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HomeMy WebLinkAbout2018-04-23 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, April 23, 2018 Maplewood Community Center/YMCA – Banquet Room C Meeting No. 08-18 A. CALL TO ORDER A meeting of the City Council was held at the Maplewood Community Center/YMCA – Banquet Room C and was called to order at 7:09 p.m. by Mayor Slawik. st Mayor Slawik reported on clean-up day at Aldrich Arena on Saturday, April 21. Council Members Juenemann, Smith and Abrams gave additional details on the clean-up day. B. PLEDGE OF ALLEGIANCE Patella Luna, Leah Natts, and Olivia Natts led the council in the pledge of allegiance. C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Present Tou Xiong, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda under Appointments and Presentations, Council Presentations: Emerald Ash Borer Alarm Permit Policy and Fees Police Advisory Commission Update on Gateway Corridor Meeting New Business Events Public Works Thank You Councilmember Smith moved to approve the agenda as amended. Seconded by Councilmember Xiong Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of the April 9, 2018 City Council Workshop Minutes Councilmember Abrams moved to approve the April 9, 2018 City Council Workshop Minutes as submitted. April 23, 2018 1 City Council Meeting Minutes Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of the April 9, 2018 City Council Meeting Minutes Councilmember Juenemann moved to approve the April 9, 2018 City Council Meeting Minutes as submitted. Seconded by Councilmember Abrams Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman reported on the press release related to the closing of Sears Department Store at the Maplewood Mall and the redevelopment study of the mall area. Mayor Slawik gave additional information about the redevelopment. City Manager Coleman gave the update to the council calendar. 2. Council Presentations Emerald Ash Borer Councilmember Juenemann reported on the article in the paper regarding the Emerald Ash Borer problem. Update on Gold Line Commission (Gateway Corridor) Meeting Councilmember Smith gave an update on the Gold Line Commission meeting he attended. Police Advisory Commission Councilmember Smith reported on the Police Advisory Commission meeting he attended last week. Alarm Permit Policy and Fees Councilmember Smith reported on a conversation he had with a resident on the City’s alarm permit policy and fees. Councilmember Juenemann gave additional information on the conversation she had with the same resident. Public Works Thank You Mayor Slawik reported on the snow plow ride along she went on. City Manager Coleman shared thank you calls she received from residents regarding snow plowing April 23, 2018 2 City Council Meeting Minutes from the last snow fall. Councilmember Juenemann and Smith gave additional information on the snow plowing. New Business Opening Mayor Slawik reported that the new Porsche dealership on Highway 61 had a grand opening this past weekend. 9 Rounds Mayor Slawik reported on the event she attended at 9 Rounds this past weekend. th Century 50 th Mayor Slawik reported on the Century College 50 Anniversary event she attended. North High Robotics Mayor Slawik reported that North High Robotics Team was on a winning alliance of a regional event which gave them a spot at the World Championships. Police Chiefs Conference in Duluth Mayor Slawik reported she will be attending the Police Chiefs Conference in Duluth. th Nuns – 70 Anniversary th Mayor Slawik reported on the upcoming 70 anniversary event with Archbishop Bernard Hebda and the Sisters at Hill-Murray School and St. Paul’s Monastery. John Glenn Students Mayor Slawik reported on the visit she had with students at John Glenn School regarding raising the tobacco age to 21. Neighborhood Incident Councilmember Juenemann reported on an incident that happened in her neighborhood and complimented the Maplewood Police and Ramsey County SWAT Team. Councilmember Smith gave additional information on the incident. 3. Approval of Resolution for Commission Reappointments City Manager Coleman gave the staff report. Councilmember Abrams moved to approve the Resolution for Commission Reappointments. Resolution 18-04-1553 April 23, 2018 3 City Council Meeting Minutes BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who the Maplewood City Council has reviewed, to be reappointed to the following commissions: Community Design Review Board Bill Kempe, Term expires 4/30/2021 Jason Lammers, Term expires 4/30/2021 Heritage Preservation Commission Pete Boulay, Term expires 4/30/2021 Bob Cardinal, Term expires 4/30/2021 Parks and Recreation Commission Dorothy Molstad, Term expires 4/30/2021 Bruce Roman, Term expires 4/30/2021 Seconded by Councilmember Smith Ayes – All The motion passed. G. CONSENT AGENDA Councilmember Juenemann moved to approve agenda items G1-G7. Seconded by Councilmember Smith Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 614,611.25 Checks # 101411 thru #101465 dated 04/02/18 thru 04/10/18 $ 497,224.12 Disbursements via debits to checking account dated 04/02/18 thru 04/06/18 $ 138,469.25 Checks #101466 thru #101495 dated 04/06/18 thru 04/17/18 $ 574,600.87 Disbursements via debits to checking account April 23, 2018 4 City Council Meeting Minutes dated 04/09/18 thru 04/13/18 $ 1,824,905.49 Total Accounts Payable PAYROLL $ 535,772.98 Payroll Checks and Direct Deposits dated 04/06/18 $ 2,101.26 Payroll Deduction check # 99103188 thru # 99103202 dated 04/06/18 $ 537,874.24 Total Payroll $ 2,362,779.73 GRAND TOTAL Seconded by Councilmember Smith Ayes – All The motion passed. 2. Approval of a Conditional Use Permit, St. Paul Regional Water Services Lime Sludge Storage Tank, 1900 Rice Street Councilmember Juenemann moved to approve the Conditional Use Permit, St. Paul Regional Water Services Lime Sludge Storage Tank located at 1900 Rice Street. Seconded by Councilmember Smith Ayes – All The motion passed. 3. Approval of Resolution Calling Public Hearing on a Proposed Property Tax Abatement Councilmember Juenemann moved to approve the Resolution Calling for a Public Hearing on a Proposed Property Tax Abatement. Resolution 18-04-1554 Resolution Calling for a Public Hearing on a Proposed Property Tax Abatement BE IT RESOLVED By the City Council of the City of Maplewood, Ramsey County, Minnesota (the “City”), as follows: Section 1. Recitals. 1.01. Pursuant to Minnesota Statutes, Sections 469.1812 through 469.1815, as amended (the “Abatement Act”), the City may grant an abatement of all or a part of the taxes levied by the City on real property within its boundaries (the “Abatement”) and issue general obligation bonds to finance public infrastructure improvements (the “Abatement Bonds”); provided, however, that the City Council first holds a public hearing regarding the proposed Abatement. April 23, 2018 5 City Council Meeting Minutes 1.02. The City proposes to issue Abatement Bonds to finance infrastructure improvements primarily consisting of the construction of a park facility building at Wakefield Park in the City. Section 2. Hearing Scheduled. 2.01. In accordance with the Abatement Act, the City Council hereby calls for a public hearing on Monday, May 14, 2018, at or after 7:00 PM, to consider the proposed Abatement for the purposes described herein. The City Clerk is authorized and directed to publish a notice of public hearing in substantially the form set forth in EXHIBIT A attached hereto in the official newspaper of the City more than ten (10) but less than thirty (30) days before the date of the public hearing. 2.02. City staff and consultants are authorized to take all other actions needed to bring the proposed Abatement and issuance of the Abatement Bonds before the City Council. Seconded by Councilmember Smith Ayes – All The motion passed. 4. Approval of Resolution Declaring the Official Intent to Reimburse Certain Capital Expenditures from the Proceeds of Tax-Exempt Bonds Councilmember Juenemann moved to approve the Resolution Declaring the Official Intent to Reimburse Certain Capital Expenditures from the Proceeds of Tax-Exempt Bonds. Resolution 18-04-1555 Declaring the Official Intent of the City of Maplewood, Minnesota to Reimburse Certain Capital Expenditures from the Proceeds of Tax-Exempt Bonds WHEREAS, the Internal Revenue Service has issued Treasury Regulations, Section 1.150-2 (the “Reimbursement Regulations”) under the Internal Revenue Code of 1986, as amended (the “Code”), providing that proceeds of tax-exempt bonds used to reimburse prior capital expenditures will not be deemed spent unless certain requirements are met; and WHEREAS, the City of Maplewood, Minnesota, a municipal corporation and a political subdivision of the State of Minnesota (the “City”), expects to incur certain expenditures that may be financed temporarily from sources other than tax-exempt bonds, and later reimbursed from the proceeds of tax-exempt bonds; and WHEREAS, the City has determined to make this declaration of official intent (the “Declaration”) to reimburse certain capital costs from the proceeds derived from the sale of tax-exempt bonds to be issued by the City in accordance with the Reimbursement Regulations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA AS FOLLOWS: April 23, 2018 6 City Council Meeting Minutes 1. The City may incur certain capital expenditures in connection with the construction of a park facility building at Wakefield Park in the City and improvements to various streets in the City, including those in the vicinity of Farrell Street and Ferndale Street and Londin Lane and Highpoint Curve (collectively, the “Project”). 2. The City reasonably expects to reimburse the expenditures made for certain costs of the Project from the proceeds of tax-exempt bonds in a principal amount currently estimated not to exceed $7,155,000. All reimbursed expenditures related to the Project will be capital expenditures, costs of issuance of the tax-exempt bonds or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Reimbursement Regulations. 3. This Declaration has been made not later than 60 days after payment of any original expenditure to be subject to a reimbursement allocation with respect to the proceeds of tax-exempt bonds, except for the following expenditures: (a) costs of issuance of tax-exempt bonds; (b) costs in an amount not in excess of the lesser of $100,000 or 5 percent of the proceeds of the tax-exempt bonds; or (c) “preliminary expenditures” up to an amount not in excess of 20 percent of the aggregate issue price of the tax-exempt bonds that are reasonably expected by the City to finance the Project. The term “preliminary expenditures” includes architectural, engineering, surveying, soil testing, bond issuance and similar costs that are incurred prior to commencement of acquisition, construction, or rehabilitation of the Project, excluding land acquisition, site preparation, and similar costs incident to commencement of construction. 4. A reimbursement allocation with respect to tax-exempt bonds will be made not later than 18 months after the later of: (i) the date the original expenditure is paid; or (ii) the date the Project is placed in service or abandoned, but in no event more than 3 years after the original expenditure. 5. This Declaration is an expression of the reasonable expectations of the City based on the facts and circumstances known to the City as of the date hereof. The anticipated original expenditures for the Project and the principal amount of the tax- exempt bonds described in paragraph 2 are consistent with the City’s budgetary and financial circumstances. No sources other than proceeds of tax-exempt bonds are reasonably expected to be reserved, allocated on a long-term basis, or otherwise set aside pursuant to the City’s budget or financial policies to pay such expenditures for which bonds are issued. 6. The action is intended to constitute a declaration of official intent for purposes of the Reimbursement Regulations. Seconded by Councilmember Smith Ayes – All The motion passed. 5. Approval of Transfers and Budget Adjustments Councilmember Juenemann moved to approve the transfers and budget adjustments and authorize the Finance Director to make the appropriate accounting entries to complete the transactions. April 23, 2018 7 City Council Meeting Minutes Seconded by Councilmember Smith Ayes – All The motion passed. 6. Approval of Resolution Accepting Assessment Roll and Ordering Assessment Hearing for May 14, 2018, Londin-Highpoint Area Street Improvements, City Project 17-19 Councilmember Juenemann moved to approve the Resolution Accepting Assessment Roll and Ordering Assessment Hearing for May 14, 2018, Londin-Highpoint Area Street Improvements, City Project 17-19. Resolution 18-04-1556 Accepting Assessment Roll and Ordering Assessment Hearing WHEREAS, the Clerk and the City Engineer have, at the direction of the City Council, prepared an assessment roll for the Londin-Highpoint Area Street Improvements, City Project 17-19, and the said assessment roll is on file in the office of the City Engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: th 1. A hearing shall be held on the 14 day of May 2018, at the city hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owner of all property affected by said assessment. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement, the area to be assessed, that the proposed assessment roll is on file with the clerk and city engineer and that written or oral objections will be considered. Seconded by Councilmember Smith Ayes – All The motion passed. 7. Approval of Funding for Emerald Ash Borer Management Councilmember Juenemann moved to approve the funding for Emerald Ash Borer management. Staff further recommends the City Council authorizes staff to seek quotes and authorizes the City Manager and Mayor to enter into contracts with contractors for inspection, removals, stump grinding, and tree planting. Seconded by Councilmember Smith Ayes – All April 23, 2018 8 City Council Meeting Minutes The motion passed. H. PUBLIC HEARINGS 1. Farrell-Ferndale Area Street Improvements, City Project 17-18 a. Public Hearing 7:00 pm b. Resolution Ordering Improvement after Public Hearing (4 votes) City Manager Coleman introduced the staff report. Assistant City Engineer Jarosch gave the staff report. Mayor Slawik opened the public hearing. The following people spoke: th 1. Roseann Cronk, 2695 7 Street E. th 2. Ronald Betzold, 2687 7 Street E. th 3. Joseph Koezel, 2677 7 Street E. 4. Cassie Luna, 687 Ferndale Street Mayor Slawik closed the public hearing. Public Works Director Love answered questions of the council. Councilmember Juenemann moved to approve the Resolution Ordering Improvement for Farrell-Ferndale Area Street Improvements, City Project 17-18; Seventh Street East shall be designed to accommodate a 5 foot wide concrete walk, this includes road elevations, drainage, and driveway profiles and construction of the 5 foot wide concrete walk will not take place until pedestrian facilities are constructed along Century Avenue. Resolution 18-04-1557 Ordering Improvement WHEREAS, pursuant to a resolution of the City Council adopted April 9, 2018, fixed a date for a council hearing on the proposed street improvements for the Farrell- Ferndale Area Street Improvements, City Project 17-18. AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on April 23, 2018; and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. That it is necessary, cost-effective and feasible, as detailed in the feasibility report, that the City of Maplewood make improvements to the Farrell- Ferndale Area Street Improvements, City Project 17-18. 2. Seventh Street East shall be designed to accommodate a 5 foot wide concrete walk. This includes road elevations, drainage, and driveway profiles. Construction of the 5 foot wide concrete walk will not take place until pedestrian facilities are constructed along Century Avenue. April 23, 2018 9 City Council Meeting Minutes ESTIMATED PROJECT COST RECOVERY TOTAL % OF TOTAL AMOUNTPROJECT FUNDING SOURCE G.O. IMPROVEMENT BONDS$2,736,00050% 3. Such improvements ordered as proposed in the council resolution adopted on rd the 23 day of April, 2018. SANITARY SEWER FUND$446,0007% 4. The City Engineer, or his designee, is the designated engineer for this I & I GRANT$25,0000% improvement project and is hereby directed to prepare final plans and specifications as previously directed by the City Council at the April 9, 2018 ENVIRONMENTAL UTILITY FUND$923,00015% council meeting. SPECIAL BENEFIT ASSESSMENT$1,150,00018% 5. The Finance Director was authorized to make the financial transfers necessary for the preparation of plans and specifications at the April 9, 2018 ST. PAUL WATER$834,00013% council meeting. A budget of $6,288,000 was established at that time. The proposed financing plan shall be implemented and is as follows: W.A.C. FUND$174,0003% TOTAL FUNDING$6,288,000100% Seconded by Councilmember Smith Ayes – All The motion passed. I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Consider Approval of Revisions to Emerald Ash Borer Plan Natural Resources Coordinator Gaynor gave the staff report and answered questions of the council. Councilmember Xiong moved to approve the Revisions to Emerald Ash Borer Management Plan. Seconded by Councilmember Abrams Ayes – All The motion passed. 2. Consider Approval of Preparing Master Plan for Maplewood Nature Center April 23, 2018 10 City Council Meeting Minutes City Manager Coleman introduced the staff report. Natural Resources Coordinator Gaynor gave the staff report and answered questions of the council. Councilmember Abrams moved to table and revisit within 60 days. Seconded by Councilmember Smith Ayes – All The motion passed. K. ADJOURNMENT Mayor Slawik adjourned the meeting at 9:15 p.m. April 23, 2018 11 City Council Meeting Minutes