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Home My WebLink About2018-10-25 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 25, 2018 Maplewood City Hall – Council Chambers Meeting No.20-18 A. CALL TO ORDER A meeting of the City Council was held at the Maplewood City Hall – Council Chambers and was called to order at 7:03 p.m. by Mayor Slawik. Mayor Slawik reported on the North End Vision Study meeting she attended. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Absent Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Present Tou Xiong, Councilmember Present D. APPROVAL OF AGENDA Councilmember Xiong moved to approve the agenda as submitted. Seconded by Councilmember Juenemann Ayes – Mayor Slawik. Council Members Juenemann, Smith and Xiong The motion passed. E. APPROVAL OF MINUTES 1. October 8, 2018 City Council Workshop Minutes Councilmember Xiong moved to approve the October 8, 2018 City Council Workshop Minutes as submitted. Seconded by Councilmember Juenemann Ayes – Mayor Slawik. Council Members Juenemann and Xiong Abstain – Councilmember Smith The motion passed. 2. October 8, 2018 City Council Meeting Minutes Councilmember Juenemann moved to approve the October 8, 2018 City Council Meeting Minutes as submitted. Seconded by Councilmember Xiong Ayes – Mayor Slawik. Council October 25, 2018 1 City Council Meeting Minutes Members Juenemann and Xiong Abstain – Councilmember Smith The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave the update to the council calendar, reviewed other topics of concern or interest requested by councilmembers and gave an overview of upcoming events in the community. 2. Council Presentations None 3. Presentation from District 623 Superintendent Aldo Sicoli Aldo Sicoli, Superintendent for ISD 623 addressed the council to give an update on the Roseville Area Schools. 4. Resolutions of Appreciation—Police Civil Service Commissioners City Manager Coleman introduced the staff report. Human Resource Coordinator Rameaux gave the presentation. Councilmember Juenemann read the resolutions of appreciation. Public Safety Director Nadeau addressed the council and presented the commissioners with plaques to honor their service. Councilmember Juenemann moved to approve the resolutions of appreciation for Commissioners Liddell, Birkholz and Meehan. Resolution 18-10-1614 Resolution of Appreciation WHEREAS, Ms. Lisa Liddell has been a member of the Maplewood Police Civil Service Commission for eleven years and six months, serving from April 2007 to September 10, 2018. Ms. Liddell has served faithfully in those capacities; and WHEREAS, the City Council and Staff have appreciated her experience, insights and good judgment; and WHEREAS, Ms. Liddell has freely given of her time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Ms. Liddell has shown dedication to her duties and has consistently contributed her leadership and efforts for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Lisa Liddell is hereby extended our gratitude October 25, 2018 2 City Council Meeting Minutes and appreciation for her dedicated service. Resolution 18-10-1615 Resolution of Appreciation WHEREAS, Debra Birkholz has been a member of the Maplewood Police Civil Service Commission for ten years and ten months, serving from April 2004 through March 2007 and from January 2011 to September 10, 2018. Ms. Birkholz has served faithfully in those capacities; and WHEREAS, the City Council and Staff have appreciated her experience, insights and good judgment; and WHEREAS, Ms. Birkholz has freely given of her time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Ms. Birkholz has shown dedication to her duties and has consistently contributed her leadership and efforts for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Debra Birkholz is hereby extended our gratitude and appreciation for her dedicated service. Resolution 18-10-1616 Resolution of Appreciation WHEREAS, James Meehan has been a member of the Maplewood Police Civil Service Commission for seven years and seven months, serving from March 2011 to September 10, 2018. Mr. Meehan has served faithfully in those capacities; and WHEREAS, the City Council and Staff have appreciated his experience, insights and good judgment; and WHEREAS, Mr. Meehan has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Mr. Meehan has shown dedication to his duties and has consistently contributed her leadership and efforts for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that James Meehan is hereby extended our gratitude and appreciation for his dedicated service. Seconded by Councilmember Xiong Ayes – Mayor Slawik. Council Members Juenemann, Smith and Xiong The motion passed. 5. Swearing In of New Firefighters: Bradley Davison, Sam Perry and Charles Smith October 25, 2018 3 City Council Meeting Minutes Fire Chief Lukin introduced each firefighter. City Clerk Sindt administered the oaths. 6. Presentation of Lifesaving Awards – Public Safety Department City Manager Coleman introduced the item. Public Safety Director Nadeau gave the presentation and presented the Lifesaving Awards to Maplewood Police Officers Marcus Forsythe and Nick Lenertz, Maplewood Police Sergeant Joe Steiner, Maplewood Fire Captain Ron Svendsen, and Maplewood Firefighters/Paramedics Rich Dawson, Mike Streff and Charles Lander and Maplewood Firefighter/EMT Ken Nielsen. Mr. Greg Schifsky addressed the council and thanked the public safety staff for saving his life. 7. Resolution of Appreciation – Char Wasiluk City Manager Coleman gave the staff report. Councilmember Xiong, Councilmember Smith and Mayor Slawik read the resolution of appreciation. Scott Wasiluk addressed the council to thank them for recognizing his mother. Councilmember Juenemann moved to approve the resolution of appreciation for Char Wasiluk. Resolution 18-10-1617 Resolution of Appreciation WHEREAS, Char Wasiluk, longtime resident who has been a committed community leader in the City of Maplewood; and WHEREAS, Char Wasiluk was appointed to the City Council to take the seat after her husband Michael’s death in June of 1985, was re-elected in 1985 and served on the Council through 1987; and WHEREAS, Char Wasiluk served on the Maplewood City Council and in the community and was a passionate and strong advocate for environmental issues; and WHEREAS, Char Wasiluk was instrumental in open space preservation and advocated for the $5 million Open Space referendum which funded the acquisition of Open Space parcels throughout Maplewood; and WHEREAS, Char Wasiluk created the first Solid Waste and Recycling Task Force and also established the first Recycling Drop Off Day and began the dialog on Organized Garbage Collection; and WHEREAS, Char Wasiluk also worked on behalf of the City to acquire the Fish Creek Open Space and also worked with the Maplewood Area Historical Society where she helped get legislation to preserve the Bruentrup Farm; and WHEREAS, Char Wasiluk passed away on October 13, 2018. NOW, THEREFORE, BE IT RESOLVED that the City of Maplewood expresses its gratitude and appreciation for Char Wasiluk’s many years of service to the City of October 25, 2018 4 City Council Meeting Minutes Maplewood and extends its sympathy to the family of Char Wasiluk, some of whom have also served on the City Council and also contributed positively to the community. Seconded by Councilmember Smith Ayes – Mayor Slawik. Council Members Juenemann, Smith and Xiong The motion passed. 8. SPACC Business Retention, Expansion and Attraction Program Report City Manager Coleman introduced the item. SPACC representatives Shannon Watson, Director of Public Affairs and Yao Yang, Public Affairs Specialist gave the presentation. G. CONSENT AGENDA Councilmember Xiong moved to approve agenda items G1-G14. Seconded by Councilmember Juenemann Ayes – Mayor Slawik. Council Members Juenemann, Smith and Xiong The motion passed. 1. Approval of Claims Councilmember Xiong moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 558,497.24 Checks #102361 thru #102394 dated 10/09/18 $ 425,338.53 Disbursements via debits to checking account dated 10/01/18 thru 10/05/18 $ 70,743.63 Checks # 102395 thru #102422 dated 10/16/18 $ 574,002.36 Disbursements via debits to checking account dated 10/09/18 thru 10/12/18 $ 1,628,581.76 Total Accounts Payable PAYROLL $ 558,670.83 Payroll Checks and Direct Deposits dated 10/05/18 $ 2,441.40 Payroll Deduction check # 99103456 thru # 99103460 dated 10/05/18 $ 561,112.23 Total Payroll $ 2,189,693.99 GRAND TOTAL October 25, 2018 5 City Council Meeting Minutes Seconded by Councilmember Juenemann Ayes – Mayor Slawik. Council Members Juenemann, Smith and Xiong The motion passed. 2. Strategic Priorities Update for Third Quarter of 2018 Councilmember Xiong moved to approve the Third Quarter Strategic Plan Update. Seconded by Councilmember Juenemann Ayes – Mayor Slawik. Council Members Juenemann, Smith and Xiong The motion passed. 3. Audit Engagement Agreement with BerganKDV Councilmember Xiong moved to approve the audit engagement agreement with BerganKDV for the 2018 financial audit. Seconded by Councilmember Juenemann Ayes – Mayor Slawik. Council Members Juenemann, Smith and Xiong The motion passed. 4. Audit Engagement Agreement for Fire Relief Association with Redpath Councilmember Xiong moved to approve the audit engagement agreement with Redpath for the final 2018 financial audit of the Maplewood Fire Relief Association. Seconded by Councilmember Juenemann Ayes – Mayor Slawik. Council Members Juenemann, Smith and Xiong The motion passed. 5. Transfers and Budget Adjustments Councilmember Xiong moved to approve the transfers and budget adjustments dated 10/25/2018. Seconded by Councilmember Juenemann Ayes – Mayor Slawik. Council Members Juenemann, Smith and Xiong The motion passed. 6. 2018 - 2019 School Resource Officer Agreement with Independent School District 622 Councilmember Xiong moved to approve the 2018 – 2019 School Resource Officer Agreement with Independent School District 622. October 25, 2018 6 City Council Meeting Minutes Seconded by Councilmember Juenemann Ayes – Mayor Slawik. Council Members Juenemann, Smith and Xiong The motion passed. 7. Purchase of New Fire Truck Councilmember Xiong moved to approve the purchase of a new fire truck for a total, not to exceed, $680,000 by utilizing the US Bank capital leasing program with the lease extending no longer than 15 years. Seconded by Councilmember Juenemann Ayes – Mayor Slawik. Council Members Juenemann, Smith and Xiong The motion passed. 8. Conditional Use Permit Review, Costco, 1431 Beam Avenue Councilmember Xiong moved to approve the CUP review for Costco and review again only if a problem arises or if a change is proposed. Seconded by Councilmember Juenemann Ayes – Mayor Slawik. Council Members Juenemann, Smith and Xiong The motion passed. 9. Conditional Use Permit Review, Conifer Ridge, 3105 Kennard Street, 3090 Hazelwood Street, and 3080 Hazelwood Street Councilmember Xiong moved to approve the CUP review for Conifer Ridge and review again in one year. Seconded by Councilmember Juenemann Ayes – Mayor Slawik. Council Members Juenemann, Smith and Xiong The motion passed. 10. Conditional Use Permit Review, Maplewood Marine, 1136 Frost Avenue Councilmember Xiong moved to approve the CUP review for Maplewood Marine and review again in one year. Seconded by Councilmember Juenemann Ayes – Mayor Slawik. Council Members Juenemann, Smith and Xiong The motion passed. 11. 2019 SCORE Funding Grant Application Councilmember Xiong moved to approve the submittal of the 2019 SCORE Funding Grant Application to Ramsey County and approval to enter into an agreement with October 25, 2018 7 City Council Meeting Minutes Ramsey County for SCORE funds once the amount is determined. Seconded by Councilmember Juenemann Ayes – Mayor Slawik. Council Members Juenemann, Smith and Xiong The motion passed. 12. Beebe Meadows Final Plat Resolution Councilmember Xiong moved to approve the Beebe Meadows final plat resolution to authorize the Beebe Meadows seven single-family lot subdivision at 2135 Larpenteur Avenue. Resolution 18-10-1618 Final Plat Resolution WHEREAS, SVK Development, LLC, applied for a final plat for Beebe Meadows, a subdivision with seven single family lots. WHEREAS, this final plat applies to the property at 2135 Larpenteur Avenue in Maplewood, Minnesota. WHEREAS, the current legal description for the lot is: The East one-half of the Southeast Quarter of the Southwest Quarter of the Southeast Quarter (E1/2SE1/4SW1/4SE1/4) of Section 14, Township 29, Range 22, lying northwesterly of the northwesterly line of Southwinds of Maplewood 2nd Addition, as platted in said East Half, and it's southwesterly extension; Except The West 27 feet of the E1/2 of the SE1/4 of the SW1/4 of the SE1/4, Section 14, Township 29, Range 22, Ramsey County, Minnesota WHEREAS, the current property identification number for the lot is 14-29-22-43-0002. WHEREAS, the new legal description for the Beebe Meadows plat will be: Lots 1 through 7, Block 1, and Outlot A, Beebe Meadows. WHEREAS, the history of this change is as follows: 1. On June 19, 2018, the planning commission held a public hearing for a preliminary plat for Beebe Meadows. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the preliminary plat. 2. On July 9, 2018, the city council considered reports and recommendations from the planning commission and staff and approved the Beebe Meadows preliminary plat. 3. On October 16, 2018, the city council approved the Beebe Meadows final plat. October 25, 2018 8 City Council Meeting Minutes NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described change with the following conditions of approval: 1. Prior to the City signing the final plat for recording the applicant must submit the following: a. Homeowner’s association documents which specify that all owners in the Beebe Meadows plat are responsible for the management and maintenance of the Outlot and infiltration basins. b. Wetland buffer easement for Lots 3, 4, 5, and 7. The easement will specify that no building, mowing, or grading is allowed within the wetland buffer easement. c. Revised plat that meets the following: 1) All of the requirements outlined in the October 16, 2018, plat opinion letter. 2) The existing Sidewalk and Trail Easement, Document No. A04653108, shall be shown on the final plat. 3) The applicant shall verify whether the proposed sanitary sewer mainline is to be privately or publicly maintained. If the proposed sanitary sewer main is to be private, the front yard easements can be reduced from 25-feet to the standard 10- feet. If the proposed sanitary sewer main is to be public, modifications to the design will be necessary to bring the system up to City standards. This includes utilizing 8-inch diameter sanitary sewer pipes, along with the addition of minimum 48-inch diameter concrete manholes at either end of the system. 2. Prior to issuance of a grading permit for the Beebe Meadows subdivision, the applicant must submit the following: a. Elevations of the proposed single-family homes. Elevations must reflect that each single family home has a distinctive front elevation. b. Verification that the wetland buffer easement for Lots 3, 4, 5, and 7 have been recorded. c. Comply with conditions outlined in the June 12, 2018, Environmental Review. Seconded by Councilmember Juenemann Ayes – Mayor Slawik. Council Members Juenemann, Smith and Xiong The motion passed. October 25, 2018 9 City Council Meeting Minutes E2 13. Removal/Installation of Stop Signs on Ripley Avenue at the Birmingham Street and Manton Street Intersections Councilmember Xiong moved to approve the removal of the east/west Stop Signs at the intersection of Ripley Avenue and Birmingham Street and to install east/west Stop Signs at the intersection of Ripley Avenue and Manton Street. Seconded by Councilmember Juenemann Ayes – Mayor Slawik. Council Members Juenemann, Smith and Xiong The motion passed. 14. Severance Agreement & Release of All Claims Councilmember Xiong moved to approve the Severance Agreement and Release of All Claims between the City of Maplewood and DuWayne Konewko; and authorize the Mayor and City Manager to execute the document. Seconded by Councilmember Juenemann Ayes – Mayor Slawik. Council Members Juenemann, Smith and Xiong The motion passed. H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Joint Powers Agreement with the City of North St. Paul for Lake Boulevard Improvements, City Project 17-23 City Manager Coleman introduced the item. Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the Joint Powers Agreement with the City of North St. Paul for the improvements to Lake Boulevard as part of North St. Paul’s Project No. S.A.D. 18-01. Seconded by Councilmember Smith Ayes – Mayor Slawik. Council Members Juenemann, Smith and Xiong The motion passed. K. ADJOURNMENT Mayor Slawik adjourned the meeting at 8:36 p.m. October 25, 2018 10 City Council Meeting Minutes