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HomeMy WebLinkAboutNo 326 Establishing a Community Design Review Board and Its ProcessesORDINANCE NO. 326 AN ORDINANCE OF THE VILLAGE OF MAPLEWOOD, MINNESOTA ESTABLISHING A COMMUNITY DESIGN REVIEW BOARD AND ITS PROCESSES BE IT ORDAINED BY THE COUNCIL OF THE VILLAGE OF MAPLEWOOD AS FOLLOWS: Section 1. 202.120 Community Design Review Board THE VILLAGE COUNCIL OF MAPLEWOOD, MINNESOTA does hereby establish a Community Design Review Board in order to: 1. Encourage the orderly and harmonious growth of the Village. 2. Provide for the orderly and harmonious appearance of structures and property within the Village. 3. Maintain the public health, safety and general welfare. 4. Maintain property and improvement values throughout the Village. 5. Encourage the physical development of the Village as intended by the "Plan for Maplewood". Section 2. 202.130 Purpose of this Ordinance. It is the purpose of this ordinance to: 1. Recognize the interdependence of land values and aesthetics and provide a method by which the Village may implement this interdependence to its benefit. 2. Encourage the development of private and public property in harmony with the desired character of the Village and in conformance with the guidelines herein provided with due regard to the public and private interests involved. 3. Foster attainment of those sections of the Village's "Plan for Maplewood" which specifically refer to the preservation and enhance- ment of the particular character and unique assets of this Village and its harmonious development, through encouraging private and public interests to assist in the implementation process. 4. Assure that the public benefits derived from expenditure of public funds for improvement and beautification of streets and other public struct- ures and spaces shall be protected by the exercise of reasonable con- trols over the character and design of buildings and open spaces to in- clude street landscaping, median strips, parka, etc. Community Design Review Board Duties and Responsibilities The duties of the Community Design Review Board shall be: 1. To review, 2. To recommend approval to Village Council 3. Cause to be modified, or 4. Recommend Denial to Village Council of all proposed developments re- quiring qualified aesthetic and architectural judgement to the end that the general appearance of all proposed development shall pre- serve or enhance the physical environment and character of the Vil- lage of Maplewood. Section 3. 202.140 Membership The Community Design Review Board shall consist of seven (7) members. One (1) member shall be a Planning Commissioner appointed by the Planning Commission. No Commission member shall serve for more than three (3) consecutive years. Six (6) members shall be appointed by the Village Council. Initially, three (3) of the Council appointed members shall serve a one (1) year term. Three (3) of the Council appointed members shall serve a two (2) year term. Council appointed members may serve no more than two (2) consecutive terms. All subsequent appointments or reappointments shall be for a two (2) year term only. The Community Design Review Board chairman shall be chosen annually by the board. Council appointed members shall be as follows: 1. Two (2) architects, if available to serve. 2. Two (2) members shall be from a related design or construction field, i.e. landscape architects, interior designers, planners, civil engineers, contractors, appraisers, realtors, etc. 3. All of the above members shall, if applicable, be registered and licensed to practice in the State of Minnesota. 4. Two (2) members of the Community Design Board shall be citizen laymen. All members shall be able to read and interpret architectural drawings and to judge the affects of a proposed building, structure or sign upon the surround- ing community. The Director of Community Development, or his designated representative shall serve as secretary of the Board and shall have no voting, status. Section 4. 202.150 Staff Review The Community Development Department Staff shall process and review all Community Desire Review Board applications and shall act as professional advisors to the Board. Other staff members of the Village may provide advise to the Board depending upon the complexity of the subject and the need for specific expertise. - 2 - Section 5. 202.160 Community Design Review Area No action shall be taken on an application for the issuance of a building or sign permit for any sign, building or structure in any zoning district in the Village except R-1 for single family dwelling only and their accessory structures, without firstreceiving the approval of the Community Design Review Board. The Board shall also review and approve, cause to be modified, or deny any matter referred to the Board by the Village Council or the Planning Commission, The Board shall not review interior designs or layouts of structures. Section 6, 202.170 Meeting Procedure. The Community Design Review Board shall hold regularly scheduled public meetings as directed by the Board. An applicant, upon the filing of an application, shall be advised of the date, time and place of his appearance before the board. Four (4) members of the Board must be present to hold and conduct a formal meeting. A majority vote of the members present is sufficient to take action on a submittal. Section 7, 202.180 Required Application and Plan Submittal. An applicant shall submit a Community Design. Review Board application form and the following materials, as applicable to the specific project, (in sufficient quantities as determined by the Board) to the Community Design Review Board. A, A design development plan of the entire project showing: 1. A dimensioned site plan 2. A roof plan of all buildings 3. The location of all existing trees and structures on the project site. 4. The location and dimensions of all streets, alleys, and highways both adjacent to and within the project site area. 5. The location of all off-street parking and loading facilities and areas. 6. The location of points of entry and exit for all vehicular and internal circulation patterns. 7. The location of all walls and fences. 8. The location of all exterior lighting standards. 9. The grading and slopes; where these affect the relationship of the buildings on the project site and surrounding building adjacent to the project. B. Dimensioned architectural drawings which show: 1. An entire plan drawn to scale. - 3 - 2. Elevations including all sides of the proposed project buildings and/or structures, including materials and colors. 3. Perspectives, model or other suitable graphic materials at the option of the Board. C. Preliminary landscape plans, designating all areas to be landscaped with an indication of both types of materials and their elevations. D. Site photographs at the option of the Board. Section 8. 202.190 Submittal Evaluation. The Community Design Review Board shall review the materials submitted with the application with respect to the following aspects of the proposal: 1. General site utilization. 2. General architectural considerations including a review of a. The height, bulk and area of all buildings on the site. b. The colors and materials to be used. c. The physical and architectural relationship of the proposal with existing and proposed structures in the area. d. The site, layout, orientation and location of all buildings and structures and their relationship with open areas and the topography. e. Height, materials, colors and variations in boundary walls, fences or screen plantings. f. Appropriateness of sign design and exterior lighting. 3. General landscaping considerations 4. Graphics to be used. To grant approval of an application the Board shall make the following findings: 1. That the design and location of the proposed development and its relationship to neighboring or existing or ,raposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring existing or proposed developments, and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly, and attractive development contemplated by this ordinance and the "Plan for Maplewood". - 4 - 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. The Board in its actions of approval may: 1. Attach any conditions that it deems reasonable in its action of approval. 2. Require the applicant, as a condition, to provide guarantees that the conditions of approval will be complied with. Section 9. 202.200 Time for Decision. The Board shall decide and make recommendation to the Village Council on all matters before them within 12 work days after the date of filing of the required application with the Department of Community Development, except when the applicant consents to an extension of time. If the Board fails to render its decibibn within the period of 12 working days or any extension thereof consented to by the appli- cant, then the application shall be forwarded on the 13th day or on the day after the extension ends, to the Village Council for final review and action. Section 10. 202.210 Administrative Function. The granting of any Board approval, when conforming to the provisions of this article, is hereby declared to be an administrative function, the authority and responsibility for which is imposed upon the Community Design Review Board, and the action taken by the Board shall be final and conclusive, except in the event of an appeal and referral as hereinafter provided. Section 11. 202.220 Delegation of Authority. The Board may, at its discretion, authorize the Director of Community Development to approve or cause to be modified, sign applications or proposed additions or remodelings not exceeding $1,000.00 in construction valuation. Section 12. 202.230 Establishment of Special Community Design Review Areas. The Board may, from time to time at its discretion, recommend to the Planning Commission that certain special community design review areas and that specific criteria to be considered in reviewing applications for devel- opment within said areas be established. The Planning Commission shall review such recommendations and shall recommend approval, modification or denial of same to the Village Council. The Village Council shall take the final action on all such recommendations and may designate said areas by resolution. Section 13. 202.240 Appeal. A notice of appeal to the Village Council may be filed by any person aggrieved or affected by a decision of the Community Design Review Board. The appeal to the Village Council shall include the following: 1. The appeal shall be in writing and received by the Village Clerk - 5 - within 10 calendar days after the Community Design Review Board's decision is reached. 2. The appeal shall indicate and outline with justifications the reasons why an appeal is requested and why such action taken by the Community Design Review Board acts to create an undue hardship upon the appellant. 3. There shall be an appeal fee of $10.00 which is submitted at the time of filing an appeal in writing to the Village Clerk. The Village Council may, on its own motion, also elect to consider any action taken by the Community Design Review Board in the same manner as any appeal would be taken by an aggrieved party. This would require the Village Council to follow the same outlying steps of an appeal in writing within the time allotted and outlining the reasons for the appeal. The Village Council shall, at its next meeting following the filing of an appeal, fix the time for hearing the appeal and give written notice thereof to the appellant and the Community Design Review Board. Section 14. 202.250 Enforcement. No final inspection or occupancy permit shall be granted unless the completed work complies with the plans approved and the conditions required by the Community Design Review Board. Section 15. 202.260 Effective Date of Ordinance. This ordinance shall take effect and be in force after its passage, approval and publication. Passed by the Village Council of the Village of Maplewood, Minnesota this 22nd day of June, 1972. Attest: Ayes - 4 Nays - 0 ORDINANCE NO. Sas AN ORDINANCE OF THE VILLAGE OF MAPLNESOTA ESTABLISHING A COMMUNITY DESI ON REVIEW BOARD ANOIT5rRo"S5E5 ORDAINED 9V 14 t6UNCIL OF THE AFFIDAVIT OF PUBLICATION VILLLAA GE OF MAPLEWOOD AS FOLLOWS: Sect Ion 1. ]021X1 Community Design Review Board. THE VILLAGE COUNCIL OF MAPLEWOOD, MINNESOTA don hereby establish a Community/y� Design Review Board In order to: �61ajg Lif W 1. Encourage the orderly and Narm.I. growth of Lb1-LlIT1SPS1 the Village. 2. Provide for the orderly and harmonious ap. County of RBmBoy pearance ofstructures and property within the Village. 3. Maintain Me public health, setety and general welfareMa tm�� .......... 040.. Little ......................... being duly sworn, on oath Says .............�.. ........... N 1 x. Maintain property and improvement values throughout Me + T� Village. he is and during all the times herein stated has been the ........_— ........ ........... 5Encourage the physical development of the Village intended ntended by the"Plan for Maplewood." .__........_. _._........ .......... .publ lshW and printer of the newspaper known as Maplewood Review, Section 2. 202.130 Purpose of this Ordinance. and has full knowledge of the facts herein stated as follows: (1) Said newspaper is printed in Me It Is the purpose of this ordinance 10: English language In newspaper format and in column and sheet form equivalent in printed space to at 1. Recognize the interdependence of land values and least 900 square Inches. (2) Said newspaper Is a weekly and H distributed at least once each week. aesthetics and provide a method by which M! Village (3) Said newspaper has 50 percent of its news columns devoted to news of local interest to the com may implement this Interdependence to its penef t, munity which it purports to serve and toes not wholly duplicate any other publication and is not made 2. Encourage the development of private and public up entirely Of patents, plate matter and advertisements. e) Said newspaper is circulated in and near property in harmony with the desired character M tae Me municipality which It purports to serve, has at least 500 copies regularly delivered t0 paying Village and in conformance with the guidelines herein subscribers, has an average Of at least 35 percent M Its total circulation currently paid Or no more than three months in arrears and has entry as second class matter In Its local oosAofflce. (5) Said newspaper provided with due regard to the public and private In purports o serve the Village of Maplewood in the County of Ramsey and It has Its known of ice terests Involved. o1 issue in the Village of North St. Paul In said county, established and open during Its regular 3. Foster attainment of those sections of the Village's business hours for the gathering of news, sale of sdvertlSaments and Sale of subscriptions and main- "Plan for Maplewood" which specifically refer to Ma tained by the publisher of said newspaper or persons in his employ and subject to his direction and preservation and enhancement of the particular control during all such regular business hours at which Said newspaper Is printed. (e) Said news - character and unique assets of this Village and its paper fbin a copy of each Issue immediately with the State Historical Society. (9) Said newspaper has harmonious development, through encouraging private complied with all the foregoing conditions for at Inst two years preceding the day or dates of publi- and public interest to assist in the implementation cation mentioned below. (8) Said newspaper hes filed with the Secretary of State of Minnesota prior process. to January 1, 1968, and each January 1 thereafter an affidavit In the form prescribed by the Secretary d. Assure that the public benefits derived from ex. of State and signed by the publisher and sworn to before a notary public stating that the newspaper Is penditure W public funds for improvement and a legal newspaper. beautification Of streets and other publ is structures and He further states on oath that Me printed �2 ............................... space shall De protected by the exercise W reasonable ........Ord1n&nCe..Naw.. controls over the character and design of buildings and hiretoattached aaa Pent hereof was cut from Me columns open spaces to include street landscaping, median — — — — """—""""""""""""-"""""". of Said newspaper, arld was printed and puallshed therein In the English language, once each week, for strips, parks, etc. Community Design Review Board Duties and�]le Responsibilities. 26th _....................................... succade l"weeks; that it was first Sib published On Wednesday the.............. The duties of the Community Design Review Board Shall be: day of......................................July....................... of 19.72and was thereafter printed and pub. 1. To review, 2. To recommend approval to Village Council fished on every Wednesday to and Including Wednesday Me .................. day of .................................... 3. Cause to be modified, or a. Recommend Denial to Village Council of all ...........19.... andthettnefollowing Ise printed copyof the lowercesealphabet proposed developments requiring qualified aesmetic from A to 2, both inclusive, and Is hereby acknowledged as being time size and kIM of used In and judgment at the composition and publicationW Said notice.tool pparchitectural appearance development ll prosgeneral shall preserve all proposedviron or enhance the physical environment and character M h ent a abcdelghilklmnopgrsluvwzyx ' the Village of Maplewood.yyApyyYy�yyY�pyYyYY Section 3. 202.140 Membership.-"�fO����`"' 99•s7TQ�"�** �wFF''99''�a''''9�T`Tf�'1`177�s The Community Design Review Board shall consist M Seven (]) members. One (1) member shall be a Plan. ning CommiSSiOner appointed by the Planning Com ........... ••. •.• •.........•• ...................... •.......••...••••... rf as. mission. No Commission member shell serve for more than(3 than throe (3) consecutive years. Six (a) membersshall Subscribed antl sworn fo before me Mh....L�Vu�.dpay Of/...../././../.�1........./.y.�./.}..�/�..�./../.L....... 19.�� aphree by the Village Council. Initially, three (3) / Q/ C��� 4[.tLY'.....y:...l (L /.'h.��.'Y-VL.... ........ M the Council appointed members shall serve a one (I) BEATRICE S. ENRICiHT year term. Three (3) w the Council appointed members Notary Dublic..... Minnesota shall serve a two (2) ear term. Council a r "i:otaiy'PGUIfC'; 'RAM'sby'Cblln}y. Inn. inn. members may wren no more man two(2) consecutive My Commission ExplllYtay.COfHmIS51D0. EYpITES SP.j)1..6511.187$....... 19.... terms. All subsequent appointments or reappointments reappointments Shall be for a two (3) year term only. The Community Design Review Board chairman shall W chosen an. nually by the board. council aboointed members shall be as follows: 1. Two (2) architects, if available to serve. 2. Two (2) members shall be from a related design or construction field, i.e. landscape architects, interior designers, planners, civil engineers, contractors, ap. praisers, realtors, etc. 3. All of the above members_ shall, if applicable, be registered and licensed to practice in the State of Minnesota. 4. Two (2) members of the Community Design Board shall be citizen laymen. All members shall be able to read and interpret ar chitectural drawings and to judge the affects ofa proposed building, structure or sign upon the surrounding community. The Director of C)mmunity Development, or his designated representative shall serve as secretary of the Board and shall have no voting status. Section 4. 201.150 Staff Review. The Community Development Department Staff shall process and review all Community Design Review Board applications and shall act as profession al ad- visors to the Board. Other staff members of the Village may provide advise to the Board depending upon the complexity of the subject and the need for specific expertise. Section 5. 202.160 Community Design Review Area. No action shall be taken on an application for the issuance of a building or sign permit for any sign, building or structure in any zoning district in the Village except R 1 for single family dwelling only and their accessory structures, without first receiving the ap- proval of the Community Design Review Board. The Board shall also review and approve, cause to be modified, or deny any matter referred to the Board by the Village Council or the Planning Commission. The Board shall not review interior designs or layouts of structures. Section 6. 202.170 Meeting Procedure. The Community Design Review Board shall hold regularly scheduled public meetings as directed by the Board, An applicant, upon the filing of an application, shall be advised of the date, time and place of his ap- pearance before the board. Four (4) members of the Board must be present to hold and conduct a formal meeting. A majority vote of the members present is sufficient to take action on a submittal. Section 7. 202.180 Required Application and Plan Submittal. An applicant shall submit a Community Design Review Board application form and the following materials, as applicable to the specific project, (in sufficient quantities as determined by the Board) to the Community Design Review Board, A. A design development plan of the entire project showing: 1. A dimensioned site plan. 2. A roof plan of all buildings. 3. The location of all existing trees and structures on the project site. 4. The location and dimensions of all streets, alleys, and highways both adjacent to and within the project site area. 5. The location of all off street parking and loading facilities and areas. 6. The location of points of entry and exit for all vehicular and internal circulation patterns. 7. The location of all walls and fences. 8. The location of all exterior lighting standards. 9. The grading and slopes; where these affect the relationship of the buildings on the project site and surrounding building adjacent to the project. B. Dimensioned architectural drawings which show: 1. An entire plan drawn to scale. 2. Elevations including all sides of the proposed Project buildings and -or structures, including materials and colors. 3. i erspectives, model or other suitable graphic materials at the option of the Board. C. Preliminary landscape plans, designating all areas to be landscaped with an indication of bath types of materials and their elevations. D. Site photographs at the option of the Board. Section 8. 202.190 Submittal Evaluation. The Community Design Review Board shall review the materials submitted with the application with respect to the following aspects of the proposal: 1. General site utilization. 2. General architectural considerations including a review of a. The height, bulk and area of all buildings on the site. b. The colors and materials to be used. c. The physical and architectural relationship of the proposal with existing and proposed structures in the area. d. The site, layout, orientation and location of all buildings and structures and their relationship with open areas and the topography. e. Height, materials, colors and variations in boun- dary walls, fences or screen plantings. f. Appropriateness of sign design and exterior lighting. 3. General landscaping considerations. 4. Graphics to be used. To grant approval of an application the Board shall make the following findings: 1. That the design and location of the proposed development and its relationship to neighboring or existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring existing or proposed developments, and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly, and attractive development contemplated by this ordinance and the "Plan for Maplewood." 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. The Board in its actions of approval may: 1. Attach any conditions that it deems reasonable in its action of approval. 2. Require the applicant, as a condition, to provide guarantees that the conditions of approval will be complied with Section 9. 202.200 Time for Decision. The Board shall decide and make recommendation to the Village Council on all matters before them within 12 work days after the date of filing of the required ap- plication with the Department of Community Development, except when the applicant consents to an extension of time. If the Board fails to render its decision within the period of 12 working days or any extension thereof consented to by the appl icant, then the application shall be forwarded on the 13th day or on the day after the extension ends, to the Village Council for final review and action. Section 10. 202.210 Administrative Function. The granting of any Board approval, when con- forming to the provisions of this article, is hereby declared to be an administrative function, the authority and responsibility for which is imposed upon the Community Design Review Board, and the action taken by the Board shall be final and conclusive, except in the event of an appeal and referral as hereinafter provided. Section 11. 202.220 Delegation of Authority. The Board may, at its discretion, authorize the Director of Community Development to approve or cause to be modified, sign applications or proposed additions or remodelings not exceeding $1,000.00 in construction valuation. Section 12. 202.230 Establishment of Special Com- munity Design Review Areas. The Board may, from time to time at its discretion, recommend to the Planning Commission that certain special community design review areas and that specific criteria to be considered in reviewing ap plications for development within said areas be established. The Planning Commission shall review such recommendations and shall recommend approval, modification or denial of same to the Village Council. The Village Council shall take the final action on all such recommendations and may designate said areas by resolution. Section 13. 202,240 Appeal. A notice of appeal to the Village Council may be filed by any person aggrieved or affected by a decision of the Community Design Review Board. The appeal to the Village Council shall include the following: 1. The appeal shall be in writing and received by the Village Clerk within 10 calendar days after the Com munity Design Review Board's decision is reached. 2. The appeal shall indicate and outline with justifications the reasons why an appeal is requested and why such action taken by the Community Design Review Board acts to create an undue hardship upon the appellant. 3. There shall be an appeal fee of $10.00 which is submitted at the time of filing an appeal in writing to the Village Clerk. The Village Council may, on its own motion, also elect to consider any action taken by the Community Design Review Board in the same manner as any appeal would be taken by an aggrieved party. This would require the Village Council to follow the same outlying steps of an appeal in writing within the time allotted and outlining the reasons for the appeal. The Village Council shall, at its next meeting following the filing of an appeal, fix the time for hearing the appeal and give written notice thereof to the ap- pellant and the Community Design Review Board. Section 14. 202.250 Enforcement, No final inspection or occupancy permit shall be granted unless the completed work complies with the plans approved and the conditions required by the Community Design Review Board. Section 15. 202.260 Effective Date of Ordinance. This ordinance shall take effect and be in force after its passage, approval and publication. Passed by the Village Council of the Village of Maplewood, Minnesota this 22nd day of June, 1972. Ayes -4 Nays -0 Lester Axdahl Attest Mayor Lucille E. Aurelius (Review: July 26, 1972)