HomeMy WebLinkAbout2017-09-25 City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, September 25, 2017
City Hall, Council Chambers
Meeting No. 18-17
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:03 p.m. by Mayor Slawik.
Mayor Slawik spoke on the Maplewood Business Council Meeting that took place on
Thursday, September 21, 2017 regarding the 2040 Comp Plan. Environmental &
Economic Development Director/Parks & Recreation Director Konewko gave additional
information about the meeting.
B. PLEDGE OF ALLEGIANCE
Ashton, Maggie, Aliese, Allie, and Bella, students from Cretin-Derham Hall High School
led the council in the pledge of allegiance.
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Absent
Kathleen Juenemann, Councilmember Present
Bryan Smith, Councilmember Present
Tou Xiong, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to the agenda under F2 Council Presentations:
Hunger Action Month
ISD 623 School Referendum
Parks & Recreation and Environmental & Economic Development City Tour
Councilmember Smith moved to approve the agenda as submitted.
Seconded by Councilmember Xiong Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of the September 11, 2017 City Council Workshop Minutes
Councilmember Juenemann moved to approve the September 11, 2017 City Council
Workshop Minutes as submitted.
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City Council Meeting Minutes
Seconded by Councilmember Xiong Ayes – Mayor Slawik, Council
Members Juenemann and
Xiong
Abstain – Councilmember Smith,
absent from 9/11 meeting
The motion passed.
2. Approval of the September 11, 2017 City Council Meeting Minutes
Councilmember Xiong moved to approve the September 11, 2017 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council
Members Juenemann and
Xiong
Abstain – Councilmember Smith,
absent from 9/11 meeting
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave the update to the council calendar and council requested
tasks staff is working on.
2. Council Presentations
Hunger Action Month
Councilmember Juenemann recognized that September is Hunger Action Month.
ISD 623 School Referendum
Councilmember Juenemann reported that ISD 623 (Roseville School District) will have a
referendum on the ballot for the General Election in November.
Parks & Recreation and Environmental & Economic Development City Tour
Mayor Slawik reported on the City Tour that was conducted by Maplewood’s Parks &
Recreation Department and Environmental & Economic Development Department.
P&R/EED Director Konewko gave additional information.
Mayor Slawik reported the color Rush Line Corridor Task Force has chosen Purple as
the color for the Rush Line and will need to be approved by Met Council.
Mayor Slawik reported that the Maplewood Police and Fire took part in an event that was
sponsored by Cub Foods at the White Bear Avenue, Maplewood location last Saturday.
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3. Approval of Resolution for Commission Reappointments
City Manager Coleman gave the staff report.
Councilmember Xiong moved to approve the resolution for commission reappointments.
Resolution 17-09-1493
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
Hereby appoints the following individuals, who the Maplewood City Council has
reviewed, to be reappointed to the following commissions:
Environmental & Natural Resources Commission
Tom Sinn, Term Expires on 9/30/2020
Housing & Economic Development Commission
Brian Finley, Term Expires on 9/30/2020
Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council
Members Juenemann,
Smith and Xiong
The motion passed.
G. CONSENT AGENDA
Councilmember Juenemann requested agenda items G7 & G8 be highlighted.
Councilmember Juenemann moved to approve agenda items G1-G12.
Seconded by Councilmember Smith Ayes – Mayor Slawik, Council
Members Juenemann,
Smith and Xiong
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$149,632.06 Checks # 100311 thru #100342
dated 09/12/17
$203,779.72 Disbursements via debits to checking account
dated 09/05/17 thru 09/08/17
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$567,010.61 Checks #100343 thru #100370
dated 09/12/17 thru 09/19/17
$471,214.56 Disbursements via debits to checking account
dated 09/11/17 thru 09/15/17
$1,391,636.95 Total Accounts Payable
PAYROLL:
$532,274.37 Payroll Checks and Direct Deposits dated 09/08/17
$1,187.68 Payroll Deduction check # 99102846 thru # 99102848 dated 09/08/17
$533,462.05 Total Payroll
$1,925,099.00 GRAND TOTAL
Seconded by Councilmember Smith Ayes – Mayor Slawik, Council
Members Juenemann,
Smith and Xiong
The motion passed.
2. Approval of Transfers
Councilmember Juenemann moved to approve the transfers, in the amount of
$1,814,681.25, and authorize the Finance Director to make the appropriate accounting
entries to complete the transactions.
Seconded by Councilmember Smith Ayes – Mayor Slawik, Council
Members Juenemann,
Smith and Xiong
The motion passed.
3. Approval of Budget Adjustments
Councilmember Juenemann moved to approve the budget adjustments and authorize
the Finance Director to make the appropriate accounting entries.
Original Modified
2017 2017
Account Number Description Purpose Budget Adjustment Budget
Council
101-101-000-4480 Consulting Strengths Finder $0 $12,000
101-101-000-4480 Consulting Resident Survey $0 $20,000 $32,000
Legal Services
101-103-000-4480 Consulting Legal Services $304,250 $20,000 $324,250
Revenue Sources
101-000-000-3301 Building Permits Surplus $488,000 $52,000 $540,000
Building Fund
401-000-000-4730 Improvements HVAC System $0 $30,000 $30,000
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Seconded by Councilmember Smith Ayes – Mayor Slawik, Council
Members Juenemann,
Smith and Xiong
The motion passed.
4. Approval of a Massage Center License for We Knead You LLC, 1900 County
Road D East, Ste 130
Councilmember Juenemann moved to approve the issuance of a Massage Center
license for We Knead You, LLC at 1900 County Road D E, Suite 130 contingent upon
satisfactory results of final inspections from the City’s building department.
Seconded by Councilmember Smith Ayes – Mayor Slawik, Council
Members Juenemann,
Smith and Xiong
The motion passed.
5. Approval of a Conditional Use Permit Review for a Non-conforming Use,
Maplewood Marine, 1136 Frost Avenue East
Councilmember Juenemann moved to approve the Conditional Use Permit Review for a
Non-conforming Use, for Maplewood Marine, 1136 Frost Avenue East and review again
in one year.
Seconded by Councilmember Smith Ayes – Mayor Slawik, Council
Members Juenemann,
Smith and Xiong
The motion passed.
6. Approval of a Conditional Use Permit Review for Beyond Self Storage, 1315
Cope Avenue East
Councilmember Juenemann moved to approve the Conditional Use Permit Review for
Beyond Self Storage, 1315 Cope Avenue East and the project be reviewed again in one
year.
Seconded by Councilmember Smith Ayes – Mayor Slawik, Council
Members Juenemann,
Smith and Xiong
The motion passed.
7. Approval of a Conditional Use Permit Review for Galilee Lutheran Church
Community Garden, 1958 Rice Street
Councilmember Juenemann moved to approve the Conditional Use Permit Review for
Galilee Lutheran Church Community Garden, 1958 Rice Street and review again only if
a problem arises or a major change is proposed.
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Seconded by Councilmember Smith Ayes – Mayor Slawik, Council
Members Juenemann,
Smith and Xiong
The motion passed.
8. Approval of Amendment to Existing Recycling Contract with Tennis
Sanitation Setting Terms of Service for the Residential Recycling Contract
Extension
Councilmember Juenemann moved to approve the Amendment to the Existing
Recycling Contract with Tennis Sanitation Setting Terms of Service for the Residential
Recycling Contract Extension for two more years (2018 and 2019) beginning January 1,
2018.
Seconded by Councilmember Smith Ayes – Mayor Slawik, Council
Members Juenemann,
Smith and Xiong
The motion passed.
9. Approval of Amendment Extending the Existing Residential Trash Contract
with Republic Services and Setting Terms of Service for the Contract
Extension
Councilmember Juenemann moved to approve the Amendment to the Contract
Agreement between the City of Maplewood and Republic Services for Residential Trash
Collection Services extending the existing residential trash contract with Republic
Services and setting terms of service for the contract extension.
Seconded by Councilmember Smith Ayes – Mayor Slawik, Council
Members Juenemann,
Smith and Xiong
The motion passed.
10. Approval of Resolution Directing Modification of Existing Construction
Contract, Change Order No. 1, Pond-Dorland Area Street Improvements,
City Project 16-12
Councilmember Juenemann moved to approve the Resolution Directing Modification of
the Existing Construction Contract, Change Order No. 1, City Project 16-12.
Resolution 17-09-1494
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 16-12, CHANGE ORDER NO. 1
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
Improvement Project 16-12, Pond-Dorland Area Street Improvements, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
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WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Pond-Dorland Area Street Improvements, City Project 16-12, Change
Order No. 1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
1. The Mayor and City Manager are hereby authorized and directed to modify
the existing contract by executing said Change Order No. 1 which is an
increase of $188,652.17.
The revised contract amount is $1,330,686.83.
Seconded by Councilmember Smith Ayes – Mayor Slawik, Council
Members Juenemann,
Smith and Xiong
The motion passed.
11. Approval of Resolution and Joint Powers Agreement Authorizing the Trade
of Two Retired Police Vehicles to Minnesota Highway Safety & Research
Center (MHSRC)
Councilmember Juenemann moved to approve the resolution and joint powers
agreement authorizing the trade of two retired police vehicles to the Minnesota Highway
Safety & Research Center.
Resolution 17-09-1495
Authorizing the Trade of
Two Retired Police Vehicles to
Minnesota Highway Safety & Research Center (MHSRC) in
Exchange for Training Credit for
Law Enforcement Classes
WHEREAS, the Maplewood Police Department will supply the MHSRC, St.
Cloud, with two retired Ford Utility Interceptor squads with a determined value of $7,000
each based on Kelly Blue Book valuation due to higher mileage; and
WHEREAS, the intended purpose of the trade is to support the future training
needs of Maplewood Police Officers; and
WHEREAS, the Minnesota Highway Safety & Research Center will provide the
Maplewood Police Department training credit in the amount of $14,000 for law
enforcement classes: and
WHEREAS, the Maplewood City Council is authorized to approve the trade and
appreciates the partnership with MHSRC.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Maplewood, Minnesota, that:
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1. The donation is authorized ; and
2. The training credit will be appropriated for the Police Department as
designated; and
3. The appropriate budget adjustments be made.
Seconded by Councilmember Smith Ayes – Mayor Slawik, Council
Members Juenemann,
Smith and Xiong
The motion passed.
12. Approval to Accept a FEMA Grant for Turnout Gear Dryers
Councilmember Juenemann moved to approve the Assistance to Firefighters Grant in
the amount of $20,455 and approve the 10% match of $2,045 to purchase the three
drying racks and the additional $1,000 for special equipment with the total amount not to
exceed $23,500
Seconded by Councilmember Smith Ayes – Mayor Slawik, Council
Members Juenemann,
Smith and Xiong
The motion passed.
H. PUBLIC HEARINGS
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Review of 2018 Charitable Gambling Requests
City Manager Coleman gave the staff report. The following people spoke:
1. Holly Forsberg, Weaver Elementary
2. Tommy Koppe, North St. Paul Northern Light Show Choir
3. Tang Kong, North High School Band
4. Jon Waters, Aquatic Research & Conservation Society
5. Terry Johnson, Gladstone Meals on Wheels
6. Nicole Guzman, Maplewood Historical Society
7. Joe Fox, Ramsey County Fair
2. Consider Approval of Conditional Use Permit Revision, Academy for
Sciences and Agriculture, 1194 County Road C East
Economic Development Coordinator Martin gave the staff report. Becky Meyer,
Executive Director with the Academy for Sciences & Agriculture addressed the council to
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give additional information about the organization.
Councilmember Juenemann moved to approve the conditional use permit revision
resolution allowing a public charter school to operate within the building located at 1194
County Road C East subject to the following conditions:
1. This permit shall be subject to review after one year from the date of approval, based
on the procedures in City Code.
2. The owner/operator acquiring all necessary approvals and licenses from the state of
Minnesota to operate the day care facility or school facility.
3. The day care center or school facility be maintained and operated in such a manner
as to not create any nuisances for nearby properties.
4. A building permit shall be submitted for review and approval by the Building Official,
prior to any construction activities on the subject property.
5. Any change of use to the building shall be submitted to the City Planner and Building
Official for approval.
Resolution 17-09-1496
CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, Academy for Sciences and Agriculture has applied for a conditional
use permit revision to operate a public charter school at 1194 County Road C East.
WHEREAS, conditional use permits are required for educational institutions and
can be located within any zoning district within the city.
WHEREAS, this permit applies to the site at 1194 County Road C East. The
legal description is:
Lots 1, 2, and 3, Block 1, Speiser's Arbolada
And
The Northerly 3 feet of Lot 12 and all of Lot 3, except the North 75 feet thereof,
Block 1, Speiser's Arbolada
And
Except the North 180 feet thereof, the East 101.50 feet of the West 134.5 feet of
Lot 1, W.H. Howard's Garden Lots
And
Except the Easterly 10 feet thereof, all right, title and interest in the street
adjoining the North 180 feet of the East 101.50 feet of the West 134.50 feet of
said Lot 11 in said l\\V. 1-1. W.H. Howard's Garden Lots in the event said street
be vacated.
Together with those portions of the adjoining street accruing thereto by reason of
the vacation thereof
And
Except that part of the East 101.50 feet of the West 134.5 feet of Lot 11, W.H.
Howard's Garden Lots, according to the plat thereof on file and of record in the
Office of the Ramsey County Recorder, which lies Southerly of a line 30 feet
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Southerly of and parallel to the following, described line: Commencing at the
Northeast corner of Section 9, Township 29, Range 22; thence West, assumed
bearing, along the North line of said Section 9 a distance of 498.57 feet; thence
South a distance 43 feet to the beginning of said line thence South 83 feet
thence Southwesterly along a tangential curve, concave to the Northwest, the
central angle being 90 degrees, radius 300 feet, a distance of 471.24 feet to a
point thence Southwesterly along a tangential curve, concave to the Southeast,
the central angle being 89 degrees 13 minutes 15 seconds, radius 283.60 feet, a
distance of 4341.62 feet and there terminating.
WHEREAS, the history of this conditional use permit is as follows:
1. On September 19, 2017, the planning commission held a public hearing. The city
staff published a hearing notice in the Maplewood Review and sent notices to the
surrounding property owners. The planning commission gave everyone at the hearing a
chance to speak and present written statements. The planning commission
recommended that the city council approve the conditional use permit.
2. On September 25, 2017, the city council discussed the conditional use permit. They
considered reports and recommendations from the planning commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the
above-described conditional use permit because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the City’s Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools and
parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site’s natural and
scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
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1. This permit shall be subject to review after one year from the date of approval, based
on the procedures in City Code.
2. The owner/operator acquiring all necessary approvals and licenses from the state of
Minnesota to operate the day care facility or school facility.
3. The day care center or school facility be maintained and operated in such a manner
as to not create any nuisances for nearby properties.
4. A building permit shall be submitted for review and approval by the Building Official,
prior to any construction activities on the subject property.
5. Any change of use to the building shall be submitted to the City Planner and Building
Official for approval.
Seconded by Councilmember Xiong Ayes – Mayor Slawik, Council
Members Juenemann,
Smith and Xiong
The motion passed.
3. Consider Approval of Side-Yard Setback Variance, 425 Laurie Road East
Economic Development Coordinator Martin gave the staff report. Resident Lola Sykes
addressed the council to give additional information about the reason for the side-yard
setback.
Councilmember Xiong moved to approve the resolution authorizing a four-foot side yard
setback variance for 425 Laurie Road East for a portion of the proposed expansion of
the ground floor living area of the house to allow for an accessible bathroom based on
the following reasons:
1. Strict enforcement of the ordinance would reduce the proposed addition by four feet
reducing the size of the new living space and eliminating the ability to provide for an
accessible bathroom.
2. Approval would meet the spirit and intent of the ordinance with the construction of a
new single family house on a vacant lot that is zoned and guided in the City’s
comprehensive plan as residential.
Resolution 17-09-1497
Variance Resolution
WHEREAS, Lola Sykes applied for a variance from a required 10-foot side yard
setback.
WHEREAS, this variance applies to the property located at 425 Laurie Road
East, Maplewood, MN. The property identification number is 08-29-22-33-0015. The
legal description is Lot 6, Block 30, Dawsons Suburban Acre Lots, Ramsey County,
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Minnesota.
WHEREAS, Section 44-108 of the City’s ordinances (District Regulations)
requires a side yard setback of at least ten (10) feet to any covered part of a dwelling.
WHEREAS, the applicant is proposing to extend the ground floor living area to
the west side of the house, six (6) feet from the property line, requiring a 4-foot side yard
setback variance
WHEREAS, the history of this variance is as follows:
1. On September 19, 2017, the Planning Commission held a public hearing to review
this proposal. City staff published a notice in the paper and sent notices to the
surrounding property owners as required by law. The Planning Commission gave
everyone at the hearing a chance to speak and present written statements. The
Planning Commission also considered the report and recommendation of the city staff.
The Planning Commission recommended approval of the side yard setback variance to
the City Council.
2. The City Council held a public meeting on September 25, 2017, to review this
proposal. The City Council considered the report and recommendations of the city staff
and the Planning Commission.
NOW, THEREFORE, BE IT RESOLVED that the City Council approved the
above-described variance based on the following reasons:
1. Strict enforcement of the ordinance would reduce the proposed addition by four feet
reducing the size of the new living space and eliminating the ability to provide for an
accessible bathroom.
2. Approval would meet the spirit and intent of the ordinance with the construction of a
new single family house on a vacant lot that is zoned and guided in the City’s
comprehensive plan as residential.
Approval of the variance shall be subject to the following:
1. The house at 425 Laurie Road East is to be used as single family dwelling only. The
new living space shall not be rented or used as a second dwelling.
2. The approved variance space is for the accessible bathroom only. No other side yard
setback variances have been approved.
3. Prior to the issuance of any building permits, applicant must submit building plans
that demonstrate how the new addition area will be accessible to the existing portions of
the home.
Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council
Members Juenemann,
Smith and Xiong
The motion passed.
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Councilmember Xiong moved to approve the variance subject to the following:
1. The house at 425 Laurie Road East is to be used as single family dwelling only. The
new living space shall not be rented or used as a second dwelling.
2. The approved variance space is for the accessible bathroom only. No other side yard
setback variances have been approved.
3. Prior to the issuance of any building permits, applicant must submit building plans
that demonstrate how the new addition area will be accessible to the existing portions of
the home.
Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council
Members Juenemann,
Smith and Xiong
The motion passed.
4. Roselawn and Edgerton Intersection Improvements, City Project 16-24
a. Consider Approval of a Resolution Ordering Preparation of
Feasibility Study
b. Consider Approval to Authorize Design Services for Intersection
Improvements
Public Works Director/City Engineer Love gave the staff report and answered questions
of the council.
Councilmember Juenemann moved to approve the resolution ordering the preparation of
a feasibility study for the Roselawn and Edgerton Intersection Improvements, City
Project 16-24, and authorize design services for intersection improvements at the
intersection of Roselawn Avenue and Edgerton Street, and further authorize the Mayor
and City Manager to sign the attached work order with Bolton and Menk, Inc.
Resolution 17-09-1498
Ordering Preparation of a Feasibility Study
WHEREAS, it is proposed to make intersection improvements to the intersection
of Roselawn Avenue and Edgerton Street, and is hereby called the Roselawn and
Edgerton Intersection Improvements, City Project 16-24,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
That the proposed improvement be referred to the City Engineer for study and
that he is instructed to report to the City Council with all convenient speed
advising the council in a preliminary way as to whether the proposed
improvement is necessary, cost effective and feasible, and as to whether it
should best be made as proposed or in connection with some other
improvement, and the estimated cost of the improvement as recommended.
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FURTHERMORE, funds in the amount of $100,000 are appropriated to prepare
this feasibility report.
Seconded by Councilmember Xiong Ayes – Mayor Slawik, Council
Members Juenemann,
Smith and Xiong
The motion passed.
5. Consider Approval of Joint Powers Agreement with the Ramsey Washington
Metro Watershed District for the Wakefield Lake Spent Lime Treatment
System, City Project No. 15-17
Public Works Director/City Engineer Love gave the staff report.
Councilmember Juenemann moved to approve the Joint Powers Agreement with the
Ramsey Washington Metro Watershed District for the Wakefield Lake Spent Lime
Treatment System, City Project No. 15-17.
Seconded by Councilmember Xiong Ayes – Mayor Slawik, Council
Members Juenemann,
Smith and Xiong
The motion passed.
K. AWARD OF BIDS
None
L. ADJOURNMENT
Mayor Slawik adjourned the meeting at 8:15 p.m.
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