The URL can be used to link to this page

Home My WebLink About2018-02-12 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, February 12, 2018 City Hall, Council Chambers Meeting No. 03-18 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:03 p.m. by Mayor Slawik. Mayor Slawik highlighted the City of Maplewood’s publication, Maplewood Living. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Present Tou Xiong, Councilmember Present D. APPROVAL OF AGENDA The following item was added to the agenda under Appointments and Presentations, Council Presentations: Regrets Councilmember Xiong moved to approve the agenda as amended. Seconded by Councilmember Smith Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of the January 25, 2018 Special City Council Meeting Minutes Councilmember Abrams moved to approve the January 25, 2018 Special City Council Meeting Minutes as submitted. Seconded by Councilmember Smith Ayes – Mayor Slawik, Council Members Abrams, Smith and Xiong Abstain – Councilmember Juenemann The motion passed. February 12, 2018 1 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave the update to the council calendar and discussed with council other items to be added to future agendas. City Manager Coleman then gave an update on the Ramsey-Washington County Cable Commission lawsuit. 2. Council Presentations Regrets Councilmember Juenemann gave regrets for missing the State of the City Meeting that was held on January 11, 2018; and the discussion on the Fire Department issue at the January 25, 2018 City Council Meeting due to health/surgery. 3. Presentation of the 2017 Environmental and Economic Development Department Annual Report City Manager Coleman introduced the staff report. Economic Development Coordinator Martin gave an overview of the report. Bill Kempe, Community Design Review Board Chair; Paul Arbuckle, Planning Commission Chair; Ryan Reis, Environmental & Natural Resource Commission Chair; and Mark Jenkins, Housing & Economic Development Chair addressed the council to give the report on the perspective commissions/boards. G. CONSENT AGENDA The following items were highlighted – G2, G7 and G9. Councilmember Abrams moved to approve agenda items G1-G9. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of Claims Councilmember Abrams moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 199,714.44 Checks #101035 thru #101073 dated 01/23/18 $ 194,370.21 Disbursements via debits to checking account dated 01/16/18 thru 01/19/18 $ 391,360.95 Checks #101074 thru # 101098 dated 01/30/18 February 12, 2018 2 City Council Meeting Minutes $ 233,867.83 Disbursements via debits to checking account dated 01/22/18 thru 01/26/18 $ 405,607.75 Checks # 101099 thru # 101141 dated 01/25/18 thru 02/06/18 $ 693,541.32 Disbursements via debits to checking account dated 01/29/18 thru 02/02/18 $ 2,118,462.50 Total Accounts Payable PAYROLL $ 709,561.89 Payroll Checks and Direct Deposits dated 01/26/18 $ 2,764.57 Payroll Deduction check # 99103064 thru # 99103068 dated 01/26/18 $ 712,326.46 Total Payroll $ 2,830,788.96 GRAND TOTAL Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of Agreement for Use of Harvest Park for the 2018 Susan G. Komen 3-Day Event Councilmember Abrams moved to approve the Use Agreement of Harvest Park for the 2018 Susan G. Komen 3-Day Event. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Approval of 2018 Master Group Contract with Medica Insurance Company Councilmember Abrams moved to approve the master group contract with Medica Insurance Company for 2018. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Approval of Government Relations Agreements with Jacobson, Magnuson, Anderson & Halloran, P.C. Councilmember Abrams moved to approve the Government Relations Agreement between the City of Maplewood and Jacobson, Magnuson, Anderson & Halloran, P.C.; January 30, 2018 to February 19, 2018 and Government Relations Agreement between the City of Maplewood and Jacobson, Magnuson, Anderson & Halloran, P.C.; February February 12, 2018 3 City Council Meeting Minutes 20, 2018 to May 22, 2018. Seconded by Councilmember Juenemann Ayes – All The motion passed. 5. Approval of Agreement with Ideal Energies to Reinstall the Solar Array at the MCC Councilmember Abrams moved to approve staff create an agreement between the City of Maplewood and Ideal Energies in the amount of $7,500.00 to reinstall the solar array at the MCC and direct the city attorney to review the agreement prior to the city manager and mayor signing the agreement. Seconded by Councilmember Juenemann Ayes – All The motion passed. 6. Approval of Bill of Sale, Termination, and Release Agreement Between the City of Maplewood and EA Solar Councilmember Abrams moved to approve the Bill of Sale, Termination, and Release Agreement between the City of Maplewood and EA Solar. Seconded by Councilmember Juenemann Ayes – All The motion passed 7. Approval of a Conditional Use Permit Review, Health Partners’ Residential Treatment Center, 2715 Upper Afton Road Councilmember Abrams moved to approve the Conditional Use Permit Review for Health Partners’ Residential Treatment Center, 2715 Upper Afton Road and the project be reviewed again in one year. Seconded by Councilmember Juenemann Ayes – All The motion passed 8. Approval of the 2017 Environmental and Economic Development Department Annual Report Councilmember Abrams moved to approve the Environmental & Economic Development Department’s 2017 annual report. Seconded by Councilmember Juenemann Ayes – All The motion passed 9. Approval of Severance Package for Part-Time Fire/EMS Employees Councilmember Abrams moved to approve the Severance Package for Part-Time February 12, 2018 4 City Council Meeting Minutes Fire/EMS Employees. Seconded by Councilmember Juenemann Ayes – All The motion passed H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Consider Approval of Penalties for Alcohol Compliance Failures City Manager Coleman introduced the staff report. City Clerk Sindt gave the details of the staff report. The following approached the council to give additional information on the alcohol compliance failure at their establishment: Daniel Lee, Maplewood Wine Cellar Ron Polzin, Cub Foods Kelly O’Neil, Osaka Kate Claiborne, Chipotle Shelly Brown, SA Brenda Gengler, Gulden’s Councilmember Juenemann moved to approve the proposed penalties as proposed by staff. Chipotle Mexican Grill/Colorado LLC $500 Chipotle Mexican Grill/Colorado LLC $500 Crooked Pint Ale House $500 Cub Foods/Supervalu Inc $1,000 Gulden's Roadhouse $500 Maplewood Wine Cellar $500 Osaka Sushi Inc $1,000 SA/Northern Tier Retail LLC $500 Seconded by Councilmember Abrams Ayes – All The motion passed 2. Consider Approval of Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for Public Hearing, Londin-Highpoint Area Street Improvements, City Project 17-19 Public Works Director Love gave the staff report and requested the public hearing date be changed to March 12, 2018. February 12, 2018 5 City Council Meeting Minutes ESTIMATED PROJECT COST RECOVERY TOTAL % OF TOTAL FUNDING SOURCEAMOUNTPROJECT GAS FRANCHISE FEE FUND$416,17142% SPECIAL BENEFIT ASSESSMENT$468,85947% ENVIRONMENTAL UTILITY FUND$28,8823% SANITARY SEWER FUND$59,6346% ST. PAUL W.A.C. FUND$27,8633% TOTAL PROJECT FUNDING$1,001,409100% Councilmember Juenemann moved to approve the Resolution Accepting the Feasibility Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing for 7:00 p.m. on March 12, 2018 for the Londin-Highpoint Area Pavement Improvements, City Project 17-19. Resolution 18-02-1535 Accepting Feasibility Study, Authorizing Preparation of Plans and Specifications, and Calling for Public Hearing WHEREAS, pursuant to a resolution of the council adopted August 23, 2017, a report has been prepared by the City Engineering Division with reference to the improvement of Londin-Highpoint Area Street Improvements, City Project 17-19, and this report was received by the council on February 12, 2018, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The City Council will consider the Londin-Highpoint Area Street Improvements, City Project 17-19 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $1,001,409. 2. The City Engineer or his designee is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. 3. The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $1,001,409.00 shall be established. The proposed financing plan is as follows: 4. A public hearing shall be held on such proposed improvement on the 12th day of March, 2018 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Seconded by Councilmember Xiong Ayes – All The motion passed 3. Consider Approval of a Resolution Ordering Preparation of Feasibility Study, February 12, 2018 6 City Council Meeting Minutes Gladstone Phase 3 Corridor Improvements, City Project 16-18 City Manager Coleman introduced the staff report. Public Works Director Love gave the details of the staff report. Councilmember Juenemann moved to approve the Resolution Ordering Preparation of a Feasibility Study for the Gladstone Phase 3 Corridor Improvements, City Project 16-18 and to utilize the services of Kimley-Horn and Associates, Inc. to complete the feasibility study. Resolution 18-02-1536 Ordering Preparation of a Feasibility Study WHEREAS, it is proposed to make improvements to the Gladstone Phase 3 Corridor, which is depicted on the attached project location map, and is hereby called Gladstone Phase 3 Corridor Improvements, City Project 16-18 and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the City Council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $100,000 are appropriated to prepare this feasibility report. Seconded by Councilmember Smith Ayes – All The motion passed K. AWARD OF BIDS None L. ADJOURNMENT Mayor Slawik adjourned the meeting at 8:26 p.m. February 12, 2018 7 City Council Meeting Minutes