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Home My WebLink About2017-08-28 City Council Meeting Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday,August 28,2017 City Hall, Council Chambers Meeting No.16-17 A.CALL TO ORDER B.PLEDGE OF ALLEGIANCE C.ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Sign in with the City Clerk before addressing the council. At the podium pleasestate your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will thendirect staff, as appropriate, to answer questions or respond to comments.” D.APPROVAL OF AGENDA E.APPROVAL OF MINUTES 1.Approval of the August 14, 2017 City Council Workshop Minutes 2.Approval of the August 14, 2017 City Council Meeting Minutes F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update 2.Council Presentations 3.Approval of Proclamation Designating September as Hunger Action Month 4.Approval of Proclamation Declaring September 18, 2017 as Century College Day G.CONSENT AGENDA –Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1.Approval of Claims 2.Approval of Agreementswith zedIT Solutions and Accela for Implementation and Licensing of Land Management Software 3.Approval ofModification to Existing Construction Contract with Tierney Brothers, Inc. forCommunications Studio 4.Approval of a Temporary Lawful Gambling –Local Permit for the Church of the Presentation of the Blessed Virgin Mary H.PUBLIC HEARINGS None I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.Consider Approval of Conditional Use Permit Revision, Exterior Storage and Motor Vehicle Rental at Home Depot, 2360 White Bear Avenue 2.Consider Approval of Conditional Use Permit, Exterior Sale of Goods, 2520 White Bear Avenue 3.Consider Approval for Gladstone Savanna Improvements 4.Continue Discussion of 2018 Proposed Budget K.AWARD OF BIDS None L.ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings -elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only foryourself, not for other councilmembers or citizens -unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt ortalk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of councilmembers, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 6:00 P.M. Monday, August 14, 2017 Council Chambers, City Hall A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at6:00 p.m.by Mayor Slawik. B.ROLL CALL Nora Slawik, MayorPresent Marylee Abrams, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Bryan Smith, CouncilmemberPresent Tou Xiong, CouncilmemberPresent – Arrived at 6:02 p.m. C.APPROVAL OF AGENDA Councilmember Abrams moved to approve the agenda as submitted. Seconded by Councilmember JuenemannAyes – All The motion passed. D.UNFINISHED BUSINESS None E.NEW BUSINESS 1.Racial Equity Program Update Assistant City Manager/HR Director Funk began the presentation. Chief of EMS Mondor continued the presentation. Acting Public Works Director Love gave aportionof the presentation. Assistant City Manager/HR Director Funk concluded the presentation. F.ADJOURNMENT MayorSlawikadjourned the meeting at 6:30 p.m. August 14, 2017 1 City Council Workshop Minutes Packet Page Number 1 of 121 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday,August 14, 2017 City Hall, Council Chambers Meeting No. 15-17 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at7:05 p.m.by Mayor Slawik. Mayor Slawik reported on the State Capitol opening this past weekend and an event that took place as part of the opening calledthe March of the Mayors. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Nora Slawik, MayorPresent Marylee Abrams, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Bryan Smith, CouncilmemberPresent Tou Xiong, CouncilmemberPresent D.APPROVAL OF AGENDA The following items were added to the agenda under Appointments and Presentations, Council Presentations: Police Ride Along National Night Out Chief Lukin’s FatherPassing CouncilmemberXiong moved to approve the agenda as amended. Seconded by CouncilmemberSmithAyes – All The motion passed. E.APPROVAL OF MINUTES 1.Approval of July24, 2017 City Council Workshop Minutes CouncilmemberJuenemann moved to approve the July 24, 2017City Council Workshop Minutesas submitted. Seconded by Councilmember AbramsAyes – Mayor Slawik, Council Members Abrams, Juenemann and Smith Abstain – Councilmember Xiong The motion passed. August 14, 20171 City Council Meeting Minutes Packet Page Number 2 of 121 E2 2.Approval of July 24, 2017City Council MeetingMinutes Councilmember Abrams moved to approve the July 24, 2017City Council Meeting Minutesas submitted. Seconded by Councilmember JuenemannAyes – Mayor Slawik, Council Members Abrams, Juenemann and Smith Abstain – Councilmember Xiong The motion passed. 3.Approval of August 7, 2017 City Council Workshop Minutes CouncilmemberAbrams moved to approve the August 7, 2017City Council Workshop Minutesas submitted. Seconded by Councilmember JuenemannAyes – All The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council CalendarUpdate City Manager Coleman gave the update to the council calendar. 2.Council Presentations Police Ride-Along Recap Councilmember Smiththanked the police officers whowere involved in the ride-along he went on a couple weeks ago. National Night-Out Recap Councilmember Abramsreported on the National Night-Out events she attended on August 1, 2017. Fire Chief Lukin’s FatherPassing Mayor Slawikreported that Fire Chief Lukin’s fatherpassed away. Councilmember Juenemann reported on his service she attended. 3.Swearing in of Director of Public Safety Scott Nadeau Mayor Slawik gave the introduction. City Clerk Sindt performed the swearing in of Director of Public Safety Nadeau. August 14, 20172 City Council Meeting Minutes Packet Page Number 3 of 121 E2 4.Ramsey County Fair Letter of Appreciation to City Staff City Manager Coleman introduced Joe Fox with Ramsey County Fair Board.Mr. Fox addressed the council to thank the staff for their assistance. G.CONSENT AGENDA Councilmember Juenemann requested agenda items G6 and G11 be highlighted. CouncilmemberJuenemann moved to approve agenda items G1-G12. Seconded by Councilmember AbramsAyes – All The motion passed. 1.Approval of Claims CouncilmemberJuenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 539,104.03 Checks #100048 thru #100089 dated 07/25/17 $ 638,621.81 Disbursements via debits to checking account dated 07/17/17 thru 07/21/17 $ 229,362.46 Checks #100090 thru # 100121 dated 07/24/17 thru 08/01/17 $ 242,491.39 Disbursements via debits to checking account dated 07/26/17 thru 07/28/17 $ 625,145.53 Checks # 100122 thru # 100171 dated 07/28/17 thru 08/08/17 $ 3,088,636.68 Disbursements via debits to checking account dated 07/31/17 thru 08/04/17 $ 5,363,361.90 Total Accounts Payable PAYROLL $ 516,758.74 Payroll Checks and Direct Deposits dated 07/28/17 $ 1,949.67 Payroll Deduction check # 99102795 thru # 99102799dated 07/28/17 $ 518,708.41 Total Payroll $ 5,882,070.31 GRAND TOTAL August 14, 20173 City Council Meeting Minutes Packet Page Number 4 of 121 E2 Seconded by Councilmember AbramsAyes – All The motion passed. 2.Approval of a Temporary Lawful Gambling - Local Permit for the Church of St. Jerome Councilmember Juenemann moved to approve the Temporary Lawful Gambling - Local Permit for the Church of St. Jerome’s annual Fall Festival & Booya on Sunday, September 17, 2017. Seconded by Councilmember AbramsAyes – All The motion passed. 3.Approval of a Temporary Lawful Gambling – Local Permit forthe Church of the Presentation of the Blessed Virgin Mary CouncilmemberJuenemann moved to approve the Temporary Lawful Gambling – Local Permit for the Church of the Presentation of the Blessed Virgin Mary’s major fundraiser for the Presentation’s Men’s Club on October 2, 2017 at Gulden’s 61 Restaurant & Bar, 2999 Maplewood Drive. Seconded by Councilmember AbramsAyes – All The motion passed. 4.Approval Authorizing Additional Purchase of Bituminous Materials for 2017 Councilmember Juenemann moved to approvethe Street Superintendent purchase additional bituminous materials in an amount up to $25,000 from T.A. Schifsky and Sons, Inc. Seconded by Councilmember AbramsAyes – All The motion passed. 5.Approval Authorizing Landscaping Services for Wakefield Area Rain Garden Retrofit Project Councilmember Juenemann moved to approve the City Manager enter into a contract for the purchase of services to retrofit rain gardens in the Wakefield Park neighborhood with Outdoor Lab Landscape Design, Inc. in an amount not to exceed $46,500. Seconded by Councilmember AbramsAyes – All The motion passed. 6.Approval of Resolution Accepting Scholarship from the National Fire Protection Association August 14, 20174 City Council Meeting Minutes Packet Page Number 5 of 121 E2 Councilmember Juenemann moved to approvethe resolution accepting the Remembering When scholarship from the National Fire Protection Association values at approximately $4,000. Resolution17-08-1479 Accepting Scholarship from the National Fire Protection Association WHEREAS, the Maplewood Fire Department applied for and received a scholarship from the National Fire Protection Association that will allow one of the department’s community paramedics to attend the Remembering When™ Next Steps Workshop focusing on fire and fall prevention, and; WHEREAS, fire and falls pose a significant risk to the community, and; WHEREAS, the Maplewood Fire Department is committed to reducing community risk, and; WHEREAS, Remembering Whentraining will be delivered by Maplewood Fire Department and Regions Hospital EMS community paramedics, and; WHEREAS, the Maplewood City Council is appreciative of the scholarship and commends the National Fire Protection Association and the Centers for Disease Control’s commitment to reducing Community Risk. Now, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that: 1.The scholarship is accepted and acknowledged with gratitude; and 2.The Remembering When training will be delivered by Maplewood Fire Department and Regions Hospital EMS community paramedics. Seconded by Councilmember AbramsAyes – All The motion passed. 7.Approval of a Conditional Use Permit Review, Maplewood Medical Office Building, 2945 Hazelwood Street North Councilmember Juenemannmoved to approve to review the conditional use permit for Hazelwood Medical Center again in one year. Seconded by Councilmember AbramsAyes – All The motion passed. 8.Approval of a Conditional Use Permit Review, Ebenezer Karen Baptist Church,1055 Viking Drive Councilmember Juenemann moved to approve to review the conditional use permit for Ebenezer Karen Baptist Church again only if a problemarises or a major change is August 14, 20175 City Council Meeting Minutes Packet Page Number 6 of 121 E2 proposed. Seconded by Councilmember AbramsAyes – All The motion passed. 9.Approval of Assignment of Development Agreement and TIF Notewith Maplewood Senior Apartments, LLC, 1957 English Street North Councilmember Juenemann moved to approvethe assignment of development agreement and TIF notewith Maplewood Senior Apartments, LLC. Seconded by Councilmember AbramsAyes – All The motion passed. 10.Approval of the Playground Replacement at Nebraska Park Councilmember Juenemann moved to approve a best value approach for Nebraska Park and authorizethe City Manager and the Mayor to enter into a contract with the provider that the residents choose for replacement, with a not to exceed budget of $100,000. Seconded by Councilmember AbramsAyes – All The motion passed. 11.Approval of Resolution Accepting Donation to Maplewood Police Reserves from the Ramsey County Agricultural Society – Ramsey County Fair Councilmember Juenemann moved to approve the resolution accepting the donation made by the Ramsey Sheriff’s Foundation in the amount of $400. Resolution 17-08-1480 Expressing Acceptance of andAppreciation of a Donation tothe Maplewood Police Department WHEREAS,theRamseyCountyAgricultural Societyhaspresentedtothe MaplewoodPoliceDepartment a donationintheamountof$400;and WHEREAS,theintendedpurposeofthe donation is to support the needs of the MaplewoodPoliceReserveUnit;and WHEREAS,theMaplewoodCityCouncilisappreciativeofthedonationand RamseyCounty Agricultural Societyfortheircivicefforts and commendsthe partnership. NOW, THEREFORE, BEITRESOLVED,bytheCityCounciloftheCityof Maplewood,Minnesota, that: 1.Thedonationisacceptedandacknowledgedwithgratitude; and August 14, 20176 City Council Meeting Minutes Packet Page Number 7 of 121 E2 2.Thedonationwillbeappropriatedfor thePoliceDepartmentasdesignated; and 3.Theappropriatebudgetadjustmentsbemade. Seconded by Councilmember AbramsAyes – All The motion passed. 12.Approval of Amherst H. Wilder Foundation Consultant Agreement Councilmember Juenemann moved to approvethe Amherst H. Wilder Foundation Consultant Agreement and authorize the City Manager to execute the document. Seconded by Councilmember AbramsAyes – All The motion passed. H.PUBLIC HEARINGS None I.UNFINISHED BUSINESS 1.Consider Elimination of Community Conversations Format at City Council Meetings City Manager Coleman gave the staff report. Councilmember Smith moved to approve the complete elimination of the Public Comment component of City Council Meetings as a Council Policy Amendment. Seconded by Councilmember Juenemann Ayes – All The motion passed. J.NEW BUSINESS 1.Consider Approval of a Resolution Ordering Preparation of Feasibility Study, Farrell-Ferndale Area Street Improvements, City Project 17-18 Acting Public Works Director Love gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the Resolution Ordering the Preparation of a Feasibility Study for the Farrell-Ferndale Area Street Improvements, City Project 17- 18. Resolution 17-08-1481 Ordering Preparation of a Feasibility Study August 14, 20177 City Council Meeting Minutes Packet Page Number 8 of 121 E2 WHEREAS, it is proposed to make improvements to the Farrell-Ferndale Area, which is depicted on the attached project location map, is hereby called Farrell-Ferndale Area Street Improvements, City Project 17-18 and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the City Council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $100,000 are appropriated to prepare this feasibility report. Seconded by Councilmember AbramsAyes – All The motion passed. 2.Consider Approval of a Resolution Ordering Preparation of Feasibility Study, Londin-Highpoint Area Pavement Rehabilitation, City Project 17-19 Acting Public Works Director Love gave the staff report. Councilmember Juenemann moved toapprove the Resolution Ordering the Preparation of a Feasibility Study for the Londin-Highpoint Area Pavement Rehabilitation, City Project 17-19. Resolution17-08-1482 Ordering Preparation of a Feasibility Study WHEREAS, it is proposed to make improvements to the Londin-Highpoint Area, which is depicted on the attached project location map, is hereby called Londin- Highpoint Area Pavement Rehabilitation, City Project 17-19 and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the City Council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible, and as to whether it August 14, 20178 City Council Meeting Minutes Packet Page Number 9 of 121 E2 should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $60,000 are appropriated to prepare this feasibility report. Seconded by Councilmember Abrams Ayes – All The motion passed. 3.Community Development Outreach Report City Manager Coleman summarized the report. K.AWARD OF BIDS 1.Consider Approval of Resolution Receiving Bids and Awarding Construction Contract for Nature Center Building Improvements, Project 17-02 Acting Public Works Director Love gave the staff report. Councilmember Juenemann moved to approvethe Resolution for Receiving Bids and Awarding Construction Contract, including Base Bid and Bid Alternate 1, for the Nature Center Building Improvement Project, City Project 17-02, to KUE Contractors, Inc. in the amount of $286,081. Resolution 17-08-1483 Receiving Bids and Awarding Construction Contract NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the bid from KUE Contractors, Inc., including the Base Bid and Bid Alternate 1, in the amount of $286,081 is the lowest responsible bid for the Nature Center Building Improvement project 17-02, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. Furthermore, a budget of $310,000.00 is hereby established through Tax Abatement Bondsand Building Fund Reserves, and the Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project as previously approved by the City Council. Seconded by Councilmember AbramsAyes – All The motion passed. L.ADJOURNMENT Mayor Slawikadjourned the meetingat8:05 p.m. August 14, 20179 City Council Meeting Minutes Packet Page Number 10 of 121 F1a MEMORANDUM TO:City Council FROM:Melinda Coleman, City Manager DATE:August 23, 2017 SUBJECT:Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning forupcoming agenda items and the Work Session schedule. These are not official announcementsof the meetings, but a snapshot look at the upcoming meetings for theCity Council to plan their calendars. No action is required. Upcoming Agenda Items & Work Session Schedule th 1.September 11 a.Workshop:2018 Budget,Commissioner Interviews for ENRC and HPC b.Council Meeting:Adopt 2018 Preliminary Tax Levy th 2.September 25 a.Workshop:Engineering Department Staffing Presentation Council Comments Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1.Distribution of Tobacco Survey Budget Impact None Recommendation No action required. Attachments None. Packet Page Number 11 of 121 F3 MEMORANDUM TO:Melinda Coleman,City Manager FROM:DuWayne Konewko, Parks and Recreation/EEDDDirector DATE:August 7, 2017 SUBJECT:Approval of Proclamation Designating September as Hunger Action Month Introduction Second Harvest Heartland is a non-profit food bank located in Maplewood thatserves the needs of Maplewood residents and surrounding areas by providing food to individuals and families. Second Harvest Heartland has requested that the City of Maplewood help raise awareness of Hunger Action Month by approving the following proclamation. In addition, the City of Maplewood will provide space for food collection receptacles at the Maplewood Community Center,City Hall, and Public Works. Molly Jansen, Corporate Engagement Intern atSecond Harvest Heartland, will bepresent to address Council andrespond to any questions that councilmembersmay have. Recommendation Staff recommends approval of the attachedproclamation declaringSeptember as Hunger Action Month in Maplewood. Attachments 1.Proclamation DesignatingSeptember as Hunger Action Month Packet Page Number 12 of 121 F3, Attachment 1 PROCLAMATION September is Hunger Action Month WHEREAS, hunger and poverty are issues of grave concern in the United States,the State of Minnesota and the City of Maplewood; and WHEREAS,the City of Maplewoodis committed to taking steps to raise awareness about the need to combat hunger in every part of our cityand to provide additional resources that citizens of Maplewood need; and WHEREAS,the City of Maplewoodis committed to working with Second Harvest Heartland in educating people about the role and importance of food banks in addressing hunger and raising awareness of the need to devote more resources and attention to hunger issues; and WHEREAS,more than one in 10 individuals in Minnesotarely on foodprovided by Second Harvest Heartland and Minnesota’s Feeding America Food Banks annually; and WHEREAS, Second Harvest Heartland distributed more than 7 million mealsin 2015 through its network of food shelves, pantries and other partner programs; and WHEREAS,food banks across the country, including Second Harvest Heartland – will host numerous events throughout the month of September to bring awareness and attention to encourage involvement in efforts to end hunger in their local community; NOW, THERFORE, I, Nora Slawikdohereby recognize September, as HUNGER ACTIONMONTHin our CITY OF MAPLEWOODand I call this observance to the attention of our citizens. SIGNATURE________________________________ DATE__________________ Packet Page Number 13 of 121 F4 MEMORANDUM TO:Melinda Coleman,City Manager FROM:DuWayne Konewko, Parks and Recreation/EEDDDirector DATE:August 7, 2017 SUBJECT:Approval of Proclamation DeclaringSeptember 18, 2017 as Century College Day Introduction th Century College will be celebrating its 50anniversary on September 18, 2017. Century College has requested that the Maplewood City Council approve a proclamation declaring September 18, 2017 as Century College Day.A copy of the proclamation is attachedfor your review. The theme of the anniversary is Transforming Lives for 50 Years. Mr. Randy Johnson, Director of Donor Relations for the Century College Foundation will be present to discuss the anniversary celebration and various festivities that will take place on September 18, 2017 at the college. Mr. Johnson will also discuss a number of upcoming eventsthat will take place at CenturyCollege over the coming months. Recommendation Staff recommends approval of the attachedproclamation declaringSeptember 18, 2017 as Century College Day. Attachments 1.Proclamation Declaring September 18, 2017 as Century College Day Packet Page Number 14 of 121 F4, Attachment 1 PROCLAMATION MONDAY, SEPTEMBER 18, DECLARED CENTURY COLLEGE DAY IN THE CITY OF MAPLEWOOD WHEREAS, Lakewood State Junior College opened its doors on September 18, 1967 to 503 students who paid a tuition rate of $5 dollars per credit hour; and WHEREAS, the College moved to its current location in 1969 and changed its name in 1973 to Lakewood Community College; and WHEREAS, Northeast Metro Technical College began as 916 Area Vocational/Technical Institute in 1969 and moved into its present facility in 1972; and WHEREAS, Lakewood Community College and Northeast Metro Technical College merged in 1996 to become Century College; and WHEREAS, Century College is now one of the largest and most diverse two-year institutions in the State of Minnesota with a student population of more than 21,000; and WHEREAS, the College has given the Maplewood community the opportunity to pursue diplomas, certificates, associate and bachelor’s degrees; and WHEREAS, the College has made higher education affordable through a variety of programs and financial aid, and provides one of the lowest tuition rates in the state; and WHEREAS, the City of Maplewood officially congratulates Century College on transforming lives for 50 years. NOW, THEREFORE, I, Nora Slawik, Mayor of the City of Maplewood, Minnesota, do hereby proclaim September 18, 2017, as Century College Day. _______________________, Nora Slawik, Mayor Packet Page Number 15 of 121 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 16 of 121 MEMORANDUM Melinda Coleman, City Manager TO: Ellen Paulseth, Finance Director FROM: August 22, 2017 DATE: Approval of Claims SUBJECT: Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $Disbursements via debits to checking account243,312.79 dated 08/7/17 thru 08/11/17 $Checks #100172 thru #100241314,895.38 dated 08/18/17 $Disbursements via debits to checking account551,544.98 dated 08/14/17 thru 08/18/17 $Total Accounts Payable1,109,753.15 PAYROLL $Payroll Checks and Direct Deposits dated 08/11/17526,785.09 $Payroll Deduction check # 99102814 thru # 991028161,187.68 dated 08/11/17 $Total Payroll527,972.77 $GRAND TOTAL1,637,725.92 Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments Packet Page Number 17 of 121 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 8/7/2017MN State TreasurerDrivers License/Deputy Registrar36,835.35 8/8/2017MN State TreasurerDrivers License/Deputy Registrar25,307.04 8/9/2017MN State TreasurerDrivers License/Deputy Registrar39,407.23 8/9/2017Delta DentalDental Premium572.10 8/10/2017MN State TreasurerDrivers License/Deputy Registrar43,544.81 8/11/2017MN State TreasurerDrivers License/Deputy Registrar93,226.26 8/11/2017MN Dept of Natural ResourcesDNR electronic licenses355.00 8/11/2017ICMA (Vantagepointe)Deferred Compensation4,065.00 243,312.79 Packet Page Number 18 of 121 Check Register City of Maplewood 08/17/2017 CheckDateVendorDescriptionAmount 10017202411SCBA COMPRESSOR REPAIR225.0008/18/2017ALEX AIR APPARATUS INC 10017300283FIRE - CEU TRAINING1,875.0008/18/2017CENTURY COLLEGE 10017405028CITY HALL SOLAR SYSTEM LEASE-AUG397.0008/18/2017ENERGY ALTERNATIVES SOLAR, LLC 10017505780DRAFT GEOSPATIAL ANALYSIS8,499.0008/18/2017FITCH & ASSOCIATES, LLC 10017600519PARTS FOR JETTER UNIT 615 & 6164,191.9008/18/2017FLEXIBLE PIPE TOOL CO. 08/18/2017FLEXIBLE PIPE TOOL CO.00519CHAINS/SKIDS FOR JET TRUCK NOZZELS469.65 08/18/2017FLEXIBLE PIPE TOOL CO.00519PARTS FOR JETTER UNIT 615 & 616192.50 10017700687TREE REMOVAL 1155/1161 STERLING CT1,250.0008/18/2017HUGO'S TREE CARE INC 08/18/201700687TREE TRIMMING-PAYNE/LARPENTUER250.00HUGO'S TREE CARE INC 10017805598PROSECUTION SERVICES - JUNE16,250.0008/18/2017KELLY & LEMMONS, P.A. 08/18/2017KELLY & LEMMONS, P.A.05598PROSECUTION SERVICES - JULY16,250.00 10017900393MONTHLY SURTAX - JULY 12303520173,271.2208/18/2017MN DEPT OF LABOR & INDUSTRY 10018000932RECIPIENT OF ENERGY AUDIT GRANT1,300.0008/18/2017MAPLEWOOD BAKERY 10018105311SOFTBALL UMPIRES 7/31 - 8/6608.0008/18/2017WILLIE MCCRAY 08/18/201705311SOFTBALL UMPIRES 8/7 - 8/13446.00WILLIE MCCRAY 10018201202PARKS & REC BRO08/18/2017NYSTROM PUBLISHING CO INCCHURE AUG-DEC12,826.74 08/18/201701202MAPLEWOOD LIVING - AUGUST7,426.39NYSTROM PUBLISHING CO INC 10018301337911 DISPATCH SERVICES - JULY30,993.0708/18/2017RAMSEY COUNTY-PROP REC & REV 08/18/201701337CAD SERVICES - JULY6,099.63RAMSEY COUNTY-PROP REC & REV 08/18/201701337FLEET SUPPORT FEES - JULY542.88RAMSEY COUNTY-PROP REC & REV 08/18/201701337FLEET SUPPORT FEES - JULY471.12RAMSEY COUNTY-PROP REC & REV 10018404502REIMB FOR TUITION & BOOKS 05/15 -06/301,428.0008/18/2017BRADLEY REZNY 10018505488PREMIUM - LIFE,LTD,STD - AUGUST7,844.5108/18/2017SUN LIFE FINANCIAL 10018601574BITUMINOUS MATERIALS~8,900.9308/18/2017T A SCHIFSKY & SONS, INC 08/18/201701574BITUMINOUS MATERIALS~6,798.08T A SCHIFSKY & SONS, INC 08/18/201701574BITUMINOUS MATERIALS~5,797.24T A SCHIFSKY & SONS, INC 08/18/201701574BITUMINOUS MATERIALS~802.80T A SCHIFSKY & SONS, INC 10018701190ELECTRIC & GAS UTILITY2,515.9208/18/2017XCEL ENERGY 08/18/201701190ELECTRIC & GAS UTILITY2,325.71XCEL ENERGY 08/18/201701190ELECTRIC & GAS UTILITY167.67XCEL ENERGY 08/18/201701190FIRE SIRENS55.27XCEL ENERGY 10018805835RECIPIENT OF ENERGY AUDIT GRANT851.0008/18/20175-8 CLUB 10018900100ACCESSORY KIT-APX WIRELESS RSM603.0008/18/2017ANCOM COMMUNICATIONS INC 10019005559ONLINE BENEFITS ADMIN FEE- AUGUST316.2008/18/2017APPRIZE TECHNOLOGY SOLUTIONS 10019103681REPAIR DRIVEWAY-DUE TO MANHOLE2,405.00 08/18/2017ARCADE CONCRETE CONST INC 10019205836RECIPIENT OF ENERGY AUDIT GRANT2,500.0008/18/2017CROSS LUTHERAN CHURCH 10019303569BAT HOUSE BUILDING WORKSHOP160.00 08/18/2017ELPIS ENTERPRISES 10019408/18/201700464STROBE LIGHTS166.00EMERGENCY AUTOMOTIVE TECH, INC 10019505283CHEMGUARD CLASS A PLUS765.0008/18/2017EMERGENCY RESPONSE SOLUTIONS 08/18/201705283NEW HELMET303.15EMERGENCY RESPONSE SOLUTIONS 08/18/201705283LUMBAR RAIL & QUICK FILL POUCH11.93EMERGENCY RESPONSE SOLUTIONS 10019605618LEASE CHARGES FIRE & PD VEHICLES3,031.7408/18/2017ENTERPRISE FM TRUST 10019705577PLANT MATERIALS-PARKS/RAIN GARDEN2,227.6908/18/2017GERTENS 10019802135RECIPIENT OF ENERGY AUDIT GRANT2,500.0008/18/2017GETHSEMANE LUTHERAN CHURCH 10019905313NEW PRE-PRINTS FOR CARD ORDERS870.0008/18/2017GRAPHIC DESIGN, INC. 08/18/201705313PD BUSINESS CARD ORDER130.34GRAPHIC DESIGN, INC. 10020004982ACTUARIAL VALUATION GASB 453,000.0008/18/2017HILDI, INC. 08/18/201704982ACTUARIAL VALUATION2,400.00HILDI, INC. 10020102263ANIMAL IMPO08/18/2017HILLCREST ANIMAL HOSPITAL PAUNDS & SRVS - JULY774.00 1002020067108/18/2017HIRSHFIELD'STOTE OF ATHLETIC FIELD MARKING PAINT1,387.50 10020303330COMPREHENSIVE PLAN SRVS - JULY4,615.4208/18/2017HOISINGTON KOEGLER GROUP INC 10020400735BREATH TEST DEVICE MOUTH PIECES275.0008/18/2017INTOXIMETERS INC 10020500827INSURANCE PREMIUM JULY-SEPT 201756,387.0008/18/2017L M C I T Packet Page Number 19 of 121 10020608/18/201700827L M C I TCLAIM DEDUCTIBLE LMC CA 35462 (17/18)1,763.28 10020708/18/201705837GRAHAM MANSELLTEMP SOCCER CLINIC PROG COACH30.00 10020808/18/201700936MAPLEWOOD AREAANNUAL CITY CONTRIBUTION 20175,000.00 10020908/18/201705650MATRE ARMS & AMMUNITIONDEPT AMMUNITION11,212.80 10021008/18/201705838MINNESOTA BENEFIT ASSOCIATIONMONTHLY PREMIUM - SEPT180.84 10021108/18/201705478MOBILE PRO SYSTEMSPD MOBILE CAMERA REPAIR264.23 10021208/18/201701179NORTH STAR WIPER & INDUSTRIALFLOOR DRY60.00 10021308/18/201700001ONE TIME VENDORREFUND M SANDS - TRANS MEDIC1,009.00 10021408/18/201700001ONE TIME VENDORREFUND J DOOLEY-SEMPLE - SOFTBALL410.00 10021508/18/201700001ONE TIME VENDORREFUND CBW ENT - SOFTBALL410.00 10021608/18/201700001ONE TIME VENDORREFUND D OLSON - TRANS MEDIC100.00 10021708/18/201700001ONE TIME VENDORREFUND A FRANCO - SOFTBALL OVERPD90.00 10021808/18/201705609OUTDOOR LAB LANDSCAPE DESIGNBOULEVARD MAINTENANCE~1,250.00 10021908/18/201705103PERFORMANCE PLUS LLCHEPATITIS B SHOTS1,800.00 08/18/201705103PERFORMANCE PLUS LLCHEPATITIS B SHOTS200.00 08/18/201705103PERFORMANCE PLUS LLCPHYSICAL EVALUATION187.50 10022008/18/201701261PHYSIO-CONTROL, INC.EMS REPORTING SOFTWARE - JULY738.67 08/18/201701261PHYSIO-CONTROL, INC.EMS REPORTING SOFTWARE - AUG738.67 10022108/18/201705802POMP'S TIRE SERVICE, INC.REPLACEMENT TIRES/RIMS-DUMP TRUCK3,498.74 10022208/18/201701289PRAIRIE RESTORATIONS INCJIM'S PRAIRIE VEGETATION MGMT474.99 10022308/18/201705571RACOM CORPORATIONREPAIR STATIONS ALERTING SYSTEM #1403.75 10022408/18/201701345RAMSEY COUNTYFILING FEES - RECORDING WITH COUNTY46.00 10022508/18/201701931RAMSEY COUNTY FAIRCHARITABLE GAMBLING AWARD1,460.00 10022608/18/201701340REGIONS HOSPITALMEDICAL SUPPLIES1,219.34 08/18/201701340REGIONS HOSPITALMEDICAL SUPPLIES567.30 10022708/18/201703446RICK JOHNSON DEER & BEAVER INCDEER PICK UP - JULY145.00 10022808/18/201704578S & S TREE SPECIALISTSTREE INSPECTION SERVICES1,927.00 10022908/18/201701536STRAUSS SKATES & BICYCLESRECIPIENT OF ENERGY AUDIT GRANT2,500.00 10023008/18/201700013TREE REBATEREIMB M TEIBEL - TREE REBATE159.00 10023108/18/201700013TREE REBATEREIMB L GUNZMAN - TREE REBATE100.00 10023208/18/201700013TREE REBATEREIMB D FRID - TREE REBATE88.37 10023308/18/201700013TREE REBATEREIMB P OSBORNE - TREE REBATE55.00 10023408/18/201700013TREE REBATEREIMB S EGGEN - TREE REBATE12.50 10023508/18/201701653TRUCK UTILITIES & MANUF COSEAT COVERS UNIT 646164.20 10023608/18/201701669TWIN CITIES TRANSPORT &TOW M311175.00 10023708/18/201704357UNIVERSAL HOSPITAL SRVS, INC.EMS EQUIPMENT MAINTENANCE360.00 10023808/18/201704357UNIVERSAL HOSPITAL SRVS, INC.EQUIPMENT SERVICE72.00 10023908/18/201702464US BANKFUNDS FOR CITY HALL ATM10,000.00 10024008/18/201703825VAN DYKE STREET HOMESTIF PAYMENT TO DEVELOPER 1ST HALF10,298.88 10024108/18/201705578Z PUPPETS ROSENSCHNOZARTIST COMPENSATION (GRANT)6,690.50 08/18/201705578Z PUPPETS ROSENSCHNOZARTIST COMPENSATION (GRANT)4,677.06 08/18/201705578Z PUPPETS ROSENSCHNOZARTIST COMPENSATION (GRANT)4,167.06 08/18/201705578Z PUPPETS ROSENSCHNOZARTIST COMPENSATION (GRANT)4,037.50 314,895.38 70Checks in this report. Packet Page Number 20 of 121 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement DatePayeeDescriptionAmount 8/14/2017MN State TreasurerDrivers License/Deputy Registrar30,291.78 8/14/2017US Bank VISA One Card*Purchasing card items34,376.48 8/14/2017U.S. TreasurerFederal Payroll Tax102,006.03 8/14/2017P.E.R.A.P.E.R.A.102,774.03 8/14/2017Empower - State PlanDeferred Compensation29,211.00 8/14/2017Labor UnionsUnion Dues2,197.30 8/14/2017MidAmerica - INGHRA Flex plan14,608.39 8/14/2017MN State TreasurerState Payroll Tax21,334.74 8/15/2017MN State TreasurerDrivers License/Deputy Registrar52,191.70 8/16/2017MN State TreasurerDrivers License/Deputy Registrar50,036.30 8/16/2017Delta DentalDental Premium1,831.48 8/17/2017MN State TreasurerDrivers License/Deputy Registrar75,864.37 8/18/2017MN State TreasurerDrivers License/Deputy Registrar34,439.64 8/18/2017MN Dept of Natural ResourcesDNR electronic licenses381.74 551,544.98 *Detailed listing of VISA purchases is attached. Packet Page Number 21 of 121 Transaction DatePosting DateMerchant NameTransaction AmountName 07/26/201707/28/2017SUPERAMERICA 4022$19.96JOSHUA ABRAHAM 08/03/201708/04/2017MILLS FLEET FARM 2700$26.55DAVE ADAMS 08/03/201708/04/2017MILLS FLEET FARM 2700$74.98DAVE ADAMS 08/03/201708/04/2017NAPA STORE 3279016$43.49PAUL BARTZ 07/20/201707/24/2017OFFICE DEPOT #1090$37.78CHAD BERGO 08/01/201708/02/2017ADORAMA INC$230.00CHAD BERGO 08/01/201708/02/2017B&H PHOTO 800-606-6969$773.95CHAD BERGO 08/02/201708/03/2017THE UPS STORE #6440$12.39CHAD BERGO 08/03/201708/04/2017OFFICE DEPOT #1090$15.99CHAD BERGO 07/26/201707/28/2017MONARCH WATCH$15.00OAKLEY BIESANZ 07/29/201707/31/2017PETSMART # 0461$48.48OAKLEY BIESANZ 08/01/201708/02/2017USPS PO 2683380009$2.24OAKLEY BIESANZ 08/01/201708/02/2017USPS PO 2683380009$31.36OAKLEY BIESANZ 08/01/201708/02/2017WALGREENS #3122$10.71OAKLEY BIESANZ 07/24/201707/25/2017DOLLAR TREE$3.21NEIL BRENEMAN 07/26/201707/28/2017HOLIDAY STNSTORE 0440$19.96NEIL BRENEMAN 07/31/201708/01/2017FACEBK AT7L9B2GN2$125.00NEIL BRENEMAN 07/20/201707/24/2017THE HOME DEPOT #2801$199.00TROY BRINK 07/27/201707/28/2017OXYGEN SERVICE COMPANY,$27.29TROY BRINK 07/28/201707/31/2017OAKDALE RENTAL CENTER$194.00TROY BRINK 08/03/201708/04/2017SITEONE LANDSCAPE S$82.07BRENT BUCKLEY 07/20/201707/24/2017THE HOME DEPOT #2801$4.48SCOTT CHRISTENSON 07/21/201707/24/2017VIKING ELECTRIC-CREDIT DE$67.64SCOTT CHRISTENSON 07/21/201707/24/2017DEY APPLIANCE A$17.92SCOTT CHRISTENSON 07/25/201707/26/2017R M COTTON COMPANY$826.00SCOTT CHRISTENSON 07/26/201707/28/2017MENARDS OAKDALE MN$17.99SCOTT CHRISTENSON 07/31/201708/01/2017G&K SERVICES AR$210.84SCOTT CHRISTENSON 07/28/201707/31/2017FESTIVAL FOODS #1$28.69MELINDA COLEMAN 07/28/201707/31/2017THE HOME DEPOT #2801$31.14SHAWN CONWAY 07/26/201707/28/2017BOUND TREE MEDICAL LLC$1,213.30PAUL E EVERSON 07/27/201707/31/2017HEALTH CARE LOGISTICS$217.91PAUL E EVERSON 07/29/201707/31/2017THE HOME DEPOT #2801$38.47PAUL E EVERSON 07/31/201708/02/2017M/A ASSOCIATES$355.00PAUL E EVERSON 08/02/201708/03/2017PAYPAL *MNAPA$320.00SHANN FINWALL 08/02/201708/03/2017CAN*CANONFINANCIAL CFS$331.57MYCHAL FOWLDS 08/02/201708/03/2017ELECTRO WATCHMAN INC$6,758.45MYCHAL FOWLDS 08/02/201708/04/2017US INTERNET CORP$394.00MYCHAL FOWLDS 08/03/201708/04/2017CDW GOVT #JGM1155$500.83MYCHAL FOWLDS 08/03/201708/04/2017VZWRLSS*MY VZ VB P$3,859.55MYCHAL FOWLDS 07/21/201707/24/2017IDU*INSIGHT PUBLIC SEC$621.72NICK FRANZEN 07/26/201707/27/2017DMI* DELL BUS ONLINE$274.80NICK FRANZEN 07/26/201707/27/2017DMI* DELL BUS ONLINE$537.10NICK FRANZEN 07/26/201707/27/2017DMI* DELL BUS ONLINE$55.38NICK FRANZEN 07/30/201707/31/2017IDU*INSIGHT PUBLIC SEC$19.84NICK FRANZEN 07/31/201708/01/2017BEST BUY MHT 00000109$160.67NICK FRANZEN 07/31/201708/01/2017SOLARWINDS$190.00NICK FRANZEN 08/01/201708/01/2017AMAZON MKTPLACE PMTS$17.98NICK FRANZEN 08/02/201708/02/2017APL*APPLE ONLINE STORE$79.00NICK FRANZEN 08/02/201708/02/2017APL*APPLE ONLINE STORE$909.00NICK FRANZEN 08/02/201708/03/2017IDU*INSIGHT PUBLIC SEC$87.36NICK FRANZEN 08/03/201708/04/2017AM LEONARD$66.94VIRGINIA GAYNOR 07/24/201707/25/2017PRAIRIE RESTORATIONS, INC$88.92CAROLE GERNES 07/28/201707/31/2017WALGREENS #3122$6.10CAROLE GERNES $13.95CAROLE GERNES 08/02/201708/03/2017GRANDMAS BAKERY INC 07/25/201707/26/2017AMAZON MKTPLACE PMTS$12.50ALEX GERONSIN 08/03/201708/04/2017IDU*INSIGHT PUBLIC SEC$122.19ALEX GERONSIN 08/03/201708/04/2017IDU*INSIGHT PUBLIC SEC$122.19ALEX GERONSIN Packet Page Number 22 of 121 07/25/201707/26/2017MIKES LP GAS INC$4.29MARK HAAG 07/31/201708/01/2017MILLS FLEET FARM 2700$36.32MARK HAAG 07/24/201707/25/2017HENRIKSEN ACE HDWE$20.95TAMARA HAYS 07/25/201707/27/2017MENARDS OAKDALE MN$51.45TAMARA HAYS 07/26/201707/27/2017HENRIKSEN ACE HDWE$7.78TAMARA HAYS 07/26/201707/28/2017MENARDS OAKDALE MN$24.21TAMARA HAYS 07/27/201707/28/2017FASTENAL COMPANY01$106.37TAMARA HAYS 07/27/201707/28/2017HENRIKSEN ACE HDWE$11.48TAMARA HAYS 07/29/201707/31/2017MNSCU$736.68TAMARA HAYS 08/03/201708/04/2017RED WING SHOE #727$212.48TAMARA HAYS 08/03/201708/04/2017MILLS FLEET FARM 2700$146.61TAMARA HAYS 07/21/201707/24/2017HENRIKSEN ACE HDWE$6.59GARY HINNENKAMP 07/24/201707/25/2017HENRIKSEN ACE HDWE$11.99GARY HINNENKAMP 07/26/201707/27/2017HENRIKSEN ACE HDWE$11.98GARY HINNENKAMP 08/01/201708/02/2017SITEONE LANDSCAPE S$395.19GARY HINNENKAMP 08/02/201708/03/2017G&K SERVICES AR$19.28ANN HUTCHINSON 07/21/201707/24/2017DALCO ENTERPRISES$815.84DAVID JAHN 07/21/201707/24/2017CUB FOODS #1599$17.59DAVID JAHN 07/21/201707/24/2017THE HOME DEPOT #2801$49.57DAVID JAHN 08/03/201708/04/2017DAVIS LOCK & SAFE$41.00DAVID JAHN 07/27/201707/31/2017THE HOME DEPOT #2801$22.43JUSTIN JAMES 08/01/201708/02/2017FEDEX 787356175367$10.07JUSTIN JAMES 07/25/201707/27/2017OFFICEMAX/OFFICE DEPOT616$49.32MEGHAN JANASZAK 07/25/201707/27/2017OFFICE DEPOT #1079$15.26MEGHAN JANASZAK 07/25/201707/27/2017OFFICE DEPOT #1090$99.17MEGHAN JANASZAK 07/26/201707/28/2017OFFICE DEPOT #1090$1.98MEGHAN JANASZAK 07/28/201707/31/2017AMAZON.COM AMZN.COM/BILL$49.28MEGHAN JANASZAK 07/21/201707/24/2017AMAZON MKTPLACE PMTS$38.45ELIZABETH JOHNSON 07/22/201707/24/2017AMAZON.COM AMZN.COM/BILL$19.66ELIZABETH JOHNSON 07/22/201707/24/2017AMAZON MKTPLACE PMTS$6.75ELIZABETH JOHNSON 07/22/201707/24/2017AMAZON.COM$55.71ELIZABETH JOHNSON 07/22/201707/24/2017IN *VIRTUE PRINTING$244.35ELIZABETH JOHNSON 08/01/201708/03/2017OFFICE DEPOT #1090$55.78ELIZABETH JOHNSON 07/24/201707/26/2017HONEYBAKED HAM 2527-ECOMM$107.01LOIS KNUTSON 07/27/201707/28/2017STREET FLEET$39.99DUWAYNE KONEWKO 07/27/201707/28/2017STREET FLEET$39.99DUWAYNE KONEWKO 08/01/201708/02/2017CUB FOODS #1599$8.56NICHOLAS KREKELER 08/01/201708/02/2017PARTY CITY #768$187.07NICHOLAS KREKELER 07/21/201707/24/2017ASPEN MILLS INC.$93.00STEVE LUKIN 07/27/201707/28/2017APPLIANCESMART #232$224.95STEVE LUKIN 07/27/201707/28/2017ASPEN MILLS INC.$95.60STEVE LUKIN 07/27/201707/28/2017ASPEN MILLS INC.$55.35STEVE LUKIN 07/27/201707/31/2017OVERHEAD DOOR COMPANY OF($183.77)STEVE LUKIN 07/28/201707/31/2017A-1 VACUUM CLEANER$54.55STEVE LUKIN 08/02/201708/03/2017COMCAST CABLE COMM$2.25STEVE LUKIN 07/31/201708/02/2017THE HOME DEPOT #2801$9.12BRENT MEISSNER 07/24/201707/25/2017IMPARK00200154A$5.00MICHAEL MONDOR 08/01/201708/02/2017PAYPAL *FIREMARSHAL$150.00MICHAEL MONDOR 07/24/201707/26/2017MENARDS OAKDALE MN$94.75JOHN NAUGHTON 07/26/201707/27/2017GALLS$127.95MICHAEL NYE 07/27/201707/31/2017MINNESOTA GOVERNMENT FIN$225.00ELLEN PAULSETH 07/20/201707/24/2017AN FORD WHITE BEAR LAK$114.16STEVEN PRIEM 07/21/201707/24/2017NUSS TRUCK GROUP INC$92.46STEVEN PRIEM 07/24/201707/25/2017AUTO PLUS-LITTLE CANADA$190.02STEVEN PRIEM $132.00STEVEN PRIEM 07/25/201707/26/2017POMP'S TIRE #021 07/26/201707/27/2017SQ *TWIN CITIES TRA$175.00STEVEN PRIEM 07/26/201707/27/2017FORCE AMERICA DISTRIBUTIN$522.86STEVEN PRIEM 07/26/201707/28/2017BOYER FORD TRUCKS$235.16STEVEN PRIEM Packet Page Number 23 of 121 07/27/201707/28/2017AUTO PLUS-LITTLE CANADA$320.73STEVEN PRIEM 07/31/201708/01/2017FACTORY MOTOR PARTS #19$153.73STEVEN PRIEM 07/31/201708/01/2017AUTO PLUS-LITTLE CANADA$7.80STEVEN PRIEM 07/31/201708/01/2017TRI-STATE BOBCAT$176.92STEVEN PRIEM 07/31/201708/02/2017BARNETT WHITE BEAR CHRYSL$16.96STEVEN PRIEM 08/01/201708/02/2017AUTO PLUS-LITTLE CANADA$128.94STEVEN PRIEM 08/01/201708/02/2017AUTO PLUS-LITTLE CANADA$189.98STEVEN PRIEM 08/01/201708/02/2017AN FORD WHITE BEAR LAK$48.36STEVEN PRIEM 08/02/201708/04/2017FRONTIER INC$202.76STEVEN PRIEM 08/02/201708/04/2017AN FORD WHITE BEAR LAK$106.60STEVEN PRIEM 08/02/201708/04/2017AN FORD WHITE BEAR LAK$115.64STEVEN PRIEM 08/03/201708/04/2017FACTORY MOTOR PARTS #19$21.60STEVEN PRIEM 08/03/201708/04/2017FACTORY MOTOR PARTS #19$39.67STEVEN PRIEM 08/03/201708/04/2017FACTORY MOTOR PARTS #19$6.86STEVEN PRIEM 08/03/201708/04/2017NORTHERN POWER PRODUCTS$53.57STEVEN PRIEM 08/03/201708/04/2017PROFESSIONAL WIRELESS$165.00STEVEN PRIEM 08/02/201708/04/2017MINNESOTA OCCUPATIONAL HE$238.20TERRIE RAMEAUX 07/21/201707/24/2017TRI TECH SOFTWARE SYSTEMS$250.00MICHAEL RENNER 08/02/201708/04/2017OFFICEMAX/OFFICE DEPOT616$116.95MICHAEL RENNER 07/21/201707/24/2017SOUTHWES 5265554510953$15.00AUDRA ROBBINS 07/21/201707/24/2017SOUTHWES 5265554510952$15.00AUDRA ROBBINS 07/21/201707/24/2017SOUTHWES 5268545683089$347.96AUDRA ROBBINS 07/23/201707/24/2017AMAZON MKTPLACE PMTS$8.79AUDRA ROBBINS 07/28/201707/31/2017AMAZON.COM$79.92AUDRA ROBBINS 07/24/201707/26/2017ON SITE SANITATION INC$188.00SCOTT SCHULTZ 07/27/201707/31/2017ON SITE SANITATION INC$58.00SCOTT SCHULTZ 07/27/201707/31/2017ON SITE SANITATION INC$250.00SCOTT SCHULTZ 07/27/201707/31/2017OFFICE DEPOT #1090$78.90STEPHANIE SHEA 07/20/201707/24/2017WEBER AND TROSETH INC$320.57MICHAEL SHORTREED 08/01/201708/02/2017IN *RICE STREET CAR WASH$33.00MICHAEL SHORTREED 08/02/201708/03/2017SQ *NATIONAL ASIAN PEACE$700.00MICHAEL SHORTREED 08/02/201708/03/2017ACT*ATOM$300.00MICHAEL SHORTREED 07/21/201707/24/2017EVENTBRITE($130.00)DAVID SWAN 08/01/201708/02/2017REPUBLIC SERVICES TRASH$1,223.39CHRIS SWANSON 08/02/201708/03/2017TENNIS SANITATION LLC$75.00CHRIS SWANSON 08/02/201708/03/2017OAKDALE RENTAL CENTER$194.00TODD TEVLIN 07/24/201707/25/2017CUB FOODS #1599$400.00PAUL THIENES 07/27/201707/28/2017CUB FOODS #1599$400.00PAUL THIENES 07/21/201707/24/2017OFFICE DEPOT #1090$22.92KAREN WACHAL 07/21/201707/24/2017OFFICE DEPOT #1090$17.16KAREN WACHAL 07/21/201707/24/2017OFFICE DEPOT #1079$0.26KAREN WACHAL 07/24/201707/26/2017OFFICE DEPOT #5910$18.98KAREN WACHAL 07/31/201708/01/2017BCA TRAINING EDUCATION$250.00TAMMY WYLIE 08/01/201708/02/2017TRI-TECH/NATIONAL LAW$151.50TAMMY WYLIE 08/01/201708/02/2017ZORO TOOLS INC$132.80TAMMY WYLIE 08/01/201708/03/2017OFFICE DEPOT #1090$16.06TAMMY WYLIE 08/02/201708/02/2017ULINE *SHIP SUPPLIES$82.28TAMMY WYLIE $34,376.48 Packet Page Number 24 of 121 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount CHECK #CHECK DATEEMPLOYEE NAMEAMOUNT 08/11/17 ABRAMS, MARYLEE456.30 08/11/17JUENEMANN, KATHLEEN456.30 08/11/17SLAWIK, NORA518.43 08/11/17SMITH, BRYAN456.30 08/11/17XIONG, TOU456.30 08/11/17COLEMAN, MELINDA6,352.67 08/11/17FUNK, MICHAEL5,610.65 2,802.62 08/11/17KNUTSON, LOIS 08/11/17CHRISTENSON, SCOTT2,306.65 08/11/17JAHN, DAVID2,470.02 08/11/17PRINS, KELLY2,361.81 08/11/17HERZOG, LINDSAY1,410.97 08/11/17RAMEAUX, THERESE3,466.16 08/11/17OSWALD, BRENDA2,222.47 08/11/17PAULSETH, ELLEN4,989.33 08/11/171,300.91 ANDERSON, CAROLE 08/11/17DEBILZAN, JUDY2,384.20 08/11/17RUEB, JOSEPH3,930.03150.00 08/11/17ARNOLD, AJLA2,070.84 08/11/17BEGGS, REGAN666.67 08/11/17EVANS, CHRISTINE2,132.99 08/11/17LARSON, MICHELLE2,132.98 08/11/17SCHMIDT, DEBORAH3,428.97 08/11/17SINDT, ANDREA3,136.56 08/11/17HANSON, MELISSA1,618.97 08/11/17MOY, PAMELA2,123.75 08/11/17OSTER, ANDREA2,142.24 08/11/17RICHTER, CHARLENE2,038.99 08/11/17VITT, SANDRA1,979.33 08/11/17WEAVER, KRISTINE2,919.08 08/11/17CORCORAN, THERESA2,135.29 08/11/17HENDRICKS, JENNIFER1,638.40 08/11/17KVAM, DAVID4,756.85 08/11/17SHEA, STEPHANIE1,762.59 08/11/17SHORTREED, MICHAEL4,623.75 08/11/17WYLIE, TAMMY2,030.59 08/11/17ABEL, CLINT3,224.58 08/11/17ALDRIDGE, MARK3,537.46 08/11/17BAKKE, LONN3,526.80 08/11/17BARTZ, PAUL3,933.23 08/11/17BELDE, STANLEY3,488.96 08/11/17BENJAMIN, MARKESE3,203.94 08/11/17BERGERON, ASHLEY2,250.84 08/11/17BIERDEMAN, BRIAN3,883.01 08/11/17BURT-MCGREGOR, EMILY1,680.00 08/11/17BUSACK, DANIEL4,329.08 08/11/17CARNES, JOHN3,152.81 08/11/17CROTTY, KERRY4,793.60 08/11/17DEMULLING, JOSEPH4,290.4639.37 08/11/17DUGAS, MICHAEL4,030.94 Packet Page Number 25 of 121 08/11/17ERICKSON, VIRGINIA4,198.68 08/11/17FISHER, CASSANDRA2,158.59 08/11/17FORSYTHE, MARCUS321.39 08/11/17FRITZE, DEREK3,657.03 08/11/17GABRIEL, ANTHONY3,581.16 08/11/17HAWKINSON JR, TIMOTHY3,160.08 08/11/17HER, PHENG3,247.79 08/11/17HIEBERT, STEVEN3,746.48 08/11/17HOEMKE, MICHAEL3,070.17 08/11/17JAMES JR, JUSTIN464.00 08/11/17JOHNSON, KEVIN4,256.76 08/11/17KONG, TOMMY3,525.64 08/11/17KREKELER, NICHOLAS1,160.72 08/11/17KROLL, BRETT3,224.58 08/11/17LANDEROS CRUZ, JESSICA464.00 08/11/17LANGNER, SCOTT3,224.58 08/11/17LANGNER, TODD3,957.20 08/11/17LENERTZ, NICHOLAS2,468.29 08/11/17LYNCH, KATHERINE3,338.29 08/11/17MARINO, JASON3,224.58 08/11/17MCCARTY, GLEN3,416.41 08/11/17METRY, ALESIA3,789.17 08/11/17MICHELETTI, BRIAN3,181.5828.94 08/11/17MOE, AEH BEL348.00 08/11/17MULVIHILL, MARIA3,163.65 08/11/17MURRAY, RACHEL1,695.50 08/11/17NYE, MICHAEL4,103.28 08/11/17OLSON, JULIE3,459.48 08/11/17PARKER, JAMES3,271.73 08/11/17PETERSON, JARED2,694.48 08/11/17REZNY, BRADLEY4,166.47 08/11/17SLATER, BENJAMIN3,221.54 08/11/17STARKEY, ROBERT2,676.27 08/11/17STEINER, JOSEPH3,950.70 08/11/17SYPNIEWSKI, WILLIAM3,521.73 08/11/17TAUZELL, BRIAN3,451.11 08/11/17THIENES, PAUL3,956.97 08/11/17VANG, PAM3,016.46 08/11/17WENZEL, JAY3,525.64 08/11/17XIONG, KAO3,269.35 08/11/17XIONG, TUOYER464.00 08/11/17ZAPPA, ANDREW2,694.48 08/11/17ANDERSON, BRIAN755.26 08/11/17BAHL, DAVID509.85 08/11/17BASSETT, BRENT271.63 08/11/17BAUMAN, ANDREW2,915.31 08/11/17BEITLER, NATHAN781.76 08/11/17BOURQUIN, RON812.39 08/11/17CAPISTRANT, JOHN417.16 08/11/17COREY, ROBERT212.01 08/11/17CRAWFORD - JR, RAYMOND3,712.12 08/11/17CRUMMY, CHARLES390.88 08/11/17DABRUZZI, THOMAS3,122.40 08/11/17DAWSON, RICHARD3,829.57 08/11/17EVERSON, PAUL3,329.06 08/11/17HAGEN, MICHAEL662.52 08/11/17HALE, JOSEPH262.65 08/11/17HALWEG, JODI3,557.9565.00 08/11/17HAWTHORNE, ROCHELLE2,969.55 08/11/17IMM, TRACY145.75 08/11/17JANSEN, CHAD318.01 Packet Page Number 26 of 121 08/11/17KANE, ROBERT1,015.84 08/11/17KARRAS, JAMIE675.75 08/11/17KERSKA, JOSEPH874.52 08/11/17KONDER, RONALD715.51 08/11/17KUBAT, ERIC3,999.85 08/11/17LANDER, CHARLES2,778.91 08/11/17LINDER, TIMOTHY2,984.54 08/11/17LOCHEN, MICHAEL1,474.65 08/11/17MERKATORIS, BRETT159.01 08/11/17MONDOR, MICHAEL4,774.52 08/11/17MORGAN, JEFFERY28.70 08/11/17NEILY, STEVEN516.75 08/11/17NIELSEN, KENNETH448.05 08/11/17NOVAK, JEROME4,105.36 08/11/17NOWICKI, PAUL298.14 08/11/17OPHEIM, JOHN231.75 08/11/17PACHECO, ALPHONSE490.25 08/11/17PETERSON, ROBERT3,358.04 08/11/17POWERS, KENNETH3,899.79 08/11/17RANGEL, DERRICK66.25 08/11/17RODRIGUEZ, ROBERTO2,741.82 08/11/17SAUERWEIN, ADAM443.88 08/11/17SEDLACEK, JEFFREY4,195.09 08/11/17STREFF, MICHAEL3,252.44 08/11/17SVENDSEN, RONALD3,989.06 08/11/17TROXEL, REID477.02 08/11/17ZAPPA, ERIC2,926.30 08/11/17CONWAY, SHAWN3,917.72 08/11/17LO, CHING1,198.19 08/11/17LUKIN, STEVEN5,214.17 08/11/17CORTESI, LUANNE2,122.60 08/11/17JANASZAK, MEGHAN2,402.01 08/11/17BRINK, TROY3,073.27 08/11/17BUCKLEY, BRENT2,603.89 08/11/17DOUGLASS, TOM1,992.09 08/11/17EDGE, DOUGLAS3,049.50 08/11/17JONES, DONALD2,445.59 08/11/17MEISSNER, BRENT2,427.29 08/11/17NAGEL, BRYAN4,140.60 08/11/17OSWALD, ERICK2,590.37 08/11/17RUIZ, RICARDO784.35 08/11/17RUNNING, ROBERT795.04 08/11/17TEVLIN, TODD2,433.59 08/11/17BURLINGAME, NATHAN2,812.80 08/11/17DUCHARME, JOHN3,077.51 08/11/17ENGSTROM, ANDREW3,098.10 08/11/17JAROSCH, JONATHAN3,608.24 08/11/17LINDBLOM, RANDAL3,077.51 08/11/17LOVE, STEVEN4,552.91 08/11/17THOMPSON, MICHAEL8,654.174,310.83 08/11/17ZIEMAN, SCOTT416.00 08/11/17RHODES, KELLY816.00 08/11/17HAMRE, MILES766.14 08/11/17HAYS, TAMARA2,207.29 08/11/17HINNENKAMP, GARY2,649.60 08/11/17HUMMEL, SAMUEL880.00 08/11/17NAUGHTON, JOHN2,429.59 08/11/17ORE, JORDAN2,207.29 08/11/17SAKRY, JASON2,018.94 08/11/17SALCHOW, CONNOR885.50 08/11/17BIESANZ, OAKLEY1,708.84 Packet Page Number 27 of 121 08/11/17GERNES, CAROLE1,793.77 08/11/17HER, KONNIE692.75 08/11/17HUTCHINSON, ANN3,003.58 08/11/17WACHAL, KAREN1,155.9976.51 08/11/17WOLFE, KAYLA927.00 08/11/17GAYNOR, VIRGINIA3,672.64 08/11/17JOHNSON, ELIZABETH1,817.79 08/11/17KONEWKO, DUWAYNE5,547.80 08/11/17KROLL, LISA2,137.80 08/11/17ADADE, JANE1,308.35 08/11/17FINWALL, SHANN3,657.19 08/11/17MARTIN, MICHAEL3,699.07 08/11/17BRASH, JASON3,404.19 08/11/17DEWEY, MARK1,280.00 08/11/17SWAN, DAVID3,130.89 08/11/17SWANSON, CHRIS2,264.19 08/11/17WEIDNER, JAMES2,441.79 08/11/17WELLENS, MOLLY1,906.81 08/11/17ABRAHAM, JOSHUA2,184.99 08/11/17BJORK, BRANDON540.50 08/11/17BRENEMAN, NEIL2,729.93 08/11/17ETTER, LAURA150.00 08/11/17FISCHER, ALEXANDRA42.00 08/11/17KUCHENMEISTER, GINA1,850.40 08/11/17LIND, SARAH39.00 08/11/17MOUA, KHATTALYNNAH84.00 08/11/17NEUMANN, BRAD57.00 08/11/17ROBBINS, AUDRA3,856.01 08/11/17ROBBINS, CAMDEN281.75 08/11/17WHALEN, NOAH77.00 08/11/17XIONG, BAO39.00 08/11/17YANG, SHERLING36.00 08/11/17BERGO, CHAD3,660.44 08/11/17FAIRBANKS, GEORGE3,370.40 08/11/17ADAMS, DAVID2,472.13 08/11/17HAAG, MARK2,674.80 08/11/17JENSEN, JOSEPH2,104.09 08/11/17SCHULTZ, SCOTT4,101.33 08/11/17WILBER, JEFFREY2,538.57 08/11/17WISTL, MOLLY269.50 08/11/17COUNTRYMAN, BRENDA1,505.00 08/11/17PRIEM, STEVEN2,731.10 08/11/17WOEHRLE, MATTHEW2,505.38 08/11/17XIONG, BOON2,063.93 08/11/17FOWLDS, MYCHAL4,524.35 08/11/17FRANZEN, NICHOLAS3,907.68 08/11/17GERONSIN, ALEXANDER2,490.81 08/11/17RENNER, MICHAEL2,817.40 9910281208/11/17KRUEGER, SCOTT45.00 9910281308/11/17VANG, DONNA135.00 526,785.09 Packet Page Number 28 of 121 G2 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Economic Development Coordinator Mychal Fowlds, Information Technology Director DATE: August 22, 2017 SUBJECT: Approval of Agreements with zedIT Solutions and Accela for Implementation and Licensing of Land Management Software Introduction At the August 28, 2017 City Council meeting staff will be requesting approval for the implementation and licensing of new land management software to be utilized in the city. There are two agreements attached to this report. One with zedIT Solutions to implement and train staff on the new software and one with Accela for the licensing of the software. This software has been planned for in the Cas the C software is outdated and no longer being improved upon by the vendor. Staff has been looking to use the software change as an opportunity to take a refreshed look at how the multiple departments interact with each other in terms of managing and regulating land use, permits and licenses in the city. Discussion Beginning in the fall of 2016, staff members from the Environmental and Economic Development, Public Works, Administrative and Information Technology departments began to review software packages from several different companies. These software packages were mainly selected by having the staff members involved in this process reach out to peers at other cities in order to select companies that have been implemented and are receiving positive recommendations. After the initial reviews, the process was narrowed down to focus on two companies with additional staff members from each department being brought in to help with the selection process. Applications were reviewed based on look and feel, mobility, workflow capabilities, public facing tools and price. This led to Accela being the preferred candidate as the application is easy to navigate, offers iPad/Android capabilities, includes the ability for the public to apply and pay for permits and was the lowest bid we received. The existing land management software the city utilizes has resulted in each department working in individual silos and staff is now seeking a tool to bridge the communication gap between each department to ensure a more cohesive review of requests made to the city. The Accela software will allow city staff to coordinate reviews of planning applications, building permits, public works permits, business licenses and code enforcement cases. This software will allow any staff member to check to see if there are any pending requests, issues or other questions regarding a particular parcel in the city. In addition, the implementation of this Packet Page Number 29 of 121 G2 software will be used as an opportunity for city staff to evaluate each review process to understand what is working, what is not and who needs to be involved in each request to ensure a full review. Once Accela was selected as the preferred land management software package, additional demos were held for the staffs of Environmental and Economic Development, Public Works, Administrative, Fire and Information Technology departments. Staff reached out to the cities of Bloomington and Roseville, who use products from Accela, for feedback. Roseville staff also came in for a meeting to demonstrate their processes and answer questions from Maplewood staff.These discussions helped confirm that staff is recommending the right product. Budget Impact The implementation agreement with zedIT includes one-time costs totaling $73,512. The user license SaaS (software as a service) agreement includes the yearly subscription costs for 25 license subscription by signing the agreement prior to the end of September. The normal per user per year cost is $2,628 and the discounted rate we are receiving is $1,980. Taking advantage of this current offering will the save the City just over $16,000 per year. The costs associated with both of these agreements have been budgeted for and will be paid from the IT Fund. Recommendation Approve the agreements with zedIT Solutions and Accela for implementation and licensing of land management software. Attachments 1. zedIT Solutions Agreement 2. Accela Agreement Packet Page Number 30 of 121 G2, Attachment 1 L tƩƚŅĻƭƭźƚƓğƌ {ĻƩǝźĭĻƭ ĻĭŷƓƚƌƚŭǤ /ƚƓƭǒƌƷźƓŭ ağƦƌĻǞƚƚķͲ ab Accela Implementation Proposal Initial Estimate August 18, 2017 Packet Page Number 31 of 121 G2, Attachment 1 1A-ZP .0CCELAEDITARTNERSHIP T he partnership between Accela and zedIT Solutions (zedIT) follows collaboration between the two companies that spans several years. zedIT has provided services on such Accela implementations as the State of Massachusetts, State of Michigan, Cape Cod Commission, Newfoundland Department of Fisheries, Milwaukee, WI, and several agencies throughout Massachusetts and the rest of North America. Leveraging its extensive experience in creating and implementing technology solutions in both the public andprivate sector, zedIT ensures a smooth implementation for anygovernment agency wishing to migrate to the Civic Platform. Implementing technol competitive offering. The company-boarding process helps ensure that projects are completed on time and within budget while maintaining focus on agency end-user acceptance and adoption throughout thesoftware implementation lifecycle. : Land Management Program Development, Configuration and Implementation Licensing Program Development, Configuration and Implementation Asset Management Program Development, Configuration and Implementation Citizen Portal Development, Configuration and Implementation Historical Data Conversions Application Development 2.0IMPLEMENTATION PACKAGES AccelaandzedIT havedeveloped a cost effective and efficient ImplementationPackage for any municipalitywishing to move over to the Civic Platform.As part of this Best Practices Template package, historical datawill be converted to the Civic Platform, the Accela software will alsobeconfigured toyour requirements and all employees will be trained to use the new solution. Total Estimated Cost: $73,512USD Summary of Key Activities: Recommending implementing Land Management and Licensing Modules 80totalhInsfacilitatesucc- ours of tructor Lead Training toessful user adoption and enable self sufficient administrators after implementation AddedDataConversionforLandManagementandLicensingPackages ESRIMapIntegration Qan-Li uality Control such as User Acceptance Training d Gove Support has been included Added additional Workflow and Data field changestothe Land Management Package LAND MANAGEMENT Land Management Implementation Area Item Details (General Notes) Changes 1 Packet Page Number 32 of 121 G2, Attachment 1 As part of the implementation package, you get to take full advantage of our best practice template c onfigurations which are complete, preconfigured elements ready to deploy based on common agency Setup new agency with best setups. Each represented department will have unique Y practice templates templates implemented, such as building permits, local licensing, planning applications, infrastructure work orders and asset types and citizen service requests and c omplaints. Staff logins will be setup based on the number of software licenses purchased. For example, if you Setup staff user logins Y p urchase 10 Planning licenses, we will setup 10 named staff user accounts. Bing maps is setup with geocoding and routing, free of charge, when you implement the Civic Platform. ESRI S etup Microsoft Bing map setup, ESRI Map integration setup (in AGIS admin) also included, Y Map Integration municipality must be publishing data via ArcGIS Server or Online. Provide you municipal website branding and we will Setup of Citizen Access branding Y setup the citizen webpages. Each implementation package comes with a complete set of mobile applications the field staff can use on a mobile device, such as a smartphone or tablet. You can Setup mobile apps gateway Y shop your app store and download the mobile apps for free and preview them today. Supported payment vendors, such as Official Payments, Setup payment gateway for PayFlow Pro 4.3 (PayPal) and Virtual Merchant is part of Y supported vendors the setup. 2 Packet Page Number 33 of 121 G2, Attachment 1 Tny e he team will disable axisting service record types or provided data elements you will not use for your implementation. You will receive a list of available service record types and data elements, and you will indicate which service record types you do not plan to use in the Civic Platform or will not have displayed in the Di sable existing service record citizen portal. The same action will be taken for the types and defined data fields provided data elements you do not plan to track in the Y i ncluded in the best practice Civic Platform or elect to hide from citizen view. Certain template configuration data elements are shared amongst service record types, so if you chose to disable a data element, it may affect more than one service record type. The provided datasheets define the service record types and data elements available for the best practice template configurations. Using the defined Workflow Processes configured in the best practice templates, you can rename, add, remove Workflow Process changes - a workflow tasks and workflow task status results. The Configuration workflow tracks the agency's accompanying datasheet depicts the workflow setup major milestones or business processes, both tasks and status results. For examples, if protocols for a specific service you require an Arborist Review for a specific service and 30 they track and process, to ensure the review is not already setup in the best practice all steps are being followed based template, you can ask to rename an existing task or ask to add the new task with new task status results. Each on regulations and ordinances. edit, update or removal of a workflow task or workflow s tatus result is considered a single action change. Using the defined Inspection Groups and Checklist Groups configured in the best practice templates, you can rename, add or remove inspection types, inspection Inspection Group changes - an status results, checklist items, checklilst status inspection group is a collection of results. For example, if you require different inspection inspection types and checklists status results, such as Rejected or In Compliance setup 20 designed for field staff when for a defined inspection type, you can request the performing work out in the creation of a new status result, so the inspection results match existing agency language. Each edit, update or community. removal of an inspection type, inspection status result, checklist item or checklist status result is considered a single action change. 3 Packet Page Number 34 of 121 G2, Attachment 1 The best practice configurations contains existing fee items for each record type defined. With the mplementation package, you can request up to 80 new i Setting up new fee items Flat fee items created. In the implementation package, the team will setup flat/constant fees using the unique fee names, such as a Deck Application fee is $200. If there are services you offer to your community, that Creating new service record types, are not represented in the best practice configurations, using existing record components the team will create new service record types, such as 10 such as workflow process, Elevator permit or Deck permit, using the preconfigured record components, like workflow process, inspection inspection group or fee schedule. roups, record status results, fee items, etc. g The best practice templates contain preconfigured data Creating new agency defined data fields for each record type defined. Review the list of fields, based on agency processes, predefined data fields, and if you want to track other 20 on the available service record agency data, the team will create new data elements to ensure information is tracked according to your business types. processes. The best practice templates contain predefined user roles, like inspector, daily user and agency administrator, with specific access to items such as invoicing fees, voiding payments, canceling inspections, creating new date existing user group Up record types, etc. If you want to update a defined user 5 permission access role with additional or reduced access, the team will edit the role. A document detailing the available user roles is included. Each update to the user group role is considered a single action change. The best practice templates contain predefined user roles, like inspector, daily user and agency administrator, with specific access to items such as invoicing fees, voiding payments, canceling inspections, creating new Create new user group permission record types, etc. If you want to define a new user role, 2 such a cashier or planner, you can use an existing user access group with the defined user permissions and update the permissions (up to 3 distinct updates per new user role) accurately portray the new user role.ach update to to E the user group role is considered a single action change. 4 Packet Page Number 35 of 121 G2, Attachment 1 T he citizen portal is included with the implementation package. It contains predefined pageflows, section i W nstructions, available service types, etc.ith the implementation package, you can update the citizen Citizen access updates on portal pages and make them more tailored to your webpages, such as text agency processes. Examples of available updates i nstructions or intake processing 10 include, adding a pageflow component, like attachments, components or field specific help updating the section instructions with agency language, language include descriptive help instructions for specific agency defined data fields. Each update to the citizen portal pages and sections are considered a single action change. With the implementation package, you can load your property data (address, parcel and owner). Both citizens and staff can use the data for incoming permits, applications, licenses etc. and validate against the p w roperty dataset, to ensure work requests areithin the Loading property information - agencies jurisdiction . Each agency must provide the Y validated property data in the acceptable pipe delimited address, parcel and owner data text file format, so we can load the information into the Civic Platform. The agency staff is required to view the converted property data and is required to verify the information converted is correct. The conversion effort will occur a maximum of 3 times. Data loads With the implementation package, you can load your license professional data. Both citizens and staff can use the data for incoming permits, applications, licenses etc. and validate against the license professional Loading licensed professional dataset. Each agency must provide the validated license information - examples include professional data in the acceptable pipe delimited text Y c ontractors, electricians, file format, so we can load the information into the Civic plumbers, mechanics Platform. The agency staff is required to view the converted license professional data and is required to verify the information converted is correct. The conversion effort will occur a maximum of 3 times. 5 Packet Page Number 36 of 121 G2, Attachment 1 With the implementation package, you can load your historical transactional data, such as your completed permits or applications or work orders. Both citizens and staff can search the historical records to view details of p Evid rior work.ach agency must proe the validated historical transactional data in the acceptable pipe delimited text file format, so we can load the Loading historical transaction information into the Civic Platform. The historical information - examples include records will be converted to a single historical record trade permits, building permits, type, per module implemented. For example, if you Y planning application, business implement the Building module, all your historical building permits will be converted into a single record licenses, violations, etc. type called 'Historical Permit', if you implement the Planning module, all your historical planning applications wrt ill be conveed into a single record type called 'Historical Planning'. The agency staff is required to view the converted historical transaction data and is required to verify the information converted is correct. The conversion effort will occur a maximum of 3 times. Each package allows 24/7 access to our online training courses. Just launch the website on any browser and you will have access to our extensive self-paced training Instructor T T which includes course guides and tutorial videos. Each rainingraining for staff Lead staff member can access these training courses when convenient. In addition, the implementation package contains a week of instructor led training. Project Management, User Acceptance Testing and Go Live Project Misc. 40 hours of UAT and 16 hours of Go-Live Support. Y S upport LICENSING Licensing Implementation Area Item Details (General Notes) Changes 6 Packet Page Number 37 of 121 G2, Attachment 1 As part of the implementation package, you get to take full advantage of our best practice template configurations which are complete, preconfigured Setup new agency with best elements ready to deploy based on common agency Y s T practice templates etups.he licensing module has unique templates implemented, such as restaurant application, license and re newal, along with retail application, license and renewal. Staff logins will be setup based on the number of software licenses purchased. For example, if you Setup staff user logins Y purchase 10 Planning licenses, we will setup 10 named s taff user accounts. Bing maps is setup with geocoding and routing, free of charge, when you implement the Civic Platform. ESRI Setup Microsoft Bing map setup, ESRI Map integration setup (in AGIS admin) also included, Y Map Integration municipality must be publishing data via ArcGIS Server or Online. Provide you municipal website branding and we will Setup of Citizen Access branding Y setup the citizen webpages. Each implementation package comes with a complete set of mobile applications the field staff can use on a Setup mobile apps gateway mobile device, such as a smartphone or tablet. You can Y shop your app store and download the mobile apps for free and preview them today. Supported payment vendors, such as Official Payments, Setup payment gateway for PayFlow Pro 4.3 (PayPal) and Virtual Merchant is part of Y s upported vendors the setup. The team will disable any existing licensing type or provided data elements you will not use for your implementation. You will receive a list of available license types and data elements, and you will indicate which license type you do not plan to use in the Civic Disable existing license types and Platform or will not have displayed in the citizen Configuration defined data fields included in the portal. The same action will be taken for the provided Y s best practice template data elements you do not plan to track in the Civic etup Platform or elect to hide from citizen view. Certain data configuration elements are shared amongst license types, so if you chose to disable a data element, it may affect more than one license type. The provided datasheets define the license types and data elements available for the best practice template configurations. 7 Packet Page Number 38 of 121 G2, Attachment 1 Us ing the defined Workflow Processes configured in the best practice templates, you can rename, add, remove W- a wan T orkflow Process changes orkflow tasks d workflow task status results.he workflow tracks the agency's accompanying datasheet depicts the workflow major milestones or business processes, both tasks and status results. For examples, if protocols for a specific service you require an additional review for a specific license 20 they track and process, to ensure and the review is not already setup in the best practice all steps are being followed based template, you can ask to rename an existing task or ask on regulations and ordinances. to add the new task with new task status results. Each edit, update or removal of a workflow task or workflow status result is considered a single action change. Using the defined Inspection Groups and Checklist Groups configured in the best practice templates, you can rename, add or remove inspection types, inspection Inspection Group changes - an status results, checklist items, checklilst status inspection group is a collection of results. For example, if you require different inspection inspection types and checklists status results, such as Rejected or In Compliance setup 20 designed for field staff when for a defined inspection type, you can request the performing work out in the creation of a new status result, so the inspection results match existing agency language. Each edit, update or community. removal of an inspection type, inspection status result, checklist item or checklist status result is considered a single action change. The best practice configurations contains existing fee items for each record type defined. With the implementation package, you can request up to 80 new Setting up new fee items Flat fee items created. In the implementation package, the team will setup flat/constant fees using the unique fee names, such as a Restaurant application fee is $200. If there are licenses you offer to your community, that are not represented in the best practice configurations, Creating new license types, using the team will create new license types, using the existing record components such preconfigured record components, like workflow 5 as workflow process, inspection process, inspection groups, record status results, fee group or fee schedule. items, etc. Each new license type will require the creation of 3 records total (application, license and renewal record). The best practice templates contain a preconfigured Expiration Code for annual renewals. Review the Expiration Code changes - an e xpiration code, and if you want to track a different expiration code defines the license 1 expiration interval, the team will update the code to expiration interval. ensure information is tracked according to your business processes. 8 Packet Page Number 39 of 121 G2, Attachment 1 The best practice templates contain preconfigured data fields for each license type defined. Review the list of Creating new agency defined data predefined data fields, and if you want to track other fields, based on agency processes, 10 agency data, the team will create new data elements to on the available license types. eo nsure information is tracked accrding to your business processes. The best practice templates contain predefined user roles, like inspector, daily user and agency administrator, with specific access to items such as invoicing fees, vo iding payments, canceling inspections, creating new Update existing user group license types, etc. If you want to update a defined user 5 permission access role with additional or reduced access, the team will edit the role. A document detailing the available user roles is included. Each update to the user group role is considered a single action change. The best practice templates contain predefined user roles, like inspector, daily user and agency administrator, with specific access to items such as invoicing fees, Create new user group permission voiding payments, canceling inspections, creating new 2 access license types, etc. If you want to define a new user role, such a cashier or planner, you can use an existing user group with the defined user permissions. T he citizen portal is included with the implementation package. It contains predefined pageflows, section instructions, available service types, etc. With the implementation package, you can update the citizen Citizen access updates on portal pages and make them more tailored to your webpages, such as text agency processes. Examples of available updates instructions or intake processing 5 include, adding a pageflow component, like attachments, components or field specific help updating the section instructions with agency language, language include descriptive help instructions for specific agency defined data fields. Each update to the citizen portal pages and sections are considered a single action change. 9 Packet Page Number 40 of 121 G2, Attachment 1 W ith the implementation package, you can load your property data (address, parcel and owner). Both citizens an d staff can use the data for incoming license applications, licenses etc. and validate against the property dataset, to ensure work requests are within the Loading property information - agencies jurisdiction . Each agency must provide the Y address, parcel and owner data validated property data in the acceptable pipe delimited text file format, so we can load the information into the Civic Platform. The agency staff is required to view the converted property data and is required to verify the information converted is correct. The conversion effort will occur a maximum of 3 times. With the implementation package, you can load your license professional data. Both citizens and staff can use the data for incoming permits, applications, licenses etc. and validate against the license professional Loading licensed professional dataset. Each agency must provide the validated license information - examples include professional data in the acceptable pipe delimited text Y contractors, electricians, file format, so we can load the information into the Civic plumbers, mechanics Platform. The agency staff is required to view the Data l oads converted license professional data and is required to verify the information converted is correct. The conversion effort will occur a maximum of 3 times. With the implementation package, you can load your historical transactional data, such as your completed applications, licenses and renewals. Both citizens and staff can search the historical licenses to view details of p Ed rior work.ach agency must provie the validated historical transactional data in the acceptable pipe Loading historical transaction delimited text file format, so we can load the information - examples include information into the Civic Platform. The historical Y business licenses, total fees paid, records will be converted to a single historical license renewals, etc. type, per module implemented. For example, when you implement the Licensing module, all your historical licenses will be converted into a single record type called 'Historical License'. The agency staff is required to view the converted historical transaction data and is required to ve T rify the information converted is correct.he conversion effort will occur a maximum of 3 times. 10 Packet Page Number 41 of 121 G2, Attachment 1 E ach package allows 24/7 access to our online training courses. Just launch the website on any browser and you will have access to our extensive self-paced training Instructor Training Training for staff which includes course guides and tutorial videos. Each Lead staff member can access these training courses when convenient. In addition, the implementation package contains a week of instructor led training. Project Management, User Acceptance Testing and Go Live Project Misc. 40 hours of UAT and 16 hours of Go-Live Support. Y Support 3.0WHY ZEDIT? z edIT Solutions is a professional services firm that has been developing and implementing leading edge IT solutions for clientele worldwide since 1992. As part of Group zed, zedIT has access to a knowledge base of over 400+ IT professionals housed in offices across The Globe. we have successfully implemented over 1000 COTS solutions for private & public customers across North Aan800 merica and currently provide support & maintence for active clients. zedIT relies on its extensive IT Delivery experience to utilize a practical on-boarding process for Accela implementations. The zedIT on-boarding process helps ensure projects are completed on time and within budget, while maintaining focus on agency end-user acceptance and adoption throughout the implementation lifecycle. PROJECT GOVERNANCE godeproj vernance structure increases communication amongst stakeholrs. Theect engagement will havededicated internal zedIT management and processes in place to increase efficiencies with stakeholder engagement. 11 Packet Page Number 42 of 121 G2, Attachment 1 zedIT resources are full-time employees. zedIT remains committed to itsresources throughout their projepussa derirT ect dloyment. zedITeelivy model to actively engage and support tsesources. he internal processes lower operational risks by providing appropriate training, support and management to integrate services into a cohesive workforce. IT PROFESSIONAL SERVICES Flexible and pragmatic, with an adaptable approachto fit organizational needs, zedITworksin partnership to understand client business needs. As a dedicated IT professional services vendor, ciwtakonap ollaboratonith customers es place a strategic level; delivering an proach that can support the changing needs of your organization. zedIT hascompleted a wide range of IT professional service initiatives for clients across North America providing services in such areas as: 12 Packet Page Number 43 of 121 G2, Attachment 1 Asa professional services firm zedITengagesclients in long term partnerships in order to maximizethe deny. livery approach and increase value to the compa Understanding the dynamism of your organizational environment and industry makes zedIT a first point of contact for IT leadership and support. Delivering customer service and anticipating customer needs are integral to forming long lasting relationships. The value of consulting services lies in theability to not only provide qualified and competent individuals, but to provide the full support of a professional consulting organization with a vested interest in the long term success of itsclients. 13 Packet Page Number 44 of 121 G2, Attachment 2 Packet Page Number 45 of 121 G2, Attachment 2 Packet Page Number 46 of 121 G2, Attachment 2 Customer NameCity of Maplewood MN Customer ContactMychal Fowlds Customer Address1830 E County Rd B East, Maplewood, Minnesota 55109 Term StartUpon the last signature date of the Order Form Term EndTwelve months from the Term Start date Currency USD$49,500.00 Initial PaymentDue upon signing of this Order Form If a PO is required, you must provide the PO number to the right in order for it to be PO# (If required) referenced on the invoice. If no PO number has been provided, the invoice will be issued Type NA if not required and valid without the PO number. Packet Page Number 47 of 121 G2, Attachment 2 Packet Page Number 48 of 121 G2, Attachment 2 ACCELA SUBSCRIPTION TERMS AND CONDITIONS Version 52615a 1.As used herein, “Accela” refers to Accela, Inc. and subscription term, rounded-up to the nearest full “Customer” refers to the subscribing customer month. designated on the attached Order. Accela and Customer are collectively designated as the “Parties”.5.In exchange for its use of the Subscribed Services, Customer will pay to Accela the amounts 2.These Subscription Terms and Conditions indicated in the Order. Said amounts are based on (“Terms”) are effective upon execution of the Order by services purchased and not actual usage; payment Customer and are for the exclusive benefit of the obligations are non-cancelable and fees paid are non- Parties. Nothing herein will be construed to create any refundable, except as otherwise specifically-provided benefits, rights, or responsibilities in any other parties.herein. Unless otherwise stated, such fees do not include any taxes, levies, duties or similar 3.Customer’s subscription term commences on the governmental assessments of any nature, including date Accela provides appropriate access credentials to but not limited to value-added, sales, use or Customer’s designated technical contact, indicating withholding taxes, assessable by any local, state, that the application services identified in the Order provincial, federal or foreign jurisdiction (“Taxes”). (“Subscribed Services”) are available for Customer’s Customer is responsible for paying all Taxes subscription use. Said date is Customer’s “Service associated with its purchases hereunder. If Accela has Date” for purposes of designating the start of any the legal obligation to pay or collect Taxes for which subscription term.Customer is responsible, the appropriate amount will be invoiced to and paid by Customer, unless Accela is 4.Subscription terms are twelve (12) calendar provided with a valid tax exemption certificate months in duration. At the end of Customer’s authorized by the appropriate taxing authority. Accela subscription term or, if a multi-term subscription is is solely responsible for taxes assessable against it indicated on the Order, the last of Customer’s based on its income, property and employees. subscription terms, Customer’s subscription will renew for an additional term. The per-unit pricing during said 6.The Subscribed Services are protected under the additional term will be the same as the prior term’s laws of the United States and the individual states and annual fees unless Accela notifies Customer otherwise by international treaty provisions. Accela retains full not less than sixty (60) calendar days prior to the end ownership in the Subscribed Services and grants to of said prior term. Any price increase will be effective Customer a limited, nonexclusive, nontransferable at the start of the renewal term. No such price increase right to use the Subscribed Services, subject to the will exceed seven percent (7%) of the prior term’s following terms and conditions: a) The Subscribed annual pricing. Customer may opt-out from said Services are provided for use only by Customer automatic renewal by providing written notice to Accela employees and to the extent of their duties for not less than sixty (60) calendar days prior to the Customer, Customer’s agents, contractors and Service Date anniversary which begins the renewal officials; b) Customer may not make any form of term. During said sixty-day period, Customer may derivative work from the Subscribed Services, decrease the number of users for which it has although Customer is permitted to develop additional subscribed; said decrease will be effective during the or alternative functionality for the Software using tools next subscription term. Customer may not decrease its and/or techniques provided to Customer by Accela; c) number of subscribed users at any other time during a Customer may not obscure, alter, or remove any subscription term. At any time during a subscription confidentiality or proprietary rights notices; d) term, Customer may increase its number of subscribed Customer may use the Subscribed Services only to users by submitting an order to Accela and paying the process transactions relating to properties within both fees associated with the increase. Such fees will be its own geographical and political boundaries and may calculated as the pro-rata remaining portion of the not sell, rent, assign, lend, or share any of its rights Accela Subscription Terms and Conditions (Version 52615a)Page 1 of 4 Packet Page Number 49 of 121 G2, Attachment 2 hereunder; e) Customer is responsible for all activities implement suitable network security measures to conducted using its user credentials and for its users’ minimize the likelihood of unanticipated interruptions of compliance with the provisions of these Terms; and f) the Subscribed Services. All rights not expressly granted to Customer are retained by Accela. Accela will make the Subscribed 10.Accela will endeavor to provide Customer with no Services available to Customer pursuant to these less than twenty-four (24) hours’ notice prior to Terms during a subscription term. Customer agrees Subscribed Services unavailability due to planned that its purchases hereunder are neither contingent on maintenance (other than during Accela’s standard the delivery of any future functionality or features nor maintenance window between the hours of 9:00 PM dependent on any oral or written public comments \[21:00\] Thursday and 1:00 AM \[1:00\] Friday Pacific made by Accela regarding future functionality or time); Accela will endeavor to provide as much notice features.as is practicable under the circumstances for updates and fixes which may be applied on a more urgent 7.Accela warrants that it has full power and authority basis. Accela will provide five (5) business days’ notice to agree to these Terms and that, as of the effective prior to any planned network, server hardware, date hereof, the Subscribed Services do not infringe on operating environment, or database modifications of a any existing intellectual property rights of any third material nature. party. If a third party claims that the Subscribed Services do infringe, Accela may, at its sole option, 11.Excluding the foregoing events, Accela warrants secure for Customer the right to continue using the that the Subscribed Services will be available no less Subscribed Services or modify the Subscribed than ninety-nine point nine percent (99.9%) of each Services so that these do not infringe. Accela will have calendar month. For each month during which the the sole right to conduct the defense and will defend availability of the Subscribed Services does not any legal action and conduct all negotiations for its achieve the established standard, Accela will provide a settlement or compromise.credit to Customer’s account as calculated pursuant to Section 12 below, provided that the substandard 8.Accela has no obligation for any claim based upon availability is timely identified by Customer in writing, a modified version of the Subscribed Services, where can be objectively verified, and the Subscribed such modifications were not made or authorized by Services are being used in live-production. Credits Accela, or the combination or operation of the accumulated pursuant to this Section may be applied Subscribed Services with any product, data, or to additional Accela products and/or services, but will apparatus not provided by Accela. Accela provides no not be refunded to Customer. warranty whatsoever for any third-party hardware or software products. If a third-party product is supplied 12.The performance requirements for the Subscribed by Accela, no support for any third party product is Services, excluding planned maintenance downtime, provided, unless an addendum is attached hereto, are below. Uptime is calculated on a calendar month identifying the product and specifying the terms and basis as U=O/(M-P)*100, where U is Uptime, O is the conditions of any support. Except as expressly set amount of operational uptime for the Subscribed forth herein, Accela disclaims any and all express Services during a given month, M is the number of and implied warranties, including but not limited to minutes in the month, and P is the number of minutes warranties of merchantability and fitness for a of planned downtime during the month. Credits are particular purpose.calculated on pro-rated monthly fees. 9.The Subscribed Services will be hosted by Accela UptimeCredit on Accela-owned equipment at a physically-secure None commercial third-party hosting facility. Accela will <99.9% but 15% perform system administration duties as required to <99.0% but 35% maintain the service levels described below and to <95.0%100% facilitate timely restoration of Customer’s data and operations, if necessary, following unanticipated 13.In support of the Subscribed Services, Accela will interruptions of the Subscribed Services. Accela will provide Customer with a) a telephone number to Accela Subscription Terms and Conditions (Version 52615a)Page 2 of 4 Packet Page Number 50 of 121 G2, Attachment 2 contact the Customer Resource Center (CRC), as updated or modified by Customer’s use of the Accela’s live technical support facility, which is Subscribed Services, in a database dump file format. available from 4:00 a.m. until 6:00 p.m. Pacific time Accela will comply in a timely manner with such Monday through Friday, excluding Accela’s observed request, provided that Customer a) pays all costs of holidays; b) one or more electronic mail addresses to and associated with such copying, as calculated at which Customer may submit routine or non-critical Accela’s then-current time-and-materials rates; and b) support requests, which Accela will address during its pays any and all unpaid amounts due to Accela. regular business hours; and c) access to archived software updates and other technical information in 17.Subject to the limitations of Section 6, Customer Accela’s online support databases, which are may authorize access to the Subscribed Services by continuously available.Where support is needed to creating unique user names and passwords (“Logins”) address non-functioning or seriously impaired Services up to the number of users indicated in the Order. and there is no reasonable workaround available, Accela will promptly respond to the support request 18.Each Login must be assigned to a single individual and use commercially reasonable efforts to provide and may not be shared or used by more than one such updates toward resolution of the issue.user. Customer may reassign any Login to another individual, provided that such reassignments do not 14.The following are not covered by these Terms, but circumvent the “single individual” requirement may be separately available at rates and on terms described in this Section. which may vary from those described herein: a) Services required due to misuse of the Subscribed 19.Customer acknowledges that transmissions and Services; b) Services required by Customer to be processing of Customer’s electronic communications performed by Accela outside of Accela’s usual working are fundamental to Customer’s use of the Subscribed hours; c) Services required due to external factors Services. Customer further acknowledges that portions including, but not necessarily limited to, Customer’s of such transmissions and processing may occur within use of software or hardware not authorized by Accela; various computer networks not owned or operated by or d) Services required to resolve or work-around Accela. Customer agrees that Accela is not conditions which cannot be reproduced in Accela’s responsible for any delays, losses, alterations, support environment.interceptions, or storage of its electronic communications which occur in computer networks not 15.Customer warrants that it owns or has been owned or operated by Accela. authorized to provide the data to Accela. Customer retains full ownership of said data and grants to Accela 20.Either party may end Customer’s access to the a limited, nonexclusive, nontransferable license to use Subscribed Services if the other materially breaches said data only to perform Accela’s obligations in these Terms and, after receiving a written notice accordance with these Terms.describing the circumstances of the default, fails to correct the breach within thirty (30) calendar days. 16.Throughout the term of the agreement, upon the Upon any termination for cause by Customer, Accela request of Customer, Accela will provide Customer will refund any prepaid subscription fees covering the with: remainder of the subscription term after the effective (i) a copy of its data in a database dump file not more date of termination. than once per calendar quarter, (ii) an APO property conversion upload, not more than 21.“Disclosing Party” and “Recipient” refer twice per annual term, and respectively to the party which discloses information (iii) a Crystal Report placement not more than ten (10) and the party to which information is disclosed in a times per annual term. given exchange. Either Accela or Customer may be deemed Disclosing Party or Recipient depending on Within thirty (30) calendar days following the end of its the circumstances of a particular communication or final Subscribed Services term (“End of Term”), transfer of information. “Confidential Information” Customer may request that Accela provide a complete means all disclosed information relating in whole or in copy of Customer’s data and associated documents, part to non-public data, proprietary data compilations, Accela Subscription Terms and Conditions (Version 52615a)Page 3 of 4 Packet Page Number 51 of 121 G2, Attachment 2 COVERAGE. TO THE EXTENT NOT OFFSET BY ITS computer source codes, compiled or object codes, INSURANCE COVERAGE AND TO THE MAXIMUM scripted programming statements, byte codes, or data EXTENT PERMITTED BY APPLICABLE LAWS, IN NO codes, entity-relation or workflow diagrams, financial EVENT WILL ACCELA’S CUMULATIVE LIABILITY FOR records or information, client records or information, ANY GENERAL, INCIDENTAL, SPECIAL, organizational or personnel information, business COMPENSATORY, OR PUNITIVE DAMAGES plans, or works-in-progress, even where such works, WHATSOEVER SUFFERED BY CUSTOMER OR ANY when completed, would not necessarily comprise OTHER PERSON OR ENTITY EXCEED THE FEES PAID Confidential Information. The foregoing listing is not TO ACCELA BY CUSTOMER DURING THE TWELVE (12) intended by the Parties to be comprehensive, and any CALENDAR MONTHS IMMEDIATELY PRECEDING THE information which Disclosing Party marks or otherwise CIRCUMSTANCES WHICH GIVE RISE TO SUCH CLAIM(S) OF LIABILITY, EVEN IF ACCELA OR ITS designates as “Confidential” or “Proprietary” will be AGENTS HAVE BEEN ADVISED OF THE POSSIBILITY deemed and treated as Confidential Information. OF SUCH DAMAGES. Information which qualifies as “Confidential Information” may be presented to Recipient in oral, 23.If Accela is delayed in its performance of any written, graphic, and/or machine-readable formats. obligation hereunder due to causes or effects beyond Regardless of presentation format, such information its control, Accela will give timely notice to Customer of will be deemed and treated as Confidential such circumstances and will act in good faith to resume Information. Notwithstanding, the following specific performance as soon as practicable. classes of information are not “Confidential Information” within the meaning of this Section: a) 24.Accela may assign its rights and obligations information which is in Recipient’s possession prior to hereunder for purposes of financing or pursuant to disclosure by Disclosing Party; b) information which is corporate transactions involving the sale of all or available to Recipient from a third party without substantially all of its stock or assets. violation of this Section or Disclosing Party’s intellectual property rights; c) information which is in 25.The Parties expressly disclaim any alternate terms the public domain at the time of disclosure by and conditions accompanying drafts and/or purchase Disclosing Party, or which enters the public domain orders issued by Customer. from a source other than Recipient after disclosure by Disclosing Party; d) information which is subpoenaed 26.Section 5 will survive the End of Term for so long by governmental or judicial authority; and e) as is required to complete collection of unpaid information subject to disclosure pursuant to a state’s amounts. The limitations and waivers described in public records laws. Recipient will protect the Sections 8, 19, 22, and 27 will survive the End of Term. confidentiality of Confidential Information using the Section 12 will survive the End of Term for a period of same degree of care that it uses to protect its own thirty (30) calendar days. Section 16 will survive the information of similar importance, but will in any case End of Term for a period of thirty (30) calendar days or use no less than a reasonable degree of care to protect for so long as is required for Accela to complete its Confidential Information. Recipient will not directly or response to a Customer request made during said indirectly disclose Confidential Information or any part thirty-days period. Section 21 will survive the End of thereof to any third party without Disclosing Party’s Term for a period of two (2) years. With the exceptions advance express written authorization to do so. of the foregoing surviving sections, the remainder of Recipient may disclose Confidential Information only to these Terms will terminate at the End of Term. its employees or agents under its control and direction in the normal course of its business and only on a 27.If any particular provision of these Terms is need-to-know basis. In responding to a request for determined to be invalid or unenforceable, that Confidential Information, Recipient will cooperate with determination will not affect the other provisions, which Disclosing Party, in a timely fashion and in a manner will be construed in all respects as if the invalid or not inconsistent with applicable laws, to protect the unenforceable provision were omitted. No extension, Confidential Information to the fullest extent possible. modification, or amendment of these Terms will be effective unless it is described in writing and signed by 22.ACCELA WILL, AT ALL TIMES DURING THE the Parties. AGREEMENT, MAINTAIN APPROPRIATE INSURANCE Accela Subscription Terms and Conditions (Version 52615a)Page 4 of 4 Packet Page Number 52 of 121 G3 MEMORANDUM TO:Melinda Coleman, City Manager FROM:Chad Bergo, Communications Coordinator DATE:August 28, 2017 SUBJECT:Approval ofModification to Existing Construction Contractwith Tierney Brothers, Inc. for Communications Studio Introduction The City Council will consider approving amodification tothe existing construction contract with Tierney Brothers, Inc. for the Communications Studio. Background On March 21,2017, the Council awarded TierneyBrothers, Inc.a construction contract for the buildof a communications studio at 1830 County Road B East in the amount of $29,355.71.There has been one modificationto the contract. Dual Microphone Preamplifier Purchase and Programming(Increase) Once the equipment from the original quote was installed and tested by the engineers, it was determined that additional equipment was needed in the studio to get adequate audio levels from the wireless microphones. Themodifiedcosts are summarized below: Change Order #1 Amount State Contract PreAmp/Converter $ 2,066.99 Non-State Contract Installation/Programming/Cables$ 871.30 $ 2,938.29 Budget Impact Approval ofthis modificationwill increasethe project construction contract amount by $2,938.29from $29,355.71to $32,294.No adjustments to the approved budget are needed at this time. Recommendation Staff recommends that the council approve the modification to the construction contractwith Tierney Brothers, Inc. for the Communications Studio. Attachment None Packet Page Number 53 of 121 G4 MEMORANDUM TO:Melinda Coleman, City Manager FROM:Andrea Sindt, City Clerk Regan Beggs, Business License Specialist DATE:August 21, 2017 SUBJECT:Approval of a Temporary Lawful Gambling – Local Permit for the Church of the Presentation of the Blessed Virgin Mary Introduction Anapplication for a Temporary Lawful Gambling – Local Permit was submitted by Joyce McCabeon behalf of the Church of the Presentation of the Blessed Virgin Mary. Approval of the application would allow gambling activity tobe conducted at the church’s Men’s Club Annual Dinner fundraiser eventonNovember 18, 2017at Gulden’s 61 Restaurant and Bar, located at 2999 Maplewood Drive. Budget Impact None Recommendation Staff recommends Council approve the Temporary Lawful Gambling – Local Permit for the Church of the Presentation of the Blessed Virgin Mary’s Men’s Club Annual Dinneron November 18,2017 at Gulden’s 61 Restaurant & Bar, 2999 Maplewood Drive. Attachments None Packet Page Number 54 of 121 J1 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Economic Development Coordinator DATE: August 22, 2017 SUBJECT: Consider Approval of Conditional Use Permit Revision,Exterior Storage and Motor Vehicle Rental at Home Depot,2360 White Bear Avenue Introduction Home Depot, located at 2360 White Bear Avenue, is requesting a conditional use permit (CUP) revision to add two additional areas for its exterior storage and sale of merchandise at their store and to add a truck rental service.The store currently has a CUP for exterior storage and sale of merchandise throughout the site. Home Depot is now requesting a CUP revision to add areas for storage and sales on the north and west sides of the building. Request The applicant is requesting city approval of a CUP revision for the exterior sale and storage of goods and to add a motor vehicle rental operation to the site. Background November 28, 1994: The city council made several approvals for the Maplewood Retail Addition th (the area between White Bear Avenue and Ariel Street between 11 Avenue and Highway 36). These approvals included land use plan changes, zoning map changes, a conditional use permit (CUP) for Home Depot to have exterior storage, display, sale or distribution of goods or materials and a preliminary plat. March 24, 1997: Staff approved a permit request by Home Depot to have two temporary seasonal outdoor storage and sales areas in the parking lot. May 5, 2005: The city council approved a CUP revision to add additional exterior storage to the site. Discussion Exterior Storage and Sale of Goods The existing CUP was for the exterior storage and sale of merchandise goods. Throughout the past several years, staff has reviewed the CUP and found Home Depot has generally been in compliance with the original conditions of the CUP as they relate to the exterior storage and sale of goods.The approved CUP states a food or concession trailer is allowed in front of the store but staff is aware this trailer often is in the parking lot. The store is requesting approval to keep the concession trailer in the parking lot. Packet Page Number 55 of 121 J1 sales areas to the site. The proposed additional space to the north of the building will be used to store bagged soils, mulch and rock from March to September. The store is also requesting the CUP allow the display of sheds on the west side of the building in front of the garden center portion of exterior storage and sales. Rental of Motor Vehicles Home Depot is already renting moving trucks from this site. When staff learned of this, the store was informed a CUP is required for the rental of motor vehicles. If a CUP is approved, an annual license from the city is also required. The applicant has stated all customer transactions regarding the moving trucks will occur within the store and no maintenance orfueling of the trucks will occur on site. In addition, the applicant has stated trucks are only brought to the site when a customer has made a reservation so there should not bean excess of trucks stored on site. Staff has no concerns regarding the activity of moving truck rentals occurring on this site. However, the CUP should limit the location and number of the trucks to the spaces identified on Parking City ordinance requires five spaces per 1,000 square foot of building area for retail uses. Meaning Home Depot is required to provide 658 parking spaces. The existing site has 592 spaces plus 50 proof-of-parking spaces as was required by the original building approval. There appears to be some disconnect between the actual site conditions and the parking numbers that were used in the previous approvalsto update the existing CUP to reflect the existing conditions The site currently has 592 existing spaces plus 50 proof-of-parking spaces giving the site 642 overall spaces. The previous approval allowed the waiver for 122 spaces due to outdoor storage spaces. The truck rental operation would occupy up to 14 spaces and the food truck occupies two additional spaces. This leaves 504 open spaces, 154 short of the ordinance requirement. With the proposed addition of the two storage areas no additional parking spaces would be lost. While the site currently has approval of a parking waiver for 122 spaces, the majority of the spaces being lost are due to seasonal storage. Meaning those spaces are not lost year round. The main takeaway is the site today is operating under these conditions with no known parking issues. s proposal in terms of parking. The CUP already requires the applicant to either add more parking or reduce the amount of outdoor sales and storage if a shortage develops. In addition, under the -of-parking spaces near the building that could be put into operation if needed. Packet Page Number 56 of 121 J1 Department Comments Engineering Staff engineer Jon Jarosch reviewed this project and stated since there are no exterior improvements he has no comment Building Official, Jason Brash No comment. Fire Department, Steve Lukin No comment. Police Department, Kerry Crotty No comment. Commission Review Planning Commission August 15, 2017: The planning commission held a public hearing and recommended approval of the proposed CUP revision. Budget Impact None. Recommendation A.Approve the attached conditional use permit resolution. This resolution approves revisions for the conditional use permit for the property at 2360 White Bear Avenue (Home Depot). The city is basing this approval on the findings required by ordinance and it is subject to the following conditions (deletions are crossed out and additions are underlined): 1. All construction, uses and outside storage areas shall follow the site plan dated April 7, 2005 August 17, 2017,in the staff report as approved by the city council. This includes the location and size of the approved outside storage areas. The city will allow the outside sales and storage of trailers sheds and landscaping materials with this revision. City staff shall approve the final layout for all outdoor sales and storage areas. Home Depot shall submit to the city, for review and approval by the community design review board (CDRB), the proposed design and materials of the screening fences for around the two seasonal storage areas.Outdoor storage and sales shall be limited to the dates indicated by the site plan dated August 17, 2017. The director of community development may approve minor changes to these plans. 2. The store shall use the new outside storage and display areas within 239 days one year approval or the permit shall end. The city council may extend this deadline for one year. Packet Page Number 57 of 121 J1 3. The city council shall review this permit revision in one year. 4. This permit allows a waiver of the parking code to allow 122 154 fewer parking spaces than the code allows since there is adequate parking available for the existing and proposed uses. The city may require Home Depot to add more parking spaces or to reduce the amount of area used for outdoor sales and storage if the city determines that a parking shortage has developed. 5. The rental of moving trucks is allowed for this site. All trucks must be located in the area identified August 17, 2017.No fueling, service or maintenance of the trucks will take place onsite 6. The property owner or storemanager shall keep the site clean of all debris and garbage. This cleaning shall be done on a regular basis. The property owner or store manager is also responsible to ensure the concession trailer is located in the two parking spots as indicated by the site plan dated August 17, 2017. 7. The property owner or store manager shall work with the city engineering department on a plan for the protection of the city sidewalk and for the entrance driveway near White Bear Avenue. This plan may include the installation of bollards or other measures to prevent trucks and other large vehicles from damaging the curbing, the pedestrian ramp and the public sidewalk. Citizen Comments Staff surveyed the 47 surrounding property owners within 500 feet of the proposed site for their opinion about this proposal. Staff did not receive any replies. Reference Information Site Description Site size: 12.54 acres Existing Use: Home Depot Store and associated parking Surrounding Land Uses North: Cub Foods Store South: Residential properties across Highway 36 East: Heather Ridge office complex West: Petsmart and White Bear Avenue Planning Existing Land Use: Commercial (c) Existing Zoning: Business Commercial (bc) Packet Page Number 58 of 121 J1 Criteria for CUP Approval Section 44-1097(a) states that the city council may approve a CUP, based on nine standards. See numbers 1 9 in the attached resolution. Application Date The city deemed August 1, 2017. The initial 60-day review deadline for a decision is September 30, 2017. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary in order to complete the review of the application. Attachments 1. Overview Map 2. Land Use Map 3. Zoning Map 4. 5. Site Plan, dated August 17, 2017 6. Draft Planning Commission Minutes, August 15, 2017 7. Conditional Use Permit Resolution Packet Page Number 59 of 121 Attachment 1 Conditional Use Permit - 2360 White Bear Avenue July 20, 2017 City of Maplewood Legend ! I 0490 Feet Source: City of Maplewood, Ramsey County Packet Page Number 60 of 121 Attachment 2 Conditional Use Permit Revision - 2360 White Bear Avenue August 9, 2017 City of Maplewood Legend ! I Future Land Use Low Density Residential Medium Density Residential High Density Residential Institution Open Space Government Commercial 0490 Feet Source: City of Maplewood, Ramsey County Packet Page Number 61 of 121 Attachment 3 Conditional Use Permit Revision - 2360 White Bear Avenue August 9, 2017 City of Maplewood Legend ! I Zoning Single Dwelling (r1) Double Dwelling (r2) Multiple Dwelling (r3) Planned Unit Development (pud) Farm (f) Limited Business Commercial (lbc) Business Commercial Modified (bcm) Business Commercial (bc) 0490 Feet Source: City of Maplewood, Ramsey County Packet Page Number 62 of 121 Attachment 4 July 12, 2017 Project Narrative Proposed Penske Truck Rental Program / Outdoor Storage Area The Home Depot #2801 2360 White Bear Avenue Maplewood, MN 55109 The Home Depot is requesting a Conditional Use Permit revision to the approved CUP Revision Resolution 05-05-073 adopted on May 9, 2005. Home Depot proposes to implement a Penske Truck Rental Program and additional outdoor storage areas at the store located at 2360 White Bear Avenue in Maplewood, MN. The following is a narrative of the proposed conditional use request. The Penske Truck Rental Program is designed to provide customers with an added convenience to their shopping experience. The following is a general outline of the Penske Truck Rental program: ·This program is based on customer orders made through the Internet or made in person at the Home Depot store. Penske will deliver the requested truck to the designated parking area for pick up by the customer. The paperwork and key pick up and drop off are handled inside the Home Depot store. o The Penske truck rental program is operated on an on-demand basis, which reduces the overall amount of trucks and the length of time in which any individual truck will be parked in the Home Depot parking lot. o Operating hours for the rental / return of Penske trucks will coincide with the Home Depot store hours, but renters are allowed to drop off trucks during non-business hours. ·Trucks are not parked on site except when there is a pending, executed rental agreement. Upon an executed rental, the truck is brought to the property no more than 24 hours in advance of the scheduled customer pick-up. It is anticipated that Home Depot would not have more than 4 to 7 trucks in the parking lot at any given time. Extensive overnight parking is not anticipated. ·The submitted site plan depicts the proposed location of the Penske truck rental area and parking for these trucks will be restricted to this area. A total of seven truck parking stalls are planned to be utilized for this program. The seven stalls shown on the site plan will allow drivers to pick up and drop off the trucks in a forward motion rather than needing to back up. Fourteen existing customer parking spaces will be lost as part of this proposal. o Per CUP revision resolution 05-05-073 approved by City Council on May 9, 2005, a parking waiver was granted to allow 122 fewer parking spaces than the code requirement (658 space required 122 spaces = 536 parking spaces) o Home Depot requests an additional parking waiver for a reduction of the code requirement by 30 spaces. ·No semi-trucks or tractor trailer type vehicles are included in this program. The rental trucks have box enclosures varying in size from twelve (12) feet to twenty-six (26) feet and are the type of vehicles that can be driven with a normal drivers license. o To avoid operational difficulties, a single designated location for Penske truck parking of all sizes, for both pick-up and drop-off provides for a safe and orderly presentation. ·No fueling, service or maintenance of the trucks will take place onsite. All of these activities will take place off-site at Penske facilities. Additionally, Home Depot proposes the following additional outdoor storage areas as part of the CUP revision application: ·Temporary seasonal storage area (March 1 thru September 10) o This area is located to the north of the garden center adjacent to the fenced permanent outdoor storage area. o Items to be stored in this area include bagged soil, bagged mulch, and bagged rock. o No customer parking spaces will be lost. Packet Page Number 63 of 121 Attachment 4 ·Outdoor storage area o This area is located along the front building sidewalk in front of the garden center. o Items to be stored in this area include storage sheds. The proposed Penske truck rental operation is a conditional use and will comply with the standards and requirements of the Conditional Use Permit. As such, the addition of the Penske Truck Rental Program will result in a use that is compatible with the adjacent land uses and the surrounding area. The establishment, maintenance, and operation of the proposed Penske Truck Rental Program will not endanger the public health, safety, or general welfare nor will it impede the normal development of the adjacent properties. Criteria for Approval of a Conditional Use Permit 1.The use would be located, designed, maintained, constructed, and operated to be in conformity with the Citys comprehensive plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing, or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the sites natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Packet Page Number 64 of 121 J1, Attachment 5 August 17, 2017 PENSKE TRUCK STORAGE AREAEXISTING OUTDOOR STORAGE AREAOUTDOOR SALES AREA CONCESSION TRAILERSEASONAL STORAGE AREASOUTDOOR SEASONAL SALES AREA LOCATION MAPPROJECT INFORMATION SCALE: 1"=60' 20170741.0 CUB FOODS MAPLEWOOD, MN 55109 Temporary area for merchandising and display of contractor trailers forfor a concession trailer (6'x10').for storage sheds.The temporary storage of bagged soils, mulch, rock, live goods and greenArea (20' x 10') to be restricted to the front parking field and to be used forthe permanent storage of a wooden gazebo. The wooden gazebo is beThe temporary bulk storage of bagged soils, mulch, and rock to be than (7) six trucks may be stored on site as proposed. No truck shallworking condition and parked in an orderly fashion within the (14)twelve spaces as shown. Spaces to be marked with pavement striping. EXISTING APPROVED OUTDOOR STORAGE AREAsale. (During the period of April 1 thru October 30) (Loss of 20 spaces)EXISTING APPROVED OUTDOOR STORAGE AREASLumber and Building Materials Storage Areas permitted as shown on siteplan.PROPOSED RELOCATION OF PREVIOUSLY APPROVED OUTDOORSALES AREAOutdoor displays (non-seasonal) as shown on the site plan. Displays areaPROPOSED OUTDOOR STORAGE AREAOutdoor displays (non-seasonal) as shown on the site plan. Display areaEXISTING APPROVED OUTDOOR STORAGE AREAPermanent storage area (50' x 50') with 12' tall chain link fence, for thestorage of sheds and lawn tractors.EXISTING APPROVED SEASONAL SALES/STORAGE AREAhouses to be restricted to the front parking field as shown on site plan.Display periods to be limited to April 1 thru September 10. (Loss of 100spaces)EXISTING APPROVED OUTDOOR STORAGE AREAused as a cashier area for seasonal storage of bagged goods during AprilPROPOSED TEMPORARY SEASONAL STORAGE AREArestricted to the side area of the Garden Center as shown on site plan.Said storage areas to be utilized during a period from March 1 thruSeptember 10.PENSKE TRUCKParking of Penske trucks is limited to area shown on plan. No morebe located in a fire lane and must not impede traffic. Trucks must be in(Loss of 14 spaces)EXISTING APPROVED OUTDOOR SALES DISPLAYSSidewalk sales displays may not exceed 20% of the building floor areaof the parcel on which the outdoor sales area is located. 1 thru September 10, and then used as a cart corral for the rest of the year.(Loss of 2 spaces) Packet Page Number 65 of 121 J1, Attachment 6 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, AUGUST 15, 2017 7:00 P.M. 5.PUBLIC HEARING b.7:00 p.m. or later: Consider Approval of Conditional Use Permit Revision, Exterior Storage and Motor Vehicle Rental at Home Depot, 2360 White Bear Avenue i.Economic Development Coordinator, Michael Martin gave the report of Consider Approval of Conditional Use Permit Revision, Exterior Storage and Motor Vehicle Rental at Home Depot, 2360 White Bear Avenue. ii.Home Depot, Todd Waldo, 3 Executive Drive, Somerset, New Jersey, addressed the commission. Commissioner Kempe moved to approve the attached conditional use permit resolution. This resolution approves revisions for the conditional use permit for the property at 2360 White Bear Avenue (Home Depot). The city is basing this approval on the findings required byordinance and it is subject to the following conditions (deletions are crossed out and additions are underlined and in bold): 1.All construction, uses and outside storage areas shall follow the site plan dated April 7, 2005July 11, 2017, in the staff report as approved by the city council. This includes the location and size of the approved outside storage areas. The city will allow the outside sales and storage of trailersshedsand landscaping materials with this revision. City staff shall approve thefinal layout for all outdoor sales and storage areas. Home Depot shall submit to the city, for review and approval by the community design review board (CDRB), the proposed design and materials of the screening fences for around the two season storage areas. Outdoor storage and sales shall be limited to the dates indicated by the site plan dated July 11, 2017. The director of community development may approve minor changes to these plans. 2.The store shall use the newoutside storage and display areas within 239daysone yearof the Council’s approval or the permit shall end. The city council may extend this deadline for one year. 3.The city council shall review this permit revision in one year. 4.This permit allows a waiver of the parking code to allow 122152fewer parking spaces than the code allows since there is adequate parking available for the existing and proposed uses. The city may require Home Depot to add more parking spaces or to reduce the amount of area used for outdoor sales and storage ifthe city determines that a parking shortage has developed. 5.The rental of moving trucks is allowed for this site. All trucks must be located in the area identified on the applicant’s site plan dated July 11, 2017. No fueling, service or maintenance of the trucks will take place onsite. Packet Page Number 66 of 121 J1, Attachment 6 6.The property owner or store manager shall keep the site clean of all debris and garbage. This cleaning shall be done on a regular basis.The property owner or store manager is also responsible to ensure the concession trailer is located in front of the store against the building as indicated by the site plan dated July 11, 2017. #6 Kempe had an amendment to this to reflect location in parking lot. 7.The property owner or store manager shall work with the city engineeringdepartment on a plan for the protection of the city sidewalk and for the entrance driveway near White Bear Avenue. This plan may include the installation of bollards or other measures to prevent trucks and other large vehicles from damaging the curbing, the pedestrian ramp and the public sidewalks. Seconded by Commissioner Dahm. Ayes - All The motion passed. Packet Page Number 67 of 121 J1, Attachment 7 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Todd Waldo,representing Home Depot,applied to the city for a conditional use permit revision for the existing Home Depot store at 2360 White Bear Avenue. WHEREAS, this permit applies to property located at 2360 White Bear Avenue. The legal description is: Lot 2, Block 1, Maplewood Retail Addition(PIN 11-29-22-31-0056) WHEREAS, the history of this conditional use permit is as follows: 1.On August 15, 2017, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approvethe conditional use permit 2. OnAugust 28, 2017 the city council discussed the conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above-described conditional use permit based on the building and site plans. The city approved this permit because: 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. Packet Page Number 68 of 121 J1, Attachment 7 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Approval is subject to the following conditions (deletions are crossed out and additions are underlined): 1.All construction, uses and outside storage areas shall follow the site plan dated April 7, 2005August 17, 2017, in the staff report as approved by the city council. This includes the location and size of the approved outside storage areas. The city will allow the outside sales and storage of trailersshedsand landscaping materials with this revision. City staff shall approve the final layout for all outdoor sales and storage areas. Home Depot shall submit to the city, for review and approval by the community design review board (CDRB), the proposed design and materials of the screening fences for around the two seasonal storage areas. Outdoor storage and sales shall be limited to the dates indicated by the site plan dated August 17, 2017. The director of community development may approve minor changes to these plans. 2.The store shall use the new outside storage and display areaswithin 239 daysone year of the Council’s approval or the permit shall end. The city council may extend this deadline for one year. 3.The city council shall review this permit revision in one year. 4.This permit allows a waiver of the parking code to allow 122154fewer parking spaces than the code allows since there is adequate parking available for the existing and proposed uses. The city may require Home Depot to add more parking spaces or to reduce the amount of area used for outdoor sales and storage if the city determines that a parking shortage has developed. 5.The rental of moving trucks is allowed for this site. All trucks must be located in the area identified on the applicant’s site plan dated August 17, 2017. No fueling, service or maintenance of thetrucks will take place onsite 6.The property owner or store manager shall keep the site clean of all debris and garbage. This cleaning shall be done on a regular basis. The property owner or store manageris also responsible to ensure the concession trailer is located in the two parking spots as indicated by the site plan dated August 17, 2017. 7.The property owner or store manager shall work with the city engineering department on a plan for the protection of the city sidewalk and for the entrance drivewaynear White Bear Avenue. This plan may include the installation of bollards or other measures to prevent trucks and other large vehicles from damaging the curbing, the pedestrian ramp and the public sidewalk. The Maplewood City Council _______this resolution on August 28,2017. Packet Page Number 69 of 121 J2 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Economic Development Coordinator DATE: August 22, 2017 SUBJECT: Consider Approval of Conditional Use Permit,Exterior Sale of Goods, 2520 White Bear Avenue Introduction Robert Sanchez-Osorio is requesting approval of a conditional use permit (CUP) to allow a food truck to be located on the property at 2520 White Bear Avenue. The applicant has indicated he would not store the truck overnight on this site but would be selling food most days of the year from the property. Mr. Sanchez-Osorio has been selling food from his truck at this property for the past four months. Request The applicant is requesting city approval of a CUP for the exterior sale of goods. Background June 11, 2002: The building on this site. Discussion Conditional Use Permit Section 44-511(18) of the city ordinance allows temporary exterior sales of goods which includes food trucks for up to four months a year without a conditional use permit. As stated in Section 44-512(4) to allow the exterior sales of goods including food trucks for more than four months a year the city council must approve a conditional use permit. Regardless of the timeframe, a food truck must always be licensed by the city and be up to date with its health code inspections. Mr. Sanchez-Osorio main occupant is a liquor store and throughout the past four months parking has not been an issue with the food truck occupying multiple spaces. Department Comments Engineering Staff engineer Jon Jarosch reviewed this project and stated since there are no exterior improvements he has no comment Packet Page Number 70 of 121 J2 Building Official, Jason Brash No comment. Fire Department, Steve Lukin No comment. Police Department, Kerry Crotty No comment. Commission Review Planning Commission August 15, 2017: The planning commission held a public hearing and recommended approval. Budget Impact None. Recommendation A.Approve the attached conditional use permit resolution. This conditional use permit allows the exterior sales of goods within the parking lot located at 2520 White Bear Avenue.This approval shall be subject to the following conditions: 1. The proposed use must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 2. The city council shall review this permit in one year. 3. licensing department. If this condition is not complied with, the food truck must be removed from the site immediately. 4. The approved exterior sale of goods is limited to a food truck only. The existing liquor store and any other tenants of this property are not allowed to store or sell any goods outside of the building. 5. This permit is only applicable to the property located at 2520 White Bear Avenue. If Mr. Sanchez-Osorio decides to move his truck to another location in the city he will have to abide by ordinance requirements for that property. This CUP is not transferable to another property. 6. If a parking shortage develops, the owner of the property will be required to add additional parking or remove the food truck from the site. Packet Page Number 71 of 121 J2 Citizen Comments Staff surveyed the 15 surrounding property owners within 500 feet of the proposed site for their opinion about this proposal. Staff did not receive any replies. Reference Information Site Description Site Size: 4.03 Acres Existing Land Use: Retail and office building Surrounding Land Uses North: Tire shop South: Dental office building East: Open space West: Shopping center Planning Existing Land Use: Commercial (c) Existing Zoning: Business Commercial (bc) Application Date The city applications complete onAugust 1, 2017. The initial 60-day review deadline for a decision is September 30, 2017. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary in order to complete the review of the application. Attachments 1. Overview Map 2.LandUse Map 3. Zoning Map 4. 5. Site Plan 6. Draft Planning Commission Minutes, August 15, 2017 7. Conditional Use Permit Resolution Packet Page Number 72 of 121 Attachment 1 Conditional Use Permit - 2520 White Bear Avenue July 20, 2017 City of Maplewood Legend ! I Source: City of Maplewood, Ramsey County Packet Page Number 73 of 121 Attachment 2 Conditional Use Permit - 2520 White Bear Avenue August 9, 2017 City of Maplewood Legend ! I Future Land Use Low Density Residential High Density Residential Institution Open Space Government Commercial 0240 Feet Source: City of Maplewood, Ramsey County Packet Page Number 74 of 121 Attachment 3 Conditional Use Permit - 2520 White Bear Avenue August 9, 2017 City of Maplewood Legend ! I Zoning Single Dwelling (r1) Multiple Dwelling (r3) Farm (f) Limited Business Commercial (lbc) Business Commercial (bc) 0240 Feet Source: City of Maplewood, Ramsey County Packet Page Number 75 of 121 Attachment 4 Packet Page Number 76 of 121 Attachment 5 2520 White Bear Avenue July 26, 2017 City of Maplewood Legend ! I 060 Feet Source: City of Maplewood, Ramsey County Packet Page Number 77 of 121 J2, Attachment MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, AUGUST 15, 2017 7:00 P.M. 5.PUBLIC HEARING a.7:00 p.m. or later: Consider Approval of Conditional Use Permit, Exterior Sale of Goods, 2520 White Bear Avenue i.Economic Development Coordinator, Michael Martin gave the report to Consider Approval of Conditional Use Permit, Exterior Sale of Goods, 2520 White Bear Avenue and answered questions of the commission. ii.Applicant, Robert Sanchez-Osorio addressed and answered questions of the commission. Chairperson Arbuckle opened the public hearing. Nobody came forward to address the commission. Chairperson Arbuckle closed the public hearing. moved to approve the attached conditional use permit resolution. Commissioner Kempe This conditional use permit allows the exterior sales of goods within the parking lot located at 2520 White Bear Avenue. This approval shall be subject to the following conditions: 1.The proposed use must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 2.The city council shall review this permit in one year. 3.The food truck must at all times be in compliance with the city’s health officer and licensing department. If this condition is not complied with, the food truck must be removed from the site immediately. 4.The approved exterior sale of goods is limited to a foodtruck only. The existing liquor store and any other tenants of this property are not allowed to store or sell any goods outside of the building. 5.This permit is only applicable to the property located at 2520 White Bear Avenue. If Mr. Sanchez-Osorio decides to move his truck to another location in the city he will have to abide by ordinance requirements for that property. This CUP is not transferable to another property. 6.If a parking shortage develops, the owner of the property will be required to add additional parking or remove the food truck from the site. Seconded by Commissioner Desai. Ayes - All The motion passed. This item goes to the city council on August 28, 2017. Packet Page Number 78 of 121 J2, Attachment 7 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Robert Sanchez-Osorio hasapplied for a conditional usepermitfor the exterior sale of goods at the property located at 2520 White Bear Avenue. WHEREAS, conditional use permits are required for the permanent exterior sale of goodswithin the business commericalzoning districtwithin the city. WHEREAS, this permit applies to the site at2520 White Bear Avenue. The legal description is: Parcel A: That part of the South 4 acres of the Southwest quarter of the Northeast quarter of the Northwestquarter of Section 11, Township29, Range 22, which lies Easterly of the centerline of White Bear Avenue, and Southerly of the North 216 feet, together with vacated Demont Avenue andvacated German Street that accrues thereto, Ramsey County, Minnesota. (Torrens Property, Certificate of Title No. 528828) Parcel B: That part of the Northwest Quarter of the Southeast Quarter of the Northwest Quarter of Section11, Township 29, Range 22, lying Easterly of the centerline of White Bear Avenue, except the South 495 feet thereof, according to the U.S. GovernmentSurvey thereof, Ramsey County, Minnesota, together with those portions of vacated DemontAvenue and German Street which accrued thereto by reason of the vacation thereof. · Abstract Property Parcel C: The North 150 feet of the South 495 feet of that part of the Northwest Quarter of the SoutheastQuarter of the Northwest Quarter of Section 11, Township 29, Range 22, lying Easterly of thecenterline of White Bear Avenue except that part of the above described premises formerlyknown as and described as Lot 24, Block I, Florence Park, now vacated, according to the U.S. Government Survey thereof, Ramsey County, Minnesota, together with that portion of vacated GermanStreet which accrued thereto by reason of the vacation thereof. Abstract Property WHEREAS, the history of this conditional use permit is as follows: 1.On August 15, 2017, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approvetheconditional use permit 2.On August 28, 2017the city council discussed the conditional use permit. They considered reports and recommendations from the planning commission and city staff. Packet Page Number 79 of 121 J2, Attachment 7 NOW, THEREFORE, BE IT RESOLVED that the city council __________ the above- described conditional use permit because: 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness,electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize thepreservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1.The proposed use must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 2.The city council shall review this permit in one year. 3.The food truck must at all times be in compliance with the city’s health officer and licensing department. If this condition is not complied with, the food truck must be removed from the site immediately. 4.The approved exterior sale of goods is limited to a food truck only. The existing liquor store and any other tenants of this property are not allowed to store or sell any goods outside of the building. 5.This permit is only applicable to the property located at 2520 White Bear Avenue. If Mr. Sanchez-Osorio decides to move his truck to another location in the city he Packet Page Number 80 of 121 J2, Attachment 7 will have to abide by ordinance requirements for that property. This CUP is not transferable to another property. 6.If a parking shortage develops, the owner of the property will be required to add additional parking or remove the food truck from the site. The Maplewood City Council __________ this resolution on August 28, 2017. Packet Page Number 81 of 121 J3 MEMORANDUM TO:Melinda Coleman, City Manager FROM:DuWayne Konewko, Parks and Recreation Director Audra Robbins, Parks and Recreation Manager Ginny Gaynor, Natural Resources Coordinator DATE:August 28, 2017 SUBJECT:Consider Approval for Gladstone SavannaImprovements Introduction The City Council will consider approval of improvementsfor Gladstone SavannaNeighborhood Preserve. Background Gladstone Savanna is a 23-acre Neighborhood Preserve. Improvements at theSavanna have been conducted through Gladstone Phase I and 2 projects, with construction substantially completed in 2015.Gladstone Phase 1 and 2 improvementsincluded:reconditioning of Frost Avenue from Highway 61 to English Street, installation of sidewalks and trails, burial of power lines, stormwater initiatives, streetscaping, lighting, installation of a playground, soil remediation, andlandscaping and restoration at Gladstone Savanna. Not included in Gladstone Phase 1 and 2were two additional projects atGladstone Savanna -- interpretive signage and additional landscape features. Both of these were elementsin the Gladstone Savanna Master Plan(Attachment 1)which was approved by the City Council on December 12, 2011. Discussion This lastphase of improvements at Gladstone Savanna has two components: 1)landscape features,and2) interpretive signage. Separate quoteswill be required for each of these. Landscape features include: 1) sitting/interpretivearea markingthe former wellon the site, 2) a rail-to-trail feature, 3) additional trees, 4) bike racks, and 5) trash and recycling bins. Attachment 2 shows the landscape features.Staff will be working with the Public Works Department with regard to the design and construction of the bike racks and trash/recycling bins. Gladstone Savanna is a locally designated historic site. It has an interesting cultural history as the former site of the Gladstone Shops of the St. Paul and Duluth Railroad. Interpretivesignage planned for the site tells both the railroad story and the natural historyofthe site. The City was awarded a Legacy Arts and Culture Grant to hire a historian to write text and assemble photographs and that work has been completed. The attached map (Attachment 3), shows the location for signs. The interpretive trail includes eight signs, a series of smaller “voices of Gladstone” signs, and an interactive sign for children at the playground. Inthis final phase, we will hire a designerto prepare the graphics and manufacture the signs. Packet Page Number 82 of 121 J3 Budget Impact Total estimated project costs are $143,385. The engineer’s estimate for landscaping is $93,385, whichincludes 12% contingency. Estimated costs for signage are $37,500. Additional project costs of $12,500 will coverbike racks, trash bins, and some construction oversight by the landscape architect. The 2017-2021 Capital Improvement Projects(CPM08.050)allocates $60,000 for Savanna improvements in 2017. Monies to cover project costs are available from Gladstone Phase 2, the Tree Fund, and the Park Development Fund, pending council approval. Staff has reviewed the proposed budget with the Finance Director. The following financing plan is proposed: AmountFundingSource $64,181Project Carry Over from Gladstone Phase 2 $9,600Tree Fund $69,604Park Development Fund $143,385Total Recommendation Staff recommends approval of GladstoneSavanna improvementsnot to exceed $143,385. Staff further recommends the City Council authorizes staff to seek quotes and authorizes the City Manager and Mayor to enter into contracts with contractorsfor the landscape improvement andinterpretive signage. Attachments 1.Gladstone Savanna Master Plan 2.Landscape Concept Designs 3.Interpretive Signs Map Packet Page Number 83 of 121 J3, Attachment 1 Packet Page Number 84 of 121 J3, Attachment 2 Packet Page Number 85 of 121 J3, Attachment 2 Packet Page Number 86 of 121 J3, Attachment 2 Packet Page Number 87 of 121 J3, Attachment 2 Packet Page Number 88 of 121 J3, Attachment 3 Packet Page Number 89 of 121 J4 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: August 28, 2017 2018 Propos SUBJECT: ed Budget Introduction This is the second presentation for consideration of the proposed 2018 City Budget. Tonight’s discussion is primarily focused on the property tax impact of the proposed budget. The City is required to file a proposed property tax levy for fiscal year 2018 with Ramsey County in September of 2017. The final 2018 tax levy must be adopted in December of 2017. The City Council may decrease the proposed tax levy prior to final adoption, but may not increasethe proposed levy after it is filed with the County. Background Major challenges for the 2018 budget included the following: 2.5% general wage adjustments, $485,000; Remedies for Emerald Ash Borer infestation, $100,000; The elimination of Franchise fee revenue in the General Fund $300,000; The continued reduction of internal charges in the General Fund, $100,000. The senior management team continues to work on the development of sustainable solutions to structural budget challenges, including the elimination of funds with deficit balances and not borrowing for internal operations. Property Tax Impact of the 2018 Proposed Budget Value of Value of Taxable Property for Property for Market20172018$ Increase % Increase Pay 2017 Pay 2018 Value for City Tax City Tax (Decrease) (Decrease) Pay 2018 $ 95,700 $100,000 $ 71,800 $ 324 $ 334 $9 2.8% $143,500 $150,000 $126,300 $ 574 $ 585 $11 1.9% $200,550$209,600$191,200$ 872 $ 884 $121.3% $239,200 $250,000 $253,300 $1,074 $1,087 $13 1.2% $382,800 $400,000 $398,800 $1,825 $1,841 $17 .9% Taxes on the median valued home ($209,600) will increase 1.3%, or $12/year, with the 2018 proposed budget. The value on the median home increased 4.5% for taxes payable in 2018. Packet Page Number 90 of 121 J4 Recommendation It is recommended that the Council form a consensus to move ahead with the proposed property tax levy increase of 3% for taxes payable in 2018. Council will vote on the preliminary levy on September 11, 2017. Attachments 1.City Manager’s 2018 Budget Proposal 2. PowerPoint Packet Page Number 91 of 121 J4,Attachment1 CityağƓğŭĻƩ͸ƭ2018BudgetProposal August28,2017 7:00PM Packet Page Number 92 of 121 J4,Attachment1 Contents HowDoestheProposedBudgetgetEstablished?Page1 HowDoestheBudgetImpacttheTaxLevy?Page2 WhatwillChangefromLastYear?Page3 WhatwilltheProposedGeneralFundBudgetDo?Page4 WhereDoestheMoneyGo?Page5 WhereDoestheMoneyComeFrom?Page6 WhatdidnotgetFundedintheProposedBudget?Page7 GeneralFundSummaryPage8 PeerGroupComparisonsPage9 Packet Page Number 93 of 121 J4,Attachment1 HowDoestheProposedBudgetGetEstablished? CalculatingDepartmentalOperatingBudgets Eachyear,departmentheadsbuildaproposedbudgetfromthegroundupusingazerobaseapproach. Staffinglevelsareanalyzedwiththecitymanagerandthefinancedepartmentprovidespersonnelcost estimates,basedonlaborcontractsinplace.Conservativeestimatesaregeneratedforpositionswith opencontracts.Thefinancedepartmentalsogeneratesdepartmentalestimatesforlarge,routine expendituressuchasinsuranceandutilities.Internaltechnologyandfleetchargesarecalculatedbythe appropriatedepartmentheadandthefinancedepartment.Allotherlineitemsarecalculatedby individualdepartmentheads.Asummaryofthebudget,includinganarrativeexplainingchangesover theprioryear,isprovidedtothecitymanagerandfinancedirector. CapitalExpenditureBudgets TheCapitalImprovementPlan(CIP)formsthebasisforthecapitaloutlaybudgetinthebudgetyear. CapitalImprovementPlanexpendituresareappropriatedeachyearthroughthebudgetprocess. Therefore,2018CIPprojectswillbeincludedinthe2018citybudget.However,eachprojectwillstill requireCouncilapprovalatthetimetheprojectcommences.CIPprojectsareevaluatedinthecontext ofthecurrentbudgetprocesstoprovideforthebestpossiblealignmentofthesetwoprocesses. AdministrativeReviewProcess Thecitymanagerandassistantcitymanagerreviewalldepartmentalbudgetstoensurethat departmentalobjectivesalignwiththeĭźƷǤ͸ƭstrategicgoals,andthatexpenditurelevelsare appropriatelylinkedtodesiredoutcomes.Staffinglevelsofalldepartmentsareanalyzedonanannual basis,toensuretheadequateallocationofresourcestomeetstrategicobjectives.Thecitymanager, assistantcitymanagerandfinancedirectormeettoreviewdepartmentalbudgetsintheaggregateand discussoverallgoalsforthebudgetandtaxlevy.Apreliminarytaxlevytargetisestablished. AnalyticalReview Thefinancedepartmentanalyzeseverylineitemofthecitybudgettoensureaccuracyand reasonableness.Thisreviewisconductedbyboththefinancedirectorandassistantfinancedirector. Personnelcostsarecomparedagainsttheoriginalestimates.Afiveyeartrendanalysisisconductedon lineitemsforthelargescalepurchaseofcommodities,suchasroadsaltandmotorfuel,aspricesand quantitiescanbevolatile.Thebudgetamountisbasedontheaverageyearlyexpenditureforthese items,ratherthantheworstcaseorbestcasescenario.Lineitemexpendituresforuniformallowances andotheremploymentnecessitiesarebudgetedbasedonhowmuchthecityexpectstospend,rather thanthefullcontractualallotment.Thesebudgetsareestablishedthroughtrendanalysisandemployee counts.Budgetsforcontractedprofessionalservicesarecalculatedusingazerobaseapproach,based ontheamountofservicesrequiredinthebudgetyeartomeetstrategicobjectives.Thefinancedirector recommendslineitemadjustmentstothecitymanagerinanamountsufficienttomeettargetgoals,if possible.Itemsthatrequirepolicyreviewareidentifiedbythecitymanagerandfinancedirectorand arepresentedtothecitycouncilfordiscussion. Packet Page Number 94 of 121 J4,Attachment1 HowDoestheProposedBudgetImpacttheTaxLevy? CityağƓğŭĻƩ͸ƭBudgetProposal ThecityƒğƓğŭĻƩ͸ƭ2018budgetproposalincludesa3%increase,or$626,767,inthetotalcitytaxlevy. TheGeneralFundincreaseof5.8%ispartiallyoffsetbyreductionsinotherfunds.Thedetailsofthe majorchangesandchallengesareincludedonthenextpage.Thecitymanagesbetween$50and$60 millioninoperatingandcapitalexpendituresinnearly150fundsonanannualbasis.Notallofthese fundsrequirepropertytaxrevenues,butarefundedthroughothercomponentsoftheĭźƷǤ͸ƭrevenue stream.Ayearoveryearcomparisonofallfundsrequiringapropertytaxlevyareshownbe low: Final 2017 Proposed$ Increase% Increase Levy:2018 Levy(Decrease)(Decrease)Levy General Fund14,418,079 15,251,530 833,4515.8% Debt Service Funds 4,612,000 4,614,481 2,4810.1% Special Revenue Funds 205,000 200,000 (5,000)-2.4% Capital Project Funds 335,000 420,000 85,00025.4% Enterprise Funds 800,000 500,000 (300,000)-37.5% EDA Fund 89,270 100,000 10,73012.0% Market Value Debt 279,484 279,589 1050.0% Total City Levy20,738,83321,365,600 626,7673.0% GeneralFund Approximately70%ofthetotalcitytaxlevyonanannualbasisisreflectedintheGeneralFund.Levies fordebtservicefundsarelegallyobligatedandthecapitalequipmentfundsreflectitemsintheCIP. Thus,mostofourattentionisdevotedtotheGeneralFundforthepurposeofestablishingthetaxlevy. Final2017Levy Proposed2018Levy 5.7% 6.9% 22.9% 23.6% 71.4% 69.5% GeneralFundDebtServiceFundsOtherFunds GeneralFundDebtServiceFundsOtherFunds Packet Page Number 95 of 121 J4,Attachment1 WhatwillChangefromLastYear? 2017FinalPropertyTaxLevy$20,738,833 GeneralFundChangesinExpenditures Personnelcostchangesand2.5%wageadjustments485,000 Increasesinsupplies35,000 TechnologyforBuildingInspections41,000 IceArenacostofoperationseliminated(33,000) MaplewoodLivingexpenseseliminated(Communications)(127,000) TotalGeneralFundChangesinExpenditures401,000 GeneralFundChangesinRevenues Increaseinbuildingpermitcharges(72,000) Increaseinotherrevenues(17,000) EliminationofinterestchargesSt.WƚŷƓ͸ƭloanpaid90,000 Reductionininternalchargestoreducebondeddebt98,000 Reductioninfines33,000 EliminationofCableFranchisefeerevenue300,000 TotalGeneralFundChangesinRevenues432,000 AdditionalChangestoTaxLevy EmeraldAshBorerCIPFund100,000 EDAFundincrease11,000 DebtServiceincrease2,600 MCCFundlevyreduction(300,000) RecreationFundlevydecrease(5,000) CIPequipmentlevydecrease(15,000) Rounding167 TotalAdditionalChangestoTaxLevy(206,233) TotalIncreasetoPropertyTaxLevyfrom2017to2018626,767 2018ProposedPropertyTaxLevy$21,365,600 Notes Themajorcomponentsoftheproposedlevyincreasearecontractualwageadjustments,eliminationof thePEGfeefromtheGeneralFund,andanewexpenditureitemfortheemeraldashborerinfestation. AdditionalexpenseswerepartiallyoffsetbyreductionsintheMCClevy. Packet Page Number 96 of 121 J4,Attachment1 WhatwilltheProposedGeneralFundBudgetdo? The2018ProposedBudgetwillaccomplishthefollowing: PersonnelΑEstimatedImpact$485,000 Provideacostoflivingincreaseforallemployees2.5%; ReallocatePark&RecreationDirectorto100%GeneralFund(prioryearincluded50%toMCC) ServicesΑEstimatedImpact($120,000) uildinginspections; Newpermitsprogramandlaptopsforb DevelopacomprehensiveplanasrequiredbyMetCouncil; Eliminationoficearenaoperations; MaplewoodLivingexpensestransferredtoCommunicationsFund; EquipmentandSuppliesΑEstimatedImpact$35,000 Smallincreasesinpublicworkssupplies,mostlyinflationary; Smallincreaseinpolicesuppliesandbodyarmorvests; RevenuesΑEstimatedImpact$432,000 Restructuringofinternalchargestoreduceoveralldebtburdenandeliminatefunddeficits TransferPEGfeestoCommunicationsFund; Increasedbuildingpermitactivity; ReductionofMCClevy. Personnel BudgetedC9͸ƭreflecttheeliminationofseveralpositionscomparedtotheprioryear,includingaparks manager,firemarshal,GISplanner,andallMCCemployees.Thechartreflecttotalemployeesacrossall funds. Packet Page Number 97 of 121 J4,Attachment1 WheredoestheMoneyGo? Nearly76%oftheGeneralFundbudgetisspentonpersonnelcosts.Another20%representscontracted services,includingattorneys,auditors,planners,andcontractors.Only4%isspentoncommodities. Thismakesitdifficulttofindsavingsinthebudgetwithoutimpactingservices.Theallocationdoesnot changesignificantlyfromyeartoyear,asshowninthecomparisonbelow. GeneralFund2018ExpendituresbyCategory 28,000 4,104,470 0.14% 20.19% 836,730 4.12% 15,361,290 75.56% Wages&BenefitsCommoditiesContractedServicesTransfersOut GeneralFund2017ExpendituresbyCategory 4,179,800 28,000 20.98% 0.14% 801,260 4.02% 14,912,969 74.86% Wages&BenefitsCommoditiesContractedServicesTransfersOut Packet Page Number 98 of 121 J4,Attachment1 WheredoestheMoneyComeFrom? Approximately75%oftheGeneralFundrevenuestreamconsistsofpropertytaxrevenues.Licensing andpermitrevenueaccountsforthenextlargestcategoryat6.3%.Chargesforservicesprovide5.3%of GeneralFundrevenues,whileintergovernmentalrevenuesprovide4.6%.Transfersinfromotherfunds includeinternalchargessuchasengineeringandadministrativecharges.Therevenuestreamremains fairlyconstantovertime,asshownbelow. GeneralFund2018Revenues 0.2% 0.6% 6.6% 0.9% 5.3% 4.6% 6.3% 0.4% 75.0% PropertyTaxesSpecialAsmts&OtherTaxesLicenses&Permits IntergovernmentalChargesforServicesFines InterestMiscTransfersIn GeneralFund2017Revenues 0.6% 0.7% 8.7% 1.1% 5.2% 4.8% 6.2% 0.3% 72.4% PropertyTaxesSpecialAsmts&OtherTaxesLicenses&Permits IntergovernmentalChargesforServicesFines InterestMiscellaneousTransfersIn Packet Page Number 99 of 121 J4,Attachment1 WhatdidnotgetFundedintheProposedBudget? SeveraldepartmentalrequestswereidentifiedbytheCityManagerandFinanceDirectoras enhancementstocurrentservicelevels,requiringapolicydecision.ThesewerenotincludedintheCity ağƓğŭĻƩ͸ƭBudgetProposal. OnenewSchoolResourceOfficerposition$90,000 OnenewCommunityEngagementOfficer$83,000 MoveCommunicationsexpensestoGeneralFund$150,000 ImproveUnrestrictedFundBalanceinGeneralFund$200,000 ImproveUnrestrictedFundBalanceinEDAFund$100,000 DeerControl$5,000 Every$200,000increaseinexpenditureswillresultinapproximately1%increaseinthetaxlevy. Packet Page Number 100 of 121 J4,Attachment1 Packet Page Number 101 of 121 J4,Attachment1 HowDoWeCompare? ThefollowingchartcomparesağƦƌĻǞƚƚķ͸ƭ2015spendingandeconomicdatawithsimilarmetropolitancities. ThedatawasprovidedbytheOfficeoftheStateAuditor,with2015spendingdatabeingthelatestavailable. 20152015Taxable2015Net2015Current2015Capital2015Debt2015TotalDebt&DebtServiceOutstanding PopulationTaxCapacityTaxLevyExpendituresOutlayServiceExpendituresCapital/Total/TotalExpBondedDebt Andover 31,70424,496,0249,113,62911,396,6942,228,7612,437,41516,062,87029.05%15.17%23,135,000 AppleValley 50,16142,630,19519,300,39525,249,8346,515,1844,475,64936,240,66730.33%12.35%45,695,000 BrooklynCenter 30,86413,869,3319,712,13823,620,70610,475,7703,978,27138,074,74737.96%10.45%32,960,000 CottageGrove 35,59627,179,35811,255,16420,664,7216,677,0403,051,63530,393,39632.01%10.04%25,185,000 InverGroveHeights 35,07129,945,24114,549,69821,487,3694,939,2604,495,05930,921,68830.51%14.54%47,411,870 504 Maplewood 39,74234,824,69416,142,37119,,94712,725,90426,948,27559,179,12667.04%45.54%70,269,630 Richfield 36,55724,594,69414,789,52729,390,62812,900,3993,836,64346,127,67036.28%8.32%53,840,000 Roseville 35,24441,499,94116,147,29823,923,69810,551,7323,472,41737,947,84736.96%9.15%30,300,000 Shakopee 40,25438,705,00214,654,39223,354,5235,461,6075,980,89834,797,02832.88%17.19%16,640,000 St.LouisPark 48,35451,886,84424,778,04351,674,2073,486,8642,826,43857,987,50910.89%4.87%40,130,000 Average38,35532,963,13215,044,26625,026,7337,596,2526,150,27038,773,25534.39%14.76%38,556,650 Maplewood %ofAverage 103.6%105.6%107.3%77.9%167.5%438.2%152.6%194.9%308.5%182.3% ağƦƌĻǞƚƚķ͸ƭpopulationandeconomictaxcapacityareslightlylargerthanthesamplegroup.The2015tax levywasslightlymorethanthegroupaverage;however,current(operating)expendituresweresignificantly less.Capitalexpendituresweresignificantlyhigher,primarilyduetotheEnglishStreet/TH#36project.Debt servicewassignificantlyhigher;however,$15,895,000ofağƦƌĻǞƚƚķ͸ƭdebtservicetotalwasduetothe ngbondeddebtis retirementofprincipalrelatedtotheissuanceofrefundingbonds.ağƦƌĻǞƚƚķ͸ƭoutstandi significantlyhigherthanthatofthepeergroup. Packet Page Number 102 of 121 J4, Attachment 2 August 28, 2017 Budget Workshop #2 Packet Page Number 103 of 121 J4, Attachment 2 Packet Page Number 104 of 121 J4, Attachment 2 0.1% 4.9% 3.0% 25.4%37.5%12.0% Change % 200,000420,000500,000100,000 4,894,070 2018 $626,767 of 89,270 205,000335,000800,000 4,891,484 $20,738,833$21,365,600 Increase 2017 Funds Funds Funds Fund$14,418,079$15,251,5305.8% ProjectFunds Levy Service Fund Fund GeneralDebtSpecialRevenueCapitalEnterpriseEDA Total Packet Page Number 105 of 121 J4, Attachment 2 76,00098,00027,767 100,000300,000 (33,000) (127,000)(300,000) $21,365,600 Fund Communications Fund485,000 to Communications to ΑDĻƓĻƩğƌ Transferred Transferred Eliminated Charges Increases Funding Expenses Levy Revenue Technology Internal Borer Levy$20,738,833 in Reduction Personnel Fee Operations and and FinalProposed Levy Arena 2017 COLASuppliesEmeraldAshReductionFranchiseMaplewoodLivingIceMCCOther 2018 Packet Page Number 106 of 121 J4, Attachment 2 Packet Page Number 107 of 121 J4, Attachment 2 3.0% 21,365,600 20,738,833 5.0% 19,751,270 4.0% HISTORY LEVY TAX 18,991,610 2.5% 18,528,400 201320142015201620172018 2.0%0.0% 18,528,400 Packet Page Number 108 of 121 J4, Attachment 2 2018 45.446% 47.248% HISTORY 48.507% RATE CAPACITY 46.353% TAX 48.378% 20132014201520162017Est 48.659% 2.0% Packet Page Number 109 of 121 J4, Attachment 2 2018 39,682,641 37,221,915 35,038,551 HISTORY CAPACITY TAX 34,824,694 31,688,029 20132014201520162017Est 31,936,556 Packet Page Number 110 of 121 J4, Attachment 2 2018 3,052,429 2,872,903 HISTORY 2,439,009 DISTRIBUTION 2,551,939 DISPARITIES FISCAL 2,582,639 20132014201520162017Est 2,295,581 Packet Page Number 111 of 121 J4, Attachment 2 Packet Page Number 112 of 121 J4, Attachment 2 4.5%) value residential in (increase Maplewood in Home Value Median Packet Page Number 113 of 121 J4, Attachment 2 Packet Page Number 114 of 121 J4, Attachment 2 2.9%1.7% 0.7% 3.0% 1.2% 3.8% 3.5% 4.5% 4.1%1.1% 1.3% Packet Page Number 115 of 121 J4, Attachment 2 Packet Page Number 116 of 121 J4, Attachment 2 Packet Page Number 117 of 121 J4, Attachment 2 Packet Page Number 118 of 121 J4, Attachment 2 ••••••• Packet Page Number 119 of 121 J4, Attachment 2 ••• Packet Page Number 120 of 121 J4, Attachment 2 Packet Page Number 121 of 121