Loading...
HomeMy WebLinkAbout2017-08-28 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, August 28, 2017 City Hall, Council Chambers Meeting No. 16-17 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Mayor Slawik. Mayor Slawik reported on the WOW event she attended on Wednesday, August 23, 2017 at Wakefield Park in Maplewood. B. PLEDGE OF ALLEGIANCE Roberto, student at North High School led the council in the pledge of allegiance. C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present – left at 8:00 p.m. Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Present Tou Xiong, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda under Appointments and Presentations, Council Presentations: Ordway Center Sally Awards City Staff Projects at City Hall Police Ride Along Racial Equity Cohort Move agenda item J4 to be heard before J1. Councilmember Abrams moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of August 14, 2017 City Council Workshop Minutes Councilmember Juenemann moved to approve the August 14, 2017 City Council Workshop Minutes as submitted. August 28, 2017 1 City Council Meeting Minutes Seconded by Councilmember Smith Ayes – All The motion passed. 2. Approval of August 14, 2017 City Council Meeting Minutes Councilmember Smith moved to approve the August 14, 2017 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager gave the update to the council calendar. 2. Council Presentations Ordway Center Sally Awards Councilmember Juenemann reported the Ordway Center awarded Z Puppets Rosenschnoz with the Sally Award. Mayor Slawik gave additional information about the Sally Award. City Staff Projects at City Hall Councilmember Juenemann commented on projects city staff completed outside city hall. Police Ride Along Mayor Slawik reported on the police ride along she went on last Saturday night. Racial Equity Cohort Mayor Slawik reported on the racial equity cohort she attended earlier this evening. 3. Approval of Proclamation Designating September as Hunger Action Month Mayor Slawik introduced the report. The proclamation was read by Councilmember Juenemann. Councilmember Juenemann moved to approve the proclamation designating September as Hunger Action Month. Seconded by Councilmember Abrams Ayes – All August 28, 2017 2 City Council Meeting Minutes The motion passed. Molly Jansen, Corporate Engagement Intern with Second Harvest addressed the council and reported on plans for September. 4. Approval of Proclamation Declaring September 18, 2017 as Century College Day Mayor Slawik introduced the staff report. The proclamation was read by Councilmember Smith. Councilmember Abrams moved to approve the proclamation declaring September 18, 2017 as Century College Day. Seconded by Councilmember Smith Ayes – All The motion passed. Randy Johnson, Director of Donor Relations for Century College Foundation addressed the council to discuss future activities. G. CONSENT AGENDA Councilmember Xiong moved to approve agenda items G1-G4. Seconded by Councilmember Abrams Ayes – All The motion passed. 1. Approval of Claims Councilmember Xiong moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 243,312.79 Disbursements via debits to checking account dated 08/7/17 thru 08/11/17 $ 314,895.38 Checks #100172 thru #100241 dated 08/18/17 $ 551,544.98 Disbursements via debits to checking account dated 08/14/17 thru 08/18/17 $ 1,109,753.15 Total Accounts Payable PAYROLL $ 526,785.09 Payroll Checks and Direct Deposits dated 08/11/17 $ 1,187.68 Payroll Deduction check # 99102814 thru # 99102816 dated 08/11/17 August 28, 2017 3 City Council Meeting Minutes $ 527,972.77 Total Payroll $ 1,637,725.92 GRAND TOTAL Seconded by Councilmember Abrams Ayes – All The motion passed. 2. Approval of Agreements with zedIT Solutions and Accela for Implementation and Licensing of Land Management Software Councilmember Xiong moved to approve the agreements with zedIT Solutions and Accela for implementation and licensing of land management software. Seconded by Councilmember Abrams Ayes – All The motion passed. 3. Approval of Modification to Existing Construction Contract with Tierney Brothers, Inc. for Communications Studio Councilmember Xiong moved to approve the modification to the construction contract with Tierney Brothers, Inc. for the Communications Studio in the amount of $2,938.28. Seconded by Councilmember Abrams Ayes – All The motion passed. 4. Approval of a Temporary Lawful Gambling – Local Permit for the Church of the Presentation of the Blessed Virgin Mary Councilmember Xiong moved to approve the Temporary Lawful Gambling – Local Permit for the Church of the Presentation of the Blessed Virgin Mary’s Men’s Club Annual Dinner on November 18, 2017 at Gulden’s 61 Restaurant & Bar, 2999 Maplewood Drive. Seconded by Councilmember Abrams Ayes – All The motion passed. H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS None J. NEW BUSINESS August 28, 2017 4 City Council Meeting Minutes Councilmember Abrams requested agenda item J4 be heard after agenda items J1 and J2; all agreed. 1. Consider Approval of Conditional Use Permit Revision, Exterior Storage and Motor Vehicle Rental at Home Depot, 2360 White Bear Avenue Economic Development Coordinator Martin gave the staff report. Todd Waldo with Greenberg Farrow representing Home Depot answered questions of the council. Councilmember Abrams moved to approve the conditional use permit resolution for revisions for the property located at 2360 White Bear Avenue (Home Depot) based on the findings required by ordinance and is subject to the following conditions: 1. All construction, uses and outside storage areas shall follow the site plan dated August 17, 2017, in the staff report as approved by the city council. This includes the location and size of the approved outside storage areas. The city will allow the outside sales and storage of sheds and landscaping materials with this revision. City staff shall approve the final layout for all outdoor sales and storage areas. Outdoor storage and sales shall be limited to the dates indicated by the site plan dated August 17, 2017. The director of community development may approve minor changes to these plans. 2. The store shall use the new outside storage and display areas within one year of the Council’s approval or the permit shall end. The city council may extend this deadline for one year. 3. The city council shall review this permit revision in one year. 4. This permit allows a waiver of the parking code to allow 154 fewer parking spaces than the code allows since there is adequate parking available for the existing and proposed uses. The city may require Home Depot to add more parking spaces or to reduce the amount of area used for outdoor sales and storage if the city determines that a parking shortage has developed. 5. The rental of moving trucks is allowed for this site. All trucks must be located in the area identified on the applicant’s site plan dated August 17, 2017. No fueling, service or maintenance of the trucks will take place onsite 6. The property owner or store manager shall keep the site clean of all debris and garbage. This cleaning shall be done on a regular basis. The property owner or store manager is also responsible to ensure the concession trailer is located in the two parking spots as indicated by the site plan dated August 17, 2017. Resolution 17-08-1484 Conditional Use Permit Revision WHEREAS, Todd Waldo, representing Home Depot, applied to the city for a conditional use permit revision for the existing Home Depot store at 2360 White Bear Avenue. August 28, 2017 5 City Council Meeting Minutes WHEREAS, this permit applies to property located at 2360 White Bear Avenue. The legal description is: Lot 2, Block 1, Maplewood Retail Addition (PIN 11-29-22-31-0056) WHEREAS, the history of this conditional use permit is as follows: 1. On August 15, 2017, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the conditional use permit 2. On August 28, 2017 the city council discussed the conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above-described conditional use permit based on the building and site plans. The city approved this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. August 28, 2017 6 City Council Meeting Minutes 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction, uses and outside storage areas shall follow the site plan dated August 17, 2017, in the staff report as approved by the city council. This includes the location and size of the approved outside storage areas. The city will allow the outside sales and storage of and landscaping materials with this revision. City staff shall approve the final layout for all outdoor sales and storage areas. Outdoor storage and sales shall be limited to the dates indicated by the site plan dated August 17, 2017. The director of community development may approve minor changes to these plans. 2. The store shall use the new outside storage and display areas within one year of the Council’s approval or the permit shall end. The city council may extend this deadline for one year. 3. The city council shall review this permit revision in one year. 4. This permit allows a waiver of the parking code to allow 154 fewer parking spaces than the code allows since there is adequate parking available for the existing and proposed uses. The city may require Home Depot to add more parking spaces or to reduce the amount of area used for outdoor sales and storage if the city determines that a parking shortage has developed. 5. The rental of moving trucks is allowed for this site. All trucks must be located in the area identified on the applicant’s site plan dated August 17, 2017. No fueling, service or maintenance of the trucks will take place onsite 6. The property owner or store manager shall keep the site clean of all debris and garbage. This cleaning shall be done on a regular basis. The property owner or store manager is also responsible to ensure the concession trailer is located in the two parking spots as indicated by the site plan dated August 17, 2017. Seconded by Councilmember Smith Ayes – All The motion passed. 2. Consider Approval of Conditional Use Permit, Exterior Sale of Goods, 2520 White Bear Avenue Economic Development Coordinator Martin gave the staff report. Roberto Sanchez- Osorio, food truck owner address the council to give additional information. Councilmember Abrams moved to approve the conditional use permit resolution to allow the exterior sales of goods within the parking lot located at 2520 White Bear Avenue and is subject to the following conditions: August 28, 2017 7 City Council Meeting Minutes 1. The proposed use must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 2. The city council shall review this permit in one year. 3. The food truck must at all times be in compliance with the city’s health officer and licensing department. If this condition is not complied with, the food truck must be removed from the site immediately. 4. The approved exterior sale of goods is limited to a food truck only. The existing liquor store and any other tenants of this property are not allowed to store or sell any goods outside of the building. 5. This permit is only applicable to the property located at 2520 White Bear Avenue. If Mr. Sanchez-Osorio decides to move his truck to another location in the city he will have to abide by ordinance requirements for that property. This CUP is not transferable to another property. 6. If a parking shortage develops, the owner of the property will be required to add additional parking or remove the food truck from the site. Resolution 17-08-1485 Conditional Use Permit WHEREAS, Robert Sanchez-Osorio has applied for a conditional use permit for the exterior sale of goods at the property located at 2520 White Bear Avenue. WHEREAS, conditional use permits are required for the permanent exterior sale of goods within the business commercial zoning district within the city. WHEREAS, this permit applies to the site at 2520 White Bear Avenue. The legal description is: Parcel A: That part of the South 4 acres of the Southwest quarter of the Northeast quarter of the Northwest quarter of Section 11, Township 29, Range 22, which lies Easterly of the centerline of White Bear Avenue, and Southerly of the North 216 feet, together with vacated Demont Avenue and vacated German Street that accrues thereto, Ramsey County, Minnesota. (Torrens Property, Certificate of Title No. 528828) Parcel B: That part of the Northwest Quarter of the Southeast Quarter of the Northwest Quarter of Section 11, Township 29, Range 22, lying Easterly of the centerline of White Bear Avenue, except the South 495 feet thereof, according to the U.S. Government Survey thereof, Ramsey County, Minnesota, together with those portions of vacated Demont Avenue and German Street which accrued thereto by reason of the vacation thereof. · Abstract Property August 28, 2017 8 City Council Meeting Minutes Parcel C: The North 150 feet of the South 495 feet of that part of the Northwest Quarter of the Southeast Quarter of the Northwest Quarter of Section 11, Township 29, Range 22, lying Easterly of the centerline of White Bear Avenue except that part of the above described premises formerly known as and described as Lot 24, Block I, Florence Park, now vacated, according to the U.S. Government Survey thereof, Ramsey County, Minnesota, together with that portion of vacated German Street which accrued thereto by reason of the vacation thereof. Abstract Property WHEREAS, the history of this conditional use permit is as follows: 1. On August 15, 2017, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the conditional use permit 2. On August 28, 2017 the city council discussed the conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described conditional use permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. August 28, 2017 9 City Council Meeting Minutes 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. The proposed use must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 2. The city council shall review this permit in one year. 3. The food truck must at all times be in compliance with the city’s health officer and licensing department. If this condition is not complied with, the food truck must be removed from the site immediately. 4. The approved exterior sale of goods is limited to a food truck only. The existing liquor store and any other tenants of this property are not allowed to store or sell any goods outside of the building. 5. This permit is only applicable to the property located at 2520 White Bear Avenue. If Mr. Sanchez-Osorio decides to move his truck to another location in the city he will have to abide by ordinance requirements for that property. This CUP is not transferable to another property. 6. If a parking shortage develops, the owner of the property will be required to add additional parking or remove the food truck from the site. Seconded by Councilmember Juenemann Ayes – All The motion passed. Agenda item J4 was heard at this time. 3. Consider Approval for Gladstone Savanna Improvements Natural Resource Coordinator Gaynor gave the staff report and answered questions of the council. Parks and Recreation Manager Robins gave additional information. Councilmember Juenemann moved to approve the Gladstone Savanna improvements not to exceed $143,385. Staff further recommends the City Council authorizes staff to seek quotes and authorizes the City Manager and Mayor to enter into contracts with contractors for the landscape improvement and interpretive signage. Seconded by Councilmember Smith Ayes – Mayor Slawik, Council Members Juenemann, August 28, 2017 10 City Council Meeting Minutes Smith and Xiong The motion passed. 4. Continue Discussion of 2018 Proposed Budget Finance Director Paulseth gave the presentation on the 2018 proposed budget and answered questions of the council. City Manager Coleman and Interim Public Works Director Love answered questions of the council. K. AWARD OF BIDS None L. ADJOURNMENT Mayor Slawik adjourned the meeting at 8:38 p.m. August 28, 2017 11 City Council Meeting Minutes