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Home My WebLink About2018-01-25 City Council Special Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL SPECIAL CITY COUNCIL MEETING 5:00 P.M. Thursday, January 25, 2018 City Hall, Council Chambers Reschedule of Meeting No. 02-18 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:08 p.m. by Mayor Slawik. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Absent Bryan Smith, Councilmember Present-Arrived at 5:12 p.m. Tou Xiong, Councilmember Present D. APPROVAL OF AGENDA Councilmember Abrams moved to approve the agenda as submitted. Seconded by Councilmember Xiong Ayes – Mayor Slawik, Council Members Abrams and Xiong The motion passed. E. APPROVAL OF MINUTES 1. Approval of January 8, 2018 City Council Workshop Minutes Councilmember Abrams moved to approve the January 8, 2018 City Council Workshop Minutes as submitted. Seconded by Councilmember Xiong Ayes – Mayor Slawik, Council Members Abrams and Xiong The motion passed. 2. Approval of January 8, 2018 City Council Meeting Minutes Councilmember Abrams moved to approve the January 8, 2018 City Council Meeting Minutes as submitted. Seconded by Councilmember Xiong Ayes – Mayor Slawik, Council Members Abrams and Xiong The motion passed. January 25, 2018 1 Special City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave the council calendar update. 2. Council Presentations None G. CONSENT AGENDA Mayor Slawik requested consent agenda items G7 and G11 be highlighted. Councilmember Abrams moved to approve agenda items G1-G11. Seconded by Councilmember Smith Ayes – Mayor Slawik, Council Members Abrams, Smith and Xiong The motion passed. 1. Approval of Claims Councilmember Abrams moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 600,760.49 Checks # 100949 thru #100993 dated 01/05/18 $ 255,743.23 Disbursements via debits to checking account dated 01/02/18 thru 01/05/18 $ 317,471.33 Checks #100994 thru #101033 dated 01/16/18 $ 643,018.09 Disbursements via debits to checking account dated 01/08/18 thru 01/12/18 $ 1,816,993.14 Total Accounts Payable PAYROLL $ 539,193.59 Payroll Checks and Direct Deposits dated 01/12/18 $ 2,065.28 Payroll Deduction check # 99103032 thru # 99103035 dated 01/12/18 $ 541,258.87 Total Payroll $ 2,358,252.01 GRAND TOTAL January 25, 2018 2 Special City Council Meeting Minutes Seconded by Councilmember Smith Ayes – Mayor Slawik, Council Members Abrams, Smith and Xiong The motion passed. 2. Approval of Municipal State Aid Street Funds Advance Resolution Councilmember Abrams moved to approve the Municipal State Aid Street Funds Advance Resolution. Resolution 18-01-1533 Municipal Street Aid Street Funds Advance Resolution City of Maplewood, Minnesota WHEREAS, the City of Maplewood is planning to implement Municipal State Aid Street Project(s) in 2018 which will require State Aid funds in excess of those available in its State Aid Construction Account, and WHEREAS, said municipality is prepared to proceed with the construction of said project(s) through the use of an advance from the Municipal State Aid Street Fund to supplement the available funds in their State Aid Construction Account, and WHEREAS, the advance is based on the following determination of estimated expenditures: Account Balance as of January 1, 2017 ($843,802) Less estimated disbursements: Bond Principal: $570,000 Total Estimated Disbursements $570,000 Advance Amount (amount in excess of acct balance) ($1,413,802) WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota Statutes 162.14, Subd. 6 and Minnesota Rules, Chapter 8820.1500, Subp. 10b, and WHEREAS, the Municipality acknowledges advance funds are released on a first-come-first-serve basis and this resolution does not guarantee the availability of funds. NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved Municipal State Aid Street Project(s) of the City of Maplewood in an amount up to $570,000.00. I hereby authorize repayments from subsequent accruals to the Municipal State Aid Street Construction Account of said Municipality from future year allocations until fully repaid. Seconded by Councilmember Smith Ayes – Mayor Slawik, Council Members Abrams, Smith and Xiong The motion passed January 25, 2018 3 Special City Council Meeting Minutes 3. Approval of 2017 Budget Adjustments and 2018 Carryovers Councilmember Abrams moved to approve the budget adjustments for 2017 and 2018 to account for carryovers, in the amount of $34,622 at December 31, 2017. Seconded by Councilmember Smith Ayes – Mayor Slawik, Council Members Abrams, Smith and Xiong The motion passed. 4. Approval of Purchase to Upgrade Outdoor Warning Siren Controller System Councilmember Abrams moved to approve the upgrades to 11 outdoor warning sirens not to exceed $60,000 with Federal Signal. Seconded by Councilmember Smith Ayes – Mayor Slawik, Council Members Abrams, Smith and Xiong The motion passed. 5. Approval to Purchase 800 MHz Radios Councilmember Abrams moved to approve the expenditure of $81,021 to ANCOM for the purchase of 24 new 800 MHz radios. Seconded by Councilmember Smith Ayes – Mayor Slawik, Council Members Abrams, Smith and Xiong The motion passed. 6. Approval of 2018 Trash Hauling Contract for City Facilities Councilmember Abrams moved to approve the City Manager to enter into a contract with Republic Services for 2018 trash services at City facilities. Seconded by Councilmember Smith Ayes – Mayor Slawik, Council Members Abrams, Smith and Xiong The motion passed 7. Approval of Resolution Accepting Donation to the Maplewood Police Department from Schmelz Countryside Volkswagen/Saab Councilmember Abrams moved to approve the resolution authorizing acceptance of the donation, and that the Finance Director make the necessary budget adjustments for the Police Department to expend the funds as requested by Mr. Schmelz. January 25, 2018 4 Special City Council Meeting Minutes Seconded by Councilmember Smith Ayes – Mayor Slawik, Council Members Abrams, Smith and Xiong The motion passed 8. Approval of Resolution Entering into an Agency Agreement for Federal Participation in Construction between the Minnesota Department of Transportation and the City of Maplewood Councilmember Abrams moved to approve the resolution that authorizes the City of Maplewood to enter into an Agency Agreement for Federal Participation in Construction between the Minnesota Department of Transportation and the City of Maplewood. The Mayor and City Manager are authorized to sign said agreement signifying council approval. Minor revisions as approved by the City Attorney are authorized as needed. Resolution 18-01-1534 Agency Agreement for Federal Participation in Construction BE IT RESOLVED, that pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of Transportation be appointed as Agent of the City of Maplewood to accept as its agent, federal aid funds which may be made available for eligible transportation related projects. BE IT FURTHER RESOLVED, the Mayor and the City Manager are hereby authorized and directed for and on behalf of the City of Maplewood to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in “Minnesota Department of Transportation Agency Agreement No. 1029970”, a copy of which said agreement was before the City Council and which is made a part hereof by reference. Seconded by Councilmember Smith Ayes – Mayor Slawik, Council Members Abrams, Smith and Xiong The motion passed 9. Approval of a Temporary Lawful Gambling – Local Permit for Minnesota Waterfowl Association East Metro Chapter at 1946 English Street Councilmember Abrams moved to approve the temporary Lawful Gambling – Local permit for the Minnesota Waterfowl Association East Metro Chapter’s East Metro Chapter Banquet on April 19, 2018 at 1946 English Street, Maplewood. Seconded by Councilmember Smith Ayes – Mayor Slawik, Council Members Abrams, Smith and Xiong The motion passed 10. Approval of 2018 Pay Equity Report Councilmember Abrams moved to approve the Pay Equity Implementation Report for January 25, 2018 5 Special City Council Meeting Minutes submission to Minnesota Management & Budget Department. Seconded by Councilmember Smith Ayes – Mayor Slawik, Council Members Abrams, Smith and Xiong The motion passed 11. Approval to Purchase Five 2018 Police Vehicles Councilmember Abrams moved to approve the purchase of four new 2018 Ford AWD Police Interceptor squad cars (SUV) and one new 2018 Ford AWD Sedan Police Interceptor squad car. Seconded by Councilmember Smith Ayes – Mayor Slawik, Council Members Abrams, Smith and Xiong The motion passed H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Consider Approval of Fire Station Location and Operational Plan City Manager Coleman introduced the staff report. Public Safety Director Nadeau introduced the presentation. Fire Chief Lukin began the presentation. EMS Chief Mondor reviewed the timeline portion of the presentation. Bill Knutson, Resident/Fire- EMS Workgroup Member continued the presentation. Dr. Steven Knight, Project Lead with Fitch & Associates addressed the council to summarize the study. Sue Allhiser and John Donofrio, Fire-EMS Workgroup Members addressed the council to give information about the Fire-EMS Workgroup. Ray Crawford, FT Firefighter, Union President of International Association of Fire Fighters - Local 4470 representing the union spoke in support of the recommendations. Tracy Imm, Firefighter/EMS, Maplewood Volunteer Fire Relief Association President addressed the council to give the report from the Maplewood Volunteer Fire Relief Association. Mayor Slawik opened for public comment. The following person spoke: Kevin Berglund, Maplewood Resident Mayor Slawik closed the public comment. Councilmember Abrams moved to approve staff begin to implement a transition plan to transition to a full-time fire department and begin to create a series of community January 25, 2018 6 Special City Council Meeting Minutes meetings to discuss future fire station locations at a time in the early spring and summer. Seconded by Councilmember Xiong Ayes – Mayor Slawik, Council Members Abrams, Smith and Xiong The motion passed 2. Consider Approval of Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for Public Hearing, Londin-Highpoint Area Street Improvements, City Project 17-19 This item was not heard. K. AWARD OF BIDS None L. ADJOURNMENT Mayor Slawik adjourned the meeting at 6:57 p.m. January 25, 2018 7 Special City Council Meeting Minutes