HomeMy WebLinkAbout2017-08-28 City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, August 28, 2017
City Hall, Council Chambers
Meeting No. 16-17
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:00 p.m. by Mayor Slawik.
Mayor Slawik reported on the WOW event she attended on Wednesday, August 23,
2017 at Wakefield Park in Maplewood.
B. PLEDGE OF ALLEGIANCE
Roberto, student at North High School led the council in the pledge of allegiance.
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present – left at 8:00 p.m.
Kathleen Juenemann, Councilmember Present
Bryan Smith, Councilmember Present
Tou Xiong, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to the agenda under Appointments and Presentations,
Council Presentations:
Ordway Center Sally Awards
City Staff Projects at City Hall
Police Ride Along
Racial Equity Cohort
Move agenda item J4 to be heard before J1.
Councilmember Abrams moved to approve the agenda as amended.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of August 14, 2017 City Council Workshop Minutes
Councilmember Juenemann moved to approve the August 14, 2017 City Council
Workshop Minutes as submitted.
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Seconded by Councilmember Smith Ayes – All
The motion passed.
2. Approval of August 14, 2017 City Council Meeting Minutes
Councilmember Smith moved to approve the August 14, 2017 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager gave the update to the council calendar.
2. Council Presentations
Ordway Center Sally Awards
Councilmember Juenemann reported the Ordway Center awarded Z Puppets
Rosenschnoz with the Sally Award. Mayor Slawik gave additional information about the
Sally Award.
City Staff Projects at City Hall
Councilmember Juenemann commented on projects city staff completed outside city
hall.
Police Ride Along
Mayor Slawik reported on the police ride along she went on last Saturday night.
Racial Equity Cohort
Mayor Slawik reported on the racial equity cohort she attended earlier this evening.
3. Approval of Proclamation Designating September as Hunger Action Month
Mayor Slawik introduced the report. The proclamation was read by Councilmember
Juenemann.
Councilmember Juenemann moved to approve the proclamation designating September
as Hunger Action Month.
Seconded by Councilmember Abrams Ayes – All
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The motion passed.
Molly Jansen, Corporate Engagement Intern with Second Harvest addressed the council
and reported on plans for September.
4. Approval of Proclamation Declaring September 18, 2017 as Century College
Day
Mayor Slawik introduced the staff report. The proclamation was read by Councilmember
Smith.
Councilmember Abrams moved to approve the proclamation declaring September 18,
2017 as Century College Day.
Seconded by Councilmember Smith Ayes – All
The motion passed.
Randy Johnson, Director of Donor Relations for Century College Foundation addressed
the council to discuss future activities.
G. CONSENT AGENDA
Councilmember Xiong moved to approve agenda items G1-G4.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Xiong moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 243,312.79 Disbursements via debits to checking account
dated 08/7/17 thru 08/11/17
$ 314,895.38 Checks #100172 thru #100241
dated 08/18/17
$ 551,544.98 Disbursements via debits to checking account
dated 08/14/17 thru 08/18/17
$ 1,109,753.15 Total Accounts Payable
PAYROLL
$ 526,785.09 Payroll Checks and Direct Deposits dated 08/11/17
$ 1,187.68 Payroll Deduction check # 99102814 thru # 99102816 dated 08/11/17
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$ 527,972.77 Total Payroll
$ 1,637,725.92 GRAND TOTAL
Seconded by Councilmember Abrams Ayes – All
The motion passed.
2. Approval of Agreements with zedIT Solutions and Accela for Implementation
and Licensing of Land Management Software
Councilmember Xiong moved to approve the agreements with zedIT Solutions and
Accela for implementation and licensing of land management software.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
3. Approval of Modification to Existing Construction Contract with Tierney
Brothers, Inc. for Communications Studio
Councilmember Xiong moved to approve the modification to the construction contract
with Tierney Brothers, Inc. for the Communications Studio in the amount of $2,938.28.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
4. Approval of a Temporary Lawful Gambling – Local Permit for the Church of
the Presentation of the Blessed Virgin Mary
Councilmember Xiong moved to approve the Temporary Lawful Gambling – Local
Permit for the Church of the Presentation of the Blessed Virgin Mary’s Men’s Club
Annual Dinner on November 18, 2017 at Gulden’s 61 Restaurant & Bar, 2999
Maplewood Drive.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
H. PUBLIC HEARINGS
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
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Councilmember Abrams requested agenda item J4 be heard after agenda items J1 and
J2; all agreed.
1. Consider Approval of Conditional Use Permit Revision, Exterior Storage and
Motor Vehicle Rental at Home Depot, 2360 White Bear Avenue
Economic Development Coordinator Martin gave the staff report. Todd Waldo with
Greenberg Farrow representing Home Depot answered questions of the council.
Councilmember Abrams moved to approve the conditional use permit resolution for
revisions for the property located at 2360 White Bear Avenue (Home Depot) based on
the findings required by ordinance and is subject to the following conditions:
1. All construction, uses and outside storage areas shall follow the site plan dated
August 17, 2017, in the staff report as approved by the city council. This includes the
location and size of the approved outside storage areas. The city will allow the
outside sales and storage of sheds and landscaping materials with this revision. City
staff shall approve the final layout for all outdoor sales and storage areas. Outdoor
storage and sales shall be limited to the dates indicated by the site plan dated
August 17, 2017. The director of community development may approve minor
changes to these plans.
2. The store shall use the new outside storage and display areas within one year of the
Council’s approval or the permit shall end. The city council may extend this deadline
for one year.
3. The city council shall review this permit revision in one year.
4. This permit allows a waiver of the parking code to allow 154 fewer parking spaces
than the code allows since there is adequate parking available for the existing and
proposed uses. The city may require Home Depot to add more parking spaces or to
reduce the amount of area used for outdoor sales and storage if the city determines
that a parking shortage has developed.
5. The rental of moving trucks is allowed for this site. All trucks must be located in the
area identified on the applicant’s site plan dated August 17, 2017. No fueling, service
or maintenance of the trucks will take place onsite
6. The property owner or store manager shall keep the site clean of all debris and
garbage. This cleaning shall be done on a regular basis. The property owner or
store manager is also responsible to ensure the concession trailer is located in the
two parking spots as indicated by the site plan dated August 17, 2017.
Resolution 17-08-1484
Conditional Use Permit Revision
WHEREAS, Todd Waldo, representing Home Depot, applied to the city for
a conditional use permit revision for the existing Home Depot store at 2360 White
Bear Avenue.
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WHEREAS, this permit applies to property located at 2360 White Bear Avenue.
The legal description is:
Lot 2, Block 1, Maplewood Retail Addition (PIN 11-29-22-31-0056)
WHEREAS, the history of this conditional use permit is as follows:
1. On August 15, 2017, the planning commission held a public hearing. The
city staff published a hearing notice in the Maplewood Review and sent
notices to the surrounding property owners. The planning commission
gave everyone at the hearing a chance to speak and present written
statements. The planning commission recommended that the city council
approve the conditional use permit
2. On August 28, 2017 the city council discussed the conditional use
permit. They considered reports and recommendations from the planning
commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approves the
above-described conditional use permit based on the building and site plans. The city
approved this permit because:
1. The use would be located, designed, maintained, constructed and operated
to be in conformity with the City’s Comprehensive Plan and Code of
Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water
and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site’s
natural and scenic features into the development design.
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9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction, uses and outside storage areas shall follow the site plan
dated August 17, 2017, in the staff report as approved by the city council.
This includes the location and size of the approved outside storage areas.
The city will allow the outside sales and storage of and landscaping
materials with this revision. City staff shall approve the final layout for all
outdoor sales and storage areas. Outdoor storage and sales shall be limited
to the dates indicated by the site plan dated August 17, 2017. The director of
community development may approve minor changes to these plans.
2. The store shall use the new outside storage and display areas within one
year of the Council’s approval or the permit shall end. The city council may
extend this deadline for one year.
3. The city council shall review this permit revision in one year.
4. This permit allows a waiver of the parking code to allow 154 fewer parking
spaces than the code allows since there is adequate parking available for
the existing and proposed uses. The city may require Home Depot to add
more parking spaces or to reduce the amount of area used for outdoor
sales and storage if the city determines that a parking shortage has
developed.
5. The rental of moving trucks is allowed for this site. All trucks must be
located in the area identified on the applicant’s site plan dated August 17,
2017. No fueling, service or maintenance of the trucks will take place onsite
6. The property owner or store manager shall keep the site clean of all debris
and garbage. This cleaning shall be done on a regular basis. The property
owner or store manager is also responsible to ensure the concession
trailer is located in the two parking spots as indicated by the site plan
dated August 17, 2017.
Seconded by Councilmember Smith Ayes – All
The motion passed.
2. Consider Approval of Conditional Use Permit, Exterior Sale of Goods, 2520
White Bear Avenue
Economic Development Coordinator Martin gave the staff report. Roberto Sanchez-
Osorio, food truck owner address the council to give additional information.
Councilmember Abrams moved to approve the conditional use permit resolution to allow
the exterior sales of goods within the parking lot located at 2520 White Bear Avenue and
is subject to the following conditions:
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1. The proposed use must be substantially started within one year of council approval
or the permit shall end. The council may extend this deadline for one year.
2. The city council shall review this permit in one year.
3. The food truck must at all times be in compliance with the city’s health officer and
licensing department. If this condition is not complied with, the food truck must be
removed from the site immediately.
4. The approved exterior sale of goods is limited to a food truck only. The existing
liquor store and any other tenants of this property are not allowed to store or sell any
goods outside of the building.
5. This permit is only applicable to the property located at 2520 White Bear Avenue. If
Mr. Sanchez-Osorio decides to move his truck to another location in the city he will
have to abide by ordinance requirements for that property. This CUP is not
transferable to another property.
6. If a parking shortage develops, the owner of the property will be required to add
additional parking or remove the food truck from the site.
Resolution 17-08-1485
Conditional Use Permit
WHEREAS, Robert Sanchez-Osorio has applied for a conditional use
permit for the exterior sale of goods at the property located at 2520 White Bear
Avenue.
WHEREAS, conditional use permits are required for the permanent
exterior sale of goods within the business commercial zoning district within the
city.
WHEREAS, this permit applies to the site at 2520 White Bear Avenue. The legal
description is:
Parcel A:
That part of the South 4 acres of the Southwest quarter of the Northeast
quarter of the Northwest quarter of Section 11, Township 29, Range 22, which
lies Easterly of the centerline of White Bear Avenue, and Southerly of the
North 216 feet, together with vacated Demont Avenue and vacated German
Street that accrues thereto, Ramsey County, Minnesota.
(Torrens Property, Certificate of Title No. 528828)
Parcel B:
That part of the Northwest Quarter of the Southeast Quarter of the Northwest
Quarter of Section 11, Township 29, Range 22, lying Easterly of the centerline
of White Bear Avenue, except the South 495 feet thereof, according to the U.S.
Government Survey thereof, Ramsey County, Minnesota, together with those
portions of vacated Demont Avenue and German Street which accrued thereto
by reason of the vacation thereof. ·
Abstract Property
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Parcel C:
The North 150 feet of the South 495 feet of that part of the Northwest Quarter
of the Southeast Quarter of the Northwest Quarter of Section 11, Township 29,
Range 22, lying Easterly of the centerline of White Bear Avenue except that
part of the above described premises formerly known as and described as Lot
24, Block I, Florence Park, now vacated, according to the U.S. Government
Survey thereof, Ramsey County, Minnesota, together with that portion of
vacated German Street which accrued thereto by reason of the vacation
thereof.
Abstract Property
WHEREAS, the history of this conditional use permit is as follows:
1. On August 15, 2017, the planning commission held a public hearing. The
city staff published a hearing notice in the Maplewood Review and sent
notices to the surrounding property owners. The planning commission gave
everyone at the hearing a chance to speak and present written statements.
The planning commission recommended that the city council approve the
conditional use permit
2. On August 28, 2017 the city council discussed the conditional use permit.
They considered reports and recommendations from the planning
commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the
above- described conditional use permit because:
1. The use would be located, designed, maintained, constructed and operated
to be in conformity with the City’s Comprehensive Plan and Code of
Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water and
sewer systems, schools and parks.
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7. The use would not create excessive additional costs for public
facilities or services.
8. The use would maximize the preservation of and incorporate the site’s
natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. The proposed use must be substantially started within one year of council
approval or the permit shall end. The council may extend this deadline for
one year.
2. The city council shall review this permit in one year.
3. The food truck must at all times be in compliance with the city’s health
officer and licensing department. If this condition is not complied with, the
food truck must be removed from the site immediately.
4. The approved exterior sale of goods is limited to a food truck only. The
existing liquor store and any other tenants of this property are not allowed
to store or sell any goods outside of the building.
5. This permit is only applicable to the property located at 2520 White Bear
Avenue. If Mr. Sanchez-Osorio decides to move his truck to another location
in the city he will have to abide by ordinance requirements for that property.
This CUP is not transferable to another property.
6. If a parking shortage develops, the owner of the property will be required
to add additional parking or remove the food truck from the site.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
Agenda item J4 was heard at this time.
3. Consider Approval for Gladstone Savanna Improvements
Natural Resource Coordinator Gaynor gave the staff report and answered questions of
the council. Parks and Recreation Manager Robins gave additional information.
Councilmember Juenemann moved to approve the Gladstone Savanna improvements
not to exceed $143,385. Staff further recommends the City Council authorizes staff to
seek quotes and authorizes the City Manager and Mayor to enter into contracts with
contractors for the landscape improvement and interpretive signage.
Seconded by Councilmember Smith Ayes – Mayor Slawik, Council
Members Juenemann,
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Smith and Xiong
The motion passed.
4. Continue Discussion of 2018 Proposed Budget
Finance Director Paulseth gave the presentation on the 2018 proposed budget and
answered questions of the council. City Manager Coleman and Interim Public Works
Director Love answered questions of the council.
K. AWARD OF BIDS
None
L. ADJOURNMENT
Mayor Slawik adjourned the meeting at 8:38 p.m.
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