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Home My WebLink About2017-10-23 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 23, 2017 City Hall, Council Chambers Meeting No. 20-17 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at7:03 p.m. by Mayor Slawik. Mayor Slawik reported thatHealthEast Clinic and Specialty Center will be holding a th community open house celebration withtours on Saturday, October 28. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Nora Slawik, MayorPresent Marylee Abrams, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Bryan Smith, CouncilmemberPresent Tou Xiong, CouncilmemberPresent D.APPROVAL OF AGENDA The following items were added to the agenda under F2 Council Presentations: Affordable Housing Panel Ashland Theatre Production–Elf Jr. Opening of Chick-fil-A Sally Awards Hmong Year Celebration at Gethsemane CouncilmemberJuenemann moved to approve the agenda as amended. Seconded by CouncilmemberSmithAyes–All The motion passed. E.APPROVAL OF MINUTES 1.Approval of the October 9, 2017 City Council Workshop Minutes CouncilmemberJuenemann moved to approve the October 9, 2017City Council Workshop Minutesas submitted. Seconded by CouncilmemberAbramsAyes–All The motion passed. October 23,20171 City Council Meeting Minutes 2.Approval of the October 9, 2017 City Council Meeting Minutes CouncilmemberAbrams moved to approve the October 9, 2017City Council Meeting Minutesas submitted. Seconded by CouncilmemberSmithAyes–All The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City Manager Melinda Coleman gave the update to the council calendar and other topics of concern or interest. 2.Council Presentations Affordable Housing Panel Councilmember Juenemann reported on the Affordable Housing Panel forum she st attended on Saturday, October 21. Councilmember Juenemann reminded Maplewood residents that live in the Roseville th Area School District to vote on Tuesday, November 7for school board members and the bond referendum. Ashland Theater Production –Elf Jr. Councilmember Smithreported that in November a group of youth are putting together a production of Elf Jr. for Ashland Productionsat the Maplewood Community Center. Opening of Chick-fil-A Councilmember Abramsreported on development that is happing inby the Maplewood Mall and specifically the opening of Chick-fil=A. Sally Awards Mayor Slawikreported on the Sally Awardsthat was presented at the Ordway Theater th on Monday, October 16to ZPuppets Rosenschnoz and other organizations. Hmong Year Celebration at Gethsemane Councilmember Xiongreported on the Hmong New Year Celebrations that will take place at Gethsemane Lutheran Church over the next three months. 3.Swearing-in Ceremony –Police Officers Emily Burt-McGregor and Rachel October 23,20172 City Council Meeting Minutes Murray Public Safety Director Scott Nadeau gave the report on the policing program. City Clerk Andrea Sindt swore in Officer Emily Burt-McGregor and Officer Rachel Murray. 4.Presentation by Roseville Schools Superintendent Aldo Sicoli Aldo Sicoli, Superintendent for the Roseville Area Schools addressed the council to give the presentation on the state of the Roseville Area Schools. 5.Approval of Proclamation for Longtime Maplewood Business Owner, John Schmelz Jonthan Schmelz spoke of his father’s passing. Councilmember Juenemann read the proclamation for John Schmelz. CouncilmemberJuenemann moved to approvethe proclamation for Longtime Maplewood Business Owner, John Schmelz Seconded by CouncilmemberAbramsAyes–All The motion passed. G.CONSENT AGENDA It was requested that consent agenda items G4, G6 and G11 be highlighted. CouncilmemberAbrams moved to approve agendaitem G1-12. Seconded by CouncilmemberSmithAyes–All The motion passed. 1.Approval of Claims CouncilmemberAbrams moved toapprove the Approval ofClaims. ACCOUNTS PAYABLE: $ 191,494.42 Checks # 100444 thru #100483 dated 10/10/17 $ 660,677.99 Disbursements via debits to checking account dated 10/2/17 thru 10/6/17 $ 334,000.82 Checks #1004485 thru #100518 dated 10/06/2017 thru 10/17/2017 October 23,20173 City Council Meeting Minutes $ 283,611.38 Disbursements via debits to checking account dated 10/10/17 thru 10/13/17 $ 1,469,784.61 Total Accounts Payable PAYROLL: $ 522,274.51 Payroll Checks and Direct Deposits dated 10/06/17 $ 1,337.68 Payroll Deduction check # 99102881 thru # 99102883 dated 10/06/07 $ 523,612.19 Total Payroll $ 1,993,396.80 GRAND TOTAL Seconded by CouncilmemberSmithAyes–All The motion passed. 2.Approval of a Conditional Use Permit Review, Costco, 1431 Beam CouncilmemberAbrams moved to approve to review the conditional use permit again in one year for Costco, 1431 Beam Avenue. Seconded by CouncilmemberSmithAyes–All The motion passed. 3.Approval of a Conditional Use Permit Review, Hill Murray, 2625 Larpenteur Ave Councilmember Abrams moved to approve to review the conditional use permit for Hill Murray, 2526 Larpenteur again only if a problem arises or a major change is proposed. Seconded by CouncilmemberSmithAyes–All The motion passed. 4.Approval of a Conditional Use Permit Review for Conifer Ridge, 3105 Kennard, 3090 Hazelwood, and 3080 Hazelwood Councilmember Abrams moved to approve the Conditional Use Permit Review for Conifer Ridge, 3105 Kennard, 3090 Hazelwood and 3080 Hazelwood; and review the project again in one year. Seconded by CouncilmemberSmithAyes–All The motion passed. October 23,20174 City Council Meeting Minutes 5.Approval of a Conditional Use Permit Review, Xcel Substation, 1480 County Road D CouncilmemberAbrams moved to approve Xcel continue to provide city staff with an annual wood and chip removal activities report in October;and the conditional use permit will be reviewed again only if a problem arises or a major change is proposed. Seconded by CouncilmemberSmithAyes–All The motion passed. 6.Approval of the 2018 SCORE Funding Grant Application Councilmember Abrams moved to approve the submittal of the 2018 SCORE Funding Grant Application to Ramsey County. Seconded by CouncilmemberSmithAyes–All The motion passed. 7.Approval of a Resolution Accepting Donations to the City of Maplewood for the City Employee Picnic Councilmember Abrams moved to approve resolution accepting donations to the City of Maplewood for the city employee picnic. Home Depot –The Green Team prize included an energy efficiency bucket full of items to help save energy in the home. Retail cost was $74.75. Home Depot discounted the purchase by 65 percent, which resulted in a donation of $48.59. Bachman’s–Straw bales were purchased at Bachman’s and used for decorations at the employee picnic andthen moved to the Edgerton Community Garden to serve as ground cover for the crops. Retail cost was $99.90. Bachman’s discounted the purchase by 15 percent, which resulted in a donation of $19.98. Oakley Biesanz –Naturalist Oakley Biesanz donated a Nutribullet. Retail cost approximately $80.00. Lynette Power –Naturalist Oakley Biesanz’s mother donated artwork titled Blue Heron Art. Anonymous –An anonymous donor donated a Yankee Candle and $100 gift card to Macy’s. Resolution 17-10-1502 Acceptance of Donation WHEREAS the City of Maplewood has received donations from Home Depot, Bachman’s, Oakley Biesanz, Lynette Powers, and an Anonymous donor for the employee picnic held on September 14, 2017. NOW, THEREFORE, BE IT RESOLVED that the Maplewood CityCouncil October 23,20175 City Council Meeting Minutes authorizes the City of Maplewood to accept these donations. Seconded by CouncilmemberSmithAyes–All The motion passed. 8.Approval of Joint Powers Agreement Renewal for the Ramsey County Violent Crime Enforcement Team (RCVCET) Councilmember Abrams moved to approve the Joint Powers Agreement with the Ramsey County Violent Crimes Enforcement Team (RCVCET). Seconded by CouncilmemberSmithAyes–All The motion passed. 9.Approval of Resolution for Receipt of Special Assessment Deferment Paperwork Relating to City Projects 16-12 Pond-Dorland Area Street Improvements and 16-13 Hillwood-Crestview Area Pavement Rehabilitation CouncilmemberAbrams moved to approvethe Resolution for Receipt of Special Assessment Deferment Paperwork Relating to City Project 16-12 Pond-Dorland Area Street Improvements and City Project 16-13 Hillwood-Crestview Area Pavement Rehabilitation. Resolution 17-10-1503 Receipt of Special Assessment Deferment Paperwork City Projects16-12 (Pond-Dorland) and CityProject 16-13 (Hillwood-Crestview) WHEREAS, pursuant to resolutions passed by the City Council on April 24, 2017, the assessment roll for the Pond-Dorland Area Street Improvement, City Project 16-12, and Hillwood-Crestview Area Pavement Rehabilitation, City Project 16-13, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, property owners filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, and the City Council granted deferral requests according to the Resolution Adopting the Revised Assessment Rolls for subject projects on May 8, 2017 with the condition that the necessary be submitted to the City and approved. WHEREAS, the necessary paperwork and forms were returned by three property owners as follows for City Project 16-12: 1)427 Dorland Road South (granted a senior citizen and financial hardship deferral which equates to $1,613.00 and will come due with accumulated interest at the end of the deferral period) 2)1211 Dorland Road South (granted undeveloped property deferral on 1 of 2 units which equates to $3,450.00 and granted a revision of assessment for the property’s frontage along Dorland Road, recognizing past investment into the street infrastructure which equates to $3,575.00) October 23,20176 City Council Meeting Minutes 3)2352 Dorland Lane East (granted a senior citizen deferral which equates to $806.50 and will come due with accumulated interest at the end of the deferral period) WHEREAS, the necessary paperwork and forms were returned by three property owners as follows for City Project 16-13: 4)535 Crestview Drive South (granted undeveloped property deferral on 1 of 2 units which equates to $3,450.00) 5)2380 Oakridge Drive East (granted undeveloped property deferral on 1 of 2 units which equates to $3,450.00) 6)2416 Teakwood Drive E (granted a senior citizen deferral which equates to $3,450.00 and will come due with accumulated interest at the end of the deferral period) NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that assessment deferrals listed herewith are ratified and approved based on paperwork that was submitted to the City in accordance with the original resolution adopted on April 24, 2017. And furthermore the City Engineer and/or City Clerk are hereby instructed to make the following adjustments to the assessment rolls in accordance to the original resolutions adopted on May 8, 2017 for City Projects 16-12 and 16-13. City Project16-12 1.Parcel 12-28-22-23-0225 –Judith R. McDonough, 427 Dorland Road South. It is currently proposed that the property be assessed for 1 unit at a rate of $1,613.00. Ms. McDonough is requesting a senior citizen or financial hardship deferral. Staff recommendation is to grant a senior citizen and financial hardship deferral upon approval of necessary paperwork. If approved, the deferral will be for a period of 15 years. Interest will accrue at a rate of 4 percent during the deferral period and the assessment will become due with accumulated interest at the end of the deferral period. 2.Parcel 24-28-22-22-0013 –Elmer and Mary Guetschoff, 1211 Dorland Road South. It is currently proposed that the property be assessed for 2 units at a rate of $3,450.00 forthe undeveloped portion off of Boxwood Avenue and $6,600.00 for the developed portion off of Dorland Road South. Mr. and Mrs. Guetschoff are requesting a cancellation of assessment for the Boxwood Avenue portion of their assessment and a revision of the Dorland Road portion of their assessment. Staff recommendation is to deny the request for cancellation of assessment for the undeveloped portion of the property off of Boxwood Avenue, as the property is being assessed per the City’s assessment Policy andthe assessment does not exceed the benefit to the property. Staff however recommends granting an undeveloped property deferral for the undeveloped portion of the property off of Boxwood Avenue (1 unit). If approved, the undeveloped property deferral will be for a period of 15 years. Interest will accrue at a rate of 4 percent during the deferral period. If improvements are made to the undeveloped property within the deferral period, the October 23,20177 City Council Meeting Minutes assessment will become due with accumulated interest. If no improvements are made during the 15-year deferral period, the assessment would be terminated. Staff recommendation is to grant a revision of assessment for the property’s frontage along Dorland Road, recognizing past investment into the street infrastructure. The road was previously improved along fifty-five linear feet of the property’s Dorland Road frontage as part of City Project 87-19 to include concrete curb and gutter and a full-urban street section. Staff recommends reducing the assessment utilizing a ratio of the remaining unimproved frontage to the entire property frontage (65-feet/120- feet). This results in a revised assessment amount for the Dorland road frontage of $3,575.00. 3.Parcel 12-28-22-23-0320 –William J. Mathison, 2352 Dorland Lane East. It is currently proposed that the property be assessed for 1 unit at a rate of $806.50. Mr. Mathison is requesting a senior citizen deferral. Staff recommendation is to grant a senior citizen deferral upon approval of necessary paperwork. If approved, the deferral will be for a period of 15 years. Interest will accrue at a rate of 4 percent during the deferral period and the assessment will become due with accumulated interest at the end of the deferral period. City Project 16-13 1.Parcel 12-28-22-31-0033 –Kenneth R. Bennett, 535 Crestview Drive South. It is currently proposed that the property be assessed for 2 units at a rate of $3,450.00 per unit. Mr. Bennett is requesting an undeveloped property deferral for the undeveloped portion of his property. Staff recommends granting an undeveloped property deferral for the undeveloped portion of the property (1 unit). If approved, the undeveloped property deferral will be for a period of 15 years. Interest will accrue at a rate of 4 percent during the deferral period. If improvements are made to the undeveloped property within the deferral period, the assessment will become due with accumulated interest. If no improvements are made during the 15-year deferral period, the assessment would be terminated. 2.Parcel 12-28-22-31-0032 –Joan and Mark Strobel, 2380 Oakridge Drive East. It is currently proposed that the property be assessed for 2 units at a rate of $3,450.00 per unit. Mr. and Mrs. Strobel are requesting an undeveloped property deferral for the undeveloped portion of their property. Staff recommends granting an undeveloped property deferral for the undeveloped portion of the property (1 unit). If approved, the undeveloped property deferral will be for a period of 15 years. Interest will accrue at a rate of 4 percent during the deferral period. If improvements are made to the undeveloped property within the deferral period, the assessment will become due with accumulated interest. If no improvements are made during the 15-year deferral period, the assessment would be terminated. 3.Parcel 12-28-22-31-0049 –Richard and Antonia Morgan, 2416 Teakwood Drive October 23,20178 City Council Meeting Minutes East. It is currently proposed that the property be assessed for 1 unit at a rate of $3,450.00. Mr. and Mrs. Morgan are requesting a senior citizen deferral. Staff recommendation is to grant a senior citizen deferral upon approval of necessary paperwork. If approved, the deferral will be for a period of 15 years. Interest will accrue at a rate of 4 percent during the deferral period and the assessment will become due with accumulated interest at the end of the deferral period. Seconded by CouncilmemberSmithAyes–All The motion passed. 10.Approval of Purchase of One Half-Ton Truck, Public Works Department CouncilmemberAbrams moved to approve the purchase of the one half-ton truck and direct the City Manager and Mayor to enter into a contract with Ranger GMC for this purchase under MN State Contract #70287 in an amount totaling $22,829.49. Seconded by CouncilmemberSmithAyes–All The motion passed. 11.Approval of Installation of Stop Signs at Conway Avenue and Carlton Street Councilmember Abrams moved to approve the recommendation for the intersection of Conway Avenue and Carlton Street to be signed as an all-way stop and all appropriate signs to be installed. Seconded by CouncilmemberSmithAyes–All The motion passed. 12.Approval of Resolution Accepting the Labor-Management Committee’s (LMC) Recommendation for Employee Insurance Benefits for 2018 Councilmember Abrams moved to approve resolution for employee insurance benefits for 2018. Resolution 17-10-1504 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby affirms the recommendations of the Labor Management Committee regarding 2018employee insurance benefits for the City of Maplewood. Seconded by CouncilmemberSmithAyes–All The motion passed. October 23,20179 City Council Meeting Minutes H.PUBLIC HEARINGS None I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.Consider Approval of an On-Sale Intoxicating Liquor and Sunday Sales License for McGoldrick, Inc d/b/a Admiral’s, 3001 White Bear Avenue, Space #27 City Clerk Andrea Sindt gave the staff report. Jennifer Lewis, Managerwith Maplewood Mall and Brian McGoldrick, Owner of Admiral’s gave additional informationand answered questions of the council. CouncilmemberAbramsmoved to approvethe issuance of an On-Sale Intoxicating Liquor and Sunday Sales license for McGoldrick, Inc d/b/a Admiral’s at 3001 White Bear Avenue, Space #27, contingent upon satisfactory results of building, fire and health inspections. Seconded by CouncilmemberSmithAyes–All The motion passed. 2.Discussion of Purchase Offer for Londin Lane Fire Station a.Intent to Close Meeting (§13D.05 subd. 3c) City Manager Melinda Coleman gave the staff report. CouncilmemberAbramsmoved to approve to close the regular meeting and go into closed session to consider a purchase offer on the Londin Lane Fire Station located at 2501 Londin Lane pursuant to Minnesota Statutes Section 13D.05,Subd. 3c. Seconded by CouncilmemberJuenemannAyes–All The motion passed. Mayor Slawik closed the meeting at 8:27 p.m. Mayor Slawik called the meeting back to order at 8:47 p.m. The following were present during the closed meeting: Mayor Slawik, Council Members Abrams, Juenemann, Smith and Xiong; City Manager Melinda Coleman,City Attorney Ron Batty and Environmental & Economic Development Director DuWayne Konewko. Councilmember Abrams gave a brief summary of the closed meeting. October 23,201710 City Council Meeting Minutes K.AWARD OF BIDS None L.ADJOURNMENT Mayor Slawikadjourned the meeting at8:52p.m. October 23,201711 City Council Meeting Minutes