HomeMy WebLinkAbout2018-04-09 City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, April 9, 2018
City Hall, Council Chambers
Meeting No. 07-18
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:01 p.m. by Mayor Slawik.
Mayor Slawik reported that St. Paul and Maplewood schools claimed teacher of the year
finalists. The finalist from Weaver Elementary School is Shaylee McComb. Mayor Slawik
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also reported that Sunday, April 8 was Philippine Day in Minnesota.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Kathleen Juenemann, Councilmember Present
Bryan Smith, Councilmember Present
Tou Xiong, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to the agenda under Appointments and Presentations,
Council Presentations:
Spring Clean-Up
Next Steps to Clean Energy in Minnesota
Battle of Badges Blood Drive
Visit to Tubman
Regional Mayors Meeting
Chamber Annual Meeting
Councilmember Xiong moved to approve the agenda as amended.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of the March 26, 2018 City Council Workshop Minutes
Councilmember Juenemann moved to approve the March 26, 2018 City Council
Workshop Minutes as submitted.
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Seconded by Councilmember Smith Ayes – All
The motion passed.
2. Approval of the March 26, 2018 City Council Meeting Minutes
Councilmember Xiong moved to approve the March 26, 2018 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Smith Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave the update to the council calendar.
2. Council Presentations
Spring Clean-Up
Councilmember Juenemann reminded residents that Spring Clean-Up will take place on
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Saturday, April 21 at the Aldrich Arena.
Next Steps to Clean Energy in Minnesota
Councilmember Juenemann reported that there will be a meeting regarding Minnesota’s
Next Steps to Clean Energy Economy on Tuesday, April 17, 2018.
Battle of Badges Blood Drive
Councilmember Juenemann reported on the Battle of Badges Blood Drive that will take
place on April 19, 2018. Public Safety Director Nadeau gave additional information about
the Blood Drive.
Visit to Tubman
Councilmember Smith reported on a tour he participated in at the Tubman facility in
Maplewood.
Regional Mayor’s Meeting
Mayor Slawik reported on the Regional Mayor’s Meeting she attended earlier in the day.
Chamber Annual Meeting
Councilmember Abrams reported on the Annual Meeting for Area Chamber of Commerce
she attended along with city staff held at Keller Golf Course in Maplewood.
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3. Recognition of Fire Department Retirement for Captain Paul Everson
Fire Chief Lukin addressed the council to give the staff report and presented Captain
Everson with the plaque of recognition.
4. Swearing In of New Fire Department Firefighters: Nicholas Danley, Bradley
McKee, Nathan Beitler, Charles Crummy, Michael Hagen, Brett Merkatoris,
Steven Neily and Kenneth Nielsen
Public Safety Director Nadeau gave the staff report. EMS Chief Mondor addressed the
council to give additional information background information about the hiring process.
Fire Chief Lukin addressed the council to give additional information about the firefighters.
City Clerk Sindt performed the firefighters swearing in.
5. Approval of Resolution in Support of Emma’s Place Rehabilitation
City Manager Coleman introduced the staff report. Environmental & Economic
Development Director Konewko gave the staff report. Tonya Brownlow, Executive
Director at Emma’s Place addressed the council to give background information on
Emma’s Place Rehabilitation. Councilmember Xiong read the resolution in support of
Emma’s Place Rehabilitation.
Councilmember Juenemann moved to approve the Resolution in Support of Emma’s
Place Rehabilitation.
Resolution 18-03-1548
RESOLUTION IN SUPPORT OF
EMMA’S PLACE REHABILITATION
WHEREAS, Emma’s Place, 2165 Van Dyke Street, was developed and first
occupied sixteen years ago to house homeless women and their families; and
WHEREAS, intensive supportive services are provided to both the adults and
children living at the development by Emma Norton Services; and
WHEREAS, Emma’s Place is in the process of applying to funders, including, but
not limited to, Ramsey County Community and Economic Development, Minnesota
Housing Finance Agency and the Federal Home Loan Bank of Des Moines for funds to
rehabilitate the development to assure its quality and stability for the future; and
WHEREAS, several funders require a resolution of support from the local
municipality,
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota and its citizens, that we support the efforts to fund the
rehabilitation of Emma’s Place at 2165 Van Dyke Street in Maplewood, Minnesota.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
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G. CONSENT AGENDA
Agenda items G2 and G5 were highlighted.
Councilmember Abrams moved to approve agenda items G1-G7.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Abrams moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 468,486.37 Checks # 101367 thru #101394
dated 03/27/18
$ 426,939.65 Disbursements via debits to checking account
dated 03/19/18 thru 03/23/18
$ 89,878.25 Checks #101396 thru #101410
dated 04/03/18
$ 2,002,247.51 Disbursements via debits to checking account
dated 03/26/18 thru 03/30/18
$ 2,987,551.78 Total Accounts Payable
PAYROLL
$ 561,481.87 Payroll Checks and Direct Deposits dated 03/23/18
$ 2,853.38 Payroll Deduction check # 99103176 thru # 99103180 dated 03/23/18
$ 564,335.25 Total Payroll
$ 3,551,887.03 GRAND TOTAL
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
2. Approval of Conditional Use Permit Reviews, Frost English Village, 1265 Frost
Ave East and 1957 English Street North
Councilmember Abrams moved to approve to review the CUP for 1265 Frost Avenue East
again only if a problem arises or a major change is proposed and review the CUP for 1957
English Street North again in one year.
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Seconded by Councilmember Juenemann Ayes – All
The motion passed.
3. Approval to Authorize Furniture Purchase for Municipal Building
Improvements Project, City Project 17-01
Councilmember Abrams moved to approve the purchase of furniture from Commercial
Furniture Services and direct the City Manager to enter into the two purchase agreements
with Commercial Furniture Services totaling $29,523.20.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
4. Approval to Authorize Ramsey County to Perform 2018 Street Striping
Councilmember Abrams moved to approve Ramsey County perform city pavement
striping needs, in an amount estimated at $26,000.
Seconded by Councilmember Ayes – All
The motion passed.
5. Approval of Purchase for 2018/2019 Road Salt
Councilmember Abrams moved to approve the purchase of de-icing salt under state
contract in an amount estimated at $72,800.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
6. Approval of Amendment to City Manager Contract
Councilmember Abrams moved to approve the Second Amendment to Employment
Agreement between the City of Maplewood and Ms. Melinda Coleman, City Manager; and
authorize the Mayor and Assistant City Manager/HR Director to execute the document.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
7. Approval to Purchase New Turnout Gear for Firefighters
Councilmember Abrams moved to approve the purchase of 30 new sets of turnout gear
from Emergency Response Solutions not to exceed $85,400.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
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H. PUBLIC HEARINGS
None
I. UNFINISHED BUSINESS
1. Consider Approval of 2017-2018 Collective Bargaining Agreement with Police
Officers, LELS Local 153
Assistant City Manager Funk gave the staff report.
Councilmember Juenemann moved to approve the 2017 and 2018 Collective Bargaining
Agreement between the City of Maplewood and LELS, Local 153.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
2. Consider Approval to Distribute Draft 2040 Comprehensive Plan to Adjacent
and Affected Communities for Required Review
City Manager Coleman gave the staff report and overview of the process. Planning
Commissioner Dahm addressed the council to give the report from the Planning
Commission.
Councilmember Juenemann moved to approve the Draft 2040 Comprehensive Plan and
authorize staff to distribute the draft document for the required 6-months of adjacent and
affected governmental review.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
J. NEW BUSINESS
1. Consider Approval of an Off-Sale Intoxicating Liquor License for Maplewood
Liquor & Tobacco, 2728 Stillwater Road E
City Manager Coleman gave the staff report. Owner Neng Wa Thao addressed the council
to give their background information and answer questions of the council.
Councilmember Xiong moved to approve the issuance of an Off-Sale Intoxicating Liquor
license for Maplewood Liquor & Tobacco LLC, 2728 Stillwater Road East, contingent upon
satisfactory results of building and fire inspections.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
2. Review Citizen Survey Results
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City Manager Coleman addressed the council to give the presentation on the results of
the citizen’s survey.
This item was for discussion purposes only – no action was taken.
3. Consider Approval of a Resolution Providing for the Issuance and Sale of
General Obligation Bonds, Series 2018A, in the Proposed Aggregate Principal
Amount of $7,155,000
Finance Director Paulseth gave the staff report.
Councilmember Abrams moved to approve the resolution providing for the sale of
$7,155,000 General Obligation Bonds, Series 2018A.
RESOLUTION 18-03-1549
RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF
GENERAL OBLIGATION BONDS, SERIES 2018A, IN THE
PROPOSED AGGREGATE PRINCIPAL AMOUNT OF $7,155,000
BE IT RESOLVED By the City Council of the City of Maplewood, Minnesota (the
“City”), as follows:
1. Abatement Bonds.
(a) The City has determined to construct various infrastructure
improvements to public infrastructure in the City (the “Infrastructure”), including a
new park facility building.
(b) Under Minnesota Statutes, Chapter 475, as amended, and Sections
469.1812 through 469.1815 (collectively, the “Abatement Act”), the City is
authorized to grant a property tax abatement on specified parcels in order to
accomplish certain public purposes, including the provision or construction of
public infrastructure.
(c) The City Council of the City will conduct a public hearing on May
14, 2018, to consider granting a property tax abatement (the “Abatements”) for
certain property in the City (the “Abatement Parcels”) over a period of fifteen (15)
years, in an amount sufficient to pay the principal amount of and interest on bonds
issued to finance the Infrastructure in a maximum principal amount of $2,045,000.
(d) It is necessary and expedient to the sound financial management of
the affairs of the City to issue its obligations in the proposed aggregate principal
amount of $2,045,000 (the “Abatement Bonds”) pursuant to the Abatement Act, to
provide financing for the Infrastructure; provided, however, that the City Council
approves the Abatements on May 14, 2018.
2. Improvement Bonds.
(a) The City is authorized by Minnesota Statutes, Chapters 429 and
475, as amended (the “Improvement Act”) to issue obligations in an amount
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deemed necessary to defray in whole or in part the expense incurred and
estimated to be incurred in making improvements authorized by the Improvement
Act.
(b) Certain assessable public improvements in the City, including
improvements to various streets in the City, including those in the vicinity of Farrell
Street and Ferndale Street (Farrell/Ferndale Area Street Improvements) and
Londin Lane and Highpoint Curve (Londin/Highpoint Area Street Improvements)
(collectively, the “Assessable Improvements”), have been made, duly ordered, or
contracts let pursuant to the provisions of the Improvement Act.
(c) It is necessary and expedient to the sound financial management of
the affairs of the City to issue general obligations in the proposed aggregate
principal amount of $5,110,000 (the “Improvement Bonds”), pursuant to the
Improvement Act, to provide financing for the Assessable Improvements.
3. Sale Authorized.
(a) To finance the Infrastructure and the Assessable Improvements, the
City will issue and sell its General Obligation Bonds, Series 2018A (the “Bonds”) in
the proposed aggregate principal amount of $7,155,000 pursuant to the
Abatement Act and the Improvement Act (together, the “Act”). The Bonds will be
issued, sold and delivered in accordance with the terms of the official Terms of
Proposal attached hereto as EXHIBIT A (the “Terms of Proposal”); provided,
however, that the City Council approves the Abatements.
(b) The City is authorized by Section 475.60, subdivision 2(9) of the Act
to negotiate the sale of the Bonds, it being determined that the City has retained
an independent financial advisor in connection with such sale. The actions of the
City staff and the City’s municipal advisor in negotiating the sale of the Bonds are
ratified and confirmed in all aspects.
4. Authority of Municipal Advisor. Springsted Incorporated is authorized and
directed to advertise the Bonds for sale in accordance with the foregoing Terms of
Proposal in the manner required by law. The City Council will meet at 7:00 P.M. on
Monday, May 14, 2018, to consider bids on the Bonds and take any other appropriate
action with respect to the Bonds.
5. Authority of Bond Counsel. The law firm of Kennedy & Graven, Chartered,
as bond counsel for the City, is authorized to act as bond counsel and to assist in the
preparation and review of necessary documents, certificates and instruments relating to
the Bonds. The officers, employees and agents of the City are hereby authorized to assist
Kennedy & Graven, Chartered in the preparation of such documents, certificates, and
instruments.
6. Covenants. In the resolution awarding the sale of the Bonds the City
Council will set forth the covenants and undertakings required by the Act.
7. Official Statement. In connection with the sale of the Bonds, the officers or
employees of the City are authorized and directed to cooperate with Springsted
Incorporated, and participate in the preparation of an official statement for the Bonds and
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to execute and deliver it on behalf of the City upon its completion.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
4. Consider Approval of City & Community Cable Needs Assessment
IT Director Fowlds gave the staff report and answered questions of the council.
Councilmember Abrams moved to approve the City & Community Cable Needs
Assessment.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
5. Consider Approval of a Resolution Accepting Feasibility Study, Authorizing
Preparation of Plans & Specifications, and Calling for Public Hearing, Farrell-
Ferndale Area Street Improvements, City Project 17-18
Public Works Director Love gave the staff report.
Councilmember Juenemann moved to approve the Resolution Accepting the Feasibility
Study, Authorizing the Preparation of Plans and Specifications, and Calling for a Public
Hearing for 7:00 p.m. on April 23, 2018 for the Farrell-Ferndale Area Street
Improvements, City Project 17-18.
RESOLUTION 18-03-1550
ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND
SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING
WHEREAS, pursuant to a resolution of the council adopted August 14, 2017, a
report has been prepared by the City Engineering Division with reference to the
improvement of Farrell-Ferndale Area Street Improvements, City Project 17-18, and this
report was received by the council on April 9, 2018, and
WHEREAS, the report provides information regarding whether the proposed
project is necessary, cost-effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
1. The City Council will consider the Farrell-Ferndale Area Street
Improvements, City Project 17-18 in accordance with the report and the assessment of
abutting property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429 at an estimated total cost of $6,288,000.
2. The City Engineer or his designee is the designated engineer for this
improvement project and is hereby directed to prepare final plans and specifications for
the making of said improvement.
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ESTIMATED PROJECT COST RECOVERY
TOTAL % OF TOTAL
AMOUNTPROJECT
FUNDING SOURCE
G.O. IMPROVEMENT BONDS$2,736,00050%
3. The Finance Director is hereby authorized to make the financial transfers
necessary for the preparation of plans and specifications. A proposed budget of
SANITARY SEWER FUND$446,0007%
$6,288,000 shall be established. The proposed financing plan is as follows:
I & I GRANT$25,0000%
ENVIRONMENTAL UTILITY FUND$923,00015%
SPECIAL BENEFIT ASSESSMENT$1,150,00018%
ST. PAUL WATER$834,00013%
W.A.C. FUND$174,0003%
TOTAL FUNDING$6,288,000100%
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4. A public hearing shall be held on such proposed improvement on the 23
day of April, 2018 at the Maplewood Community Center at 7:00 p.m., and the clerk shall
give mailed and published notice of such hearing and improvement as required by law.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
6. Londin-Highpoint Area Street Improvements, City Project 17-19
a. Consider Approval of Resolution Approving Plans and Specifications
and Advertising for Bids
b. Consider Approval of Resolution Ordering Preparation of Assessment
Roll
Public Works Director Love gave the staff report.
Councilmember Smith moved to approve the Resolution Approving Plans and
Specifications and Advertising for Bids for the Londin-Highpoint Area Street
Improvements, City Project 17-19.
RESOLUTION 18-03-1551
APPROVING PLANS AND SPECIFICATIONS
AND ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the City Council on January 22,
2018, plans and specifications for the Londin-Highpoint Area Street Improvements, City
Project 17-19, have been prepared by (or under the direction of) the City Engineer, who
has presented such plans and specifications to the City Council for approval,
WHEREAS, pursuant to a resolution of the City Council adopted January 22, 2018,
fixed a date for a council hearing on the proposed street improvements for the Londin-
Highpoint Area Street Improvements, City Project 17-19.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1. Such plans and specifications are hereby approved and ordered placed on
file in the office of the City Engineer.
2. The City Clerk or office of the City Engineer shall prepare and cause to be
inserted into the official paper and Finance and Commerce an advertisement for bids
upon the making of such improvement under such approved plans and specifications.
The advertisement shall be published twice, at least twenty-one days before the date set
for bid opening, shall specify the work to be done, shall state that bids will be publicly
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opened and considered by the council at 10:00 a.m. on the 4 day of May, 2018, at city
hall and that no bids shall be considered unless sealed and filed with the clerk and
accompanied by a certified check or bid bond, payable to the City of Maplewood,
Minnesota for five percent of the amount of such bid.
3. The City Clerk and City Engineer are hereby authorized and instructed to
receive, open, and read aloud bids received at the time and place herein noted, and to
tabulate the bids received. The City Council will consider the bids, and the award of a
contract, at the regular city council meeting of May 14, 2018.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
Councilmember Smith moved to approve the Resolution Ordering Preparation of
Assessment Roll for the Londin-Highpoint Area Street Improvements, City Project 17-19.
RESOLUTION 18-03-1552
ORDERING PREPARATION OF ASSESSMENT ROLL
WHEREAS, the City Clerk and City Engineer will receive bids for the Londin-
Highpoint Area Street Improvements, City Project 17-19.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith
calculate the proper amount to be specially assessed for such improvement against every
assessable lot, piece or parcel of land abutting on the streets affected, without regard to
cash valuation, as provided by law, and they shall file a copy of such proposed
assessment in the city office for inspection.
FURTHER, the City Clerk shall, upon completion of such proposed assessment
notify the City Council thereof.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
7. Consider Approval of Individual Project Order Agreement 48B, Wakefield Park
Improvements City Project PR 17-01
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Environmental & Economic Development/Parks & Recreation Director Konewko gave the
staff report.
Councilmember Abrams moved to approve the Construction Services Contract with
Kimley-Horn and Associates for City Project PR 17-01 Wakefield Park Improvements and
direct the Mayor and City Manager to execute the contract; pending Council approval of
Award of Bid for the Wakefield Park Improvements Project.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
Councilmember Smith assumed the role of acting mayor for the remainder of the meeting.
K. AWARD OF BIDS
1. Consider Approval of Resolution Receiving Bids and Awarding Construction
Contract, Wakefield Park Improvements, City Project PR 17-01
Environmental & Economic Development/Parks & Recreation Director Konewko gave the
staff report.
Councilmember Juenemann moved to approve the Resolution for Receiving Bids and
Awarding Construction Contract, including Base Bid and Bid Alternates 1 and 2 for the
Wakefield Park Improvements, City Project PR 17-01, to Versacon Inc. in the amount of
$2,074,897.58.
RESOLUTION
RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA that the bid of $2,074,897.58 including the Base Bid and
Bid Alternates 1 and 2 is the lowest responsible bid for the Wakefield Park Improvements,
City Project PR 17-01, and the Mayor and the City Manager are hereby authorized and
directed to enter into a contract with said bidder for and on behalf of the City.
The Finance Director is hereby authorized to make the financial transfers
necessary to implement the financing plan for the project as previously approved by the
City Council.
Seconded by Mayor Slawik Ayes – All
The motion passed.
L. ADJOURNMENT
Acting Mayor Smith adjourned the meeting at 9:40 p.m.
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