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HomeMy WebLinkAbout11-10-2014 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00p.m.,Monday,November 10,2014 Council Chambers, City Hall Meeting No.18-14 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at7:02 p.m.by Mayor Slawik. Mayor Slawik requested Public Works Director/City Engineer Thompson to give an update on the road conditions in Maplewood. She then wished Veterans a happy Veteran’s Day andthanked them for their service to our Country. Mayor Slawik also th notedthatCity Hall will be closed on Tuesday, November 11in observance of Veteran’s Day. Fire Chief Lukin gave an update on the opening of the Fire/Police Substation on McKnight Road in Maplewood. Mayor Slawik reported on anincident that happed at St. John’s Hospital on Sunday, st November 1. Police Schnell gave additional information about the incident. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Nora Slawik, MayorPresent Marylee Abrams,CouncilmemberPresent Robert Cardinal, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Marvin Koppen, CouncilmemberPresent D.APPROVAL OF AGENDA The following items were added to the agenda: N1City Servants N2Plastic Water Bottles N3Recycling Response N4Future Meeting Reminder th N5November 15 N6Fire Praise N7Multi-Cultural Business Event N885% Coalition N9ZPuppets Councilmember Abrams requested agenda item I1 be moved to after new business. CouncilmemberJuenemann moved to approve the agendaasamended. November 10, 2014 1 City Council MeetingMinutes Seconded by CouncilmemberCardinalAyes–All The motion passed. E.APPROVAL OF MINUTES 1.Approval of October 27, 2014City Council WorkshopMinutes Councilmember Juenemannmoved to approve theOctober 27, 2014City Council Workshop Minutesas submitted. Seconded by CouncilmemberJuenemannAyes–Mayor Slawik, Council Members Abrams, Cardinal and Juenemann Abstain–Councilmember Koppen The motion passed. 2.Approval of October 27, 2014City Council Meeting Minutes CouncilmemberAbrams moved to approve theOctober 27, 2014City Council Meeting Minutesas submitted. Seconded by CouncilmemberCardinalAyes–Mayor Slawik, Council Members Abrams, Cardinal and Juenemann Abstain–Councilmember Koppen The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Approval of Resolution of Appreciation for Judith Johannessen and Cynthia Schafer, Environmental and Natural Resources Commission Councilmember Juenemann read the resolution of appreciation for Judith Johannessen into the record. Councilmember Juenemann movedto approve the Resolution of Appreciation for Judith Johannessen for heryears of service on theEnvironmental and Natural Resources Commission. Resolution 14-11-1131 RESOLUTION OF APPRECIATION WHEREAS, Judith Johannessen has been a member of the Maplewood Environmental and Natural Resources Commission for six years and three months, serving from August 14, 2008 to September 30, 2014. Ms. Johannessen has served faithfully in those capacities; and WHEREAS, the Environmental and Natural Resources Commission has November 10, 2014 2 City Council MeetingMinutes appreciated her experience, insights and good judgment; and WHEREAS, Ms. Johannessen has freely given of her time andenergy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Ms. Johannessen has shown dedication to her duties and has consistently contributed her leadership and efforts for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Judith Johannessen is hereby extended our gratitude and appreciation for her dedicated service. Passed by the MaplewoodCity Council on November 10, 2014. Seconded by CouncilmemberCardinalAyes–All The motion passed. Mayor Slawik read the resolution of appreciation for Cynthia Schafer into the record. Councilmember Juenemann movedto approve the Resolution of Appreciation for Cynthia Schafer for her years of service on theEnvironmental and Natural Resources Commission. Resolution 14-11-1132 RESOLUTION OF APPRECIATION WHEREAS, Cynthia Schafer has been a member of the Maplewood Environmental and Natural Resources Commission for one year and nine months, serving from November 15, 2012 to September 30, 2014. Ms. Schafer has served faithfully in those capacities; and WHEREAS, the Environmental and Natural Resources Commission has appreciated her experience, insights and good judgment; and WHEREAS, Ms. Schafer has freely given of her time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Ms. Schafer has shown dedication to her duties and has consistently contributed her leadership and efforts for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Cynthia Schafer is hereby extended our gratitude and appreciation for her dedicated service. Passed by the MaplewoodCity Council on November 10, 2014. Seconded by CouncilmemberAbramsAyes–All The motion passed. November 10, 2014 3 City Council MeetingMinutes G.CONSENT AGENDA Councilmember Juenemann requested agenda item G6 be highlighted. Mayor Slawik requested agenda item G4 be highlighted. CouncilmemberJuenemann movedto approve consent agenda itemsG1-G7. Seconded by CouncilmemberKoppenAyes–All The motion passed. 1.Approval of Claims CouncilmemberJuenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 321,336.88 Checks # 93539 thru# 93571 dated 10/28/14 $ 249,730.21 Disbursements via debits to checking account dated 10/20/14 thru 10/24/14 $ 998,893.72 Checks # 93572 thru # 93612 dated 10/28/2014 thru 11/04/2014 $ 426,145.48 Disbursements via debits to checking account dated 10/27/14 thru 10/31/14 $ 1,996,106.29 Total Accounts Payable PAYROLL $ 536,146.23 Payroll Checks and Direct Deposits dated 10/24/14 $ 874.20 Payroll Deduction check # 9993288 thru # 9993290 dated 10/24/14 $ 537,020.43 Total Payroll $ 2,533,126.72 GRAND TOTAL Seconded by Councilmember KoppenAyes–All The motion passed. 2.Approval of Resolution Certifying Special Assessments for Unpaid Ambulance Bills CouncilmemberJuenemann moved to approve the resolution to certify $7,690.09 of unpaid ambulance bills for collection with 2015 property taxes which includes interest at the rate of ten percent on the total amount for one year. November 10, 2014 4 City Council MeetingMinutes Resolution 14-11-1133 RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following ambulance bills totaling $7,690.09 for collection with the taxes of said property owner for the year 2014, collectible in 2015, which includes interest at the rate of ten percent (10%) on the total amount for one year. Seconded by Councilmember KoppenAyes–All The motion passed. 3.Approval of Resolution Certifying Special Assessments for Unpaid Miscellaneous Charges CouncilmemberJuenemann moved to approve theresolution to certify $9,712.71 of unpaid miscellaneous charges for collection with 2015 property taxes which includes interest at the rate of ten percent on the total amount for one year. Resolution 14-11-1134 RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following miscellaneous charges totaling $9,712.71 for collection with the taxes of said property owner for the year 2014, collectible in 2015, which includes interest at the rate of ten percent (10%) on the total amount for one year. Seconded by Councilmember KoppenAyes–All The motion passed. 4.Approval of Resolution Certifying Special Assessments for Unpaid Trash Bills Finance Director Bauman gave the staff report. CouncilmemberJuenemann moved to approve the resolution to certify $62,568.98 of unpaid trash bills for collection with 2015 property taxes which includes interest at the rate of ten percent on the total amount for one year. Resolution 14-11-1135 RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following trash bills totaling $62,568.98 for collection with the taxes of said property owner for the year 2014, collectible in 2015, which includes interest at the rate of ten percent (10%) on the total amount for one year. Seconded by Councilmember KoppenAyes–All The motion passed. November 10, 2014 5 City Council MeetingMinutes 5.Approval of a Ramsey County Public Innovation Grant Submittal for the City Hall Campus Organics Collection Program CouncilmemberJuenemann moved to approvetheRamsey County Public Innovation grant submittal for the City Hall Campus Organics Collection Program; if awarded, the grant funding would cover the cost of new organics/recycling/trash container stations for City facilities, organics collection bags, and one year of organic collection service for the City Hall Campus Organics Collection Program. Seconded by Councilmember KoppenAyes–All The motion passed. 6.Approval of the 2015 SCORE Funding Grant Application Finance Director Bauman gave the staff report. CouncilmemberJuenemann moved to approve thesubmittal of the 2015 SCORE Funding Grant Application to Ramsey County. Seconded by Councilmember KoppenAyes–All The motion passed. 7.Approval of a Temporary Lawful Gambling—Local Permit for the Ramsey County Pheasants Forever at Gulden’s Restaurant, 2999 Maplewood Drive CouncilmemberJuenemann moved to approvethe Lawful Gambling Local permit for the Ramsey County Pheasants Forever’s fundraising banquet on March 15, 2015 at Gulden’s Restaurant, 2999 Maplewood Dr, in Maplewood. Seconded by Councilmember KoppenAyes–All The motion passed. H.PUBLIC HEARING None I.UNFINISHED BUSINESS The following item was moved and discussed after J NEW BUSINESS. 1.Approval of Next Step in City Manager Search Councilmember Abrams moved to terminate the current searchfor city manager and promote Interim City Manager Melinda Coleman to City Managerand with the assistance of Human Resource Attorney Bethel, and input from the council, enter into contract negotiationswith Coleman. Seconded by CouncilmemberJuenemannAyes–All November 10, 2014 6 City Council MeetingMinutes The motion passed. J.NEW BUSINESS 1.Approval of Resolution for a Lawful Gambling Premise Permit for the Roseville Area Youth Hockey Association at Jammin’ Wings LLC, 1900 County Road D East Citizen Services Director/City Clerk Guilfoile gave the staff report and answered questions of the council. CouncilmemberAbrams moved to approve theResolution for a Lawful Gambling Premise permit for the Roseville Area Youth Hockey Associationto operate at Jammin’ Wings LLC, located at 1900 County Road D East, contingent upon Jammin’ Wings obtaining all necessary licenses to allow gambling activity. Resolution 14-11-1136 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premise permit for lawful gambling is approved for the Roseville Area Youth Hockey Association to operate at Jammin’ Wings, LLC, 1900 County Road D East in Maplewood, MN. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by Councilmember KoppenAyes–All The motion passed. 2.Preliminary Approval for Issuance of Refunding Bonds Finance Director Bauman introduced the staff report. Paul Steinman, representing Springsted gave the report and answered questions of the council. CouncilmemberJuenemann moved to approve theresolutions providing preliminary approval for the sale of $4,020,000 General Obligation Refunding Bonds Series 2015A. Resolution 14-11-1137 RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $4,020,000 GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 2015A November 10, 2014 7 City Council MeetingMinutes A.WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue $4,020,000 General Obligation Improvement Refunding Bonds, Series 2015A (the "Bonds") to refund (i) the February 1, 2016 through February 1, 2021 maturities of the City’s General Obligation Improvement Bonds, Series 2005A, dated August 1, 2005; and (ii) the August 1, 2017 through August 1, 2026 maturities of the City’s General Obligation Improvement Bonds, Series 2006A, dated April 1, 2006; and B.WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1.Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2.Meeting; Proposal Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The proposals shall be received at the offices of Springsted and shall be opened at the time specified in such Terms of Proposal. 3.Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4.Official Statement. In connection with the sale, the City Clerk, Mayor and other officers or employees of the City are hereby authorized to cooperate with Springstedand participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. Seconded by CouncilmemberKoppenAyes–All The motion passed. 3.Approval of a Resolution for a Conditional Use Permit Revision, Bruentrup Heritage Farm, 2170 County Road D East City Planner Martin gave the staff report and answered questions of the council. Bob Jensen, President of the Maplewood Area Historical Society addressed the council and gave additional information.David and Susan Huebl, Maplewood Residents addressed the council and gave additional information. CouncilmemberCardinal moved to approve the conditional use permit revision resolution for the Bruentrup Farm, located at 2170County Road D East, to allow additional large events. Approval is based on the findings required by ordinance and subject to the following conditions: November 10, 2014 8 City Council MeetingMinutes 1.Repeat this review in two years if the city has not issued a building permit for this project. 2.Before the city issues a building permit, the city engineer shall complete the necessary grading, drainage, utility and erosion control plans. 3.The applicant or contractor shall complete the following before occupying the buildings: a.Replace property irons that are removed because of this construction. b.Install reflectorized stop signs at all exits, a handicap-parking sign for each handicap-parking space and an address on the building. c.Construct a trash dumpster enclosure for any outside trash containers. The enclosures must be 100 percent opaque, match the color of the buildings and have a closeable gate that extends to the ground. If the trash container is not visible to the public it does not have to be screened. d.Install site-security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so the light source in not visible and so it does not cause any nuisance to drivers or neighbors. 4.If any required work is not done, the city may allow temporary occupancy if the city determines that the work is not essential to the public health, safety or welfare. 5.All work shall follow the approved plans. The director of community development may approve minor changes. 6.Update the January2008 Bruentrup Heritage Farm Master Plan to include correct sitesize, site conditions, parking references, and purpose and intent of uses including anylarge non-historical fundraising events. 7.When the parking lot located east of the site cannot accommodate parking for an event(i.e., events where there are more than 84 people based on 4 people per vehicle in the21 space parking lot located to the east of the site) the society must supply off-siteparking to accommodate the events. 8.Off-site parking atSalvation Army (78 parking spaces at 2080 Woodlyn Avenue): a.The society must supply the city with a signed parking agreement between the society and the owners of the Salvation Army for the use of the parking lot. b.Transportation of guests in a wagon pulled by a tractor to and from the Salvation Army parking lot (Woodlyn Avenue) on a trail through the Prairie Farm Neighborhood Preserve is only allowed during daytime hours. c.The society must ensure safe pedestrian crossing at the intersection of Woodlyn Avenue and Ariel Street for visitors parking in the Salvation Army parking lot. Safe pedestrian crossing can involve temporary signs or crossing guards. November 10, 2014 9 City Council MeetingMinutes 9.Off-site parking at Harbor Pointe (278 parking spaces at 2079 to 2127 County Road D): a.The society must supply the city with a signed parking agreement between the society and the owners of Harbor Pointe which allows the use of this parking lot. b.The society must ensure safe pedestrian crossing at the intersection of County Road D and Ariel Street for visitors parking in the Harbor Pointe parking lot. Safe pedestrian crossing can involve temporary signs or crossing guards. 10.Any large scale music proposed for any event on the site (such as DJs and bands) should be limited to inside the barn. 11.Use of the farm must comply with the city’s noise ordinance which requires that no disturbing noises be generated before 7 a.m. and after 7 p.m. 12.The society will work with Maplewood city staff to coordinate the management of the oaksavanna located west of the entry drive within the Bruentrup Heritage Farm site with theintent of continuing to manage that portion of the site as oak savanna. 13.The barn must be posted with a maximum occupancy of 290 people. Conditions Which Apply to theSubleasing of the Site by the Society for Large Events: 14.Subleased events with 100 or more people in attendance are allowed 40 times per year. Historical events conducted by the MAHS, events conducted by the city of Maplewood and events with less than 100people in attendance shall not count towards the maximum number of events held each year. 15.Subleased events with 100 or more people in attendance are allowed from 10 a.m. to 10 p.m. Of the 40 total large events, 15 events shall be allowed to extend to 11:00 pm. 16.Parking for subleased events in which alcohol will be served is limited to the parking lots on the east side of the site and the Harbor Pointe parking lot located about a block west of the site on the north side of County Road D. 17.Maximum number of occupants allowed on site for events in which alcohol will be served is limited to 290 people. The maximum capacity of the barn shall not exceed the posted occupancy limits as determined by the city’s Building Official and Fire Marshall. 18.Appropriate liquor licenses must be obtained prior to serving alcohol on the site. 19.The society must obtain the appropriate liability coverage for events which holds the city harmless. 20.A rental agreement must be approved by the city which dictates hours of use, maximumnumber of people, location of parking, etc. November 10, 2014 10 City Council MeetingMinutes Conditions Relative to the Proposed Reinforced-Turf Parking Plan: 21.The site and landscaping plan dated July 17, 2013, showing the proposed turf parking plan is approved. 22.Minor revisions may be approved by staff. 23. Screening must be provided, as proposed, to buffer the proposed parking lot from theneighbor to the east. This screening shall be completed before the parking lot may beused, unless the applicant provides escrow to guarantee its completion. Escrow shallbe, as is typically required, in the amount of 150 percent of the cost of installing thelandscaping. Resolution 14-11-1138 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, the Maplewood Area Historical Society has applied for a conditional use permit revision to hold additional large events and to extend the hours of operation at the Bruentrup Farm. WHEREAS, Section 44-1092(1) of the city code requires a conditional use permit for public building uses. WHEREAS, this permit applies to the property located at 2170 County Road D East. The legal descriptionof the property is: Except the East 633 feet of the North 183 feet and except the South 150 feet of the North 333 feet of the East 213 feet and except the South 905 feet, the NE 1/4 of the NE 1/4 (subject to roads and easements),in Section 2, Township 29, Range 22. (PIN 02-29-22-11-0009) WHEREAS, the history of this conditional use permit revision is as follows: 1.On October 21, 2014, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2.On November 10, 2014, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approvedthe above-described conditional use permit, because (additions are underlined and deletions are crossed out): 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding November 10, 2014 11 City Council MeetingMinutes area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposedstreets. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site's natural and scenicfeatures into the development design. 9.The use would cause minimal adverse environmental effects. NOW, THEREFORE, BE IT RESOLVED that the city council also determines that the above-described conditional use permit meets the following criteria: 1.Repeat this review in two years if the city has not issued a building permit for this project. 2.Before the city issues a building permit, the city engineer shall complete the necessary grading, drainage, utility and erosion control plans. 3.The applicant or contractor shall complete the following before occupying the buildings: a.Replace property irons that are removed because of this construction. b.Install reflectorized stop signs at all exits, a handicap-parking sign for each handicap-parking space and an address on the building. c.Construct a trash dumpster enclosure for any outside trash containers. The enclosures must be 100 percent opaque, match the color of the buildings and have a closeable gate that extends to the ground. If the trash container is not visible to the public it does not have to be screened. d.Install site-security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so the light source in not visible and so it does not cause any nuisance to drivers or neighbors. November 10, 2014 12 City Council MeetingMinutes 4.If any required work is not done, the city may allow temporary occupancy if the city determines that the work is not essential to the public health, safety or welfare. 5.All work shall follow the approved plans. The director of community development may approve minor changes. 6.Update the January 2008 Bruentrup Heritage Farm Master Plan to include correct site size, site conditions, parking references, and purpose and intent of uses including any large non-historical fundraising events. 7.When the parking lot located east of the site cannot accommodate parking for an event (i.e., events where there are more than 84 people based on 4 people per vehicle in the 21 space parking lot located to the east of the site) the society must supply off-site parking to accommodate the events. 8.Off-site parking at Salvation Army (78 parking spaces at 2080 Woodlyn Avenue): a.The society must supply the city with a signed parking agreement between the society and the owners of the Salvation Army for the use of the parking lot. b.Transportation of guests in a wagon pulled by a tractor to and from the Salvation Army parking lot (Woodlyn Avenue) on a trail through the Prairie Farm Neighborhood Preserve is only allowed during daytime hours. c.The society must ensure safe pedestrian crossing at the intersection of Woodlyn Avenue and Ariel Street for visitors parking in the Salvation Army parking lot. Safe pedestrian crossing can involve temporary signs or crossing guards. 9.Off-site parking at Harbor Pointe (278 parking spaces at 2079 to 2127 County Road D): a.The society must supply the city with a signed parking agreement between the society and the owners of Harbor Pointe which allows the use of this parking lot. b.The society must ensure safe pedestrian crossing at the intersection of County Road D and Ariel Street for visitors parking in the Harbor Pointe parking lot. Safe pedestrian crossing can involve temporary signs or crossing guards. 10.Any large scale music proposed for any event on the site (such as DJs and bands) should be limited to inside the barn. 11.Use of the farm must comply with the city’s noise ordinance which requires that no disturbing noises be generated before 7 a.m. and after 7 p.m. 12.The society will work with Maplewood city staff to coordinate the management of the oak savanna located west of the entry drive within the Bruentrup Heritage November 10, 2014 13 City Council MeetingMinutes Farm site with the intent of continuing to manage that portion of the site as oak savanna. 13.The barn must be posted with a maximum occupancy of 290 people. Conditions Which Apply to the Subleasing of the Site by the Society for Large Events: 14.Subleased events with 100 or more people in attendance are allowed 40 times per year. Historical events conducted by the MAHS, events conducted by the city of Maplewood and events with less than 100 people in attendance shallnot count towards the maximum number of events held each year. 15.Subleased events with 100 or more people in attendance are allowed from 10 a.m. to 10 p.m. Of the 40 total large events, 15 events shall be allowed to extend to 11:00 p.m. 16.Parking for subleased events in which alcohol will be served is limited to the parking lots on the east side of the site and the Harbor Pointe parking lot located about a block west of the site on the north side of County Road D. 17.Maximum number of occupants allowed on site for events in which alcohol will be served is limited to 290 people. The maximum capacity of the barn shall not exceed the posted occupancy limits as determined by the city’s Building Official and Fire Marshall. 18.Appropriate liquor licenses must be obtained prior to serving alcohol on the site. 19.The society must obtain the appropriate liability coverage for events which holds the city harmless. 20.A rental agreement must be approved by the city which dictates hours of use, maximum number of people, location of parking, etc. Conditions Relative to the Proposed Reinforced-Turf Parking Plan: 21.The site and landscaping plan dated July 17, 2013, showing the proposed turf parking plan is approved. 22.Minor revisions may be approved by staff. 23.Screening must be provided, as proposed, to buffer the proposed parking lot from the neighbor to the east. This screening shall be completed before the parking lot may be used, unless the applicant provides escrow to guarantee its completion. Escrow shall be, as is typically required, in the amount of 150 percent of the cost of installing the landscaping. The Maplewood City Council approvedthis resolution on November 10, 2014. Seconded by Councilmember JuenemannAyes–All The motion passed. November 10, 2014 14 City Council MeetingMinutes 4.Approval of the following requests for the Former Maplewood Parkside Fire Station, 2001 McMenemy Street North: a.A Resolution for a Comprehensive Plan Amendment from G (Government) to C (Commercial) b.A Resolution for a Zoning Map Amendment fromF (Farm) to BC (Business Commercial) c.A Lot Division City Planner Martin gave the staff report and answered questions of the council. CouncilmemberKoppen moved to approvethe resolution adopting a comprehensive land use plan amendment from G (government) to C (commercial) for 2001 McMenemy Street North. Approval is based on the following reasons: 1.The property is presently dormant and is proposed to be sold to and utilized by a private business which would be compatible with a land use classification of C (commercial). 2.The site would be zoned business commercial which is compatible with the land use designation of C (commercial) and the other commercial properties in the area. This action is subject to the approval of a comprehensive plan amendment by the Metropolitan Council. RESOLUTION14-11-1139 COMPREHENSIVE PLAN AMENDMENT RESOLUTION WHEREAS, the City of Maplewood, has requested a change to the City of Maplewood’s land use plan from G (government) to C (commercial) for consistency between the plan and actual use of the land. WHEREAS, this change applies to the property located at 2001 McMenemy Street North. The property identification number is: 18-29-22-14-0002 WHEREAS, the history of this change is as follows: 1.On October 21, 2014, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the land use planchange. 2.On November 10, 2014 the city council discussed the land use plan change. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approvedthe above described change for the following reasons: November 10, 2014 15 City Council MeetingMinutes 1.The property is presently dormant and is proposed to be sold to and utilized by a private business which would be compatible with a land use classification of C (commercial). 2.The site would bezoned business commercial which is compatible with the land use designation of C (commercial) and the other commercial properties in the area. This action is subject to the approval of this land use plan amendment by the Metropolitan Council. The Maplewood City Council approvedthis resolution on November 10, 2014. Seconded by Councilmember JuenemannAyes–All The motion passed. Councilmember Koppen moved to approve the resolution amending the zoning map for 2001 McMenemy Street North from F (farm) to BC (business commercial) for the following reasons: 1.This proposed rezoning would enable the continued use of the existing, non- residential, building on site. 2.This change would comply with the comprehensive land use plan commercial classification. 3.The proposed rezoning would meet the following six criteria for a zoning map revision as required by city ordinance: a.Assure itself that the proposed change is consistent with the spirit, purpose and intent of this chapter. b.Determine that the proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood and that the use of the property adjacent to the area included in the proposed change or plan is adequatelysafeguarded. c.Determine that the proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. d.Consider the effect of the proposed change upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. e.Be guided in its study, review and recommendation by sound standards of subdivision practice where applicable. f.Impose such conditions, in addition to those required, as are necessary to ensure that the intent of this chapter is complied with, which conditions may include but not be limited to harmonious design of buildings; planting and the maintenance of a sight or sound screen; the minimizing of noxious, offensive or hazardous elements; and adequate standards of parking and sanitation. RESOLUTION14-11-1140 November 10, 2014 16 City Council MeetingMinutes ZONING MAP AMENDMENT RESOLUTION WHEREAS, the City of Maplewood, has requested a change to the City of Maplewood’s zoning map from F (farm) to BC (business commercial) for consistency between the zoning map and actual use of the land. WHEREAS, this change applies to the property located at 2001 McMenemy Street North. The property identification number is: 18-29-22-14-0002 WHEREAS, the history of this change is as follows: 1.On October 21, 2014, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the zoning map change. 2.On November 10, 2014 the city council discussed the zoning map change. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approvedthe above described change for the following reasons: 1.This proposed rezoning would enable the continued use of the existing, non- residential, building on site. 2.This change would comply with the comprehensive land use plan commercial classification. 3.The proposed rezoning would meet the following six criteria for a zoning map revision as required by city ordinance: a.Assure itself that the proposed change is consistent with the spirit, purpose and intent of this chapter. b.Determine that the proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. c.Determine that the proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. d.Consider the effect of the proposed change upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. e.Be guided in itsstudy, review and recommendation by sound standards of subdivision practice where applicable. f.Impose such conditions, in addition to those required, as are necessary to ensure that the intent of this chapter is complied with, which conditions may include but not be limited to harmonious design of buildings; planting and the maintenance of a sight or sound screen; the minimizing of noxious, offensive November 10, 2014 17 City Council MeetingMinutes or hazardous elements; and adequate standards of parking and sanitation. The Maplewood City Councilapprovedthis resolution on November 10, 2014. Seconded by Councilmember AbramsAyes–All The motion passed. Councilmember Koppen moved to approve the lot division request to subdivide the 1.3 acre parcel at 2001 McMenemy Street North. This lot division approval is subject to the following conditions: 1.Satisfy the requirements set forth in the staff report authored by Mr. Love, dated October 14, 2014. 2.A survey must be submitted to planning staff for final approval. 3.The lot division and any and all easement agreements must be recorded with Ramsey County within one year of approval date otherwise the approval is null and void. Seconded by Mayor SlawikAyes–All The motion passed. K.AWARD OF BIDS None L.VISITOR PRESENTATION 1. Susan Madison, Maplewood Resident 2.Diana Longrie, Maplewood Resident M.ADMINISTRATIVE PRESENTATIONS 1.Council Calendar Update Interim City Manager Coleman gave an updateregarding purchase of the fire station on Century Avenueand other items of interest to the council for their calendars. 2.Selection of Legal RFP Committee Interim City Manager gave the staff report. Mayor Slawik moved toappoint Council Members Koppen and Abrams to sit on the selection committee. Secondedby CouncilmemberCardinalAyes–All The motion passed. November 10, 2014 18 City Council MeetingMinutes N.COUNCIL PRESENTATIONS 1.City Servants Councilmember Juenemann suggested that residents acknowledge the services that City employees provide thanking city staff for the jobs that they do. 2.Plastic Water Bottles Councilmember Juenemann encouraged everyone to use reusable plastic water bottles to reduce waste. 3.Recycling Response Councilmember Cardinalforwarded a response from Shann Finwall to Interim City Manager Coleman and requested she forward it tothe council members. 4.Future Meeting Reminder Councilmember Cardinalreported thatthere is a Comcast Franchise Fee Agreement Meeting on November 24, 2014 and handed out a report to all council membersfor their review. 5.November 15th CouncilmemberCardinal noted that November 15, 2014 is America Recycles Day and gave some statistics on recycling rates. 6.Fire Praise CouncilmemberCardinal praised Tim Butler, a Maplewood resident for being nominated Minnesota FireChief of the Year. 7.Multi-CulturalBusiness Event CouncilmemberAbrams reported on a meeting she attended with Parks & Recreation Director Konewko and Tom Schnell, Executive Director of the White Bear Area Chamber about putting together a Multi-Cultural Business Event with local businesses. 8.84% Coalition Mayor Slawikreported ona meeting she attended withMayors from across Minnesota that discussed going to the Capitol for Transportation Funding. Public Works Director/City Engineer Thompson provided additional information. 9.Z Puppets Mayor Slawikreportedon a meeting she and Parks & Recreation Director Konewko had with Shari Aronson and Chris Griffith of Z Puppets for a possible art grant. November 10, 2014 19 City Council MeetingMinutes Mayor Slawik reported on the columnshe is writing for the December 2014 issue of Maplewood Living regarding the accomplishments of the city in 2014 and looking forward to 2015. O.ADJOURNMENT Mayor Slawikadjourned the meeting at8:45 p.m. November 10, 2014 20 City Council MeetingMinutes