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HomeMy WebLinkAbout2018-04-09 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, April 9, 2018 City Hall, Council Chambers Meeting No. 07-18 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:01 p.m. by Mayor Slawik. Mayor Slawik reported that St. Paul and Maplewood schools claimed teacher of the year finalists. The finalist from Weaver Elementary School is Shaylee McComb. Mayor Slawik th also reported that Sunday, April 8 was Philippine Day in Minnesota. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Present Tou Xiong, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda under Appointments and Presentations, Council Presentations: Spring Clean-Up Next Steps to Clean Energy in Minnesota Battle of Badges Blood Drive Visit to Tubman Regional Mayors Meeting Chamber Annual Meeting Councilmember Xiong moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of the March 26, 2018 City Council Workshop Minutes Councilmember Juenemann moved to approve the March 26, 2018 City Council Workshop Minutes as submitted. April 9, 2018 1 City Council Meeting Minutes Seconded by Councilmember Smith Ayes – All The motion passed. 2. Approval of the March 26, 2018 City Council Meeting Minutes Councilmember Xiong moved to approve the March 26, 2018 City Council Meeting Minutes as submitted. Seconded by Councilmember Smith Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave the update to the council calendar. 2. Council Presentations Spring Clean-Up Councilmember Juenemann reminded residents that Spring Clean-Up will take place on st Saturday, April 21 at the Aldrich Arena. Next Steps to Clean Energy in Minnesota Councilmember Juenemann reported that there will be a meeting regarding Minnesota’s Next Steps to Clean Energy Economy on Tuesday, April 17, 2018. Battle of Badges Blood Drive Councilmember Juenemann reported on the Battle of Badges Blood Drive that will take place on April 19, 2018. Public Safety Director Nadeau gave additional information about the Blood Drive. Visit to Tubman Councilmember Smith reported on a tour he participated in at the Tubman facility in Maplewood. Regional Mayor’s Meeting Mayor Slawik reported on the Regional Mayor’s Meeting she attended earlier in the day. Chamber Annual Meeting Councilmember Abrams reported on the Annual Meeting for Area Chamber of Commerce she attended along with city staff held at Keller Golf Course in Maplewood. April 9, 2018 2 City Council Meeting Minutes 3. Recognition of Fire Department Retirement for Captain Paul Everson Fire Chief Lukin addressed the council to give the staff report and presented Captain Everson with the plaque of recognition. 4. Swearing In of New Fire Department Firefighters: Nicholas Danley, Bradley McKee, Nathan Beitler, Charles Crummy, Michael Hagen, Brett Merkatoris, Steven Neily and Kenneth Nielsen Public Safety Director Nadeau gave the staff report. EMS Chief Mondor addressed the council to give additional information background information about the hiring process. Fire Chief Lukin addressed the council to give additional information about the firefighters. City Clerk Sindt performed the firefighters swearing in. 5. Approval of Resolution in Support of Emma’s Place Rehabilitation City Manager Coleman introduced the staff report. Environmental & Economic Development Director Konewko gave the staff report. Tonya Brownlow, Executive Director at Emma’s Place addressed the council to give background information on Emma’s Place Rehabilitation. Councilmember Xiong read the resolution in support of Emma’s Place Rehabilitation. Councilmember Juenemann moved to approve the Resolution in Support of Emma’s Place Rehabilitation. Resolution 18-03-1548 RESOLUTION IN SUPPORT OF EMMA’S PLACE REHABILITATION WHEREAS, Emma’s Place, 2165 Van Dyke Street, was developed and first occupied sixteen years ago to house homeless women and their families; and WHEREAS, intensive supportive services are provided to both the adults and children living at the development by Emma Norton Services; and WHEREAS, Emma’s Place is in the process of applying to funders, including, but not limited to, Ramsey County Community and Economic Development, Minnesota Housing Finance Agency and the Federal Home Loan Bank of Des Moines for funds to rehabilitate the development to assure its quality and stability for the future; and WHEREAS, several funders require a resolution of support from the local municipality, NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota and its citizens, that we support the efforts to fund the rehabilitation of Emma’s Place at 2165 Van Dyke Street in Maplewood, Minnesota. Seconded by Councilmember Abrams Ayes – All The motion passed. April 9, 2018 3 City Council Meeting Minutes G. CONSENT AGENDA Agenda items G2 and G5 were highlighted. Councilmember Abrams moved to approve agenda items G1-G7. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of Claims Councilmember Abrams moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 468,486.37 Checks # 101367 thru #101394 dated 03/27/18 $ 426,939.65 Disbursements via debits to checking account dated 03/19/18 thru 03/23/18 $ 89,878.25 Checks #101396 thru #101410 dated 04/03/18 $ 2,002,247.51 Disbursements via debits to checking account dated 03/26/18 thru 03/30/18 $ 2,987,551.78 Total Accounts Payable PAYROLL $ 561,481.87 Payroll Checks and Direct Deposits dated 03/23/18 $ 2,853.38 Payroll Deduction check # 99103176 thru # 99103180 dated 03/23/18 $ 564,335.25 Total Payroll $ 3,551,887.03 GRAND TOTAL Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of Conditional Use Permit Reviews, Frost English Village, 1265 Frost Ave East and 1957 English Street North Councilmember Abrams moved to approve to review the CUP for 1265 Frost Avenue East again only if a problem arises or a major change is proposed and review the CUP for 1957 English Street North again in one year. April 9, 2018 4 City Council Meeting Minutes Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Approval to Authorize Furniture Purchase for Municipal Building Improvements Project, City Project 17-01 Councilmember Abrams moved to approve the purchase of furniture from Commercial Furniture Services and direct the City Manager to enter into the two purchase agreements with Commercial Furniture Services totaling $29,523.20. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Approval to Authorize Ramsey County to Perform 2018 Street Striping Councilmember Abrams moved to approve Ramsey County perform city pavement striping needs, in an amount estimated at $26,000. Seconded by Councilmember Ayes – All The motion passed. 5. Approval of Purchase for 2018/2019 Road Salt Councilmember Abrams moved to approve the purchase of de-icing salt under state contract in an amount estimated at $72,800. Seconded by Councilmember Juenemann Ayes – All The motion passed. 6. Approval of Amendment to City Manager Contract Councilmember Abrams moved to approve the Second Amendment to Employment Agreement between the City of Maplewood and Ms. Melinda Coleman, City Manager; and authorize the Mayor and Assistant City Manager/HR Director to execute the document. Seconded by Councilmember Juenemann Ayes – All The motion passed. 7. Approval to Purchase New Turnout Gear for Firefighters Councilmember Abrams moved to approve the purchase of 30 new sets of turnout gear from Emergency Response Solutions not to exceed $85,400. Seconded by Councilmember Juenemann Ayes – All The motion passed. April 9, 2018 5 City Council Meeting Minutes H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS 1. Consider Approval of 2017-2018 Collective Bargaining Agreement with Police Officers, LELS Local 153 Assistant City Manager Funk gave the staff report. Councilmember Juenemann moved to approve the 2017 and 2018 Collective Bargaining Agreement between the City of Maplewood and LELS, Local 153. Seconded by Councilmember Abrams Ayes – All The motion passed. 2. Consider Approval to Distribute Draft 2040 Comprehensive Plan to Adjacent and Affected Communities for Required Review City Manager Coleman gave the staff report and overview of the process. Planning Commissioner Dahm addressed the council to give the report from the Planning Commission. Councilmember Juenemann moved to approve the Draft 2040 Comprehensive Plan and authorize staff to distribute the draft document for the required 6-months of adjacent and affected governmental review. Seconded by Councilmember Abrams Ayes – All The motion passed. J. NEW BUSINESS 1. Consider Approval of an Off-Sale Intoxicating Liquor License for Maplewood Liquor & Tobacco, 2728 Stillwater Road E City Manager Coleman gave the staff report. Owner Neng Wa Thao addressed the council to give their background information and answer questions of the council. Councilmember Xiong moved to approve the issuance of an Off-Sale Intoxicating Liquor license for Maplewood Liquor & Tobacco LLC, 2728 Stillwater Road East, contingent upon satisfactory results of building and fire inspections. Seconded by Councilmember Abrams Ayes – All The motion passed. 2. Review Citizen Survey Results April 9, 2018 6 City Council Meeting Minutes City Manager Coleman addressed the council to give the presentation on the results of the citizen’s survey. This item was for discussion purposes only – no action was taken. 3. Consider Approval of a Resolution Providing for the Issuance and Sale of General Obligation Bonds, Series 2018A, in the Proposed Aggregate Principal Amount of $7,155,000 Finance Director Paulseth gave the staff report. Councilmember Abrams moved to approve the resolution providing for the sale of $7,155,000 General Obligation Bonds, Series 2018A. RESOLUTION 18-03-1549 RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION BONDS, SERIES 2018A, IN THE PROPOSED AGGREGATE PRINCIPAL AMOUNT OF $7,155,000 BE IT RESOLVED By the City Council of the City of Maplewood, Minnesota (the “City”), as follows: 1. Abatement Bonds. (a) The City has determined to construct various infrastructure improvements to public infrastructure in the City (the “Infrastructure”), including a new park facility building. (b) Under Minnesota Statutes, Chapter 475, as amended, and Sections 469.1812 through 469.1815 (collectively, the “Abatement Act”), the City is authorized to grant a property tax abatement on specified parcels in order to accomplish certain public purposes, including the provision or construction of public infrastructure. (c) The City Council of the City will conduct a public hearing on May 14, 2018, to consider granting a property tax abatement (the “Abatements”) for certain property in the City (the “Abatement Parcels”) over a period of fifteen (15) years, in an amount sufficient to pay the principal amount of and interest on bonds issued to finance the Infrastructure in a maximum principal amount of $2,045,000. (d) It is necessary and expedient to the sound financial management of the affairs of the City to issue its obligations in the proposed aggregate principal amount of $2,045,000 (the “Abatement Bonds”) pursuant to the Abatement Act, to provide financing for the Infrastructure; provided, however, that the City Council approves the Abatements on May 14, 2018. 2. Improvement Bonds. (a) The City is authorized by Minnesota Statutes, Chapters 429 and 475, as amended (the “Improvement Act”) to issue obligations in an amount April 9, 2018 7 City Council Meeting Minutes deemed necessary to defray in whole or in part the expense incurred and estimated to be incurred in making improvements authorized by the Improvement Act. (b) Certain assessable public improvements in the City, including improvements to various streets in the City, including those in the vicinity of Farrell Street and Ferndale Street (Farrell/Ferndale Area Street Improvements) and Londin Lane and Highpoint Curve (Londin/Highpoint Area Street Improvements) (collectively, the “Assessable Improvements”), have been made, duly ordered, or contracts let pursuant to the provisions of the Improvement Act. (c) It is necessary and expedient to the sound financial management of the affairs of the City to issue general obligations in the proposed aggregate principal amount of $5,110,000 (the “Improvement Bonds”), pursuant to the Improvement Act, to provide financing for the Assessable Improvements. 3. Sale Authorized. (a) To finance the Infrastructure and the Assessable Improvements, the City will issue and sell its General Obligation Bonds, Series 2018A (the “Bonds”) in the proposed aggregate principal amount of $7,155,000 pursuant to the Abatement Act and the Improvement Act (together, the “Act”). The Bonds will be issued, sold and delivered in accordance with the terms of the official Terms of Proposal attached hereto as EXHIBIT A (the “Terms of Proposal”); provided, however, that the City Council approves the Abatements. (b) The City is authorized by Section 475.60, subdivision 2(9) of the Act to negotiate the sale of the Bonds, it being determined that the City has retained an independent financial advisor in connection with such sale. The actions of the City staff and the City’s municipal advisor in negotiating the sale of the Bonds are ratified and confirmed in all aspects. 4. Authority of Municipal Advisor. Springsted Incorporated is authorized and directed to advertise the Bonds for sale in accordance with the foregoing Terms of Proposal in the manner required by law. The City Council will meet at 7:00 P.M. on Monday, May 14, 2018, to consider bids on the Bonds and take any other appropriate action with respect to the Bonds. 5. Authority of Bond Counsel. The law firm of Kennedy & Graven, Chartered, as bond counsel for the City, is authorized to act as bond counsel and to assist in the preparation and review of necessary documents, certificates and instruments relating to the Bonds. The officers, employees and agents of the City are hereby authorized to assist Kennedy & Graven, Chartered in the preparation of such documents, certificates, and instruments. 6. Covenants. In the resolution awarding the sale of the Bonds the City Council will set forth the covenants and undertakings required by the Act. 7. Official Statement. In connection with the sale of the Bonds, the officers or employees of the City are authorized and directed to cooperate with Springsted Incorporated, and participate in the preparation of an official statement for the Bonds and April 9, 2018 8 City Council Meeting Minutes to execute and deliver it on behalf of the City upon its completion. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Consider Approval of City & Community Cable Needs Assessment IT Director Fowlds gave the staff report and answered questions of the council. Councilmember Abrams moved to approve the City & Community Cable Needs Assessment. Seconded by Councilmember Juenemann Ayes – All The motion passed. 5. Consider Approval of a Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for Public Hearing, Farrell- Ferndale Area Street Improvements, City Project 17-18 Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the Resolution Accepting the Feasibility Study, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing for 7:00 p.m. on April 23, 2018 for the Farrell-Ferndale Area Street Improvements, City Project 17-18. RESOLUTION 18-03-1550 ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to a resolution of the council adopted August 14, 2017, a report has been prepared by the City Engineering Division with reference to the improvement of Farrell-Ferndale Area Street Improvements, City Project 17-18, and this report was received by the council on April 9, 2018, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The City Council will consider the Farrell-Ferndale Area Street Improvements, City Project 17-18 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $6,288,000. 2. The City Engineer or his designee is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. April 9, 2018 9 City Council Meeting Minutes ESTIMATED PROJECT COST RECOVERY TOTAL % OF TOTAL AMOUNTPROJECT FUNDING SOURCE G.O. IMPROVEMENT BONDS$2,736,00050% 3. The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of SANITARY SEWER FUND$446,0007% $6,288,000 shall be established. The proposed financing plan is as follows: I & I GRANT$25,0000% ENVIRONMENTAL UTILITY FUND$923,00015% SPECIAL BENEFIT ASSESSMENT$1,150,00018% ST. PAUL WATER$834,00013% W.A.C. FUND$174,0003% TOTAL FUNDING$6,288,000100% rd 4. A public hearing shall be held on such proposed improvement on the 23 day of April, 2018 at the Maplewood Community Center at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Seconded by Councilmember Abrams Ayes – All The motion passed. 6. Londin-Highpoint Area Street Improvements, City Project 17-19 a. Consider Approval of Resolution Approving Plans and Specifications and Advertising for Bids b. Consider Approval of Resolution Ordering Preparation of Assessment Roll Public Works Director Love gave the staff report. Councilmember Smith moved to approve the Resolution Approving Plans and Specifications and Advertising for Bids for the Londin-Highpoint Area Street Improvements, City Project 17-19. RESOLUTION 18-03-1551 APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS WHEREAS, pursuant to resolution passed by the City Council on January 22, 2018, plans and specifications for the Londin-Highpoint Area Street Improvements, City Project 17-19, have been prepared by (or under the direction of) the City Engineer, who has presented such plans and specifications to the City Council for approval, WHEREAS, pursuant to a resolution of the City Council adopted January 22, 2018, fixed a date for a council hearing on the proposed street improvements for the Londin- Highpoint Area Street Improvements, City Project 17-19. April 9, 2018 10 City Council Meeting Minutes NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications are hereby approved and ordered placed on file in the office of the City Engineer. 2. The City Clerk or office of the City Engineer shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly th opened and considered by the council at 10:00 a.m. on the 4 day of May, 2018, at city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The City Council will consider the bids, and the award of a contract, at the regular city council meeting of May 14, 2018. Seconded by Councilmember Abrams Ayes – All The motion passed. Councilmember Smith moved to approve the Resolution Ordering Preparation of Assessment Roll for the Londin-Highpoint Area Street Improvements, City Project 17-19. RESOLUTION 18-03-1552 ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the City Clerk and City Engineer will receive bids for the Londin- Highpoint Area Street Improvements, City Project 17-19. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the City Clerk shall, upon completion of such proposed assessment notify the City Council thereof. Seconded by Councilmember Juenemann Ayes – All The motion passed. 7. Consider Approval of Individual Project Order Agreement 48B, Wakefield Park Improvements City Project PR 17-01 April 9, 2018 11 City Council Meeting Minutes Environmental & Economic Development/Parks & Recreation Director Konewko gave the staff report. Councilmember Abrams moved to approve the Construction Services Contract with Kimley-Horn and Associates for City Project PR 17-01 Wakefield Park Improvements and direct the Mayor and City Manager to execute the contract; pending Council approval of Award of Bid for the Wakefield Park Improvements Project. Seconded by Councilmember Juenemann Ayes – All The motion passed. Councilmember Smith assumed the role of acting mayor for the remainder of the meeting. K. AWARD OF BIDS 1. Consider Approval of Resolution Receiving Bids and Awarding Construction Contract, Wakefield Park Improvements, City Project PR 17-01 Environmental & Economic Development/Parks & Recreation Director Konewko gave the staff report. Councilmember Juenemann moved to approve the Resolution for Receiving Bids and Awarding Construction Contract, including Base Bid and Bid Alternates 1 and 2 for the Wakefield Park Improvements, City Project PR 17-01, to Versacon Inc. in the amount of $2,074,897.58. RESOLUTION RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the bid of $2,074,897.58 including the Base Bid and Bid Alternates 1 and 2 is the lowest responsible bid for the Wakefield Park Improvements, City Project PR 17-01, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project as previously approved by the City Council. Seconded by Mayor Slawik Ayes – All The motion passed. L. ADJOURNMENT Acting Mayor Smith adjourned the meeting at 9:40 p.m. April 9, 2018 12 City Council Meeting Minutes