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Home My WebLink About2018-08-27 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday,August 27, 2018 Maplewood City Hall –Council Chambers Meeting No.16-18 A.CALL TO ORDER A meeting of the City Council was held atthe Maplewood City Hall –Council Chambers and was called to order at7:11p.m. byMayor Slawik. Mayor Slawik reported on her annual police ride along. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Nora Slawik, MayorPresent Marylee Abrams, CouncilmemberPresent KathleenJuenemann, CouncilmemberPresent Bryan Smith, CouncilmemberPresent Tou Xiong, CouncilmemberPresent D.APPROVAL OF AGENDA The following item was added to the agenda under Appointments and Presentations, Council Presentations: Kid City Laugh In at Edgerton Park North End Vision Kick Off at Ramsey County Library U of M Organics Pilot Program Upcoming Ashland Production CouncilmemberXiongmoved to approve the agenda as amended. Seconded by CouncilmemberJuenemannAyes–All The motion passed. E.APPROVAL OF MINUTES 1.August 13, 2018 City Council Workshop Minutes CouncilmemberJuenemann moved to approve the August 13, 2018 City Council Workshop Minutesas submitted. Seconded by CouncilmemberAbramsAyes–All The motion passed. August 27, 20181 City Council Meeting Minutes 2.August 13, 2018 City Council Meeting Minutes CouncilmemberAbrams moved to approve the August 13,2018 City Council Meeting Minutesas submitted. Seconded by Councilmember JuenemannAyes–All The motion passed. 3.August 17, 2018 City Council Special Meeting Minutes Councilmember Xiong moved to approve the August 17,2018 City Council Special Meeting Minutesassubmitted. Seconded by Councilmember AbramsAyes–Council Members Abrams, Juenemann, Smith and Xiong Abstain–Mayor Slawik The motion passed. F.APPOINTMENTSAND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update Acting City Manager Funk gave the update to the council calendar, reviewed other topics of concern or interest requested by councilmembers and gave an overview of upcoming events in the community. 2.Council Presentations Kid City Laugh In at Edgerton Park Councilmember Juenemannreported on Kid City Laugh In at Edgerton Park that took place last week. Mayor Slawik gave additional comments on the event. Parks & Recreation Manager Robbins gave additional information about the event. U of M Organics Pilot Program Councilmember Abrams reported on the U of M Organics Pilot Project, a composting project sponsored by the U of M that she is participating in. North End Vision Kick Off at Ramsey County Library Councilmember Abramsreported on the North End Vision Kick Off at the Ramsey County Library that took placeon Tuesday, August 21, 2018. Meeting with Betty McCollum Mayor Slawikreported on the meeting with Betty McCollum about the mall area and the Gold Line. August 27, 20182 City Council Meeting Minutes Business Retention & Expansion Visit Mayor Slawik reported on the Business Retention & Expansion visit regarding the sale of SuperValu/Cub Food. Upcoming Ashland Production Councilmember Smithreported on the upcoming 2018/2019 Ashland Production season. 3.Request to Increase Maplewood Area Historical Society Annual Appropriation Acting City Manager Funk introduced the report. Finance Director Paulseth gave the report. After council discussion there was a consensus to proceed with $2,000 and invite the Society to apply for Charitable Gambling Funds in 2018;increase the 2019 annual appropriation to $5,000;andhave a council workshop to discuss future increases. No formal motion was made. G.CONSENT AGENDA Councilmember Abrams moved to approve agenda itemsG1-G5. Seconded by CouncilmemberJuenemannAyes–All The motion passed. 1.Approval of Claims Councilmember Abrams moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 504,580.44 Checks # 102060 thru #102108 dated 08/08/18 thru 08/14/18 $ 471,908.18 Disbursements via debits to checking account dated 08/06/18 thru 08/10/18 $ 289,526.68 Checks #102109 thru #102145 dated 08/14/18 thru 08/21/18 $ 731,749.24 Disbursements via debits to checking account dated 08/13/18 thru 08/17/18 $ 1,997,764.54 Total Accounts Payable August 27, 20183 City Council Meeting Minutes PAYROLL $ 573,832.13 Payroll Checks and Direct Deposits dated 08/10/18 Payroll Deduction check # 99103372 thru # $ 2,101.26 99103375 dated 08/10/18 $ 575,933.39 Total Payroll $ 2,573,697.93 GRAND TOTAL Seconded by Councilmember JuenemannAyes–All The motion passed. 2.Temporary Lawful Gambling –Local Permits for the Church of the Presentation of the Blessed Virgin Mary Councilmember Abrams moved to approvethe temporary Lawful Gambling –Local Permits for the Church of the Presentation of the Blessed Virgin Mary for their events on October 1, 2018 at 2999 Maplewood Drive, November 17, 2018 at 1725 Kennard Street, and December 1, 2018 at 2100 White Bear Avenue. Seconded by CouncilmemberJuenemannAyes–All The motion passed. 3.Maplewood Municipal Building Improvements Project, City Project 17-01 a.Resolution Directing Modification of Existing Construction Contract, Change Order No. 1 b.Resolution Directing Final Payment and Acceptance of Project CouncilmemberAbrams moved to approve the resolutiondirecting modification of existing construction contract, change order no. 1, City Project 17-01. Resolution18-08-1598 Directing Modification of Existing Construction Contract, Project 17-01, Change Order No. 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Maplewood Municipal Building Improvements Project, 17-01, and has let a construction contract, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Maplewood Municipal Building Improvements Project, 17-01, Change Order No. 1. August 27, 20184 City Council Meeting Minutes NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1.The Mayor and City Engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 which is an increase of $28,607.52. The revised contract amount is $616,307.52 Seconded by Councilmember JuenemannAyes–All The motionpassed. Councilmember Abrams moved to approve the resolution for final payment and acceptance of Maplewood municipal building improvements project, City Project 17-01. Resolution18-08-1599 Directing Final Payment and Acceptance of Project Maplewood Municipal Building Improvements Project, City Project 17-01 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Maplewood Building Improvements Project, City Project 17-01, and has let a construction contract, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Maplewood Building Improvements Project, City Project 17-01, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that City Project 17-01 is complete and maintenance of the improvements are accepted by the City; the final construction cost is $616,307.52. Final payment to American Liberty Construction and the release of any retainage or escrow is hereby authorized. Seconded by Councilmember JuenemannAyes–All The motion passed. 4.ConditionalUsePermitReview,Home Depot, 2360 White Bear Ave Councilmember Abrams moved toapproveto extend the approval of the CUP for Home Depot and review again only if a problem arises or a major change is proposed. Seconded by CouncilmemberJuenemannAyes–All The motion passed. August 27, 20185 City Council Meeting Minutes 5.ConditionalUsePermitReview,Exterior Sale of Goods, 2520 White Bear Ave Councilmember Abrams moved to approveto extend the approval of the CUP for the exterior sale of goods at 2520 White Bear Ave and review again only if a problem arises or a major change is proposed. Seconded by Councilmember JuenemannAyes–All The motion passed. H.PUBLIC HEARINGS 1.Beebe Meadows Storm Sewer Improvement Tax District a.Public Hearing b.Ordinance Establishing Storm Sewer Improvement Tax District (4 votes) c.Resolution Authorizing Publication of Ordinance by Title and Summary (4 votes) Acting City Manager Funk introduced the report. City Attorney Batty gave the report. Mayor Slawik opened the public hearing. No one spoke. Mayor Slawik closed the public hearing. Councilmember Abrams moved to approve to adopt the ordinance establishing the Beebe Meadows storm sewer improvement tax district. Ordinance992 City of Maplewood, Ramsey County, Minnesota An Ordinance Establishing the Beebe Meadows Storm Sewer Improvement Tax District The City Council of the City of Maplewood, Minnesota Ordains as Follows: Section I. Background: Findings. 1.01. The City is authorized by Minnesota Statutes, Sections 444.16 –444.21 (the “Act”) to establish a storm sewer improvement tax district in connection with the Beebe Meadows subdivision (the“District”) to acquire, construct, reconstruct, extend, maintain and otherwise improve storm sewer systems and related facilities within the District and to acquire, construct, maintain and improve stormwater holding areas and ponds outside of the District which are for the benefit of the District in accordance with the Act and to levy a tax on all taxable property within the District to finance such activities. 1.02. It is found and determined that it is in the best interests of Maplewood and its storm water management program that the District be established. The District shall be comprised of the land legally described in Exhibit A, attached hereto. Section II. Establishment: Authorizations. August 27, 20186 City Council Meeting Minutes 2.01. The Beebe Meadows Storm Sewer Improvement Tax District is hereby established. The City shall have all powers and authority conferred by the Act in the operation and financing of the activities of the District. 2.02. The boundaries of the District include all property described in Exhibit A, attachedhereto and are depicted in the map on Exhibit B, attached hereto. 2.03. The city clerk is authorized and directed to file a certified copy of this ordinance with the Auditor, Recorder, and Registrar of Titles of Ramsey County. Section III. This ordinance shall become effective upon its adoption and publication and the recording of the plat of Beebe Meadows, Ramsey County, Minnesota. Seconded by Councilmember JuenemannAyes–All The motion passed. Councilmember Juenemann moved to approve the resolution authorizing publication of the Beebe Meadows storm sewer improvement tax district ordinance by title and summary. Resolution 18-08-1600 Resolution Authorizing Publication of Ordinance No. 992by Title and Summary WHEREAS, the city council of the city of Maplewood has adopted Ordinance No. 992, an ordinance establishing the Beebe Meadows storm sewer improvement tax district pursuant to MinnesotaStatutes, sections 444.16-444.21;and WHEREAS, MinnesotaStatutes, section412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is 2 pages in length; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Maplewood that the city clerk shall cause the following summary of Ordinance No. 992to be published in the official newspaper in lieu of the entire ordinances: Public Notice The Maplewood city council has adopted Ordinance No.18-08-1600which establishes the Beebe Meadows storm sewer improvement tax district. Beebe Meadows is a new seven-lot residential subdivision which will treat stormwater onsite. Maintenance of the stormwater facilities will be the responsibility of the subdivision homeowners. If the homeowners fail to maintain the storm water facilities, the storm sewer improvement tax district allows the city to perform the maintenance and levy a tax against the seven lots to August 27, 20187 City Council Meeting Minutes recover the cost of that work. No cost would be borne by the other taxpayers in the city. A full copy of Ordinance No.18-08-1600is available in the office of the city clerk. Seconded by Councilmember AbramsAyes–All The motion passed. I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.City Hall Rain Garden Installation Acting City Manager Funk introduced the report. Natural Resources Coordinator Gaynor gave the presentation. Councilmember Juenemann moved to approve thepurchase of construction services for Maplewood City Hall Rain Garden Installation, City Project 18-26, and to direct the City Manager to enter into a contract with Outdoor Lab Landscape Design, Inc., in the amount of $46,068.50, and to direct the City Manager to enter into the grant agreement with Ramsey-Washington Metro Watershed District. Seconded by Councilmember AbramsAyes–All The motion passed. 2.Resolution Adopting Preparation of Feasibility Study for Ferndale-Ivy Area Street Improvements, City Project 18-01 Public Works Director Love gave the report. Councilmember Xiongmoved to approve Resolution Ordering the Preparation of a Feasibility Study for Ferndale/Ivy Area Street improvements, City Project 18-01. Resolution 18-08-1601 Ordering Preparation of a Feasibility Study WHEREAS, it is proposed to make improvements to the Ferndale-Ivy Area streets, which is depicted on the attached project location map, is hereby called Ferndale-Ivy Area Street Improvements, City Project 18-01 and to assess the benefited property for all or a portion of thecost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the City Council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost August 27, 20188 City Council Meeting Minutes effective and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $75,000 are appropriated to prepare this feasibility report. Seconded by Councilmember JuenemannAyes–All The motion passed. 3.Resolution Adopting Preparation of Feasibility Study for Mailand-Crestview Forest Area Pavement Rehabilitation, City Project 18-27 Acting City Manager Funk introduced the report.Public Works Director Love gave the report. Councilmember Juenemann moved to approve theResolution Ordering the Preparation of a Feasibility Study for the Mailand/Crestview Forest Area Pavement Rehabilitation, City Project 18-27. Resolution 18-08-1602 Ordering Preparation of a Feasibility Study WHEREAS, it is proposed to make improvements to the Mailand-Crestview Forest Area streets, which is depicted on the attached project location map, is hereby called Mailand-Crestview Forest Area PavementRehabilitation, City Project 18-27 and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the City Council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $30,000 are appropriated to prepare this feasibility report. Seconded by Councilmember XiongAyes–All The motion passed. K.ADJOURNMENT Mayor Slawikadjourned the meeting at8:55 p.m. August 27, 20189 City Council Meeting Minutes