HomeMy WebLinkAbout2019-02-25 City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, February 25, 2019
City Hall, Council Chambers
Meeting No. 04-19
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:04 p.m. by Mayor Abrams.
Mayor Abrams reported on the recent election results and gave a brief review of the
process that was taken to fill the two vacant positions; and welcomed Councilmember
Knutson and Councilmember Neblett to the council.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Marylee Abrams, Mayor Present
Kathleen Juenemann, Councilmember Present
William Knutson, Councilmember Present
Sylvia Neblett, Councilmember Present
Bryan Smith, Councilmember Present
D. APPROVAL OF AGENDA
Gold Line Bus Rapid Transit
Fire Hydrants
Trash Cans
Important Mail
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Smith Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of February 11, 2019 City Council Workshop Minutes
Councilmember Juenemann moved to approve the February 11, 2019 City Council
Workshop Minutes as submitted.
Seconded by Councilmember Smith Ayes – Mayor Abrams,
Councilmember
Juenemann and Smith
Abstain – Councilmembers Knutson
and Neblett
The motion passed.
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2. Approval of February 11, 2019 City Council Meeting Minutes
Councilmember Smith moved to approve the February 11, 2019 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Neblett Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave an update to the council calendar; reviewed other
topics of concern or interest requested by councilmembers; and gave an overview
of upcoming events in the community.
2. Council Presentations
Gold Line Bus Rapid Transit
Councilmember Smith reported on the Gold Line Corridor Management Committee
meeting he recently attended.
Fire Hydrants
Councilmember Juenemann reminded residence to remove snow from the fire hydrants
that are near their home.
Trash Cans
Councilmember Juenemann reminded resident to not put their trash cans or recycling
bins in the street.
Mayor Abrams reminded resident to also shovel in front of their mailboxes to ensure mail
delivery.
Important Mail
rd
Mayor Abrams reported on the letters she received from 3 graders at Edgerton School.
3. 2018 Community Development Department Annual Report
City Manager Coleman introduced the report. The following board
members/commissioners addressed the council to give annual reports as indicated
below.
Board Member Kempe, Chair gave the CDRB Annual Report
Commissioner Redmond, Vice Chair gave the ENR Annual Report
Commissioner Jenkins, Chair gave the HEDC Annual Report
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Commissioner Arbuckle, Chair gave the PC Annual Report
Councilmember Juenemann moved to approve the 2018 Community Development
Department Annual Report.
Seconded by Councilmember Smith Ayes – All
The motion passed.
4. 2019 City Council Appointments to Boards, Commissions and Miscellaneous
Groups
City Manager Coleman gave the report.
Councilmember Juenemann moved to approve the 2019 City Council appointments to
boards, commissions and miscellaneous groups.
Appointment 2018 Appointments 2019 Appointments
Acting Mayor* Councilmember Smith Councilmember Juenemann
*Rotation of acting mayors: 2014 Councilmember Cardinal, 2015 Councilmember Abrams, 2016
Councilmember Xiong, 2017 Councilmember Juenemann, 2018 Councilmember Smith
Auditor Contact Councilmember Abrams Mayor Abrams
Councilmember Juenemann Councilmember Juenemann
Community Design Review Councilmember Xiong Councilmember Knutson
Board Mike Martin (SL) Mike Martin (SL)
Data Compliance Officers:
Responsible Authority Andrea Sindt Andrea Sindt
City Personnel Officer Terrie Rameaux Terrie Rameaux
City Law Enforcement Officer Scott Nadeau Scott Nadeau
Development Committee** Mayor Slawik Mayor Abrams
Councilmember Xiong Councilmember Smith
**Rotate councilmember to join mayor to work with City Manager on annual performance evaluation:
2016 Councilmember Abrams, 2017 Councilmember Juenemann, 2018 Councilmember Xiong.
Economic Development Authority Councilmember Abrams Councilmember Smith
Chair
Environment & Natural Councilmember Juenemann Councilmember Juenemann
Resources Commission Shann Finwall (SL) Shann Finwall (SL)
Gold Line Partners - CMC Councilmember Smith Councilmember Smith
(fka Gateway Corridor Commission)Mayor Slawik (ALT) Mayor Abrams (ALT)
Steve Love (ALT)
Gold Line BRT - PAC Councilmember Neblett
Steve Love (ALT)
Heritage Preservation Commission Councilmember Xiong Councilmember Neblett
Ginny Gaynor (SL) Ginny Gaynor (SL)
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Housing & Economic Development Councilmember Abrams Councilmember Smith
Commission Mike Martin (SL) Mike Martin (SL)
Maplewood Communications Councilmember Abrams Mayor Abrams
Mayor Slawik (ALT) Councilmember Smith (ALT)
Councilmember Smith (ALT)
Maplewood Green Team Councilmember Juenemann Councilmember Juenemann
Shann Finwall (SL) Shann Finwall (SL)
Official Newspaper Maplewood Review Maplewood Review
Parks & Recreation Commission Councilmember Smith Councilmember Neblett
Audra Robbins (SL) Audra Robbins (SL)
Planning Commission Councilmember Abrams Councilmember Knutson
Mike Martin (SL) Mike Martin (SL)
Police Advisory Commission Councilmember Smith Councilmember Smith
Commander Kvam (SL) Councilmember Juenemann (ALT)
Commander Shortreed (SL)
Ramsey County Dispatch Councilmember Juenemann Councilmember Juenemann
Policy Committee Councilmember Abrams (ALT) Mayor Abrams (ALT)
Ramsey County League Councilmember Abrams Mayor Abrams
of Local Governments Councilmember Smith (ALT) Councilmember Smith (ALT)
Regional Mayors Mayor Slawik Mayor Abrams
Rice/Larpenteur Project Mayor Abrams
Councilmember Juenemann (ALT)
Shann Finwall (SL)
Rush Line Corridor Mayor Slawik Mayor Abrams
Councilmember Smith (ALT) Councilmember Smith (ALT)
Melinda Coleman (SL) Melinda Coleman (SL)
St Paul Regional Water Services Will Rossbach Mayor Abrams
Board of Water Commissioners Melinda Coleman (ALT)
Suburban Area Chamber Melinda Coleman Melinda Coleman
of Commerce Councilmember Abrams (REP) Mayor Abrams (REP)
Councilmember Smith (REP) Councilmember Smith (REP)
Suburban Rate Authority Steve Love Steve Love
Seconded by Councilmember Smith Ayes – All
The motion passed.
G. CONSENT AGENDA
Agenda item G6 was highlighted.
Councilmember Juenemann moved to approve agenda items G1-G7.
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Seconded by Councilmember Neblett Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 325,223.20 Checks #103191 thru #103216
dated 02/12/19
$ 282,033.07 Disbursements via debits to checking account
dated 02/04/19 thru 02/08/19
$ 213,010.65 Checks # 103217 thru #103268
dated 02/12/19 thru 02/19/19
$ 680,582.08 Disbursements via debits to checking account
dated 02/11/19 thru 02/15/19
$ 1,500,849.00 Total Accounts Payable
PAYROLL:
$ 594,724.07 Payroll Checks and Direct Deposits dated 02/08/19
$ 4,296.35 Payroll Deduction check # 99103640 thru # 99103644 dated 02/08/19
$ 599,020.42 Total Payroll
$ 2,099,869.42 GRAND TOTAL
Seconded by Councilmember Neblett Ayes – All
The motion passed.
2. Budget Adjustments and Transfers
Councilmember Juenemann moved to approve to the transfers and budget adjustments
dated 2/25/2019 and authorize the Finance Director to make the necessary accounting
entries to close funds.
Seconded by Councilmember Neblett Ayes – All
The motion passed.
3. Local Lawful Gambling Permits for the Church of the Presentation of the
Blessed Virgin Mary
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Councilmember Juenemann moved to approve the Local Lawful Gambling permit for the
Church of the Presentation of the Blessed Virgin Mary for their event(s) on April 13, 2019
and May 4, 2019.
Seconded by Councilmember Neblett Ayes – All
The motion passed.
4. Final Payment for Construction Services for Maplewood Police Department
Bathroom Remodel Work, City Project 18-17
Councilmember Juenemann moved to approve the final payment for construction
services for the Maplewood Police Department Bathroom Remodel Work, City Project
18-17 in the amount of $55,492.77.
Seconded by Councilmember Neblett Ayes – All
The motion passed.
5. Purchase of Forestry Consulting Services for 2019
Councilmember Juenemann moved to approve the quote from Rehder Forestry
Consulting for forestry consulting services and to direct the Mayor and City Manager to
enter into a contract with Rehder Forestry Consulting not to exceed $15,235, and for
said contract to include a clause to extend the contract for up to two years if the parties
are satisfied with services provided.
Seconded by Councilmember Neblett Ayes – All
The motion passed.
6. Resolution of Support for a Minnesota Pollution Control Agency Climate
Adaptation Grant
Councilmember Juenemann moved to approve the resolution of support for a Minnesota
Pollution Control Agency Climate Adaptation Grant.
Resolution 19-02-1658
Resolution of Support for a Minnesota Pollution Control Agency
Climate Adaptation Grant
WHEREAS, Maplewood’s 2040 Comprehensive Plan includes actions that deal
with the effect of climate change, including adopting a Climate Adaptation Plan.
WHEREAS, in 2017 the Environmental and Natural Resources Commission
reviewed a Climate Change Vulnerabilities report. The work of the Climate Change
Vulnerabilities Report provides a basis for the development of a Climate Adaptation
Plan.
WHEREAS, Maplewood, in partnership with paleBLUEdot, LLC, and the cities of
Burnsville, Faribault, and Albert Lea applied for a Minnesota Pollution Control Agency
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(MPCA) Environmental Assistance (EA) grant for the development of Climate Adaptation
Plans.
WHEREAS, the Climate Adaptation planning effort supported through the grant
will include:
Climate Risk and Vulnerabilities Review
Community Engagement: Develop a Community Engagement plan with City
staff, for outreach to their priority audiences and stakeholders, particularly
vulnerable populations.
Climate Adaptation Strategy Development and Prioritization
Compile a Climate Adaptation Plan
Create an Initial Climate Adaptation Plan Communication framework for
sharing with the public.
WHEREAS, in November 2019 the MPCA awarded Maplewood and its partners
an MPCA EA grant for the development of the Climate Adaptation Plans. The grant
award totals $30,000 in support of the planning efforts for all four cities and will be used
to pay paleBLUEdot, LLC, staff and consultants.
WHEREAS, in addition to the grant award, the paleBLUEdot, LLC, team is
contributing an in-kind match of $39,000 and each participating City would offer $3,150
of in-kind for staff time to participate in the planning process.
WHEREAS, MPCA EA projects are funded for State fiscal years 2019 and 2020,
with all work to be completed by June 30, 2020.
Seconded by Councilmember Neblett Ayes – All
The motion passed.
7. Verizon and State of MN Wireless Services Agreement
Councilmember Juenemann moved to approve entering into a Verizon and State of MN
Wireless Services agreement.
Seconded by Councilmember Neblett Ayes – All
The motion passed.
H. PUBLIC HEARINGS
1. Ferndale-Ivy Area Street Improvements, City Project 18-01
a. Public Hearing 7:00 pm
b. Resolution Ordering Improvement after Public Hearing (4 votes)
Public Works Director Love introduced the report. Assistant City Engineer Jarosch gave
the presentation.
Mayor Abrams opened the public hearing. The following people spoke:
1. Stephanie Begbeider, 1225 Ferndale Street N.
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2. Kelly Tenner, Caretaker and Board Member at Beaver Creek Carriage Homes
3. Lori Vogel, 1276 Ferndale Street N.
4. Paul Arbuckle, 2550 Clarence Street
Mayor Abrams closed the public hearing.
Councilmember Smith moved to approve the Resolution Ordering the Improvement for
the Ferndale-Ivy Area Street Improvements, City Project 18-01 (Four affirmative votes
are required to approve this resolution).
Resolution 19-02-1659
Ordering Improvement
WHEREAS, pursuant to a resolution of the City Council adopted February 11,
2019, fixed a date for a council hearing on the proposed street improvements for the
Ferndale-Ivy Area Street Improvements, City Project 18-01.
AND WHEREAS, ten days mailed notice and two weeks published notice of the
hearing was given, and the hearing was duly held on February 25, 2019; and the council
has heard all persons desiring to be heard on the matter and has fully considered the
same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
1. That it is necessary, cost-effective and feasible, as detailed in the
Feasibility Report, that the City of Maplewood make improvements to the Ferndale-Ivy
Area Street Improvements, City Project 18-01.
2. Such improvements ordered as proposed in the Council resolution
adopted on the 25th day of February, 2019.
3. The City Engineer, or his designee, is the designated engineer for this
improvement project and is hereby directed to prepare final plans and specifications as
previously directed by the City Council at the February 11, 2019 council meeting.
4. The Finance Director was authorized to make the financial transfers
necessary for the preparation of plans and specifications at the February 11, 2019
council meeting. A budget of $3,806,000 was established at that time. The proposed
financing plan shall be implemented and is as follows:
Proposed Financing Plan
Funding Source Total Amount % of Total
G.O. Improvement Bonds $1,688,900 44%
Special Benefit Assessment $1,026,000 27%
Environmental Utility Fund $647,100 17%
Sanitary Sewer Fund $262,000 7%
W.A.C. Fund $122,000 3%
SPRWS $60,000 2%
Total Project Funding: $3,806,000 100%
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Seconded by Councilmember Juenemann Ayes – All
The motion passed.
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Resolution Accepting a Feasibility Report, Authorizing the Preparation of
Plans & Specifications and Calling for a Public Hearing, Mailand-Crestview
Forest Area Pavement Rehabilitation, City Project 18-27
Public Works Director Love introduce the report. Assistant City Engineer Jarosch gave
the presentation.
Councilmember Smith moved to approve the Resolution Accepting the Feasibility
Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public
Hearing at 7:00 p.m. on March 11, 2019 for the Mailand-Crestview Forest Area
Pavement Rehabilitation, City Project 18-27.
Resolution 19-02-1660
Accepting Feasibility study, Authorizing Preparation of Plans and
Specifications, and Calling for Public Hearing
WHEREAS, pursuant to a resolution of the council adopted August 27, 2018, a
report has been prepared by the City Engineering Division with reference to the
improvement of Mailand-Crestview Forest Drive Area Pavement Rehabilitation, City
Project 18-27, and this report was received by the council on February 25, 2018.
WHEREAS, the report provides information regarding whether the proposed
project is necessary, cost-effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
1. The City Council will consider the Mailand-Crestview Forest Drive Area
Pavement Rehabilitation, City Project 18-27 in accordance with the report and the
assessment of abutting property for all or a portion of the cost of the improvement
pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $1,604,400.
2. The City Engineer or his designee is the designated engineer for this
improvement project and is hereby directed to prepare final plans and specifications for
the making of said improvement.
3. The Finance Director is hereby authorized to make the financial transfers
necessary for the preparation of plans and specifications. A proposed budget of
$1,604,400 shall be established. The proposed financing plan is as follows:
Estimated Project Cost Summary
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Proposed Improvements Total Amount % of Total
Street Improvements $1,359,500 85%
Drainage Improvements $127,000 8%
Sanitary Sewer Improvements $70,300 4%
Water System Improvements $47,500 3%
Total Estimated Project Cost: $1,604,400 100%
4. A public hearing shall be held on such proposed improvement on the
th
11day of March, 2019 at the Maplewood City Hall Council Chambers at 7:00 p.m.,
and the clerk shall give mailed and published notice of such hearing and improvement
as required by law.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
K. AWARD OF BIDS
None
L. ADJOURNMENT
Mayor Abrams adjourned the meeting at 8:52 p.m.
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