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HomeMy WebLinkAbout2015-12-09 HEDC PacketAGENDA CITY OF MAPLEWOOD HOUSING AND ECONOMIC DEVELOPMENT COMMISSION Wednesday, December 9, 2015 7:00 P.M. Council Chambers - Maplewood City Hall 1830 County Road B East 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes: a. August 12, 2015 5. New Business: a. Consider Approval of Nominees for Maplewood Awards b. Promoting Civility in Public Meetings and Parliamentary Procedures c. Update on HEDC Business Engagement Outreach Events (No report) 6. Unfinished Business: 7. Visitor Presentations: 8. Commission Presentations: 9. Staff Presentations: a. Development Summary (No Report) 10. Adjourn August 12, 2015 Housing and Economic Development Commission Meeting Minutes 1 MINUTES OF THE HOUSING AND ECONOMIC DEVELOPMENT COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA 7:00 P.M., WEDNESDAY, AUGUST 12, 2015 1. CALL TO ORDER A meeting of the Commission was held in the City Hall Council Chambers and was called to order at 7:05 p.m. by Chairperson Gansluckner. 2. ROLL CALL Commissioners Spencer Gansluckner, Chairperson Present Mark Jenkins, Commissioner Present Jennifer Lewis , Commissioner Absent Joy Tkachuck, Vice Chair Absent Dennis Unger, Commissioner Present Warren Wessel, Commissioner Present Staff Michael Martin, Economic Development Coordinator 3. APPROVAL OF AGENDA Commissioner Jenkins moved to approve the agenda as submitted. Seconded by Commissioner Wessel. Ayes – All The motion passed. 4. APPROVAL OF MINUTES Commissioner Unger stated he was absent from the meeting July 8th and that should be accurately reflected in the minutes. Commissioner Wessel moved to approve the minutes for July 8, 2015 as amended. Seconded by Commissioner Jenkins. Ayes – Chairperson Gansluckner, Commissioner’s Jenkins, Unger & Wessel Abstention – Commissioner Unger The motion passed. 5. NEW BUSINESS a. HEDC Business Engagement Outreach Events i. Economic Development Coordinator, Mike Martin gave the report on the HEDC Business Engagement Outreach Events and answered questions of the commission. Staff is looking for two commission members to serve on the committee. August 12, 2015 Housing and Economic Development Commission Meeting Minutes 2 Commissioner Tkachuck had emailed staff and the commission that she would like to be considered to serve on this committee. Commissioner Jenkins and Commissioner Wessel both mentioned it would be a good opportunity for Chairperson Gansluckner to serve if time allowed in his schedule. Chairperson Gansluckner said he was interested in serving. Commissioner Jenkins said he will be attending the event. Commissioner Jenkins moved to approve Chairperson Spencer Gansluckner and Commissioner Joy Tkachuck to serve on the HEDC Business Engagement Outreach Events. Seconded by Commissioner Unger. Ayes – Commissioner’s Jenkins, Unger & Wessel Abstention –Chairperson Gansluckner The motion passed. b. 2015 Code Enforcement Mid-Year Report i. Economic Development Coordinator, Mike Martin gave a brief report on the 2015 Code Enforcement Mid-Year Report done by Chris Swanson and answered questions of the commission. No Action was required. 6. UNFINISHED BUSINESS None. 7. VISITOR PRESENTATIONS None. 8. COMMISSION PRESENTATIONS None. 9. STAFF PRESENTATIONS a. Development Summary (No Report) i. Economic Development Coordinator, Mike Martin updated the commission on development in Maplewood. - PrairieCare a medical building at 2001 Beam Avenue. - Maplewood Bowl site, Sherman Associates has applied for a vacation of the public easements and the plat still needs to be recorded. There was a demo permit applied for and a building permit has not been issued yet for the Gladstone development area. - Minnesota Women’s Clinic expansion, 2603 White Bear Avenue. - Proposal for the Legacy Village between Hazelwood and Kennard Street for 150 upscale market rate apartments split between three different buildings. August 12, 2015 Housing and Economic Development Commission Meeting Minutes 3 b. September Update of Loan Program, Larkin Dance Studio (No Report) i. Economic Development Coordinator, Mike Martin stated he will be giving an update to the commission on the Larkin Dance Studio loan program at the September HEDC meeting. 10. ADJOURNMENT Chairperson Gansluckner adjourned the meeting at 7:37 p.m. MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Economic Development Coordinator DATE: December 2, 2015 SUBJECT: Consider Approval of Nominees for Maplewood Awards Introduction Prior to the housing and economic development commission’s (HEDC) meeting on December 9, 2015, a subcommittee will be meeting to make recommendations on winners of the first annual Maplewood Awards program. At the HEDC’s meeting in August, Joy Tkachuck and Spencer Gansluckner were selected to serve on this subcommittee. In addition to the HEDC members, two council members and staff members representing the land use and environmental areas will serve on the subcommittee. The subcommittee will forward its recommendation of winners to the full HEDC for confirmation. Discussion The Maplewood Awards program includes the following three awards:  The Entrepreneurship/Innovation/Growth Award is an external incentive for Maplewood businesses and entrepreneurs to establish and achieve aggressive goals that result in the creation of new businesses and improvements to existing businesses.  The Environmental Sustainability Award is an external incentive for Maplewood businesses to improve their energy conservation and waste disposal policies, practices and operational procedures which will yield cost savings and improvements to their bottom line. Reducing costs will free up resources that can then be used to grow the business.  The Community Contribution Award is an external incentive for Maplewood businesses to increase the level of their engagement, support and contributions to the community. This award is to honor Maplewood businesses that have improved their ability to attract, engage, and retain employees who value social responsibility. Social responsibility is linked to improved organizational performance. The following companies and organizations have been nominated and will be considered by the subcommittee and the HEDC. Award winners will be recognized after the Mayor’s address at the State of Maplewood Luncheon on January 14, 2016. Entrepreneurship/Innovation/Growth Award Linn Companies 1285 Cope and 2146 White Bear Ave Linn Companies redeveloped an aging strip center at 1285 Cope into a gas station and convenience store while relocating an existing day care to a different vacant building at 2146 White Bear. Both projects created new jobs and kept existing ones in the city of Maplewood while adding life and vitality to two aging properties in the city. MG McGrath Inc. 1387 East Cope Avenue MG McGrath works with the design, fabrication and installation of numerous architectural surface types and finishes. A few years ago MG McGrath purchased the former Corner Kick building and rehabbed it to house their AMG division, expanding their footprint and growing and staying in Maplewood. Environmental Sustainability Award Garden Fresh Farms 1064 Gervais Avenue Garden Fresh Farms has made a strong commitment to sustainability. They support locally sourced sustainable agriculture by providing fresh produce to the community year round. The farming techniques utilized by Garden Fresh Farms reduce water use by 90 percent, energy use by 50 percent, and have a significant increase in per foot production capacity when compared to traditional farming practices. Garden fresh farms have also made a commitment to renewable energy by installing a 10Kw solar system on their roof to power their operations.. Specialty Engineering 1766 Highway 36 Installed solar array panels on the roof of their building. Upgraded the building’s mechanical equipment for high efficiency usage making an aging building more sustainable. Schmelz Countryside Volkswagen and Saab 1180 Highway 36 Schmelz Countryside Volkswagen and Saab was the first business in the five-state area to install permeable pavers in their parking lot designed to capture stormwater runoff in an engineered collection system below the surface. The installation of these permeable pavers allowed the business to expand their footprint for showcasing cars in and area that normally would have occupied by a traditional retention pond. Community Contribution Award Tubman Center East 1725 Monastery Way The Tubman Center purchased the former monastery building, a six-story structure, previously used as housing for the sisters at St. Paul's Priory. The purchase was part of Tubman's three phase $12.5 million Safe, Sound, and Smart Campaign which provides temporary housing and supportive services for those struggling with violence and exploitation in residence or in the community and seeking to build or sustain new healthy lives and families. NAI Architects 1959 Sloan Place, Suite 100 The business owner has been a long time Maplewood resident and the business itself has been here for decades. This firm has worked with 100's of Maplewood business locations and residents to help expand and improve our community. From the Salvation Army, Merit Chevrolet, Star Gate, The Myth, to several Maplewood fire stations, city hall and the community center. They design large projects but are also known for assisting small businesses in Maplewood as a specialty. Second Harvest Heartland 1140 Gervais Avenue Second Harvest Heartland is one of the nation’s largest, most efficient and most innovative food banks. In 2014, they delivered more than 74 million meals to over 1,000 food shelves, pantries and other partner programs serving 59 counties in Minnesota and western Wisconsin. Their work is about more than moving food. It’s about making families whole again – making sure kids have the food they need to learn in school, relieving the stress of an empty cupboard for parents or giving seniors a little bit more so they can stretch their dollars every month. Recommendation Read through the award nominations above and consider the recommendations of the subcommittee at the HEDC’s December meeting and select winners of the inaugural Maplewood Awards. Dec 2015 Report for Boards and Commissions   MEMORANDUM TO: Housing and Economic Development Commission FROM: Karen Haag, Director Citizen Services DATE: December 2, 2015 SUBJECT: Promoting Civility in Public Meetings and Parliamentary Procedures Introduction The City of Maplewood currently has eight active advisory groups categorized as commissions and boards. Commission and board members are volunteers who are appointed by the City Council and serve at the pleasure of the City Council. Background During the April 27, 2015 City Council meeting, Council appointed the City Clerk position to serve as the parliamentarian for City Council meetings. At the July 27, 2015 Council meeting, the Council adopted changes to Section 9 of their “Policy and Procedures Manual for City Council and Council Meetings” that pertains to rules of civility for our community. The Council has also directed that these guidelines (rules) of civility should be followed not just at City Council meetings, but for all at all meetings under the jurisdiction of the City Council, (i.e. boards, commissions, tasks force meetings, etc.) The Council also hopes that the community will abide by these rules when attending City Council meetings. Following is Section 9 of the City Council Policy and Procedures Manual for City Council and Council Meetings as it has been adopted: RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings, elected and appointed officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other Councilmembers or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other Dec 2015 Report for Boards and Commissions   Be respectful of the process, keeping order and decorum. Do not be critical of councilmembers, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. Also, the Council has directed that staff liaisons act as a parliamentarian for their respective boards and commissions. The parliamentarian is versed in parliamentary procedures and provides explanations to situations and questions that may arise that are covered by Roberts Rules of Order. The parliamentarian also supports the Chair in maintaining order and adhering to rules established by the City Council in how the meetings are to be conducted. The parliamentarian adheres to and enforces policies and procedures to ensure that there are no violations of the Open Meeting Law. The rules of order are meant to create an atmosphere where the members of the body and the public can attend meetings that are conducted efficiently, fairly and with participation of the governing body and public alike. It is the duty of the Chair to cut off discussion that is too personal, attacking, loud or interruptive. This duty may also be exercised by the parliamentarian. For example, if there is a motion on the floor and discussion begins that is not germane to the matter at hand, a point of order may be raised to call the vote or to return to discussing the matter at hand. Or, clarifications of a vote may be recommended so that the record is clear, (i.e. friendly amendments, withdrawing second motions, etc.). Agenda Page 15 of the current Commission Handbook states the following: An agenda for each meeting of a City commission is prepared by the staff liaison in consultation with the chair. The agenda outlines the topics or items of business that will be introduced, discussed, and acted upon at each meeting. Agendas must be available at the City Clerk’s office at least 72 hours prior to the meeting. Agenda items are to always have an accompanying report. Placing Items on the Agenda A commissioner may request an item be considered on a future agenda and, upon consensus of a majority of the commission, staff will prepare a staff report if formal commission action is necessary. In review of meetings we have found that the Commission has added items to the agenda under New Business without a report or prior notification. This item should have been added under Commission Presentation for discussion and then placed on a future agenda for information and a vote. Items are not be added to the agenda during a meeting unless they are extremely time Dec 2015 Report for Boards and Commissions   sensitive except for under “Commission Presentations”. Items that are under Commission Presentations are items that do not require a vote. It is rare that the City Council adds to their agenda. A member of the public may request an item be placed on a future agenda during public comment or through other communications with commission members, and upon consensus of a majority of the commission; a staff report will be prepared and approved by the City Manager or his/her designee, in this case the staff liaison. Individuals attending meetings, outside of those that are invited to speak to an item that is on the agenda, should speak during Visitor Presentations. Visitors are to direct their comments to the Chair, not to staff. Visitor Presentation is not a time of debate, but rather a time that visitors can bring items to the Commission for future discussion and possible agenda items. Recommendation This report is provided for informational purposes and will be revisited upon completion of the 2016 Board and Commission Handbook.