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Home My WebLink About2017-11-27 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, November 27, 2017 City Hall, Council Chambers Meeting No. 22-17 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at7:06 p.m. by Mayor Slawik. Councilmember Juenemann reported on the AT&T Store GrandOpening in Maplewood on Wednesday, November 15, 2017. City Manager Coleman and Councilmember Smith reported on the closing of the Mancheski property located at 2494 Harvester Street on November 27,2017. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Nora Slawik, MayorPresent Marylee Abrams, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Bryan Smith, CouncilmemberPresent Tou Xiong, CouncilmemberPresent D.APPROVAL OF AGENDA The following itemswere added to the agenda under F2 Council Presentations: Ramsey County Dispatch Policy Rice/LarpenteurProject Elf Jr. Production by Ashland Theater CouncilmemberXiong moved to approve the agenda as amended. Seconded by CouncilmemberJuenemannAyes–All The motion passed. E.APPROVAL OF MINUTES 1.Approval of the November 13, 2017 City Council Workshop Minutes CouncilmemberAbrams moved to approve the November 13, 2017City Council Workshop Minutesas submitted. Seconded by CouncilmemberJuenemannAyes–All The motion passed. November 27,20171 City Council Meeting Minutes 2.Approval of the November 13, 2017 City Council Meeting Minutes Councilmember Abrams noted that the name of the councilmember that seconded item J3a needs to be added to the minutes. CouncilmemberJuenemann moved to approve theNovember 13, 2017City Council Meeting Minutesas amended. Seconded by CouncilmemberAbramsAyes–All The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City Manager Coleman gave the update to the council calendar and uncompleted tasks requested by the council. City Manager Coleman further reported on the resident survey that will be conducted in late January/early February. 2.Council Presentations Ramsey County Dispatch Policy Councilmember Juenemannreported on the Ramsey County Dispatch Policy Committee meeting she attended last week. Rice/Larpenteur Corridor Project Councilmember Juenemannreported on a notification that was received from the Rice/Larpenteur Corridor Project consultant regarding a joint meeting of the Policy Committee and the Citizens Committee. Elf Jr. Production by Ashland Theater Councilmember Abramsreported on the Elf Jr. Production that was put on by Ashland Theater at the Maplewood Community Center. Shop, Ship and Share Mayor Slawik reported on Shop, Ship & Share event that will be held at the Maplewood Mall onDecember 2 and 3. 3.Presentation of the Certificate of Achievement for Excellence in Financial Reporting by GFOA State Representative Sue Virnig Finance Director Paulseth introduced the staff report. Sue Virnig,State Representative November 27,20172 City Council Meeting Minutes for the Government Finance & Officers Association and representing the National GFOA gave additional information about the award andpresented the award to Finance Director Paulseth and Assistant Finance Director Rueb. 4.Approval of Commissioner Appointments City Manager Coleman reported on the commissioner appointments. CouncilmemberJuenemann moved to approve the resolution to appoint the candidates to the commissions indicated. Resolution 17-11-1515 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who have interviewed with the Maplewood City Council, to serve on the following commissions: Housing & Economic Development Commission(one opening) Denis Dupeeterm expires September 30, 2020 Parks & Recreation Commission(one opening) Bruce Romanterm expires September 30, 2018 Heritage Preservation Commission(one opening) Margaret Fettterm expires April 30, 2019 Seconded by Councilmember AbramsAyes–All The motion passed. 5.Copyright Received for 60 Stories of Maplewood History City Manager Coleman introduced the staff report. Bob Jensen, President of the Maplewood Area Historical Society addressed the council and spoke about the copyright received for 60 Storiesof Maplewood Historybook. G.CONSENT AGENDA Councilmember Juenemann hada question foragendaitems G3and G7. Councilmember Abrams requested agenda item G10 behighlighted. CouncilmemberJuenemann moved to approve agendaitemsG1-G11. Seconded by CouncilmemberAbramsAyes–All The motion passed. November 27,20173 City Council Meeting Minutes 1.Approval of Claims CouncilmemberJuenemann moved toapprove the Approval of Claims. ACCOUNTS PAYABLE: $ 147,705.98 Checks # 100637 thru #100669 dated 11/14/17 $ 476,027.59 Disbursements via debits to checking account dated 11/06/17 thru 11/10/17 $ 240,653.86 Checks #100670 thru #100722 dated 11/21/17 $ 286,709.88 Disbursements via debits to checking account dated 11/14/17 thru 11/17/17 $ 1,151,097.31 Total Accounts Payable PAYROLL $ 519,943.17 Payroll Checks and Direct Deposits dated 11/17/17 $ 2,544.05 Payroll Deduction check # 99102940 thru # 99102944 dated 11/17/17 $ 522,487.22 Total Payroll $ 1,673,584.53 GRAND TOTAL Seconded by CouncilmemberAbramsAyes–All The motion passed. 2.Approval of Conditional Use Permit Resolution, Residential Accessory Building, 1788Kennard Street CouncilmemberJuenemann moved to approve the conditional use permit resolution to for an increase in the residential detached garage at 1788 Kennard Street to 1,540 square feet; this approval shall be subject to the following conditions: 1. All construction shall follow the project plans as approved by the city. The director of environmental and economic development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4.The applicant must obtain a grading and building permit for the garage addition. November 27,20174 City Council Meeting Minutes 5.The use of the proposed garage shall be limited to the applicant’s residential needs and home occupation storage. Resolution17-11-1516 Conditional Use Permit WHEREAS, Mr. George Stephenson, the property owner, applied for a conditional use permit (CUP) to construct a 440 square foot addition to his existing detached garage, for an overall detached garage size of 1,540 square feet. WHEREAS, this permit applies to property at 1788 Kennard Street. WHEREAS, the legal description of the property is: Ex N 80 Ft Lot 37 and Ex S 62 5/1o Ft Lot 36 Blk 2 Garden Acres (PIN 15-29-22- 44-0082) WHEREAS, the history of this conditional use permit is as follows: On November 21, 2017, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave persons at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations of the city staff. The planning commission recommended that the city council approve the conditional use permit. On November 27, 2017, the city council discussed the proposed conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVEDthat the city council approved the above-described conditional use permit, because: 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2.Theuse would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or othernuisances. 5.The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. November 27,20175 City Council Meeting Minutes 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1.All construction shall follow the project plans as approved by the city. The director of environmental and economic development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4.The applicant must obtain a grading and building permit for the garage addition. 5.The use of the proposed garage shall be limited to the applicant’s residential needs and home occupation storage. Seconded by Councilmember AbramsAyes–All The motion passed. 3.Approval of a Conditional Use Permit Review, Used-Car Sales at Maplewood Office Park, 1705 Cope Avenue Councilmember Juenemann moved to approve the Conditional Use Permit Review for used auto sales at 1705 Cope Avenueand review the project again in one year. Seconded by CouncilmemberAbramsAyes–All The motion passed. 4.Approval of a Conditional Use Permit Review, Maplewood Alzheimer’s Special Care Center, 1700 Beam Avenue CouncilmemberJuenemann moved to approve the Conditional Use Permit Review for Maplewood Alzheimer’s Special Care Center and review the project again in one year. Seconded by CouncilmemberAbramsAyes–All The motion passed. 5.Approval of a Conditional UsePermit Review, Maplewood Auto Mall, 2529 November 27,20176 City Council Meeting Minutes White Bear Avenue CouncilmemberJuenemann moved to approve the Conditional Use Permit Review at Maplewood Auto Mall, 2529 White Bear Avenue and review again only if a problem arises or a major change is proposed. Seconded by Councilmember AbramsAyes–All The motion passed. 6.Approval of a Conditional Use Permit Review, Metro Heating and Cooling, 2303 Atlantic Street Councilmember Juenemann moved to approvethe Conditional Use Permit Review for Metro Heating andCooling and review the project again in one year. Seconded by Councilmember AbramsAyes–All The motion passed. 7.Approval of a Conditional Use Permit Review, Plaza 3000 Shopping Center, 3000 White Bear Avenue Councilmember Juenemann moved to approve the Conditional Use Permit Review for Plaza 3000 Shopping Centerand review the project again in one year. Seconded by Councilmember AbramsAyes–All The motion passed. 8.Approval of a Massage Center License, TCM Special Treatment Center, 1690 McKnight Road N, Suite E Councilmember Juenemann moved to approve the issuance of a Massage Center license for TCM Special Treatment Center at 1690 McKnight Road N, Suite E, contingent upon satisfactory results of final inspections from the City’s fire department. Seconded by Councilmember AbramsAyes–All The motion passed. 9.Approval of a Temporary Lawful Gambling –Local Permit, Hill Murray School, 2625 Larpenteur Avenue E CouncilmemberJuenemann moved to approve the temporary Lawful Gambling –Local permit forHill Murray School’s auction located at 2625 Larpenteur Avenue East on April 28, 2018. Seconded by Councilmember AbramsAyes–All The motion passed. November 27,20177 City Council Meeting Minutes 10.City Hall Chiller Replacement, City Project 16-08 a.Approval of Resolution Directing the Modification ofExisting Construction Contract, Change Order No. 1 b.Approval of Resolution Directing Final Payment and Acceptance of Project Councilmember Juenemann moved to approve the resolution Directing the Modification of the Existing Construction Contract, Change Order No. 1, City Project 16-08. Resolution 17-11-1517 Directing Modification of Existing Construction Contract, Project 16-08, Change Order No. 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the City Hall Chiller Replacement, City Project 16-08, and has let a construction contract, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as City Hall Chiller Replacement, City Project 16-08, Change Order No. 1. WHEREAS, the City Engineer forthe City of Maplewood has determined that the City Hall Chiller Replacement, City Project 16-08, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1.The City Manager is hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 which is an increase of $4,799.00. The revised contract amount is $329,599.00 Seconded by Councilmember AbramsAyes–All The motion passed. Councilmember Juenemann moved to approve the resolution Approving Final Payment and Acceptance of City Hall Chiller Replacement, City Project 16-08. Resolution17-11-1518 Directing Final Payment and Acceptance of Project, City Hall Chiller Replacement, City Project 16-08 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the City Hall Chiller Replacement, City Project 16-08, and has let a construction contract, and November 27,20178 City Council Meeting Minutes WHEREAS, the City Engineer for the City of Maplewood has determined that the City Hall Chiller Replacement, City Project 16-08, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: City Project 16-08 is complete and maintenance of the project improvement is accepted by the City; the final construction cost is $329,599.00. Final payment to Cool Air Mechanical and the release of any retainage or escrow is hereby authorized. Seconded by Councilmember AbramsAyes–All The motion passed. 11.Approval of 2017 Audit Engagement Agreement with Bergan KDV Councilmember Juenemann moved to approve the engagement agreement with Bergan KDV for auditing services for the year ended December 31, 2017, in the amount of $40,250. Seconded by Councilmember AbramsAyes–All The motion passed. H.PUBLIC HEARINGS 1.EZ Cash Maplewood Currency Exchange License Renewal a.Public Hearingat7:00 p.m. b.Consider Approval of Currency Exchange License Renewal for EZ Cash Maplewood LLC, 3035 White Bear Avenue N City Clerk Sindt gave the staff report. Mayor Slawik opened the public hearing. The following people spoke:None Mayor Slawik closed the public hearing. Councilmember Juenemann moved to approve the renewal of a Currency Exchange license renewal for EZ Cash Maplewood, LLC at 3035 White Bear Avenue N. Seconded by Councilmember AbramsAyes–All The motion passed. I.UNFINISHED BUSINESS None November 27,20179 City Council Meeting Minutes J.NEW BUSINESS 1.2018 Budget Overview Finance Director Paulseth gave the presentation on the 2018 Budget. 2.2018 Financial Policies Overview Finance Director Paulseth gave the presentation on the 2018 Financial Policies. K.AWARD OF BIDS None L.ADJOURNMENT Mayor Slawikadjourned the meeting at8:20p.m. November 27,201710 City Council Meeting Minutes