HomeMy WebLinkAbout2018-09-24 City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, September 24, 2018
Maplewood City Hall – Council Chambers
Meeting No.18-18
A. CALL TO ORDER
A meeting of the City Council was held at the Maplewood City Hall – Council Chambers
and was called to order at 7:03 p.m. by Mayor Slawik.
Mayor Slawik reported on her visit with the residents at Carefree Cottages.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Kathleen Juenemann, Councilmember Absent
Bryan Smith, Councilmember Present
Tou Xiong, Councilmember Present
D. APPROVAL OF AGENDA
Lunch at the Mosque
Women Mayor’s Conference
Ashland Productions
Road Repair
Councilmember Abrams moved to approve the agenda as amended.
Seconded by Councilmember Smith Ayes – Mayor Slawik, Council
Members Abrams, Smith
and Xiong
The motion passed.
E. APPROVAL OF MINUTES
1. September 10, 2018 City Council Workshop Minutes
Councilmember Abrams moved to approve the September 10, 2018 City Council
Workshop Minutes as submitted.
Seconded by Councilmember Smith Ayes – Mayor Slawik, Council
Members Abrams, Smith
and Xiong
The motion passed.
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City Council Meeting Minutes
2. September 10, 2018 City Council Meeting Minutes
Councilmember Xiong moved to approve the September 10, 2018 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Abrams Ayes – Mayor Slawik, Council
Members Abrams, Smith
and Xiong
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave the update to the council calendar, reviewed other topics of
concern or interest requested by councilmembers and gave an overview of upcoming
events in the community.
2. Council Presentations
Lunch at the Mosque
Councilmember Abrams thanked Police Chief Nadeau for putting together a luncheon
last Friday at the Al Salam Mosque in Maplewood.
Women Mayor’s Conference
Mayor Slawik reported on the Women Mayor’s of America White House Conference she
attended.
Ashland Productions
Mayor Slawik complimented Councilmember Smith on his role in the recent Ashland
Production. Councilmember Smith gave information about the show.
Road Repair
Mayor Slawik reported on the condition of the roads and the repair work that is being
done in Maplewood.
G. CONSENT AGENDA
Councilmember Abrams moved to approve agenda items G1-G3.
Seconded by Councilmember Xiong Ayes – Mayor Slawik, Council
Members Abrams, Smith
and Xiong
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The motion passed.
1. Approval of Claims
Councilmember Abrams moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 652,499.29 Checks #102214 thru #102243
dated 09/11/18
$ 331,134.06 Disbursements via debits to checking account
dated 09/4/18 thru 09/7/18
$ 429,960.61 Checks # 102244 thru #102282
dated 09/18/18
$ 617,325.88 Disbursements via debits to checking account
dated 09/10/18 thru 09/14/18
$ 2,030,919.84 Total Accounts Payable
PAYROLL
$ 583,216.57 Payroll Checks and Direct Deposits dated 09/7/18
Payroll Deduction check # 991033416 thru #
$ 2,913.95 99103420
dated 09/7/18
$ 586,130.52 Total Payroll
$ 2,617,050.36 GRAND TOTAL
Seconded by Councilmember Xiong Ayes – Mayor Slawik, Council
Members Abrams, Smith
and Xiong
The motion passed.
2. Joint Powers Agreement for the State of Minnesota Human Trafficking
Investigators Task Force (MNHITF)
Councilmember Abrams moved to approve the Joint Powers Agreement for the State of
Minnesota Human Trafficking Investigators Task Force.
Seconded by Councilmember Xiong Ayes – Mayor Slawik, Council
Members Abrams, Smith
and Xiong
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The motion passed.
3. Lease Agreement with North St. Paul for Use of Fiber Optics
Councilmember Abrams moved approve the lease agreement with North St. Paul for use
of fiber optics.
Seconded by Councilmember Xiong Ayes – Mayor Slawik, Council
Members Abrams, Smith
and Xiong
The motion passed.
H. PUBLIC HEARINGS
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Review of 2019 Charitable Gambling Requests
Representatives from the following organizations addressed the council to give
information about their organization and request charitable gambling funds:
Senior at North High School
Teen 2501 Bionic Polars, North High School
Friends of Maplewood Nature Center
Silver Lake Improvement Association
North Star Museum of Boy/Girl Scouting
Tubman Family Alliance
Weaver Elementary School
Ramey County Fair
Council will independently score requests and expect to present the results at the
October 8, 2018 City Council Meeting.
2. Conditional Use Permit Resolution, Laundromat, 1690 McKnight Road North
City Manager Coleman introduced the report. Economic Coordinator Martin gave the
staff report. Commissioner Eads gave the Planning Commission report. Anwar
Bhimani, owner of 1690 McKnight, addressed the council to give additional information.
Councilmember Smith moved to approve the conditional use permit revision for a
planned unit development resolution allowing a laundromat to operate within the building
located at 1690 McKnight Road North.
Resolution 18-09-1606
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Conditional Use Permit Revision for a
Planned Unit Development Resolution
WHEREAS, Anwar Bhimani, the property owner, has applied for a conditional
use permit revision for a planned unit development to build a new laundromat within the
shopping center located at 1690 McKnight Road North.
WHEREAS, conditional use permits are required for planned unit developments
and laundry facilities located within the business commercial modified zoning district.
WHEREAS, this conditional use permit for a planned unit development was
originally approved for the purposes of office, commercial and service uses, including
convenience motor fuel sales.
WHEREAS, this permit applies to the site at 1690 McKnight Road North. The
legal description is:
Lot Three, Block One, Maple Woods Estates
WHEREAS, the history of this conditional use permit revision is as follows:
1. On September 18, 2018, the planning commission held a public hearing.
The city staff published a hearing notice in the Maplewood Review and
sent notices to the surrounding property owners. The planning
commission gave everyone at the hearing a chance to speak and present
written statements. The planning commission recommended that the city
council approve the conditional use permit revision.
2. On September 24, 2018, the city council discussed the conditional use
permit. They considered reports and recommendations from the planning
commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-
described conditional use permit because:
1. The use would be located, designed, maintained, constructed and
operated to be in conformity with the City’s Comprehensive Plan and
Code of Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
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5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water
and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site’s
natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. Adherence to the site plan and conditions approved by the Community
Design Review Board, Future changes to the site plan may be approved
by the Board.
2. All uses shall conform with the BC(M), business commercial (modified)
zoning district requirements.
3. External speakers shall be directed away from the dwelling units and the
sound shall not exceed fifty decibels (normal conversation level) at the
residential property line.
4. The maximum building height shall be one story.
5. There shall be no exterior storage or sale of goods or merchandise.
6. The proposed use of a laundromat is approved with this permit and the
laundry use must receive a certificate of occupancy within one year or this
approval shall become null and void. A one year time extension may be
approved by the city council.
7. There shall be no vents for the underground fuel tanks within 200 feet of
an existing residence.
8. The type and anchoring of underground storage tanks must be approved
by the City Fire Marshal. The tanks shall be strapped to a concrete slab.
9. Before the laundry use receives a certificate of occupancy the applicant
must either construct trash enclosures for all trash receptacles on site or
submit to staff a letter of credit for 150 percent of the cost of construction.
10. Before the laundry use receives a certificate of occupancy the applicant
must remove all banner and temporary signs that do not confirm to city
ordinance requirements.
11. The laundry use at this site must be closed to the public by 10 p.m. daily.
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Seconded by Councilmember Xiong Ayes– Mayor Slawik, Council
Members Abrams, Smith and
Xiong
The motion passed.
3. Restoration Agreement for 1475 Belmont Lane East
City Manager Coleman introduced the report. City Attorney Batty gave the report and
answered questions of the council.
Councilmember Abrams moved to enter into a Restoration Agreement with Helen Zian
for 1475 Belmont Lane, and authorize the City Attorney to approve minor modifications
and the final format of the agreement.
Seconded by Councilmember Xiong Ayes – Mayor Slawik, Council
Members Abrams, Smith
and Xiong
The motion passed.
4. Interfund Loan Resolution
City Manager Coleman introduced the staff report. Finance Directors Paulseth gave the
staff report.
Councilmember Abrams moved to adopt the resolution authorizing interfund loan.
Resolution 18-09-1607
CITY OF MAPLEWOOD
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING INTERFUND LOAN FOR
ADVANCE OF CERTAIN COSTS IN CONNECTION WITH
A PROPOSED TAX INCREMENT FINANCING DISTRICT
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota (the
“City”) as follows:
Section 1. Background.
1.01. The City intends to establish a Tax Increment Financing District (the “TIF
District”) in the general vicinity of Frost Avenue and English Street, pursuant to
Minnesota Statutes, Sections 469.174 through 469.1794, as amended (the “TIF Act”).
1.02. The City may incur certain costs related to the TIF District prior to such
time as tax increment may be available to pay for such costs.
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1.03. The City has determined to pay for certain land acquisition, demolition
and administrative costs related to the proposed TIF District (the “Qualified Costs”),
which costs may be financed on a temporary basis from City funds available for such
purposes in order to finance expenditures that are eligible to be paid with tax increments
under the TIF Act.
1.04. Under Section 469.178, subdivision 7 of the TIF Act, the City is
authorized to advance or loan money from the City’s general fund or any other fund from
which such advances may be legally authorized in order to finance the Qualified Costs.
1.05. The City will loan funds from its water fund and sewer fund (the “Utility
Funds”), or any other fund designated by the City, to finance the Qualified Costs (the
“Interfund Loan”) in accordance with the terms of this resolution.
Section 2. Interfund Loan Authorized.
2.01. The City hereby authorizes the advance of up to $2,000,000.00 from the
Utility Funds or other funds or so much thereof as may be paid as Qualified Costs. The
City shall reimburse itself for such advances together with interest at the rate stated
below. Interest accrues on the principal amount from the date of each advance. The
maximum rate of interest permitted to be charged is limited to the greater of the rates
specified under Minnesota Statutes, Section 270C.40 and Section 549.09 as of the date
the loan or advance is authorized, unless the written agreement states that the
maximum interest rate will fluctuate as the interest rates specified under Minnesota
Statutes, Section 270C.40 or Section 549.09 are from time to time adjusted. The
interest rate shall be 4.0% and will not fluctuate.
2.02. Principal and interest (the “Payments”) on the Interfund Loan shall be
paid semiannually on each February 1 and August 1 (each a “Payment Date”),
commencing on the first Payment Date on which the City has Available Tax Increment
(defined below), or on any other dates determined by the City Manager of the City,
through the date of last receipt of tax increment from the TIF District.
2.03. Payments on this Interfund Loan are payable solely from “Available Tax
Increment,” which shall mean, on each Payment Date, tax increment available after
other obligations have been paid, or as determined by the City Manager of the City,
generated in the preceding six (6) months with respect to the property within the TIF
District and remitted to the City by Ramsey County, Minnesota, all in accordance with
the TIF Act. Payments shall be applied first to accrued interest, and then to unpaid
principal. Payments on this Interfund Loan may be subordinated to any outstanding or
future bonds or notes issued by the City and secured in whole or in part with Available
Tax Increment.
2.04. The principal sum and all accrued interest payable under this Interfund
Loan are prepayable in whole or in part at any time by the City without premium or
penalty. No partial prepayment shall affect the amount or timing of any other regular
payment otherwise required to be made under this Interfund Loan.
2.05. This Interfund Loan is evidence of an internal borrowing by the City in
accordance with Section 469.178, subdivision 7 of the TIF Act, and is a limited obligation
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payable solely from Available Tax Increment pledged to the payment hereof under this
resolution. This Interfund Loan and the interest hereon shall not be deemed to
constitute a general obligation of the State of Minnesota or any political subdivision
thereof, including, without limitation, the City. Neither the State of Minnesota nor any
political subdivision thereof shall be obligated to pay the principal of or interest on this
Interfund Loan or other costs incident hereto except out of Available Tax Increment, and
neither the full faith and credit nor the taxing power of the State of Minnesota or any
political subdivision thereof is pledged to the payment of the principal of or interest on
this Interfund Loan or other costs incident hereto. The City shall have no obligation to
pay any principal amount of the Interfund Loan or accrued interest thereon, which may
remain unpaid after the final Payment Date.
2.06. The City may at any time make a determination to forgive the outstanding
principal amount and accrued interest on the Interfund Loan to the extent permissible
under law.
2.07. The City may from time to time amend the terms of this resolution to the
extent permitted by law, including without limitation amendment to the payment schedule
and the interest rate; provided, however, that the interest rate may not be increased
above the maximum specified in Section 469.178, subdivision 7 of the TIF Act.
2.08. City officials and consultants are hereby authorized and directed to
execute any documents or take any actions necessary or convenient to carry out the
intent of this resolution.
Section 3. Effective Date. This resolution is effective upon approval.
Seconded by Councilmember Smith Ayes – Mayor Slawik, Council
Members Abrams, Smith
and Xiong
The motion passed.
K. ADJOURNMENT
Mayor Slawik adjourned the meeting at 8:13 p.m.
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