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Home My WebLink About2017-09-11 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, September 11, 2017 City Hall, Council Chambers Meeting No. 17-17 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:04 p.m. by Mayor Slawik Mayor Slawik and Councilmember Juenemann spoke about the attacks that took place th on September 11 16 years ago. B. PLEDGE OF ALLEGIANCE th Jim Anderson, American Legion 4 District Vice Commander, led the council in the pledge of allegiance. C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Absent Tou Xiong, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda under Appointments and Presentations, Council Presentations: September Hunger Action Month City of Wayzata Heritage Preservation Commission Event at Bruentrup Farm Gateway Visit to the US Capitol Presentation to the American Legion Councilmember Xiong moved to approve the agenda as amended. Seconded by Councilmember Abrams Ayes – Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. E. APPROVAL OF MINUTES 1. Approval of August 28, 2017 City Council Workshop Minutes Councilmember Abrams moved to approve the August 28, 2017 City Council Workshop Minutes as submitted. September 11, 2017 1 City Council Meeting Minutes Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. 2. Approval of August 28, 2017 City Council Meeting Minutes Councilmember Abrams moved to approve the August 28, 2017 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave the update to the council calendar. 2. Council Presentations September Hunger Action Month Councilmember Juenemann reminded everyone that September is Hunger Action Month. City of Wayzata Councilmember Juenemann reported on the loss of a member of the City of Wayzata’s Police Department last week. Heritage Preservation Commission Event at Bruentrup Farm Councilmember Xiong reminded everyone about the event that will take place on th Tuesday, September 12 at Bruentrup Farm on Inventions. Gateway Visit to the US Capitol Mayor Slawik reported on the Gateway Corridor Commission’s visit to Washington, DC regarding the Gold Line. Presentation to the American Legion Mayor Slawik reported on the American Legion Day and read the proclamation th recognizing the American Legion. Jim Anderson, 4 District Vice Commander with the American Legion, addressed the council to give information about their district. September 11, 2017 2 City Council Meeting Minutes 3. Resolution Approving Commission & Board Appointments City Manager Coleman gave the staff report. Councilmember Abrams moved to approve the Resolution to appoint the candidates to the Environmental & Natural Resources Commission and the Heritage Preservation Commission. Resolution 17-09-1486 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who have interviewed with the Maplewood City Council, to serve on the following commissions: Environmental & Natural Resources Commission Candace Okeson term expires September 30, 2019 Heritage Preservation Commission Leon Axtman term expires April 30, 2020 Police Advisory Commission (three openings) Carol Fogarty term expires September 30, 2020 Steve Langdon term expires September 30, 2019 Carey Hall term expires September 30, 2018 Seconded by Councilmember Xiong Ayes – Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. G. CONSENT AGENDA Councilmember Abrams requested consent agenda item G2 be highlighted. Mayor Slawik requested consent agenda item G3 be highlighted. Councilmember Abrams moved to approve agenda items G1-G7. Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. September 11, 2017 3 City Council Meeting Minutes 1. Approval of Claims Councilmember Abrams moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 540,746.49 Checks # 100242 thru #100268 dated 08/29/17 $ 337,989.91 Disbursements via debits to checking account dated 08/21/17 thru 08/25/17 $ 271,112.08 Checks #100269 thru #100310 dated 08/29/17 thru 09/05/17 $ 488,111.29 Disbursements via debits to checking account dated 08/28/17 thru 09/01/17 $ 1,637,959.77 Total Accounts Payable PAYROLL $ 517,198.72 Payroll Checks and Direct Deposits dated 08/25/17 Payroll Deduction check # 99102828 thru # $ 1,732.93 99102831 dated 08/25/17 $ 518,931.65 Total Payroll $ 2,156,891.42 GRAND TOTAL Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. 2. Approval of 2017 – 2018 School Resource Officer Agreement with Independent School District 622 Councilmember Abrams moved to approve the agreement between the City of Maplewood and North St. Paul-Maplewood-Oakdale School District 622 for School Resource Officer services and authorize the Finance Director to make any necessary budget adjustments. Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. September 11, 2017 4 City Council Meeting Minutes 3. Approval Authorizing the Purchase of Retaining Wall Construction Services, Gladstone Improvements Phase 2, City Project 14-01 Councilmember Abrams moved to authorize the Mayor and City Manager to enter into a contract for the purchase of retaining wall construction services for the Gladstone Improvements Phase 2, City Project 14-01 with Harris LLC in the amount of $46,055.00. Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. 4. Fish Creek Trail Improvements, City Project 15-19 a. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 2 b. Approval of Resolution Directing Final Payment and Acceptance of Project Councilmember Abrams moved to approve the Resolution Directing Modification of Existing Construction Contract, Change Order No. 2. Resolution 17-09-1487 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 15-19, CHANGE ORDER NO. 2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 15-19, Fish Creek Trail Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Council of Maplewood, Minnesota has previously approved Change Order No. 1 for the Fish Creek Trail Improvements, City Project 15-19, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Fish Creek Trail Improvements, City Project 15-19, Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The Mayor and City Manager are hereby authorized and directed to modify the existing contract by executing said Change Order No. 2 which is an increase of $1,782.45. The revised contract amount is $310,999.39. Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. Councilmember Abrams moved to approve the Resolution Directing Final Payment and Acceptance of Project. September 11, 2017 5 City Council Meeting Minutes Resolution 17-09-1488 APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT PROJECT 15-19 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Fish Creek Trail Improvements, City Project 15-19, and has let a construction contract, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Fish Creek Trail Improvements, City Project 15-19 is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: City Project 15-19 is complete and maintenance of this improvement is accepted by the City; the final construction cost is $310,999.39. Final payment to Sunram Construction, Inc. and the release of any retainage or escrow is hereby authorized. Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. 5. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 1, Hillwood-Crestview Area Street Improvements, City Project 16-13 Councilmember Abrams moved to approve the Resolution Directing Modification of the Existing Construction Contract, Change Order No. 1, City Project 16-13. Resolution 17-09-1489 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 16-13, CHANGE ORDER NO. 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Improvement Project 16-13, Hillwood-Crestview Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Hillwood-Crestview Street Improvements, City Project 16-13, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The Mayor and City Manager are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 which is an increase of $38,840.62. September 11, 2017 6 City Council Meeting Minutes The revised contract amount is $929,111.51. Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. 6. Approval of Amended RHS Adoption Agreement, Amended Plan and Resolution for Full-time Firefighters Councilmember Abrams moved to approve the amended VantageCare RHS Adoption Agreement, the amended RHS Plan, and the Resolution amending the Plan for the full- time Firefighters group. Resolution 17-09-1490 AMENDING VANTAGECARE RETIREMENT HEALTH SEAVINGS (RHS) PLAN Plan Number: 801136 Name of Employer: City of Maplewood State: Minnesota Resolution of the above-named Employer (the “Employer”): WHEREAS, the Employer has employees rendering valuable services and WHEREAS, the amendment of its existing retiree health savings plan for such employees services the interested of the Employer and Employees. NOW, THEREFORE BE IT RESOLVED, that the Employer hereby amends and restates the Plan as outlined in the attached VantageCare Retirement Health Savings (RHS) Plan Adoption Agreement Amendment and Plan Document. Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. 7. Approval of Amended RHS Adoption Agreement, Amended Plan and Resolution for Full-time Fire Officers Councilmember Abrams moved to approve the amended VantageCare RHS Adoption Agreement, the amended RHS Plan, and the Resolution amending the Plan for the full- time Fire Officers group. Resolution 17-09-1491 AMENDING VANTAGECARE RETIREMENT HEALTH SEAVINGS (RHS) PLAN Plan Number: 801159 Name of Employer: City of Maplewood State: Minnesota September 11, 2017 7 City Council Meeting Minutes Resolution of the above-named Employer (the “Employer”): WHEREAS, the Employer has employees rendering valuable services and WHEREAS, the amendment of its existing retiree health savings plan for such employees services the interested of the Employer and Employees. NOW, THEREFORE BE IT RESOLVED, that the Employer hereby amends and restates the Plan as outlined in the attached VantageCare Retirement Health Savings (RHS) Plan Adoption Agreement Amendment and Plan Document. Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS 1. Consider Approval of 2017-2018 Collective Bargaining Agreements a. International Association of Fire Fighters – Fire Fighters- Local 4470 (Fire Fighters) b. International Association of Fire Fighters – Fire Fighters- Local 4470-O (Fire Officers) Assistant City Manager/HR Director Funk gave the staff report and answered questions of the council. Councilmember Abrams moved to approve the 2017 and 2018 Collective Bargaining Agreements between the City of Maplewood and the following two (2) bargaining units: International Association of Fire Fighters –Fire Fighters- Local 4470 (Fire Fighters) and International Association of Fire Fighters – Fire Fighters- Local 4470- O (Fire Officers); and authorize the Mayor and City Manager to execute said contracts on behalf of the City. Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. J. NEW BUSINESS 1. Consider Adoption of Resolution Providing Approval of the Proposed 2018 Tax Levy and Setting 2018 Budget Public Hearing Date Finance Director Paulseth gave the staff presentation. September 11, 2017 8 City Council Meeting Minutes Councilmember Juenemann moved to adopt the Resolution setting the maximum City tax levy for payable 2018, in the amount of $21,465,600, and set the date for the public hearing on the 2018 levy and budget for Monday, December 11, 2017 at 7:00 pm at the regular City Council Meeting. Resolution 17-09-1492 PROVIDING APPROVAL OF THE 2018 PROPOSED TAX LEVY and SETTING 2018 BUDGET PUBLIC HEARING DATE WHEREAS, State law requires that the City Council adopt a proposed tax levy for taxes payable in 2018 by September 30, 2017; and WHEREAS, the City Council has reviewed the proposed 2018 Budget and has determined the amount of the proposed tax levy payable in 2018, which is the maximum amount that will be levied. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA THAT: 1. The proposed tax levy for taxes payable in 2018, in the amount of $21,465,600 is hereby adopted and shall be certified to the Ramsey County Auditor as follows: General Fund $ 15,351,530 Debt Service Funds $ 4,614,481 Market Value Debt Service $ 279,589 Recreation Fund $ 200,000 EDA Fund $ 100,000 Capital Improvement Fund $ 180,000 Police Equipment Fund $ 180,000 Fire Equipment Fund $ 60,000 Ambulance Fund $ 300,000 Community Center Fund $ 200,000 Total Levy $ 21,465,600 2. Debt levies have been reduced by other revenue sources to a total of $4,614,481 for tax capacity levies and $279,589 for market value levies. 3. The date for the public hearing and consideration of the final 2018 levy and budget shall be Monday, December 11, 2017 at 7:00 pm in the Maplewood City Council Chambers. Seconded by Councilmember Abrams Ayes – Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. 2. Consider Approval of the Wakefield Park Improvements Preliminary Design Report September 11, 2017 9 City Council Meeting Minutes Environmental and Economic Development Director Konewko gave the report and answered questions of the council. Todd Halunen, Project Manager with Kimley-Horn and Associates, Inc. addressed the council to give the presentation. Recreation Manager Robbins gave additional information on the project design. Tim McIlwain, with Hagen, Christensen & McIlwain addressed the council to give information about the project design. Councilmember Abrams moved to approve the Wakefield Park Concept and directed staff to seek additional input from the Community Design Review Board, Parks & Recreation Commission and Planning Commission; and to bring information back to the council and keep the project moving as scheduled by authorizing the City Manager and Mayor to enter into a contract with Kimley-Horn for said services. Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council Members Abrams, Juenemann and Xiong The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Mayor Slawik adjourned the meeting at 9:09 p.m. September 11, 2017 10 City Council Meeting Minutes