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2019-02-11 City Council Meeting Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday,February 11, 2019 City Hall, Council Chambers Meeting No.03-19 A.CALL TO ORDER B.PLEDGE OF ALLEGIANCE C.ROLL CALL D.APPROVAL OF AGENDA E.APPROVAL OF MINUTES 1.January 28, 2019City Council Workshop Minutes 2.January 28, 2019City Council Meeting Minutes F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update 2.Council Presentations 3.Councilmember Appointments a.Resolution for Filling the Vacancy in the Office of Councilmember b.Resolution for Filling the Vacancy and Calling for a Special Election in the Office of Councilmember c.Swearing In of New Councilmembers G.CONSENT AGENDA–Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1.Approval of Claims 2.Cintas Service Agreement for the Wakefield Park Community Building 3.Resolution Accepting Donation from Schmelz Countryside Volkswagen 4.Purchase New 800MHz Radios 5.Acceptance of Grant for Boat and Water Rescue Equipment 6.Acceptance of Grant for Polaris Rangers 7.Memorandum of Agreement with Century College for Clinical Internships 8.Purchase of New Ambulance 9.Engagement Agreement with Page, Wolfberg and Wirth for Consulting Services 10.Service Engagement Agreement with HealthCall Care Coordination/Electronic Documentation Software 11.2019-2020 Collective Bargaining Agreement with MSA H.PUBLIC HEARINGS–If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.Resolution Accepting Feasibility Study,Authorizing Preparation of Plans & Specifications, and Calling for Public Hearing, Ferndale-Ivy Area Street Improvements, City Project 18-01 K.AWARD OF BIDS None L.ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings -elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other councilmembers or citizens -unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongsteach other. Be respectful of the process, keeping order and decorum. Do not be critical of councilmembers, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCILWORKSHOP 5:30P.M. Monday, January 28, 2019 Council Chambers, City Hall A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at5:34 p.m.byMayor Abrams B.ROLL CALL Marylee Abrams,MayorPresent Kathleen Juenemann, CouncilmemberPresent Bryan Smith,CouncilmemberPresent CouncilmemberVacant CouncilmemberVacant C.APPROVAL OF AGENDA Councilmember Juenemann moved to approve the agenda as submitted. Seconded by CouncilmemberSmithAyes – All The motion passed. D.UNFINISHED BUSINESS 1.Tree Sale for Private Properties City Manager introduced the report. Natural Resources Coordinator Gaynor gave the reportand answered questions of the council. E.NEW BUSINESS 1.Urban Roots Proposal for Harvest Park City Manager Coleman introduced the report. Parks & Recreation Manager Robbins gave details about the report. David Woods, Program Director from Urban Roots addressed the council and gave a brief overviewabout Urban Roots and information on the proposal. 2.M.O.R.E. Team Presentation City Manager Coleman introduced the report. Assistant City Manager/HR Director Funk and Chief of EMS Mondor addressed the council to give the report.Communications Manager Sheeran addressed the council to give information on the Wunderkammer event (a job fair)that will take place in February. F.ADJOURNMENT Mayor Abramsadjourned the meeting at 7:00 p.m. January 28, 2019 1 City Council Workshop Minutes Packet Page Number 1 of 243 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday,January 28, 2019 City Hall, Council Chambers Meeting No. 02-19 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at7:12 p.m. byMayor Abrams. Mayor Abrams reported on recent articles in the Pioneer Press on Maplewood. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Marylee Abrams, MayorPresent Kathleen Juenemann, CouncilmemberPresent Bryan Smith, CouncilmemberPresent CouncilmemberVacant CouncilmemberVacant D.APPROVAL OF AGENDA The following items were added to the agenda under Appointments and Presentations, Council Presentations: Recycle Your Holidays Metro Livable CommunitiesGrant Public Works Thanks North End Study CouncilmemberSmith moved to approve the agenda as amended. Seconded by CouncilmemberJuenemannAyes – All The motion passed. E.APPROVAL OF MINUTES 1.Approval of January 14, 2019 City Council WorkshopMinutes Councilmember Juenemann moved to approve the January 14, 2019City Council Workshop Minutesas submitted. Seconded by CouncilmemberSmith Ayes – All The motion passed. 2.Approval of January 14, 2019City Council Meeting Minutes January 28, 2019 1 City Council Meeting Minutes Packet Page Number 2 of 243 E2 Councilmember Smith movedto approve the January 14, 2019City Council Meeting Minutesas submitted. Seconded by CouncilmemberJuenemannAyes – All The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City Manager Coleman gave an overview of the process to fill the council vacant positions; anupdate to the council calendar; reviewed other topics of concern or interest requested by councilmembers; and gave an overview of upcoming events in the community. 2.Council Presentations Recycle Your Holidays st Councilmember Juenemannreported recycling holiday lights will end January 31. Metro Livable CommunitiesGrant Councilmember Juenemannreported that through Ramsey County Metro Livable Communities Act a grant was given to the redevelopment of Emma Norton’s Place in Maplewood. Public Works Thanks Councilmember Smiththanked public works for the good job they did with snow removal duringthe last snow fall. Councilmember Juenemann reminded residents to clear snow away from fire hydrants if they have one in their front yard or at the end of the their block. North End Study Mayor Abramsgave a recap on the North End Study group that met the previous week. 3.Presentation on 2018 Strategic Plan Year in Review City Manager Coleman introduced the report. AdministrativeServices/Performance Measurement Coordinator Knutson addressed the council to give the report and answer questions of the council. Assistant City Manager/HR Director Funk gave additional information. G.CONSENT AGENDA Agenda item G5 was highlighted. January 28, 2019 2 City Council Meeting Minutes Packet Page Number 3 of 243 E2 Councilmember Juenemann moved to approve agenda items G1-G6. Seconded by Councilmember SmithAyes – All The motion passed. 1.Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 290,119.31 Checks #103041 thru #103079 dated 01/15/19 $ 357,892.32 Disbursements via debits to checking account dated 01/07/19 thru 01/11/19 $ 180,056.52 Checks # 103080 thru #103117 dated 01/15/19 thru 01/22/19 $ 635,417.69 Disbursements via debits to checking account dated 01/14/19 thru 01/18/19 $ 1,463,485.84 Total Accounts Payable PAYROLL $ 590,060.80 Payroll Checks and Direct Deposits dated 01/11/19 $ 2,698.88 Payroll Deduction check # 99103599 thru # 99103602 dated 01/11/19 $ 592,759.68 Total Payroll $ 2,056,245.52 GRAND TOTAL Seconded by Councilmember SmithAyes – All The motion passed. 2.2019 Master Group Contract for Medica Insurance Company CouncilmemberJuenemann moved to approve the 2019 Master Group Contract for Medica Insurance Company. Seconded by Councilmember SmithAyes – All The motion passed. 3.Resolution for 2019 and 2020 Pay Rates for Non-Union, Non-Contract Employees January 28, 2019 3 City Council Meeting Minutes Packet Page Number 4 of 243 E2 Councilmember Juenemann movedto approve the resolution for 2019 and 2020 Pay Rates for Non-Union, Non-Contract Employees. Resolution 19-01-1652 Resolution Approving General Wage Adjustments for Non-Union, Non-Contract City Employees for 2019 and 2020 WHEREAS, The City’s past practice is to offer consistent and equitable general wage adjustments across the organization by providing non-union, non-contract positions the same escalations as it does with the City’s collective bargaining groups; and, WHEREAS, For 2019 and 2020, union employees belonging to LELS, Police Sergeants and LELS, Police Officers received the following general wage adjustments in new collective bargaining agreements; and tentative agreement has been reached with AFSCME, MSA, and MCSA for: • 3.0% on January 1, 2019 • 3.0% on January 1, 2020 THEREFORE, BE IT RESOLVED that the Public Safety Director, Finance Director, and any other full-time non-union, non-contract employee receive general wage adjustments of 3.0% on January 1, 2019 and 3.0% on January 1, 2020; and, BE IT FURTHER RESOLVED, this resolution shall supersede any previous resolution setting pay rates for these pay classifications. Seconded by Councilmember SmithAyes – All The motion passed. 4.Trash and Organics Collection Contract for City Facilities CouncilmemberJuenemann moved to authorize the City Manager to enter into an agreement with Republic Services for 2019 trash and organics collection at City facilities. Seconded by Councilmember SmithAyes – All The motion passed. 5.Conditional Use Permit Resolution, Used Auto Sales, 1955 County Road D East Councilmember Juenemann movedto approve the conditional use permit resolution for a used auto sales dealership at 1955 County Road D East. Resolution 19-01-1653 Conditional Use Permit Resolution WHEREAS, Joshua Burrs, on behalf of The Car Buying Center, has applied for a conditional use permit for a used auto sales dealership at 1955 County Road D East. January 28, 2019 4 City Council Meeting Minutes Packet Page Number 5 of 243 E2 WHEREAS, conditional use permits are required for the sale of used motor vehicles within the City of Maplewood according to section 44-512. WHEREAS, this permit applies to the site at 1955 County Road D East. The legal description is: That part of Lot 1, Block 3, Viking Development Addition, according to the recorded plat thereof described as follows: Commencing at the southeast corner of said Lot 1; thenceon an assumed bearing of West, along the south line of said Lot 1, a distance of 145.00 feet to the point of beginning of the land to be described; thence continuing west, along said south line, a distance of 140.00 feet; thence on a bearing of North a distance of 236.91 feet; to the north line of said Lot 1; thence South 82 degrees 57 minutes 00 secounds East, along said north line, a distance of 141.07 feet, to the intersection with a line bearing North from the point of beginning; thence on a bearing ofSouth a distance of 219.59 feet, to the point of beginning. Ramsey County, Minnesota. PID 35-30-22-34-0015 WHEREAS, the history of this conditional use permit revision is as follows: 1.On January 15, 2019, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approvethe conditional use permit revision. 2.On January 28, 2019, the city council discussed the conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approvedthe above-described conditional use permit because: 1.The use would be located, designed, maintained, constructed and operated to bein conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. January 28, 2019 5 City Council Meeting Minutes Packet Page Number 6 of 243 E2 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1.Any exterior improvements would require city review for design approval. 2.The applicant shall comply with all requirements set forth in the building report dated January 7, 2019 by Jason Brash, Building Official. 3.The applicant shall not display vehicles in the parking spaces directly in front of the building –on east side of building – nor in designated customer and employee parking spaces. Vehicles on display are restricted to the east and north sides of the building. 4.The dealership shall only park vehicles on designated paved surfaces. 5.Prior to issuance of a building permit the applicant must submit a detailed photometric plan to staff if there would be any new site lights installed. The plan should comply with city lighting code. 6.Prior to issuance of a certificate of occupancy the applicant must: 1)Restripe the parking lot. 2)Clear the site of all trash and debris. 3)Construct trash and dumpster enclosure subject to city code requirement, unless trash dumpsters are stored indoors. 4) Work with the Police Department to create an anti-theft environment. 7.The applicant shall not undertake any autorepair works on the site except for minor detailing work to prepare cars for sale. 8.All signs require a separate sign permit and must meet city code requirements. 9.The city council shall review this permit in one year. Seconded by Councilmember SmithAyes – All The motion passed. 6.Local Lawful Gambling Permit for We Can Ride, Inc. at Keller Golf Course, January 28, 2019 6 City Council Meeting Minutes Packet Page Number 7 of 243 E2 2166 Maplewood Drive Councilmember Juenemann movedto approve the Local Lawful Gambling permit for We Can Ride, Inc. for their event on March 10, 2019 at 2166 Maplewood Drive. Seconded by Councilmember SmithAyes – All The motion passed. H.PUBLIC HEARINGS None I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.Ordinance Amending Chapter 14, Article VI-Food and Food Handlers City Manager Coleman introduced the report. Health Officer Wellens addressed the council to give the report. Councilmember Juenemann movedto approve the ordinance amending Chapter 14, Article VI-Food and Food Handlers, Division 2 Pertaining to the StateHealth Rules and Fees. Ordinance No. 999 An Ordinance Amending the Maplewood City Code, Chapter 14, Article VI. - Food and Food Handlers, Division 2 Pertaining to the State Health Rules and Fees The Maplewood City Council approves the following changesto the Maplewood Code of Ordinances: Section 1. Chapter 14, Article VI, Section 14-318 is hereby amended to read as follows: Sec. 14-318. - State health rules adopted. Food, Beverage, and Lodging Establishments, as defined in and governed by Minnesota Statutes, Chapter 157, Minnesota Rules, parts 4626.0010 to 4626.1855, except as below; MDH retains exclusive authority for the following areas: B. Certification of food protection managers under Minnesota Statutes, Section 157.16, Subd.2(a) and MinnesotaRules, part 4626.0033, Subparts G, H, I, J, K, L, M, N and O. Said statutes and rules are hereby modified by deleting the terms "board" and "commissioner" and substituting the term "environmental health official" in place thereof, or other successor designated or authorized by the city council. Section 2. Chapter 14, Article VI, Section 14-343, subdivision (a) is hereby amended to read as follows: January 28, 2019 7 City Council Meeting Minutes Packet Page Number 8 of 243 E2 Sec. 14-343. - Fees. (a) The fees for the various licenses under this subdivision shall be set in accordance with a fee schedule adopted by City Council. Seconded by CouncilmemberSmithAyes – All The motion passed. 2.2019-2020 Collective Bargaining Agreement with MCSA City Manager Coleman introduced the staff report. Assistant City Manager/HR Director Funk gave the report. Councilmember Juenemannmovedto approve the 2019 and 2020 Collective Bargaining Agreements between the City of Maplewood and Maplewood Confidential & Supervisory Group (MCSA); and authorize the Mayor and City Manager to execute said contract on behalf of the City. Seconded by CouncilmemberSmithAyes – All The motion passed. 3.Gold Line Bus Rapid Transit Oriented Development Plan City Manager Coleman introduced the presentation. Environmental Planner Finwall gave additional information about the presentation. Sara Allen with Washington County addressed the council to give information about the project. Don Arambula and Jason Graf with Crandall Arambula addressed the council to give presentation. Councilmember Juenemann movedto approve the Gold Line Bus Rapid Transit Oriented Development Plan. Seconded by CouncilmemberSmithAyes – All The motion passed. 4.Appeal of Sign Permit Denial, Maple Pond Homes, 1854 Beebe Road North City Manager Coleman introduced the report.Economic Development Coordinator Martin gave additional information to the council. Eric Stang withImaginality Designs addressed the council to give additional information about the sign. Councilmember Juenemann movedto deny the appeal of a sign permit denial for a sign proposed at 1854 Beebe Road Northwith conditions that the sign permit and sign variance be paid and not the penalty. Seconded by CouncilmemberSmithAyes – All The motion passed. 5.Professional Service Agreements for City Consultant Services January 28, 2019 8 City Council Meeting Minutes Packet Page Number 9 of 243 E2 City Manager Coleman gave the report. Public Works Director Love gave additional information. Councilmember Juenemann movedto authorize the Mayor and City Manager to enter into Professional Service Agreements for consultant services with the following consultant firms: SRF Consulting Group, Inc. (SRF) Bolton & Menk, Inc. (Bolton & Menk) Kimley-Horn and Associates, Inc. (Kimley-Horn) Perkins & Will Hoisington Koegler Group, Inc. (HKGi) Short Elliott Hendrickson, Inc. (S.E.H.) Emmons & Olivier Resources, Inc. (EOR) LHB, Inc. (LHB) Minor changes to the Professional Service Agreements are authorized as approved by the City Attorney. Seconded by Mayor AbramsAyes – All The motion passed. K.AWARD OF BIDS None L.ADJOURNMENT Mayor Abrams adjourned the meeting at9:22 p.m. January 28, 2019 9 City Council Meeting Minutes Packet Page Number 10 of 243 F1a Packet Page Number 11 of 243 F3 Packet Page Number 12 of 243 F3 Background In the 2018 General Election, Tou Xiong ran for and won the District 53A House Representative seat. Being incompatible positions, Tou Xiong submitted his resignation as councilmember effective January 7, 2019. His resignation was accepted and seat vacancy declared at the January 14, 2019 city council meeting. This vacancy is to be filled by council appointment. Additionally, although Nora Slawik prevailed in the four-year mayoral race in the 2018 General Election, she was appointed to be the Chair of the Metropolitan Council by Governor-elect Walz. Similarly, the positions are incompatible and Nora Slawik submitted her resignation and decision not to serve as mayor effective January 7, 2019. At the January 14, 2019 city council meeting, her resignation was accepted and the mayoral seat vacancy was declared. At the same meeting after declaring the mayoral vacancy, Marylee Abrams was appointed by council to be mayor and she was subsequently sworn in as mayor. Through this action she resigned her council seat and thus an additional council seat vacancy occurred which is also to be filled by council appointment. The process for soliciting applicants for the two council openings as determined by council at the January 14, 2019 meeting has been followed and two Maplewood residents will be appointed as spelled out in Minn. Stat. 412.02, subd, 2a. One person will serve the remaining two years of Xiong’s term and another person will serve the first two years of Abram’s four-year term until the next regular city election in November of 2020. The 2020 General Election ballot will include a two- year councilmember special election along with the two-year mayoral special election. Minn. Stat. 412.02, subd. 2a Except as otherwise provided in subdivision 2b, a vacancy in an office shall be filled by council appointment until an election is held as provided in this subdivision. In case of a tie vote in the council, the mayor shall make the appointment. If the vacancy occurs before the first day to file affidavits of candidacy for the next regular city election and more than two years remain in the unexpired term, a special election shall be held at or before the next regular city election and the appointed person shall serve until the qualification of a successor elected at a special election to fill the unexpired portion of the term. If the vacancy occurs on or after the first day to file affidavits of candidacy for the regular city election or when less than two years remain in the unexpired term, there need not be a special election to fill the vacancy and the appointed person shall serve until the qualification of a successor. The council must specify by ordinance under what circumstances it will hold a special election to fill a vacancy other than a special election held at the same time as the regular city election. Attachments 1. Resolution for Filling the Vacancy in the Office of Councilmember 2. Resolution for Filling the Vacancy and Calling for a Special Election in the Office of Councilmember Packet Page Number 13 of 243 F3, Attachment 1 Packet Page Number 14 of 243 F3, Attachment 2 Packet Page Number 15 of 243 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 16 of 243 G1 MEMORANDUM Melinda Coleman, City Manager TO: Ellen Paulseth, Finance Director FROM: February 5, 2019 DATE: Approval of Claims SUBJECT: Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $452,927.93Checks #103118 thru #103152 dated 01/29/19 $257,785.38Disbursements via debits to checking account dated 01/22/19 thru 01/25/19 $2,457,940.21Checks # 103153 thru #103190 dated 02/05/19 $6,046,407.45Disbursements via debits to checking account dated 01/28/19 thru 02/01/19 $9,215,060.97Total Accounts Payable PAYROLL $720,430.55Payroll Checks and Direct Deposits dated 01/25/19 $2,670.98Payroll Deduction check # 99103619 thru # 99103623 dated 01/25/19 $723,101.53Total Payroll $9,938,162.50GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments Packet Page Number 17 of 243 G1, Attachments Check Register City of Maplewood 01/25/2019 CheckDateVendorDescriptionAmount 10311801/29/201900585GOPHER STATE ONE-CALLANNUAL FACILITY OPERATOR FEE 201950.00 10311901/29/201905598KELLY & LEMMONS, P.A.PROSECUTION SERVICES - DECEMBER16,250.00 10312001/29/201900393MN DEPT OF LABOR & INDUSTRYMONTHLY SURTAX - DEC 12303520182,425.56 10312101/29/201905353MANSFIELD OIL COCONTRACT GASOLINE - JANUARY10,987.15 01/29/2019MANSFIELD OIL CO 05353CONTRACT DIESEL - JANUARY4,497.26 01/29/2019MANSFIELD OIL CO 05353CONTRACT DIESEL - JANUARY1,929.77 01/29/2019WILLIE MCCRAY 10312205311BASKETBALL REFEREES 1/19 & 1/202,235.00 01/29/2019METROPOLITAN COUNCIL 10312300985WASTEWATER - FEBRUARY292,220.83 01/29/2019NEOFUNDS 10312405902POSTAGE DEPOSIT - POSTAGE MACHINE1,000.00 01/29/2019NYSTROM PUBLISHING CO INC 10312501202CD ANNUAL REPORT581.03 01/29/2019PAETEC/WINDSTREAM 10312601819LOCAL PHONE SERVICE 12/15 - 01/14721.22 01/29/2019PETERSON COUNSELING/CONSULTING 10312705670HEALTH CHECK IN'S 1/8 - 1/181,185.00 01/29/2019PETERSON COUNSELING/CONSULTING 05670HEALTH CHECK IN'S140.00 01/29/2019SUBURBAN SPORTSWEAR 10312801546SHIRTS - BEAN BAG CHAMPS381.00 01/29/2019YMCA 10312905761COFFEE/TABLE LINENS-STATE OF MW181.46 01/29/2019BLUE NET, INC. 10313005948CONTRACTOR ASSIST NEW INTRANET750.00 01/29/2019CINTAS CORPORATION #470 10313105369CLEANING SUPPLIES-CH/PD/PW/PM64.23 01/29/2019ELECTRO WATCHMAN INC. 10313204371CARD ACCESS SYS-PARK MAINT BLDG3,109.17 01/29/2019FOUNDATION BUSINESS SYSTEMS 10313305594SRVS FEE PERMI TRACK MS4 APP-20191,330.00 01/29/2019GLOBAL RENTAL CO., INC. 10313405189BUCKET TRUCK RENTAL - EAB REMOVALS3,750.00 01/29/2019GREYSTONE CONSTRUCTION CO 10313503529ANNUAL INSPECTION OF SALT SHED550.00 01/29/2019HOISINGTON KOEGLER GROUP INC 10313603330COMPREHENSIVE PLAN SRVS - DEC1,437.50 01/29/2019L M C I T 10313700827CLAIM DEDUCTIBLE LMC GL 74717 (18/19)1,403.83 01/29/2019M S S A 10313800910MEMBERSHIP RENEWALS150.00 01/29/2019MN CIT OFFICER'S ASSOCIATION 10313905980CIT TRAINING - P THIENES750.00 01/29/2019MN POLLUTION CONTROL AGENCY 10314001088ENVIROMENTAL SRVS-1375 FROST AVE312.50 01/29/2019CITY OF NORTH ST PAUL 10314101175MONTHLY UTILITIES - DECEMBER3,899.25 01/29/2019PERKINS + WILL INC. 10314205918NORTH END VISION PLAN8,133.68 01/29/2019RAMSEY CO FIRE CHIEFS ASSN 10314301341MEMBERSHIP DUES150.00 01/29/2019REDPATH AND COMPANY 10314405999MFRA 2018 AUDIT9,260.00 01/29/2019CITY OF ROSEVILLE 10314502001VIRTUAL SERVERS & DATA STORAGE23,335.00 01/29/2019SPARTAN PROMOTIONAL GROUP INC. 10314601489AWARD PLAQUES-STATE OF MW LUNCH222.60 01/29/2019STREICHER'S 10314701538POLICE SUPPLIES3,289.83 01/29/2019STREICHER'S 01538RIFLED BARREL/SPONGE ROUNDS2,482.00 01/29/2019TWIN CITIES TRANSPORT &PD TOWING CHARGES100.00 10314801669 10314901/29/201900449TYLER TECHNOLOGIES INCEDEN SYS SUPPORT CONTRACT 201961,315.72 01/29/201900449TYLER TECHNOLOGIES INCEDEN SYS SUPPORT CONTRACT 2019-16,746.67 01/29/2019UNITED HEALTH CARE INS. CO. 10315004326REFUND M OLSON - TRANS MEDIC2,254.01 01/29/2019VHEDC 10315105935PROFESSIONAL SRVS DEC 1 - DEC 241,800.00 01/29/2019VISION33 INC. 10315205994ACCELA IMPLEMENTATION ASSIST5,040.00 452,927.93 35Checks in this report. Packet Page Number 18 of 243 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 1/22/2019MN State TreasurerDrivers License/Deputy Registrar81,104.69 1/23/2019MN State TreasurerDrivers License/Deputy Registrar37,899.50 1/24/2019MN State TreasurerDrivers License/Deputy Registrar86,926.07 1/24/2019Delta DentalDental Premium2,426.12 1/25/2019MN State TreasurerDrivers License/Deputy Registrar40,049.05 1/25/2019Optum HealthDCRP & Flex plan payments178.45 1/25/2019ICMA (Vantagepointe)Deferred Compensation9,201.50 257,785.38 Packet Page Number 19 of 243 G1, Attachments Check Register City of Maplewood 02/04/2019 CheckDateVendorDescriptionAmount 10315302/05/201905114BOLTON & MENK, INC.PROJ 16-25 STERLING ST BRIDGE9,099.00 02/05/201905114BOLTON & MENK, INC.GIS ASSSISTANCE - NEW PROJECTS1,368.00 02/05/201905114BOLTON & MENK, INC.PROJ 16-24 ROSELAWN/EDGERTON135.00 10315402/05/201904137THE EDGE MARTIAL ARTSKARATE INSTRUCTION - NOV - DEC1,071.00 02/05/201904137THE EDGE MARTIAL ARTSKARATE INSTRUCTION - JANUARY787.50 10315502/05/201900519FLEXIBLE PIPE TOOL CO.TRANSFORMER - CCTV TRUCK UNIT 623482.85 10315602/05/201902728KIMLEY-HORN & ASSOCIATES INCPROJ 18-01 FERNDALE-IVY RGNL FLD STD506.16 10315702/05/201900908M R P AINTERN JOB POSTING25.00 10315802/05/201905311WILLIE MCCRAYBASKETBALL REFEREES 1/26 & 1/272,346.00 10315902/05/201905902NEOFUNDSPOSTAGE DEPOSIT - POSTAGE MACHINE2,028.56 02/05/201905902NEOFUNDSPOSTAGE DEPOSIT - POSTAGE MACHINE314.25 10316002/05/201904845TENNIS SANITATION LLCRECYCLING FEE -NOV/CITY WIDE RECY43,610.20 02/05/201904845TENNIS SANITATION LLCRECYCLING FEE -DEC/CITY WIDE RECY43,610.20 10316102/05/201901190XCEL ENERGYELECTRIC UTILITY14,857.41 02/05/201901190XCEL ENERGYELECTRIC & GAS UTILITY12,678.64 02/05/201901190XCEL ENERGYELECTRIC & GAS UTILITY1,193.70 02/05/201901190XCEL ENERGYGAS UTILITY175.66 02/05/201901190XCEL ENERGYELECTRIC UTILITY71.25 02/05/201901190XCEL ENERGYELECTRIC UTILITY65.50 02/05/201901190XCEL ENERGYGAS UTILITY46.48 02/05/201901190XCEL ENERGYELECTRIC UTILITY18.15 10316202/05/2019010473MPAYGO PAYMENTS FOR 2016,2017,20182,023,755.94 10316302/05/201900135ASSOC OF TRNG OFFICERS OF MNMEMBERSHIP DUES250.00 10316402/05/201904848AVESISMONTHLY PREMIUM - FEBRUARY323.48 10316502/05/201901974BLUE CROSS REFUNDSREFUND FOR TRANS MEDIC - C WARD489.80 10316602/05/201901974BLUE CROSS REFUNDSREFUND FOR TRANS MEDIC - G HOSCH101.41 10316702/05/201900036CHARITABLE GAMBLINGCHARITABLE GAMBLING- SPECIAL OLYMPIC660.00 10316802/05/201900036CHARITABLE GAMBLINGCHARITABLE GAMBLING-STPAUL FLY TIERS260.00 10316902/05/201905786COLONIAL LIFE PROCESSING CTRMONTHLY PREMIUM BCN:E4677316-JAN345.54 10317002/05/201905889DEARBORN NATIONALSTD GROUP #F022290 - FEBRUARY2,134.28 10317102/05/201900412DONALD SALVERDA & ASSOCIATESBOOKS LEADERSHIP GROUP M FOWLDS14.99 10317202/05/201905275FIRST STATE TIRE RECYCLINGTIRE RECYCLING548.50 10317302/05/201905185FRONTIER AG & TURFHYDRAULIC BROOM FOR JD 1400 SERIES7,525.00 10317402/05/201905493HANDTEVYEMS INSTRUCTOR RENEWAL975.00 10317502/05/201902137KENNEDY & GRAVEN CHARTEREDATTORNEY FEES - DECEMBER14,160.40 10317602/05/201905642KFT FIRE TRAINER, LLCPARTS FOR EMTC64.90 10317702/05/201906000LAKERIDGE ELECTRIC, LLCINSTALL CLOSET & VESTIBULE LIGHTS MN450.00 10317802/05/201903818MEDICAMONTHLY PREMIUM - FEBRUARY222,294.42 10317902/05/201900134METRO CITIESMEMBERSHIP DUES 201911,078.00 10318002/05/201905741MOSS & BARNETTATTORNEY FEES-CABLE MATTERS-DEC1,836.00 10318102/05/201901175CITY OF NORTH ST PAULFIBER OPTIC ACCESS CHG - JANUARY1,000.00 10318202/05/201905356NORTH SUBURBAN ACCESS CORPWEBSTREAMING SRVS - DECEMBER1,087.68 02/05/201905356NORTH SUBURBAN ACCESS CORPPRODUCTION CONTRACT - DECEMBER961.40 10318302/05/201900001ONE TIME VENDORREFUND G SPRAY - TRANS MEDIC128.72 10318402/05/201905121OTTO ENVIRONMENTAL SYS NA INCMAPLEWOOD TRASH CARTS29,621.20 10318502/05/201905762POLYBEST, INC.COMPOSTABLE CAN LINERS FOR CITY696.24 10318602/05/201902008RAMSEY COUNTY PUBLIC WORKSSALT BRINE - LAST HALF 2018 SEASON660.00 10318702/05/201901418SAM'S CLUB DIRECTGYM CONCESSIONS148.64 10318802/05/201900198ST PAUL REGIONAL WATER SRVSWATER UTILITY1,435.09 02/05/201900198ST PAUL REGIONAL WATER SRVSAUTO FIRE BASE CHARGE - 201995.07 10318902/05/201905663TRANS UNION LLCPRE-EMPOLYMENT CREDIT CK SRVS35.00 10319002/05/201901789CITY OF WOODBURYANNUAL SEWER MAINT BILL DIST 51W313.00 2,457,940.21 Checks in this report. 38 Packet Page Number 20 of 243 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 1/28/2019MN State TreasurerDrivers License/Deputy Registrar81,373.34 1/28/2019MN Dept of Natural ResourcesDNR electronic licenses1,120.50 1/28/2019US Bank VISA One Card*Purchasing card items83,591.03 1/28/2019US BankDebt Service payments5,305,887.23 1/28/2019U.S. TreasurerFederal Payroll Tax120,666.26 1/28/2019P.E.R.A.P.E.R.A.114,914.28 1/28/2019ICMA (Vantagepointe)Retiree Health Savings58,033.30 1/28/2019Labor UnionsUnion Dues3,784.10 1/28/2019MidAmerica - INGHRA Flex plan18,277.10 1/28/2019MN State TreasurerState Payroll Tax28,247.95 1/28/2019Empower - State PlanDeferred Compensation43,482.55 1/29/2019MN State TreasurerDrivers License/Deputy Registrar41,781.83 1/30/2019MN State TreasurerDrivers License/Deputy Registrar64,423.26 1/30/2019Delta DentalDental Premium3,030.88 1/31/2019MN State TreasurerDrivers License/Deputy Registrar50,053.27 2/1/2019MN State TreasurerDrivers License/Deputy Registrar26,050.23 2/1/2019MN Dept of Natural ResourcesDNR electronic licenses567.50 2/1/2019Optum HealthDCRP & Flex plan payments662.59 1/28/2019WI Dept of RevenueState Payroll Withholding460.25 6,046,407.45 *Detailed listing of VISA purchases is attached. Packet Page Number 21 of 243 G1, Attachments Transaction DatePosting DateMerchant NameTransaction AmountName 01/04/201901/07/2019OLD LOG THEATRE$96.00JOSHUA ABRAHAM 01/07/201901/08/2019CHANHASSEN DINNER THEATE$647.46JOSHUA ABRAHAM 01/16/201901/17/2019OLD LOG THEATRE$403.50JOSHUA ABRAHAM 01/17/201901/18/2019BEST BUY MHT 00000109$161.05JOSHUA ABRAHAM 01/03/201901/07/2019THE HOME DEPOT 2801$208.48DAVE ADAMS 01/14/201901/14/2019CUB FOODS #1599$33.77PAUL BARTZ 01/03/201901/07/2019OFFICE DEPOT #1090$92.48REGAN BEGGS 01/14/201901/16/2019OFFICE DEPOT #1090$73.03REGAN BEGGS 01/15/201901/16/2019VERITIV-EAST$1,940.59REGAN BEGGS 01/02/201901/07/2019FACEBK SL7JWJENU2$23.79CHAD BERGO 01/11/201901/14/2019FACEBK DWRG2KENU2$2.35CHAD BERGO 01/07/201901/09/2019REDSTONE AMERICAN GRILL$24.04BRIAN BIERDEMAN 01/08/201901/10/2019CHAMPPS #65225$21.63BRIAN BIERDEMAN 01/09/201901/10/2019DBRIANS03$14.48BRIAN BIERDEMAN 01/09/201901/10/2019AMAZON.COM*M280N9YJ2$28.76BRIAN BIERDEMAN 01/10/201901/14/2019SCOREBOARD$17.71BRIAN BIERDEMAN 01/11/201901/14/2019FAMOUS DAVE'S #2016$11.59BRIAN BIERDEMAN 01/12/201901/14/2019PAYPAL *USPCAREGION$50.00BRIAN BIERDEMAN 01/04/201901/07/2019MICHAELS STORES 2744$55.99OAKLEY BIESANZ 01/11/201901/14/2019VOLGISTICS INC$246.00OAKLEY BIESANZ 01/11/201901/14/2019ROCKS AND THINGS$83.57OAKLEY BIESANZ 01/15/201901/16/2019JOANN STORES #1970$89.50OAKLEY BIESANZ 01/16/201901/17/2019PAYPAL *MNATURALIST$35.00OAKLEY BIESANZ 01/16/201901/18/2019ROCKS AND THINGS$48.49OAKLEY BIESANZ 01/17/201901/18/2019JOANN STORES #1970$12.98OAKLEY BIESANZ 01/04/201901/07/2019ST PAUL WATER UTILITY$74.22JASON BRASH 01/10/201901/11/2019U OF M CONTLEARNING$980.00JASON BRASH 01/09/201901/10/2019MN RECREATION AND PARK A$900.00NEIL BRENEMAN 01/13/201901/14/2019AMAZON.COM*MB9CW50C1$11.80NEIL BRENEMAN 01/04/201901/07/2019THE HOME DEPOT 2801$93.00BRENT BUCKLEY 01/09/201901/10/2019AMZN MKTP US*MB8208340 AM$42.22DANIEL BUSACK 01/10/201901/11/2019SPORTSMANS GUIDE$208.80DANIEL BUSACK 01/16/201901/17/2019CORPORATE MARK INC.$234.00DANIEL BUSACK 01/09/201901/10/2019CINTAS 60A SAP$86.53SCOTT CHRISTENSON 01/10/201901/11/2019VIKING ELECTRIC-CREDIT DE$12.66SCOTT CHRISTENSON 01/10/201901/11/2019GRAINGER$34.12SCOTT CHRISTENSON 01/11/201901/14/2019MUSKA ELECTRIC CO$214.45SCOTT CHRISTENSON 01/14/201901/16/2019CINTAS 60A SAP$28.02SCOTT CHRISTENSON 01/16/201901/17/2019CINTAS 60A SAP$70.69SCOTT CHRISTENSON 01/16/201901/18/2019GOODIN COMPANY$208.50SCOTT CHRISTENSON 01/17/201901/18/2019VIKING ELECTRIC-CREDIT DE$684.60SCOTT CHRISTENSON 01/09/201901/09/2019ULINE *SHIP SUPPLIES$235.55KERRY CROTTY 01/09/201901/10/2019PEAVEY CORP.$300.00KERRY CROTTY 01/10/201901/11/20194IMPRINT$2,431.37KERRY CROTTY 01/14/201901/15/2019IN *ENVUE TELEMATICS LLC$676.00KERRY CROTTY 01/07/201901/08/2019BATTERIES PLUS - #0031$6.99THOMAS DABRUZZI 01/07/201901/09/2019MENARDS MAPLEWOOD MN$64.01THOMAS DABRUZZI 01/12/201901/14/2019PANERA BREAD #601305$96.57MICHAEL DUGAS 01/15/201901/17/2019IMAGE 360$435.51SHANN FINWALL 01/08/201901/09/2019AMAZON.COM*MB2W873J0$254.40CASSIE FISHER 01/08/201901/10/2019HOBBY LOBBY #587$42.84CASSIE FISHER 01/10/201901/11/2019CINTAS 60A SAP$14.82CASSIE FISHER 01/17/201901/18/2019PANERA BREAD #601305$195.22CASSIE FISHER 01/06/201901/07/2019VZWRLSS*APOCC VISB$7,335.15MYCHAL FOWLDS 01/09/201901/10/2019WEB*NETWORKSOLUTIONS$5.99MYCHAL FOWLDS 01/10/201901/11/2019AT&T*BILL PAYMENT$31.25MYCHAL FOWLDS 01/12/201901/14/2019AN CLSNCNTR WHITEBEARL$9,478.22MYCHAL FOWLDS 01/17/201901/17/2019COMCAST CABLE COMM$4.50MYCHAL FOWLDS Packet Page Number 22 of 243 G1, Attachments 01/04/201901/07/2019CDW GOVT #QNQ7404$1,821.95NICK FRANZEN 01/15/201901/16/2019CDW GOVT #QRL4586$771.00NICK FRANZEN 01/15/201901/16/2019DASHLANE$168.00NICK FRANZEN 01/07/201901/08/2019MN ST IAP ADM PMD PARK$4.50VIRGINIA GAYNOR 01/08/201901/09/2019EB BEST PRACTICES FOR$20.00CAROLE GERNES 01/11/201901/14/2019FASTSIGNS OF MAPLEWOOD$232.22CAROLE GERNES 01/12/201901/14/2019PETSMART # 0461$49.48CAROLE 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01/16/201901/18/2019MENARDS MAPLEWOOD MN$16.40JOE JENSEN 01/15/201901/16/2019AMZN MKTP US*MB7YD9GL0$56.36ELIZABETH JOHNSON 01/15/201901/16/2019AMAZON.COM*MB4NH5P21$43.66ELIZABETH JOHNSON 01/15/201901/16/2019AMZN MKTP US*MB7BZ4Z42$18.23ELIZABETH JOHNSON 01/15/201901/17/2019OFFICE DEPOT #1090$64.53ELIZABETH JOHNSON 01/10/201901/11/2019SAFELITE ONLINE PAYMENTS$39.95KEVIN JOHNSON 01/15/201901/16/2019TRI-STATE BOBCAT$68.00DON JONES 01/14/201901/15/2019PANERA BREAD #601305$96.10LOIS KNUTSON 01/17/201901/18/2019WHITE BEAR AREA CHAMBE$40.00LOIS KNUTSON 01/09/201901/11/2019THE HOME DEPOT #2801$3.31NICHOLAS KREKELER 01/16/201901/18/2019SPEEDPRO IMAGING OF$222.58NICHOLAS KREKELER 01/13/201901/15/2019THE HOME DEPOT 2801$83.52ERIC KUBAT 01/11/201901/14/2019PEACHJAR$450.00GINA KUCHENMEISTER 01/06/201901/08/2019FBI NATIONAL ACADEMY ASSO$105.00DAVID KVAM 01/07/201901/08/2019MINNESOTA CHIEFS OF POLIC$157.00DAVID KVAM 01/09/201901/10/2019THOMSON WEST*TCD$483.40DAVID KVAM 01/11/201901/14/2019EB TRAUMA-INFORMED VI$60.00DAVID KVAM 01/08/201901/09/2019MINNESOTA STATE COLLEGES$300.00RANDY LINDBLOM 01/14/201901/16/2019OFFICE DEPOT #1090$150.32CHING LO 01/17/201901/18/2019DALCO ENTERPRISES$296.43CHING LO 01/17/201901/18/2019IP JACKSON RAMP$7.00STEVE LOVE 01/05/201901/07/2019FEC*FUTUREELECTRONICS$20.23STEVE LUKIN 01/06/201901/07/2019COSTCO WHSE #1021$41.46STEVE LUKIN 01/07/201901/08/2019AIRGASS NORTH$310.07STEVE LUKIN 01/07/201901/08/2019AIRGASS NORTH$458.19STEVE LUKIN 01/09/201901/10/2019BATTERIES PLUS - #0031$10.73STEVE LUKIN 01/10/201901/11/2019ASPEN MILLS INC.$99.30STEVE LUKIN 01/11/201901/14/2019MENARDS OAKDALE MN$62.48STEVE LUKIN 01/16/201901/17/2019CHOPPER CITY SPORTS$2,000.00STEVE LUKIN 01/17/201901/18/2019ASPEN MILLS INC.$113.70STEVE LUKIN 01/17/201901/18/2019ASPEN MILLS INC.$149.95STEVE LUKIN 01/04/201901/07/2019HEALTH CARE LOGISTICS$594.85MICHAEL MONDOR 01/09/201901/10/2019PEDIATRIC EMERG STNDRD$240.00MICHAEL MONDOR 01/09/201901/10/2019PEDIATRIC EMERG STNDRD$255.00MICHAEL MONDOR 01/09/201901/10/2019PEDIATRIC EMERG STNDRD$15.00MICHAEL MONDOR Packet Page Number 23 of 243 G1, Attachments 01/14/201901/15/2019EVEREST EMERGENCY VEHICLE$122.84MICHAEL MONDOR 01/17/201901/18/2019CHANNING BETE CO AHA$3,564.00MICHAEL MONDOR 01/08/201901/10/2019THE HOME DEPOT #2801$49.17JOHN NAUGHTON 01/15/201901/17/2019MENARDS OAKDALE MN$126.65JOHN NAUGHTON 01/06/201901/07/2019AMAZON.COM*M21OI6U42$12.72MICHAEL NYE 01/04/201901/07/2019MINNESOTA GOVERNMENT FIN$15.00ELLEN PAULSETH 01/07/201901/08/2019GOVERNMENT FINANCE OFFIC$425.00ELLEN PAULSETH 01/11/201901/14/2019MINNESOTA GOVERNMENT FIN$50.00ELLEN PAULSETH 01/07/201901/09/2019BOUND TREE MEDICAL LLC$1,275.69KENNETH POWERS 01/12/201901/14/2019BED BATH & BEYOND #482$52.45KENNETH POWERS 01/16/201901/18/2019BOUND TREE MEDICAL LLC$1,048.53KENNETH POWERS 01/03/201901/07/2019WHEELCO BRAKE &SUPPLY$155.82STEVEN PRIEM 01/03/201901/07/2019AN FORD WHITE BEAR LAK$41.12STEVEN PRIEM 01/04/201901/07/2019POMP'S TIRE #021$876.42STEVEN PRIEM 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BOBCAT$108.59STEVEN PRIEM 01/17/201901/18/2019NORTHEN GREEN EXPO$135.00STEVEN PRIEM 01/04/201901/07/2019THE STAR TRIBUNE ONLINE$585.00TERRIE RAMEAUX 01/09/201901/10/2019PIONEER PRESS ADV$4,464.98TERRIE RAMEAUX 01/09/201901/10/2019PIONEER PRESS ADV$550.00TERRIE RAMEAUX 01/14/201901/15/2019PERSONNEL EVALUATION$100.00TERRIE RAMEAUX 01/06/201901/07/2019AMAZON.COM*M24X52UK2$88.41MICHAEL RENNER 01/09/201901/09/2019AMZN MKTP US*MB2YA9370$20.34MICHAEL RENNER 01/10/201901/11/2019AMZN MKTP US*MB7771TG1$209.09MICHAEL RENNER 01/11/201901/14/2019WASP BARCODE$153.25MICHAEL RENNER 01/11/201901/14/2019WASP BARCODE$186.04MICHAEL RENNER Packet Page Number 24 of 243 G1, Attachments 01/09/201901/10/2019EIG*CONSTANTCONTACT.COM$65.00AUDRA ROBBINS 01/17/201901/18/2019DALCO ENTERPRISES$392.41AUDRA ROBBINS 01/17/201901/18/2019DALCO ENTERPRISES$871.63AUDRA ROBBINS 01/08/201901/10/2019MINNESOTA GOVERNMENT FIN$15.00JOSEPH RUEB 01/16/201901/17/2019MINN COR INDUSTRIES$70.00JOSEPH RUEB 01/07/201901/09/2019MENARDS MAPLEWOOD MN$30.26ROBERT RUNNING 01/16/201901/17/2019TRUCK UTILITIES INC ST PA$56.27ROBERT RUNNING 01/17/201901/18/2019NORTHEN GREEN EXPO$450.00ROBERT RUNNING 01/15/201901/17/2019THE HOME DEPOT #2801$49.94JASON SAKRY 01/09/201901/10/2019LILLIE SUBURBAN NEWSPAPER$34.50DEB SCHMIDT 01/04/201901/07/2019CINTAS 60A SAP$42.87SCOTT SCHULTZ 01/04/201901/07/2019CINTAS 60A SAP$30.67SCOTT SCHULTZ 01/04/201901/07/2019CINTAS 60A SAP$62.23SCOTT SCHULTZ 01/04/201901/07/2019CINTAS 60A SAP$25.56SCOTT SCHULTZ 01/11/201901/14/2019RACO MFG AND ENG COMPANY$2,135.00SCOTT SCHULTZ 01/11/201901/14/2019CINTAS 60A SAP$12.85SCOTT SCHULTZ 01/11/201901/14/2019CINTAS 60A SAP$62.23SCOTT SCHULTZ 01/11/201901/14/2019CINTAS 60A SAP$33.72SCOTT SCHULTZ 01/11/201901/14/2019CINTAS 60A SAP$30.67SCOTT SCHULTZ 01/14/201901/15/2019REPUBLIC SERVICES TRASH$1,737.17SCOTT SCHULTZ 01/17/201901/18/2019CINTAS 60A SAP$25.56SCOTT SCHULTZ 01/17/201901/18/2019CINTAS 60A SAP$12.85SCOTT SCHULTZ 01/17/201901/18/2019CINTAS 60A SAP$12.63SCOTT SCHULTZ 01/17/201901/18/2019CINTAS 60A SAP$62.23SCOTT SCHULTZ 01/09/201901/11/2019OFFICE DEPOT #1090$64.40STEPHANIE SHEA 01/08/201901/10/2019KRG CATERING$1,950.41JOE SHEERAN 01/04/201901/07/2019FBI NATIONAL ACADEMY ASSO$105.00MICHAEL SHORTREED 01/05/201901/07/2019AN CLSNCNTR WHITEBEARL$7,421.41MICHAEL SHORTREED 01/08/201901/09/2019FBI LEEDA INC$695.00MICHAEL SHORTREED 01/08/201901/09/2019FBI LEEDA INC$695.00MICHAEL SHORTREED 01/08/201901/10/2019ROGUE FITNESS$622.72MICHAEL SHORTREED 01/10/201901/11/2019EMERGENCY AUTO TECH$871.75MICHAEL SHORTREED 01/10/201901/11/2019EMERGENCY AUTO TECH$584.48MICHAEL SHORTREED 01/14/201901/15/2019GRAFIX SHOPPE$55.00MICHAEL SHORTREED 01/14/201901/15/2019GRAFIX SHOPPE$535.00MICHAEL SHORTREED 01/16/201901/17/2019GRAPHIC DESIGN INC$455.37MICHAEL SHORTREED 01/14/201901/15/2019MINNESOTA STATE COLLEGES$365.00ANDREA SINDT 01/16/201901/17/2019AMZN MKTP US*MB31Q3XB0$15.06ANDREA SINDT 01/17/201901/18/2019MINNESOTA STATE COLLEGES$445.00ANDREA SINDT 01/17/201901/18/2019INTERNATIONAL INSTITUTE O$210.00ANDREA SINDT 01/07/201901/09/2019REDSTONE AMERICAN GRILL$23.47JOSEPH STEINER 01/08/201901/10/2019CHAMPPS #65225$16.95JOSEPH STEINER 01/09/201901/10/2019DBRIANS03$12.02JOSEPH STEINER 01/10/201901/14/2019SCOREBOARD$14.02JOSEPH STEINER 01/11/201901/14/2019STREICHER'S MPLS$48.38JOSEPH STEINER 01/11/201901/14/2019FAMOUS DAVE'S #2016$18.81JOSEPH STEINER 01/11/201901/14/2019CUB FOODS #1599$4.06PAUL THIENES 01/17/201901/18/2019CUB FOODS #1599$5.25PAUL THIENES 01/04/201901/07/2019MILLS FLEET FARM 2700$288.14JEFF WILBER $83,591.03 Packet Page Number 25 of 243 G1, Attachments CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT 01/25/19ABRAMS, MARYLEE505.64 01/25/19JUENEMANN, KATHLEEN473.60 01/25/19SMITH, BRYAN473.60 01/25/19COLEMAN, MELINDA7,022.04933.40 01/25/19FUNK, MICHAEL6,626.731,286.40 01/25/19KNUTSON, LOIS4,311.111,308.60 01/25/19CHRISTENSON, SCOTT2,609.71 01/25/19JAHN, DAVID2,977.51 01/25/19PRINS, KELLY2,367.27 01/25/19HERZOG, LINDSAY2,095.40 01/25/19RAMEAUX, THERESE8,501.794,949.72 01/25/19ANDERSON, CAROLE3,098.72 01/25/19DEBILZAN, JUDY2,442.59 01/25/19OSWALD, BRENDA2,476.02 01/25/19PAULSETH, ELLEN6,480.171,376.20 01/25/19RUEB, JOSEPH4,027.82 01/25/19ARNOLD, AJLA858.45 01/25/19BEGGS, REGAN2,144.19 01/25/19COLE, DEBORAH3,514.05 01/25/19EVANS, CHRISTINE4,314.592,129.60 01/25/19LARSON, MICHELLE2,185.03 01/25/19SINDT, ANDREA7,592.304,051.00 01/25/19HANSON, MELISSA1,367.30 01/25/19KRAMER, PATRICIA1,136.27 01/25/19MOY, PAMELA3,895.382,129.60 01/25/19OSTER, ANDREA4,393.722,129.60 01/25/19RICHTER, CHARLENE1,310.99 01/25/19VITT, JULIANNE601.75 01/25/19VITT, SANDRA2,144.19 01/25/19WEAVER, KRISTINE3,142.10 01/25/19ABEL, CLINT1,571.34 01/25/19ALDRIDGE, MARK7,383.343,422.40 01/25/19BAKKE, LONN4,672.81901.80 01/25/19BARTZ, PAUL5,124.06920.60 01/25/19BELDE, STANLEY3,846.01 01/25/19BENJAMIN, MARKESE4,434.361,019.25 01/25/19BERG, TERESA919.50 01/25/19BERGERON, ASHLEY2,706.35 01/25/19BIERDEMAN, BRIAN8,095.373,923.20 01/25/19BURT-MCGREGOR, EMILY2,858.61184.86 01/25/19BUSACK, DANIEL4,409.99 01/25/19COLEMAN, ALEXANDRA2,642.19208.94 01/25/19CONDON, MITCHELL2,652.19208.94 01/25/19CORCORAN, THERESA2,187.29 01/25/19CROTTY, KERRY5,683.021,116.60 01/25/19DEMULLING, JOSEPH3,996.53 01/25/19DUGAS, MICHAEL5,594.33101.88 01/25/19ERICKSON, VIRGINIA3,900.34 01/25/19FISHER, CASSANDRA4,987.272,376.80 01/25/19FORSYTHE, MARCUS3,813.86 Packet Page Number 26 of 243 G1, Attachments 01/25/19FRITZE, DEREK7,260.043,446.40 01/25/19GABRIEL, ANTHONY7,189.703,514.40 01/25/19HANSON, MACKENZIE362.50 01/25/19HAWKINSON JR, TIMOTHY4,303.03 01/25/19HENDRICKS, JENNIFER1,850.40 01/25/19HER, PHENG3,415.11 01/25/19HIEBERT, STEVEN3,580.62 01/25/19HOEMKE, MICHAEL3,345.54 01/25/19JOHNSON, KEVIN6,029.851,037.60 01/25/19KONG, TOMMY3,991.52 01/25/19KREKELER, NICHOLAS632.40 01/25/19KROLL, BRETT3,548.71 01/25/19KVAM, DAVID13,354.385,676.48 01/25/19LANGNER, SCOTT3,501.41 01/25/19LANGNER, TODD4,288.72 01/25/19LENERTZ, NICHOLAS2,726.00 01/25/19LYNCH, KATHERINE3,700.11 01/25/19MARINO, JASON4,282.34848.00 01/25/19MCCARTY, GLEN3,484.91 01/25/19MICHELETTI, BRIAN4,062.49 01/25/19MURRAY, RACHEL2,712.94 01/25/19NADEAU, SCOTT5,650.08 01/25/19NYE, MICHAEL9,622.055,094.00 01/25/19OLSON, JULIE3,814.11 01/25/19PARKER, JAMES7,126.903,446.40 01/25/19PETERSON, JARED4,765.48770.20 01/25/19SALCHOW, CONNOR369.75 01/25/19SHEA, STEPHANIE1,985.79 01/25/19SHORTREED, MICHAEL8,608.021,138.00 01/25/19STARKEY, ROBERT3,787.13554.56 01/25/19STEINER, JOSEPH5,456.46947.60 01/25/19STOCK, AUBREY2,246.24 01/25/19SWETALA, NOAH398.75 01/25/19SYPNIEWSKI, WILLIAM3,609.77124.86 01/25/19TAUZELL, BRIAN6,193.862,038.50 01/25/19THIENES, PAUL8,274.433,667.68 01/25/19WENZEL, JAY3,565.31 01/25/19WIETHORN, AMANDA2,276.63 01/25/19XIONG, KAO6,940.713,392.00 01/25/19XIONG, TUOYER1,850.50115.50 01/25/19ZAPPA, ANDREW6,409.393,080.80 01/25/19BAUMAN, ANDREW4,984.241,798.26 01/25/19BEITLER, NATHAN3,587.41782.41 01/25/19CAPISTRANT, JOHN30.00 01/25/19CONWAY, SHAWN4,987.39972.20 01/25/19CRAWFORD JR, RAYMOND5,564.491,946.16 01/25/19CRUMMY, CHARLES2,788.99239.51 01/25/19DABRUZZI, THOMAS5,765.512,118.96 01/25/19DANLEY, NICHOLAS3,435.67996.00 01/25/19DAVISON, BRADLEY3,166.54462.47 01/25/19DAWSON, RICHARD5,301.302,014.56 01/25/19HAGEN, MICHAEL4,678.611,298.69 01/25/19HALWEG, JODI5,381.821,923.07 01/25/19HAWTHORNE, ROCHELLE3,298.86 01/25/19KUBAT, ERIC3,674.24 01/25/19LANDER, CHARLES3,061.49 01/25/19LO, CHING1,183.83 01/25/19LUKIN, STEVEN14,452.849,109.19 01/25/19MALESKI, MICHAEL2,676.94126.47 01/25/19MCGEE, BRADLEY3,796.361,290.60 01/25/19MERKATORIS, BRETT3,541.16 Packet Page Number 27 of 243 G1, Attachments 01/25/19MONDOR, MICHAEL9,941.224,877.60 01/25/19NEILY, STEVEN4,337.911,170.95 01/25/19NIELSEN, KENNETH2,789.03 01/25/19NOVAK, JEROME5,511.152,014.56 01/25/19PERRY, SAM3,318.75514.35 01/25/19POWERS, KENNETH5,375.941,891.44 01/25/19SEDLACEK, JEFFREY5,304.851,970.64 01/25/19SMITH, CHARLES2,760.46225.81 01/25/19STREFF, MICHAEL8,157.194,704.20 01/25/19ZAPPA, ERIC4,437.971,616.14 01/25/19CORTESI, LUANNE3,728.561,543.96 01/25/19JANASZAK, MEGHAN2,585.38 01/25/19BRINK, TROY5,393.992,654.40 01/25/19BUCKLEY, BRENT4,900.092,413.60 01/25/19DOUGLASS, TOM2,243.00 01/25/19EDGE, DOUGLAS4,869.702,413.60 01/25/19JOHNSON, JEREMY1,961.69 01/25/19JONES, DONALD4,947.652,413.60 01/25/19MEISSNER, BRENT2,486.49 01/25/19NAGEL, BRYAN9,481.725,109.12 01/25/19OSWALD, ERICK2,503.72 01/25/19RUNNING, ROBERT2,737.29 01/25/19TEVLIN, TODD2,488.79 01/25/19BURLINGAME, NATHAN3,029.60 01/25/19DUCHARME, JOHN3,152.71 01/25/19ENGSTROM, ANDREW3,175.59 01/25/19JAROSCH, JONATHAN8,489.284,541.00 01/25/19LINDBLOM, RANDAL3,927.63772.60 01/25/19LOVE, STEVEN6,361.201,240.00 01/25/19STRONG, TYLER2,591.21 01/25/19ZIEMAN, SCOTT176.00 01/25/19HAMRE, MILES3,527.801,159.60 01/25/19HAYS, TAMARA2,353.85 01/25/19HINNENKAMP, GARY2,749.89 01/25/19NAUGHTON, JOHN2,527.61 01/25/19ORE, JORDAN2,353.85 01/25/19SAKRY, JASON2,080.07 01/25/19BIESANZ, OAKLEY2,214.44 01/25/19GERNES, CAROLE1,542.59 01/25/19HUTCHINSON, ANN3,077.92 01/25/19TROENDLE, CATHY JO128.00 01/25/19WACHAL, KAREN1,105.80 01/25/19WOLFE, KAYLA152.00 01/25/19GAYNOR, VIRGINIA3,763.50 01/25/19JOHNSON, ELIZABETH2,045.79 01/25/19KONEWKO, DUWAYNE5,847.305,256.00 01/25/19KROLL, LISA2,187.29 01/25/19ADADE, JANE1,668.23 01/25/19FINWALL, SHANN3,746.79 01/25/19MARTIN, MICHAEL3,979.08 01/25/19BRASH, JASON7,310.203,465.75 01/25/19REININGER, RUSSELL1,413.00 01/25/19SWAN, DAVID4,771.191,562.00 01/25/19WEIDNER, JAMES2,751.39 01/25/19WELLENS, MOLLY5,306.363,153.60 01/25/19ABRAHAM, JOSHUA2,347.39 01/25/19AYD, GWEN143.00 01/25/19BJORK, BRANDON228.00 01/25/19BRENEMAN, NEIL5,783.682,845.60 01/25/19CHUHEL, BRADY210.00 01/25/19CONWAY, TYLOR50.00 Packet Page Number 28 of 243 G1, Attachments 01/25/19CUMMINGS, KATIA182.00 01/25/19DIEZ, ANTONIO301.50 01/25/19ERICSON, MICHAEL71.75 01/25/19FISHER, JADE91.00 01/25/19GORACKI, GERALD60.00 01/25/19HANSON, MICHAEL120.00 01/25/19HILDEBRANDT, ALANNA90.00 01/25/19HURT, LAURA120.00 01/25/19ISERMAN, TIANNA110.00 01/25/19KAEMMER, JOSH42.00 01/25/19KORF, BLAKE40.00 01/25/19KORF, CAIN125.00 01/25/19KRATTENMAKER, JACOB160.00 01/25/19KROONBLAWD, DAVID70.00 01/25/19KUCHENMEISTER, GINA1,990.40 01/25/19KUCHENMEISTER, JACK231.00 01/25/19LO, SATHAE170.00 01/25/19LUSHANKO, ADAM30.00 01/25/19MEYER, ZACHARY84.00 01/25/19MOORE, PATRICK40.00 01/25/19NZARA, MUNASHE144.00 01/25/19PFEFFERLE, LILY247.50 01/25/19PIEPER, THEODORE94.50 01/25/19PURCELL, TYLER165.00 01/25/19ROBBINS, AUDRA8,139.613,991.20 01/25/19ROBBINS, CAMDEN393.75 01/25/19SNODDY, BRIANNA50.00 01/25/19STECKLER, BRUCE48.00 01/25/19THIELMAN, RICHARD97.50 01/25/19VANG, JALEN379.50 01/25/19WAGNER, ERIC170.00 01/25/19WHITE, LINDA30.00 01/25/19WISTL, MOLLY233.75 01/25/19BERGO, CHAD6,918.793,416.80 01/25/19SCHMITZ, KEVIN2,302.05135.16 01/25/19SHEERAN JR, JOSEPH3,728.81 01/25/19ADAMS, DAVID2,413.61 01/25/19HAAG, MARK2,860.27 01/25/19JENSEN, JOSEPH2,441.91 01/25/19SCHULTZ, SCOTT4,339.22 01/25/19WILBER, JEFFREY2,489.21 01/25/19PRIEM, STEVEN5,517.502,720.00 01/25/19WOEHRLE, MATTHEW2,552.41 01/25/19XIONG, BOON2,323.13 01/25/19FOWLDS, MYCHAL4,431.73 01/25/19FRANZEN, NICHOLAS4,072.27 01/25/19GERONSIN ALEXANDER312531 01/25/19RENNER, MICHAEL3,306.74592.60 9910361701/25/19JORGENSON, SETH210.00 Packet Page Number 29 of 243 G1, Attachments 9910361801/25/19MASON, TAKARA43.50 720,430.55 Packet Page Number 30 of 243 G2 CITY COUNCIL STAFF REPORT Meeting Date February 11, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Audra Robbins, Parks and Recreation Manager PRESENTER:Audra Robbins AGENDA ITEM: Cintas Service Agreement for the Wakefield Park Community Building Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: City Council will consider entering into a service agreement with Cintas for services for the Wakefield Park Community Building. Recommended Action: Motion to direct the City Manager to enter into a service agreement with Cintas for the Wakefield Park Community Building. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $841.88 per year for three years. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The services provided by Cintas through this agreement will help staff maintain the Wakefield Park Community Building in an efficient and effective manner. Background Cintas currently provides mat cleaning/replacement and cleaning supply services to the City of Maplewood at several facilities. Staff is looking to add these services to the Wakefield Park Community Building as well. The City would be charged $32.38 per delivery, every other week for an annual total of $841.88.The service agreement is good for 36 months, however, the number of services provided can be changed depending on need during that time. Attachments 1.Cintas Service Agreement for the Wakefield Park Community Building Packet Page Number 31 of 243 G2, Attachment 1 Packet Page Number 32 of 243 G2, Attachment 1 Packet Page Number 33 of 243 G2, Attachment 1 Packet Page Number 34 of 243 G3 CITY COUNCILSTAFF REPORT Meeting Date February 11, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steve Lukin, Fire Chief PRESENTER: Steve Lukin, Fire Chief AGENDA ITEM: Resolution Accepting Donation from Schmelz Countryside Volkswagen Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: City Council approval is required for the Maplewood Fire Department to accept a $1,000 donation from Schmelz Countryside Volkswagen. Recommended Action: Motion to approve the resolution accepting the donation made by Schmelz Countryside Volkswagen. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. City Council approval is required to accept the donation. Background Schmelz Countryside Volkswagen has been a long-time supporter of the Maplewood Fire Department. They have donated $1,000 to the Department. Countryside President, Jonathan Schmelz, has requested that the donation be put toward our Community Risk Reduction programs. The Department is grateful for the incredibly generous support of departmental programs and activities that seek to reduce community risk for everyone within Maplewood. Attachments 1.Resolution Packet Page Number 35 of 243 G3, Attachment 1 RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE MAPLEWOOD FIRE DEPARTMENT WHEREAS, Schmelz Countryside Volkswagen has presented to the Maplewood Fire Department a donation in the amount of $1,000; and WHEREAS, this donation is intended for the purpose of our Community Risk Reduction Programs; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends Jonathan Schmelz and Schmelz Countryside Volkswagen for their civic efforts, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that: 1. The donation is accepted and acknowledged with gratitude; and 2. The donation will be appropriated for the Fire Department as designated; and 3. The appropriate budget adjustments be made. Approved by the Maplewood City Council this 11th day of February, 2019 Packet Page Number 36 of 243 G4 CITY COUNCILSTAFF REPORT Meeting Date February 11, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steve Lukin, Fire Chief PRESENTER: Steve Lukin, Fire Chief AGENDA ITEM: Purchase New 800 MHz Radios Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: This is year three of seven for the radio replacement program. The new 800 MHz radios will be split between police and fire to continue the radio replacement process. The City Council approved $79,900 in the 2019 CIP funding for the purchase of new 800 MHz radios. Recommended Action: Motion to approve and authorize the expenditure of $80,419.25 to ANCON for the purchase of 19 new 800 MHz radios. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $80,419.25 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Replacing radios that are over 12 years old, and no longer supported for service. Background The funds are available in the 2019 CIP to purchase 19 new radios. The total cost is $80,419.25. Of this amount, $79,900 will be paid with the funding from the 2019 CIP. The remaining balance of $519.25 will be paid by the police and fire 2019 general fund budget. Attachments None Packet Page Number 37 of 243 G5 CITY COUNCILSTAFF REPORT Meeting Date February 11, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steve Lukin, Fire Chief PRESENTER: Steve Lukin, Fire Chief AGENDA ITEM: Acceptance of Grant for Boat and Water Rescue Equipment Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: In 2018, the Fire Department applied for a grant with FEMA under the Assistance to Firefighters Grant (AFG) program. The Department was awarded the grant in August 2018. Recommended Action: Motion to accept the Assistance to Firefighters Grant in the amount of $25,000 and approve the Department’s 10% match contribution of $2,500. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $2,500. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: AFG Grant of $22,500 Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. Purchase will replace outdated boat, motor, trailer and water rescue equipment. Background The Fire Department has provided water rescue services on lakes and ponds within Maplewood since the early 1940’s. To provide this type of service, the Department needs to have the right equipment and training to provide a positive outcome in a safe environment to both those in need of help and the firefighters. Currently, the Department’s water rescue boat, motor and trailer need to be replaced. The items were originally purchased by the East County Line Fire Department. The items are over 30 years old, and are no longer in usable condition and out of service. Packet Page Number 38 of 243 G5 In 2018, the Department applied for a grant with FEMA under the Assistances Firefighter Grant (AFG) program. The Department was awarded the grant in August. The grant amount is $25,000. Of that amount, the AFG requires the Department to contribute to 10% of the $25,000 which totals $2,500. The amount of $2,500 will be covered in the Department’s adopted budget. This grant will be used to purchase a new boat, motor and trailer at cost of $19,250. The remaining amount of $5,750 will be used to purchase other water rescue equipment. The boat is an AB 13 foot rubber with a 25HP Mercury motor and Shoreline trailer. Great American Marine, located in Bloomington, is the only dealer in metropolitan area. Attachments None Packet Page Number 39 of 243 G6 CITY COUNCILSTAFF REPORT Meeting Date February 11, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Steve Lukin, Fire Chief PRESENTER: Steve Lukin, Fire Chief AGENDA ITEM: Acceptance of Grant for Polaris Rangers Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: In 2018, the Fire Department applied for a grant from Ramsey County Emergency Management for two Polaris Northstar Ranger Crew ATV and trailers, totaling $49,883. In December 2018, the Department was awarded the full amount of the grant. Recommended Action: Motion to accept the grant from Ramsey County Emergency Management in the amount of $49,883. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Grant amount of $49,883 Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. Grant to purchase two Polaris Northstar Ranger Crew ATV and trailers. Background In 2018, the Fire Department applied for a grant from Ramsey County Emergency Management in the amount $49,883 for two Polaris Northstar Ranger Crew ATV and trailers. Each of the ATV will be equipped with heat and air conditioning for year-round use. The ATVs can carry up to 6 people and equipment to be used off road. Two aluminum trailers will be used to transport the ATVs. Packet Page Number 40 of 243 G6 The ATVs will be used in all types on hazards that require a need to transport personnel and equipment into areas not accessible by normal emergency vehicles. The ATVs will be used at the Ramsey County Fair, Maplewood 4th of July event, departmental community events and for emergencies scenes as needed. Additionally, the ATVs will enhance the Department’s capabilities of providing services during major weather events, terrorist events and/or other hazardous events. In December 2018, the Department was awarded the grant in the full amount of $49,883. Attachments None Packet Page Number 41 of 243 G7 CITY COUNCIL STAFF REPORT Meeting Date February 11, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Mondor, Chief of EMS PRESENTER: Michael Mondor, Chief of EMS AGENDA ITEM: Memorandum of Agreement with Century College for Clinical Internships Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The Fire Department would like to continue its partnership with Century College as a clinical internship for students preparing for and/or engaging in emergency medical services careers. Recommended Action: Motion to approve the Memorandum of Agreement between Century College and the City of Maplewood. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Hosting emergency medical services students assists the Department in identifying potential employees while partnering with a local community college to improve pre-hospital care. Background The Fire Department has participated as a clinical internship site for students for several years. The previous agreement recently expired and both parties have a desire to continue the partnership. This partnership allows Century College to place emergency medical services students with Maplewood Fire/EMS preceptors, which allows students to obtain necessary experiences to successfully enter the career field. Packet Page Number 42 of 243 G7 Several of the Department’s current employees were hired after completing field internships similar to the agreement being proposed. Attachments 1.Memorandum of Agreement Packet Page Number 43 of 243 G7 Attachment STATE OF MINNESOTA MINNESOTA STATE COLLEGES AND UNIVERSITIES MEMORANDUM OF AGREEMENT BETWEEN CENTURY COLLEGE AND THE CITY OF MAPLEWOOD This Agreement is entered into between the Board of Trustees of the Minnesota State Colleges and Universities, on behalf of Century College,Minnesota(hereinafter "the College/University")andThe City of Maplewood, 1830 County Road B EastMaplewood, MN 55109(hereinafter "the Facility"). The Agreement, and any amendments and supplements thereto, shall be interpreted pursuant to the Laws of the State of Minnesota. WITNESSETH THAT: WHEREAS, the College/University has established an AcuteCareParamedic Program, Paramedicine Program, Emergency Medical Services-Paramedic Programsand/or Emergency Medical Technician Program for qualified students preparing for and/or engaging in emergency medical services careers; and WHEREAS, the Board of Trustees of the Minnesota State Colleges and Universities is authorized by Minnesota Statutes, Chapter 136F to enter into Agreements regarding academic programs and has delegated this authority to the College/University; and WHERAS, the City of Maplewood owns and operates facilities at 600 McKnight Road North, 1955 Clarence Street and 1530 County Road C East in Maplewood, MN. WHEREAS, the Facilityhas suitable clinical facilities in emergency medical services for the educational needs of the emergency medical services program(s) of the College/University; and WHEREAS, it is in the general interest of the Facility to assist in educating persons to be qualified or better qualified emergency medical services personnel; and WHEREAS, the College/University and the Facility are desirous of cooperating to furnish a clinical experience program for students of emergency medical services programs enrolled in the College/University. NOW, THEREFORE, It Is Mutually Agreed By And BetweenThe Parties: I.COLLEGE RESPONSIBILITIES A.The College/University, which is accredited by the North Central Association of Colleges and Secondary Schools, is responsible for offering one or more of the following programs: an AcuteCare Paramedic Program, Emergency Medical Services-Paramedic Programs, Paramedicine Program, and/or an Emergency Medical Technician Program. Each program is approved by the Minnesota Department of Healthand/or the Emergency Medical Services Regulatory Board (EMSRB)and/or accredited by the North Central Association of Colleges and Secondary Schools. MnSCU_Paramedic/Emergency Medical Memorandum of AgreementTemplate Revised 12.2014 Page 1 of 8 Packet Page Number 44 of 243 G7 Attachment B.The College/University will supervise its students during the clinical experience program at the Facility through preceptors assigned by the College/University. The College/University will provide its emergency medical services faculty to effectively implement the clinical experience program at the Facility. The College/University faculty so assigned will hold current paramedic or emergency medical technician certification valid in the State of Minnesota. C.The College/University faculty will be responsible for scheduling student clinical experience program hours, reviewing student evaluations written by preceptors, and grading each student. The College/University faculty will attend the Facility's orientation for clinical experience instructors as deemed necessary by the College/University and the Facility. D.The College/University will provide the Facility, at its request, with objectives for the clinical experience program. Implementation of those objectives will be accomplished by the College/University in cooperation with the Facility's designated representative. E.The College/University will provide the Facility with a list of the students who are participating in the clinical experience program, the units within the Facility where they are assigned, and the dates of each student's participation in the program. F.The College/University will inform its faculty and students of the Facility's policies and regulations which relate to the clinical experience program at the Facility. G.The College/University will inform its faculty and the students who are participating in the clinical experience program that they are encouraged to carry their own health insurance and are responsible for carrying their own professional liability insurance if professional liability insurance is not provided by the College/University. H.The College/University will maintain a record of students' health examinations and current immunizations and shall obtain student permission to submit data regarding their health status to the Facility. I.The College/University agrees and represents that it will require all students and faculty tohavecompleted a background study conducted in accordance with Minnesota Statues Chapter 245C, Human Services Background Studies, as a pre-condition to participation in the clinical experience. College/University will not assign a student or faculty member tothe Facility if his/her background study documents ineligibility to have direct contact with Facility's patients or residents under applicable law or regulations. If requested, College/University shall provide the Facility with documentation regarding the completion or results of the background study pursuant to the written consent of the subject. II.FACILITY RESPONSIBILITIES A.The Facility will have current licensure by the Minnesota EMS Regulatory Board. B.The Facility is responsible for the safety and quality of care provided to its patients by the students who are participating in the clinical experience program at the Facility. In order to effectively fulfill that duty, it is agreed that Facility has ultimate control over all persons involved in the program and may immediately terminate the participation in the program of any of the students enrolled in the program where an emergency exists involving health and safety; and in all other (non-emergency) instances, Facility shall consult with the College/University before taking any action to terminate the participation of a student. C.The Facility will provide the College/University with a copy of its policies and regulations which relate to the clinical experience program. D.The Facility will permit the College/University faculty and students to use its patient care and patient service facilities for clinical instruction according to a mutually-approved plan. MnSCU_Paramedic/Emergency Medical Memorandum of AgreementTemplate Revised 12.2014 Page 2 of 8 Packet Page Number 45 of 243 G7 Attachment E.The Facility will allow a reasonable amount of Facility staff time for orientation and joint conferences with College/University faculty, for planning with College/University faculty, and for such other assistance as shall be mutually agreeable. F.When available, physical space such as offices, conference rooms, and classrooms of the Facility may, upon request, be used by the College/University faculty and students who are participating in the clinical experience program. G.The College/University faculty and students participating in the clinical experience program will be permitted to use Facility's library in accordance with the Facility's policies. H.When available, the Facility will, upon request of the College/University, make lockers, cloak rooms, or similar spaces available for College/University faculty and students during assigned clinical experience program hours. The Facility may require College/University faculty and students to share such spaces. I.The Facility assumesno responsibility for the cost of meals, uniforms, housing, parking or health care of College/University faculty and students who are participating in the clinical experience program. The Facility will permit College/University faculty and students who are participating in the clinical experience program to use any cafeteria on the same basis as employees of the Facility. The Facility will permit College/University faculty to use Facility parking spaces under the same policies governing Facility personnel. J.The Facility recognizes that it is the policy of the College/University to prohibit discrimination and ensure equal opportunities in its educational programs, activities, and all aspects of employment for all individuals, regardless of race, color,creed, religion, gender, national origin, sexual orientation, veteran's status, marital status, age, disability, status with regard to public assistance, or inclusion in any group or class against which discrimination is prohibited by federal, state, or local laws and regulations. The Facility agrees to adhere to this policy in implementing this Agreement. III.MUTUAL RESPONSIBILITIES A.The College/University and the Facility assume joint responsibility for the orientation of the College/University faculty to Facility policies and regulations before the College/University assigns its faculty to the Facility. B.Personnel of the College/University and the Facility will communicate regarding planning, development, implementation, and evaluation of the clinical experience program. The communication may include but not be limited to: 1.Communication to familiarize Facility personnel with the clinical experience program's philosophy, goals and curriculum; 2.Communication to familiarize the College/University faculty with the Facility's philosophy, policy and program expectations; 3.Communication to keep both parties and the parties' personnel who are assigned to the clinical experience program informed of changes in philosophy, policies and any new programs which are contemplated; 4.Communication about jointly planning and sponsoring in-service or continuing education programs (if appropriate); 5.Communication to identify areas of mutual need or concern; 6.Communication to seek solutions to any problems which may arise in the clinical experience program; and MnSCU_Paramedic/Emergency Medical Memorandum of AgreementTemplate Revised 12.2014 Page 3 of 8 Packet Page Number 46 of 243 G7 Attachment 7.Communication to facilitate evaluation procedures whichmay be required for approval or accreditation purposes or which might improve patient care or the College/University's emergency medical services curriculum. C.HIPAA. Solely for the purposes of defining the students’ and faculty roles in relation to the use and disclosure of the Facility’s protected health information, the College/University and faculty engaged in activities pursuant to this Agreement are members of the Facility workforce, as that term is defined in 45 CFR 160.103. The College/University students and faculty are not, and shall not be construed to be, employees of Facility. The College/University shall cooperate with Facility in complying with its obligations as a HIPAA covered entity, including, but not limited to, complying with its policies and procedures under the HIPAA Privacy Regulations, 45 CFR parts 160 and 164. Prior to placement at Facility, the College/University shall instruct its students and faculty to comply with Facility’s policies and procedures governing the use anddisclosure of individually identifiable health information. D.Insurance Each party, at its sole expense and at all times during the term of this Agreement, shall secure and maintain the following insurances (or comparable coverage under a program of self-insurance) covering itself and its employees who perform any work, duties or obligations in connection with this Agreement. Commercial General Liability Insurance The College/Universitywill maintain Commercial General Liability insurance in conformance with the Tort Claims limits set forth in Minn. Stat. 3.736, subdv. 4, with limits not less than $500,000 per person and $1,500,000 per occurrence for bodily injury and property damage. The Citywill maintain Commercial General Liability insurance with limits of $1,500,000 for any number of claims arising out of a single occurrence. Commercial Automobile Liability Insurance The Facility will maintain Commercial Automobile Liability insurance, covering automobiles used in the clinical experience program, with a limit not less than $2,000,000 combined single limit for bodily injury and property damage. Professional Liability Insurance The College/University will maintain Professional Liability insurance for participating students (and faculty, if applicable) or cause any student participating in the program to maintain Professional Liability insurance, with limits not less than $2,000,000 each claim and $3,000,000 aggregate. The Facility will maintain Professional Liability insurance covering itself and its employees, agents or assigns with limits not less than $2,000,000 each claim and $3,000,000 aggregate. If insurance covered by claims-made policies is discontinued, then extended reporting period coverage must be obtained and evidence of such coverage shall be provided to the other party. Additional Conditions: An Umbrella or Excess Liability insurance policy may be used to supplement the Facility’s policy limits to satisfy the full policy limits required by the Agreement. Each party shall provide to the other party upon request certificates of insurance or self-insurance evidencing the required coverage. MnSCU_Paramedic/Emergency Medical Memorandum of AgreementTemplate Revised 12.2014 Page 4 of 8 Packet Page Number 47 of 243 If Facility receives a cancellation notice from an insurance carrier affording coverage herein, Facility agrees tonotifythe State of Minnesota within five (5) business days with a copy of the cancellation notice, unlessFacility’s policy(ies) contain a provision that coverage afforded under the policy(ies) will not be cancelledwithout at least thirty (30) days’ advance written notice to the University. Each party, at itssoleexpense, shall provideand maintain Workers’Compensation insurance as such party mayberequiredto obtain by law. The College/Universityis self-insuredforWorkers’ Compensation purposes, and any such insurance extendsonlyto employees oftheCollege/University, not tostudents. IV.REQUIREMENTS OF STUDENTS A.Each student will be required, as a condition for participation in the clinical experience program, to submit the results of a health examination to the College/University and, if requested, to the Facility, to verify that no health problems exist which would jeopardize student or patient welfare. The health examination shall include an update of required immunizations. The health examination shall include a Mantoux test or chest x-ray and verification of immunity for rubeola and rubella. A list of those students with positive Mantoux or negative rubeola/rubella results may, at the request of the Facility, be provided to the Facility. B.Students participating in the clinical experience program are encouraged to carry their own health insurance. C.Students participating in the clinical experience program are responsible for carrying their own professional liability insurance if professional liability insurance is not provided by the College/University. V.EMERGENCY MEDICAL CARE AND INFECTIOUS DISEASE EXPOSURE A.Any emergency medical care available at the Facility will be available to College/University students and faculty members. College/University students will be responsible for payment of charges attributable to their individual emergency medical care at either the Facility or the College/University. Any charges or expenses attributable to emergency medical care of a College/University faculty member at either the Facility or the College/University which are not paid by the College/University will be the responsibility of the College/University faculty member. B.Any College/University student or faculty member who is injured or becomes ill while at the Facility shall immediately report the injury or illness to the Facility and receive treatment (if available) at the Facility as a private patient or obtain other appropriate treatment as he or she chooses. All hospital or other medical costs arising from such College/University student injury or illness shall be the sole responsibility of the student who received the treatment and not the responsibility of the Facility or the College/University. Any hospital or other medical costs arising from such College/University faculty member injury or illness shall, if not paid by the College/University, be the sole responsibility of the College/University faculty member who receives the treatment and not the responsibility of the Facility or the College/University. C.The Facility shall follow, for College/University faculty and students exposed to an infectious disease at the Facility during the clinical experience program, the same policies and procedures which the Facility follows for its employees. D.College/University faculty and students contracting an infectious disease during the period of time they are assigned to or participating in the clinical experience program must report the fact to their College/University and to the Facility. Before returning to the Facility, such a College/University faculty member or student must submit proof of recovery to the College/University or Facility, if requested. VI.LIABILITY MnSCU_Paramedic/Emergency Medical Memorandum of AgreementTemplate Revised 12.2014 Page 5 of 8 Packet Page Number 48 of 243 G7 Attachment Each party agrees that it will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party and the results thereof. The College/University's liability shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes, Section 3.732 et seq., and other applicable law. VII.TERM OF AGREEMENT th This Agreement is effective on the later of July 5, 2018or when fully executed, and shall remain in effect until July 4, 2023. This Agreement may be terminated by either party at any time upon one year written notice to the other party. Termination by the Facility shall not become effective with respect to students then participating in the clinical experience program. VIII.FINANCIAL CONSIDERATION A.The College/University and the Facility shall each bear their own costs associated with this Agreement and no payment is required by either the College/University or the Facility to the other party, except that, where applicable, the Facility shall pay the tuition and other educational fees of students it places in the clinical experience program. B.The Facility is not required to reimburse the College/University faculty or students for any services rendered to the Facility or its patients pursuant to this Agreement. IX.AMENDMENTS Any amendment to this Agreement shall be in writing and signed by authorized officers of each party. X.ASSIGNMENT Neither the College/University nor the Facility shall assign or transfer any rights or obligations under this Agreement without the prior written consent of the other party. XI.STATE AUDIT The books, records, documents, and accounting procedures and practices of the Facility relevant to this Agreement shall be subject to examination by the College/University and the Legislative Auditor. XII.VOTER REGISTRATION (When Applicable) The Facility shall provide nonpartisan voter registration services and assistance, using forms provided by the College/University, to employees of the Facility and the public as required by Minnesota Statutes, Chapter 201.162. XIII.AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE The Facility agrees that in fulfilling the duties of this Agreement, the Facility is responsible for complying with the Americans with Disabilities Act, 42 U. S. C. Chapter 12101, et seq., and any regulations promulgated to the Act. The College/University IS NOT responsible for issues or challenges related to compliance with the ADA beyond its own routine use of facilities, services, or other areas covered by the ADA. XIV.AUTHORIZED REPRESENTATIVES MnSCU_Paramedic/Emergency Medical Memorandum of AgreementTemplate Revised 12.2014 Page 6 of 8 Packet Page Number 49 of 243 G7 Attachment All officialnotifications,including but notlimitedto,cancellation of thisagreement must be sent totheother party’s authorized representative. A.The College’sauthorized representative forthepurpose of administration ofthis agreement is: Name: Chris Caulkins, EMS Program Director Address: 3300 Century Avenue North,White Bear Lake, MN 55110 Telephone: 651.779.5743 E-Mail: chris.caulkins@century.edu B.The Facility’s authorized representative for the purpose ofadministration of this agreement is: Name: Michael Mondor, Chief of EMS Address: 1955 Clarence Street, Maplewood,MN 55109 Telephone: 651-249-2802 E-Mail:steve.lukin@maplewoodmn.gov XV.OTHER PROVISIONS (attach additional page(s) if necessary, otherwise write “None” NONE IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed intending to be bound thereby. APPROVED: 1.FACILITY – City of Maplewood MnSCU_Paramedic/Emergency Medical Memorandum of AgreementTemplate Revised 12.2014 Page 7 of 8 Packet Page Number 50 of 243 G7 Attachment By (authorized signature) Title Date 2.MINNESOTA STATE COLLEGES AND UNIVERSITIES Century College By (authorized signature) Patrick Opatz TitleVice President of Finance & Administration Date 3.AS TO FORM AND EXECUTION: By (authorized signature) Marilyn Smith TitleDirector of Finance & Administration Date MnSCU_Paramedic/Emergency Medical Memorandum of AgreementTemplate Revised 12.2014 Page 8 of 8 Packet Page Number 51 of 243 G8 CITY COUNCIL STAFF REPORT Meeting Date February 11, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Mondor, Chief of EMS PRESENTER: Michael Mondor, Chief of EMS AGENDA ITEM: Purchase of New Ambulance Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The Fire Department needs to replace one of its primary ambulances. The purchase of a new ambulance is in the Capital Improvement Plan for 2019. Recommended Action: Motion to approve the purchase of a 2019 ambulance. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $232,000.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. To ensure the Department’s ambulance fleet is reliable, and to meet the current healthcare needs of the Maplewood community. Background As part of the Fire Department’s fleet replacement plan, this purchase will replace an ambulance that is over 18 years old. The 2000 ambulance has over 112,000 miles, lacks current technology and reduces fleet reliability. The new ambulance technology will improve safety for patient and crew. It will increase patient comfort through improved construction methods, enhanced shock capabilities and a patient care compartment design. The new ambulance will also allow the Department to have a more uniform fleet, which leads to greater continuity and improved patient care. The purchase of this ambulance is part of the 2019 Capital Improvement Plan. If approved, the ambulance will be purchased through a joint purchasing collaborative. Packet Page Number 52 of 243 G8 Attachments Quotation from Everest Emergency Vehicles, Inc. Packet Page Number 53 of 243 G8, Attachment 1 Packet Page Number 54 of 243 G8, Attachment 1 Packet Page Number 55 of 243 G8, Attachment 1 Packet Page Number 56 of 243 G8, Attachment 1 Packet Page Number 57 of 243 G8, Attachment 1 Packet Page Number 58 of 243 G8, Attachment 1 Packet Page Number 59 of 243 G8, Attachment 1 Packet Page Number 60 of 243 G8, Attachment 1 Packet Page Number 61 of 243 G8, Attachment 1 Packet Page Number 62 of 243 G8, Attachment 1 Packet Page Number 63 of 243 G8, Attachment 1 Packet Page Number 64 of 243 G8, Attachment 1 Packet Page Number 65 of 243 G8, Attachment 1 Packet Page Number 66 of 243 G8, Attachment 1 Packet Page Number 67 of 243 G8, Attachment 1 Packet Page Number 68 of 243 G8, Attachment 1 Packet Page Number 69 of 243 G8, Attachment 1 Packet Page Number 70 of 243 G8, Attachment 1 Packet Page Number 71 of 243 G8, Attachment 1 Packet Page Number 72 of 243 G8, Attachment 1 Packet Page Number 73 of 243 G8, Attachment 1 Packet Page Number 74 of 243 G8, Attachment 1 Packet Page Number 75 of 243 CITY COUNCIL STAFF REPORT Meeting Date February 11, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Mondor, Chief of EMS PRESENTER: Michael Mondor, Chief of EMS AGENDA ITEM: Engagement Agreement with Page, Wolfberg and Wirth for Consulting Services Action Requested:MotionDiscussionPublic Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The Fire Department would like to enter into an agreement with Page, Wolfberg & Wirth, LLC for professional legal and consulting services. The Department will utilize these services for patient privacy policy and compliance issues that exceed the level of expertise of its currently contracted legal staff. Recommended Action: Motion to approve the agreement between the City of Maplewood and Page, Wolfberg & Wirth, LLC for consulting services. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $5,000 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. It is essential for the Fire Department to ensure compliance with the Health Insurance Portability and Accountability Act (HIPAA). Page, Wolfberg & Wirth are nationally renowned experts in relation to patient privacy and compliance. Engaging in these services will increase effectiveness while assuring compliance with applicable law. Background The Fire Department has worked with staff at Kennedy and Graven on recent projects that have required increased expertise in relation to patient privacy and HIPAA. Most recently, there was a Packet Page Number 76 of 243 countywide data request and a new pilot project that required additional expertise. After discussion with staff from Kennedy and Graven, it was determined that it would be best practice to retain subject matter experts in relation to these issues to ensure compliance. Attachments 1.Engagement Letter Packet Page Number 77 of 243 G9, Attachment 1 January 8, 2019 PRIVILEGED AND CONFIDENTIAL ATTORNEY-CLIENT COMMUNICATION VIA ELECTRONIC MAILmichael.mondor@maplewoodmn.gov Michael Mondor,Chiefof EMS City of Maplewood, MN 1830 County Road B Maplewood, MN 55109 Re: Engagement Letter Dear Michael: We are pleased that the City of Maplewood, MN consulting services. This letter outlines how we bill for our services and other important items associated with our professional responsibilities to our clients. For specific information on our professional services, as well as information about our professional staff, please visit our website at www.pwwemslaw.com. How We Bill For Our Services The charge for our professional services is basedon the current hourly rates of the partner, associate attorney or non-attorney consultant performing services or traveling on -$360 per hour; senior associate attorneys and senior non-attorney consultants -$335; associate attorneys and associate non-attorney consultants -$305. Our rates are subject to change. We may also perform agreement. Packet Page Number 78 of 243 G9, Attachment 1 We require payment of a $2,500 fee, returned with this signed Engagement Letter, to engage our firm for our services. This fee will be allocated as current income of the firm and is non-refundable. Client will not incur any additional charges for our services until ourfees exceed the amount of this fee. We may require the payment of additional non-refundable fees if the fees already paid have been earned on the work we have been engaged to perform, Client asks us to undertake a new project, or if the scope of the project changes. Our charges are not limited to the amount of the engagement fee as our charges are not fixed in advance unless we specifically agree in writing. We bill our clients monthly during the first week of the month. Payment is due to us within thir are not paid within thirty (30) days will be assessed a 6% service charge applied to the unpaid balance. To keep our costs as low as possible and in fairness to us and our clients who remit payment promptly, we may decline to continue to provide services to clients who do not pay within this guideline without making mutually acceptable payment arrangements with us. Our Duty to Client and Our Representation of Others We understand that we are being engaged by Client to provide professional and competent legal and consulting services to Client. As such, we will act on behalf of and in the interest of Client in strict adherence to our professional rules of responsibility. We are not being retained to represent any individual or other entity that may be associated with Client, including individual officers, members, directors, employees, subsidiaries, affiliates, parents or related entities. In addition to our attorneys, wealso employ non-legal professionals, such as consultants, law clerks and others, who provide professional consulting services or who may assist our attorneys in their provision of legal services to our clients. The names of positions within our firm are identified individually on our letterhead. Our non-attorney consultants are identified on our letterhead under the firm who is not listed as an attorney on our letterhead, please note that this individual is not an attorney and not licensed to practice law. If Client has any concerns about attorney-client privilege or other issues regarding communications with our non-attorney professionals, please contact one of our attorneys. -ranging representation of ambulance, EMS, public safety and medical transportation providers, and political subdivisions, as well as fire companies, billing companies, software companies and other companies which serve future clients with which Client might have a past, present or future business relationship. By signing this Engagement Letter, Client agrees that we may assist or represent these other clients would not pose a direct conflict of interest for our firm. Packet Page Number 79 of 243 G9, Attachment 1 This mutual understanding is, of course, premised on our adherence to our professional obligation not to disclose any confidential information or to use it for our possession of such information is a basis for disqualifying the firm from representing another client. fined under HIPAA, the provisions of our Business Associate Assurances, Attachment 1, shall be applicable. Termination of This Engagement Client may terminate this engagement with us at any time and in its sole discretion for any reason if Client simply wishes to no longer use our services. Please note that fees paid to us are non-refundable. Limitations on Our Engagement We disclaim any responsibility to counsel Client on matters of state law in any jurisdiction in which none of our attorneys is licensed to practice law. Our attorneys are members of the bar of the states identified on our letterhead. With regard to the laws of any other state, we are acting only in a consulting capacity and not providing legal advice. We may act in a legal capacity in other states in situations where we are permitted by law to do so. This may, for example, include representation in federal matters such as Medicare cases, certain federal labor and employment matters, and situations in which we are admitted by the courts of another state to practice for purposes Please note that we cannot offer a guarantee or assurance of any particular outcome in our representation. Also, we are not obligated to perform any specific future eserve the right to accept or reject each assignment a client requests that we undertake. Medicare, Medicaid and Other Billing Matters To the extent Clientasksus to advise itwith regard to any matters pertaining to Medicare, Medicaid or other insurancebilling, or to laws pertaining to billing, reimbursement or healthcare compliance, please see Attachment 2, which is incorporated into this Engagement Letter by reference and is an integral part of the terms of our engagement with Client. Packet Page Number 80 of 243 G9, Attachment 1 Signing and Returning This Engagement Letter to Us If this letter satisfactorily outlines the parameters of our engagement with Client, please have the appropriate authorized official of Client sign a copy of this letter and return it to us within thirty (30) days of the date of this letter, along with the fee required to engage us for our services. In the event we do not receive a signed copy of this letter and payment of the Engagement Fee within thirty (30) days of this date, our offer to enter into an attorney-client and/or consulting relationship with Client is withdrawn. It will in that event be necessary for Client to re-contact us if it is still interested in retaining our services so that we may again assess whether we will be in a position to be able to assist it at that time. is authorized by Client to do so. Also, please remember that the organization, and not any specific individual, is our Client and the Client agrees to be responsible for all of our fees and charges. We greatly appreciate your confidence in us and we are looking forward to performing work for you.If you have any questions about the parameters of the engagement, please give us a call. Sincerely, Ryan S. Stark Attachments Packet Page Number 81 of 243 G9, Attachment 1 ACCEPTANCE PAGE ACCEPTED THIS day of , 2019 THIS ACCEPTANCE INCLUDES AN EXPRESS ACKNOWLEDGMENT OF ALL TERMS AND PROVISIONS OF THIS LETTER. CITY OF MAPLEWOOD, MN By: ____________________________________________ Signature Print Name: ______________________________________ Title: A check for the fee amount to engage you for your services as specified in this Engagement Letter is attached, or our credit card information is provided below, and we hereby authorize Page, Wolfberg & Wirth, LLC to charge our account in this amount. TO PAY BY CREDIT CARD -Visa, MasterCard, AmEx, Discover (Circle One) Card No. ____________________________________________________ Expiration Date __________________ Amount Paid _________________ Signature____________________________________________________ Name on Card __________________________ Phone ________________ Packet Page Number 82 of 243 G9, Attachment 1 ATTACHMENT 1 Page, Wolfberg & Wirth, LLC HIPAA Business Associate Assurances To the extent that Client is a Covered Entity, representation of Client involves the use, access or disclosure of Protected Health responsibilities in compliance with the Health Insurance Portabilityand Accountability personally-identifiable PHI that we collect, process or learn of as a result of providing services on your behalf. PWW agrees that it will: 1.Not use or further disclose PHI other than as permitted or required by this Agreement or as required by law; 2.Use appropriate safeguards and comply, where applicable, with the HIPAA Security Rule with respect to electronic protected health provided for by this Agreement; 3.Reportto you any useor disclosure of PHI not provided for by this Agreement of which we become aware, including any security incident (as defined in the HIPAA Security Rule) and any breaches of unsecured PHI as required by 45 CFR §164.410; 4.In accordance with 45 CFR 164.502(e)(1)(ii) and 164.308(b)(2), ensure that any subcontractors that create, receive, maintain, or transmit PHI on our behalf agree to the same restrictions, conditions, and requirements that apply to us with respect to such information; 5.Make PHI in a designated record set available to Client and to an obligations to provide access to PHI in accordance with 45 CFR §164.524; 6.Make any amendment(s) to PHI in a designated record set as directed or agreed to by Client pursuant to 45 CFR §164.526; 7.Maintain and make available to Client or an individual who has a right to under 45 CFR §164.528; 8.To the extent that Pobligations under the HIPAA Privacy Rule, PWW shall comply with the requirements of the Privacy Rule that apply to Client when it carries out that obligation; 9.Make our internal practices, books, and records relating to the use and disclosure of PHI received from, or created or received by PWW on behalf of Packet Page Number 83 of 243 G9, Attachment 1 Client, available to the Secretary of the Department of Health and Human Services for purposes of determining compliance with HIPAA; and 10.At the termination of thisAgreement, PWW shall return or destroy all PHI received from, or created or received by PWW on behalf of Client and retain no copies of such PHI. If return or destruction is infeasible, the protections of this Agreement will extend to such PHI. Permitted and Required Uses and Disclosures of PHI by PWW.PWW may use or disclose PHI as permitted by HIPAA and as necessary to perform the services that PWW has been engaged to perform on behalf of Client. Termination. Client may terminate this Agreement if Client determines that PWW has violated a material term of the Agreement. Notwithstanding any other provisions of this Agreement, if either party knows of a pattern of activity or practice of the other party that constitutes a material Agreement, that party shall take reasonable steps to cure the breach or end the violation, as applicable, and, if such steps were unsuccessful terminate the Agreement, if feasible. Packet Page Number 84 of 243 G9, Attachment 1 ATTACHMENT 2 Medicare, Medicaid and Other Billing Matters The provisions of this Attachment 2 are expressly incorporated into our Engagement Letter. Client is solely responsible for the submission of its claims to Medicare, Medicaid and other health insurers, whether submitted prior to, during or subsequent to our engagement. Client is also solely responsible for its contracts and other business arrangements. Though, if asked, we may advise you on these matters, we do not make any decisions with regard to thefiling of any claims for healthcare services or with regard to your contracts or business arrangements. Accordingly, Client shall, by its signing of our Engagement Letter, acknowledge these terms, and will defend, indemnify and hold harmless PWW and its members, partners, employees, agents and contractors, against This specifically includes any claims brought under the Federal False Claims Act, 31 U.S.C. § 3729 et seq., and state False Claims Act, and/or any other state or federal health care fraud and abuse law and/or regulation. In addition, in the event we are being engaged to assist with a Medicare or Medicaid audit or appeal, please note that the possibility of success in these cases depends in large measure upon the quality and completeness of the documentation of ambulance services that was prepared by Client. We are typically notin the position to offer an opinion on the merits of an audit or appeal until we have had a chance to review that documentation in detail. That itself will require time and expense, and our fees are payable regardless of whether our review determines tha lacks merit. Client is solely responsible for any overpayment, judgment, settlement or demand, and legal fees and costs, incurred as a result of any audit, action or investigation. Please be aware that the claim auditing process may reveal the presence of Medicare overpayments, which your agency is solely responsible to refund in accordance with Federal law (which requires refunds within sixty (60) days of identification of overpayments). Also, be aware that potential billing errors may need to be evaluated over a number of years depending upon the audit findings. representative in a Medicare or Medicaid appeal unless we specifically agree in writingto do so. Otherwise, our engagement is in an advisory role, and Client will be responsible to meet all filing deadlines in such matters. Also please understand that there is a significant backlog in the Medicare appeals process, and there are often delays of several years in resolving these cases. Such delays are beyond our control and we make no representations with regard to the timing of resolution of any appeals. Packet Page Number 85 of 243 G10 CITY COUNCIL STAFF REPORT Meeting Date February 11, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Mondor, Chief of EMS PRESENTER: Michael Mondor, Chief of EMS AGENDA ITEM: Service Engagement Agreement with HealthCall Care Coordination/Electronic Documentation Software Action Requested:MotionDiscussionPublic Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The Fire Department would like to enter into an agreement with HealthCall, LLC to provide the Department with a cloud-based patient care reporting and care coordination software that will be utilized for the Department’s community paramedic program. Recommended Action: Motion to approve of the Service Engagement Agreement with HealthCall, LLC. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $17,840 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. Obtaining a patient care reporting and care coordination platform will enhance the Fire Department’s community paramedic’s ability to document, follow-up, report and coordinate the care of patient populations who are identified in its community risk reduction initiatives. Background The Fire Department’s existing software for 911 related EMS emergencies does not have a viable module that allows community paramedics to document for non-911 related care (i.e. fall prevention, mental health outreach, high utilizer follow up). The Department’s community paramedics have documented on paper since the implementation of the community paramedic program. There are several limitations and increased compliance risk in Packet Page Number 86 of 243 G10 utilizing paper forms. The Department continues to increase its community paramedic activities and Department administration believes that it is necessary to implement a more effective documentation platform. Attachments 1. HealthCall Overview 2. HealthCall Services Agreement 3. HealthCall Standard Terms and Conditions Packet Page Number 87 of 243 G10, Attachment 1 Qbhf!23!pg! Pdupcfs!37-!3129! Nbqmfxppe!Gjsf0FNT! Buuo;!Njdibfm!Npoeps-!Dijfg!pg!FNT! 2941!Dpvouz!Spbe!C!Fbtu! Nbqmfxppe!NO!6621: Qipof;!)762*!35:.3933 Fnbjm;!njdibfm/npoepsAnbqmfxppeno/hpw! Sfgfsfodf;!!IfbmuiDbmm!Dpnnvojuz!Qbsbnfejdjof!Qmbugpsn! Dijfg!Npoeps;!! Uibol!zpv!gps!zpvs!joufsftu!jo!IfbmuiDbmm!boe!kpjojoh!pvs!efnpotusbujpo!upebz/!!Uif!gpmmpxjoh!jt!b! csjfg!tvnnbsz!boe!pwfswjfx!pg!IfbmuiDbmm!up!ifmq!jo!zpvs!dpowfstbujpot!xjui!puifst/!!! 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IfbmuiDbmm!pggfst!b!dpnqsfifotjwf!tvjuf!pg!qspwfo!Dbsf!Qmbot-!fbdi!tfswjoh!bt!b!hvjef!up! gpmmpxjoh!cftu!qsbdujdft!jo!uif!dbsf!boe!nbobhfnfou!pg!b!ifbmui!dpoejujpo!gps!cpui!uif!dbsf! ufbn!boe!uif!qbujfou/!!Uispvhi!b!tztufn!pg!fevdbujpo-!dpbdijoh-!boe!npojupsjoh!pg!tjhot!boe! tznqupnt-!IfbmuiDbmm!Dbsf!Qmbot!fohbhf!qbujfout-!qspnpuf!tfmg.nbobhfnfou!boe!ifbmuiz! mjwjoh-!boe!gbdjmjubuf!jodsfbtfe!dpmmbcpsbujpo!po!cfibmg!pg!uif!dbsf!ufbn!boe!qspwjefst/! Ifsf!bsf!b!gfx!tipsu!wjefpt!uibu!nbz!cf!ifmqgvm/!! IfbmuiDbmm!Pwfswjfx;!!iuuqt;00zpvuv/cf0s3VMU168x`F ¦ Joufsbdujwf!Ebticpbse;!!iuuqt;00zpvuv/cf0oJCgzX6i3et! ¦ Dbsf!Ufbn!Ofuxpsl;!!iuuqt;00zpvuv/cf0ThpM8TkkvTR! ¦ Fodpvoufs!Nbobhfnfou;!!iuuqt;00zpvuv/cf0MiuiVmFjx4t! ¦ :911!Dpoofdujdvu!Esjwf!¦!Dspxo!Qpjou-!JO!57418!¦!)32:*!587.456:!¦!Gby;!)32:*!87:.4316! Dpqzsjhiu!ª!3129!IfbmuiDbmm-!MMD/!!Bmm!Sjhiut!Sftfswfe Packet Page Number 88 of 243 G10, Attachment 1 Qbhf!33!pg! Æ IfbmuiDbmm!jt!bctpmvufmz!uif!cftu!tpmvujpo!gps!nbobhjoh!ijhi.sjtl! qbujfout!boe!dpnnvojuz!qbsbnfejdjof/Ç! Es/!Ebo!Txbz{f-!WQ-!DPP-! Dfoufs!gps!Fnfshfodz!Nfejdjof!pg!Xftufso!Qfootzmwbojb-!Jod/! Æ IfbmuiDbmm!jt!uif!pomz!sfbm!tpmvujpo!xf!gpvoe!uibu!bmmpxt!vt!up!ep!bmm!uibu!xf! ep!boe!epdvnfou!uibu!xbz/Ç! Kptivb!Dmpvtf-!DQ.D-! Djuz!pg!Qmbop-!Ufybt! Æ IfbmuiDbmm!ibt!cffo!bctpmvufmz!xpoefsgvm!up!dpmmbcpsbuf!xjui!ifmqjoh!pvs! Efqbsunfou!eftjho!b!tztufn!uibu!jt!xpsme.dmbtt/!Pvs!Dpnnvojuz!Qbsbnfejdt! ibwf!b!tvqfsjps!qmbugpsn!uibu!tvqqpsut!uifjs!xpsl!jo!uif!gjfme-!boe!bmtp!bmmpxt! nz!benjojtusbujpo!up!njof!nfbojohgvm!qfsgpsnbodf!ebub!up!tvqqpsu!pvs! qsphsbn/Ç! Tufwf!Ebwjtpo-!FNT!Dijfg! Efqbsunfou!pg!Gjsf!boe!Fnfshfodz!Tfswjdft! Djuz!pg!Gjtifst-!Joejbob! IfbmuiDbmm!jt!uif!pomz!DQ0NJI!tpguxbsf!qmbugpsn!uibu!pggfst!uif!gpmmpxjoh!gfbuvsft;! Qspqsjfubsz;!Qbufou!$VT!9-899-38:!C3!)Kvmz!33-!3125*!boe!Usbefnbsl!Sfhjtusbujpo!Ovncfst! ¦ 4-7:9-143!)Pdupcfs!31-!311:*!boe!5-146-39:!)Pdupcfs!5-!3122*! 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Dpqzsjhiu!ª!3129!IfbmuiDbmm-!MMD/!!Bmm!Sjhiut!Sftfswfe Packet Page Number 89 of 243 G10, Attachment 2 Tfswjdft!Bhsffnfou! Bhsffnfou!Ovncfs;!21373129.2! Jttvfe;!2103703129! !Qbhf!2!pg!6! Dmjfou;Nbqmfxppe!Gjsf0FNT!IfbmuiDbmm-!MMD! Buuo;!Njdibfm!Npoeps-!Dijfg!pg!FNT!:911!Dpoofdujdvu!Esjwf! 2941!Dpvouz!Spbe!C!Fbtu!Dspxo!Qpjou-!JO!57418! Nbqmfxppe!NO!6621:)32:*!587.456: Qipof;!)762*!35:.3933 Fnbjm;!njdibfm/npoepsAnbqmfxppeno/hpw Tfswjdft!Bhsffnfou! IfbmuiDbmm-!MMD!bo!Joejbob!Mjnjufe!mjbcjmjuz!dpnqboz!)#IfbmuiDbmm#*-!ifsfcz!bhsfft!up!qspwjef!up!uif!Dmjfou!jefoujgjfe! bcpwf-!xijdi!bhsfft!up!bddfqu!boe!qbz!gps-!uif!tfswjdft!eftdsjcfe!cfmpx!po!uif!ufsnt!tfu!gpsui!jo!uijt!Tfswjdft!Bhsffnfou! boe!jo!uif!Tuboebse!Ufsnt!boe!Dpoejujpot!sfgfsfodfe!cfmpx/! !!Opo.Sfdvssjoh!Gfft ! 2/IfbmuiDbmm.FNT«!Qmbugpsn!Tfu.vq!Pof.Ujnf!Gff;!%7-911!! !IfbmuiDbmm.FNT«!Dbsf!Dppsejobujpo!Qmbugpsn!jt!b!dmpve.cbtfe!tfswjdf/!!Tfu.vq!tfswjdft!jodmvef!uif!gpmmpxjoh;! 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BQS«!Bttfttnfout!dbo!gptufs!npsf!qspbdujwf!dbsf!xijmf!sfevdjoh!tubgg!mbcps/! ¦ Bvupnbufe!ufmfqipof!boe!fnbjm!bttfttnfout!bsf!jodmvefe!bu!op!beejujpobm!dptu/! ¦ Puifs!npebmjujft!jodmvejoh!TNT0ufyu!nfttbhf!ps!VTQT!nbjmfe!mfuufst!bsf!jowpjdfe!bu!bo!beejujpobm!gff/!! ¦ Qmfbtf!dbmm!gps!qsjdjoh/! ! DPOGJEFOUJBM/!!Tvckfdu!Up!Uif!Ufsnt!boe!Dpoejujpot!pg!IfbmuiDbmm-!MMD/!! IfbmuiDbmm!jt!b!sfhjtufsfe!usbefnbsl!boe!b!mjdfotfe!qspevdu!pg!IfbmuiDbmm-!MMD/! Dpqzsjhiu!ª!3129!IfbmuiDbmm-!MMD/!!Bmm!Sjhiut!Sftfswfe/ Packet Page Number 92 of 243 G10, Attachment 2 Tfswjdft!Bhsffnfou! Bhsffnfou!Ovncfs;!21373129.2! Jttvfe;!2103703129! !Qbhf!5!pg!6! !!Njojnvn!Dpousbdu!Gff ! 22/!Njojnvn!Dpousbdu!Gff! Uif!Njojnvn!Dpousbdu!Gff!jt!cbtfe!vqpo!uif!Opo.Sfdvssjoh!Gfft!qmvt!uif!Npouimz!Sfdvssjoh!Gfft! qbzbcmf!qfs!npoui/!!Uif!IfbmuiDbmm!npouimz!gff!jowpjdfe!xjmm!cf!cbtfe!vqpo!bduvbm!tfswjdft!vtfe!ps!uif! 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Packet Page Number 104 of 243 G11 Packet Page Number 105 of 243 G11 o o Packet Page Number 106 of 243 G11, Attachment 1 20197-202018 LABOR AGREEMENT BETWEEN THE CITY OF MAPLEWOOD AND THE METRO SUPERVISORY GROUP Packet Page Number 107 of 243 G11, Attachment 1 Table of Contents ARTICLE 1: PURPOSE OF AGREEMENT........................................................................................................ 1 ARTICLE 2: RECOGNITION............................................................................................................................. 1 ARTICLE 3: DEFINITIONS................................................................................................................................ 1 ARTICLE 4: GROUP SECURITY...................................................................................................................... 2 ARTICLE 5: EMPLOYER SECURITY................................................................................................................ 2 ARTICLE 6: EMPLOYER AUTHORITY............................................................................................................. 2 ARTICLE 7: WORK SCHEDULES..................................................................................................................... 3 ARTICLE 8: MEAL AND REST PERIODS......................................................................................................... 3 ARTICLE 9: PROBATIONARY PERIODS......................................................................................................... 4 ARTICLE 10: SENIORITY................................................................................................................................. 4 ARTICLE 11: JOB POSTING............................................................................................................................. 4 ARTICLE 12: DISCIPLINE................................................................................................................................. 5 ARTICLE 13: GRIEVANCE PROCEDURE/ARBITRATION............................................................................... 5 ARTICLE 14: ANNUAL LEAVE.......................................................................................................................... 6 ARTICLE 15: HOLIDAYS.................................................................................................................................. 7 ARTICLE 17: LEAVES OF ABSENCE............................................................................................................... 7 ARTICLE 18: INJURY ON DUTY....................................................................................................................... 8 ARTICLE 19: INSURANCE............................................................................................................................... 9 ARTICLE 20: UNIFORMS...............................................................................................................................12 ARTICLE 21: TRAVEL AND MEAL ALLOWANCE..........................................................................................12 ARTICLE 22: PERSONNEL FILE....................................................................................................................12 ARTICLE 23: NONDISCRIMINATION.............................................................................................................12 ARTICLE 24: EDUCATION.............................................................................................................................13 ARTICLE 25: LEGAL DEFENSE.....................................................................................................................13 ARTICLE 26: WAGE SCHEDULE...................................................................................................................13 ARTICLE 27: SAFETY.....................................................................................................................................14 ARTICLE 28: WAIVER....................................................................................................................................14 ARTICLE 29: SAVINGS CLAUSE...................................................................................................................15 ARTICLE 30: DURATION................................................................................................................................15 APPENDIX A ...................................................................................................................................................16 APPENDIX B...................................................................................................................................................17 APPENDIX C...................................................................................................................................................18 Packet Page Number 108 of 243 G11, Attachment 1 ARTICLE 1:PURPOSE OF AGREEMENT This Agreement entered into as of January 1, 20197between the City of Maplewood, Minnesota, Municipal Corporation, hereinafter called “Employer” and /or “City”, and Metro Supervisory GROUPhereinafter called the “Collective Bargaining Group” and/or “Group.” It is the intent and purpose of this agreement to: 1.1Establish certain hours, wages and other conditions of employment; 1.2Establish procedures for the equitable and peaceful resolution of disputes concerning this agreements interpretation and/or application; 1.3Specify the full and complete understanding of the parties; and 1.4Place in written form the parties’ agreement upon terms and conditions of employment for the duration of this agreement. The Employer and the Collective Bargaining Group through this agreement, continue their dedication to the highestquality public service. Both Parties recognize this agreement as a pledge of this dedication. ARTICLE 2:RECOGNITION The Employer recognizes the GROUPas the exclusive representative under Minnesota Statutes, Section 179A.03 Subd. 8 as an appropriate bargaining unit consisting of those who supervise other Maplewood employees; except for those supervisors who report directly to the City Manager. ARTICLE 3:DEFINITIONS 3.1Metropolitan Supervisory GROUP (GROUP) 3.2Employer - The City of Maplewood, Minnesota. 3.3Employee - A member of the exclusively recognized bargaining GROUPas set forth in Article 2 of this Agreement employed by the City of Maplewood. 3.4Base Pay Rate - Employee's hourly pay rate exclusive of longevity pay or any other special allowances. 3.5Seniority - Employee's length of continuous service with the Employer. 3.6Severance Pay - Payment made to an Employee upon termination of employment as provided in Article 19.7. 3.7Grievance - A dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 3.8Regular Full-Time Employee - An Employee who is holding a position with the City of Maplewood, that is not temporary or seasonal in nature and is expected to work at least forty (40) hours per week. 3.9 Regular Part-Time Employee- An Employee who regularly works more than fourteen (14) hours per week, but less than forty (40) hours per week, year-round in an on-going position. The Employee receive a prorated portion of city provided benefits. 3.10Job Class Seniority –Employee’s length of continuous service in a job classification. Packet Page Number 109 of 243 G11, Attachment 1 3.11Exempt - Not covered by the federal and state Fair Labor Standards Act overtime requirements. 3.12Non-Exempt - Covered by the federal and state Fair Labor Standards Act overtime requirements. ARTICLE 4:GROUPSECURITY In recognition of the GROUPas the exclusive representative, the Employer shall: 4.1Group Stewards. The GROUP may designate certain Employees from the bargaining unit to act as stewards and shall inform the Employer in writing of such choice. 4.2 Initiation Fees.Deduct an amount sufficient per pay period to provide the payment of initiation fees established by the GROUPfrom the wages of all Employees who have authorized in writing such deduction. 4.3 Fair Share Fees.Deduct fair share fees in accordance with Minnesota Statutes, Section 179A.06, Subd. 3 and remit such deduction, with an itemized statement, to the appropriate designated officer of the GROUPwithin ten (10) days following said deduction. 4.4 GROUP Dues.Deduct, eachpayroll period, an amount sufficient to provide the payment of dues established by the GROUPfrom the wages of all Employees who have authorized such deduction. Remit such deduction with an itemized statement to the appropriate designated officer of the GROUP within ten days following said deduction. 4.5 Bulletin Board.Furnish and maintain one (1) bulletin board in a convenient placewhich may be used by the GROUP for posting of proper notices and bulletins at each location where Employees are regularly scheduled. 4.6 Release time for negotiations and grievances(mediation/arbitration). During each round of negotiations and grievance situations involving mediation/arbitration, two stewards will be allowed to meet with City representativesfor the purpose of conducting GROUP business as provided by State Statute.During the course of the stewards normal work day, the Employer agrees to allow reasonable time away from their work duties, without loss of pay.Stewards, however, are not eligible for pay when they are off-duty and/or are on an approved leave. 4.7 The GROUPagrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, or judgments brought or issued against the Employer as a result of any action taken or not taken by the Employer under the provisions of this article. ARTICLE 5:EMPLOYER SECURITY The GROUPagrees that during the term of this Agreement the GROUPwill not cause, encourage, participate in or support any strike, intentional slow-down or other interruption of or interference with the normal functions of the Employer. ARTICLE 6:EMPLOYER AUTHORITY 6.1The Employer retains the full and unrestricted right to operate and manage all staff, facilities, and equipment; to establish functions and programs; to set and amend policies, procedures and budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules, and to perform any inherent managerial function not specifically limited by this agreement. Packet Page Number 110 of 243 G11, Attachment 1 6.2Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish, or eliminate. ARTICLE 7:WORK SCHEDULES 7.1Normal Workday/Work Week.The sole authority for determining work schedules is the Employer. The Employee, with the approval of the supervisor, may work a flexible schedule.The normal workday for a non-exempt Employee shall be eight (8) hours; normal hours that Employer offices are open for business are 8:00 a.m. to 4:30 p.m.; and the normal workweek shall be forty (40) hours Monday through Friday. 7.2Regular Shifts.Service to the public may require the establishment of regular shifts other than the normal work day or work week. The Employer will give advance notice to Employees affected by the establishment of workdays different from the Employee's normal workday. 7.3Unusual Work Circumstances.In the event that work is required because of unusual circumstances such as, but not limited to, fire, flood, snow, sleet, or breakdown of municipal equipment or facilities, no advance notice need be given. It is not required that an Employee working other than the normal workday be scheduled to work more than eight (8) hours; however, each Employee has an obligationto work overtime or call-backs, if requested, unless unusual circumstances prevent him/her from so working. 7.4Service to the public may require the establishment of regular workweeks that include work on Saturdays and/or Sundays. 7.5Any permanent changes in the work schedule should be preceded with a four (4) week notice to the affected Employees. 7.6 Out-of-Class Assignment.Any Employee working an out-of-class assignment for four (4) hours or more shall be paid at a rate within the higher job classification, but in no case shall the Employee receive less than 5% per hour additional. For the purposes of this Article, an out-of-class assignment is defined as an assignment of an Employee to perform the significant duties and responsibilities of a position different from the Employee’s regular position, and which is in a higher classification within the bargaining unit. Also for purposes of this Article, Employees will be paid at the higher rate only for the hours worked at the higher rate. 7.7Exempt Employees. Employees are normally required to work the number of hours necessary to fulfill their responsibilities including evening meeting and/or on-call hours. The normal hours of business are Monday through Friday, 8 a.m. to 4:30 p.m. Exempt employees are required to use paid leave when on personal business or away from the office for four (4) hours or more, on a given day. Absences of less than four (4) hours do not require use of paid leave as it is presumed that the staff member regularly puts in extra hours above and beyond the normal 8 a.m. to 4:30 p.m. Monday through Friday requirement. All exempt positions may also require work beyond forty (40) hours per week. In recognition for working extra hours, these Employees may take time off during their normal working hours with supervisory approval. ARTICLE 8:MEAL AND REST PERIODS An Employee may take an unpaid one (1) hour meal period and two (2) fifteen (15) minute rest periods (with pay) during a normal workday at times determined by the Employer. Rest periods shall be taken at the site of working operations. Packet Page Number 111 of 243 G11, Attachment 1 ARTICLE 9:PROBATIONARY PERIODS 9.1 All newly hired or rehired Employees will serve a one (1) year probationary period. At any time during the probationary period a newly hired or re-hired Employee may be terminated at the sole discretion of the Employer. 9.2 All Employees promoted or transferred will serve a six (6) month probationary period in any job classification in which the Employee has not served a probationary period. At any time during the probationary period a promoted or reassigned Employee may be reassigned to the Employee's previous position at the sole discretion of the Employer. 9.3 At any time during the first thirty (30)calendar days of the probationary period a promoted Employee may be reassigned to the Employee's previous position at the discretion of the Employeer. ARTICLE 10:SENIORITY 10.1 In the event it becomes necessary to lay off Employees for any reason, Employees within a given job classification shall be laid off in inverse order of their job class seniority in the following order: a.Probationary part-time Employees b.Probationary full-time Employees c. Regular part-time Employees d.Regular full-time Employees 10.2 Employees shall be recalled from layoff according to their job classification seniority. No new Employee shall be hired for a job classification for which a layoff has occurred until all Employees on layoff status within that job classification have been given ample opportunity to return to work within eighteen (18) months of said layoff. The Employer will notify Employees on layoff to return to work by registered mail, at that Employee's last recorded address. The Employee must return to work within three (3) weeks of receipt of this notice to be eligible for re-employment. 10.3 Employees promoted or transferred outside the bargaining unit shall maintain their job classification seniority in the unit for thirty (30) days. 10.4 The Employer agrees to provide the GROUP, upon request, a seniority list not more than four (4) times per year. 10.5For purposes of seniority, an Employee's continuous service record shall be interrupted through voluntary resignation, discharge for just cause and retirement. ARTICLE 11:JOB POSTING 11.1The Employer and the GROUPagree that regular job vacancies or newly created job classifications within the designated bargaining unit shall be filled based on the concept of promotion from within, provided applicants: a.meet the qualifications of the job; and b.can perform the duties and responsibilities of the job. Packet Page Number 112 of 243 G11, Attachment 1 11.2The Employer has the right of final decision in the selection of Employees to fill jobs based on qualifications, abilities and experience. 11.3Job vacancies within the designated bargaining unit will be posted for ten (10) working days so members of the bargaining unit can be given first consideration for such vacancies. ARTICLE 12:DISCIPLINE 12.1The Employer will discipline Employees for just cause only. Discipline will be in one or more of the following forms: a)oral reprimand; b)written reprimand; c) suspension; d)demotion; or e)discharge. 12.2All forms of discipline referenced in Article 12.1 will be provided to the employee in written form. ARTICLE 13:GRIEVANCE PROCEDURE/ARBITRATION 13.1It is recognized and accepted by the GROUPand the Employer that processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the Employees and shall therefore be accomplished during normal working hours only when consistent with such Employer duties and responsibilities. The aggrieved Employee and the GROUPrepresentative shall be allowed a reasonable amount of time, without loss in pay, when a grievance is investigated and presented to the Employer duringnormal working hours provided the Employee and the GROUPrepresentative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the Employer. The designated supervisor shall schedule an approved absence within five (5) workdays after the request for an absence has been requested. 13.2Any grievance or dispute between the parties relative to the application, meaning or interpretation of this Agreement shall be settled in the following manner: Step 1. The GROUPsteward, with or without the Employee, shall present the grievance or dispute to the Employee's immediate supervisor within twenty-one (21) calendar days after such alleged violation has occurred; except in cases of discharge which must have a written grievance filed within five (5) working days after discharge of the Employee. The supervisor shall attempt to resolve the matter and shall respond to the steward within seven (7) calendar days. Step 2.If the grievance has not been settled in accordance with Step 1, it shall be presented in writing, setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, and the remedy requested, by the GROUPsteward or his/her designee to the proper supervisor within fourteen (14) calendar days after the supervisor's response is due. The supervisor or his/her designee will respond to the GROUPsteward in writing within seven (7) calendardays. Step 3. If the grievance has not been settled in accordance with Step 2, it shall be presented in writing, setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, and the remedy requested, by the GROUPsteward or his/her designee and GROUPbusiness representative to the City Manager within fourteen (14) Packet Page Number 113 of 243 G11, Attachment 1 days after the supervisor's response is due. The City Manager or his/her designee will respond to the GROUPsteward in writing within seven (7) calendar days. Step 4. If the grievance is still unsettled in accordance with Step 3, the GROUPmay, within fourteen (14) calendar days after the City Manager's reply is due, give notice of its intention to submit the issue to arbitration by giving written notice, setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, and the remedy requested, to the other party. The arbitration proceeding shall be conducted by an arbiter to be selected by the Employer and the GROUPwithin seven (7) calendar days after the GROUPrequests such action. If the party fails to select an arbiter, the State Bureau of Mediation Services will be requested by either or both parties to provide a panel of seven (7) arbiters. Both the Employer and the GROUPshall have the right to strike three (3) names from the panel. The GROUPshall strike the first name, the other party shall strike one (1) name, the process will berepeated, and the remaining person shall be the arbiter. The decision of the arbiter shall be final and binding on the parties, and the arbiter shall be requested to issue his/her decision within thirty (30) calendar days after the conclusion of testimony and argument. Expenses for the arbiter's services and proceedings shall be borne equally by the Employer and the GROUP. However, each party shall be responsible for compensation of its own representative and outside witnesses. If either party desires a verbatim record of the proceedings, it may cause such record to be made, providing it pays for the record and makes copies available at a reasonable cost to the other party and to the arbiters. 13.3Waiver - If a grievance is not presented within the time limits set forth above, it shall be considered "waived". If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer’s last answer. If the Employer does not answer a grievance or an appeal thereof within the specified time limits, the GROUPmay elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual agreement of the Employer and the GROUPwithout prejudice to either party. 13.4Arbitrator's Authority - The arbitrator shall have no right to amend, modify, nullify, ignore, add to or subtract from the terms and conditions of this Agreement. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the Employer and the GROUP, and shall have no authority to make a decision on any other issue not submitted. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws. ARTICLE 14:ANNUAL LEAVE 14.1The Employer and GROUPhereby incorporate the Annual Leave Program as adopted by the City Council on February 12, 2001, and as amended on September 23, 2002, into this Agreement.(See Appendix C) 14.2 AllEmployees, willaccrue annual leave in accordance with the following schedule: Years of Service Annual Accrual Rates st 1through 4th years of service 19 days (152 hours per year) th 5through 11th years of service 24 days (192 hours per year) th through 20th years of service29 days (232 hours per year) 12 Packet Page Number 114 of 243 G11, Attachment 1 After 20 years of service 34 days (272 hours per year) 14.3Annual leave will accrue on a pay-period basis for up to sixty-two (62) days. Employees can carry over up to their full balance of accrued annual leave as long as the total balance never exceeds the sixty-two (62)-day cap. No additional accrual will occur above the cap. ARTICLE 15:HOLIDAYS 15.1 Regular full-time Employees shall be compensated for a full eight (8) hour day pro-rated for regular part- time Employees who work (and are on payroll) twenty (20) or more hours per week if the Employee is employed during any of the followingten (10)holidays: DATE HOLIDAY January 1 New Years Day Third Monday in JanuaryMartin Luther King's Birthday Third Monday in FebruaryPresident's Day Last Monday in MayMemorial Day July 4Independence Day First Monday in SeptemberLabor Day November 11Veterans Day Fourth Thursday in NovemberThanksgiving Day Fourth Friday in NovemberDay after Thanksgiving December 25Christmas Day 15.2Holiday Pay.Exempt Employees shall receive time off at their regular rate of pay for all hours (up to eight (8) hours) worked on a holiday, in addition to the compensation provided in section15.1. These hours will be recorded on their timesheet and can be used as time off anytime that calendar year. If the hours earned are not used by the end of the year, they will be rescinded. When holidays fall on a Saturday or Sunday, the Employer shall designate the preceding Friday or following Monday as the "observed" holiday for Employer operations/facilities that are closed on holidays. Time off for working on a holiday, as provided above, shall be for hours worked on the "actual" holiday not for the "observed" holiday. 15.3Personal Holidays.In addition to the holidays listed in 15.1, employees shall receive twenty hours (20) personal holidays per year. Personal holidays shall be pro-rated for regular part-time Employees who work (or are on payroll) twenty (20) or more hours per week. The date of such personal holiday shall be approved by the Employer.The hours must be used during the year and will not carry over to the next st year. Any unused hours as of December 31will be converted to the employee’s Retiree Health Savings Plan. ARTICLE 16:(RESERVED) ARTICLE 17:LEAVES OF ABSENCE The Employer agrees to provide regular full-time and regular part-time Employees the following leaves of absence with reasonable written notice from the Employee: Packet Page Number 115 of 243 G11, Attachment 1 17.1Military Leave. Military leave with pay for reserve training, not to exceed fifteen (15)working days per year, when ordered by the appropriate authorities.Military leave in excess of fifteen working days shall be awarded in accordance with State and Federal law. 17.2Jury Duty Leave.Jury duty leave, when such leave has been ordered by the appropriate authorities. The Employer agrees to pay the difference between the Employee's regular salary and jury duty pay, minus mileage, meal or expense reimbursement,if the jury duty pay is less than the Employee's regular salary. If the jury is dismissed more than two (2) hours prior to the end of the Employee's regularly scheduled shift, the Employee shall report to work.Employees must notify the City as soon as possible after receiving notification of theirorder to serve. 17.3Educational Leave.Educational leaves, with pay, for work-related conferences and seminars, which occur during regular working hours, when attendance is approved by the Employer. The Employer further agrees to pay reasonable costs related to the above types of educational leave. 17.4Funeral/Bereavement Leave. A maximum of three (3) normal workdays of funeral/bereavementleave, with pay, shall be extended to a regular full-time Employee upon the death of their spouse or another member of the immediate family of said Employee or his/her spouse (i.e. children, sons-in-law, daughters-in-law, grandchildren, parents, grandparents, brothers, sisters, legal guardian or individuals who are under an Employee's or spouse's legal guardianship) for attendance at the funeral or other demonstrated need in relation thereto. The actual time off, and the number of hours of funeral leave approved, will be determined by the supervisor depending on the individual arrangements to be made, distance to the funeral, etc. Funeral leave provided in accordance with this article will be pro-rated for part-time Employees. ARTICLE 18:INJURY ON DUTY Employees injured in or contracting illness from actual service and thereby rendered incapable of performing their duty shall receive no more than their regular take-home pay during the period of incapacity without loss of sick leave for a period not exceeding ninety (90) working days per injury subject to the following conditions: a)In order to receive the benefits of this section for a period exceeding seven (7) days said injury or illness must be determined to be eligible under worker's compensation. b)In order to be eligible for the benefits of this section for a period of seven (7) days or less, the Employer must determine that the injury is "on-the-job" in nature. c) In order to be eligible for the benefits of this section, a written report of such injury must be made within twenty-four (24) hours of said injury to the Employer. d)If an Employee takes advantage ofthis section, all salary related benefit income (such as worker's compensation, disability benefits, etc.) must be turned over to the Employer. e)Benefits of this section shall assure the Employee of their regular pay only and shall not include allowances for overtime or other pay. f)The recipient of the benefits of this section must submit proof that reasonable efforts have been made to secure all salary related injury benefits available. g)The Employer may require a reasonable number of physical examinations by the City's Physician at reasonable times at City expense. h)The City's Physician shall determine when the Employee is able to return to work. Packet Page Number 116 of 243 G11, Attachment 1 i)This section does not apply in the case of death of an Employee, on duty or otherwise. j)The base pay of an Employee will continue until the "on-the-job" status of an injury has been determined, if said injury appears to be "on-the-job." However, if it is found that the injury is not job related, the time off will be credited to sick leave, vacation time, compensatory time off or, if none of these are adequate, deducted from future pay of the Employee. a.In the event vacation time is used, upon the return to work of the Employee, fifty percent (50%) of future sick leave accrual may be transferred to vacation time, until such time as the accrued vacation time reaches the level it was before time off was credited to vacation time. k) Time available under this section shall not be considered as sick leave and shall not be included in accrued sick leave at the time of termination of employment. l)This section shall not be applicable if such job related injury is due to intentional negligence on the part of the Employee so injured. ARTICLE 19:INSURANCE 20197Health Care Costs/Contributions 19.1Health Insurance – For all full-time employees hired prior to January 1, 2013, the employer will pay 100% of the cost of employee (single) health insurance premium less $20, and 50% plus $45 toward the cost of the monthly dependent health insurance premium for the High Deductible Health Plan (hereafter the “HDHP”) for either the Medica Elect/Essential or Medica Choice plans. The Employer shall contribute towards the cost for insurance as follows: a.$20 per month credit towards single health care insurance for those employees who are deemed to have actively participated in the City provided Wellness Plan. i.The term actively participated shall be as determined by the Labor-Management Wellness Committee. b.$1,900 annually into a Health Reimbursement Account (HRA) for those employees who elect single coverage in either the Medica Elect/Essential Plan or Medica Choice plan. c. $3,200 annually into a HRA for those employees who elect family coverage in either the Medica Elect/Essential Plan or Medica Choice Plan. d.The City shall make such deposits for single or family HRA contributions by way of pro-rata contributions. The City will also provide a funding option which shall be available to any employee who requires earlier funding of the City’s contribution due to medical event(s). Insuch case, the Employee shall make a request for funding to the Human Resources Coordinator and shall provide documentation supporting such request. The City shall also make a resource person available on a regular basis to the Employees to assist them with paperwork and billing issues related to the HDHP. e.As an incentive to participate in the Wellness Program, the City shall contribute up to $450 annually toward the Employee HRA for those Employees who have been determined to have actively participated in the Wellness Program as determined by the Labor-Management Wellness Committee. At the employee’s option the employee may choose to receive up to 12 hours of annual leave or 12 hours of vacation pay (for those employees still on the vacation sick plan) in lieu of receiving the contribution into the Employee’s HRA. 19.2For all employees hired on or after January 1, 2013, the following shall apply a.The employer will pay 100% of the cost of employee (single) health insurance premium less $20, and 50% plus $45 toward the cost of the monthly dependent health insurance premium for the High Deductible Health Plan (hereafter the “HDHP”) for the Medica Elect/Essential plan. For any employee who chooses to participate in any other plan offered by the City, if any, the City will Packet Page Number 117 of 243 G11, Attachment 1 contribute an amount equal to the actual dollar amounts paid for single HDHP coverage towards the monthly premiums for other such plans for single coverage, and an amount equal to the actual dollar amounts paid for family HDHP coverage for families toward the monthly premiums for such plans for family coverage and the employee shall be responsible to pay any difference over and above such contributions. The Employer shall contribute towards the cost for insurance as follows: i.$20 per month credit towards single health care insurance for those employees who are deemed to have actively participated in the City provided Wellness Plan. 1.The term actively participated shall be as determined by the Labor-Management Wellness Committee. ii.$1,700 annually into a Health Reimbursement Account (HRA) for those employees who elect single coverage. 1.For newly hired employees, who have successfully completed one year of employment, the contribution shall be $1,800. iii.$2,700 annually into a HRA for those employees who elect family coverage. 1.For newly hired employees, who have successfully completed one year of employment, the contribution for family coverageshall be $2,800. iv.The City shall contribute up to $450 annually toward the Employee HRA for those Employees who have been determined to have actively participated in the Wellness Program as determined by the Labor-Management Wellness Committee. At the employee’s option the employee may choose to receive up to 12 hours of annual leave in lieu of receiving the contribution into the Employee’s HRA. 202018Health Care Costs/Contributions The Employer and the Union mutually agree to re-open this contract in20198to negotiate health insurance costs/contributions. The re-opener is exclusive to Article 1923.Should the parties fail to reach an agreement on the terms of Article 1923though good-faith negotiations, the parties mutually agree to refer the issue to binding “final offer” interest arbitration. The Employer and the Union further agrees to actively engage in labor-management discussions and planning with regard to future citywide health insurance offerings. It is the Employer’s expectation that a global agreement with all affected bargaining units will be reached by the city’s insurance committee. In the event health insurance provisions of this agreement fail to meet the requirements of the Affordable Care Act and/or any other new federal legislation, the Union and the Employer will meet immediately to negotiate alternative provisions. Should the Affordable Care Act and/or any other new federal legislation cause the Employer to be subject to a penalty, tax, or fine, the Union and the Employer will immediately meet and, upon written mutual agreement of the parties, negotiate alternative provisions. Any changes that are presented at renewal will be discussed during the Labor-Management Committee process. These benefits apply to full-time Employees only. In addition to the contribution for full-time Employees, the Employer will pay fifty-percent (50%) of the cost of the Employee (single) premiumfor HDHPforRegular Part TimeEmployees who work (and are on payroll) thirty (30) or more hours per week.These Employees are responsible for paying all costs beyond the aforementioned contribution by the Employer. Regular part-time Employees with this status may purchase dependent coverage at their own cost. 19.5The Employer shall pay one-hundred percent (100%) of the cost of Employee (single) dental coverage for full-time Employees. Packet Page Number 118 of 243 G11, Attachment 1 19.6As permitted, the Employer shall provide an IRS-125 Plan that shall be used for the Employee's health and dental insurance premiums. 19.7The Employer shall provide a life insurance policy for each full-time Employee with a benefit value equal to one-hundred percent (100%) of the Employee’s regular annual salary, to a maximum of fifty thousand ($50,000). 19.8The Employer will provide, and pay for, long-term disability insurance for each Employee. Such long-term disability insurance shall be coordinated with other benefits provided in the contract. Employees are not eligible for vacation, sick leave, and annual leave accrual while receiving Long-Term Disability payments, except for those hours the Employee appears on the payroll using accrued leave. Coverage shall also be provided to regular part-time Employees who work (and are on payroll) twenty (20) or more hours per week. 19.9The Employer agrees to provide optional, Employee-paid short-term disability insurance coverage for Employees on payroll twenty (20) or more hours per week. 19.10The Employer agrees to provide a retiree health savings plan with thefollowing specifications: 1.Benefits paid to the Employees will be limited to insurance premiums and out-of-pocket expenses determined eligible by the Internal Revenue Service. 2.The Retiree Health Savings plan will be funded with annual deposits as follows: a.Employees shall have the cash value of all vacation hours, in excess of the carryover limit (1.5 times annual accrual), deposited into the Retiree Health Savings plan. (If an Employee uses all of their earned vacation that year or their balance did not exceed the required carryover limit, no funds will be paid into the plan.) b.All Employees will have the cash value of all personal holiday hours, unused as of December 31st deposited into their Retiree Health Savings plan. 3.The Retiree Health Savings plan will be funded by the Employee’s severance pay as follows: a.Fiftypercent (50%) of accrued annual leave (and personal holidays, if any balance remains) will be deposited into the Retiree Health Savings plan if theEmployee is at least age fifty (50) and their annual leave balance is at least two-hundred (200) hours at the time of separation from service. If the Employee is under age fifty (50) or the annual leave balance is less than two hundred (200) hours, nofunds willbe paid into the plan. b.Fiftypercent (50%) of accrued vacation (and personal holidays, if any balance remains) will be deposited into the Retiree Health Savings plan if the Employee is at least age fifty (50) and their annual leave balance is at least two hundred (200) hours at the time of separation from service. If the Employee is under age fifty (50) or the annual leave balance is less than two hundred (200) hours, nofunds will be paid into the plan. c. Those Employees who qualify to fund the Retiree Health Savings plan with some or all of their accumulated sick leave will have deposited into the plan, at the time of separation from service, up to one-half (1/2) of any eligible accumulated sick leave, with a maximum allowance of fifty (50) days. Packet Page Number 119 of 243 G11, Attachment 1 ARTICLE 20:UNIFORMS The Employer willreimburse the Building Official up to two-hundred dollars $200.00per year toward the cost of safety-toed boots;and shall provide and maintain all uniforms required for work. ARTICLE 21:TRAVEL AND MEAL ALLOWANCE 21.1 Excluding Employees who receive a mileage allowance, the Employer agrees to pay mileage reimbursement at the current Internal Revenue Service (IRS)approved rate to Employees, required by the Employer, to use their private vehicles for official business. 21.2 Expenses for meals, including sales tax and gratuity, will be reimbursed according to the following limits and procedures. No reimbursement will be made for alcoholic beverages. All meal reimbursements require a detailed receipt. Full reimbursements, over the maximums specified, will be authorized for all employees if a lower cost meal is not available when attending banquets, training sessions, or meetings of professional organizations. If a detailed receipt is not provided, reimbursement will default to the per diem meal and incidental expenses as set forth in the annual General Services Administration Meals and Incidentals Expenses Table located on the internet at www.gsa.gov/mie. Seventy five percent of the per diem is allowed for travel days as set forth in that table. If less than three meals are purchased, deductions to the per diem or the meal allowance maximum will be madein the amounts as set forth in that table. If a meal is provided as part of the training, seminar, conference or other event being attended, no additional reimbursement will be allowed. Gratuity is limited to 15% of the bill. Any gratuity higher than 15% is not reimbursable and is the employees responsiblity. ARTICLE 22:PERSONNEL FILE 22.1A copy of any material to be placed in an Employee's personnel file during the term of this Agreement shall be provided to said employee. 22.2 Material relatedto a disciplinary action against an employee will be removed from the Employee’s personnel file based on the following criteria: Oral reprimands, at the request of the Employee, shall be removed from the Employee’s personnel file after one year, provided the Employee is not involved in a progressive discipline action. Written reprimands and suspension notices shall be removed from the Employee’s personnel file after five years, provided the Employee is not involved in a progressive discipline actionand no further disciplinary action has been taken. 22.3 Demotion references will be removed from the Employee’s personnel file after five years. ARTICLE 23:NONDISCRIMINATION The provisions of this Agreement shall be applied to all Employees in the Bargaining Group without discrimination as to age, sex, marital status, race, color, creed, sexual orientation, national origin or political affiliation. The Bargaining Group and the Employer agree to meet and confer to discuss accommodations for "qualified" Packet Page Number 120 of 243 G11, Attachment 1 disabled Employees as the need arises, consistent with the intent of the Americans with Disabilities' Act. ARTICLE 24:EDUCATION When funds are available as determined by the Department Head,The EMPLOYER agrees to pay fifty percent (50%) of the cost of tuition, books and unique software required specifically for the class ( as opposed to general software such as “Microsoft Word©”),upon successful completion with a “C”grade or better, seventy-five (75%) reimbursement upon completion with a “B” grade or better and eighty five percent (85%) reimbursement upon completion with an A grade, during the term of this AGREEMENT, on accredited course work at the vocational, undergraduate, or graduate college level which is determined by the EMPLOYER to be job related. All course work covered by this Article shall be during non-working hours. Part-Time Employees are eligible for this benefit on a prorated basis. The maximum reimbursement will be based on the per credit cost at the University of Minnesota. Employees may elect to attend a more costly school provided they pay the difference in cost. Employees must reimburse the City on a pro-rata basis if they voluntarily leave employment or are terminated for cause within thirty six (36) months of reimbursement. ARTICLE 245:LEGAL DEFENSE Any Employee who is charged with a traffic violation, ordinance violation or criminal offense arising from acts performed within the scope of his/her employment, when such act is performed in good faith and under direct order of his/her supervisor, shall be reimbursed for reasonable attorney's fees and Court costs actually incurred by such Employee in defending against such charge. ARTICLE 256: REQUIRED LICENSES The City agrees to pay for licenses and certifications and renewal of same that are required by law or the City, except driver licenses. ARTICLE 267:WAGE SCHEDULE 267.1Wage Adjustment.A general wage increase shall be provided to all positions represented by the GROUP as follows: 3.02.5%effective January 1, 20197 3.02.5% effective January 1, 202018 Job Classification Ranges – (See AppendicesA & B for 2017 and 2018 hourlypay rates.) The salary ranges have seven (7)steps. Employees will normally be hired at Step 1 of the pay range. Exceptions require approval by the City Manager. Employees who are promoted will move to a pay rate, which gives them an increase over their pre-promoted pay rate. Employee’s actual salaries may fall between steps. Movement within the range is based on a combination of time in position and performance. 26.2 Anniversary Increases/Performance Reviews. Employees will be eligible for a step increase once per year on their anniversary date until they reach the top salary for their respective job classification. If an Employee receives a performance rating of Does Not Meet Expectations on any of the performance competenciestheir step movement will be delayed until such time as they have received two consecutive satisfactory performance reviews. These will be completed by the Supervisor on a quarterly basis. Once a delayed increase is provided, the new eligibility date for pay increases for that Employee will change to the date the delayed increase went into effect. Packet Page Number 121 of 243 G11, Attachment 1 Employees who did not receive a rating below satisfactory (good) will automatically receive a five percent increase on their anniversary – unless the five percent increase would bring them above the maximum for their payrange. Unless agreed to by the Employer and the Employee no employee can be paid more than the maximum for their pay ranges. 267.2 Deferred Compensation.In addition to the above pay rates, the Employer will contribute to each full-time Employee an amount equal to three and one quarter percent (3.25%) of their regular salary to be deposited into a deferred compensation account. Regular part-time Employees who work (and are on payroll) twenty (20) or more hours per week will receive a pro-rated amount deposited into a deferred compensation account under the same conditions as full-time Employees.In order to receive the contribution to deferred comp all employees must match the contribution from the City. ARTICLE 278:SAFETY 278.1Joint Safety The Employer and the Bargaining Group agree to jointly promote safe and healthful working conditions, to cooperate in safety matters and to encourage Employees towork in a safe manner. 278.2: Safety Committee The Bargaining Group shall designate an employee and at least one alternate to serve on the City Labor Management Safety Committee. ARTICLE 289:WAIVER 289.1Any and all prior agreements, resolutions,practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this agreement, are hereby superseded. 289.2The parties mutually acknowledge that during the negotiations which resulted in this agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any term or conditions of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this agreement for the stipulated duration of this agreement. 289.3The Employer and the Collective Bargaining Group agree that the parties have now had the opportunity to fully negotiate the terms and conditions of employment as provided for pursuant to the Minnesota Public Employment Labor Relations Act. Thus, each voluntarily and unqualifiedly waives the right to meet and negotiate further during the term of this Agreement regarding any and all terms and conditions of employment referred to or covered in this Agreement or with respect to any term or condition of employment not specifically referred to or covered by this Agreement, even though such terms or conditions may not have been within the knowledge or contemplation of either or both parties at the time this contract was negotiated or executed. Packet Page Number 122 of 243 G11, Attachment 1 ARTICLE 2930:SAVINGS CLAUSE This agreement is subject to the laws of the United States, the State of Minnesota, and the signed municipality. In the event any provision of this agreement shall be held to be contrary to law by a Court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this agreement shall continue in full force and effect. The voided provision shall be renegotiated at the request of either party. ARTICLE 301:DURATION This AGREEMENT shall be effective as of January 1, 20197, and shall remain in full force and effect until the thirty-first (31st) day of December 202018. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this the day of , 20 . FOR THE CITY: FOR THE GROUP: ___________________________________ ___________________________________ Mayor ___________________________________ ___________________________________ City Manager ___________________________________ ___________________________________ Asst. City Manager/ Director of Human Resources Packet Page Number 123 of 243 G11, Attachment 1 APPENDIX A METRO SUPERVISORY GROUP 20197HOURLY PAY RATESFOR JOB CLASSIFICAIONS (Effective January 1, 20197) STEPSTEPSTEPSTEPSTEPSTEPSTEP 1234567 ADMIN OFFICE SUPERVISOR 30.70 29.32.24 30.33.85 32.35.54 33.37.32 35.39.18 37.41.14 38. 08530666341297 BUILDING OFFICIAL 41.11 38.43.16 40.45.32 42.47.60 45.49.97 47.52.46 49.54.55 51. 94889308326967 CITY CLERK 34.33 32.36.05 34.37.84 35.39.74 37.41.73 39.43.82 41.46.00 43. 51148464525057 CITIZENS SERVICES 32.46 30.34.10 32.35.77 33.37.56 35.39.43 37.41.44 39.43.48 41. SUPERVISOR 74308958352518 CUSTODIAN SUPERVISOR 25.75 24.4 27.06 25.6 28.40 26.9 29.81 28.2 31.30 29.6 32.87 31.1 34.52 32.7 0304530 ECON DEV COORDINATOR 35.02 33.36.77 34.38.61 36.40.54 38.42.57 40.44.70 42.46.94 44. 17835740323445 LEAD NATURALIST 28.61 27.29.80 28.31.29 29.32.85 31.34.51 32.36.21 34.38.04 36. 10236411693103 LICENSE CENTER 30.70 29.32.24 30.33.85 32.35.54 33.37.32 35.39.18 37.41.14 38. SUPERVISOR 08530666341297 NATURAL RESOURCES 34.76 32.36.49 34.38.32 36.40.24 38.42.25 40.44.37 42.46.59 44. COORD 92563012020313 POLICE RECORDS 25.75 24.4 27.06 25.6 28.40 26.9 29.81 28.2 31.30 29.6 32.87 31.1 34.52 32.7 SUPERVISOR 0304530 RECREATION PROGRAMS 28.71 24.30.14 25.31.65 26.33.24 27.34.90 29.36.64 30.38.47 32. SUPERVISORCOORDINATOR 15376599388539 PARKS & RECREATION 40.25 33.42.27 35.44.38 37.46.60 39.48.94 41.51.39 43.53.95 45. MANAGER 79492612081329 Packet Page Number 124 of 243 G11, Attachment 1 APPENDIX B METRO SUPERVISORY GROUP 202018HOURLYPAY RATESFOR JOB CLASSIFICATIONS (January 1, 2020108) STEPSTEPSTEPSTEPSTEPSTEPSTEP 1234567 ADMIN OFFICE SUPERVISOR 31.63 29.33.21 31.34.86 32.36.60 34.38.44 36.40.36 38.42.37 39. 81308650230494 BUILDING OFFICIAL 42.34 39.44.45 41.46.68 44.49.02 46.51.46 48.54.03 50.56.19 52. 91900021519396 CITY CLERK 35.36 33.37.13 35.38.98 36.40.93 38.42.98 40.45.13 42.47.38 44. 33007458515466 CITIZENS SERVICES 33.43 31.35.13 33.36.85 34.38.69 36.40.61 38.42.68 40.44.78 42. SUPERVISOR 51117347282321 CUSTODIAN SUPERVISOR 26.52 25.0 27.87 26.2 29.25 27.5 30.70 28.9 32.24 30.3 33.85 31.9 35.55 33.5 0774911 ECON DEV COORDINATOR 36.07 34.37.87 35.39.77 37.41.76 39.43.85 41.46.04 43.48.35 45. 00704936334057 LEAD NATURALIST 29.47 27.30.69 28.32.23 30.33.83 31.35.54 33.37.30 35.39.18 36. 78933889501693 LICENSE CENTER 31.63 29.33.21 31.34.86 32.36.60 34.38.44 36.40.36 38.42.37 39. SUPERVISOR 81308650230494 NATURAL RESOURCES 35.81 33.37.59 35.39.47 37.41.45 39.43.52 41.45.70 43.47.98 45. COORD 75432007020823 POLICE RECORDS 26.52 25.0 27.87 26.2 29.25 27.5 30.70 28.9 32.24 30.3 33.85 31.9 35.55 33.5 SUPERVISOR 0774911 RECREATION COORDINATOR 29.57 24.31.04 26.32.60 27.34.24 28.35.94 30.37.74 31.39.62 33. 75003269116220 RECREATION MANAGER 41.46 34.43.54 36.45.71 38.48.00 40.50.40 42.52.93 44.55.57 46. 64371910112143 Packet Page Number 125 of 243 G11, Attachment 1 APPENDIX C CITY OF MAPLEWOOD ANNUAL LEAVE PROGRAM A.It is the policy of the City of Maplewood to provide paid time away from work to eligible employees. This policy is implemented by means of the Annual Leave Program, which covers all paid leave previously available under the City’s vacation and sick leavebenefits. The Annual Leave Program does not include designated or personal holidays, funeral leave, military leave or court leave. With the adoption of this program, the City firmly accepts and endorses the principles of consistency, flexibility, personal responsibility, and the recognition of years of service. The traditional paid vacation and sick leave programs have been in place for many years. These programs are highly structured with extensive rules applied to their use. These rules may not provide the best “fit” for the circumstances of individual employees and their immediate and extended families. As of May 5, 2001, the Annual Leave Program replaced individual vacation and sick leave plans and combined them into a single benefit program. Annual leave is provided to all employees hired on or after that date. Employees hired prior to May 5, 2001 had the option to convert to annual leave or remain in the sick leave and vacation plans. B.Employees accrue annual leave based on length of service with the City. This means that employees all receive the same amount of paid time off, regardless of their personal or family situation. Plan provisions discourage unnecessary utilization by providing cash and savings incentives. Any sick leave or vacation time that an employee may have used under the Family and Medical Leave or Parenting Leave policies will become annual leave. The legal requirements of the time off and continuation of insurance contributions under those laws remain unchanged. (This means the City will contribute the same amounts toward health and dental insurance premiums while employees are on family and medical leave as they do under the vacation and sick leave programs.) Annual leave can be used for any reason, subject only to necessary request and approval procedures consistent with policy and labor contracts. As with all paid time off programs, we need to ensure that service to the public and work requirements are not adversely impacted. C.Medical Certification - Good attendance is an essential job function for all City employees. If unplanned absences are excessive, a doctor’s certificate may still be required. It shall state the nature and duration of the illness or injury and verify that the employee is unable to perform the duties and responsibilities of their position. A statement attesting to the employee’s ability to return to work and perform the essential functions of the job and a description of any work restrictions may also be required before the employee returns to work. (If an unplanned absence is not viewed as a problem by the employee’s supervisor, a doctor’s statement will not be required.) D.Accrual Rates - Years of Service Annual Accrual Rates 1- 4 Years 19 days 5- 11 Years 24 days 12- 20 Years 29 days After 20 Years 34 days Packet Page Number 126 of 243 G11, Attachment 1 Annual leave shall not accrue during unpaid leaves. Effective January 1, 2003, regular part-time employees hired into a position that is 20 or more hours per week, shall accrue annual leave on a prorated basis based on regular hours worked. Employees whowere already in regular part-time positions of at least 15 hours per week prior to January 1, 2003 shall remain eligible for pro-rated annual leave. Annual leave will accrue on a pay-period basis (as vacation and sick leave do) for up to 62 days. Employees can carry over up to their full balance as long as the total balance never exceeds the 62-day cap. No additional accrual will occur above the cap. E.Sick Leave Balances: Deferred Sick Leave - Employees hired prior to May 5, 2001, who had accrued sick leave and who elected to participate in the annual leave program retained their sick leave balance to be used as “deferred sick leave” until the balance was exhausted. Deferred sick leave can be used for any doctor-certified extended leave that would have been covered under the previous sick leave policy in effect prior to adoption of the policy. An extended leave for purposes of this policy is defined as one requiring an employee to be out of work for two (2)or more consecutive days. If an employee knows they will be out for two (2) or more consecutive days before the absence, they will be eligible to use the deferred sick leave bank from the first day. For example, if an employee has a scheduled surgery where they know—in advance—they will be out for two (2) weeks, the employee will be able to use hours from their deferred sick leave bank starting on the first day of the absence. If an employee is out and expects to return within two (2) days, they will use annual leave. If the medical condition extends beyond the two (2) days, the deferred sick leave bank will be applied retroactively and any annual leave used will be restored to the annual leave balance. Once the deferred sick leave bank is exhausted, employees will use annual leave for all absences covered by the annual leave program - up to the point that disability insurance coverage goes into effect. Any deferred sick leave balance remaining when an employee leaves City service will expire unless the employee would have been eligible for sick leave as severance pay prior to electing annual leave (see Severance Pay). F.Vacation Balances - Unused vacation balances were converted to annual leave on a one-for-one basis for employees who converted from vacation/sick leave to annual leave. G.Banked Personal Holiday Hours - Employees who had banked personal holiday hours that were earned and unused prior to March,1984 had the option to cash them out at their current hourly rate during the open window period or to retain them. H.Short-Term Disability Insurance - The City adopted an optional short-term disability insurance program effective October 1, 2001. The cost of this coverage will be paid by the employee, if the employee elects coverage. For employees who elect this coverage, the benefits will begin after an employee is out for thirty (30) calendar days. The City also has a long-term disability program in place where benefits begin at ninety (90) calendar days. Short-term disability benefits cover the period from thirty (30) calendar days to ninety (90) calendar days. Employees who have deferred sick leave may use sick leave hours from the deferred sick leave bank to make up the difference between pay provided by short- and long-term disability insurance payments and their regular take-home pay. Employees without a deferred sick leave bank may use annual leave for this purpose. I.Severance Pay - Under the current vacation and sick leave programs, employees are eligible for 100% of their vacation and personal holiday balance when they leave City employment. Some employees are also eligible for 50% of their sick leave balance when they leave. Eligibility for sick leave as severance varies by group with different maximum payouts depending on the group. For some groups there are different severance pay benefits dependent upon an employee’s start date. Packet Page Number 127 of 243 G11, Attachment 1 Employees who were hired before May 5, 2001, who are now on the annual leave program, will retain their eligibility for sick leave as severance (using the remaining deferred sickleave balance) under the same conditions as were in place before they elected annual leave. For example, if an employee was eligible for 50% of their sick leave balance - up to a cap of fifty (50) days - prior to electing annual leave, they will be eligible for 50% of their deferred sick leave balance up to fifty (50) days when they leave City service. All employees who have annual leave will be eligible for 100% of their annual leave balance when they leave City service. They may receive this as cashor deferred compensation (subject to IRS regulations). J. Unpaid Leave - Unpaid leaves may be approved in accordance with the City Personnel Policies. Employees must normally use all accrued annual leave prior to taking an unpaid leave. If the leave qualifies under Parenting Leave or Family and Medical Leave, the employee may retain a balance of forty (40) hours when going on an unpaid leave. Any exceptions to this policy must be approved by the City Manager. K.Sick Leave Conversion - There are various sick leave conversion programs in existence which cover different employee groups. Some programs vary within a particular group based on hire date. Employees who have annual leave will be able to convert some hours to cash or deferred compensation as described below. Employees who remained with the vacation and sick leave program may continue to convert sick leave and/or vacation based on programs they were eligible for prior to the adoption of annual leave (May 5, 2001). L.Annual Leave Conversion - Annual leave will be eligible for conversion to cash or deferred compensation (subject to IRS maximum deferral regulations) annually on a one-for-one basis subject to the following conditions. Up to 40% of the annual leave balance, not to exceed eighty (80) hours, may be converted each year provided the employee has used a minimum of 30% of their annual accrual during the current calendar year and has a minimum balance of at least 176 hours. The minimum balance requirement will be determined as of the first payroll in December and will be based on the employee’s current hourly rate on December 1. Conversion to cash or deferred compensation will occur in the second payroll of the following year with specific dates to be determined by theFinance Department each year. Finance will notify all employees who have annual leave in November of each year as to the dates and conversion options. The conversion will be part of regular payroll and will not be paid in a separate check. Regular rate for the purpose of this policy is the employee’s straight time rate not including overtime, pay differentials, out-of-class adjustments or any other additions to regular pay Packet Page Number 128 of 243 G11, Attachment 2 2019-2020 LABOR AGREEMENT BETWEEN THE CITY OF MAPLEWOOD AND THE METRO SUPERVISORY GROUP Packet Page Number 129 of 243 G11, Attachment 2 Table of Contents ARTICLE 1: PURPOSE OF AGREEMENT........................................................................................................ 1 ARTICLE 2: RECOGNITION............................................................................................................................. 1 ARTICLE 3: DEFINITIONS................................................................................................................................ 1 ARTICLE 4: GROUP SECURITY...................................................................................................................... 2 ARTICLE 5: EMPLOYER SECURITY................................................................................................................ 2 ARTICLE 6:EMPLOYER AUTHORITY............................................................................................................. 2 ARTICLE 7: WORK SCHEDULES..................................................................................................................... 3 ARTICLE 8: MEAL AND REST PERIODS......................................................................................................... 3 ARTICLE 9: PROBATIONARY PERIODS......................................................................................................... 4 ARTICLE 10: SENIORITY................................................................................................................................. 4 ARTICLE 11: JOB POSTING............................................................................................................................. 4 ARTICLE 12: DISCIPLINE................................................................................................................................. 5 ARTICLE 13: GRIEVANCE PROCEDURE/ARBITRATION............................................................................... 5 ARTICLE 14: ANNUAL LEAVE.......................................................................................................................... 6 ARTICLE 15: HOLIDAYS.................................................................................................................................. 7 ARTICLE 17: LEAVES OF ABSENCE............................................................................................................... 7 ARTICLE 18: INJURY ON DUTY....................................................................................................................... 8 ARTICLE 19: INSURANCE............................................................................................................................... 9 ARTICLE 20: UNIFORMS...............................................................................................................................11 ARTICLE 21: TRAVEL AND MEAL ALLOWANCE..........................................................................................12 ARTICLE 22: PERSONNEL FILE....................................................................................................................12 ARTICLE 23: NONDISCRIMINATION.............................................................................................................12 ARTICLE 24: LEGAL DEFENSE.....................................................................................................................13 ARTICLE 25: REQUIRED LICENSES.............................................................................................................13 ARTICLE 26: WAGE SCHEDULE...................................................................................................................13 ARTICLE 27: SAFETY.....................................................................................................................................14 ARTICLE 28:WAIVER....................................................................................................................................14 ARTICLE 29: SAVINGS CLAUSE...................................................................................................................14 ARTICLE 30: DURATION................................................................................................................................14 APPENDIX A...................................................................................................................................................16 APPENDIX B...................................................................................................................................................17 APPENDIX C...................................................................................................................................................18 Packet Page Number 130 of 243 G11, Attachment 2 ARTICLE 1:PURPOSE OF AGREEMENT This Agreement entered into as of January 1, 2019 between the City of Maplewood, Minnesota, Municipal Corporation, hereinafter called “Employer” and /or “City”, and Metro Supervisory GROUPhereinafter called the “Collective Bargaining Group” and/or “Group.” It is the intent and purpose of this agreement to: 1.1Establish certain hours, wages and other conditions of employment; 1.2Establish procedures for the equitable and peaceful resolution of disputes concerning this agreements interpretation and/or application; 1.3Specify the full and complete understanding of the parties; and 1.4Place in written form the parties’ agreement upon terms and conditions of employment for the duration of this agreement. The Employer and the Collective Bargaining Group through this agreement, continue their dedication to the highestquality public service. Both Parties recognize this agreement as a pledge of this dedication. ARTICLE 2:RECOGNITION The Employer recognizes the GROUPas the exclusive representative under Minnesota Statutes, Section 179A.03 Subd. 8 as an appropriate bargaining unit consisting of those who supervise other Maplewood employees; except for those supervisors who report directly to the City Manager. ARTICLE 3:DEFINITIONS 3.1Metropolitan Supervisory GROUP (GROUP) 3.2Employer - The City of Maplewood, Minnesota. 3.3Employee - A member of the exclusively recognized bargaining GROUPas set forth in Article 2 of this Agreement employed by the City of Maplewood. 3.4Base Pay Rate - Employee's hourly pay rate exclusive of longevity pay or any other specialallowances. 3.5Seniority - Employee's length of continuous service with the Employer. 3.6Severance Pay - Payment made to an Employee upon termination of employment as provided in Article 19.7. 3.7Grievance - A dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 3.8Regular Full-Time Employee - An Employee who is holding a position with the City of Maplewood, that is not temporary or seasonal in nature and is expected to work at least forty (40) hours per week. 3.9 Regular Part-Time Employee- An Employee who regularly works more than fourteen (14) hours per week, but less than forty (40) hours per week, year-round in an on-going position. The Employee receive a prorated portion of city provided benefits. 3.10Job Class Seniority –Employee’s length of continuous service in a job classification. Packet Page Number 131 of 243 G11, Attachment 2 3.11Exempt - Not covered by the federal and state Fair Labor Standards Act overtime requirements. 3.12Non-Exempt - Covered by the federal and state Fair Labor Standards Act overtime requirements. ARTICLE 4:GROUPSECURITY In recognition of the GROUPas the exclusive representative, the Employer shall: 4.1Group Stewards. The GROUP may designate certain Employees from the bargainingunit to act as stewards and shall inform the Employer in writing of such choice. 4.2 Initiation Fees.Deduct an amount sufficient per pay period to provide the payment of initiation fees established by the GROUPfrom the wages of all Employees who have authorized in writing such deduction. 4.3 Fair Share Fees.Deduct fair share fees in accordance with Minnesota Statutes, Section 179A.06, Subd. 3 and remit such deduction, with an itemized statement, to the appropriate designated officer of the GROUPwithin ten (10) days following said deduction. 4.4 GROUP Dues.Deduct, each payroll period, an amount sufficient to provide the payment of dues established by the GROUPfrom the wages of all Employees who have authorized such deduction. Remit such deduction with an itemized statement to the appropriate designated officer of the GROUP within ten days following said deduction. 4.5 Bulletin Board.Furnish and maintain one (1) bulletin board in a convenient placewhich may be used by the GROUP for posting of proper notices and bulletins at each location where Employees are regularly scheduled. 4.6 Release time for negotiations and grievances(mediation/arbitration). During each round of negotiations and grievancesituations involving mediation/arbitration, two stewards will be allowed to meet with City representativesfor the purpose of conducting GROUP business as provided by State Statute.During the course of the stewards normal work day, the Employer agrees toallow reasonable time away from their work duties, without loss of pay.Stewards, however, are not eligible for pay when they are off-duty and/or are on an approved leave. 4.7 The GROUPagrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, or judgments brought or issued against the Employer as a result of any action taken or not taken by the Employer under the provisions of this article. ARTICLE 5:EMPLOYER SECURITY The GROUPagrees that during the term of this Agreement the GROUPwill not cause, encourage, participate in or support any strike, intentional slow-down or other interruption of or interference with the normal functions of the Employer. ARTICLE 6:EMPLOYER AUTHORITY 6.1The Employer retains the full and unrestricted right to operate and manage all staff, facilities, and equipment; to establish functions and programs; to set and amend policies, procedures and budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules, and to perform any inherent managerial function not specifically limited by this agreement. Packet Page Number 132 of 243 G11, Attachment 2 6.2Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish, or eliminate. ARTICLE 7:WORK SCHEDULES 7.1Normal Workday/Work Week.The sole authority for determining work schedules is the Employer. The Employee, with the approval of the supervisor, may work a flexible schedule.The normal workday for a non-exempt Employee shall be eight (8) hours; normal hours that Employer offices are open for business are 8:00 a.m. to 4:30 p.m.; and the normal workweek shall be forty (40) hours Monday through Friday. 7.2Regular Shifts.Service to the public may require the establishment of regular shifts other than the normal work day or work week. The Employer will give advance notice to Employees affected by the establishment of workdays different from the Employee's normal workday. 7.3Unusual Work Circumstances.In the event that work is required because of unusual circumstances such as, but not limited to, fire, flood, snow, sleet, or breakdown of municipal equipment or facilities, no advance notice need be given. It is not required that an Employee working other than the normal workday be scheduled to work more than eight (8) hours; however, each Employee has an obligationto work overtime or call-backs, if requested, unless unusual circumstances prevent him/her from so working. 7.4Service to the public may require the establishment of regular workweeks that include work on Saturdays and/or Sundays. 7.5Any permanent changes in the work schedule should be preceded with a four (4) week notice to the affected Employees. 7.6 Out-of-Class Assignment.Any Employee working an out-of-class assignment for four (4) hours or more shall be paid at a rate within the higher job classification, but in no case shall the Employee receive less than 5% per hour additional. For the purposes of this Article, an out-of-class assignment is defined as an assignment of an Employee to perform the significant duties and responsibilities ofa position different from the Employee’s regular position, and which is in a higher classification within the bargaining unit. Also for purposes of this Article, Employees will be paid at the higher rate only for the hours worked at the higher rate. 7.7Exempt Employees. Employees are normally required to work the number of hours necessary to fulfill their responsibilities including evening meeting and/or on-call hours. The normal hours of business are Monday through Friday, 8 a.m. to 4:30 p.m. Exemptemployees are required to use paid leave when on personal business or away from the office for four (4) hours or more, on a given day. Absences of less than four (4) hours do not require use of paid leave as it is presumed that the staff member regularlyputs in extra hours above and beyond the normal 8 a.m. to 4:30 p.m. Monday through Friday requirement. All exempt positions may also require work beyond forty (40) hours per week. In recognition for working extra hours, these Employees may take time offduring their normal working hours with supervisory approval. ARTICLE 8:MEAL AND REST PERIODS An Employee may take an unpaid one (1) hour meal period and two (2) fifteen (15) minute rest periods (with pay) during a normal workday at times determined by the Employer. Rest periods shall be taken at the site of working operations. Packet Page Number 133 of 243 G11, Attachment 2 ARTICLE 9:PROBATIONARY PERIODS 9.1 All newly hired or rehired Employees will serve a one (1) year probationary period. At any time during the probationary period a newly hired or re-hired Employee may be terminated at the sole discretion of the Employer. 9.2 All Employees promotedor transferred will serve a six (6) month probationary period in any job classification in which the Employee has not served a probationary period. At any time during the probationary period a promoted or reassigned Employee may be reassigned to the Employee's previous position at the sole discretion of the Employer. 9.3 At any time during the first thirty (30)calendar days of the probationary period a promoted Employee may be reassigned to the Employee's previous position at the discretion of theEmployeer. ARTICLE 10:SENIORITY 10.1 In the event it becomes necessary to lay off Employees for any reason, Employees within a given job classification shall be laid off in inverse order of their job class seniority in the following order: a.Probationary part-time Employees b.Probationary full-time Employees c. Regular part-time Employees d.Regular full-time Employees 10.2 Employees shall be recalled from layoff according to their job classification seniority. No new Employee shall be hired for a job classification for which a layoff has occurred until all Employees on layoff status within that job classification have been given ample opportunity to return to work within eighteen (18) months of said layoff. The Employer will notify Employees on layoff to return to work by registered mail, at that Employee's last recorded address. The Employee must return to work within three (3) weeks of receipt of this notice to be eligible for re-employment. 10.3 Employees promoted or transferred outside the bargaining unit shall maintain their job classification seniority in the unit for thirty (30) days. 10.4 The Employer agrees to provide the GROUP, upon request, a seniority list not more than four (4) times per year. 10.5For purposes of seniority, an Employee's continuous service record shall be interrupted through voluntary resignation, discharge for just cause and retirement. ARTICLE 11:JOB POSTING 11.1The Employer and the GROUPagree that regular job vacancies or newlycreated job classifications within the designated bargaining unit shall be filled based on the concept of promotion from within, provided applicants: a.meet the qualifications of the job; and b.can perform the duties and responsibilities of the job. Packet Page Number 134 of 243 G11, Attachment 2 11.2The Employer has the right of final decision in the selection of Employees to fill jobs based on qualifications, abilities and experience. 11.3Job vacancies within the designated bargaining unit will be posted for ten (10) working days so members ofthe bargaining unit can be given first consideration for such vacancies. ARTICLE 12:DISCIPLINE 12.1The Employer will discipline Employees for just cause only. Discipline will be in one or more of the following forms: a)oral reprimand; b)writtenreprimand; c) suspension; d)demotion; or e)discharge. 12.2All forms of discipline referenced in Article 12.1 will be provided to the employee in written form. ARTICLE 13:GRIEVANCE PROCEDURE/ARBITRATION 13.1It is recognized and accepted by the GROUPand the Employer that processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the Employees and shall therefore be accomplished during normal working hours only when consistent with such Employer duties and responsibilities. The aggrieved Employee and the GROUPrepresentative shall be allowed a reasonable amount of time, without loss in pay, when a grievance is investigated and presented to the Employer during normal working hours provided the Employee and theGROUPrepresentative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the Employer. The designated supervisor shall schedule an approved absence within five (5) workdays after the request for an absence has been requested. 13.2Any grievance or dispute between the parties relative to the application, meaning or interpretation of this Agreement shall be settled in the following manner: Step 1. The GROUPsteward, with or without the Employee, shall present the grievance or dispute to the Employee's immediate supervisor within twenty-one (21) calendar days after such alleged violation has occurred; except in cases of discharge which must have a written grievance filed within five (5) working days after discharge of the Employee. The supervisor shall attempt to resolve the matter and shall respond to the steward within seven (7) calendar days. Step 2.If the grievance has not been settled in accordance with Step 1, it shall be presented in writing, setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, and the remedy requested, by the GROUPsteward or his/her designee to the proper supervisor within fourteen (14) calendar days after the supervisor's response is due. The supervisor or his/her designee will respond to the GROUPsteward in writing within seven (7) calendar days. Step 3. If the grievance has not been settledin accordance with Step 2, it shall be presented in writing, setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, and the remedy requested, by the GROUPsteward or his/her designee and GROUPbusiness representative to the City Manager within fourteen (14) days after the supervisor's response is due. The City Manager or his/her designee will respond to the GROUPsteward in writing within seven (7) calendar days. Packet Page Number 135 of 243 G11, Attachment 2 Step 4. If the grievance is still unsettled in accordance with Step 3, the GROUPmay, within fourteen (14) calendar days after the City Manager's reply is due, give notice of its intention to submit the issue to arbitration by giving written notice, setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, and the remedy requested, to the other party. The arbitration proceeding shall be conducted by an arbiter to be selected by the Employer and the GROUPwithin seven (7) calendar days after the GROUPrequests such action. If the party fails to select an arbiter, the State Bureau of Mediation Services will be requested by either or both parties to provide a panel of seven (7) arbiters. Both the Employer and the GROUPshall have the right to strike three (3) names from the panel. The GROUPshall strike the first name, the other party shall strike one (1) name, the process will be repeated, and the remaining person shall be the arbiter. The decision of the arbiter shall be final and binding on the parties, and the arbiter shall be requested to issue his/her decision within thirty (30) calendar days after the conclusion of testimony and argument. Expenses for the arbiter's services and proceedings shall be borne equally by the Employer and the GROUP. However, each party shall be responsible for compensation of its own representative and outside witnesses. If either party desires a verbatim record of the proceedings, it may cause such record to be made, providing it pays for the record and makes copies available at a reasonable cost to the other party and to the arbiters. 13.3Waiver - If a grievance is not presented within the time limits set forth above, it shall be considered "waived". If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer’s last answer. If the Employer does not answer a grievance or an appealthereof within the specified time limits, the GROUPmay elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual agreement of the Employer and the GROUPwithout prejudice to either party. 13.4Arbitrator's Authority - The arbitrator shall have no right to amend, modify, nullify, ignore, add to or subtract from the terms and conditions of this Agreement. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the Employer and the GROUP, and shall have no authority to make a decision on any other issue not submitted. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws. ARTICLE 14:ANNUAL LEAVE 14.1The Employer and GROUPhereby incorporate the Annual Leave Program as adopted by the City Council on February 12, 2001, and as amended on September 23, 2002, into this Agreement.(See Appendix C) 14.2 AllEmployees, willaccrue annual leave in accordance with the following schedule: Years of Service Annual Accrual Rates st through 4th years of service 19 days (152 hours per year) 1 th through 11th years of service 24 days (192 hours per year) 5 th through 20th years of service29 days (232 hours per year) 12 After 20 years of service 34 days (272 hours per year) 14.3Annual leave will accrue on a pay-period basis for up to sixty-two (62) days. Employees can carry over Packet Page Number 136 of 243 G11, Attachment 2 up to their full balance of accrued annual leave as long as the total balance never exceeds the sixty-two (62)-day cap. No additional accrual will occur above the cap. ARTICLE 15:HOLIDAYS 15.1 Regular full-time Employees shall be compensated for a full eight (8) hour day pro-rated for regular part- time Employees who work (and are on payroll) twenty (20) or more hours per week if the Employee is employed during any of the followingten (10)holidays: DATE HOLIDAY January 1 New Years Day Third Monday in JanuaryMartin Luther King's Birthday Third Monday in FebruaryPresident's Day Last Monday in MayMemorial Day July 4Independence Day First Monday in SeptemberLabor Day November 11Veterans Day Fourth Thursday in NovemberThanksgiving Day Fourth Friday in NovemberDay after Thanksgiving December 25Christmas Day 15.2Holiday Pay.Exempt Employees shall receive time off at their regular rate of pay for all hours (up to eight (8) hours) worked on a holiday, in addition to the compensation provided in section15.1. These hours will be recorded on their timesheet and can be used as time off anytime that calendar year. If the hours earned are not used by the end of the year, they will be rescinded. When holidays fall on a Saturday or Sunday, the Employer shall designate the preceding Friday or following Monday as the "observed" holiday for Employer operations/facilities that are closed on holidays. Time off for working on a holiday, as provided above, shall be for hours worked on the "actual" holiday not for the "observed" holiday. 15.3Personal Holidays.In addition to the holidays listed in 15.1, employees shall receive twenty hours (20) personal holidays per year. Personal holidays shall be pro-rated for regular part-time Employees who work (or are on payroll) twenty (20) or more hours per week. The date of such personal holiday shall be approved by the Employer.The hours must be used during the year and will not carry over to the next st year. Any unused hours as of December 31will be converted to the employee’s Retiree Health Savings Plan. ARTICLE 16:(RESERVED) ARTICLE 17:LEAVES OF ABSENCE The Employer agrees to provide regular full-time and regular part-time Employees the following leaves of absence with reasonable written notice from the Employee: 17.1Military Leave. Military leave with pay for reserve training, not to exceed fifteen (15)working days per year, when ordered by the appropriate authorities.Military leave in excess of fifteen working days shall be awarded in accordance with State and Federal law. 17.2Jury Duty Leave.Jury duty leave, when such leave has been ordered by the appropriate authorities. The Employer agrees to pay the difference between the Employee's regular salary and jury duty pay, Packet Page Number 137 of 243 G11, Attachment 2 minus mileage, meal or expense reimbursement,if the jury duty pay is less than the Employee's regular salary. If the jury is dismissed more than two (2) hours prior to the end of the Employee's regularly scheduled shift, the Employee shall report to work.Employees must notify the City as soon as possible after receiving notification of their order to serve. 17.3Educational Leave.Educational leaves, with pay, for work-related conferences and seminars, which occur during regular working hours, when attendance is approved by the Employer. The Employer further agrees to pay reasonable costs related to the above types of educational leave. 17.4Funeral/Bereavement Leave. A maximum of three (3) normal workdays of funeral/bereavementleave, with pay, shall be extended to a regular full-time Employee upon the death of their spouse or another member of the immediate family of said Employee or his/her spouse (i.e. children, sons-in-law, daughters-in-law, grandchildren, parents, grandparents, brothers, sisters, legal guardian or individuals who are under an Employee's or spouse's legal guardianship) for attendance at the funeral or other demonstrated need in relation thereto. The actual time off, and the number of hours of funeral leave approved, will be determined by the supervisor depending on the individual arrangements to be made, distance to the funeral, etc. Funeral leave provided in accordance with this article will be pro-rated for part-time Employees. ARTICLE 18:INJURY ON DUTY Employees injured in or contracting illness from actual service and thereby rendered incapable of performing their duty shall receive no more than their regular take-home pay during the period of incapacity without loss of sick leave for a period not exceeding ninety (90) working days per injury subject to the following conditions: a)In order to receive the benefits of this section for a period exceeding seven (7) days said injury or illness must be determined to be eligible under worker's compensation. b)In order to be eligible for the benefits of this section for a period of seven (7) days or less, the Employer must determine that the injury is "on-the-job" in nature. c) In order to be eligible for the benefits of this section, a written report of such injury must be made within twenty-four (24) hours of said injury to the Employer. d)If an Employee takes advantage of this section, all salary related benefit income (such as worker's compensation, disability benefits, etc.) must be turned over to the Employer. e)Benefits of this section shall assure the Employee of their regular pay only and shall not include allowances for overtime or other pay. f)The recipient of the benefits of this section must submit proof that reasonable efforts have been made to secure all salary related injury benefits available. g)The Employer may require a reasonable number of physical examinations by the City's Physician at reasonable times at City expense. h)The City's Physician shall determine when the Employee is able to return to work. i)This section does not apply in the case of death of an Employee, on duty or otherwise. j)The base pay of an Employee will continue until the "on-the-job" status of an injury has been determined, if said injury appears to be "on-the-job." However, if it is found that the injury is not job related, the time off will be credited to sick leave, vacation time, compensatory time off or, if none of these are adequate, deducted from future pay of the Employee. Packet Page Number 138 of 243 G11, Attachment 2 a.In the event vacation time is used, upon the return to work of the Employee, fifty percent (50%) of future sick leave accrual may be transferred to vacation time, until such time as the accrued vacation time reaches the level it was before time off was credited to vacation time. k) Time available under this section shall not be considered as sick leave and shall not be included in accrued sick leave at the time of termination of employment. l)This section shall not be applicable if such job related injury is due to intentional negligence on the part of the Employee so injured. ARTICLE 19:INSURANCE 2019 Health Care Costs/Contributions 19.1Health Insurance – For all full-time employees hired prior to January 1, 2013, the employer will pay 100% of the cost of employee (single) health insurance premium less $20, and 50% plus $45 toward the cost of the monthly dependent health insurance premium for the High Deductible Health Plan (hereafter the “HDHP”) foreither the Medica Elect/Essential or Medica Choice plans. The Employer shall contribute towards the cost for insurance as follows: a.$20 per month credit towards single health care insurance for those employees who are deemed to have actively participated in the City provided Wellness Plan. i.The term actively participated shall be as determined by the Labor-Management Wellness Committee. b.$1,900 annually into a Health Reimbursement Account (HRA) for those employees who elect single coverage in either the Medica Elect/Essential Plan or Medica Choice plan. c. $3,200 annually into a HRA for those employees who elect family coverage in either the Medica Elect/Essential Plan or Medica Choice Plan. d.The City shall make such deposits for single or family HRA contributions by way of pro-rata contributions. The City will also provide a funding option which shall be available to any employee who requires earlier funding of the City’s contribution due to medical event(s). In such case, the Employee shall make a request forfunding to the Human Resources Coordinator and shall provide documentation supporting such request. The City shall also make a resource person available on a regular basis to the Employees to assist them with paperwork and billing issues related to the HDHP. e.As an incentive to participate in the Wellness Program, the City shall contribute up to $450 annually toward the Employee HRA for those Employees who have been determined to have actively participated in the Wellness Program as determined by the Labor-Management Wellness Committee. At the employee’s option the employee may choose to receive up to 12 hours of annual leave or 12 hours of vacation pay (for those employees still on the vacation sick plan) in lieu of receiving the contribution into the Employee’s HRA. 19.2For all employees hired on or after January 1, 2013, the following shall apply a.The employer will pay 100% of the cost of employee (single) health insurance premium less $20, and 50% plus $45 toward the cost of the monthly dependent health insurance premium for the High Deductible Health Plan (hereafter the “HDHP”) for the Medica Elect/Essential plan. For any employee who chooses to participate in any other plan offered by the City, if any, the City will contribute an amount equal to the actual dollar amounts paid for single HDHP coverage towards the monthly premiums for other such plans for single coverage, and an amount equal to the actual dollar amounts paid for family HDHP coverage for families toward the monthly premiums for such plans for family coverage and the employee shall be responsible to pay any difference over and above such contributions. The Employer shall contribute towards the cost for insurance as follows: Packet Page Number 139 of 243 G11, Attachment 2 i.$20 per month credit towards single health care insurance for those employees who are deemed to have actively participated in the City provided Wellness Plan. 1.The term actively participated shall be as determined by the Labor-Management Wellness Committee. ii.$1,700 annually into a Health Reimbursement Account (HRA) for those employees who elect single coverage. 1.For newly hired employees, who have successfully completed one year of employment, the contribution shall be $1,800. iii.$2,700 annually into a HRA for those employees who elect family coverage. 1.For newly hired employees, who have successfully completed one year of employment, the contribution for family coverage shall be $2,800. iv.The City shall contribute up to $450 annually toward the Employee HRA for those Employees who have been determined to have actively participated in the Wellness Program as determined by the Labor-Management Wellness Committee. At the employee’s option the employee may choose to receive up to 12 hours of annual leave in lieu of receiving the contribution into the Employee’s HRA. 2020Health Care Costs/Contributions The Employer and the Union mutually agree to re-open this contract in 2019to negotiate health insurance costs/contributions. The re-opener is exclusive to Article 19.Should the parties fail to reach an agreement on the terms of Article 19though good-faith negotiations, the parties mutually agree to refer the issue to binding “final offer” interest arbitration. The Employer and the Union further agrees to actively engage in labor-management discussions and planning with regard to future citywide health insurance offerings. It is the Employer’s expectation that a global agreement with all affected bargaining units will be reached by the city’s insurance committee. In the event health insurance provisions of this agreement fail to meet the requirements of the Affordable Care Act and/or any other new federal legislation, the Union and the Employer will meet immediately to negotiate alternative provisions. Should the Affordable Care Act and/or any other new federal legislation cause the Employer to be subject to a penalty, tax, or fine, the Union and the Employer will immediately meet and, upon written mutual agreement of the parties, negotiate alternative provisions. Any changes that are presented at renewal will be discussed during the Labor-Management Committee process. These benefits apply to full-time Employees only. In addition to the contribution for full-time Employees, the Employer will pay fifty-percent (50%) of the cost of the Employee (single) premiumfor HDHPforRegular Part TimeEmployees who work (and are on payroll) thirty (30) or more hours per week.These Employees are responsible for paying all costs beyond the aforementioned contribution by the Employer. Regular part-time Employees with this status may purchase dependent coverage at their own cost. 19.5The Employer shall pay one-hundred percent (100%) of the cost of Employee (single) dental coverage for full-time Employees. 19.6As permitted, the Employer shallprovide an IRS-125 Plan that shall be used for the Employee's health and dental insurance premiums. 19.7The Employer shall provide a life insurance policy for each full-time Employee with a benefit value equal to one-hundred percent (100%) of the Employee’s regular annual salary, to a maximum of fifty thousand ($50,000). Packet Page Number 140 of 243 G11, Attachment 2 19.8The Employer will provide, and pay for, long-term disability insurance for each Employee. Such long-term disability insurance shall be coordinated with other benefits provided in the contract. Employees are not eligible for vacation, sick leave, and annual leave accrual while receiving Long-Term Disability payments, except for those hours the Employee appears on the payroll using accrued leave. Coverage shall also be provided to regular part-time Employees who work (and are on payroll) twenty (20) or more hours per week. 19.9The Employer agrees to provide optional, Employee-paid short-term disability insurance coverage for Employees on payroll twenty (20) or more hours per week. 19.10The Employer agrees to provide a retiree health savings plan with thefollowing specifications: 1.Benefits paid to the Employees will be limited to insurance premiums and out-of-pocket expenses determined eligible by the Internal Revenue Service. 2.The RetireeHealth Savings plan will be funded with annual deposits as follows: a.Employees shall have the cash value of all vacation hours, in excess of the carryover limit (1.5 times annual accrual), deposited into the Retiree Health Savings plan. (If an Employee uses all of their earned vacation that year or their balance did not exceed the required carryover limit, no funds will be paid into the plan.) b.All Employees will have the cash value of all personal holiday hours, unused as of December 31st deposited into their Retiree Health Savings plan. 3.The Retiree Health Savings plan will be funded by the Employee’s severance pay as follows: a.Fiftypercent (50%) of accrued annual leave (and personal holidays, if any balance remains) will be deposited into the Retiree Health Savings plan if theEmployee is at least age fifty (50) and their annual leave balance is at least two-hundred (200) hours at the time of separation from service. If the Employee is under age fifty (50) or the annual leavebalance is less than two hundred (200) hours, nofunds will be paid into the plan. b.Fiftypercent (50%) of accrued vacation (and personal holidays, if any balance remains) will be deposited into the Retiree Health Savings plan if the Employee is at least age fifty (50) and their annual leave balance is at least two hundred (200) hours at the time of separation from service. If the Employee is under age fifty (50) or the annual leave balance is less than two hundred (200) hours, nofunds will be paid into the plan. c. Those Employees who qualify to fund the Retiree Health Savings plan with some or all of their accumulated sick leave will have deposited into the plan, at the time of separation from service, up to one-half (1/2) of any eligible accumulated sick leave, with a maximum allowance of fifty (50) days. ARTICLE 20:UNIFORMS The Employer willreimburse the Building Official up to two-hundred dollars $200.00per year toward the cost of safety-toed boots;and shall provide and maintain all uniforms required for work. Packet Page Number 141 of 243 G11, Attachment 2 ARTICLE 21:TRAVEL AND MEAL ALLOWANCE 21.1 Excluding Employees who receive a mileage allowance, the Employer agrees to pay mileage reimbursement at the current Internal Revenue Service (IRS)approved rate to Employees, required by the Employer, to use their private vehicles for official business. 21.2 Expenses for meals, including sales tax and gratuity, will be reimbursed according to the following limits and procedures. No reimbursement will be made for alcoholic beverages. All meal reimbursements require a detailed receipt. Full reimbursements, over the maximums specified, will be authorized for all employees if a lower cost meal is not available when attending banquets, training sessions, or meetings of professional organizations. If a detailed receipt is not provided, reimbursement will default to the per diem meal and incidental expenses as set forth in the annual General Services Administration Meals and Incidentals Expenses Table located on the internet at www.gsa.gov/mie. Seventy five percent of the per diem is allowed for travel days as set forth in that table. If less than three meals are purchased, deductions to the per diem or the meal allowance maximum will be made in the amounts as set forth in that table. If a meal is provided as part of the training, seminar, conference or other event being attended, no additional reimbursement will be allowed. Gratuity is limited to 15% of the bill. Any gratuity higher than 15% is not reimbursable and is the employees responsiblity. ARTICLE 22:PERSONNEL FILE 22.1A copy of any material to be placed in an Employee's personnel file during the term of this Agreement shall be provided to said employee. 22.2 Material related to a disciplinary action against an employee will be removedfrom the Employee’s personnel file based on the following criteria: Oral reprimands, at the request of the Employee, shall be removed from the Employee’s personnel file after one year, provided the Employee is not involved in a progressive discipline action. Written reprimands and suspension notices shall be removed from the Employee’s personnel file after five years, provided the Employee is not involved in a progressive discipline actionand no further disciplinary action has been taken. 22.3 Demotion references will be removed from the Employee’s personnel file after five years. ARTICLE 23:NONDISCRIMINATION The provisions of this Agreement shall be applied to all Employees in the Bargaining Group without discrimination as to age, sex, marital status, race, color, creed, sexual orientation, national origin or political affiliation. The Bargaining Group and the Employer agree to meet and confer to discuss accommodations for "qualified" disabled Employees as the need arises, consistent with the intent of the Americans with Disabilities' Act. Packet Page Number 142 of 243 G11, Attachment 2 ARTICLE 24:LEGAL DEFENSE Any Employee who is charged with a traffic violation, ordinance violation or criminal offense arising from acts performed within the scope of his/her employment, when such act is performed in good faith and under direct order of his/her supervisor, shall be reimbursed for reasonable attorney's fees and Court costs actually incurred by such Employee in defending against such charge. ARTICLE 25: REQUIRED LICENSES The City agrees to pay for licenses and certifications and renewal of same that are required by law or the City, except driver licenses. ARTICLE 26:WAGE SCHEDULE 26.1Wage Adjustment.A general wage increase shall be provided to all positions representedby the GROUP as follows: 3.0%effective January 1, 2019 3.0% effective January 1, 2020 Job Classification Ranges – (See AppendicesA & B for 2017 and 2018 hourlypay rates.) The salary ranges have seven (7) steps. Employees will normally be hired at Step 1 of the pay range. Exceptions require approval by the City Manager. Employees who are promoted will move to a pay rate, which gives them an increase over their pre-promoted pay rate. Employee’s actual salaries may fall between steps. Movement within the range is based on a combination of time in position and performance. 26.2 Anniversary Increases/Performance Reviews. Employees will be eligible for a step increase once per year on their anniversary date until they reach the top salary for their respective job classification. If an Employee receives a performance rating of Does Not Meet Expectations on any of the performance competenciestheir step movement will be delayed until such time as they have received two consecutive satisfactory performance reviews. These will be completed by the Supervisor on a quarterly basis. Once a delayed increase is provided, the new eligibility date for pay increases for that Employee will change to the date the delayed increase went into effect. Employees who did not receive a rating below satisfactory (good) will automatically receive a five percent increase on their anniversary – unless the five percent increase would bring them above the maximum for their pay range. Unless agreed to by the Employer and the Employee no employee can be paid more than the maximum for their pay ranges. 26.2 Deferred Compensation.In addition to the above pay rates, the Employer will contribute to each full-time Employee an amount equal to three and one quarter percent (3.25%) of their regular salary to be deposited into a deferred compensation account. Regular part-time Employees who work (and are on payroll) twenty (20) or more hours per week will receive a pro-rated amount deposited into a deferred compensation account under the same conditions as full-time Employees.In order to receive the contribution to deferred comp all employees must match the contribution from the City. Packet Page Number 143 of 243 G11, Attachment 2 ARTICLE 27:SAFETY 27.1 Joint Safety The Employer and the Bargaining Group agree to jointly promote safe and healthful working conditions, to cooperate in safety matters and to encourage Employees to work in a safe manner. 27.2: Safety Committee The Bargaining Group shall designate an employee and at least one alternate to serve on the City Labor Management Safety Committee. ARTICLE 28:WAIVER 28.1Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this agreement, are hereby superseded. 28.2The parties mutually acknowledge that during the negotiations which resulted in this agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any term or conditions of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are setforth in writing in this agreement for the stipulated duration of this agreement. 28.3The Employer and the Collective Bargaining Group agree that the parties have now had the opportunity to fully negotiate the terms and conditions of employment as provided for pursuant to the Minnesota Public Employment Labor Relations Act. Thus, each voluntarily and unqualifiedly waives the right to meet and negotiate further during the term of this Agreement regarding any and all terms and conditions of employment referred to or covered in this Agreement or with respect to any term or condition of employment not specifically referred to or covered by this Agreement, even though such terms or conditions may not have been within the knowledge or contemplation of either or both parties at the time this contract was negotiated or executed. ARTICLE 29:SAVINGS CLAUSE This agreement is subject to the laws of the United States, the State of Minnesota, and the signed municipality. In the event any provision of this agreement shall be held to be contrary to law by a Court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this agreement shall continuein full force and effect. The voided provision shall be renegotiated at the request of either party. ARTICLE 30:DURATION This AGREEMENT shall be effective as of January 1, 2019, and shall remain in full force and effect until the thirty-first (31st) day of December 2020. Packet Page Number 144 of 243 G11, Attachment 2 IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this the day of , 20 . FOR THE CITY: FOR THE GROUP: ___________________________________ ___________________________________ Mayor ___________________________________ ___________________________________ City Manager ___________________________________ ___________________________________ Asst. City Manager/ Director of Human Resources Packet Page Number 145 of 243 G11, Attachment 2 APPENDIX A METRO SUPERVISORY GROUP 2019 HOURLY PAY RATESFOR JOB CLASSIFICAIONS (Effective January 1, 2019) STEPSTEPSTEPSTEPSTEPSTEPSTEP 1234567 ADMIN OFFICE SUPERVISOR 30.7032.2433.8535.5437.3239.1841.14 BUILDING OFFICIAL 41.1143.1645.3247.6049.9752.4654.55 CITY CLERK 34.3336.0537.8439.7441.7343.8246.00 CITIZENS SERVICES SUPERVISOR 32.4634.1035.7737.5639.4341.4443.48 CUSTODIAN SUPERVISOR 25.7527.0628.4029.8131.3032.8734.52 ECON DEV COORDINATOR 35.0236.7738.6140.5442.5744.7046.94 LEAD NATURALIST 28.6129.8031.2932.8534.5136.2138.04 LICENSE CENTER SUPERVISOR 30.7032.2433.8535.5437.3239.1841.14 NATURAL RESOURCES COORD 34.7636.4938.3240.2442.2544.3746.59 POLICE RECORDS SUPERVISOR 25.7527.0628.4029.8131.3032.8734.52 RECREATION PROGRAMS 28.7130.1431.6533.2434.9036.6438.47 SUPERVISOR PARKS & RECREATION MANAGER 40.2542.2744.3846.6048.9451.3953.95 Packet Page Number 146 of 243 G11, Attachment 2 APPENDIX B METRO SUPERVISORYGROUP 2020HOURLYPAY RATESFOR JOB CLASSIFICATIONS (January 1, 2020) STEPSTEPSTEPSTEPSTEPSTEPSTEP 1234567 ADMIN OFFICE SUPERVISOR 31.6333.2134.8636.6038.4440.3642.37 BUILDING OFFICIAL 42.3444.4546.6849.0251.4654.0356.19 CITY CLERK 35.3637.1338.9840.9342.9845.1347.38 CITIZENS SERVICES SUPERVISOR 33.4335.1336.8538.6940.6142.6844.78 CUSTODIAN SUPERVISOR 26.5227.8729.2530.7032.2433.8535.55 ECON DEV COORDINATOR 36.0737.8739.7741.7643.8546.0448.35 LEAD NATURALIST 29.4730.6932.2333.8335.5437.3039.18 LICENSE CENTER SUPERVISOR 31.6333.2134.8636.6038.4440.3642.37 NATURAL RESOURCES COORD 35.8137.5939.4741.4543.5245.7047.98 POLICE RECORDS SUPERVISOR 26.5227.8729.2530.7032.2433.8535.55 RECREATION COORDINATOR 29.5731.0432.6034.2435.9437.7439.62 RECREATION MANAGER 41.4643.5445.7148.0050.4052.9355.57 Packet Page Number 147 of 243 G11, Attachment 2 APPENDIX C CITY OF MAPLEWOOD ANNUAL LEAVE PROGRAM A.It is the policy of the City of Maplewood to provide paid time away from work to eligible employees. This policy is implemented by means of the Annual Leave Program, which covers all paid leave previously available under the City’s vacation and sick leavebenefits. The Annual Leave Program does not include designated or personal holidays, funeral leave, military leave or court leave. With the adoption of this program, the City firmly accepts and endorses the principles of consistency, flexibility, personal responsibility, and the recognition of years of service. The traditional paid vacation and sick leave programs have been in place for many years. These programs are highly structured with extensive rules applied to their use. These rules may not provide the best “fit” for the circumstances of individual employees and their immediate and extended families. As of May 5, 2001, the Annual Leave Program replaced individual vacation and sick leave plans and combined them into a single benefit program. Annual leave is provided to all employees hired on or after that date. Employees hired prior to May 5, 2001 had the option to convert to annual leave or remain in the sick leave and vacation plans. B.Employees accrue annual leave based on length of service with the City. This means that employees all receive the same amount of paid time off, regardless of their personal or family situation. Plan provisions discourage unnecessary utilization by providing cash and savings incentives. Any sick leave or vacation time that an employee may have used under the Family and Medical Leave or Parenting Leave policies will become annual leave. The legal requirements of the time off and continuation of insurance contributions under those laws remain unchanged. (This means the City will contribute the same amounts toward health and dental insurance premiums while employees are on family and medical leave as they do under the vacation and sick leave programs.) Annual leave can be used for any reason, subject only to necessary request and approval procedures consistent with policy and labor contracts. As with all paid time off programs, we need to ensure that service to the public and work requirements are not adversely impacted. C.Medical Certification - Good attendance is an essential job function for all City employees. If unplanned absences are excessive, a doctor’s certificate may still be required. It shall state the nature and duration of the illness or injury and verify that the employee is unable to perform the duties and responsibilities of their position. A statement attesting to the employee’s ability to return to work and perform the essential functions of the job and a description of any work restrictions may also be required before the employee returns to work. (If an unplanned absence is not viewed as a problem by the employee’s supervisor, a doctor’s statement will not be required.) D.Accrual Rates - Years of Service Annual Accrual Rates 1- 4 Years 19 days 5- 11 Years 24 days 12- 20 Years 29 days After 20 Years 34 days Packet Page Number 148 of 243 G11, Attachment 2 Annual leave shall not accrue during unpaid leaves. Effective January 1, 2003, regular part-time employees hired into a position that is 20 or more hours per week, shall accrue annual leave on a prorated basis based on regular hours worked. Employees whowere already in regular part-time positions of at least 15 hours per week prior to January 1, 2003 shall remain eligible for pro-rated annual leave. Annual leave will accrue on a pay-period basis (as vacation and sick leave do) for up to 62 days. Employees can carry over up to their full balance as long as the total balance never exceeds the 62-day cap. No additional accrual will occur above the cap. E.Sick Leave Balances: Deferred Sick Leave - Employees hired prior to May 5, 2001, who had accrued sick leave and who elected to participate in the annual leave program retained their sick leave balance to be used as “deferred sick leave” until the balance was exhausted. Deferred sick leave can be used for any doctor-certified extended leave that would have been covered under the previous sick leave policy in effect prior to adoption of the policy. An extended leave for purposes of this policy is defined as one requiring an employee to be out of work for two (2)or more consecutive days. If an employee knows they will be out for two (2) or more consecutive days before the absence, they will be eligible to use the deferred sick leave bank from the first day. For example, if an employee has a scheduled surgery where they know—in advance—they will be out for two (2) weeks, the employee will be able to use hours from their deferred sick leave bank starting on the first day of the absence. If an employee is out and expects to return within two (2) days, they will use annual leave. If the medical condition extends beyond the two (2) days, the deferred sick leave bank will be applied retroactively and any annual leave used will be restored to the annual leave balance. Once the deferred sick leave bank is exhausted, employees will use annual leave for all absences covered by the annual leave program - up to the point that disability insurance coverage goes into effect. Any deferred sick leave balance remaining when an employee leaves City service will expire unless the employee would have been eligible for sick leave as severance pay prior to electing annual leave (see Severance Pay). F.Vacation Balances - Unused vacation balances were converted to annual leave on a one-for-one basis for employees who converted from vacation/sick leave to annual leave. G. Banked Personal Holiday Hours - Employees who had banked personal holiday hours that were earned and unused prior to March,1984 had the option to cash them out at their current hourly rate during the open window period or to retain them. H.Short-Term Disability Insurance - The City adopted an optional short-term disability insurance program effective October 1, 2001. The cost of this coverage will be paid by the employee, if the employee elects coverage. For employees who elect this coverage, the benefits will begin after an employee is out for thirty (30) calendar days. The City also has a long-term disability program in place where benefits begin at ninety (90) calendar days. Short-term disability benefits cover the period from thirty (30) calendardays to ninety (90) calendar days. Employees who have deferred sick leave may use sick leave hours from the deferred sick leave bank to make up the difference between pay provided by short- and long-term disability insurance payments and their regular take-home pay. Employees without a deferred sick leave bank may use annual leave for this purpose. I.Severance Pay - Under the current vacation and sick leave programs, employees are eligible for 100% of their vacation and personal holiday balance when they leave City employment. Some employees are also eligible for 50% of their sick leave balance when they leave. Eligibility for sick leave as severance varies by group with different maximum payouts depending on the group. For some groups there are different severance pay benefits dependent upon an employee’s start date. Packet Page Number 149 of 243 G11, Attachment 2 Employees who were hired before May 5, 2001, who are now on the annual leave program, will retain their eligibility for sick leave as severance (using the remaining deferred sick leave balance) under the same conditions as were in place before they elected annual leave. For example, if an employee was eligible for 50% of their sick leave balance - up to a cap of fifty (50) days - prior to electing annual leave, they will be eligible for 50% of their deferred sick leave balance up to fifty (50) days when they leave City service. All employeeswho have annual leave will be eligible for 100% of their annual leave balance when they leave City service. They may receive this as cash or deferred compensation (subject to IRS regulations). J. Unpaid Leave - Unpaid leaves may be approved in accordance with the City Personnel Policies. Employees must normally use all accrued annual leave prior to taking an unpaid leave. If the leave qualifies under Parenting Leave or Family and Medical Leave, the employee may retain a balance of forty (40) hours when going on an unpaid leave. Any exceptions to this policy must be approved by the City Manager. K.Sick Leave Conversion - There are various sick leave conversion programs in existence which cover different employee groups. Some programs vary within a particular group based on hire date. Employees who have annual leave will be able to convert some hours to cash or deferred compensation as described below. Employees who remained with the vacation and sick leave program may continue to convert sick leaveand/or vacation based on programs they were eligible for prior to the adoption of annual leave (May 5, 2001). L.Annual Leave Conversion - Annual leave will be eligible for conversion to cash or deferred compensation (subject to IRS maximum deferral regulations) annually on a one-for-one basis subject to the following conditions. Up to 40% of the annual leave balance, not to exceed eighty(80) hours, may be converted each year provided the employee has used a minimum of 30% of their annual accrual during the current calendar year and has a minimum balance of at least 176 hours. The minimum balance requirement will be determined as of the first payroll in December and will be based on the employee’s current hourly rate on December 1. Conversion to cash or deferred compensation will occur in the second payroll of the following year with specific dates to be determined by the Finance Department each year. Finance will notify all employees who have annual leave in November of each year as to the dates and conversion options. The conversion will be part of regular payroll and will not be paid in a separate check. Regular rate for the purpose of this policy is the employee’s straight time rate not including overtime, pay differentials, out-of-class adjustments or any other additions to regular pay Packet Page Number 150 of 243 J1 CITY COUNCILSTAFF REPORT Meeting Date February 11, 2019 REPORT TO: Melinda Coleman, City Manager REPORT FROM:Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER:Steven Love AGENDA ITEM: Resolution Accepting Feasibility Study, Authorizing Preparations of Plans & Specifications, and Calling for a Public Hearing, Ferndale-Ivy Area Street improvements, City Project 18-01 Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: City Council will considerapproving theResolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, andCalling for a Public Hearing for Ferndale-Ivy Area Street Improvements, City Project 18-01. Recommended Action: Motion to approve the Resolution Accepting Feasibility Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing at7:00 p.m. on February 25, 2019for the Ferndale-IvyArea Street Improvements, City Project 18-01. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$3,806,000.00 Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:The proposed funding plan includes a combination of G.O. Improvement Bonds,Special Benefit Assessments, the Environmental Utility Fund, the Sanitary Sewer Fund, the W.A.C. Fund, and the St. Paul Water Fund. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The Ferndale-Ivy area neighborhood streets and utilities are an important part of the City’s infrastructure. The streets and utilities in this area have deterioratedand are in need of repair and replacement. Packet Page Number 151 of 243 J1 Background The Feasibility Study for the Ferndale-Ivy Area Street Improvements, City Project 18-01, is complete and available in the office of the City Engineer. A copyof the Feasibility Report has been included as an attachment to this report.The study includes information on the proposed improvements, costs, and financing. The Ferndale-Ivy neighborhood streetstotal approximately 1.2 miles in length. The neighborhood area is generally bounded by Union Pacific Railroad (UPR) tracks to the north, McKnight Road to the west, Maryland Avenue to the south, Century Avenue to the east. Seeattached project location map(attachment 2). This project is a part of the approved 2018 –2022 Capital improvement Plan (CIP). The aging and deteriorating condition of roads shown on the project location map presents an ongoing maintenance problem for the City of Maplewood Street Department. The condition of the existing streets also represents a decreased level of service for the residents of Maplewood, with the City receiving numerous complaints from area residents about substandard street conditions. The watermain within the project area is generally in good condition and meets current standards. Saint Paul Regional Water Services (SPRWS) is not recommending watermain replacement at this time. Minor repairs to the sanitary sewer system are expected, this includes repairs at service wyes or spot repairs of the sewer main. Major upgrades to the storm sewer system are currently proposed to alleviate drainage issues in the projectarea.The proposed project will also include a fog seal preventative maintenance treatment and sanitary sewer main liningin select locations throughout the City.Theexactlocation for these two items will be determined as the project moves into the design phase. Neighborhood Correspondence An informational packet was mailed totheneighborhoodresidents on September 4, 2018. The mailing contained information about the proposed street improvementproject and a questionnaire. Informational neighborhood meetings wereheld on November 1, 2018andJanuary 8, 2019 at the Maplewood Community Center.Staff mailed out the meeting invitations to 177property ownersfor each of the meetings. Approximately 14 residentsattended meeting #1 and 21 residents attended meeting #2. Each of the meetings generally ran from 6:00 p.m. to 7:30 p.m. including a presentation, question and answer session, and one-on-one conversations. Items presented and discussed at the meetingsincluded the public improvement process, an explanation of why the Ferndale-IvyArea was chosen for improvements, project scope, preliminaryassessments, and an estimated project timeline.Additional neighborhood meetings and correspondence are planned throughout the public improvement process to continue the conversations with area residents and business owners to ensure they stay well informed. During the neighborhood meetingsstaff asked residents to identify any concernsor questionsthey havein regards to the proposed project. Concerns and questions revolved around current traffic speed, street lighting,post project traffic speed,construction methods, street scape options, sidewalks, drainage, schedule, property accessand assessments. Additionally, some residents requested staff look into additional lighting on the project streets, the potential fora traffic signal at Ivy Avenue/Century Avenue intersection and numerous drainage issuesinthe projectarea.Overall, the general feeling at these twomeetingswas that the improvements to the streets are necessary. In thecoming months, staff will continue to field and address residentquestionsand concerns. Packet Page Number 152 of 243 J1 Estimated Project Cost The total estimated project cost is $3,806,000and is outlined below: Estimated Project Cost Summary Proposed ImprovementsTotal Amount% of Total Street & Sidewalk Improvements$2,575,00068% Drainage Improvements$787,00021% Sanitary Sewer Improvements$262,0007% Water System Improvements$182,0004% Total Estimated Project Cost:$3,806,000100% The estimated costs include10% contingencies and 12% overhead, which includegeotechnical, legal, and fiscal expenses. The feasibility report provides a more detailed construction and project cost estimate. PreliminaryProject Funding Plan The improvements are proposed to be fundedthrough a combination of G.O. Improvement Bonds, Special Benefit Assessments, the Environmental Utility Funds, Sanitary Sewer Funds, W.A.C. funds, and SPRWS. The project funding plan will be updated prior to the Public Hearing after the special benefits appraisal is received. Estimated ProjectCost Recovery Funding SourceTotal Amount% of Total G.O. Improvement Bonds$1,688,90044% Special Benefit Assessment$1,026,00027% Environmental Utility Fund$647,10017% Sanitary Sewer Fund$262,0007% W.A.C. Fund$122,0003% SPRWS$60,0002% Total Estimated Project Funding:$3,806,000100% The estimated project costs and the preliminary project funding plan have been reviewed by the Finance Director. Packet Page Number 153 of 243 J1 Project Schedule The followingproject schedulefor City project 18-01may be implemented, should it be determined to proceed with the project: Project MilestoneDate Accept Feasibility Study, Order Public Hearing, Authorize Preparation of 2/11/2019 Plans & Specifications Public Hearing & Order Improvement2/25/2019 Approve Plans and Specifications, Authorize Advertisement for Bids, 3/11/2019 Authorize Preparation of Assessment Roll Accept Assessment Roll & Order Assessment Hearings3/25/2019 Bid Opening4/11/2019 Assessment Hearing, Award Contract4/22/2019 AdoptRevised Assessment Roll5/13/2019 Begin ConstructionMay/June 2019 Assessments Certified to Ramsey CountyNovember 2019 Complete ConstructionNovember 2019 Attachments 1.Resolution Accepting Feasibility Study 2.Project Location Map 3.Feasibility Report Packet Page Number 154 of 243 J1, Attachment 1 RESOLUTION ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to a resolution of the council adopted August 27, 2018, a report hasbeen prepared by the City Engineering Division with reference to the improvement of Ferndale-Ivy Area Street Improvements, City Project 18-01, and this report was received by the council on February 11, 2019. WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1.The City Council will consider the Ferndale-Ivy Area Street Improvements, City Project 18-01 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $3,806,000. 2.The City Engineer or his designee is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. 3.The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $3,806,000shall be established. The proposed financing plan is asfollows: Proposed Financing Plan Funding SourceTotal Amount% of Total G.O. Improvement Bonds$1,688,90044% Special Benefit Assessment$1,026,00027% Environmental Utility Fund$647,10017% Sanitary Sewer Fund$262,0007% W.A.C. Fund$122,0003% SPRWS$60,0002% Total Project Funding:$3,806,000100% th 4.A public hearing shall be held on such proposed improvement on the25day of February,2019at the Maplewood City Hall Council Chambersat 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required bylaw. th Approved this 11day of February, 2019. 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