The URL can be used to link to this page

Home My WebLink About2019-03-11 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, March 11, 2019 City Hall, Council Chambers Meeting No. 05-19 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:01 p.m. by Mayor Abrams. Mayor Abrams highlighted some of the articles in the March 2019 edition of Maplewood Living. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Kathleen Juenemann, Councilmember Present William Knutson, Councilmember Present Sylvia Neblett, Councilmember Present Bryan Smith, Councilmember Present D. APPROVAL OF AGENDA Road Drainage Pulse Point Trash & Recycling Cart Placement Regional Council of Mayors Rental Licensing Meeting Police Ride Along Rush Line Councilmember Neblett moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of February 25, 2019 City Council Workshop Minutes Councilmember Neblett moved to approve the February 25, 2019 City Council Workshop Minutes as submitted. Seconded by Councilmember Smith Ayes – All The motion passed. 2. Approval of February 25, 2019 City Council Meeting Minutes March 11, 2019 1 City Council Meeting Minutes Councilmember Smith moved to approve the February 25, 2019 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar; reviewed other topics of concern or interest requested by councilmembers; and gave an overview of upcoming events in the community. 2. Council Presentations Road Drainage Councilmember Smith reported on the road drainage and requested residence help with clearing the storm drains by their property. Pulse Point Councilmember Juenemann reported on the Pulse Point App. Trash & Recycling Cart Placement Councilmember Juenemann reminded residents to not put their trash and recycling carts in the street. Regional Council of Mayors Mayor Abrams reported on the Regional Council of Mayors meeting she attended. Rental Licensing Meeting Mayor Abrams reported on the rental licensing community meeting she attended along with Councilmember Smith and she suggested adding a tenant’s piece to it. Police Ride Along Mayor Abrams reported on the police ride along she went on to hear about rental licensing from the police officers and will be doing a ride along with the fire department to get their perspective. Rush Line Mayor Abrams reported on the Rush Line-Policy Advisory Committee meeting she attended. March 11, 2019 2 City Council Meeting Minutes 3. Heritage Preservation Commission 2018 Annual Report Natural Resources Coordinator Gaynor introduced the HPC Chair Pete Boulay who addressed the council to give the Heritage Preservation Commission 2018 Annual Report. Councilmember Juenemann moved to approve the 2018 Heritage Preservation Commission Annual Report. Seconded by Councilmember Smith Ayes – All The motion passed. 4. Resolution of Appreciation for Frank Gilbertson for his Service on the Heritage Preservation Commission Natural Resources Coordinator Gaynor gave the staff report. Councilmember Neblett read the resolution of appreciation. Councilmember Juenemann moved to approve the Resolution of Appreciation for Frank Gilbertson. Resolution 19-03-1661 Resolution of Appreciation WHEREAS, Frank Gilbertson has been a member of the Maplewood Heritage Preservation Commission for five years and four months, serving from September 9, 2013 to January 10, 2019. Mr. Gilbertson has served faithfully in that capacity; and WHEREAS, the Heritage Preservation Commission and City Council have appreciated his experience, insights and good judgment; and WHEREAS, Mr. Gilbertson has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Mr. Gilbertson has shown dedication to his duties and has consistently contributed his leadership and efforts for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Frank Gilbertson is hereby extended our gratitude and appreciation for his dedicated service. Seconded by Councilmember Smith Ayes – All The motion passed. 5. Resolution Awarding the 2018 Heritage Award to Ronald Cockriel Natural Resources Coordinator Gaynor gave the staff report. Mayor Abrams read the resolution awarding the 2018 Heritage Award to Ronald Cockriel. Mr. Cockriel addressed the council to thank them and read a statement to the council. March 11, 2019 3 City Council Meeting Minutes Councilmember Juenemann moved to approve the Resolution Awarding the 2018 Maplewood Heritage Award to Ronald Cockriel. Resolution 19-03-1662 2018 Maplewood Heritage Award to Ronald Cockriel WHEREAS, Ronald Cockriel has volunteered countless hours helping preserve and advocate for Maplewood historic and natural resources as an active participant in the “big three” citizens’ efforts to preserve the community’s heritage: Save our Open Spaces, Save the Barn, Save Fish Creek; and WHEREAS, Ronald Cockriel worked with others to protect open space which included the successful $5 million open space referendum to acquire natural areas; and WHEREAS, Ronald Cockriel worked with others to “Save the Barn,” and as an active member of Maplewood Area Historical Society has participated in many initiatives including getting the barn ready for programming, developing landscape plans, and helping bring a National Preservation Conference to the Bruentrup Heritage Farm; and WHEREAS, Ronald Cockriel, led the citizens’ effort to acquire the Fish Creek Open Space to protect the natural wonder and significant archeology of the site; and WHEREAS, Ronald Cockriel served as chairperson for five years on Maplewood’s Heritage Preservation Commission (HPC) and during this time the HPC developed new programs and set the ground work for the city to gain Certified Local Government status (CLG); and WHEREAS, Ronald Cockriel helped ensure the protection of historic and natural resources through active participation on the Parks and Recreation Commission, Open Space Task Force, Greenway Task Force, 2020 Comprehensive Plan Task Force, and as a charter member of the non-profit Friends of Maplewood Nature; and WHEREAS, Ronald Cockriel has freely given his wisdom, time, energy, and leadership for the benefit of the City of Maplewood. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota and its citizens that Ronald Cockriel is hereby presented the Maplewood Heritage Award. The Maplewood Heritage Award recognizes an individual who has significantly contributed to preservation of Maplewood history or historic sites through research, preservation, or education and outreach. Seconded by Councilmember Knutson Ayes – All The motion passed. 6. Arbor Day Proclamation Natural Resources Coordinator Gaynor gave the staff report. Councilmember Juenemann read the Arbor Day Proclamation. March 11, 2019 4 City Council Meeting Minutes Councilmember Neblett moved to approve the 2019 Arbor Day Proclamation Resolution. Resolution 19-03-1663 Resolution Proclaiming Arbor Day 2019 WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and WHEREAS, this holiday, called Arbor Day, is now observed throughout the nation and the world; and WHEREAS, trees help improve human health by reducing air pollution and reducing exposure to the sun’s UV rays, and improving mental health by reducing stress and increasing concentration; and WHEREAS, trees can reduce the erosion of topsoil by wind and water, reduce heating and cooling costs, moderate temperatures, produce oxygen, and provide habitat for wildlife; and WHEREAS, trees are a renewable resource giving us paper, wood for homes, fuel for fires, and countless other wood products; and WHEREAS, trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community; and WHEREAS, trees are a source of joy and beauty. NOW, THEREFORE, BE IT RESOLVED THAT May 4, 2019, is hereby designated Arbor Day in the City of Maplewood. Further, all citizens are encouraged to celebrate Arbor Day and support efforts to protect our trees and woodlands. Seconded by Councilmember Juenemann Ayes – All The motion passed. 7. Resolution for Commission Appointment City Manager Coleman gave the staff report. Councilmember Juenemann moved to approve the resolution to appoint the candidate to the commission or board. Resolution 19-03-1664 Be it resolved that the City Council of Maplewood, Minnesota: Hereby appoints the following individual, who the Maplewood City Council has reviewed, to be appointed to the following commission or board: March 11, 2019 5 City Council Meeting Minutes Planning Commission Lue Yang term expires December 31, 2020 Seconded by Councilmember Smith Ayes – All The motion passed. 8. Conducting City Business & Public Meetings Presentation City Manager Coleman and City Attorney Batty gave the presentation. G. CONSENT AGENDA Councilmember Juenemann moved to approve agenda items G1-G3. Seconded by Councilmember Smith Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 975,265.48 Checks #103269 thru #103291 dated 02/26/19 $ 230,936.69 Disbursements via debits to checking account dated 02/19/19 thru 02/22/19 $ 333,023.07 Checks # 103293 thru #103325 dated 03/05/19 $ 683,923.51 Disbursements via debits to checking account dated 02/25/19 thru 03/01/19 $ 2,223,148.75 Total Accounts Payable PAYROLL $ 588,611.82 Payroll Checks and Direct Deposits dated 02/22/19 $ 3,440.98 Payroll Deduction check # 99103658 thru # 99103662 dated 02/22/19 $ 592,052.80 Total Payroll $ 2,815,201.55 GRAND TOTAL Seconded by Councilmember Smith Ayes – All March 11, 2019 6 City Council Meeting Minutes The motion passed. 2. Payment for Zuercher Technologies Yearly Maintenance Support Councilmember Juenemann moved to approve the payment for Zuercher Technologies yearly maintenance support. Seconded by Councilmember Smith Ayes – All The motion passed. 3. Payment for Axon Yearly Maintenance Support & Evidence.com Subscription Councilmember Juenemann moved to approve the payment for Axon yearly maintenance support and Evidence.com subscription. Seconded by Councilmember Smith Ayes – All The motion passed. H. PUBLIC HEARINGS 1. Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27 a. Public Hearing 7:00 pm b. Resolution Ordering Improvement after Public Hearing (4 votes) Public Works Director Love introduced the report. Assistant City Engineer Jarosch gave the presentation. Mayor Abrams opened the public hearing. The following people spoke: Cathy Tollefson, 2587 Pond Avenue E. Phil Vaccaro, 2581 Pond Avenue E. Mayor Abrams closed the public hearing. Assistant City Engineer Jarosch answered questions. Councilmember Smith moved to approve the Resolution Ordering the Improvement for the Mailand-Crestview Forest Drive Area Pavement Rehabilitation, City Project 18-27 (four affirmative votes are required to approve this resolution) Resolution 19-03-1665 Ordering Improvement WHEREAS, pursuant to a resolution of the City Council adopted February 25, 2019, fixed a date for a council hearing on the proposed street improvements for the Mailand-Crestview Forest Drive Area Pavement Rehabilitation, City Project 18-27. AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on March 11, 2019; and the council has heard all persons desiring to be heard on the matter and has fully considered the March 11, 2019 7 City Council Meeting Minutes same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. That it is necessary, cost-effective and feasible, as detailed in the Feasibility Report, that the City of Maplewood make improvements to the Mailand- Crestview Forest Drive Area Pavement Rehabilitation, City Project 18-27. 2. Such improvements ordered as proposed in the Council resolution adopted on the 11th day of March, 2019. 3. The City Engineer, or his designee, is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications as previously directed by the City Council at the February 25, 2019 council meeting. 4. The Finance Director was authorized to make the financial transfers necessary for the preparation of plans and specifications at the February 25, 2019 council meeting. A budget of $1,604,400 was established at that time. The proposed financing plan shall be implemented and is as follows: Proposed Financing Plan Funding Source Total Amount % of Total Gas Franchise Fees $748,100 47% Special Benefit Assessments $671,500 42% Sanitary Sewer Fund $70,300 4% Environmental Utility Fund $67,000 4% W.A.C. Fund $47,500 3% Total Estimated Project Funding: $1,604,400 100% Seconded by Councilmember Juenemann Ayes – All The motion passed. I. UNFINISHED BUSINESS 1. Resolution Approving Plans and Specifications and Advertising for Bids, Gladstone Phase 3 Corridor Improvements, City Project 16-18 Public Works Director Love gave the report. Maplewood resident Mary Yang addressed and asked questions of the council. Councilmember Juenemann moved to approve the Resolution Approving Plans and Specifications and Advertising for Bids for the Gladstone Phase 3 Corridor Improvements, City Project 16-18. Resolution 19-03-1666 Approving Plans and Specifications and Advertising for Bids WHEREAS, pursuant to a resolution passed by the City Council on November March 11, 2019 8 City Council Meeting Minutes 13, 2018, plans and specifications for the Gladstone Phase 3 Corridor Improvements, City Project 16-18, have been prepared by (or under the direction of) the City Engineer, who has presented such plans and specification to the City Council for approval, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications are hereby approved and ordered placed on file in the office of the City Engineer. 2. The City Clerk or office of the City Engineer shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 5th day of April, 2019, at city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The City Council will consider the bids, and the award of a contract, at the regular city council meeting of April 22, 2019. Seconded by Councilmember Smith Ayes – All The motion passed. J. NEW BUSINESS None K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 9:02 p.m. March 11, 2019 9 City Council Meeting Minutes