HomeMy WebLinkAbout2018-01-08 City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, January 8, 2018
City Hall, Council Chambers
Meeting No. 01-18
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:07 p.m. by Mayor Slawik.
Mayor Slawik reported on the community meetings for the 2040 Comprehensive Plan
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that will take place on January 25 at Carver Elementary School and January 30 at the
Maplewood Community Center. Environmental & Economic Development/Parks &
Recreation Director Konewko gave additional information about the meetings.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Kathleen Juenemann, Councilmember Present
Bryan Smith, Councilmember Present
Tou Xiong, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to the agenda under Appointments and Presentations,
Council Presentations:
Holiday Lights Recycling
Text-to-911
Town Hall Meeting Update
Smith Family Move
Councilmember Xiong moved to approve the agenda as amended.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of December 11, 2017 City Council Workshop Minutes
Councilmember Juenemann moved to approve the December 11, 2017 City Council
Workshop Minutes as submitted.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
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2. Approval of December 11, 2017 City Council Meeting Minutes
Councilmember Juenemann noted an “s” needs to be added to building in the first
paragraph under F2 Council Presentations – Holiday Lights.
Councilmember Abrams moved to approve the December 11, 2017 City Council Meeting
Minutes as amended.
Seconded by Councilmember Smith Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave the update to the council calendar and reported on
the citizen survey that is being conducted as well as other events that are coming
up.
b. 2018 City Council Meeting Calendar
City Manager Coleman reviewed the 2018 Calendar for City Council Meetings.
Councilmember Juenemann moved to approve the 2018 City Council Meeting
Calendar as presented.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
c. 2018 City Council Appointments to Boards, Commissions and
Miscellaneous Groups
Mayor Slawik reviewed the list of 2018 City Council Appointments to Boards,
Commissions and Miscellaneous Groups. Will Rossbach addressed the council
and gave a report on the SPRWS Projects.
Councilmember Abrams moved to approve the 2018 City Council Appointments to
Boards, Commissions and Miscellaneous Groups.
Seconded by Councilmember Smith Ayes – All
The motion passed.
2. Council Presentations
Holiday Lights Recycling
Councilmember Juenemann reported that Holiday Lights Recycling drop-off will be
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st
available until January 31 at city buildings.
Text-to-911
Councilmember Juenemann reported that texting to 911 should only be done if
calling is not an option.
Town Hall Meeting Update
Councilmember Abrams reported on the town hall meeting in Mahtomedi with
Senator Wiger and Representative Fischer regarding the legislative session and
other topics.
Smith Family Move
Councilmember Smith reported that his family has moved to the south leg of
Maplewood.
G. CONSENT AGENDA
Councilmember Juenemann requested agenda item G6 be highlighted.
Councilmember Juenemann moved to approve agenda items G1-G6.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 262,416.10 Checks # 100803 thru # 100837
dated 12/12/17
$ 537,697.23 Disbursements via debits to checking account
dated 12/04/17 thru 12/08/17
$ 431,520.94 Checks # 100838 thru # 100876
dated 12/13/17 thru 12/19/17
$ 387,151.71 Disbursements via debits to checking account
dated 12/11/17 thru 12/15/17
$ 495,788.16 Checks #100877 thru # 100931
dated 12/22/17
$ 576,458.68 Disbursements via debits to checking account
dated 12/18/17 thru 12/22/17
$ 636,508.41 Checks # 100932 thru # 100948
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dated 01/02/18
$ 492,600.21 Disbursements via debits to checking account
dated 12/26/17 thru 12/29/17
$ 3,820,141.44 Total Accounts Payable
PAYROLL
$ 530,393.75 Payroll Checks and Direct Deposits dated 12/15/17
$ 2,783.31 Payroll Deduction check # 99102986 thru # 99102990 dated 12/15/17
$ 539,830.95 Payroll Checks and Direct Deposits dated 12/29/17
$ 1,024.70 Payroll Deduction check # 99103011 thru # 99103012 dated 12/29/17
$ 1,074,032.71 Total Payroll
$ 4,894,174.15 GRAND TOTAL
Seconded by Councilmember Abrams Ayes – All
The motion passed.
2. Approval of Resolution Designating Depositories for City Funds
Councilmember Juenemann moved to approve the resolution designating depositories
for city funds.
Resolution 18-01-1528
DESIGNATING DEPOSITORIES FOR CITY FUNDS
BE IT RESOLVED, that the following be and hereby are selected as depositories
for deposits and investments of the City of Maplewood:
Alerus Financial
Premier Bank
Wells Fargo Bank
US Bank
4M Fund
Nex Bank
RBC
BE IT FURTHER RESOLVED that the deposits in any of the above depositories
shall not exceed the amount of F.D.I.C. insurance covering such deposit unless
collateral or a bond is furnished as additional security, and
BE IT FURTHER RESOLVED that any funds in the above depositories may be
withdrawn and electronically transferred to any other depository of the city by the request
of the finance director or his/her designee.
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BE IT FURTHER RESOLVED that these depository designations are effective
until December 31, 2018.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
3. Approval of 2018 – 2020 Service Agreement Between City of Maplewood and
National Financial Partners (NFP)
Councilmember Juenemann moved to approve the 3-year service agreement with
National Financial Partners for calendar years 2018 through 2020.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
4. Approval to Enter Into Standstill Agreement to Pursue Informal Franchise
Renewal with Comcast
Councilmember Juenemann moved to approve to enter into a standstill agreement with
Comcast to pursue informal franchise renewal.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
5. Approval of Purchase of Wood Chipper
Councilmember Juenemann moved to approve the purchase of the wood chipper and
direct the Mayor and the City Manager to enter into a contract with RDO Equipment Co.
for this purchase under NJPA State Contract #062117-VRM in an amount of $59,282.00.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
6. Maplewood Nature Center Building Improvements, City Project 17-02
a. Approval of Resolution Directing Modification of Existing
Construction Contract, Change Order No. 1 and 2
b. Approval of Budget Transfer
c. Approval of Resolution Directing Final Payment and Acceptance of
Project
Councilmember Juenemann moved to approve the resolution Directing the Modification
of Existing Construction Contract, Change Order No. 1 and No. 2, City Project 17-02.
Resolution 18-01-1529
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT,
PROJECT 17-02, CHANGE ORDER NO. 1 AND NO. 2
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
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the NATURE CENTER BUILDING IMPROVEMENTS, City Project 17-02, and has let a
construction contract, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Nature Center Building Improvements, Project 17-02, Change Order No.
1 and No.2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that
1. The Mayor and City Engineer are hereby authorized and directed to modify
the existing contract by executing said Change Orders No. 1 and No. 2 which
is an increase of $12,551.00.
The revised contract amount is $298,632.00
Seconded by Councilmember Abrams Ayes – All
The motion passed
Councilmember Juenemann moved to authorize the Finance Director to make the
financial transfers, in the amount of $12,551.00, from the Building Operations Budget,
101-115 to City Project 17-02.
Seconded by Councilmember Abrams Ayes – All
The motion passed
Councilmember Juenemann moved to approve the resolution Approving Final Payment
and Acceptance of Maplewood Nature Center Building Improvement Project, City Project
17-02.
Resolution 18-01-1530
DIRECTING FINAL PAYMENT AND ACCEPTANCE OF PROJECT,
MAPLEWOOD NATURE CENTER IMPROVEMENTS, CITY PROJECT 17-02
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
the Nature Center Building Improvements, City Project 17-02, and has let a construction
contract, and
WHEREAS, the City Engineer for the City of Maplewood has determined that the
Nature Center Building Improvement, City Project 17-02, is complete and recommends
acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that
City Project 17-02 is complete and maintenance of the improvements are
accepted by the City; the final construction cost is $298,632.00. Final payment to Kue
Contractors Inc. and the release of any retainage or escrow is hereby authorized.
Seconded by Councilmember Abrams Ayes – All
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The motion passed.
H. PUBLIC HEARINGS
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Consider Authorizing the Issuance of Special Permits for Extended Hours of
Alcohol Sales for the 2018 Super Bowl
City Clerk Sindt gave the staff report. Public Safety Director Nadeau answered
questions of the council. City Attorney Batty answered additional questions of the
council.
No action was taken to allow staff to issue a special permit for Extended Hours of
Alcohol Sales for the 2018 Super Bowl to on-sale license holders in Maplewood.
2. Discuss City Manager Annual Performance Review Process
Assistant City Manager/HR Director Funk gave the staff presentation and answered
questions of the council.
This item was for discussion purposes only, no action was taken.
K. AWARD OF BIDS
1. Consider Approval of Resolution Receiving Bids and Awarding Construction
Contract, Municipal Building Improvements, City Project 17-01
Public Works Director Love gave the staff report and answered questions of the council.
Councilmember Juenemann moved to approve the Resolution for Receiving Bids and
Awarding Construction Contract, including Base Bid and Bid Alternate 1, for the
Municipal Building Improvements, City Project 17-01, to American Liberty Construction,
in the amount of $587,700.
Resolution 18-01-1532
RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA that the bid of American Liberty Construction, including
the Base Bid and Bid Alternate 1, in the amount of $587,700 is the lowest responsible
bid for the Municipal Building Improvements, City Project 17-01, and the Mayor and the
City Manager are hereby authorized and directed to enter into a contract with said bidder
for and on behalf of the City.
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The Finance Director is hereby authorized to make the financial transfers necessary to
implement the financing plan for the project as previously approved by the City Council.
Seconded by Councilmember Xiong Ayes – All
The motion passed.
L. ADJOURNMENT
Mayor Slawik adjourned the meeting at 8:59 p.m.
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