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HomeMy WebLinkAbout2018-09-24 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, September 24, 2018 Maplewood City Hall – Council Chambers Meeting No.18-18 A. CALL TO ORDER A meeting of the City Council was held at the Maplewood City Hall – Council Chambers and was called to order at 7:03 p.m. by Mayor Slawik. Mayor Slawik reported on her visit with the residents at Carefree Cottages. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Absent Bryan Smith, Councilmember Present Tou Xiong, Councilmember Present D. APPROVAL OF AGENDA Lunch at the Mosque Women Mayor’s Conference Ashland Productions Road Repair Councilmember Abrams moved to approve the agenda as amended. Seconded by Councilmember Smith Ayes – Mayor Slawik, Council Members Abrams, Smith and Xiong The motion passed. E. APPROVAL OF MINUTES 1. September 10, 2018 City Council Workshop Minutes Councilmember Abrams moved to approve the September 10, 2018 City Council Workshop Minutes as submitted. Seconded by Councilmember Smith Ayes – Mayor Slawik, Council Members Abrams, Smith and Xiong The motion passed. September 24, 2018 1 City Council Meeting Minutes 2. September 10, 2018 City Council Meeting Minutes Councilmember Xiong moved to approve the September 10, 2018 City Council Meeting Minutes as submitted. Seconded by Councilmember Abrams Ayes – Mayor Slawik, Council Members Abrams, Smith and Xiong The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave the update to the council calendar, reviewed other topics of concern or interest requested by councilmembers and gave an overview of upcoming events in the community. 2. Council Presentations Lunch at the Mosque Councilmember Abrams thanked Police Chief Nadeau for putting together a luncheon last Friday at the Al Salam Mosque in Maplewood. Women Mayor’s Conference Mayor Slawik reported on the Women Mayor’s of America White House Conference she attended. Ashland Productions Mayor Slawik complimented Councilmember Smith on his role in the recent Ashland Production. Councilmember Smith gave information about the show. Road Repair Mayor Slawik reported on the condition of the roads and the repair work that is being done in Maplewood. G. CONSENT AGENDA Councilmember Abrams moved to approve agenda items G1-G3. Seconded by Councilmember Xiong Ayes – Mayor Slawik, Council Members Abrams, Smith and Xiong September 24, 2018 2 City Council Meeting Minutes The motion passed. 1. Approval of Claims Councilmember Abrams moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 652,499.29 Checks #102214 thru #102243 dated 09/11/18 $ 331,134.06 Disbursements via debits to checking account dated 09/4/18 thru 09/7/18 $ 429,960.61 Checks # 102244 thru #102282 dated 09/18/18 $ 617,325.88 Disbursements via debits to checking account dated 09/10/18 thru 09/14/18 $ 2,030,919.84 Total Accounts Payable PAYROLL $ 583,216.57 Payroll Checks and Direct Deposits dated 09/7/18 Payroll Deduction check # 991033416 thru # $ 2,913.95 99103420 dated 09/7/18 $ 586,130.52 Total Payroll $ 2,617,050.36 GRAND TOTAL Seconded by Councilmember Xiong Ayes – Mayor Slawik, Council Members Abrams, Smith and Xiong The motion passed. 2. Joint Powers Agreement for the State of Minnesota Human Trafficking Investigators Task Force (MNHITF) Councilmember Abrams moved to approve the Joint Powers Agreement for the State of Minnesota Human Trafficking Investigators Task Force. Seconded by Councilmember Xiong Ayes – Mayor Slawik, Council Members Abrams, Smith and Xiong September 24, 2018 3 City Council Meeting Minutes The motion passed. 3. Lease Agreement with North St. Paul for Use of Fiber Optics Councilmember Abrams moved approve the lease agreement with North St. Paul for use of fiber optics. Seconded by Councilmember Xiong Ayes – Mayor Slawik, Council Members Abrams, Smith and Xiong The motion passed. H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Review of 2019 Charitable Gambling Requests Representatives from the following organizations addressed the council to give information about their organization and request charitable gambling funds: Senior at North High School Teen 2501 Bionic Polars, North High School Friends of Maplewood Nature Center Silver Lake Improvement Association North Star Museum of Boy/Girl Scouting Tubman Family Alliance Weaver Elementary School Ramey County Fair Council will independently score requests and expect to present the results at the October 8, 2018 City Council Meeting. 2. Conditional Use Permit Resolution, Laundromat, 1690 McKnight Road North City Manager Coleman introduced the report. Economic Coordinator Martin gave the staff report. Commissioner Eads gave the Planning Commission report. Anwar Bhimani, owner of 1690 McKnight, addressed the council to give additional information. Councilmember Smith moved to approve the conditional use permit revision for a planned unit development resolution allowing a laundromat to operate within the building located at 1690 McKnight Road North. Resolution 18-09-1606 September 24, 2018 4 City Council Meeting Minutes Conditional Use Permit Revision for a Planned Unit Development Resolution WHEREAS, Anwar Bhimani, the property owner, has applied for a conditional use permit revision for a planned unit development to build a new laundromat within the shopping center located at 1690 McKnight Road North. WHEREAS, conditional use permits are required for planned unit developments and laundry facilities located within the business commercial modified zoning district. WHEREAS, this conditional use permit for a planned unit development was originally approved for the purposes of office, commercial and service uses, including convenience motor fuel sales. WHEREAS, this permit applies to the site at 1690 McKnight Road North. The legal description is: Lot Three, Block One, Maple Woods Estates WHEREAS, the history of this conditional use permit revision is as follows: 1. On September 18, 2018, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the conditional use permit revision. 2. On September 24, 2018, the city council discussed the conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. September 24, 2018 5 City Council Meeting Minutes 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. Adherence to the site plan and conditions approved by the Community Design Review Board, Future changes to the site plan may be approved by the Board. 2. All uses shall conform with the BC(M), business commercial (modified) zoning district requirements. 3. External speakers shall be directed away from the dwelling units and the sound shall not exceed fifty decibels (normal conversation level) at the residential property line. 4. The maximum building height shall be one story. 5. There shall be no exterior storage or sale of goods or merchandise. 6. The proposed use of a laundromat is approved with this permit and the laundry use must receive a certificate of occupancy within one year or this approval shall become null and void. A one year time extension may be approved by the city council. 7. There shall be no vents for the underground fuel tanks within 200 feet of an existing residence. 8. The type and anchoring of underground storage tanks must be approved by the City Fire Marshal. The tanks shall be strapped to a concrete slab. 9. Before the laundry use receives a certificate of occupancy the applicant must either construct trash enclosures for all trash receptacles on site or submit to staff a letter of credit for 150 percent of the cost of construction. 10. Before the laundry use receives a certificate of occupancy the applicant must remove all banner and temporary signs that do not confirm to city ordinance requirements. 11. The laundry use at this site must be closed to the public by 10 p.m. daily. September 24, 2018 6 City Council Meeting Minutes Seconded by Councilmember Xiong Ayes– Mayor Slawik, Council Members Abrams, Smith and Xiong The motion passed. 3. Restoration Agreement for 1475 Belmont Lane East City Manager Coleman introduced the report. City Attorney Batty gave the report and answered questions of the council. Councilmember Abrams moved to enter into a Restoration Agreement with Helen Zian for 1475 Belmont Lane, and authorize the City Attorney to approve minor modifications and the final format of the agreement. Seconded by Councilmember Xiong Ayes – Mayor Slawik, Council Members Abrams, Smith and Xiong The motion passed. 4. Interfund Loan Resolution City Manager Coleman introduced the staff report. Finance Directors Paulseth gave the staff report. Councilmember Abrams moved to adopt the resolution authorizing interfund loan. Resolution 18-09-1607 CITY OF MAPLEWOOD COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING INTERFUND LOAN FOR ADVANCE OF CERTAIN COSTS IN CONNECTION WITH A PROPOSED TAX INCREMENT FINANCING DISTRICT BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota (the “City”) as follows: Section 1. Background. 1.01. The City intends to establish a Tax Increment Financing District (the “TIF District”) in the general vicinity of Frost Avenue and English Street, pursuant to Minnesota Statutes, Sections 469.174 through 469.1794, as amended (the “TIF Act”). 1.02. The City may incur certain costs related to the TIF District prior to such time as tax increment may be available to pay for such costs. September 24, 2018 7 City Council Meeting Minutes 1.03. The City has determined to pay for certain land acquisition, demolition and administrative costs related to the proposed TIF District (the “Qualified Costs”), which costs may be financed on a temporary basis from City funds available for such purposes in order to finance expenditures that are eligible to be paid with tax increments under the TIF Act. 1.04. Under Section 469.178, subdivision 7 of the TIF Act, the City is authorized to advance or loan money from the City’s general fund or any other fund from which such advances may be legally authorized in order to finance the Qualified Costs. 1.05. The City will loan funds from its water fund and sewer fund (the “Utility Funds”), or any other fund designated by the City, to finance the Qualified Costs (the “Interfund Loan”) in accordance with the terms of this resolution. Section 2. Interfund Loan Authorized. 2.01. The City hereby authorizes the advance of up to $2,000,000.00 from the Utility Funds or other funds or so much thereof as may be paid as Qualified Costs. The City shall reimburse itself for such advances together with interest at the rate stated below. Interest accrues on the principal amount from the date of each advance. The maximum rate of interest permitted to be charged is limited to the greater of the rates specified under Minnesota Statutes, Section 270C.40 and Section 549.09 as of the date the loan or advance is authorized, unless the written agreement states that the maximum interest rate will fluctuate as the interest rates specified under Minnesota Statutes, Section 270C.40 or Section 549.09 are from time to time adjusted. The interest rate shall be 4.0% and will not fluctuate. 2.02. Principal and interest (the “Payments”) on the Interfund Loan shall be paid semiannually on each February 1 and August 1 (each a “Payment Date”), commencing on the first Payment Date on which the City has Available Tax Increment (defined below), or on any other dates determined by the City Manager of the City, through the date of last receipt of tax increment from the TIF District. 2.03. Payments on this Interfund Loan are payable solely from “Available Tax Increment,” which shall mean, on each Payment Date, tax increment available after other obligations have been paid, or as determined by the City Manager of the City, generated in the preceding six (6) months with respect to the property within the TIF District and remitted to the City by Ramsey County, Minnesota, all in accordance with the TIF Act. Payments shall be applied first to accrued interest, and then to unpaid principal. Payments on this Interfund Loan may be subordinated to any outstanding or future bonds or notes issued by the City and secured in whole or in part with Available Tax Increment. 2.04. The principal sum and all accrued interest payable under this Interfund Loan are prepayable in whole or in part at any time by the City without premium or penalty. No partial prepayment shall affect the amount or timing of any other regular payment otherwise required to be made under this Interfund Loan. 2.05. This Interfund Loan is evidence of an internal borrowing by the City in accordance with Section 469.178, subdivision 7 of the TIF Act, and is a limited obligation September 24, 2018 8 City Council Meeting Minutes payable solely from Available Tax Increment pledged to the payment hereof under this resolution. This Interfund Loan and the interest hereon shall not be deemed to constitute a general obligation of the State of Minnesota or any political subdivision thereof, including, without limitation, the City. Neither the State of Minnesota nor any political subdivision thereof shall be obligated to pay the principal of or interest on this Interfund Loan or other costs incident hereto except out of Available Tax Increment, and neither the full faith and credit nor the taxing power of the State of Minnesota or any political subdivision thereof is pledged to the payment of the principal of or interest on this Interfund Loan or other costs incident hereto. The City shall have no obligation to pay any principal amount of the Interfund Loan or accrued interest thereon, which may remain unpaid after the final Payment Date. 2.06. The City may at any time make a determination to forgive the outstanding principal amount and accrued interest on the Interfund Loan to the extent permissible under law. 2.07. The City may from time to time amend the terms of this resolution to the extent permitted by law, including without limitation amendment to the payment schedule and the interest rate; provided, however, that the interest rate may not be increased above the maximum specified in Section 469.178, subdivision 7 of the TIF Act. 2.08. City officials and consultants are hereby authorized and directed to execute any documents or take any actions necessary or convenient to carry out the intent of this resolution. Section 3. Effective Date. This resolution is effective upon approval. Seconded by Councilmember Smith Ayes – Mayor Slawik, Council Members Abrams, Smith and Xiong The motion passed. K. ADJOURNMENT Mayor Slawik adjourned the meeting at 8:13 p.m. September 24, 2018 9 City Council Meeting Minutes