRUCK #5446,292.28 03/26/2019ONE TIME VENDOR 10341800001REFUND T NEWBILL - TRANS MEDIC60.00 03/26/2019PERFORMANCE PLUS LLC 10341905103MASK FIT TESTING42.00 03/26/2019PERKINS + WILL INC. 10342005918NORTH END VISION PLAN11,976.90 03/26/2019RAMSEY COUNTY PUBLIC WORKS 10342102008LAMPING SRVS #861 7/1/18-12/31/181,160.99 03/26/2019RATWIK, ROSZAK & MALONEY, P.A. 10342204073LEGAL FEES INTERNAL INVESTIGATION5,519.34 03/26/2019REDPATH AND COMPANY 10342305999MFRA IRS FORM 9901,840.00 03/26/2019REGIONS HOSPITAL 10342401340MEDICAL SUPPLIES2,100.09 03/26/2019CITY OF ROSEVILLE 10342502001PHONE SERVICE - FEBRUARY2,380.00 03/26/2019CITY OF ROSEVILLE 02001IT SUPPORT SERVICES - FEBRUARY431.00 03/26/2019SPARTAN PROMOTIONAL GROUP INC. 10342601489PLAQUES/PLATES - HERITAGE AWARD91.21 03/26/2019STREET FLEET 10342706011COURIER SRVS- INVESTIGATION27.59 03/26/2019MIKE TURNBULL 10342805842FIRE MARSHAL SERVICES 01/17 - 02/05636.00 03/26/2019MIKE TURNBULL 05842FIRE MARSHAL SERVICES 02/13 - 03/05624.00 03/26/2019TWIN CITIES TRANSPORT & 10342901669AMB - TOW125.00 03/26/2019WARNING LITES OF MN, INC.REGISTRATION-TRAFFIC CONTROL CLASS424.55 10343005241 Packet Page Number 22 of 119 G1, Attachments 570,257.08 42Checks in this report. Packet Page Number 23 of 119 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 3/18/2019MN State TreasurerDrivers License/Deputy Registrar41,592.04 3/19/2019MN State TreasurerDrivers License/Deputy Registrar43,937.32 3/20/2019MN State TreasurerDrivers License/Deputy Registrar72,279.67 3/20/2019Delta DentalDental Premium4,051.07 3/20/2019US BankDebt Service payments1,347,537.50 3/21/2019MN State TreasurerDrivers License/Deputy Registrar69,846.35 3/21/2019US BankDebt Service payments(1,347,537.50) 3/22/2019MN State TreasurerDrivers License/Deputy Registrar46,676.16 3/22/2019Optum HealthDCRP & Flex plan payments1,149.47 3/22/2019MN Dept of Natural ResourcesDNR electronic licenses351.00 3/22/2019ICMA (Vantagepointe)Deferred Compensation7,375.00 3/22/2019MN State TreasurerState Payroll Tax23,706.24 310,964.32 Packet Page Number 24 of 119 G1, Attachments Check Register City of Maplewood 03/28/2019 CheckDateVendorDescriptionAmount 10343104/02/201905114BOLTON & MENK, INC.GIS ASSSISTANCE - NEW PROJECTS2,240.00 10343204/02/201902728KIMLEY-HORN & ASSOCIATES INCPROJ 18-01 FERNDALE-IVY RGNL FLD STD710.20 10343304/02/201905353MANSFIELD OIL COCONTRACT GASOLINE - MARCH9,263.79 10343404/02/201905902NEOFUNDSPOSTAGE - CITY HALL POSTAGE MACHINE1,500.00 10343504/02/201901546SUBURBAN SPORTSWEART-SHIRTS FLOOR HOCKEY LEAGUE204.50 10343604/02/201905488SUN LIFE FINANCIALPREMIUM - LIFE,LTD - MARCH6,600.59 10343704/02/201904192TRANS-MEDICEMS BILLING - FEBRUARY5,295.00 10343804/02/201903334UNIQUE PAVING MATERIALS CORPWINTER PATCH MATERIALS380.70 04/02/201903334UNIQUE PAVING MATERIALS CORPWINTER PATCHING MATERIALS270.00 10343904/02/201901190XCEL ENERGYELECTRIC UTILITY13,397.16 04/02/201901190XCEL ENERGYELECTRIC & GAS UTILITY8,669.34 04/02/201901190XCEL ENERGYELECTRIC & GAS UTILITY586.35 04/02/201901190XCEL ENERGYGAS UTILITY298.36 04/02/201901190XCEL ENERGYGAS UTILITY149.56 04/02/201901190XCEL ENERGYELECTRIC UTILITY63.75 04/02/201901190XCEL ENERGYELECTRIC UTILITY17.89 10344004/02/201900052ADVANCED GRAPHIX INCDECALS - MAPLEWOOD FIRE PATCH100.00 10344104/02/201905801ARCHIVESOCIALSRVS FEE-STANDARD PKG-4/2019-3/20204,788.00 10344204/02/201904848AVESISMONTHLY PREMIUM - APRIL316.37 10344304/02/201905972BHE COMMUNITY SOLAR, LLCCOMMUNITY SOLAR GARDEN - JAN5,239.67 10344404/02/201905786COLONIAL LIFE PROCESSING CTRMONTHLY PREMIUM BCN:E4677316-MAR345.54 10344504/02/201905889DEARBORN NATIONALSTD GROUP #F022290 - APRIL2,149.43 10344604/02/201904152ISD 622 COMMUNITY EDUCATIONCHARITABLE GAMBLING1,820.00 10344704/02/201902137KENNEDY & GRAVEN CHARTEREDLEGAL FEES - FEBRUARY14,915.00 10344804/02/201900827L M C I TCLAIM DEDUCTIBLE LMC CA 79344 (18/19)542.22 10344904/02/201903818MEDICAMONTHLY PREMIUM - APRIL194,101.95 10345004/02/201905173MN ENVIRONMENTAL FUNDPLEDGES - 1ST QTR240.00 10345104/02/201904835MN HELICOPTERS INC.AERIAL SURVEY OF DEER POPULATION335.00 10345204/02/201901126NCPERS GROUP LIFE INS. MNMONTHLY PREMIUM - APRIL528.00 10345304/02/201905804NM CLEAN 1, LLCVEHICLE WASHES - FEBRUARY38.97 10345404/02/201905356NORTH SUBURBAN ACCESS CORPWEBSTREAMING SRVS - FEBRUARY2,152.40 10345504/02/201906012P L E A AMEMBERSHIP DUES - S SHEA35.00 04/02/201906012P L E A AMEMBERSHIP DUES - J HENDRICKS35.00 10345604/02/201905103PERFORMANCE PLUS LLCMASK FIT TESTING42.00 10345704/02/201901261PHYSIO-CONTROL, INC.REPAIR MONITORS1,462.00 04/02/201901261PHYSIO-CONTROL, INC.REPAIR MONITORS157.00 10345804/02/201901418SAM'S CLUB DIRECTCONCESSIONS - EDGERTON GYM41.60 10345904256MICROSOFT SOFTWARE ASSURANCE1,950.00 04/02/2019SHI INTERNATIONAL CORP 04256MICROSOFT SOFTWARE ASSURANCE1,378.00 04/02/2019SHI INTERNATIONAL CORP 10346001836REPLACE LIGHT POLE FROST/E SHORE 04/02/2019ST PAUL, CITY OF1,915.00 04/02/201901836ST PAUL, CITY OFREPLACE LIGHT POLE FROST/E SHORE31.20 10346104/02/201905994VISION33 INC.ACCELA IMPLEMENTATION ASSIST3,600.00 10346204/02/201902879WASHINGTON COUNTYNOTARY COMMISSION C EVANS20.00 10346304/02/201905491ZUERCHER TECHNOLOGIES, LLCSOFTWARE MAINTENANCE - 201942,720.11 330,646.65 33Checks in this report. Packet Page Number 25 of 119 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 3/25/2019MN State TreasurerDrivers License/Deputy Registrar71,038.58 3/25/2019US Bank VISA One Card*Purchasing card items49,522.61 3/25/2019U.S. TreasurerFederal Payroll Tax100,615.63 3/25/2019P.E.R.A.P.E.R.A.121,125.75 3/25/2019MidAmerica - INGHRA Flex plan15,152.10 3/25/2019Labor UnionsUnion Dues3,760.49 3/25/2019Empower - State PlanDeferred Compensation30,866.00 3/25/2019ICMA (Vantagepointe)Retiree Health Savings1,640.00 3/26/2019MN State TreasurerDrivers License/Deputy Registrar43,354.07 3/27/2019MN State TreasurerDrivers License/Deputy Registrar70,926.42 3/27/2019MN Dept of Natural ResourcesDNR electronic licenses305.00 3/28/2019MN State TreasurerDrivers License/Deputy Registrar1,137.00 3/28/2019MN Dept of Natural ResourcesDNR electronic licenses302.44 3/28/2019US BankDebt Service payments1,347,537.50 3/28/2019Delta DentalDental Premium820.80 3/29/2019MN State TreasurerDrivers License/Deputy Registrar179,167.43 3/29/2019MN Dept of Natural ResourcesDNR electronic licenses629.00 3/29/2019Optum HealthDCRP & Flex plan payments3,089.84 2,040,990.66 *Detailed listing of VISA purchases is attached. Packet Page Number 26 of 119 G1, Attachments Transaction DatePosting DateMerchant NameTransaction AmountName 03/01/201903/04/2019CVS/PHARMACY #01751$28.97JOSHUA ABRAHAM 03/13/201903/14/2019PP*DAYTRIPPERS$318.00JOSHUA ABRAHAM 03/11/201903/12/2019COSTCO WHSE #1021$39.96PAUL BARTZ 03/11/201903/13/2019THE HOME DEPOT #2801$28.99PAUL BARTZ 03/01/201903/04/2019OFFICE DEPOT #1090$120.16REGAN BEGGS 03/08/201903/08/2019AMAZON.COM*MI5ZI1DG2$32.16REGAN BEGGS 03/08/201903/11/2019STREICHER'S MO$1,116.61BRIAN BIERDEMAN 03/04/201903/05/2019EB HOUSING INSPECTION$17.55JASON BRASH 03/08/201903/11/2019BCS*ISD 622 COMMUNITY ED$1,596.50NEIL BRENEMAN 03/06/201903/07/2019CINTAS 60A SAP$86.53SCOTT CHRISTENSON 03/06/201903/08/2019THE HOME DEPOT #2801$19.36SCOTT CHRISTENSON 03/08/201903/11/2019NORTHERN DOOR COMPAN$1,719.00SCOTT CHRISTENSON 03/08/201903/11/2019MUSKA ELECTRIC CO$1,673.00SCOTT CHRISTENSON 03/13/201903/14/2019CINTAS 60A SAP$70.69SCOTT CHRISTENSON 03/07/201903/11/2019GRANDVIEW LODGE AND TENNI$144.44MELINDA COLEMAN 03/02/201903/04/2019BACKCOUNTRY.COM$150.99SHAWN CONWAY 03/04/201903/05/2019DIVE RESCUE INTERNATIONA$457.36SHAWN CONWAY 03/06/201903/07/2019DIVE RESCUE INTERNATIO -A$195.34SHAWN CONWAY 03/08/201903/08/2019CHIPOTLE ONLINE$70.37SHAWN CONWAY 03/01/201903/04/2019NATW NATW.ORG$35.00KERRY CROTTY 03/04/201903/05/20194IMPRINT$1,039.31KERRY CROTTY 03/05/201903/06/20194IMPRINT$719.92KERRY CROTTY 03/13/201903/15/2019GALLS$4,699.92KERRY CROTTY 03/04/201903/05/2019BESTBUYCOM805612803615$106.28THOMAS DABRUZZI 03/11/201903/13/2019OFFICEMAX/DEPOT 6164$74.80THOMAS DABRUZZI 03/02/201903/05/2019BROWNELLS INC$22.89MICHAEL DUGAS 03/04/201903/06/2019BROWNELLS INC$168.44MICHAEL DUGAS 03/06/201903/07/2019TARGET 00011858$54.73MICHAEL DUGAS 03/06/201903/08/2019ACTION TARGETS$122.41MICHAEL DUGAS 03/07/201903/08/2019TARGET 00011858$104.06MICHAEL DUGAS 03/07/201903/08/2019FASTENAL COMPANY01$2.82MICHAEL DUGAS 03/07/201903/08/2019MINNESOTA KARATE SUPPLIES$386.55MICHAEL DUGAS 03/07/201903/11/2019BROWNELLS INC$135.45MICHAEL DUGAS 03/07/201903/08/2019CINTAS 60A SAP$29.64CASSIE FISHER 03/14/201903/15/2019PAYPAL *IACA$10.00CASSIE FISHER 03/14/201903/15/2019CINTAS 60A SAP$19.76CASSIE FISHER 03/06/201903/07/2019VZWRLSS*APOCC VISB$7,475.90MYCHAL FOWLDS 03/06/201903/07/2019WEB*NETWORKSOLUTIONS$5.99MYCHAL FOWLDS 03/10/201903/11/2019AT&T*BILL PAYMENT$31.25MYCHAL FOWLDS 03/04/201903/05/2019DASHLANE$20.96NICK FRANZEN 03/05/201903/06/2019DASHLANE$41.82NICK FRANZEN 03/05/201903/06/2019AMZN MKTP US*MI9EL2BD2$315.60NICK FRANZEN 03/05/201903/06/2019AMAZON.COM*MI78G0RK1$71.76NICK FRANZEN 03/08/201903/08/2019AMZN MKTP US*MW0JX3CK1$64.95NICK FRANZEN 03/08/201903/08/2019AMAZON.COM*MW3JX7CK1$169.00NICK FRANZEN 03/08/201903/11/2019AMZN MKTP US*MI47U4S42$83.94NICK FRANZEN 03/10/201903/11/2019AMAZON.COM*MI3Z092R2$27.08NICK FRANZEN 03/10/201903/11/2019AMZN MKTP US*MW1VA1461$15.99NICK FRANZEN 03/12/201903/13/2019IDU*INSIGHT PUBLIC SEC$212.65NICK FRANZEN 03/13/201903/14/2019IDU*INSIGHT PUBLIC SEC$126.67NICK FRANZEN 03/07/201903/11/2019GRANDVIEW LODGE AND TENNI$253.42MICHAEL FUNK 03/08/201903/11/2019CUB FOODS #1599$26.83VIRGINIA GAYNOR 03/11/201903/12/2019CUB FOODS #1599$18.99VIRGINIA GAYNOR $26.37CAROLE GERNES 03/14/201903/15/2019KNOWLAN'S MARKET #2 03/06/201903/07/2019CUB FOODS #1599$6.92LINDSAY HERZOG 03/13/201903/14/2019GALLUP INC$39.99LINDSAY HERZOG 03/08/201903/11/2019GRUBER'S POWER EQUIPMENT$25.94GARY HINNENKAMP Packet Page Number 27 of 119 G1, Attachments 03/08/201903/11/2019MILLS FLEET FARM 2700$90.94GARY HINNENKAMP 03/13/201903/14/2019MILLS FLEET FARM 2700$95.89GARY HINNENKAMP 03/14/201903/15/2019MILLS FLEET FARM 2700$6.99GARY HINNENKAMP 03/07/201903/08/2019CINTAS 60A SAP$7.73ANN HUTCHINSON 03/13/201903/14/2019BLUE RIBBON BAIT SHOP$8.99ANN HUTCHINSON 02/28/201903/04/2019THE HOME DEPOT #2801$69.98DAVID JAHN 03/11/201903/12/2019AMERICAN PUBLIC WORKS$1,275.00MEGHAN JANASZAK 02/28/201903/04/2019GTS EDUCATIONAL EVENTS$10.00LOIS KNUTSON 03/04/201903/05/2019SHRED-IT USA LLC$45.10LOIS KNUTSON 03/05/201903/07/2019GTS EDUCATIONAL EVENTS($10.00)LOIS KNUTSON 03/11/201903/13/2019CHILI S GRILL & BAR 305$99.09LOIS KNUTSON 03/06/201903/08/2019MENARDS MAPLEWOOD MN$20.05ERIC KUBAT 03/04/201903/05/2019EB TRAUMA-INFORMED VI$60.00DAVID KVAM 03/04/201903/05/2019MINNESOTA COUNTY ATTORNEY$200.50DAVID KVAM 03/05/201903/06/2019THOMSON WEST*TCD$565.00DAVID KVAM 03/06/201903/08/20195.11 TACTICAL MINNEAPOLIS$285.59DAVID KVAM 03/13/201903/15/2019FBI NATIONAL ACADEMY ASSO$550.00DAVID KVAM 03/13/201903/14/2019DALCO ENTERPRISES$244.04CHING LO 03/01/201903/04/2019HTL REPUBLIC SAN DIEGO$43.50STEVE LOVE 03/08/201903/11/2019IP JACKSON RAMP$6.00STEVE LOVE 03/12/201903/13/2019IP JACKSON RAMP$6.00STEVE LOVE 02/28/201903/04/2019AIRGASS NORTH$18.89STEVE LUKIN 03/03/201903/04/2019COMCAST CABLE COMM$2.24STEVE LUKIN 03/05/201903/06/2019AIRGASS NORTH$525.24STEVE LUKIN 03/05/201903/06/2019AIRGASS NORTH$264.94STEVE LUKIN 03/05/201903/06/2019OVERHEAD DOOR COMPANY OF$804.65STEVE LUKIN 03/06/201903/08/2019ASPEN MILLS INC.$409.60STEVE LUKIN 03/06/201903/08/2019ASPEN MILLS INC.$303.45STEVE LUKIN 02/28/201903/04/2019NORTH ST. PAUL PIZZA FACT$136.00MICHAEL MONDOR 03/04/201903/05/2019BEST BUY MHT 00000109$277.03MICHAEL MONDOR 03/04/201903/05/2019CHANNING BETE CO AHA$28.50MICHAEL MONDOR 03/03/201903/04/2019AMZN MKTP US*MI9VJ22G0$21.32MICHAEL NYE 03/06/201903/07/2019PAK-RITE$432.28MICHAEL NYE 03/08/201903/08/2019AMAZON.COM*MI9TD5D82$16.10MICHAEL NYE 03/08/201903/08/2019AMAZON.COM*MI8LJ9RY0$166.52MICHAEL NYE 03/13/201903/15/2019MINNESOTA GOVERNMENT FIN$15.00ELLEN PAULSETH 03/05/201903/07/2019BOUND TREE MEDICAL LLC$948.88KENNETH POWERS 03/12/201903/14/2019BOUND TREE MEDICAL LLC$14.00KENNETH POWERS 03/12/201903/14/2019BOUND TREE MEDICAL LLC$531.10KENNETH POWERS 03/12/201903/14/2019BOUND TREE MEDICAL LLC$948.19KENNETH POWERS 02/26/201903/06/2019ALTEC INDUSTRIES, INC$504.91STEVEN PRIEM 02/28/201903/04/2019AN FORD WHITE BEAR LAK$948.66STEVEN PRIEM 03/01/201903/04/2019FACTORY MTR PTS #19$63.69STEVEN PRIEM 03/04/201903/05/2019COMO LUBE AND SUPPLIES$171.00STEVEN PRIEM 03/04/201903/05/2019FACTORY MTR PTS #1$388.50STEVEN PRIEM 03/04/201903/05/2019FACTORY MTR PTS #19$67.73STEVEN PRIEM 03/04/201903/05/20190391-AUTOPLUS$19.02STEVEN PRIEM 03/04/201903/05/2019TRI-STATE BOBCAT$330.20STEVEN PRIEM 03/04/201903/06/2019NUSS TRUCK GROUP INC$1,223.99STEVEN PRIEM 03/04/201903/06/2019TERMINAL SUPPLY-MINN$210.40STEVEN PRIEM 03/05/201903/06/2019FACTORY MTR PTS #19$388.50STEVEN PRIEM 03/05/201903/07/2019FACTORY MTR PTS #19($388.50)STEVEN PRIEM 03/05/201903/07/2019AN FORD WHITE BEAR LAK$49.88STEVEN PRIEM 03/06/201903/07/2019POMP'S TIRE #021$616.40STEVEN PRIEM $5.87STEVEN PRIEM 03/06/201903/07/2019FACTORY MTR PTS #19 03/06/201903/07/2019DELEGARD TOOL COMPANY$50.00STEVEN PRIEM 03/06/201903/07/2019SQ *TWIN CITIES TRA$100.00STEVEN PRIEM 03/06/201903/07/2019SQ *TWIN CITIES TRA$250.00STEVEN PRIEM Packet Page Number 28 of 119 G1, Attachments 03/06/201903/08/2019H AND L MESABI COMPANY$920.00STEVEN PRIEM 03/07/201903/08/2019POMP'S TIRE #021$115.80STEVEN PRIEM 03/07/201903/08/2019FACTORY MTR PTS #19$5.87STEVEN PRIEM 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03/14/201903/15/2019FACTORY MTR PTS #19$13.66STEVEN PRIEM 03/01/201903/04/2019DALCO ENTERPRISES$65.75KELLY PRINS 03/06/201903/07/2019MINNESOTA OCCUPATIONAL H$107.00TERRIE RAMEAUX 03/13/201903/14/2019PERSONNEL EVALUATION$880.00TERRIE RAMEAUX 03/13/201903/14/2019GALLUP INC$39.99TERRIE RAMEAUX 03/10/201903/11/2019AMZN MKTP US*MW7Z394Y1$242.83MICHAEL RENNER 03/12/201903/14/2019THE HOME DEPOT #2801$79.41MICHAEL RENNER 03/01/201903/04/2019DALCO ENTERPRISES$29.98AUDRA ROBBINS 03/04/201903/05/2019AMZN MKTP US*MI06N97C0$47.92AUDRA ROBBINS 03/09/201903/11/2019EIG*CONSTANTCONTACT.COM$65.00AUDRA ROBBINS 03/11/201903/13/2019TWIN CITIES INFLATABLE$39.80AUDRA ROBBINS 02/28/201903/04/2019OFFICE DEPOT #1090$38.89JOSEPH RUEB 03/12/201903/14/2019THE HOME DEPOT #2801$32.98ROBERT RUNNING 03/07/201903/08/2019LILLIE SUBURBAN NEWSPAPER$20.13DEB SCHMIDT 03/06/201903/07/2019CINTAS 60A SAP$62.23SCOTT SCHULTZ 03/06/201903/07/2019CINTAS 60A SAP$12.85SCOTT SCHULTZ 03/06/201903/07/2019CINTAS 60A SAP$33.72SCOTT SCHULTZ 03/06/201903/07/2019CINTAS 60A SAP$12.63SCOTT SCHULTZ 03/13/201903/14/2019CINTAS 60A SAP$258.46SCOTT SCHULTZ 03/13/201903/14/2019CINTAS 60A SAP$25.56SCOTT SCHULTZ 03/13/201903/14/2019CINTAS 60A SAP$30.67SCOTT SCHULTZ 03/13/201903/14/2019CINTAS 60A SAP$12.85SCOTT SCHULTZ 03/02/201903/04/2019GALLS$132.00STEPHANIE SHEA 03/04/201903/05/2019ALTAI BRANDS$139.99STEPHANIE SHEA 03/04/201903/06/2019OFFICE DEPOT #1090$54.11STEPHANIE SHEA 03/01/201903/04/2019YMCA MPLS HEADQUARTERS$136.38JOE SHEERAN 03/04/201903/05/2019MAGCONLINE.ORG$225.00JOE SHEERAN 03/07/201903/08/2019PARKING METER ST PAUL$1.91JOE SHEERAN 03/01/201903/04/2019QUILL CORPORATION$18.78MICHAEL SHORTREED 03/04/201903/05/2019MINNESOTA CHIEFS OF POLIC$1,075.00MICHAEL SHORTREED 03/07/201903/08/2019PLAZA TV & APPLIANCE INC$2,159.00MICHAEL SHORTREED 03/07/201903/11/2019STORCHAK CLEANERS$22.60MICHAEL SHORTREED 03/07/201903/11/2019SPRUCE TREE PARKING RAMP$3.00MICHAEL SHORTREED 03/13/201903/14/2019GRAFIX SHOPPE$65.00MICHAEL SHORTREED $14.65JOSEPH STEINER 03/01/201903/04/2019AMZN MKTP US*MI2OI6K41 03/13/201903/14/2019WARNING LITES OF MN INC$1,000.00TODD TEVLIN $49,522.61 Packet Page Number 29 of 119 G1, Attachments CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT 03/22/19ABRAMS, MARYLEE537.68 03/22/19JUENEMANN, KATHLEEN473.60 03/22/19KNUTSON, WILLIAM1,184.00 03/22/19NEBLETT, SYLVIA1,184.00 03/22/19SMITH, BRYAN473.60 03/22/19COLEMAN, MELINDA6,088.64 03/22/19FUNK, MICHAEL5,499.75 03/22/19KNUTSON, LOIS3,092.54 03/22/19CHRISTENSON, SCOTT2,398.03 03/22/19JAHN, DAVID2,413.13 03/22/19PRINS, KELLY2,380.24 03/22/19HERZOG, LINDSAY2,107.1216.87 03/22/19RAMEAUX, THERESE3,657.77 03/22/19ANDERSON, CAROLE2,651.34 03/22/19DEBILZAN, JUDY2,442.59 03/22/19OSWALD, BRENDA2,550.40 03/22/19PAULSETH, ELLEN5,256.32 03/22/19RUEB, JOSEPH4,147.59 03/22/19ARNOLD, AJLA2,162.83 03/22/19BEGGS, REGAN2,144.19 03/22/19COLE, DEBORAH3,618.95 03/22/19EVANS, CHRISTINE2,184.99 03/22/19LARSON, MICHELLE2,185.03 03/22/19SINDT, ANDREA3,647.03 03/22/19HANSON, MELISSA1,687.80 03/22/19HOCKBEIN, JUDY864.86 03/22/19KRAMER, PATRICIA1,124.78 03/22/19MOY, PAMELA1,749.83 03/22/19OSTER, ANDREA2,264.11 03/22/19RICHTER, CHARLENE2,116.25 03/22/19VITT, JULIANNE706.88 03/22/19WEAVER, KRISTINE3,398.19 03/22/19ABEL, CLINT3,548.71 03/22/19ALDRIDGE, MARK4,275.60 03/22/19BAKKE, LONN3,771.01 03/22/19BARTZ, PAUL4,435.65 03/22/19BELDE, STANLEY4,333.74 03/22/19BENJAMIN, MARKESE3,573.03 03/22/19BERG, TERESA993.06 03/22/19BERGERON, ASHLEY2,987.98 03/22/19BIERDEMAN, BRIAN4,096.40 03/22/19BURT-MCGREGOR, EMILY2,816.54 03/22/19BUSACK, DANIEL4,252.58 03/22/19COLEMAN, ALEXANDRA2,630.70 03/22/19CONDON, MITCHELL2,349.67 03/22/19CORCORAN, THERESA2,187.29 03/22/19CROTTY, KERRY4,700.02 03/22/19DEMULLING, JOSEPH3,966.57 03/22/19DUGAS, MICHAEL4,508.63 03/22/19ERICKSON, VIRGINIA4,222.59 Packet Page Number 30 of 119 G1, Attachments 03/22/19FISHER, CASSANDRA2,432.19 03/22/19FORSYTHE, MARCUS2,386.86 03/22/19FRITZE, DEREK3,672.07 03/22/19GABRIEL, ANTHONY3,692.50 03/22/19HANSON, MACKENZIE87.00 03/22/19HAWKINSON JR, TIMOTHY3,478.11 03/22/19HENDRICKS, JENNIFER1,850.40 03/22/19HER, PHENG3,752.36 03/22/19HIEBERT, STEVEN3,770.89 03/22/19HOEMKE, MICHAEL4,071.54 03/22/19JOHNSON, KEVIN4,711.69 03/22/19KHAREL, RAM228.38 03/22/19KONG, TOMMY3,810.73 03/22/19KREKELER, NICHOLAS632.40 03/22/19KROLL, BRETT3,712.47 03/22/19KUCHENMEISTER, JASON1,698.40 03/22/19KVAM, DAVID5,169.96150.00 03/22/19LANGNER, SCOTT3,484.91 03/22/19LANGNER, TODD3,742.13 03/22/19LENERTZ, NICHOLAS2,677.40 03/22/19LYNCH, KATHERINE3,423.36 03/22/19MARINO, JASON4,999.34390.87 03/22/19MCCARTY, GLEN3,742.13 03/22/19MICHELETTI, BRIAN3,854.73 03/22/19MURRAY, RACHEL2,689.14 03/22/19NADEAU, SCOTT5,818.59 03/22/19NYE, MICHAEL4,567.40 03/22/19OLSON, JULIE3,814.11 03/22/19PARKER, JAMES4,079.92 03/22/19SALCHOW, CONNOR387.88 03/22/19SEPULVEDA III, BERNARDO210.25 03/22/19SHEA, STEPHANIE1,985.80 03/22/19SHORTREED, MICHAEL4,880.42 03/22/19STARKEY, ROBERT3,112.26 03/22/19STEINER, JOSEPH4,893.97 03/22/19STOCK, AUBREY2,725.55 03/22/19SWANSON, MATTHEW304.50 03/22/19SWETALA, NOAH391.50 03/22/19TAUZELL, BRIAN4,121.51 03/22/19THIENES, PAUL4,252.58 03/22/19WENZEL, JAY3,548.71 03/22/19WIETHORN, AMANDA2,297.46 03/22/19XIONG, KAO3,548.71 03/22/19XIONG, TUOYER2,031.19 03/22/19ZAPPA, ANDREW3,793.03 03/22/19BARRETTE, CHARLES4,046.43 03/22/19BAUMAN, ANDREW4,560.51 03/22/19BEITLER, NATHAN2,686.21 03/22/19CAPISTRANT, JOHN93.75 03/22/19CONWAY, SHAWN4,134.96 03/22/19CRAWFORD JR, RAYMOND4,373.44 03/22/19CRUMMY, CHARLES2,669.19 03/22/19DABRUZZI, THOMAS3,392.70 03/22/19DANLEY, NICHOLAS3,455.59 03/22/19DAVISON, BRADLEY2,663.73 03/22/19DAWSON, RICHARD4,969.04 03/22/19HAGEN, MICHAEL3,531.18 03/22/19HALWEG, JODI3,863.47 03/22/19HAWTHORNE, ROCHELLE3,400.24 03/22/19KUBAT, ERIC4,270.27 03/22/19LANDER, CHARLES3,245.84 Packet Page Number 31 of 119 G1, Attachments 03/22/19LO, CHING1,157.69 03/22/19LUKIN, STEVEN5,503.01 03/22/19MALESKI, MICHAEL3,626.21 03/22/19MCGEE, BRADLEY2,573.00 03/22/19MERKATORIS, BRETT2,914.01 03/22/19MONDOR, MICHAEL5,214.78 03/22/19NEILY, STEVEN2,847.57 03/22/19NIELSEN, KENNETH3,010.96 03/22/19NOVAK, JEROME3,706.44 03/22/19PERRY, SAM2,752.49 03/22/19POWERS, KENNETH4,725.21 03/22/19SEDLACEK, JEFFREY3,745.36 03/22/19SMITH, CHARLES2,600.52 03/22/19STREFF, MICHAEL3,583.47 03/22/19ZAPPA, ERIC4,259.76 03/22/19CORTESI, LUANNE2,184.99 03/22/19JANASZAK, MEGHAN2,663.02 03/22/19BRINK, TROY4,123.99 03/22/19BUCKLEY, BRENT3,686.35 03/22/19DOUGLASS, TOM3,079.29 03/22/19EDGE, DOUGLAS3,089.84 03/22/19JOHNSON, JEREMY2,646.49 03/22/19JONES, DONALD3,644.01 03/22/19MEISSNER, BRENT3,414.66 03/22/19NAGEL, BRYAN4,500.60 03/22/19OSWALD, ERICK3,065.84 03/22/19RUNNING, ROBERT3,011.03 03/22/19TEVLIN, TODD3,796.54 03/22/19BURLINGAME, NATHAN3,029.60 03/22/19DUCHARME, JOHN3,152.71 03/22/19ENGSTROM, ANDREW3,262.52 03/22/19JAROSCH, JONATHAN4,066.40 03/22/19LINDBLOM, RANDAL3,155.02 03/22/19LOVE, STEVEN5,274.87 03/22/19STRONG, TYLER2,591.23 03/22/19ZIEMAN, SCOTT224.00 03/22/19HAMRE, MILES2,687.13 03/22/19HAYS, TAMARA2,442.86 03/22/19HINNENKAMP, GARY2,915.79 03/22/19NAUGHTON, JOHN2,918.78 03/22/19ORE, JORDAN2,435.59 03/22/19SAKRY, JASON2,092.46 03/22/19BIESANZ, OAKLEY2,010.88 03/22/19GERNES, CAROLE1,831.84 03/22/19HER, KONNIE171.00 03/22/19HUTCHINSON, ANN3,169.60 03/22/19WACHAL, KAREN1,145.73 03/22/19GAYNOR, VIRGINIA3,875.83 03/22/19JOHNSON, ELIZABETH2,045.79 03/22/19KONEWKO, DUWAYNE5,847.305,256.00 03/22/19KROLL, LISA2,197.79 03/22/19ADADE, JANE1,668.23 03/22/19FINWALL, SHANN3,746.81 03/22/19MARTIN, MICHAEL4,098.03 03/22/19BRASH, JASON3,959.26 03/22/19REININGER, RUSSELL1,152.00 03/22/19SWAN, DAVID3,209.19 03/22/19WEIDNER, JAMES2,751.39 03/22/19WELLENS, MOLLY2,211.89 03/22/19ABRAHAM, JOSHUA2,347.39 03/22/19BJORK, BRANDON168.00 Packet Page Number 32 of 119 G1, Attachments 03/22/19BRENEMAN, NEIL3,177.62 03/22/19CUMMINGS, KATIA91.00 03/22/19DIEZ, ANTONIO31.50 03/22/19ERICSON, MICHAEL93.00 03/22/19GORACKI, GERALD33.00 03/22/19HANSEN, MICHAEL30.00 03/22/19HURT, LAURA120.00 03/22/19KAEMMER, JOSH42.00 03/22/19KORF, CAIN52.00 03/22/19KRATTENMAKER, JACOB80.00 03/22/19KROONBLAWD, DAVID70.00 03/22/19KUCHENMEISTER, GINA1,990.40 03/22/19KUCHENMEISTER, JACK199.50 03/22/19MOORE, PATRICK120.00 03/22/19NINGEN, BRANDON308.00 03/22/19NZARA, MUNASHE64.00 03/22/19PFEFFERLE, LILY142.00 03/22/19PIEPER, THEODORE162.00 03/22/19PURCELL, TYLER66.00 03/22/19ROBBINS, AUDRA4,483.77 03/22/19ROBBINS, CAMDEN350.00 03/22/19SNODDY, BRIANNA50.00 03/22/19THAO, THONY48.00 03/22/19THIELMAN, RICHARD32.50 03/22/19WHITE, LINDA60.00 03/22/19BERGO, CHAD3,501.99 03/22/19SCHMITZ, KEVIN2,166.89 03/22/19SHEERAN JR, JOSEPH3,839.49 03/22/19ADAMS, DAVID3,141.07 03/22/19HAAG, MARK3,304.09 03/22/19JENSEN, JOSEPH2,329.29 03/22/19SCHULTZ, SCOTT4,468.90 03/22/19WILBER, JEFFREY2,572.67 03/22/19PRIEM, STEVEN2,797.50 03/22/19WOEHRLE, MATTHEW2,859.51 03/22/19XIONG, BOON2,314.49 03/22/19FOWLDS, MYCHAL4,563.89 03/22/19FRANZEN, NICHOLAS4,193.57 03/22/19GERONSIN, ALEXANDER3,406.14 03/22/19RENNER, MICHAEL2,795.63 579,072.26 Packet Page Number 33 of 119 G2 CITY COUNCILSTAFF REPORT Meeting Date April 8, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Andrea Sindt, City Clerk Regan Beggs, Business License Specialist PRESENTER:Andrea Sindt, City Clerk AGENDA ITEM: Off-Sale Intoxicating Liquor License for Maplewood Liquor, 2950 White Bear Avenue North, Ste 2 Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation PolicyIssue: In accordance with City Code Chapter 6 (Alcoholic Beverages), anapplication for an Off-Sale Intoxicating Liquor licensewas submitted byChue Robert Leeto be used at Maplewood Liquor (formerly MGM Liquor), located at 2950 White Bear Avenue North, Ste 2. Recommended Action: Motion to approve the Off-Sale Intoxicating Liquorlicense for Maplewood Liquor, located at 2950 White Bear Avenue North, Ste 2. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Council approval is required prior to issuance of an Off-Sale Intoxicating Liquorlicense, per City Code Sec. 6-165. Background For the purposes of the license application, a background investigation was conducted on Mr. Lee; nothing was found that would prohibit the issuance of this license. Packet Page Number 34 of 119 G2 Police Chief Nadeau also will be meeting with the applicantto discuss measures to eliminate the sale of alcohol to underage persons, general security, retail crime issues and the city ordinances pertaining to the service of alcohol. In addition to Council approval, issuance of the license is contingent upon completion of all building, and fire inspections. Attachments None. Packet Page Number 35 of 119 G3 CITY COUNCILSTAFF REPORT Meeting Date April 8, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Shann Finwall, AICP, Environmental Planner PRESENTER:Shann Finwall, AICP, Environmental Planner AGENDA ITEM: Waterfest Sponsorship Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: Maplewood’s sponsorship of Waterfest supports the Ramsey-Washington Metro Watershed District’s community celebration and zero waste event, and helps the City achieve educational requirements outlined in GreenStep Cities and the Municipal Separate Storm Sewer Systems permit(MS4). Recommended Action: Motion to approve the Waterfest Sponsorship in the amount of $1,000. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$1,000 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:Environmental Utility Fee Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure &Asset Mgmt. The Environmental and Natural Resources Commission, Nature Center, and Green Team coordinate educational booths at Waterfest. Waterfest provides hands-on learning experiences for more than 3,000 people and more than 75 exhibitors yearly. Background Waterfest is scheduled for Saturday, June 1, 2019, from 11 a.m. to 4 p.m. at Lake Phalen in St. Paul. Waterfest is a free annual family festival celebrating our clean lakes. It is an important event which allows the Ramsey-Washington Metro Watershed District and their partners to teach the community about the importance of clean water, wildlife habitat, and the unique ecological features of our world-class watershed. Attachments 1.Ramsey-Washington Metro Watershed District Event Information 2.Ramsey-Washington Metro Watershed District Sponsorship Levels Packet Page Number 36 of 119 G3, Attachment 1 WƚźƓ ǒƭ ŅƚƩ ğ ŅǒƓΏŅźƌƌĻķ ŅƩĻĻ ŅğƒźƌǤ ķğǤ ğƷ ğƷĻƩCĻƭƷ ğƷ \[ğƉĻ tŷğƌĻƓͧ {ğƷǒƩķğǤͲ WǒƓĻ Њ ЊЊğƒ Ώ ЍƦƒ ЊЏЉЉ tŷğƌĻƓ 5Ʃ͵ {ğźƓƷ tğǒƌͲ ab Ʒŷ ŷźƭ źƭ ƷŷĻ ЋЉ ğƓƓǒğƌ ĭĻƌĻĬƩğƷźƚƓ ƚŅ ğƷĻƩCĻƭƷͧ ŷźƭ ŅƩĻĻͲ ŅğƒźƌǤ ŅĻƭƷźǝğƌ ĭĻƌĻĬƩğƷźƓŭ ƚǒƩ ĭƌĻğƓ ƌğƉĻƭ ƦƩƚǝźķĻƭ ğƓ ƚƦƦƚƩƷǒƓźƷǤ ŅƚƩ ƚǒƷķƚƚƩ ŷğƓķƭΏƚƓ ƌĻğƩƓźƓŭ ğĬƚǒƷ ĭƌĻğƓ ǞğƷĻƩͲ ǞźƌķƌźŅĻͲ ğƓķ ƌğƓķ ğƓķ ǞğƷĻƩ ĭƚƓƭĻƩǝğƷźƚƓ͵ 9ǣƦĻƩźĻƓĭĻ ğĭƷźǝźƷźĻƭ ƚƓ ğƓķ ğƩƚǒƓķ ƷŷĻ ǞğƷĻƩ ǞźƷŷ ƚǤğŭĻǒƩ ĭğƓƚĻ ğƓķ ƭğźƌĬƚğƷ ƩźķĻƭͳ ƦğķķƌĻĬƚğƷƭͲ ŅźƭŷźƓŭ ƌĻƭƭƚƓƭͲ ğ ŅźƭŷźƓŭ ĭƚƓƷĻƭƷ ǞźƷŷ ƦƩźǩĻƭͲ ǞğƷĻƩ ŭğƒĻƭͲ ĭƌźƒĬźƓŭ ǞğƌƌƭͲ ğ ƆǒƒƦ ĭğƭƷƌĻͲ ğƩƷƭ ğƓķ ĭƩğŅƷƭͲ ŅğĭĻ ƦğźƓƷźƓŭ ğƓķ ƌğǞƓ ŭğƒĻƭͲ ğ ğƷĻƩ .ğƩ ŅĻğƷǒƩźƓŭ ǞğƷĻƩ ŅƌźŭŷƷƭ ŅƩƚƒ ƚǒƩ ĭƚƒƒǒƓźƷźĻƭͲ ƷŷĻ tğƭƭƦƚƩƷ hķǤƭƭĻǤ ǞźƷŷ ǞƚƓķĻƩŅǒƌ ƦƩźǩĻƭͲ ƦĻƩŅƚƩƒĻƩƭͲ Ņƚƚķ ŅƚƩ ƦǒƩĭŷğƭĻ ğƓķ ƌƚƷƭ ƒƚƩĻͧ CƚƩ ƒƚƩĻ ğƷĻƩCĻƭƷ źƓŅƚƩƒğƷźƚƓͲ źƓĭƌǒķźƓŭ ğ ķĻƷğźƌĻķ ĻǝĻƓƷ ƭĭŷĻķǒƌĻ ğƓķ ƒğƦͲ ƭƦƚƓƭƚƩ ƌźƭƷ ğƓķ ƦŷƚƷƚƭ ŭƚ Ʒƚ ǞǞǞ͵ƩǞƒǞķ͵ƚƩŭΉŭĻƷΏźƓǝƚƌǝĻķΉǞğƷĻƩŅĻƭƷΉ CƚƌƌƚǞ ǒƭ ƚƓ ƭƚĭźğƌ ƒĻķźğ θƒƓǞğƷĻƩŅĻƭƷ Packet Page Number 37 of 119 G3, Attachment 2 - - - - - - - - - Packet Page Number 38 of 119 G4 CITY COUNCILSTAFF REPORT Meeting Date April 8, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Shann Finwall, AICP, Environmental Planner PRESENTER:Shann Finwall, AICP, Environmental Planner AGENDA ITEM: May 11, 2019Spring Clean Up Event Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: Maplewood’s annual Spring Clean Up allows residents to properly dispose of and recycle items that are not typically accepted through their curbside trash and recycling service. It is an important piece of the City’s solid waste program and helps build community pride. Recommended Action: Motion to approve the Spring Clean Up eventto be held May 11, 2019, at Aldrich Arena from 8 a.m. to 1 p.m. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$9,000 (Residents pay approximately 40% of the cost to dispose of the items, withthe City subsidizing 60% - an average of $9,000 per year.) Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Offering an easy and affordable way for residents to dispose or recycle of bulky items assists the City in its Operational Effectiveness and lends to Community Inclusiveness. Background The City’s annual Spring Clean Up will be held on Saturday, May 11, 2019, from 8 a.m. to 1 p.m. at Aldrich Arena. Items accepted for a reduced fee or for free include: appliances electronics Packet Page Number 39 of 119 G4 bulky metals tires furniture (including mattressesand box springs) carpet bicycles (any condition) small engines reusable clothes (new this year) household hazardous waste paper shredding of confidential documents Residents are encouraged to bring a food or cash donation to support Second Harvest Heartland, a local food shelf. Attachments 1.May 11, 2019, Spring Clean Up Event Flier Packet Page Number 40 of 119 G4, Attachment 1 Maplewood Spring Clean Up Saturday, May 11, 2019 8 AM -1 PM Aldrich Arena (1850 White Bear Avenue) As a service to Maplewood residents, the City provides the opportunity to dispose or recycle residential bulky items during the annual Spring Clean Up event. Items accepted include: appliances electronics bulky metals carand pick-up truck tiresand rims furniture that cannot be reused mattressesand box springs carpet(any condition) bicycles (any condition) reusable clothing and shoes small engines household hazardous waste documents for shredding Food or cash donations accepted during the Spring Clean Up Type of Load and Fee Additional Materials Collected at No Charge Vehicle Loads Reusable Clothing and Shoes (New o Pick-Up Truck $25.00 This Year) - USAgain o$30.00 (www.usagain.com) o Car $20.00 Bicycles (any condition) - Re-Cycle o Mini Van $25.00 (www.re-cycle.com) * Bulky Items Carpet (dry carpet and foam padding, ** o Appliances$15.00 maximum 6-foot wide roll) Bro-Tex o Electronics (w/screen) $15.00 (http://carpet.brotex.com) o Car or Pick-Up Truck Tires $5.00 Small Engines (lawn mower, snow o Car Pick-Up Truck Tire Rim $5.00 blower, etc., any condition) Small o Mattresses/box springs $20.00 Engine Doctors Household Hazardous Waste Ramsey * Bulky item charge in addition to load County (RamseyRecycles.com) charge. Document Shredding Shred-N-Go ** Appliances with ammonia subject to (www.shredngo.com) increased charge. Electronics (no screen) Retrofit (https://retrofitcompanies.com) Additional Information Maplewood Spring Clean Up Webpage, www.maplewoodmn.gov/cleanups Shann Finwall, Environmental Planner at shann.finwall@maplewoodmn.gov or 651.249.2304 Packet Page Number 41 of 119 G5 CITY COUNCILSTAFF REPORT Meeting Date April 8, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Steve Love, Public Works Director/City Engineer Bryan Nagel, Street/Storm/Building Superintendent PRESENTER:Steve Love AGENDA ITEM: Purchase of Road Salt for the 2019-2020 Winter Season Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: City Council will consider authorizing the purchase of de-icing salt under a state cooperative purchasing agreement for the 2019 - 2020 winter season. Recommended Action: Motion to authorize the Street Superintendent to purchase de-icing salt under a state contract for the 2019-2020 winter season in an estimated amount of $94,000.00. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$94,000.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure &Asset Mgmt. The use of de-icing salt is a vital part of the City’ssnow and ice program and essential for vehicle safety on City streets. Background An allocation is made in the Public Works operating budget each year for the purchase of de-icing salt for winter maintenance activities. Each year the street maintenance division purchases de-icing salt under a state cooperative purchasing agreement. In order to be included in this program, the state requires the City to submit estimated salt needs for the upcomingwinter season in April. The state contract offers regular road salt and treated road salt, each is under an 80/120 purchasing rule. The 80/120 purchasing rule requires the City to purchase 80% of the estimate Packet Page Number 42 of 119 G5 order and the vendor guarantees to supply up to 120% of the order at the locked price.We estimate regular road salt needs to be 300 ton (estimated at $70.67 per ton price estimate basedon 3% increase from last year) and treated road salt needs of 800 ton (estimated at $90.94 per ton)for an estimated total purchase cost of $94,000 for the 2019 – 2020 winter season. Attachments None. Packet Page Number 43 of 119 G6 CITY COUNCILSTAFF REPORT Meeting Date April 8, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Mike Funk, Assistant City Manager/HR Director PRESENTER: Mike Funk, Assistant City Manager/HR Director AGENDA ITEM: Renewal of Contract with Human Resource Attorney Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The existing 3-year contract term between the City of Maplewood and Madden Galanter Hansen, LLP expired on December 31, 2018; and it is recommended the City Council consider a new one- year agreement for January 1, 2019- December 31, 2019. Recommended Action: Motion to approve the Consulting Services Agreement between the City of Maplewood and Madden Galanter Hansen, LLP and authorize the Mayor and City Manager to execute the contract on behalf of the city. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is budgeted at $50,000 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. N/A Background In early 2015, the city conducted a thorough RFP (request for proposals) process in search of a Human Resource attorney; and on January 26, 2015 the city agreed to an initial 3-year contact with Madden Galanter Hansen, LLP. Ms. Susan Hansen has been the lead attorney representing the city. In the past 3 years, Ms. Hansen has assisted with human resource matters, including general consultation and advice, PELRA (public employee labor relations act), contract interpretation, Packet Page Number 44 of 119 G6 Packet Page Number 45 of 119 G6, Attachment 1 Packet Page Number 46 of 119 G6, Attachment 1 Packet Page Number 47 of 119 G6, Attachment 1 Packet Page Number 48 of 119 G6, Attachment 1 Packet Page Number 49 of 119 G6, Attachment 1 Packet Page Number 50 of 119 G6, Attachment 1 Packet Page Number 51 of 119 G7 CITY COUNCILSTAFF REPORT Meeting Date April8, 2019 REPORT TO: Melinda Coleman REPORT FROM: StevenLove, Director ofPublicWorks/City Engineer Scott Schultz, Utility/Fleet/Parks Superintendent PRESENTER:StevenLove AGENDA ITEM: Purchase of Mobile Heavy Truck Lift System Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The City Council will consider authorizing the purchase of a second Heavy Equipment/Truck Lift System for the Fleet Maintenance Division. This will ensure that staff has access to safe and reliable equipment to perform their jobs. Recommended Action: Motion to approve the purchase of one Stertil Koni Mobile Truck Lift and direct the Mayor and City Manager to enter into a contractwith Midwest Lift Works under MN State Contract #126-295 in the amount of $41,950.58. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$41,950.58 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:The 2019 Capital Improvement Plan (CIP) identifies$30,000.00, under item PW16.05, for the purchase of three trailer replacements. Due to the substantial benefits this mobile heavy lift system will provide, theCity’sfleet staff recommends delaying the purchase of the three trailers until 2020. The$30,000 of CIP fundsalong with $11,950.58 from the Fleet Maintenance Fundwill then beused to purchase the new lift system. The Finance Director has reviewed the Fleet Maintenance Fund balance and there are sufficient funds to move forward with this purchase. Strategic PlanRelevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. A safe and reliable fleet is critical for all departments in the City to perform their day to day operations.The new mobile heavy lift system willhelp staff do the following: Increase work efficiencies inthe fleet maintenance division Complete necessaryroutine maintenance to prevent equipment failures Packet Page Number 52 of 119 G7 Reduce equipment downtime Complete repairs on multiple pieces of heavy equipment simultaneously Ensure the delivery of Cityservices to residents Background The City’s fleet consists of 204 vehicles and equipment of which approximately 77 (38% of the fleet) are considered heavy equipment. Currently, the City owns and operates one heavy duty truck lift which is capable of lifting these heavy pieces of equipment. This lift is a permanent in-ground fixture with a 78,000 pound lifting capacityand was installed for approximately $130,000. The permanent in-groundlift is used daily for maintenance of trucks one ton or larger and equipment including, but not limited to: plow trucks, fire trucks, ambulances, dump trucks, and loaders. Due to thelarge number of heavyequipment in the City’s fleet, one lift doesnot meet thecurrent needs. Mostroutinemaintenance work can be completed in one day, occupyingthe current lift for oneday only. However, when there are larger repairs and/orparts that are on order, the lift could be occupied for several days to more than a week. This prevents staff from being able to complete preventative maintenance on the City’s heavy equipment. Additionally, staff would be unable to address any major repairs that arisewhen multiple heavy pieces of equipment (plow trucks, ambulances, or fire trucks) areneeding repairs, all which need access to ahigh capacitylift. Not being able to perform these needed repairs when they arise reducesthe level of service the city is able to provide to the public. The purchase of the new mobile lift system will meet the demands of fleetmaintenance. The mobile lifthasa lifting capacity of 74,000 pounds and can be used at any location. The lift system can be used to lift the City’s heavy equipment along with the lighter equipment in the fleet. If a piece of equipmentbreaks down and cannot be moved intothe maintenance shop this lift system can be brought to the broken down equipment tomake the repairs. The versatility of being able to move this lift to different places in thepublic works facility willfree up one of the maintenance bays, which creates increased efficienciesfor the fleet maintenance staff. The following is a summary of the costs for the lift purchase: 1.Midwest Lift Works 2019 Stertil Koni Model ST-1085-2FWA$41,950.58 Total Cost = $41,950.58 Attachments 1.Quote/Specs from Midwest Lift Works Packet Page Number 53 of 119 G7, Attachment 1 Midwest Lift Works 614 Broadway St. North Jordan, MN 55352 US www.midwestliftworks.com ADDRESSSHIP TO ESTIMATE 1989 City Of MaplewoodCity Of Maplewood 1830 County Road B East1830 County Road B East DATE 03/04/2019 Maplewood, MN 55109Maplewood, MN 55109 Attn: Scott SchultzAttn: Steve Priem EXPIRATION DATE 06/30/2019 SHIPVIAP.O.NUMBER Best WayAssigned if Accepted DESCIPTIONQTYRATEAMOUNT IF STATE CONTRACT IS USED- PO IS TO BE MADE OUT TO STERTIL KONI USA as central contract administrator. NO TAXES APPLIED OR COLLECTED> ST-1085-2FWA 140,316.0040,316.00 Stertil Koni Model ST-1085-2FWA, Ebright Control System, Set of 4 Columns, 18,500 lbs each-74,000 lbs Total Set. WIRELESS, 24 Volts DC, Adjustable Forks, Turtle Slow Switch, ALI/ETL Certified,Battery Charger- Conditioner inside each Column. Group 31 Deep Cycle Batteries included. JS-H8 2817.291,634.58 Stertil-Koni Model JS-H8, Capacity 8.2 Ton, High, Foldable, 10 Locking Positions, Range 49"-79" &53"-84" with fine adjsutment. 3 interchangeable heads included. Full Freight Allowed 10.000.00 Per Contract terms Full Freight Allowed to Destination, Complete Set -UP and Training Allowed MN State Contract #126-295 Sourcewell Contract # 061015-SKI Thru 7/21/22 (612)382-0532 dave@midwestliftworks.com (612)222-6100 cole@midwestliftworks.com Fax: 952-431-7690 TOTAL $41,950.58 (612)382-0532 dave@midwestliftworks.com (612)222-6100 cole@midwestliftworks.com Fax: 952-431-7690 Packet Page Number 54 of 119 G7, Attachment 1 Accepted ByAccepted Date (612)382-0532 dave@midwestliftworks.com (612)222-6100 cole@midwestliftworks.com Fax: 952-431-7690 Packet Page Number 55 of 119 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 56 of 119 J1 CITY COUNCILSTAFF REPORT Meeting Date April 8, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER:Steven Love AGENDA ITEM: Ferndale-IvyArea Street Improvements, City Project 18-01 a.Resolution Approving Plans and Specifications and Advertising for Bids b.Resolution Ordering Preparation of Assessment Roll Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The City Council will consider approving the plans and specifications and advertising for bids for the Ferndale-Ivy Area Street Improvements, City Project 18-01. Final plans and specifications for the above referenced project have been completed and are ready to be advertised for bids. The bid opening is tentatively proposed for 10:00 a.m., Thursday,May 9, 2019. The next step after approving the advertisement for bids is ordering the preparation of the assessment roll. The City Council willalsoconsider ordering the preparation of the assessment roll for the Ferndale-Ivy Area Street Improvements, City Project 18-01. Recommended Action: It is recommended that the City Councilmake the following motions: a.Motion to approvethe attached Resolution Approving Plans and Specifications and Advertising for Bidsfor Ferndale-Ivy Area Street Improvements, City Project 18-01. b.Motion to approve the attachedResolution Ordering Preparation of Assessment Roll for Ferndale-Ivy Area Street Improvements, CityProject 18-01. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$3,806,000.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:The proposed funding plan includes a combination of G.O. Improvement Bonds, Special Benefit Assessments, the Environmental Utility Fund, the Sanitary Sewer Fund, the W.A.C. Fund, and the St. Paul Water Fund. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Packet Page Number 57 of 119 J1 Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The Ferndale-Ivy area neighborhood streets and utilities are an important part of the City’s infrastructure. The streets and utilities in this area have deteriorated and are in need of repair and replacement. Background The feasibility report was accepted and the City Council ordered the preparation of plan and specifications at the February 11,2019City Council meeting. On February 25, 2019,The City Council ordered the project after holding a Public Hearing at the February 25, 2019 City Council meeting. It is anticipated an Assessment Hearing will be held on May 13, 2019with an award of bid considered at the same meeting. An open house meeting will be scheduled for the project area prior to the Assessment Hearing to answer questions about assessments and the assessment process. Additionally, staff will be available to answer any questions about the proposed improvements and the construction process. Discussion TheFerndale-IvyArea StreetImprovement project, City Project 18-01is generally bounded by Union Pacific Railroad (UPR) tracks to the north, McKnight Road to the west, Maryland Avenue to the south, andCentury Avenue to the east.This project is a part of the approved 2018-2022 Capital Improvement Plan (CIP). The proposed project includes approximately 1.2miles of streets which have an average pavement condition index (PCI) rating of 46(on a scale of 1 to 100) according to the most recent street rating survey. The aging and deteriorating condition of roads shown on the project location map presents an ongoing maintenance problem for the City of Maplewood Street Department. The condition of the existing streets also represents a decreased level of service for the residents of Maplewood, with the City receiving numerous complaints from area residents aboutsubstandard street conditions. The proposed project streets will be fully reconstructed as part of this project. Full street reconstruction will include the removal and replacement of the existing aggregate base and bituminous. Subgrade corrections will be made byreplacing the subgrade fill material with a sand subbase, drain tile, and a geo-textile fabric. The project also includes the installation of concrete curb and gutter on all project streets. Ferndale Streetand Ivy Avenue havebeen designedto accommodate a 5 foot wide concrete walk. The sidewalk is located on the north side of Ivy Avenue and the west side of Ferndale Street. Removal and replacement of the sidewalk connecting Dennis Street to Ferndale Street is also proposed. Major upgrades to the utilities within the project area are proposed as well. These include upgrades tothe water mainsto help ensure their longevity,minor repairs to the sanitary sewer system, and a significant upgrade and expansion of the drainage system in the project area. Packet Page Number 58 of 119 J1 Additional improvements, including sidewalk extensions, bituminous fog sealing, and sanitary sewer lining have also been included with this project. The feasibility study found that the proposed project is feasible, necessary, and cost effective from an engineering standpoint. Estimated Project Cost The total estimated project cost is $3,806,000 and is outlined below: Estimated Project Cost Summary Proposed ImprovementsTotal Amount% of Total Street & Sidewalk Improvements$2,575,00068% Drainage Improvements$787,00021% Sanitary Sewer Improvements$262,0007% Water System Improvements$182,0004% Total Estimated Project Cost:$3,806,000100% The estimated costs include 10% contingencies and 12% overhead, which include geotechnical, legal, and fiscal expenses. Preliminary Project Funding Plan The project is proposed to be financed as outlined below. Estimated Project Cost Recovery Funding SourceTotal Amount% of Total G.O. Improvement Bonds$1,688,90044% Special Benefit Assessment$1,026,00027% Environmental Utility Fund$647,10017% Sanitary Sewer Fund$262,0007% W.A.C. Fund$122,0003% SPRWS$60,0002% Total Estimated Project Funding:$3,806,000100% The improvements are proposed to be financed through a combination of G.O. Improvement Bonds, Special Benefit Assessments, the Environmental Utility Funds, Sanitary Sewer Funds, W.A.C. funds, and SPRWS. The estimated project costs and proposed project funding plan have been reviewed by the Finance Director. An independent appraisal firm was hired to ascertain an opinion of special benefit received by properties within the neighborhood project area. This information will ultimately be utilized to set the special benefit assessment amounts for the project area. The rates established in the City’s Special Assessment Policy were utilized for cost recovery estimation purposes and represent the maximum potential assessment rates for this project. Residential o Full Reconstruction Rate = $6,600.00/Unit (Single Unit Residential) o Full Reconstruction Rate = $4,206.40/Unit (Single Duplex Residential) Packet Page Number 59 of 119 J1 Commercial / Multi-Family o Commercial /Multi-Family Full Reconstruction Assessment Rate = $132 Per Front- Foot There are a total of 172 assessable residential and multi-family parcels within the project area. An additional neighborhood meeting will be held for residents prior to the Assessment Hearing to answer questions pertaining to assessments or proposed improvements and processes. Project Schedule The following is a tentative schedule for City project 18-01: Project MilestoneDate Accept Feasibility Study, Order Public Hearing, Authorize Preparation of 2/11/2019 Plans & Specifications Public Hearing & Order Improvement2/25/2019 Approve Plans and Specifications, Authorize Advertisement for Bids, 4/8/2019 Authorize Preparation of Assessment Roll Accept Assessment Roll & Order Assessment Hearings4/22/2019 Bid Opening5/9/2019 Assessment Hearing, Award Contract5/13/2019 Adopt Revised Assessment Roll5/13/2019 Begin ConstructionMay/June 2019 Assessments Certified to Ramsey CountyNovember 2019 Complete ConstructionNovember 2019 Attachments 1.Resolution Approving Plans and Specification and Advertisingfor Bids 2.Resolution Ordering Preparation of Assessment Roll 3.Project Location Map Packet Page Number 60 of 119 J1, Attachment 1 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS WHEREAS, pursuant to resolution passed by the City Council on April 8, 2019,plans and specifications for the Ferndale-Ivy Area Street Improvements, City Project 18-01, have beenprepared by (or under the direction of) the City Engineer, who has presented such plans and specifications to the City Council for approval, WHEREAS, pursuant to aresolution of the City Council adopted April 8, 2019,fixed a date for a council hearing onthe proposed street improvements for the Ferndale-Ivy Area Street Improvements, City Project 18-01. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1.Such plans and specifications are hereby approved and ordered placed on file in the office of the City Engineer. 2.The City Clerk or office of the City Engineer shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement undersuch approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the th councilat 10:00 a.m. on the 9day ofMay, 2019, at city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3.The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The City Council will consider the bids, and the award of a contract, at the regular city council meeting of May 13, 2019. th Approved this 8day of April 2019. Packet Page Number 61 of 119 J1, Attachment 2 RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the City Clerk and City Engineer will receive bids for the Ferndale-IvyArea Street Improvements, City Project 18-01. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the City Clerk shall, upon completion of such proposed assessment notify the City Council thereof. Approved this 8th day of April 2019. Packet Page Number 62 of 119 J1, Attachment 3 Packet Page Number 63 of 119 J2 CITY COUNCILSTAFF REPORT Meeting Date April 8, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER:Steven Love AGENDA ITEM: Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27 a.Resolution Approving Plans and Specifications and Advertising for Bids. b.Resolution Ordering Preparation of Assessment Roll ActionRequested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The City Council will consider approving the plans and specifications and advertising for bids for the Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27. Final plans and specifications are complete and ready to be advertised for bids. The bid opening is tentatively proposed for 10:30 a.m., Thursday, May 9, 2019. The next step after approving the advertisement for bids is ordering the preparation of the assessment roll.The City Council will also consider ordering the preparationof the assessment roll for the Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27. Recommended Action: It is recommended that the City Councilmake the following motions: a.Motion to approve the attached Resolution Approving Plans and Specifications and Advertising for Bids for Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27. b.Motion to approve the attached Resolution Ordering Preparation of Assessment Roll for Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$1,604,400.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:The proposed funding plan includes a combination of Franchise Fees, Special Benefit Assessments, the Environmental Utility Fund, the Sanitary Sewer Fund, and the W.A.C. Fund. Packet Page Number 64 of 119 J2 Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The Mailand-Crestview Forest area neighborhood streets are an important part of the City’s infrastructure. The streets in this area have deteriorated and are in need of replacement. Background The feasibility report was accepted and the City Council ordered the preparation of plan and specifications at the February 25, 2019City Council meeting. The City Council ordered the project after holding a Public Hearing at the March 11, 2019 City Council meeting. It is anticipated an Assessment Hearing will be held on May 13, 2019with anaward of bid considered at the same meeting. An open house meeting will be scheduled for the project area prior to the Assessment Hearing to answer questions about assessments and the assessment process. Additionally, staff will be available to answer any questions about the proposed improvements and the construction process. Discussion Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-01 is generally bounded by Londin Lane on the north, McKnight Road on the west, Century Avenue to the east and Hillwood Drive on the south. This project is a part of the approved 2018-2022 Capital Improvement Plan (CIP). The proposed project includes approximately 2.1miles of streets which have an average pavement condition index (PCI) rating of 36(on a scale of 1 to 100) according to the most recent street rating survey. The aging and deteriorating condition of roads shown on the project location map presents an ongoing maintenance problem for the City of Maplewood Street Department. The condition of the existing streets also represents a decreased level of service for the residents of Maplewood, with the City receiving numerous complaints from area residents about substandard street conditions. The proposed project streets will be improved by means of apavement rehabilitation projectwhich includes a full depth reclamation of the existing pavement and underlying gravel layer. Subgrade corrections will also as needed after reclamation and grading work is completed.The project also includes spot repairs of failing concrete curb and gutter sections on all project streets. Minorupgrades to the utilities within the project area are proposed as well. These include the installationand adjustment of existing storm and sanitary sewer castings in the roadway to match thenew pavement surface. Upgrades to the storm sewer system to better accommodate residents with groundwater/drainage issues on their property. The feasibility study found that the proposed project is feasible, necessary, and cost effective from an engineering standpoint. Packet Page Number 65 of 119 J2 Estimated Project Cost The total estimated project cost is $1,604,400 and is outlined below: Estimated Project Cost Summary Proposed ImprovementsTotal Amount% of Total Street Improvements$1,359,50085% Drainage Improvements$127,0008% Sanitary Sewer Improvements$70,3004% Water System Improvements$47,5003% Total Estimated Project Cost:$1,604,400100% The estimated costs include10% contingencies and 12% overhead, which includegeotechnical, legal, and fiscal expenses. Preliminary Project Funding Plan The improvements are proposed to be financed through a combination of Franchise Fees, Special Benefit Assessments, Sanitary Sewer Funds, Environmental Utility Funds, and W.A.C.funds. An update to the financing plan may be needed in the future after the special benefits appraisal is received.The following table provides a summary of the estimated financing plan for the proposed project Estimated Project Cost Recovery Funding SourceTotal Amount% of Total Franchise Fees$748,10047% Special Benefit Assessments$671,50042% Sanitary Sewer Fund$70,3004% Environmental Utility Fund$67,0004% W.A.C. Fund$47,5003% Total Estimated Project Funding:$1,604,400100% The estimated project costs and the preliminary project funding plan have been reviewed by the Finance Director. The estimated project costs and proposed project funding plan have been reviewed by the Finance Director. An independent appraisal firm washired to ascertain an opinion of special benefit received by properties within the neighborhood project area. This information will ultimately be utilized to set the special benefit assessment amounts for the project area. The rates established in the City’s Special Assessment Policy were utilized for cost recovery estimation purposes and represent the maximum potential assessment rates for this project. Residential o Pavement Rehabilitation Rate= $3,450.00/Unit (Single Unit Residential) Commercial / Multi-Family o Commercial /Multi-Family Pavement Rehabilitation Rate= $69Per Front-Foot Packet Page Number 66 of 119 J2 There are a total of 232assessable residential and multi-family parcels within the project area. An additional neighborhood meeting will be held for residents prior to the Assessment Hearing to help answer questions pertaining to assessments or proposed improvements and processes. Project Schedule The followingis a tentativeschedulefor City project 18-27: Project MilestoneDate Accept Feasibility Study, Order Public Hearing, Authorize Preparation of 2/25/2019 Plans & Specifications Public Hearing & Order Improvement3/11/2019 Approve Plans and Specifications, Authorize Advertisement for Bids, 4/8/2019 Authorize Preparation of Assessment Roll Accept Assessment Roll & Order Assessment Hearings4/22/2019 Bid Opening5/9/2019 Assessment Hearing, Award Contract5/13/2019 Adopt Revised Assessment Roll6/10/2019 Begin ConstructionJune 2019 Assessments Certified to Ramsey CountyNovember 2019 CompleteConstructionNovember 2019 Attachments 1.Resolution Approving Plans and Specification and Advertising for Bids 2.Resolution Ordering Preparation of Assessment Roll 3.Project Location Map Packet Page Number 67 of 119 J2, Attachment 1 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS WHEREAS, pursuant to resolution passed by the City Council on April 8, 2019,plans and specifications for the Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27, have been prepared by (or under the direction of) the City Engineer, who has presented such plans and specifications to the City Council for approval, WHEREAS, pursuant to aresolution of the City Council adopted April 8, 2019,fixed a date for a council hearing on the proposed street improvements for the Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1.Such plans and specificationsare hereby approved and ordered placed on file in the office of the City Engineer. 2.The City Clerk or office of the City Engineer shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the th council at 10:30a.m. on the 9day ofMay, 2019, at city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3.The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The City Council will consider the bids, and the award of a contract, at the regular city council meeting of May 13, 2019. th Approved this 8day of April 2019. Packet Page Number 68 of 119 J2, Attachment 2 RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the City Clerk and City Engineer will receive bids for the Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the City Clerk shall, upon completion of such proposed assessment notify the City Council thereof. Approved this 8th dayof April2019. Packet Page Number 69 of 119 J2, Attachment 3 Packet Page Number 70 of 119 J3 CITY COUNCIL STAFF REPORT Meeting Date April 8, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Scott Nadeau, Public Safety Director/Police Chief PRESENTER:Scott Nadeau, Public Safety Director/Police Chief AGENDA ITEM: Myth Public Safety Review Action Requested: MotionDiscussionPublic Hearing Form of Action: ResolutionOrdinanceContract/Agreement Proclamation Policy Issue: The City of Maplewood has had repeated issues with crime and safety at the Myth Live over the past two years. These issues constitute a threat to public safety. Recommended Action: Police and City Staff request the City Council to provide direction on what course of action they would like staff to take in order to improve safety. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. This issue affects a location in the city which continues to have public safety issues. Background th On March 29, 2019 the Myth Live had an all-ages rap concert which resulted in five police calls for service for disorderly persons, a drug overdose, and a large fight that resulted in a shooting at nearby Ashley Furniture (which is contracted by the Myth Live for parking). The shooting victim is expected to survive but it could easily have been a homicide. The Myth Live were sent a Nuisance Calls for Service Letter for this violation. The Myth Live has been associated with numerous public safety issues in the past two years which have resulted in unsafe conditions and a threat to public safety. This incident, and others like it, have required a large regional response from local law enforcement partners and led to unsafe Packet Page Number 71 of 119 J3 conditions for those in attendance at events. Over the past two years, Police Department officials have met with ownership and staff of the Myth Live, expressed concerns about safety, and asked the Myth to make changes to improve safety at the venue. Unfortunately the public safety issues persist and may require City Council action. 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