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2017-10-23 City Council Meeting Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday,October 23, 2017 City Hall, Council Chambers Meeting No.20-17 A.CALL TO ORDER B.PLEDGE OF ALLEGIANCE C.ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Sign in with the City Clerk before addressing the council. At the podium pleasestate your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will thendirect staff, as appropriate, to answer questions or respond to comments.” D.APPROVAL OF AGENDA E.APPROVAL OF MINUTES 1.Approval of the October 9, 2017 City Council Workshop Minutes 2.Approval of the October 9, 2017 City Council Meeting Minutes F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update 2.Council Presentations 3.Swearing-in Ceremony –Police Officers Emily Burt-McGregor and Rachel Murray 4.Presentation by Roseville Schools Superintendent Aldo Sicoli 5.Approval of Proclamation for Longtime Maplewood Business Owner, John Schmelz G.CONSENT AGENDA –Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1.Approval of Claims 2.Approval of a Conditional Use Permit Review, Costco, 1431 Beam 3.Approval of a Conditional Use Permit Review, Hill Murray, 2625 Larpenteur Ave 4.Approval of a Conditional Use Permit Review for Conifer Ridge, 3105 Kennard, 3090 Hazelwood, and 3080 Hazelwood 5.Approval of a Conditional Use PermitReview, Xcel Substation, 1480 County Road D 6.Approval of the 2018 SCORE Funding Grant Application 7.Approval of a Resolution Accepting Donations to the City of Maplewood for the City Employee Picnic 8.Approval of Joint Powers Agreement Renewal for the Ramsey County Violent Crime Enforcement Team (RCVCET) 9.Approval of Resolution for Receipt of Special Assessment Deferment Paperwork Relating to City Projects 16-12 Pond-Dorland Area Street Improvements and 16-13 Hillwood-Crestview Area Pavement Rehabilitation 10.Approval of Purchase of One Half-Ton Truck, Public Works Department 11.Approval of Installation of Stop Signs at Conway Avenue and Carlton Street 12.Approval of Resolution Accepting the Labor-Management Committee’s (LMC) Recommendation for Employee Insurance Benefits for 2018 PUBLIC HEARINGS None UNFINISHED BUSINESS None NEW BUSINESS Consider Approval of anOn-SaleIntoxicating Liquor and Sunday Sales Licensefor McGoldrick, Incd/b/a Admiral’s, 3001White Bear Avenue Discussion of PurchaseOfferfor LondinLane Fire Station Intentto Close Meeting (§13D.05 subd. 3) AWARD OF BIDS None ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other councilmembers or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of councilmembers, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:30P.M. Monday, October 9, 2017 Council Chambers, City Hall A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at5:35 p.m. by Mayor Slawik. B.ROLL CALL Nora Slawik, MayorPresent Marylee Abrams, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Bryan Smith, CouncilmemberPresent Tou Xiong, CouncilmemberPresent C.APPROVAL OF AGENDA CouncilmemberAbrams moved to approve the agenda as submitted. Seconded by CouncilmemberSmithAyes – All The motion passed. D.UNFINISHED BUSINESS None E.NEW BUSINESS 1.Envisio Presentation with Laurie Geenan Assistant City Manager/HR Director Funk introduced the staff report. Laurie Geenan with Envisio Solutions, Inc. gave the presentation on Envisio software. 2.Update on the Metro Gold Line Councilmember Smith introduced the report. The following Gateway Corridor Commission members were present at the meeting and introduced themselves to council: Anne Carroll, Community Engagement Assistance, Carroll Franck Associates, LLC Sara Allen, Washington County Frank Alarcon, Ramsey County Don Arambula, Principal with Crandall Arambjla, PC gave the presentation on the Metro Gold Line Bus Rapid Transit. F.ADJOURNMENT MayorSlawikadjourned the meetingat6:41 p.m. October 9,2017 1 City Council Workshop Minutes Packet Page Number 1 of 119 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 9, 2017 City Hall, Council Chambers Meeting No. 19-17 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at7:04 p.m. by Mayor Slawik. Mayor Slawik reportedon the Maplewood Fun Run that took place on Saturday, th September 30. Councilmember Xiong gave additional information about the run. Fire Chief Lukin reported on the Fire Prevention Week event that took place Saturday, th October 7. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Nora Slawik, MayorPresent Marylee Abrams, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Bryan Smith, CouncilmemberPresent Tou Xiong, CouncilmemberPresent D.APPROVAL OF AGENDA The following items were added to the agenda under F2 Council Presentations: Leaves White Bear Area Chamber Business Lunch St. John’s Community Leadership Breakfast Carver Elementary Minnesota Business Partnership Award CouncilmemberXiong moved to approve the agenda as amended. Seconded by CouncilmemberSmithAyes – All The motion passed. E.APPROVAL OF MINUTES 1.Approval of the September 25, 2017 City Council Workshop Minutes CouncilmemberJuenemann moved to approve the September 25, 2017City Council Workshop Minutesas submitted. October 9, 20171 City Council Meeting Minutes Packet Page Number 2 of 119 E2 Seconded by CouncilmemberSmithAyes – Mayor Slawik, Council Member Juenemann, Smith and Xiong Abstain – Councilmember Abram, absent from 9/25 meeting The motion passed. 2.Approval of the September 25, 2017 City Council Meeting Minutes CouncilmemberXiong moved to approve the September 25, 2017City Council Meeting Minutesas submitted. Seconded by CouncilmemberJuenemannAyes – Mayor Slawik, Council Member Juenemann, Smith and Xiong Abstain – Councilmember Abram, absent from 9/25 meeting The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update Assistant City Manager/HR Director Funk gave the update to the council calendar and council requestedtopics. Councilmember Smith requested to have a member from the City of St. Paul Planning Department attend a meeting to give a presentation on the Hillcrest Area Development. He further requested an update on Gilbert’s place. Councilmember Juenemann requested staff look into the “tiny houses/little buildings” issue. She further requested staff to look into people living in camping trailers/RV’s in the City. 2.Council Presentations Leaves Councilmember Juenemann requested residents to please take care of the leaves in their yard, not blow them into the street and if there is a storm drain near your property please clean the leaves away and dispose of them properly. White Bear Area Chamber Business Lunch Councilmember Abrams reported on the White Bear Area Chamber Business Luncheon th and Award Ceremony at Keller Golf Courseshe attended onWednesday, October 4. St. John’s Community Leadership Breakfast Councilmember Abramsreported on theSt. John’s Community Leadership Breakfast th sheand Mayor Slawikattended on Thursday, October 5.Mayor Slawik gave additional information about the breakfast. October 9, 20172 City Council Meeting Minutes Packet Page Number 3 of 119 E2 Carver Elementary Minnesota Business Partnership Award Councilmember Smithreported that Carver Elementary School receivedthe 2017 Minnesota’s Future Awardand a check for $50,000from Minnesota Business Partnership. Mayor Slawik reported that the Business Engagement Breakfast will be held on th Wednesday, October 11. 3.Rice Street–Larpenteur Avenue Gateway Area Vision Plan Political Leadership Award – St. Paul Area Chamber of Commerce Environmental Planner Finwall gave the staff report. Councilmember Juenemann gave additional information on the Rice Street-Larpenteur Avenue project. 4.Approval of Resolution of Appreciation for Warren Wessel – Housing and Economic Development Commissioner Councilmember Abrams read the resolution of appreciation for Warren Wessel. CouncilmemberAbrams moved to approve theresolution of appreciation for Commissioner Wessel. Resolution 17-09-1499 RESOLUTION OF APPRECIATION WHEREAS, Warren Wessel has been a member of the Maplewood Housing and Economic Development Commission since December 13, 2010 and has served faithfully in that capacity to the present time; and WHEREAS, the Housing and Economic Development Commission has appreciated Mr. Wessel’s experience, insights and good judgment; and WHEREAS, Mr. Wessel has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Mr. Wessel has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Warren Wessel is hereby extended our gratitude and appreciation for his dedicated service. Seconded by Councilmember JuenemannAyes – All The motion passed. 5.Approval of Resolution for CommissionReappointment October 9, 20173 City Council Meeting Minutes Packet Page Number 4 of 119 E2 Assistant City Manager/HR Director Funk gave the staff report. Councilmember Juenemann gave additional information about Mollie. CouncilmemberJuenemann moved to approvethe resolution for reappointmentof Mollie Miller to the Environmental & Natural Resources Commission. Resolution 17-09-1500 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individual, who the Maplewood City Council has reviewed, to be reappointed to the following commission: Environmental & Natural Resources Commission Mollie Miller, Term Expires on 9/30/2020 Seconded by CouncilmemberAbramsAyes – All The motion passed. G.CONSENT AGENDA CouncilmemberAbramsmoved to approve agendaitem G1. Seconded by CouncilmemberJuenemannAyes – All The motion passed. 1.Approval of Claims CouncilmemberAbrams moved toapprove the Approval of Claims. ACCOUNTS PAYABLE: $ 625,308.62 Checks # 100371 thru #100408 dated 09/26/17 $ 324,004.99 Disbursements via debits to checking account dated 09/18/17 thru 09/22/17 $ 163,118.55 Checks #100409 thru #100443 dated 10/03/2017 $ 555,221.39 Disbursements via debits to checking account dated 09/25/17 thru 09/29/17 $ 1,667,653.55 Total Accounts Payable October 9, 20174 City Council Meeting Minutes Packet Page Number 5 of 119 E2 PAYROLL $ 553,936.28 Payroll Checks and Direct Deposits dated 09/22/17 Payroll Deduction check # 99102860 thru # $ 1,732.93 99102863 dated 09/22/17 $ 555,669.21 Total Payroll $ 2,223,322.76 GRAND TOTAL Seconded by CouncilmemberJuenemannAyes – All The motion passed. H.PUBLIC HEARINGS None I.UNFINISHED BUSINESS 1.Consider Approval of 2018 Charitable Gambling Awards Assistant City Manager/HR Director Funk gave the staff report. CouncilmemberJuenemann moved toapprove the 2018 Charitable Gambling Awards. Proposed Amount Organization Award Requested ARCS -Aquatic Research & Conservation Society1,299.00$ 740.00 $ 1,500.00 Carver Elementary PTO3,000.00 $ 1,460.00 Dispute Resolution Center3,000.00 District 622 Education Foundation2,500.00$ 1,600.00 Hmong Health Care Professionals Coalition6,000.00$ 2,580.00 ISD 622 Fusion Drumline Parent Boosters 1,250.00$ 620.00 $ 2,800.00 ISD 622 Gladstone Meals on Wheels5,000.00 $ 2,900.00 Maplewood Area Historical Society16,500.00 Maplewood Police Reserves5,000.00$ 2,100.00 Maplewood Youth Scholarship Fund3,500.00$ 2,700.00 $ 1,060.00 North High School Band4,000.00 $ 1,050.00 North High School Choir4,000.00 $ 1,040.00 North High School Robotics Team7,000.00 Ramsey County Fair2,500.00$ 1,740.00 Special Olympics MN -Maplewood Monarchs1,000.00$ 790.00 $ 1,320.00 Tubman Family Alliance1,300.00 $ 2,000.00 Weaver Elementary School3,000.00 Webster Elementary School3,000.00$ 2,000.00 October 9, 20175 City Council Meeting Minutes Packet Page Number 6 of 119 E2 $ 72,849.00 $ 30,000.00 Totals: Seconded by CouncilmemberAbramsAyes – All The motion passed. J.NEW BUSINESS 1.Consider Approval of a Resolution of Support for Local Road Improvement Program Grant Application for Frost Avenue, Gladstone Phase 3 Corridor Improvements, City Project 16-18 Public Works Director/City Engineer Love gave the staff report and answered questions of the council. CouncilmemberJuenemann moved to approvethe Resolution of Support for Local Road Improvement Program Grant Application for Frost Avenue, Gladstone Phase3 Corridor Improvements, City Project 16-18. Resolution 17-09-1501 EXHIBIT E FOR RESOLUTION OF SUPPORT FOR THE LOCAL ROAD IMPROVEMENT PROGRAM GRANT APPLICATION FOR FROST AVENUE, GLADSTONE PHASE 3 CORRIDOR IMPROVEMENTS, CITY PROJECT 16-18 WHEREAS, the City Council of Maplewood, Minnesota has supported improvements along the Frost Avenue corridor through road infrastructure and stormwater treatment enhancements from Highway 61 to English Street as part of Phase 1 and Phase 2 projects, and WHEREAS, the Gladstone Phase 3 Corridor Improvements project is the last segment of Frost Avenue to be reconstructed as part of the City’s Gladstone redevelopment program; and WHEREAS, the segment of Frost Avenue from English Street to White Bear Avenue is a Municipal State Aid Street; and WHEREAS, this segment of Frost Avenue is classified as a A Minor Arterial and is a route of regional significance; and WHEREAS, this segment of Frost Avenue will be reconstructed utilizing elements of the City’s Living Streets policy including width reduction, water quality features, and multi model improvements; and WHEREAS, Wakefield Lake is an impaired waterbody and the proposed project will not only improve the condition of Frost Avenue, but will also improve the quality of water entering said waterbody, and October 9, 20176 City Council Meeting Minutes Packet Page Number 7 of 119 E2 WHEREAS, Frost Avenue as part of the Gladstone Phase 3 Corridor Improvement Project is identified in the City of Maplewood’s 2017-2021 Capital Improvement Plan, Project PW 17.070, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the City Council hereby supports the grant submittal for the Local Road Improvement Program by the Minnesota Department of Transportation as part of the 2017 solicitation. Seconded by CouncilmemberAbrams Ayes – All The motion passed. 2.Consider Approval to Authorize Design Services for a Regional Stormwater Study for Ferndale-Ivy Area Street Improvements, City Project 18-01 Public Works Director/City Engineer Love gave the staff report. CouncilmemberJuenemann moved to approve thedesign services for a regional stormwater study for the Ferndale-Ivy Area Street Improvements, City Project 18-01, and further authorize the Mayor and City Manager to sign the attached work order with Kimley-Horn and Associates, Inc. Seconded by CouncilmemberAbramsAyes – All The motion passed. K.AWARD OF BIDS None L.ADJOURNMENT Mayor Slawikadjourned the meeting at7:49 p.m. October 9, 20177 City Council Meeting Minutes Packet Page Number 8 of 119 F1a MEMORANDUM TO:City Council FROM:Melinda Coleman, City Manager DATE:October 17, 2017 SUBJECT:Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcementsof the meetings, but a snapshot look at the upcoming meetings for theCity Council to plan their calendars. No action is required. Upcoming Agenda Items & WorkSession Schedule th 1.November 6 a.Special Meeting Workshopat 5:30 pm: Review of Fitch Fire/EMS Study th 2.November 13 a.Workshop:Comcast Franchise Renewal and Update – Bob Vose, Police Reorganization Update th 3.November 27 a.Workshop:2018 Budget Review, Commissioner Interviews th 4.December 11 a.Workshop:Environmental & Economic Development Department Update Council Comments Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1.Resultsof Tobacco Survey- completed 2.Rental Licensing Survey (EEDD/Police Coordination) – in progress 3.Report on City Comparables for School Resource Officer (costs and staffing levels) – in progress 4.Review of Tiny Houses – See FYI 10/6/17 5.Hillcrest Golf Course Status – See FYI 10/6/17 6.Mancheski Property Status – See FYI 10/6/17 7.Camping Trailers Occupancy Issue – not complete Budget Impact None Recommendation No action required. Attachments None Packet Page Number 9 of 119 MEMORANDUM TO:Melinda Coleman, City Manager FROM:Scott Nadeau, Police Chief/Public Safety Director DATE: October 13, 2017 SUBJECT: Swearing-in Ceremony – Police Officers Emily Burt-McGregor and Rachel Murray Introduction The Maplewood Police Department took part in a multiple agency Suburban Cadet program starting in June 2017 to fill two police officer vacancies at our department. Police cadets Emily Burt-McGregor and Rachel Murray have successfully completed their training and will be sworn in as they begin their careers with the Maplewood Police Department. Background In June 2017 the police department took part in a process to recruit non-traditional police officer candidates to fill two vacancies. The process allowed college graduates with degrees outside of criminal justice to apply and receive the training needed to become police officers. This process led to a broad, diverse group of excellent candidates from whom to select prospective peace officers. As of this date, Emily Burt-McGregor and Rachel Murray have successfully completed all pre-employment requirements. Ms. Burt-McGregor is a 2008 graduate of Winona State Universtiy where she completed her Bachelor’s degree, majoring in Communication Studies. Ms. Murray is a 2016 graduate of Minnesota State University, Mankato where she completed her Bachelor’s degree with a major emphasis in Communications. Both cadets completed the Suburban Law Enforcement Training Academy at Hennepin County Technical College in the fall of 2017; after which they both passed the POST licensure eligibility examination, making them qualified to serve as licensed Minnesota peace officers. Ms. Murray and Ms. Burt-McGregor both come highly recommended. They both have been subjected to comprehensive background investigations, as well as psychological and medical evaluations as required for peace officer licensure. Budget Impact As budgeted. Recommendation Information only. Attachments None. Packet Page Number 10 of 119 F4 MEMORANDUM TO:City Council FROM:Lois Knutson, Administrative Services & Performance Measurement Coordinator DATE:October 17, 2017 SUBJECT:Presentation by Roseville Area Schools Superintendent Aldo Sicoli Introduction & Background Roseville Area Schools Superintendent Aldo Sicoli willbe presenting an update to the Maplewood City Council. Budget Impact None. Recommendation No action required. Attachments None. Packet Page Number 11 of 119 F5 MEMORANDUM TO: Melinda Coleman,City Manager FROM: Steve Lukin, Fire Chief DATE: October 16, 2017 SUBJECT: Approval of Proclamation for Longtime Maplewood Business Owner, John Schmelz. Introduction Longtime business owner of Maplewood Countryside Volkswagen, John Schmelz, passed away on October 8, 2017. His business began in Maplewood in 1966. He has served on many city committees, and has been a strong supporter of police and fire departments. Our deepest sympathy goes to the Schmelz family. Background None. Budget Impact None. Recommendation It is recommended that the City Council approve and read the proclamation for John Schmelz of Countryside Volkswagen. Attachments 1. Proclamation Packet Page Number 12 of 119 F5, Attachment 1 CITY OF MAPLEWOOD PROCLAMATION WHEREAS, John Schmelz, longtime owner of Schmelz Countryside Volkswagen has been a committed business leader in the City of Maplewood ; and WHEREAS, His grandfather was a car salesman for Chevrolet in southern Minnesota. His father, Peter Schmelz, opened Schmelz Countryside Volkswagen in 1966; and WHEREAS, John Schmelz took sole ownership of the Maplewood dealership in 1984 after buying it from his father. Schmelz took pride in the family business and instilled that in his son, a current co-owner in the dealership; and WHEREAS, John Schmelz has had a strong relationship with the City of Maplewood over the past 51 years. John and his family have been long time financial supporters and partners of both the Maplewood Police and Fire Departments; and WHEREAS, John Schmelz passed away on October 8, 2017 at age 68, and THEREFORE,be it resolved that the City of Maplewood expresses its gratitude and appreciation for -one years of service to the City of Maplewood and extends its sympathy to the family of John Schmelz and the employees of Countryside Volkswagen. Packet Page Number 13 of 119 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 14 of 119 G1 MEMORANDUM Melinda Coleman, City Manager TO: Ellen Paulseth, Finance Director FROM: October 17, 2017 DATE: Approval of Claims SUBJECT: Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $191,494.42Checks # 100444 thru #100483 dated 10/10/17 $660,677.99Disbursements via debits to checking account dated 10/2/17 thru 10/6/17 $334,000.82Checks #1004485 thru #100518 dated 10/06/2017 thru 10/17/2017 $283,611.38Disbursements via debits to checking account dated 10/10/17 thru 10/13/17 $1,469,784.61Total Accounts Payable PAYROLL $522,274.51Payroll Checks and Direct Deposits dated 10/06/17 $1,337.68Payroll Deduction check # 99102881 thru # 99102883 dated 10/06/17 $523,612.19Total Payroll $1,993,396.80GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments Packet Page Number 15 of 119 G1, Attachments Check Register City of Maplewood 10/05/2017 CheckDateVendorDescriptionAmount 10044410/10/201700216BRIGGS & MORGAN, P.A.PROF SRVS- TIF DISTRICT 1-13 PROJ 14-0110,500.00 10044510/10/201700519FLEXIBLE PIPE TOOL CO.PARTS FOR JET TRUCK UNIT 615221.35 10044610/10/201700585GOPHER STATE ONE-CALLNET BILLABLE TICKETS - SEPTEMBER700.65 10044710/10/201702728KIMLEY-HORN & ASSOCIATES INCPROJ 14-01 GLADSTONE SAVANNA2,859.00 10/10/2017MANSFIELD OIL CO 10044805353CONTRACT GASOLINE - SEPTEMBER10,135.75 10/10/2017MANSFIELD OIL CO 05353CONTRACT DIESEL - SEPTEMBER5,964.80 10/10/2017S E H 10044901409PROJ 17-01 MUNICIPAL BLDG IMPROV1,173.45 10/10/2017S E H 01409PROJ 17-02 NATURE CTR IMPROVEMENTS598.30 10/10/2017SUBURBAN SPORTSWEAR 10045001546T-SHIRTS FOR 5K439.50 10/10/2017SUBURBAN SPORTSWEAR 01546T-SHIRTS FOR INTRO T BBALL344.50 10/10/2017YALE MECHANICAL LLC 10045105013SUMMER HVAC MAINT - CITY HALL1,970.25 10/10/2017YALE MECHANICAL LLC 05013SUMMER HVAC MAINT - PUBLIC WORKS994.25 10/10/2017YALE MECHANICAL LLC 05013SUMMER HVAC MAINT - SOUTH FS506.25 10/10/2017YALE MECHANICAL LLC 05013SUMMER HVAC MAINT - NORTH FS #2506.25 10/10/2017YALE MECHANICAL LLC 05013SUMMER HVAC MAINT - NORTH FS #3262.25 10/10/2017YALE MECHANICAL LLC 05013SUMMER HVAC MAINT - PARK MAINT256.25 10/10/2017YMCA 10045205761MCC IMPROV - PROJECT 1I, 1G5,412.00 10/10/2017ASSOC FOR NONSMOKERS - MN 10045302034TOBACCO COMPLIANCE CHECKS1,848.00 10/10/2017BOB CARDINAL 10045401844REIMB CONFERENCE EXPENSE212.35 10/10/2017CINTAS CORPORATION #470 10045505369ULTRA CLEAN SRVS - CITY HALL588.80 10/10/2017CINTAS CORPORATION #470 05369CLEANING SUPPLIES-CH/PD/PW/PM94.97 10/10/2017CINTAS CORPORATION #470 05369CLEANING SUPPLIES-CH/PD/PW/PM94.97 10/10/2017CUSTOM IRRIGATION 10045605846REPAIR BROKEN IRRIGATION WIRING250.00 10/10/2017EMERGENCY RESPONSE SOLUTIONS 10045705283TURN-OUT GEAR2,801.74 10/10/2017ESCROW REFUND 10045800003ESCROW S POINDEXTER 2786 KELLER300.00 10/10/2017FRA-DOR INC. 10045900531BLACK DIRT - FROST - E SHORE400.00 10/10/2017FROST INC. 10046005770DIAPHRAM REPAIR KITS FOR PAINT PUMP149.00 10/10/2017GPRS 10046104930REGISTRATION FEE - BRENDA & TERRIE100.00 10/10/2017HALLIE Q. BROWN 10046205831COMM AMBASSADOR - 2ND HALF17,280.00 10/10/2017JESSICA HUANG 10046305476KID CITY GRANT SERVICES600.00 10/10/2017ISD 622 COMMUNITY EDUCATION 100464041521/3 SHARE OF TARTAN ARENA 7/16-6/1751,297.41 10/10/2017KEVIN TRAMM CONSTRUCTION INC. 10046502628ESCROW RELEASE 2655 ENGLISH ST N240.00 10/10/2017L M C I T 10046600827WORK COMP 2016/17 FINAL AUDIT36,057.00 10/10/2017MEDICA 10046703818REFUND FOR TRANS MEDIC PATIENT111.18 10/10/2017RICK JOHNSON DEER & BEAVER INC 10046803446DEER PICK UP - SEPTEMBER145.00 10/10/2017ST PAUL REGIONAL WATER SRVS 10046900198WATER UTILITY4,750.14 10/10/2017STRYKER SALES CORP.17,671.52 10047004207STRYKER STRETCHER 10047110/10/201701550SUMMIT INSPECTIONSELECTRICAL INSPECTIONS - SEPTEMBER5,779.40 10047210/10/201700013TREE REBATEREIMB T WILL - TREE REBATE167.00 10047310/10/201700013TREE REBATEREIMB R RUEDY - TREE REBATE100.00 10/10/2017TREE REBATE 10047400013REIMB A KLEIN - TREE REBATE100.00 10/10/2017TREE REBATE 10047500013REIMB J MEAD - TREE REBATE93.75 10/10/2017TREE REBATE 10047600013REIMB C ENGEL - TREE REBATE61.00 10/10/2017TREE REBATE 10047700013REIMB T MCKEAN - TREE REBATE18.72 10/10/2017TRI-COUNTY LAW ENFORCEMENT 10047801647ANNUAL DUES75.00 10/10/2017UNIVERSAL ATHLETIC SERVICE INC 10047905815TENNIS COURT REPAIR MATERIALS625.76 10/10/2017UNIVERSAL ATHLETIC SERVICE INC 05815TENNIS COURT REPAIR TOOLS79.91 10/10/2017US BANK 10048002464PAYING AGENT & ACCEPTANCE FEE450.00 10/10/2017US BANK 02464PAYING AGENT & ACCEPTANCE FEE450.00 10/10/2017WARNER'S OUTDOOR SOLUTIONS 10048105279PROJ 12-09 LANDSCAPING4,788.00 10/10/2017WEATHER WATCH, INC. 10048201753WINTER WEATHER SERVICE619.00 10/10/2017ZUERCHER TECHNOLOGIES, LLC 10048305491CONFERENCE REGISTRATION- C FISHER250.00 191,494.42 40Checks in this report. Packet Page Number 16 of 119 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 10/2/2017MN State TreasurerDrivers License/Deputy Registrar155,939.05 10/3/2017MN State TreasurerDrivers License/Deputy Registrar53,130.43 10/3/2017Pitney BowesPostage50.00 10/4/2017MN State TreasurerDrivers License/Deputy Registrar42,566.45 10/4/2017Delta DentalDental Premium2,680.47 10/5/2017MN State TreasurerDrivers License/Deputy Registrar51,284.51 10/6/2017MN State TreasurerDrivers License/Deputy Registrar65,649.48 10/6/2017MN Dept of Natural ResourcesDNR electronic licenses194.50 10/6/2017US Bank VISA One Card*Purchasing card items60,239.85 10/6/2017Optum HealthDCRP & Flex plan payments5,890.79 10/6/2017ICMA (Vantagepointe)Deferred Compensation4,374.00 10/6/2017U.S. TreasurerFederal Payroll Tax99,563.97 10/6/2017P.E.R.A.P.E.R.A.103,652.56 10/6/2017Labor UnionsUnion Dues2,197.30 10/6/2017MidAmerica - INGHRA Flex plan13,264.63 660,677.99 *Detailed listing of VISA purchases is attached. Packet Page Number 17 of 119 G1, Attachments Transaction DatePosting DateMerchant NameTransaction AmountName 09/19/201709/21/2017CHANHASSEN DINNER THEATRE$705.40JOSHUA ABRAHAM 09/20/201709/21/2017TARGET 00011858$55.06JOSHUA ABRAHAM 09/21/201709/22/2017CUB FOODS #1599$12.97JOSHUA ABRAHAM 09/22/201709/25/2017THE HOME DEPOT #2801$5.63JOSHUA ABRAHAM 09/26/201709/27/2017PARTY CITY #768$12.93JOSHUA ABRAHAM 09/28/201709/29/2017CUB FOODS #1599$9.98JOSHUA ABRAHAM 09/19/201709/20/2017PAYPAL *CLEANITSUPP$197.92PAUL BARTZ 09/20/201709/22/2017THE HOME DEPOT #2801$46.03PAUL BARTZ 09/22/201709/25/2017OFFICEMAX/OFFICEDEPT#6874$12.74REGAN BEGGS 09/22/201709/25/2017OFFICE DEPOT #1090$106.55REGAN BEGGS 09/15/201709/18/2017MINNESOTA ASSOCIATION OF$100.00CHAD BERGO 09/21/201709/22/2017MELISSA DATA CORP$508.82CHAD BERGO 09/21/201709/25/2017OFFICE DEPOT #1090$1,179.98CHAD BERGO 09/24/201709/26/2017B&H PHOTO 800-606-6969$4,195.00CHAD BERGO 09/24/201709/26/2017MENARDS MAPLEWOOD MN$100.63OAKLEY BIESANZ 09/25/201709/27/2017HOBBY-LOBBY #753$12.83OAKLEY BIESANZ 09/27/201709/28/2017THE MULCH STORE$441.36OAKLEY BIESANZ 09/27/201709/28/2017THE MULCH STORE$328.87OAKLEY BIESANZ 09/27/201709/28/2017AMAZON MKTPLACE PMTS$43.96OAKLEY BIESANZ 09/27/201709/28/2017AMAZON MKTPLACE PMTS$92.54OAKLEY BIESANZ 09/27/201709/29/2017MENARDS MAPLEWOOD MN$42.83OAKLEY BIESANZ 09/27/201709/28/2017BEST BUY MHT 00000109$32.12NEIL BRENEMAN 09/27/201709/28/2017CUB FOODS #1599$9.39NEIL BRENEMAN 09/27/201709/28/2017PARTY CITY #768$25.58NEIL BRENEMAN 09/16/201709/18/2017THE HOME DEPOT #2801$11.91JOHN CAPISTRANT 09/18/201709/19/2017STATE SUPPLY CO$549.08SCOTT CHRISTENSON 09/20/201709/22/2017JOHNSTONE SUPPLY$142.81SCOTT CHRISTENSON 09/20/201709/22/2017TWIN CITY FILTER SERVICE$24.54SCOTT CHRISTENSON 09/21/201709/22/2017SHERWIN WILLIAMS 703127$67.46SCOTT CHRISTENSON 09/21/201709/22/2017SHERWIN WILLIAMS 703127$67.46SCOTT CHRISTENSON 09/21/201709/25/2017THE HOME DEPOT #2801($16.47)SCOTT CHRISTENSON 09/21/201709/25/2017THE HOME DEPOT #2801$33.04SCOTT CHRISTENSON 09/25/201709/26/2017COMMERCIAL FURNITURE SERV$128.00SCOTT CHRISTENSON 09/25/201709/27/2017THE HOME DEPOT #2801($19.92)SCOTT CHRISTENSON 09/25/201709/27/2017THE HOME DEPOT #2801$24.70SCOTT CHRISTENSON 09/25/201709/27/2017BREDEMUS HARDWARE CO INC$1,590.00SCOTT CHRISTENSON 09/26/201709/27/2017STATE SUPPLY CO$221.06SCOTT CHRISTENSON 09/28/201709/29/2017HENRIKSEN ACE HDWE$14.48SCOTT CHRISTENSON 09/26/201709/28/2017SECRETARY OF STATE$120.00LUANNE CORTESI 09/15/201709/18/2017RAMADA INN$213.00KERRY CROTTY 09/15/201709/18/2017RAMADA INN$213.00KERRY CROTTY 09/20/201709/21/2017IN *ENCOMPASS TELEMATICS,$676.00KERRY CROTTY 09/27/201709/29/2017STATE OF MN POST BOARD$105.00KERRY CROTTY 09/27/201709/29/2017STATE OF MN POST BOARD$105.00KERRY CROTTY 09/27/201709/29/2017POST BOARD SERVICE FEE$2.61KERRY CROTTY 09/27/201709/29/2017POST BOARD SERVICE FEE$2.61KERRY CROTTY 09/18/201709/20/2017ESCH CONSTRUCTION SU$371.99DOUG EDGE 09/18/201709/20/2017VIKING INDUSTRIAL CENTER$196.58DOUG EDGE 09/27/201709/28/2017TARGET 00014480$24.99ANDREW ENGSTROM 09/14/201709/18/2017BOUND TREE MEDICAL LLC$8.19PAUL E EVERSON 09/18/201709/20/2017BOUND TREE MEDICAL LLC$41.34PAUL E EVERSON 09/18/201709/20/2017BOUND TREE MEDICAL LLC$91.99PAUL E EVERSON 09/19/201709/21/2017HOULE S FARM, GARDEN & PE$12.80PAUL E EVERSON 09/22/201709/25/2017THE HOME DEPOT #2801$21.43PAUL E EVERSON 09/25/201709/27/2017BOUND TREE MEDICAL LLC$752.74PAUL E EVERSON 09/28/201709/29/2017THE UPS STORE 2171$11.55PAUL E EVERSON 09/18/201709/19/2017CAN*CANONFINANCIAL CFS$331.57MYCHAL FOWLDS 09/18/201709/20/2017US INTERNET CORP$394.00MYCHAL FOWLDS 09/20/201709/21/2017CDW GOVT #JTF9331$40.53MYCHAL FOWLDS 09/20/201709/21/2017CDW GOVT #JTF9349$40.53MYCHAL FOWLDS Packet Page Number 18 of 119 G1, Attachments 09/20/201709/21/2017CDW GOVT #JTF9329$40.53MYCHAL FOWLDS 09/20/201709/21/2017CDW GOVT #JCD6901$57.90MYCHAL FOWLDS 09/20/201709/21/2017TRI TECH SOFTWARE SYSTEMS$656.25MYCHAL FOWLDS 09/20/201709/21/2017TRI TECH SOFTWARE SYSTEMS$8,970.00MYCHAL FOWLDS 09/22/201709/27/2017DLT SOLUTIONS 703-773-$6,135.54MYCHAL FOWLDS 09/24/201709/25/2017LOFFLER COMPANIES, INC$346.09MYCHAL FOWLDS 09/27/201709/28/2017IDENTISYS INCORPORATED$677.00MYCHAL FOWLDS 09/15/201709/18/2017BEST BUY MHT 00000109$259.23NICK FRANZEN 09/16/201709/18/2017AMAZON MKTPLACE PMTS$21.78NICK FRANZEN 09/16/201709/18/2017SAFARI BKS ONLINE-FLOW$199.00NICK FRANZEN 09/21/201709/25/201791195 - 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DANGEROUS DOGS110.00 10048710/10/201702464US BANKFUNDS FOR CITY HALL ATM10,000.00 10048810/12/201705849LAKE ELMO SOD FARM, LLC150 YARDS OF SOD487.50 10/13/2017LAKE ELMO SOD FARM, LLC 10048905849300 YDS SOD FOR GOODRICH PARK975.00 10/17/2017APPLIED ECOLOGICAL SERVICESPRAIRIE FARM RESTORATION CPL GRANT3,249.00 10049002324 10049110/17/201702728KIMLEY-HORN & ASSOCIATES INC2040 COMPREHENSIVE PLAN UPDATE9,850.04 10049210/17/201700393MN DEPT OF LABOR & INDUSTRYMONTHLY SURTAX - SEPT 12303520171,947.77 10049310/17/201701546SUBURBAN SPORTSWEART-SHIRTS FOR ADULT SOFTBALL725.00 10/17/2017XCEL ENERGY 10049401190ELECTRIC & GAS UTILITY3,057.87 10/17/2017APPRIZE TECHNOLOGY SOLUTIONS 10049505559ANNUAL SETUP FEE FOR ONLINE SITE1,000.00 10/17/2017APPRIZE TECHNOLOGY SOLUTIONS 05559ONLINE BENEFITS ADMIN FEE- OCT310.00 10/17/2017BUBERL BLACK DIRT INC 10049603486BLACK DIRT FOR JOY PARK42.00 10/17/2017CAPERS, LLCCATERING - COMM BUSINESS BREAKFAST2,383.01 10049705776 10049810/17/201705187WHITE BEAR AREA CHAMBER OF COMMELUNCHEON-BUSINESS ACHIEVEMENT210.00 10049910/17/201705618ENTERPRISE FM TRUSTLEASE CHARGES FIRE & PD VEHICLES4,275.74 10050010/17/201704067ESCAPE FIREFIRE SPRINKLER WORK - MNC1,050.00 10/17/2017ESCROW REFUND 10050100003ESCORW G SEYING 2431 CARVER AVE300.00 10/17/2017ESCROW REFUND 10050200003ESCROW AUSTIN R 2605 BROOKVIEW300.00 10/17/2017HOISINGTON KOEGLER GROUP INC 10050303330COMPREHENSIVE PLAN SRVS - AUG6,953.38 10/17/2017DAMIAN JOHNSON 10050405848COACHING INTRO TO BBALL800.00 10/17/2017L M C I T 10050500827CLAIM DEDUCTIBLE LMC CA 38278 (17/18)1,043.37 10/17/2017LANGUAGE LINE SERVICES 10050600846PD PHONE-BASED INTERPRETIVE SRVS57.55 10/17/2017MAPLEWOOD FIRE FIGHTERS RELIEF 100507009352017 FIRE AID228,038.79 10/17/2017MINNESOTA BENEFIT ASSOCIATION 10050805838POLICY#1545249740 - NOVEMBER180.84 10/17/2017OUTDOOR LAB LANDSCAPE DESIGN 10050905609RETROFIT OF 8 RAIN GARDENS43,589.75 10/17/2017PERFORMANCE PLUS LLC 10051005103HEPATITIS B SHOTS - #21,600.00 10/17/2017RAMSEY COUNTY SHERIFF 10051102358SWAT UNIFORM EQUIP- W SYPNIEWSKI661.86 10/17/2017REGIONS HOSPITAL 10051201340MEDICAL SUPPLIES2,088.29 10/17/2017S & S TREE SPECIALISTS 10051304578TREE INSPECTION SERVICES3,299.06 10/17/2017CHRISTINE SOUTTER 10051401488POLLINATOR ASSESSMENTS100.00 10/17/2017ST PAUL AREA CHAMBER OF COMM 10051502086BUSINESS ENGAGEMENT PROG-MARTIN3,750.00 10/17/2017TRI-STATE BOBCAT, INC. 10051601649RENTAL OF STUMP GRINDER825.00 10/17/2017MIKE TURNBULL 10051705842FIRE MARSHAL SERVICES 05/25 - 06/16540.00 10/17/2017WASHINGTON COUNTY 10051802879REGISTER NOTARY - T CORCORAN20.00 334,000.82 Checks in this report. 34 Packet Page Number 22 of 119 G1, Attachments CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 10/10/2017MN State TreasurerDrivers License/Deputy Registrar81,859.55 10/10/2017Empower - State PlanDeferred Compensation28,884.00 10/10/2017MN State TreasurerState Payroll Tax21,024.26 10/11/2017MN State TreasurerDrivers License/Deputy Registrar55,686.55 10/12/2017MN State TreasurerDrivers License/Deputy Registrar57,015.41 10/12/2017Delta DentalDental Premium1,084.31 10/13/2017MN State TreasurerDrivers License/Deputy Registrar37,773.98 10/13/2017Optum HealthDCRP & Flex plan payments283.32 283,611.38 Packet Page Number 23 of 119 G1, Attachments CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT 10/06/17ABRAMS, MARYLEE456.30 10/06/17JUENEMANN, KATHLEEN456.30 10/06/17SLAWIK, NORA518.43 10/06/17SMITH, BRYAN456.30 10/06/17XIONG, TOU456.30 10/06/17COLEMAN, MELINDA6,352.67 10/06/17FUNK, MICHAEL5,610.65 10/06/17KNUTSON, LOIS2,802.64 10/06/17CHRISTENSON, SCOTT2,263.05 10/06/17JAHN, DAVID2,368.74 10/06/17PRINS, KELLY2,133.93 10/06/17HERZOG, LINDSAY1,484.4110.00 10/06/17RAMEAUX, THERESE3,466.15 10/06/17OSWALD, BRENDA2,322.44 10/06/17PAULSETH, ELLEN4,989.33 10/06/17ANDERSON, CAROLE1,320.75 10/06/17DEBILZAN, JUDY2,384.20 10/06/17RUEB, JOSEPH3,780.02 10/06/17ARNOLD, AJLA1,188.91 10/06/17BEGGS, REGAN2,051.40 10/06/17EVANS, CHRISTINE2,132.99 10/06/17LARSON, MICHELLE2,133.01 10/06/17SCHMIDT, DEBORAH3,428.97 10/06/17SINDT, ANDREA3,136.56 10/06/17HANSON, MELISSA1,425.84 10/06/17MOY, PAMELA2,161.07 10/06/17OSTER, ANDREA2,268.84 10/06/17RICHTER, CHARLENE1,840.87 10/06/17VITT, SANDRA2,051.39 10/06/17WEAVER, KRISTINE2,919.08 10/06/17CORCORAN, THERESA2,135.29 10/06/17HENDRICKS, JENNIFER1,638.40 10/06/17KVAM, DAVID4,756.86 10/06/17NADEAU, SCOTT5,468.36 10/06/17SHEA, STEPHANIE1,848.99 10/06/17SHORTREED, MICHAEL4,623.74 10/06/17WYLIE, TAMMY2,030.59 10/06/17ABEL, CLINT1,917.30 10/06/17ALDRIDGE, MARK3,617.72 10/06/17BAKKE, LONN3,649.91 10/06/17BARTZ, PAUL4,080.50 10/06/17BELDE, STANLEY3,488.96 10/06/17BENJAMIN, MARKESE3,160.08 10/06/17BERGERON, ASHLEY2,231.59 10/06/17BIERDEMAN, BRIAN3,883.01 10/06/17BURT-MCGREGOR, EMILY1,680.00 10/06/17BUSACK, DANIEL4,049.82 10/06/17CARNES, JOHN3,095.79 10/06/17CROTTY, KERRY4,357.60 10/06/17DEMULLING, JOSEPH3,625.80 Packet Page Number 24 of 119 G1, Attachments 10/06/17DUGAS, MICHAEL4,329.08 10/06/17ERICKSON, VIRGINIA3,588.29 10/06/17FISHER, CASSANDRA2,158.60 10/06/17FORSYTHE, MARCUS3,095.79 10/06/17FRITZE, DEREK3,459.05 10/06/17GABRIEL, ANTHONY4,591.47 10/06/17HAWKINSON JR, TIMOTHY3,795.34 10/06/17HER, PHENG3,319.21 10/06/17HIEBERT, STEVEN3,617.72 10/06/17HOEMKE, MICHAEL3,152.64 10/06/17JAMES JR, JUSTIN572.75 10/06/17JOHNSON, KEVIN4,522.52 10/06/17KONG, TOMMY3,283.54 10/06/17KREKELER, NICHOLAS1,109.30 10/06/17KROLL, BRETT3,284.01 10/06/17LANDEROS CRUZ, JESSICA464.00 10/06/17LANGNER, SCOTT3,224.58 10/06/17LANGNER, TODD4,131.09 10/06/17LENERTZ, NICHOLAS2,121.88 10/06/17LYNCH, KATHERINE3,095.79 10/06/17MARINO, JASON3,224.58 10/06/17MCCARTY, GLEN3,400.52 10/06/17METRY, ALESIA3,462.30 10/06/17MICHELETTI, BRIAN3,266.84 10/06/17MOE, AEH BEL348.00 10/06/17MULVIHILL, MARIA3,097.66 10/06/17MURRAY, RACHEL1,695.50 10/06/17NYE, MICHAEL3,956.97 10/06/17OLSON, JULIE3,459.48 10/06/17PARKER, JAMES3,271.73 10/06/17PETERSON, JARED3,078.15 10/06/17REZNY, BRADLEY3,489.81 10/06/17SLATER, BENJAMIN3,564.95 10/06/17STARKEY, ROBERT2,445.23 10/06/17STEINER, JOSEPH3,647.62 10/06/17SYPNIEWSKI, WILLIAM3,224.58 10/06/17TAUZELL, BRIAN3,160.08 10/06/17THIENES, PAUL4,292.51 10/06/17VANG, PAM2,875.93 10/06/17WENZEL, JAY3,329.14 10/06/17XIONG, KAO3,224.58 10/06/17XIONG, TUOYER464.00 10/06/17ZAPPA, ANDREW2,707.02 10/06/17ANDERSON, BRIAN726.57 10/06/17BAHL, DAVID467.28 10/06/17BASSETT, BRENT376.85 10/06/17BAUMAN, ANDREW4,108.99 10/06/17BEITLER, NATHAN716.35 10/06/17BOURQUIN, RON869.28 10/06/17CAPISTRANT, JOHN463.32 10/06/17COREY, ROBERT373.48 10/06/17CRAWFORD - JR, RAYMOND3,132.07 10/06/17CRUMMY, CHARLES400.63 10/06/17DABRUZZI, THOMAS2,939.82 10/06/17DAWSON, RICHARD3,436.76 10/06/17EVERSON, PAUL4,193.70 10/06/17HAGEN, MICHAEL400.61 10/06/17HALE, JOSEPH403.92 10/06/17HALWEG, JODI3,187.4994.90 10/06/17HAWTHORNE, ROCHELLE3,101.41 10/06/17HUTCHINSON, JAMES419.76 Packet Page Number 25 of 119 G1, Attachments 10/06/17IMM, TRACY74.69 10/06/17JANSEN, CHAD325.92 10/06/17KANE, ROBERT633.60 10/06/17KARRAS, JAMIE488.91 10/06/17KERSKA, JOSEPH1,076.24 10/06/17KONDER, RONALD488.91 10/06/17KUBAT, ERIC3,277.53 10/06/17LANDER, CHARLES2,620.89 10/06/17LINDER, TIMOTHY3,207.50 10/06/17LOCHEN, MICHAEL719.88 10/06/17MERKATORIS, BRETT196.91 10/06/17MONDOR, MICHAEL4,774.52 10/06/17MORGAN, JEFFERY286.85 10/06/17NEILY, STEVEN190.14 10/06/17NIELSEN, KENNETH388.08 10/06/17NOVAK, JEROME3,679.70 10/06/17NOWICKI, PAUL482.11 10/06/17PACHECO, ALPHONSE726.57 10/06/17PETERSON, ROBERT3,484.28 10/06/17POWERS, KENNETH4,031.63 10/06/17RODRIGUEZ, ROBERTO2,754.69 10/06/17SAUERWEIN, ADAM162.97 10/06/17SEDLACEK, JEFFREY3,317.55 10/06/17STREFF, MICHAEL3,197.49 10/06/17SVENDSEN, RONALD3,707.18 10/06/17ZAPPA, ERIC2,419.44 10/06/17CONWAY, SHAWN3,917.72 10/06/17LO, CHING1,246.74 10/06/17LUKIN, STEVEN5,214.17 10/06/17CORTESI, LUANNE2,122.61 10/06/17JANASZAK, MEGHAN2,402.01 10/06/17BRINK, TROY2,684.79 10/06/17BUCKLEY, BRENT2,427.29 10/06/17DOUGLASS, TOM1,992.09 10/06/17EDGE, DOUGLAS2,845.38 10/06/17JONES, DONALD2,439.59 10/06/17MEISSNER, BRENT2,427.29 10/06/17NAGEL, BRYAN4,140.60 10/06/17OSWALD, ERICK2,444.91 10/06/17RUIZ, RICARDO784.35 10/06/17RUNNING, ROBERT2,672.49 10/06/17TEVLIN, TODD2,432.59 10/06/17BURLINGAME, NATHAN2,812.80 10/06/17DUCHARME, JOHN3,077.51 10/06/17ENGSTROM, ANDREW3,437.34 10/06/17JAROSCH, JONATHAN3,608.27 10/06/17LINDBLOM, RANDAL3,077.53 10/06/17LOVE, STEVEN4,980.89 10/06/17ZIEMAN, SCOTT144.00 10/06/17HAMRE, MILES339.26 10/06/17HAYS, TAMARA2,207.29 10/06/17HINNENKAMP, GARY2,795.28 10/06/17NAUGHTON, JOHN2,429.59 10/06/17ORE, JORDAN2,207.29 10/06/17SAKRY, JASON2,036.22 10/06/17SALCHOW, CONNOR828.00 10/06/17BIESANZ, OAKLEY1,883.63 10/06/17GERNES, CAROLE1,628.32 10/06/17HER, KONNIE1,071.00 10/06/17HUTCHINSON, ANN3,003.58 10/06/17TROENDLE, CATHY JO296.00 Packet Page Number 26 of 119 G1, Attachments 10/06/17WACHAL, KAREN1,066.49 10/06/17WOLFE, KAYLA684.00 10/06/17GAYNOR, VIRGINIA3,672.64 10/06/17JOHNSON, ELIZABETH1,905.79 10/06/17KONEWKO, DUWAYNE5,607.7559.95 10/06/17KROLL, LISA2,135.29 10/06/17VANG, XAO1,076.16 10/06/17ADADE, JANE1,551.23 10/06/17FINWALL, SHANN3,657.19 10/06/17MARTIN, MICHAEL3,699.07 10/06/17BRASH, JASON3,404.19 10/06/17DEWEY, MARK1,280.00 10/06/17SWAN, DAVID3,130.89 10/06/17SWANSON, CHRIS2,264.19 10/06/17WEIDNER, JAMES2,441.79 10/06/17WELLENS, MOLLY2,060.65 10/06/17ABRAHAM, JOSHUA2,185.00 10/06/17BJORK, BRANDON83.38 10/06/17BRENEMAN, NEIL2,729.93 10/06/17ETTER, LAURA120.00 10/06/17GORACKI, GERALD28.50 10/06/17KUCHENMEISTER, GINA1,850.40 10/06/17LATTIMORE, CHAQUANNA75.00 10/06/17NEUMANN, BRAD106.88 10/06/17RASMUSSEN, DANIEL41.25 10/06/17ROBBINS, AUDRA3,856.01 10/06/17ROBBINS, CAMDEN132.25 10/06/17SMITH, SUMNER126.00 10/06/17VUKICH, CANDACE70.00 10/06/17BERGO, CHAD4,096.55252.24 10/06/17SCHMITZ, KEVIN1,909.96 10/06/17SHEERAN JR, JOSEPH2,311.42 10/06/17ADAMS, DAVID2,354.40 10/06/17HAAG, MARK3,064.10 10/06/17JENSEN, JOSEPH2,104.10 10/06/17SCHULTZ, SCOTT4,101.33 10/06/17WILBER, JEFFREY2,263.17 10/06/17WISTL, MOLLY203.00 10/06/17COUNTRYMAN, BRENDA1,537.25 10/06/17PRIEM, STEVEN2,731.10 10/06/17WOEHRLE, MATTHEW2,505.38 10/06/17XIONG, BOON2,055.29 10/06/17FOWLDS, MYCHAL4,524.35 10/06/17FRANZEN, NICHOLAS3,717.06 10/06/17GERONSIN, ALEXANDER2,760.36 10/06/17RENNER, MICHAEL2,942.20 9910287810/06/17SWIECH, CAITLYN75.00 9910287910/06/17SWIECH, TAYLOR75.00 9910288010/06/17VANG, DONNA105.00 522,274.51 Packet Page Number 27 of 119 G2 MEMORANDUM TO:Melinda Coleman, City Manager FROM:Chris Swanson, Environmental and City Code Specialist DATE:October 16, 2017 SUBJECT: Approval of a Conditional Use Permit Review, Costco,1431 Beam Introduction The conditional use permit (CUP) for the Costco store at 1431 Beam Avenue is due for its annual review. Background This site had been operated as the Country View Golf Course for many years. On December 18, 2006: The city council approved the Carmax/Mogren Addition preliminary plat and PUD for the former golf course property. The Costco site was an anticipated part of this PUD. The council also adopted a resolution ordering the public improvements for the development. On January 25, 2016: The city council approved a PUD amendment to allow Costco to expand its building to increase the site of its liquor store. In addition to the PUD, design review and a parking waiver were approved. On April 26, 2016: The community design review board approved design plans for a proposed gas canopy expansion. Discussion Costco has completed the 5,220 square foot addition to its building which was used to expand the liquor store. The 3,264 square foot freestanding gas canopy expansion was completed earlier this month. All conditions of the CUP are currently being met. Staff recommends reviewing the project again in one year to ensure continued compliance. Budget Impact None Recommendation Staff recommends city council review the conditional use permit for Costco in one year. Attachments 1. Location Map 2. Project Site Plan 3. January 25, 2016 CUP Conditions Packet Page Number 28 of 119 G2, Attachment 1 Maplewood Heights Kohlman Lake Hazelwood Sherwood Glen Parkside Western Hills Gladstone Hillside Beaver Lake Battle Creek Vista Hills Highwood Carver Ridge Maplewood, City of Maplewood 1431 Beam Avenue East - Costco Maplewood, Source: Esri, DigitalGlobe, GeoEye, i- CUP Amendment and Design Review - Overview Map cubed, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, Esri, HERE, DeLorme, TomTom, MapmyIndia, © OpenStreetMap contributors, and the GIS user community Packet Page Number 29 of 119 G2, Attachment 2 80' # 1021 1431 BEAM AVENUE 1" = 40'-0" MAPLEWOOD, MN 55109 010'20'40' MAPLEWOOD, MN 06-0139-05NOVEMBER 30, 2015 P11-04 PRELIMINARY SITEPLAN MG2, Inc. All rights reserved. No part of this document may be reproduced •• in any form or by any means without permission in writing from MG2. . N .DR THGINKC M 94 E V A 5,200 S.F.1,287 S.F.5,220 S.F. A 20 STALLS55 STALLS I D 550 STALLS158 STALLS728 STALLS783 STALLS 156,517 S.F. Y 5.00 STALLS 140,820 S.F. L 65 , E . D R Y MAPLEWOOD T N 35E U ST. PAUL PROJECTSITE O C 694 494 36 SITE PROJECT 35E . THIS PLAN HAS BEEN COSTCO WHOLESALE999 LAKE DRIVE1431 BEAM AVENUEMAPLEWOOD, MN 55109TO BE DETERMINED15.85 ACRES (690,547.28 S.F.)CITY OF MAPLEWOODFRONT: 30'BACK: 30'SIDE: 30'LANDFORM DATED 3.14.07.E ISSAQUAH, WA 98027PREPARED BY USING A SITEPLAN RECEIVED FROM V A M MINNEAPOLIS A MINNEAPOLIS / ST. PAULINTERNATIONAL AIRPORT 694 E B . R D D O O W E L P 35W A M 100 94 35E ACCESSIBLE STALLS 494 10' WIDE X 20' LONG STALLS10' WIDE X 18' LONG STALLSPROOF OF PARKING N O V E M B E R 3 0 , 2 0 1 5 TOTAL PARKINGTOTAL PARKING OF BUILDING AREA:MAPLEGROVE REVISED TOTAL BUILDINGREVISED PARKING DATA:PARKING PROVIDED:NO. OF STALLS PER 1000 SFNOTES:EXISTING CONDITIONS TO BE FIELD VERIFIED. CLIENT:ZONING:SITE AREA:JURISDICTION:SETBACKS:TIRE CENTER PROJECT ADDRESS:BOUNDARIESINFORMATION:BUILDING DATA:BUILDING AREAFOOD SERVICELIQUOR SALES3,990 S.F.LIQUOR SALES ADDITION VICINITY MAP PROJECT DATAREGIONAL MAP PRELIMINARY SITE PLAN COSTCO WHOLESALE M A P L E W O O D , M N Packet Page Number 30 of 119 G2, Attachment 3 Ordering Preparation of Assessment Roll WHEREAS, the City Clerk and City Engineer will receive bids for the Bellaire Avenue Street Improvements, City Project 15-16, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the clerk shall, upon completion of such proposed assessment notify the council thereof. Seconded by Councilmember AbramsAyes – All The motion passed. Councilmember Juenemann moved to approve the Joint Powers Agreement with the City of North St. Paul for the Bellaire Avenue Street Improvements, City Project 15-16. Seconded by Councilmember SmithAyes – Mayor Slawik, Council Members Juenemann, Smith and Xiong Abstain – Councilmember Abrams The motion passed. 5.Consider Approval of a Planned Unit Development Amendment, Design Review and a Parking Waiver, Costco, 1431 Beam Avenue East Economic Development Coordinator Martin gave the staff report and answered questions of the council. Commissioner Kempe addressed the council to give the reports from the Planning Commission and the Community Design Review Board. Shawn Murphy, Civil Engineerwith Landform representing Costco addressed to give additional information and answer questions of the council. Councilmember Juenemann moved to approve theresolution approving an amendment to the planned unit development permit for a fuel station and tire service center for Costco’s proposed building expansion located at 1431 Beam Avenue East. Approval is based on the findings required by the code and subject to the following conditions: 1.The building expansion shall follow the plans date-stamped December 11, 2015, except where the city requires changes. Staff may approve minor changes. 2.The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3.The city council shall review this permit in one year. Packet Page Number 31 of 119 G2, Attachment 3 4.The applicant shall comply with the requirements in the engineer’s report dated December 10, 2015. 5.There shall not be any outdoor storage of tires unless they are kept within a decorative screening enclosure approved by the community design review board. 6.The fueling area shall have proper safeguards provided to prevent or contain any fuel spills as required by the Minnesota Pollution Control Agency. 7.A parking waiver of 41 spaces is approved for this site, with the applicant showing 55 proof-of-parking spaces on the December 11, 2015 site plan. If the proof-of-parking spaces are needed to be constructed, the city council must approve a revised site plan and the materials and construction methods must be environmentally-sensitive and reduce the impact of stormwater runoff the added spaces would contribute. Resolution 16-01-1306 Conditional Use Permit Revision Resolution For a Planned Unit Development WHEREAS, Costco Wholesale Corporation applied to revise its conditional use permit for the Mogren Retail Addition planned unit development by building an expansion to its existing building. This conditional use permit for a planned unit development permits a fuel station and tire-service center. WHEREAS, this permit applies to the 16-acre site located at 1431 Beam Avenue within the Mogren Retail Addition planned unit development. The legal description is: Lot 1 Block 2, MOGREN RETAIL ADDITION WHEREAS, the history of this conditional use permit is as follows: 1.On January 5, 2016, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review andsent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approvethe planned unit development amendment. 2.On January 25, 2016 the city council discussed the planned unit development amendment. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approvedthe above-described planned unit development amendmentbecause: 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. Packet Page Number 32 of 119 G2, Attachment 3 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1.The building expansion shall follow the plans date-stamped December 11, 2015, except where the city requires changes. Staff may approve minor changes. 2.The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3.The city council shall review this permit in one year. 4.The applicant shall comply with the requirements in the engineer’s report dated December 10, 2015. 5.There shall not be any outdoor storage of tires unless they are kept within a decorative screening enclosure approved by the community design review board. 6.The fueling area shall have proper safeguards provided to prevent or contain any fuel spills as required by the Minnesota Pollution Control Agency. 7.A parking waiver of 41 spaces is approved for this site, with the applicant showing 55 proof-of-parking spaces on the December 11, 2015 site plan. If the proof-of-parking spaces are needed to be constructed, the city council must approve a revised site plan and the materials and construction methods must be environmentally-sensitive and reduce the impact of stormwater runoff the added spaces would contribute. Seconded by Councilmember SmithAyes – All The motion passed. Packet Page Number 33 of 119 G2, Attachment 3 Councilmember Juenemann moved to approve the plans date-stamped December 11, 2015, for the proposed 5,220 square foot Costco addition. Approval is subject to the applicant complying with the following conditions: 1.This approval is good for two years. After two years, the design-review process shall be repeated if the developer has not begun construction. 2.Obtaining city council approval of the planned unit development amendment and parking waiver. 3.All requirements of the fire marshal and building official must be met. 4.The applicants shall obtain all required permits from the Ramsey-Washington Metro Watershed District and Ramsey County. 5.The applicants shall comply with all requirements of the Maplewood Engineering Report from Jon Jarosch dated December 10, 2015. 6.The applicants shall provide the city with cash escrow or an irrevocable letter of credit for any exterior landscaping and site improvements prior to getting a building permit for the development. Staff shall determine the dollar amount of the escrow. 7.All work shall follow the approved plans. The director of environmental and economic development may approve minor changes. 8.All roof-top mechanical equipment shall be painted to match the building. Seconded by Councilmember SmithAyes – All The motion passed. Councilmember Smithmoved to approve the parking waiver as proposed subject to the retention of the proposed proof-of-parking spaces in case they are needed for future parking needs. If a parking shortage develops after the paving and curbing of the proof- of-parking spaces, the city council may require parking lot restriping to add more spaces. Seconded by Councilmember JuenemannAyes – All The motion passed. 6.Consider Approval of Proposed Franchise Ordinance Granting CenturyLink a Franchise for Providing Cable Services in Maplewood – First Reading City Manager Coleman introduced the staff report. City Attorney Kantrud gave the staff reportand answered questions of the council. Patrick Haggerty with Century Link addressed the council to give additional information and answer questions of the council. Councilmember Abrams moved to approve theFranchise Ordinance providing the authority for CenturyLink to provide competitive Cable Communication Services in the City of Maplewood. Packet Page Number 34 of 119 G3 MEMORANDUM TO:Melinda Coleman, City Manager FROM:Chris Swanson, Environmental and City Code Specialist DATE:October 10, 2017 SUBJECT: Approval of a Conditional Use Permit Review, Hill Murray,2625 Larpenteur Ave Introduction The conditional use permit (CUP) for Hill Murray School is due for its annual review. In 2013, Hill Murray School revised its CUP in order to build a tennis court on its campus at 2625 Larpenteur Avenue. Background On August 24, 1992: The city council approved a sign size variance for a 99-square-foot wall sign for Hill-Murray. At the time the code allowed 24 square feet. On April 8, 1996: The city council approved a CUP for Hill-Murray to make changes and improvements to their athletic fields. This approval was subject to ten conditions. On July 14, 1997: The city council reviewed the CUP for Hill-Murray. At this meeting, the council t may be required to plant 30 native species of trees for screening between the playing fields and the homes on Knoll On May 11, 1998: The city council approved a wetland buffer setback variance and a conditional use permit revision for the Hill-Murray athletic facilities. These requests were to update and revise the plans that the city had earlier c facilities. On June 28, 1999: The city council approved the following for Hill-Murray High School: 1. Revisions to the CUP. They proposed several changes to the approved plans for the school. The city code requires a CUP for schools. This approval was for the school to school also proposed an expanded parking lot on the east side of the school building. 2. The designs for an addition to the main entry of the school. This included the facade, site, and landscape plans for the project. On November 13, 2001: The city council approved a CUP revision for the school. This revision was for plans for an addition on the west side of the school. Packet Page Number 35 of 119 G3 On August 28, 2006: The city council approved a CUP revision and the project plans for the school. These approvals were so that Hill-Murray could: 1. Put a 31,500-square-foot addition onto the east side of the field house for additional gym space. 2. Renovate and remodel the interior of the existing athletics building. On September 9, 2013: The city council approved a CUP revision for the school to build a tennis court. On September 22, 2014, and October 12, 2015: The city council approved the CUP review. On February 23, 2016: The community design review board approved project plans to tly gravel, and football field, currently grass, on the north side of the school property. On August 3, 2016: The community design review board approved project plans to construct a new plaza, restroom building and storage building near its football field. Discussion Hill Murray School has completed the construction of the tennis courts, an accessory storage building, the trail and plantings.Hill Murray recently remodeled a small outbuilding and repaved their track field. All construction is completed and they are in compliance with all CUP requirements. Budget Impact None Recommendation Staff recommends council review the CUP again for Hill Murray again only if a problem arises or a major change is proposed. Attachments 1. Location Map 2. Project Site Plan 3. September 9, 2013 CUP Conditions Packet Page Number 36 of 119 G3, Attachment 1 CIR KNOLL Priory SITE Hill-Murray Priory Neighborhood Preserves AVE HO IDA DAHO AVE I Location Map Hill-Murray 2625 Larpenteur Avenue page #2 Packet Page Number 37 of 119 G3, Attachment 2 Packet Page Number 38 of 119 G3, Attachment 3 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, September 9, 2013 Council Chambers, City Hall Meeting No. 16-13 1.Approval of a Resolution for a Conditional Use Permit Revision and Design Review for a Tennis Court Addition, Hill Murray School, 2625 Larpenteur Avenue a.Planning Commission Report b.Community Design Review Board Report c.Approval of a Resolution for a Conditional Use Permit Revision d.Approval of Design Review City Planner Martin gave the staff report. Community Design Review Board Commissioner Shankar gave the CDRB report and answered questions of the council. Councilmember Koppen moved to: A.Adopt the attached resolution. This resolution approves revisions for the conditional use permit for Hill Murray School and tennis facilities at 2625Larpenteur Avenue East. The city bases this approval on the findings required by ordinance. Approval is based on the findings required by the code and subject to the following conditions (deletions are crossed out and additions are underlined): 1.All construction shall follow the plans date-stamped July 29, 2013as noted below: a.For the athletic fields, follow the plans date-stamped March 6, 1998. b.For the school and parking lot addition, follow the plans date-stamped May 19, 1999. c.For the chapel addition, follow the plans date-stamped October 1, 2001. d.For the field house, follow the plans dated June 28, 2006. These plans shall meet all the conditions and changes required by the city engineering department. The interimdirector of community development may approve minor changes. 2.The proposed construction for the tennis court complexfield house addition must be substantially started within one year of council approval or the permit revision shall end. The council may extend this deadline for one year. 3.The city council shall review this permit annually to monitor the traffic and parking situations related to the use of the athletic fields. 4.Any new lights shall be installed to meet the city code. This requires that they be screened or aimed so they do not cause any light-glare problems on streets or residential properties. Packet Page Number 39 of 119 G3, Attachment 3 5.Post and maintain signs on the edge of the wetland-protection buffer prohibiting any building, mowing, cutting, filling or dumping within the buffer. Wetland buffer signs in the mowed area shall be placed at the edge of the lawn. 6.That portion of the proposed walking/running path that is within 50 feet of the wetland shall be built with a pervious material. 7.Ensure that all bleachers and dugouts are at least 30 feet from the Sterling Street and Larpenteur Avenue right-of-ways. 8.The city may require the applicant to plant 30 native species of trees for screening between the playing fields and the homes on Knoll Circle, as may be determined at a future hearing on the conditional use permit. 9.The school shall prepare for city approval a turf management plan for the athletic fields. This plan shall include the mowing, watering and fertilizing practices that the school will follow in the care of their athletic fields and grounds. The school shall prepare and follow the plan so the practices will minimize the impact of the storm water run off on the nearby wetlands. 10.Submit a grading and drainage plan for watershed district approval to provide sedimentation control at the storm water discharge point before it dumps into the south wetland area. B.Approve the project plans date-stamped July 29, 2013, (site plan, landscape plan, grading and drainage plans and elevations) for the tennis court complex addition at Hill Murray School at 2625 Larpenteur Avenue. The city bases this approval on the findings required by the code. The developer or contractor shall do the following: 1.Repeat this review in two years if the city has not issued a building permit for this project. 2.Complete the following before the city issues a building permit: a.Have the city engineer approve final construction and engineering plans. These plans shall include: grading, utility, drainage, erosion control, tree and sidewalk plans. The plans shall meet all the conditions and changes noted in Jon Jarosch’s memo dated August 1, 2013 and in Ginny Gaynor’s memo dated August 6, 2013. b.Provide the city with a letter of credit or cash escrow for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 3.Complete the following before occupying the addition: a.Replace property irons that are removed because of this construction. b.Restore and sod damaged turf areas. Packet Page Number 40 of 119 G3, Attachment 3 c.Complete all landscaping for the addition. d.Install and maintain all required trees and landscaping (including the plantings around the pond) and an in-ground sprinkler system for all landscaped areas (code requirement). 4.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to the public health, safety or welfare. b.The above-required letter of credit or cash escrow is held by the city for all required exterior improvements. The owner or contractor shallcomplete any unfinished landscaping by June 1 of the next year if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. 5.All work shall follow the approved plans. The director of community development may approve minor changes. RESOLUTION 13-9-970 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Hill-Murray School requested that the city revise their existing conditional use permit for a school and athletic facilities. WHEREAS, this permit applies to the property at 2625 Larpenteur Avenue East. The legal description is: Part of the S ½ of the SE ¼ of S 13, T 29N, R22W, Ramsey County, MN (PIN 13-29-22- 43-0002) WHEREAS, the history of this conditional use permit revision is as follows: 1.On August 20, 2013 the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave persons at the hearing a chance tospeak and present written statements. The commission also considered reports and recommendations of the city staff. The planning commission recommended that the city council approve the conditional use permit. 2.On September 9, 2013, the city council discussed the proposed conditional use permit revision. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use permit revision,because: 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and this Code. Packet Page Number 41 of 119 G3, Attachment 3 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9.The use would cause no more than minimal adverse environmental effects. Approval is based on the findings required by the code and subject to the following conditions (deletions are crossed out and additions are underlined): 1.All construction shall follow the plans date-stamped July 29, 2013as noted below: a.For the athletic fields, follow the plans date-stamped March 6, 1998. b.For the school and parking lot addition, follow the plans date-stamped May 19, 1999. e.For the chapel addition, follow the plans date-stamped October 1, 2001. f.For the field house, follow the plans dated June 28, 2006. These plans shall meet all the conditions and changes required by the city engineering department. The interimdirector of community development may approve minor changes. 2.The proposed construction for the tennis court complexfield houseaddition must be substantially started within one year of council approval or the permit revision shall end. The council may extend this deadline for one year. 3.The city council shall review this permit annually to monitor the traffic and Packet Page Number 42 of 119 G3, Attachment 3 parking situations related to the use of the athletic fields. 4.Any new lights shall be installed to meet the city code. This requires that they be screened or aimed so they do not cause any light-glare problems on streets or residential properties. 5.Post and maintain signs on the edge of the wetland-protection buffer prohibiting any building, mowing, cutting, filling or dumping within the buffer. Wetland buffer signs in the mowed area shall be placed at the edge of the lawn. 6.That portion of the proposed walking/running path that is within 50 feet of the wetland shall be built with a pervious material. 7.Ensure that all bleachers and dugouts are at least 30 feet from the Sterling Street and Larpenteur Avenue right-of-ways. 8.The city may require the applicant to plant 30 native species of trees for screening between the playing fields and the homes on Knoll Circle, as may be determined at a future hearing on the conditional use permit. 9.The school shall prepare for city approval a turf management plan for the athletic fields. This plan shall include the mowing, watering and fertilizing practices that the school will follow in the care of their athletic fields and grounds. The school shall prepare and follow the plan so the practices will minimize the impact of the storm water run off on the nearby wetlands. 10.Submit a grading and drainage plan for watershed district approval to provide sedimentation control at the storm water discharge point before it dumps into the south wetland area. The Maplewood City Council approved this resolution onSeptember 9, 2013. Seconded by Mayor RossbachAyes – All The motion passed. Packet Page Number 43 of 119 G4 MEMORANDUM TO:Melinda Coleman, City Manager FROM:Chris Swanson, Environmental and City Code Specialist DATE:October 10, 2017 SUBJECT: Approval of a Conditional Use Permit Review for Conifer Ridge,3105 Kennard, 3090 Hazelwood, and 3080 Hazelwood Introduction The conditional use permit (CUP) for Conifer Ridge is due for review.The proposal is for the construction of three, three-story 50-unit upscale market rate apartment buildings on the north end of the Legacy Village development. The site has a CUP for the original Legacy Planned Unit Development (PUD). The original use of the site was townhomes and a small retail space and the CUP was amended for the construction of multi-unit buildings. Background July 14, 2003: The city council approved the Legacy Village PUD, comprehensive plan amendment, tax-abatement plan and preliminary plat for Legacy Village. September 8, 2003: The city council approved the final plat for Legacy Village. October 23, 2006: The city council approved a preliminary plat for townhomes on this site. The plat consisted of 91 lots. The plat was never finalized or recorded. On October 12, 2015: The city council approved the following land use requests for the Conifer Ridge project: 1. Planned Unit Development Revision 2. Public Easement Vacations 3.Lot Division 4. Design Review 5. Development Agreement Discussion Construction at the Conifer Ridge apartment buildings site is significantly underway. The first building on the west side of the property was issued a Certificate of Occupancy on August 8, 2017. The construction at the other buildings is continuing at a good pace and the inspectors have had no significant issues with the contractors. As with all large construction projects that directly abut residential property,there have been minor complaints from the neighbors about the work at the property. The developer has been responsive and has quickly addressed the issues when problems occurred. As awhole, the finished building looks aesthetically pleasing and the site is well maintained. As there is still a Packet Page Number 44 of 119 G4 significant amount of construction work at the site, the landscaping work is not complete. The city holds a letter of credit for a significant amount to ensure the landscaping will be installed when the project is completed. Photo of construction progress, looking north on trail Budget Impact None Recommendation Staff recommends approval of the Conditional Use Permit Review for Conifer Ridge andreview the project again in one year. Attachments 1. Location Map 2. Project Site Plan 3. October 12, 2015 CUP Conditions Packet Page Number 45 of 119 G4, Attachment 1 Maplewood Heights Kohlman Lake Hazelwood Sherwood Glen Parkside Western Hills Gladstone Hillside Beaver Lake Battle Creek Vista Hills Highwood Carver Ridge Maplewood, City of Maplewood Conifer Ridge Apartments Project Review - Overview Map Maplewood, Source: Esri, DigitalGlobe, GeoEye, i- cubed, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community Packet Page Number 46 of 119 G4, Attachment 2 Packet Page Number 47 of 119 G4, Attachment 3 Mayor Slawik closed the public hearing. Councilmember Cardinal moved to approve the Resolution Ordering the Improvement for the Bellaire Avenue Improvements, City Project 15-16. Resolution 15-8-1261 Ordering Improvement WHEREAS, a resolution of the City Council adopted the 14th day of September 2015, fixed a date for a council hearing on the proposed street improvements for the Bellaire Avenue Improvements, City Project 15-16, which is a joint public improvement project led by the City of North St. Paul (North St. Paul Project No. S.A.D. 16-01). AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on October 12, 2015, and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1.That it is necessary, cost-effective and feasible, as detailed in the feasibility report, that the City of Maplewood make improvements to the Bellaire Avenue Improvements, City Project 15-16. 2.Such improvement is hereby ordered as proposed in the council resolution adopted the 12th day of October, 2015. 3. The North Saint Paul City Engineer, or his designee, is the designated engineer for this improvement and is hereby directed to prepare final plans and specifications as previously directed by the City Council at the September 14, 2015 council meeting. 4.The finance director was authorized to make the financial transfers necessary to implement the financing plan for the project by the city council at the September 12, 2015 council meeting. A project budget of $93,250.00 was established. The approved financing plan is as follows and shall be implemented: Special Assessments = $44,850.00 Utility Funds/G.O. Bonds = $48,400.00 Seconded by Councilmember JuenemannAyes – All The motion passed. I.UNFINISHEDBUSINESS 1.Consider Approval of Conifer RidgeApartments, County Road D East, between Hazelwood Street North and Kennard Street a)Planned Unit Development Revision b)Public Easement Vacations October 12, 2015 6 City Council MeetingMinutes Packet Page Number 48 of 119 G4, Attachment 3 c)Lot Division d)Design Review e)Development Agreement Economic Development Coordinator Martin gave the staff report and answered questions of the council. The following people spoke: 1. Bob Fix, 1600 Legacy Parkway E. #4 2. Les Kotielo, 3003 Hazelwood Street Councilmember Abrams moved to approve the resolution approving a revision to the Legacy Village planned unit development as it relates to the previously-approved rental townhomes and executive-office suites and clubhouse sites. Approval of this revision is based on the findings required by the ordinance and subject to the following conditions: 1.The development shall follow the plans date-stamped September 8, 2015, except where the city requires changes. The director of environmental and economic development may approve minor changes. 2.The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3.The city council shall review this permit in one year. 4.The applicant shall comply with the requirements in the engineer’s report dated - August 10, 2015 and the environmental report dated September 8, 2015 and October 5, 2015. 5.Prior to the issuance of a grading permit, the applicant must contribute $20,000 to the city’s tree preservation fund in order to comply with city ordinance. 6.The following changes are hereby made to the approved PUD conditions: Apartments: a.The project will be constructed according to the plans dated September 8, 2015 in all details, except as specifically modified by these conditions; b.Overstory trees will be planted along Hazelwood Street and Kennard Street at an average of 30’-40’ on center; c. Visitor parking spaces for the rental apartments will be added or modified as follows: i.Parking spaces or proof of parking spaces willbe added so there is a total of at least 40 spaces to serve all three buildings. d.The storage space areas of each building shall be reconfigured to allow as many units as possible to have at least 120 cubic feet for storage. e.One studio apartment is allowed in each building with a minimum floor area of October 12, 2015 7 City Council MeetingMinutes Packet Page Number 49 of 119 G4, Attachment 3 580 square feet. f.An easement over the power line trail on this parcel will be provided to the city for access and maintenance. g.A natural wood chip trail shall be installed based on the plan dated September 23, 2015. This plan shall be revised to include connections to the Lake Links trail and the sidewalk along Hazelwood Street. This trail shall include benches and is required to be maintained properly and refreshed with new wood chips by the end of every June of odd-numbered years. h.The applicant shall submit plans for an interpretive sign to be reviewed and approved of by the Maplewood Heritage Preservation Commission. The plans shall include detailed information on the history of the Hajicek property, proposed text and graphics, and suggested placement of the sign along the Lake Links trail. Once the plans are approved by the Heritage Preservation Commission, the applicant shall construct the sign and install the sign in the approved location. i.The applicant shall submit plans for a development monument sign that is consistent in design with the existing monuments signs in Legacy Village. j.The applicant shall commit to a five-year maintenance plan with the City to ensure the removal and management of buckthorn on the site. RESOLUTION 15-8-1262 Conditional Use Permit Revision Resolution for a Planned Unit Development WHEREAS, PeterStalland of Conifer Ridge Apartments, LLC applied for a conditional use permit to revise the Legacy Village planned unit development by eliminating the use of a 1.5 -acre commercial building site and 11-acre townhomes development and propose instead an apartment complex. WHEREAS, this permit applies to the 12.5-acre site in Legacy Village lying south of County Road D East between Hazelwood Street and Kennard Street. The legal description is: Lot 1 Block 1, Legacy Village of Maplewood WHEREAS, the history of this conditional use permit is as follows: 1.On August 18, 2015, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the land use plan change. 2.On October 12, 2015 the city council discussed the conditional use permit revision. They considered reports and recommendations from the planning commission and city staff. October 12, 2015 8 City Council MeetingMinutes Packet Page Number 50 of 119 G4, Attachment 3 NOW, THEREFORE, BE ITRESOLVED that the city council approved the above-described conditional use permit revision because: 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1.The development shall follow the plans date-stamped September 8, 2015, except where the city requires changes. The director of environmental and economic development may approve minor changes. 2.The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3.The city council shall review this permit in one year. 4.The applicant shall comply with the requirements in the engineer’s report dated June 1, 2006 August 10, 2015 and the environmental report dated September 8, 2015 and October 5, 2015. 5.Prior to the issuance of a grading permit, the applicant must contribute $20,000 to the city’s tree preservation fund in order to comply with city ordinance. October 12, 2015 9 City Council MeetingMinutes Packet Page Number 51 of 119 G4, Attachment 3 6.The following changes are hereby made to the approved PUD conditions: Apartments: a.The project will be constructed according to the plans dated September 8, 2015 inall details, except as specifically modified by these conditions; b.The storage space areas of each building shall be reconfigured to allow as many units as possible to have at least 120 cubic feet for storage. c. One studio apartment is allowed in each building with a minimum floor area of 580 square feet. d.An easement over the power line trail on this parcel will be provided to the city for access and maintenance. e.A natural wood chip trail shall be installed based on the plan dated September 23, 2015. This plan shall be revised to include connections to the Lake Links trail and the sidewalk along Hazelwood Street. This trail shall include benches and is required to be maintained properly and refreshed with new wood chips by every June of odd-numbered years. f.The applicant shall submit plans for an interpretive sign to be reviewed and approved of by the Maplewood Heritage Preservation Commission. The plans shall include detailed information on the history of the Hajicek property, proposed text and graphics, and suggested placement of the sign along the Lake Links trail. Once the plans are approved by the Heritage Preservation Commission, the applicant shall construct the sign and install the sign in the approved location. g.The applicant shall submit plans for a development monument sign that is consistent in design with the existing monuments signs in Legacy Village. h.The applicant shall commit to a five-year maintenance plan with the City to ensure the removal and management of buckthorn on the site. Seconded by Councilmember JuenemannAyes – Mayor Slawik, Council Members Abrams, Juenemann and Koppen Nays – Councilmember Cardinal The motion passed. Councilmember Abrams moved to approve the resolution vacating two storm sewer easements on this site, since: 1.The easements would serve no public purpose after the applicant redevelops the property into Conifer Ridge. This vacation is conditioned upon the following: 1.Provide the city with legal descriptionsof the easement areas to be vacated and for the new areas to be dedicated for storm sewer purposes. October 12, 2015 10 City Council MeetingMinutes Packet Page Number 52 of 119 G4, Attachment 3 2.The applicant meets all and any conditions within Jon Jarosch’s August 10, 2015 report. RESOLUTION 15-8-1263 Public Easement Vacations Resolution WHEREAS, PeterStalland of Conifer Ridge Apartments, LLC applied for the vacation of two existing storm sewer easements. WHEREAS, this request applies to the 12.5-acre site in Legacy Village lying south of County Road D East between Hazelwood Street and Kennard Street. The legal description is: Lot 1 Block 1, Legacy Village of Maplewood WHEREAS, the history of this vacation is as follows: 1.On August 18, 2015, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approved the land use plan change. 2.On October 12, 2015 the city council discussed the public easement vacations. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described vacations for the following reasons: 1.The easements would serve no public purpose after the applicant redevelops the property into Conifer Ridge. This vacation is subject to: 1.Provide the city with legal descriptions of the easement areas to be vacated and for the new areas to be dedicated for storm sewer purposes. 2.The applicant meets all and any conditions within Jon Jarosch’s August 10, 2015 report. Seconded by Councilmember JuenemannAyes – Mayor Slawik, Council Members Abrams, Juenemann and Koppen Nays – Councilmember Cardinal The motion passed. Councilmember Juenemann moved to approve the lot division for Conifer Ridge, subject to the following conditions: October 12, 2015 11 City Council MeetingMinutes Packet Page Number 53 of 119 G4, Attachment 3 1.The applicant shall comply with the requirements in the city’s engineering report dated August 10, 2015. 2.The applicant shall sign a developer’s agreement with the city engineer before the issuance of a grading permit. 3.The applicant shall dedicate any easements and provide any written agreements that the city engineer may require as part of this lot division. 4.The applicant shall pay the city escrow for any documents, easements and agreements that the city engineer may require. 5.Across access easement agreement shall be submitted to city staff covering the two parcels accessed from Hazelwood Street. Seconded by Councilmember AbramsAyes – Mayor Slawik, Council Members Abrams, Juenemann and Koppen Nays – Councilmember Cardinal The motion passed. CouncilmemberJuenemann moved to approve the plans date-stamped September 8, 2015, for the Conifer Ridge apartment development. Approval is subject to the developer complying with the following conditions: 1.Obtain city council approval of a comprehensive land use plan amendment from MDR (medium density residential) toHDR (high density residential) to build apartments on this site. 2.Obtain city council approval of a revision to the previously-approved planned unit development for this project. 3.Obtain city council approval of the lot division for this project. 4.All requirements of the fire marshal and building official must be met. 5.The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 6.All driveways and parking lots shall have continuous concrete curbing. 7.All requirementsof the city engineer, or his consultants working for the city, shall be met regarding grading, drainage, erosion control, utilities and the dedication of any easements found to be needed. All conditions of the Maplewood engineering report dated August 10, 2015 must be complied with. October 12, 2015 12 City Council MeetingMinutes Packet Page Number 54 of 119 G4, Attachment 3 8.Repeat this review in two years if the city has not issued a building permit for this project by that time. 9.Any identification or monument signs for the project must meet the requirements of the city sign ordinance and thePUD approval. Identification or monument signs shall be designed to be consistent with similar signs existing in Legacy Village. 10.The setbacks are approved as proposed. 11.The applicant shall: a.Install reflectorized stop signs at all driveway connections to Hazelwood Street and Kennard Street. b.Install and maintain an in-ground lawn irrigation system for all landscaped areas. c. Install all required trails, sidewalks and carriage walks. d.Install any traffic signage within the site that may be required by staff. e.Provide a revised landscaping plan for staff approval which includes the required overstory trees along Hazelwood Street and Kennard Street and detailing how screening requirements are being met for the parking lots facing residential areas. The landscape plan shall also incorporate native plantings, subject to the approval of the city’s naturalist. f.Provide revised building elevations for staff approval incorporating design elements at the foundation and first floor level of brick or stone into the buildings and adding architectural features to the gable areas of the buildings. g.Provide a screening plan to staff for approval for any visible utility meters on the outside of the building. h.Provide a detailed soils analysis to the building officialand city engineer prior to applying for building permits to ensure that there is proper soil stability for construction. i.The applicant will provide two additional quotes for buckthorn removal to be done by a licensed contractor with a licensed herbicide applicator. If chemicals are used it should be done by a licensed herbicide applicator through the Department of Agriculture. 12.The applicant shall ensure that site lights do not exceed a .4-foot-candle spillover at all property lines. 13.Prior to the issuance of a building permit, the applicant shall provide the city with cash escrow or an irrevocable letter of credit for the exterior landscaping and site improvements. Staff shall determine the dollar amount of the escrow. 14.All work shall follow the approved plans. The director of environmental and economic development may approve minor changes. October 12, 2015 13 City Council MeetingMinutes Packet Page Number 55 of 119 G4, Attachment 3 15.The applicant shall work with staff to maximize the amount of additional parking to be shown on the site plan. Seconded by Councilmember AbramsAyes – MayorSlawik, Council Members Abrams, Juenemann and Koppen Nays – Councilmember Cardinal The motion passed. Councilmember Juenemann moved to approve the terms of the Development Agreement with Peter Stalland of Conifer Ridge Apartments LLC for development of LEGACY VILLAGE, LOT 1, BLOCK 1, Parcel ID 03-29-22-12-0025, and authorize the Mayor and City Manager to execute the agreement signifying City Council approval. The City Attorney is authorized to approve the final format of the agreement and also approve minor modifications to the agreement. Seconded by Councilmember AbramsAyes – Mayor Slawik, Council Members Abrams, Juenemann and Koppen Nays – Councilmember Cardinal The motion passed. 2.Consider Approval of 2016 Charitable Gambling Awards City Manager Coleman gave the staff report. Councilmember Cardinal moved to approve the suggested award amounts. Amount OrganizationProposed Award Requested $800.00 Ashland Productions$3,000.00 Boy Scouts of America Pack 9471$2,500.00$1,450.00 $930.00 Carver Elementary PTO$5,000.00 CHILD Inc$1,200.00$440.00 $790.00 Dispute Resolution Center$3,000.00 District 622 Education Foundation$2,500.00$1,680.00 Ecumen Lakeview Commons$350.00$0.00 $0.00 Erickson Merkel Foundation$1,000.00 Friends ofMaplewood Nature$2,800.00$1,280.00 $780.00 Fusion Drumline Parent Booster Organization$1,900.00 Hmong American Education Fund$3,500.00$810.00 $1,260.00 ISD 622 Northern Lights Show Choir$6,000.00 $420.00 LENA Youth Connect, Inc.$1,000.00 MapleTree Monastery Childcare $0.00 $1,430.00 Center October 12, 2015 14 City Council MeetingMinutes Packet Page Number 56 of 119 G5 MEMORANDUM TO:Melinda Coleman, City Manager FROM:Chris Swanson, Environmental and City Code Specialist DATE:October 10, 2017 SUBJECT: Approval of a Conditional Use Permit Review, Xcel Substation, 1480 County Road D Introduction The conditional use permit (CUP) for the Xcel Energy Substation Facility is due for its annual review. The CUP allows Xcel Energy to operate and expand the electrical substation and related electrical system operations on the existing 28-acre site. In addition, the CUP allows Xcel Energy to operate its wood chip and brush transfer operation on the property. Background On February 3, 1972: The city council approved a special use permit (now known as a conditional use permit) for Northern States Power (now Xcel Energy) to construct an electric substation for the site on County Road D. On March 10, 2008: The city council approved a conditional use permit for Xcel Energy to have and expand the electrical substation and related electrical system operations, a wood chipping and transfer operation on the property at 1480 County Road D. On March 23, 2009 and March 22, 2010: The city council reviewed this CUP and agreed to review it again in one year. On April 25, 2011: The city council reviewed this CUP and agreed to review again in six months to check on the status of ten replacement trees that needed to be planted. On October 21, 2011, October 22, 2012, October 28, 2013,October 27, 2014, October 12, 2015, and October 24, 2016: The city council reviewed this CUP and agreed to review it again in one year. Discussion The conditions of the CUP require that Xcel Energy prepare an annual report and submit it to the city regarding the wood chipping and chip removal activities on their site. Vegetation Management department submitted this report to city staff onOctober 10, 2017. The following information details the total of brush and wood that were dumped and transferred through the Kohlman site in 2016. Historical data from 2008- 2015 is also included for reference. 2016 A total of 3,300 yards of wood chips were transferred Packet Page Number 57 of 119 G5 2015 A total of 3,600 yards of wood chips were transferred (processing only occurred in September of 2015) 2014 A total of 12,150 yards of wood chips were transferred 2013 A total of 15,030 yards of wood chips were transferred 2012 A total of 6,390 yards of wood chips were transferred 2011 A total of 9,760 yards of wood chips were transferred 2010 A total of 6,000 yards of wood chips were transferred 2009 (Feb. 2009 to Feb 2010) A total of 16,144 yards of wood chips were transferred 2008 A total of 19,650 yards of wood chips were transferred All other conditions of the CUP are being met. Budget Impact None Recommendation Staff recommends that Xcel continues to provide city staff with an annual wood and chip removal activities report in October but that council will review the CUP again for the Xcel Substation again only if a problem arises or a major change is proposed. Attachments 1. Location Map 2. Project Site Plan 3. March 10, 2008 CUP Conditions Packet Page Number 58 of 119 G5, Attachment 1 ´ 694 §¦¨ COUNTY RD D CT SITE 61 £ ¤ COUN TY RO AD D BLVD OHN'S ST J 19 V U BEAM AVE Location Map 1480 County Road D East Xcel Substation page #2 Packet Page Number 59 of 119 G5, Attachment 2 Packet Page Number 60 of 119 G5, Attachment 3 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday,March 10, 2008 Council Chambers, City Hall Meeting No. 08-08 J.UNFINISHED BUSINESS 1.Conditional Use Permit – Xcel Energy Electrical Substation (1480 County Road D). a.Planner, Ken Roberts gave the reportandanswered questions of the council. i.Dale Trippler, Planning Commissionrepresentative gave a report from the Planning Commission. ii.Chris Rogers, Siting and Land Rights Agenda representing XcelEnergy, addressed the council. iii.Dennis Phalen, Supervisor of Vegetation Management for Xcel Energy, addressed and answered questions of the council. iv.Elizabeth Sletten, 2747 Clarence Street North, Maplewood.Ms. Sletten spoke regardingher strong disapproval of this projectdue to alleged health concerns. Mayor Longriemoved to approve the resolution approving a conditional use permit for Xcel Energy to have and expand the electrical substation and related electrical system operations and a wood chipping and transfer operation on their property at 1480 County Road D.The city bases this approval on the findings required by the ordinance and is subject to the following conditions: CONDITIONAL USE PERMIT RESOLUTION 08-03-032 WHEREAS, Mr. Chris Rogers, representing Xcel Energy, applied to Maplewood for a conditional use permit for the expansion of the existing electrical substation and for a wood chipping and transfer operation at 1480 County Road D. WHEREAS, this permit applies to the property on the south side of old County Road D and north and west of new County Road D in Maplewood. The legal description is: Registered Land Survey 262, Subject to Roads, Tract A (PIN 03-29-22-21-0002) WHEREAS, the history of this conditional use permit is as follows: 1.On February 2, 1972, the Maplewood City Council approved a special use permit for NSP (Northern States Power) to construct an electrical substation on the subject property. 2.On February 19, 2008, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave persons at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations of the city staff. The planning commission recommended that the citycouncil approve the conditional use permit. 3.On March 10, 2008, the city council discussed the proposed conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit revision, because: Packet Page Number 61 of 119 G5, Attachment 3 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1.All construction and activities on the site shall follow the site and project plans dated January 18, 2008as approved by the city. City staff may approve minor changes to these plans and the city council must approve major changes to the approved plans.These plans shall include the planting of at least 10 trees on the southeastcorner of the site as shown on submitted planting plan. Xcel Energy shall replace any of the trees they plant if they are damaged or die. 2.Any fence over six feet tall requires a building permit issued by the city. The city building official will require the submittal of a structural plan for the proposed fence approved by a registered engineer with the building permit materials. 3.Xcel Energy must start the installation of the new transformer and associated site work within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 4.Xcel Energy shall prepare an annual report and submit it to the city about the wood chipping and chip removal activities on their site. This report shall include documentation about the dates and amount of materials the contractor removes from the site. 5.The city council shall review this permit in one year. The Maplewood City Council approved this resolution on March 10, 2008. Seconded by CouncilmemberRossbach.Ayes – All The motion passed. Packet Page Number 62 of 119 G6 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Chris Swanson, Environmental and City Code Specialist DATE: October 11, 2017 SUBJECT: Approval of the 2018 SCORE Funding Grant Application Introduction Attached is the 2018 SCORE Funding Grant Application from the Ramsey County Department of Public Health. The City of Maplewood has the opportunity to apply for a grant in the amount of around $98,000. SCORE grant funding is awarded on a per capita basis and is intended to recycling program. Submittal deadline for the grant application is October 31, 2017, with grant awards funding 2018 recycling budget expenses. In 2017, the City the amount of $98,642.The county estimates the award will be roughly the same amount for 2018. Background In 1989, the Minnesota Legislature adopted comprehensive waste reduction and recycling and the Environment (SCORE). The SCORE legislation has provided counties with a funding source to develop effective solid waste management programs. Ramsey County in turn offers SCORE grants to cities to enhance or improve their recycling efforts. Discussion Maplewood has historically used SCORE funding to help offset the cost of collecting recyclables promotion activities, organics collection, or to cover the cost of equipment. The 2018 SCORE E funds for the collection of recyclables by Tennis Sanitation. Budget Impact The 2018 recycling program budget will be subsidized by theRamsey County SCORE grant for around $98,000 to help fund the collection of recyclables in the City. Recommendation Approve the submittal of the 2018 SCORE Funding Grant Application to Ramsey County. Attachments 1.2018 SCORE Funding Grant Application Packet Page Number 63 of 119 G6, Attachment 1 2018 SCORE GRANT APPLICATION DUE: Tuesday, October 31, 2017 by 4:30 p.m. Please refer to the 2018 SCORE Grant Guidelines for more information on completing this application. All items must be submitted for the application to be complete. CITY/TOWNSHIP: City of Maplewood CONTACT PERSON: Chris Swanson ADDRESS: 1902 County Road B East, Maplewood, MN 55109 PHONE: 651-249-2305 FAX: 651-249-2319 EMAIL: Chris.Swanson@MaplewoodMN.gov SCORE GRANT REQUEST 1.Review Attachment A, a generic version of the 2018 Recycling Performance Work Plan. List ADDITIONAL strategies that will be used to improve your recycling program. Additional strategies will be incorporated into the Work Plan as part of the final SCORE Grant Agreement. applicable. Continue to work with Ramsey County to expand organics collection opportunities to residents Continue to promote medicine collection location to Maplewood and Ramsey County residents Outreach and education to multi--family recycling program. 2.Using the table below, list and describe the expenses in each applicable budget category. Proposed expenses must be eligible for SCORE funding (see the 2018 SCORE Grant Guidelines). PROPOSED SCORE BUDGET SCORE EXPENSES ONLY ADMINISTRATION Total Describe activities and expenses: $0.00 PROMOTION ACTIVITIES Total Describe activities and expenses: $0.00 EQUIPMENT Total Describe activities and expenses: $0.00 COLLECTION OF RECYCLABLES Total Around $98,000 Packet Page Number 64 of 119 G6, Attachment 1 Describe activities and expenses: Recycling Contract- residential recycling contract with Tennis Sanitation has been extended until 2019. For the last two years of the contract (2018- 2019) the cost of recycling per household per month has increased to $2.81 and 2.86, respectively. ORGANICS COLLECTION Total Describe activities and expenses: $0.00 TOTAL SCORE FUNDING Requested Around $98,000 3.List any additional expenses the municipality may incur in order to implement the 2018 Recycling Performance Work Plan: Work Plan: The City will work with Ramsey County and Tennis Sanitation to complete the 2018 Recycling Performance Work Plan by the end of 2017. Once complete, the City can assess anticipated expenses for the implementation of the Work Plan RECYCLING BUDGET 4.Attach a copy of your 2018 municipal budget for ALL recycling activities, including ALL funding sources. If your governing body has not adopted the 2018 budget, attach the most current draft. If the budget does not list ALL expenditures and revenues specific to recycling, add a supplemental table to identify this information. A final copy of the adopted 2018 budget will be submitted by January 15, 2018. PUBLIC ENTITIES LAW COMPLIANCE 5.Attach a copy of the disclosure from your hauler(s) OR a copy of the relevant portion of any contracts with haulers that specifies the facility where collected waste is deposited. form that lists multiple facilities where waste may be delivered is NOT acceptable. A letter from Republic Services is attached. The letter states that all trash collected from city facilities and residential properties in Maplewood is disposed of at the Recycling and Energy Center in Newport, MN. RESOLUTION 6.Attach a resolution from your governing body requesting the 2018 SCORE funding allocation OR a certified copy of the official proceedings at which the request was approved. 2018 SCORE grant agreements cannot be issued without this attachment. Page 2 of 4 Packet Page Number 65 of 119 G6, Attachment 1 ______________________________________ NAME OF PERSON AUTHORIZED TO SUBMIT GRANT ______________________________________ SIGNATURE (electronic signature is acceptable) _______________________________________ TITLE _______________________________________ DATE Return the completed grant application and attachments to Terese Bordeau via email or snail mail by: 4:30 p.m. on OCTOBER 31, 2017. SCORE Program Saint Paul Ramsey County Public Health Environmental Health Division 2785 White Bear Avenue N., Suite 350 Maplewood, MN 55109-1320 terese.bordeau@co.ramsey.mn.us Page 3 of 4 Packet Page Number 66 of 119 G6, Attachment 1 ATTACHMENT A GENERIC 2018 RECYCLING PERFORMANCE WORK PLAN This is a generic work plan. A final work plan specific to your municipality will be included in the final SCORE Grant Agreement. CITY OF _____________ 2018 RECYCLING PERFORMANCE WORK PLAN ACTION ITEMS: 1.Complete all 2018 SCORE requirements, including reporting on time and providing examples of all distributed outreach materials. 2.Send all outreach materials to Ramsey County for review prior to distribution. 3.Use hauler data to identify those not recycling and target educational materials. 4.Promote recycling program to all residents. Consider targeting education materials and developing an insert for the Recycling Guide. 5.Use Ramsey County materials when and where appropriate to promote increased recycling, medicine collection, HHW, Fix-It Clinics and yard waste participation. 6.Work with Ramsey County to educate and move toward organics collection for all residents. 7.Regularly update recycling content on the website. 8.Ensure all multi-unit properties are meeting State law requirements to recycle and are receiving free Ramsey County resources. 9.Promote BizRecycling resources to businesses. 10.Ensure an efficient and effective bulky waste collection program that prioritizes recycling of bulky materials. 11.Promote event container lending program and general green event planning tips. 12.Increase opportunities for recycling in public spaces at events and in parks. All recycling bins must be paired with a trash bin and in good condition. Page 4 of 4 Packet Page Number 67 of 119 G7 MEMORANDUM TO:Melinda Coleman,City Manager FROM: Shann Finwall, AICP, Environmental Planner DATE: October 16, 2017 SUBJECT: Approval of a Resolution Accepting Donations to the City of Maplewood for the City Employee Picnic Introduction On September 14, 2017, the City of Maplewood held an employee picnic. The picnic is an annual event to acknowledge the work and dedication of the City staff. Several items were donated for the picnic as outlined below. Minnesota State Statute 465.03 states that gifts to municipalities shall be accepted by the governing body in the form of a resolution by a two-thirds vote. Background The Blue Ribbon Game Day. All City committees participated in the picnic, hosting their own booth with fun and educational games in their area of expertise. The committees were asked to donate a prize for the picnic. The committees and staff asked local retailers and individuals to consider donations for the picnic. Following are the donations received: Home Depot The Green Team prize included an energy efficiency bucket full of items to help save energy in the home. Retail cost was $74.75. Home Depot discounted the purchase by 65 percent, which resulted in a donation of $48.59. Bachmans Straw bales sed for decorations at the employee picnic and then moved to the Edgerton Community Garden to serve as ground cover for the crops. Retail cost was $99.90. Bachmans discounted the purchase by 15 percent, which resulted in a donation of $19.98. Oakley Biesanz Naturalist Oakley Biesanz donated a Nutribullet. Retail cost approximately $80.00. Lynette Power Blue Heron Art. Anonymous An anonymous donor donated a Yankee . Budget The prizes and supplies for the employee picnic listed above were donations. The operating budget had funds to cover the remaining costs for the employee picnic. Recommendation Approve the attached resolution accepting donations to the City of Maplewood for the City employee picnic. Attachments 1. Resolution Packet Page Number 68 of 119 G7, Attachment 1 RESOLUTION ACCEPTANCE OF DONATION WHEREAS the City of Maplewood has received donations from Home Depot, ,Lynette Powers, and an Anonymous donor for the employee picnic held on September 14, 2017. NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood to accept these donations. Packet Page Number 69 of 119 MEMORANDUM TO:Melinda Coleman, City Manager FROM:Scott Nadeau, Chief of Police/Public Safety Director DATE:October 13, 2017 SUBJECT: Approval of Joint Powers Agreement Renewal for the Ramsey County Violent Crime Enforcement Team (RCVCET) Introduction City Council approval is requested to renew the multi-agency Joint Powers Agreement with Ramsey County for the Violent Crime Enforcement Team (VCET). Background In 2007, the Maplewood City Council approved the Police Department entering into a Joint Powers Agreement with Ramsey County to participate in the multi-agency Violent Crime Enforcement Team. This enforcement team was formed for the purpose of enforcing controlled substance laws and investigating and prosecuting gang and violent crimes. It also assists law enforcement by coordinating law enforcement efforts and providing funding for equipment, training and expenses (including travel and overtime funding), which may be incurred as a result of such investigations. Approval is being requested to again renew the Joint Powers Agreement, which shall be for a one-year period through December 31, 2018, with an automatic renewal for additional one-year periods up to a maximum of four renewals. Budget Impact No adverse budgetary impact. Recommendation It is recommended that City Council approval be given to sign the Joint Powers Agreement of the Ramsey County Violent Crimes Enforcement Team (RCVCET). Attachments 1. Joint Powers Agreement Packet Page Number 70 of 119 JOINT POWERS AGREEMENT OF THE RAMSEY COUNTY VIOLENT CRIME ENFORCEMENT TEAM This is an agreement between Ramsey County, a political subdivision of the State of Minnesota, and the City of Maplewood, the City of New Brighton, the City of Roseville, the City of St. Paul, and the City of White Bear Lake, Minnesota municipalities (hereinafter collectively referred to as “the Parties”), pursuant to the provisions of Minnesota Statutes §471.59, the Joint Powers Act (“Agreement”). WHEREAS, The Parties each have law enforcement agencies with police powers within their respective jurisdictions: Ramsey County has the Ramsey County Sheriff’s Office, the City of Maplewood has the Maplewood Police Department, the City of New Brighton has the New Brighton Police Department, the City of Roseville has the Roseville Police Department, the City of St. Paul has the St. Paul Police Department and the City of White Bear Lake has the City of White Bear Lake Police Department (hereinafter collectively referred to as “the Agencies”); and WHEREAS, The Agencies are responsible for the enforcement of controlled substance laws in their respective jurisdictions; and WHEREAS, On February 7, 2005, Ramsey County, throughthe Ramsey County Sheriff’s Office, and the City of St. Paul, through the St. Paul Police Department, executed a Joint Powers Agreement (“JPA”) creating the East Metro Narcotics Task Force for a term of one year, with an automatic renewal clause; and WHEREAS, On January 31, 2007, the JPA was amended to add the Cities of Maplewood, Roseville, and White Bear Lake as members of the Task Force; and WHEREAS, OnJune 1, 2010, a Second Amendment to the Agreement was executed to change the name of the East Metro Narcotics Task Force to be the Ramsey County Violent Crime Enforcement Team (“RCVCET”) and to add the Cities of Lino Lakes and North St. Paul as members; and WHEREAS, Since the execution of the Second Amendment, the Cities of Lino Lakes and North St. Paul have withdrawn from the RCVCET; WHEREAS, On January 1, 2013, the parties amended the JPAfor another one-year term, with four automatic one-yearrenewal terms; WHEREAS, It is the intent of the Parties that this Agreement shall constitute an amendment to the JPA, as previously amended, to be effective on January 1, 2018; WHEREAS, The RCVCET was formed for the purpose of enforcing controlled substance laws and investigating and prosecuting gang and violent crimes, especially felonies that have the likelihood of beingrelated to the distribution of narcotics and/or other cases that have an impact on all Parties; and 226039RCVCET JPA 2018 Page 1 of 14 Packet Page Number 71 of 119 THEREFORE, The Parties agree as follows: 1.General Purpose The purpose of this Agreement is to formally create and establish the Ramsey County Violent Crime Enforcement Team (hereinafter “RCVCET”) as an organization to coordinate efforts to investigate, apprehend, and prosecute drug offenders, violent offenders, gang members and career criminals and to define the rights and obligations of the Parties with respect to the duties and activities performed by the RCVCET throughout the term of the Agreement.The RCVCET is a separate and distinct public entity to which the Parties have transferred all responsibility and control for actions taken pursuant to this Agreement. 2.Members The RCVCET is hereby established by the Parties. The RCVCET members are Ramsey County, the City of Maplewood, the City of New Brighton, the City of Roseville, the City of St. Paul, and the City of White Bear Lake. 3.Good Faith The Parties and the Agencies shall cooperate and use their best efforts to ensure that the various provisions of this Agreement are fulfilled, and to undertake resolution of disputes, if any, in good faith and in an equitable and timely manner. 4.Term of Agreement/Termination 4.1The initial term of this Agreement shall be for a one-year period, from January 1, 2018, through December 31, 2018(“Initial Term”), effective upon January 1, 2018 (“Effective Date”). 4.2 This Agreement shall automatically renew for additional one-year periods (“Renewal Term”) up to a maximum of four Renewal Terms, unless all Parties give written notice to the other Parties of their intent not to renew at least sixty (60) days prior to the end of the Initial Term or the then-current Renewal Term. 4.3 A Party may withdraw from this Agreement at any time with a 30-days written notice to the other Parties. Withdrawal shall not excuse a Party from obligations incurred prior to the effective date of withdrawal.This Agreement shall automatically terminate when all but one Party has withdrawn. 4.4 Upon expiration, dissolution, or other termination of this Agreement, 4.4.1any outstanding financial obligations of the RCVCET, excluding obligations for payment of claims as set forth in Section 7 of this Agreement, will be paid out of remaining RCVCET Funds and/or the proceeds of the sale of RCVCET-owned property. If such funds or proceeds are inadequate to meet all of such outstanding financial obligations, the shortage will be subject to payment by the individual Parties to this Agreement as follows: 50% will be paid by the Ramsey County Sheriff and the remaining 50% will be paid by the police departments of the Cities, each 226039RCVCET JPA 2018 Page 2 of 14 Packet Page Number 72 of 119 in a sum that is a percentage of the total obligation that is equal to the percentage the city’s population bears to the population of all of the Cities combined, upon receipt of a notice from the Fiscal Agent(See Section 9.2); 4.4.2if, after payment of all outstanding financial obligations pursuant to section 4.4.1, there remain any RCVCET funds or property owned by the RCVCET, all RCVCET funds, property owned by the RCVCET,or the proceeds of a sale of RCVCET property shall be distributed to the Agencies that are members of the RCVCET at the time of the expiration, dissolution, or termination and who have been members of the RCVCET for a minimum of 12 consecutive months prior to the expiration, dissolution, or termination, using the formula set forth in section 4.4.1 for payment of outstanding financial obligations; and 4.4.3 property of the Agencies or the Parties that had been loaned for use by the RCVCET shall be returned to the loaning Agency or Party. 5.State and Federal Assistance for Narcotics Control Ramsey County, acting on behalf of RCVCET, the Parties to this Agreement, and/or the Agencies, in relation to this Agreement, shall be the grant applicant for funding from the Minnesota Office of Justice Programs (“OJP”), Department of Public Safety (“DPS”) for multi-jurisdictional narcotics task forces and violent crime teams, and from all other sources for this Agreement. The Parties agree to seek and maintain certification pursuant to the provisions of Minn. Stat. § 299A.642, subd. 4. 6.RCVCET Board 6.1The governing body of the RCVCET shall be a Board of Directors (“RCVCET Board”), to be made up of the chief law enforcement officer or designee from each of the Agencies; one representative from the RCAO; and up to three additional members selected by the governing body. All Directors shall serve at the pleasure of their appointing authorities. The RCVCET Board shall select an Executive Director on an annual basis,who shall conduct business meetings, document meeting minutes, and maintain frequent communication with members of the RCVCET Board and the Commander. 6.2Directors shall not be deemed employees of the RCVCET and shall receive no compensation from the RCVCET for serving as directors. 6.3The RCVCET Board has final administration and policy decision-making authority for the RCVCET, including development of a strategic enforcement plan. Decisions shall be made by a majority of the RCVCET Board. 6.4The RCVCET Board shall meet quarterly to evaluate the progress of the RCVCET. TheRCVCET Boardshall maintain financial and other records of RCVCET activities.A special meeting may be called by any Director, or by the RCVCET Commander. 226039RCVCET JPA 2018 Page 3 of 14 Packet Page Number 73 of 119 6.5The RCVCET Board, through the Fiscal Agent, may apply for grants, approve contracts, includingagreements for the rental of real property, incur expenses and make expenditures necessary and incidental to the effectuation of the purpose for which the RCVCET is organized as described in Section 1 of this Agreement and consistent with the powers of the RCVCET Board. 6.6The RCVCET Board will develop and approve RCVCET priorities, a RCVCET budget, and RCVCET operational policies and procedures. 6.7The RCVCET Board shall cooperate with other federal, state, and local law enforcement agencies when appropriate and necessary to accomplish the purpose for which the RCVCET is organized. 6.8The RCVCET Board, through the Fiscal Agent,shall make the RCVCET books, reports, and records open to inspection by the Agencies at all reasonable times. 6.9TheRCVCET Board has sole authority to incur obligations and approve contracts and take final action on behalf of the RCVCET. 6.10The RCVCET Board may not incur obligations or approve contracts that extend beyond the Initial Term or any Renewal Term of thisAgreement or which will require the expenditure of funds in excess of RCVCET Funds available. 6.11The RCVCET Board shall make a quarterly statistical report and a financial report to the Parties on all activities conducted by the RCVCET. 6.12The RCVCET Board shall arrange an audit annually of all of the RCVCET’s financial accounts, the cost of which will be paid out of state funds. 7. Insurance and Indemnification 7.1The RCVCET shall purchase a policy of municipal liability insurance, and may purchase such other insurance as it deems appropriate and necessary, covering the acts and omissions of the RCVCET, its Board of Directors and its employees, and the Parties to this Agreement and their employees, officials, and agents, in an amount not less than the statutory maximum set forth in Minn. Stat. §466.04. The cost of the municipal liability insurance policy shall be paid from the RCVCET Funds. The cost of any other insurance shall be paid in a manner to be determined by the RCVCET Board. 7.2 The RCVCET shall defend, indemnify and hold harmless the Parties, their officers, employees, and volunteers, from and against any and all claims, damages, losses, suits, judgments, costs, and expenses, including attorney’s fees, arising out of or related tothe acts or omissions of any person acting on behalf of the RCVCET Board in carrying out the terms of this Agreement. 226039RCVCET JPA 2018 Page 4 of 14 Packet Page Number 74 of 119 7.3For liability not covered by insurance, the Parties and the RCVCET agree to share the costs of such liability, including the costs of defense, using the formula described in 4.4 for allocation of payment for outstanding obligations and distribution of assets on termination of this Agreement. 7.4Nothing herein, including the purchase by the RCVCET of excess liability coverage for federal law claims, shall constitute a waiver of the limits of liability, exceptions, defenses, or immunities under Minnesota State statutes. 7.5To the fullest extent permitted by law, actions by the Parties to this Agreement are intended to be and shall be construed as a “cooperative activity” and it is the intent of the Parties that they shall be deemed a “single governmental unit” for the purposes of liability, as set forth in Minn. Stat. §471.59, subd. 1a (a), provided further that for purposes of that statute, each Party to this Agreement expressly declines responsibility or liability for the acts or omissions of another Party, its officials, employees, and volunteers. 8. RCVCET Operations 8.1The RCVCET shall operate in compliance with the Multijurisdictional Task Force Operating Procedures and Guidelines Manual adopted by the Violent Crime Coordinating Council on February 11, 2015, as may be amended from time to time, all of which are incorporated herein and made part of this Agreement by reference. 8.2Ramsey County shall serve as the Coordinating Agency. Daily operation and responsibility for carrying out the purpose of the RCVCET shall be under the direction of the RCVCET Commander, selected by the RCVCET Board. 8.3The RCVCET Commander will plan and coordinate case activities and direct investigative activities based on intelligence provided by the Agencies, with priorities as determined by the RCVCET Board. 8.4The RCVCET Board shall operate in compliance with all reporting requirements of a grant recipient. 9.Finances 9.1RCVCET operations will be financed from grant funding, subject to grant terms and conditions and grant program guidelines, incorporated herein by reference; and may be additionally funded by supplemental funding from participating Agencies and/or from RCVCET drug forfeiture funds (“RCVCET Funds”). 9.2Ramsey County shall serve as the Fiscal Agent for the RCVCET.Ramsey County shall not receive compensation from RCVCET Funds for its services. 9.3Ramsey County, as Fiscal Agent, is authorized to receive all RCVCET Funds for deposit and make disbursements therefrom in accordance with generally accepted accounting practices and procedures,the current Office of Justice Program’s Grant 226039RCVCET JPA 2018 Page 5 of 14 Packet Page Number 75 of 119 Manual, Governmental Accounting Standards, the Ramsey County Finance Office Policies and Procedures for Fiscal Agents, and federal and state requirements. In conjunction therewith, the Ramsey County Sheriff’s Office Accounting Division shall maintain current and accurate records of all obligations and expenditures of RCVCET Fundsduring the Initial Term and any Renewals and for six years after the termination of this Agreement in accordance with state law. 9.3.1All RCVCET Funds handled by the Fiscal Agent shall be deposited into a separate RCVCET account at the County’s depository bank. 9.3.2Interest accrued on the RCVCET Funds shall be deposited in the RCVCET Funds account. 9.4RCVCET Funds may be expended only as directed by the RCVCET Board and in accordance with this Agreement. In no event shall there be an expenditure of RCVCET Funds except per the approved RCVCET budget. 9.5As Fiscal Agent, the Ramsey County Sheriff’s Office shall be responsible for daily monitoring and maintenance of RCVCET financial matters andshall make and submit to the RCVCET Board a quarterly report of the budget status of the RCVCET Funds. 9.6Any issues raised by a Member regarding the activities of the Fiscal Agent shall first be brought to the attention of the RCVCET Commander. If the matter is not resolved to the satisfaction of the Member, the Commander shall present the issue to the RCVCET Board for resolution.Any issues raised by the Fiscal Agent shall first be brought to the attention of the RCVCET Commander. If the matter is not resolved to the satisfaction of the Fiscal Agent, the Commander shall present the issue to the RCVCET Board for resolution. 9.7As Fiscal Agent, Ramsey County is not responsible for providing services outside of the scope of services described in this Agreement. The County is not liable for management decisions made by the RCVCET. The County is not responsible for cash shortfalls due to funding shortfalls of the RCVCET. 10.Vehicles The Parties may use a Ramsey County vehicle for RCVCET activities. In the event that a County-owned vehicle is neededby a Party, that Party must execute a Vehicle Lease Agreement (“VLA”) with Ramsey County prior to the use of the vehicle. 11. RCVCET Personnel 11.1The Agencies shall assign licensed peace officers and/or civilian personnel to the RCVCET as needed to carry out its purpose and to perform their responsibilities under this Agreement. 226039RCVCET JPA 2018 Page 6 of 14 Packet Page Number 76 of 119 11.2All personnel assigned to the RCVCET (“RCVCET Personnel”) shall remain employees of the Party whose Agency assigned the personnel and shall not be considered temporary or permanent employees of any of the other Parties or Agencies or the RCVCET for any purpose whatsoever or be entitled to tenure rights or any rights or benefits by way of workers’ compensation, re-employment insurance, medical and hospital care, sick and vacation leave, severance pay, PERA or any other right or benefit of another of the Parties. The Parties acknowledge their individual responsibility to provide all salary compensation and fringe benefits to their employees while performing services on behalf of the RCVCET. Benefits may include, but are not limited to, health care, disability insurance, life insurance, re-employment insurance, FICA, Medicare, PERA, vacation, sick leave, and unpaid leave of absence. 11.3All RCVCET Personnel shall be required to comply with the Violent Crime Coordinating Council’sMultijurisdictional Task Force Operating Procedures and Guidelines Manual and more restrictive rules of conduct and operating procedures prescribed by the RCVCET Commander, which shall be developed in consultation with the heads of the Agencies and in recognition of the rules of their respective Agencies,and adopted by the RCVCET Board. The RCVCET Commander, or his/her designee, shall refer disciplinary matters involving RCVCET Personnel to the person’s originating Agency for investigation and dispositionunless, based on the judgment of the RCVCET Commander, or his/her designee, a particular matter represents probable cause for the issuance of a criminal complaint, in which case the matter shall be referred directly to an external law enforcement agency for investigation, provided the person’s Agency head is notified in advance thereof. 11.4As assigned by the RCVCET Commander, RCVCET Personnel will be responsible for drug, gang and violent crime investigation, including information management, case development, and presenting cases for charging to the appropriate prosecuting authority. RCVCET Personnel may also assist other law enforcement agencies in surveillance and undercover operations. RCVCET Personnel will work cooperatively with assisting agencies. RCVCET Personnel who are peace officers and who take action in another jurisdiction are authorized to exercise the powers of a peace officer in the other jurisdiction for purposes of the RCVCET activities. 12. Advisor The Ramsey County Attorney shall designate an Assistant Ramsey County Attorney to provide civil legal advice to the RCVCET Board as, and if, required. 13. Location RCVCET activities shall take place out of a central location to be agreed to by the Agencies. 14.Forfeiture, Seizures,and Fines Proceeds received by the Agencies pursuant to Minnesota statutes on forfeitures from RCVCET case forfeitures shall be turned over to the Fiscal Agent to be used to support the 226039RCVCET JPA 2018 Page 7 of 14 Packet Page Number 77 of 119 efforts of the RCVCET according to the RCVCET Grant requirements. The use and disbursement of these proceeds must be approved by the RCVCET Board. 15.New Members A governmental unit may become an additional member of the RCVCET upon approval by the RCVCET Board. Any governmental unit that applies to become a member must agree to assign at least one officer to the RCVCET. A governmental unit that becomes a new member shall be included in the term “Parties” as used in this JPA, its law enforcement agency shall be included in the term “Agencies” as used in this JPA, and the member and its agency shall be subject to all of the provisions of this JPA. Such governmentalunit will become a membereffective upon filing with the Fiscal Agent a certified resolution of the governmental unit’s governing body approving andauthorizing execution of this Agreement and an executed counterpart copy of this Agreement. Upon receipt of such resolution and executed copy, the Fiscal Agent will prepare a conformed copy showing execution by existing Parties and the new member and forward a copy to all Parties. 16. Counterparts This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same document. All executed counterparts of this Agreement shall be forwarded to the Fiscal Agent. Upon receiptof executed counterparts from all parties, the Fiscal Agent will prepare one conformed copy of this Agreement and provide a copy to each Party. 17. The Parties to this Agreement are subject to the provisions of Minn. Stat. § 299A.642. 18. This Agreement shall amend the JPA signed on February 7, 2005, as amended on January 31, 2007, June 1, 2010, and January 1, 2013. IN WITNESS THEREOF, the undersigned Parties, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statutes § 471.59. 226039RCVCET JPA 2018 Page 8 of 14 Packet Page Number 78 of 119 RAMSEY COUNTY __________________________________________ Victoria Reinhardt, Chair Ramsey County Board of Commissioners __________________________________________ Janet Guthrie, Chief Clerk Ramsey County Board of Commissioners Date: _____________________________________ Approval recommended: __________________________________________ JackSerier, Ramsey County Sheriff Approved as to form and insurance: __________________________________________ Assistant County Attorney 226039RCVCET JPA 2018 Page 9 of 14 Packet Page Number 79 of 119 CITY OF MAPLEWOOD By: ______________________________________ Nora Slawik, Mayor Date: ____________________________________ By: _____________________________________ Melinda Coleman, City Manager Date: ____________________________________ Approval recommended: __________________________________________ Scott Nadeau,Director Maplewood Police Department Approved as to form and legality: __________________________________________ City Attorney __________________________________________ Financial Services Director 226039RCVCET JPA 2018 Page 10of 14 Packet Page Number 80 of 119 CITY OF NEW BRIGHTON By: ______________________________________ Valerie Johnson, Mayor Date: ____________________________________ By: ______________________________________ Dean R. Lotter, City Manager Date: _____________________________________ Approval recommended: __________________________________________ Tony Paetznick, Director New Brighton Police Department Approved as to form and legality: __________________________________________ City Attorney __________________________________________ Financial Services Director 226039RCVCET JPA 2018 Page 11of 14 Packet Page Number 81 of 119 CITY OF ROSEVILLE By: ______________________________________ Dan Roe, Mayor Date: ____________________________________ By: ______________________________________ Patrick J. Trudgeon, Interim City Manager Date: ____________________________________ Approval recommended: __________________________________________ Rick Mathwig, Police Chief Roseville Police Department Approved as to form and legality: __________________________________________ City Attorney __________________________________________ Financial Services Director 226039RCVCET JPA 2018 Page 12of 14 Packet Page Number 82 of 119 CITY OF SAINT PAUL By: ______________________________________ Christopher B. Coleman, Mayor Date: ____________________________________ Approval recommended: __________________________________________ Todd Axtell, Police Chief Saint Paul Police Department Approved as to form and legality: __________________________________________ Saint Paul City Attorney __________________________________________ Financial Services Director 226039RCVCET JPA 2018 Page 13of 14 Packet Page Number 83 of 119 CITY OF WHITE BEAR LAKE By: ______________________________________ Jo Emerson, Mayor Date: ____________________________________ By: ______________________________________ Ellen Richter, City Manager Date: ____________________________________ Approval recommended: __________________________________________ Julie Swanson, Police Chief White Bear Lake Police Department Approved as to form and legality: __________________________________________ City Attorney __________________________________________ Financial Services Director 226039RCVCET JPA 2018 Page 14of 14 Packet Page Number 84 of 119 G9 MEMORANDUM TO: MelindaColeman,CityManager FROM:Steve Love,Director of Public Works DATE:October 16, 2017 SUBJECT:Approval of Resolution for Receipt of Special Assessment Deferment Paperwork Relating to City Projects16-12 Pond-Dorland Area Street Improvements and 16-13 Hillwood-Crestview Area Pavement Rehabilitation Introduction The City Councilwillconsider formally accepting and recognizing the receipt of paperwork to allow for special assessment deferrals, which were previously approved upon such condition the necessary paperwork be submitted, for the Pond-Dorland Area Street Improvements and Hillwood-Crestview Area Pavement Rehabilitation projects. Background/ Discussion Ramsey County now requests additional documentation forCity Council approved deferrals that are to be certified as special assessments. This report and approach is meant to memorialize previous City Council actions and also acknowledge the receipt and valid approvals for those that havebeengranted deferrals. At theApril 24, 2017, City Council Meeting public hearings were held relating to the special assessments for City Projects16-12and 16-13.At the assessment hearing for City Project 16- 12, six assessment objectionswere received. At the May 8, 2017, City Council meeting the six objection requests wereconsidered by council and five of the assessment objection requests weregranteddeferrals. The deferrals were grantedwiththe condition that allnecessary forms and paperwork were submitted to the City. The necessary paperwork and forms were only returnedby the following three applicants: 1)427 Dorland Road South(granted a senior citizen and financial hardship deferral which equates to $1,613.00and will come due with accumulated interest at the end of the deferral period) 2)1211 Dorland Road South (granted undeveloped property deferral on 1 of 2 units which equates to $3,450.00 and granteda revision of assessment for the property’s frontage along Dorland Road, recognizing past investment into the street infrastructure which equates to $3,575.00) 3)2352 Dorland Lane East(granted a senior citizen deferral which equates to $806.50 and will come due with accumulated interest at the end of the deferral period) For City Project 16-13, four objection requests were received at the April 24, 2017, City Council meeting. At the May 8, 2017, City Council meeting the objection requests were considered by council and all four assessment objection requests were granted deferrals. The deferrals were granted with the condition that allnecessary forms and paperwork were submitted to the City. The necessary paperwork and forms were only returned by the following three applicants: Packet Page Number 85 of 119 G9 1)535 Crestview Drive South (granted undeveloped property deferral on 1 of 2 units which equates to $3,450.00) 2)2380 Oakridge Drive East(granted undeveloped property deferral on 1 of 2 units which equates to $3,450.00) 3)2416 Teakwood Drive E(granted a senior citizen deferral which equates to $3,450.00 and will come due with accumulated interest at the end of the deferral period) BudgetImpact If all of the properties that were granted an undeveloped property deferral do not develop on the land within 15years,that portion of the granted deferral would no longer be owed to the Citywhich amounts to $3,450.00for City Project 16-12 and $6,900.00for City Project 16-13.This reduced revenue is already accounted for in each project budget and is offset by the construction costs which came in much lower than originally anticipated. Recommendation It is recommended that the City Council Approve the Resolution for Receipt of Special Assessment Deferment Paperwork Relating to City Project16-12Pond-Dorland Area Street Improvements and City Project 16-13 Hillwood-Crestview Area Pavement Rehabilitation. Attachments 1.Resolution 2.Signed Undeveloped Deferred Assessment Forms (6) Packet Page Number 86 of 119 G9, Attachment 1 RESOLUTION FOR RECEIPT OF SPECIAL ASSESSMENT DEFERMENT PAPERWORK CITY PROJECTS 16-12 (POND-DORLAND) and City Project 16-13 (HILLWOOD- CRESTVIEW) WHEREAS, pursuant to resolutionspassed by the City Council on April 24, 2017, the assessment roll for the Pond-Dorland Area Street Improvement, City Project 16-12, and Hillwood-Crestview Area Pavement Rehabilitation, City Project 16-13, was presented in a Public Hearing format, pursuantto Minnesota Statutes, Chapter 429, and WHEREAS, property owners filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, and the City Council granted deferral requests according to the Resolution Adopting the Revised Assessment Rolls for subject projects on May 8, 2017with the condition that the necessary be submitted to the City and approved. WHEREAS, the necessary paperwork and forms were returned by threeproperty ownersas follows for City Project 16-12: 1)427 Dorland Road South(granted a senior citizen and financial hardship deferral which equates to $1,613.00 and will come due with accumulated interest at the end of the deferral period) 2)1211 Dorland Road South (granted undeveloped property deferral on1 of 2 units which equates to $3,450.00 and granted a revision of assessment for the property’s frontage along Dorland Road, recognizing past investment into the street infrastructure which equates to $3,575.00) 3)2352 Dorland Lane East(granted a senior citizen deferral which equates to $806.50 and will come due with accumulated interest at the end of the deferral period) WHEREAS, the necessary paperwork and forms were returned by three property ownersas follows for City Project 16-13: 4)535 Crestview Drive South (granted undeveloped property deferral on 1 of 2 units which equates to $3,450.00) 5)2380 Oakridge Drive East (granted undeveloped property deferral on 1 of 2 units which equates to $3,450.00) 6)2416 Teakwood Drive E (granted a seniorcitizen deferral which equates to $3,450.00 and will come due with accumulated interest at the end of the deferral period) NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that assessmentdeferrals listed herewith are ratified and approved based on paperwork that was submitted to the City in accordance withthe original resolution adopted on April 24, 2017.And furthermore the City Engineer and/orCity Clerk are hereby instructed to make the following adjustments to the assessment rolls in accordance to the original resolutions adopted on May 8, 2017 for City Projects 16-12and 16-13. Packet Page Number 87 of 119 G9, Attachment 1 City Project 16-12 1.Parcel 12-28-22-23-0225 – Judith R. McDonough,427 Dorland Road South. It is currently proposed that the property be assessed for 1 unit at a rate of $1,613.00. Ms. McDonoughis requesting a senior citizen or financial hardship deferral. Staff recommendation is to grant a senior citizen and financial hardshipdeferral upon approval of necessary paperwork. If approved, the deferral will be for a period of 15 years. Interest will accrue at a rate of 4 percent during the deferral period and the assessment will become due with accumulated interest at the end of the deferral period. 2.Parcel 24-28-22-22-0013 – Elmer and Mary Guetschoff,1211 Dorland Road South. It is currently proposed that the property be assessed for 2 units at a rate of $3,450.00 for the undeveloped portion off of Boxwood Avenue and $6,600.00for the developed portion off of Dorland Road South.Mr. and Mrs. Guetschoffarerequestinga cancellation of assessment for the Boxwood Avenue portion of their assessment and a revision of the Dorland Road portion of their assessment. Staff recommendation is to denythe request for cancellation of assessment for the undeveloped portion of the property off of Boxwood Avenue, as the property is being assessed per the City’s assessment Policy and the assessment does not exceed the benefit to the property. Staff however recommends grantingan undeveloped property deferral for the undeveloped portion of the property off of Boxwood Avenue (1 unit). If approved, the undeveloped property deferral will be for a period of 15 years. Interest will accrue at a rate of 4 percent during the deferral period. If improvements are made to the undeveloped property within the deferral period, the assessment will become due with accumulated interest. If no improvements are made during the 15-year deferral period, the assessment would beterminated. Staff recommendation is to granta revision of assessment for the property’s frontage along Dorland Road, recognizing past investment into the street infrastructure. The road was previously improved along fifty-five linear feet of the property’s Dorland Road frontage as part of City Project 87-19 to include concrete curb and gutter and a full-urban street section. Staff recommends reducing the assessment utilizing a ratio of the remaining unimproved frontage to the entire property frontage (65-feet/120-feet). This results in a revised assessment amount for the Dorland road frontage of $3,575.00. 3.Parcel 12-28-22-23-0320 – William J. Mathison, 2352 Dorland Lane East. It is currently proposed that the property be assessed for 1 unit at a rate of$806.50. Mr. Mathison is requesting a senior citizen deferral. Staff recommendation is to grant a senior citizen deferral upon approval of necessary paperwork. If approved, the deferral will be for a period of 15 years. Interest will accrue at a rate of 4 percent during the deferral period and the assessment will become due with accumulated interest at the end of the deferral period. Packet Page Number 88 of 119 G9, Attachment 1 City Project 16-13 1.Parcel 12-28-22-31-0033 – Kenneth R. Bennett, 535 Crestview Drive South. It is currently proposed that the property be assessed for 2 units at a rate of $3,450.00per unit. Mr. Bennett is requesting an undeveloped property deferral for the undeveloped portion of his property. Staff recommends granting anundeveloped property deferral for theundeveloped portion of the property(1 unit). If approved, the undeveloped property deferral will be for a period of 15 years. Interest will accrue at a rate of 4 percent during the deferral period. If improvements are made to the undeveloped property within the deferral period, the assessment will become due with accumulated interest. If no improvements are made during the 15-year deferral period, the assessment would be terminated. 2.Parcel 12-28-22-31-0032 – Joan and Mark Strobel,2380 Oakridge Drive East. It is currently proposed that the property be assessed for 2 units at a rate of $3,450.00per unit. Mr. and Mrs. Strobelarerequesting an undeveloped property deferral for the undeveloped portion of theirproperty. Staff recommends granting anundeveloped property deferral for the undeveloped portion of the property(1 unit). If approved, the undeveloped property deferral will be for a period of 15 years. Interest will accrue at a rate of 4 percent during the deferral period. If improvements are made to the undeveloped property within the deferral period, the assessment will become due with accumulated interest. If no improvements are made during the 15-year deferral period, the assessment would be terminated. 3.Parcel 12-28-22-31-0049 – Richard andAntonia Morgan,2416 Teakwood Drive East. It is currently proposed that the property be assessed for 1 unitat a rate of $3,450.00. Mr. and Mrs. Morganarerequesting a senior citizen deferral. Staff recommendation is to grant a senior citizen deferral upon approval of necessary paperwork. If approved, the deferral will be for a period of 15 years. Interest will accrue at a rate of 4 percent during the deferral period and the assessment will become due with accumulated interest at the end of the deferral period. Packet Page Number 89 of 119 G9, Attachment 2 Packet Page Number 90 of 119 G9, Attachment 2 Packet Page Number 91 of 119 G9, Attachment 2 Packet Page Number 92 of 119 G9, Attachment 2 Packet Page Number 93 of 119 G9, Attachment 2 Packet Page Number 94 of 119 G9, Attachment 2 Packet Page Number 95 of 119 G10 MEMORANDUM TO: Melinda Coleman, City Manager FROM:Steve Love, Director of Public Works/City Engineer Scott Schultz, Utility/Fleet/Parks Superintendent th DATE: October 9 , 2017 SUBJECT:Approval of Purchase of One Half-Ton Truck, Public Works Department Introduction The proposed2018-2022 capital improvement plan (CIP) identifies the replacement of one half- ton truckin 2018(see attached CIP sheet). City Council approvalis needed to move forward with this purchasewhich exceeds $20,000.00. Background One 1999half-ton pick-up truck is due for replacement. This unit is used bythe building maintenance staff. The current truck hashigh mileage and is in need of a new transmission. It is no longer cost effective to maintain and operate. The most cost effective replacement age for this type of vehicle based on its purpose/use is ten years.The replacement is nine years overdue. Budget Impact The proposed 2018-2022 CIP identifies$22,000.00 under project numberPW 15.03for the replacement of the unit described above. Most large equipmentpurchases, such as plows and trucks, can take up to six to eight months from order date to delivery date. Therefore, staff is st requesting the truck be ordered by November 1,2017to allow for anearly 2018 delivery. The city will take delivery and be invoiced afterJanuary 1,2018. Thetruck will be purchasedunder MN State Contract pricing. The old truckwill be sold at state auction. The following is the cost for the replacement: One 2018 Half-Ton GMC Truck-$22,829.49 The total cost for this purchase is $22,829.49, which is $829.49 more than what was identified in the proposed 2018 CIP plan. The revenue from the auction of the old truck will be used to help offset this difference and the remaining revenue will be placed into the Fleet Management Fund. There are sufficient funds existing in the fleet management fund to move forward with this purchase. The finance director has reviewed thefleet fund balance. Packet Page Number 96 of 119 G10 Recommendation It is recommended that the City Council approve the purchase of the one half-ton truckand direct the City Manager and Mayor to enter into a contract with Ranger GMC for this purchase under MN State Contract#70287in an amount totaling $22,829.49. Attachments 1.Quote/Specs from Ranger GMC 2.2018CIP Sheet Packet Page Number 97 of 119 G10, Attachment 1 Packet Page Number 98 of 119 G10, Attachment 1 Packet Page Number 99 of 119 G10, Attachment 1 Packet Page Number 100 of 119 G10, Attachment 2 thru 20182022 Capital Improvement Plan Public Works Department Public Works Director Contact City of Maplewood, Minnesota TypeEquipment PW15.03 Project # Useful Life10 years Project Name One 1/2-Ton Truck CategoryVehicles 3 Important Priority Total Project Cost:$22,000 Description The 1999 1/2-ton truck, Unit 508, is due for replacement in 2018. Justification One 1999 1/2-ton truck is scheduled for replacement. This unit is used for miscellaneous jobs in the building maintenance division. The truck has high mileage and due to its age is in need of costly engine work that exceeds that value of the truck. ExpendituresTotal 20182019202020212022 Equip/Vehicles/Furnishings 22,00022,000 22,00022,000 Total Funding Sources20182019202020212022Total Fleet Management Fund 22,00022,000 22,00022,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. Packet Page Number 101 of 119 G11 MEMORANDUM TO: Melinda Coleman, City Manager FROM:Steven Love, Assistant City Engineer DATE: October 17, 2017 SUBJECT:Approval of Installation of Stop Signsat Conway Avenue and Carlton Street Introduction The City Council will consider the installation of stop signsat the intersection of Conway Avenue and Carlton Street. Background The placement of stop signs in the City is regulated by and consistent with the Minnesota Manual on Uniform Traffic Control Devices (MN MUTCD).This manual is adopted by the city ordinance to regulate all street signage, markings, and signals. City staff has evaluated the intersection with respect to the criteria set forth by the MN MUTCD for the application ofstop signs. The east and westlegs(Conway Avenue) of this intersection are currently not signed with stop signs. The northleg (Carlton Street) and the south leg (3M Campus) of the intersection are signed with stop signs. This intersection is very wide as Conway is a four lane road with medians and turn lanes. Please see the attached map for additional detail. In 2014 the Public Works Department was contacted by a resident with concerns about traffic control at the intersection of Conway Avenue and Carlton Street.City staff and the City’s consultants, SEH, Inc., conducted an evaluation of the intersection to see if an all-way stop at this intersection was warranted. At that time it was found that the conditions did not warrant signing the intersection as an all-way stop. In 2017 the Public Works Department was contacted again about concerns about this intersection. City Staff and the City’s consultant, SEH, Inc., conducted an evaluation of the intersection to see if conditions had changes to a point where this intersection would now meet the MN MUTCD warrants. The evaluations showed that the intersection now meets the following warrants: Critical crash rate – this is the ratio of the number of crashes to the volume of traffic entering the intersection. Traffic Volumes – given the recorded speed information the traffic volume counts would have to meet the volume warrants, 8 hours in a 24 hour period o It should be noted in 2014 the traffic volume counts were found to meet this threshold for only 3 of the required8 hours Packet Page Number 102 of 119 G11 Due to the results of the 2017 evaluation of the Conway Avenue and Carlton Street intersection (see attached SEH October 13, 2017 Memorandum) staff recommends that the intersection of Conway Avenue and Carlton Street be signed as an all-way stopand the all necessary signs are to be installed. Recommendation Staff recommendsthat the City Council approve the recommendation for the intersection of Conway Avenue and Carlton Street to be signed as an all-way stop and all appropriate signs to be installed. Attachments 1.Proposed Stop Sign Location Map 2.SEH, October 13, 2017, Memorandum Packet Page Number 103 of 119 G11, Attachment 1 Street ProposedStopSign ExistingStopSign Carlton and 3MCampus CarltonSt. Avenue Conway ExistingStopSign ProposedStopSign ConwayAve. Packet Page Number 104 of 119 G11, Attachment 2 MEMORANDUM TO:Steven W. Love, PE, PLS City of Maplewood – City Engineer/Deputy Director of Public Works FROM:Thomas A. Sohrweide, PE, PTOE DATE:October 13, 2017 RE:Conway Avenue & Carlton Street Intersection Control SEH No. MAPLE 133247 At your request Short Elliott Hendrickson Inc. (SEH) has conducted a review of the Conway Avenue/Carlton Street intersection. The review was in response to a request to the City to create an all- way stop.A similar review was conducted in 2014. At this time, the intersection is a 2-way stopwith the north and southbound Carlton Street traffic stopping. Carlton Street is a 4-lane roadway with a 40 mph speed limit to the north. Conway Avenue is a 4-lane divided roadway with left turn lanes and a 40 mph speed limit. th One block to the west is the intersection of Conway Avenue/14Street, which is an all-way stop T- intersection. Intersection Control Warrant Analysis The data collected was compared to the warrants for an all-way stop and traffic signal as defined in the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Meeting of a warrant does not mandate a change in intersectioncontrol, and should be subject to otherfactors and engineering judgementindicating that a control change will improve the overall safety and operation of the intersection. An all-way stop or a traffic signal can be warranted with 5 crashes in a 12 month period that are susceptible to correction with a changein intersection control.Theseare predominately turning and right angle crashes.The crash warrant for a traffic signal also includes traffic volume thresholds. An all-way stop or traffic signal could also be warranted with traffic volume thresholds being met for 8 hours. Crash History Vehicle crash data from the City of Maplewoodwas reviewed. From September 19, 2014 to September 19, 2017, there were 8 reported crashes at this intersection, with 4 being of the type that would be susceptible to correction with achange in intersection control.Three of the crashes that would be susceptibleto correction occurred within a 12 month period. As mentioned above, this number of crashes does not warrant the installation of an all-way stopor traffic signal. Another measure of intersection safety, is the intersection critical crash rate. A crash rate is the ratio of the number of crashesto the volume of traffic entering the intersection. The critical crash rate is used to Engineers | Architects | Planners | Scientists Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-5196 SEH is 100% employee-owned | sehinc.com | 651.490.2000 | 800.325.2055 | 888.908.8166 fax Packet Page Number 105 of 119 G11, Attachment 2 Conway Avenue & Carlton Street Intersection Control October 13, 2017 Page 2 statistically adjust for the randomness of crashes. As shown on the attached, this intersection crash rate is above the critical crash rate for this intersection. Therefore, by definition, this intersection is “considered to be unsafe and in need of further reviewbecause there is a high probability that conditions at the site are contributing to the higher crash rate”. Traffic Volumes The City of Maplewood set traffic counters tocollect traffic volume and speed data for vehicles approaching the intersection. This data was collected from September 12 –15, 2017. th The data foundan85percentile speed of 43 mph for westbound Conway Avenue traffic. With this speed being over 40 mph, the traffic volume warrant thresholds are reduced. As a result, the traffic volumes at this intersection meet the MnMUTCD warrant for an all-way stop for 10 of the required 8 hours. The volumes were further compared to the thresholds for the installation of a traffic signal and found to meet these thresholds for 3 of the required8 hours. Recommendation Because the crash rate at this intersection exceeds the critical crash rate and the traffic volumes meet the all-way stop warrants from the MnMUTCD, we recommend that all-way stop control be installed at this intersection. ts Attachments s:\\ko\\m\\maple\\133247\\8-planning\\87-rpt-stud\\love-conway&carlton-101317.docx Packet Page Number 106 of 119 G11, Attachment 2 0.19 1.50 Rates Crash Rate Intersection 88 Total 0.62 33 38% Other Calculated MnDOT Statewide Average Rate (2015 Data; 3-Year)* Critical Crash Rate Critical Rate Urban Thru/Stop 00 0% Road Ran Off 00 XX 0% 0.19 Head On Crash Rate MnDOT* Average Rate 00 0% Side Swipe 44 Diagram - Crash Type 50% Right Angle Avg Rate Exceeded Critical Rate Exceeded Above Avg or Critical Rate 00 0% 1.50 Left Turn Crash Rate 11 13% Intersection Rate Rear End Conway Avenue at Carlton StreetConway Avenue at Carlton Street Tables A1 & A2Conway Avenue at Carlton StreetSeptember 19, 2014 to September 19, 2017 Crash DataCity of Maplewood Crash Information FromConway Avenue at Carlton StreetTOTALFromConway Avenue at Carlton Street Packet Page Number 107 of 119 G11, Attachment 2 SHORT ELLIOTT HENDRICKSON INC. 3535 Vadnais Center Drive Saint Paul, MN 55104 2017 - Conway Avenue at Carlton Street ALL WAY STOP WARRANT ANALYSIS LOCATION:Conway Avenue at Carlton Street COUNTY:Ramsey th 85% Speed REF. POINT:0Approach DescriptionLanesApproach Total DATE:9/9/201734Major App1:Conway Avenue EB3 4439 43Major App3:Conway Avenue WB3 2832 OPERATOR:CMJ0Minor App2:Carlton Street SB2 1085 0Minor App4:Carlton Street NB3 1408 0.70 SPEED FACTOR USED?Yes Minimum Volume Requirement 210140 MAJOR APPROACHMINOR APPROACH WARRANT MET MAJORMAJORMINORMINOR TOTALTOTAL MAJOR / MINOR (APP.1 + APP. 3) (APP.2 + APP. 4) HOURAPP. 1APP. 3APP. 2APP. 4 0:00 - 1:00341032445NO / NO 1:00 - 2:0013662198NO / NO 2:00 - 3:0010300130NO / NO 3:00 - 4:006414105NO / NO 4:00 - 5:0083391112NO / NO 5:00 - 6:001896112717NO / NO 6:00 - 7:007851283412962NO / NO 7:00 - 8:002202288296448178YES / YES 8:00 - 9:0036956310374932177YES / YES 9:00 - 10:002975036176800137YES / NO 10:00 - 11:0020118754107388161YES / YES 11:00 - 12:002609980153359233YES / YES 12:00 - 13:00342136101103478204YES / YES 13:00 - 14:002282456286473148YES / YES 14:00 - 15:002351326294367156YES / YES 15:00 - 16:0030111388150414238YES / YES 16:00 - 17:00465150108204615312YES / YES 17:00 - 18:00563105142136668278YES / YES 18:00 - 19:0031392562940585YES / NO 19:00 - 20:0015565181622034YES / NO 20:00 - 21:00122468516813NO / NO 21:00 - 22:008642441288NO / NO 22:00 - 23:006325198810NO / NO 23:00 - 24:005215846712NO / NO Daily4439283210851408 Met (Hr)Required (Hr) Hours met for warrant:108 Satisfied All-way Stop Warrant: REMARKS:3 correctable crashes over a 12 month period. 4 correctable crashes over a 24 month period. Speed reduction taken. S:\\KO\\M\\Maple\\Common\\117779\\All Way Stop Warrant Analysis\\2017 Analysis\\Conway Avenue & Carlton Avenue\\\[Warrant Worksheet - Signal and All Way 09092017.xls\]AllWayStop Packet Page Number 108 of 119 G11, Attachment 2 SHORT ELLIOTT HENDRICKSON INC. 3535 Vadnais Center Drive Saint Paul, MN 55104 2017 - Conway Avenue at Carlton Street SIGNAL WARRANT ANALYSIS LOCATION:Conway Avenue at Carlton Street COUNTY:Ramsey th 85% Speed REF. POINT:0Approach DescriptionLanesApproach DATE:10/12/201734Major App1:Conway Avenue EB3 4439 43Major App3:Conway Avenue WB3 2832 OPERATOR:CMJ0Minor App2:Carlton Street SB2 1085 0Minor App4:Carlton Street NB3 1408 41 MPH OR FASTER?YES POPULATION < 10,000?NO VOLUME REQ. AT 70%?YES Minimum Volume Requirement 1A1B1A&B (80%) CORRECTABLE CRASHES:0Major Total420630504 (12-month period)Minor Approach14070112 MAJOR APPROACHMAX MINOR WARRANT 1A - 8 WARRANT 1B - 8 WARRANT 1A & TOTALAPPROACH hrhrB MAJORMAJORMINORMINOR (APP.1 + APP. 3) HOURAPP. 1APP. 3APP. 2APP. 4(APP. 2 or 4)MAJOR/MINORMAJOR/MINORMAJOR/MINOR 0:00 - 1:00341032443NO / NONO / NONO / NO 1:00 - 2:0013662196NO / NONO / NONO / NO 2:00 - 3:0010300130NO / NONO / NONO / NO 3:00 - 4:006414104NO / NONO / NONO / NO 4:00 - 5:008339119NO / NONO / NONO / NO 5:00 - 6:001896112711NO / NONO / NONO / NO 6:00 - 7:007851283412934NO / NONO / NONO / NO 7:00 - 8:00220228829644896YES / NONO / YESNO / NO 8:00 - 9:0036956310374932103YES / NOYES / YESYES / NO 9:00 - 10:00297503617680076YES / NOYES / YESYES / NO 10:00 - 11:0020118754107388107NO / NONO / YESNO / NO 11:00 - 12:002609980153359153NO / YESNO / YESNO / YES 12:00 - 13:00342136101103478103YES / NONO / YESNO / NO 13:00 - 14:00228245628647386YES / NONO / YESNO / NO 14:00 - 15:00235132629436794NO / NONO / YESNO / NO 15:00 - 16:0030111388150414150NO / YESNO / YESNO / YES 16:00 - 17:00465150108204615204YES / YESNO / YESYES / YES 17:00 - 18:00563105142136668142YES / YESYES / YESYES / YES 18:00 - 19:0031392562940556NO / NONO / NONO / NO 19:00 - 20:0015565181622018NO / NONO / NONO / NO 20:00 - 21:0012246851688NO / NONO / NONO / NO 21:00 - 22:008642441284NO / NONO / NONO / NO 22:00 - 23:00632519889NO / NONO / NONO / NO 23:00 - 24:00521584678NO / NONO / NONO / NO Daily4439283210851408 Met (Hr)Required (Hr)WARRANT MET: Warrant 1Eight Hour Volumes38Not satisfied Warrant 1AMinimum Vehicular Volume28Not satisfied Warrant 1BInterruption of Continuous Flow38Not satisfied 1A & 1BCombination of Warrants28Not satisfied Warrant 2Four Hour Volumes24Not satisfied Warrant 3Peak Hour Volumes01Not satisfied Warrant 7Crash Experience48Not satisfied COMMENTS: Page 1 of 2nning\\87-rpt-stud\\All Way Stop Warrant Analysis\\2017 Analysis\\Conway Avenue & Carlton Avenue\\\[Warrant Worksheet - Signal and All Way 09092017.xls\]AllWayStop Packet Page Number 109 of 119 G11, Attachment 2 SHORT ELLIOTT HENDRICKSON INC. 10901 Red Circle Drive, Suite 200 Minnetonka, MN 55343 2017 - Conway Avenue at Carlton Street SIGNAL WARRANT ANALYSIS LOCATION:Conway Avenue at Carlton Street COUNTY:Ramsey th 85% Speed REF. POINT:0Approach DescriptionLanesApproach DATE:10/12/201734Major App1:Conway Avenue EB3 4439 43Major App3:Conway Avenue WB3 2832 OPERATOR:CMJ0Minor App2:Carlton Street SB2 1085 0Minor App4:Carlton Street NB3 1408 40 MPH OR FASTER?YES POPULATION < 10,000?NO VOLUME REQ. AT 70%?YES Four Hour Peak HourVolumes - 700 600 500 400 300 VPH High Volume Approach - 200 100 0 20040060080010001200140016001800 Minor Street Major Street -Total of Both Approaches -VPH Figure 1. Four Hour and Peak Hour Warrant Analysis Note: For data points outside the graph range, check the minor street volume against the lower thresholds Warrant Criteria (Graph)Warrants Met: Actual Hourly Count MajorMinor App.Minor App. Warrant 2Warrant 3 Approach Four Hour Peak Hour HOURSum Major App.Max Minor App.Four HourPeak Hour 200420#N/A0:00 - 1:00443 NONO 3003505001:00 - 2:00196 NONO 4002854352:00 - 3:00130 NONO 5002303703:00 - 4:00104 NONO 6001753154:00 - 5:00119 NONO 7001352605:00 - 6:002711 NONO 8001032156:00 - 7:0012934 NONO 900801757:00 - 8:0044896 NONO 1000801408:00 - 9:00932103 YESNO 1100801159:00 - 10:0080076 NONO 12008010010:00 - 11:00388107 NONO 13008010011:00 - 12:00359153 NONO 14008010012:00 - 13:00478103 NONO 15008010013:00 - 14:0047386 NONO 16008010014:00 - 15:0036794 NONO 17008010015:00 - 16:00414150 NONO 18008010016:00 - 17:00615204 YESNO 17:00 - 18:00668142 NONO 18:00 - 19:0040556 NONO 19:00 - 20:0022018 NONO 20:00 - 21:001688 NONO 21:00 - 22:001284 NONO 22:00 - 23:00889 NONO 23:00 - 24:00678 NONO Page 2 of 2nning\\87-rpt-stud\\All Way Stop Warrant Analysis\\2017 Analysis\\Conway Avenue & Carlton Avenue\\\[Warrant Worksheet - Signal and All Way 09092017.xls\]AllWayStop Packet Page Number 110 of 119 G12 MEMORANDUM TO:Melinda Coleman, City Manager FROM:Terrie Rameaux, HR Coordinator DATE:October 16, 2017 SUBJECT: Approval of Resolution Accepting the Labor-Management Committee’s (LMC) Recommendations for Employee Insurance Benefits for 2018 Introduction/Background The City recently went through their annual renewal process for employee insurance benefitsand received renewal proposals from all of our carriers. The Labor-ManagementCommittee(LMC) met,reviewed and discussed the renewal information from all providers.After discussion with the city’sinsurance agents,NFPand Employee Integrity Benefits, Inc., the LMC proposed the following effective January 1, 2018. Health Insurance: Medica’s initial renewal came back at a4.4% increase.Due to a high participationrate in our wellness program, as well as in Medica’s RedBrick program, and a long-standing relationship with Medica over the past several years, NFPadvocated for a lower rate with Medica. Medica acknowledgedthat the City of Maplewood hasone of the most robust wellness programs, with the highest level of participation they have seen. Ultimately, these factors contributed in a final renewal of 0%. The LMC proposes tomaintain Medica as our health insurance carrier for both of the current high deductible/HRAplan offerings —Medica Choice Open Access networkand Elect/Essentials networks. Dental Insurance: In 2015, the City changed to a self-funded plan through Delta Dental. Based on the recommendation from NFP, who reviewed our current claims experience as well as projected claims through the remainder of 2017, and reviewed the premiums being collected, the LMC recommends that the City maintain the current premiums for dentalfor 2018. Ancillary Benefits Based on the renewal information from our consultant for ancillary benefits, Integrity Employee Benefits, Inc., provided renewal rates for 2018. The City switched carriers in 2015 for life insurance as well as short-term and long-term disability and, at that time, received a three-year rate guarantee. There are some small increases to life insurance, short-term and long-term disability for 2018.The City is scheduled to do a formal RFP for all City-paid ancillary benefits handled by Integrity Employee Benefits, Inc. in fallof 2019 for 2020. This is a statutory requirement every five years. Packet Page Number 111 of 119 G12 Long-Term and Short-Term Disability: Long-term disability is a City-paid benefit. The City also offers employee-paidshort-term disability. Sun Life/NJPA (National Joint Powers Agreement) is our current carrier for both of these benefits. Sun Life proposed a 10% increase with a two-year rate guarantee for long-term disability premiums. Integrity indicates that this is not an unreasonable renewal due to the claim usage the City is experiencing for 2017. They indicated that going out for an informal RFP at this point would likely not result in a lower premium from another carrier. For short-term disability, which is an employee-paid benefit, Sun Life proposed a 36% increase due to high claims experience. Integrity Benefits conducted an informal RFP. As a result, Dearborn National came back with a 2% reduction in premium. The LMCrecommends changing our short-term disability carrier to Dearborn National and maintaining Sun Life for our long-term disability carrier. Life Insurance: Life insurance (basic) is a City-paid benefit. The City also offers employee-paid optional for the employee, spouse and children. Sun Life is also the current carrier for life insurance. This benefit also received a three-year rate guarantee for 2015-2017. Unfortunately, due to claims usage, there is an increase in the City-paid life insurance as well as optional employee/spouse insurance. The City-paid premium increased by 6%and the optional employee/spouse increased by 5%. There is no change to the child life rates. The LMC proposes maintaining Sun Life as its carrier for life insurance benefits. Vision Care Plan: Vision care (hardware) is an employee-paid optional benefit. Our carrier for this benefit is Avesis. There is no increase in premiums for this benefit. TheLMC proposes maintaining Avesis as our carrier for vision care as they have one of the best vision hardware benefits. Colonial Life Benefits: For 2017,the LMC decided to add some optional benefits for employees, based on an employee survey conducted during the summer. Employees expressed an interest in accident, cancer/critical illness, and hospital confinement indemnity insurance. These benefits are optional employee-paid benefits. There are no rate increases for any of the plans for 2018. The LMC proposes maintaining Colonial Life asthe carrier for these optional employee-paid benefits. Budget Impact For 2018, the increased cost in City-paid long-term disabilitypremiums is estimated at $3,164, the increased cost in City-paid life insurance premiumsis estimated at $323/year. Thetotal estimated annual increase to the City is $3,487. The impacts of employee benefit costs are accounted for during the budgeting process each year.These are minimal increases. Recommendation Approve the attached resolution for employee insurance benefits for 2018. Attachments 1.Resolution Affirming Recommendations of the LaborManagement Committee Packet Page Number 112 of 119 G12, Attachment 1 RESOLUTION BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby affirms the recommendations of the Labor Management Committee regarding 2018 employee insurance benefits for the City of Maplewood. rd Approved this 23day of October2017. Packet Page Number 113 of 119 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 114 of 119 J1 MEMORANDUM TO: Melinda Coleman, City Manager FROM:Andrea Sindt, City Clerk Regan Beggs, Business License Specialist DATE: October 16, 2017 SUBJECT:Consider Approval of an On-Sale Intoxicating Liquorand Sunday SalesLicense for McGoldrick, Inc d/b/a Admiral’s, 3001 White Bear Avenue, Space #27 Introduction An application foran On-Sale Intoxicating Liquorand Sunday Saleslicense has been submitted by BrianMcGoldrick to operate Admiral’s, a bar/restaurantwithin the Maplewood Mall at3001 White Bear Avenue, Space #27. Operation of the establishment will occur in the Mall’s center court,near the carousel and opposite the Caribou Coffeewhich currently operatesin the same area.Proposed layouts submitted by the applicant have been attached for City Council’s convenience. Backgroundand Discussion McGoldrick, Inc isowned by Brian and Kevin McGoldrick, who also operateAdmiral D’s, a bar and restaurantin White Bear Lake andThe Admiral, a lake cruiser operated on White Bear Lake which providesfood and alcohol atpublic and private events. While there are numerous licensed food providers within the mall’s food court and other various locations, this would be the first establishment that sells alcoholic beverages since 2008, when Applebee’s Neighborhood restaurant operatedwithin the Mall. To create an area compact and contiguous, as required by MN §340a.410 subd.7, build-out is required; Admiral’sand the Maplewood Mall will be working with the City’s building, health and fire departments to ensure appropriate permits areobtained, and health and safety requirements are met before any license is issued. In addition, background investigations have been conductedon owners Brian McGoldrick—who is also the establishment manager—and Kevin McGoldrick; nothinghas been identifiedthat would prohibit the issuance of these licenses. City staff will be making periodic onsite visits to ensure compliance to eliminate the sale of alcoholic beverages to underage persons, and compliance with the City’s code of ordinances. In addition, the applicants havereceived a copy of the City Code and hasfamiliarizedthemselves with the provisions contained within it. Budget Impact None Packet Page Number 115 of 119 J1 Recommendation Staff recommends the City Council approvethe issuance ofan On-Sale Intoxicating Liquorand Sunday Sales license for McGoldrick, Incd/b/a Admiral’s at 3001 White Bear Avenue, Space #27,contingent upon satisfactory results of building, fire, andhealth inspections. Attachments 1.Location Map 2.Site Plan Packet Page Number 116 of 119 J1, Attachment 1 Packet Page Number 117 of 119 J1, Attachment 2 Packet Page Number 118 of 119 J2 MEMORANDUM TO:City Council FROM:Melinda Coleman, City Manager DATE:October 17, 2017 SUBJECT:DiscussionofPurchaseOfferfor LondinLane Fire Station a.Intentto Close Meeting (§13D.05 subd. 3) Introduction/Background Recommendation Attachments Additionalinformation willbe provided at the meeting. Packet Page Number 119 of 119