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Home My WebLink About2017-08-14 City Council Meeting Minuutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday,August 14,2017 City Hall, Council Chambers Meeting No.15-17 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at7:05 p.m.by Mayor Slawik. Mayor Slawik reported on the State Capitol opening this past weekend and an event that took place as part of the opening called the March of the Mayors. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Nora Slawik, MayorPresent Marylee Abrams, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Bryan Smith, CouncilmemberPresent Tou Xiong, CouncilmemberPresent D.APPROVAL OF AGENDA The following items were added to the agenda under Appointments and Presentations, Council Presentations: Police Ride Along National Night Out Chief Lukin’s FatherPassing CouncilmemberXiong moved to approve the agenda as amended. Seconded by CouncilmemberSmithAyes–All The motion passed. E.APPROVAL OF MINUTES 1.Approval of July24,2017 City Council Workshop Minutes CouncilmemberJuenemann moved to approve the July 24, 2017City Council Workshop Minutesas submitted. Seconded by Councilmember AbramsAyes–Mayor Slawik, Council Members Abrams, Juenemann and Smith Abstain–Councilmember Xiong The motion passed. August 14, 20171 City Council Meeting Minutes 2.Approval ofJuly 24, 2017City Council MeetingMinutes Councilmember Abrams moved to approve the July 24, 2017City Council Meeting Minutesas submitted. Seconded by Councilmember JuenemannAyes–Mayor Slawik, Council Members Abrams, Juenemann and Smith Abstain–Councilmember Xiong The motion passed. 3.Approval of August 7, 2017 City Council Workshop Minutes CouncilmemberAbrams moved to approve the August 7,2017City Council Workshop Minutesas submitted. Seconded by Councilmember JuenemannAyes–All The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City Manager Coleman gave the update to the council calendar. 2.Council Presentations Police Ride-Along Recap Councilmember Smiththanked the police officers whowere involved in the ride-along he went on a couple weeks ago. National Night-Out Recap Councilmember Abramsreported on the National Night-Out events she attended on August 1, 2017. Fire Chief Lukin’s FatherPassing Mayor Slawikreported thatFire Chief Lukin’s fatherpassed away. Councilmember Juenemann reported on his service she attended. 3.Swearing in of Director of Public Safety Scott Nadeau Mayor Slawik gave the introduction. City Clerk Sindt performed the swearing in of Director of Public Safety Nadeau. August 14, 20172 City Council Meeting Minutes 4.Ramsey County Fair Letter of Appreciation to City Staff City Manager Coleman introduced Joe Fox with Ramsey County Fair Board.Mr. Fox addressed the council to thank the staff for their assistance. G.CONSENT AGENDA Councilmember Juenemann requested agenda items G6 and G11 be highlighted. CouncilmemberJuenemann moved to approve agenda itemsG1-G12. Seconded by Councilmember AbramsAyes–All The motion passed. 1.Approval of Claims CouncilmemberJuenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 539,104.03 Checks #100048 thru #100089 dated 07/25/17 $ 638,621.81 Disbursements via debits to checking account dated 07/17/17 thru 07/21/17 $ 229,362.46 Checks #100090 thru # 100121 dated 07/24/17 thru 08/01/17 $ 242,491.39 Disbursements via debits to checking account dated 07/26/17 thru 07/28/17 $ 625,145.53 Checks # 100122 thru # 100171 dated 07/28/17 thru 08/08/17 $ 3,088,636.68 Disbursements via debits to checking account dated 07/31/17 thru 08/04/17 $ 5,363,361.90 Total Accounts Payable PAYROLL $ 516,758.74 Payroll Checks and Direct Deposits dated 07/28/17 $ 1,949.67 Payroll Deduction check # 99102795 thru # 99102799dated 07/28/17 $ 518,708.41 Total Payroll $ 5,882,070.31 GRAND TOTAL August 14, 20173 City Council Meeting Minutes Seconded by Councilmember AbramsAyes–All The motion passed. 2.Approval of a Temporary Lawful Gambling -Local Permit for the Church of St. Jerome Councilmember Juenemann moved to approve the Temporary Lawful Gambling -Local Permit for the Church of St. Jerome’s annual Fall Festival & Booya on Sunday, September 17, 2017. Seconded by Councilmember AbramsAyes–All The motion passed. 3.Approval of a Temporary Lawful Gambling –Local Permit for the Church of the Presentation of the Blessed Virgin Mary CouncilmemberJuenemann moved to approve the Temporary Lawful Gambling –Local Permit for the Church of the Presentation ofthe Blessed Virgin Mary’s major fundraiser for the Presentation’s Men’s Club on October 2, 2017 at Gulden’s 61 Restaurant & Bar, 2999 Maplewood Drive. Seconded by Councilmember AbramsAyes–All The motion passed. 4.Approval Authorizing Additional Purchase of Bituminous Materials for 2017 Councilmember Juenemann moved to approvethe Street Superintendent purchase additional bituminous materials in an amount up to $25,000 from T.A. Schifsky and Sons, Inc. Seconded by Councilmember AbramsAyes–All Themotion passed. 5.Approval Authorizing Landscaping Services for Wakefield Area Rain Garden Retrofit Project Councilmember Juenemann moved to approve the City Manager enter into a contract for the purchase of services to retrofit rain gardens in the Wakefield Park neighborhood with Outdoor Lab Landscape Design, Inc. in an amount not to exceed $46,500. Seconded by Councilmember AbramsAyes–All The motion passed. 6.Approval of Resolution Accepting Scholarship from the National Fire Protection Association August 14, 20174 City Council Meeting Minutes Councilmember Juenemann moved to approvethe resolution accepting the Remembering When scholarship from the National Fire Protection Association values at approximately $4,000. Resolution17-08-1479 Accepting Scholarship from the National Fire Protection Association WHEREAS, the Maplewood Fire Department applied for and received a scholarship from the National Fire Protection Association that will allow one of the department’s community paramedics to attend the Remembering When™ Next Steps Workshop focusing on fire and fall prevention, and; WHEREAS, fire and falls pose a significant risk to the community, and; WHEREAS, the Maplewood Fire Department is committed to reducing community risk, and; WHEREAS, Remembering Whentraining will be delivered by Maplewood Fire Department and Regions Hospital EMS community paramedics, and; WHEREAS, the Maplewood City Council is appreciative of the scholarship and commends the National Fire Protection Association and the Centers for Disease Control’s commitment to reducing Community Risk. Now, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that: 1.The scholarship is accepted and acknowledged with gratitude; and 2.The Remembering When training will be delivered by Maplewood Fire Department and Regions Hospital EMS community paramedics. Seconded by Councilmember AbramsAyes–All The motion passed. 7.Approval of a Conditional Use Permit Review, Maplewood Medical Office Building, 2945 Hazelwood Street North Councilmember Juenemannmovedto approve to review the conditional use permit for Hazelwood Medical Center again in one year. Seconded by Councilmember AbramsAyes–All The motion passed. 8.Approval of a Conditional Use Permit Review, Ebenezer Karen Baptist Church,1055 Viking Drive Councilmember Juenemann moved to approve to review the conditional use permit for Ebenezer Karen Baptist Church again only if a problemarises or a major change is August 14, 20175 City Council Meeting Minutes proposed. Seconded by Councilmember AbramsAyes–All The motion passed. 9.Approval of Assignment of Development Agreement and TIF Notewith Maplewood Senior Apartments, LLC, 1957 English Street North Councilmember Juenemann moved to approvethe assignment of development agreement and TIF notewith Maplewood Senior Apartments, LLC. Seconded by Councilmember AbramsAyes–All The motion passed. 10.Approval of the Playground Replacement at Nebraska Park Councilmember Juenemann moved to approve a best value approach for Nebraska Park and authorizethe City Manager and the Mayor to enter into a contract with the provider that the residents choose for replacement, with a not to exceed budget of $100,000. Seconded by Councilmember AbramsAyes–All The motion passed. 11.Approval of Resolution Accepting Donation to Maplewood Police Reserves from the Ramsey County Agricultural Society –Ramsey County Fair Councilmember Juenemann moved to approve the resolution accepting the donation made by the Ramsey Sheriff’s Foundation in the amount of $400. Resolution 17-08-1480 Expressing Acceptance of andAppreciation of a Donation tothe Maplewood Police Department WHEREAS,theRamseyCountyAgricultural Societyhaspresentedtothe MaplewoodPoliceDepartmentadonationintheamountof$400;and WHEREAS,theintendedpurposeofthe donation is to supportthe needs of the MaplewoodPoliceReserveUnit;and WHEREAS,theMaplewoodCityCouncilisappreciativeofthedonationand RamseyCounty Agricultural Societyfortheircivicefforts and commendsthe partnership. NOW,THEREFORE, BEITRESOLVED,bytheCityCounciloftheCityof Maplewood,Minnesota,that: 1.Thedonationisacceptedandacknowledgedwithgratitude;and August 14, 20176 City Council Meeting Minutes 2.Thedonationwillbeappropriatedfor thePoliceDepartmentasdesignated; and 3.Theappropriatebudgetadjustmentsbemade. Seconded by Councilmember AbramsAyes–All The motion passed. 12.Approval of Amherst H. Wilder Foundation Consultant Agreement Councilmember Juenemann moved to approvethe Amherst H. Wilder Foundation Consultant Agreement and authorize the City Manager to execute the document. Seconded by Councilmember AbramsAyes–All The motion passed. H.PUBLIC HEARINGS None I.UNFINISHED BUSINESS 1.Consider Elimination of Community Conversations Format at City Council Meetings City Manager Coleman gave the staff report. Councilmember Smith moved to approve the complete elimination of the Public Comment component of City Council Meetings as a Council Policy Amendment. Seconded by Councilmember JuenemannAyes–All The motion passed. J.NEW BUSINESS 1.Consider Approval of a Resolution Ordering Preparation of Feasibility Study, Farrell-Ferndale Area Street Improvements, City Project 17-18 Acting Public Works Director Love gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the Resolution Ordering the Preparation of a Feasibility Study for the Farrell-Ferndale Area Street Improvements, City Project 17- 18. Resolution 17-08-1481 Ordering Preparation of a Feasibility Study August 14, 20177 City Council Meeting Minutes WHEREAS, it is proposed to make improvements to the Farrell-Ferndale Area, which is depicted on the attached project location map, is hereby called Farrell-Ferndale Area Street Improvements, City Project 17-18 and to assess the benefited property for all or a portion of the cost of the improvement, pursuant toMinnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the City Council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated costof the improvement as recommended. FURTHERMORE, funds in the amount of $100,000 are appropriated to prepare this feasibility report. Seconded by Councilmember AbramsAyes–All The motion passed. 2.Consider Approval of a Resolution Ordering Preparation of Feasibility Study, Londin-Highpoint Area Pavement Rehabilitation, City Project 17-19 Acting Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the Resolution Ordering the Preparation of a Feasibility Study for theLondin-Highpoint Area Pavement Rehabilitation, City Project 17-19. Resolution17-08-1482 Ordering Preparation of a Feasibility Study WHEREAS, it is proposed to make improvements to the Londin-Highpoint Area, which is depicted on the attached project location map, is hereby called Londin- Highpoint Area Pavement Rehabilitation, City Project 17-19 and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the City Council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible, and as to whether it August 14, 20178 City Council Meeting Minutes should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $60,000 are appropriated to prepare this feasibility report. Seconded by Councilmember AbramsAyes–All The motion passed. 3.Community Development Outreach Report City Manager Coleman summarized the report. K.AWARD OF BIDS 1.Consider Approvalof Resolution Receiving Bids and Awarding Construction Contract for Nature Center Building Improvements, Project 17-02 Acting Public Works Director Love gave the staff report. Councilmember Juenemann moved to approvethe Resolution for Receiving Bids and Awarding Construction Contract, including Base Bid and Bid Alternate 1, for the Nature Center Building Improvement Project, City Project 17-02, to KUE Contractors, Inc. in the amount of $286,081. Resolution 17-08-1483 Receiving Bids and Awarding Construction Contract NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the bid from KUE Contractors, Inc., including the Base Bid and Bid Alternate 1, in the amount of $286,081 is the lowest responsible bid for the Nature Center Building Improvement project 17-02, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. Furthermore, a budget of $310,000.00 is hereby established through Tax Abatement Bondsand Building Fund Reserves, and the Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project as previously approved by the City Council. Seconded by Councilmember AbramsAyes–All The motion passed. L.ADJOURNMENT Mayor Slawikadjourned the meeting at8:05p.m. August 14, 20179 City Council Meeting Minutes