HomeMy WebLinkAboutNo 326 Establishing a Community Design Review Board and Its ProcessesORDINANCE NO. 326
AN ORDINANCE OF THE VILLAGE OF MAPLEWOOD, MINNESOTA
ESTABLISHING A COMMUNITY DESIGN REVIEW BOARD AND ITS
PROCESSES
BE IT ORDAINED BY THE COUNCIL OF THE VILLAGE OF MAPLEWOOD AS FOLLOWS:
Section 1. 202.120 Community Design Review Board
THE VILLAGE COUNCIL OF MAPLEWOOD, MINNESOTA does hereby establish a Community
Design Review Board in order to:
1. Encourage the orderly and harmonious growth of the Village.
2. Provide for the orderly and harmonious appearance of structures and
property within the Village.
3. Maintain the public health, safety and general welfare.
4. Maintain property and improvement values throughout the Village.
5. Encourage the physical development of the Village as intended by
the "Plan for Maplewood".
Section 2. 202.130 Purpose of this Ordinance.
It is the purpose of this ordinance to:
1. Recognize the interdependence of land values and aesthetics and provide
a method by which the Village may implement this interdependence to
its benefit.
2. Encourage the development of private and public property in harmony
with the desired character of the Village and in conformance with
the guidelines herein provided with due regard to the public and
private interests involved.
3. Foster attainment of those sections of the Village's "Plan for
Maplewood" which specifically refer to the preservation and enhance-
ment of the particular character and unique assets of this Village
and its harmonious development, through encouraging private and public
interests to assist in the implementation process.
4. Assure that the public benefits derived from expenditure of public funds
for improvement and beautification of streets and other public struct-
ures and spaces shall be protected by the exercise of reasonable con-
trols over the character and design of buildings and open spaces to in-
clude street landscaping, median strips, parka, etc.
Community Design Review Board Duties and Responsibilities
The duties of the Community Design Review Board shall be:
1. To review,
2. To recommend approval to Village Council
3. Cause to be modified, or
4. Recommend Denial to Village Council of all proposed developments re-
quiring qualified aesthetic and architectural judgement to the end
that the general appearance of all proposed development shall pre-
serve or enhance the physical environment and character of the Vil-
lage of Maplewood.
Section 3. 202.140 Membership
The Community Design Review Board shall consist of seven (7) members.
One (1) member shall be a Planning Commissioner appointed by the Planning
Commission. No Commission member shall serve for more than three (3)
consecutive years. Six (6) members shall be appointed by the Village
Council. Initially, three (3) of the Council appointed members shall serve
a one (1) year term. Three (3) of the Council appointed members shall serve
a two (2) year term. Council appointed members may serve no more than two
(2) consecutive terms. All subsequent appointments or reappointments shall
be for a two (2) year term only. The Community Design Review Board chairman
shall be chosen annually by the board.
Council appointed members shall be as follows:
1. Two (2) architects, if available to serve.
2. Two (2) members shall be from a related design or construction field,
i.e. landscape architects, interior designers, planners, civil
engineers, contractors, appraisers, realtors, etc.
3. All of the above members shall, if applicable, be registered and
licensed to practice in the State of Minnesota.
4. Two (2) members of the Community Design Board shall be citizen laymen.
All members shall be able to read and interpret architectural drawings and
to judge the affects of a proposed building, structure or sign upon the surround-
ing community.
The Director of Community Development, or his designated representative
shall serve as secretary of the Board and shall have no voting, status.
Section 4. 202.150 Staff Review
The Community Development Department Staff shall process and review all
Community Desire Review Board applications and shall act as professional advisors
to the Board. Other staff members of the Village may provide advise to the Board
depending upon the complexity of the subject and the need for specific expertise.
- 2 -
Section 5. 202.160 Community Design Review Area
No action shall be taken on an application for the issuance of a building
or sign permit for any sign, building or structure in any zoning district in
the Village except R-1 for single family dwelling only and their accessory
structures, without firstreceiving the approval of the Community Design Review
Board. The Board shall also review and approve, cause to be modified, or
deny any matter referred to the Board by the Village Council or the Planning
Commission, The Board shall not review interior designs or layouts of structures.
Section 6, 202.170 Meeting Procedure.
The Community Design Review Board shall hold regularly scheduled public
meetings as directed by the Board. An applicant, upon the filing of an
application, shall be advised of the date, time and place of his appearance
before the board.
Four (4) members of the Board must be present to hold and conduct a
formal meeting. A majority vote of the members present is sufficient to take
action on a submittal.
Section 7, 202.180 Required Application and Plan Submittal.
An applicant shall submit a Community Design. Review Board application
form and the following materials, as applicable to the specific project, (in
sufficient quantities as determined by the Board) to the Community Design
Review Board.
A, A design development plan of the entire project showing:
1. A dimensioned site plan
2. A roof plan of all buildings
3. The location of all existing trees and structures on the
project site.
4. The location and dimensions of all streets, alleys, and highways
both adjacent to and within the project site area.
5. The location of all off-street parking and loading facilities
and areas.
6. The location of points of entry and exit for all vehicular and
internal circulation patterns.
7. The location of all walls and fences.
8. The location of all exterior lighting standards.
9. The grading and slopes; where these affect the relationship of
the buildings on the project site and surrounding building adjacent
to the project.
B. Dimensioned architectural drawings which show:
1. An entire plan drawn to scale.
- 3 -
2. Elevations including all sides of the proposed project buildings
and/or structures, including materials and colors.
3. Perspectives, model or other suitable graphic materials at the
option of the Board.
C. Preliminary landscape plans, designating all areas to be landscaped
with an indication of both types of materials and their elevations.
D. Site photographs at the option of the Board.
Section 8. 202.190 Submittal Evaluation.
The Community Design Review Board shall review the materials submitted with
the application with respect to the following aspects of the proposal:
1. General site utilization.
2. General architectural considerations including a review of
a. The height, bulk and area of all buildings on the site.
b. The colors and materials to be used.
c. The physical and architectural relationship of the proposal
with existing and proposed structures in the area.
d. The site, layout, orientation and location of all buildings
and structures and their relationship with open areas and
the topography.
e. Height, materials, colors and variations in boundary walls, fences
or screen plantings.
f. Appropriateness of sign design and exterior lighting.
3. General landscaping considerations
4. Graphics to be used.
To grant approval of an application the Board shall make the following
findings:
1. That the design and location of the proposed development and its
relationship to neighboring or existing or ,raposed developments
and traffic is such that it will not impair the desirability of
investment or occupation in the neighborhood; that it will not
unreasonably interfere with the use and enjoyment of neighboring
existing or proposed developments, and that it will not create
traffic hazards or congestion.
2. That the design and location of the proposed development is in keeping
with the character of the surrounding neighborhood and is not detrimental
to the harmonious, orderly, and attractive development contemplated by
this ordinance and the "Plan for Maplewood".
- 4 -
3. That the design and location of the proposed development would provide
a desirable environment for its occupants, as well as for its neighbors,
and that it is aesthetically of good composition, materials, textures and
colors.
The Board in its actions of approval may:
1. Attach any conditions that it deems reasonable in its action of
approval.
2. Require the applicant, as a condition, to provide guarantees that the
conditions of approval will be complied with.
Section 9. 202.200 Time for Decision.
The Board shall decide and make recommendation to the Village Council on all
matters before them within 12 work days after the date of filing of the required
application with the Department of Community Development, except when the applicant
consents to an extension of time. If the Board fails to render its decibibn within
the period of 12 working days or any extension thereof consented to by the appli-
cant, then the application shall be forwarded on the 13th day or on the day after
the extension ends, to the Village Council for final review and action.
Section 10. 202.210 Administrative Function.
The granting of any Board approval, when conforming to the provisions of
this article, is hereby declared to be an administrative function, the authority
and responsibility for which is imposed upon the Community Design Review Board,
and the action taken by the Board shall be final and conclusive, except in the
event of an appeal and referral as hereinafter provided.
Section 11. 202.220 Delegation of Authority.
The Board may, at its discretion, authorize the Director of Community
Development to approve or cause to be modified, sign applications or proposed
additions or remodelings not exceeding $1,000.00 in construction valuation.
Section 12. 202.230 Establishment of Special Community Design Review Areas.
The Board may, from time to time at its discretion, recommend to the
Planning Commission that certain special community design review areas and
that specific criteria to be considered in reviewing applications for devel-
opment within said areas be established. The Planning Commission shall review
such recommendations and shall recommend approval, modification or denial of
same to the Village Council. The Village Council shall take the final action
on all such recommendations and may designate said areas by resolution.
Section 13. 202.240 Appeal.
A notice of appeal to the Village Council may be filed by any person
aggrieved or affected by a decision of the Community Design Review Board. The
appeal to the Village Council shall include the following:
1. The appeal shall be in writing and received by the Village Clerk
- 5 -
within 10 calendar days after the Community Design Review Board's decision
is reached.
2. The appeal shall indicate and outline with justifications the reasons
why an appeal is requested and why such action taken by the Community
Design Review Board acts to create an undue hardship upon the appellant.
3. There shall be an appeal fee of $10.00 which is submitted at the time
of filing an appeal in writing to the Village Clerk.
The Village Council may, on its own motion, also elect to consider any
action taken by the Community Design Review Board in the same manner as any
appeal would be taken by an aggrieved party. This would require the Village
Council to follow the same outlying steps of an appeal in writing within the
time allotted and outlining the reasons for the appeal.
The Village Council shall, at its next meeting following the filing of an
appeal, fix the time for hearing the appeal and give written notice thereof to
the appellant and the Community Design Review Board.
Section 14. 202.250 Enforcement.
No final inspection or occupancy permit shall be granted unless the completed
work complies with the plans approved and the conditions required by the Community
Design Review Board.
Section 15. 202.260 Effective Date of Ordinance.
This ordinance shall take effect and be in force after its passage,
approval and publication.
Passed by the Village Council
of the Village of Maplewood, Minnesota
this 22nd day of June, 1972.
Attest:
Ayes - 4
Nays - 0
ORDINANCE NO. Sas
AN ORDINANCE OF THE VILLAGE
OF MAPLNESOTA ESTABLISHING
A COMMUNITY DESI ON REVIEW BOARD
ANOIT5rRo"S5E5
ORDAINED 9V 14 t6UNCIL OF THE
AFFIDAVIT OF PUBLICATION
VILLLAA GE OF MAPLEWOOD AS FOLLOWS:
Sect Ion 1. ]021X1 Community Design Review Board.
THE VILLAGE COUNCIL OF MAPLEWOOD,
MINNESOTA don hereby establish a Community/y�
Design Review Board In order to:
�61ajg Lif W
1. Encourage the orderly and Narm.I. growth of
Lb1-LlIT1SPS1
the Village.
2. Provide for the orderly and harmonious ap.
County of RBmBoy
pearance ofstructures and property within the Village.
3. Maintain Me public health, setety and general
welfareMa
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.......... 040.. Little ......................... being duly sworn, on oath Says
.............�..
........... N 1
x. Maintain property and improvement values
throughout Me
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Village.
he is and during all the times herein stated has been the ........_— ........ ...........
5Encourage the physical development of the Village
intended ntended by the"Plan for Maplewood."
.__........_. _._........ .......... .publ lshW and printer of the newspaper known as Maplewood Review,
Section 2. 202.130 Purpose of this Ordinance.
and has full knowledge of the facts herein stated as follows: (1) Said newspaper is printed in Me
It Is the purpose of this ordinance 10:
English language In newspaper format and in column and sheet form equivalent in printed space to at
1. Recognize the interdependence of land values and
least 900 square Inches. (2) Said newspaper Is a weekly and H distributed at least once each week.
aesthetics and provide a method by which M! Village
(3) Said newspaper has 50 percent of its news columns devoted to news of local interest to the com
may implement this Interdependence to its penef t,
munity which it purports to serve and toes not wholly duplicate any other publication and is not made
2. Encourage the development of private and public
up entirely Of patents, plate matter and advertisements. e) Said newspaper is circulated in and near
property in harmony with the desired character M tae
Me municipality which It purports to serve, has at least 500 copies regularly delivered t0 paying
Village and in conformance with the guidelines herein
subscribers, has an average Of at least 35 percent M Its total circulation currently paid Or no more than
three months in arrears and has entry as second class matter In Its local oosAofflce. (5) Said newspaper
provided with due regard to the public and private In
purports o serve the Village of Maplewood in the County of Ramsey and It has Its known of ice
terests Involved.
o1 issue in the Village of North St. Paul In said county, established and open during Its regular
3. Foster attainment of those sections of the Village's
business hours for the gathering of news, sale of sdvertlSaments and Sale of subscriptions and main-
"Plan for Maplewood" which specifically refer to Ma
tained by the publisher of said newspaper or persons in his employ and subject to his direction and
preservation and enhancement of the particular
control during all such regular business hours at which Said newspaper Is printed. (e) Said news -
character and unique assets of this Village and its
paper fbin a copy of each Issue immediately with the State Historical Society. (9) Said newspaper has
harmonious development, through encouraging private
complied with all the foregoing conditions for at Inst two years preceding the day or dates of publi-
and public interest to assist in the implementation
cation mentioned below. (8) Said newspaper hes filed with the Secretary of State of Minnesota prior
process.
to January 1, 1968, and each January 1 thereafter an affidavit In the form prescribed by the Secretary
d. Assure that the public benefits derived from ex.
of State and signed by the publisher and sworn to before a notary public stating that the newspaper Is
penditure W public funds for improvement and
a legal newspaper.
beautification Of streets and other publ is structures and
He further states on oath that Me printed �2 ...............................
space shall De protected by the exercise W reasonable
........Ord1n&nCe..Naw..
controls over the character and design of buildings and
hiretoattached aaa Pent hereof was cut from Me columns
open spaces to include street landscaping, median
— — — — """—""""""""""""-"""""".
of Said newspaper, arld was printed and puallshed therein In the English language, once each week, for
strips, parks, etc.
Community Design Review Board Duties and�]le
Responsibilities.
26th
_....................................... succade l"weeks; that it was first Sib published On Wednesday the..............
The duties of the Community Design Review Board
Shall be:
day of......................................July....................... of 19.72and was thereafter printed and pub.
1. To review,
2. To recommend approval to Village Council
fished on every Wednesday to and Including Wednesday Me .................. day of ....................................
3. Cause to be modified, or
a. Recommend Denial to Village Council of all
...........19.... andthettnefollowing Ise printed copyof the lowercesealphabet
proposed developments requiring qualified aesmetic
from A to 2, both inclusive, and Is hereby acknowledged as being time size and kIM of used In
and judgment at
the composition and publicationW Said notice.tool
pparchitectural
appearance development ll prosgeneral
shall preserve
all proposedviron
or enhance the physical environment and character M
h ent a
abcdelghilklmnopgrsluvwzyx '
the Village of Maplewood.yyApyyYy�yyY�pyYyYY
Section 3. 202.140 Membership.-"�fO����`"'
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The Community Design Review Board shall consist M
Seven (]) members. One (1) member shall be a Plan.
ning CommiSSiOner appointed by the Planning Com
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rf as.
mission. No Commission member shell serve for more
than(3
than throe (3) consecutive years. Six (a) membersshall
Subscribed antl sworn fo before me Mh....L�Vu�.dpay Of/...../././../.�1........./.y.�./.}..�/�..�./../.L....... 19.��
aphree
by the Village Council. Initially, three (3)
/ Q/ C��� 4[.tLY'.....y:...l (L /.'h.��.'Y-VL.... ........
M the Council appointed members shall serve a one (I)
BEATRICE S. ENRICiHT
year term. Three (3) w the Council appointed members
Notary Dublic..... Minnesota
shall serve a two (2) ear term. Council a
r
"i:otaiy'PGUIfC'; 'RAM'sby'Cblln}y. Inn.
inn.
members may wren no more man two(2) consecutive
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terms. All subsequent appointments or reappointments
reappointments
Shall be for a two (3) year term only. The Community
Design Review Board chairman shall W chosen an.
nually by the board.
council aboointed members shall be as follows:
1. Two (2) architects, if available to serve.
2. Two (2) members shall be from a related design or
construction field, i.e. landscape architects, interior
designers, planners, civil engineers, contractors, ap.
praisers, realtors, etc.
3. All of the above members_ shall, if applicable, be
registered and licensed to practice in the State of
Minnesota.
4. Two (2) members of the Community Design Board
shall be citizen laymen.
All members shall be able to read and interpret ar
chitectural drawings and to judge the affects ofa
proposed building, structure or sign upon the
surrounding community.
The Director of C)mmunity Development, or his
designated representative shall serve as secretary of
the Board and shall have no voting status.
Section 4. 201.150 Staff Review.
The Community Development Department Staff shall
process and review all Community Design Review
Board applications and shall act as profession al ad-
visors to the Board. Other staff members of the Village
may provide advise to the Board depending upon the
complexity of the subject and the need for specific
expertise.
Section 5. 202.160 Community Design Review Area.
No action shall be taken on an application for the
issuance of a building or sign permit for any sign,
building or structure in any zoning district in the Village
except R 1 for single family dwelling only and their
accessory structures, without first receiving the ap-
proval of the Community Design Review Board. The
Board shall also review and approve, cause to be
modified, or deny any matter referred to the Board by
the Village Council or the Planning Commission. The
Board shall not review interior designs or layouts of
structures.
Section 6. 202.170 Meeting Procedure.
The Community Design Review Board shall hold
regularly scheduled public meetings as directed by the
Board, An applicant, upon the filing of an application,
shall be advised of the date, time and place of his ap-
pearance before the board.
Four (4) members of the Board must be present to
hold and conduct a formal meeting. A majority vote of
the members present is sufficient to take action on a
submittal.
Section 7. 202.180 Required Application and Plan
Submittal.
An applicant shall submit a Community Design
Review Board application form and the following
materials, as applicable to the specific project, (in
sufficient quantities as determined by the Board) to the
Community Design Review Board,
A. A design development plan of the entire project
showing:
1. A dimensioned site plan.
2. A roof plan of all buildings.
3. The location of all existing trees and structures on
the project site.
4. The location and dimensions of all streets, alleys,
and highways both adjacent to and within the project
site area.
5. The location of all off street parking and loading
facilities and areas.
6. The location of points of entry and exit for all
vehicular and internal circulation patterns.
7. The location of all walls and fences.
8. The location of all exterior lighting standards.
9. The grading and slopes; where these affect the
relationship of the buildings on the project site and
surrounding building adjacent to the project.
B. Dimensioned architectural drawings which show:
1. An entire plan drawn to scale.
2. Elevations including all sides of the proposed
Project buildings and -or structures, including materials
and colors.
3. i erspectives, model or other suitable graphic
materials at the option of the Board.
C. Preliminary landscape plans, designating all areas
to be landscaped with an indication of bath types of
materials and their elevations.
D. Site photographs at the option of the Board.
Section 8. 202.190 Submittal Evaluation.
The Community Design Review Board shall review
the materials submitted with the application with
respect to the following aspects of the proposal:
1. General site utilization.
2. General architectural considerations including a
review of
a. The height, bulk and area of all buildings on the
site.
b. The colors and materials to be used.
c. The physical and architectural relationship of the
proposal with existing and proposed structures in the
area.
d. The site, layout, orientation and location of all
buildings and structures and their relationship with
open areas and the topography.
e. Height, materials, colors and variations in boun-
dary walls, fences or screen plantings.
f. Appropriateness of sign design and exterior
lighting.
3. General landscaping considerations.
4. Graphics to be used.
To grant approval of an application the Board shall
make the following findings:
1. That the design and location of the proposed
development and its relationship to neighboring or
existing or proposed developments and traffic is such
that it will not impair the desirability of investment or
occupation in the neighborhood; that it will not
unreasonably interfere with the use and enjoyment of
neighboring existing or proposed developments, and
that it will not create traffic hazards or congestion.
2. That the design and location of the proposed
development is in keeping with the character of the
surrounding neighborhood and is not detrimental to the
harmonious, orderly, and attractive development
contemplated by this ordinance and the "Plan for
Maplewood."
3. That the design and location of the proposed
development would provide a desirable environment for
its occupants, as well as for its neighbors, and that it is
aesthetically of good composition, materials, textures
and colors.
The Board in its actions of approval may:
1. Attach any conditions that it deems reasonable in
its action of approval.
2. Require the applicant, as a condition, to provide
guarantees that the conditions of approval will be
complied with
Section 9. 202.200 Time for Decision.
The Board shall decide and make recommendation to
the Village Council on all matters before them within 12
work days after the date of filing of the required ap-
plication with the Department of Community
Development, except when the applicant consents to an
extension of time. If the Board fails to render its
decision within the period of 12 working days or any
extension thereof consented to by the appl icant, then the
application shall be forwarded on the 13th day or on the
day after the extension ends, to the Village Council for
final review and action.
Section 10. 202.210 Administrative Function.
The granting of any Board approval, when con-
forming to the provisions of this article, is hereby
declared to be an administrative function, the authority
and responsibility for which is imposed upon the
Community Design Review Board, and the action taken
by the Board shall be final and conclusive, except in the
event of an appeal and referral as hereinafter provided.
Section 11. 202.220 Delegation of Authority.
The Board may, at its discretion, authorize the
Director of Community Development to approve or
cause to be modified, sign applications or proposed
additions or remodelings not exceeding $1,000.00 in
construction valuation.
Section 12. 202.230 Establishment of Special Com-
munity Design Review Areas.
The Board may, from time to time at its discretion,
recommend to the Planning Commission that certain
special community design review areas and that
specific criteria to be considered in reviewing ap
plications for development within said areas be
established. The Planning Commission shall review
such recommendations and shall recommend approval,
modification or denial of same to the Village Council.
The Village Council shall take the final action on all
such recommendations and may designate said areas
by resolution.
Section 13. 202,240 Appeal.
A notice of appeal to the Village Council may be filed
by any person aggrieved or affected by a decision of the
Community Design Review Board. The appeal to the
Village Council shall include the following:
1. The appeal shall be in writing and received by the
Village Clerk within 10 calendar days after the Com
munity Design Review Board's decision is reached.
2. The appeal shall indicate and outline with
justifications the reasons why an appeal is requested
and why such action taken by the Community Design
Review Board acts to create an undue hardship upon the
appellant.
3. There shall be an appeal fee of $10.00 which is
submitted at the time of filing an appeal in writing to the
Village Clerk.
The Village Council may, on its own motion, also elect
to consider any action taken by the Community Design
Review Board in the same manner as any appeal would
be taken by an aggrieved party. This would require the
Village Council to follow the same outlying steps of an
appeal in writing within the time allotted and outlining
the reasons for the appeal.
The Village Council shall, at its next meeting
following the filing of an appeal, fix the time for hearing
the appeal and give written notice thereof to the ap-
pellant and the Community Design Review Board.
Section 14. 202.250 Enforcement,
No final inspection or occupancy permit shall be
granted unless the completed work complies with the
plans approved and the conditions required by the
Community Design Review Board.
Section 15. 202.260 Effective Date of Ordinance.
This ordinance shall take effect and be in force after
its passage, approval and publication.
Passed by the Village Council of the Village of
Maplewood, Minnesota this 22nd day of June, 1972.
Ayes -4
Nays -0
Lester Axdahl
Attest Mayor
Lucille E. Aurelius
(Review: July 26, 1972)