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HomeMy WebLinkAbout2018-09-20 HEDC Packet AGENDA CITY OF MAPLEWOOD HOUSING AND ECONOMIC DEVELOPMENT COMMISSION Thursday,September 20, 2018 6:00 P.M. Council Chambers -Maplewood City Hall 1830 County Road B East 1.Call to Order 2.Roll Call 3.Approval of Agenda 4.Approval of Minutes: a.May 17, 2018 5. New Business: a.Rental Housing Licensing Discussion b.North End Vision Plan and Selection of Working Group Member c.Update on 2018 Business Engagement Program (No Report) d.Community Engagement Breakfast –November 1 (No Report) 6.Unfinished Business: 7.Visitor Presentations: 8.Commission Presentations: 9.Staff Presentations: a.Development Summary (No Report) 10.Adjourn MINUTES OF THE HOUSING AND ECONOMIC DEVELOPMENT COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA THURSDAY, MAY 17, 2018 6:00 P.M. 1.CALL TO ORDER A meeting of the Commissionwas held in the City Hall Council Chambers and was called to order at 6:10p.m.byChairperson Jenkins. 2.ROLL CALL Commissioners Denis Dupee, CommissionerPresent Brian Finley, CommissionerPresent Mark Jenkins, ChairpersonPresent Jennifer Lewis, CommissionerAbsent Benosi Maduka, Commissioner Absent Joy Tkachuck, Vice ChairPresent Dennis Unger, CommissionerAbsent Staff Michael Martin, Planner, Economic Development Coordinator Melinda Coleman, City Manager 3.APPROVAL OF AGENDA Commissioner Tkachuckmoved to approve the agenda as submitted. Seconded by CommissionerFinley.Ayes –All The motion passed. 4.APPROVAL OF MINUTES Commissioner Dupeemoved to approve the minutesfor January 18, 2018as submitted. Seconded by CommissionerFinley.Ayes –All The motion passed. 5.NEW BUSINESS a.Update on Agreement between Maplewood Area EDA and Larkin Dance Studio i.Economic Development Coordinator, Michael Martin gave the update on the Agreement between Maplewood Area EDA and Larkin Dance Studioand answered questions of the commission. No action was required. b.2018 Business Engagement Program i.Economic Development Coordinator, Michael Martin gave anupdate on the 2018 Business Engagement Program.The business outreach process will begin soon and more information will be at the Community Engagement Breakfast in October. May 17, 2018 1 Housingand Economic Development CommissionMeetingMinutes No action was required. c.Update on Gladstone Redevelopment i.Economic Development Coordinator, Michael Martin gave anupdate on the Gladstone Redevelopmentprocess and future opportunities or strategies in 2018and answered questions of the commission. No action was required. d.Recent Business Outreach Events (No Report) i.Economic Development Coordinator, Michael Martin gave anupdate on the recent business outreach events.The next meeting will be June 28, 2018 at 7:30 p.m. at the Maplewood Community Center. Seconded by Commissioner Finley.Ayes –All The motion passed. 6.UNFINISHED BUSINESS None. 7.VISITOR PRESENTATIONS City Manager, Melinda Coleman addressed and updated the commission on the CIP, strategic goals and Envisio software updates. 8.COMMISSIONPRESENTATIONS None. 9.STAFF PRESENTATIONS a.Development Summary i.Economic Development Coordinator, Michael Martin gave the development summary. -CUP revision, St Paul Regional Water,1900 Rice Street is building a newlime sludge facility. -Remodeling of McDonald’s Restaurant, 2730 Minnehaha Avenue -Upcoming closure of the Bremer Bank building, 2965 White Bear Avenue, demolishing the building and rebuilding a new Panera Bread, relocating from the 2515 White Bear Avenue location. -Baby Zone Daycare closed, 2145 White Bear Avenue, the owner of the building Linn Companies is planning for a major coffee shop and another tenant in the building and restructuring the parking lot. -Morrie’s Automotive, Mercedes Benz, 2780 Maplewood Drive, wants to build a new building but before they can get approval for that the applicant needs approval of Comprehensive Plan Amendment, Zoning Map Amendment, Lot Division, CUP, Setback Variance and Design Review. 10.ADJOURNMENT Chairperson Jenkinsadjourned the meeting at 7:00p.m. May 17, 2018 2 Housingand Economic Development CommissionMeetingMinutes HOUSING & ECONOMIC DEVELOPMENT COMMISSIONSTAFF REPORT Meeting Date September 20, 2018 Melinda Coleman, City Manager REPORT TO: REPORT FROM:Michael Martin, Economic Development Coordinator PRESENTOR:Michael Martin, Economic Development Coordinator Rental Housing Discussion AGENDA ITEM: Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: City staff will lead a discussion with the housing and economic development commissionregarding existing housing policies and conditions and potential housing policy changes and considerations. Recommended Motion: Provide feedbacktostaff on potential changes to the city’s rental housing policies. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0. Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:Implementing a rental housing program will have implications to the city’s budget. However, this item is only for discussion purposes at this time. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The city’s public safetyand environmentaland economic developmentdepartments work together regardingsafety,propertymaintenanceand code enforcementissues. Background At the June25 council workshop, staffwillleda discussion regarding thecity’s currentrental housingpolicies, potentialamendmentsto thosepoliciesandoutlinethe probable fiscaland staffing impacts saidamendmentswould have.The city council expressed an interest in developing a rental housing licensing programand the housing andeconomic developmentcommission will playa role in determining how thiseffort progresses. Staff has approached this effort with the guiding principle that any amendments to existing policies need to be cost neutral. Meaning any new programs will need to fund itself without any increases to the city’s general tax levy. In addition, this discussionwill focuson a collaborative effort among multiple city departments in order to ensure a more unified approach to future enforcement situations. While this item is being brought to the housing and economic development commission for discussion purposes, staff will be looking for guidance from the housing and economic development commission on desired amendments to the city’s rental housing policies. Attachments None. HOUSING & ECONOMIC DEVELOPMENT COMMISSIONSTAFF REPORT Meeting Date September 18, 2018 Melinda Coleman, City Manager REPORT TO: REPORT FROM:Michael Martin, Economic Development Coordinator PRESENTER:Michael Martin, Economic Development Coordinator North End Vision Plan and Selection of Working Group Member AGENDA ITEM: Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The city’s Draft 2040 Comprehensive Plan identified the North End as an area needing extra study and visioning while also necessitating coordination with the development of the Rush Line transit project. As a first step, the city contracted with Perkins+Will to conduct a market study of this area of Maplewood.Perkins+Will has also been contracted to work with the city on development of the North End Vision Plan to guide the future of this key area of the city. Recommended Action: Motion to select one member from the Housing and Economic Development Commissionto serve on the North End Working Group. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is$0. Financing source(s):Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other:EDA Funds Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The city’s Draft 2040 Comprehensive Plan callsout the North End region of Maplewood asan area of opportunityto do additional visioning and planning in orderto help thisimportant part of the city sta healthy. The draft 2040 plans statesthe city should: Complete a subarea plan or districtplan fortheMaplewoodMall area, to help definethe following: a.Expectations regarding anticipated mixes of land uses on a block by block basis. b.Expectations regarding urban design principles guiding redevelopment in the area. c.Opportunities for connections and synergy with the HealthEast St. Johns campus and surrounding supportive health care facilities. d.Improvements to support pedestrian, bicycling, and transit connectivity, particularly the METRO Rush Line stations. e.Further definition of implementation tools and steps to be completed, to support redevelopment and revitalization. Background Anchored bythe Maplewood Malland St. John's Hospital, theNorth End isan important economic generator forthe Cityof Maplewoodand of one the premier activity centers in the northeastern portion of the Twin Cities Metropolitan Area. Furthermore, the Cityof Maplewood is currently working with RamseyCounty andthe Metropolitan Council on planning fora new multimillion dollar Bus Rapid Transit (BRT) line -the Rush Line -that will have two stationsserving the North End district and three more stations serving other partsof Maplewood. Although the North End hasbeen constantly evolving sinceit was first developed over40 years ago, significant changes in the real estate industryand our overall economy are rapidly redefining where and how we live,work, and play. Activity centers oncedesigned tobe accessible only by automobile are losing their viability unless they can transform into truly connected places defined not only bymulti-modal systemsbut by new usesand development that reinforce walkability, livability, and placemaking. Therefore, it iscriticalthat the Cityof Maplewood work with key stakeholdersand other important constituents to create a consensus vision and framework for the North End that will ensure its position asa hub of vital activity well into the future. Thefollowingplanning process hasbeen laid out to include five tasks which are described below: Task1: Project Management The overall purpose ofTask1 istomake sure the project meetsthe city’sexpectationsand is completed within the agreed upon budget andschedule. Task2 Stakeholder Engagement Publicand stakeholder engagement willbe a vital aspect ofthe North End Vision Plan. The Perkins+Will Team will utilizeitsexperience engaging the publicandstakeholderstoeffectively engage North End business and landowners, Maplewood residentsandpolicymakers, and other affected stakeholders in developing a new vision and plan for this area.A project working groupwill be created to guide the steps needed to complete the plan, reviewand comment ondraft materials associatedwith the plan at key milestones, and to endorsea recommended plan tothe Maplewood Planning Commission and City Council. Attached tothis report, isa draft community engagement plan that worksto fully detail how this project will engage the public. Uponproject initiation, the consultant team will work with city staff to finalizethe draftcommunity engagement plan which includesa more detailed list and schedule of planned engagement strategies as well asthe parties responsible for implementing each strategy. In addition,Perkins+Will will ensure the city council leads this process and have built in check in points throughout the processto ensure the council hastheopportunityto guide andinfluence the development of the plan. Meetings with the city’s planningcommission and community design review board have also been included to ensure their expertise and feedback isutilized. Task 3 Discovery This task will focus on an initiation with the work group and integration of market conditions, clarifying issues and opportunities, defining guiding principles, goals and objectives, as well as, further refining the framework schematics based on information and insight from the work group. Task 4 Exploring Alternatives and Strategic Framework Plan This task will include the refinement of alternative master plan concepts into a single working framework plan. The selection of a final framework plan will ensure that the design of individual segments will be integrated into the overall plan. Task 5 Making Decisions: Implementation Strategies Upon authorization to proceed Perkins+Will will begin phase three which will focus on establishing an implementation strategy and documentation of the plan. North End Working Group The working group is expected to meet once a month on the fourth Wednesday starting at 6 p.m. For more information on the goal and expectation of the working group please refer to the attached outline included with this report. Attachments 1.North End Working Group Job Description Attachment 1 North EndVision Plan North EndWorking Group (NEWG) Goal of the NEWG Provide community input to help shape the development of plans for the North Endstudy area. The study area generally encompasses the area bounded by White Bear Avenue, Beam Avenue, Bruce Vento Trail, and Interstate 694.The primary purpose of the project is to understand and respond to barriers, challenges, benefits and opportunitiesassociated with changes in land use, access, transit services, and other facilities that are located around key nodes; and review potential redevelopment sites throughout the study area. The planning process will also work with local stakeholders to develop visionary plans for both key sites and the study area as a whole. Selection Criteria Knowledgeandexperience in the following areas: Neighborhood desires and concerns for the project area Retailers and the changes impacting the retail industry Healthcare and the changes impacting the field of healthcare Small businesses in the area Employees from the area Large businesses with a regional presence Neighborhood and business organizations Communities of color Planning & urban design, especially transit-oriented development Sustainable development & environmental practices Multi-modal transportation Local & regional housing and commercial development markets Qualities: Forward thinking Positive problem solver Collaborative Respectful of different perspectives Able to see the big picture and tradeoffs Variety of skill sets or interests Attachment 1 Role of the NEWG Help to determine community needs and desires for the project area Assist in the establishment of project priorities Review plan concepts and provide input on major design elements Sharing project information and bring suggestions from community, stakeholders, and respective organizations Help communicate project and plan review process to the community Provide guidance to City staff(s) on final recommendations for project and plan approval. Final plans to be complete by June 2019. Ensure that the full range of issues are discussed during the designprocess Committee Membership Expectations Meetings will start and end on time. Members must arrive on time to meetings. Members should be committed to attending approximately (6) meetingswith project consultant team, beginning late October 2018 and ending March/April 2019. Members will be respectful of the opinions and concerns of other committee members or people meeting with the committee. Members will review all written materials distributed to the committee. Members will inform Citystaff if they cannot attend a meeting, and review materials and results from that meeting prior to the next committee meeting. Attendance at all meetings is expected and critical. Unexcused absences from two or moremeetings willresult in removal from the committee. The goal of this process is an open and fair discussion of the issuesduring committee meetings. Members will avoid off-line group discussions that are not part of the public process. Members acknowledge that the City’s policymakers (elected and appointed) may make decisions they do notagree with but that does notmean the process was flawed or unfair. Selection of Committee Membership There will between 20-25individuals placed on to the NEWG. Placement of the NEWGmembers will be determined by staff at the City of Maplewood. Membership will be based on the individual’s knowledge of the North Endproject area, unique skill set, and experiences. Members will be asked to draw on these experiences when participating in committee discussions. While many committee members may be members of other groups and organizations, committee members are not, for purposes of this committee, considered official representatives of another group. NEWGMembership Application Deadline NEWGapplications must be submitted to theCity of Maplewood by September 28, 2018. TheCitywill notify applicants of the final committee selection by October 3, 2018.