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HomeMy WebLinkAboutNo 328 Establishing a Community Design Review Board and Its ProcessesORDINANCE NO. 328 AN ORDINANCE OF THE VILLAGE OF MAPLEWOOD, MINNESOTA ESTABLISHING A COtMNITY DESIGN REVIEW BOARD AND ITS PROCESSES BE IT ORDAINED BY THE COUNCIL OF THE VILLAGE OF MAPLEWOOD AS FOLLOWS: Section 1. 202.120 Community Design Review Board THE VILLAGE COUNCIL OF MAPLEWOOD, MINNESOTA does hereby establish a Community Design Review Board in order to: 1. Encourage the orderly and harmonious growth of the Village. 2. Provide for the orderly and harmonious appearance of structures and property within the Village. 3. Maintain the public health, safety and general welfare. 4. Maintain property and improvement values throughout the Village. 5. Encourage the physical development of the Village as intended by the "Plan for Maplewood". Section 2. 202.130. Purpose of this Ordinance. it is the purpose of this ordinance to: 1. Recognize the interdependence of land values and aesthetics and provide a method by which the Village may implement this interdependence to its benefit. 2. Encourage the development of private and public property in harmony with the desired character of the Village and in conformance with the guidelines herein provided with due regard to the public and private interests involved. 3. Foster attainment of those sections of the Villages "Plan for Ltapiewood" which specifically refer to the preservation and enhancement of the prrticular character and unique assets of this Village and its harmonious development, through encouraging private and public interests to assist in the implementation process. 4. Assure that the public benefits derived from expenditure of public funds for improvement and beautification of streets and other public structures and spaces shall be protected by the exercise of reasonable controls over the character and design of buildings and open spaces to include street landscaping, median strips, parks, etc. Cotm unity Design Review Board Duties and Responsibilities The duties of the Community Design Review Board shall be: 1. To review, 2. To recommend approval to Village Council, 3. Cause to be modified, or 4. Recommend denial to Village Council of all proposed developments requir- ing qualified aesthetic and architectural judgmant to the end that the general appearance of all proposed development shall preserve or enhance the physical environment and character of the Village of Maplewood. Section 3. 202.140 Membership The Community Design Review Board shall consist of seven (7) members. one (1) member shall be a Planning Commissioner appointed by the Planning Commission. No Commission member shall serve for more than three (3) consecutive years. Six (6) members shall be appointed by the Village Council. Initally, three (3) of the Council appointed members shall serve a one (1) year term. Three (3) of the Council appointed members shall serve a two (2) year term. Council appointed members may serve no core thea two (2) consecutive terms. All subsequent appoint- ments or reappointments shall be for a two (2) year term only. The Community Design Review Board chairman shall be chosen annually by the board. Council appointed members shall be as follows: 1. Two (2) architects, if available to serve. 2. Two (2) members shall be from a related design or construction field! i.e. landscape architects, interior designers, planners, civil engineers, con- tractors, appraisers, realtors, etc. 3. All of the above members shall, if applicable, be registered and licensed to practice in the State of Minnesota. 4. Two (2) members of the Community Design Board shall be citizen laymen. All members shall be able to read and interpret architectural drawings and to judge the affects of a proposed building, structure or sign upon the surrounding community. The Director of Community Development, or his designated representative shall serve as secretary of the Board and shall have no voting status. Section 4. 202.150 Staff Review The Community Development Department Staff shall process and review all Com- munity Design Review Board applications and shall act as professional advisors to the Board. Other staff members of the Village may provide advice to the Board depending upon the complexity of the subject and the need for specific expertise. Section 5. 202.160 Community Design Review Area No action shall be taken on an application for the issuance of a building or sign permit for any sign, building or structure in any zoning district in the Vil- lage except R-1 for single family dwelling only and their accessory structures, without first receiving the approval of the Community Design Review Board. The Board shall also review and approve, cause to be modified, or deny any matter re- ferred to the Board by the Village Council or the Planning Commission. The Board shall not review interior designs or layouts of structures. Section 6. 202.170 Meeting Procedure. The Community Design Review Board shall hold regularly scheduled public - 2 - meetings as directed by the Board. An applicant, upon the filing of an application, shall be advised of the date, time and place of his appearance before the Board. Four (4) members of the board must be present to hold and conduct a formal meeting*. A majority vote of the members present is sufficient to take action on a submittal. Section 7. 202.180 Required Application and Plan Submittal. An applicant shall submit a Community Design Review Board application fora and the following materials, as applicable to the specific project, (in sufficient quantities as determined by the Board) to the Community Design Review Board. A. A design development plan of the entire project showing: 1. A dimensioned site plan 2. A roof plan of all buildings 3. The location of all existing trees and structures on the project site 4. The location and dimensions of all streets, alleys, end highways both adjacent to and within the project site area 5. The location of all off-street parking and loading facilities and areas 6. The location of points of entry and exit for all vehicular and internal circulation patterns 7. The location of all walls and fences 8. The location of all exterior IiJiting standards 9. The grading and slopes; where these affect the relationship of the buildings on the project site and surrounding building adjacent to the project. B. Dimensioned architectural drawings which show: 1. An entire plan drawn to scale 2. Elevations including all sides of the proposed project building's and/or structures, including materials and colors 3. Perspectives, model or other suitable graphic materials at the option of the Board. C. Preliminary landscape plans, designating all areas to be landscaped with an indication of both types of materials and their elevations. D. Site photographs at the option of the Board. Section 8. 202.190 Submittal Evaluation The Community Design Review Board shall review the materials submitted with - 3 - the application with respect to the following aspects of the proposal. 1. General site utilization 2. General architectural considerations including a review of a. The height, bulk and area of all buildings an the site b. The colors and materials to be used c. The physical and archtiectural relationship of the proposal with existing and proposed structures in the area d. The site, layout, orientation and location of all buildings and struct- ures and their relationship with open areas and the topography e. Height, materials„ colors and variations in boundary walls, fences or screen plantings f. Appropriateness of sign design and exterior lighting. 3. General landscaping considerations 4. Graphics to be used '1"o grant approval of an application the Board shall make the following findings: 1. That the design and location of the proposed development and its relation- ship to neighboring or existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development is in keeping with the character of the surroundin; neighborhood and is not detrimental to the harmonious. orderly, and attractive development contemplated by this ordinance and the "Plan for Maplewood". 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. 'i'he Board in its actions or approval may: 1. Attach any conditions that it deems reasonable to its action of approval. 2. Require the applicant, as a condition, to provide guarantees that ttl,e con- ditions of approval will be complied with. Section 9. 202.200 Time for Decision. The Board shall decide and make recoermendations to the Village Council on all matters before them within twelve (12) work days after the date of filing of the required application with the Department of Gommmity Development, except when the .. 4 - applicant consents to an extension of time. :.f the Board fails to render its decision within the period of twelve (12) working days or any extension thereof consented to by the applicant, then the application shall be forwarded on the 13th day or on the day after the extension ends, to the Village Council for final review and action. Section 10. 202.210 Delegation of Authority he Board map, at its discretion, authorize the Director of Community Develop - Ment to approve or cause to be modified sign applications or proposed additions or remodelings not exceeding $1,000.00 in construction valuation. Section 11. 202.220 Establishment of Special Community Design Review Areas. The Board may, from time to time at its discretion, recommend to the Planning Commission that certain special community design review areas and that specific criteria to be considered in reviewing applications for development within said areas be established. The Planning Commission shall review such recommendations and shall recommend approval, modification or denial of same to the Village Council. The ViUage Council shall take the final action on all such recommendations and may designate said areas by resolution. Section 12. 202.230 Appeal A notice of appeal to the Village Council may be filed by any person agreed or affected by a decision of the Community Desi;n Review Board. The appeal to the Viliae Council shall include the following; 1. The appeal shall be in writing and received by the Village Clerk within ten (10; calendar days after the Community Design Board's decision is reached. 2. The appeal shall indicate and outline with justifications the reasons why an appeal is requested and why such action taken by the Community Design Review Board acts to create an undue hardship upon the appellant. 3. There shall be an appeal fee of $10.00 which is submitted at the time of fi.ing an appeal in writing; to the Village Clerk. The Village Council may, on its own motion, also elect to consider any action taken by the Community Design Review Board in the same manner as any appeal would be taken by an aggrieved party. This would require the Village Council to follow the same outlying steps of an appeal in writin3 within the time allotted and out- lining the reasons for the appeal. The Village Council shall, at its next meeting following the filing of an appeal, fi% the time for hearing the appeal and sive written notice thereof to the appellant and the Community Desi -m, Review Board. Section 13. 202.240 Enforcement No final inspection or occupancy permit shall be ;granted unless the completed work complies with the plans approved and the Gondttions required by the Community Design Review Board. - 5 - Section 15. 202.250 Effective Date of Ordinance This ordinance shall take effect and be in force after its passage, approval and publication. Passed by the Village Council of the Village of Maplewood, Minnesota this 3rd day of August, 1972. Ati"S! " piIlage CILaft '......-.�._..�.��� Ayes - 4 Nays - 0 ORDINANCE NO. 328 AN ORDINANCE OF THE VILLAGE OF MAPLEWOOD, MINNESO,A es I ABLISHING A COMMUNITY DESIGN REVIEW BOARD AND ITS PROCESSES BE IT ORDAINED BY THE COUNCIL OF THE VILLAGE OF MAPLEWOOD AS FOLLOWS: Stolon 1. 202.120 Community Design Review Board. THE VILLAGE COUNCIL OF MAPLEWOOD, MINNESOTA does hereby establish a Community Design Review Board in order to: 1. Encourage the orderly and harmanlous growth M the Village. 2. Provide for the orderly and harmonious al) pearance of structures and Property within the Village. 3. Maintain the public health, safety and general .Its re. a. Maintain property and improvement values throughout the Village. 5. Encourage the physical development of the Village as intended by the "Plan for Maplewood." SectiM T 202.131. Purpose of mi5 Ordinance. 11 is Me purpose of this ordinance 10: 1. Recognize the interdependence of land values and aesthetics and provide a method by which the Village may implement this interdependence to its benefit. 2. Encourage the development of private and public property in harmony with the desired character et Me Village and In conformance with the guidelines herein provided with due regard to the public and private In- tere5t5 involved. 3. Foster attainment of those sections of the Village's "Plan far Maplewood" which specifically refer t0 the preservation and enhancement of the particular character and unique assets of this Village and its harmonious development, through encouraging private and public interests to assist in the implementation process. a. Assure that the public benefits derived from ex penditure et public funds for improvement find beautifIcationof streets and other public structures and spaces shall be protected by the exercise of reasonable controls over the character and design of buildings and open spaces to include street landscaping, median strips, parks, etc. Community Design Review Board Duties and Responsibilities. The duties of the Community Design Revlew Board shall be: 1. To review, 2. To recommend approval to Village Council, S�- 3. Cause to be modified, or a. Recommend denial to Village Council M all pro- posed developments requiring qualified aesthetic and architectural judgment to the and that the general appearance of all proposed development shall pre- serve or enhance the physical environment and Char- acter of Me Village of Maplewood. Section 3. 202.1 a0 Membersh 1p. The Community Design Review Board shall consist of seven (7) members. One (1) member shall be a Plan ni,g Commissioner appointed by the Planning Com mission. No Commission member shall serve far more than three (3) consecutive years. Six 16) members shall be appointed by Me Village Council. Initially, three (3) of the Council appointed members shall serve a one (1) year term. Three (3) of the Council appointed members shall serve a two (2) year term. Council appolnted members may serve no more than two (2) consecutive terms. All subsequent appointments or reappoint mens shall be for a two (2) year term only. The Community Design Review Board chairman shall be chosen annually by the board. AFFIDAVIT OF PUBLICATION $fate of Alt usain County of Ramsey I ...................................Ns ..MISO1.. UIlle.......... .............. , wino duly sworn, an earn says he Is and duringall Meam M the sfeta0 has foae .............A.....as.te . ...Publis....her ......................... .................................................... puolrsner anal and has full knowledge of the facts herein stated as N English language In nwrspeyen format and in column and least 908 square Inches. (2) Said newspaper is a weekly (3) Said newspaper has 50 percent of its news columns I munity which it purports to serve and does not Wholly du up entirely of patents, plate matter and advertisements. the municipality Which I1 purports to serve, has at Is subscribers, has an average of at least 75 Percent of Its It three months in arrears and has entry as Mcmd-class mel purports to serve the Village of Maplewood In the Cou of Issue In the Village of North St. Paul In said cou business hours for the gathering of news, sale of advert tained by the publisher of aid newspaper or persons In control during all such regular business hours at which paper files a copy of each Issue immediately with the St. compiled with all the foregoing conditions for at least had cation mentioned below. (8) Said newspaper has filed wi to January 1, 1966, and each January 1 thereafter an affil of State and signed by Me publisher and sworn to before a legal newspaper. the newspaper known as Maplewood Review, ;1) Said newspaper is printed In the arm equivalent In printed space to at distributed at least once each week. to news of local Interest to the com- fny other publication and is not made newspaper is circulated in and near copies regularly delivered W paying clation currently paid or no more than Is local cost oNlce. (5) Said newspaper Ramsey and It has Its known oflice sblished and open during Its regular and sale of subscriptions and main ploy and subject to his direction and lewspaper Is printed. (6) Said news - aricel -Society. (7) Said newspaper has preceding the day or dates of publi. Secretary M State of Minnesota prior the form prescribed by the Secretary Y public stating Mat Me newspaper Is He further states an oath that the printed ...... OTT1Zi ao.e..H.O.e.. 32.6 ........................ I ...... ... I .................. .. .................. herald attached as a part hereof was cut from Me columns Of ad newspaper, and �waa printed and publisher Meneln in the English language, once each week, for .................One.,,.,.,.,._.......sucCessiveweeks; that Itwas first apublished enWednesday the ..16th._._ day of .........................August................................ of 19.72and was thereafter printed and pup I fished on every Wednesday to and including Wednesday the .................. day of .................................... ............................. 19.... and Mat the following Is a printed copy of Me lower case alphabet from A to Z, both Inclusive, and is hereby acknowledged as being the size and kind of type used in Me composition and publication W said notice, to wit: abcdefghilklmnopgrstuvwxyz a ,��y�� a- ..............lC....... ........................ ............................ Subscribed and sworn to before me this ...16t]/✓;;yj/,..Qdayof .... 47ugUet ...................19..72 /..Y.(...j��C�7J't ., ......._........ B AE TRICE S. ENR; Notarypublic......... NDt Count Minnesota �n ary, (nj$:r; rl. ' isey'County, Minn. My Commission Expiraa"y. C4717R115SIDD. EXpir@S. $ePt, -&.1978..... 19.... Council appointed member shall be as follows: 1. Two (2) architects, if available to serve. 2. Two (2) members shall be from a related design or construction field, i.e. landscape architects, interior designers, planners, civil engineers, contractors, ap- praisers, realtors, etc. 3. All of the above members shall, if applicable, be registered and licensed to practice in the State of Minnesota. 4. Two (2) members of the Community Design Board shall be citizen laymen. All members shall be able to read and interpret ar chitectural drawings and to judge the affects of a proposed building, structure or sign upon the surrounding community. The Director of Community Development, or his designated representative shall serve as secretary of the Board and shall have no voting status. Section 4. 202.150 Staff Review. The Community Development Department Staff shall process and review all Community Design Review Board applications and shall act as professional ad visors to the Board. Other staff members of the Village may provide advice to the Board depending upon the complexity of the subject and the need for specific expertise. Section 5. 202.160 Community Design Review Area. No action shall be taken on an application for the issuance of a building or sign permit for any sign, building or structure in any zoning district in the Village except R-1 for single family dwelling only and their accessory structures, without first receiving the ap.; proval of the Community Design Review Board. The ' Board shall also review and approve. cause to be modified, or deny any matter referred to the Board by the Village Council or the Planning Commission. The Board shall not review interior designs or layouts of structures. Section 6. 202.170 Meeting Procedure. The Community Design Review Board shall hold regularly scheduled public meetings as directed by the Board. An applicant, upon the filing of an application shall be advised of the date, time and place of his ap pearance before the Board. Four (4) members of the board must be present to hold and conduct a formal meeting. A majority vote of the members present is sufficient to take action on a submittal. Section 7. 202.180 Required Application and Plan Submittal. An applicant shall submit a Community Design Review Board application form and the following materials, as applicable to the specific project, (in sufficient quantities as determined by the Board) to the Community Design Review Board. A. A design development plan of the entire project showing: 1. A dimensioned site plan. 2. A roof plan of all buildings. 3. The location of all existing trees and structures on the project site. 4. The location and dimensions of all streets, alleys, and highways both adjacent to and within the project site area. S. The location of all off-street parking and loading facilities and areas. 6. The location of points of entry and exit for all vehicular and internal circulation patterns. 7. The location of all walls and fences. B. The location of all exterior lighting standards. 9. The grading and slopes; where these affect the relationship of the buildings on the project site and surrounding building adjacent to the project. B. Dimensioned architectural drawings which show: 1. An entire plan drawn to scale. 2. Elevations including all sides of the proposed project buildings and or structures, including materials and colors. 3. Perspectives, model or other suitable graphic materials at the option of the Board. C. Preliminary landscape plans, designating all areas to be landscaped with an indication of both types of materials and their elevations. D. Site photographs at the option of the Board. Section 8. 202.190 Submittal Evaluation. The Community Design Review Board shall review the materials submitted with the application with respect to the following aspects of the proposal: 1. General site utilization. 2. General architectural considerations including a review of a. The height, bulk and area of all buildings on the site. b. The colors and materials to be used. c. The physical and architectural relationship of the proposal with existing and proposed structures in the area. d. The site, layout, orientation and location of all buildings and structures and their relationship with open areas and the topography. e. Height, materials, colors and variations in boun- dary walls, fences or screen plantings. f. Appropriateness of sign design and exterior lighting. 3. General landscaping considerations. 4. Graphics to be used. To grant approval of an application the Board shall make the following findings: 1. That the design and location of the proposed development and its relationship to neighboring or existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly, and attractive development contemplated by this ordinance and the "Plan for Maplewood." 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. The Board in its actions of approval may: 1. Attach any conditions that it deems reasonable to its action of approval. 2. Require the applicant, as a condition, to provide guarantees that the conditions of approval will be complied with. Section 9. 202.200 Time for Decision. The Board shall decide and make recommendations to the Village Council on all matters before them within twelve (12) work days after the date of filing of the required application with the Department of Com munity Development, except when the applicant con- sents to an extension of time. If the Board fails to render its decision within the period of twelve (12) working days or any extension thereof consented to by the ap- plicant, then the application shall be forwarded on the 13th day or on the day after the extension ends, to the Village Council for final review and action. Section 10. 202.210 Delegation of Authority. The Board may, at its discretion, authorize the Director of Community Development to approve or cause to be modified sign applications or proposed additions or remodelings not exceeding $1,000.00 in construction valuation. Section 11. 202.220 Establishment of Special Com munity Design Review Areas. The Board may, from time to time at its discretion, recommend to the Planning Commission that certain special community design review areas and that specific criteria to be considered in reviewing ap- plications for development within said areas be established. The Planning Commission shall review such recommendations and shall recommend approval, modification or denial of same to the Village Council. The Village Council shall take the final action on all such recommendations and may designate said areas by resolution, Section 12. 202.230 Appeal. A notice of appeal to the Village Council may be filed by any person agreed or affected by a decision of the Community Design Review Board. The appeal to the Village Council shall include the following: 1. The appeal shall be in writing and received by the Village Clerk within ten (10) calendar days after the Community Design Board's decision is reached. - 2. The appeal shall indicate and outline with justifications the reasons why an appeal is requested and why such action taken by the Community Design Review Board acts to create an undue hardship upon the appellant. 3. There shall be an appeal fee of $10.00 which is submitted at the time of filing an appeal in writing to the Village Clerk. The Village Council may, on its own motion, also elect to consider any action taken by the Community Design Review Board in the same manner as any appeal would be taken by an aggrieved party. This would require the Village Council to follow the same outlying steps of an appeal in writing within the time allotted and outlining the reasons for the appeal. The Village Council shall, at its next meeting following the filing of an appeal, fix the time for hearing the appeal and give written notice thereof to the ap- pellant and the Community Design Review Board. Section 13. 202.240 Enforcement. No final inspection or occupancy permit shall be granted unless the completed work complies with the plans approved and the conditions required by the Community Design Review Board. Section 15. 202.250 Effective Date of Ordinance. This ordinance shall take effect and be in force after its passage, approval and publication. Passed by the Village Council of the Village of Maplewood, Minnesota this 3rd day of August, 1972. Ayes -4 Nays --O Lester G. Axdahl Attest: Mayor Lucille E. Aurelius Village Clerk (Review: August 16, 1972)