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Home My WebLink About2019-02-11 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday,February 11,2019 City Hall, Council Chambers Meeting No.03-19 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at7:15 p.m. byMayor Abrams. Mayor Abrams reported on the next census that will take place in 2020. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Marylee Abrams, MayorPresent Kathleen Juenemann, CouncilmemberPresent WilliamKnutson, CouncilmemberAppointed and Sworn In at 7:35p.m. Sylvia Neblett, CouncilmemberAppointed and Sworn In at 7:35p.m. Bryan Smith, CouncilmemberPresent D.APPROVAL OF AGENDA CouncilmemberSmith moved to approve the agenda as submitted. Seconded byCouncilmemberJuenemannAyes–All The motion passed. E.APPROVAL OF MINUTES 1.Approval of January 28, 2019City Council WorkshopMinutes Councilmember Juenemann moved to approve the January 28, 2019City Council Workshop Minutesas submitted. Seconded byCouncilmemberSmithAyes–All The motion passed. 2.Approval of January 28, 2019City Council Meeting Minutes Councilmember Smith moved to approve the January 28, 2019City Council Meeting Minutesas submitted. Seconded by CouncilmemberJuenemannAyes–All The motion passed. February 11, 20191 City Council Meeting Minutes F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City Manager Coleman gave anupdate to the council calendar;reviewed other topics of concern or interest requested by councilmembers;and gave an overview of upcoming events in the community. 2.Council Presentations None 3.Councilmember Appointments a.Resolution for Filling the Vacancy in the Office of Councilmember b.Resolution for Filling the Vacancy and Calling for a Special Election in the Office of Councilmember c.Swearing In of New Councilmembers City Manager Coleman gave the staff report. Councilmember Smith moved to approve the resolution filling the vacancy in the office of councilmember. Resolution19-02-1654 Filling the Vacancy inthe Office of Councilmember WHEREAS, the Maplewood City Council has received the written resignation of Councilmember Tou Xiong, effective on January 7, 2019; and WHEREAS, the city council accepted the resignation and declared a vacancy in the office of councilmember on January 14, 2019 for the term having less than two years remaining; and WHEREAS, Minn. Stat. 412.02, subd. 2a allows the city council to appoint a person to fill the vacancy; and WHEREAS, Minn. Stat. 412.02, subd. 2a further allows this appointment, as less than two years, to serve out the remaining term; NOW, THEREFORE, BE IT RESOLVED by the city council of Maplewood, Minnesota, that: The council appoints William Knutson to fill the vacancy in the office of councilmember until the successor elected in the General Election of 2020 qualifies. Seconded by CouncilmemberJuenemannAyes–All The motion passed. February 11, 20192 City Council Meeting Minutes Councilmember Juenemann moved to approve the resolution filling the vacancy and calling for a special election in the office of councilmember. Resolution19-02-1655 Filling the Vacancy and Calling for a Special Election in the Office of Councilmember WHEREAS, the Maplewood City Council has received the resignation of Councilmember Marylee Abrams by her taking the oath as mayor effective on January 14, 2019; and WHEREAS, the city council accepted her resignation and declared a vacancy in the office of councilmember on January 14, 2019 for the term having more than two years remaining; and WHEREAS, Minn. Stat. 412.02, subd. 2a allows the city council to appoint a person to fill the vacancy; and WHEREAS, Minn. Stat. 412.02, subd. 2a further allows this appointment to serve until a successor is elected and qualified in the next regular city election; NOW, THEREFORE, BE IT RESOLVED by the city council of Maplewood, Minnesota, that: 1.The council appoints Sylvia Neblett to fill the vacancy in the office of councilmember, who will serve until a successor is elected and qualified. 2.A special election to fill the vacancyfor the balance of the term will be held at the city general election to be conducted on November 3, 2020. 3.A special primary will be conducted on August 11, 2020 if more than two candidates file for the two-year councilmember office. Seconded by CouncilmemberSmithAyes–All The motion passed. Deputy Clerk Cole performed the swearing in for incoming Councilmember Knutson and Councilmember Neblett. Councilmember Knutson and Councilmember Neblett took their seats at the dais. G.CONSENT AGENDA Agendaitems G3, G5, G6, G7, and G8 were highlighted. Councilmember Juenemann moved to approve agenda itemsG1-G11. Seconded by Councilmember SmithAyes–All The motion passed. February 11, 20193 City Council Meeting Minutes 1.Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 452,927.93 Checks #103118 thru #103152 dated 01/29/19 $ 257,785.38 Disbursements via debits to checking account dated 01/22/19 thru 01/25/19 $ 2,457,940.21 Checks # 103153 thru #103190 dated 02/05/19 $ 6,046,407.45 Disbursements via debits to checking account dated 01/28/19 thru 02/01/19 $ 9,215,060.97 Total Accounts Payable PAYROLL $ 720,430.55 Payroll Checks and Direct Deposits dated 01/25/19 $ 2,670.98 Payroll Deduction check # 99103619 thru # 99103623dated 01/25/19 $ 723,101.53 Total Payroll $ 9,938,162.50 GRAND TOTAL Seconded by Councilmember SmithAyes–All The motion passed. 2.Cintas Service Agreement for the Wakefield Park Community Building CouncilmemberJuenemann moved to approve to direct the City Manager to enter into a service agreement with Cintas for the Wakefield Park Community Building Seconded by Councilmember SmithAyes–All The motion passed. 3.Resolution Accepting Donation from Schmelz Countryside Volkswagen Councilmember Juenemann movedto approve the resolution accepting the donation made by Schmelz Countryside Volkswagen. Resolution19-02-1656 Expressing Acceptanceof and Appreciation of a February 11, 20194 City Council Meeting Minutes Donation to the Maplewood Fire Department WHEREAS, Schmelz Countryside Volkswagen has presented to the Maplewood Fire Department a donation in the amount of $1,000; and WHEREAS, this donation is intended for the purpose of our Community Risk Reduction Programs; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends Jonathan Schmelz and Schmelz Countryside Volkswagen for their civic efforts, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that: 1.The donation is accepted and acknowledged with gratitude; and 2.The donation will be appropriated for the Fire Department as designated; and 3.The appropriate budget adjustments be made. Seconded by Councilmember SmithAyes–All The motion passed. 4.Purchase New 800 MHz Radios CouncilmemberJuenemann moved to approve the expenditure of $80,419.25 to ANCON for the purchase of 19 new 800 MHz radios. Seconded by Councilmember SmithAyes–All The motion passed. 5.Acceptance of Grant for Boat and Water Rescue Equipment Councilmember Juenemann movedto approve to accept the Assistance to Firefighters Grant in the amount of $25,000 and approve the Department’s 10% match contribution of $2,500. Seconded by Councilmember SmithAyes–All The motion passed. 6.Acceptance of Grant for Polaris Rangers Councilmember Juenemann movedto approve to accept the grant from Ramsey County Emergency Management in the amount of $49,883. Seconded by Councilmember SmithAyes–All February 11, 20195 City Council Meeting Minutes The motion passed. 7.Memorandum of Agreement with Century College for Clinical Internships Councilmember Juenemann movedto approve the Memorandum of Agreement between Century College and the City of Maplewood. Seconded by Councilmember SmithAyes–All The motion passed. 8.Purchase of New Ambulance CouncilmemberJuenemann movedto approve the purchase of a 2019 ambulance in the amount of $232,000. Seconded by Councilmember SmithAyes–All The motion passed. 9.Engagement Agreement with Page, Wolfberg and Wirth for Consulting Services Councilmember Juenemann movedto approve the agreement between the City of Maplewood and Page, Wolfberg & Wirth, LLC for consulting services. Seconded by Councilmember SmithAyes–All The motion passed. 10.Service Engagement Agreement with HealthCall Care Coordination/Electronic Documentation Software Councilmember Juenemann movedto approve the Service Engagement Agreement with HealthCall, LLC. Seconded by Councilmember SmithAyes–All The motion passed. 11.2019-2020 Collective Bargaining Agreement with MSA Councilmember Juenemann movedto approve the 2019 and 2020 Collective Bargaining Agreement between the City of Maplewood and The Metro Supervisory Group (MSA); and authorize the Mayor and City Manager to execute said contracts on behalf of the City. Seconded by Councilmember SmithAyes–All The motion passed. February 11, 20196 City Council Meeting Minutes H.PUBLIC HEARINGS None I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for Public Hearing, Ferndale-Ivy Area Street Improvements, City Project 18-01 Public Works Director introduced the report. Assistant City Engineer Jarosch gave the report. Councilmember Juenemann movedto approve the Resolution Accepting Feasibility Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing at 7:00 p.m. on February 25, 2019 for the Ferndale-Ivy Area Street Improvements, City Project 18-01. Resolution19-02-1657 Accepting Feasibility Study, Authorizing Preparation of Plans and Specifications, andCalling for Public Hearing WHEREAS, pursuant to a resolution of the council adopted August 27, 2018, a report has been prepared by the City Engineering Division with reference to the improvement of Ferndale-Ivy Area Street Improvements, City Project 18-01, and this report was received by the council on February 11, 2019. WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1.The City Council will consider the Ferndale-Ivy Area Street Improvements, City Project 18-01 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of$3,806,000. 2.The City Engineer or his designee is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. 3.The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $3,806,000 shall be established. The proposed financing plan is asfollows: February 11, 20197 City Council Meeting Minutes Proposed Financing Plan Funding Source Total Amount % of Total G.O. Improvement Bonds $1,688,90044% Special Benefit Assessment$1,026,00027% Environmental Utility Fund $647,10017% Sanitary Sewer Fund $262,0007% W.A.C. Fund $122,0003% SPRWS$60,0002% Total Project Funding: $3,806,000100% 4.A public hearing shall be held on such proposed improvement on the th 25day of February, 2019 at the Maplewood City Hall Council Chambers at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required bylaw. Seconded by CouncilmemberKnutsonAyes–All The motion passed. K.AWARD OF BIDS None L.ADJOURNMENT Mayor Abrams adjourned the meeting at7:57 p.m. February 11, 20198 City Council Meeting Minutes