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HomeMy WebLinkAbout2018-11-13 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday,November 13, 2018 Maplewood City Hall –Council Chambers Meeting No.21-18 A.CALL TO ORDER A meeting of the City Council was held atthe Maplewood City Hall –Council Chambers and was called to order at7:00 p.m. byMayor Slawik. Mayor Slawik wished all the veterans a happy veteran’s day and read a “Tribute to a Veteran’s Day at Home.” B.PLEDGE OF ALLEGIANCE Jordan Moua, Lennox Mouaand Erlando Moua led the council in the pledge of allegiance. C.ROLL CALL Nora Slawik, MayorPresent Marylee Abrams, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Bryan Smith, CouncilmemberAbsent Tou Xiong, CouncilmemberPresent D.APPROVAL OF AGENDA America RecyclesWeek Organization of Bridging Recycle Your Holidays Boo Bash Community Engagement Breakfast CouncilmemberXiong movedto approve the agenda as amended. Seconded by CouncilmemberJuenemannAyes–Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. E.APPROVAL OF MINUTES 1.October 25, 2018 City Council Workshop Minutes The “Seconded by”name needs to be added to agenda item C. CouncilmemberXiong moved to approve the October 25,2018 City Council Workshop Minutesas amended. Seconded by Councilmember JuenemannAyes–Mayor Slawik. Council November 13, 20181 City Council Meeting Minutes Members Juenemannand Xiong Abstain–Councilmember Abrams The motion passed. 2.October 25,2018 City Council Meeting Minutes CouncilmemberXiong moved to approve the October 25,2018 City Council Meeting Minutesas submitted. Seconded by Councilmember JuenemannAyes–Mayor Slawik. Council Members Juenemannand Xiong Abstain–Councilmember Abrams The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City Manager Coleman gave the update to the council calendar, reviewed other topics of concern or interest requested by councilmembers and gave an overview of upcoming events in the community. 2.Council Presentations America Recycles Week Councilmember Juenemannreported this is America Recycles Week and encouraged residents to start recycling if they currently are not; and notedNovember 15 is America Recyles Day. Organization of Bridging Councilmember Juenemannreported oncurbside pickup of large itemsfrom the trash hauler at a reduced rate that took place in Octoberand encouraged everyone to donate furniture and household goodsto Bridging. Recycle Your Holidays Councilmember Juenemannreported Recycle Your Holidays will be held again at Maplewood CityHall, 1902 Building and MCCto recycle holiday lights starting December 1. Boo Bash Mayor Slawikreported on the Boo Bash event that was held at Bruentrup Farm. Community Engagement Breakfast Mayor Slawikreported on the Community Engagement Breakfast that took place in November. November 13, 20182 City Council Meeting Minutes 3.Swearing-In Ceremony –Police Officers Aubrey Stock and Amanda Wiethorn Public Safety Director Nadeau introducedand then gave a brief history of the new police officers. City Clerk Sindt performed the swearing-in for Police Officers Aubrey Stock and Amanda Wiethorn. 4.Proclamation for Small Business Saturday Mayor Slawik read the proclamation for Small Business Saturday. G.CONSENTAGENDA CouncilmemberXiongmoved to approve agenda itemsG1-G12. Seconded by Councilmember AbramsAyes–Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. 1.Approval of Claims CouncilmemberXiong moved to approve the approvalof claims. ACCOUNTS PAYABLE: $ 869,568.75 Checks #102423 thru #102456 dated 10/23/18 $ 455,574.53 Disbursements via debits to checking account dated 10/15/18 thru 10/19/18 $ 534,125.86 Checks #102457 thru # 102490 dated 10/19/18 thru 10/30/18 $ 550,223.55 Disbursements via debits to checking account dated 10/22/18 thru 10/26/18 $ 566,041.75 Checks # 102491 thru # 102549 dated 11/06/18 $ 465,771.86 Disbursements via debits to checking account dated 10/29/18 thru 11/02/18 $ 3,441,306.30 Total Accounts Payable PAYROLL $ 628,189.03 Payroll Checks and Direct Deposits dated 10/19/18 $ 2,828.43 Payroll Deduction check # 99103491 thru # 99103495dated 10/19/18 $ 570,699.77 Payroll Checks and Direct Deposits dated 11/02/18 November 13, 20183 City Council Meeting Minutes $ 2,101.26 Payroll Deduction check # 99103509 thru # 99103512dated 11/02/18 $ 1,203,818.49 Total Payroll $ 4,645,124.79 GRAND TOTAL Seconded by Councilmember AbramsAyes–Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. 2.Massage Center License for Xin LLC d/b/a Healing Massage, 1700 Rice Street, Suite N CouncilmemberXiong moved to approve theMassage Center License for Xin LLC d/b/a Healing Massage, 1700 Rice Street, Suite N. Seconded by Councilmember AbramsAyes–Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. 3.Temporary Lawful Gambling -Local Permit for Hill Murray School, 2625 Larpenteur Avenue E CouncilmemberXiong moved toapprove the Temporary Lawful Gambling -Local Permit for Hill Murray School, 2625 Larpenteur Avenue E. Seconded by Councilmember AbramsAyes–Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. 4.Travel Expenses for Mayor Slawik for Gold Line Partners San Diego Peer Region Visit CouncilmemberXiong moved to approve the Travel Expenses for Mayor Slawik for Gold Line Partners San DiegoPeer Region Visitnot to exceed $500. Seconded by Councilmember AbramsAyes–Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. 5.Resolution Accepting the Labor-Management Committee’sRecommendation for 2019 Employee Insurance Benefits November 13, 20184 City Council Meeting Minutes CouncilmemberXiong moved to approve theResolution Accepting the Labor- Management Committee’sRecommendation for 2019 Employee Insurance Benefits. Resolution 18-11-1619 WHEREAS, The Labor-Management Committee met, reviewed and discussed the renewal information from all providers; and WHEREAS, Consensus from the Labor-Management Committee is to recommend approval of all employee benefits and renewals for 2019; and THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, AS FOLLOWS: Hereby affirms the recommendations of the Labor-ManagementCommittee regarding 2019employee insurance benefits for the City of Maplewood. Seconded by Councilmember AbramsAyes–Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. 6.Conditional Use Permit Review, HaF Equipment, 1255 Cope Avenue East CouncilmemberXiong moved to approve the CUP review for the HaF Equipment and review again in one year. Seconded by Councilmember AbramsAyes–Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. 7.Conditional Use Permit Review, Kline Nissan, 3090 Maplewood Drive North CouncilmemberXiong moved to approve the CUP review for the Kline Nissan and review again only if a problem arises or a change is proposed. Seconded by Councilmember AbramsAyes–Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. 8.Resolution for Receipt of Special Assessment Deferment Paperwork Relating to City Projects 17-18 Farrell –Ferndale Area Street Improvements and 17-19 Londin –Highpoint Area Street Improvements November 13, 20185 City Council Meeting Minutes CouncilmemberXiong moved to approve theresolution for receipt of special assessment deferment paperwork relating to City projects 17-18 Farrell-Ferndale Area Street Improvements and 17-19 Londin-Highpoint Area Street Improvements. Resolution 18-11-1620 Resolution for Receipt of Special Assessment Deferment Paperwork City Projects 17-18 (Farrell-Ferndale) and City Project 17-19 (Londin-Highpoint) WHEREAS, pursuant to resolutions passed by the City Council on May 14, 2018, the assessment roll for the Londin-Highpoint Area Street Improvements, City Project 17- 19, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, pursuant to resolutions passed by the City Council on June 11, 2018, the assessment roll for the Farrell-Ferndale Area Street Improvements, City Project 17-19, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, property owners filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, and the City Council granted deferral requests according to the Resolution Adopting the Revised Assessment Rolls for subject projects on May 29, 2018 for City Project 17-19, and June 25, 2018 for City Project 17-18, with the condition that the necessary be submitted to the City and approved. WHEREAS, the necessary paperwork and forms were returned by six property owners as follows for City Project 17-18: 1)570 Ferndale Street North (granted a senior citizen deferral which equates to $6,600.00 and will come due with accumulated interest at the end of the deferral period). 2)653 Century Avenue North (granted undeveloped deferral on 1 of 2 units which equates to $6,600.00) 3)2725 Conway Avenue (granted undeveloped deferral on 1 of 2 units which equates to $4,950.00) 4)593 Century Avenue North (granted undeveloped deferral on 1 of 1.5 units which equates to $6,600.00) 5)679 Ferndale Street North (granted a senior citizen deferral which equates to $6,600.00 and will come due with accumulated interest at the end of the deferral period). th 6)2687 7Street East (granted a senior citizen deferral which equates to $6,600.00 and will come due with accumulated interest at the end of the deferral period). WHEREAS, the necessary paperwork and forms were returned by one property owner as follows for CityProject 17-19: 1)2352 Dorland Lane East (granted a senior citizen deferral which equates to $673.17 and will come due with accumulated interest at the end of the deferral period). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that assessment deferrals listed herewith are ratified and approved based on paperwork that was submitted to the City in accordance with the November 13, 20186 City Council Meeting Minutes original resolution adopted on May 14, 2018 for City Project 17-19, and June 11, 2018 for City Project 17-18. And furthermore the City Engineer and/or City Clerk are hereby instructed to make the following adjustments to the assessment rolls in accordance to the original resolutions adopted on May 14, 2018 for City Project 17-19 and June 11, 2018 for City Project 17-18. CITY PROJECT 17-18 1.Parcel 362922140029 –John Junek, 570 Ferndale Street North. It is currently proposed that the property be assessed for 1 unit at the full reconstruction assessment rate of $6,600. Mr. Junek is requesting a senior citizen deferral. Staff recommendation is to grant a senior citizen deferral upon approval of necessary paperwork and financial information. If approved, the deferral will be for a period of 15 years. Interest will accrue at a rate of 5 percent during the deferral period and the assessment will become due with accumulated interest at the end of the deferral period. 2.Parcel 362922110023 –Elizabeth Hintze, 653 Century Avenue North. It is currently proposed that the property be assessed for 2 units at the full reconstruction assessment rate of $6,600 for a total assessment of $13,200. Mrs. Hintze is requesting an undeveloped property deferral for the undeveloped portion of her property. Staff recommendation is to grant an undeveloped property deferral for the undeveloped portion of the property. If approved, the undeveloped property deferral will be for a period of 15 years. Interest will accrue at a rate of 5 percent during the deferral period. If improvements are made to the undeveloped property within the deferral period, the assessment will become due with accumulated interest. If no improvements are made during the 15-year deferral period, the assessment would be terminated. 3.Parcel 362922140058 –Cha Neo Yeng Vang, 2725 Conway Avenue. It is currently proposed that the property be assessed for 2 units at the partial reconstruction assessment rate of $4,950 for a total assessment of $9,900. Mr. Vang is requesting an undeveloped property deferral for the undeveloped portion of his property. Staff recommendation is to grant an undeveloped property deferral for the undeveloped portion of the property. If approved, the undeveloped property deferral will be for a period of 15 years. Interest will accrue at a rate of 5 percent during the deferral period. If improvements are made to the undeveloped property within the deferral period, the assessment will become due with accumulated interest. If no improvements are made during the 15-year deferral period, the assessment would be terminated. 4.Parcel 362922140066 –Scott Jerde, 593 Century Avenue North. It is currently proposed that the property be assessed for 1.5 units at the full reconstruction assessment rate of $6,600 for a total assessment of $9,900. Mr. Jerde is requesting an undeveloped property deferral for theundeveloped portion of his property (1 full unit). Staff recommendation is to grant an undeveloped property deferral for the undeveloped portion of the property (1 full unit). If approved, the undeveloped property deferral will be for a period of 15 years. Interest will accrue at a rate of 5 percent during the deferral period. If improvements are made to the undeveloped property within the deferral period, the assessment will become due with accumulated interest. If no improvements are made during the 15-year deferral period, the assessment would be terminated. November 13, 20187 City Council Meeting Minutes 5.Parcel 362922120006 –V. Lynette Kimble, 679 Ferndale Street North. It is currently proposed that the property be assessed for 1 unit at the full reconstruction assessment rate of $6,600. Mrs. Kimble is requesting a senior citizen deferral. Staff recommendation is to grant a senior citizen deferral upon approval of necessary paperwork and financial information. If approved, the deferral will be for a period of 15 years. Interest will accrue at a rate of 5 percent during the deferral period and the assessment will become due with accumulated interest at the end of the deferral period. th 6.Parcel 252922410048 –Ronald E. Betzold, 2687 7Street East. It is currently proposed that the property be assessed for 1 unit at the full reconstruction assessment rate of $6,600. Mr. Betzold is requesting a senior citizen deferral. Staff recommendation is to grant a senior citizen deferral upon approval of necessary paperwork and financial information. If approved,the deferral will be for a period of 15 years. Interest will accrue at a rate of 5 percent during the deferral period and the assessment will become due with accumulated interest at the end of the deferral period. CITY PROJECT 17-19 1.Parcel 122822230320–William J. Mathison, 2352 Dorland Lane East. It is currently proposed that the property be assessed for 0.5 units at the Townhome assessment rate for a total amount of $673.17. Mr. Mathison is requesting a senior citizen deferral. Staff recommendation is to grant a senior citizen deferral upon approval of necessary paperwork and financial information. If approved, the deferral will be for a period of 15 years. Interest will accrue at a rate of 5 percent during the deferral period and the assessment will become due with accumulated interest at the end of the deferral period. Seconded by Councilmember AbramsAyes–Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. 9.Purchase of One Tandem Axle Plow Truck CouncilmemberXiong moved to approve the purchase of one tandem axle plow truck and direct the Mayor and City Manager to enter into a contract with Nuss Truck and Equipment for the purchase under MN State Contract #126649 in the amount of $126,984.00 and a contract withTowmaster Truck Equipment under the MN State Contract #144750 in the amount of $158,816.00. Seconded by Councilmember AbramsAyes–Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. 10.Hillwood-Crestview Area Improvements, City Project 16-13 CouncilmemberXiong moved to approve the resolution Directing Modification of Existing November 13, 20188 City Council Meeting Minutes Construction Contract, Change Order No. 2, City Project 16-13 and authorize the Mayor and City Manager to sign Change Order No. 2. Resolution 18-11-1621 Directing Modification of Existing Construction Contract, Project16-13, Change Order No. 2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Hillwood-Crestview Improvement Project, City Project 16-13, and has let a constructioncontract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Hillwood-Crestview Improvement Project, City Project 16-13, Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1.The Mayor, City Manager, and City Engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 2 which is an increase of $7,592.28. The revised contract amount is $936,703.79 Seconded by Councilmember AbramsAyes–Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. CouncilmemberXiong moved to approve the resolution Directing Final Payment and Acceptance of Project for the Hillwood-Crestview Area Improvements, City Project 16- 13. Resolution 18-11-1622 Directing Final Payment and Acceptance of Project Hillwood-Crestview Improvements, City Project16-13 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered theHillwood-Crestview Improvement Project, City Project 16-13, and has let a construction contract,and WHEREAS, the City Engineer for the City of Maplewood has determined that the Hillwood-Crestview Improvement Project, City Project 16-13, is complete and recommends acceptance of theproject. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,Minnesota, that November 13, 20189 City Council Meeting Minutes City Project 16-13is complete and maintenance of the improvements are accepted by the City; the final construction cost is $936,703.79. Final payment to T.A. Schifsky and Sons, Inc. and the release of any retainage or escrow is hereby authorized. Seconded by Councilmember AbramsAyes–Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. 11.Resolution Directing Final Payment and Acceptance of Project, Londin- Highpoint Area Improvements, City Project 17-19 CouncilmemberXiong moved to approve the resolution Directing Final Payment and Acceptance of Project for the Londin-Highpoint Area Improvements, City Project 17-19. Resolution 18-11-1623 Directing Final Payment and Acceptance of Project Londin-Highpoint Area Improvements, City Project17-19 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered theLondin-Highpoint Area Improvements, City Project 17-19, and has let a construction contract,and WHEREAS, the City Engineer for the City of Maplewood has determined that the Londin-Highpoint Area Improvements, City Project 17-19, is complete and recommends acceptance of theproject. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,Minnesota, that City Project 17-19is complete and maintenance of the improvements are accepted by the City; the final construction cost is $680,252.86. Final payment to Park Construction Company and the release of any retainage or escrow is hereby authorized. Seconded by Councilmember AbramsAyes–Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. 12.Gladstone Phase 2 Improvements, City Project 14-01 CouncilmemberXiong moved to approve the resolution Directing Modification of Existing Construction Contract, Change Order No. 1, CityProject 14-01 and authorize the Mayor and City Manager to sign Change Order No. 1. Resolution 18-11-1624 Directing Modification of Existing Construction Contract, Project14-01, Change Order No. 1 November 13, 201810 City Council Meeting Minutes WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered theGladstone Phase 2 Improvement Project, City Project 14-01, and has let a constructioncontract, and WHEREAS, it is now necessary and expedient that said contract be modified anddesignated as Gladstone Phase 2 Improvement Project, City Project 14-01, Change OrderNo. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,Minnesota, that 2.The Mayor, City Manager,and City Engineer are hereby authorized and directed to modify theexisting contract by executing said Change Order No. 1 which is an increase of$8,750.91. The revised contract amount is $2,392,044.51 Seconded by Councilmember AbramsAyes–Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. CouncilmemberXiong moved to approve the resolution Directing Final Payment and Acceptance of Project for the Gladstone Phase 2 Street Improvements, City Project 14-01. Resolution 18-11-1625 Directing Final Payment and Acceptance of Project Gladstone Phase 2 Improvements, City Project14-01 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered theGladstone Phase 2 Improvement Project, City Project 14-01, and has let a construction contract,and WHEREAS, the City Engineer for the City of Maplewood has determined that the Gladstone Phase 2 Improvement Project, City Project 14-01, is complete and recommends acceptance of theproject. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,Minnesota, that City Project 14-01 is complete and maintenance of the improvements are accepted by the City; the final construction cost is $2,392,044.51. Final payment to Park Construction Company and the release of any retainage or escrow is hereby authorized. Seconded by Councilmember AbramsAyes–Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. H.PUBLIC HEARINGS None November 13, 201811 City Council Meeting Minutes I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.Canvassing the Municipal Results of the November 6, 2018 General Election City Manager Coleman introduced the report. City Clerk Sindt reviewed the results of the Election. Joe Mansky, Election Manager with Ramsey County addressed the council to give additional information about the election and answer questions of the council. Due to a tie in the number of votes for councilmember candidates Marylee Abrams and Nikki Villavicencio,a coin was tossed to determine the winner with candidate Villavicencio prevailing. CouncilmemberXiong moved to approve the resolution canvassing the Municipal Results of the November 6, 2018 General Electionwith the winner of the coin toss added to the resolution. Resolution 18-11-1626 Canvassing Results of General Election WHEREAS, a State General Election was held on November 6, 2018; and WHEREAS, the ballot included two candidates for Maplewood mayor and four candidates for two Maplewood councilmember positions; and WHEREAS, the city council shall serve as the canvassing board, canvass the results and declare the results of the election; WHEREAS, the one mayoral candidate and two councilmember candidates receiving the highest votes shall begin their four (4) year term on January 7, 2019; WHEREAS, the result and winning candidate for any office for which two or more candidates have received the same number of votes will be determined in the manner provided by MN Statute 204c.34; NOW, THEREFORE, BE IT RESOLVED,that the City Council of Maplewood, Ramsey County, Minnesota, acting as a canvassing board on November 13, 2018, hereby declares: 1. The following results from the November 6, 2018, State General Election as specified by the Abstract and Return of Votes Cast: Mayoral Candidates:Councilmember Candidates: Margaret Beherens5482Marylee Abrams 5755 Nora Slawik9475Kevin Berglund 5293 Write-In98Kathleen A. “Kathy” Juenemann6173 Nikki Villavicencio5755 Write-In174 November 13, 201812 City Council Meeting Minutes 2.The mayoral candidate who received the highest number of votes in the General Election is Nora Slawik. 3.The councilmember candidate who received the highest number of votes is Kathleen A. “Kathy” Juenemannand the councilmember candidate to win the tie-break coin toss is Nikki Villavicencio. 4. The clerk is hereby directed to certify the results of the election to the county auditor. Seconded by Councilmember JuenemannAyes–Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. 2.Conditional Use Permit Resolution, Community Center, 1800 White Bear Avenue North City Manager Coleman introduced the staff report. Interim Environmental and Economic Development Director/Economic Development Coordinator Martin gave the staff report. Public Works Director Love gave additional information. Public Safety Director Nadeau gave information aboutpublic safety. Commissioner Dahm gave the Planning Commission report. Applicant and co-owner Touyer Moua addressed the council to give additional informationabout the business.Maplewood resident Sue Allhiser addressed the councilto express concerns from the neighborhood.City Attorney Batty gave additional information on adding conditions to the conditional use permit. CouncilmemberAbrams moved to approve the conditional use permit resolution for a community centerto be located at 1800 White Bear Avenue North with the addition of number 9 indicating the hours foroperation from Sunday-Thursday will close at11:00 p.m. and Friday-Saturday will close at midnight. Resolution18-11-1627 Conditional Use Permit Resolution WHEREAS, Touyer Moua, on behalf of Naocha Sees LLC., has applied for a conditional use permit for a community centerwhich includes the uses of a banquet hall, sports bar, restaurant, fitness gym and office space at 1800 White Bear Avenue North. WHEREAS, conditional use permits are required for a community centerwithin the City of Maplewood according to section 44-1092. WHEREAS, this permit applies to the site at 1800 White Bear Avenue North. The legal description is: Tract B, Registered Land Survey Number 587, Ramsey County, Minnesota. PID 14-29-22-33-0026 WHEREAS, the history of this conditional use permit revision is as follows: 1.On October 16, 2018, the planning commission held a public hearing. The city staff published a hearingnotice in the Maplewood Review and November 13, 201813 City Council Meeting Minutes sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the conditional use permit. 2.On November 13, 2018, the city council discussed the conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approvethe above- described conditional use permit because: 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing orcause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would notcreate excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1.The applicant must submit for staff approval a plan for traffic control during large banquet events. 2.The applicant must submit to staff a copy of the executed parking lease agreement between 1800 White Bear Avenue and 1762 White Bear Avenue. 3.Prior to issuance of a building permit the applicant must: November 13, 201814 City Council Meeting Minutes a.Submit a landscape plan which shows three additional trees and a shrub planting bed on the intersection of White Bear Avenue and RipleyAvenue. b.Submit trash and recycling dumpster screening plan. c.The applicant shall comply with all the requirements set forth in the engineering report dated September 18, 2018 by Tyler Strong, Civil Engineer I. d.The applicant shall comply with all requirements set forth in the building report dated September 19, 2018 by Jason Brash, Building Official. 4.Prior to issuance of a certificate of occupancy the applicant must: a.Restripe the parking lot. b.Clear the site of all debris. c.Construct trash and dumpster enclosure d.Comply with conditions outlined by Molly Wellens, Environmental Health Officer as follows: 1)The applicant must go through the plan review process and pay all associated fees. 2)The applicant must obtain a food license to open, and must maintain the license annually. e. The applicant is required to obtain all applicablelicenses for alcohol and food from the city and must maintain these licenses annually. 5.Any exterior site improvements in the future would be subject to the city’s design review process. This site is regulated under the mixed use zoning district which has specific design standards and landscaping requirements. 6.This permit only allows for a banquet hall, sports bar, restaurant, fitness gym and office space at the site. Any additional uses would require city review and approval. 7.All signs require a separate sign permit and must meet city code requirements. 8.The city council shall review this permit in one year. 9. All uses within the building shall be closed for operation no later than 11 p.m. on Sunday through Thursday and 12 a.m. on Friday and Saturday. Seconded by Councilmember JuenemannAyes–Mayor Slawik, Council November 13, 201815 City Council Meeting Minutes Members Abrams, Juenemann and Xiong The motion passed. 3.Resolution Authorizing Submittal to the Metropolitan Council, 2040 Comprehensive Plan City Manager Coleman introduced the staff report. Interim Environmental and Economic Development Director/Economic Development Coordinator Martin gave the staff report. CouncilmemberJuenemann moved to approve the resolution authorizing submittal of Maplewood’s Draft 2040 Comprehensive Plan to the Metropolitan Council for its formal review. Resolution 18-11-1628 RESOLUTION AUTHORIZING SUBMITTAL OF MAPLEWOOD’S DRAFT 2040 COMPREHENSIVE PLAN TO THE METROPOLITAN COUNCIL WHEREAS, Minnesota Statutes section 473.864 requires each local governmental unit to review and, if necessary, amend its entire comprehensive plan and its fiscal devices and official controls at least once every ten years to ensure its comprehensive plan conforms to metropolitan system plans and ensure its fiscal devices and official controls do not conflict with the comprehensive plan or permit activities that conflict with metropolitan system plans; and WHEREAS, Minnesota Statutes sections 473.858 and 473.864 require local governmental units to complete their “decennial” reviews by December 31, 2018; and WHEREAS, the City Council, Planning Commission, and the City Staff have prepared a proposed Comprehensive Plan intended to meet the requirements of the Metropolitan Land Planning Act and Metropolitan Council guidelines and procedures; and WHEREAS, pursuant to Minnesota Statutes section 473.858, the proposed Comprehensive Plan was submitted to adjacent governmental units and affected special districts and school districts for review and comment on April 13, 2018, and the statutory six-month review and comment period has elapsed; and WHEREAS, the Planning Commission has considered the proposed Comprehensive Plan and all public comments, and thereafter submitted its recommendations to this Council; and WHEREAS, the City of Maplewood conducted public hearings on March 20, 2018 and October 16, 2018 relative to the adoption of the proposed Comprehensive Plan; and WHEREAS, the City Council has reviewed the proposed Comprehensive Plan and those recommendations, public comments, and comments from adjacent jurisdictions and affected districts; and WHEREAS, Minnesota Statutes section 473.858 requires a local governmental November 13, 201816 City Council Meeting Minutes unit to submit its proposed comprehensive plan to the Metropolitan Council following recommendation by the planning commission and after consideration but before final approval by the governing body of the local governmental unit; and WHEREAS, based on its review of the proposed Comprehensive Plan and Planning Commission and staff recommendations, the City Council is ready to submit its proposed plan to the Metropolitan Council for review pursuant to Minnesota Statutes section 473.864; and THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, AS FOLLOWS: 1.The City’s Economic Development Coordinator is directed to distribute said Comprehensive Plan to the Metropolitan Council by December 31, 2018 pursuant to Minnesota Statutes section 473.864. Seconded by Councilmember AbramsAyes–Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. 4.Resolution Accepting Feasibility Study and Authorizing Preparation of Plans and Specifications, Gladstone Phase 3 Corridor Improvements, City Project 16-18 City Manager Coleman introduced the report. Public Works Director Love gave the staff report. CouncilmemberJuenemann moved to approve the Resolution Accepting Feasibility Study and Authorizing Preparation of Plans and SpecificationsforGladstone Phase 3 Corridor Improvements, City Project 16-18. Resolution 18-11-1629 Accepting Feasibility Study and Authorizing Preparation of Plans and Specifications WHEREAS, pursuant to a resolution of the council adopted February 12, 2018, a report has been prepared by the City Engineering Division with reference to the improvement of Gladstone Phase 3 Corridor Improvements, City Project 16-18, and this report was received by the council on November 13, 2018, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1.TheCity Council accepts the Gladstone Phase 3 Corridor Improvements, City Project 17-18 in accordance with the feasibility study for which the improvement has an estimated total cost of $5,249,000. November 13, 201817 City Council Meeting Minutes 2.Kimley-Horn and Associates, Inc., is the designated project engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. The Mayor and City Manager are hereby authorized to sign the design services contract proposal with Kimley- Horn and Associates, Inc. 3.The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $5,249,000 shall be established. Theproposed financing plan is as follows: Funding SourceAmount Bonds GO Improvement$1,191,000 City of St. Paul Water Department$897,000 Environmental Utility Fund$595,000 Sanitary Sewer Fund$298,000 St. Paul W.A.C. Fund$200,000 Ramsey-Washington Metor Watershed District Funds$1,068,000 MnDOT Local Road Improvement Grant$1,000,000 Total$5,249,000 4.Such improvements is hereby ordered as proposed. Seconded by Councilmember AbramsAyes–Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. K.ADJOURNMENT Mayor Slawikadjourned the meeting at9:19 p.m. November 13, 201818 City Council Meeting Minutes