HomeMy WebLinkAbout2015-12-09 HEDC PacketAGENDA
CITY OF MAPLEWOOD
HOUSING AND ECONOMIC DEVELOPMENT COMMISSION
Wednesday, December 9, 2015
7:00 P.M.
Council Chambers - Maplewood City Hall
1830 County Road B East
1. Call to Order
2. Roll Call
3. Approval of Agenda
4. Approval of Minutes:
a. August 12, 2015
5. New Business:
a. Consider Approval of Nominees for Maplewood Awards
b. Promoting Civility in Public Meetings and Parliamentary Procedures
c. Update on HEDC Business Engagement Outreach Events (No report)
6. Unfinished Business:
7. Visitor Presentations:
8. Commission Presentations:
9. Staff Presentations:
a. Development Summary (No Report)
10. Adjourn
August 12, 2015
Housing and Economic Development Commission Meeting Minutes
1
MINUTES OF THE HOUSING AND ECONOMIC DEVELOPMENT COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
7:00 P.M., WEDNESDAY, AUGUST 12, 2015
1. CALL TO ORDER
A meeting of the Commission was held in the City Hall Council Chambers and was called to order
at 7:05 p.m. by Chairperson Gansluckner.
2. ROLL CALL
Commissioners
Spencer Gansluckner, Chairperson Present
Mark Jenkins, Commissioner Present
Jennifer Lewis , Commissioner Absent
Joy Tkachuck, Vice Chair Absent
Dennis Unger, Commissioner Present
Warren Wessel, Commissioner Present
Staff
Michael Martin, Economic Development Coordinator
3. APPROVAL OF AGENDA
Commissioner Jenkins moved to approve the agenda as submitted.
Seconded by Commissioner Wessel. Ayes – All
The motion passed.
4. APPROVAL OF MINUTES
Commissioner Unger stated he was absent from the meeting July 8th and that should be
accurately reflected in the minutes.
Commissioner Wessel moved to approve the minutes for July 8, 2015 as amended.
Seconded by Commissioner Jenkins. Ayes – Chairperson Gansluckner,
Commissioner’s Jenkins,
Unger & Wessel
Abstention – Commissioner Unger
The motion passed.
5. NEW BUSINESS
a. HEDC Business Engagement Outreach Events
i. Economic Development Coordinator, Mike Martin gave the report on the HEDC Business
Engagement Outreach Events and answered questions of the commission.
Staff is looking for two commission members to serve on the committee.
August 12, 2015
Housing and Economic Development Commission Meeting Minutes
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Commissioner Tkachuck had emailed staff and the commission that she would like to be
considered to serve on this committee.
Commissioner Jenkins and Commissioner Wessel both mentioned it would be a good opportunity
for Chairperson Gansluckner to serve if time allowed in his schedule.
Chairperson Gansluckner said he was interested in serving.
Commissioner Jenkins said he will be attending the event.
Commissioner Jenkins moved to approve Chairperson Spencer Gansluckner and Commissioner
Joy Tkachuck to serve on the HEDC Business Engagement Outreach Events.
Seconded by Commissioner Unger. Ayes – Commissioner’s Jenkins,
Unger & Wessel
Abstention –Chairperson Gansluckner
The motion passed.
b. 2015 Code Enforcement Mid-Year Report
i. Economic Development Coordinator, Mike Martin gave a brief report on the 2015 Code
Enforcement Mid-Year Report done by Chris Swanson and answered questions of the
commission.
No Action was required.
6. UNFINISHED BUSINESS
None.
7. VISITOR PRESENTATIONS
None.
8. COMMISSION PRESENTATIONS
None.
9. STAFF PRESENTATIONS
a. Development Summary (No Report)
i. Economic Development Coordinator, Mike Martin updated the commission on
development in Maplewood.
- PrairieCare a medical building at 2001 Beam Avenue.
- Maplewood Bowl site, Sherman Associates has applied for a vacation of the public
easements and the plat still needs to be recorded. There was a demo permit applied
for and a building permit has not been issued yet for the Gladstone development area.
- Minnesota Women’s Clinic expansion, 2603 White Bear Avenue.
- Proposal for the Legacy Village between Hazelwood and Kennard Street for 150
upscale market rate apartments split between three different buildings.
August 12, 2015
Housing and Economic Development Commission Meeting Minutes
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b. September Update of Loan Program, Larkin Dance Studio (No Report)
i. Economic Development Coordinator, Mike Martin stated he will be giving an update to the
commission on the Larkin Dance Studio loan program at the September HEDC meeting.
10. ADJOURNMENT
Chairperson Gansluckner adjourned the meeting at 7:37 p.m.
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Michael Martin, AICP, Economic Development Coordinator
DATE: December 2, 2015
SUBJECT: Consider Approval of Nominees for Maplewood Awards
Introduction
Prior to the housing and economic development commission’s (HEDC) meeting on December 9,
2015, a subcommittee will be meeting to make recommendations on winners of the first annual
Maplewood Awards program. At the HEDC’s meeting in August, Joy Tkachuck and Spencer
Gansluckner were selected to serve on this subcommittee. In addition to the HEDC members,
two council members and staff members representing the land use and environmental areas will
serve on the subcommittee. The subcommittee will forward its recommendation of winners to
the full HEDC for confirmation.
Discussion
The Maplewood Awards program includes the following three awards:
The Entrepreneurship/Innovation/Growth Award is an external incentive for
Maplewood businesses and entrepreneurs to establish and achieve aggressive goals
that result in the creation of new businesses and improvements to existing businesses.
The Environmental Sustainability Award is an external incentive for Maplewood
businesses to improve their energy conservation and waste disposal policies, practices
and operational procedures which will yield cost savings and improvements to their
bottom line. Reducing costs will free up resources that can then be used to grow the
business.
The Community Contribution Award is an external incentive for Maplewood
businesses to increase the level of their engagement, support and contributions to the
community. This award is to honor Maplewood businesses that have improved their
ability to attract, engage, and retain employees who value social responsibility. Social
responsibility is linked to improved organizational performance.
The following companies and organizations have been nominated and will be considered by the
subcommittee and the HEDC. Award winners will be recognized after the Mayor’s address at
the State of Maplewood Luncheon on January 14, 2016.
Entrepreneurship/Innovation/Growth Award
Linn Companies
1285 Cope and 2146 White Bear Ave
Linn Companies redeveloped an aging strip center at 1285 Cope into a gas station and
convenience store while relocating an existing day care to a different vacant building at 2146
White Bear. Both projects created new jobs and kept existing ones in the city of Maplewood
while adding life and vitality to two aging properties in the city.
MG McGrath Inc.
1387 East Cope Avenue
MG McGrath works with the design, fabrication and installation of numerous architectural
surface types and finishes. A few years ago MG McGrath purchased the former Corner Kick
building and rehabbed it to house their AMG division, expanding their footprint and growing and
staying in Maplewood.
Environmental Sustainability Award
Garden Fresh Farms
1064 Gervais Avenue
Garden Fresh Farms has made a strong commitment to sustainability. They support locally
sourced sustainable agriculture by providing fresh produce to the community year round. The
farming techniques utilized by Garden Fresh Farms reduce water use by 90 percent, energy use
by 50 percent, and have a significant increase in per foot production capacity when compared to
traditional farming practices. Garden fresh farms have also made a commitment to renewable
energy by installing a 10Kw solar system on their roof to power their operations..
Specialty Engineering
1766 Highway 36
Installed solar array panels on the roof of their building. Upgraded the building’s mechanical
equipment for high efficiency usage making an aging building more sustainable.
Schmelz Countryside Volkswagen and Saab
1180 Highway 36
Schmelz Countryside Volkswagen and Saab was the first business in the five-state area to
install permeable pavers in their parking lot designed to capture stormwater runoff in an
engineered collection system below the surface. The installation of these permeable pavers
allowed the business to expand their footprint for showcasing cars in and area that normally
would have occupied by a traditional retention pond.
Community Contribution Award
Tubman Center East
1725 Monastery Way
The Tubman Center purchased the former monastery building, a six-story structure, previously
used as housing for the sisters at St. Paul's Priory. The purchase was part of Tubman's three
phase $12.5 million Safe, Sound, and Smart Campaign which provides temporary housing and
supportive services for those struggling with violence and exploitation in residence or in the
community and seeking to build or sustain new healthy lives and families.
NAI Architects
1959 Sloan Place, Suite 100
The business owner has been a long time Maplewood resident and the business itself has been
here for decades. This firm has worked with 100's of Maplewood business locations and
residents to help expand and improve our community. From the Salvation Army, Merit
Chevrolet, Star Gate, The Myth, to several Maplewood fire stations, city hall and the community
center. They design large projects but are also known for assisting small businesses in
Maplewood as a specialty.
Second Harvest Heartland
1140 Gervais Avenue
Second Harvest Heartland is one of the nation’s largest, most efficient and most innovative food
banks. In 2014, they delivered more than 74 million meals to over 1,000 food shelves, pantries
and other partner programs serving 59 counties in Minnesota and western Wisconsin. Their
work is about more than moving food. It’s about making families whole again – making sure kids
have the food they need to learn in school, relieving the stress of an empty cupboard for parents
or giving seniors a little bit more so they can stretch their dollars every month.
Recommendation
Read through the award nominations above and consider the recommendations of the
subcommittee at the HEDC’s December meeting and select winners of the inaugural
Maplewood Awards.
Dec 2015 Report for Boards and Commissions
MEMORANDUM
TO: Housing and Economic Development Commission
FROM: Karen Haag, Director Citizen Services
DATE: December 2, 2015
SUBJECT: Promoting Civility in Public Meetings and Parliamentary Procedures
Introduction
The City of Maplewood currently has eight active advisory groups categorized as commissions
and boards. Commission and board members are volunteers who are appointed by the City
Council and serve at the pleasure of the City Council.
Background
During the April 27, 2015 City Council meeting, Council appointed the City Clerk position to
serve as the parliamentarian for City Council meetings.
At the July 27, 2015 Council meeting, the Council adopted changes to Section 9 of their “Policy
and Procedures Manual for City Council and Council Meetings” that pertains to rules of civility
for our community. The Council has also directed that these guidelines (rules) of civility should
be followed not just at City Council meetings, but for all at all meetings under the jurisdiction of
the City Council, (i.e. boards, commissions, tasks force meetings, etc.) The Council also hopes
that the community will abide by these rules when attending City Council meetings.
Following is Section 9 of the City Council Policy and Procedures Manual for City Council and
Council Meetings as it has been adopted:
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS,
COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings, elected and appointed officials, staff and citizens. It is hoped that by following these
simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We
appreciate the fact that when appearing at Council meetings, it is understood that everyone will
follow these principles:
Speak only for yourself, not for other Councilmembers or citizens - unless specifically
tasked by your colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or
talk amongst each other
Dec 2015 Report for Boards and Commissions
Be respectful of the process, keeping order and decorum. Do not be critical of
councilmembers, staff or others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
Also, the Council has directed that staff liaisons act as a parliamentarian for their respective
boards and commissions.
The parliamentarian is versed in parliamentary procedures and provides explanations to
situations and questions that may arise that are covered by Roberts Rules of Order. The
parliamentarian also supports the Chair in maintaining order and adhering to rules established
by the City Council in how the meetings are to be conducted. The parliamentarian adheres to
and enforces policies and procedures to ensure that there are no violations of the Open Meeting
Law.
The rules of order are meant to create an atmosphere where the members of the body and the
public can attend meetings that are conducted efficiently, fairly and with participation of the
governing body and public alike. It is the duty of the Chair to cut off discussion that is too
personal, attacking, loud or interruptive. This duty may also be exercised by the
parliamentarian.
For example, if there is a motion on the floor and discussion begins that is not germane to the
matter at hand, a point of order may be raised to call the vote or to return to discussing the
matter at hand. Or, clarifications of a vote may be recommended so that the record is clear, (i.e.
friendly amendments, withdrawing second motions, etc.).
Agenda
Page 15 of the current Commission Handbook states the following:
An agenda for each meeting of a City commission is prepared by the staff liaison in consultation
with the chair. The agenda outlines the topics or items of business that will be introduced,
discussed, and acted upon at each meeting. Agendas must be available at the City Clerk’s
office at least 72 hours prior to the meeting. Agenda items are to always have an
accompanying report.
Placing Items on the Agenda
A commissioner may request an item be considered on a future agenda and, upon consensus
of a majority of the commission, staff will prepare a staff report if formal commission action is
necessary.
In review of meetings we have found that the Commission has added items to the agenda under
New Business without a report or prior notification. This item should have been added under
Commission Presentation for discussion and then placed on a future agenda for information and
a vote. Items are not be added to the agenda during a meeting unless they are extremely time
Dec 2015 Report for Boards and Commissions
sensitive except for under “Commission Presentations”. Items that are under Commission
Presentations are items that do not require a vote. It is rare that the City Council adds to their
agenda.
A member of the public may request an item be placed on a future agenda during public
comment or through other communications with commission members, and upon consensus of
a majority of the commission; a staff report will be prepared and approved by the City Manager
or his/her designee, in this case the staff liaison.
Individuals attending meetings, outside of those that are invited to speak to an item that is on
the agenda, should speak during Visitor Presentations. Visitors are to direct their comments to
the Chair, not to staff. Visitor Presentation is not a time of debate, but rather a time that visitors
can bring items to the Commission for future discussion and possible agenda items.
Recommendation
This report is provided for informational purposes and will be revisited upon completion of the
2016 Board and Commission Handbook.